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Department of Community Safety and Transport dcs&tm Department: , ~ ( 1 Community Safety & Transport Management North West Provincial Government ~~ REPUBLIC OF SOUTH Af RICA DEPARTMENT OF COMMUNITY SAFETY AND TRANSPORT • 1 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT BACKGROUND Vision Mission We are committed to promote community and road safety, exercise civilian oversight of police and coordinate transport services through an integrated approach. 3 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT -~ ·• dcs&tm "°'111\Ynll'r=~~GonnwMn,'~"~l • MPIJBUC Of 50UTMAf111CA BACKGROUND Values Innovation Motivated Passionate Accountability Client focused Commitment Team work 4 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT DEPARTMENTAL MANDATE To promote community and road safety through e0mmwmity m0b.ilisa ~ i ® n, ~© si t i ~el ~ infl u ~fl© in@ .read - . - .. user befiaviour through safety awa ~eness anti traffic law enforcement; oversight of the police and to coordinate public transport services. 5 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT ~ dcs&tm ~1 1 5 = · ==-organisational Structure MEC: Dr M.N.Motlhabane Dir: MEC Support: Dir: Communications: "'i- Mr N. Dikobe Mr T. Sematle HOD : Ms B. Mofokeng ,, Dir. Risk Management & Internal Control ~~-JhA_·~-~LJcilJ S/ Dir: HOD Support - - - - ~ Ms M.G. Mothlbedi -- - - Ms B. Mogoerane ....... ~ - - ... • - ~ S/Dir. Security Services l Mr S Khonkhobe - C/Dir Provincial Secretariat for Police - Ms N. Num C/Dir. Finance - Ms K. Phatudi C/Dir. Corporate Services Ms S. Mpolokeng - - ~ C/Dir. Transport Operations - Ms M .V. Dayel C/Dir. Transport Regulations - MrM. Morule - - 6 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm ~ ~ $t..._-y,TtW,Wtl.'­ -W.. l l'l'CPMc'o!~l • ~euc OF SOUTH AJ"RICA SUMMARY OF DEPARTMENTAL PERSONNEL Programme Active Filled Active Vacant Total Administration 246 21 267 Provincial 54 8 62 Secretariat for b ~ ~~ j \L...,_JI_ - I r Police Ir Transport 886 82 968 1 Regulations Transport 242 28 270 Operations Total 1428 139 1567 7 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT ORGANISATIONAL CAPACITY AND CHALLENGES • Presentation has to be done to the Premier before seeking the concurrence from the Minister of Public Service and Administration(MPSA). 8 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT GOVERNANCE STRUCTURES IN THE DEPARTMENT COMMITTEE CHAIRED BY RESPONSIBILITY Executive Management Committee Head of Department Strategic departmental matters Departmental Management Head of Department Strategic and operational Committee departmental matters - Extended Departmental Management Head of Department - Strategic and operational Committee ..__. departmental matters -- Audit Steering Committee Head of Department I Chief Audit and internal control Financial Officer matters Risk Management Committee Chairperson appointed by the Departmental risk (External) department management matters SCM bid committees (Bid Chairpersons appointed by the Departmental procurement Specification Committee, Bid Head of Department Evaluation Committee and Bid Adjudication Committee ICT Committees Chairpersons appointed by the Departmental ICT matters Head of Department Ethics Committee Chairpersons appointed by the Departmental ethics and Head of Department integrity matters J DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT Budget Process and Procurement • The departmental budget process is informed by the plans of the department, which further is dictated by the objectives, tar@efs and pri e~ i t ies. • • • The departmental structures, which are the Executive Management Committee (EMC), the Departmental Management Committee (DMC) and the Extended Departmental Management Committee (EDMC) are involved in the budget process. 10 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT Procurement and demand plans are then developed by programme managers based on the approved budget, informed by the departmental projects and priorities. The following SCM committees appointed by the head of department, drive the procurement processes of the department - ~ --- Jl~ _..---,- -~- Committee Responsibilities Bid Specification Committee Assess all specifications of all projects on the procurement plan Bid Evaluation Committee Evaluates all bids presented and recommends to the bid adjudication committee Bid Adjudication Committee Adjudicates all evaluated projects and recommends to the head of department 11 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm • 2017-18 HIGH LEVEL EXPENDITURE Actual Variance Expendit Expenditure ureas 0/o --.. of final appropria • ti on Programme R'OOO R'OOO R'OOO o/o ADMINISTRATION 306,022 297,958 8,064 97.4°/o PROVINCIAL SECRETARIAT 43,143 39,547 3,596 91.7°/o TRANSPORT OPERATIONS 1, 140,849 1, 118,809 22,040 98.1°/o TRANSPORT REGULATIONS 588,170 584,770 3,400 99.4°/o Programme sub total 2,078,184 2,041,084 37,100 98.2o/o 12 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm ' -Otl*t-•• tl -- 00ol'wu\11 ~ &Tr_ ll_ HMll W.11 l'rO'Mc!ol GonmtMl\l • RliP\IBllC Of &(lUTH AJ1UC.A 2017-18 HIG LEVEL EXPENDITURE - REASONS FOR UNDER EXPE DITURE • Underr expenditure oa Gempemsatien ef em ~ loyees as not all posts w.ere fillea as initially P.laITTrnecf, am et aiso on mactlinery and equipment. • Major underspending was on Buildings and Other Fixed Structures. Two projects were not implemented during the year as planned, Aviation Academy (R8 million) and Demarcation of Terminal building (R 550 000). • There were delays in finalizing the Lichtenburg Weighbridge project ( R2.2 Million) 13 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT GRANTS The Department has two !CQrnditional grants namely. PTOG .... -- (Public liransp0ft ®11Jeriafiorns Grant) and ~ PW~. ~w®@ ( R109.098m) is for commuter bus subsidies whereas the EPWP ( R1 .854m) grant is for the implementation of crime prevention projects. Both grants have been spent as planned 14 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT GRANTS 2017/2018 I - - % ~ ' l \~---~~rd _. - Available I Current Budget Expenditure Spent ! ~ ~ ~ - -~ ~ PUBLIC TRANS OPERATIONS GRANT 109,098,000.00 109,097,999.70 0.32 100 SOC SEC EPWP INCEN GRNT FOR PROV 1,854,000.00 1,852,644.60 1,355.40 100 Grand Total 110,952,000.00 110,950,644.30 1,355.72 100 15 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT 2018-19 BUDGET LLOCATION PER PROGRAMME BUDGEl R'OOO [ ... ....,:: ~ ·.-- ri::rL - - - ---"-- ,.______,; i--. -~~__r-i~ l<T- :::I -- - -· :::. I - - '.i'r;-'~1 ADMINISTRATION 326,231 PROV SECRTARIAT FOR POLICE SERV 47,680 TRANSPORT OPERATIONS 1,207,041 TRANSPORT REGULATIONS 582,521 Grand Total 2,163,473 16 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT 2018-19 BUDGET ALLOCATION PER ECONOMIC CLASSIFICATION BUDGET R'OOO r-~ - -- - - BUI LJ DINGS & OJiFl ER t lX STRUCT ~ = ~ ~ = 56,520,000 ~ --~l COMPENSATION OF EMPLOYEES 613,228 :::::: DEPARTMENTAL AGENCIES & ACCOUNTS 3,073 GOODS AND SERVICES 776,349 HOUSEHOLDS (HH) 6,979 MACHINERY AND EQUIPMENT 38,854 NON PROFIT INSTITUTIONS (NPI) 1,030 PUBLIC CORPORATIONS&PRIV ENT 667,440 Grand Total 2,163,473 17 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT 2018-19 Major Planned Procurement Buildings and Other Fixed Structures • Aviation school R33m • Ablutions facility - Mahikeng Airport R4m Lichtenburg Weighbridge - R5m • Vehicle Testing Stations - R11,520m (Madikwe R4,379m and Mogwase R7,140m) Machinery and Equipment • Fire Trucks for the airport R16m • ICT equipment = R1 ,6m • White fleet = R11,5m • Law enforcement equipments = R7,6m • Office furniture = R2m 18 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT 2018-19 Conditional Grants • Public Transport Operations Grant= R110,419m • EPWP = R2,440m 19 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT dcs&tm • RISK A ND INTERNAL AUDIT The Department develops and implement an audit action plan on an annual basis. Risk assessment is also conducted on an annual basis to determine emerging risks and develop mitigation strategies to address these risks. Implementation of these plans are monitored on a monthly and quarterly basis through the Risk Management Committee and Management meetings. Internal Audit is a shared service which reports administratively to the Department Of Finance within the Province, and Operationally to the Audit Committee. The Annual Internal Audit Plan is developed in collaboration with the Department taking into consideration the risks of the Department. Audit Reports are communicated with the Department for purposes of improving the internal control environment 20 DEPARTMENT OF COMMUNITY SAFETY & TRANSPORT MANAGEMENT AUDIT OUTCOME I Financial year Audit Basis for qualification I Opinion 2014/15 Qualified Transfers and subsidies - no sufficient and appropriate audit evidence for subsidies of R733 334 000 paid to public corporations and private enterprises disclosed in note 9 to the financial statements. Information submitted by management was not sufficient to substantiate that subsidies was correctly paid for services rendered by commuter bus companies. The AGSA was unable to confirm these subsidies by alternative means. Consequently, was unable to determine whether any adjustment relating to transfers and subsidies of R739 222 000 as disclosed in the statement of financial performance was necessary. Departmental revenue - The department incorrectly recognised and accounted for an amount of R21 322 675 as sales of goods and services other than capital assets. Consequently, sales of goods and services other than capital assets of R156 191 000 included in departmental revenue
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