dcs&tm Department: , ~ ( 1 Community Safety & Transport Management North West Provincial Government ~~ REPUBLIC OF SOUTH Af RICA

DEPARTMENT OF COMMUNITY SAFETY AND TRANSPORT

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1 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

BACKGROUND

Vision

Mission

We are committed to promote community and road safety, exercise civilian oversight of police and coordinate transport services through an integrated approach.

3 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT -~ ·• dcs&tm

"°'111\Ynll'r=~~GonnwMn,'~"~l • MPIJBUC Of 50UTMAf111CA BACKGROUND

Values

Innovation Motivated Passionate Accountability Client focused Commitment Team work

4 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

DEPARTMENTAL MANDATE

To promote community and road safety through e0mmwmity m0b.ilisa ~ i ® n, ~© si t i ~el ~ infl u ~fl© in@ .read - . - .. user befiaviour through safety awa ~eness anti traffic law enforcement; oversight of the police and to coordinate public transport services.

5 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT ~ dcs&tm ~1 1 5 = · ==-organisational Structure

MEC: Dr M.N.Motlhabane

Dir: MEC Support: Dir: Communications: "'i- Mr N. Dikobe Mr T. Sematle

HOD : Ms B. Mofokeng ,,

Dir. Risk Management & Internal Control ~~-JhA_·~-~LJcilJ S/ Dir: HOD Support - - - - ~ Ms M.G. Mothlbedi -- - - Ms B. Mogoerane ...... ~ - - ... • - ~

S/Dir. Security Services l Mr S Khonkhobe - C/Dir Provincial Secretariat for Police - Ms N. Num

C/Dir. Finance - Ms K. Phatudi

C/Dir. Corporate Services Ms S. Mpolokeng - - ~

C/Dir. Transport Operations - Ms M .V. Dayel

C/Dir. Transport Regulations - MrM. Morule - - 6 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm ~ ~ $t..._-y,TtW,Wtl.'­ -W.. l l'l'CPMc'o!~l • ~euc OF SOUTH AJ"RICA SUMMARY OF DEPARTMENTAL PERSONNEL

Programme Active Filled Active Vacant Total Administration 246 21 267 Provincial 54 8 62 Secretariat for b ~ ~~ j \L...,_JI_ - I r Police Ir Transport 886 82 968 1 Regulations Transport 242 28 270 Operations Total 1428 139 1567

7 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

ORGANISATIONAL CAPACITY AND CHALLENGES

• Presentation has to be done to the Premier before seeking the concurrence from the Minister of Public Service and Administration(MPSA).

8 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

GOVERNANCE STRUCTURES IN THE DEPARTMENT COMMITTEE CHAIRED BY RESPONSIBILITY Executive Management Committee Head of Department Strategic departmental matters Departmental Management Head of Department Strategic and operational Committee departmental matters - Extended Departmental Management Head of Department - Strategic and operational Committee ..__. departmental matters --

Audit Steering Committee Head of Department I Chief Audit and internal control Financial Officer matters Risk Management Committee Chairperson appointed by the Departmental risk (External) department management matters

SCM bid committees (Bid Chairpersons appointed by the Departmental procurement Specification Committee, Bid Head of Department Evaluation Committee and Bid Adjudication Committee ICT Committees Chairpersons appointed by the Departmental ICT matters Head of Department

Ethics Committee Chairpersons appointed by the Departmental ethics and Head of Department integrity matters

J DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

Budget Process and Procurement

• The departmental budget process is informed by the plans of the department, which further is dictated by the objectives, tar@efs and pri e~ i t ies. • • • The departmental structures, which are the Executive Management Committee (EMC), the Departmental Management Committee (DMC) and the Extended Departmental Management Committee (EDMC) are involved in the budget process.

10 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

Procurement and demand plans are then developed by programme managers based on the approved budget, informed by the departmental projects and priorities.

The following SCM committees appointed by the head of department, drive the procurement processes of the department - ~ --- Jl~ _..---,- -~-

Committee Responsibilities

Bid Specification Committee Assess all specifications of all projects on the procurement plan

Bid Evaluation Committee Evaluates all bids presented and recommends to the bid adjudication committee

Bid Adjudication Committee Adjudicates all evaluated projects and recommends to the head of department

11 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm

• 2017-18 HIGH LEVEL EXPENDITURE

Actual Variance Expendit Expenditure ureas 0/o --.. of final appropria • ti on Programme R'OOO R'OOO R'OOO o/o

ADMINISTRATION 306,022 297,958 8,064 97.4°/o PROVINCIAL SECRETARIAT 43,143 39,547 3,596 91.7°/o TRANSPORT OPERATIONS 1, 140,849 1, 118,809 22,040 98.1°/o TRANSPORT REGULATIONS 588,170 584,770 3,400 99.4°/o Programme sub total 2,078,184 2,041,084 37,100 98.2o/o

12 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm ' -Otl*t-•• tl -- 00ol'wu\11 ~ &Tr_ ll_ HMll W.11 l'rO'Mc!ol GonmtMl\l • RliP\IBllC Of &(lUTH AJ1UC.A 2017-18 HIG LEVEL EXPENDITURE - REASONS FOR UNDER EXPE DITURE

• Underr expenditure oa Gempemsatien ef em ~ loyees as not all posts w.ere fillea as initially P.laITTrnecf, am et aiso on mactlinery and equipment.

• Major underspending was on Buildings and Other Fixed Structures. Two projects were not implemented during the year as planned, Aviation Academy (R8 million) and Demarcation of Terminal building (R 550 000).

• There were delays in finalizing the Lichtenburg Weighbridge project ( R2.2 Million)

13 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

GRANTS

The Department has two !CQrnditional grants namely. PTOG .... -- (Public liransp0ft ®11Jeriafiorns Grant) and ~ PW~. ~w®@ ( R109.098m) is for commuter bus subsidies whereas the EPWP ( R1 .854m) grant is for the implementation of crime prevention projects. Both grants have been spent as planned

14 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

GRANTS 2017/2018

I - - % ~ ' l \~---~~rd _. - Available I Current Budget Expenditure Spent ! ~ ~ ~ - -~ ~ PUBLIC TRANS OPERATIONS GRANT 109,098,000.00 109,097,999.70 0.32 100 SOC SEC EPWP INCEN GRNT FOR PROV 1,854,000.00 1,852,644.60 1,355.40 100

Grand Total 110,952,000.00 110,950,644.30 1,355.72 100

15 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

2018-19 BUDGET LLOCATION PER PROGRAMME

BUDGEl R'OOO

[ ...... ,:: ~ ·.-- ri::rL ------"-- ,.______,; i--. -~~__r-i~ l

16 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

2018-19 BUDGET ALLOCATION PER ECONOMIC CLASSIFICATION

BUDGET R'OOO r-~ - -- - -

BUI LJ DINGS & OJiFl ER t lX STRUCT ~ = ~ ~ = 56,520,000

~ --~l COMPENSATION OF EMPLOYEES 613,228 ::::::

DEPARTMENTAL AGENCIES & ACCOUNTS 3,073 GOODS AND SERVICES 776,349 HOUSEHOLDS (HH) 6,979 MACHINERY AND EQUIPMENT 38,854 NON PROFIT INSTITUTIONS (NPI) 1,030 PUBLIC CORPORATIONS&PRIV ENT 667,440 Grand Total 2,163,473

17 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

2018-19 Major Planned Procurement

Buildings and Other Fixed Structures

• Aviation school R33m • Ablutions facility - Mahikeng Airport R4m Lichtenburg Weighbridge - R5m • Vehicle Testing Stations - R11,520m (Madikwe R4,379m and Mogwase R7,140m)

Machinery and Equipment

• Fire Trucks for the airport R16m • ICT equipment = R1 ,6m • White fleet = R11,5m • Law enforcement equipments = R7,6m • Office furniture = R2m

18 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

2018-19 Conditional Grants

• Public Transport Operations Grant= R110,419m

• EPWP = R2,440m

19 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm • RISK A ND INTERNAL AUDIT

The Department develops and implement an audit action plan on an annual basis.

Risk assessment is also conducted on an annual basis to determine emerging risks and develop mitigation strategies to address these risks. Implementation of these plans are monitored on a monthly and quarterly basis through the Risk Management Committee and Management meetings.

Internal Audit is a shared service which reports administratively to the Department Of Finance within the Province, and Operationally to the Audit Committee. The Annual Internal Audit Plan is developed in collaboration with the Department taking into consideration the risks of the Department. Audit Reports are communicated with the Department for purposes of improving the internal control environment

20 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

AUDIT OUTCOME

I Financial year Audit Basis for qualification I Opinion 2014/15 Qualified Transfers and subsidies - no sufficient and appropriate audit evidence for subsidies of R733 334 000 paid to public corporations and private enterprises disclosed in note 9 to the financial statements. Information submitted by management was not sufficient to substantiate that subsidies was correctly paid for services rendered by commuter bus companies. The AGSA was unable to confirm these subsidies by alternative means. Consequently, was unable to determine whether any adjustment relating to transfers and subsidies of R739 222 000 as disclosed in the statement of financial performance was necessary. Departmental revenue - The department incorrectly recognised and accounted for an amount of R21 322 675 as sales of goods and services other than capital assets. Consequently, sales of goods and services other than capital assets of R156 191 000 included in departmental revenue disclosed in note 3 to the financial statements is overstated by R21 322 675, goods and services is overstated by R12 705 000 and payables is understated by RB 617 675.

21 • DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT • dcs&tm AUDIT OUTCOME

Financial Audit Basis for qualification year Opinion 2015/16 Qualified Transfers and subsidies - There was no sufficient appropriate audit evidence that transfers and subsidies paid to public corporations and private enterprises for the current and prior year had been properly accounted for, as information submitted by management was not sufficient to substantiate subsidies paid were for services actually rendered by commuter bus companies. The AGSA was unable to confirm these subsidies by alternative means. Consequently, it could not be determined as to whether any adjustment to transfers and subsidies of R676 420 000 (2015: R739 221 000) as disclosed in note 9 to the financial statements was necessary.

Accrued departmental revenue - The department did not correctly account for accrued departmental revenue and the related impairment as required by the Modified Cash Standard. This resulted in accrued departmental revenue as disclosed in note 30 to the financial statements being overstated by R91 630 516 (2015: RlO 707 130) and the related impairment of accrued departmental revenue as disclosed in note 30.3 being overstated by R64 378 237. During 2015, the AGSA was unable to obtain sufficient appropriate audit evidence that all fines, penalties and forfeits were disclosed or to confirm accrued departmental revenue on fines, penalties and forfeits by alternative means.

L2 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT •• dcs&tm ~ ~'Y~ ~ Tr~ ll...._.,. KO

Financial year Audit Basis for qualification Opinion 2016/17 Qualified Transfers and subsidies (2016) - No sufficient audit evidence that transfers and subsidies paid to public corporations and private enterprises had been properly accounted for (opening balance).

Movable tangible capital assets - no sufficient appropriate audit evidence that management had properly accounted for movable capital assets due to the status of the accounting records.

23 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

AUDIT OUTCOME PROGRESS MADE TO DATE

Audit I Basis for qualification Opinion Qualified Transfers and subsidies (2016) The Department intensified the monitoring of operators and the filing of monitoring forms. This has improved this process since the matter was only raised during the 2016 I 2017 financial year as a result of the opening balance. This qualification will be cleared in the current audit cycle - 2017 I 2018.

Departmental revenue This issue was resolved and cleared during the 2015 I 2016 financial year. Plans are in place to ensure that it does not recur.

Accrued departmental revenue Processes with regard to accrued departmental revenue were improved to ensure timely and correct capturing of summonses issues. A contingency measures was also implemented to ensure that where backlogs are identified, such are dealt with before the end of the financial year. This qualification was cleared during the 2016/2017 financial year. Additional measures are also being implemented to update the Traffic Management System with control measures to minimize capturing errors.

Movable tangible capital assets The Department has verified all movable tangible assets and reconciled the MVS and WALKER system to ensure that all vehicles are accounted for on both systems. unreconciling items are properly accounted for in the Annual Financial Statements as assets under investigation. DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

7

IRREGULAR EXPENDITURE

% AND QUANTITIES IRREGULAR EXPENDITURE PER CATEGORY (AUDITED)

TotalAmnt Condoned Amended Total %

Description - Qty R'OOO R'OOO R'OOO Per type 2012/13 Opening Balance I 153,163 153,163 5.63% ... - ic•• - ~ =- ~ 1.....-.--U u -= - Less than three quotations 1"! -=r- 112 ...... 7,656 - 18 7,638 0.28% ._, Calculation two decimal fraction 2 1,690 1,690 0.06% ~ 80/20 Evaluation 2 248 248 0.01% Finance lease 1,166 3,412 3,412 0.13% ,, ~ Inherited contracts 261 98,278 1163 97,115 3.57% Security Services contract extended exceeding limit 430 68,128 68,128 2.50% Awarded to the lowest scoring bidder 29 4,088 4,088 0.15% Local contents requirememts not checked 2 721 721 0.03% functionality criteria not specified 1 1,423 1,423 0.05% SBD forms not attatched. 6 91 91 0.00% Overspending on COE 1 1,452 1,452 0.05% Tender process not followed 4,939 2,381,374 2,381,374 87. 53%

6,951 2,721,724 1,181 2,720,543 25 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

(CURRENT VEAR - STILL BEING AUDITED) 2017/18 R'OOO -- Finance Lease 850 Operating Lease 35,247 Security Extensions 9,078 Scholar Transport 73,405 Commuter Transport 563,978 Scholar Transport - NTI 289,151 No tender documents 9,502 TOTAL 981,211

26 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm • Tender processes not followed

87 .53°/o of the irregular expenditure relates to the commuter and scholar transport services contracts, where the Department could not submit the tender documents for audit purposes, as these were not handed over by the erstwhile Department of Public Works, Roads and Transport in the past reconfiguration process. This resulted in the expenditure being recorded as irregular. The expenditure has been increasing over the years as the contracts were still valid. The Department presented a report to PACO on 18th of January 2018 for these expenditure items, and only the commuter bus contract expenditure was discussed. The PACO recommended that the Department prepares a request for condonement to the treasury, which was done. The Deparlment is awaiting feedback from Treasury.

The scholar Transport Contract was not discussed. It should be noted that the matter is under investigation by the SIU.

27 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

Inherited contracts

3.57o/o of the irregular expenditure is on contracts where tender documents from the erstwhile Departments of Public Works I Transport, Roads and Community Safety I Public Safety and Liaison were not accessed and could not be availed for the audit. These included leased offices, maintenance, telecommunications contracts.

The Departmental Advisory Committee recommended that a request for condonement be prepared and be presented to the Provincial Advisory Committee (PACO) to Provincial Treasury

28 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

Security contracts that were extended beyond the approved thresholds

2.50°/o of the irregular expenditure relates to the security contracts extension. The department previously had security contracts which, upon expiry were extended. This led to the department exceeding the set threshold of 15°/o of the original contract amount. New security services was appointed through North West Development Cooperation (NWDC) and the contract started in the 2017/18 financial year.

29 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

Less than three quotations

0.28°/o of the irregular expenditure is where less than there quotations were sourced. The following are reasons which led to the use of less than three quotations: • Sole service providers • Emergency procurement • Owners of machines (for repairs and maintenance)

An investigation was done on the item, and the Departmental Advisory Committee recommended for condonement based on the following reasons:

• It was impossible to get 3 quotations as these providers are either sole providers or owners of the machines to be repaired e.g. weighbridge scales, speed machines. • There was no negligence or financial loss to the state. • No official could be held accountable as these procurements are found not to be fraudulent.

30 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

Finance leases

The Department of Community Safety and Transport has, over the years, incurred irregular expenditure as a result of cellphone contracts, which are classified as finance leases. These contracts were entered into by the department on behalf of qualifying officials.

The Department has since limited the use of these contracts, and replacing that with allowances for those who qualify in line with the Departmental policy.

The outcome of the investigation is that no one has committed or be held liable or contravene section 38 (1) (h) (i) of PFMA, Act 1 of 1999 as amended. It was therefore recommended that a request for condonement be presented to Provincial Advisory Committee to Provincial Treasury.

31 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm ~~ ~.,~.-'Y ~ fr-11~ - Wttl Prl>'llndol GooromiMnl • ltll;PUl!l,JC OF llOUnt Af1UCA Remedial action

The Department has done the following to deal with irregular expenditure:-

Developed departmental policies, procedure manuals and standard operating procedures for all the departmental business processes, and workshoped these to all departmental officials

Developed a supply chain management compliance checklist which is being implemented and monitored daily for detection and prevention of irregular expenditure

Proper monitoring of contracts to ensure that upon expiry, there is no extension beyond the approved threshold

The Department has established an internal advisory committee to investigate circumstances leading to the irregular expenditure.

32 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

DELEGATIONS

The Department has approved PFMA and DPSA delegations (Financial Management and Human Resource Management)

PMDS For the 2018/2019 financial year the department achieved a 1OOo/o submission of Performance agreement for sms members. Based on the performance emanating from the APP indicators, performance is rewarded in l line with the workplan and performance agreements for levels 1 - 12 and SMS level. There are structures appointed by the Head of Department for evaluation and appeal. There is also an external structure for the assessment and appeal of SMS levels. The Department has for the previous Financial Year processed PMDS Incentives as follows:

1-12 R 2 204 811.75 R7113 154.02 R155 419.42 R9 473 385.19

13-14 R148 032.00 R104 809.50 R 16 448.00 R269 289.00

33 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm ~ ~~ gy,_,.,_

---~ao..m.-tltl;PUBUC Of' SOUTll AJ'Rl(:A • ASSESSMENT OF PLANNING DECISION MAKING, BUDGETING AND PROCUREMENT AND SERVICE DELIVERY MONITORING AND CAPACITY

The Departmental Planning Process

The Department has a five year strategic plan which reflects strategic objectives and performance indicators that seek to strengthen the safety of our people, prevent crime and promote road safety.

Annual Performance Plan, which accurately reflects the performance targets which the Department will endeavour to achieve given the resources made available in the allocated budget.

This in turn, informs the development and implementation of the operational plan as well as the development of standard operating procedures. Decision making is at the level of strategic management up to middle management, through the departmental structures, which are the Executive Management Committee, the Departmental Management Committee and the Extended Departmental Management Committee.

34 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

ALIGNMENT TO NDP

The Department has aligned this plan to Chapter four {4):"Ecomomic J mfi~ast~~et~r:e ", Glitagter t·welve (12): " Bl!Jilding safer communities", Chapter 13: "Baildimg a capable developmental state" and Chapter fourteen (14) :"Promoting accountability and fighting corruption" of the National Development Plan. This plan is informed and aligned to the Medium Term Strategic Framework through Outcomes 3, 6, 7 and 12.

35 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

ALIGNMENT TO NDP Chapter four of the NOP states that "settlement patterns should meet the needs and preferences of citizens, taking int© account broader social, environmental and ee0nomicr interests. Travel distances need to be shorter. This means ensuring that a larger proportion of workers live closer to their workplace, and that public transport is safe, reliable, affordable and energy efficient." National Outcome 6 of the MTSF stipulates that there should be provision of "An efficient, competitive and responsive economic infrastructure network". The Department is committed to contribute towards achieving the national vision through provision of suitable modes of transport and able to link it to other regions. 36 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

ALIGNMENT TO NOP

IB¥ 2030 publiG transport _ will be _~ ~ ser friendly, less - environmentally damaging, cheaper and integrated or seamless. This chapter targets to have a significant expansion in the proportion of people who use public transport for regular commutes.

37 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT •1 dcs&tm ~ , J $=~EHOLDER MANAGEMENT AND COMMUNITY PARTICIPATION Pro ramme Stakeholder Res onsibilities Provincial Secretariat for Community Police Forum Implementation Crime Police Services Prevention Community Safety Forum Implementation Crime Prevention - Community Safety Implementation Crime Patrollers Prevention Non-Profit Institutions Implementation Crime Prevention PJCPS Integrate . sector initiatives In fighting . crime. Transport Regulations Road safety rangers Road Safety Scholar patrollers Road Safety Taxi associations Oversee taxi operation. Ensure relative peace and stability in the industry "------======------DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT • dcs&tm l. ·. • §:~EHOLDER MANAGEMENT AND COMMUNITY PARTICIPATION

Represent the interest of commuters i.e cleanliness of busses, safety issues, whether buses conform to schedule etc Provincial transport forum Engagement of municipalities, sector departments, public and freight transport stakeholders in the development of transport policies and strategies Labour unions HOD shares with affected Unions developments in the Depa1iment with the intention of maintaining DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

41 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm • Programme Performance indicators 2017 /18 Unaudited

Programme 1: Administration

Programme 2 : 11 0 11 100°/o 34 34 100°/o Civilian Oversight Programme 3: 11 8 3 27.3°/o 33 16 48.5°/o Transport Operations

Programme 4: 11 6 5 45.5°/o 36 19 52.8°/o Transport Regulation

Total 41 18 22 53.6°/o 120 76 63.3°/o DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

· • ....--°""""dcs&tm_-..-- ~~ ar,_ ,...._.. Hotlll Wfll l'ro.ln

• PROG 2: PROVINCIAL SECRETARIAT FOR POLICE SERVICES

43 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm •

• PROGRAM ME 2 : LEGISLATIVE MANDATE

The Civilian Secretariat for Police Service Act, 2011(Act No. 2 of 2011) mandates the Civilian Secretariat for Police Service (CSPS) to exercise civilian oversight over the South African Police Service (SAPS) and provides strategic advice to the Minister of Police in respect of developing and implementing policies and legislation. This is done through, amongst others, regular oversight visits to police stations throughout the country in order to monitor and assess SAPS performance in relation to service delivery, compliance to regulations and implementation of recommendations. The Act also provides for the establishment of the Provincial Secretariats (PS) to exercise the functions and powers of the CSPS at the provincial sphere of government

44 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

PROGRAMME 02: PRIORITIES

STRATEGIC OBJECTIVE: To ensure community participation in the fight against crime

REBRANDING REPOSmONING RENEWAL

CHALLENGES PERFORMANCE PROJECT/ OUTCOMES 2014 2015 16 17 I INDICATOR PROGRAMME OPPORTUNIT IES

High levels of Number of Strengthen Local Safer Communities 82 41 20 Crime Community Police Community Forums (CPFs) Police Forum Improved assessed on through funding Community functionality of crime participation in the prevention fight against crime projects unemployed men High levels of Number of social Enhancing 260 400 Crime crime prevention Community and women in all programmes participation the four Districts implemented through of the Province implementation deployed. of Community Safety Patrollers

45 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

Programme 2 HIGH LEVEL ACHIEVEMENTS

Two research projects were conducted. • Demilitarisation of the SAPS. • Ward Based Community Police Forum.

Further, one community satisfaction survey project was conducted, aimed at gathering information on community members; perceptions on the SAPS. All Project will serve to contribute towards policy developments and improve the SAPS service delivery.

Monitoring and Oversight over the SAPS was conducted in 24 Police Stations Monitoring SAPS compliance to Domestic Violence Act conducted Unannounced Police Station visits were conducted Complaints against the SAPS were received and processed Compliance Forum with IPID and the SAPS is sitting consistantly

46 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm ~ ~S!!r¢

• Appointed 387 community safety patrollers as part of enhancing crime fighting strategies in communities • Assessed the Functionality of CPF's and CSF's an cl provided support

• Crime Prevention Programmes carried o~t across the Province working with Municipalities • Successfully funded a total of twenty seven (27} Non Profit Institutions ( CPFs and NPOs}

• Safety Alarms were distributed to vulnerable persons across the province, including installation of safety gadgets to some households.

47 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT CHAL.LENGES

Programme Name PERFORMANCE INDICATOR CHALLENGES PLANS TO OVERCOME CHALLENGES

I Programme 2: Number of Functional Functionality and Sustainability of CSF's The CSF Provincial Summit outcomes Crime Prevention Community Safety Forums provided basis for clarity to overcome Partnership {CSFs) assessed some of the challenges Strengthened engagements and relationship with Local Government and SALGA to ensure

Number of Functional Monitoring, capacity building and support More vigorous engagements with the Community Police Forums to Community Police Forums SAPS to strengthen support to CPF's {CPFs) assessed Finalization of the CPF Policy will serve as a tool for better and strengthened coordination

48 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

• PROG 3: TRANSPORT OPERATIONS

49 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm 5 ===-pROGRAMM E 3: PRIORITIES •- - - - ~' - ·~ /· -, - r ' r, , r · · , . ,, ~ , j , _ , , , • , , , .·.... ', ,, •• ~ .., ,,..~ .- - ~ - . - ,' r · /' ,,..

REBRANDING REPOSmONING RENEWAL

CHALLENGES/ PERFORMANCE PROJECT/ OUTCOME 2014 2015 2016 2017 OPPORTUNffiES INDICATOR PROGRAMME Number of learner transport Provision of Improved Limited access operators Subsidized access to to learning contracted Learner learning 122 120 200 207 opportunities Transport institutions Number of services passengers Improved 9508 14909 15712 utilising access to subsidised air services transport modes 424 703 Limited access Number of 399 420 vehicles ogerating busses to integrated contracte public transport learner transport systems

so DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

Programme 3 HIGH LEVEL ACHIEVEMENTS

• Appointment of a transaction advisor to assist the Department in facilitating the new negotiated contracts, including Dr Kenneth Kaunda District which does not benefit from the subsidised service. •Extension of subsidised services to twelve (12) villages (around Taung) which had unsubsidised commuter services. •Maintenance of category six (6) aerodrome at Pilanesburg Airport. •The development of the Provincial Land Transport Framework and Integrated Transport Plans for the Dr Ruth Segomotsi Mompati and Ngaka Modiri Molema District Municipalities have been finalised

51 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT CHALLENGES Programme PERFORMANCE CHALLENGES PLANS TO OVERCOME Name INDICATOR CHALLENGES Programme 3: Number of government Budget pressure The project to follow PPP processes Government Fleet garages resuscitated which will unfold in 2018/19 management

Number of unemployed Interested youths will be referred youth identified to be TETA responded late and could not to relevant colleges as TETA trained on transport provide the expected funding provides funding at those colleges related artisan skills

Infrastructure Established passenger Budget pressure to contribute towards A request has been made to Planning train between Mahikeng refurbishment of railway stations and Treasury additional funding for and Johannesburg subsidization of the service refurbishment of rail stations.

52 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT CHAL LE NGES

Public Transport Number of Kilometers 1. Services of Thari Bus were disrupted Engagement of the taxi Services in Rabokala, Kgabalatsane and Mmakau associations and law enforcement from 06 - 08 January 2018.At agencies in addressing grievances Rustenburg rank, the taxi operators prevented the buses from ferrying commuters to neighbouring suburbs. 2. On the 30th January 2018 all Bojanala Bus trips were interrupted.

Number of trips subsidized 1.Services of Thari Bus were disrupted Engagement of the taxi in Rabokala, Kgabalatsane and Mmakau associations and law enforcement from 06 - 08 January 2018.At agencies in addressing grievances Rustenburg rank, the taxi operators prevented the buses from ferrying commuters to neighbouring suburbs. 2.0n the 30th January 2018 all Bojanala Bus trips were interrupted

53 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

BUDGET ALLOCATION & SHORTFALL • COMMUTER TRANSPORT SE RVI CE ~ PUBLIC TRANSPORT OPERATION GRANT (PTOG) @riginal Budget fa ~ ~ 018A il. 9 •

Anticipated shortfall ~ EQUITABLE SHARES Original Budget for 2018/19 = R 472 645 000.00 Projected expenditure for 2018/19 =R 671 761 531.42 Anticipated shortfall =(R 199 166 531.42)

TOTAL BUDGET ALLOCATION = R 583 174 419.00

TOTAL ANTICIPATED SHORTFALL = R 204 755109.41 54 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

BUDGET ALLOCATION & SHORTFALL

• SCHOLARTRANSPORT Original Budget for 2018/19 = R 374 083 000.00

I - 'Ji?riojected expe tn diturie for 2 0 1! 8~ 19 Anticipated shortfall

• PROFFESIONAL SERVICES (Supervisory Monitoring Firm - SMF & CONSULTANTS) Original Budget for 2018/19 = R 12 000 000.00 Projected expenditure for 2018/19 = R 13 707 038.93 Anticipated shortfall =(R 1 707 038.93)

55 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

ADDITIONAL BUDGET REQUIRED

IN FRASTRUCTURE ORERATIONS : AIJlP.ORTS IN fRASTRl)CTURE

~ Improvement of perimeter fence at Pilanesberg Int Airpor.t = R 22million ~ Improvement of perimeter fence at Mafikeng Airport = R 30 million ~ Perimeter Intruder Detection System for both airports = R30 million ~ Installation of lift at Mafikeng Tower = R2.5 million ~ Rehabilitation of the runway at Pilanesberg Int Airport = R44 million Estimated Total

56 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm ~

~$>lo

PROG 4: TRANSPORT REGULATIONS

S7 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm 5 • =l5ROGRAMM E 4: PRIORITIES STRATEGIC OBJECTIVE: To improve access to integrated public transport systems

REBRANDING REPOSmONING RENEWAL

CHALLENGES/ PERFORMANCE PROJECT/ OUTCOME 14 15 16 17/1 OPPORTUNmE INDICATOR PROGRAMME 8 s Training of MPAT Standard on Training of Traffic Skills 70 40 30 40 unemployed Human Resource officers development youth within Management and Local the province economic empowerment Limited access Number of Renovation of Improved 1 2 to services by registering Mogwase ( Driver Access to communities authorities licence Testing services and complying to the Station) DLTC Revenue Enhancement National Road Renovation of Traffic Act Madikwe (Vehicle Testing Stations) VTS Renovation of 1 1 1 1 Madikwe (Drivers Licensing Testing Stations) DLTC 5

C'11nrHnn~I DOC' DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT • dcs&tm • Programme 4 HIGH LEVEL ACHIEVEMENTS

• Officially opened and handed-over the much anticipated essential Motor Vehicle Registering Authority Office to the Moretele l:.ocal Municipality. •- The improved policing and traffic visibility on our roads and towns has contributed towards the 8°/o reduction of road crash fatalities • Cross border Law Enforcement and Road Safety Operations with Botswana and Namibia through the TKCS ( Trans Kalahari Corridor Secretariat) • Moratorium on new Operating Licenses applications in place audit and physical verify operating licences and permits with a view of realigning routes and putting operational conditions • Strengthening Road Safety Community programmes through the appointment of Road Safety Rangers and Debates and

Participatory Education Techniques s9 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT • dcs&tm ~ ~~ 6 r,..,,_,.._...... ,. H-Wnll'r~Gonmmt

Programme4: Established Registering Limited access to services by Renovation of Mogwase ( Driver Transport Authorities (RAs) on the communities licence Testing Station) DLTC, Administration border lines of the Madikwe (Vehicle Testing Stations) and Licensing province VTS and Madikwe (Drivers Licensing Testing Stations) DLTC

2% decrease in the actual Backlog in meeting National ratio of 1 Increase number of trainees from number of road crashes traffic officer per 109 km[ideal 1000 vs 40 per annum to meet this target Law Enforcement and fatalities per annum current 580 + 40 = 620/380] by 2020. (425)

Number of Provincial Saturated Taxi industry sector Moratorium on new applications in Operator License Regulating Entity hearings place to audit and physically verify And Permits conducted operating licences and permits with a view of realigning routes and putting operational conditions

Inspectorate of Number of compliance Currently province has 5 DLTC and 4 Recruitgment of unemployed youth DLTC and VTS inspections conducted at VTS well equipped but inadequate on a learnership programme to be DLTC and VTS human resources currently operating on trained as examiners of license personnel about to retire and motor vehicles.

60 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

Political Management and political risks facing the department

Labour _] ~ e Departmer:1t has -estal)lismed a wo n_~ ing r.elationship . ~~ w.~ ith all relevant liabour Movements (N EHAW ltJ , PC> PCRU, PSA, HOSPERSA & SASAWU) . There is a quarterly information sharing session where the Department informs Unions on all changes/ developments in the Department. This is not a negotiation I bargaining structure but rather a platform to maintain sound Employer I Employee relationships.

61 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

Politicking

There is sufficient political support internally to deliver on the mandate of the department as expected. This

minimises trne · rt is~s. --.....r\.__J'"~--

Media Perceptions

The Department has a general positive image albeit issues surrounding the management of scholar transport. However this matter is sub judice and under investigation by the SIU through the presidential proclamation of December 2017.

62 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

I • • 0 . j ~ ~~~"-",_W.llPIO'llnWI~- ~ ltlPUBUC Of SOUTH AJ'R1CA

lnstitutian~lisatiea amd ef.fect~v~ness of monitori11g .~am~ eXlaluatioa in tlfle department

The Department has a dedicated unit on Monitoring and Evaluation. However, there is a general challenge in relation to the evaluation function in the department due to lack of capacity.

63 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

CO NCLUSION

The Department has had con ~ ultations with tbe NDot and Ci\~ ilian Secretariat to agree on the terms ofr ~efer;; ence fer> ~ til e ,______. sectionlOO l(b) intervention To date both MOA have been duly concluded and signed off The intervention teams are expected to assume office on Monday the 2nd July 2018

Draft Annual Performance Plan 2016/2017 64 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT

65