Business Papers
Community & Cultural Services Committee Meeting
Monday, 17 August 2015 5:00pm
Notice of Meeting
To the Lord Mayor and Aldermen
You are invited to attend a Community & Cultural Services Committee Meeting to be held in Meeting Room 1, Level 1, Civic Centre, Harry Chan Avenue, Darwin, on Monday, 17 August 2015, commencing at 5.00 pm.
B P DOWD CHIEF EXECUTIVE OFFICER
Office Use Only
Placed on Public Notice Board: ______
Removed from Public Notice Board: ______
[Type text]
Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 1 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670. OPEN SECTION COMM8/ 1
CITY OF DARWIN
COMMUNITY & CULTURAL SERVICES COMMITTEE
MONDAY, 17 AUGUST 2015
MEMBERS: .Member K J Worden (Chairman); The Right Worshipful, The Lord Mayor, Katrina Fong Lim; Alderman J A Glover; Alderman G Lambrinidis; Alderman A R Mitchell;
OFFICERS: Chief Executive Officer, Mr B Dowd; General Manager Community & Cultural Services, Ms A Malgorzewicz; Manager Recreation, Events and Customer Services, Mr M Grassmayr; Library Services Manager, Mrs K Conway; Acting Manager Community Development, Ms A Hermann; Manager Safer City Project, Ms K Hearn; Executive Assistant, Ms A Smit.
Enquiries and/or Apologies: Arweena Smit E-mail: [email protected] - PH: 89300 685 OR Phone Committee Room 1, for Late Apologies - PH: 89300 519
Committee’s Responsibilities
Recreation & Leisure Cultural Services Family and Children Services Liquor Licences Sister Cities Youth Services Libraries Customer Services
THAT effective as of 16 April 2012 Council, pursuant to Section 32 (2)(b) of the Local Government Act 2008, hereby delegates to the Community & Cultural Services Committee the power to make recommendations to Council and decisions relating to Community & Cultural Services matters within the approved budget.
* * * INDEX * * * PAGE
1. MEETING DECLARED OPEN ...... 3
2. APOLOGIES AND LEAVE OF ABSENCE ...... 3
3. ELECTRONIC MEETING ATTENDANCE ...... 3
Monday, 17 August 2015 COMM8/1 1 Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 2 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670. OPEN SECTION COMM8/ 2
4. DECLARATION OF INTEREST OF MEMBERS AND STAFF ...... 3
5. CONFIDENTIAL ITEMS ...... 3
6. WITHDRAWAL OF ITEMS FOR DISCUSSION ...... 4
7. CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING
Monday, 20 July 2015 ...... 4
8. BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING ...... 4
9. DEPUTATIONS AND BRIEFINGS ...... 4
10. OFFICERS REPORTS
10.1 Healthy Darwin ActiveLife&TheTop 2014/15 Report and Review ...... 5 10.2 Fun Bus Equipment Grant ...... 29 10.3 Community Facilities ...... 33 10.4 Petition – Jay’s Coffee Bar ...... 44
11. INFORMATION ITEMS
11.1 Minutes Youth Advisory Group 4 August 2015 ...... 49 11.2 Minutes Bombing of Darwin Military History Advisory Committee 24 June 2015 ...... 53
12. GENERAL BUSINESS ...... 58
13. CLOSURE OF MEETING ...... 58
Monday, 17 August 2015 COMM8/2 2 Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 3 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670.
OPEN SECTION COMM8/3 Community & Cultural Services Committee Meeting – Monday, 17 August 2015
1. MEETING DECLARED OPEN
2. APOLOGIES AND LEAVE OF ABSENCE Common No. 2695036
2.1 Apologies
2.2 Leave of Absence Granted
()
THAT it be noted Member K J Worden (Chairman) is an apology due to a Leave of Absence previously granted on 26 May 2015 for the period 9 August 2015 to 4 September 2015.
DECISION NO.21\() (17/08/15)
3. ELECTRONIC MEETING ATTENDANCE Common No. 2221528
3.1 Electronic Meeting Attendance Granted
Nil
4. DECLARATION OF INTEREST OF MEMBERS AND STAFF
5. CONFIDENTIAL ITEMS
5.1 Closure to the Public for Confidential Items Common No. 1944604
Nil
Monday, 17 August 2015 COMM8/3 3 Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 4 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670.
OPEN SECTION COMM8/4 Community & Cultural Services Committee Meeting – Monday, 17 August 2015
6. WITHDRAWAL OF ITEMS FOR DISCUSSION
() COMMITTEE’S DECISION
THAT the Committee resolve under delegated authority that all Information Items and Officers Reports to the Community & Cultural Services Committee Meeting held on Monday, 17 August 2015 be received and considered individually.
DECISION NO.21\() (17/08/15)
7. CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING
() COMMITTEE’S DECISION
THAT the Committee resolve that the minutes of the previous Community & Cultural Services Committee Meeting held on Monday, 20 July 2015, tabled by the Chairman, be received and confirmed as a true and correct record of the proceedings of that meeting.
DECISION NO.21\() (17/08/15)
8. BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING
8.1 Business Arising
9. DEPUTATIONS AND BRIEFINGS
Nil
Monday, 17 August 2015 COMM8/4 4 5
ENCL: COMMUNITY & CULTURAL SERVICES AGENDA ITEM: 10.1 YES COMMITTEE/OPEN
HEALTHY DARWIN ACTIVELIFE@THETOP 2014/15 REPORT AND REVIEW
REPORT No.: 15C0094 CB:kl COMMON No.: 2098451 DATE: 17/08/2015
Presenter: Recreation & Healthy Lifestyle Coordinator, Clare Beacham
Approved: General Manager Community & Cultural Services, Anna Malgorzewicz
PURPOSE
The purpose of this report is to provide Council with a review of the 2014/15 Healthy Darwin ActiveLife@TheTop program.
LINK TO STRATEGIC PLAN
The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:-
Goal 2 Vibrant, Flexible and Tropical Lifestyle Outcome 2.3 Increased sport, recreation and leisure experiences Key Strategies 2.3.5 Enhance and improve services and facilities which encourage healthy lifestyle choices
KEY ISSUES
The Healthy Darwin ActiveLife@TheTop (HD) program commenced on 30 June 2014. A program of activities and events fostering multiple stakeholder partnerships was developed to provide opportunities for affordable access to healthy lifestyle activities across Darwin. A review has been conducted using an extensive evaluation framework to evaluate the delivery of the program. The review process has informed operational planning for 2015/16 to ensure the continued delivery of an effective healthy lifestyle program.
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PAGE: 2 REPORT NUMBER: 15C0094 CB:kl SUBJECT: HEALTHY DARWIN ACTIVELIFE@THETOP 2014/15 REPORT AND REVIEW
RECOMMENDATIONS
THAT the Committee resolve under delegated authority:-
THAT Report Number 15C0094 CB:kl entitled Healthy Darwin ActiveLife@TheTop 2014/15 Report And Review, be received and noted.
BACKGROUND
PREVIOUS DECISIONS
DECISION NO.21\2983 (16/02/15)
Healthy Darwin ActiveLife@TheTop Progress Report and Review Report No. 15C0019 CB:kl (16/02/15) Common No. 2098451
A. THAT Report Number 15C0019 CB:kl entitled Healthy Darwin ActiveLife@TheTop Progress Report and Review, be received and noted.
DECISION NO. 21\1621 (26/11/13)
2014/15 Healthy Activity and Lifestyle Program Proposal Report No. 13C0099 MG:kl (18/11/13) Common No. 2098451
A. THAT Council refer an amount of $76,000 to the 2014/2015 budget for consideration for the conduct of the proposed 2014/15 Healthy Darwin Program.
DISCUSSION
The 2014/15 Healthy Darwin ActiveLife@TheTop (HD) program was officially launched on 30 June 2014 at a pop-up health roadshow event in Raintree Park.
A progress report was presented to Council in February 2015 providing a snapshot of the key achievements for the first 6 months of the program. A review has now been conducted using an extensive evaluation framework to evaluate the delivery of the program over the 2014/15 period (Attachment A).
The HD program was committed to:
providing a diverse mix of low cost healthy lifestyle activities for the whole of community across the calendar year, building community awareness of opportunities to be healthy and active, enhancing and celebrating public places and open spaces in the municipality, encouraging social inclusion and community connections, and supporting our local businesses, sporting clubs and community organisations to deliver affordable and accessible health-based activities.
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PAGE: 3 REPORT NUMBER: 15C0094 CB:kl SUBJECT: HEALTHY DARWIN ACTIVELIFE@THETOP 2014/15 REPORT AND REVIEW
The program was divided into three specific areas:
1. Get Moving (weekly activities and programs): Wet and Dry Season activities, including subsidised weekly activities, walking groups, low-cost group activities and come and try sessions. 2. Be Informed (education and workshops): healthy lifestyle workshops, social media, website information and information displays. 3. Stay Connected (events): support for community events, Smoothie Bike loans and pop-up health checks.
To ensure the strategic objectives of the program were met, a comprehensive evaluation process was developed, focussed on five key evaluation domains:
Council capacity, engagement, sustained participation, benefit of participation, and behaviour change.
These domains were linked to key outcome areas and measured using the following methods:
review of current best practice and literature, participant and supplier online surveys, individual activity evaluation (including facilitator and participant feedback, attendance sheets and staff observations), and anecdotal feedback at various time points.
The Healthy Darwin ActiveLife@TheTop Evaluation 2014/15 included:
Program Delivery 81 regular weekly activities and events offered in the program. 19 educational workshops aimed at building new skills in leading healthy lifestyles and helping people manage their own health. 14 other community events were actively supported, providing an opportunity to increase awareness of the program and encourage more active use of Darwin’s parks, open spaces and community facilities.
Partnerships: HD partnered with over 40 suppliers, organisations and clubs to build a regular program of activities. This included engaging 10 key service providers to deliver 11 subsidised activities. HD partnered with an additional 5 service providers to deliver a program of 19 workshops around the following key areas:
o cycling skills, o swimming skills, 7 8
PAGE: 4 REPORT NUMBER: 15C0094 CB:kl SUBJECT: HEALTHY DARWIN ACTIVELIFE@THETOP 2014/15 REPORT AND REVIEW
o cooking and gardening, and o nutrition.
HD staff worked with an additional 27 community organisations and government departments at a collaborative and promotional level. New links were formed with other organisations such as Parks and Wildlife, Active in the Parks and Pedals NT, enabling partnerships to encourage more active use of Council’s parks and open spaces.
Participation There are now 866 individuals and/or organisations linked to the program via social media by liking the HD Facebook page.
A total of 363 residents registered for the program over the past 12 months, and 415 participants attended the workshops and subsidised programs, with many more linking in with the activities and events in the program.
Benefit of Participation Overall, evaluation indicated that those who participated gained many benefits including learning new skills and increased social connections with other community members. Those who participated in the Get Moving program gained physical benefits such as feeling healthier and feeling motivated to exercise more.
To collect data on the benefits of participation, a short survey was distributed to participants and service providers in the subsidised activities and workshop program.
Results from these surveys include:
95% of respondents agreed that participation in the subsidised activity made them feel healthier, 86% commented that participation in the activity had encouraged them to exercise more, 93% stated the reduced cost of the program encouraged them to participate, and 94% of respondents agreed they had learnt new skills by attending the workshop.
A snapshot of comments from participants:
“Being active during my lunchbreak and coming back to the office with new energy to finish the afternoon off which is a great feeling.” – Lunchtime Circuit Participant “This program is well worth the investment and is something that Darwin desperately needs.” – Seniors Moves Participant “It was very beneficial for me. I was able to ride in a non-threatening environment.” – Cycling Skills participant 8 9
PAGE: 5 REPORT NUMBER: 15C0094 CB:kl SUBJECT: HEALTHY DARWIN ACTIVELIFE@THETOP 2014/15 REPORT AND REVIEW
“An OUTSTANDING course – I am so inspired by what I've seen and done and can't wait to try the recipes at home.” – Local Market and Garden Cooking participant.
The review of the 2014/15 program has identified the value placed on healthy lifestyle programs by residents. The evaluation process has also indicated the importance of maintaining partnerships with organisations and providers to support the delivery of a year-round program of activities.
The review process has informed 2015/16 operational planning to ensure the continued delivery of effective healthy lifestyle activities. The current HD Dry Season program will operate until October 2015. A new Wet Season program is being developed to ensure the community has the opportunity to continue to access a full range of low cost and subsidised activities for all ages, fitness levels and interests.
CONSULTATION PROCESS
In preparing this report, the following City of Darwin officers were consulted:
Acting Manager Community Development Manager Recreation, Events & Customer Services Recreation Services Officer
In preparing this report, the following External Parties were consulted:
HD 2014/15 registered participants HD 2014/15 service providers Key community organisations and key stakeholders working with the program
POLICY IMPLICATIONS
The program was designed and is delivered in accordance with the strategic goals of the organisation, and meets the objectives defined within the Community Wellbeing Plan 2014 – 2020.
BUDGET AND RESOURCE IMPLICATIONS
The 2014/15 Healthy Darwin ActiveLife@TheTop was funded through a new initiative of $76,000 in the 2014/15 budget. The initiative allowed for program activities and staff resources during the financial year.
The continuation of healthy lifestyle programs in 2015/16 will be funded through the Recreational Operational Budget following staff and departmental restructure. While support will be provided for various community events, it should be recognised that there will no longer be capacity to deliver any stand-alone community events.
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PAGE: 6 REPORT NUMBER: 15C0094 CB:kl SUBJECT: HEALTHY DARWIN ACTIVELIFE@THETOP 2014/15 REPORT AND REVIEW
RISK/LEGAL/LEGISLATIVE IMPLICATIONS
Nil
ENVIRONMENTAL IMPLICATIONS
A key focus of the program was to encourage and support local produce. The workshop program delivered a number of information sessions to educate the public in areas of: local and seasonal food production, and support of community gardens and local producers.
The program encouraged active travel and worked to build the capacity of community members so they could cycle or walk instead of driving. Cycling workshops, regular riding groups and walking groups all contributed to a potential reduction in carbon emissions. The cycling educational activities will continue in 2015/16 through the implementation of the Darwin Bike Plan.
COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION
We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter.
CLARE BEACHAM ANNA MALGORZEWICZ RECREATION AND HEALTHY GENERAL MANAGER LIFESTYLE COORDINATOR COMMUNITY & CULTURAL SERVICES
For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected].
Attachments:
Attachment A: Healthy Darwin ActiveLife@TheTop Evaluation 2014/15
10 11 ATTACHMENT A
Healthy Darwin ActiveLife@TheTop Evaluation 2014 – 2015
The information in this report will provide an overview of achievements and challenges experienced in delivering the Healthy Darwin ActiveLife@TheTop program during the 2014/15 program year.
Program Evaluation The evaluation for the project is focussed on five key evaluation domains that are linked to key outcome areas.
EVALUATION DOMAINS
DOMAIN OUTCOME AREAS Council capacity Partnerships Engagement Participation levels Participation of different target groups Sustained participation Ongoing participation Benefit of participation Increased skill level Increased knowledge Intention to change behaviour Behaviour Change Increased physical activity
The program closely aligns to direction provided by the Community Wellbeing Plan 2014 - 2020 and Evolving Darwin Towards 2020 Strategic Plan; specifically:
Goal 2 Vibrant, Flexible and Tropical Lifestyle Outcome 2.3 Increased sport, recreation and leisure experiences Key Strategies 2.3.5 Enhance and improve services and facilities which encourage healthy lifestyle choices
Healthy Darwin ActiveLife@TheTop Final Report June 2015 Page 1 of 18 11 12
Program Aims and Objectives - Summary
Healthy Darwin ActiveLife@TheTop (HD) was officially launched on 30 June 2014 at a pop-up health roadshow event in Raintree Park. The program was committed to: • providing a diverse mix of low-cost healthy lifestyle activities for the whole of community across the calendar year • building community awareness of opportunities to be healthy and active • enhancing and celebrating public places and open spaces in the municipality • encouraging social inclusion and community connections • supporting our local businesses, sporting clubs and community organisations to deliver affordable and accessible health-based activities All workshops, classes and activities offered within the program were either free or at low cost, with a special subsidised program providing new opportunities for physical activity throughout the municipality. A total of 363 residents registered for the program with 415 participants across the workshop and subsidised programs, with many more linking in with the 70 activities and events in the program. In addition, HD offered 19 educational workshops aimed at building new skills in leading healthy lifestyles and helping people to manage their own health. The workshops were delivered around four key areas – cooking and gardening, safe cycling for beginners, nutrition and adult learn-to-swim programs. The strength of the program was its ability to build and maintain strong relationships with community organisations, exercise providers, clubs and the community at large. HD staff worked with over 40 suppliers and clubs to build the regular program as well as an additional 27 community organisations and government departments at a collaboration and promotion level across the program. HD has been actively involved in supporting 14 community events within the reporting period. These events have provided the opportunity to not only increase awareness of the HD program but also to encourage more active use of the city’s parks, open spaces and other facilities. In addition to the individual output level evaluations contained in this report, a survey was sent to community members registered with the program, with 63 taking the time to provide feedback on the program as a whole. A snapshot of the survey results shows: • When asked the benefits of participation, the most common response centred on increased physical activity and getting fit, followed by having the opportunity to learn new skills and equally the social support that participation provides. • Over 86% of respondents agreed that the low cost of the activities encouraged them to participate. • 90% stated they were now more aware of activities available in Darwin to get active. • When asked how they found out about the program, 37% heard through word of mouth.
Healthy Darwin ActiveLife@TheTop Final Report June 2015 Page 2 of 18 12 13
Project Walking Groups Output #GM1
Please describe the activity undertaken during the reporting period for this output.
Throughout 2014/15, Council continued to serve as a Local Coordinator for Heart Foundation Walking. This role was undertaken by the Healthy Darwin Officer who provided support for walk organisers and liaised closely with the Heart Foundation. Council’s strong partnership with this program allowed for branded marketing opportunities alongside a recognisable national organisation. HD supported a number of special walking events to raise the profile of walking, promote walking groups and encourage new walkers. Activities included: • Heart Foundation Walking Workshops NT: HD hosted a workshop in October 2014 for walk organisers and local coordinators from across the NT. The workshop provided latest information on the program and education on the recruitment of new walkers and key program initiatives, such as a new interactive website. HD staff also attended the 2015 Heart Foundation Walking Workshop in Palmerston, which again brought together local walk organisers and coordinators to provided support around recruitment of new walkers, heart health education and a chance to share experiences. • Ten years of Heart Foundation Walking morning tea and walk: HD attended a special walk around the Waterfront precinct followed by a morning tea at the Civic Centre. The event was attended by approximately 40 community members including a walking group from CAAPS (Council for Aboriginal Alcohol Program Services) who have just recently started up their own group. • World Heart Day: A special walk was attended by the Lord Mayor and HD to celebrate World Heart Day in September. Walkers from both Darwin Heart Foundation Walking groups were in attendance. • Park Walk: In addition to the regular walks program, a special Park Walk was held as part of ‘Get Moving in the Parks’ month in June. HD engaged Rapid Creek Landcare Group to lead the guided walk along some of the Rapid Creek walking trail and was attended by over 15 community members. The session was aimed at those who may not already be involved in walking groups to introduce them to this extensive network of walking tracks and to provide information on the flora, fauna and heritage of the area. Morning tea was supplied after the walk to provide further opportunity for social connection. Organisers reported some participants have now linked in with Rapid Creek Landcare to be involved in future activities and that some, including local residents, were unaware the trail existed. Discussions were held with representatives from Breezes Muirhead Estate as they have shown an interest in starting a new Heart Foundation Walking group in Muirhead. Healthy Darwin program staff are currently working with a representative to facilitate training and set up of the group. Consultation with stakeholders indicated a need to encourage new and more diverse groups to be established throughout the municipality; however further planning is required to progress this outcome.
Healthy Darwin ActiveLife@TheTop Final Report June 2015 Page 3 of 18 13 14
Evaluation Engagement of Target Group Domains Capacity
Qualitative Data There are currently two registered Heart Foundation Walking groups in the municipality, one starting at the Mitchell Centre and the other at Casuarina Square. Both are long-running groups and as a result are well attended, have strong leaders and great social communities. The groups all take time for coffee after the walk and often meet up for other social occasions. Quantitative Data The number of participants registered with Heart Foundation Walking includes a number of walkers who attend both groups. Walk leaders have reported the actual active walker figures are: • Between 35 and 50 weekly for the Casuarina group (with higher numbers throughout the Dry) • Between 25 and 35 for the Mitchell Centre group Reporting period Number of participants in Common quantitative measures the reporting period Number of registered walkers signed up to Heart Foundation Walking 78 Number of walking groups in the municipality 2 Registrations are collected through the Heart Foundation website
Project Output Weekly Bike Rides Program #GM2 Please describe the activity undertaken during the reporting period for this output. Two weekly beginner group rides were promoted as part of the wider HD program. The rides provided an opportunity for community members to meet riders at a similar level and build their confidence of riding on the road. The rides were promoted as part of the calendar program.
Ongoing discussions with Pedals NT have occurred to support the development of an ongoing rides program. Creating this strong network between stakeholders will increase the opportunities to grow our community networks. Evaluation Engagement of Target Group Domains Capacity
Qualitative Data Due to limited staff resources within the team, the groups were self-led. This means it was often difficult to get an accurate reflection on group numbers. During the year, discussions with one of the riders indicated that both weekly ride groups ceased due to various factors including participants moving or continuing regular rides with others on a less formal basis. Quantitative Data
Healthy Darwin ActiveLife@TheTop Final Report June 2015 Page 4 of 18 14 15
Reporting period Number of participants in Common quantitative measures the reporting period Number of riders participating regularly in the program 0 Number of riding groups in the municipality 2
Project Output Weekly Subsidised Exercise Activities #GM3
Please describe the activity undertaken during the reporting period for this output.
To support increased access to and participation in physical activity, HD offered a diverse mix of free or low-cost activities. During the year, 11 special subsidised weekly activities were delivered as part of the program calendar. Activities were initially selected based on feedback and experience from the Healthy Communities Initiative. While some activities continued all year, others were replaced with alternate ones for the Wet Season program in response to feedback and weather restrictions. The activities were designed to be diverse in type and, where possible, held at Council facilities. HD staff worked closely with providers to deliver tailored and appropriate classes that met the needs of community members. Activities were: • Healthy Moves for Seniors (2 sessions) – Coconut Grove Community Hall (Aug 2014-ongoing) • Stretch and Tone – Malak Community Centre (Aug-Nov 2014) • Tween Fit – Casuarina Secondary College (Aug-Nov 2014) • Group Circuit Training – Koolinda Park, Karama (Nov-Dec 2014) • Tai Chi – Gardens Tennis Facility (Nov 2014-March 2015) • Lunchtime Circuit – Civic Park, Darwin (Nov 2014-Mar 2015) • Aqua Aerobics – Casuarina Swimming Pool (Nov 2014-June 2015) • Yoga – Lyons Community Centre (Nov 2014-Ongoing) • Run for Fun and Fitness – Bicentennial Park, Darwin (April-June 2015) • Kids’ Yoga – Parap Recreation Facility (Apr 2015-Ongoing) • Tai Chi for Health – Coconut Grove Community Hall (Apr 2015-ongoing) In addition to the weekly subsidised program, a further 6 free weekly activities were offered as part of a special ‘Get Moving in the Parks’ initiative. This four-week program offered come and try sessions during the month of June with a key focus on encouraging physical activity in parks and outdoor spaces across the municipality. Activities were: • Mum and Bubs in the Park – Garanmanuk Park, Lyons • Tai Chi in the Gardens – George Brown Botanic Gardens • Yoga in the Park – Lake Alexander • Circuits at the Outdoor Exercise Stations
Healthy Darwin ActiveLife@TheTop Final Report June 2015 Page 5 of 18 15 16
o Nightcliff Foreshore o Yanyula Park, Anula o East Point Reserve o Koolinda Park, Karama • Famfit Families – Sanderson Middle School Oval • Beach Soccer – Mindil Beach
Evaluation Engagement of Target Group Domains Capacity Benefit of Participation
Qualitative Data Word of mouth was a key method for recruiting participants, and most activities continued to attract new participants throughout the year. Some activities did initially find it difficult to recruit participants, but with ongoing commitment they were able to grow in numbers. The only class not exhibiting growth was the Tween Fit program, which was a new target group and activity. HD staff will continue to work to find an appropriate alternative catering to young people. HD staff regularly received feedback via email, phone or in person as to the importance of these activities and the professionalism and care shown by instructors. In order to obtain feedback on the benefits of participation, a short survey was distributed amongst participants of the weekly classes asking questions regarding their experience of the activity. A total of 44 surveys were returned. In addition to quantitative data, survey participants were encouraged to provide comments. See below for a snapshot of these comments: • “This program is well worth the investment and is something that Darwin desperately needs.” – Seniors Moves Participant • “Improvement in fitness & stamina and make new friends” – Seniors Moves Participant • “It has been terrific just making contact with others who are interested in the same activity or just willing to give it a go.” – Tai Chi for Health Participant • “Very good, please keep going through the Wet, we don’t mind training in the rain.” – Outdoor Circuit Participant • “Feel more relaxed, more able to move” – Tai Chi for Health Participant • “Being active during my lunchbreak and coming back to the office with new energy to finish the afternoon off which is a great feeling.” – Lunchtime Circuit Participant • “Feel more energised for the afternoon at work, more awake.” – Lunchtime Circuit Participant
While snapshot surveys were not distributed at ‘Get Moving in the Parks’ activities, facilitators were asked to provide reflections. General feedback was extremely positive, especially from Yoga, with a number of participants reporting they had never done Yoga outside before and really enjoyed it. Facilitator reflections from Circuits at the Outdoor Exercise Stations indicated those along Nightcliff Foreshore were more likely to join the circuit for a short period then move on, while those at other locations were more likely to stay for a full session. Others who were already regular users of the equipment were happy to do their own workout and not join in the group session. Mum and Bubs was the only activity that did not attract any participants, even though the facilitator reported mums in the area who indicated they would join in the following week but never did.
Healthy Darwin ActiveLife@TheTop Final Report June 2015 Page 6 of 18 16 17
Quantitative Data Participant attendance was recorded by the instructor before each session and a snapshot survey was distributed to measure the benefits of participation. Participation data is as follows (total number of participants who attended during the reporting period): • Healthy Moves for Seniors (Aug 2014-ongoing) – 66 participants • Stretch and Tone (Aug-Nov 2014) – 8 participants • Tween Fit (Aug-Nov 2014) – 2 participants • Group Circuit Training (Nov-Dec 2014) – 12 participants • Tai Chi (Nov 2014-March 2015) – 13 participants • Lunchtime Circuit (Nov 2014-Mar 2015) – 29 participants • Aqua Aerobics (Nov 2014-June 2015) – 16 participants • Yoga (Nov 2014-ongoing) – 57 participants • Run for Fun and Fitness (April-June 2015) – 7 participants • Kids’ Yoga (Apr 2015-ongoing) – 26 participants • Tai Chi for Health (Apr 2015-ongoing) – 23 participants Attendance was recorded during the ‘Get Moving in the Park’ activities; however, names were not always listed, so it is difficult to say if most participants attended all four sessions, or were different participants each week. Attendance was not recorded for Beach Soccer due to the informal nature of the activity. Average numbers of participants at each session were as follows: • Mum and Bubs in the Park – 0 • Tai Chi in the Gardens – 7 • Yoga in the Park – 16 • Circuits at the Outdoor Exercise Stations – 3 • Famfit Families – 6 Key results from the snapshot survey (44 responses received) are as follows: • 95% agreed that participation in the activity made them feel healthier. • 86% commented that participation in the activity had encouraged them to exercise more. • 93% stated that the reduced cost of the program encouraged them to participate.
Reporting Reporting
period period Number in the Number reporting Common quantitative measures surveyed period Number of people attending subsidised classes 259 N/A Number of activities in calendar program 11 N/A Number of participants reporting health benefits as a result of 42 44 participation in the activity
Healthy Darwin ActiveLife@TheTop Final Report June 2015 Page 7 of 18 17 18
Project Support for low-cost activities across Darwin Output #GM4
Please describe the activity undertaken during the reporting period for this output.
In planning for the program, the HD team has worked with a number of sporting and recreation clubs, businesses and community organisations to build a program that consists of a diverse range of affordable wellbeing activities. All peak sporting and recreation bodies were contacted in the program planning stages to encourage them to register their activity in the program. Providers and clubs were given an opportunity to apply and be included in the program, dependent on the activity meeting the eligibility criteria (low cost and within the municipality). Registrations were accepted online via the webpage. If the provider had an activity that was outside the eligibility criteria, they were encouraged to develop a special offer to encourage people to participate. This included ‘come and try’ sessions and monthly discounts. The strength of the program was in the diversity of what it offered. Residents were able to exercise in the morning and night, at a high or low intensity and both indoors and outdoors. HD partnered with a total of 37 suppliers who ranged from the Darwin Lawn Bowls Club to private business offering Pilates and Bootcamp classes.
Evaluation Engagement of Target Group Domains Capacity Benefit of Participation
Qualitative Data One of the key successes of the calendar program was its capacity to engage and support a diverse mix of local business, sporting clubs and community groups. It provided Council with an opportunity to strengthen these relationships and show their commitment to local community-minded business and community organisations. Data on the benefits of participation were collected through a survey distributed to providers and participants. Respondents commented that the program helped inform the public of what is available and gave people better access to activities. Participants said they enjoyed being able to know what is going on around town. Eight providers also stated that they had new participants as a result of seeing it advertised as part of Healthy Darwin. Other respondents did state that it was difficult for them to measure whether new participants were signing up from the Healthy Darwin program and that this was something they would look to measure in the future. When asked about the benefits of participating, responses included: • “Our numbers have grown I see every week, such happy people enjoying mixing with others of their same age” • “Good to see what is going on in Darwin” • “We had some great comments from people who would not have been involved had they not seen ads in the Healthy Darwin promos” • “Informs the public about what is available in the Darwin urban region” Quantitative Data HD staff have partnered with 40 suppliers and clubs to build the regular program. Each of these has either included their activity in the program, offered an additional ‘come and try’ session, or delivered a
Healthy Darwin ActiveLife@TheTop Final Report June 2015 Page 8 of 18 18 19
Council subsidised activity. Reporting period Number in the Common quantitative measures reporting period Number of activities in calendar program 81 All activities that are offered on multiple days are counted as one activity
Project Healthy Lifestyle Workshops Output #BI1
Please describe the activity undertaken during the reporting period for this output.
The workshop component of the program was aimed at building new skills in leading healthy lifestyles and helping people manage their own health through interactive sessions. The workshops were created to provide meaningful experiences and lifelong learning at a base level. The workshops also showcased Council facilities and enabled participants to be more aware of what is available to them around Darwin. The workshops were delivered around three key areas: Cycling Skills: In support of Council’s commitment to green and active travel, cycling workshops have been delivered at both a beginner and intermediate level. The sessions provided participants with the opportunity to learn to ride or build their riding skills in a safe environment. The intermediate session was attended by all of the cycling clubs in Darwin and coordinated in partnership with the peak body Cycling NT. Swimming Skills: Living in a tropical environment, we often find ourselves near the water. The adult swimming program, developed with Royal Lifesaving NT, began in response to the lack of provision of affordable programs for adults. Cooking and Gardening: This program was designed to celebrate all that is local and learn about the unique tropical produce we grow in Darwin. It provided an opportunity for people to try something new and connect people with the growing process, with a focus on promoting local markets and community gardens within the municipality. Nutrition: HD partnered with dietitians from Balance Diet Centre to provide community members skills in nutritional label reading. These valuable Supermarket Tours enable participants to learn how to make better informed choices about the food they eat. Each workshop program was individually tailored to ensure it was delivered with awareness of local context and was accessible to disadvantaged groups. Nineteen workshops were delivered in the reporting period: • Supermarket Tour, Learn the Labels – 3 sessions (Woolworths Karama Shopping Plaza and Woolworths Casuarina Square) • Basic Bike Skills (Parap Traffic Facilities) • Get to Know Your Roots and Shoots – 2 Sessions (Lakeside Drive Community Garden and Alawa Primary School) • Adult Learn-to-Swim (Casuarina Swimming Pool – 6 week program) • Women’s Learn-to-Swim (Casuarina Swimming Pool – 6 week program)
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• Bike with Confidence (Jingili BMX Club) • Grow Your Own Curry Paste (Malak Community Garden) • Market Taste and Tour – 3 sessions (Jingili Watergardens/Jingili Community Garden/Rapid Creek Markets) • Market and Garden Cooking – 2 sessions (Alawa Primary School) • Cooking Family Favourites the Healthy Way (Karama Primary School) • Wet Season Gardening (Lakeside Drive Community Garden) • Make Your Own Curry Paste (Alawa Primary School) • Meals for a Week (Alawa Primary School)
Evaluation Engagement of Target Group Domains Behaviour Change Benefit of Participation
Qualitative Data A survey was offered to participants on completion of the workshops – some participants did not complete a form for a number of reasons. A number of comments were made expressing thanks for the activities and describing the benefits experienced: “It was very beneficial for me. I was able to ride in a non-threatening environment.” – Cycling Skills participant “Learnt to swim, made new friends, now more confident in water” – Learn-to-Swim participant “The coaches were all a terrific support, and really encouraged me to give it all a go. Without their help I'm sure my bike would have gone back in the shed” – Cycling Skills participant “Amazing evening – super excited now and can’t wait to experiment and grow more herbs and cook” – Grow Your Own Curry Paste participant “An OUTSTANDING course – I am so inspired by what I've seen and done and can't wait to try the recipes at home.” – Local Market and Garden Cooking participant “I have lived in Darwin for over 20 years, always wanted to try growing local produce but not knowing when the seasons are for planting and not knowing how to use the produce. Doing the market tour has been like dipping a toe into the pool, we have a long way to go and lots to learn but feel we can do this and I am now not so intimidated by the new sites [sic] and smells at the markets.” – Market Tour and Taste participant “I will now be able to choose more healthy foods” – Supermarket Tour participant “I have learnt a lot about local produce. What grows and how to cook it. I have also met new people and had a fantastic time.” – Market and Garden Cooking participant One of the key benefits of participation that HD staff heard at almost all of the workshops was the positive social interactions that participants had. Participants were able to meet like-minded people in a relaxed environment. Additionally, the workshops are able to act as good introductions to the broader program; for example, some participants in the Learn-to-Swim program stated they could now continue with the weekly adult swim club in the calendar program. Quantitative Data Registrations were taken in the lead-up to the activity and attendance was recorded at each of the sessions. A reminder was sent out prior to the start date of each workshop and included further detail about what to bring and detail on the location. Despite this reminder, a number of people did not attend on
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the day and in some instances, a short lead-time for promotion led to lower than expected participants. • Supermarket Tour, Learn the Labels – 3 sessions: 12 registered (9 attended) • Basic Bike Skills: 7 registered (6 attended) • Get to Know Your Roots and Shoots – 2 sessions: 20 registered (8 attended) • Adult Learn-to-Swim: 14 registered (7 attended) • Bike with Confidence: 7 registered (6 attended) • Grow Your Own Curry Paste: 13 registered (11 attended) • Market Taste and Tour – 3 sessions: 44 registered (31 attended) • Market and Garden Cooking – 2 sessions: 37 registered (23 attended) • Cooking Family Favourites the Healthy way: 12 registered (8 attended) • Wet Season Gardening: 22 registered (14 attended) • Make Your Own Curry Paste: 18 registered (15 attended) • Meals for a Week: 15 registered (11 attended) • Women’s Learn-to-Swim: 22 registered (7 attended) It must be noted that attendance data do not always show the full impact of the program – in a number of instances one person attending an HD workshop has then employed the facilitator to deliver the education to a different group at a later date. In the case of the Supermarket Tour, one lady who attended then booked the dietitian to deliver label education to a recently arrived women’s refugee group. A survey was offered to participants on completion of each workshop to gain an understanding of the benefits of participation. A total of 95 participants gave feedback. Over 94% of respondents agreed that they had learnt new skills as a result of participating. Reporting Reporting
period period
Number of Number Common quantitative measures participants surveyed
Number of registered workshop participants 243 N/A Number of participants attending workshops 156 N/A Number of participants reporting an increase in skills 90 95 Participants were asked to complete a short survey at the end of the workshop session or at the final session if the workshops carried over a number of weeks. Sometimes not all participants attending completed the forms for a number of reasons.
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Project Marketing and Resource/Information Display Output #BI2
Please describe the activity undertaken during the reporting period for this output.
The HD team has worked closely with the Communications and Engagement team to deliver a number of communication methods to disseminate key health messages and program information. This included promotion of Council facilities, HD calendar and events, community gardens/local produce and healthy lifestyle messages. Webpage: working with Captovate, a new webpage was developed to coincide with the program launch. The webpage allows: • exercise and health providers to register their activity for the program • community members to register for program updates • dissemination of health and program updates • viewing of the up-to-date program calendar Program promotion was also displayed on the home page banner. A total of 363 residents registered for program updates via the website. Social Media: a total of 866 individuals and/or organisations are now linked to the program via social media by liking the HD Facebook page. The page provides the community with regular updates on the program. Facebook has also been useful in sharing information on other community events happening around Darwin. Newsletter: HD distributed two online e-newsletters during the reporting period. The newsletter provided new program information, in-depth explanation of subsidised activities, participant feedback and other interactive features. Print/TV/Radio Media: the program has worked in partnership with the Communications and Engagement team to develop a number of media releases to promote the program. This has resulted in a number of print, radio and TV reports on celebrating the program’s activities. A particular highlight was an article promoting the Fair Food Week cooking and gardening workshops.
A new promotional initiative during the reporting period has been a regular segment on Territory FM. This short weekly update recorded for the Sunday morning program aims to provide residents with a snapshot of upcoming activities aimed at encouraging people to get out and active around Darwin. Resource/Information Displays: information displays were regularly updated to reflect new happenings within the program. Displays have been set up at the following locations: • All Council libraries • Council Swimming Pools • Council’s Community Centres • Customer Service area (Civic Centre)
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Evaluation Engagement of Target Group Domains Capacity
Qualitative Data N/A Quantitative Data Quantitative data contained in the table below. Reporting period
Number of Common quantitative measures participants in the reporting period Number of participants registered for program updates 363 Number of newsletters circulated 2 Number of ‘likes’ on the Facebook Page 866 Number of hits on the Healthy Darwin webpage (page views) Number of information displays 7
Project Pop-up Health Checks/Fresh Food Roadshows Output #SC1
Please describe the activity undertaken during the reporting period for this output.
The Pop-Up/Roadshow program provides increased opportunity for the program to interact with members of the public. They have also enabled greater partnerships with local health providers. The events are designed to be quick, easy and reliant on minimal resources whilst celebrating local services and produce. They are designed to get people to think a little differently about their health and wellbeing. HD delivered the following roadshow events throughout the reporting period: Program Launch and Pop-up Health Check (July 30): To celebrate the beginning of the program, a launch event was held in Raintree Park. The public was able to join in and pedal their own smoothie and participate in a mini health check with the team from Casuarina Community Health Care. Pop-up Health Check (September 4): The pop-up health checks headed to Karama shopping centre to provide health checks, health information and opportunity for people to join the HD program. Pop-up Tropical Taste Roadshow (October 16): Celebrating Fair Food Week and World Nutrition Day, the roadshow made its way to Mindil Markets with the Smoothie Bike (making local mango smoothies), tropical food tastings, mini health checks and the announcement of the winner of the ‘Face of Healthy Darwin’ competition. Australia’s Healthy Weight Week (Feb 16-20): HD partnered with Casuarina Community Care to undertake 2 pop-up events as part of Australia’s Healthy Weight Week. At Karama Shopping Plaza,
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community members could sample fresh local fruit and pedal a healthy smoothie. There was also the opportunity for a mini health check, and community members were encouraged to sign up for the AHWW 10-week challenge. HD also supplied a fresh produce display and HD information for a second pop-up event at Casuarina Square. This event again provided an opportunity for residents to take the 10-week healthy lifestyle challenge. Evaluation Capacity Domains Engagement of Target Group Benefit of Participation
Qualitative Data The Community Event Activity Reports (CEARs), completed on the day of the event allow for reflections, comments and themes to be recorded by staff attending. Snapshots of these reports are found below:
Program Launch and Pop-up Health Check: Health checks were very popular with the public with people keen to test their blood sugar and blood pressure. Raintree Park was a good location over lunchtime, with 3 staff busy for the whole session. This event linked well with promotion of the program, with staff able to discuss the program with participants after their health check or while they were waiting for their health check.
Pop-up Health Check: Free health checks are a good way to draw people in to the display and discuss health information with them.
Pop-up Tropical Taste Roadshow: The tropical fruit and vegetable display was very popular with many people fascinated with the produce on display and eager to try something new. People took their time wandering through the health displays and were interested in stopping for a chat about health. The Smoothie Bike remains a popular drawcard. Approximately 50 people interacted with the stall.
Australia’s Healthy Weight Week: The Smoothie Bike and fresh food displays were again popular and a good way to engage people in conversation about the HD program and particularly to promote the upcoming cooking and gardening workshops. 70 Healthy Darwin bags were distributed across the two events.
Quantitative Data Health checks were recorded by health staff and 100 were performed across the three pop-up events. In addition to the checks, 43 health-related conversations were conducted by staff. Current reporting Since
period inception
Number of Total Common quantitative measures participants in the participants reporting period to date Number of people undertaking mini health checks 100 100 Number of Health check stalls/roadshow events 3 3
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Project Support for Community Events Output #SC2
Please describe the activity undertaken during the reporting period for this output.
HD attended a number of community events and activities with the intention of providing a health and wellbeing perspective as well as enabling increased opportunity for residents to be active. This included: Darwin Show Health Display (July 24): HD was part of Council’s display space at The Show with the Smoothie Bike in action and display information promoting the new program. An estimated 80 people attended the display over the two days. Jingili Open Garden (August 3): As part of the Incredible Edible weekend, the Jingili Community Garden opened its gates for a community event. HD participated with the provision of free smoothies and the chance to sample some local produce on display. The event also heralded the beginning of the ‘Face of Healthy Darwin’ competition, which encouraged people to make fruit and vegetable face designs using only locally grown produce. Seniors Month – Health Day (August 14): To support good health during Seniors Month, the HD team provided mini health checks, health information and Smoothie Bikes at Darwin Bowls Club. Malak – Parramatta Eels Community Day (August 6): HD partnered with Darwin Community Arts to deliver a community event at Holzerland Park in Malak. The event was an opportunity for approximately 80 community members to meet their rugby heroes from the Parramatta Eels and test their pedal power on the Smoothie Bikes. Public Art Launch – East Point (September 24): Working with the Community Development team, the HD team coordinated the Smoothie Bike to help celebrate the launch of the East Point public art project. The bike was popular with approximately 30 free smoothies made. Lisa Curry Seminar (March 4): Lisa Curry visited Darwin on One Road Trip to give a motivational and weight-loss seminar and free fitness workout to encourage community members to make healthy lifestyle changes. HD staff provided information on the program. 25 HD bags were distributed and a number of discussions were had with women about the program; some were past HD members who were unaware the program was continuing. Close the Gap Day 2015 (March 19) HD partnered with Danila Dilba and NT Medicare Local to deliver a free community event to raise awareness for Indigenous health issues. The event included a number of health providers supplying information and providing the opportunity for mini health checks. 59 Healthy Darwin information bags were distributed on the day. Yoga Day Festival – Nightcliff Foreshore (June 21): HD program supported program service provider Australian School of Mediation and Yoga to hold a free celebration of International Day of Yoga. The event was a resounding success, attracting over 300 residents who were able to experience yoga classes, relaxation, meditation and live music outdoors on Nightcliff Foreshore. Touch for Heart Touch Football Competition (June 2015): HD supported the Heart Foundation and Touch Football NT to deliver a lunchtime corporate touch football competition running for 6 weeks in Bicentennial Park. The event attracted 14 corporate teams with approximately 100 people participating. Smoothie Bikes (various dates): The popular Smoothie Bikes provide a great talking point and increased participation at events and health activities. It is an instant way to promote healthy eating, exercise and sustainable energy. The bikes are available to not-for-profit organisations, charities, community groups and others (at the discretion of Council) to be utilised for an open to the public community event within the Darwin municipality. The bikes were lent for 29 external and 18 internal
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activities within the reporting period.
Evaluation Capacity Domains Benefit of Participation
Qualitative Data Maintaining a strong public presence is important to ensure the program is recognisable and creates increased marketing and health promotion opportunities. Supporting events also creates opportunity for dialogue with community groups and organisations that can become key champions for the program. Attendance at events can also place a substantive amount of pressure on resources, particularly within a small team. Planning continues to determine the most effective way to support events with the staffing resource available. Community groups using the Smoothie Bikes regularly comment on how effective they are in engaging the community. They are a unique way to draw people to an activity and also an easy way to promote the health messages of healthy eating, physical activity and sustainable environmental practices. Quantitative Data
Current reporting
period Number of participants Common quantitative measures in the reporting period Number of events supported 14 Number of Smoothie Bike Loans 47
Project Delivery of Community Events Output #SC3
Please describe the activity undertaken during the reporting period for this output.
No stand-alone events were delivered by HD within the reporting period. This was due to a number of factors: • Limited staff capacity • High demand on staff and resources due to participation in and support for other external and internal community events. A review of this output has shown it to be more beneficial to engage in community events by supporting other teams and organisations at targeted events rather than the delivery of stand-alone events.
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Evaluation Engagement of Target Group Domains Benefit of Participation
Qualitative Data N/A Quantitative Data N/A Current reporting Since
period inception
Number of Total Common quantitative measures participants in the participants reporting period to date Number of people attending the events N/A N/A Attendance figures are based on a headcount undertaken on the day
Project Support for Community Groups Output #13
Please describe the activity undertaken during the reporting period for this output. This output provides additional support to extremely disengaged groups that may be experiencing barriers to participating in the broader program.
Bagot Women’s Group: Healthy Darwin supported the weekly Strong Women’s Group within the Bagot Community. HD staff supported the group to participate in weekly activities including outings to East Point, a pampering and wellbeing session, candle making and group leadership activities. Staff also provided weekly opportunities for the women to exercise and learn to cook simple healthy recipes. The women played a key role in the Bagot Festival as part of the wider Darwin Festival and were able to plan and fundraise as well as raise awareness of the work that the group does. The women have also achieved their goal of having their own Women’s Resource Centre on the community.
Evaluation Engagement of Target Group Domains Behaviour Change Benefit of Participation
Qualitative Data Gaining quantitative data can often be difficult as it is an extremely personal journey for all the women involved. Some key successes include: • Increased Participation: Previously women had to be collected from the houses and encouraged to attend, it is now the women who take the initiative to attend and look forward to Wednesdays. • Confidence and Capacity: A shift has occurred through a growth in confidence and it is now very much the women who lead key planning conversations. They work through their issues in a much more confident way and can start to partake in long term visioning.
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• Learning New Skills: Trying a new vegetable for the first time, cooking a healthy recipe, listening to a health professional or learning about how to read labels all contribute to the women’s ability to manage their health. Quantitative Data See table below Current reporting Since
period inception
Number of Total Common quantitative measures participants in the participants reporting period to date Number of people attending the activity 13 13 The women are asked to sign their name in the attendance log at the start of each session.
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ENCL: COMMUNITY & CULTURAL SERVICES AGENDA ITEM: 10.2 NO COMMITTEE/OPEN
FUN BUS EQUIPMENT GRANT
REPORT No.: 15C0098 TS:es COMMON No.: 3107473 DATE: 17/08/2015
Presenter: Family and Children's Services Coordinator, Tania Sellers
Approved: General Manager Community & Cultural Services, Anna Malgorzewicz
PURPOSE
The purpose of this report is to provide an overview of the one off grant of $20,000 for additional equipment for the Fun Bus Service received in May 2015.
LINK TO STRATEGIC PLAN
The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:-
Goal 1 Collaborative, Inclusive and Connected Community Outcome 1.1 Community inclusion supported Key Strategies 1.1.1 Develop and support programs, services and facilities, and provide information that promotes community spirit, engagement cohesion and safety
KEY ISSUES
Council received a one off grant of $20,000 for additional equipment for the Fun Bus Service, specifically focussed on meeting the needs of children with a disability. A range of equipment was purchased and has been included in the Fun Bus suite of activities. The project engaged with key disability stakeholders to ensure the Fun Bus program is inclusive and accessible for children and families with a disability.
RECOMMENDATIONS
THAT the Committee resolve under delegated authority:-
THAT Report Number 15C0098 TS:es entitled Fun Bus Equipment Grant, be received and noted. 29 30
PAGE: 2 REPORT NUMBER: 15C0098 TS:es SUBJECT: FUN BUS EQUIPMENT GRANT
BACKGROUND
In April 2015 the Northern Territory Government Department of Children and Families, provided Council’s Department of Community & Cultural Services with additional funding to support children with a disability through the purchase of additional Fun Bus play equipment. The grant was a one off payment of $20,000 which included the purchase of equipment, development of marketing material and to cover the costs of engaging an external project facilitator.
Council’s Family and Children’s Services Coordinator attended the Disability Advisory Committee (DAC) meeting in April to advise the committee of the project and to receive recommendations on a facilitator for the project.
DISCUSSION
Down Syndrome Association of the Northern Territory was engaged to facilitate the project on recommendation from the Disability Advisory Committee in May 2015. Down Syndrome Association consulted with disability community organisations and parenting groups to inform the Fun Bus program of strategies and appropriate play equipment to purchase.
From the consultation a play equipment list was developed that contained a similar scope of activities, developed within early intervention services. These are not dissimilar to the natural ages and stages of development of all children, but have further adaptations for vision/hearing/speech/gross motor/fine motor and mobility needs. The areas identified as suitable for age group 0 – 5 were as follows:
Gross motor development: tumble mats, tunnels, padded scooter board, lower height painting easels, alphabet bean bags, soft seating, seat wedges and dizzy giddy. Fine motor development: toys with cause and effect buttons, finger strength activities, puzzles with large grasp pieces, easy grip paint brushes, grasp crayons, toys with zips/buttons/string pulls, palm rollers and hammer toys. Auditory development: music push button toys, animal sounds blocks, lightweight rain sticks, sound puzzle boxes and sensory music chimes. Cognitive development: counting and shapes toys suited for children with low muscle tone. Sensory development: tactile puzzles, feely balls, sensory soft toys and battery operated musical toys. Social play: turn taking communication toys, books with story lines that include illustrations of children with disabilities and switch button toys.
The children’s play equipment and resources purchased were selected as the most suitable for children with a disability and for all children attending the Fun Bus program.
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PAGE: 3 REPORT NUMBER: 15C0098 TS:es SUBJECT: FUN BUS EQUIPMENT GRANT
The project facilitator provided additional recommendations relevant to the provision of services within the Fun Bus:
Provide Signed story time: Last year a carer attending the Wednesday session at the Fun Bus Signed the ‘story time’ activity. Staff would like to be able to add this skill set into their story time activity on a regular basis and will source a volunteer to sign and provide Fun Bus staff with key word sign training. Invite early childhood disability organisations to join the Fun Bus sessions. Engage young people with a disability in Fun Bus support work: An opportunity to broker a partnership to engage young people with a disability who currently attend a Down Syndrome Association program Project 21, to provide additional support to the Fun Bus. Volunteers could provide specialised support for children with a disability and provide additional support in peak Fun Bus sessions. The Fun Bus program is currently employing additional casual staff to cater for the increased demand during the Dry Season. Council staff are investigating partnership and volunteer opportunities to further support parents with a child with a disability.
The current attendance figures of families with a child with a disability at the Fun Bus program will be compared with figures at 6 months and 12 months following the implementation of the play equipment to provide an evaluation measure for the grant.
The new resources will be launched during the Disability Awareness Festival celebrations, 11 September 2015 at Civic Park 9.30am to 11.30am.
CONSULTATION PROCESS
In preparing this report, the following City of Darwin officers were consulted:
Acting Manager Community Development Fun Bus Officer Community Development Officer
In preparing this report, the following External Parties were consulted:
Down Syndrome Association NT Disability Advisory Committee
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PAGE: 4 REPORT NUMBER: 15C0098 TS:es SUBJECT: FUN BUS EQUIPMENT GRANT
POLICY IMPLICATIONS
The activities in this Report are consistent with Policy No 008 – Community Participation, Access and Inclusion. Council promotes the active participation of children in community activities, and supports equitable access to opportunities, resources, and services that foster positive health, wellbeing and education for families.
BUDGET AND RESOURCE IMPLICATIONS
This project was funded through a one off grant of $20,000 provided through the Northern Territory Department of Children and Families. Any ongoing costs associated with the equipment will be managed through existing operational budgets.
RISK/LEGAL/LEGISLATIVE IMPLICATIONS
Nil
ENVIRONMENTAL IMPLICATIONS
Nil
COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION
We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter.
TANIA SELLERS ANNA MALGORZEWICZ FAMILY AND CHILDREN'S GENERAL MANAGER SERVICES COORDINATOR COMMUNITY & CULTURAL SERVICES
For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected].
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ENCL: COMMUNITY & CULTURAL SERVICES AGENDA ITEM: 10.3 YES COMMITTEE/OPEN
COMMUNITY FACILITIES UTILITY COSTS UPDATE
REPORT No.: 15C0082 TS:es COMMON No.: 218972 DATE: 17/08/2015
Presenter: Family and Children Services Coordinator, Tania Sellers
Approved: General Manager Community & Cultural Services, Anna Malgorzewicz
PURPOSE
The purpose of this report is to provide Council with information on Council owned community facilities and the assistance it provides to the community organisations, in particular relating to utility costs.
LINK TO STRATEGIC PLAN
The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:-
Goal 1 Collaborative, Inclusive and Connected Community Outcome 1.1 Community inclusion supported Key Strategies 1.1.1 Develop and support programs, services and facilities, and provide information that promotes community spirit, engagement cohesion and safety
KEY ISSUES
Council provides subsidies towards its community facilities to allow community organisations and sporting clubs to conduct their business. A breakdown of utility costs to Council for each community facility is at Attachment A.
RECOMMENDATIONS
THAT the Committee resolve under delegated authority:-
A. THAT Report Number 15C0082 TS:es entitled Community Facilities Utilities Costs Update, be received and noted.
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PAGE: 2 REPORT NUMBER: 15C0082 TS:es SUBJECT: COMMUNITY FACILITIES UTILITY COSTS UPDATE
B. THAT Council officers review procedures relating to leasing and administration of community facilities.
BACKGROUND
PREVIOUS DECISIONS
DECISION NO.21\3315 (18/05/15)
Childcare Centres Maintenance Update Report No. 15C00034 TS:es (18/05/15) Common No. 218972
B. THAT a report be presented to the Community & Cultural Services Committee on utility costs at community centres and childcare centres.
DISCUSSION
A core function of Local Government is to support the provision and coordination of accessible community facilities. This function supports the development of a strong and cohesive life for residents.
Council’s subsidies and contributions towards its community facilities allow important community services to conduct activities and build their own capacity within the community. This investment also facilitates strong collaborative relationships between Council, community organisations and the broader community.
This support has a high social return as it makes a variety of community programs viable. These facilities act as a local point for a range of formal activities, from community development programs and support services to learning programs and a whole range of recreational and health and wellbeing activities.
Community facilities are an important resource for communities. They provide a physical space for a diverse range of people to meet, gather and interact socially. It breaks down barriers of isolation, making our suburbs and city safer, happier places to live.
2013 – 2014 Utility Costs and Council Support
Council currently provides office space and facility support to 24 community organisations across its Community Centres. This report captures the level of support offered to tenants within:
o Childcare Centres o Community Centres o Parap Recreation Facility and o Recreation Facilities The report does not capture subsidies provided for one off or regular users of Council’s community facilities. These users are charged a hire fee upon booking as per Council’s set Fees and Charges. 34 35
PAGE: 3 REPORT NUMBER: 15C0082 TS:es SUBJECT: COMMUNITY FACILITIES UTILITY COSTS UPDATE
This report uses budget data from the 2013/14 financial year to provide a complete financial year’s information. A breakdown of utility costs to Council for each community facility is at Attachment A.
Childcare Centres Council owns 7 facilities that support community-based Childcare Centre operations. All Centres are billed for the full amount of power and water costs. The exception is the Malak Childcare Centre, where the facility’s power box is shared with the Malak Community Centre. The Malak Childcare Centre pays a percentage of the total power costs.
Community Centres Nightcliff Community Centre contains 12 permanent offices occupied by tenants from 7 not-for-profit community groups. Tenants in the office space at Nightcliff Community Centre have individual power meters and meet the full power costs. The large hall space is used by Corrugated Iron Youth Arts, however the lease agreement states that where possible this must be made available to the broader public. The meeting room space is available for hire to regular long term and casual users.
Lyons Community Centre office space is occupied by 1 tenant. There is no separate metering in the office space at Lyons Community Centre and the tenant is not currently paying any power costs. The hall space is available for hire to regular long- term and casual users.
As a condition of their lease, tenants at both centres provide assistance with small maintenance tasks, building surveillance and providing support for centre hirers. Council pays all associated water and waste costs for all its Community Centres.
Council Fees and Charges for regular and casual users in all its Community Centres are subsidised to ensure affordability and to support non-profit groups.
Parap Recreation Facility During 2013-2014 the Parap Recreation Facility building was occupied by 3 tenants, ‘Life. Be in it.’ NT Inc., Agoy Yoga and Kentish Lifelong Learning and Care. Kentish Lifelong Learning and Care has since vacated the premises and Council has received notice that ‘Life. Be in it.’ NT Inc. will vacate on 31 August 2015. The current Agoy Yoga lease expires on 31 December 2015.
A tenant contribution towards the power utility cost for this building is determined in Council’s Fees and Charges, with the rate dependent upon the area leased. During the 2013-2014 financial year Council received a combined tenant contribution of $1,242 against the power cost of $5,440. Tenants are responsible for waste management, Council pays all water and sewerage costs.
Other Recreation Facilities
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Electricity meters are installed at the Gardens Oval Clubhouse and at the shared Casuarina Storm Swimming Club and Swimming NT office building. At these locations the tenants pay all power costs.
Unlike at Casuarina pool, the two swimming clubs at Parap and Nightcliff Pool do not occupy a separate metered building; therefore they do not pay a contribution towards power. All swimming clubs are on peppercorn leases. Tenants at Council Sporting Oval recreational facilities pay a contribution towards power as part of their lease fees.
Water and sewerage is not metered individually at recreational facilities. The water and sewerage cost incorporates amenity buildings, irrigation and surrounds. It is not possible to individually meter these services for the various clubs and associations. The tenants’ at all recreational facilities are responsible for their own waste removal.
It is evident that there is a level of disparity in some current lease/tenancy agreements across the different facilities due to a variance in agreement dates and administration. Council officers will continue to review procedures and work together to standardise Council’s approach to the provision of community facilities and ensure equity of use. As current lease agreements come up for renewal, Council officers will work with the tenants to negotiate terms in line with current policy and Council’s broad strategic approach to community support.
The provision of facilities that benefit the community, as described in the Local Government Act, is a core responsibility of Council. Within this role is the expectation that Council will provide and coordinate public facilities and services, allocate resources in a fair, socially inclusive way, and to support organisations that benefit the Council area.
Community facilities provide a space for community to gather and support for organisations to deliver valuable local programs and activities.
CONSULTATION PROCESS
In preparing this report, the following City of Darwin officers were consulted:
Family & Children’s Services Coordinator Acting Manager Community Development Manager Recreation, Events & Customer Services Assistant Accountant Recreation & Healthy Lifestyle Coordinator
POLICY IMPLICATIONS 36 37
PAGE: 5 REPORT NUMBER: 15C0082 TS:es SUBJECT: COMMUNITY FACILITIES UTILITY COSTS UPDATE
The activities in this Report are consistent with Policy No 008 – Community Participation, Access and Inclusion. The Policy recognises that equitable access to facilities will contribute to the development of a strong community and enable Council to be responsive to local needs.
BUDGET AND RESOURCE IMPLICATIONS
Support for community facilities is resourced across a number of Community & Cultural Services and Infrastructure operational budgets.
Costs associated with the support for community facilities are offset by payments made by tenants and casual users. The table represents revenue from casual users at the Community Centres for the 2013/14 financial year:
2013/2014 Revenue Malak Community Centre $32,555 Nightcliff Community Centre $8,636 Lyons Community Centre $16,829 TOTAL $58,052
RISK/LEGAL/LEGISLATIVE IMPLICATIONS
The Local Government Act states the core role, functions and objectives of Council’s (part 2.3). Roles and functions relating to this report are as follows:
The role of a council is:
(b) to develop a strong and cohesive social life for its residents and allocate resources in a fair, socially inclusive, and sustainable way; and
(c) to provide and coordinate public facilities and services; and
(d) to encourage and develop initiatives for improving quality of life; and
The functions of a council include the following:
b) to provide services and facilities for the benefit of its area, its residents and visitors;
(c) to provide for the interests and well-being of individuals and groups within the council area;
ENVIRONMENTAL IMPLICATIONS
Nil COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION
37 38
PAGE: 6 REPORT NUMBER: 15C0082 TS:es SUBJECT: COMMUNITY FACILITIES UTILITY COSTS UPDATE
We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter.
TANIA SELLERS ANNA MALGORZEWICZ FAMILY AND CHILDREN GENERAL MANAGER SERVICES COORDINATOR COMMUNITY & CULTURAL SERVICES
For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected].
Attachments:
Attachment A: Community Facilities Lease and Utilities Costs 2013/2014
38 ATTACHMENT A 39
Childcare Centres 2013-2014 Lease & Utility Costs
Utilities Notes
Power Childcare Location Lease Water & Waste Sewerage Council Tenant
Mitchell Street
Stuart Park Tenants pay NA water costs Parap Tenants Individual Peppercorn NA meters, Council pays pay waste Nightcliff tenants pay sewerage costs all power costs: Casuarina $16,999 Karama
Tenants pay water costs $19,879 per annum Council pays 30% sewerage There is no separate electricity meter for contribution Tenants (Cost costs: the Centre – connected to Malak Malak Peppercorn pay waste includes $14,784 Community Centre meter. Tenant pays a $8,686 cost Malak percentage of full power costs Community (Cost includes Centre) Malak Community Centre)
39 40
Community Centres 2013-2014 Lease & Utility Costs
Utilities Notes
Lease Power Organisation Water & Waste Sewerage Council Tenant Nightcliff Community Centre
NT Council of Social Service & $244.45 NT Council of Social Services only came on NT Mental Health Coalition as tenants in June 2014.
Alzheimers Australia NT $21,189
Integrated disAbility Action $4,927
Darwin Seniors Computer Club NA Council pay and Darwin Central Services $2,098 all water & Council pays Darwin Seniors Computer Club and Darwin Individual sewerage all waste: Childbirth Education Assoc. $4,785 Nil Central Service Office are no longer meters, costs: tenants. tenants pay $1,534 MS Society of the NT $2,749 all power $37,604
Corrugated Iron Youth Arts $9,611
Total $45,606
Nightcliff Community Centre Corrugated Iron Youth Arts have a peppercorn agreement for the use of the Corrugated Iron Youth Arts – Peppercorn Large Hall, however the agreement states Large Hall that this is to be made available to the community where possible.
40 41
Lyons Community Centre Council pay There is no separate electricity meter for all water & Council pays the office space – linked to the community Foster Care NT Peppercorn $19,473 NA sewerage all waste: use hall. Tenant does not currently pay costs: $683 power. $37,560 Parap Recreation Facility 2013-2014 Lease & Utility Costs
Utilities Notes
Power Organisation Lease Water & Waste Sewerage Council Tenant
As per fees & Tenants make a contribution to power ‘Life. Be in it.’ NT Inc. charges, tenant Tenant pays $1,918 based on fees & charges. contribution of all waste $313 Waste costs were transferred to Council pay tenant on renewal of leases in 2014. all water &
sewerage Kentish Lifelong Learning and Care costs: As per fees & have vacated the premises
Kentish Lifelong Learning $5,440 charges, tenant Tenant pays $4,027 $1,334 and Care contribution of all waste ‘Life. Be in it.’ NT Inc. has advised
$313 Council they will vacate the premises
on 31/8/15.
The Agoy Yoga lease expires on As per fees & 31/12/15. charges, tenant Tenant pays Agoy Yoga $2,183 contribution of all waste
$616
41 42
Other Recreation Facilities 2013-2014 Lease & Utility Costs
Utilities Notes
Power Organisation Lease Water & Waste Sewerage Council Tenant Total cost for all Tenant AFL NT – Gardens Oval Office Gardens Ovals contribution space in Hunter Harrison $1,680 amenities and of $500 There is no separate electricity grandstand surrounds meter for the Hunter Harrison Council pay all excluding the Tenant office space; Tenants make a Waratah Football Club – water & clubhouse: contribution $1,000 contribution for Gardens Oval Office space in $1,344 sewerage $15,708 of $500 power. Hunter Harrison grandstand costs:
Individual There are no separate water $101,558 Waratah Football Club / meters, meters. The cost includes all Waratah Cricket Club – $6,800 NA tenants pay all of Gardens Ovals & surrounds. Gardens Oval Clubhouse power costs
Tenant pays all waste There is no separate electricity meter for the Kahlin Oval Council pay all pavilion; the tenant lease cost Total cost for all Tenant water & is inclusive of power. Kahlin Oval Darwin Cricket Club – Kahlin contribution sewerage $1,922 amenities and Oval Pavilion included in costs: There are no separate water surrounds: lease amount meters. The cost includes all of $2,758 $35,877 Kahlin Oval surrounds and pavilion.
42 43
Other Recreation Facilities 2013-2014 Lease & Utility Costs
Utilities Notes
Organisation Lease Power Water Waste Council Tenant Council pay Total cost for all all water & There is no separate electricity Malak Oval sewerage FFNT – Malak Oval Pavilion $1,000 meter for the FFNT leased amenities and costs: pavilions; the tenant lease cost is surrounds: $2,007 Tenant inclusive of power. contribution $18,970
included in Council pay Total cost for all There are no separate water lease amount all water & Bagot Oval meters at Bagot & Malak Ovals for sewerage FFNT – Bagot Oval Pavilion $1,235 amenities and the pavilion. The cost includes all costs: surrounds: $2,544 oval and surrounds watering.
$76,324 Tenant pays Council pay all waste Total cost for Parap all water & There is no separate electricity Pool: sewerage Darwin Swim Club – Parap Pool Peppercorn NA meter for the Darwin & Nightcliff costs: Swim Clubs. $47,939
$64,721 There is no separate water meter Council pay Total cost for for the Darwin & Nightcliff Swim all water & Nightcliff Pool: Clubs. The cost includes pool and Nightcliff Swim Club – Nightcliff sewerage Peppercorn NA surrounds water & sewerage. costs: $43,304
$68,049
43 44
Other Recreation Facilities 2013-2014 Lease & Utility Costs
Utilities Notes
Organisation Lease Power Water Waste Council Tenant Individual Council pay all There is no separate water meter for the meter, tenant water & Tenant Casuarina Storm Swim Club. The cost Casuarina Storm Swim Club – pay all power sewerage Peppercorn NA pays all includes pool and surrounds water & Casuarina Pool costs costs: waste sewerage.
$116,515
44 45
ENCL: COMMUNITY & CULTURAL SERVICES AGENDA ITEM: 10.4 NO COMMITTEE/OPEN
PETITION - JAY'S COFFEE BAR
REPORT No.: 15C0099 AM:kl COMMON No.: 2444489 DATE: 17/08/2015
Presenter: General Manager Community & Cultural Services, Anna Malgorzewicz
Approved: Chief Executive Officer, Brendan Dowd
PURPOSE
The purpose of this report is to provide Council with information pertaining to a petition requesting Jay’s Coffee Bar trade on an ongoing basis at the Nightcliff Jetty.
LINK TO STRATEGIC PLAN
The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:-
Goal 1. Collaborative, Inclusive and Connected Community Outcome 1.2 Desirable places and open spaces for people Key Strategies 1.2.4 Provide for diversity of uses and experiences in public places and open spaces
KEY ISSUES
A petition signed by 876 patrons of Jay’s Coffee Bar was received by Council in June 2015 requesting the ongoing trade of Jay’s Coffee Bar at Nightcliff Jetty. Council reviewed existing policy regarding mobile food operations and endorsed a Draft Policy No. 079 – Street Food – for purposes of a level 2 consultation in June 2015. The consultation period concludes in early September 2015 and a report to Council is scheduled for October 2015. All permits for current mobile food operators were extended to cover the consultation period.
45 46
PAGE: 2 REPORT NUMBER: 15C0099 AM:kl SUBJECT: PETITION - JAY'S COFFEE BAR
RECOMMENDATIONS
That the Committee resolve under delegated authority:-
A. THAT Report Number 15C0099 AM:kl entitled Petition - Jay's Coffee Bar, be received and noted.
B. THAT the petition be accepted and considered as part of Council’s current community consultation process for the Draft Street Food Policy.
BACKGROUND
PREVIOUS DECISION
DECISION NO.21\3452 (30/06/15)
Petition – Jay’s Coffee Bar to Remain at Nightcliff Jetty Document No. 3138114 (30/06/15) Common No. 2444489
THAT the Petition, Document Number 3138114, in relation to Jay’s Coffee Bar (mobile food van) remaining at its current permit space at Nightcliff Jetty, be received and noted.
THAT the Petition, Document Number 3138114 be referred to a Community & Cultural Services Committee Meeting.
DISCUSSION
Council endorsed a draft Street Food policy in June 2015 for the purposes of community consultation. The draft policy considers the key drivers for street food operations in the municipality, the duration that permits are issued for and the management of site allocation. The draft policy also provides for single event permits to be issued for a maximum of six months (renewable, subject to allocation provisions).
It also provides assessment criteria to ensure a high quality experience for customers and the community while maintaining a high standard of participation by food operators.
The existing Mobile Food policy was reviewed as it does not reflect current community need nor provide a framework for the anticipated future challenges for the administration and support of mobile food operations in the municipality.
A comprehensive community consultation process is currently being implemented that involves residents, a wide array of stakeholders and direct engagement with existing and potential mobile food vendors. During the consultation process, there has also been considerable media interest in the policy and process and healthy debate and discourse in the public domain.
46 47
PAGE: 3 REPORT NUMBER: 15C0099 AM:kl SUBJECT: PETITION - JAY'S COFFEE BAR
Prior to the commencement of the consultation process, the operators of Jay’s Coffee Bar organised a public petition seeking the continuation of the mobile food operation at the Nightcliff Jetty. Whilst the petition preceded the community consultation process, it is recommended that the petition received by Council be considered as a formal contribution to the consultation process and be incorporated in all considerations of the draft Street Food policy.
The community consultation process is scheduled to conclude on 4 September 2015, following which a formal outcomes report will be presented to Council for its consideration.
CONSULTATION PROCESS
In preparing this report, the following City of Darwin officers were consulted:
Senior Community Engagement Officer
POLICY IMPLICATIONS
At the 2nd Ordinary meeting of 30 June 2015, Council endorsed draft Policy No. 079 – Street Food – for the purpose of a level 2 community consultation.
BUDGET AND RESOURCE IMPLICATIONS
Nil
RISK/LEGAL/LEGISLATIVE IMPLICATIONS
Nil
ENVIRONMENTAL IMPLICATIONS
Nil
47 48
PAGE: 4 REPORT NUMBER: 15C0099 AM:kl SUBJECT: PETITION - JAY'S COFFEE BAR
COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION
We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter.
ANNA MALGORZEWICZ BRENDAN DOWD GENERAL MANAGER CHIEF EXECUTIVE OFFICER COMMUNITY & CULTURAL SERVICES
For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected].
Attachments:
The petition is available on the City of Darwin Website:- http://www.darwin.nt.gov.au/
48 49
11.1 MINUTES BOMBING OF DARWIN MILITARY HISTORY ADVISORY COMMITTEE 24 JUNE 2015 Document No. 3175842 Common No. 3175842 (17/08/2015)
()
THAT the Committee resolve under delegated authority:-
THAT the Minutes of the Bombing of Darwin Military History Advisory Committee of 24 June 2015, Attachment A, Document Number 3175842, be received and noted.
DECISION NO.21\() (17/08/2015)
49 ATTACHMENT A50 MINUTES BOMBING OF DARWIN & MILITARY HISTORY ADVISORY COMMITTEE 2.00 - 3.00 pm, Wednesday 24 June 2015 Meeting Room 1, City of Darwin
1. PRESENT
Alderman Allan Mitchell Chairman Mr Hugo Leschen Department of Arts And Museums Mr Stephen Gloster RSL Chap Richard Quadrio Defence Chaplain Warrant Officer Featon Defence Ms Kylie Salisbury Community Events Coordinator Ms Elsa Lee-McGill Department of Veterans’ Affairs Mr Norm Cramp Darwin Military Museum Mr Matt Grassmayr Manager Recreation, Events & Customer Services
2. APOLOGIES Ms Katrina Fong Lim The Right Worshipful, The Lord Mayor Ald George Lambrinidis Acting Lord Mayor Alderman Gary Haslett Major Len Darragh Defence Mr Trevor Cox General Manager Tourism Top End Mr Mark Blackburn Executive Manager Warrant Officer Scott Chenery Defence Ms Anna Malgorzewicz General Manger Community & Cultural Services
3. DECLARATION OF INTEREST IN ANY ITEMS ON THE AGENDA – Nil
4. ACCEPTANCE OF PREVIOUS MINUTES 29 April 2015
Minutes from the meeting held on 29 April 2015 were accepted as a true and accurate record.
Leschen/Simons, Carried
5. BUSINESS ARISING FROM PREVIOUS MINUTES 29 April 2015
5.1 Alderman Mitchell noted The Great Air Race Centenary 2019 was to be a standing agenda item.
5.2 Hugo Leschen advised Stephen Mencshelyi to lead carriage of the Territory Remembers.
50 51 Page - 2 - Agenda Bombing of Darwin & Military History Advisory Committee 24/6/2015
5.3 Steven Gloster advised RSL had lodged a submission with Council’s Infrastructure Department regarding a cooperative agreement and consideration of OHS issues at East Point Gun Emplacement One.
5.4 Alderman Mitchell raised the requirement for additional events to commemorate the 70th Anniversary of the end of World War II. Members commented that there was no requirement given the current schedule of commemorative events.
6. GENERAL BUSINESS
6.1 70th Anniversary of the Liberation of Gull Force 2015
Matt Grassmayr provided an update on this matter. An invitation had been extended to His Honour, the Administrator of the NT to attend the commemorative service at the plaque in Bicentennial Park and join the Lord Mayor delegation to Ambon in September 2015.
An invitation has also been extended to the Governor General of the Commonwealth of Australia to attend the commemorative service at the plaque in Bicentennial Park and the 70th Anniversary of the Liberation of Gull Force Commemorations in Ambon in September 2015.
The Members were advised that the proposed Library display will not proceed.
6.2 Bombing of Darwin Day 2016
Kylie Salisbury provided an update on the progress of planning for the 2016 commemoration.
• A commemorative CD has been developed for veterans and will be mailed out in the newsletter to be sent out week ending 3 July.
• The registration form has been adjusted to reflect veterans who served in Darwin; the Members discussed the issue of limiting the numbers of accompanying patrons for Veterans. Veteran Carers would not be affected if this eventuated.
• Investigations were being made into the option of including WW11 tunnels in next year’s program.
• In September Kylie will be visiting the Adelaide River area to identify different attractions on the day trip to Adelaide River. The Members suggested investigation into a number of World War II airfields.
51 52 Page - 3 - Agenda Bombing of Darwin & Military History Advisory Committee 24/6/2015
6.3 Visit of Japanese Service man’s family
Matt Grassmayr provided an update on this matter. City of Darwin had liaised with Navy personnel regarding involvement. The authority for approval for the Navy requires an outgoing letter from the Lord Mayor seeking assistance.
The Members discussed the possibility of some refreshments or tea being served in conjunction with the family members and the Japan Australia Friendship Association.
Action City of Darwin to provide an outgoing letter from the Lord Mayor to the Navy regarding seeking assistance.
Kylie Salisbury to investigate the feasibility of City of Darwin to host refreshments in conjunction with the family members and the Japan Australia Friendship Association.
7. ANY OTHER BUSINESS - Nil
8. DATE OF NEXT MEETING
Date: 26 August 2015 Time: 2.00 pm Venue: Meeting Room 1
9. MEETING CLOSED – 2.51 pm
52 53
11.2 MINUTES YOUTH ADVISORY GROUP 4 AUGUST 2015 Document No. 3176734 Common No. 3176734 (17/08/2015)
()
THAT the Committee resolve under delegated authority:-
THAT the Minutes of the Youth Advisory Group of 4 August 2015, Attachment A, Document Number 3176734, be received and noted.
DECISION NO.21\() (17/08/2015)
53 ATTACHMENT54 A YOUTH ADVISORY GROUP Meeting Minutes Tuesday 4 August 2015
1. MEETING OPENED
The regular meeting of the Youth Advisory Group was opened at 5.30pm.
PRESENT Alicia Kent YAG Member Grace Goodman YAG Member Manuel Lemos YAG Member Alexandra Banford YAG Member Natasha Newell YAG Member Ritwik Dasgupta Observer Johnathon Mcdonald Observer Richelle Hedstrom Youth Officer Wayne Hodges Youth Services Trainee Alderman George Lambrinidis (arrived late)
APOLOGIES
Tahlia Taylor Kickett YAG Member Matt Schobben YAG Member Kelvia-Lee Johnson YAG Member Maruop Bol, YAG Member Krshna Capaque YAG Member Gabby White YAG Member Jacqueline Dubuque YAG Member Hannah Illingworth YAG Member Skye Manley Observer
ICEBREAKER Icebreakers run by Natasha Newell
2. MINUTES OF PREVIOUS MEETING
The minutes of the previous meeting on the 4 July 2015 were endorsed as a true and accurate record (Manuel/Grace).
54 55 Page 2 of 4 Minutes Youth Advisory Group Meeting 4 August 2015
3. OTHER BUSINESS
3.1 TED Talks at YAG meetings YAG members expressed interest in incorporating TED Talks into each meeting to explore new ideas and strategies to increase access to ideas about the following:
• Professional Growth • Leadership • Personal Development • Confidence building and empowerment
Action The group nominated a YAG Member to bring along a TED Talk to each meeting.
3.2 City of Darwin Youth Strategy – Education Session As indicated in recent local consultation findings; a key issue identified by surveyed young people has been ‘Pressure to pass exams and subsequent linkages to mental health problems and substance abuse’.
Feedback was sought from the YAG about achievable strategies to undertake that achieve the following objectives:
• Promote positive health behavior in young people during times of stress and anxiety. • Share information about access to support services and information • De-stigmatise anxiety and depression amongst young people aged 12-25 years of age.
YAG members came up with suggested actions –
• An app that provides information on free and fun relaxation and therapeutic activities during HSC time • Positive affirmation posters in schools • Free yoga and meditation in schools • Peer led relaxation programs
55 56 Page 3 of 4 Minutes Youth Advisory Group Meeting 4 August 2015
• Ensuring teachers are ‘checking in’ more frequently with their students • Making study and learning plans more engaging. Young people do not seem to be taking ‘study planning’ seriously due to disengaged style of delivery.
Follow up actions: • YAG members to attend an education forum at Council to discuss key issues and suggested strategies with local and federal decision makers such as Nova Peris and Federal Shadow Education Minister Amanda Rushworth. Youth Officer to send invitations to YAG and confirm attendance.
3.3 Northern Territory Fashion Week Information was provided to the YAG about the 2015 September NT Teen Fashion Festival. The first ever NT chapter of the Apex Australia Teenage Fashion Awards will launch in Darwin in September. The festival will be a unique opportunity for 13-19 year old students interested in the fashion or design industries to demonstrate their skill and flair through a friendly competition. The Awards are an extraordinary co-curricular activity, which offers students the opportunity and encouragement to explore their creativity in the fields of fashion, design and textiles.
• The festival organisers are seeking young people to be front of house staff.
Actions • YAG to contact Youth Services Officer to express interest in front of house volunteering or promoting in schools.
3.4 Nominations for National Student Leadership Forum YAG members were asked to nominate a fellow YAG member to attend the National Student Leadership Forum in September 2015. YAG Member Alicia Kent received 10 out of 16 nominations and has accepted the offer to represent Council at the forum. The second individual selected by external youth service networks was National Youth Week Ambassador and local female indigenous role model Sharnie Roberts.
Actions
56 57 Page 4 of 4 Minutes Youth Advisory Group Meeting 4 August 2015
• Sharnie and Alicia will provide a presentation about their experience in Canberra to Council at the October YAG meeting. Meeting Close
Next Meeting Scheduled Tuesday 2 September 5:30pm – 7:30pm Council Meeting Room 1 Civic Centre
Contact Person Richelle Hedstrom
57 Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website 58 at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670.
OPEN SECTION COMM8/5 Community & Cultural Services Committee Meeting – Monday, 17 August 2015
12. GENERAL BUSINESS
13. CLOSURE OF MEETING
Monday, 17 August 2015 COMM8/5 58