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N&V 2019 Winter Guildwood Village NEWSThe official publication of the Guildwood& VIEWS Village Community Association EDITION 1/4 • WINTER 2019 1958-2019 Ringing in the New Year in Guildwood Village he GVCA’s New Year’s Eve Party Jill Watson, Lucy Veale, Julia Lakats for 2019, a Masquerade Gala, and Jeff Caldwell. Special thanks to Twas a great success. It was Jane Whitney and Kelly Cole who another fun-filled evening with great also provided much needed support food and entertainment for 475 GVCA to the committee in their work. Also, members, their friends and family. a sincere thank you to the members Attendees really got into the spirit of the GVCA’s executive committee - of the evening’s masquerade theme without the team’s support, this event as they came adorned with beautifully would not be possible. elaborate masks and accessories. One final thank you goes to our On behalf of all those who were friends at the Guild Inn Estate for able to attend the gala, I would like hosting us so graciously. Everyone to extend a warm and appreciative enjoyed the wonderful venue, food, thank you to all those that I had the and beverages and appreciated the genuine pleasure of working with on excellent service. the event’s organizing committee: Jim - Dave Arnold Whitney, John Mason, Louise Miskew, GVCA Events Coordinator Photography courtesy of Barry Scheffer Special Reminder: Special GVCA General Meeting For review and approval of GVCA constitution Tuesday, March 19, 2019 Church of the Holy Trinity 7 p.m. Followed by the GVCA Annual General Meeting 7:30 p.m. 2 - guildwood village news & views Guildwood Village Community Association Executive Committee Contents President: Jim Whitney [email protected] 3 President’s Message Vice President: Bob Taylor-Vaisey Past President & Events Coordinator: Dave Arnold GVCA Annual General Meeting Treasurer: Kelly Cole 5 Secretary: Lynda Satelmajer Guildwood Day 2019 Coordinators Membership: Donna Milovanovic 6 Its All in the Name: the Streets of News & Views: Julia Lipman Baker & Ellen Evered Guildwood Village [email protected] Advertising Coordinator: Julia Lakats [email protected] GVCA Membership Drive Starts Soon 9 Webmaster: Andrew Macklin [email protected] 11 CPLC Update Members at Large 12 Art, Activities and Lots More Ahead at Shelley Angus Andy Douglas Guild Park Audrea Douglas James Gilchrist Julia Lakats John Mason 15 Over 34,600 Items Collected by Shoreline Timo Puhakka Angela Vanderburg Bruce Villeneuve Brad Warren Cleanup Last Year Kathleen Wolfe Reg Wolfe Living Green Community Volunteers for Specific Activities Clean-up Day: Lutchman Singh 16 New Year’s Eve Party Photographs Guildwood Day: James Gilchrist Membership List: Dave Wilmot 19 Message from Paul Ainslie GVCA Hotline: 416.410.2755 21 Scarborough Bluffs United Church GVCA Website: www.guildwood.on.ca Church of the Holy Trinity, Guildwood Please check our website for News & Views Editorial Guidelines and Advertising Guidelines. 23 Library Update Email to: [email protected] 25 Another Fun Filled Hallowe’en Haunt © Copyright 2019 Guildwood Village Community Association (GVCA). All print and electronic material The Guildwood Candy Cane Hunt and published in News & Views, including content, format Food Drive and design, is protected by Canadian and worldwide copyright laws. 27 Elizabeth Simcoe Junior Public School The GVCA reserves a non-exclusive licence to use all material submitted for publication in News & Views. Material published in News & Views can be reproduced Guildwood Junior Public School freely for non-commercial use, when News & Views is identified as the source. 29 Poplar Road Junior Public School The GVCA reserves the right to refrain from printing unsigned letters and/or those that contain defamatory Sir Wilfrid Laurier C.I. & NLC-East 31 statements or content that would otherwise be considered inappropriate in a community newsletter. 32 Guildwood Village Upcoming Events Items contributed by local elected representatives are published in News & Views as a public service and do not necessarily reflect the GVCA’s views. winter 2019 - 3 If approved at the Special General • Member requests for a Special General Meeting, most changes would be Meeting would require 50 members effective immediately. Others, as noted rather than the current requirement of below, would come into effect for the 10 members. The current requirement 2020 AGM. represents about 1% of the membership I have summarized the key changes whereas the proposed 50 member below, but additional materials including requirement represents about 5%. a document that details the changes and The President would continue to have related rationale will be posted to the the authority to call a Special General GVCA website about the same time as Meeting as deemed necessary with no this edition of the News & Views. specific requirement for member support. • The roles of the Officers and Board of Proposed Constitutional Changes Directors have been more clearly defined • The Executive Committee would be but are largely unchanged. known as the Board of Directors going • Records management requirements forward. This name-only change aligns have been added to the Constitution with the Provincial legislation that to ensure the GVCA’s records are regulates the GVCA. The structure of appropriately captured and retained, the Board will continue to include the ensuring future Boards of Directors President, Vice-President, Treasurer, are able to look back to confirm past Secretary, collectively the Officers, and decisions and the reasoning behind the Directors at Large. them. • All members of the Board of Directors • The Code of Ethics is unchanged but will would have fixed and renewable three- be presented as a separate document President’s year terms of office and the GVCA from the Constitution. membership will approve all Board of Message Director appointments and renewals I encourage you to review the at the AGM. There is currently no limit proposed changes by reviewing the on the term of Members at Large. This materials posted on the GVCA website Constitutional Refresh change would address a concern raised and plan to attend the March 19th Special General Meeting. While time will Every few years the GVCA’s Executive in a GVCA survey in 2016 that indicated be allotted for discussion at the Special Committee reviews the document by some members perceived the GVCA’s General Meeting, if you have concerns which it is governed and proposes leadership to be a closed group. It would or questions about the recommended changes to ensure the GVCA’s also align our process with the Provincial changes we would be pleased to address Constitution reflects the organization’s legislation that regulates the GVCA. A those in advance. Please provide your current practices and to address gaps transition plan will be developed over feedback to both President@Guildwood. that have been identified since the last 2019, including a staggered renewal on.ca and VicePresident@Guildwood. update. During the summer of 2018, schedule for all existing members of the on.ca. the Executive Committee formed a Board of Directors. This change would be special committee to review the existing effective for the 2020 AGM. - Jim Whitney Constitution and recommend changes • The nomination process for roles on President, GVCA as needed. That work is now complete the Board of Directors would begin with [email protected] and ready to be shared with the GVCA a call for nominations at least 45 days membership. prior to the AGM. Nominations would be I should note that the Executive submitted to the GVCA Secretary and Committee does not have the authority close the day prior to the AGM and to to make any changes to the GVCA maintain an orderly process, nominations Constitution without the approval of from the floor would no longer be the GVCA membership at a Special permitted during the AGM. This change General Meeting. In keeping with would also be effective for the 2020 that requirement, I have requested a AGM. Special General Meeting be held on • Clarification that voting at an AGM or March 19th, immediately prior to the a Special General Meeting is based on 2019 Annual General Meeting (AGM), one vote per member household. This so that the membership can vote on the represents a clarification in wording to recommended constitutional changes support what has been a longstanding described below. voting practice at past AGMs. 4 - guildwood village news & views winter 2019 - 5 GVCA Annual General Meeting lease join us for the Guildwood at [email protected] on or Village Community Association’s before February 28. Those members PAnnual General Meeting on who wish to seek election and miss Special GVCA Tuesday, March 19, 2019, at 7:30 p.m. at the February 28 call for nomination the Church of the Holy Trinity. deadline may still seek nomination General Meeting The Executive Committee will from the floor at the meeting. For review and approval of prepare an Annual General Meeting Special General Meeting GVCA constitution changes package for members to be available Prior to the Annual General Meeting, online at www.guildwood.on.ca in at 7:00 p.m., a Special General Meeting Tuesday, advance of the meeting. The package will be held to review and approve will contain minutes from the 2018 AGM, changes to the GVCA constitution March 19, 2019 the 2018 Treasurer’s Report as well as as recommended by the Executive reports from the President and various 7:00 p.m. Committee. Please see the President’s Committee Chairs. Information will also Report on page 3 of this issue for be provided on those members who details. Followed by the have expressed interest in seeking A community information session election to an Officer position with the GVCA Annual is being planned to follow the Annual Association. General Meeting.
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