Business Papers Community & Cultural Services Committee Meeting Monday, 15 February 2016 5:00pm Notice of Meeting To the Lord Mayor and Aldermen You are invited to attend a Community & Cultural Services Committee Meeting to be held in Meeting Room 1, Level 1, Civic Centre, Harry Chan Avenue, Darwin, on Monday, 15 February 2016, commencing at 5.00 pm. B P DOWD CHIEF EXECUTIVE OFFICER Office Use Only Placed on Public Notice Board: ___________________________________ Removed from Public Notice Board: ___________________________________ [Type text] Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 1 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670. OPEN SECTION C&CS/1 CITY OF DARWIN COMMUNITY & CULTURAL SERVICES COMMITTEE MONDAY, 15 FEBRUARY 2016 MEMBERS: Member K J Worden (Chairman); The Right Worshipful, The Lord Mayor, Katrina Fong Lim; Member J A Glover; Member G Lambrinidis; Member A R Mitchell; OFFICERS: Chief Executive Officer, Mr B Dowd; General Manager Community & Cultural Services, Ms A Malgorzewicz; Manager Recreation, Events and Customer Services, Mr M Grassmayr; Library Services Manager, Mrs K Conway; Acting Manager Community Development, Ms A Hermann; Manager Safer City Project, Ms K Hearn; Executive Assistant, Ms A Smit. Enquiries and/or Apologies: Arweena Smit E-mail: [email protected] - PH: 89300 685 OR Phone Committee Room 1, for Late Apologies - PH: 89300 519 Committee’s Responsibilities Recreation & Leisure Cultural Services Family and Children Services Liquor Licences Sister Cities Youth Services Libraries Customer Services THAT effective as of 16 April 2012 Council, pursuant to Section 32 (2)(b) of the Local Government Act 2008, hereby delegates to the Community & Cultural Services Committee the power to make recommendations to Council and decisions relating to Community & Cultural Services matters within the approved budget. * * * INDEX * * * PAGE 1. MEETING DECLARED OPEN ...................................................................... 4 2. APOLOGIES AND LEAVE OF ABSENCE ................................................... 4 3. ELECTRONIC MEETING ATTENDANCE .................................................... 4 C&CS/1 Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 2 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670. OPEN SECTION C&CS/2 4. DECLARATION OF INTEREST OF MEMBERS AND STAFF ..................... 4 5. CONFIDENTIAL ITEMS ................................................................................ 4 6. WITHDRAWAL OF ITEMS FOR DISCUSSION ............................................ 5 7. CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING Monday, 16 November 2015 .................................................................... 5 8. BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING 8.1 Business Arising ........................................................................................... 5 9. DEPUTATIONS AND BRIEFINGS ............................................................... 5 10. OFFICERS REPORTS 10.1 Waratah Cricket Club Request For Funding For Sightscreens At Gardens Oval One ........................................................................................ 6 10.2 Community Development Quarterly Report October, November and December 2015 ................................................................................... 20 10.3 Recreation, Events & Customer Services Quarterly Report October, November & December 2015 ...................................................... 32 10.4 Darwin Safer City Program Quarterly Report October, November & December 2015 .......................................................................................... 43 10.5 Libraries Information Update For October, November, December 2015 And January 2016 Including School Holidays Activities Report ......................................................................................................... 52 10.6 Ambon Delegation September 2015 ........................................................... 63 10.7 Minutes Disability Advisory Committee 21 January 2016 ........................... 75 C&CS/2 Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 3 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670. OPEN SECTION C&CS/3 11. INFORMATION ITEMS 11.1 Minutes Youth Advisory Committee 4 February 2016 ................................ 81 11.2 Minutes Ambon Sister City Community Committee 10 December 2015 ........................................................................................................... 86 11.3 Minutes Bombing of Darwin and Military History Advisory Committee .................................................................................................. 89 12. GENERAL BUSINESS 12.1 3 Month Trial - Meeting Time Change for Community & Cultural Services Committee Meeting to 12 noon .................................................... 98 13. CLOSURE OF MEETING ........................................................................... 98 C&CS/3 Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 4 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670. OPEN SECTION C&CS/4 Community & Cultural Services Committee Meeting – Monday, 15 February 2016 1. MEETING DECLARED OPEN 2. APOLOGIES AND LEAVE OF ABSENCE Common No. 2695036 2.1 Apologies 2.2 Leave of Absence Granted Nil 3. ELECTRONIC MEETING ATTENDANCE Common No. 2221528 3.1 Electronic Meeting Attendance Granted Nil 4. DECLARATION OF INTEREST OF MEMBERS AND STAFF Common No. 2752228 5. CONFIDENTIAL ITEMS Common No. 1944604 5.1 Closure to the Public for Confidential Items Nil C&CS/4 Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 5 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670. OPEN SECTION C&CS/5 Community & Cultural Services Committee Meeting – Monday, 15 February 2016 6. WITHDRAWAL OF ITEMS FOR DISCUSSION () COMMITTEE’S DECISION THAT the Committee resolve under delegated authority that all Information Items and Officers Reports to the Community & Cultural Services Committee Meeting held on be received and considered individually. DECISION NO.21\() (15/02/16) 7. CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING () COMMITTEE’S DECISION THAT the Committee resolve that the minutes of the previous Community & Cultural Services Committee Meeting held on Monday, 16 November 2016 2015, tabled by the Chairman, be received and confirmed as a true and correct record of the proceedings of that meeting. DECISION NO.21\() (15/02/16) 8. BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING 8.1 Business Arising 9. DEPUTATIONS AND BRIEFINGS Nil C&CS/5 6 ENCL: COMMUNITY & CULTURAL SERVICES AGENDA ITEM: 10.1 YES COMMITTEE/OPEN WARATAH CRICKET CLUB REQUEST FOR FUNDING FOR SIGHTSCREENS AT GARDENS OVAL ONE REPORT No.: 16C0014 CD:kl COMMON No.: 3165308 DATE: 15/02/2016 Presenter: Recreation Services Officer, Claire Dandie Approved: General Manager Community & Cultural Services, Anna Malgorzewicz PURPOSE The purpose of this report is to present to Council a request from Waratah Cricket Club for assistance to install permanent rail-mounted sightscreens at Gardens Oval One. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 2 Vibrant, Flexible and Tropical Lifestyle Outcome 2.3 Increased sport, recreation and leisure experiences Key Strategies 2.3.2 Position Darwin as a host centre for local, national and international sport and other events KEY ISSUES Waratah Cricket Club has requested the installation of permanent rail-mounted cricket sightscreens at Gardens Oval One to replace the mobile cricket sightscreens that have reached their end of life. The installation of permanent rail-mounted sightscreens at Gardens Oval One is supported by both of the Peak Sporting Bodies who use the oval. The project has an identified cost of $86,114; however, there is a shortfall of $20,428 from the funding secured for the project by Waratah Cricket Club. 7 PAGE: 2 REPORT NUMBER: 16C0014 CD:kl SUBJECT: WARATAH CRICKET CLUB REQUEST FOR FUNDING FOR SIGHTSCREENS AT GARDENS OVAL ONE RECOMMENDATIONS THAT it be a recommendation to Council:- A. THAT Report Number 16C0014 CD:kl entitled Waratah Cricket Club Request for Funding for Sightscreens at Gardens Oval One, be received and noted. B. THAT Council approve the installation of permanent rail-mounted sightscreens at Gardens Oval One subject to the following: i. That the installation be to the specifications and requirements of the General Manager Infrastructure. ii. That the sightscreens become the property of Council at completion of installation, and remain a fixture of Gardens Oval One for the duration of their lifetime. iii. That no advertising