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Department of Community Safety and Transport Management Annual Report for 2014/15 Financial Year Vote 05: Department of Community Safety and Transport Management DEPARTMENT OF COMMUNITY SAFETY AND TRANSPORT MANAGEMENT NORTH WEST PROVINCE VOTE 05 ANNUAL REPORT 2014/2015 FINANCIAL YEAR 1 Annual Report for 2014/15 Financial Year Vote 05: Department of Community Safety and Transport Management TABLE OF CONTENTS PAGES PART A: GENERAL INFORMATION 1. DEPARTMENT GENERAL INFORMATION 4 2. LIST OF ABBREVIATIONS/ACRONYMS 5 3. FOREWORD BY THE MEC 6 4. REPORT OF THE ACCOUNTING OFFICER 7 5. STATEMENT OF RESPONSIBILITY FOR THE ANNUAL REPORT 17 6. STRATEGIC OVERVIEW 18 6.1. VISION 18 6.2. MISSION 18 6.3. VALUES 18 7. LEGISLATIVE AND OTHER MANDATES 19 8. ORGANISATIONAL STRUCTURE 23 9. ENTITIES REPORTING TO THE MEC 23 PART B: PERFORANCE INFORMATION AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES 25 1. OVERVIEW OF DEPARTMENTAL PERFORMANCE 31 1.1. SERVICE DELIVERY ENVIROMENT 31 1.2. SERVICE DELIVERY IMPROVEMENT PLAN 33 1.3. ORGANISATIONAL ENVIROMENT 35 1.4. KEY POLICY DEVELOPMENTS AND LEGISLATIVE CHANGES 36 2. STRATEGIC OUTCOME ORIENTED GOALS 36 3. PERFORMANCE INFORMATION BY PROGRAMME 38 3.1. Programme 1: ADMINISTRATION 38 3.2. Programme 2: CIVILIAN OVERSIGHT 63 3.3. Programme 3: CRIME PREVENTION AND COMMUNITY POLICE 71 RELATION 3.4. Programme 4: TRANSPORT REGULATION 74 3.5. Programme 5: TRANSPORT OPERATIONS 84 2 Annual Report for 2014/15 Financial Year Vote 05: Department of Community Safety and Transport Management 4. TRANSFER PAYMENTS 97 4.1. Transfer of payments to public entities 97 4.2. Transfer payments to all organisations other than public entities 97 5. CONDITIONAL GRANTS 112 6. DONOR FUNDS 114 7. CAPITAL INVESTMENT 114 7.1. Capital investment, maintenance and asset management plan 114 PART C: GOVERNANCE 1. INTRODUCTION 117 2. RISK MANAGEMENTS 117 3. FRAUD AND CORRUPTION 118 4. MINIMISING CONFLICT OF INTEREST 118 5. CODE OF CONDUCT 118 6. HEALTH SAFETY AND ENVIROMRNT ISSUES 119 7. PORTFOLIO COMMITTEES 119 8. SCOPA RESOLUTIONS 119 9. PRIOR MODIFICATIONS OF AUDIT REPORTS 124 10. INTERNAL CONTROL UNIT 124 11. REPORT OF AUDIT COMMITTEE 124 12. REPORT AUDIT COMMITTEE REPORT 124 PART D: HUMAN RESOURCE MANAGEMENT 1. INTRODUCTION 131 2. OVERVIEW OF HUMAN RESOURCES 131 3. HUMAN RESOURCE OVERSIGHT STATISTICS 132 PART E: ANNUAL FINANCIAL STATEMENTS 3 Annual Report for 2014/15 Financial Year Vote 05: Department of Community Safety and Transport Management PART A: GENERAL INFORMATION 1. DEPARTMENT GENERAL INFORMATION PHYSICAL ADDRESS: Safety House 31-34 Molopo Road Mafikeng 2745 POSTAL ADDRESS: Private Bag X 19, Mmabatho 2735 TELEPHONE NUMBER/S: +2718 381-9171 FAX NUMBER: +2718 381-9123 EMAIL ADDRESS: [email protected] WEBSITE ADDRESS : www.nwpg.gov.za 4 Annual Report for 2014/15 Financial Year Vote 05: Department of Community Safety and Transport Management 2. LIST OF ABBREVIATIONS/ACRONYMS AGSA Auditor General of South Africa AO Accounting Officer BBBEE Broad Based Black Economic Empowerment CFO Chief Financial Officer MEC Member of Executive Council HOD Head of Department PFMA Public Finance Management Act TR Treasury Regulations MTEF Medium Term Expenditure Framework SMME Small Medium and Micro Enterprises SCM Supply Chain Management EU European Union SITA State Information Technology Agency SDIP Service Delivery Improvement Plan 5 Annual Report for 2014/15 Financial Year Vote 05: Department of Community Safety and Transport Management 3. FOREWORD BY THE MEC Every journey begins with its own challenges, and every challenge is the beginning of a new journey. The beginning of every term of government administration has never been a walk in the park and the same goes with the beginning of the 5th administration. Our journey for the previous financial year had its ups and downs, but with the right choices and the decisions we made, we managed to move Bokone Bophirima Forward. Under the fifth administration, the Department of Community Safety and Transport Management has embarked on a whole new course of direction in reviving and raising voluntary community activism in all its activities under the philosophy of Saamtrek- saamwerk. This Department is responsible to ensure community safety, whether be it at home, work, school, roads or in transit. Having said that, the Department cannot do it alone, we need to invest more on community activism in our endeavor to fight crime and all other forms of lawlessness. During the year under review, we remained steadfast in recognition of the need to provide equitable, accessible and quality services to the people of the Province. This includes the provisioning of safe and reliable community transport Despite the progress we made, challenges are still massive and it is precisely for this reason that we need to implement all our programmes in line with the National Development Programme (NDP), which provides the blueprint on what needs to be done to address all challenges we face. This Annual Report provides the true reflection of what we have gone through, how far we have gone on our journey of service delivery and further outlines the meaningful difference we have made in the lives of the people of the Bokone Bophirima. In its endeavors to reduce road accidents and fatalities the Department will continue to support the Decade of Action Road Safety 2011-2020 campaign and the 365 days of road safety initiatives. The campaigns focus mainly on pedestrian safety, speeding, seatbelts, stray animals, cyclists safety and driver fitness. We have also implemented the Driver - Learners License project by involving 300 learners from five rural schools across the Province were involved. The project aims at ensuring that 6 Annual Report for 2014/15 Financial Year Vote 05: Department of Community Safety and Transport Management these learners complete their Grade 12 in possession of a valid driver's license. This is also an investment on future road users. The implementation and management of learner transport in the province has been confronted with various challenges emanating from development of new settlement areas throughout the province. This resulted to more demands for learner transport In order to address these challenges, the Department together with the Department of Education and Sport Development has resolved to enter into a memorandum of understanding in terms of the provision of learner transport. Therefore, we resolved that the Department of Community Safety will develop Learner Transport Policy to guide the provision of learner transport in the province. In spite of all these challenges, the department managed to subsidize 33 334 learners ensuring that they access 230 learning institutions around the rural areas of the province thus contributing to the high percentage in terms of learner pass rate in particular Matriculants. Being compelled by the NDP to upgrade the road traffic safety and enforce compliance with standards by both public and private transport, during the financial year under review, more than 200 000 summonses were issued in the Province to the value of R91 million and more than 110 000 summonses were issued in relation to driver behavior. The fight against crime has never been easy, and our role in this regard is broader than the ordinary campaign as we also need to make sure that SAPS is doing what it is expected to in providing service to the people of this Province. And at that note, we have conducted announced visits to 70 police stations, 30 on service delivery, 40 of Domestic Violence Act and also 60 unannounced visits. We realize that, as government alone we cannot win the fight against crime, we then continued to mobilize communities and further conducted training and workshops to Community Policing Forum’s and funded 45 community driven crime prevention projects. These are just a few of the successes that we recorded during the financial year under review but I must say a lot has been achieved and a significant difference has been made to the communities of Bokone Bophirima. I must with all my heart pass my regards and express my sincere gratitude to the African National Congress, the Premier Honourable S.O.R. Mahumapelo for this rare opportunity, and the undivided support from EXCO is something that I cannot afford not to acknowledge. The Head of the Department, Senior Management and the staff, thank you for the sterling work done in the last financial year. Despite all the challenges we were faced with, we 7 Annual Report for 2014/15 Financial Year Vote 05: Department of Community Safety and Transport Management managed to make a difference in the lives of our people. The staff in the office of the MEC, your contribution and support is forever appreciated. I would have not done justice by not mentioning the significant role played by all our stakeholders, different structures and law enforcement agencies. I must say dankie, re a leboga, re le mmuso wa Bokone Bophirima and keep up the fire burning. I thank you _________________ G.O. Molapisi, (MPL) MEC of the Department of Community Safety and Transport Management 31 May 2015 8 Annual Report for 2014/15 Financial Year Vote 05: Department of Community Safety and Transport Management 4. REPORT OF THE ACCOUNTING OFFICER Overview of the operations of the department: The year under review was characterised by implementation of the Annual Performance Plan and the five year Strategic Plan aligned to the National Development Plan 2030. The Department was also affected by the reconfiguration of the Provincial Departments. The Chief Directorate Transport Operations has been transferred from the erstwhile Department of Public Works, Roads and Transport with a staff complement of 241 employees with a total of 4 SMS members. The mandate of the department was revised to include this new function. The development of 5 years Information Technology Strategy Plan which is also a requirement for implementation of Corporate Governance of ICT has been completed.
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