Business Papers

Community & Cultural Services Committee Meeting

Monday, 15 February 2016 5:00pm

Notice of Meeting

To the Lord Mayor and Aldermen

You are invited to attend a Community & Cultural Services Committee Meeting to be held in Meeting Room 1, Level 1, Civic Centre, Harry Chan Avenue, Darwin, on Monday, 15 February 2016, commencing at 5.00 pm.

B P DOWD CHIEF EXECUTIVE OFFICER

Office Use Only

Placed on Public Notice Board: ______

Removed from Public Notice Board: ______

[Type text]

Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 1 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670.

OPEN SECTION C&CS/1

CITY OF DARWIN

COMMUNITY & CULTURAL SERVICES COMMITTEE

MONDAY, 15 FEBRUARY 2016

MEMBERS: Member K J Worden (Chairman); The Right Worshipful, The Lord Mayor, Katrina Fong Lim; Member J A Glover; Member G Lambrinidis; Member A R Mitchell;

OFFICERS: Chief Executive Officer, Mr B Dowd; General Manager Community & Cultural Services, Ms A Malgorzewicz; Manager Recreation, Events and Customer Services, Mr M Grassmayr; Library Services Manager, Mrs K Conway; Acting Manager Community Development, Ms A Hermann; Manager Safer City Project, Ms K Hearn; Executive Assistant, Ms A Smit.

Enquiries and/or Apologies: Arweena Smit E-mail: [email protected] - PH: 89300 685 OR Phone Committee Room 1, for Late Apologies - PH: 89300 519

Committee’s Responsibilities

 Recreation & Leisure  Cultural Services  Family and Children Services  Liquor Licences  Sister Cities  Youth Services  Libraries  Customer Services

THAT effective as of 16 April 2012 Council, pursuant to Section 32 (2)(b) of the Local Government Act 2008, hereby delegates to the Community & Cultural Services Committee the power to make recommendations to Council and decisions relating to Community & Cultural Services matters within the approved budget.

* * * INDEX * * * PAGE

1. MEETING DECLARED OPEN ...... 4

2. APOLOGIES AND LEAVE OF ABSENCE ...... 4

3. ELECTRONIC MEETING ATTENDANCE ...... 4

C&CS/1 1 Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 2 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670.

OPEN SECTION C&CS/2

4. DECLARATION OF INTEREST OF MEMBERS AND STAFF ...... 4

5. CONFIDENTIAL ITEMS ...... 4

6. WITHDRAWAL OF ITEMS FOR DISCUSSION ...... 5

7. CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING

 Monday, 16 November 2015 ...... 5

8. BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING

8.1 Business Arising ...... 5

9. DEPUTATIONS AND BRIEFINGS ...... 5

10. OFFICERS REPORTS

10.1 Waratah Cricket Club Request For Funding For Sightscreens At Gardens Oval One ...... 6 10.2 Community Development Quarterly Report October, November and December 2015 ...... 20 10.3 Recreation, Events & Customer Services Quarterly Report October, November & December 2015 ...... 32 10.4 Darwin Safer City Program Quarterly Report October, November & December 2015 ...... 43 10.5 Libraries Information Update For October, November, December 2015 And January 2016 Including School Holidays Activities Report ...... 52 10.6 Ambon Delegation September 2015 ...... 63 10.7 Minutes Disability Advisory Committee 21 January 2016 ...... 75

C&CS/2 2 Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 3 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670.

OPEN SECTION C&CS/3

11. INFORMATION ITEMS

11.1 Minutes Youth Advisory Committee 4 February 2016 ...... 81 11.2 Minutes Ambon Sister City Community Committee 10 December 2015 ...... 86 11.3 Minutes Bombing of Darwin and Military History Advisory Committee ...... 89

12. GENERAL BUSINESS

12.1 3 Month Trial - Meeting Time Change for Community & Cultural Services Committee Meeting to 12 noon ...... 98

13. CLOSURE OF MEETING ...... 98

C&CS/3 3 Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 4 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670.

OPEN SECTION C&CS/4 Community & Cultural Services Committee Meeting – Monday, 15 February 2016

1. MEETING DECLARED OPEN

2. APOLOGIES AND LEAVE OF ABSENCE Common No. 2695036

2.1 Apologies

2.2 Leave of Absence Granted

Nil

3. ELECTRONIC MEETING ATTENDANCE Common No. 2221528

3.1 Electronic Meeting Attendance Granted

Nil

4. DECLARATION OF INTEREST OF MEMBERS AND STAFF Common No. 2752228

5. CONFIDENTIAL ITEMS Common No. 1944604

5.1 Closure to the Public for Confidential Items

Nil

C&CS/4 4 Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 5 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670.

OPEN SECTION C&CS/5 Community & Cultural Services Committee Meeting – Monday, 15 February 2016

6. WITHDRAWAL OF ITEMS FOR DISCUSSION

() COMMITTEE’S DECISION

THAT the Committee resolve under delegated authority that all Information Items and Officers Reports to the Community & Cultural Services Committee Meeting held on be received and considered individually.

DECISION NO.21\() (15/02/16)

7. CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING

() COMMITTEE’S DECISION

THAT the Committee resolve that the minutes of the previous Community & Cultural Services Committee Meeting held on Monday, 16 November 2016 2015, tabled by the Chairman, be received and confirmed as a true and correct record of the proceedings of that meeting.

DECISION NO.21\() (15/02/16)

8. BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING

8.1 Business Arising

9. DEPUTATIONS AND BRIEFINGS

Nil

C&CS/5 5 6

ENCL: COMMUNITY & CULTURAL SERVICES AGENDA ITEM: 10.1 YES COMMITTEE/OPEN

WARATAH CRICKET CLUB REQUEST FOR FUNDING FOR SIGHTSCREENS AT GARDENS OVAL ONE

REPORT No.: 16C0014 CD:kl COMMON No.: 3165308 DATE: 15/02/2016

Presenter: Recreation Services Officer, Claire Dandie

Approved: General Manager Community & Cultural Services, Anna Malgorzewicz

PURPOSE

The purpose of this report is to present to Council a request from Waratah Cricket Club for assistance to install permanent rail-mounted sightscreens at Gardens Oval One.

LINK TO STRATEGIC PLAN

The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:-

Goal 2 Vibrant, Flexible and Tropical Lifestyle Outcome 2.3 Increased sport, recreation and leisure experiences Key Strategies 2.3.2 Position Darwin as a host centre for local, national and international sport and other events

KEY ISSUES

 Waratah Cricket Club has requested the installation of permanent rail-mounted cricket sightscreens at Gardens Oval One to replace the mobile cricket sightscreens that have reached their end of life.  The installation of permanent rail-mounted sightscreens at Gardens Oval One is supported by both of the Peak Sporting Bodies who use the oval.  The project has an identified cost of $86,114; however, there is a shortfall of $20,428 from the funding secured for the project by Waratah Cricket Club.

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PAGE: 2 REPORT NUMBER: 16C0014 CD:kl SUBJECT: WARATAH CRICKET CLUB REQUEST FOR FUNDING FOR SIGHTSCREENS AT GARDENS OVAL ONE

RECOMMENDATIONS

THAT it be a recommendation to Council:-

A. THAT Report Number 16C0014 CD:kl entitled Waratah Cricket Club Request for Funding for Sightscreens at Gardens Oval One, be received and noted.

B. THAT Council approve the installation of permanent rail-mounted sightscreens at Gardens Oval One subject to the following:

i. That the installation be to the specifications and requirements of the General Manager Infrastructure. ii. That the sightscreens become the property of Council at completion of installation, and remain a fixture of Gardens Oval One for the duration of their lifetime. iii. That no advertising or other signage is permitted on the sightscreens or sightscreen structures at any time.

C. THAT Council refer an amount of $24,000 for the installation of permanent rail- mounted sightscreens at Gardens Oval One, as identified in Report Number 16C0014 CD:kl entitled Waratah Cricket Club Request for Funding for Sightscreens at Gardens Oval One, to the 2015/2016, 3rd Quarter Budget Review.

D. THAT Council write to Waratah Cricket Club to advise that consideration of the funding amount of $24,000 as identified in Report Number 16C0014 CD:kl entitled Waratah Cricket Club Request for Funding for Sightscreens at Gardens Oval One has been referred to the 2015/2016, 3rd Quarter Budget Review.

BACKGROUND

Waratah Cricket Club (WCC) introduced mobile cricket sightscreens to Gardens Oval One in 2008 for local Grade competition. Temporary modifications were made to the sightscreens in July 2014 to comply with Cricket Australia’s standards for international A Series matches that were being hosted at Gardens Oval.

On completion of the series, the modifications were removed. However, after inspection by Council’s Parks officers and WCC, the sightscreens were deemed unsafe and were removed from the ground.

In September 2014, Council’s Recreation Services officers met with WCC representatives to discuss replacement sightscreen options at Gardens Oval One. It was decided that City of Darwin would provide a support letter for WCC and Cricket NT to submit a grant funding application to NT Government Department of Sport and Recreation (DSR) for Facilities and Capital Equipment (FACE) to install permanent sightscreens at Gardens Oval One.

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PAGE: 3 REPORT NUMBER: 16C0014 CD:kl SUBJECT: WARATAH CRICKET CLUB REQUEST FOR FUNDING FOR SIGHTSCREENS AT GARDENS OVAL ONE

DISCUSSION

In late 2014 and early 2015, a number of on-site meetings were undertaken at Gardens Oval One between Council’s Recreation Services and Parks teams and representatives from WCC and Gabba Sporting Products (the product supplier and installer) to discuss logistical and technical considerations of installing rail-mounted sightscreens at Gardens Oval One.

Compliant sightscreens are necessary for elite level cricket such as A Series matches to be played at the ground. They are also beneficial for all levels of grade cricket as they improve batsmen’s ability to sight the ball out of the bowler’s hand, which when facing fast bowling is particularly important from a player’s safety aspect as well as in their shot-making.

The sightscreens will be situated at each end of the ground so will not impact spectator viewing from the grandstands or clubhouse, or along the opposite boundary line where the hill and the scoreboard are located. During AFL season, nets will be affixed to protect the screens and nearby spectators from footballs being kicked for goal, making the area safer for spectators than at present. The only limitation they would create would be for spectators sitting directly behind the goals; however, this is not common practice at Gardens Oval One due to the limitations of space and amenity.

The proposed replacement sightscreens would be a permanent fixture at each end of the oval, coded for cyclonic conditions in situ, Attachment A. The frame is 24m wide and 5.6m high with top and bottom tracks, engineer-specified bracing and footings (min. 2.5m deep), with 1.2m clearance from the bottom rail to the ground. The actual screens are 4m x 4m each and lockable in place at 1m increments; two screens would be included at each end.

Traeger Park, Alice Springs (NB. two screens would be installed at each end of Gardens Oval)

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PAGE: 4 REPORT NUMBER: 16C0014 CD:kl SUBJECT: WARATAH CRICKET CLUB REQUEST FOR FUNDING FOR SIGHTSCREENS AT GARDENS OVAL ONE

During the on-site meetings, a number of logistical and technical considerations were discussed and resolved to the satisfaction of Council’s Parks officers, notably:

 Improved player amenity – the proposed sightscreens meet the standard required for all levels of cricket competition.  Safety and security – the structures will be engineer-certified cyclone-proof in situ. Permanent fixed sightscreens negate the need for storage and anchoring in the compound in the event of severe weather events as the mobile sightscreens had required previously. The sliding screen mechanism makes their adjustment easier and safer for volunteers (who are often juniors). The screens can be locked in place at one metre intervals.  Ownership – upon completion of installation, WCC intends to transfer ownership of the sightscreens to City of Darwin, to remain at Gardens Oval One for the duration of their lifetime.  Access for on-field maintenance equipment – as the sightscreen frame is 24m wide, the current gate in the boundary fence used for the pitch roller to access the ground will be inaccessible. Therefore a new gate would need to be installed, the gutter reinforced and the old gate removed and replaced by regular fencing for sponsorship and advertising signage purposes.  Regular maintenance activities – the bottom of the frames will be high enough to not impede grass-cutting and other grounds maintenance. As the sightscreens are to become the property of Council, they would be included in the Parks team’s regular maintenance schedule.

In July 2015, WCC advised Council in writing that its grant application had been successful to the amount of $50,000, and submitted a request for financial assistance to complete the project, Attachment B. WCC further advised in December 2015 that they have also been granted $10,000 through Cricket Australia's National Community Facilities Funding Scheme, comprised of $5,000 each from Cricket Australia and NT Cricket.

The installation of permanent rail-mounted sightscreens at Gardens Oval One is supported by both of the Peak Sporting Bodies who use the oval. AFL NT, as the Wet Season user of the ground, has supplied a letter of support, conditional upon the installation allowing for full AFL goal nets which they may require in the future, Attachment C. Cricket NT’s support is demonstrated through its commitment of funding to the project.

It is a recommendation of this report that Council approve WCC’s request for funding to complete this installation as it satisfactorily addresses the following:  improved amenity of the playing facility for all levels of cricket competition,  safety and manoeuvrability during play,  safety and security in times of severe weather events,  and negates the need for storage during the Wet Season.

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PAGE: 5 REPORT NUMBER: 16C0014 CD:kl SUBJECT: WARATAH CRICKET CLUB REQUEST FOR FUNDING FOR SIGHTSCREENS AT GARDENS OVAL ONE

This approval should be conditional upon the sightscreens becoming the property of Council, and Council prohibiting any signage to be placed upon the sightscreens or sightscreen structures at any time.

CONSULTATION PROCESS

In preparing this report, the following City of Darwin officers were consulted:

 Manager Infrastructure Maintenance  Team Coordinator Parks & Reserves  Parks Technical Officer  Turf and Irrigation Team Leader  Manager Recreation, Events and Customer Services

In preparing this report, the following External Parties were consulted:

 NT Cricket  Waratah Cricket Club President  Waratah Cricket Club Grants Officer  Gabba Sporting Products Sales Representative  AFL NT

POLICY IMPLICATIONS

Nil

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PAGE: 6 REPORT NUMBER: 16C0014 CD:kl SUBJECT: WARATAH CRICKET CLUB REQUEST FOR FUNDING FOR SIGHTSCREENS AT GARDENS OVAL ONE

BUDGET AND RESOURCE IMPLICATIONS

The project has an identified cost of $86,114, including the supply and installation of rail-mounted sightscreens at each end of Gardens Oval One and modification of the boundary fence and guttering for pitch roller access, Attachment D. There is a shortfall of $20,428 from the funding secured for the project:

Item Unit Cost Units Sub-total ex GST required Permanent Sight Screen frame 24m wide $34,498 2 $68,996 including 1 sightscreen 4m x 4m Additional sightscreen 4m x 4m $3,440 2 $6,880 AFL/football protection net $2,995 2 $5,990 New gate installed in fence, including gutter $2,850 $2,850 reinforcement for pitch roller access Old gate removed and replaced with fencing $898 $898 Concreting works (CoD Parks team) $500 $500 $86,114

Funding secured Department of Sport, Recreation and Racing FACE Grant $50,000 Cricket Australia's National Community Facilities Funding Scheme $10,000 ($5,000 Cricket Australia, $5,000 NT Cricket) WCC Contribution $5,686 $65,686

Shortfall $20,428

To ensure funds for project contingency it is recommended Council refer an amount of $24,000 for the installation of permanent rail-mounted sightscreens at Gardens Oval One to the 2015/2016, 3rd Quarter Budget Review.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS

The proposed permanent sightscreens will be engineer-certified for cyclonic conditions in situ and alleviate the operational safety concerns of the previous mobile sightscreens.

ENVIRONMENTAL IMPLICATIONS

Nil.

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PAGE: 7 REPORT NUMBER: 16C0014 CD:kl SUBJECT: WARATAH CRICKET CLUB REQUEST FOR FUNDING FOR SIGHTSCREENS AT GARDENS OVAL ONE

COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION

We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter.

CLAIRE DANDIE ANNA MALGORZEWICZ RECREATION SERVICES OFFICER GENERAL MANAGER COMMUNITY & CULTURAL SERVICES

For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected].

Attachments: Attachment A: Technical drawings and quotation of sightscreens from Gabba Sporting Products Attachment B: Letter from Waratah Cricket Club seeking funding support, including an attachment responding to Council concerns Attachment C: Letter of support from AFL NT Attachment D: Quotes from Trojon Fencing to install new gate and gutter reinforcement for pitch roller access in boundary fence, and replace existing gate with regular fencing

12 ATTACHMENT13 A

Friday 12th September 2014

Kathryn White

Waratah Cricket Club

Gardens Oval NT

Quotation Supply, Delivery & Install

Quotation: Permanent Sight Screen 24m wide

 Engineers form 15 & 16 certifications – Cyclone Proof

 Install footings to Engineer specifications

 8.1 cubic meters of Boral concrete, 25mpa.

 Install upright structural posts

 Install top & bottom tracks

 Install white sliding sight screen 4m x 4m

Total Price Ex GST $34,497.50 each end / Screen

Optional Extras

 Install 1 additional white sliding sight screen 4m x 4m each end - $3,440.00 + GST Ea

 AFL /Football protection net 1 x 24m x 5.2m with fittings to attach to the inside of the fence - $2,995.20 + GST Ea

Payment terms: 50% deposit on purchase order & 25% on delivey of all materials & final 25% payment on completion & sign off.

Excludes: Council requirements (DA & BA) – Ex Gabba works

Notes: Gabba Sporting Products has built its name on quality products & workmanship, all care will be taken whilst working on site. We do not accept any responsibility for any damage to buildings or services as we will be working in conjunction with the property engineers & stakeholders.

All soil lifted during excavating will be move within the grounds, no soil will be remove from the property, a suitable location will be arranged with the grounds staff prior to excavating work is started.

All ground work included in the quote is based on a reasonably leveled surface & general soil only, rock or shale drilling & digging work extra. All services above & underground are to be mapped out or marked out and will be the responsibility stakeholders. All care will be taken with any machines used on site.

WWW.GABBA.COM.AU 13 ATTACHMENT B 14

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15 16

16 ATTACHMENT C 17 Tuesday, 9 February 2016

TO: Matt Grassmayr – Manage, Recreation, Events and Customer Service FROM: Darryl Griffiths SUBJECT: Letter of Support – Waratah Cricket Club ______

Matt,

AFLNT are happy to support Waratah Cricket Club’s proposal to install rail mounted sight screens at Gardens Oval. Particularly if the sight screen is set up with a similar system to Traeger Park.

We would ask that the sight screens are set far enough back to allow full AFL Goal Nets to be installed if it ever became a requirement, we believe that the nets you have included in your plans will be sufficient for our needs for the short term, however it would be remiss not to highlight that this may be an AFLNT required at some point in time.

Regards

Darryl Griffiths AFLNT Competitions Manager 0409 489 781

17 ATTACHMENT D 18 JJKEJ PTY. LTD. t/a QUOTE

A.B.N. 92 161 126 156 Quote #: 00000115 Date: 31/08/2015 Phone: 08 89322331 Page: Page 1 Fax: 08 89322335 Terms: Net 30th after EOM Email: [email protected]

Customer: City of Darwin Phone: 0434735206 GPO Box 84 Darwin NT 0801 Fax: Email: [email protected]

Details Amount Gardens Oval Price includes to install 1x 5740 wide x 1140 high galvanised chain mesh set of double gates to $2,320.00 already existing line next to original gates, including the pull down / removal of existing fence. Install 350 wide x 5800 long checker plate steel welded on existing drain where new gates are to $530.00 be installed.

Sub Total: $2,850.00 GST: $285.00

Total (Inc GST): $3,135.00 THIS QUOTATION IS VALID FOR 28 DAYS UNLESS OTHERWISE STATED. THIS QUOTATION INCLUDES GST UNLESS OTHERWISE STATED. VARIATIONS (MUST BE SIGNED BY BOTH THE CUSTOMER AND TROJON FENCING CONTRACTORS OR ITS AGENT). 1. It is the customer's responsibility to nominate the boundary or the line on which the fence is built. 2. It is the customer's responsibility to check with the appropriate authority to ensure the line is clear of any underground cables, water or gas pipes. Trojon Fencing Contractors accepts no liability for damage to any underground services which occur during the course of our work within the specified fence line. 3. All fence materials remains the property of Trojon Fencing Contractors until the account is settled in full. 4. If certification of solid fencing (wind bearing) is required, by signing the acceptance of this quote, Trojon Fencing Contractors is authorised to be your agent for this purpose. 5. Trojon Fencing Contractors retains the right to touch up any scratches/blemishes to the paint work prior to completion. TERMS OF PAYMENT: STRICTLY ON PRACTICAL COMPLETION OF WORK UNLESS OTHERWISE AGREED IN WRITING. SHOULD YOU ACCEPT THIS QUOTATION, PLEASE SIGN AND RETURN THIS FORM TO TROJON FENCING CONTRACTORS

Quote #: 00000115 Signature: 18 19 JJKEJ PTY. LTD. t/a QUOTE

A.B.N. 92 161 126 156 Quote #: 00000125 Date: 3/09/2015 Phone: 08 89322331 Page: Page 1 Fax: 08 89322335 Terms: Net 30th after EOM Email: [email protected]

Customer: City of Darwin Phone: 0434735206 GPO Box 84 Darwin NT 0801 Fax: Email: [email protected]

Details Amount Gardens oval Price includes to install 1200 high galvanised top / bottom rail with black pvc chain mesh to fence $898.00 off where existing gate is located, includes 2x core drills and the pull down / removal of existing materials.

Sub Total: $898.00 GST: $89.80

Total (Inc GST): $987.80 THIS QUOTATION IS VALID FOR 28 DAYS UNLESS OTHERWISE STATED. THIS QUOTATION INCLUDES GST UNLESS OTHERWISE STATED. VARIATIONS (MUST BE SIGNED BY BOTH THE CUSTOMER AND TROJON FENCING CONTRACTORS OR ITS AGENT). 1. It is the customer's responsibility to nominate the boundary or the line on which the fence is built. 2. It is the customer's responsibility to check with the appropriate authority to ensure the line is clear of any underground cables, water or gas pipes. Trojon Fencing Contractors accepts no liability for damage to any underground services which occur during the course of our work within the specified fence line. 3. All fence materials remains the property of Trojon Fencing Contractors until the account is settled in full. 4. If certification of solid fencing (wind bearing) is required, by signing the acceptance of this quote, Trojon Fencing Contractors is authorised to be your agent for this purpose. 5. Trojon Fencing Contractors retains the right to touch up any scratches/blemishes to the paint work prior to completion. TERMS OF PAYMENT: STRICTLY ON PRACTICAL COMPLETION OF WORK UNLESS OTHERWISE AGREED IN WRITING. SHOULD YOU ACCEPT THIS QUOTATION, PLEASE SIGN AND RETURN THIS FORM TO TROJON FENCING CONTRACTORS

Quote #: 00000125 Signature: 19 20

ENCL: COMMUNITY & CULTURAL SERVICES AGENDA ITEM: 10.2 NO COMMITTEE/OPEN

COMMUNITY DEVELOPMENT QUARTERLY REPORT OCTOBER, NOVEMBER AND DECEMBER 2015

REPORT No.: 16C0006 KH:es COMMON No.: 1733166 DATE: 15/02/16

Presenter: Manager Community Development, Katie Hearn

Approved: General Manager Community & Cultural Services, Anna Malgorzewicz

PURPOSE

This report provides a summary of Community Development Team activities and key deliverables during October, November and December 2015.

LINK TO STRATEGIC PLAN

The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:-

Goal 1. Collaborative, Inclusive and Connected Community Outcome 1.1 Community inclusion supported Key Strategies 1.1.1 Develop and support programs, services and facilities, and provide information that promotes community spirit, engagement, cohesion and safety

KEY ISSUES

 Arts and cultural development throughout the municipality has continued its focus on working with and developing the skills of local artists to support the creation of vibrant and creative spaces.  Continued work towards a connected and resilient community, with a focus this quarter on the areas of seniors, disability and the community grants program.  Delivery of targeted youth, families and children’s programs to build skills and increase participation.  Celebration of cultural diversity has largely occurred through the Sister Cities program with several projects delivered during this quarter.

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PAGE: 2 REPORT NUMBER: 16C0006 KH:es SUBJECT: COMMUNITY DEVELOPMENT QUARTERLY REPORT OCTOBER, NOVEMBER AND DECEMBER 2015

RECOMMENDATIONS

THAT the Committee resolve under delegated authority:-

THAT Report Number 16C0006 KH:es entitled Community Development Quarterly Report October, November and December 2015, be received and noted.

DISCUSSION

ARTS AND CULTURAL DEVELOPMENT

Arts and Cultural Development Advisory Committee (ACDAC) - Meeting 15 October 2015 The Coordinator Arts and Cultural Development (the Coordinator) reported to the Committee on actions undertaken in response to Federal funding changes impacting on the arts and cultural sector in Darwin. With Council’s endorsement the matter was referred to LGANT for its November 2015 meeting. The Coordinator attended the Senate Enquiry held in Darwin 29 October 2015 as Darwin arts organisations presented their case in response to funding changes. A further meeting of ACDAC was held 7 December 2015 in which Committee members agreed to await the outcome of the Senate Enquiry before any further action was undertaken.

The NT Government released a discussion paper ‘Shaping the Future’ Arts and Culture in the NT’. The Coordinator sought responses from the ACDAC Committee and also attended a focus group meeting for stakeholders held on 19 October 2015 facilitated by Positive Solutions. A report was prepared for Council with recommendations and a draft submission in response to the discussion paper presented to Government on 29 October 2015.

Public Art Program Specialist advice was sought and a Public Art Consultant engaged to work with the Coordinator to further develop options for Council’s Public Art Program. Richard Brecknock of Brecknock Consulting was engaged in October 2015. Together with the Coordinator, the consultant undertook site visits in Darwin and received input from the Public Art Panel and the ACDAC Committee.

A draft Public Art Pilot Plan was developed addressing Council’s aims identified in the Arts Plan 2015 – 2020; and presented to the Public Art Panel for recommendations to ACDAC. The Public Art Pilot Plan will be presented to ACDAC at its February 2016 meeting.

In addition to the development and planning for public art, an open Public Art Talk was held 7 December 2015 in the Civic Centre with Richard Brecknock presenting information on current public art trends nationally and internationally. Members of the community with an interest in public art attended together with key stakeholders.

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PAGE: 3 REPORT NUMBER: 16C0006 KH:es SUBJECT: COMMUNITY DEVELOPMENT QUARTERLY REPORT OCTOBER, NOVEMBER AND DECEMBER 2015

Tamarind Park Design component as part of Re-development Works Larrakia artists were successful in their bid to design screens as part of an integrated design commission for the redevelopment of Tamarind Park. Stage one is complete with the screens installed and the works launched on 17 November 2015. Stage two will commence in the 2016 Dry season to complete the artwork which will include design elements being etched into the stainless steel, bringing to life the meaning behind the design as a significant meeting place for the Larrakia people.

An interpretive sign will also be installed at the completion of works which will add to the visitors’ experience and provide insight into the drawings, their relevance and what they represent to the Larrakia.

Larrakia elder June Mills performing the smoking ceremony - Launch of Tamarind Park re-development

Cultural Village Poles – Lakeside Community Garden With Council endorsement the Cultural Village Poles that have been held in storage for some years have found a home at Lakeside Community Garden. After discussions with the Community Garden Committee, members of the original Cultural Village that remain in Darwin and contractors, the poles were installed and launched at a Community Garden open day on 15 November 2015.

The Garden Committee and members of the Cultural Village are excited at the prospect of holding events on site in the future that provide an opportunity for cultural expression, gardening and sharing of food. The Garden Committee have kindly donated a garden plot to the Cultural Village group.

Alderman Kate Worden launching the poles 22 23

PAGE: 4 REPORT NUMBER: 16C0006 KH:es SUBJECT: COMMUNITY DEVELOPMENT QUARTERLY REPORT OCTOBER, NOVEMBER AND DECEMBER 2015

National Local Government Cultural Forum (NLGCF) – 4 & 5 November 2015 The Coordinator attended a forum this year held in Adelaide in November. The General Manager, Community and Cultural Services also attended as the capital cities group approved a Strategic Plan 2016 – 2018 for NLGCF. The NLGCF is a partnership between the Cultural Development Network (CDN), the Australia Council for the Arts and the Australian Local Government Association (ALGA).

It operates through annual meetings which include partners and local government capital city representatives.

Practical work has been undertaken over the three years that this group has been meeting with the development of base line data sets. Information and knowledge gained from the capture of these data sets has the potential to better inform future planning and integration of planning and activity across the three tiers of government and with peak arts bodies.

At the November meeting CDN advised that a further three year funding agreement had been reached with the Australia Council. Planned key objectives discussed at this meeting included:

 Expanded reach of local government’s contribution to Australia’s cultural life.  Improved quality of arts experiences provided by and supported by local government.  Enhanced profile of local governments’ contribution to the national arts ecology.  Increased understanding of local governments’ contribution to Australia’s cultural life.

COMMUNITY INCLUSION, ACCESS AND CONNECTIONS

Community Capacity Building The Community Development Officer (CDO) collaborates with individual community representatives, services and networks to identify and address community issues together. The CDO brings Council resources to partnership approaches. With a focus on marginalised communities, the CDO promotes and facilitates participation for residents with disabilities, older residents and a range of community organisations encouraging community participation through recreational, cultural, arts and sporting activities.

Disability Advisory Committee (DAC) The Disability Advisory Committee (DAC) is currently preparing a Council presentation for 2016 to showcase its achievements and future plans and aspirations.

Disability Awareness Festival (DAF) An evaluation of the 2015 Disability Awareness Festival was conducted to gather recommendations for the next Festival. Planning for the 2016 Disability Awareness Festival began in December. This Festival is a project of the Disability Advisory 23 24

PAGE: 5 REPORT NUMBER: 16C0006 KH:es SUBJECT: COMMUNITY DEVELOPMENT QUARTERLY REPORT OCTOBER, NOVEMBER AND DECEMBER 2015

Committee. It is designed and produced through a Planning Group comprising people with disability, carers, disability organisations and Council. City of Darwin provides core funding and facilitates planning and production of the Festival. The dates and activities for 2016 are being determined.

Community Grants Community Grants Information sessions were held in three locations for potential applicants, to promote the grants program and provide information on how to apply. The Community Grants Panel was expanded this year to include more areas of Council and specialists in the area of the disability and migrant and refugee sectors. The Grants presentation took place on 8 December 2015. Future presentations will be scheduled for after business hours to enable Elected Members greater opportunity to meet and hear directly from successful recipients. A Community Grants Workshop with Council is planned for early 2016.

Seniors Month Two debriefs on Seniors Month (August 2015) were conducted, one with Council staff and another with the Council on the Aging (COTA NT). Council conducted a survey with participants at activities which, along with much participant feedback which suggests that August is already a busy month for residents in Darwin, with many other recreational, arts and social activities on offer. As a result, COTA has decided to bring forward the date of the highly successful Expo, which Council assisted with.

The Community Development Team, together with the Libraries are again producing a program of existing activities for 2016 to raise community awareness amongst seniors of year round opportunities. The program will highlight existing opportunities for seniors, rather than the one off come-and-try events.

International Women’s Day 2016 Planning has commenced for International Women’s Day 2016. Council is key facilitator of this celebration and 2016 will see a new partnership with the City of Palmerston, greater involvement by the Office of Women’s Policy and the United Nations Australia Association of the Northern Territory. Everyone is welcome to participate in the street march, which celebrates the achievements of women. The march from Parliament House commences at 9am on Saturday 12 March 2016. The march also concludes at Parliament House, where there will be an Information Expo, performances and activities for everyone to enjoy.

YOUNG DARWIN

Midnight Basketball Darwin Tournament 1 In October 2015, Council’s Youth Team collaborated with a number of youth, business and community organisations to deliver Darwin’ first Midnight Basketball tournament. This national social inclusion program is aimed at engaging up to 75 at risk young people on Saturday nights, in safe, active and professional basketball

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tournaments where they can access a hot nutritious meal, mentoring and skill development opportunities and then be transported safely home each night.

The success of Darwin Midnight Basketball was dependent on community involvement. Council’s Youth Team facilitated the collaboration of a diverse range of organisations and individuals including:

 Australian Red Cross  Charlie King  Kormilda College  St Johns College  CREATE Foundation  No More Campaigners  NT Police  Commonwealth Bank  Darwin Basketball Association  Numerous community members all bringing different experience and opportunities to the youth participants.

Tournament 1 was deemed a great success by all involved, engaging over 70 at risk young people consistently over a two month period, as well as attracting over 80 volunteers who regularly dedicated their energy and time to positive engagement with young people involved. The Tournament is the first of four to be run by City of Darwin. Tournament 2 will commence 23 April 2016.

Launch Event Coordinator Program

D-Town Battles D-Town Battles was a free mini hip-hop festival and workshop series in Darwin from 17-18 December 2015 that celebrated youth culture and promoted positive mental health. The Festival included skills development and showcased hip-hop culture including breakdancing, rap music and beat production. The D-Town Battles project was a youth initiative led by LAUNCH Emerging Producer Jeremiah Raising and facilitated by City of Darwin with additional funding from ArtsNT, The Office of Youth Affairs and the Australia Council for the Arts. Additional partners included Headspace Darwin, The Raising Foundation, Darwin Community Arts, Breakdance NT, Brown’s Mart and Casuarina Square.

In total 40 young people (aged 9-26) attended the workshops, the sneak peak showcase at Casuarina attracted hundreds to preview the amazing skills of Darwin’s young hip hop artists and the Brown's Mart event on 18 Decemeber reached capacity (200+) with nearly every workshop participant performing on the 25 26

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night. More than 20 artists were paid for their time on this project and the event provided creative skills opportunities for young people in Darwin during the holidays with a strong focus on the positive mental health effects of creativity, community involvement and physical movement.

Youth Advisory Group From October to December, City of Darwin’s Youth Advisory Group (YAG) continued to be active on a range of projects and initiatives aimed at increasing participation and opportunities for young people aged 12-25 in Darwin. The following projects were undertaken:

 Planning and delivery of Midnight Basketball activities, including playing a crucial role in the organisation and planning of the Grand Final event.

 YAG also provided advice as well as logistical support for consultations on the Parap Pool redevelopment and the Esplanade Community Play Space.

 #YoungDarwin15 Instagram Competition In an effort to generate youth defined and youth designed images for the 2016 – 2021 Youth Strategy, YAG launched: “What Makes You Smile in Darwin?” in September.

The competition attracted over 150 submissions and the winner was judged by YAG members and staff from Youth Magazine Turn It Up and Off the Leash. The winner will have their image as the cover of the new Youth Strategy.

Jingili Skate Competition – Jingili Jam! The City of Darwin gave the local skate community a boost, hosting another skate competition before the wet season, named Jingili Jam.

Programmed by local skaters and held at Jingili Skate Park on Saturday 10 October 2015, the event provided over 120 skaters, scooter riders, roller skaters and BMX riders young and old with an opportunity to showcase their talents and be part of the competition. In addition, the event attracted over 250 young people and their families on the day.

Presented by the Australian Skateboarding Federation and Council’s Youth Advisory Group, the event was hosted by national role model and Pro Skater Renton Millar and a BBQ provided by the Darwin Roller Derby Association.

FAMILY & CHILDREN’S SERVICES

Community Centres A recent office vacancy at Nightcliff Community Centre has now been filled by Down Syndrome Association NT, following a call for expressions of interest to the not for profit sector. 26 27

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Civics Program In December, Tennant Creek High School attended with 18 students and 3 teachers, to learn about local government and the diversity of career opportunities. Lord Mayor welcomed the students and provided an overview of the role of the Lord Mayor and Elected Members.

Fun Bus The Fun Bus continues to provide high quality mobile play group services for children 0 to 5 years, their parents and carers. During October to December 2015, 2,320 children and 1,570 adults attended the free service.

On 2 October 2015 in Civic Park, a media launch of the Bicentennial Park Community Play Space consultation was held during the Fun Bus session. Lord Mayor officiated the launch.

A young person with a disability, who currently attends the Down Syndrome Association program Project 21, has been volunteering every Wednesday at the Fun Bus. We have received tremendous feedback from staff and participant families on the quality of support she provides the children and the staff.

In December, Fun Bus hosted a Christmas party each day with Santa giving a Fun Bus cup to every child. The Fun Bus concluded for 2015 on 11 December for a 6 week period and recommenced its wet season program on 27 January 2016.

Fun in the Parks Council’s Fun in the Parks is a school holiday program focused on primary school aged children. The program operates from 10am to 12.30pm every Monday, Wednesday and Friday of the school holidays.

On 2 October 2015, the program collaborated with the George Brown Darwin Botanic Gardens, Healthy Holiday program from 10.00am to 2.00pm. Approximately 500 children attended a wide range of activities, obstacle courses, squash, climbing crates, water tag, petting zoo, treasure hunt, face painting, art and craft activities.

The program provided children’s activities on 25 October 2015 at the Sister City’s Halloween Family Fun event and the City of Darwin opening of Santa’s Cave in the Mall on 12 December 2015. The December school holiday Fun in the Parks sessions averaged 40 children and 14 adults to each session.

In kind support The Fun and Games program supported five community groups during October- December 2015; Darwin Pride Festival, Carers NT, Team Health, Darwin SDA Church and United Voice/Unions NT. The Fun and Games was also utilised at Council’s East Point Community Tree Planting Day.

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National Children’s Week National Children's Week is an event celebrated in Australia during the fourth week in October annually. This year’s theme in the NT was, ‘Making NT Communities Child Friendly’. A child friendly community is one where children are valued, supported, respected, provided for and actively included. National Children’s Week was launched on 23 October 2015, by the Hon John Elferink MLA, and attended by Lord Mayor.

The City of Darwin Celebrating Childhood Art Exhibition ran from 24 October to 20 November 2015. Lord Mayor opened the Exhibition which included live music from Jazmin Tomsen, children’s activities, morning tea and wonderful art work on display. Lindy Loo and story time Paige and Dewey Library Mascots provided fun entertainment.

City of Darwin in collaboration with Early Childhood Australia – NT Branch, Territory Childcare Group and National Association for Prevention of Child Abuse and Neglect (NAPCAN) hosted two major Children’s Family Fun Events during Children’s Week.

 Wednesday 28 October 2015 from 9.00am to 12.00pm, held at the Jingili Water Gardens for children 0-5 years and their families.

The Wednesday event attracted approximately 800 people over the morning and was a terrific display of sector partnerships providing a free event for families. Approximately 26 organisations attended with additional activities, information displays, such as, Autism SA, NT Darwin Toy Library, Relationships Australia, Childbirth Education Association, Defence Community Organisation and Playgroup NT, along with a number of entertainers. Positive feedback has been received from families and participating organisations.

 Sunday 1 November 2015 from 9.00am to 11.00am, held at East Point for children 0 -12 years and their families.

Charlie King and Hector the Road Safety Cat opened the bike and walk treasure hunt. The families followed their treasure map and found some treasures (balls, rubber ducks, water bottles and bubbles). Activities with Fun in the Parks, waterslide, sausage sizzle and fruit smoothie making added to a great event.

INTERNATIONAL RELATIONS AND CULTURAL DIVERSITY

Sister City Program Ambon Sister City

Reciprocal Student Teacher Exchange The final signing of the MOU between City of Darwin, City of Ambon, Kormilda College and SMA 5 Negeri took place on 20 October 2015 at Kormilda College in the presence of Lord Mayor, Katrina Fong 28 29

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Lim, Indonesian Consul, Andre Omer Siregar, Kormilda College Principal, Helen Spiers and Ambon Sister Community Committee City Chair, Rick Setter.

Following the signing, the group bid farewell to two students and 1 teacher who travelled to Ambon that evening to participate in the exchange with their Indonesian counterparts in Ambon from 20 October – 3 November 2015.

Anchorage Sister City Halloween Event The Halloween Family Fun Night was held on Saturday 24 October 2015 at Millner Primary School in partnership with the Australian American Association, Corrugated Iron Youth Arts, Girl Guides, School Sports NT and Millner Primary School.

The event attracted 450 people who enjoyed participating in a variety of activities including ‘Creepy Crafts’, ‘Haunted House’, ‘Trick-or-Treat Doors’ and a spooky disco. Prizes for best costumes were awarded during the night, judged by Lord Mayor and Alderman Kate Warden and Robyn Knox.

Funds raised from the event went towards the partnering community organisations including the Anchorage Sister City Community Committee who must be congratulated on their dedication in producing a very successful community event.

Haikou Sister City In-Bound Delegation To celebrate the 25th Anniversary of the signing of the Sister City Agreement between Darwin and Haikou, the Haikou Sister City Community Committee hosted a delegation led by Mr Han Bin, Director General of the Haikou Foreign Affairs Office, and his party, Xie Jiangbo, Deputy Division Chief, Sister Cities and International Exchanges Division of the Haikou Foreign Affairs Office, and Chen Xuebo international award winning public artist.

The itinerary included several site visits, a 25th anniversary dinner and formal meetings with Lord Mayor, Minister Peter Styles, the Office of Asian Engagement , Trade and Investment, Darwin High School and the Donghe Lui Chinese Director of the Confusius Institute, Charles Darwin University.

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Life As A Teenager Life As A Teenager youth arts and cultural exchange in partnership with Darwin High School and Corrugated Iron Youth Arts with support from the Australia China Council produced two short films that built on the success of the Life As A Teenager bilingual books developed by Darwin High and Hainan Overseas Middle School.

Over 15 students from Darwin High were involved in producing two short films. The first film showcases what it is like living in Darwin, while the second film was produced during a delegation to Haikou.

A small delegation to Haikou was led by two students, and an emerging film artist as well as a teacher from Darwin High School, who launched the film at two schools and delivered 3 days of cross-cultural workshops with their Chinese counterparts. Upon their return both films were launched at the Civic Centre by Lord Mayor.

Sister Cities Australia National Conference Jill Kuhn, Chair of the Dili Sister City Community Committee attended the 2015 National Sister Cities Australia Conference from 8 November – 11 November 2015 in Blacktown, NSW.

Jill participated in the conference events including the Sister City Awards where she represented the City of Darwin by accepting a Certificate of Recognition awarded to the City of Darwin and Haikou, Hainan Province China for their enduring Sister City partnership of 25 years which she accepted from the Mayor of Blacktown City Council, Councillor Stephen Bali.

CONSULTATION PROCESS

In preparing this report, the following City of Darwin officers were consulted:

 Youth and Community Events Resource Officer  Youth Programs and Engagement Officer  Coordinator Arts and Cultural Development  Community Development Officer  Family and Children’s Services Coordinator  Cultural Partnerships Officer

BUDGET AND RESOURCE IMPLICATIONS

Programs and activities described in this report are delivered within the Community and Cultural Services operational budgets.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS

Nil.

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ENVIRONMENTAL IMPLICATIONS

Nil.

COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION

We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter.

KATIE HEARN ANNA MALGORZEWICZ MANAGER COMMUNITY GENERAL MANAGER COMMUNITY & DEVELOPMENT CULTURAL SERVICES

For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected]

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ENCL: COMMUNITY & CULTURAL SERVICES AGENDA ITEM: 10.3 NO COMMITTEE/OPEN

RECREATION, EVENTS & CUSTOMER SERVICES QUARTERLY REPORT OCTOBER, NOVEMBER & DECEMBER 2015

REPORT No.: 16C0009 MG:kl COMMON No.: 1733166 DATE: 15/02/2016

Presenter: Manager Recreation, Events & Customer Services, Matt Grassmayr

Approved: General Manager Community & Cultural Services, Anna Malgorzewicz

PURPOSE

The purpose of this report is to provide an overview of activities within the Recreation, Events & Customer Services portfolio during October, November and December 2015.

LINK TO STRATEGIC PLAN

The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:-

Goal 1. Collaborative, Inclusive and Connected Community Outcome 1.1 Community inclusion supported Key Strategies 1.1.1 Develop and support programs, services and facilities, and provide information that promotes community spirit, engagement, cohesion and safety

KEY ISSUES

 Recreation Services Team, in addition to general operations and administration of the Healthy Darwin Wet Season program, undertook two community consultation engagements during the quarter.  Major Community Events included a freedom of entry parade and Christmas activities during the quarter.  Customer Services continued their procedure improvement program, and staff were provided cross-training opportunities during the quarter.

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RECOMMENDATIONS

THAT the Committee resolve under delegated authority:-

THAT Report Number 16C0009 MG:kl entitled Recreation, Events & Customer Services Quarterly Report October, November & December 2015, be received and noted.

BACKGROUND

Team update reports are provided to apprise Council of operational activities across the key portfolios.

DISCUSSION

RECREATION

Swimming Pools

General Operations All three pools were operational throughout the reporting period.

Swimming Pool Attendance 30000 Oct ‐ Dec 2015

25000

Parap 20000 Casuarina 15000 Nightcliff

10000

5000

0 October November December 2nd Quarter Totals

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Infrastructure Improvements Nightcliff Pool As part of the construction project for the Nightcliff Foreshore Café, the façade and streetscape for Nightcliff Pool have been refurbished. The works have resulted in enhanced aesthetic features, improved access, and opportunities for a variety of community activities to occur on the foreshore location.

Parap Pool Redevelopment A 6-week community consultation process was undertaken during October and November 2015 to capture community and stakeholders’ values and aspirations for the redevelopment of Parap Pool. As part of the consultation process, community BBQs were held at Parap Pool on Sunday 1 November and Saturday 7 November 2015. The BBQs were conducted by the swimming clubs as a fundraising opportunity (Casuarina Storm Swimming Club on 1 November 2015; Darwin Swimming Club on 7 November 2015).

Display booths were also provided during the consultation process at Customer Services and all City of Darwin pools and libraries. These provided themed topic cards to stimulate ideas and feedback cards to allow residents and stakeholders to have their say on what they considered most important for the redevelopment of Parap Pool.

The community consultation process required significant resource allocation across the entire Community and Cultural Services Department, with participation from Community Development, Youth and Recreation Services teams.

Special Events Swimming carnivals were held at Casuarina Pool by Essington School, Anula School, Casuarina Storm Swimming Club, Swimming NT and NT School Cluster throughout October and November. Darwin Triathlon Club ran its Splash and Dash event at Nightcliff Pool in November.

Ovals General Operations Wet Season allocations of Council’s sporting ovals commenced on 28 September 2015. Requests were received from AFL NT, Football Federation NT (FFNT), Gaelic, Rugby Union and a hockey club for competition and training allocations across 15 of Council’s 17 ovals, including pre-season training for Dry Season competition.

Kahlin Oval was closed from 1 October 2015 to enable Council’s Parks team to undertake works to improve drainage across the oval. Works were estimated to be completed by 31 December 2015; however, this has now been pushed back to approximately the end of January, due to a delay in availability of top soil and the monsoon between Christmas and New Year making the oval too sodden for works to be carried out.

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Projects Sports Field Plan Consultation activities seeking input from oval users to inform the development of Council’s Sports Field Plan have now been completed. Oval users and residents were invited to participate through mail-outs, advertisements and an online survey which resulted in 383 responses.

Recreation Services staff met with representatives from each of the three major Peak Sporting Bodies (AFL NT, Cricket NT, FFNT) and club representatives to undertake round-table discussions of their needs and challenges with regard to Council’s ovals and sporting infrastructure. A further report will be presented to Council regarding consultation outcomes.

Other Recreation Projects

Parap Recreation Facility Following an Expression of Interest process, tenancy of the Parap Recreation Facility has been offered to Royal Life Saving NT. Council is currently undertaking maintenance works prior to Royal Life Saving NT leasing the facility.

Super Sunday City of Darwin again took part in Bicycle Network’s Super Sunday Recreation Count, on 8 November 2015, 7-11am. Super Sunday uses volunteer counters to monitor nominated sites and count all path user movements through their site, using standardised counting templates. Consistent data capture allows Council to create a cumulative insight into the growth or decline of usage of those paths over time.

This year, one new site was included, that being Koolinda Park, to capture traffic around the outdoor exercise equipment. Currently only the raw data from the count is available; Bicycle Network’s Final Report is due at the end of February 2016.

Count Location Bicycle Walker Runner Dog Other Total Bicentennial Park (near The Cenotaph) 60 263 104 21 8 456 Yanyula Park (near Anula Oval, the outdoor exercise 40 50 2 26 5 123 equipment and Anula Regional Playground) Rapid Creek Foreshore (near Rapid Creek Bridge) 349 186 38 78 13 664 Koolinda Park, Karama (near the outdoor exercise 4 36 0 3 0 43 equipment) Nightcliff Foreshore (near Nightcliff Jetty and Sunset 253 156 44 31 18 502 Park) East Point Reserve (near the toilet block and exercise 133 147 34 5 11 330 equipment, opposite East Point Regional Playground) Bicentennial Park (near the small grassed 60 147 68 13 9 297 amphitheatre [Doctors Gully end]) Totals 899 985 290 177 64 2415

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Smoothie Bikes Council’s Smoothie Bikes were utilised at nine events this quarter, by community groups and Council departments promoting physical activity and healthy refreshments:

 Carers NT  Darwin Seventh Day Adventist Church  Northern Territory Police, Fire and Emergency Services (NTPFES)  Playgroup Association of NT  CoD – Climate Change & Environment  CoD – Family and Children’s Services  CoD – Libraries (City)  CoD – Libraries (Karama)  CoD – Youth Services

Healthy Darwin Program

General Operations Healthy Darwin (HD) promotes healthy living activities to the community in three streams – the Weekly Subsidised Activities calendar, information Workshops and the regular calendar program.

The Weekly Subsidised Activities and Workshops are organised by the Recreation Services team. This allows classes and workshops to be free or low cost for participants to attend.

The Calendar Program simply promotes a range of other healthy activities being delivered in Darwin that fit the HD criteria, such as low cost (<$10 per hour), suitable for novices, and within the Darwin municipality.

The reach of HD continued to grow this quarter, with 69 new registrations received and 67 new likes on the Healthy Darwin Facebook page, which now has over 985 likes.

Wet Season Program During the reporting period the HD 2015-16 Wet Season Program commenced, which runs until March with a break over the Christmas period.

Weekly Subsidised Activities Two new activities were included in the 2015-16 Wet Season Weekly Subsidised Activities Program, Beginner Bellydance and Aqua Yoga. The 8-week Beginner Bellydance course was particularly popular, averaging 15 participants per session, with over 20 women and teenage girls attending some weeks.

The following subsidised sessions have been organised for the Wet Season:

 Hatha Yoga - Mondays 9:30am, Lyons Community Centre 36 37

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 Beginner Bellydance - Mondays 7:15pm, Jamealah Bellydancers Studio  Healthy Moves for Seniors - Tuesdays 9:30am, Coconut Grove Community Hall  Aqua Yoga - Saturdays 9:30am, Casuarina Pool  Tai Chi - Wednesdays 9:00am, Coconut Grove Community Hall

Participation numbers during October–December 2015 for subsidised activities’ were:

Healthy Moves for Seniors 197 Yoga 98 Aqua Yoga (new) 67 Tai Chi for Health 109 Beginner Bellydance (new) 124 (8-week course)

Healthy Darwin also partnered with Royal Life Saving NT to hold another 6-week adult Learn-to-Swim program at Casuarina Pool during November and December. These sessions provided important basic swimming skills and built confidence in the water for participants who did not learn to swim as children for various reasons.

Workshops During the first half of the Wet Season program, cooking and gardening workshops were conducted, focussing on providing residents with the knowledge and skills to use fresh local produce to maintain a healthy lifestyle. These were:

 Market Tour and Taste  Wet Season Gardening  Cooking Seasonal Sides for Special Occasions

Calendar program The Recreation team continues to liaise with various organisations to promote a total of 81 different low-cost healthy lifestyle activities across Darwin.

A new addition to the program is Scottish Country Dancing. A 12-week beginners’ course will commence in February at the Malak Community Centre offering participants all the basic techniques and instructions to learn Scottish Country Dancing and enable them to continue dancing at weekly social sessions.

MAJOR COMMUNITY EVENTS

Freedom of Entry Parade On 5 November 2015 at 10:00am, Members of the 5th Battalion Royal Australian Regiment exercised their right to Freedom of Entry in the City of Darwin. The parade took place through Cavanagh and Knuckey streets, ending at the Cenotaph. In attendance were the Lord Mayor, the Administrator of the Northern Territory and the Governor-General of Australia.

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The parade included military vehicles and soldiers carrying individual, section and support weapons, and a ceremony to acknowledge the Freedom of Entry right which was conducted by the Chief Executive Officer of Council.

City of Darwin hosted a morning tea at the Civic Centre following the parade. The event ran smoothly, traffic management was well coordinated and the public was informed with signage, public notices and flyers to advise of road closures.

Christmas Promotions In 2015, a number of changes were made to the Christmas activities program in response to feedback from previous years’ events. The Christmas tree was moved to the Bennett St end of The Mall to activate the area. This proved to be very popular with locals and tourists, and eliminated most of the vandalism problems faced in previous years. New decorations and lighting adorned The Mall with positive feedback.

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Santa’s Cave was moved to a larger location in the Anthony Plaza and this proved to be an outstanding success. Santa’s Cave was open 9:30am-11:00am and 11:30am- 1:00pm each day from 12-24 December, excluding Sundays. This allowed an additional hour of visits each day, which resulted in an average of 260 families per day visiting in the lead-up to Christmas.

Children’s Christmas activities were held in The Mall coinciding with Santa’s Cave opening hours. During the first week, artist Aly De Groot held recycling workshops to create Christmas decorations. These workshops were well attended with over 50 children per session. In the second week, Council’s Fun in the Parks team held activities undercover in The Mall, which was very well received.

City of Darwin Staff Christmas Breakfast On Friday 4 December 2015, the annual City of Darwin Staff Christmas Breakfast was held at Sky City Casino. Over 250 staff attended from all departments and enjoyed breakfast and activities to acknowledge service and achievements within the organisation in 2015. In attendance were the Lord Mayor and several elected members.

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CUSTOMER SERVICES

Throughout the October to December period the Customer Services Team (CST) has focussed on continuing the improvement projects that were started in the last quarter, whilst ensuring that the customer service experience was not interrupted.

Process Improvement The following areas were reviewed during the last quarter and improvements were initiated:

1. Operational Procedures Customer Service procedures were reviewed and updated to remove those that were identified as redundant or obsolete, or had become superseded by technology.

2. Bookings All bookings were migrated to the City Manager program, reducing our paper administration by 80%.

3. Meeting Rooms Meeting room bookings were transferred from City Manager to Outlook allowing Council staff to assess availability and book rooms directly.

4. Archiving With the assistance of the Records Management Unit, copies of records and obsolete documents have been removed from the Customer Services area. This included certificates and documentation dating back many years. The cleaner workspace has an enhanced aesthetic quality and allows the team an uncluttered and productive workspace.

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Event Support The team supported a number of community events during this quarter, with assistance being given to a number of high profile events such as Darwin Pride Festival and Carols by Candlelight. Most of these require additional liaison, and site visits are usually required. The following events were supported:

Events Coordination October 1 to December 31, 2015 Cold Chisel Concert (Amphitheatre) Carols By Candlelight (Amphitheatre) World Solar Challenge Sober Bob Campaign Launch Darwin Pride Festival Various Darwin Triathlons

Cashiering The team processed a total of 9,457 individual payments during the quarter; almost double that of the previous quarter. This increase in payment processing can be attributed to payments for dog registration reminder notices and rate payments received in September and November. CST review cashier statistics and benchmark to E-services to document processing trends.

Receipt Statistics Receipts Quarter 1 Receipts Quarter 2 Customer Services 4,878 9,547 E-Services 5,831 12,054

Banners & Street Light Banners A total of 42 static banner sites were booked during this quarter for various campaigns including Sober Bob, Australia Day Fun Run, Carers NT and Carols by Candlelight.

Resource Bookings and Permits The Customer Services team processed 380 bookings and issued 75 permits during the quarter for community centres, parks, ovals, banner sites, cat traps and equipment. CONSULTATION PROCESS

In preparing this report, the following City of Darwin officers were consulted:

 Recreation & Healthy Lifestyle Coordinator  Recreation Services Officer  A/Team Leader Customer Services  Community Events Coordinator

POLICY IMPLICATIONS

Nil

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BUDGET AND RESOURCE IMPLICATIONS

Nil

RISK/LEGAL/LEGISLATIVE IMPLICATIONS

Nil

ENVIRONMENTAL IMPLICATIONS

Nil

COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION

We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter.

MATT GRASSMAYR ANNA MALGORZEWICZ MANAGER RECREATION, GENERAL MANAGER EVENTS & CUSTOMER COMMUNITY & CULTURAL SERVICES SERVICES

For enquiries, please contact Matt Grassmayr on 89300404 or email: [email protected].

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ENCL: COMMUNITY & CULTURAL SERVICES AGENDA ITEM: 10.4 NO COMMITTEE/OPEN

DARWIN SAFER CITY PROGRAM QUARTERLY REPORT OCTOBER, NOVEMBER & DECEMBER 2015

REPORT No.: 16C0011 KH:kl COMMON No.: 2407653 DATE: 15/02/2016

Presenter: Manager Darwin Safer City Program, Katie Hearn

Approved: General Manager Community & Cultural Services, Anna Malgorzewicz

PURPOSE

This report provides Council with a summary of the work undertaken by the Darwin Safer City program during October, November and December 2015.

LINK TO STRATEGIC PLAN

The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:-

Goal 1. Collaborative, Inclusive and Connected Community Outcome 1.1 Community inclusion supported Key Strategies 1.1.1 Develop and support programs, services and facilities, and provide information that promotes community spirit, engagement, cohesion and safety

KEY ISSUES

 All program streams have continued this quarter with substantive staff effort applied to supporting Council’s Safer Vibrant Darwin Plan community engagement activities.  A narrative on each of the project areas provides Council with a broad overview of project activity undertaken this quarter, against the key actions.  Community engagement, partnership brokerage and sharing the burden of response to public intoxication issues through collaboration continue to theme operation of all program aspects.

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PAGE: 2 REPORT NUMBER: 16C0011 KH:kl SUBJECT: DARWIN SAFER CITY PROGRAM QUARTERLY REPORT OCTOBER, NOVEMBER & DECEMBER 2015

RECOMMENDATIONS

THAT the Committee resolve under delegated authority:-

THAT Report Number 16C0011 KH:kl entitled Darwin Safer City Program Quarterly Report October, November & December 2015, be received and noted.

BACKGROUND

The primary objective of the Darwin Safer City Program is for Council to facilitate a partnership based community change initiative that seeks to lessen the adverse impacts of public intoxication on community life and the lives of the City’s residents.

DISCUSSION

The following describes key activities this quarter.

Darwin Inner City Packaged Liq uor Accord

Commencing as a trial in July 2015 for an initial 3 month period, the Darwin Inner City Packaged Liquor Accord continues to provide a greater period of time to measure impact. The accord was developed in response to adverse impacts of public intoxication in inner city neighbourhoods. The Accord is a voluntary agreement between Off Premise licensees in the Darwin City, Parap and Stuart Park areas who have committed to a number of harm reduction strategies in efforts to improve community amenity and safety. Council, Liquor Stores Association NT, Australian Hotels Association and Licensing NT are partners to the Accord are. Key strategies are:

- Cask wine sold between the hours of 12noon to 7.00pm. - Cask wine limited to one cask per person per day. - No shirt, no service applies in recognition of being in a licensed premise. - No credit (Book Up) for alcohol purchases. - No localised promotions on cask wine sales. - Commitment to improving cross cultural learning and awareness of licensed premises staff in recognition of the rich cultural diversity in our community. - Crime Prevention Through Environmental Design advice to licensed premises to help make venue neighbourhoods safer. - Promotion of ACCORD membership to the community to demonstrate partnership and commitment to serving the community responsibly. - Reporting of suspicious sales to NT Police and Licensing NT to reduce harms.

Since commencing the accord, cross cultural training has been provided for licensees and floor staff, with support from the Department of Business. Nineteen people participated in the training held in November 2015.

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Community Engagement - Safer Vibrant Darwin Plan

A vast amount of work was undertaken by the Team this quarter to both prepare and undertake the community engagement activities to inform Council’s Safer Vibrant Darwin Plan. Pop up conversation stalls in unused shopfronts, markets, shopping centre pop up stalls, intercept and field based surveying at bus stops, taxi ranks and small shopping centres, group discussions and facilitated surveying all contributed to excellent results. 740 responses to the Safer Vibrant Darwin Plan consultation was received in addition to a small number of emails received. The Safer Vibrant Darwin Plan draft is the subject of a separate report.

Senior Official’s Alcohol Policy Working Group

The Manager Darwin Safer City program has attended two further meetings of the NTG Senior Officials Alcohol Policy Working Group this quarter. Following some duplication occurring in meeting attendance, the group focus now includes other drugs. Council’s participation in this group is a welcomed opportunity, to enable an accessible entry point to progress safer community plan initiatives that require government support and action.

Policy Development, Capacity Building & Partnerships

The Assertive Outreach Team have continued to collaborate with key services to support access to services for vulnerable people with alcohol issues in public spaces. This quarter our services partners were Saltbush Mob, Vinnies, Centrelink, NT Legal Aid Commission, Salvation Army and Danila Dilba, who join with the Team to provide in field services. Saltbush Mob, Vinnies and the Salvos were particularly collaborative and assisted in maintaining services over the December festive period.

Progression of Council’s advocacy efforts continued with formal submissions to the Federal Government’s National Drug Strategy and National Alcohol Strategy frameworks and attendance at the consultation focus groups held in Darwin. Council submissions were also made to the Northern Territory Government’s Social Participation Framework and the draft Housing Strategy.

The Manager Darwin Safer City Team represented City of Darwin at the National Local Government Drug and Alcohol Advisory Committee quarterly meeting in Newcastle in November and provided a presentation on the work of the program and accord development. Professor Steve Allsop briefed the meeting on the current challenges and responses to methamphetamine. Of note was the need to create community based strategies that foster connectedness and access to treatment services.

Faces in Spaces

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Funded by the Commonwealth Government, Faces In Spaces is a project that seeks to activate public spaces in locations where antisocial behaviour occurs utilising creative industry mediums. Central to the project is direct engagement with, and participation by vulnerable and marginalised people to help plan and deliver activities that build community inclusion and enhance community safety. In alignment with the Funding and Service Agreement, the project will draw on a wide range of local creative industry organisations to deliver the program. Despite some challenges in securing a skilled lead practitioner who could commit to the timeframes, a local creative producer has now been engaged to help deliver the program which will commence on March 2, 2016.

Public Places Services Collaboration Group

The Public Places Service Collaboration Group acts as a vehicle for more effective cross agency information sharing and response coordination for service providers tasked with addressing public space/place issues pertinent to alcohol related harms either directly or indirectly. The multiagency Public Places Service Collaboration Group meets every month to encourage information sharing and maximise coordination efforts in responding to alcohol related disruptive behaviours and issues occurring in public places and spaces across the Darwin municipality. Meetings were held in October, November and December with a break in January due to availability of attendees. The membership is:

- Public Housing Safety - City of Darwin Safer City Program - City of Darwin Regulatory Services - City of Darwin Parks & Reserves - Dept. of Human Services Centrelink - Larrakia Nation - Mission Australia - St Vincent de Paul - Department of Transport Transit Safety - Australian Hotels Association (NT Branch) - Department of Lands, Planning and the Environment - Department of Community Corrections - Department of the Chief Minister - Department of Health - Salt Bush mob - Gambling & Licensing – Regulatory Systems & Licensing. - NT Police – Casuarina, Darwin Metro, Special Operations Group - Australian Hotels Association (NT Branch) - Power & Water

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Assertive Outreach Service (A/O)

The Assertive Outreach (A/O) Team has delivered 55 service days this quarter engaging with 1579 clients during this period. The service works to engage with, and bridge, vulnerable people in public spaces (with alcohol related issues) with the key services they need. The service operates Monday to Friday from 6/7am, proactively and on complaint. During this period the Assertive Outreach Team had 10 non-operational days due to staff training and leave. Staff recruitment has also been undertaken due to a limited tenure vacancy in the Assertive Outreach Team.

This quarter our in-field service partners were Saltbush Mob, Vinnies, Centrelink, NT Legal Aid Commission, Salvation Army and Danila Dilba, who join with the Team to provide services in public spaces.

Unmet need continues to be identified for short term, short stay, affordable and culturally safe visitor accommodation for single people (particularly males) and family groups. Council continues to advocate for culturally appropriate accommodation in Darwin, which continues to be in high demand.

Safer Community Support Service

The Safer Community Support Service investigates, assesses, and applies CPTED (Crime Prevention Through Environmental Design) principles in problem solving aimed at reducing the impact of public intoxication on community life. Key areas of work this quarter were

 Progress Drive  Parap Shopping Centre  Walkway 210 (Karama)  Alcohol Consumption Areas – Regulated Place exemptions and signage  John Stokes Square/Nightcliff shopping area  Retailer & Resident engagement

The Safer Community Coordinator conducts an ongoing process of engagement and relationship building with business and retailers throughout the municipality with the aim of building capacity to deal with public intoxication and reduce crime drawing on CPTED principles to understand cause, potential remedies and solutions. Customers have voiced appreciation for Council’s service, with most valuing the opportunity to discuss issues, concerns, and ideas. The following issues, trends and perceived remedies have been noted:

Trends / Issues

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 Violent, aggressive and abusive behaviours  Public intoxication  Offensive behaviours, Littering  Including toileting in public places  Nuisance behaviour eg. Humbugging the general public, interfering with patrons/diners, disrupting staff and trade  Theft & Property Damage  A high percentage of detected shop theft not reported to police

Perceived Remedies

 Request for greater police presence and improved response times where possible  Prompt clean-up of littered/soiled areas  Activation/Improvement of Public Spaces  Reduced alcohol supply  Accommodation for visitors and vulnerable people

Targeted Response

In addition to the ongoing process of retailer and resident engagement, the following areas have required a more targeted response: Stuart Highway and Westralia Street, Stuart Park, Bill Sullivan Park, Nightcliff Village Shopping Centre, Coconut Grove, Rapid Creek Shopping Centre, and Jingili areas.

Subject Total No. of assisted businesses or community 58 members with community safety issues No. of liaisons with businesses re anti-social 161 behaviour problems No. of partner agency collaborations (SCC) 34 Security audits Nil

Progress Summary Against Key Program Actions: October, November December 2015

Item Action Progress 1 Establish a Safer Established as per program narrative. Community Support Service for residents and retailers. 2 Resource an Established as per program narrative. Service hosts 1-4 collaborating Assertive Outreach agencies each week to enhance service access to vulnerable people. response to vulnerable people in public spaces. 3 Public space Entitled Faces In Spaces and funded by the Federal Government this

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Item Action Progress activation in hot public space activation initiative draws on marginalised and vulnerable spots people in the planning and delivery of activities in key locations and will (i.e. events, music, commence 02 March 2016. A local creative producer has been arts, food and engaged to support project delivery. leisure). The project will work with numerous local creative industry service providers and vulnerable people to deliver activities. 4 Develop a Safer City Following conduct of the 2015 Public Intoxication Issues Stakeholder Plan in partnership Forum in partnership with the NT Government, Council has undertaken with stakeholders. extensive community engagement activities during this quarter to inform the drafting of the Safer Vibrant Darwin Plan.

The Plan has been has now been prepared for review by Council at its February meeting. Over 700 people participated in the engagement process. Engagement with the broader community is vital to informing the Plan to ensure proposed strategies are relevant and owned by the community.

5 Supply reduction Council has considered numerous Liquor License applications over the advocacy past few months. Staff assess each application against the objection criteria and recommend accordingly. Each application is the subject of a separate report.

The Darwin Inner City Packaged Liquor Accord that focusses on supply reduction of high volume cheap packaged liquor product is continuing beyond its 3 month trial period to enable a greater time period to measure impact. This Accord has involved substantive stakeholder engagement and service collaboration that aims to reduce alcohol harm through supply reduction. This brokerage has been undertaken by Council and Darwin Police, who are Accord partners.

Formal submissions have also been made to the Federal Government for the National Alcohol Strategy and National Drug strategy. Supplementary Actions 6 Advocate for an As the Secure Taxi Rank is no longer operational due to a decline in increased range of patronage and taxi compliance, other ranking locations and safe home return enhancements were considered during this quarter following transport options stakeholder consultations. Broader community consultation has been from the undertaken, and the outcomes will be presented to Council as a entertainment separate report for consideration. precinct at peak times.

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Item Action Progress 7 Capacity building of The Public Places Services Collaboration Group has continued to cross sector Public operate and has a strong and active membership of 25+ stakeholders. Space workers as a partnership initiative, NT Legal Aid Commission & the Darwin Safer City program hosted an improving Outreach Workshop for cross sector outreach workers who engage with consistency, vulnerable people. The workshop aimed to build capacity of support knowledge, cultural staff to better understand legal issues for vulnerable people in an safety, networks and outreach context and better linkage of the client group to services. outcomes for Cross cultural training for licensees and venue staff was held for Accord vulnerable people. members as one of its strategies. 19 people participated. Saltbush Mob facilitated the training which was supported by the Department of Business.

8 Develop purposeful The Department of Corrections continues to support community strategic alliances to amenity by providing litter clean ups as a community service. Referrals inform key policy are made to Corrections for areas of high demand and the service is measures and highly collaborative. resources. 9 Establish the Public The 2015 Forum has been held as a partnership with the Northern Intoxication Territory Government. Forum outcomes were used to part inform the Stakeholder Forum draft Safer Vibrant Darwin Plan consultations. as an annual activity.

CONSULTATION PROCESS

In preparing this report, the following City of Darwin officers were consulted:

 Darwin Safer City – Assertive Outreach Team  Darwin Safer City – Safer Community Support Service Coordinator

In preparing this report, the following External Parties were consulted:

 Multiple stakeholders - as described within the narrative

POLICY IMPLICATIONS

Nil.

BUDGET AND RESOURCE IMPLICATIONS

Nil

RISK/LEGAL/LEGISLATIVE IMPLICATIONS

Nil

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ENVIRONMENTAL IMPLICATIONS

All program strategies are orientated towards reducing alcohol harms and improving community safety and amenity. There is no single or simple solution however it is evident that the greatest strategy available to Council is that of partnership brokerage and collaboration to build a shared community response to the adverse impacts of public intoxication on community life. Small initiatives such as accessing Community Corrections to support litter collection, the Inner City Packaged Liquor Accord, the Public Places Services Collaboration Group and joint service provision for Assertive Outreach, in combination support a sharing of efforts to enhance community amenity and build a safer environment.

COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION

We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter.

KATIE HEARN ANNA MALGORZEWICZ MANAGER COMMUNITY GENERAL MANAGER DEVELOPMENT COMMUNITY & CULTURAL SERVICES

For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected].

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ENCL: COMMUNITY & CULTURAL SERVICES AGENDA ITEM: 10.5 NO COMMITTEE/OPEN

LIBRARIES INFORMATION UPDATE FOR OCTOBER, NOVEMBER, DECEMBER 2015 AND JANUARY 2016 INCLUDING SCHOOL HOLIDAYS ACTIVITIES REPORT

REPORT No.: 16P0001 KC:md COMMON No.: 1943023 DATE: 15/02/2016

Presenter: Manager Library Services, Karen Conway

Approved: General Manager Community & Cultural Services, Anna Malgorzewicz

PURPOSE

The purpose of this report is to provide an update of October 2015 to January 2016 detailing events and comments relating to City of Darwin Libraries (CoDL).

LINK TO STRATEGIC PLAN

The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:-

Goal 2 Vibrant, Flexible and Tropical Lifestyle Outcome 2.3 Increased sport, recreation and leisure experiences Key Strategies 2.3.1 Enhance library and information services

KEY ISSUES

 This report provides an overview of the targeted library services and activities delivered from October 2015 to January 2016.  The statistical trend this quarter has been decreases in borrowing of library items and a slight drop in visits to the libraries.  Acuitas Research has been engaged to conduct a member insight project for the libraries.  Update on introduction of the new library management system and the introduction of RFID at Nightcliff and Karama libraries.  A summary of the Children and Youth services holiday engagement program for young people during the December/January school holidays.

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PAGE: 2 REPORT NUMBER: 16P0001 KC:md SUBJECT: LIBRARIES INFORMATION UPDATE FOR OCTOBER, NOVEMBER, DECEMBER 2015 AND JANUARY 2016 INCLUDING SCHOOL HOLIDAYS ACTIVITIES REPORT

RECOMMENDATIONS

THAT the Committee resolve under delegated authority:-

THAT Report Number 16P0001 KC:md entitled Libraries Information Update for October, November, December 2015 and January 2016 Including School Holidays Activities Report, be received and noted.

BACKGROUND

The purpose of this report is to provide information detailing events and comments relating to City of Darwin Libraries.

DISCUSSION

Casuarina and Karama Libraries remained open during the Council closure 29 – 31 December 2016. At Casuarina 2,107 people came through the doors in those three days with 4,184 transactions occurring on the kiosks and 1,839 people visiting Karama library. There were also numerous comments from the public about how wonderful that the library could stay open when many other services were closed.

Loans are statistics collected monthly from the library management system and the RFID kiosks. These include all items loaned, including books, newspapers, DVDs, etc. and in-house loans of computers, laptops, X-boxes and PlayStations etc. The loan statistics do not include e-book loans; these are collected from the suppliers of e-books. Customer visits are counted at each library through a door counter and the RFID kiosks are recorded daily. Attendance at events includes story times, author visits, library tours and special events held.

Total loan statistics for the quarter are down 18% from 2013 and 15% from 2014.

Total visit statistics for the quarter are down 2% from 2013 and down 4% from 2014.

Attendance at library events for the quarter is up 12% from 2013 and down 9% from 2014.

The overall trend for the quarter has been a decrease in borrowing of physical items and a slight drop in visits to the libraries. Attendance at library events was also slightly down for the same quarter last year but an increase on the 2013 stats.

The number of members using our e-books continues to increase as well as the loans. E-book collections are currently being reviewed and a new agreement will see an increase in items added to these collections.

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October October 2014 October 2015 2013 Loans 56534 54172 46065 Visits 44679 45359 44250 Attendance at events 3395 3896 3600

November November 2014 November 2015 2013 Loans 53228 50341 43949 Visits 41736 43043 41159 Attendance at events 3183 3402 3617

December December 2014 December 2015 2013 Loans 50861 51631 41672 Visits 38361 40043 37376 Attendance at events 2244 3530 2650

Oct/Nov/Dec Oct/Nov/Dec Oct/Nov/Dec 2013 2014 2015 Total Loans 160623 156144 131686 Total Visits 124776 128445 122785 Attendance at events 8822 10828 9867

Provision of Library Information System for NT The project team meet weekly to prepare for the introduction of a new library management system for libraries in the Northern Territory. Major tasks currently undertaken are:

 Creating test cases for the vendors.  Developing protocols on the seeking of permissions to store personal information outside of the NT.  Testing of vendor products.

An announcement of the successful supplier is expected to be advised in February and then the project will move to the implementation stage. The anticipated changeover is June 2016.

Library member insight project Acuitas Research has been engaged to conduct a member insight project for the libraries. The objective of the project is to gain an understanding of the experience and level of satisfaction from our current users as well as to identify and understand their current level of engagement with us and what they may want from us into the future. The initial stage of the project currently being undertaken is a desktop analysis of our existing data to build a profile of our current users and services to help inform the next stage.

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RFID The project to implement RFID at Karama and Nightcliff Libraries is progressing; it is anticipated that the installation will be completed in April 2016. The contractor has conducted a site visit and final arrangements are being made for the infrastructure to be installed. Karama and Nightcliff are rented properties; both the building owners and NT Property Management have been advised of minor works that are necessary for installation and permissions have been requested.

Library Hub The Library Hub renovation has been completed and has transformed the entrance to the space. The high visibility of activity in the room provides a sense of active community engagement.

Programs, Events and Display:

Judy Nunn author talk Judy Nunn entertained 65 very enthusiastic people with anecdotes about her life, acting and writing on 29 October 2015 at Casuarina Library.

Author talk – Conversation with Jason Hough Sci-fi fans were entertained by Jason Hough as he discussed his novel, The Darwin Elevator, a book set in Darwin in the 23rd century. Jason not only discussed the book, but his experiences with the publishing industry and provided insights in to how to ‘sell’ your book in a saturated market.

Chess Club The NT Association for the Education of the Gifted and Talented (NTAEGT) held its first chess club on 1 November 2015 at Casuarina Library. Meetings are held weekly on Sundays at 1pm in the community meeting room using chess boards supplied by the library.

Mindfulness colouring competition An adult colouring competition ran from 10 November to 4 December 2015 at all libraries. Although there weren’t a large number of entries, it was good to offer something different and take advantage of the resurgence in colouring books for adults.

Monsoon Cinema Club The movie club continued throughout the wet season at 6pm on the first and third Thursday evenings of the month at Casuarina Library. The numbers of participants have increased during the Wet.

Loud at the Library Musical performances are held Friday lunchtime at Casuarina and the City Libraries. While few visitors sit and attend the sessions in their entirety, the music provides a welcoming ambience in the library each week.

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Books on Wheels Volunteers deliver books to nursing homes and housebound customers from the City and Casuarina Libraries on a weekly basis. Patrons were issued with a 2016 ‘Books on Wheels’ calendar in December.

Adult Summer Reading Club This year we revamped the Adult Summer Reading Club to a digital format and created an online competition. To participate members uploaded a photo of themselves to Facebook or Instagram reading a book and tagged the City of Darwin Libraries. Weekly winners were selected during January.

Christmas Carols Every library hosted a Christmas Carols session in the weeks leading up to Christmas. The performances were well received by all guests.

Collection Development All managers have recommenced ordering after the Christmas break. It is envisaged that all the Library Resource Allocation from the NTG will by exhausted by the beginning of April to ensure items are received prior to the end of the financial year. This will allow sufficient time for roll over into the new system in late June.

Weeding projects undertaken in the last quarter were non-fiction and large print at Nightcliff, adult fiction and large print at Casuarina and adult fiction at the City and Karama Libraries.

Resource spending was concentrated on replacement of picture books for Casuarina and Nightcliff, large print for all libraries, and adult fiction for the City, Casuarina and Karama Libraries. A collection of good quality Languages other than English (LOTE) resources in German and Chinese were acquired from the Northern Territory Library which will go into the collection at Casuarina.

e-Books City of Darwin purchases e-Books from Overdrive; the collection continues to grow steadily with an average circulation of 360 items per month. There are over 1600 items in the collection.

The Northern Territory Library purchases e-Books and e-Audiobooks from Bolinda and e-Magazines from Zinio for all libraries in the NT. These collections are growing in popularity with an increased spike in new users in December 2015.

Overdrive e-Books October November December Checkouts 375 391 329 Items Owned 1656 1656 1660 New Users 22 12 18

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Bolinda October November December 2015 2015 2015

e-Books Checkouts 1472 1408 1673

e-Audiobooks Checkouts 1220 1197 1287 New Users 66 61 94

Zinio October November December e-Magazines 2015 2015 2015 Checkouts 306 356 312

Children and Youth Services:

Dromkeen Librarian's Award City of Darwin Libraries Children and Youth Services Librarian Rosie Martinez was presented the Dromkeen Librarian’s Award for 2015.

The Dromkeen Librarian's Award is a national award presented to a teacher, teacher librarian or children’s and youth services librarian in recognition of the important role played by them in introducing young people to literature and encouraging an enjoyment and love of reading. Rosie was presented the award at a reception at the State Library of Victoria in November.

Rosario Martinez with Acting Chief Executive Officer & State Librarian Justine Hyde Dromkeen medal recipient Andy Griffiths with Rosie.

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The Children and Youth Services team engage with the community through a range of varied activities for young families. The programs and events were designed to attract families and young people to the libraries, providing them with opportunities to create and participate in a welcoming environment. Two new programs being introduced in 2016 are the Code Club for 9 -12 year olds at Casuarina and City Libraries and the Lego Club for children 5 -12 years at Casuarina Library. Both programs have had an overwhelming amount of interest.

Events this month were:

 Story times  Babes and Books  Childcare centre visits

Babes and Books Graduation Sixty one babies and 49 adults attended the Casuarina Library Babes ’n’ Books graduation on 25 November. Special guest CoD Lord Mayor Katrina Fong Lim read a story and handed out certificates. It was a lovely wind up to the year-long program with lots of great feedback. Graduation ceremonies were also held at Karama and the City Libraries.

Bilingual English/Indonesian Story time - monthly at Casuarina Library. The attendance at the December story time was significantly larger than previous months. The theme was ‘Indonesian Folktales and Animals’. The session included stories and songs in Indonesian and English.

KROC Awards Sixty children and adults attended the KROC Awards party at Casuarina Library on 30 October. Local authors Barry Jonsberg, Sandra Kendall and Clare Atkins attended, with Barry Jonsberg taking out the most popular Australian book for 7-9 year olds with ‘My Life as an Alphabet’.

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Clare Atkins and Barry Jonsberg

Graeme Base author visit Two hundred & fifty children and 50 adults attended two ‘Face to Face with Graeme Base’ author talks to promote his new book ‘Eye to Eye’. The first session was open to school groups and was very popular with primary aged children. Graeme was a very inspiring speaker, sharing life stories as well as drawing and writing tips.

Hunger Games Trivia The Hunger Games Trivia night for young people on 6 November was held at Casuarina Library and was again a success with a packed house of attendees.

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International Games Day Hunger Games Trivia night

International Games Day International Games Day on Saturday 21 November at Casuarina Library had over 50 people attend throughout the day. NT eSports came on board providing PCs, servers, sound equipment, lots and lots of cables and staff to help run the games as well as shout casters (commentators). The day started with Minecraft for the younger children and moved onto League of Legends for young people in the afternoon.

Bump, Bub & Beyond Expo The Libraries had a presence at the Bump, Bub & Beyond Expo in November. The expo is the only event in the Top End that brings together all pregnancy, baby and child related services and products in the one place. Libraries promoted our baby and children’s programs and products as well as the great services suitable for the parents. The expo was a huge hit with both sessions extremely busy. We signed up 45 new members and connected with many current members and potential members. We focussed on the babes and children’s programs we run as well as services and collections suitable for busy parents.

Letters to Santa The Letters to Santa were well received with over 120 letters from children across the 4 libraries. We ran the service from 1 December to 16 December. All the letters received a reply from Santa. We received so many beautiful letters and it was a real privilege to be able to read the letters the children wrote to Santa.

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Holiday Activities The theme of the holiday program was ‘Lost Worlds’. A month long program of engaging activities was created by library staff and various community organisations including local musicians, the brass band and Corrugated Iron Youth Arts.

 Christmas craft at all libraries  Christmas bedtime stories  Youth movies at Casuarina and Karama Libraries  Pompeii Pottery at all libraries  Adventure Mini Golf at all libraries in collaboration with Reptile story time at Casuarina

Summer Reading Club The theme of the December/January Summer Reading Program was ‘Lost Worlds’. The Summer Reading Program was supported by The Bookshop and Kingpin and children were rewarded with prizes based on the number of books they read.

The number of children who participated this year was 283 and all libraries had a decrease in the number of participants from the previous 2 years. The total number of items read was 4,395 books; also a decrease from the previous 2 years with much lower participation rates at the City, Nightcliff and Casuarina, but pleasingly a significant increase at Karama Library.

Summer Reading Club statistics

2013/14 2014/15 2015/16 Library Registered No. of Registered No. of Registered No. books books books read read read Casuarina 114 1480 188 1710 111 1390 City 104 930 53 710 72 650 Karama 117 2220 80 940 58 1355 Nightcliff 85 1510 67 1035 42 540 Total 420 6140 388 4395 283 3935

Over the course of the Holiday Program and Summer Reading Program 1,958 children and parents participated in the activities and events on offer from the City of Darwin Libraries.

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CONSULTATION PROCESS

In preparing this report, the following City of Darwin officers were consulted:

 Library Mangers  Children & Youth Services Librarian  Collection Development Librarian  Project Officer

POLICY IMPLICATIONS

The programs and activities in the Report are consistent with Policy No 044 – Public Library Service. Council will maintain and develop the provision of free public library services to the community.

BUDGET AND RESOURCE IMPLICATIONS

Nil

RISK/LEGAL/LEGISLATIVE IMPLICATIONS

Nil

ENVIRONMENTAL IMPLICATIONS

Nil

COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION

We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter.

KAREN CONWAY ANNA MALGORZEWICZ MANAGER LIBRARY SERVICES GENERAL MANAGER COMMUNITY & CULTURAL SERVICES

For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected].

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ENCL: COMMUNITY & CULTURAL SERVICES AGENDA ITEM: 10.6 YES COMMITTEE/OPEN

AMBON DELEGATION SEPTEMBER 2015

REPORT No.: 16C0007 ZS:es COMMON No.: 3026792 DATE: 15/02/2016

Presenter: Cultural Partnerships Officer, Zoe Scrogings

Approved: General Manager Community & Cultural Services, Anna Malgorzewicz

PURPOSE

The purpose of this report is to provide an overview of the Lord Mayor’s delegation to Ambon from 7 – 13 September 2015. The report provides information on key achievements and activities throughout the visit, including the commemoration of the 70th Anniversary of the Liberation of Gull Force, Darwin to Ambon Yacht Race and Reciprocal Student & Teacher Exchange.

LINK TO STRATEGIC PLAN

The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:-

Goal 4 Historic and Culturally Rich City Outcome 4.2 Community life rich in creativity Key Strategies 4.2.2 Embrace national and international relationships

KEY ISSUES

 On Monday 7 September 2015 the Lord Mayor travelled to Ambon with an Elected Member, a Council Officer, the Indonesian Consul in Darwin and consulate representatives. Additional members of the delegation including an Elected Member and Sister City Committee member arrived by boat as part of the Darwin to Ambon Yacht Race.  The delegation participated in a number of visits to key Sister City Projects, City of Ambon and Provincial Government meetings and municipal sites, including SMA Negeri School and associated Darwin to Ambon Yacht Race functions.  The Lord Mayor, Elected Member and Council officer attended the 70th Anniversary of the Liberation of Gull Force.

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RECOMMENDATIONS

THAT the Committee resolve under delegated authority:-

THAT Report Number 16C0007 ZS:es entitled Ambon Delegation September 2015, be received and noted.

BACKGROUND

Previous Decisions

DECISION NO.21\3350 (26/05/2015)

Minutes Ambon Sister City Community Committee 23 April 2015 Report No. 15C0061 HB:kl (18/05/15) Common No. 3098528

C. THAT the Lord Mayor lead a delegation to the 70th Anniversary of the Liberation of Gull Force and host a small function for members of Gull Force in Ambon.

DISCUSSION

In May 2015 Council formally resolved for the Lord Mayor to lead a delegation to Ambon, which included Council Officer, Zoe Scrogings; two Elected Members, Alderman Allan Mitchell, Alderman Robin Knox, and the Chairperson of the Ambon Sister City Committee Rick Setter. Additionally the Indonesian Consul Andre Omer Siregar accompanied the delegation with two of the Consulate’s senior staff.

The delegation sought to strengthen sister city links between the neighbouring cities and work towards the following objectives to:

 promote international information exchange and liaison between Local Government, sister city committee members and the wider community,  develop strong cross cultural connections and celebrate diversity through cultural, sporting, youth and educational exchanges, and  enhance the profile and promote the City of Darwin, Darwin and Australian Local Government internationally.

Delegation Itinerary

The trip itinerary at Attachment A was developed in partnership with the Ambon City Council, Indonesian Consulate in Darwin and sister city stakeholders. All visits were met with exceptional Ambonese hospitality with a rich array of traditional culture from music, dance, art and cuisine. The itinerary consisted of the following;

 Formal Gull Force commemorations.  Meetings and visits relating to future student exchanges and other sister city projects.  Darwin-Ambon Yacht Race Welcome Ceremony and Presentation Night.

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Delegation Activities and Outcomes

In evaluating the value and outcomes of the delegation the activities linked to the broader project objectives were met; information exchange, cultural exchange and enhanced City of Darwin profile. Key activities and projects progressed during the visit were:

Gull Force 70th Anniversary Commemorations; participating in commemorations for the 70th Anniversary of the Liberation of Gull Force, a Victorian Battalion, and 13 Squadron RAAF from Darwin who defended Ambon Island during the second world war. The Lord Mayor and Alderman Allan Mitchell showed their gratitude and respect by laying a wreath of poppies on the memorial at the Ambon Commonwealth War Cemetery, where more than 2000 graves are of Australian casualties from World War II.

In addition, the funeral of an unknown Australian Soldier took place prior to the Gull Force Commemorations. The ANZAC soldier was laid to rest with full military honours. The Australian Unrecovered War Casualties Team confirmed the unknown soldier was most likely from Sparrow Force, a unit built 2/40th Australian Infantry Battalion drawn from Victoria and Tasmania, formed to defend the island of Timor from invasion by the Japanese. The Lord Mayor along with a range of high level officials representing Australia and Indonesia paid their respects by laying wreaths of poppies at the funeral.

Darwin to Ambon Yacht Race (DAYR); the signature event of the enduring relationship between Darwin and Ambon is maintained and strengthened yearly through the Darwin to Ambon Yacht Race and associated activities. During the trip to Ambon the delegation participated in a number of events and activities associated with the race, including the Welcome Ceremony, Official Dinner hosted by the Vice Governor of Maluku Province, and Awards Presentation Night hosted by the Mayor of Ambon and the Friendly Games at Amahusu Village. All DAYR functions and activities showcased the rich Ambonese heritage and culture through, ritual, music, dance and cuisine.

Reciprocal Student & Teacher Exchange; in honour of the longstanding relationship between SMA 5 Negeri and Kormilda College, a Memorandum of Understanding, Attachment B between both schools, the City of Darwin and the City of Ambon was signed to commit to a Reciprocal Student and Teacher Exchange Program 2016 – 2018.The reciprocal exchange program will aim to:

 Enrich student’s cultural knowledge and linguistic skills in a new environment abroad,  Develop an understanding of diversity and support an awareness of cultural difference, and  Strengthen the sister city relationship between Ambon and Darwin and promote international understanding and cooperation.

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Official Meetings; the delegation participated in a number of formal meetings including a meeting with the Governor of Maluku Province, Mayor of Ambon and Council Staff. Meetings with the Mayor and Staff of City of Ambon acknowledged the very strong sister city relationship in which has the opportunity for further growth and exchange in the areas of Waste Management, Disaster Management, Digital Technology and Tourism.

The visit allowed participants to connect and develop sister city relationships with Ambonese stakeholders. These face to face discussions provided an important opportunity for stakeholders to communicate issues and opportunities in greater depth, in a cross cultural context.

The visit was met with great respect from our Ambonese counterparts and an eagerness to continue this strong sister city relationship.

CONSULTATION PROCESS

In preparing this report, the following City of Darwin officers were consulted:

 Lord Mayor  Elected Member  General Manager Community & Cultural Services  Manager Community Development

In preparing this report, the following External Parties were consulted:

 Ambon Sister City Community Committee

POLICY IMPLICATIONS

Sister city delegations are guided by Policy 053 – Sister Cities. The Policy defines the procedure to ensure proper protocols are observed in respect of all official sister city delegations.

Sister city activities also occur in the context of Policy 008 Community Participation, Access and Inclusion that commits to supporting and celebrating cultural diversity to foster a connected and resilient community.

BUDGET AND RESOURCE IMPLICATIONS

Nil

RISK/LEGAL/LEGISLATIVE IMPLICATIONS

Nil

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ENVIRONMENTAL IMPLICATIONS

Nil

COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION

We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter.

ZOE SCROGINGS ANNA MALGORZEWICZ CULTURAL PARTNERSHIPS GENERAL MANAGER OFFICER COMMUNITY & CULTURAL SERVICES

For enquiries, please contact Anna Malgorzewicz on 893005633 or email: [email protected].

Attachments:

Attachment A: Ambon Delegation Itinerary Attachment B: MOU – Reciprocal Student and Teacher Exchange

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Sister City Program Darwin To Ambon Delegation 07 – 13 September 2015 ITINERARY Darwin Delegation:

Name Position Organisation Ms. Katrina Fong Lim Lord Mayor City of Darwin Alderman Allan Mitchell Elected Member City of Darwin Alderman Robin Knox Elected Member City of Darwin Ms Zoe Scrogings Cultural Partnerships Officer City of Darwin Mr Rick Setter Chair Ambon Sister City Committee City Of Darwin

Ambon Contacts:

Name Position Organisation Ms Hellen de Lima Ambon and Darwin Sister City PT Sandy de Lima Tours/ Sister City Committee Representatives Committee Mr. Richard Louhenapessy Mayor of Ambon City of Ambon Mr. Jherry Matahelumual Senior Officer for Information & Social Consulate Of The Republic Of Culture Indonesia

Ardian Budhi Nugroho First Secretary Consulate Of The Republic Of Consul for Information, Social and Indonesia Cultural Affairs

Travel Schedule:

Day Date From Time To Time Airline Flight No. Mon 07 Sep Darwin 20:00 Denpasar 21:00 AirAsia QZ 541 Tue 08 Sep Denpasar 06:05 Jakarta 07:05 Garuda GA 401 Jakarta 08:15 Ambon 13:50 Garuda GA 646 Sun 13 Sep Ambon 13:00 Darwin 15:30 Hardy’s HAMQ021 Accommodation Schedule:

Check-In Check-out Location Hotel Day Date Time Day Date Time Denpasar, Bali Hotel Patra Jasa Bali Mon 07 Sep - Tue 08 Sep 05:00 Ambon The Swiss Bell Tue 08 Sep 14:00 Sun 13 Sep 10:00 Recommended dress codes:

Vice Gov Gala Dinner - Evening attire, dinner suit for men, evening dress for ladies Meetings and appointments - Business attire. Women should avoid short, tight fitting or sleeveless attire. Gull Force Commemorations - Mayoral Chains, formal suit for men

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Day 1, Monday 7 September 2015 20.00 Depart Darwin Travel to Denpasar, Bali (arrive 2hrs prior to departure) 21:00 Arrive Denpasar, Bali and transfer to Hotel Patra Jasa Bali Day 2, Tuesday 8 September 2015 0400 Check out of Hotel 0605 - 0705 Travel to Jakarta 0815 - 1350 Depart Jakarta for flight to Ambon 1500 - 1900 Transfer to hotel and free time 1900 - 2030 Dinner with City of Ambon Senior Staff Day 3, Wednesday 9 September 2015 1000 - 1030 Meeting with Mr Ir. Said Assagaff (Governor of Maluku Province) 1030 - 1035 Proceed to Ambon City Council 1045 - 1130 Meeting with Members of Ambon City Council 1130 - 1200 Drive to SMA Negari 5 Lateri - Ambon 1200 - 1400 Reception & Lunch at SMA Negeri 5 Lateri 1400 - 1530 Tour at Waai Village 1530 - 1630 Back to hotel and will pass Christina Martha Tiahahu and free program 1900 - 2030 Dinner hosted by the Mayor of Ambon 2030 - 2045 Return to hotel Day 4, Thursday 10 September 2012 0800 - 0830 Breakfast 0900 - 1100 Service Commemorating the Liberation of Gull Force 1130 - 1215 Visit Siwalima Museum 1215 - 1330 Proceed to Colin Beach 1330 - 1530 Lunch at Colin Beach Hotel with the Mayor of Ambon 1530 - 1630 From Colin Beach, visit an old Mosque and Church 1630 - 1645 Travel back to hotel 1900 - 2030 Dinner with teachers who have been on the Darwin exchange program 2030 - 2045 Travel back to hotel Day 5, Friday 11 September 18 July 2012 0800 - 1030 Breakfast / private time 1030 - 1100 Travel to Amahusu 1100 - 1300 Welcome Ceremony at Amahusu & Luncheon 1300 - 1320 Back to hotel and free program 1900 - 2100 DAYR Welcome Reception Dinner at the Vice Governor of Maluku Province 2100 Return to hotel Day 6, Saturday 12 September 2012 0800 - 1030 Breakfast / free time 1030 - 1100 Travel to Amahusu 1100 - 1400 Friendly Games between DAYR and Society of Amuhusu 1800 - 2100 Trophy Presentation and Gala Dinner at the Mayor of Ambon Residence Day 7, Sunday 13 September 2012 1000 Check out 1030 - 1130 Travel to Airport 1300 - 1530 Depart Ambon on Charter Flight to Darwin

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ENCL: COMMUNITY & CULTURAL SERVICES AGENDA ITEM: 10.7 YES COMMITTEE/OPEN

MINUTES DISABILITY ADVISORY COMMITTEE 21 JANUARY 2016

REPORT No.: 16C0015 GP:kl COMMON No.: 3222279 DATE: 15/02/2016

Presenter: Community Development Officer, Gail Price

Approved: General Manager Community & Cultural Services, Anna Malgorzewicz

PURPOSE

The purpose of this report is to provide the minutes of the Disability Advisory Committee meeting held on 21 January 2016 for endorsement.

LINK TO STRATEGIC PLAN

The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:-

Goal 1. Collaborative, Inclusive and Connected Community Outcome 1.1 Community inclusion supported Key Strategies 1.1.1 Develop and support programs, services and facilities, and provide information that promotes community spirit, engagement, cohesion and safety

KEY ISSUES

 Minutes of the Disability Advisory Committee (DAC) meeting of 21 January 2016 are presented for consideration at Attachment A.  Allocation of DAC budget to enable footpath enhancements and road crossing access reviews.  Disability access issues at Nightcliff Market.  Reporting on intersections unsafe for pedestrians and people with disabilities.

RECOMMENDATIONS

THAT the Committee resolve under delegated authority:-

A. THAT Report Number 16C0015 GP:kl entitled Minutes Disability Advisory Committee 21 January 2016, be received and noted.

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B. THAT the Disability Advisory Committee recommend $15,000 from the 2015/16 Disability Access Budget be allocated to upgrade the footpath at Lee Point Road and Parer Drive, Moil intersection to create ramped access, enabling improved wheel chair and mobility scooter access.

C. THAT Council undertake access reviews of the intersections of Westralia Street and Coronation Drive Stuart Park and Phoenix Street and Progress Drive Nightcliff, to determine access conditions for people with mobility disabilities who frequently use these intersections.

BACKGROUND

Council’s Disability Advisory Committee (DAC) is established pursuant to Section 54 of the NT Local Government Act to inform and advise Council in relation to its responsibilities to ensure equity of access to people with disability in the application of procedures and the provision of services and facilities. Advice is provided through representatives selected for their awareness and specialist knowledge of disability.

DISCUSSION

The DAC is charged with the responsibility of advising Council on areas where people with disabilities are experiencing barriers.

An annual budget was allocated for 2015/2016 for work on access items brought to the attention of DAC. At the January 2015 meeting, DAC considered the allocation of existing budget to improve the accessibility of Lee Point Road / Parer Drive, where ramped footpaths are required. The Committee noted and support this enhancement.

Additionally, safety concerns for people with disabilities and other pedestrians attempting to cross at the intersection of Westralia Street and Coronation Drive in Stuart Park and the intersection of Phoenix Street and Progress Drive in Nightcliff were raised. The Committee has suggested an access assessment be undertaken to determine needs and issues.

CONSULTATION PROCESS

In preparing this report, the following City of Darwin officers were consulted:

 Nik Kleine, Team Leader, Capital Works, in his role as a delegated Council Officer to the Disability Advisory Committee  Liam Carroll, Manager Business Services

In preparing this report, the following External Parties were consulted:

 Members of the Disability Advisory Committee

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POLICY IMPLICATIONS

Action on these recommendations responds to the City of Darwin Community Access Plan 2012-2017 commitments to improved accessibility.

BUDGET AND RESOURCE IMPLICATIONS

The recommended actions in this report can be achieved within existing budget allocations for access improvements.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS

Endorsement and action on the recommendations will assist Council to meet specific access requirements in compliance with the Disability Discrimination Act.

ENVIRONMENTAL IMPLICATIONS

Nil.

COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION

We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter.

GAIL PRICE ANNA MALGORZEWICZ COMMUNITY DEVELOPMENT GENERAL MANAGER OFFICER COMMUNITY & CULTURAL SERVICES

For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected].

Attachments:

Attachment A: Minutes Disability Advisory Committee 21 January 2016

77 ATTACHMENT A 78 MINUTES DISABILITY ADVISORY COMMITTEE MEETING 2pm – 3.30pm Thursday 21 January 2016 The Hub, Civic Centre Harry Chan Avenue, Darwin

1. MEMBERS PRESENT

Cassandra Jevdenijevic Community Representative Leo Golding Community Representative, affiliated with Guide Dogs Australia Julie Forrest-Davis Community Representative, affiliated with Charles Darwin University Alasdair McGregor Specialist Representative, Council for the Aging NT Kayla McDonough Specialist Representative, National Disability Service NT Kirrily Chambers Specialist Representative, Building, Advisory Services, Dept of Lands, Planning & Environment Alderman Alan Mitchell Elected Member Nik Kleine Infrastructure Department, City of Darwin Gail Price Community Development Officer (Acting), City of Darwin

2. APOLOGIES Alderman Justine Glover Elected Member, Alternative Rosemary Burkitt Community Representative Emma Fraser Community Representative Lynne Strathie Community Representative Charles Atherton Community Representative, Arthritis and Osteoporosis NT Avril Vaughan Community Representative Dianne Maley Community Representative, affiliated with Alzheimer’s Australia Afshin Beigi Specialist Representative, Department of Transport

3. DECLARATION OF INTEREST IN ANY ITEMS ON THE AGENDA

No conflict of interest reported.

4. PRESENTERS AND OBSERVERS (visitors)

No external presentations or observers

5. ACCEPTANCE OF PREVIOUS MINUTES (26 November 2015)

Moved by: Alasdair, Seconded by: Julie

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6. BUSINESS ARISING FROM PREVIOUS MINUTES

6.1 Presentation to Council February 2016

Debbie reported that the Presentation had been moved to the Council meeting on April 26. The DAC Sub Committee preparing for the presentation is meeting on Friday January 29. 6.2 Review Terms of Reference

At the Sub Committee meeting on the 29th January there will also be consideration of the Terms of Reference to see if approval to review and change them should be sought from Council. Discussion on aspects of the purpose and function of DAC took place, which will be reflected in the Sub Committee considerations. 6.3 Disability Awareness Festival (DAF) update

The DAF 2016 Planning Group, also a Sub Committee of DAC, met on Tuesday 19 January. The DAC Chair, Debbie Bampton, also Chairs the DAF Sub Committee. This year the Planning Group will have fixed membership, with participants at the December 2015 and January 2016 meetings asked to commit to attending regularly and ensure that information is communicated between their organisations or groups. The first meeting included broad discussion on the purpose and theme for 2016.

The date range for DAF 2016 is from August 10th onwards. The program will be finalised by the end of May. The aim is for fewer activities but with higher impact, including attendance at other events, such as the Department of Education’s 2016 Skills, Employment and Careers Expo and the COTA Seniors Expo.

7. GENERAL BUSINESS 7.1 Budget recommendation Nik Kleine

Nik requested that the Committee consider funding of $15,000 from the DAC infrastructure budget to improve accessibility of the intersection of Lee Point Road / Parer Drive, where ramped footpaths are required.

Action: passed unanimously 7.2 Update on CDU National Disability Coordination Officer Julie Forrest Program Davis

Postponed to next meeting

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8. OTHER BUSINESS

8.1 Other items

- Follow up on barriers to accessible path of travel through Nightcliff Market.

RECOMMENDATION Council write a letter to the manager of the Nightcliff Market instructing that an accessible path of travel be provided.

Action: Gail to write to Nightcliff Markets.

- Alasdair raised safety concerns for people with disabilities and other pedestrians attempting to cross at the intersection of Westralia Street and Coronation Drive in Stuart Park and the intersection of Phoenix Street and Progress Drive in Nightcliff, where young people are at risk trying to cross to and from the ten pin bowling business and sports complex.

Action: Gail to raise this with the appropriate traffic management staff member in Council.

DATE OF NEXT MEETING

Date: Thursday 17 March 2016 Time: 2pm – 3.30pm

Venue: The Hub (Library room at Civic Centre)

Calendar of meetings for 2016

. 19 May 2016 . 21 July 2016 . 15 September 2016 . 17 November 2016

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11.1 MINUTES YOUTH ADVISORY COMMITTEE 4 FEBRUARY 2016 Document No. 3222443 Common No. 3222443 (15/02/2016)

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THAT the Committee resolve under delegated authority:-

THAT the Minutes of the Youth Advisory Group meeting held on the 4 February 2016, Attachment A, Document Numbers 3222443, be received and noted.

DECISION NO.21\() (15/02/2016)

81 ATTACHMENT A82

1. MEETING OPENED

The regular meeting of the Youth Advisory Group was opened at 5.30pm by the Acting Chair, Richelle Hedstrom.

2. PRESENT

Richelle Hedstrom Youth Officer Alicia Kent YAG Member Wayne Hodges Youth Services Trainee Johnathon McDonald YAG Member Georgia Beach YAG Member Hannah Illingworth YAG Member Skye Manley YAG Member Matt Schobben YAG Member Grace Goodman YAG Member Deb Harrip Dili Community Committee Member George Lambrinidis Elected Member Gary Haslett Elected Member, Dili Community Committee

3. APOLOGIES

Manuel Lemos YAG Member Lisa Burnett Youth Events Officer Tahlia Taylor YAG Member Manuel Lemos YAG Member Lily North YAG member

4. MINUTES OF PREVIOUS MEETING

The minutes of the previous Youth Advisory Group meeting held 21st January 2016 were accepted as a true and accurate record.

Matt Schobben (Moved) Wayne Hodges (Seconded)

4.1 ICE BREAKER An ice breaker exercise was facilitated by Richelle as A/Chairperson.

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4.2 QUIZ4DILI The venue and date have now been confirmed as Darwin Railway Club, 24 March 2016, 6-9pm. We are no longer providing dinner; if patrons wish to purchase dinner from the kitchen they can do so. Wayne to do another site visit with Darwin Railway Club.

Alicia and Hannah have been working on the program for the night which will be confirmed by next organising meeting 16 February 2016 5:50pm-7:30pm.

Actions: • Marketing material draft will be sent out 9 February by Georgia. YAG to provide feedback (Tuesday 16 February) • YAG members to take copies of Council letter requesting support from either Richelle or Customer Services. • Restaurants to be contacted eg. Pee Wees, Tims surf and turf- (Alicia) • LM chocolate donation, Nightcliff café (Wayne/Richelle) • Moorish café, 20 swim pass card (Richelle) • Hotel accommodation, KingPin, Crocosourus Cove, The Planet (Jonathon) • Woolies gift cards, Parap Fine Foods (Skye) • Bookshops, JB HI FI, gyms, The Emporium (Matt) • Cinema tickets, jewelers (Alicia) • Site visit to be held 22 February and attended by all YAG members.

5. GENERAL BUSINESS

5.1 National Youth Week, 8-17 April 2016

• Good Vibes Festival will be held 9 April 2016 at the Jingili Water Gardens. There is a skate comp followed by live music, food and community information stalls. YAG will be working in partnership with YMCA Darwin to produce and coordinate the skate competition and music event. A site visit at Jingili will be held Tuesday 9 February. Hannah and Wayne will attend.

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• Youth Homelessness Matters Day will be held 13 April 2016 from 12noon to 3pm with a Couch Surfing Race at Parliament House. The event is aimed at raising awareness about youth homelessness to the local CBD business community. Schools are participating and over 15 non government agencies and guest speakers.

YAG members will be assisting with event production on the day and entering in a team in the couch race. YAG to attend couch decorating workshop on 7 April, 5:00pm at the SHAK.

• Battle of the School Bands Friday 15 April 2016 in Browns Mart. Live music at Browns Mart Courtyard.

YAG members will assist with promotion to networks and peers, including a school visit program in partnership with YMCA and Office of Youth Affairs.

• Midnight Basketball Darwin 2016 Tournament 2 will commence on Saturday 24 April 2016 concluding Saturday June 5.

Two YAG representatives are on the Midnight Basketball Planning Committee and remaining members will be volunteering on one or two Saturday evenings during the tournament.

There will also be a National Midnight Basketball tournament held in August where the winning team of Tournament 2 will be flown down to Sydney to compete in the National Midnight Basketball competition.

Nominated YAG members will attend Midnight Basketball Committee meeting Thursday 18 February 2016 5:30pm – 6:30pm. Contact Youth Services Officer for more information.

Additional YAG members (over 18) will register as volunteers.

• Youth Strategy Planning workshop All YAG members will attend a special Council workshop presenting key findings of the Youth Strategy draft that will take place on 11 April 2016 from 5:30pm-7:30pm in Council Meeting Room 1.

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The workshop will be structured in a ‘world café workshop format and will be aimed at presenting priority planning areas outlined in the draft Youth Strategy 2016 – 2021.

Young People representing priority areas will facilitate discussions with Elected Members, with the aim of developing achievable strategies and solutions on a range of key focus areas.

YAG members will attend a briefing session Tuesday 1 March 2016 5:30pm at Council. A second briefing session will also be held during the March and April YAG meetings.

Meeting Closed at 7.30pm

The next ordinary meeting of the Youth Advisory Group will be held on Thursday 3 March 2016 from 5:30pm – 7:30pm in the Theaterette opposite the City Library entrance, at the Civic Centre.

Contact Wayne Hodges Youth Services Trainee on 0468987236 or [email protected] for more information.

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11.2 MINUTES AMBON SISTER CITY COMMUNITY COMMITTEE 10 DECEMBER 2015 Document No. 3222242 Common No. 3222242 (15/02/2016)

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THAT the Committee resolve under delegated authority:-

THAT the Minutes of the Ambon Sister City Community Committee meeting held on the 10 December 2015, Attachment A, Document Number 3222242, be received and noted.

DECISION NO.21\() (15/02/2016)

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1. Meeting Open at 5.10pm

2. Members Rick Setter Community Representative Nafisyah Mukhlis Community Representatives Christine Silvester Community Representative Judy Miller Community Representative Alderman Allan Mitchell Elected Member

3. Apologies Alderman Rebecca Want de Rowe Elected Member Jherry Matahelumual Community Representative Ardian Nugroho Observer

4. Minutes Minutes of the last meeting held 2 October 2015 were received and noted. (Alderman Mitchell, Nafisyah Mukhlis)

5. Business Arising from Previous Minutes

5.1 Previous Actions – Reciprocal student exchange program between Kormilda College in Darwin and SMA Negeri 5 Ambon

The Lord Mayor, Rick Setter, Cultural Partnerships Officer, Zoe Scrogings, and Indonesian Consul, Andre Omer Siregar, and Consulate staff members Ardian Nugrohu and Jherry Matahelumual attended a small afternoon tea on Monday 19 October 2015 at Kormilda College hosted by Principal Helen Spiers. The afternoon tea was held to farewell the two Kormilda students and teacher heading to Ambon that evening, and for Helen Spiers to sign the MOU. The afternoon tea was an excellent opportunity to continue to strengthen people-to-people connections and productive sister city relations.

Written Reports from the Ambonese Students and Teacher about their time in Darwin were received and noted.

5.2 Statue Repairs at CDU Indonesian Sculpture Garden

Rick Setter at the previous meeting raised that the wood carved sculptures gifted to the CDU Indonesian Sculpture Garden were in need of repair. Cultural Partnerships Officer, Zoe Scrogings visited the site to view the extent of the damage to the sculptures. Rick Setter made contact with CDU to ascertain the best contact person to raise this with at CDU. The Committee discussed that while the repairs were not their responsibility, with the approaching wet season, it was important that CDU were informed as to prevent any further damage.

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ACTION Cultural Partnerships Officer to make contact with the appropriate person/department to discuss.

6. Reciprocal student exchange program between Kormilda College in Darwin and SMA Negeri 5 Ambon

A discussion in regard to the coordination of the exchange on the Ambonese end, confirmed that from now and into the future that May in Ambon take on the coordination of travel arrangements and liaison with Ambon City Council and the school.

7. Delegation to Ambon, September 2015

A report evaluating the Lord Mayor’s Delegation to Ambon will be submitted to the Community and Cultural Services Committee in February 2016.

8. Other Business

9.1 International Relations

2016 will see the development of the City Of Darwin’s International Relations Policy which will also include a review of the Sister City Handbook. All Sister City Community Committees will be encouraged to participate in the review and policy development process.

9.2 Sister City Tour

Alderman Mitchell requested that it be noted that he is scoping opportunities to conduct a Sister City Tour to Ambon next year.

9.3 Financial

Cultural Partnerships Officer, Zoe Scrogings confirmed that the allocated budget for 2015/16 was on track. With $500 allocated to Ambon Night and $3,500 allocated to the Reciprocal Student & Teacher Exchange. While the funds towards the student exchange have been expended, the $500 for Ambon Night was yet to be finalised as CoD was waiting on the invoice from the artists who performed on the night.

9. Meeting Closed at 6.00pm

10. Next Meeting: TBC

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11.3 MINUTES BOMBING OF DARWIN AND MILITARY HISTORY ADVISORY COMMITTEE Document No. 3220739, 3220741, 3220742 Common No. 3220739 (15/02/2016)

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THAT the Committee resolve under delegated authority:-

THAT the Minutes of the Bombing of Darwin and Military History Advisory Committee held on the 26 August 2015, 28 October 2015 and 2 December 2015, Attachment A, Document Numbers 3220739, 3220741, 3220742, be received and noted.

DECISION NO.21\() (15/02/2016)

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97 Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 98 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670.

OPEN SECTION C&CS/6 Community & Cultural Services Committee Meeting – Monday, 15 February 2016

12. GENERAL BUSINESS

12.1 3 Month Trial - Meeting Time Change for Community & Cultural Services Committee Meeting from 5pm to 12 noon

THAT the Committee discuss the possibility of a 3 Month Trial - Meeting Time Change for Community & Cultural Services Committee Meeting from 5pm to 12 noon.

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