Pirongia Ward Committee 8 September 2021 - Agenda
Pirongia Ward Committee 8 September 2021 Ngaroto Room, Waipa District Council, 101 Bank Street, Te Awamutu OR via Zoom
08 September 2021 04:00 PM
Agenda Topic Page
1. Apologies 4
2. Disclosure of Members' Interests 5
3. Late Items 6
4. Confirmation of Order of Meeting 7
5. Minutes of the Previous Meeting 8
5.1 Minutes of 9 June 2021 Meeting 9
6. Reports from Kaipaki, Koromatua, Ngahinapouri, Ohaupo, Pirongia & Te Pahu Communities 13
7. Civil Defence Emergency Management Update 14
8. 2021 Representation Review 15
9. Quarterly Report 50
9.1 District Growth Quarterly Report 51
9.2 Transportation Quarterly Report 124
9.3 Community Services Quarterly Report 142
10. Treasury Report 159
11. Discretionary Fund Applications 162
11.1 Cambridge Committee of Social Services 167
11.2 Cambridge Community House Trust 171
11.3 CommSafe 175
11.4 Diabetes Waikato 179
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11.5 Girl Guiding NZ 186
11.6 Hamilton Fish & Game Association 190
11.7 House of Science South Waikato 197
11.8 InterlockNZ Trust 200
11.9 International Global Walk 204
11.10 Koromatua School PTA 207
11.11 Lake Ruatuna Users Group 211
11.12 Loving Arms 214
11.13 Maungatautari to Pirongia Ecological Corridor 219
11.14 MS Waikato Trust 223
11.15 New Zealand Council of Victim Support Groups 234
11.16 Ngahinepouri Golf Club 238
11.17 Ohaupo Community Sport & Recreation Centre Trust 241
11.18 Ohaupo Ngahinapouri Lions Club 245
11.19 Pirongia Forest Park Lodge 248
11.20 Pirongia Heritage & Information Centre 253
11.21 Pirongia School 257
11.22 Pirongia Te Aroaro o Kahu Restoration Society 261
11.23 Te Awamutu Bible Chapel - Debt Centre 265
11.24 Te Awamutu Bible Chapel - TACCLA Light Party 270
11.25 Te Awamutu Brass Band Inc 275
11.26 Te Pahu Hall - Security Stays 278
11.27 Te Pahu Hall - Sheds 281
11.28 Te Pahu Ratepayers Association 284
11.29 True Colours Childrens Health Trust 288
11.30 Waikato Bay of Plenty Cancer Society 291
11.31 Waikato Rodeo Association 294
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11.32 Youthline Auckland Charitable Trust 297
12. Date of Next Meeting 303
Councillor C St Pierre (Chairperson); Councillor B Thomas; G Orchard (Kaipaki representative); H Puke (Purekireki Marae); A Rawlings (Te Pahu representative); J Thomas (Ngahinapouri representative); J Williams (Koromatua representative); R Webb (Pirongia representative); A Reymer (Ohaupo representative)
3 Pirongia Ward Committee 8 September 2021 - Apologies
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: APOLOGIES
A member who does not have leave of absence may tender an apology should they be absent from all or part of a meeting. The Chairperson (or acting chair) must invite apologies at the beginning of each meeting, including apologies for lateness and early departure. The meeting may accept or decline any apologies. Members may be recorded as absent on community board business where their absence is a result of a commitment made on behalf of the community board.
For clarification, the acceptance of a member’s apology constitutes a grant of ‘leave of absence’ for that specific meeting(s).
4 Pirongia Ward Committee 8 September 2021 - Disclosure of Members' Interests
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: DISCLOSURE OF MEMBERS’ INTERESTS
Members are reminded to stand aside from decision making when a conflict arises between their role as a member of the Council Committee and any private or external interest they may have.
5 Pirongia Ward Committee 8 September 2021 - Late Items
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: LATE ITEMS
Items not on the agenda for the meeting require a resolution under section 46A of the Local Government Official Information and Meetings Act 1987 stating reasons why the item was not on the agenda and why it cannot be dealt with at a subsequent meeting as an agenda item. It is important to note that late items can only be dealt with when special circumstances exist and not as a means of avoiding or frustrating the requirements in the Act relating to notice, agendas and content.
6 Pirongia Ward Committee 8 September 2021 - Confirmation of Order of Meeting
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: CONFIRMATION OF ORDER OF MEETING
RECOMMENDATION
That the Pirongia Ward Committee confirm the order of the meeting
7 Pirongia Ward Committee 8 September 2021 - Minutes of the Previous Meeting
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: CONFIRMATION OF MINUTES OF PREVIOUS MEETING Meeting Date: 8 September 2021
1 SUMMARY
To confirm the minutes of the meeting held 9 June 2021.
2 RECOMMENDATION
That the Pirongia Ward Committee confirm minutes of the meeting held 9 June 2021, as circulated with the agenda, be confirmed as a true and correct record of proceedings.
8 Pirongia Ward Committee 8 September 2021 - Minutes of the Previous Meeting
Minutes for Pirongia Ward Committee 9 June 2021 09/06/2021 | 04:00 PM Ngaroto Room, Waipa District Council, 101 Bank Street, Te Awamutu
Councillor St Pierre (Chairperson); J Wood (Pirongia Representative); J Williams (Koromatua Representative); H Puke (Purekireki Marae); J Thomas (Ngahinapouri Representative); G Orchard (Kaipaki Representative); Councillor Thomas A Reymer attended the meeting and was granted speaking rights by the Chair.
1. Apologies RESOLVED 8/21/11 That the Pirongia Ward Committee accept the apologies for non-attendance from Committee Member Rawlings. Wood/J Thomas
2. Disclosure of Members' Interests There were no disclosures of members interests
3. Late Items There were no late items
4. Confirmation of Order of Meeting RESOLVED 8/21/12 That the Pirongia Ward Committee confirm the order of the meeting Puke/B Thomas
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5. Minutes of the Previous Meeting The minutes of the 10 March 2021 meeting were included in the agenda. RESOLVED 8/21/13 That the Pirongia Ward Committee confirm minutes of the meeting held 10 March 2021, as circulated with the agenda, be confirmed as a true and correct record of proceedings with some minor typographical amendments Orchard/Wood
6. Reports from Kaipaki, Koromatua, Ngahinapouri, Ohaupo, Pirongia & Te Pahu Communities Member Williams joined the meeting at 4.05pm Member J Thomas reported that there had been a spate of boy racers around Ngahinapouri, where there was an incident that over 100 people were involved in burnouts on the Meadway Road and Kakaramea Road intersection. The Naghinapouri community will be meeting to discuss the issue. A Reymer reported that there was problem with mud around the Paterangi Hall with people attending school events using the area for parking. There was confusion as whose responsibility it is to upkeep the area. Member Williams reported that there had been some damage done to the Koromatua Hall following a party at the Hall. When she sought advice from Council for payment to fix the damage she found out there was a $10,000 excess on the hall before council's insurance would cover any damage. She noted that the lease agreement was dated 1999. Member Puke reported that in continuance of the unveiling of the pou at Matakitaki Pa earlier this year, an extension of the story involves Otorohanga and planning was starting for that event. Member Wood reported that Karl Tutty, Manager Compliance and Waste Management attended a Pirongia Association meeting to discuss that issue of piles of rubbish no longer being picked up. Pirongia Lions is working with council to put up seating around the playground in Rangimarie Reserve. He noted that the lease for the community hall will come up in 2021, but hadn't been signed in 2018. Member Orchard noted that more people were moving into the Kaipaki District. The Pavilion work was moving slowly, still waiting for the weatherboard to go up to close the building in. RESOLVED 8/21/14 That the Pirongia Ward Committee receive the reports from the Kaipaki, Koromatua, Ngāhinapouri and Pirongia representatives. Wood/Williams
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7. Request for New Road Names - Collinson Street Subdivision The report, included in the agenda, was seeking consultation in regards to the proposed street name within the Collinson Street development in Pirongia. The development is residential and the first three stages of the development have been completed previously. RESOLVED 8/21/15 That a) The information contained in the report titled ‘Request for New Road Name – Collinson Street Subdivision – SP/0105/17 (Document Set ID 10623127) of Sharlene McGaughran be received; b) The road name of REDWOOD LANE be endorsed for use as the road name for the Collinson Street development (SP/0105/17). Orchard/Williams
8. Long Term Plan 2021-2031 The purpose of this report, included in the agenda, was to provide an overview of the recent deliberations for the Long Term Plan 2021-2031 (LTP) of the Waipa District Council. There was some discussion on consultation about crossing for pedestrians across State Highway 3 in Ohaupo, the development of skate parks, particularly in Pirongia and purchase of a building for Te Ara Wai. RESOLVED 8/21/16 That the Pirongia Ward Committee receive the report Long Term Plan 2021-2031 (Document 10628218) of Keryn Phillips, Governance Officer. Williams/Wood
9. Ngahinapouri Village Concept Plan Update The purpose of this report, included in the agenda, was to provide an update on the Ngahinapouri Village Concept Plan. RESOLVED 8/21/17 That the Pirongia Ward Committee receive the report Ngahinapouri Village Concept Plan (Document 10628393) of Keryn Phillips, Governance Officer. B Thomas/Puke
10. Quarterly Report The purpose of this report, included in the agenda, was to provide the Committee with a quarterly update on matters relating to growth in the Waipā District. This includes matters arising at national, regional, sub-regional and district levels. Member Puke expressed some concern that she provided a cultural assessment for the T2 growth cell but then the plans were changed after the consultation and runoff from more houses will be going into the Mangapiko
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River than at the time of the consultation. Planning for a papakainga was underway with the intention of notifying the intent by the end of the year. RESOLVED 8/21/18 That the Pirongia Ward Committee receive District Growth Quarterly Report (document 10549741) of Wayne Allan, Group Manager District Growth and Regulatory Wood/Orchard
11. Treasury Report The Treasury Report was included in the agenda. RESOLVED 8/21/19 That the report of the Financial Accountant for the period ended 30 April 2021 be received. Williams/J Thomas
12. Date of Next Meeting The date of the next meeting of the Pirongia Ward Committee is Wednesday 8 September 2021 starting at 4.00pm.
Chairperson St Pierre noted that after 12 years on the Pirongia Ward Committee, Member Wood was stepping down. She thanked him for his service and noted that a couple of his most recent achievements was the upgrade of the Pirongia Public Toilets and the purchase of the Pirongia Community Hall.
That being all the business the meeting closed at 5.36pm
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12 Pirongia Ward Committee 8 September 2021 - Reports from Kaipaki, Koromatua, Ngahinapouri, Ohaupo, Pirongia & Te Pahu Communities
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: REPORTS FROM KAIPAKI, KOROMATUA, NGĀHINAPOURI, ŌHAUPŌ, PIRONGIA AND TE PAHŪ
Verbal reports from the Kaipaki, Koromatua, Ngāhinapouri, Ōhaupō, Pirongia and Te Pahū representatives will be provided at the meeting.
RECOMMENDATION
That the Pirongia Ward Committee receive the reports from the Kaipaki, Koromatua, Ngāhinapouri, Ohaupo, Pirongia and Te Pahu representatives.
13 Pirongia Ward Committee 8 September 2021 - Civil Defence Emergency Management Update
To: The Chairperson and Members of the Pirongia Ward Committee From: Keryn Phillips, Governance Officer Subject: CIVIL DEFENCE EMERGENCY MANAGEMENT UPDATE Meeting Date: 8 September 2021
1 SUMMARY
A verbal update on the activities of Civil Defence Emergency Management in the recent COVID-19 lockdown will be provided at the meeting by the Emergency Management Operations Manager/Local Controller.
2 RECOMMENDATION
That the Pirongia Ward Committee receive the information from David Simes, Emergency Management Operations/Local Controller.
14 Pirongia Ward Committee 8 September 2021 - 2021 Representation Review
To: The Chairperson and Members of the Pirongia Ward Committee From: Manager Governance Subject: 2021 REPRSENTATION REVIEW Meeting Date: 8 September 2021
1 EXECUTIVE SUMMARY
The Local Electoral Act 2001 (LEA) requires local authorities to undertake a review of their representation arrangements: . at least once every six years to ensure the arrangements provide fair and effective representation for communities, or . after a decision to adopt a Māori Ward.
Council’s last representation review was in 2018, where due to growth in Cambridge, an extra councillor and community board member were added to the Cambridge Ward.
On 19 May 2021 Council made a decision to adopt a Māori Ward, which means a representation review is mandatory this year.
A Statement of Proposal has been prepared for use in consulting the community and is included as Appendix 1 of this report. The Statement of Proposal includes information on what a representation review is, the detail of the changes that are proposed as well as a submission form.
The purpose of this report is to present the 2021 representation review Statement of Proposal to the Pirongia Ward Committee for consideration.
2 RECOMMENDATION
That the Pirongia Ward Committee receive the report titled ‘2021 Representation Review’ (document number 10680686) of Jo Gread, Manager Governance.
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3 COMMENTARY
Representation reviews determine the number of councillors to be elected, the basis of election of those councillors, and if this includes wards, the boundaries and names of those wards. Reviews also include whether there are to be community boards and, if so, arrangements for those boards. Representation arrangements are to be determined so as to provide fair and effective representation for individuals and communities.
Current representation arrangements
Waipa District Council’s current representation arrangements are as follows: . Mayor (elected “at large” across Waipā district) . Cambridge Ward – 5 members of Council . Kakepuku Ward – 1 member of Council . Maungatautari Ward – 1 member of Council . Pirongia Ward – 2 members of Council . Te Awamutu Ward – 4 members of Council . Cambridge Community Board (covering Cambridge and Maungatautari Wards) – 6 elected board members and 2 appointed councillors . Te Awamutu Community Board (covering Te Awamutu and Kakepuku Wards) – 5 elected board members and 2 appointed councillors
In total: 13 members of Council elected from 5 general wards, plus the Mayor; 2 Community Boards with 5 elected Board members and 2 appointed members in Te Awamutu, and 6 elected Board members in Cambridge and 2 appointed members.
Note: The Mayoralty is not subject to the representation review.
Proposed key changes
The key changes to Council’s current representation arrangements proposed are: . To reduce the number of general ward councillors from 13 to 10, plus one Māori Ward councillor . Combining a significant part of the current Pirongia Ward with the Kakepuku Ward . Extending the Maungatautari Ward to include the Kaipaki area (currently in the Pirongia Ward) . Extending the Cambridge Ward boundary to Fencourt Road and at Hautapu to accommodate future growth
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. A minor boundary change to the Te Awamutu Ward moving the area between Paterangi Road, Ngāroto Road and the railway into the proposed Pirongia and Kakepuku Ward . A change to the ward areas for the community boards to align with the new ward boundaries proposed for councillors, except that the rural sub-division area for the Te Awamutu and Kihikihi Community Board will remain as Kakepuku, rather than the combined Pirongia and Kakepuku area . The Māori Ward to cover the entire district . Proposed changes of ward boundaries include changes to the ward names
Next steps
The Council will undertake public consultation on the proposal for the representation review from Friday 27 August 2021 to Wednesday 29 September 2021 and will hear submissions on the proposal on Tuesday 12 October 2021. After the Council has deliberated on submissions it will adopt a final proposal for its representation arrangements.
There is then a further period where appeals or objections can be lodged. If appeals or objections are received, these must be sent to the Local Government Commission. If this is to happen, decision making is then taken out of council’s hands and the Local Government Commission will make a decision on council’s elected member representation structure. The commission has until 11 April 2022 to issue a decision. If an appeal or objection is lodged, the decision on the elected member structure made by the Local Government Commission is final.
Jo Gread MANAGER GOVERNANCE
Ken Morris DEPUTY CHIEF EXECUTIVE / GROUP MANAGER BUSINESS SUPPORT
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Appendix 1
STATEMENT OF PROPOSAL (document number 10677550)
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REPRESENTATION REVIEW
STATEMENT OF PROPOSAL
AUGUST 2021
Document Set ID: 10677550 Version: 23, Version Date: 26/08/2021
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EXECUTIVE SUMMARY
Contents
Part 1 - EXECUTIVE SUMMARY ...... 3
Part 2 - BACKGROUND ...... 5 2.1 What is a representation review? ...... 5 2.2 Key Dates ...... 5
Part 3 - WHAT WE HAVE NOW ...... 7
Part 4 - WHAT WE ARE PROPOSING? ...... 8 4.1 Councillors ...... 8 4.2 Wards ...... 8 4.3 Changes to Wards ...... 10 4.3.1 Cambridge Urban Ward ...... 10 4.3.2 Maungatautari Ward ...... 11 4.3.3 Te Awamutu and Kihikihi Ward ...... 12 4.3.4 Pirongia and Kakepuku Ward ...... 13 4.3.5 Māori Ward ...... 14 4.3.6 Community Boards ...... 15
Part 5 - Questions and Answers ...... 18
Part 6 - HAVE YOUR SAY ...... 22 6.1 Submission Form ...... 24
Issue Reason for Issue Author Reviewer Date 1 2
PART 1 - EXECUTIVE SUMMARY
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EXECUTIVE SUMMARY
We are reviewing how Waipa District Council represents our communities in time for the 2022 local authority elections.
Council has decided on an initial proposal for consultation with the community and we would like your views.
This booklet has all the information you need to understand the option we’re proposing for representation of our district and includes a submission form for you to have your say.
Below is a comparison of what we have now and what we are proposing. Our maps will show you all the changes we are proposing to the ward boundaries.
Councillor Representation1 Current Councillor and Ward Representation Proposed Councillor and Ward Representation Ward Councillors Ward Councillors Cambridge 5 Cambridge 4 Kakepuku 1 Waipā Māori 1 Maungatautari 1 Maungatautari 1 Pirongia 2 Pirongia & Kakepuku 2 Te Awamutu 4 Te Awamutu and Kihikihi 3 Total 13 Total 11
Community Board Representation Current Community Board Representation Proposed Community Board Representation Subdivision Members Subdivision Members Cambridge Community Board Cambridge Community Board Cambridge 5 Cambridge 4 Maungatautari 1 Maungatautari 1 Appointed Councillor 2 Appointed Councillor 2 Total 8 Total 7 Te Awamutu Community Board Te Awamutu & Kihikihi Community Board Te Awamutu 4 Te Awamutu & Kihikihi 4 Kakepuku 1 Kakepuku 1 Appointed Councillor 2 Appointed Councillor 2 Total 7 Total 7
1 Note: The Mayor is not included in the representation review
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2021 Representation Review Statement of Proposal: August 2021
PART 2 - BACKGROUND
2.1 What is a representation review?
Every three years elections are held for councils. To ensure we have fair and effective representation at these elections, councils are required by the Local Electoral Act 2001 to review their representation arrangements at least once every six years.
Waipa District Council carried out a representation review in 2018 for the 2019 and 2022 elections. On 19 May 2021 Council made a decision to adopt a Māori Ward, which means a representation review is mandatory this year.
Representation reviews determine the number of councillors to be elected, if they are to be elected from wards or not, and if so, the boundaries and names of those wards. Reviews also include whether there are to be community boards, the number of people that might be elected to them and from where.
Representation arrangements need to be decided so as to provide fair and effective representation for individuals and communities.
Representation reviews look at:
. What communities of interest we have in the district? . How those communities of interest can be effectively represented? . How those communities can be fairly represented?
2.2 Key Dates
Tuesday 17 August 2021 Council adopted an initial proposal for its representation arrangements to consult on with its community.
Friday 27 August 2021 - Wednesday 29 September 2021 Consultation Open Time for the community to provide feedback to the Council on the initial proposal.
Tuesday 12 October 2021 Hearing of Submissions Council will hear from members of the public who want to speak to their submissions.
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2021 Representation Review Statement of Proposal: August 2021
Tuesday 26 October 2021 Adoption of final proposal After considering all submissions Council will adopt a final proposal for its representation arrangements.
Friday 29 October 2021 – Tuesday 30 November 2021 Appeals/Objections Period The public can make formal appeals or objections on Council’s final proposal.
April 2022 If any formal appeals or objections are made on the final proposal, the Council will send these to the Local Government Commission to review along with our representation arrangements. The Local Government Commission then makes the decision on how Waipā District Council will be represented for the 2022 elections.
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PART 3 - WHAT WE HAVE NOW
At the moment, Waipā District Council has a Mayor, 13 Councillors elected from 5 wards and 2 Community Boards.
The Mayor is elected across the whole district (‘at large’) and is not part of this representation review.
Councillors:
. Cambridge Ward – 5 Councillors . Kakepuku Ward – 1 Councillor . Maungatautari Ward – 1 Councillor . Pirongia Ward – 2 Councillors . Te Awamutu Ward – 4 Councillors
Community Boards:
. Cambridge Community Board (covering Cambridge and Maungatautari Wards) – 6 elected board members and 2 appointed councillors . Te Awamutu Community Board (covering Te Awamutu and Kakepuku Wards) – 5 elected board members and 2 appointed councillors
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2021 Representation Review Statement of Proposal: August 2021
PART 4 - WHAT WE ARE PROPOSING?
After considering the different options, Council is recommending the following representation for our district:
4.1 Councillors
We are proposing:
11 Councillors in total; 10 general ward councillors elected by ward, 1 Māori ward councillor elected by one district-wide ward, plus the Mayor elected at large.
This reduces the number of councillors by two (2) to a more appropriate level for the size of Waipa District.
4.2 Wards
We are proposing:
Five Wards in total with the following names:
. Waipā Māori Ward . Cambridge Ward . Te Awamutu and Kihikihi Ward . Pirongia and Kakepuku Ward . Maungatautari Ward
Kihikihi is now included in the ward name for Te Awamutu and the combined wards of Pirongia and Kakepuku becomes the Pirongia and Kakepuku ward.
Ward Number of Councillors Electoral Population Population per Councillor Waipā Māori Ward 1 5,100 5,100 Cambridge Ward 4 21,300 5,325 Te Awamutu and 3 14,600 4,867 Kihikihi Ward Pirongia and Kakepuku 2 11,250 5,625 Ward Maungatautari Ward 1 5,590 5,590
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2021 Representation Review Statement of Proposal: August 2021
The population per councillor in each ward must be within 10 percent of the population per councillor (5,270) across the entire district, not including the Māori ward. This proposal passes this legal test.
You can use our interactive map available at waipadc.govt.nz/haveyoursay to enter your address and see which ward you are in and how many councillors you would have to vote for under the initial proposal:
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2021 Representation Review Statement of Proposal: August 2021
4.3 Changes to Wards
4.3.1 Cambridge Urban Ward
Proposal: A minor boundary change to the Cambridge Ward extending the Cambridge urban boundary (currently the thicker line) to Fencourt Road and at Hautapu to accommodate future growth as shown on map below:
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4.3.2 Maungatautari Ward
Proposal: Extending the Maungatautari Ward around to the south-west of Cambridge
All the rural areas around Cambridge are now included in the Maungatautari Ward. The proposal is to move the Kaipaki area, currently in the Pirongia Ward, to the Maungatautari Ward. Given the proximity and the direction of the linking roads, the Kaipaki area is likely to align more with Cambridge, or have the flexibility to look to either Te Awamutu or Cambridge for services.
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4.3.3 Te Awamutu and Kihikihi Ward
Proposal: A minor boundary change to the Te Awamutu and Kihikihi Ward moving the area between Paterangi Road, Ngaroto Road and the railway into the Pirongia and Kakepuku Ward to align with statistical areas.
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4.3.4 Pirongia and Kakepuku Ward
Proposal: Combining the adjusted Pirongia Ward (minus Kaipaki) and Kakepuku ward.
Waipā includes an urban ward (Cambridge), which is expanding significantly and is rapidly becoming more densely populated, while on the other end of the spectrum we have rural wards such as Kakepuku, which is primarily farming, experiencing very little population growth and likely to stay that way for some time.
As part of the representation review, the legislation requires us to make sure that each councillor represents approximately the same number of people (that is, within 10% of the average population per councillor).
As Cambridge is expanding, we needed to look at how our rural wards are structured to achieve equality of representation between our urban and rural wards. Changing the way we structure our rural wards means we have more options for achieving representation equality per councillor other than adding more councillors into the Cambridge ward.
Combining Pirongia and Kakepuku joins the two rural areas that look more to Te Awamutu instead of to Cambridge for services. This passes the test for fair representation and is the proposal for the rural wards which best aligns with communities of interest and minimises alterations to ward boundaries.
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4.3.5 Māori Ward
On 19 May 2021 Council resolved to establish a Māori Ward. The Māori Ward establishes an area where only people on the Māori electoral roll can vote for candidates in the Māori Ward. They can also vote for the Mayor, but not for any other ward councillors.
The Local Government Commission publishes on its website how many Māori Ward members councils across the country are allowed based on the calculation in the Local Electoral Act 2001 (LEA), which factors in both population and number of councillors. This calculation is undertaken using figures issued by Statistics New Zealand.
As Waipa District Council’s entitlement is only one Māori Ward member, there will be one Māori Ward across the whole district. The proposed name of this ward is ‘Waipā Māori Ward’.
The only variable to be decided on in relation to the Māori Ward in Waipā for the purposes of the representation review is the name of the ward.
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2021 Representation Review Statement of Proposal: August 2021
4.3.6 Community Boards
Every time a council undertakes a representation review it must consider whether community boards are appropriate to provide for effective representation of communities of interest within the community and fair representation of electors.
Council is proposing to retain the current two community boards covering four subdivisions with the following names:
Cambridge Community Board . Cambridge Subdivision . Maungatautari Subdivision
Te Awamutu Community Board . Te Awamutu and Kihikihi Subdivision . Kakepuku Subdivision
Kihikihi is now included in the subdivision name for Te Awamutu, otherwise there are no changes proposed to the names of the community board subdivisions.
Subdivision Number of Elected Electoral Population per Number of Members Population Elected Member Appointed Members (Councillors) Cambridge Community Board 4 22,510 5,628 1 Cambridge Subdivision Maungatautari 1 5,970 5,970 1 Subdivision Te Awamutu and Kihkihi Community Board
Te Awamutu and 4 17,160 4,290 1 Kihikihi Subdivision Kakepuku 1 4,190 4,190 1 Subdivision (from the Pirongia and Kakepuku Ward)
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We are proposing some adjustments to boundaries for each community board.
(a) Cambridge Community Board
. A minor boundary change to the Cambridge Subdivision, which is consistent with the change to the ward boundary, to extend the Cambridge Subdivision boundary to Fencourt Road and Hautapu to accommodate future growth, and; . Consistent with the change to the ward boundary, including all the rural areas around Cambridge in the Maungatautari Subdivision. This change moves the Kaipaki area, currently in the Pirongia Ward, to the Maungatautari Subdivision. Given the proximity and the direction of the linking roads, the Kaipaki area is likely to align more with Cambridge, or have the flexibility to look to either Te Awamutu or Cambridge for services.
The Cambridge Subdivision will be represented by 4 elected members on the community board, with 1 elected representative from the Maungatautari Subdivision.
(b) Te Awamutu Community Board
. A minor boundary change to the Te Awamutu and Kihikihi Subdivision moving the area between Paterangi Road, Ngaroto Road and the railway into the Pirongia and Kakepuku Ward to align with statistical areas.
The Te Awamutu and Kihikihi Subdivision will continue to be represented by 4 elected members on the community board. It is proposed that the rural elected representation on the community board continue from the current Kakepuku Subdivision with 1 elected member, instead of combining the Pirongia and Kakepuku Subdivisions as has been done with the wards. The reason for this is to be able to maintain the Te Awamutu Community Board in as close to its current form as possible and ensure compliance with the fair representation rule (+/- 10% ) and also recognises that Pirongia residents are already supported by the Pirongia Ward Committee.
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PART 5 - QUESTIONS AND ANSWERS
Q. Why did Council adopt this proposal as its initial proposal?
. It ensures that there is fair representation across the whole district (based on population). . It aligns with our communities of interest. . It ensures that our communities of interest are fairly and effectively represented. . It complies with the requirements of the Local Electoral Act 2001 for fair and effective representation.
Q. What is meant by communities of interest?
A ‘community of interest’ is the community people associate with most. The Local Government Commission identifies a ‘community of interest’ in three possible ways: . Perceptual – a sense of belonging to a clearly defined area or locality . Functional – the ability to meet with reasonable economy the community’s requirements for comprehensive physical and human services . Political – the ability of the elected body to represent the interest and reconcile the conflicts of all its members.
The perceptual and functional aspects can be extended to define a community of interest as having: . A sense of community identity and belonging reinforced by . Distinctive physical and topographical features . Similarities in economic or social activities carried out in the area . Similarities in the demographic, socio-economic and/or ethnic characteristics of the residents of a community . Distinct local history of the area . The rohe or takiwā of local iwi and hapū
. Dependence on shared facilities and services in an area, including: . Schools, recreational and cultural facilities . Retail outlets, transport and communication links
Q. What are Waipa’s communities of interest?
Waipa district is predominately rural, with two large urban towns. We have identified 4 main communities of interest: . Cambridge town . Te Awamutu town . Rural areas that use Cambridge as a service centre . Rural areas that use Te Awamutu as a service centre
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Q. How does Council ensure effective representation of a community of interest?
Factors that the Local Government Commission has highlighted for consideration include: . Avoiding arrangements that may create barriers to participation, for example, not recognising residents’ familiarity and identity with an area during elections . Not splitting recognised communities of interest between electoral subdivisions . Not grouping together two or more communities of interest that have few common interests . Accessibility, size and configuration of an area, including: . The population’s reasonable access to its elected members and vice versa . The elected member’s ability to: . Effectively represent the views of their electoral area . Provide reasonably even representation across the electoral area including activities like attending public meetings and opportunities for face to face meetings
Q. What is considered fair and equitable representation? (+/-10% rule)
Section 19V of the Local Electoral Act 2001 (LEA) requires that if councillors are to be elected through a ward structure, then the membership of the wards is required to provide approximate population representation equality per councillor. That is, all votes are of approximately equal value (referred to as the +/-10% rule) unless there are good reasons (which are prescribed in the LEA) to depart from this requirement. This requirement applies to wards (general and Māori) and subdivisions of community boards (if any).
Q. Was consideration given to councillors being elected ‘at large’ (across the whole district), rather than by ward?
In 2018, the Council regarded maintaining the rural voice around the council table as important. To date this is still regarded as important as part of this representation review. Therefore no options for electing councillors at large have been put forward as this would reduce or potentially lose the rural voice around the council table.
Q. What is a Māori Ward?
Māori wards are wards where electors enrolled on the Māori electoral roll for the 2022 elections will vote for and be represented by candidates standing in a Māori ward.
Q. Why are there no specific questions asked on Māori Wards?
On 19 May 2021 Council resolved to establish a Māori Ward. The number of Māori Ward members a Council is able to have is based on the calculation in the Local Electoral Act 2001 (LEA), which factors
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in both population and number of councillors. As Waipa District Council’s entitlement is one Māori Ward member, there will need to be one Māori Ward across the whole district. The proposed name of this ward is ‘Waipā Māori Ward’.
The only decision required in relation to the Māori Ward in Waipā for the purposes of the representation review is the name of the ward.
Q. Are ward councillors solely there for their ward or do they make decisions for the whole district?
All councillors no matter how they are elected must take the interests of the whole district into account in their decision making.
Q. What do community boards do?
Community boards are an additional layer of representation that report directly to the Council.
The legislative purpose of a community board is to:
. represent and act as an advocate for the interests of the community; . consider and report on any matter referred to it by their council, and any issues of interest to the community board; . make an annual submission to their council on expenditure; . maintain an overview of services provided by their council within the community; and . communicate with community organisations and special interest groups in the community, and undertake any other responsibilities delegated by their council.
Both Community Boards also allocate discretionary grant funding and organise rural tours. The rural tours are organised by each Community Board annually and take place over two weekends, with the purpose of seeking the views of the rural communities each Board represents. The Cambridge Community Board also manages Council’s sister cities relationships and organises the annual ANZAC and Armistice civic services in Cambridge.
Read more about community boards here https://www.lgnz.co.nz/local-government-in- nz/community-boards
Q. Why is there no community board for what is the current Pirongia Ward?
The Pirongia ward communities are currently supported by the Pirongia Ward Committee, which is a committee of Council. This committee currently has similar powers to the Community Boards. The Committee uses existing community group structures to select representatives and provides effective
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information dissemination between the community groups and the Pirongia Ward Committee (which includes the Pirongia Ward Councillors).
Committees of Council such as the Pirongia Ward Committee, are disestablished at the time of the local authority elections and then it is for the incoming Mayor or Council to decide what Committees will be in place for the new term.
Q. What other options did Council consider?
You can read the report which went to Council’s Finance & Corporate Committee here: https://bit.ly/3iZKGD9 This sets out the other options Council considered for all aspects of the review.
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PART 6 - HAVE YOUR SAY
Submission forms/surveys and copies of the Statement of Proposal are available:
. Online at the Council’s website: www.waipadc.govt.nz/haveyoursay . At the Council Offices and Libraries . By phoning (07) 872 0030 and requesting a copy.
Any person may make a written submission on the initial proposal for the representation review.
Submissions must be made online or in writing in the format shown in the detachable submission form following this page. This form is intended as a guide only, but is suitable for brief submissions. Please attach additional pages as necessary.
Please note that written submissions are to be received by Waipā District Council by 5.00pm on Wednesday 29 September 2021.
SUBMISSIONS CAN BE:
Online: www.waipadc.govt.nz/haveyoursay
Emailed to: [email protected]
Subject heading should read: 2021 Representation Review – Submission
Posted to: Waipā District Council Attn: 2021 Representation Review – Submission Private Bag 2402 Te Awamutu 3840
Delivered to: Waipā District Council 101 Bank Street Te Awamutu
Waipā District Council 23 Wilson Street Cambridge
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KEY DATES
Submissions open 27 August 2021 Submissions close 29 September 2021 Submissions hearing 12 October 2021 Council adopts final proposal 26 October 2021
Council will acknowledge in writing each submission received. All submissions will be considered and deliberated on. You have the opportunity to have your submission heard in person at the meeting on 12 October 2021. When you complete the submission form, please tell us if you would like to be heard.
If you have any further queries please contact Council on 0800 924 723.
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6.1 Submission Form
2021 Representation Review Submission Form
To: Waipā District Council, Private Bag 2402, Te Awamutu 3840 Phone: 0800 924 723 | Fax: 07 872 0033 | Web: www.waipadc.govt.nz | Email: [email protected]
SUBMISSIONS CLOSE: 5pm – Wednesday 29 September 2021
For office use only: Full name:
Organisation: (if applicable) Submission No. Address for correspondence:
Email: Phone:
Submissions made under the Local Government Act 2002 are public documents. They are made available in a report to the elected members of Council and to the public via Council’s website and on request. Personal information supplied will be used for administration purposes and as part of the consultation process. You have the right to correct any errors in personal details contained in your submission.
If you wish to request your personal information in your submission to be kept confidential, please contact [email protected].
I wish to present my submission verbally to a public Council hearing: Yes No
What ward are you currently in2? ______or I don’t know
2 Current wards are: Cambridge, Maungatautari, Te Awamutu, Kakepuku and Pirongia
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2021 Representation Review Statement of Proposal: August 2021
ABOUT THE PROPOSAL
Waipa District Council is proposing to have 11 councillors in total, made up of 10 general ward councillors elected from 4 general wards and 1 Māori Ward councillor elected from 1 district wide Māori Ward. The Mayor is elected district-wide.
The initial proposal includes combining the current Pirongia Ward with the Kakepuku Ward and extending the Maungatautari Ward to include the Kaipaki area (currently in the Pirongia Ward). There are also some minor adjustments to the urban boundaries of Te Awamutu and Kihikihi, and the Cambridge Ward. The proposal retains the current Community Boards with some minor changes to the Te Awamutu and Kihikihi Subdivision boundary for the Te Awamutu Community Board. For the Cambridge Community Board there is a minor boundary change to the Cambridge Subdivision and the Maungatautari Subdivision is extended around the south-west of Cambridge to include Kaipaki to align with the ward boundaries.
In the following pages, we will ask for your feedback on the details of the 2021 Representation Review Initial Proposal.
Do you support all aspects of this proposal?
Yes No If no, or for further comment, please continue below. If yes, and you have no further comment, please skip all further questions and submit the form
Councillors The proposal is to reduce the number of general ward councillors from 13 to 10, plus one Māori Ward councillor3
Do you agree with the proposal to reduce the number of general ward councillors from 13 to 10?
Yes No Neutral
Comments:
______
3 Note that the decision to have a Māori Ward was made on 19 May 2021 and is not part of this review.
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As Cambridge is expanding we needed to look at how our rural wards are structured to achieve equality of representation between our urban and rural wards. Changing the way we structure our rural wards means we have more options for achieving representation equality per councillor other than adding more councillors into the Cambridge Ward. Combining Pirongia and Kakepuku Wards joins the two rural areas that look more to Te Awamutu instead of to Cambridge for services.
Do you agree with combining a significant part of the current Pirongia Ward with the Kakepuku Ward?
Yes No Neutral
Comments:
______
It is proposed to include all the rural areas around Cambridge in the Maungatautari Ward. Given the proximity and the direction of the linking roads, the Kaipaki area is likely to align more with Cambridge, or have the flexibility to look to either Te Awamutu or Cambridge for services.
Do you agree with extending the Maungatautari Ward to the south-west of Cambridge to include Kaipaki?
Yes No Neutral
Comments:
______
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Do you agree with extending the Cambridge Ward boundary to Fencourt Road and at Hautapu to accommodate future growth?
Yes No Neutral
Comments:
______
Do you agree with a minor boundary change to the Te Awamutu Ward moving the area between Paterangi Road, Ngāroto Road and the railway into the proposed Pirongia and Kakepuku Ward to align with statistical areas?
Yes No Neutral
Comments:
______- ______
Community Boards
The proposal retains the current Community Boards with some minor changes to the Te Awamutu and Kihikihi Subdivision boundary for the Te Awamutu Community Board. For the Cambridge Community Board there is a minor boundary change to the Cambridge Subdivision and the Maungatautari Subdivision is extended around the south-west of Cambridge to include Kaipaki.
Do you agree with the proposal to retain the Community Boards?
Yes No Neutral
Comments:
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______
If you agree with the proposal to retain the Community Boards, do you agree with the boundary changes which have been made to the Cambridge Community Board Subdivisions?
Extending the Cambridge Subdivision boundary to Fencourt Road and at Hautapu to accommodate future growth?
Yes No Neutral
Extending the Maungatautari Subdivision to the south-west of Cambridge to include Kaipaki?
Yes No Neutral
Cambridge Community Board Comments:
______
If you agree with the proposal to retain the Community Boards, do you agree with the boundary changes which have been made to the Te Awamutu and Kihikihi Subdivision to move the area between Paterangi Road, Ngāroto Road and the railway into the proposed Kakepuku Subdivision to align with the changes to the ward boundaries?
Yes No Neutral
Comments:
______
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Do you support the proposed names for the Wards?
The proposed ward names are: . Waipā Māori Ward . Te Awamutu and Kihikihi Ward . Cambridge Ward . Pirongia and Kakepuku Ward . Maungatautari Ward
Yes No Neutral
Comments:
______
Do you support the proposed Subdivision names? . Te Awamutu and Kihikihi Subdivision . Cambridge Subdivision . Kakepuku Subdivision . Maungatautari Subdivision
Yes No Neutral
Comments: ______
General Comments:
Please note any further comments you have in regard to the initial proposal below:
______
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______
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TE AWAMUTU - HEAD OFFICE 101 Bank Street, Private Bag 2402, Te Awamutu Ph 07 872 0030
CAMBRIDGE - SERVICE CENTRE 23 Wilson Street, Cambridge Ph 07 823 3800
/WaipaDistrictCouncil /Waipa_NZ /Waipa_DC
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49 Pirongia Ward Committee 8 September 2021 - Quarterly Report
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: QUARTERLY REPORTS Meeting Date: 9 June 2021
1 SUMMARY
The District Growth, Transportation and Community Services Quarterly Reports are included in the agenda.
2 RECOMMENDATION
That the Pirongia Ward Committee receive a) The Transportation Report (document 10648371) of Bryan Hudson, Manager Transportation, b) The Quarterly District Growth Report (document 10648875) of Wayne Allan, Group Manager District Growth and Regulatory Services, and c) The Community Services Quarterly Report to 30 June 2021 (document 10646276) of Sally Sheedy, Manager Community Services
3 ATTACHMENTS
The Transportation Report (document 10648371) to the 17 August 2021 Service Delivery Committee.
The Quarterly District Growth Report (document 10648875) to the 3 August 2021 Strategic Planning & Policy Committee
The Community Services Quarterly Report (document 10646276) to the 3 August 2021 Strategic Planning & Policy Committee.
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To: The Chairperson and Members of the Strategic Planning and Policy Committee From: Group Manager District Growth and Regulatory Services Subject: QUARTERLY DISTRICT GROWTH REPORT Meeting Date: Tuesday, 3 August 2021
1 EXECUTIVE SUMMARY
The purpose of this report is to provide the Committee with a quarterly update on matters relating to growth in the Waipā District. This includes matters arising at national, regional, sub-regional and district levels. This report is provided for information purposes and does not require any decision-making on the part of Elected Members. Please note that matters pertaining to capital projects and their associated risks will be separately reported to Council’s Service Delivery and Audit & Risk committees respectively.
The following appendices accompany this report: . Appendix 1 – Waipā District growth cells . Appendix 2 – Major resource consent applications. . Appendix 3 – Building consents issued . Appendix 4 – Applications determined by the District Licensing Committee . Appendix 5 – Quarterly statistics for 2020/21 . Appendix 6 – Year on year statistics . Appendix 7 - Submission to the Environmental Protection Agency Board of Inquiry . Appendix 8 - Submission to the Ministry of Business, Innovation and Employment
2 RECOMMENDATION
That the report titled ‘Quarterly District Growth Report’ (document number 10648875) of Wayne Allan, Group Manager District Growth and Regulatory Services, be received.
10648875
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3 NATIONAL & REGIONAL LEGISLATION, REGULATIONS, PLANNING AND POLICY During this quarter, Council has prepared two submissions. A submission to the Environment Protection Authority Board of Inquiry on the Watercare Water Take BOI was authorised by the Chief Executive and lodged on 26 March 2021. The submission was presented to Council at its meeting on 27 April 2021 for information. The second submission was to the Ministry of Business, Innovation and Employment (MBIE) supporting proposed changes to the rules governing freedom camping. The draft submission was presented the Strategic Planning and Policy Committee at its meeting on 4 May for discussion. The final submission was authorised by the Chief Executive and lodged on 16 May 2021. Elected members will be aware that central Government has released for discussion and feedback an early ‘exposure draft’ of its proposed Natural and Built Environment Bill. Staff have been working to prepare a submission for discussion at the Strategic Planning and Policy Committee meeting on 3 August 2021 and will lodge a submission on 4 August 2021. On 30 June 2021, the Department of Internal Affairs released information on the central Government’s three year Water Reform programme. This addresses its proposals for consolidation of the way three waters is delivered in New Zealand. It is proposing to amalgamate three waters services delivery from the current 67 different councils into four publicly owned water services entities. Staff are working closely with Elected Members to ensure fully informed decisions on behalf of our communities are made. On 14 June the Ministry for Housing and Urban Development released a discussion document on central Government’s Policy Statement on Housing and Urban Development and requires feedback by 30 July 2021. A submission will be prepared by staff to meet this deadline and this will be reported to Council in August 2021.
4 SUB-REGIONAL STRATEGIC PLANNING INITIATIVES
FUTURE PROOF Work is continuing on updating the Future Proof Strategy to include key aspects of the Hamilton to Auckland Corridor planning as well as the Hamilton Waikato Metropolitan Spatial Plan. It is intended the draft updated Future Proof Strategy will be publicly consulted on in the latter part of the year.
SUB-REGIONAL THREE WATERS STUDY The detailed business case (DBC) for the Southern Metro Wastewater is continuing.
HAMILTON WAIKATO METRO TRANSPORT STUDY Work has begun on establishing the scope for a metropolitan level transport programme business case study. This study is being led by Hamilton City Council, Waka
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Kotahi and the Ministry of Transport, to investigate the development of a rapid transit network for the Hamilton Waikato Metro spatial area.
NATIONAL POLICY STATEMENT ON URBAN DEVELOPMENT (NPS-UD) The second three yearly assessment of feasible development capacity as required by the NPS-UD has now been completed and was reported to the Future Proof Implementation Committee for approval in July 2021. The final reports will be shared with elected members in August 2021.
5 DISTRICT LEVEL STRATEGIC PLANNING
DISTRICT-WIDE COMMUNITY/SPATIAL PLAN
Phase 1 of the development of a district-wide Community/Spatial Plan is nearing completion. This will be Council’s key strategic planning document for ensuring successful delivery of our Vision and Community Outcomes.
Phase 1 has involved gathering evidence and the preparation of technical narratives as a foundation for the development of a Communications & Engagement Plan and Project Plan which will inform Phase 2 (which is expected to run from August 2021 to October 2022).
There will be separate reporting to Elected Members on this project.
NGĀHINAPŌURI VILLAGE CONCEPT PLAN
The draft Ngāhinapōuri Village Concept Plan will be presented to Council for adoption in August 2021.
KIHIKIHI URBAN DEVELOPMENT PLAN
The Kihikihi Urban Development Plan (UDP) is out for public engagement due to feedback received from the Kihikihi community during consultation for the 2021-2031 Long Term Plan. Public engagement closed on 2 August. It is anticipated that the draft Kihikihi UDP will be presented to Elected Members in September 2021.
C1, C2 AND C3 GROWTH CELLS (CAMBRIDGE ROAD, CAMBRIDGE)
The C1, C2 and C3 Master Plan may need to be amended depending on the outcome of any appeals on the 3MS subdivision application in the C2 growth cell. Council has commenced land purchases in C1 and C3 but put on hold those in C2 in the interim.
The 3MS subdivision application for the C2 growth cell has been declined by independent commissioners. Staff will assess Council’s options and a position following the close of the appeal period.
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Discussions continue with developers regarding respective development agreements. Detailed designs of key stormwater, roading, water and wastewater infrastructure to service the developments is progressing along with associated land purchase negotiations.
Also in C3, the Chartwell Properties Ltd development is progressing on site.
GROWTH CELLS AND HOUSING – LEVELS OF UPTAKE
Staff are progressing more agile and frequent monitoring of housing uptake and it is intended the level of uptake will be reported in the next quarterly report.
Staff have also been holding some discussions with landowners/developers and Kainga Ora in respect of affordable housing opportunities. This has resulted in one potential partnership being progressed between one Waipā developer and Kainga Ora, and identification of Council owned land in the T11 growth cell as a possible location for future affordable housing. Note that “affordable housing” is broadly defined and is different to social housing.
6 DISTRICT PLANNING DEVELOPMENT AND IMPLEMENTATION
DISTRICT PLAN
NATIONAL PLANNING STANDARDS
The internal testing for an electronic based district plan (e-Plan) has been completed. Staff are currently working on the GIS mapping component for the e-Plan.
Training for staff is scheduled to occur throughout August-September 2021 with the e- Plan going live at the end of September 2021. There will be a communications plan to accompany the plan going live. Project remains on track.
NATIONAL DIRECTIONS & RMA REFORM
The programme for implementing the National Policy Statement for Urban Development is on track. The mandatory plan change to remove minimum car parking requirements from the District Plan was notified on 28 May 2021 with accompanying comms in newspapers and on Council’s website.
The exposure draft for the Natural and Built Environments Bill was released in late June 2021. An internal working group has been established and the closing date for making a submission on the Bill is 4 August 2021.
Staff continue to monitor for updates and implications for the District Plan and Council’s work programme.
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Plan Changes
Staff are continuing to progress changes to the District Plan. The plan changes work programme is shown in Table 1 below and is on track.
Table 1: Plan Changes update (as at January 2021 – subject to change)
PLAN CHANGES STATUS ENGAGEMENT NOTIFICATION (INDICATIVE) DO NOW PPC 12 Structure plan Decision notified 14 May 2021. Hearing 22-23 and rezoning of growth Appeal period closed 28 June March 2021. cell T2 2021. No appeals received. Council adoption expected 31 August 2021. PC13 Uplifting Deferred Awaiting decision from Hearing 16 June zones independent Hearings 2021. Commissioner. PC15 Permeable Decision notified 28 May 2021. Hearing 14 April surfaces Appeal period closed 12 July 2021. 2021. No appeals received. Council adoption expected 31 August 2021. PC16 Technical Decision notified 28 May 2021. Hearing 12 April improvements Appeal period closed 12 July 2021. 2021. No appeals received. Council adoption 31 August 2021. PC17 Structure plan In preparation. TBC End of September alignment in growth 2021. cells C8 & C9 PC18 Beekeeping in the Appeal period closed 12 July SP&P Committee Residential zone 2021. No appeals received. will consider the Hearing 29 March 2021. recommended Decision notified 28 May 2021. bylaw. Awaiting adoption of bylaw. PC19 Industrial zones Issues and Options paper Public Second half of (Carters Flat, Aotearoa finalised. engagement not 2021 Park, Cook St) started. PC 20 WRAL Northern Being processed by external Airport End of 2021 Precinct Expansion consultants, under responsible for preparation. engagement prior to notification. Public engagement (notification) not started. PC 21 NPSUD infill Issue & Options Paper being Public Second half of subdivision & prepared. engagement not 2021 consequential changes started. plus council changes:
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PLAN CHANGES STATUS ENGAGEMENT NOTIFICATION (INDICATIVE) affordable housing & urban design. PC 22 Anchor Park Awaiting scoping. Public 2021 engagement not started PC 23 Papakāinga Project Plan completed. NITOW 21 July 2021 2021. Public engagement not started. PC XX NPS Freshwater Scoping. Public TBC Management 2020 engagement not started. ND1/20 remove Completed. 28 May 2021 minimum car parking NDX/21 National Scoping. Not applicable, no TBC Environmental consultation Standards for required Freshwater Management 2020 Do next NPSUD housing bottom Not started. Not applicable 2021 lines (no consultation required). Iwi Sites of Significance 2021 2021/2022 Earthworks, fibre in 2021 2021/2022 rural areas & hazardous substances T8 zone extension 2021 2021/2022
RESOURCE CONSENTS
UPCOMING HEARINGS
Warren & Wendy Hodges – 109 Taylor Street, Cambridge: A limited notified consent application is seeking subdivision and landuse consent on a 1012m² site to establish a 5 unit residential Compact Housing development. The site is in the Residential zone and is subject to the ‘Compact Housing overlay’ but does not meet the minimum 2000m² requirement for compact housing therefore the application is a non-complying activity under the Waipā District Plan 2017. The submission period closed on 6 July 2021. 2 submissions in opposition have been received. A hearing is scheduled to commence on 19 August to be determined by Council’s Hearings Panel.
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RECENTLY HEARD APPLICATIONS
3Ms of Cambridge Limited: A limited notified consent application by 3Ms of Cambridge seeking subdivision consent at 1881 Cambridge Road, Cambridge to subdivide four existing Records of Title into 276 residential lots and to provide sites for a school site, retirement village, community and commercial centre, recreation facilities, recreation reserves and stormwater network. The sites are located in the C2 Structure Plan area, the Deferred Residential zone and Rural zone. The application is a non-complying activity under the Waipā District Plan 2017. The submission period closed on 13 April 2021 and a hearing was held on 26 and 27 May. The application was refused consent by Independent Commissioners on 6 July and the appeal period to the Environment Court closed on 27 July.
Meridian Asset Management: A limited notified land use and subdivision resource consent to establish a 10 Lot Compact Housing development at 47 Coleridge Street, Cambridge. As the site is not located within a Compact Housing Area policy overlay (Rule 2.4.1.2(b)) and because the lots created do not meet the minimum net lot area requirement of 500m² (Rule 15.4.2.1(a)), this is a Non-Complying Activity. The submission period closed on 22 March 2021 with 7 submissions received in opposition. A hearing was held on 17 May 2021 with consent granted 2 June. The appeal period closed on 24 June with no appeals received.
CONSENTS SUMMARY
Figure 1 below shows a summary of consents that were processed during the quarter (April to June 2021). There were 90 landuse consents and 55 subdivision consents processed during the quarter. All consents were processed during the statutory timeframe. There were 41 Deemed Permitted Boundary Activities (Notices) processed during the quarter. Refer to Figure 1 below.
Figure 1: Total number of resource consents
LAND INFORMATION MEMORANDUMS (LIMS)
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LIM volumes continued to be steady in the last quarter with all LIMS being processed within the required timeframes. There were 217 LIMs processed this quarter compared to 225 last quarter. Refer to Figure 1 below.
Figure 2: Total number of LIMs
INFRASTRUCTURE DEVELOPMENT
APPLICATION SUMMARY
Development activity continues to show an increased emphasis on construction and growth in Cambridge, Te Awamutu, Kihikihi, Pirongia, and other rural areas of the District. Applications, pre-app meetings and enquiries remain high.
There has been a large surge of applications prior to the new Development Contributions coming into effect so Council has applied a blanket time extension (s37 RMA) during this peak period.
AIRPORT AREA
BBO have engaged with staff on the airport’s intention to complete the connection Ingram Road link. The initial design needs to be amended to suit existing services.
An application for Stage 5 of the Central Precinct has now been submitted. The application would have resulted in a breach in the Waipa District Plan rule triggering the installation of the airport roundabout, but discussions have led to triggers being amended. Stage 5, will see the completion of the cul-de-sac head for this road, along with completing some of the water reservoirs to become potable water supplies rather than just for fire-fighting. The proposed wastewater treatment plant levels of service measures are being reviewed with Waikato Regional Council.
BBC Technologies: Engineering design of the Lochiel Road widening has been accepted, and the outcomes of the NZTA airport road safety audit have been completed. As part of this review, joint funding of the middle portion of Lochiel Road to be rehabilitated concurrently, has been negotiated and accepted with some outstanding items needed to ensure councils involvement is not cost prohibitive.
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CAMBRIDGE
C2 growth cell: Engineering staff have provided advice on the infrastructure and 3 waters requirements for the subdivision proposal from 3Ms, of 276 lots. This application has been refused and staff will monitor in response to any appeal.
C3 growth cell: Road construction continues in the Chartwell Properties Ltd development is expected to be completed by end of July. The childcare centre construction is completed and operating with a temporary wastewater management system in place that will easily connect to future public infrastructure. Delays are likely on the permanent wastewater pump station solution as the developer needs regional council consents for dewatering work.
The St Peters School block cannot be progressed until a final decision is made on the 3Ms development as it impacts on the access to Cambridge Road and other infrastructure.
C4 growth cell: Pre-application meetings have taken place with Kotare Properties for their subdivision proposal (64 lots plus high density area). Design principles have been accepted for 3 waters with relevant computer model runs indicating initial Kotare developments will have minimal effect to the network although there are some opportunities to future proof the network and growth through council projects. Further meetings are planned for parks and transport matters.
Applications for the balance of the substantive C4 area in single ownership are anticipated in the next 12 months.
Cambridge North: Construction of the stormwater swale extension has been completed with planting ready to take place. Works on the pipework to the stream near the Fonterra Hautapu site have been completed with reinstatement works being finalised with affected parties. Transland Ltd are doing initial design scoping for stage 5 of their development. They have also commenced civil construction of the compact housing development on Swayne Road.
Summerset Retirement Village: Council’s Transportation, Development Engineering and Consents teams are working together to finalise the notification and feedback to the applicant. Applicant has since amended their design and is now proposing the entrance off Mary Ann Drive. This design amendment is now in line with previous planned infrastructure. A draft set of consent conditions have been provided to allow their design/management team to progress works behind the scenes whilst updated their original application.
Lauriston Park Retirement Village: Commencement of construction works on site is ongoing. This will include the upgrade of Thompson Road, Cambridge outside the site.
TE AWAMUTU
T1 growth cell: Resource consent has been granted for the next part of this development comprising 356 lots to be undertaken in nine stages of construction.
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Conditions of consent have been imposed for each stage, to allow 224 sign off as construction seasons allow. Stage 3 is likely to be finalised within the next coming months. Council’s Transportation and Development Engineering teams have provided feedback into the design. A safety audit is still required to finalise the design in principle for stage 4 of the development.
T2 growth cell: The Kotare residential and Sanderson lifestyle village plan change hearing (PC12) took place at the end of March. The final decision from the Commissioner panel on the plan change has been received and was in favour of the applicant, with no appeals. Engineering conditions have been imposed for the residential portion of this development, and detailed design in underway for this area, as well as the council required infrastructure to facilitate the growth.
T8 growth cell: Construction remains in progress. Wastewater connection to the existing semi-pressurised council main has been undertaken, and a snag list inspection has occurred ahead of the wastewater pump station commissioning. Final commissioning has delayed while the developer acquires fittings from overseas.
T9 growth cell: With the completion of Thorncombe Stage 2, construction of Stage 3 has now commenced for earthworks. Design plans for an interim solution prior to the roundabout have been accepted. Project delivery and Development engineering are in the design stages for construction Cambridge Road roundabout. This roundabout is required to unlock later stages of development.
T15 growth cell: An application for the large lot residential area has been received and is currently awaiting further information on the approach for a stormwater solution. Information has been received and is satisfactory, and so consent conditions have been applied.
Ōhaupō Road (previously the Go Bus depot): An application has been received for a 16-lot compact housing development. Further information in response to a Section 92 request has been received. Support with conditions from NZTA has also been received. Consent has been granted with specific conditions and an engineering submission has been made that doesn't reflect the requirements of the conditions and was returned. Further design submission has been received and complies, no word/action on construction timing has been provided but it is assumed it will start this earthworks season.
727 Alexandra Street: The site has two direct road frontages, being Alexandra Street to the north and Totara Street to the south. This is a compact housing development to create 15 lots within a site area of 5759m2. Detailed engineering design has been completed and site clearing has been undertaken. A pre-construction meeting is to be held shortly.
Haultain Estates (Kihikihi): This 60 lot development is in the final construction stages for the initial 30 lots, and has various complex amendments to the consent for staging the works. As a result additional conditions related to stormwater and retaining wall infrastructure have been required.
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PIRONGIA
Inglefield Street: The consented subdivision will create 21 large lot residential parcels, with a total site area of 7.2Ha, into four stages. The proposal also includes a road to vest to Council from Inglefield Street to Collinson Street. Construction is effectively finished, with only power and fibre needing to be installed. This is largely the same for all civil projects as the delay in parts from overseas shipping restrictions is hindering their works programme.
McClure Street: This subdivision is the adjacent development of the Inglefield Street subdivision. The site will be fully developed in six stages with a total area of 20.7Ha. The Collinson Street extension will be vested to Council. Detailed design was recently approved. Construction on site has commenced.
BUILDING COMPLIANCE
Below is a summary of building consents that were submitted and approved, and code compliance certificates (CCC’s) issued during the quarter (April to June 2021).
Consent numbers are showing a continued increase in this quarter. This quarter has seen an average of 190 applications or more per month in received applications. Issued consents are averaging 170 applications per month. Figure 2 shows the number of new dwellings by location. The scope of the work for new applications are a mix of commercial and residential.
The number of code compliance certificates (CCCs) issued during this quarter increased from this time last year with 312 code compliance certificates CCCs issued in this quarter in comparison with 199 in 2020.
Figure 2: New dwellings by location (quarterly comparison)
80 61 56 60 48 40 25 20 23 20 0 Cambridge and Te Awamutu and Rest of the Waipā Leamington Kihikihi district 2021
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Figure 3: Building consent applications (monthly comparison) 250 212 190 199 200 153 142 150 100 82 50 0 April May June 2021
BUILDING CONSENTS LODGED
There were 601 building consents submitted to Council with a total value of $123,120,000. When compared to the same period in 2020 this is an increase of 224 building consents (refer to Figure 3).
BUILDING CONSENTS ISSUED
There were 534 building consents issued with a total value of $126,860,000. This included 129 new dwellings (refer to Figure 2 above). The significant building consents issued in the quarter are: . 133 Ingram Road, Hamilton – New warehouse with two storey office development . 145 Ossie James Drive, Hamilton – New business hub . 3/105 Hautapu Road, Tamahere – Two level self storage facility . 2 Oliver Street, Cambridge – New commercial retail building . 165 Wickham Street, Hamilton – Extension to existing consolidation building and upgrade to existing workshop with addition of canopy . 222 Peake Road, Cambridge – Transdiesel Industrial Workshop, warehouse and office
7 MONITORING AND ENFORCEMENT
MONITORING AND ENFORCEMENT
In total Council’s Enforcement team responded to and dealt with 112 complaints concerning Resource Consent conditions and breaches of the District Plan Rules. A further 42 queries regarding swimming pool barriers were also received and responded to.
District Plan complaints received concerned amenity values, earthworks, home occupations and signage. All complaints were responded to within four days.
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142 complaints were received regarding Bylaw breaches including 52 littering jobs and 73 parking complaints (refer to Figure 4 below).
Seven (7) littering infringements were issued where an offender could be identified from the team’s investigations.
The significant focus placed on parking enforcement has continued during this quarter and positive feedback from the public has been received regarding the freeing up of parking availability. This is also apparent from casual observation. This resulted in the issue of 231 parking infringement notices. The majority were for ‘over staying’ in time limited parking in both the district’s CBDs.
Signage has been in place at both Hydro Road and Maungakawa Road for the last month prohibiting the use of these sites as communal drop off points for yellow Envirowaste bags. Numerous site visits have been conducted and follow up inquiries made with ‘offenders’ dropping off their bags.
Over the last two weeks there has been no yellow bag drop offs however the Enforcement team will continue to monitor this situation.
Figure 4: Complaints of regulation breach (quarterly comparison) 100 92 85 80 83 80 77 58 60 43 40 28 28 28 23 27 20
0 Littering Parking Resource consent District Plan conditions breach 2019 2020 2021
92 swimming pool barrier inspections were undertaken during the quarter, refer to Figure 5 below.
Figure 5: Swimming pool barriers 200 164 150
100 83 38 50 20 13 18 0 Inspections Enquiries 2019 2020 2021
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ANIMAL CONTROL
CALL NUMBERS
The total number of calls to Council about animal control issues this quarter were on a par with recent times generally, but calls about dog registration and general administration matters were up, as expected.
Our admin team have been busy with emails, phone calls, online applications and online payments, but have had some temporary assistance for four weeks (June/July) which made a huge difference to their workload during this hectic time of year.
Attacks and barking complaints both decreased, probably due to the colder winter weather that is keeping people (and dogs) indoors.
DOG REGISTRATIONS
Dog re-registration notices were issued 1st May, and hit letterboxes mid-May with a payment due date of 30th June. 64% of all active dogs on the database were registered at that time, and the total number of dogs on our database had increased to 9026, 166 more than at the end of last quarter.
DOGS IMPOUNDED
58 dogs were impounded during this quarter which is fairly standard these days but lower than in previous years with many lost dogs now being advertised on social media and bypassing the pound. Of these, 48 were claimed by their owner, 6 were rehomed, and 4 were euthanised, plus we euthanised a long-term dog that has been held in the pound since December last year.
Security cameras are now in place at both pounds, and gate monitoring at the Cambridge pound is working well (live monitor indoors and also an intercom at the gate).
ENVIRONMENTAL HEALTH
The Environmental Health team dealt with a total of 205 enquiries relating to food, noise, contaminated land, licensing and public health matters. The team also processed 70 alcohol licence applications, audited 80 food premises and inspected 2 health premises. Field days also required EH’s team input into processing application and inspecting premises.
Noise and nuisance complaints decreased from last quarter while smoke and food complaints remained largely the same. 18 written or verbal directives were issued to stop excessive noise.
Food registration has decreased by 5 and health premises registration remains the same. Off licence premises decreased by one as Cambridge Cosmopolitan Club decided
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not to renew their Off licence, and new licence was issued for Kihikihi Rugby and Sports Club (Club licence) and for Cambridge Jockey Club (On licence).
The District Licensing Committee recently heard a number of applications by way of public hearings: . Special Licence – Fieldays Cardrona Distillery. Failed controlled purchase operation at last event. Granted with conditions . Special Licence – Fieldays Villa Maria Estate Failed controlled purchase operation at last event. Granted with conditions . Special Licence Harness Jewells Cambridge Raceway. Concerns with Alcohol management plan and alcohol promotions. Granted with conditions . Renewal of Off-licence Pak’n’Save Te Awamutu. Concerns with the Storage/display of alcohol outside single alcohol area. Granted.
Independent Auditors IANZ on behalf of the Ministry for Primary Industries conducted an audit in June to assess whether Waipā District Council was complying with Food Act requirements as an approved Verification Agency. Some non-compliances were identified, with the overall recommendation that Waipā continue as an approved agency. This relates to audits of food operators. Figure 6: Showing types of premises registered
Registered Premises 236236 250 200 150 86 100 81 79 79 71 71 50 32 31 29 30 0 Registered Registered Registered On Licences Off Licences Club Licences National Food Control Health Programme Programme Premises
3rd Quarter 4th Quarter
Following on from the failing of a control purchase operation on 6 March 2021 conducted by Licensing Inspectors and Police, a Club licence was suspended for 72 hours and the On licence premises receiving a suspension of 48 hours. The results for other premises is still awaiting decision from Alcohol Regulatory Licensing Authority.
Wayne Allan GROUP MANAGER DISTRICT GROWTH AND REGULATORY SERVICES
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8 SUPPORTING INFORMATION: ASSESSMENT OF PROPOSAL
STATUTORY AND POLICY REQUIREMENTS
Legal and regulatory considerations
This has been addressed in the body of the report.
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APPENDIX 1: WAIPĀ DISTRICT GROWTH CELLS
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CAMBRIDGE GROWTH CELLS
GROWTH CELL STATUS UPDATE Cambridge Only about 34ha of Cambridge North remain to be developed. St Kilda is North practically fully developed. C1 Master plan complete. Council commencing strategic land purchases for supporting infrastructure. Stormwater discharge consent approval has been received. C2 Awaiting appeal process for the 3Ms application. C3 Masterplan complete. Stormwater discharge consent approval has been received. Development of a portion of the site that is zoned residential is underway. C4 Structure Plan has been supported by Council and was included in Proposed Plan Change 13 – the lifting of deferred zones pre-2035. Application received for 65 lots. C5 Zoned deferred residential and earmarked for development post 2035. C6 Large lot residential approximately 70% developed. C7 No Structure Plan. Earmarked for residential development post 2035. Due to stormwater management issues, half of the cell could be large lot residential. C8 Industrial zoned. Approximately only 15% developed. Council has provided water and wastewater connections to the south east corner of this area. C9 Deferred industrial zoned. Approximately only 15% developed. C10 Identified for industrial development, a structure plan was approved for the 60Ha Bardowie Investments Ltd portion of the cell. Within this structure plan 35ha, is currently being stage developed to accommodate the new APL manufacturing facility. C11 No Structure Plan. Earmarked for large lot residential development post 2035.
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HAMILTON AIRPORT GROWTH CELLS
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GROWTH CELL STATUS UPDATE Titanium Airport business zoned with structure plan. Approximately 95% is Park developed. Meridian 37 Industrial zoned approximately 50% developed. Montgomery Airport business zoned. A structure plan is being prepared for this Block undeveloped block by the Waikato Regional Airport Limited. A private plan (northern change will also be required to enable this industrial growth area. precinct) Montgomery Currently rural zoned. Anticipated for development post 2035. Block (northern precinct) extension
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KARĀPIRO GROWTH CELLS
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GROWTH CELL STATUS UPDATE K1 Zoned deferred large lot residential. Although there is no structure plan for this cell, it is approximately 40% developed. This cell is earmarked for current development K2 Zoned deferred large lot residential. This cell is earmarked for development post 2035
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NGAHINAPOURI GROWTH CELLS
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GROWTH CELL STATUS UPDATE N1 Zoned large lot residential. There is developer led structure plan for this cell and development is proceeding with the first stage completed and mostly sold. N2 Zoned deferred large lot residential, this cell is earmarked for development subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status. Development of a structure plan is underway and part of the Town Concept Plan. N3 Zoned deferred large lot residential. This cell is earmarked for development after 2035 however a structure plan is underway along with N2.
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OHAUPŌ GROWTH CELLS
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GROWTH CELL STATUS UPDATE O1 This cell is zoned large lot residential with a structure plan and is approximately 95% developed. O2 Zoned deferred large lot residential, this cell is earmarked for development post 2035. O3 Zoned deferred large lot residential, these cells are earmarked for development post 2035. O4 A pre-application meeting was held in December in relation to the proposed development and intensification of the cells. A private plan change will be needed to advance this.
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PIRONGIA
There is no staging of growth areas within Pirongia as all growth has been identified as being within the current town boundaries.
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PUKEATUA GROWTH CELLS
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GROWTH CELL STATUS UPDATE P1 Zoned deferred large lot residential, this undeveloped cell is available for development subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status. P2 Zoned deferred large lot residential, this cell is earmarked for development post 2035. P3 Zoned deferred large lot residential, this undeveloped cell is available for development subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status.
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RUKUHIA GROWTH CELLS
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GROWTH CELL STATUS UPDATE R1 Zoned deferred large lot residential, this largely undeveloped cell is available for development currently subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status. R2 Zoned deferred large lot residential, this undeveloped cell is available for development currently subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status. R3 Zoned deferred large lot residential, this undeveloped cell is available for development currently subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status. R4 Zoned deferred large lot residential, this cell is earmarked for development post 2035. R5 Zoned deferred large lot residential, this cell is earmarked for development post 2035.
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TE AWAMUTU AND KIHIKIHI GROWTH CELLS
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GROWTH CELL STATUS UPDATE T1 Has a development plan and is zoned residential. This entire growth cell is currently being developed. T2 Zoned deferred residential, uplifted over the southern part of the cell by Plan Change 12. T3 Zoned deferred residential, this growth cell has been split into two. One half has been developed in accordance with the structure plan. The other has yet to have a structure plan developed but a pre-application meeting has bee n held with the developer. T4 Zoned deferred residential, this growth cell is earmarked for development after 2035. T5 Zoned deferred residential, this growth cell is earmarked for development after 2035. T6 Zoned for deferred large lot residential, this growth cell has a Council approved structure plan proposed to be included in the District Plan by Plan Change 13. No funding for infrastructure has been included in the 2021 Long Term Plan. T8 Most of this growth cell has an approved structure plan and is now zoned residential. Stage 1 and approximately 30% of the growth cell is currently being developed. T9 This growth cell is zoned residential and has an approved structure plan. Approximately 50% is currently being developed for housing. T10 This growth cell is zoned residential and ready for landowner and developer resource consent applications for its development. T11 Zoned deferred residential (proposed to be uplifted by PC13), with a Council endorsed structure plan. Landowners and developers are expected to proceed with resource consent applications for the subdivision. No funding for infrastructure has been included in the draft Long Term Plan, an application for the Government’s Infrastructure Acceleration Fund is being prepared. T12 Zoned deferred residential, development is not anticipated until after 2035. Approximately 50% of the cell has existing residential development. T13 Zoned deferred residential, this growth cell is unlikely to be developed until after 2035. T14 Zoned deferred residential, this growth cell is unlikely to be developed until after 2035. T15 Zoned deferred large lot residential, a development plan has been prepared for much of this growth cell by the majority land owner who has now make application for subdivision.
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GROWTH CELL STATUS UPDATE Bond Road Zoned for industrial development with approximately 70% of the northern portion developed. Paterangi Road Zoned a mix of live and deferred industrial.
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TE MIRO GROWTH CELLS
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GROWTH CELL STATUS UPDATE TM1 Zoned deferred large lot residential, this largely undeveloped cell is available for development subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status TM2 Zoned deferred large lot residential, this undeveloped cell is available for development subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status post 2035.
TM3 Being developed via resource consent and proposed to be uplifted by PC13.
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TE PAHU GROWTH CELLS
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GROWTH CELL STATUS UPDATE TP1 Zoned deferred large lot residential, this undeveloped cell is available for development subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status. TP2 Zoned deferred large lot residential, this largely undeveloped cell is available for development subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status. TP3 This deferred large lot residential zoned cell is earmarked for development after 2035. TP4 This deferred large lot residential zoned cell is earmarked for development after 2035.
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APPENDIX 2: CURRENT MAJOR RESOURCE CONSENT APPLICATIONS IN PROCESS
Notes: This list shows the current major / complex applications only.
LODGED & IN PROGRESS (public information) No. Applicant / Agent Address Proposal Status/Key points Planning / Engineering Contacts LU/0145/20 Festival One 209 Whitehall Road, Establish and operate an annual temporary In process Aidan Kirkby-McLeod Karapiro event (Christian music festival) in the Rural Public notification occurred and Zone went on hold at applicant’s request as planner recommended refusing application. Applicant has resubmitted amended proposal which is being assessed by Consents team LU/0176/21 Fonterra 82 Hautapu Road, Establish waste-water treatment plant in Recently received. Correspondence Quentin Budd Cambridge Specialised Dairy overlay in Hautapu received from legal Counsel Industrial zone representing residents. LU/0277/20 New Zealand Rural Waikoha Road, RD 5 Retrospective clearance of vegetation from On-hold pending information from Quentin Budd Property Trust Hamilton Significant Natural Area and proposed applicant planting of exotic trees LU/0179/21 Frontier Estate 52 Frontier Road, Te Establish and operate retirement village Recently submitted Quentin Budd Limited Awamutu SP/013/21 Hannon Industrial 181 Hannon Road, Subdivide property into 18 industrial sites Review of application underway by Aidan Kirkby-McLeod Estate Limited Hautapu development engineering LU/0136/21 Construction Corner Campbell and Construct 3 storey building with 9 retail Application is on-hold pending Aidan Kirkby-McLeod Advantage Limited Burns Street, tenancies and 30 residential apartments further information to be provided Leamington by applicant LU/0308/20 Summerset Village 60, 80, 100 and 102 Construct retirement village Application is on-hold while the Aidan Kirkby-McLeod (Cambridge) Laurent Road, prepare amended plans in response Cambridge to change to entranceway location LU/0079/21 Medical Pacific 42 Laurent Road, To establish and operate a Health Hub Being reviewed by Council planning Aidan Kirkby-McLeod Limited Cambridge complex consisting of hospital, various staff. No decisions made yet.
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LODGED & IN PROGRESS (public information) No. Applicant / Agent Address Proposal Status/Key points Planning / Engineering Contacts health care suites, a rehabilitation centre and a separate café. LU/0109/21 Fred & Pamela 18 Le Quesnoy Place Remove protected Black Walnut tree On-hold while applicant prepares Emma Norman Barrett Cambridge information to proceed to hearing
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APPENDIX 3: BUILDING CONSENTS ISSUED
APRIL 2021 Project Type* Cambridge # Kakepuku # Maungatautari # Pirongia # Te Awamutu # Total Value Total No Dwelling $13,287,670 21 $3,168,755 7 $1,595,987 2 $3,702,415 5 $3,088,505 6 $24,843,332 41 Garage $199,591 4 $43,318 1 $242,909 5 Alterations and $207,700 4 $139,500 3 $1,105,000 9 $95,000 4 $1,547,200 20 Additions Commercial - $5,655,440 5 $500,000 1 $1,246,380 2 $15,000 1 $7,416,820 9 Industrial Pool $254,000 6 $45,000 1 $150,000 2 $78,600 2 $527,600 11 Retaining Wall $9,500 1 $20,000 1 $29,500 2 Implement Shed $94,000 1 $117,950 2 $264,520 2 $117,630 2 $594,100 7 Re-Sited Dwelling $65,000 2 $240,000 2 $305,000 4 Transportable $1,247,281 6 $1,247,281 6 Dwelling Carport $35,000 1 $35,000 1 Plumbing/Drainag $150,000 1 $44,100 2 $194,100 3 e Dairy Shed $289,000 1 $289,000 1 Hay barn $33,557 1 $33,557 1 Solid Fuel Heater $21,320 4 $47,932 9 $25,500 4 $8,500 2 $14,000 4 $117,252 23 Deck/Pergola $27,000 1 $27,000 1 Para Pool or $10,000 1 $10,000 1 Equivalent Grand Total $21,095,002 54 $3,717,505 22 $2,423,937 13 $6,794,472 27 $3,428,735 20 $37,459,651 136
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MAY 2021 Project Type* Cambridge # Kakepuku # Maungatautari # Pirongia # Te Awamutu # Total Value Total No Commercial - $2,035,000 3 $21,660,086 6 $150,000 1 $23,845,086 10 Industrial Dwelling $12,677,847 20 $2,542,305 6 $3,920,000 5 $4,799,295 9 $4,715,300 11 $28,654,747 51 Plumbing/Drainage $16,700 3 $12,200 1 $28,900 4 Alterations and $1,472,000 9 $15,000 1 $30,000 1 $183,500 2 $407,000 5 $2,107,500 18 Additions Transportable $1,995,700 10 $630,000 3 $2,625,700 13 Dwelling Para Pool or $22,000 1 $22,000 1 Equivalent Detached Habitable $20,000 1 $80,000 1 $100,000 2 Building Implement Shed $376,167 5 $75,500 1 $52,650 1 $199,990 5 $96,370 2 $800,677 14 Re-Sited Dwelling $495,000 2 $55,000 1 $550,000 3 Garage $318,000 3 $75,000 1 $30,000 1 $28,500 1 $451,500 6 Hay barn $76,000 1 $76,000 1 Pool $543,984 9 $40,000 1 $60,000 1 $643,984 11 Solid Fuel Heater $10,000 3 $13,300 2 $11,500 2 $24,200 5 $38,532 6 $97,532 18 Fence $6,000 1 $2,000 1 $8,000 2 Dairy Shed $80,000 1 $100,000 1 $180,000 2 Grand Total $19,451,398 66 $2,646,105 10 $4,802,150 16 $27,614,271 34 $5,677,702 30 $60,191,626 156
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JUNE 2021 Project Type* Cambridge # Kakepuku # Maungatautari # Pirongia # Te Awamutu # Total Value Total No Commercial - Industrial $10,519,260 9 $5,076,000 2 $290,088 3 $15,885,348 14 Dwelling $9,040,875 15 $1,343,521 3 $2,192,055 3 $4,144,546 8 $4,032,747 8 $20,753,744 37 Solid Fuel Heater $28,429 6 $5,500 1 $25,000 5 $36,000 8 $21,935 4 $116,864 24 Alterations and $213,000 6 $3,000 1 $4,800 1 $68,000 3 $288,800 11 Additions Retaining Wall $42,000 1 $42,000 1 Plumbing/Drainage $7,000 2 $5,000 1 $12,000 3 Implement Shed $35,875 1 $152,987 3 $104,524 2 $208,138 3 $501,524 9 Pool $225,000 4 $158,600 3 $114,600 2 $498,200 9 Para Pool or Equivalent $47,000 1 $47,000 1 Garage $145,000 2 $145,000 2 Re-Sited Dwelling $90,000 2 $90,000 2 Transportable Dwelling $1,936,399 9 $272,000 1 $2,208,399 10 Carport $7,196 1 $7,196 1 Grand Total $22,143,838 52 $1,842,608 15 $2,443,179 14 $9,748,680 24 $4,417,770 19 $40,596,075 124
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APPENDIX 4: APPLICATIONS DETERMINED BY THE DISTRICT LICENSING COMMITTEE
APPLICANT NAME ASSOCIATED PREMISES (TRADING NAME) LICENCE TYPE CLUB LICENCE Melville Rugby & Sports Club Inc Melville Rugby & Sports Club Renewal Kihikihi Rugby Sports Club Inc Kihikihi Rugby Sports Club New Te Awamutu Rugby Sports and Te Awamutu Rugby Sports and Recreation Club Renewal Recreation Club Incorporated OFF LICENCE Dacor Holdings Limited Bottle O Renewal MW & RJ Goble Limited PAK N SAVE Renewal Raisar Trading Limited Joy's Place Renewal ON LICENCE Profile Farms Limited Marque and container Renewal Cambridge Jockey Club Ltd Cambridge Jockey Club New Reserved Limited Stables on Alpha Renewal Raisar Trading Limited Joy's Place Renewal SPECIAL LICENCE Cambridge Raceway Limited Cambridge Raceway Limited Special Licence Owen Swan The Wool Shed Special Licence Kihikihi Rugby Sports Club Inc Kihikihi Rugby Sports Club Special Licence Melville Rugby Sports Club Inc Melville Rugby Sports Club (Funeral) Special Licence Melville Rugby Sports Club Inc Melville Rugby Sports Club (Birthday) Special Licence Te Awamutu Golf Club Inc Te Awamutu Golf Club Special Licence Te Awamutu Rugby Sports & Te Awamutu Rugby Sports Club (Car Rally) Special Licence Recreation Club Incorporated Te Awamutu Club Inc Te Awamutu Club (Quiz Nite) Special Licence Te Awamutu Club Inc TA Club (Bingo night) Special Licence Corrie and Her Limited Avantidrome - Cycling NZ AGM Special Licence Te Awamutu Rugby Sports & TA Rugby Sports Club Special Licence Recreation Club Incorporated Te Awamutu Club Inc TA Club (Joint 21st Birthday Party) Special Licence Paula BIRD Te Awamutu Intermediate (Bitchin Bingo PTA Special Licence Fundraiser) Villa Maria Estate Limited Mystery Creek Fieldays 2021 Special Licence Cardrona Distillery Ltd Mystery Creek Fieldays 2021 Special Licence Batch10 Limited Mystery Creek Fieldays 2021 Special Licence
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APPLICANT NAME ASSOCIATED PREMISES (TRADING NAME) LICENCE TYPE Thomson Whisky New Zealand Mystery Creek Fieldays 2021 Special Licence Ltd Askerne Estate Winery Limited Mystery Creek Fieldays 2021 Special Licence Wilson & Lawrence Limited Mystery Creek Fieldays 2021 Special Licence Tirau Limited Mystery Creek Fieldays 2021 Special Licence Southern Grain Spirits(NZ) Ltd Mystery Creek Fieldays 2021 Special Licence Ruahine Ports Limited Mystery Creek Fieldays 2021 Special Licence Reefton Distilling Co. Limited Mystery Creek Fieldays 2021 Special Licence Somerset Brewing Company Mystery Creek Fieldays 2021 Special Licence Limited Gibbston Valley Wines Limited Mystery Creek Fieldays 2021 Special Licence Villa Italia Limited Mystery Creek Fieldays 2021 Special Licence Cambridge Repertory Society Gaslight Theatre Special Licence Incorporated Owen Bryden Swan The Woolshed (Williams Warn Taster and Chat) Special Licence Owen Bryden Swan The Woolshed (Maria Travaglia Birthday Party) Special Licence Tim Hale on Behalf of the Cambridge Town Square Special Licence Cambridge Antiques Cricket Club Kaipaki Promotions Limited Fieldays Bar and Eatery 2021 Special Licence Kaipaki Promotions Limited Fieldays Exhibitors Hosting On site 2021 Special Licence Cambridge Repertory Society Gaslight Theatre Special Licence Incorporated Cambridge Raceway Limited Cambridge Raceway - IRT Harness Jewels Special Licence Te Awamutu Rugby Sports and TA Rugby Sports Club (Kihikihi Speedway Special Licence Recreation Club Incorporated Prizegiving) MANAGERS CERTIFICATE GITTINGS Bernard William The Narrows Landing Renewal REUBEN Tama John Ohaupo Dart Club Renewal ARMSTRONG Donna Maree Fresh Choice Renewal HALL Susie Waipa Workingmans Club Renewal Samanth Earea Cambridge Raceway Limited New MCCORMACK Courtney The Henley Hotel New DE GROOT Oliver Luke Cafe Irresistiblue Renewal LEMERCIER Sebastien Que Bar Renewal KESHAV SHARMA Shakespeare Liquor Centre New TURKINGTON Stephanie Jayne Cambridge Fine Wines Renewal GAURAV Joshi Onyx Restaurant Cambridge Renewal BROWN Aimee Zara The Narrows Landing New
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APPLICANT NAME ASSOCIATED PREMISES (TRADING NAME) LICENCE TYPE MCGILLIVRAY Leigh Countdown Te Awamutu Renewal WEST Wayne Michael Tom Voyle Sports Club Inc Renewal SINGH Jagroop Cafe Oasis Renewal LIST Morgan Holly Jayne Five Stags Leamington Renewal EDMUNDS Carl Gregory Countdown Cambridge New MURAAHI Casia Lesley Stewart Alexander Golf Club New ANDERSON Sonya Christine St Peters School Renewal SHARMA Vardaan Super Liquor Cambridge Renewal FILIPO David Kalaki Aukustino Countdown Cambridge Renewal Kate Allie Morrison Takapoto Estate Renewal ROYCROFT Shona Elaine Liquorland Cambridge New ROWE Linda Eva Melville Rugby and Sports Club Renewal
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QUARTERLY STATISTICS APPENDIX 5: QUARTERLY STATISTICS
1 Jul - 30 Sep 1 Oct – 31 Dec 1 Jan – 31 Mar 1 Apr – 30 Jun Total Resource consents Number of complaints 41 27 28 26 122 Number of compliance investigations 41 27 28 26 122 Number of breaches detected 7 5 7 5 24 Number of abatement notices issued 0 0 0 1 1 Number of infringement notices 0 0 0 0 0 issued Number of warning letters issued 7 5 7 5 24 District Plan Number of complaints 102 80 83 86 351 Number of compliance investigations 102 80 83 86 351 Number of breaches detected 14 15 11 13 53 Number of abatement notices issued 0 1 0 1 2 Number of infringement notices 0 0 0 0 0 issued Number of warning letters issued 14 15 11 13 53 Bylaw – vehicle parking Parking complaints 102 92 85 73 352 Infringement tickets 36 39 235 231 541 Warning letters 19 45 37 14 115 Bylaw – illegal dumping Dumping complaints 32 28 43 52 155 Infringement notices 0 8 6 7 21 Warning letters 0 0 0 0 0 Bylaw – trees overhanging footpath Tree complaints 5 6 11 4 26 Warning letters 2 3 8 0 13 Bylaw – long grass (fire hazard) Long grass complaints 0 0 0 0 0 Warning letters 0 0 0 0 0 Resource Management Act / Bylaw - signs Illegal signs removed 0 0 0 0 0 Noise Total (all wards) 168 214 176 131 689 Excessive noise CB/Maungatautari 85 88 86 59 318 complaints TA/Kakepuku 74 108 89 70 341 Report to Strategic Planning & Policy Committee – 4 May 2020 QUARTERLY DISTRICT GROWTH REPORT Page 47 of 55 10549741
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QUARTERLY STATISTICS 1 Jul - 30 Sep 1 Oct – 31 Dec 1 Jan – 31 Mar 1 Apr – 30 Jun Total Pirongia 9 19 1 2 31 Unreasonable noise complaints 27 31 21 7 86 Abatement notices issued 0 0 0 0 0 Infringement notices issued 0 0 0 0 0 Written noise directives issued 35 25 36 14 110 Verbal noise directives issued 37 30 2 4 73 Stereo equipment seizures 0 1 1 0 2 Bylaw – fire and smoke Fire and smoke complaints 30 18 20 20 88 Bylaw – other nuisance complaints Nuisance complaints 17 21 15 6 59 Animal control Total complaints and requests for 1110 763 620 919 3412 service Aggression complaints 18 12 10 12 52 Attack or bite on animal 18 13 16 6 53 Attack or bite on child 0 1 1 0 2 Attack or bite on adult 5 6 3 2 16 Barking 126 84 90 69 369 Dog off lead 4 4 3 6 17 Fouling in public place 1 0 0 1 2 Breach of Dog in prohibited area 0 1 0 0 1 bylaw Multi dogs on property 0 0 1 0 1 Aggression at boundary 1 1 0 0 2 Bin or sign requests / maintenance 8 7 6 3 24 Classified Dogs – non-complying 0 1 0 0 1 Rushing in public 16 11 8 8 43 Dog worrying stock 0 2 2 2 6 General info / admin 606 340 272 540 1758 Lost / found dog notifications 63 55 38 45 201 Welfare 12 18 11 10 51 Unregistered 9 10 12 8 39 Wandering 200 178 136 181 695 Stock on roads / trespassing / lost 22 18 10 26 76 Stock - other (eg Welfare of stock) 1 1 1 0 3 Animal control – Dogs (* Registration process commences in May) Registered (total) 8427 8681 8860 5774 8860 Un-registered (total) 412 224 123 3252 123 Report to Strategic Planning & Policy Committee – 3 August 2021 QUARTERLY DISTRICT GROWTH REPORT Page 48 of 55 10648875
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QUARTERLY STATISTICS 1 Jul - 30 Sep 1 Oct – 31 Dec 1 Jan – 31 Mar 1 Apr – 30 Jun Total Impounded 58 44 64 58 224 Re-homed 1 10 2 5 6 23 Claimed1 41 38 49 48 176 Euthanased1 5 3 7 4 19 Stolen / escaped 1 1 0 0 2 In pound / foster care at end of 1 1 3 N/A quarter 0 Menacing dog classification (total) 130 133 138 135 135 Dangerous dog classification (total) 5 6 8 7 7 Infringement notices issued 37 41 30 51 159 Food and health premises Food / premises complaints 5 2 3 3 13 Registered food control plans (total) 239 240 236 236 236 Registered national programs (total) 76 80 86 81 81 Outstanding food and health 12 18 33 62 62 premises registrations / inspection fees (total) Food Act audits 44 62 33 80 204 Non-compliances 0 10 0 0 10 Infringements 0 0 0 0 0 Improvement/other notices 0 0 0 0 0 Registered health premises 79 77 79 79 79 Health premises inspections 1 7 10 2 20 Alcohol licensing Licensed Premises Complaints 2 1 1 3 7 Premises visits (excluding CPO) 20 19 15 15 69 Controlled purchase operations (CPO) 2 - Premises visited 0 0 24 0 24 - Premises with breaches detected 0 0 6 0 6 (selling alcohol to minors) Check food availability operation 3 - Premises visited 0 0 0 0 0 - Premises with breaches detected 0 0 0 0 0 Number of current on-licences 67 69 71 71 71 Number of current off-licences 34 32 32 31 31 Number of current club licenses 29 29 29 30 30
1 Provisional figures pending outcome of dog registration process /dogs currently impounded. 2 Operations in conjunction or undertaken by NZ Police and/or DHB. 3 Operations in conjunction or undertaken by DHB. Report to Strategic Planning & Policy Committee – 3 August 2021 QUARTERLY DISTRICT GROWTH REPORT Page 49 of 55 10648875
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APPENDIX 6: YEAR ON YEAR STATISTICS
2016/17 2017/18 2018/19 2019/20 2020/21 Resource consents Number of complaints 63 121 120 97 122 Number of compliance 104 171 160 140 122 investigations Number of breaches detected 9 35 51 31 24 Number of abatement notices 1 2 0 0 1 issued Number of infringement notices 0 0 0 0 0 issued Number of warning letters 9 33 51 22 24 issued District Plan Number of complaints 250 319 376 348 351 Number of compliance 195 319 376 348 351 investigations Number of breaches detected 50 44 122 92 53 Number of abatement notices 0 4 2 1 2 issued Number of infringement notices 0 0 0 0 0 issued Number of warning letters 50 40 32 70 53 issued Bylaw – vehicle parking Parking complaints 285 368 347 244 252 Infringement tickets 96 291 173 90 541 Warning letters 101 211 181 80 115 Bylaw – illegal dumping Dumping complaints 134 120 112 241 155 Infringement notices 2 4 2 2 21 Warning letters 1 0 0 0 0 Bylaw – trees overhanging footpath Tree complaints 58 33 24 71 26 Warning letters 33 14 23 60 13 Bylaw – long grass (fire hazard) Long grass complaints 27 56 3 32 0 Warning letters 25 23 2 32 0
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YEARLY STATISTICS
2016/17 2017/18 2018/19 2019/20 2020/21 Resource Management Act / Bylaw – signs Illegal signs removed 9 0 0 0 0 Noise Total (all wards) 888 928 789 753 689 Excessive CB/Maungatautari 459 478 364 330 318 noise complaints TA/Kakepuku 379 415 375 362 341 Pirongia 52 35 53 61 31 Unreasonable noise complaints 77 92 56 89 86 Abatement notices issued 0 0 0 0 0 Infringement notices issued 0 0 0 0 0 Written noise directives issued 39 20 73 119 110 Verbal noise directives issued 192 109 67 111 73 Stereo equipment seizures 0 1 4 4 2 Bylaw – fire and smoke Fire and smoke complaints 157 83 90 72 88 Bylaw – other nuisance complaints Nuisance complaints 63 104 72 83 59 Animal control Total complaints and requests 4837 5009 4295 3733 3412 for service Aggression complaints 91 91 64 48 52 Attack or bite on animal 59 57 53 Attack or bite on child 46 85 2 2 2 Attack or bite on adult 14 29 16 Barking 80 546 476 392 369 Dog off lead 37 15 11 15 17 Fouling in public 11 8 3 3 2 place Dog in prohibited 8 3 2 2 1 Breach of area bylaw Multi dogs on 3 8 6 2 1 property Aggression at 2 boundary Bin or sign requests / 12 24 18 21 24 maintenance Classified dogs – non-complying N/A N/A N/A N/A 1
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YEARLY STATISTICS
2016/17 2017/18 2018/19 2019/20 2020/21 Rushing in public 10 38 47 37 43 Dog worrying stock 48 13 5 9 6 General info / admin 2556 2514 2038 1912 1758 Lost / found dog notifications 307 354 321 249 201 Welfare of Dogs 27 48 37 41 51 Unregistered 71 57 48 38 39 Wandering 1049 1080 989 767 695 Stock on roads / trespassing / 134 161 124 124 76 welfare Stock – other (e.g. Welfare) - - - - 3 Animal control – Dogs Registered (total) 4837 8229 8561 8529 8860 Un-registered (total) - 76 135 190 123 Impounded 440 477 466 290 224 Re-homed 4 32 28 35 15 23 Claimed4 342 359 389 224 176 Euthanized4 45 53 35 25 19 Stolen / escaped 2 0 1 6 2 In pound / foster care at end of 15 4 4 1 0 year Menacing dog classification 95 113 118 118 135 (total) Dangerous dog classification 5 6 8 5 7 (total) Infringement notices issued 133 148 121 71 159 Food and health premises Food / premises complaints 34 19 15 24 13 Registered food control plans 241 242 236 (total) 118 264 Registered national programs 54 52 81 (total) Outstanding food and health 0 12 9 1 62 premises registrations / inspection fees (total) Food Act audits 177 91 224 151 204 Non-compliances Not Not 7 0 10 recorded recorded separately. separately.
4 Provisional figures pending outcome of dog registration process /dogs currently impounded.
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YEARLY STATISTICS
2016/17 2017/18 2018/19 2019/20 2020/21 Infringements Not Not 2 1 0 recorded recorded separately. separately. Improvement notices Not Not 3 8 0 recorded recorded separately. separately. Registered health premises 261 74 5 80 81 79 Health premises inspections 39 6 15 16 20 Alcohol licensing Licensed premises complaints N/A N/A N/A N/A 7 Premises visits (excluding CPO) N/A N/A N/A N/A 69 Controlled purchase operations (CPO) 6 - premises visited 20 18 16 13 24 - premises with breaches 1 0 3 4 6 detected (selling alcohol to minors) Food availability operators - Premises visited 0 0 0 0 0 - Premises with breaches 0 0 0 0 0 detected Number of current on-licences 62 63 66 74 71 Number of current off-licences 31 31 32 32 31 Number of current club licenses 29 29 31 31 30
5 This figure is reduced due to changes in reporting. Food and health premises are now recorded separately. 6 Operations in conjunction or undertaken by NZ Police and/or DHB.
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APPENDIX 7: SUBMISSION TO ENVIRONMENTAL PROTECTION AGENCY BOARD OF INQUIRY (DOCUMENT NUMBER 10589354)
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Your submission to Watercare Waikato River Water Take Application Lachlan Muldowney (Counsel) and Andrew Parsons (Chair of the Sub-Regional Water Policy Group), Waipa District Council PO Box 9169, Waikato Mail Centre, Hamilton 3240 Waikato New Zealand Ph: 078344336 or 021471490 (Mr Muldowney) and 078386896 or 021791612 (Mr Parsons) [email protected]; [email protected] Reference no: 45
Clause What are you submitting on? You can submit on specific parts of the application or the application as a whole. Position The whole Watercare application Notes
Clause My submission on the Watercare application is that (please select one): Position I oppose it (or specific parts of it) Notes
Clause The reasons for my view are: Notes Refer to Attachment 1
Clause I seek the following decision from the Board of Inquiry: Position Decline the application Notes
Clause The reasons for my view and/or any amendments sought are (please specify precise details, including the general nature of any conditions sought): Notes Refer to Attachment 1
Clause Do you wish to be heard in support of your submission? All submissions will be considered by the Board of Inquiry, but please indicate if you wish to heard in support of your submission. Position I wish to be heard in support of my submission Notes
Clause Please indicate your choice(s) below. If you do not indicate your intention to call experts, you can change your mind later and decide to call experts to give evidence in relation to your submission, provided you do so in time to meet any procedural direction the Board of Inquiry might make. Position 1 I intend to call an expert witness Position 2 If others make a similiar submission I would consider presenting a joint case Notes
Clause Are you a trade competitor? Position No I am not a trade competitor
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Notes
Supporting documents from your Submission
Attachment_1_to_Waipa_DC_submission.pdf Uploaded on 03/26/2021 at 10:55AM
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ATTACHMENT 1
SUBMISSION ON WATER TAKE AND DISCHARGE APPLICATION BY WATERCARE SERVICES LIMITED
INTRODUCTION
1. Waipa District Council (Waipa DC) welcomes the opportunity to submit on Watercare Services Limited’s (Watercare) water take and discharge application lodged with Waikato Regional Council (WRC) in December 2013, subsequently updated and lodged with the Environmental Protection Authority (EPA) on 11 December 2020 (Application) for determination through a Board of Inquiry (BOI).
2. The Application seeks all necessary resource consents to authorise the taking of an additional 150,000m3/day (net) of water from the Waikato River at a maximum cumulative take of 300,000m3/day (net), a new water intake structure, and discharges from a new water treatment plant. The Application states that the additional take is the only option available that would ensure security of supply during a drought between 2025-2027 and meet predicted water supply demand by 2028.
3. The Application has potentially significant impacts on Waipa DC’s own municipal water take requirements over the medium to longer-term. In the timeframe available to lodge a submission in this BOI process, those impacts are not yet fully understood. For that reason, Waipa DC cannot support the Application at this time. Accordingly, this submission records Waipa DC’s position as one of opposition to the Application in its entirety. However, subject to a series of issues being resolved to its satisfaction during the BOI process, Waipa DC’s position in respect of the Application may become neutral or supportive.
4. Waipa DC is responsible for supplying water to the 56,200 residents of the Waipa district (district). Waipa DC’s main water source is the Waikato River and its tributaries. As provider of the municipal water supply in the district, Waipa DC has a strong interest in the Application. It has serious concerns about how the Application might affect its own ability to accommodate the projected population growth of the district through the next 50 or so years.
5. The demand projections indicate that Waipa DC’s existing water take consent, which expires in 2049, will be insufficient to accommodate the level of growth projected beyond that date and that Waipa DC will require an additional allocation from the Waikato River to meet demand in the medium to long term beyond 2049. Waipa DC’s principal concern is that, if granted, the Application will result in an over-allocation of water from the Waikato River, hindering Waipa DC’s ability to obtain a renewed consent for the additional water it will need. This will frustrate growth, and adversely impact both the Waipa community, and the wider Region, which in turn impacts the national interests.
6. The interrelationship between the Waikato and Auckland’s interests is not addressed in the Application. Waipa DC recognises the importance of Auckland, its role in the national economy, and the need to secure a medium- and long-term water supply to service the Auckland community. However, this should not come at a cost to the Waikato communities,
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who have always relied on the Waikato River as a life-sustaining resource. Waipa DC considers that any further allocation of water for Auckland must consider and account for and serve the best interests of both the Waikato and Auckland. Waipa DC needs an assurance that the Application will not frustrate its ability to access sufficient water from the River to enable planned growth to occur. Associated with this central concern are the following issues for which Waipa DC seeks satisfactory resolution:
a) Demonstrable alignment between the Application and the relevant statutory documents and, in particular, the Vision and Strategy/Te Ture Whaimana o Te Awa o Waikato (Te Ture Whaimana), which seeks to prioritise Waikato River iwi and the Waikato communities’ interests;
b) The impact of the proposal on the allocable flow of the river and where it leaves the resource in the short-, medium- and long-term;
c) Watercare’s commitment to reducing its overall reliance on the Waikato River and providing certainty around that;
d) The duration of any consent and relinquishment of renewal rights so that the resource may be ‘reallocated’ after Auckland’s immediate and medium-term needs are met;
e) Full analysis of the economic impacts of the Application on the Waikato and its communities, including recognition of the interrelationship between the Auckland and Waikato economies; and
f) Addressing the current status of the ‘queue’ of consent applications and how municipal water takes can be prioritised in light of the community economic and social wellbeing which a district like Waipa provides for people.
7. Waipa DC recognises that not all of these issues can be resolved by Watercare alone. Accordingly, Waipa DC welcomes further engagement with Watercare, Waikato-Tainui, Hamilton City and Waikato Regional Council on these issues prior to any hearing of the Application.
BACKGROUND – WAIPA DISTRICT
8. The Waipa District has a population of 56,200 people. The district is predominantly rural, extending over 1473.47 km2. Its two principal population centres are Cambridge (20,500) and Te Awamutu (13,100). The Waipa 2050 Growth Strategy (Waipa 2050) aims to ensure that the district remains a great place to live, work and play, well into the future. Waipa 2050 projects that by 2050 the district will be home to an additional 25,000 people beyond those resident as at 2018.
National context
9. The importance of the district in the broader national context has been recognised through the creation of the Future Proof Urban Growth Partnership, which is a collaboration between all local councils in the Waikato Region, and also with the Crown and Iwi. The Future Proof
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Partnership was created on 15 August 2019 and also includes representatives from Auckland Council, Franklin Local Board, and Auckland/Hauraki Iwi to reflect the Crown’s commitment to the Hamilton to Auckland Corridor Plan (H2A Plan) that was completed in 2019. Since the reconstitution of that partnership, the focus of effort has been on implementing H2A, with emphasis on developing a Hamilton-Waikato Metropolitan Spatial Plan (MSP) and a Waikato Sub-Regional Three Waters Project. Waipa DC has reviewed the submission lodged on behalf of Hamilton City Council (HCC submission). The HCC submission provides a detailed overview of the H2A Plan, the H2A corridor and the MSP. This submission for Waipa DC adopts and relies on that detailed overview, noting the following aspects which are particularly relevant to Waipa DC.
Hamilton to Auckland Corridor Plan (H2A)
10. It is important to note that despite its title the H2A corridor extends south of Hamilton City, into Cambridge to the south east along SH1, and into Te Awamutu to the south west along SH3. Accordingly, these population centres within the district are key components of the overall H2A corridor.
Hamilton-Waikato Metropolitan Spatial Plan (MSP)
11. The MSP is the first joint spatial plan for the Hamilton-Waikato Metropolitan area (metro area) prepared by iwi, the Crown, and local government partners under the Future Proof Partnership. The metro area extends from Taupiri in the north to Te Awamutu and Cambridge in the south. The MSP takes a longer view of growth in this metropolitan area and plans for a future scenario in which 500,000 people reside. The growth projections identified in Waipa 2050 are incorporated within the MSP.
Waipa DC’s growth obligations
12. Under the National Policy Statement on Urban Development 2020 (NPS-UD), Waipa DC is deemed a Tier 1 local authority and sits within the Tier 1 urban environment of Hamilton. In addition to the requirements placed on Hamilton to make provision for 31,900 homes by 2048, the NPS-UD requires that Waipa DC make provision for 13,900 homes by 2048.
13. The NPS-UD also requires Waipa DC to provide enough business land for the retail, commercial, and industrial sectors. The 2017 housing and business capacity assessment report found that an additional 189,000m2 of retail and 650,000m2 of industrial gross floor area would be required by 2048.
Growth in the Metro Spatial Plan (MSP) context
14. The projected growth identified within the broad geographic area of the MSP extends to 500,000 people over the medium to long-term (within the next 30 to 100 years).
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15. Access to water is critical to this growth. This submission addresses not only Waipa DC’s concern for its own water demand, but also the demand associated with the MSP growth projections. All local authorities within the MSP area which may be affected by Three Waters reforms in the future. In the event that a new and separate waters entity is created in the future, access to potable water will not only be required to service growth within the district territorial boundary, but also beyond that boundary to the full extent of the MSP area.
WATER SUPPLY IN WAIPA
16. In 2018, WRC granted Waipa DC a 30-year consent to extract water from three points within the Waikato River (Waipa consent). The Waipa consent expires in 2049. Waipa DC has invested $36M in infrastructure to support water supply to Te Awamutu which allows the current take from the Mangauika Stream (consent reduces to 4mld from 14mld in 2030) to be reduced and allow the return of that stream to a more natural ecological environment, which places greater reliance on the Waikato River.
17. The Waipa consent enables a total combined daily net take volume which, subject to seasonal restrictions, must not exceed 45,286m3 per day. During the low demand season of May through July this amount must not exceed 33,500 m3 per day, and between January through April, and August through December, this amount must not exceed 41,000 m3 per day.
18. Waipa DC peak water abstraction stands at 28,088 m3 per day. Its current peak abstraction for 2019-20 stands at 22,366 m3 per day. Current average daily extraction is 14,948m3 per day.
19. Waipa DC has invested heavily in the last four years to implement universal metering across our connected communities. These have contributed to an overall reduction in water demand per household, demonstrating Waipa’s commitment to ensuring that we are managing our scarce resources well. Waipa District and Hamilton City also have a shared services entity (Smart Water) which is focussed on water demand management education within our communities.
WATER DEMAND PROJECTIONS
20. Based on current population projections, Waipa DC has sufficient water available under the Waipa consent to accommodate the projected growth in the district between now and 2049, when its current water take consent expires. However, it is clear that after 2049 a renewed consent will be required which will need to extend the allocation beyond 45,000m3 per day. Waipa DC has not yet modelled the likely water demand necessary to address growth projections out to 2061 and beyond, but it is estimated that the volume required will be in excess of the take authorised under the Waipa consent.
21. These figures highlight that Waipa DC has an interest in the ongoing allocation of water from the Waikato River. By allocating additional water to Watercare as sought, this may impact
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Waipa DC’s ability to obtain a renewed and extended water take consent as required to service the growing population.
22. Constraints on potable water resources will have a significant impact on economic growth in the wider Waikato Region, and on the wellbeing of those living in the MSP area. These economic considerations need to be factored into the economic analysis relating to the Application so that the interrelationship between the Auckland and Waikato economies is not ignored. The strategic significance of this relationship is so important to New Zealand that decisions on the efficient allocation of the water resources of the Waikato River must ensure that the allocation provides for the best overall outcome for both Auckland and the Waikato.
23. Waipa DC considers that these issues can be resolved in a way that serves both the Auckland and Waikato joint interests. Clearly Watercare has an immediate need for water in the short- term. Waipa DC’s need for additional water allocation is likely to arise in the medium- to long- term. Accordingly, Waipa DC seeks a solution which sees the immediate needs of Auckland met, while preserving allocable flow for the medium to long-term to enable Waipa DC to meet its needs over this extended timeframe. For that reason, Waipa DC seeks specific relief in relation to the duration of consent if granted.
24. Linked to the matters identified above are a range of issues which are required to be addressed in order for Waipa DC’s concerns to be met. Those issues are identified further below.
STATUTORY CONSIDERATIONS
25. The BOI’s consideration of the Application will be guided by a range of statutory instruments. These are addressed briefly below.
National Policy Statement for Freshwater Management 2020 (NPS-FM)
26. Central to the NPS-FM is the concept of Te Mana o Te Wai, which is described as:
A concept that refers to the fundamental importance of water and recognises that protecting the health of freshwater protects the health and well-being of the wider environment. It protects the mauri of the wai. Te Mana o te Wai is about restoring and preserving the balance between the water, the wider environment, and the community.
27. Te Mana o Te Wai encompasses six principles relating to the roles of tangata whenua and other New Zealanders. Aligned to these principles is a hierarchy of obligations, stated as Objective 2.1, that resources are to be managed in a way that prioritises:
a) First, the health and well-being of water bodies and freshwater ecosystems;
b) Second, the health needs of people (such as drinking water); and
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c) Third, the ability of people and communities to provide for their social, economic, and cultural well-being, now and in the future.
28. The NPS-FM also requires freshwater to be allocated and used efficiently, and that over- allocation be avoided (Policies 11 and 15).
29. On the basis that the allocatable flows and minimum flow levels in the Waikato River have been established to achieve the first objective – that is they have been set at levels that protect the health, well-being and ecosystems of the River – priority for the management of resources must then turn to the allocation of water for the health needs of people.
30. While the Application seeks to provide for the drinking water needs of Auckland’s community in the short- to medium-term, Waipa DC is concerned to ensure that this is not at the expense of providing for the long-term drinking water needs of the wider Waikato communities. The current allocation regime for the Waikato River does not expressly include an allocation for the long-term water supply needs of communities – it is based on ‘a first in, first served’ approach.
31. We expect this to be addressed in future regional plan changes that give full effect to the NPS- FM. However, in the interim, Waipa DC considers it imperative that decisions on current applications, including that of Watercare and those others currently in the queue, do not result in the full allocation of the available resource without provision for Waipa DC’s future drinking water supply needs. To do so would be contrary to the hierarchy of priorities directed by the NPS-FM.
Te Ture Whaimana
32. The Waikato-Tainui Raupatu Claims (Waikato River) Settlement Act 2010 (Settlement Act) provides that the Waikato River and its contribution to New Zealand’s cultural, social, environmental, and economic wellbeing are of national importance1. Embedded within the Settlement Act is Te Ture Whaimana, the primary direction-setting document for the restoration and protection of the Waikato River. The Environment Court has held that Te Ture Whaimana “affects all decisions which may affect the river or its catchment”2. Section 17(3) of the Settlement Act requires the BOI to have particular regard to Te Ture Whaimana in determining the Application. Section 12(1) of the Settlement Act states that the Vision and Strategy prevails over any inconsistent provision of a national policy statement.
33. Te Ture Whaimana’s objectives include:
a) The restoration and protection of the health and wellbeing of the Waikato River (Objective a);
b) The restoration and protection of the relationship of Waikato-Tainui with the Waikato River, including their economic, social, cultural, and spiritual relationships (Objective b);
1 Settlement Act, s 9. 2 Puke Coal Limited v Waikato Regional Council & Ors [2014] NZEnvC 223 at [89].
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c) The restoration and protection of the relationship of Waikato River iwi according to their tikanga and kawa, with the Waikato River, including their economic, social, cultural and spiritual relationships (Objective c).
d) The restoration and protection of the relationship of the Waikato region’s communities with the Waikato River including their economic, social, cultural and spiritual relationships (Objective d).
e) The integrated, holistic, and coordinated approach to management of the natural, physical, cultural and historic resources of the Waikato River (Objective e).
f) The recognition that the strategic importance of the Waikato River to New Zealand’s social, cultural, environmental and economic wellbeing requires the restoration and protection of the health and wellbeing of the Waikato River (Objective j).
34. There is clearly special recognition in Te Ture Whaimana of the integral role and function of the Waikato River within the communities, and for iwi, of the Waikato and their important relationship with it. Given this acknowledgment and direction by Parliament, and the primacy of Te Ture Whaimana in the BOI’s determination of the Application3, substantial regard must be given to ensuring that the Waikato River is managed in the interests of the river itself and to restore and protect the relationship and reliance that Waikato iwi and communities that have with it. That is, the future social, cultural, and economic aspirations of Waikato iwi and communities, should not be inappropriately curtailed or compromised through the granting of the Watercare application.
Waikato Regional Planning Framework
35. The Waikato Regional Policy Statement (RPS) and Waikato Regional Plan (WRP) also explicitly recognise and provide for the allocation of water to meet the reasonably foreseeable and justified needs of municipal supply, together with industry and primary production.
36. Objective 3.2 of the RPS directs the recognition and provision of sustainable resource use and development and its benefit to enable people and communities to provide for their economic, social, and cultural wellbeing. This includes by maintaining and enhancing:
a) Access to natural resources to provide for regionally significant industry and primary production supporting that industry; and
b) The availability of water for municipal and domestic supply to people and communities.
37. RPS Policy 8.6(c) also requires management of the increasing demand and competition for water through the setting of allocation limits, efficient allocation within those limits, and other regional plan mechanisms which achieve identified freshwater objectives and, amongst other
3 Puke Coal Limited v Waikato Regional Council & Ors [2014] NZEnvC 223 at [90].
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matters, enable the existing and reasonably justified foreseeable domestic or municipal needs of people and communities to be met.
38. Objective 3.3.2 of the WRP seeks that water allocation and use is managed in a way that ensures:
a) Giving effect to the overarching purpose of Te Ture Whaimana to restore and protect the health and wellbeing of the Waikato River for present and future generations.
b) The availability of water to meet the existing and the reasonably justified and foreseeable future domestic or municipal supply requirements of individuals and communities and the reasonable needs for an individual’s animal drinking water requirements.
c) The recognition of the significant community benefits that derive from domestic or municipal supply takes.
d) The efficient allocation and the efficient use of water.
39. Accordingly, the regional planning framework also clearly directs the allocation of water to provide for the reasonably justified and foreseeable future municipal supply requirements of communities. While the Application seeks to achieve this for the Auckland community, it risks doing so at the expense of the likely future requirements of Waikato’s communities, including the potentially significant increase in demand from growth within the MSP area.
Summary of alignment with statutory provisions
40. The Application has indicated that there is sufficient water available to grant Watercare’s existing take without causing any of the prior applications to exceed the allocable flow on the basis of ‘first in, first served’ in respect of the remaining available water under the established water allocation limit. Figure 2 of the Watercare application indicates that following the granting of its application and those that are before it in the queue, that the resource will be fully allocated in some months of the year.
41. However, this approach fails to recognise the relevant statutory framework including the NPS- FM, the RPS and the WRP – which direct the management of water resources in a way that prioritises the provision of water to meet the reasonably justified and foreseeable future municipal supply requirements of Waikato communities.
42. Further, Te Ture Whaimana directs that effect be given to ensuring that the Waikato River is managed in a holistic and integrated way that reflects the national importance of the Waikato River. Management of the river and its catchments must also be undertaken in a way that restores and protects not only the river itself, but also the relationship that Waikato iwi and communities have with it including to meet their social and economic needs. If all the remaining allocatable water is allocated to meeting Auckland’s water supply needs, there is a
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significant risk that the future growth, social, cultural, and economic aspirations of Waikato iwi and communities will not be met.
43. Accordingly, without amending the Application in line with the relief sought by Waipa DC or similar, the proposed activities are inconsistent with the relevant statutory framework and as a result, Part 2 and other provisions of the RMA, in that they:
a) Do not promote the sustainable management of the natural and physical resources within the Waikato Region (s 5);
b) Do not meet the reasonably foreseeable needs of future generations (s 5), in particular the future water supply needs of Waikato communities;
c) Do not enable the social, economic and cultural wellbeing of the people of the Waikato Region (s 5);
d) Do not avoid, remedy or mitigate actual or potential adverse effects on the environment (s 5);
e) Do not recognise and provide for the following matters of national importance: the protection of the Waikato River from inappropriate use and development, and the relationship of Maori and their culture and traditions with their ancestral lands, water, sites, waahi tapu, and other taonga (s 6); and
f) Do not have regard to kaitiakitanga, the ethic of stewardship, the efficient use of the Waikato River and the finite characteristics of the Waikato River (s 7).
FURTHER ISSUES
Economic Assessment
44. The economic assessment in the Application is very limited in its scope. It focuses on meeting Auckland’s needs in the medium-term in order to ‘solve’ the likely supply constraint that will arise in the mid-2030s. However, it fails to consider the wider implications of a shortfall of water supply for the Waikato community beyond 2044. The economic assessment in the Application is deficient in this regard. The issue is best demonstrated by Figure 1 below.
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Figure 1 – Scope for assessing Waikato River water allocation
45. Water is essential to sustain the population and support economic activity. The Waikato River is the main water source for both Auckland and Waipa DC, and for much of the Waikato Region. That, and the existing allocations, define the appropriate geography for the economic assessment. It is not appropriate for the BOI to adopt any approach that excludes the Waikato and the identified potential opportunity cost, from its assessment.
46. Once population and economic activity are established, then that level of activity, and associated water consumption, is the assumed minimum going forward. Major cities like Auckland generate massive growth momentum. These factors mean that unless the issue is addressed within the consent conditions, short- to medium-term water allocations are also, due to renewal rights, the long-term or permanent allocations. Unless specifically provided for and understood by the consent holder, it is unrealistic to expect a wind-back of water allocation. Accordingly, for all practical purposes, unless properly addressed at the time the consent is granted, water allocation needs to be considered as a permanent outcome. However, that need not be the case if the consent recognises that an alternative source is being developed and there is a high degree of certainty about such alternatives, including their timing.
47. Any evaluation of the Waikato scenario must take into account the population growth and economic growth projections intended for the metro area.
48. Accordingly, it is critical that the BOI adopt a wider scope for the evaluation that both applies a longer time perspective and the wider geography of Auckland and the Waikato. Any allocation decision needs to be made with that wider geographic and timespan lens.
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Watercare’s reliance on the Waikato River long-term
49. Given the scale of Auckland, and its ongoing growth, water demand will continue to increase. The consideration and development of alternative water supply sources, such as desalination, to service this increased demand is necessary. Waipa DC considers that Watercare’s reliance on the Waikato River for water supply should progressively decrease and its water then be reallocated.
50. The Application indicates that Watercare only intends to use the additional take ‘as necessary’. It further indicates that alternative water supplies will be developed over time to meet projected demand in Auckland. Investment now in an (initially) more expensive alternative water supply option for Auckland may result in better overall community and economic outcomes for Auckland, Waikato, and the wider national economy. Based on its own high-level review, Waipa DC is concerned that some of Watercare’s cost estimates for some of the large-scale alternative supply options are overestimated. Further analysis is required. For Waipa DC to support the Application, Watercare’s development of alternative water supply sources by set deadlines must be embedded in the conditions of consent.
51. Further, in light of the potential shortfall in water supply, granting long term resource consents for water abstractions would lock in unsustainable water use. The large volume of water sought means that the full allocation may not be utilised for some time with the consequence that this water will not be available for allocation.
52. The Application indicates that Watercare is open to temporary water transfers to enable unneeded water to be utilised. However, as proposed, the terms and conditions by which such a transfer takes place will be determined by Watercare.
53. Waipa DC considers that these issues could be addressed, at least in part, by Watercare’s consent being limited to a duration of 20 years, and with an ‘Augiers’ condition offered up by Watercare which relinquishes any s 124 (or equivalent) renewal rights.
RELIEF SOUGHT
54. That the Application be refused; or in the alternative,
55. That the Application be granted, subject to:
a) Imposing a consent term of 20 years;
b) Conditions requiring Watercare to report to WRC at regular periods during the term of the consent on implementation progress made towards securing alternative water sources identified in the Watercare application, so that it is reducing, over time, its reliance on the Waikato River to the extent that the renewal of the water take which is the subject of the Application is not required by Watercare;
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c) A comprehensive suite of monitoring, reporting and review conditions with “feedback loops” relating to water allocation, water demand management and monitoring effects on the Waikato River; d) Any such further conditions that assist to preserve the allocable flow of the Waikato River over the medium to long-term; e) A condition, offered up by Watercare, relinquishing any s 124 (or equivalent) renewal rights; or
I. A condition requiring Watercare to progressively reduce its take during the final years of the consent so that immediately upon expiry it is significantly less reliant on the take; and
II. A condition requiring Watercare to move to an “above median flow” take immediately before expiry; and f) Any such further conditions that address the issues identified in this submission and are necessary to achieve the purpose of sustainable management. g) Any such further similar relief as necessary to preserve the allocable flow of the Waikato River over the medium to long-term and as necessary to achieve the sustainable management of the water resources of the Waikato River for future generations.
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APPENDIX 8: SUBMISSION TO THE MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT (DOCUMENT NUMBER 10593728)
Report to Strategic Planning & Policy Committee – 3 August 2021 QUARTERLY DISTRICT GROWTH REPORT Page 55 of 55 10648875
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Postal Address Head Office Cambridge Office Private Bag 2402 07 872 0030 07 823 3800 Te Awamutu 3840 101 Bank Street 23 Wilson Street New Zealand Te Awamutu 3800 Cambridge 3434
10 May 2021
Ministry of Business, Innovation and Employment 15 Stout Street PO Box 1473 Wellington 6140
Dear Sir / Madam,
SUBMISSION TO MBIE ON SUSTAINABLE FREEDOM CAMPING
Waipa District Council appreciates the opportunity to comment on the discussion document Supporting Sustainable Freedom Camping in Aotearoa New Zealand. The submission was considered by Council’s Strategic Planning and Policy Committee 4 May 2021.
You are welcome to make contact with Waipa District Council with regards to any of the points made in our submission. In this regard and in the first instance Graham Pollard can be contacted either via email at [email protected] or telephone at 07 984 7271.
Yours sincerely
Garry Dyet CHIEF EXECUTIVE
Attachment: Waipa District Council Submission to the Ministry of Business, Innovation and Employment on Sustainable Freedom Camping
0800 WAIPADC (924 723) www.waipadc.govt.nz /WaipaDistrictCouncil /Waipa_NZ /Waipa_DC
Document Set ID: 10610680 Version: 2, Version Date: 10/05/2021 120 Pirongia Ward Committee 8 September 2021 - Quarterly Report
Submission to the Ministry of Business, Innovation and Employment on Sustainable Freedom Camping
By: Waipā District Council Submission deadline: 16 May 2021
Introduction 1. Waipā is a landlocked territorial district in the Waikato Region, south of Hamilton. It is not a regular international visitor destination: tourism’s pre-COVID contribution to the local economy was $195 million, of which $38 million (20%) was international1. 2. Waipā’s domestic visitor sector is focused mainly around events and sporting venues (such as the National Rowing Centre at Lake Karāpiro or the Avantidrome), visiting friends and relatives, and the weekend drive market. While not a major venue for freedom camping, Waipā is often used as a scenic base from which to visit nearby attractions such as Hobbiton, or as an overnight stop-over. 3. The district is bisected by the Waikato River, including the Karāpiro and Arapuni hydro lakes. Waipā District Council (Council) owns and manages several reserves on the banks of these two lakes, including six sites where self-contained vehicle-based camping is permitted for two consecutive nights. The Reserve Management Plans prohibit camping on the other lakeside reserves. Lake Ngā Roto is the only other reserve where freedom camping in a self-contained vehicle is permitted. 4. Council does not have a Freedom Camping Bylaw as camping is already restricted through Reserve Management Plans. There are few sites where freedom camping is currently practised that do not have toilet facilities. 5. Council experiences some issues with camping at the lakeside reserves each summer. These issues generally involve prohibited tent camping, overstayers, noise and litter; most reserves where camping is permitted have toilet facilities on site. At sites away from the Waikato River, freedom camping has not caused problems for Council or local residents. 6. Council supports the general intent of this reform to freedom camping regulations by strengthening the regulatory system and supporting responsible camping behaviour.
1 MBIE Monthly Regional Tourism Estimates Jan 2021
Waipā District Council Submission on Sustainable Freedom Camping 10593728
Document Set ID: 10593728 Version: 14, Version Date: 10/05/2021 121 Pirongia Ward Committee 8 September 2021 - Quarterly Report
Proposal 1 7. Waipā District Council strongly agrees with the proposal to make it mandatory for freedom camping in a vehicle to be done in a Certified Self-Contained Vehicle. This proposal is likely to limit further the impact of camping at any sites without toilet facilities, although this has not been an issue of concern in Waipā. 8. Council questions whether this proposal might lead to more people camping in tents so as to avoid the need for a self-contained vehicle. Therefore, in conjunction with proposal 1, proposal 2 needs to be accepted. 9. Council is concerned at the potential impact on vulnerable and homeless people living in non-self-contained vehicles. These proposals must help local authorities to manage this situation and not make matters worse for the people concerned for whom freedom camping may be their only affordable accommodation option. We recommend that, in these circumstances, rather than prosecution action being taken, a referral pathway be provided so they may be offered suitable local alternatives to freedom camping and access to other forms of assistance. 10. It is unlikely that this proposal will affect tourism in Waipā as Council already requires vehicles to be self-contained. However, given the cost of self-contained vehicles, we expect local people to continue their existing unauthorised camping in whatever vehicles and tents they have for their Christmas and New Year breaks beside the Waikato River. Resourcing to support education and compliance to manage this issue remains a challenge.
Proposal 2 11. Council supports the proposal to make it mandatory for freedom campers to stay in a vehicle that is certified self-contained, or to stay at a site with toilet facilities. 12. Council supports the application of this proposal to people who stay in tents as it reduces the likelihood of tents being used to evade the need to use a self-contained vehicle. 13. It is noted, however, that Council doesn’t allow freedom camping in tents on its reserves. This policy is set out in the reserve management plans that cover Council’s parks and reserves. This proposal is therefore unlikely to impact current freedom camping in Waipā. 14. There is a risk, however, that this proposal may create more pressure to enable tent- based freedom camping at our reserves with toilets as we know that groups such as the Responsible Campers Association Inc are trying to lobby all local councils to enable more tent-based camping. Council suggests that the guidelines should enable local authorities to continue applying current bylaw or Reserve Management Plan
Waipā District Council Submission on Sustainable Freedom Camping 10593728
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restrictions on tent-based camping even if there is a toilet on site if those authorities deem there to be other local reasons for the restriction.
Proposal 3 15. Council supports the proposal to improve the regulatory tools for government land managers. Not only should the sustainable freedom camping regime be easier to comply with, but also needs to have a stronger infringement scheme and be easier to enforce. 16. At present Council does not have any easy options for monitoring, policing and responding to complaints. If new rules and regulations are introduced, councils need to have the ways and means to enforce them effectively. If councils benefited from receipt of fines, they would receive more resource to continue monitoring and enforcing the regulations. 17. The statutory authority for councils to issue infringement notices under all bylaws is long overdue and needs to be pursued by Government as a priority within local government.
Proposal 4 18. Council supports the proposal to strengthen the requirements for self-contained vehicles as part of the overall package of reforms to make freedom camping more sustainable and enforceable. 19. This proposal would help define what self-contained is and set a high standard for this. 20. In Council’s view, self-contained vehicles should have fixed toilets as this would reduce the risk of contamination from spills on reserves as they are removed or replaced in the vehicles.
Waipā District Council Submission on Sustainable Freedom Camping 10593728
Document Set ID: 10593728 Version: 14, Version Date: 10/05/2021 123 Pirongia Ward Committee 8 September 2021 - Quarterly Report
To: The Chairperson and Members of the Service Delivery Committee From: Manager Transportation Subject: Transportation Report Meeting Date 17 August 2021 File Reference: 96.55
1 Executive Summary
The purpose of this report is to provide information on the activities pertaining to the Transportation Team’s activities from April to July 2021, and projects for the current financial year.
2 Recommendation
That
a) The Transportation Report (document number 10648371) of Bryan Hudson, Manager, Transportation be received.
Report to Service Delivery Committee – 17 August 2021 Transportation Report Page 1 of 18 10648371
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3 Transportation Programme The following projects are confirmed for the current construction season:
Pavement Rehabilitation Start End Length Status
(Budget 2021/22 $1.8M) Maungatautari Road 6630 8506 1876 Practical completion end of July. Guardrail
on lake edge by traffic services contractor. McGhie Road 340 1200 860 In design, for 2022 or 2023 construction Ngaroto Road 2 2788 In design, for 2022 or 2023 construction Puniu Road 15 650 In design, for 2022 or 2023 construction Whitmore Street 22 299 In design, for 2022 or 2023 construction Te Pahu Road 13930 15480 In design, for 2022 or 2023 construction Resurfacing Plan Laid % Done Status / Notes
(km) (km) (Budget 21/22 $4.0M) Asphalt surfacing 0.7 Design Chip Seal 80 Design Seal Extension Start End Length Budget 21/22 Lowe Road 695 920 225 Completion dependent on funding carry
forward approval from 2020/21 Construction/Improvements Plan Done % or N (km) (km) Length Done Mangapiko Stream footbridge 85% Foundations are built and truss structure to
be lifted into place in August. Ohaupo School pedestrian Out to tender for West Road pedestrian improvements crossing and school underpass improvements. Cambridge Road, Te Awamutu Preliminary design phase underway and Roundabout (T9,14 discussions with landowners affected. development) Te Awa Cycleway $5.93M 4.5 2.8 60% Wet weather has slowed progress which is contract value. expected this time of year.
Hamilton Road transport 680m Construction 90% complete, working on
corridor improvements pedestrian signals. CCTV Extension Awaiting Waka Kotahi budget revision. July 29 Police and CommSafe meeting has identified issues for improvement. Street Light Upgrading Plan Installed % Done Budget 2021/22 $ To improve lighting on Some minor upgrades planned for Dick St, existing streets Kihikihi and Pollard Drive Area Te Awamutu. Budget dependent.
Report to Service Delivery Committee – 17 August 2021 Transportation Report Page 2 of 18 10648371
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3.1 Road Maintenance Contracts
Winter maintenance works have included some rural roadside scrub cutting, gravel road grading and metalling, litter collection, footpath repairs and pothole patching.
New contractors have commenced the Street Light Maintenance and Renewal and Urban and CBD Street Cleaning Services contracts. Staff have worked through the new contractor start procedures and these works started on 1 July 2021. Initial performance is indicating that all levels of service are being met.
3.2 CCTV Service
A meeting of staff, Police, Community Safety volunteers and Cambridge Chamber of Commerce was held on 29 July 2021 to discuss CCTV system operation after recent ram raids in Te Awamutu and Cambridge. Councillor questions arising post this meeting include:
1. Can data retrieval be improved? Our point tilt, zoom (PTZ) cameras offer 1080p (2MP) resolution all through the live zoom range and during playback – however when the operator electronically zooms into a playback image the 2MP image will become grainy as with any digital image. Many of our cameras are fixed, wide angled and placed up quite high to get an overview of a big area. If you zoom into a small detail like a number plate on a moving vehicle turning around a roundabout then it may be too pixelated to read, especially in low light conditions. If reliable number plate viewing is needed in all light conditions then a different camera with a narrower field of view pointed directly at a traffic lane is needed.
2. Can the existing system be enhanced by adding connectivity with local business cameras? Our system uses secure fibre connections to ensure the reliability of recording and protection against tampering or inappropriate access. Both Cambridge and Te Awamutu Police Stations have dedicated workstations supplied by Council with access to this secure system. While it might be possible for Police to access private business cameras over the internet this does come with risks of maintaining system security that Police IT providers would have to resolve.
3. What are CCTV system maintenance costs? Last financial year saw costs of $11,000 for staff time, $1,150 for electricity, $75,000 for communications, licences, camera maintenance and $13,050 for system improvements including the Cambridge Police Station connection.
4. What improvements are planned in 2021/22? Victoria St bridge gantry, Kihikihi main street, Te Awamutu PTZ 2 camera upgrades. These improvements are dependent on Waka Kotahi funding approvals for capital works due in
Report to Service Delivery Committee – 17 August 2021 Transportation Report Page 3 of 18 10648371
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September. If additional funding was available more number plate recognition cameras and Leamington centre cameras could also be considered.
3.3 Hamilton Road Improvements
The Contractor has made good progress through April-July. The pedestrian and cycle paths are now largely complete, new cul-de-sacs in Grey and Hall Street were made and work is underway on installing the pedestrian traffic signals near Grey Street. Council staff visiting the site have had generally positive feedback from residents and pedestrians about the facilities being built.
Hall Street cul-de-sac and left turn exit to Hamilton Road.
Report to Service Delivery Committee – 17 August 2021 Transportation Report Page 4 of 18 10648371
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Grey Street cul-de-sac and beginning of pedestrian signals installation.
Cycle path ready for road marking. Special fibreglass panel standing against the fence is to be laid over shallow tree roots to complete the pedestrian footpath.
Current termination of path at point that recreational path crosses greenbelt. Paths cross Hamilton Road with new refuge islands.
Report to Service Delivery Committee – 17 August 2021 Transportation Report Page 5 of 18 10648371
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3.4 Te Awa Cycleway
Work continues on building concrete path, boardwalks and retaining structures. In July a pā site was uncovered on the Bodle property in the vicinity of known archaeology. Work was stopped while notifications to Iwi monitors and Heritage NZ were made, and then site recording was carried out in accordance with the heritage consent. The features will be preserved by a sand layer underneath the concrete path.
Uncovered archaeology including post holes and possible trench along the line of the cycle path.
Report to Service Delivery Committee – 17 August 2021 Transportation Report Page 6 of 18 10648371
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3.5 Footpath Works The table below shows the budget and sites for significant footpath works. Footpath maintenance works of a smaller scale occur most months to address hazards.
Activity Budget Sites Progress of Work Footpath Renewal $300,000 Mahana Lane Planned start in August on walkway -$10K Mahana Lane.
Fraser St and Fraser St site dependent on SH3 SH3- $30K traffic management approval.
Further sites to be confirmed
New Footpath $100,000 Campbell St Completed in July. construction Footpath $155,000 199 locations Ash Gr, Clare St, Hall St, Laurie St, Maintenance & Pram Subsidised identified in Te Rahu, Williams & others, 29 Crossings which 60 were jobs were completed. added in July from Cambridge Townhall tile and inspections. paver repairs completed.
There are also two intersection island infills programmed for this month. (Thornton Rd and Albert St and Shakespeare St and Cook St). This work removes very narrow grass islands at intersections which are hazardous for Parks staff to maintain.
3.6 Mangapiko Stream Footbridge Build Waka Kotahi provided walking and cycling project funding to replace the very narrow footpath on the SH3 traffic bridge with a separate footbridge. A steel truss bridge 32m long will span across the stream and provide a 3.0m wide safe path for pedestrians and riders. The bridge has been manufactured in sections and will be lifted into place mid-August.
3.7 Road Safety Waka Kotahi has confirmed funding of $504,000 over the next three year period for Road Safety Promotion. Plans for the work have been submitted to Waka Kotahi along with last year’s achievement report.
The themes that will be covered in 2021-22 road safety promotion have been identified at a local, regional or national level as issues to address. A brief outline of the themes and the types of activities is shown in the table below.
Speed Impaired Schools and YoungMotorcyclists Cyclists Restraints driving Drivers . Supporting . Fatigue stops . Training days . Skills training . Skills training. Billboards messaging . Advertising . Social media . Visibility . Checkpoints . Truck stops . Billboards . Social media
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Speed Impaired Schools and YoungMotorcyclists Cyclists Restraints driving Drivers around speed . Sports clubs- . Support driver management alcohol licence . Workshops . Licenced programmes looking at premises – . SADD driving to the Christmas . Back to school conditions campaign promotions . Billboards . Community . Speed past school . Social media workshops buses . Social media . Curriculum . Billboards activities
May- July Activities
Students Against Dangerous Driving (SADD) The SADD regional workshop took place at Karapiro in May. All three secondary schools from Waipa district attended. The workshop aimed to provide key information and motivate students to carry out SADD activities within their schools. Unfortunately the national conference was cancelled due to the Auckland lockdown. September will be the key month for SADD activities.
Billboards Design of the latest billboard series included working with Police and their National Communications in Wellington to design a campaign that was suitable for the Council and the Police. There were a variety of slogans used with most being speed related, but also included alcohol, distraction, and restraint messaging. Local Police from the Waikato Police District were used in the production. To date there are 25 billboard sites dedicated to road safety messaging (excluding dedicated cycle safety sites). These will be up for approximately six months.
Truck Stop The Road Safety Co-ordinator worked alongside Police at Karapiro weigh bridge to deliver road safety messages to truck drivers. Over 50 packs were handed out to drivers. Packs contained information primarily on impaired driving, including fatigue and medication. Weather disrupted the event so it will be continued at a later stage.
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Fatigue A fatigue stop was held at Pirongia at the end of July. The Pirongia school PTA and the ‘Cafe on Franklin’ assisted with the stop. Waka Kotahi provided funding for the traffic management. Volunteers from Council and SADD students from Te Awamutu College surveyed those that stopped. Approximately 30 drivers and their passengers took advantage of the stop. Numbers were down on previous years; this is most likely due to border closures with no tourists passing through.
Visibility A cycle visibility promotion took place at the beginning of winter. The promotion was listed on Facebook and included free fluro backpack covers for cyclists and pedestrians. Back pack covers were also available at the Cambridge cycling festival. Two big groups of senior recreational cyclists in both Te Awamutu and Cambridge were provided with reflectorised vests for their members.
Upcoming Activities . Planning o Events o Social media /advertising schedule . Young Driver training, August . Fatigue stop Ngahinapouri, August . Club Champs (licenced clubs’ workshop), August . SADD activities, September . Motorcycle safety month, September
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3.8 Passenger Transport Council is now receiving regular patronage data again. The graph below shows cumulative monthly figures for a normal year to 30 June 2019, the low year to 30 June 2020 affected by Covid ,and the year to 30 June 2021. This shows that the recent year patronage is now slightly above pre-Covid levels which is great given face masks are still mandatory and this is thought to be affecting patronage levels.
Total mobility usage has also increased with 2,232 subsidised taxi trips by registered users in the last year.
4 Waste Minimisation Activities
Highlights May June July 2021
1. Staff assisted the Ministry for the Environment to completed an inaugural audit on the Waipa District waste levy spend in June 2021. The report identified “full compliance with Waipa DC’s obligations under the Waste Minimisation Act 2008. Overall, Waipa evidenced a strong level of compliance with their obligations under the Act. Levy expenditure for the last reported financial year (2019/2020) was in line with legislative requirements and the processes undertaken to plan for and spend levy funds were comprehensive and extremely well documented. No areas of non-compliance were
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identified and WDC are not recommended for any follow up action or audits outside future regular audit programmes.”
2. Our Waste Minimisation Officer (WMO) recorded an episode of the Waipa Podcast all about waste. Take a listen.
3. Great news for future recycling contamination reduction and ease of user understanding is that recently the Government has announced they are moving to ban plastic numbers 3 and 6 in food packaging as well as six small single use items (plastic drink stirrers, plastic stemmed cotton buds, plastic produce bags, plastic plates/bowls and cutlery, plastic straws and plastics fruit labels). In regard to straws, the Government clearly states “It is important that disabled people continue to have fair access to plastic straws without discrimination. We will work with the disabled community to ensure this.”. To read more, please check out the Ministry’s page here.
4. We have had 570 engagements on the pop-up Plastic Free July promotion, 430 as face- to-face conversations at the pop-up stall. Lots of engagement online with competition posts too (75 comments on actions the community are taking to reduce their plastic use).
5. The Resource Recovery Centre was well supported by the community during consultation and accepted into the LTP.
Projects WMO delivered Plastic Free July Events and Engagements Repeating last year’s successful pop-up stall model the WMO and one support contractor have been out and about at local points of interest and markets. With small items to give away that are an alternative to plastic, the response has been great. All participants will be invited to share feedback a month after the event in order to gain insight into behaviour change. This will be shared in a future report.
The pop-up stall has been at: . Pirongia Market . Te Awamutu Library foyer . Trash and Treasure Market . Cambridge Farmers’ Market . Te Awamutu Pak n Save foyer Comments from our Council Facebook giveaway were really interesting in comparison to a similar question asked last year (similar number of comments). Using a reusable coffee cup wasn’t mentioned this year (was second most popular action last year). There was an increase in shopping actions to avoid plastic packaging (e.g. frequenting butchers, milk/dry good refill shops, loose vegetables etc) and making and baking food at home for the same reason. These are really encouraging as
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these are somewhat harder/more time consuming actions than using a reusable coffee cup and often signal a greater commitment to making change (sample of verbatim responses):
Thirteen local businesses and community locations who share the zero waste Kaupapa were offered 10 of the brand new Waipā District Council branded beeswax wraps to give away to their customers and community. This was a really successful way to reach outside Council channels to share the Plastic Free July message. Some examples of promotions held are captured below.
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The Waste Minimisation Team gifted each Library two copies of the local waste minimisation behaviour changer Nicola Turner’s book, “Living Lightly”, which is described as ‘the busy person's guide to mindful consumption’. One copy is to add to the collection and one to give away as a promotion for Plastic Free July. The Librarians made an excellent display and bought a wide array of books on waste minimisation, reducing plastic pollution/reliance, minimalism and other connected topics.
Follow-up works from students who visited the recycling sorting centre in May:
Feedback from Kaipaki School “Such a valuable, realistic life experience for children. We left very motivated to make a difference in our homes, our school, our community and in fact our planet earth. Here are some examples of the children’s follow up posters that they designed to share at assembly.”
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Rural waste “One-stop shop” held in April.
Final results are in.
Community direct participation with Waipa Waste Minimisation Programme
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2021-22 COMMUNITY FUNDING ROUND This year’s funding round was opened in early June and closed in mid-July, with two drop-in sessions held. There are 13 applications that meet the criteria which total $76,200 in funding sought. The fund is $40,000. The range and quality of the projects is really interesting and exciting with only one group having applied before, and five being businesses applying this round. The panel is assessing all applications independently and will meet in early August to discuss and make recommendations. Council will be updated once all projects and funding levels are confirmed.
Here are some updates from previous years’ recipients:
Rotary e-waste collection They have created a new name for the e-waste service, which is now known as Waipa Urban Miners. The original group has mentored the Rotary Club in Te Awamutu, with Lou Brown helping to facilitate that work. Waipa Urban Miners is up and running regular e-waste collection events in both townships. This is excellent leadership from the Rotary Cambridge team and provides an amazing opportunity for Waipa residents to responsibly recycle e-waste at an event every two weeks within our district. Elected members and Community Board members are encouraged to ‘like’ the Urban Miners’ Facebook page, and share upcoming events when they are posted so our community can hear about the opportunity. With the regularity of these collection events a new page has been created to promote this with the options for e-waste in our area, including hearing aid and car batteries, cell phones and light bulbs. Please check it out : https://www.waipadc.govt.nz/our-services/rubbish-and- recycling/waste-minimisation/e-waste
Food Lovers Masterclass Well known waste presenter Kate Meads, presented an engaging and fun workshop on how to reduce the amount of food that ends up in the bin in Cambridge. Seventeen people attended and it was well received.
Collaboration, working on nationwide projects Xtreme Zero Waste was funded to assist the student sustainability group at Cambridge High School to carry out a solid waste audit and create an engaging art piece to help share those results with the wider school.
WMO provided in-depth detail to Destination Cambridge for their Keep NZ Beautiful awards application.
Networking/training/education Waipa WMO attended (and can provide an update on any of these topics if anyone is interested): . Cross regional meeting hosted by Waikato Regional Council to provide feedback on a suite of options on how local government can encourage and enable the circular economy . LG Zui on waste minimisation
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. Building out waste – a tradies’ breakfast and an afternoon session with developers, architects and designers hosted by Hamilton City Council . Webinar on proposed product stewardship for fabric . Compliance and data collection webinar hosted by the Ministry for the Environment . Conversation about reducing pizza box contamination with Domino HQ and Communications Team . Community groups session webinar on the proposed e-waste product stewardship design.
Coming up:
. Waste Minimisation Community Fund recipients announced . Collaboration with Collectors Anonymous to promote all the second-hand shops in Waipa and also locations, events and shops to help people be zero waste in Waipa . The Great DIY Garage Sale is coming to Te Awamutu in late September . Starting work on the six-yearly Waste Assessment to feed into new WMMP development.
5 Levels of Service & Performance Measures
5.1 Recycling Complaints (Year end result):
We are on track to meet this KPI for the year. Typical justified complaints include: a bin or street missed in the collection, bin damaged by contractor and material spillage incident. These are tracked and closed out in the CRM system once investigated and any problem is remedied.
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5.3 Waste Minimisation – Recycling Volumes (July volumes not yet available):
Annual and monthly recycling graphs show the impact of contamination. The work of two full time auditors over a three month trial period is the subject of a separate report.
5.4 Contractor – Road & Footpath Service Request Response
The graphs above and below show the year end result. Staff have improved in addressing CRMs within the 10 day response period and pulled the percentage rate back closer to the desired target.
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Bryan Hudson Approved by: Dawn Inglis TRANSPORTATION MANAGER GROUP MANAGER SERVICE DELIVERY
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The Co To: The Chairperson and Members of the Strategic Planning and Policy Committee From: Manager Community Services Subject: COMMUNITY SERVICES QUARTERLY REPORT TO 30 JUNE 2021 Meeting Date: 3 August 2021
1 EXECUTIVE SUMMARY
The purpose of this report is to provide information on the activities pertaining to the Community Services Unit to 30 June 2021 (YTD). This report contains matters that are of a purely administrative nature or information that does not require a decision from Council. As such, this report does not address any matters that are significant in terms of Council’s obligations as set out in the Local Government Act 2002.
The following appendices provide further detailed information in support of the activities outlined in the report:
Appendix 1 – Library supporting information Appendix 2 – Museum and Heritage supporting information Appendix 3 – Cemeteries supporting information
2 RECOMMENDATION
That
a) The Community Services Quarterly Report to 31 June 2021 (document number 10646276) of Sally Sheedy, Manager Community Services, be received.
3 COMMUNITY SERVICES TEAM UPDATES
3.1 Community Facilities Public Conveniences We continue to experience ongoing vandalism across the district’s public conveniences. The Bulmer’s Landing toilet were closed during this quarter, due to fires set in each of the toilets and the ceramic pans smashed. Cost estimates are being
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finalised, with repairs to follow. Funding has been allocated in the 2021-2031 Long Term Plan (LTP) for Public Convenience renewals, it is hoped improved aesthetics, better design, security and appropriate component selection will lead to a greater respect for these assets.
The BBQ at Lake Ngā Roto was stolen in late June while repairs were being made to the tile work around it. The theft has been reported to Police and staff will begin investigating a replacement to be installed prior to the busy summer months.
Trees A flowering cherry tree in central Cambridge was badly vandalised in early May 2021. Staff received multiple calls and information about the damage, and an offender was identified. Staff have worked with Police, who spoke with the offender who admitted undertaking the vandalism, but the matter was not taken any further by the Police. Remedial pruning was undertaken by Council’s contractors in an effort to try and save the tree.
The planting programme at Waipuke Park has progressed with contractors working alongside an archaeologist to plant the first stage of the driveway avenue planting. A second stage will commence in July 2021 to finish the avenue planting alongside some replacement of failed trees on the lower terrace. These replacement trees will have additional infrastructure and soil additives in the ground to assist with water retention. The Cambridge Tree Trust will be undertaking stage one of the restoration triangles in the next quarter. On completion of all the triangles this will provide an ecological corridor for manu between the maunga and the awa.
A smaller tree planting programme has been delivered this year, successfully done with greater advanced warning for affected residents ensuring greater efficiency and positive outcomes.
Playground Safety Audit An independent audit has been completed on all the district’s playgrounds. The audit inspections are based on considerations from NZS 5828:2015 / EN1176:2008 playground equipment and surfacing standard as well as EN1177 impact attenuating surfaces. These standards represent fundamental minimum best practice in the event of a serious accident/ injury claim. Like previous playground standards they are intended to be used intelligently as part of a risk assessment and support our weekly playground inspections completed by our Playground Asset Officer.
During this process, some play elements identified required immediate decommissioning due to the risk associated with them. The most high profile of these was a timber modular unit and two slides at Leamington Domain. The modular unit will be removed from the playground and remedial work undertaken on the slides to ensure they are compliant with the safety standards required. Elements at Lindsay Park in Cambridge also failed the audit and will be removed from the park, remediated and installed into Leamington Domain to replace the timber modular unit being permanently decommissioned. This is a medium term solution to keep the play value
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at Leamington Domain, which is one of the most used playgrounds in the district. This will leave no play equipment in Lindsay Park, but it is anticipated the playgrounds at Thompson St and Leamington Domain will be able to cater for the demand in this area. Staff will continue to monitor demand for play in the Lindsay Park catchment to inform future play provision.
The audit completed will assist staff to inform the playground renewal programme approved through the 2021-2031 LTP and maintenance requirements.
Staff included two community managed playgrounds in the audit, these being Te Miro Hall and Rangiawhiao Hall sites. Both playgrounds had elements which required immediate decommissioning and this information was passed onto the relevant parties.
Park Structures Audit Staff engaged an engineer with vast experience in park structures to undertake a structural condition assessment of the districts high risk assets in parks and reserves. These include assets such as boardwalks, viewing platforms and bridges.
While the final report is still to be received, initial feedback received identified no immediate risk or concern, but there are a number of assets which are non-compliant with the building code. Staff will investigate opportunities to bring some of the replacement asset work in line with best practice to achieve safer and aesthetically better outcomes with better functionality. Once the report is received, Staff will meet with the engineer to determine how we can improve the new or replacement structures through the procurement process.
Contract Management An update on individual contracts is as follows:
Contract Update Tree Maintenance During this quarter there were 20 trees removed and 1,145 Contract trees pruned as part of scheduled maintenance. There were 10 storm related call outs. The contractor responded to 109 tree related CRMs on behalf of Council. They also added a further 210 trees to Council’s asset data base. There were 9 new jobs completed under variations to the contract to maximise contract rates. Some of these tasks included the removal of failing Liquidamber trees on Thornton Rd, pruning the hedge out of powerlines at Waipuke Park and beginning a large pruning job on the gum trees behind the Girl Guides and Cambridge Racquets Club buildings at Lake Te Koo Utu.
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The contractor was able to allocate more resources to the contract this quarter to ensure the programme is on track, complete variation work within the financial year and undertaking tree planting in the district. Rural Open Space There has been an improvement in the contractors Contract performance during this quarter, to the point where they achieved 100% audit compliance for the month of May. We have received no complaints through this quarter and the contractor is very quick to respond to customer or staff requests. The contractor is currently working towards ensuring their traffic management plans are current and functional alongside working through their health and safety pre- qualification renewal. Public Convenience The contractor has had their health and safety pre- Cleaning Contract qualification accreditation renewed. Health and safety audits undertaken by our Contracts and Projects Officer found some recommendations for improvement, and is working with the contractor to ensure these are met in future audits. There has been ongoing issues at the Te Awamutu Walton Street toilets, with water supply and flushing reliability. Before staff expend too much investment in a solution, decisions will be informed by the Public Toilet Structural and Condition Assessment to be completed in 2021/22. With ongoing vandalism, minor repairs and maintenance required, the current value of contract work done to date is $516,286. On current spending, it is likely we will need to seek an increase to the approved contract sum in the next financial year. This may be incorporated into a contract renewal period of two years pending a staff recommendation. There has been a recent audit trend and some complaints regarding some of the toilet cleaning, especially around the toilet seat hinges and around taps in the basin. This seems to have corresponded with the contract supervisor being redeployed to the leaf litter collection. One of the complainants has become a regular, and somewhat vigilante auditor, whose behaviour is becoming inappropriate. This is currently being monitored. Staff are working with the contractor to ensure the Cambridge Superloo toilets roof and guttering is cleaned following the recent leaf fall. It is expected this will be completed in the coming weeks.
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3.2 Libraries 1 April – 30 June 2021 Library Statistics 506 new patrons registered across both libraries 37,578 total library membership 112,547 items issued 1,122 eBooks and 252 eAudiobooks issued.
Further details of the Library statistics can be found in Appendix 1.
New Zealand National Library Partnership Fund Waipā District Council successfully received funding to provide free access to internet through the use of the district libraries’ fixed computers. This service was offered from 1 March 2021, with an aim to assist people with digital literacy and to help those looking for employment. Unfortunately at the same time, computers within both libraries have not worked to expected levels, with only 1-3 computers available in each library. Council’s IT department investigated the issues and installed trial solutions for testing. Staff are hopeful this solution will be rolled out across both libraries soon.
During this quarter, the Community Librarians have assisted many patrons with their digital and literacy needs. With over 430 sessions held and 84 visits to a variety of different groups around the district completed this quarter.
Te Awamutu Library was awarded additional funding to work with a local artist and a group of teenage patrons to create a mural for the wall in the teen section in the Te Awamutu Library. The teen students were asked to create the mural around the theme ‘Celebrating reading’ and is designed to enhance reading for pleasure and inspire community wellbeing. The library team would like to thank the artist in charge Theresa Siemonek, the teen artists who gave up their time and the Rosebank Arts Centre.
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Stack Collection Review The stack collection are items held in both libraries that are considered important to the collection but do not get the use required to keep them on the main shelves. Some of these items are also in delicate condition requiring special handling. This collection included such items as classics, historically important information and local history items. Due to space challenges in the Cambridge Library workroom, the stack collection has been reviewed with items moved to Te Awamutu to be housed.
Library Annual User Survey Every year in March the libraries conduct a user survey over a period of four weeks. This year 489 responses were provided by customers, which is a low response in comparison to other years and may be due to time of Covid-19 Alert levels experienced at the time. The main results from the survey were:
People tend to use the libraries fortnightly (32.45%) or weekly (29.39%) The main reason people use the libraries is to borrow fiction books (79.92%), then non-fiction books (55.78%) Patrons were satisfied or very satisfied with the collections (82%) The majority, 98.03% found what they were after on their most recent visit. For those that didn’t, the main reason was the book was on issue to someone else (48%).
People were also asked what services they would like to see, if for some reason the library buildings were inaccessible. The feedback received identified virtual programmes along with a call and collect service.
3.3 Museum and Heritage 1 April – 30 June 2021 Museum and Heritage Statistics 1,519 visitors at Te Awamutu Museum Eight new collection acquisitions being processed Assisted with over 47 research enquiries, including seven image requests
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521 glass plate negatives sent to New Zealand Micrographic Services for development and digitisation 1,344 students through programmes in the Museum and at significant sites 325 current members of the Tui and Tama Kids Club 4,548 new users totalling 13,493 users for Te Ara Wai Journeys.
Further detail regarding Museum Statistics can be found in Appendix 2.
Learning Experiences Outside the Classroom (LEOTC) During this quarter, we had 1,322 students attend 48 LEOTC sessions with 20 trips to significant sites in Waipā.
There were multiple visits from teachers discussing possibilities, and two Professional Learning Development sessions for teachers. The first group of teachers was from Hobsonville Point Secondary School in Auckland and were hosted at the Museum, then taken to significant sites. Feedback from this session was great: “I wanted to reach out as soon as possible to thank you so very much for your time, not to mention your generosity in sharing your expertise with us on Ngā Pakanga o Aotearoa. Despite our visit being fleeting, you've given us much to think about and some great ideas about how we could approach aspects of teaching these important events, as well as logistically, how could we run a trip for students where they can have the time to explore in more depth each of these sites and really understand the history of the events that took place there and their impact.”
The second was St Patricks, who we led on a hikoi through Te Awamutu for their professional development – which gave them some good foundation knowledge for supporting students when the school focused on local history that term. The school then visited the Museum for programmes in May and June.
Exhibitions Gavin Gifford Gallery Formal Fridays (continued) - From the depths of the textile collection, nostalgic, formal, functional and fanciful outfits on show.
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Front Porch Gallery Kaleidoscope of Colour – An exhibition celebrating and supporting Autism Awareness Month April 2021 with local artists from Enrich+ on show Anzac Commemoration 2021 – An exhibition exploring the origins of ANZAC and how we commemorate ANZAC Day in the Waipā .
Special Displays Special ANZAC Display (Mezzanine) - mini display of the First World War commemorations held at the Tower of London in 2014 featuring one of the 888,246 handmade poppies that was part of the installation at the Tower of London Rahapa Te Hauata – special display of this significant tupuna of Rangiaowhia, Rahapa Te Hauata. An amazing account of how she and her family survived the British invasion in the 1864 attack on Rangiaowhia Curioseum – the new installation in the Museum’s Curioseum celebrates our collection of bird specimens. Visitors can learn about the featured birds, including their song and correct pronunciation of their names.
Public Programmes April School Holidays Week One – Make a 3D ANZAC wreath and poppies to learn what red and purple poppies symbolise April School Holidays Week Two – Designasaur – Make a designasaur badge and/or create a unique dinosaur, get your dinosaur photographed in the amazing dino world.
Heritage Fund Nine applications received for the Heritage Fund round closing 30 June. Applications are currently in the process of being assessed at the time of writing this report.
General Business The Te Awamutu Museum was closed for two days in mid-June to allow for cabling work to be undertaken, upgrading the Museum’s camera and duress system. This
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required the de-installation of several Taonga to ensure their safety while the work was undertaken.
3.4 Parks, Reserves and Cemeteries Operations Cambridge Parks The Cambridge Parks team are recruiting for multiple vacancies due to staff leaving during this period. The work programme has been juggled during this time to ensure high profiles site maintenance is maintained Leamington Domain skate rink has received donated skate ramps for use over winter from Acid NZ (skatepark contractor) Payne Park is part of the cycleway upgrade in Cambridge and as a result, park furniture removed for the cycle way will receive replacement furniture Cambridge Skate park - maintenance on the mini-ramp has been completed and artwork on the outer surfaces is complete.
Te Awamutu Parks The Te Awamutu Parks team have completed new plantings in Sculpture park as part of the waste water pipe upgrade project Gardens at the i-SITE and in Alexander St have been refreshed. This has included adding new plants, and dividing existing plants so they can be reused on other sites Planting in Memorial Park was completed by staff and Te Awamutu RSA members. This is an ongoing project, with the RSA who have been working with staff to remove weeds and replant with native species A local community group has been working with Community Services and Community Advisor to design and plan a community edible garden within Pekerau Reserve.
Cemeteries The Cemetery team have managed a vacancy in this quarter, due to a Sexton returning home to the USA. This vacant role is due to be filled by the end of July 2021. Burial numbers finished the financial year below 2019/20 numbers, down 18 burials. Ash interments finished 30 above 19/20 figures. Head stone permits continued to track above 2019/20 numbers by 50.
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Please refer to Appendix 3 for further graphs representing cemeteries statistics.
3.5 Pools Te Awamutu Events Centre For the final quarter of 2020/21, aquatic visitor numbers for Te Awamutu Events Centre (TAEC) tracked well despite Covid-19 alert level restrictions experienced during the year. Visitor numbers totalled 147,118, which is significantly above the previous year (117,415) and slightly above 2018/19 financial year (143,182). Numbers for the stadium tracked slightly above 2019/20 by 3%.
Perry Aquatic Centre – Puna Kaukau o Te Oko Horoi Practical completion for the Perry Aquatic Centre was reached on 20 April 2021. The GoWaipa team worked with the contractor to enable a soft launch day on Wednesday, 12 May 2021. This included an invite for local residents, who had put up with a construction zone, to view and enjoy the swimming pools.
The facility was officially opened on Friday, 14 May, with public access from Saturday, 15 May 2021. The first 100 people on Saturday, 15 and Sunday, 16 May were given free entry as a way to celebrate the opening of the new facility.
As the soft launch was reduced to one day prior to opening, there are some ongoing challenges with facility operations and minor defects to be resolved. Issues include consistency of the sauna temperature, operations of the spa pool and condensation on colder days. Staff are working through these issues with the Contractor, Architect and GoWaipa.
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Since opening, there have been 21,758 visitors.
Water Quality Water quality continues to be above target compliance levels at both venues:
3.6 Reserves Planning Key accomplishments during quarter four Parks plans - Adoption of Memorial Park Concept Plan - Initiated project planning for management plans for 205 Sainsbury Road and Ngā Roto, and a cemeteries strategy. Subdivision and land use consents - Provided evidence for and at the 3MS hearing - Progressed reserve acquisition and development discussions for C2, C4, Cambridge North, T8 and T1 growth cells - Provided Community Services comments on 13 subdivision and land use consents. Reserve activation - Provided input and/or led discussions on requests for new leases and licences on reserves
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- Met several times with Hautapu Recreation Club and their consultant Greenstone Group to progress the Hautapu Feasibility Study to a point that findings can be reported up to council - Processed three MEIT concessions. Responded to 10 LGOIMAs Progressed work programme to address security issues at Pukemako, Te Awamutu Cemetery, Bulmers Landing and Arapuni Progressed plans for the Memorial Park bridge replacement, and the Mangapiko and Mangohoi Streams Restoration and Erosion Protection Project Progressed with project delivery the development of Wharemarama in Pukekura, Cambridge Met with Waikato Regional Council staff with regards to implementation and monitoring of environmental benefit lot provisions in the District Plan and with DOC in relation to their involvement in resource consent applications Three planting events undertaken – Bahai’ group at Lake Ngā Roto, Pokuru School at Kakepuku and Community Services team at Franklin Reserve, Pironigia
8,500 natives planted in conservation areas and along streams in the2021 Planting season Report to Strategic Planning & Policy Committee – 3 August 2021 COMMUNITY SERVICES QUARTERLY REPORT TO 30 JUNE 2021 Page 12 of 17 10646276
153 Pirongia Ward Committee 8 September 2021 - Quarterly Report
Restoration planting 2021
Franklin Reserve, Pirongia
Kakepuku
Karāpiro Gully, Cambridge
Lake Ngā Roto
Memorial Park, Te Awamutu
Yarndley's Bush
0 500 1000 1500 2000 2500 3000 Number of plants
Lake Ngā Roto Draft Restoration Plan in final review with mana whenua Lake Te Koo Utu Restoration Plan drafted with mana whenua input 2021 Weed Survey of key conservation sites completed Ongoing collaboration with Predator Free Cambridge has recently led to new volunteer trapline set up in Karāpiro Gully Contributed to submission on the WRC LTP and Regional Pest Management Plan Assessed implications of National Environmental Standards for Freshwater on WDC restoration efforts in natural wetlands Contributed to the Draft Waikato Pekapeka Strategy Contributed to development of a new WDC Environment Strategy Finalised MoU with EcoFX for predator control at Yarndley’s bush Submitted reports to WRC with respect to compliance with resource consents at Lake Ngā Roto Carried out inspections for Waipā Heritage Fund Attended - Quarterly MEIT Scientific and Technical Advisory Board Meeting, and Rotopiko Operations Committee Meeting.
SALLY SHEEDY Approved by Debbie Lascelles MANAGER COMMUNITY SERVICES GROUP MANAGER STRATEGY & COMMUNITY SERVICES
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154 Pirongia Ward Committee 8 September 2021 - Quarterly Report
Appendix 1 Library Supporting Information
Membership numbers During the quarter 4 the libraries registered 255 new patrons at Cambridge Library and 251 at Te Awamutu Library. At the end of this period the number of registered patrons were recorded as: o Cambridge – 20,872 o Te Awamutu – 15,662 o Family count – 1,044 (number of patrons who are recorded as not having their own card and are using a family member’s card)
Total number of issues Issues by type April-June 2021 (physical)
50000 40000 30000 20000 10000 0 Adult Children/Teen Non-Book Other
Cambridge Te Awamutu
Material type Cambridge Te Awamutu Adult 28240 18560 Children/Teen 40936 21842 Non-Book 1662 1254 Other 37 16 Total 70875 41672 eResource issues this quarter eBooks = 1,122 eAudiobooks = 252
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155 Pirongia Ward Committee 8 September 2021 - Quarterly Report
Programmes – quarter 2 Over 2,100 patrons attended sessions during this time. It is noted, not all activities counted attendees due to the nature of the activity. For this quarter the activities / events and programmes were:
Wriggle and Rhyme (once a week in both Tibet display, podcast & video libraries during term time) Harness Jewels – makerspace Toddler Time (once a week in both St Andrews presentation libraries during term time) Keas visit Makerspace (in Cambridge this is currently Mini makerspace (every 3rd Saturday in a virtual programme due to the space this Cambridge) is normally held in being used for other Ladies running reboot (every Thursday) activities ) Fun fab fairy tales Lego club – TA Margaret Mahy Mystery in the library Mini makers - CB Maori art classes x 2 Book Clubs Artists at work x 2 (TA) Cambridge Primary School book week Artists at work – Enrich + (staff took tours, read stories in the library Art therapy for children and gave quizzes to some students) Art therapy for adults Clay work for adults Clay work for children Mother’s day cards To see some of these events in action Mini movers please have a look at the libraries’ Simply piano YouTube page Imperious class https://www.youtube.com/channel/UCpZ Imperious demo wzBfB49wo9ikubOHKYWg/videos?view=0 Ukulele intro &sort=dd&shelf_id=0 Ukulele demo
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156 Pirongia Ward Committee 8 September 2021 - Quarterly Report
Appendix 2 Museum and Heritage Supporting Information
General Visitor Numbers
2018 2019 2020 2021 January 1,073 512 650 418 February 532 423 447 288 March 506 623 231* 496 April 704 764 0** 690 May 500 656 40*** 420 June 580 426 188 409 July 359 613 585 August 441 308 179**** September 478 507 330**** October 684 933 679 November 330 463 396 December 281 397 315 Total 6,468 6,625 4,040 COVID-19 impact - *closed 23/3, ** closed, *** reopened 25/5 **** Level 2 – 12/08 to 22/09/20 *Extended Christmas/New Year closure midday 24 December to 11th January. Level 2 15/2 – 17/2, 26/2 – 28/2/2021, 1/3 – 8/3/2021
LEOTC Students
2018 2019 2020 2021 January 0 0 0 0 February 674 440 516 170 March 384 988 154* 116 April 59 306 0** 22 May 739 755 0*** 268 June 201 206 100 1054 July 16 0 340 August 419 136 184 **** September 596 408 37 **** October 224 50 0 November 101 57 822 December 87 0 59 Total 3,500 3,346 2,212 COVID-19 impact - *closed to public 23/3, ** closed, *** reopened 25/5 **** Level 2 – 12/08 to 22/09/20 Level 2 15/2 – 17/2, 26/2 – 28/2/2021, 1/3 – 8/3/2021
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Appendix 3 Cemeteries Supporting Information
2019-20 108 2020-21 158
2019-20 79 2020-21 109
2019-20 132 2020-21 114
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158 Pirongia Ward Committee 8 September 2021 - Treasury Report
To: The Chairperson and Members of the Pirongia Ward Committee From: Nada Milne Subject: TREASURY REPORT – PIRONGIA WARD CONSULTATIVE COMMITTEE Meeting Date: 8 September 2021
1 BACKGROUND
The report details the funds available to the Pirongia Ward Consultative Committee for allocation for discretionary grants and minor community works.
2 RECOMMENDATION
That the report of the Financial Accountant for the period ended 31 July 2021 be received.
3 COMMENT
3.1 Discretionary Grants – funds of $3,680 have been committed from the prior year, with no expenditure to date. No funds have been committed from the current year, with no expenditure to date. There is a balance of $30,722.01 in uncommitted funds.
Nada Milne Ken Morris Financial Accountant Group Manager Business Support
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159 Pirongia Ward Committee 8 September 2021 - Treasury Report
PIRONGIA WARD DISCRETIONARY GRANTS
Balance as at 1 July 2021 6,802.01
2021/22 Allocation from Council 27,600.00 34,402.01
Less Committed Projects 3,680.00 3,680.00
Uncommitted funds 30,722.01
Summary of Committed Funds Committed Expenditure Balance Commitments 2021/22 - - - Prior Year Commitments 3,680.00 - 3,680.00
Total 3,680.00 - 3,680.00
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160 Pirongia Ward Committee 8 September 2021 - Treasury Report
PIRONGIA WARD
Summary of Committed Funds Committed Expenditure Balance Commitments 2021/22 - - - Prior Year CommitmentsTotal 3,680.00 - 3,680.00 Total 3,680.00 - 3,680.00
Commitments 2021/22 Resolution No Committed Expenditure Balance ------Total - - -
Prior Year Commitments Resolution No Committed Expenditure Balance Pirongia Public Toilets Upgrade 8/19/41 2,500.00 - 2,500.00 Geoscience Society of NZ 8/20/06 1,000.00 - 1,000.00 Pirongia Playcentre 8/20/29 180.00 - 180.00 Total 3,680.00 - 3,680.00
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161 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
To: The Chairperson and Members of the Pirongia Ward Committee From: Keryn Phillips, Governance Officer Subject: DISCRETIONARY FUND ALLOCATIONS FOR SEPTEMBER 2021 Meeting Date: 8 September 2021
1 SUMMARY
Waipa District Council has delegated the Pirongia Ward Committee the authority to allocate discretionary funding, within the approved budget, providing that any decision to allocate any of those funds must be made in accordance with the requirements of section 10 of the Local Government Act 2002 to promote the social, economic, environmental, and cultural well-being of communities in the present and for the future.
Under the delegation, Pirongia Ward Committee receives a limited amount of discretionary funds from Council each year, which it may choose to allocate towards community groups or organisations within the Pirongia Ward of Waipā district in accordance with the provisions of the delegation.
The Committee has $30,755.01 in funds to distribute in 2021/22. Thirty two applications have been received for the first round of discretionary funding requesting $66,611.98. A second round of funding will occur in April 2022.
Full applications for the Pirongia Ward Committee Discretionary Fund have been sent to the committee members separate to this agenda.
2 RECOMMENDATION
That the Pirongia Ward Committee a) Receive the information contained in the report ‘Discretionary Fund Allocations for September 2021’ (Document 10683666) of Keryn Phillips, Governance Officer. b) Allocate grants from the Community Discretionary Fund as stated in the following schedule. Organisation Amount Allocated (plus GST)
162 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
3 APPLICATION CRITERIA
1. The applicant applying for financial assistance must be a not-for-profit group or organisation and be providing a local community or welfare service for the benefit of the wider Waipā community, i.e. not a private club or business.
2. Applicants applying for financial assistance need to complete the attached application form. The application must specify the local services, facilities and benefits being provided to the community, to assist with assessment of the application. The application must clearly state the purpose of the funding required and, if successful, how the funds would be utilised.
3. For the 2021/22 funding round all local community projects will be considered, however, priority will be given to applications for local community activities or projects that promote resilience or recovery from Covid-19. This could include proposals such as programmes for people whose income has been affected, community initiatives to drive resilience or self-sufficiency in the community (such as community gardens; teaching cooking, sewing or financial literacy) or activities that promote economic recovery by generating revenue for local businesses, employment or bring people into the district. For non-Covid-19 related proposals less priority will be placed on operating costs.
4. All applications must be supported by a copy of the applicant’s most current bank statement. If there is a budget for the proposal, a copy should be attached (this may include quotes for equipment, works or services). Applications without these financial records attached will not be considered.
5. Financial assistance will not be available from more than one source of council funding for the same purpose (event or activity) within council’s financial year starting 1 July.
6. Applications cannot be received for expenses or events that have already happened (retrospective).
7. If successful, it is preferable that the funding is utilised within the same financial year as is applied in. However, the funding will be available to the successful applicant for 12 months from the time of approval. After 12 months, the applicant will have to reapply for funding.
8. A thanks or mention of the committee’s/board’s support to your project is expected. This may be a sponsors sign stating “Proudly supported by…”, thanks in a media release, advertisement, newsletters etc.
Report to Pirongia Ward Committee – 8 September 2021 Discretionary Fund Allocations for September 2021 Page 2 of 5 10683666
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3 APPLICATIONS RECEIVED
Thirty two applications have been received from the following community organisations, requesting a total $66,611.98.
Table 1 summarises the applications received from community organisations, an explanation of why the organisation is seeking funding and the amount requested.
Table 1. Summary of Discretionary Fund applications to the Pirongia Ward Committee Amount Organisation Purpose of Grant requested (+GST) Cambridge Committee of Funding for emergency vouchers $200.00 Social Services Cambridge Community House To cover the costs of whānau support workers $3,000.00 Trust
CommSafe To replace safety equipment in vehicles. $2,000.00
Educational activities for young people in Diabetes Waikato Youth $1,000.00 the Waikato with Type 1 diabetes
Girl Guiding NZ Hire of Te Rore Hall $434.80
Assistance to keep volunteer trappers Hamilton Fish and Game tracks around North and South Lakes $2,880.00 Association (Rotopiko) clear of weeds
House of Science South Purchase one new science kit $2,500.00 Waikato Charitable Trust Guarantee of funding to meet building InterlockNZ Trust $8,400.00 lease requirements
To cover costs of the International Global International Global Walk $75.00 Walk 27 eptember 2021
Koromatua School Parent Purchase of 110 chairs for the Koromatua $8,957.28 Teacher Association School Hall Purchase of materials to build footbridges Lake Ruatuna Users Group $985.00 and consumables
Loving Arms Charitable Trust Purchase cartons for distribution $2,000.00
Maungatautari to Pirongia Costs for part time employee and office $2,000.00 Ecological Corridor Inc overheads
MS Waikato Trust Operating expenses $500.00
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164 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Amount Organisation Purpose of Grant requested (+GST)
New Zealand Council of Support toward operational costs for $2,000.00 Victim Support Groups Inc volunteers Support Worker programme
Ngahinepouri Golf Club To plant large speciman trees $2,000.00 Incorporated
Ōhaupō Community, Sport To activate more community programmes $3,000.00 and Recreation Centre Trust at the Ōhaupō Hub
Ōhaupō Ngāhinapōuri Lions Cover costs of ANZAC service in Ōhaupō $750.00 Club Installation of shelter/storage and camping Pirongia Forest Park Lodge Inc equipment for sustainable camp site $3,000.00 project
Assitance with the upgrade of new display Pirongia Heritage and boards and 3D printed model of the Waipā $1,552.40 Information Centre basin
Pirongia School Operating costs of the school pool $2,500.00
Pirongia Te Aroaro o Kahu Upgrade the envirocentre building - $3,478.15 Restoration Society pruchase and install heat pump
Te Awamutu Bible Chapel - To cover costs of CAP NZ, wages and $1,400.00 Debt Centre training Te Awamutu Bible Chapel - Light Party equipment hire $2,000.00 TACCLA Light Party
Te Awamutu Brass Band Power, gas and insurance costs $2,009.35
Te Pahū Hall Society Installation of security stays on windows and $1,375.00 Incorporated repair glass doors Te Pahū Hall Society Installation of outdoor storage sheds $2,019.00 Incorporated Te Pahu Ratepayers Replace vandalised Welcome sign $1,200.00 Association True Colours Children's Health Funding support to deliver service to $1,000.00 Trust families in the Waipā
Waikato Bay of Plenty Cancer Support for meals provided to Waipā $104.00 Society residents whilst staying at the Lions Lodge
Purchase sand for revitalisation of Kihikihi Waikato Rodeo Association $792.00 equestrian park
Youthline Auckland Charitable Operational costs $1,500.00 Trust
Report to Pirongia Ward Committee – 8 September 2021 Discretionary Fund Allocations for September 2021 Page 4 of 5 10683666
165 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
4 ATTACHMENTS
Applications made to the Pirongia Ward Committee excluding supporting financial information
Keryn Phillips Governance Officer
Jo Gread Governance Manager
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166 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
APPLICATION FORM FOR COMMUNITY DISCRETIONARY FUND
Please select the board(s) and/or committee you are applying to:
X Te Awamutu Community Board (Te Awamutu/Kakepuku Wards – includes Kihikihi) X Cambridge Community Board (Cambridge/Maungatautari Wards – includes Karāpiro) X Pirongia Ward Committee (includes Ōhaupō, Ngāhinapouri, Koromatua and Kaipaki)
Details of club/organisation Name: Cambridge Committee of Social Services What are the objectives of your club/organisation and how do they promote local services or facilities within your community?
We are an incorporated society and have a committee run by the leaders of local social service providers in Cambridge. We work together to collaborate and bring the best outcomes for our community. Each social service provider provides a slightly different service to meet the needs of our community as a whole. Members include; Cambridge Community House, Mana Hapori, Salvation Army, Age Concern, CAB, Safer Communities, Churches. We attend monthly meetings to discuss the social and wellbeing needs in our Cambridge community. Other organisations attend our meetings to ensure that they keep abreast of local social and wellbeing needs, sharing information about what’s going on in our community, these include Waipa District Council representatives and the police. CCOSS supplies emergency vouchers (for fuel, supermarket and doctors appointments/medication) to enable those most vulnerable in our community to get where they need to go (ie work, school, appointments like job interviews), provide the basics for their family (food banks only provide so much and the emergency supermarket voucher gives people the chance to purchase what they need, including personal care products, baby food, formula and nappies, it is also available when the food banks are closed), the vouchers for doctor visits/medications provide much needed medical care and ensures the continuation of long term medication or vital short term medication to treat them now, rather than their health situation getting worse. Since the start of COVID-19 all organisations have seen a rapid growth in need in our community. This growth continues to this day as the number of self referrals and crisis walk ins increase. We are seeing many more families needing support, they often arrive at the last minute, with a crisis situation going on for them. Having struggled on for as long as they possibly could without resorting to asking for help, which they really don’t want to do. After a needs assessment, to reduce their stressful situation and meet some of their most urgent needs, the emergency vouchers prove a valuable resource to be able to offer to these families at a time of desperate need. We have seen the need for vouchers double since CIVID-19. We previously needed around $200 a month to support our community in an emergency. That has increased to around $450 a month. The value of vouchers offered has remained the same, usually $10-30 for fuel, $20- 50 for supermarket and $18 for doctors appointments (we arrange the low cost rate for doctors visits for these families) and $5 per medicine prescribed (we try to make use of free prescriptions where we can). It is the number of families needing them (not the same families repeating, we keep a confidential register to manage this) which is creating a bigger demand for these vouchers. We are seeking funding support for the purchase of these vouchers for the next 12 months.
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How long has your organisation been active within the Waipā district? 30 years
Where are any facilities used by your organisation located? Meetings are held at Cambridge Community House, 193 Shakespeare Street, Leamington, Cambridge 3434
Are they on private property? □ Yes X No Waipa District Council owned land
What is the activity/services period of your organisation? (example - all year or seasonal March to October) All year - X Yes Seasonal period : How many members in your organisation (including volunteers)? Committee members 15 Volunteers 20 Supporting approximately 300 families (and growing), compared to 150 families last year, receiving support via these emergency vouchers
Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistance for?:
Providing funding to cover the cost of these emergency vouchers for 12 months
What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board: $400 Cambridge Community Board: $4,800 Pirongia Ward Committee: $200
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available?
We will support families in crisis in our community to get through their emergency. With the effects still evident from COVID-19 and high cost of living, we are seeing more families seeking emergency support. With this funding we will be able to help more families, providing this support quickly through vouchers to reduce their overwhelm, reduce the risk of suicide and family abuse, which often occur at times of stress. We help anyone in need, no matter what age, gender, ethnicity, across the wider Waipa district. Post receiving these vouchers, we offer wrap around
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support services to these families from the CCOSS member organisations to get them back on their feet, and not having to experience a crisis like this again.
Financial details What is the legal status of your organisation?: Charitable Trust □ Incorporated Society X Other ………………………………………. Charities Commission registration no. (if applicable) Is your organisation GST Registered?: □ Yes X No If Yes, your GST Number: What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship):
Fundraising is the only source of income for this committee
X Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund) The funding in the bank; we have just $100 is tagged for emergency vouchers, the rest is tagged for Christmas Cheer X Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered. Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year Cambridge Rotary Christmas Cheer 3000 2018 Cambridge Lions Christmas Cheer 2000 2018 Jumble Around Emergency Vouchers & 1500 2018 Christmas Cheer Cambridge Rotary Christmas Cheer 3000 2019 Cambridge Lions Christmas Cheer 3000 2019 Jumble Around Emergency Vouchers & 1500 2019 Christmas Cheer Cambridge Rotary Christmas Cheer 2000 2020 Cambridge Lions Christmas Cheer 3000 2020 Jumble Around Emergency Vouchers & 1500 2020 Christmas Cheer Anonymous donations Christmas Cheer 3500 2020 If required, attach any funding assistance received over the last three years on a separate piece of paper. Page 7 of 8 Application Form for Community Discretionary Fund 2021/22
169 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Applicant Organisation Details Full legal name (as on your bank account): Cambridge Committee of Social Services
Common use name (if different): CCOSS
Contact person: Harriet Dixon
Postal Address: PO Box 633, Cambridge, 3434
Street Address: 193 Shakespeare Street, Leamington, Cambridge, 3432
Email (and website if applicable) : [email protected]
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Name of person completing form: Harriet Dixon……………………………………. Signed : Date: 11/8/2021 Position in Organisation: Chair…………………………………………...
Daytime Contact Number: …………………………………………..
Alternative contact person: Marie Payne………………………………………………. Signed: Date: 11/8/2021 Position in Organisation: Treasurer Daytime Contact number: …………………………………………………… The above persons may be contacted during the day if clarification of information is required.
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APPLICATION FORM FOR COMMUNITY DISCRETIONARY FUND
Please select the board(s) and/or committee you are applying to:
X Te Awamutu Community Board (Te Awamutu/Kakepuku Wards – includes Kihikihi) X Cambridge Community Board (Cambridge/Maungatautari Wards – includes Karāpiro) X Pirongia Ward Committee (includes Ōhaupō, Ngāhinapouri, Koromatua and Kaipaki)
Details of club/organisation Name: Cambridge Community House Trust What are the objectives of your club/organisation and how do they promote local services or facilities within your community?
We are the only family and social services provider in Cambridge that provides a full wrap service helping anyone in need, either providing the support through our services or networking with other organisations to meet needs. We provide support to people in Cambridge and across the wider Waipa area, hence applying to all Community Boards for support. This year the demand for our services has grown by 50%, we have supported over 3,000 families, compared to 2,000 the year before. Our need for local financial support to be able to continue our services has increased too. Please consider this request so that we can continue to support our community to thrive.
How long has your organisation been active within the Waipā district? 36 years
Where are any facilities used by your organisation located? Cambridge Community House, 193 Shakespeare Street, Leamington, Cambridge 3434
Are they on private property? □ Yes X No Waipa District Council owned land
What is the activity/services period of your organisation? (example - all year or seasonal March to October) All year - X Yes Seasonal period : How many members in your organisation (including volunteers)? Staff 16 Volunteers 35 Supporting approximately 3,000 families/people each year (and growing)
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Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistance for?:
This last year we have added whanau support workers (social workers) to our team and this has created extremely positive outcomes for local families in need. With this role we are able to wrap our services around each family, providing support and services to meet their individual needs. We have found this role to be particularly affective at engaging families with our other services. Often meeting in their own homes to build trust and assess their needs. The worker will walk alongside them to ensure that they receive the support and services they need to meet their own personal goals. The aim is to only need them to tell their story once, rather than repeat it to several services. We continue to be strength based across all our services and support, enabling our community to thrive. The outcomes are very positive and we can provide client stories as evidence of this in our accountability report.
What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board: $5,000 Cambridge Community Board: $8,000 Pirongia Ward Committee: $3,000
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available?
We will see our community thrive, bounce back quickly from financial hardship, especially at this time with the effects still evident COVID-19 and high cost of living. We will be able to help more families, provide help quickly to reduce their overwhelm, reduce the risk of suicide and family abuse, which often occur at times of stress. We help anyone in need, no matter what age, gender, ethnicity, across the Waipa district. Without judgement, to move past the stigmatism of struggles, getting them back on their feet and being a productive member of our community.
Financial details What is the legal status of your organisation?: Charitable Trust X Incorporated Society □ Other ………………………………………. Charities Commission registration no. (if applicable) CC45448 Is your organisation GST Registered?: X Yes □ No If Yes, your GST Number: 42078625 What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship):
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Government contracts cover one third of our expenditure (MSD, MOH). The rest is covered by grants and fundraising (these opportunities are already being negatively affected by COVID-19, making funding even harder to secure). Building Fund: tagged for phase 2 of building project at CCH (term deposit 150,000 tagged for this fund) Non-Profit Org ac: tagged funds for 2 months operating costs at CCH On-Call account: tagged for food security and volunteer driver service by CCH Term deposits: tagged for building project 150,000, others tagged for 6 months operational costs should funding cease at CCH
X Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund) X Attach a copy of any budget for your proposal and any quotes obtained. Budget attached for all Cambridge Community House Trust services.
NOTE: Applications without financial records attached will not be considered. Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year MSD food security Distribute food, create COVID plan for food 7,500 2021 support Lotteries recovery fund Services related to COVID recovery 48,000 2021 Waipa DC Recovery Services related to COVID recovery 105,040 2021 Fund Lotteries Building Project 358,949 2000 Trust Waikato Building Project 87,000 2000 Trust Waikato Operation costs 18,000 2019 Waipa DC Building costs 50,000 2020 Waipa DC COVID-19 costs 18,500 2020 Lotteries Operation costs 84,325 2019 COGs Operation costs 10,000 2019 Trust Waikato Operation costs 15,000 2018 COGs Operation costs 4,600 2018 Waipa Council DF Operation costs 2,500 2019 Waipa DC Discretionary Financial Mentoring 2,500 2020 Fund
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173 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Waipa DC Discretionary Building costs 1,000 2019 Fund If required, attach any funding assistance received over the last three years on a separate piece of paper.
Applicant Organisation Details Full legal name (as on your bank account): Cambridge Community House Trust
Common use name (if different):
Contact person: Harriet Dixon
Postal Address: PO Box 633, Cambridge, 3434
Street Address: 193 Shakespeare Street, Leamington, Cambridge, 3432
Email (and website if applicable) : [email protected] https://www.camcomhouse.org.nz/
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Name of person completing form: Harriet Dixon……………………………………. Signed : Date: 23/7/2021 Position in Organisation: General Manager…………………………………………...
Daytime Contact Number: …………………………………………..
Alternative contact person: Jo Riley………………………………………………. Signed: J Riley Date: 23/7/2021
Position in Organisation: Office Manager Daytime Contact number: …………………………………………………… The above persons may be contacted during the day if clarification of information is required.
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178 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
From: [email protected] To: info Subject: External Sender: Community Discretionary Fund Application Form - CDF210825760 Date: Thursday, 12 August 2021 4:27:11 pm
CYBER SECURITY WARNING: This email is from an external source - be careful of attachments and links. Please follow the Cybersecurity Policy and report suspicious emails to Servicedesk Office use only: Date Rec'd: CRM No.:
Waipa District Council 101 Bank Street Private Bag 2402 Te Awamutu 3840 Phone 0800 924 723 Fax 07 872 0033
Community Discretionary Fund CDF210825760 Application Form
COMPLETING THE APPLICATION FORM Applicants should identify on the attached application form the community board or committee to which they are applying, which will be where their group or organisation resides or carries out its activities. If you are applying to more than one community board or committee for financial assistance for the same purpose because your activities encompass a wide area within the Waipā district, one application form can be submitted – select which boards/committee you are applying to. Otherwise please submit separate applications. Please ensure that all the questions on the application form are answered and all required documents are attached Successful applicants must provide an invoice to Waipa District Council, which will be paid by direct credit into the group/organisation’s bank account. A bank deposit slip or recent bank statement summary must be included with the invoice to verify the account name and number before payment can be processed. If you would like help or advice in completing this form contact the council’s Governance team. Phone: 0800 924 723 Email: [email protected]
Please select the board(s) and/or committee you Te Awamutu Community Board (Te are applying to: Awamutu/Kakepuku Wards – includes Kihikihi) Cambridge Community Board (Cambridge/Maungatautari Wards – includes Karapiro)
179 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Pirongia Ward Committee (includes Ohaupo, Kaipaki, Ngahinapouri, Te Pahu, Koromatua)
Details of club/organisation
Full legal name (as shown on your bank account) Diabetes Waikato was incorporated in 1990 and in 2019 became an affiliated branch of Diabetes New Zealand which satisfies the requirements of the Diabetes New Zealand Deed of Charitable Trust 25 May 2019.) What are the objectives of your To support people with diabetes to lead full and club/organisation and how do they promote local active lives. We achieve this by providing support, services or facilities within your community? information, education and advocacy to all people affected by diabetes.… This application is for education for young people affected by Type 1 Diabetes which is an auto immune incurable disease with no known cause. How long has your organisation been active 20 years plus within the Waipa district? Where are any facilities used by your Hamilton organisation located? Are they on private property? No What is the activity/services period of your All year organisation? (example - all year or seasonal March to October) How many members in your organisation 232 (including volunteers)?
Proposal for financial assistance
What is the proposed project/activity that you Educational Activities with young people in the are seeking financial assistance for? Waikato with Type 1 Diabetes. We currently have clients in Te Awamutu Community Board (Te Awamutu/Kakepuku Wards – includes Kihikihi) - Cambridge Community Board (Cambridge/Maungatautari Wards – includes Karapiro) - Pirongia Ward Committee (includes Ohaupo, Kaipaki, Ngahinapouri, Te Pahu, Koromatua) Te Awamutu Community Board 1000.00 Cambridge Comunity Board: 1000.00 Pirongia Ward Committee 1000.00 How will your project/activity contribute to the Living with Type 1 diabetes is challenging – for social, economic, environmental and cultural both the child and their whānau. Simple everyday wellbeing of the community if any financial routines such as having a snack and playing with
180 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
assistance is available? mates are actually not that simple. Factor in checking your glucose level before eating by either finger pricking or scanning an implanted medical device, counting carbohydrates of what you think you’re going to eat, injecting or inputing instructions to a pump, all whilst getting asked numerous times while doing all this “What’s that?”, “What are you doing?”, “Does that hurt?” etc.
People with diabetes often feel isolated and alone with all that is involved in managing diabetes. Opportunities that enable them to interact with other young people who are facing the same day to day challenges is vital for overall physical and emotional wellbeing. This also applies to parents and caregivers of children with diabetes who face daily decision making to maintain their child’s health.
To help support overall wellbeing, Diabetes Youth Waikato hold a range of group education days for young people living with diabetes and family support sessions for both the young people and their whānau.
By continually holding education sessions for parents and children it increases confidence, social resilience and acceptance which allows these young people to better contribute to society and lead as normal a life as is possible with this currently incurable disease.
Financial details
What is the legal status of your organisation?: Charitable Trust Charities Commission registration no. CC11432 Is your organisation GST Registered? Yes GST Number 130-241-816 What is the chief source of your income? (i.e. Fundraising, grants, entry fees and donations membership subs, fundraising, entry fees, sponsorship) Attach a copy of your CURRENT BANK DNZ Waikato Profit and Loss Year Ended 30 June STATEMENT 2021.pdf
NOTE: Applications without financial records attached will not be considered. Do you have any budget and/or quotes for your Yes
181 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
proposal to attach? Please attach your copy here Education Budget 21 - 22.docx
Please list what financial assistance you have received from others in the last financial year? e.g. Council and or Community Board funding, Community Trusts, Trust Waikato, NZ Lotteries, Gaming Machine Trusts, Creative Communities Scheme. Organisation Kiwanies Charity Golf Tournament Purpose Kids Camp Amount ($) 5000.00 Year 2018
Organisation WDFF Karamu Trust Purpose Kids Camp Amount ($) 1500.00 Year 2018
Organisation Waipa District Council Pirongia Purpose Teen event Amount ($) 1200.00 Year 2018
Organisation DV Bryant Purpose Kids Camp Amount ($) 2000.00 Year 2018
Organisation Norah Howell Purpose Kids Camp Amount ($) 3500.00 Year 2018
Organisation Glenice & John Gallagher Fdn Purpose Kids Camp Amount ($) 3000.00 Year 2018
Organisation Trillian Trust Purpose Kids Camp Amount ($) 5000.00 Year 2018
Organisation Kiwanis Purpose Teen Event
182 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Amount ($) 450.00 Year 2019
Organisation Diabetes NZ Purpose Teen Event Amount ($) 915.00 Year 2019
Organisation Waikato Health Trust Purpose Education Days Amount ($) 5000.00 Year 2019
Organisation DV Bryant Purpose Kids Camp Amount ($) 2000.00 Year 2019
Organisation DV Bryant Purpose Kids Camp Amount ($) 1500.00 Year 2020
Organisation WDFFF Purpose Kids Camp Amount ($) 2000.00 Year 2020
Organisation Trillian Trust Purpose Kids Camp Amount ($) 2000.00 Year 2020
Organisation Health Waikato Trust Purpose Kids Camp Amount ($) 9200.00 Year 2020
Applicant Organisation Details
Commonly used name (if different from your Diabetes Waikato Youth organisations full legal name)
183 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Physical Address Floor 10, 15 Murphy Street, Thorndon, Wellington 6011 Is the postal address the same as the physical No address? Physical Address PO Box 12441, Thorndon, Wellington 6144 Organisation email address. A copy of this application will be sent to this address when the form is submitted. Website (if applicable) https://www.diabetes.org.nz/waikato-branch https://www.facebook.com/diabetesyouthwaikato
Contact Person Details Name Catherine McClintock Position in organisation Volunteer Fundraiser Daytime contact number
Alternative Contact Person Details Name Jo Chapman Position in organisation Business Development Manager Diabetes New Zealand Daytime contact number
Declaration
We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
We consent to Waipa District Council collecting the personal contact details provided, and retaining and using these details. Information may be included in a public meeting agenda. We acknowledge our right to have access to this information. This consent is given in accordance with the Privacy Act 1993. Is the contact person signing this application? Yes Person Completing Name N/A Person Completing Position In Organisation N/A Person Completing Daytime Contact Number N/A Verification of identification (e.g. drivers license, passport)
Date 12/08/2021
Is the alternative contact person signing this No application? Alternative contact person Jo Chapman Position in Organisation Business Development Manager Diabetes NZ Daytime Contact number Verification of identification (e.g. drivers license, passport)
184 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Date 12/08/2021
The above persons may be contacted during the day if clarification of information is required.
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189 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
bank statement summary must be included with the invoice to verify the account name and number before payment can be processed.
• If you would like help or advice in completing this form contact the council’s Governance team. Phone: 0800 924 723 Email: [email protected]
Final checklist - Have you……….?
Selected the correct ward/s (district) your organisation is based or active in Completed every question contained in the application form Attached your most recent completed financial records Attached your recent bank statement or bank accounts summary sheet Attached a copy of a budget for your proposal and copies of any quotes Supplied the names of two people and their contact details Had this form signed by those two contact people
Please return completed form to:
Email: [email protected]
Post: Waipā District Council Private Bag 2402 Te Awamutu 3840
Council Office locations for delivery: 101 Bank Street 23 Wilson Street TE AWAMUTU CAMBRIDGE
Waipā District Council, Private Bag 2402, Te Awamutu 3840 Phone: 0800 924 723 | Fax: 07 872 0033 | Web: www.waipadc.govt.nz | Email: [email protected]
APPLICATION FORM FOR COMMUNITY DISCRETIONARY FUND
Please select the board(s) and/or committee you are applying to:
Te Awamutu Community Board (Te Awamutu/Kakepuku Wards – includes Kihikihi) Cambridge Community Board (Cambridge/Maungatautari Wards – includes Karāpiro) Pirongia Ward Committee (includes Ōhaupō, Ngāhinapouri, Koromatua and Kaipaki)
Page 4 of 10 Application Form for Community Discretionary Fund 2021/22
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Details of club/organisation Name: Hamilton Fish and Game Association (Incorporated), supporting Rotopiko Community Catchment Group What are the objectives of your club/organisation and how do they promote local services or facilities within your community? The Rotopiko community catchment group is a wholly volunteer group of local Waipā residents, and Hamilton Fish and Game members whose aim is to create a 30 hectare halo of pest controlled habitat around Rotopiko South and North lakes (outside the pest fence) to complement the pest-free core within East lake at the Rotopiko Lakes Complex, near Ōhaupō. This work supports the wider vision of the National Wetland Trust (NWT) to enhance and promote the Rotopiko Lakes Complex as a showcase site for wetland conservation, where unique associations of plants and animals can be experienced and enjoyed by visitors and provide opportunities for education and research. The NWT focus is inside the pest fence, dealing with pest incursions, weeds and undertaking re-vegetation. We were established under a DOC CCF grant to reduce pest numbers around the other two lakes to create save haven for native wetland birds.
How long has your organisation been active within the Waipā district? As volunteers we have been trapping since 2016. Where are any facilities used by your organisation located? We have two trappers’ sheds (one for North Lake and one for South Lake). The North Lake shed is located in the riparian margin of North Lake, and the South Lake shed is located within the Predator Fence at East Lake reserve. Both are on Waipā DC and DOC land and we have full access to them at all times. Are they on private property? □ Yes □ No The sheds are located on Waipā DC recreation and esplanade reserve and DOC Wildlife Management Reserve (activities as approved via MOU between NWT with WDC and permits from DOC). What is the activity/services period of your organisation? (example - all year or seasonal March to October) All year - □ Yes, trapping occurs all year round, once every 2-3 weeks. Seasonal period: How many members in your organisation (including volunteers): Two volunteers for North Lake and five volunteers for South Lake who are regular volunteers. We have also had at least two additional volunteers assist with chew card monitoring around North and South Lakes at times. Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistance for?: We require funding assistance to help keep our volunteer trappers tracks around North and South Lakes clear of weeds and safe for us to navigate to undertake our trapping efforts. Both North and South lakes have been planted with native vegetation, but weeds, including sharp blackberry and gorse have crept in over the years, and have made accessing traps unpleasant and unsafe for us at times. We have also struggled to find our traps among the weeds at times also. See photo below of a track cleared through blackberry at South Lake from April this year.
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191 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board: $2,880+ GST Cambridge Community Board: $0 Pirongia Ward Committee: $2,880+ GST
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available? This project already contributes strongly to the environmental wellbeing of the community through the regular control to low numbers of mammalian pests around North and South lakes, a (30 ha) area of WDC and DOC reserve land. This project has the densest saturation of trap devices of any of the Waipā peat lakes (based on stock take of Waipā lakes predator control, Belieze and Denyer 2018), and has removed 1,615 pests around South Lake since starting in 2016. We have 50 DOC 200 traps, 2 DOC 250 traps, 31 Timms and 30 Goodnature Traps, and we trap possums, rats, stoats, weasels, hedgehogs and mice. Please see map of our traps below: The local communities of both Pirongia Wards and Te Awamutu Community Boards can experience the benefit of our trapping through being able to see and hear the more mobile native species when they visit East Lake. Many of our native species are threatened, such as Australasian bittern, spotless crake, marsh crake, North Island fernbird and long-tailed bats, but due to low pest numbers, can repopulate the adjacent North and South lakes and the wider landscape. This is why we have asked for the funding to be shared between each Ward. Thank you.
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Financial details What is the legal status of your organisation?:
Page 7 of 10 Application Form for Community Discretionary Fund 2021/22
193 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Charitable Trust Incorporated Society Other … Charities Commission registration no. (if applicable?) Is your organisation GST Registered? □ Yes □ No If Yes, your GST Number: What is the chief source of your income? (i.e., membership subs, fundraising, entry fees, sponsorship): We have no income, and rely on volunteers, with support from staff from NZ Landcare Trust (NZLT) and DOC who help us as much as they can. Fish and Game volunteers support the trappers around North Lake also. The National Wetland Trust has sometimes helped us with lures and Goodnature trap refill kits. The DOC CCF paid for the initial trap hardware (DOC 200’s, DOC 250s, Goodnature traps). NZLT has developed a relationship with Kaivolution, based in Hamilton. Kaivolution is a food rescue service that distributes excess to those that need it and saves food from landfill, as an action to support climate change mitigation. Sometimes Kaivolution gets meat with damaged packaging, or past its use-by date, and this meat can’t be given to humans for consumption. So we collect it and use it for bait in our DOC 200 and DOC 250 traps to attract pests. It’s a win-win all round, as it saves us from having to purchase bait for these traps and saves meat from landfill.
□ Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g., building fund) □ Attach a copy of any budget for your proposal and any quotes obtained. Email quote for work below. We are asking for twice this quoted amount, to clear the tracks twice a year please, and to be shared between the Pirongia and Te Awamutu Wards as mentioned above. We believe the tracks will need clearing up to four times a year, and we will seek support from DOC for the other two rounds, as the land is jointly DOC and Waipā District Council land.
Keeping the tracks clear will also help reduce the seed source of weeds and help improve the natural character of North and South lakes. It will also reduce the amount of weed seed dispersal into East Lake, which will help the NWT maintain that area in a more natural state.
From: Steven Falkiner
Hi Nardene,
Thank you for the opportunity to give you an estimate to do a one-off track clearance around the volunteer trappers tracks around South Lake at Rotopiko. I have based my estimate on work carried out at the lake over the past two years as I haven't had a chance to visit the site. Please find my estimate below. - Team of 2 for 2 days (9 hours per day) = $2,880.00 + GST If you prefer to have a proper quote, please let me know and I'll make time to visit the site. Please feel free to contact me if you have any questions. Page 8 of 10 Application Form for Community Discretionary Fund 2021/22
194 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Thanks, Steven
Falcon Tree Services Ltd (021) 0260 2806
NOTE: Applications without financial records attached will not be considered. Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year Living Water (DOC, Supplies for Good nature Traps, Exact amount 2019 including lures and gas canisters unknown (but Fonterra Partnership) estimated around $1,000 in materials) Living Water (DOC, Supplies for Good nature Traps, Exact amount 2020 including lures and gas canisters unknown (but Fonterra Partnership) estimated around $1,000 in materials) Living Water (DOC, Supplies for Good nature Traps, Exact amount 2021 including lures and gas canisters unknown (but Fonterra Partnership) estimated around $500 in materials) If required, attach any funding assistance received over the last three years on a separate piece of paper.
Applicant Organisation Details Full legal name (as on your bank account): Hamilton Fish and Game Association (Inc.) Common use name (if different): Rotopiko Community Catchment Group Contact person: Dave Malcolm Postal Address: Street Address: As above Email (and website if applicable):
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Name of person completing form: Nardene Berry
Signed : ……… ……………………………….. Date: ……12th August 2021………………………..
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195 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Position in Organisation: Support person……………………………………………………………… Daytime Contact Number: …………………………………………………………
Alternative contact person: Dave Malcolm
Signed: …… ……………………………….. Date: 13th August 2021………………………. Position in Organisation: Chairman and trapper Daytime Contact number: … ……………………………………………………………………….
The above persons may be contacted during the day if clarification of information is required. For information about how we collect, use and store personal information please refer to our Privacy Statement on our website.
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196 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
APPLICATION FORM FOR COMMUNITY DISCRETIONARY FUND
Please select the board(s) and/or committee you are applying to: Board Te Awamutu Community (Te Awamutu/Kakepuku Wards — includes Kihikihi) Board Cambridge Community (Cambridge/Maungatautari Wards — includes Karapiro) Pirongia Ward Committee (includes ohaupo, Ngahinapouri, Koromatua and Kaipaki)
Details of club/organisation
Name: 4302,4\−0 C,,\.−‘ 04:−/rea.6\ , Q_. −li•−• ,t,s−kr What are the objectives of your club/organisation and how do they promote local services or facilities within your community? ex−N−;Q−: —cc. e...— e ou..,Q...r 4,−..ec...c.vval− L 40 ro:4e. 5 c_z c−− V•Ivarekc i Z:A− '12.• 0 S A.c−ce•c−,−sc re..so‘...1−c e−S s−Lse_ \ −−• 0,\\ 1 r. − 42.−..Aen, ...... „−..−1..S. 1.1_,1−e− \−e_x2..6€−V co„−.−. e− 4...._ e,....„. 0._ ....0..... cck −, AA−−,',−−‘4. , cs...:\−i−vel. c,...... 8. : ,....1„.....i.. ,...3e..•,... u. e 0i460.−..5 cke.c:.b=0,s −N−\•Ne−&e− Q.z−i−ai.\−Q−, — ,..J.z_ r\ee_cS 0,−,6 Sc:%e,−‘(42−
How long has your organisation been active within the Waipa district? −−− i.− L −− •−iela.c• Where facilities used by organisation located? are any your ) ((Jos\−− ,...... l.X. e− Cio−−−−:, c•V− sc:.....1% .−−„c..., 0,ce , Are they on private property? }/Yes CI No V•.`3r6 5−\−−−e%−ecz akg− re−−04.−,−;•SN−Ne_c; ok,−.•:. What is the activity/services period of your organisation? (example − all year or seasonal March to October) d All year − Yes Seasonal period : How many members in your organisation (including volunteers)? 5L 5 a\ avie_.4. v6 \Jo\ •−,•••:\−e−e−Ass 11−• A−t%tsleitN 3:. b•−•e••••.−.64?−r 5cl−ck:As Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistance for?: Ce.−−, exc)o..t−c „,c)...se, \ v\e,...) sc..: e,−−,c_e_ \c.:−− −−−tt), esztC. \−. −−...1._,−;.\−−−1 0−X−0−−a• −−CVN'sS % \\ ea:. \ ....LSle−e•Vo‘ −\−o, 4− schcooVs • %−.4 e−−es. e. ".e...... › • \Z42._ c_s_„\ \ y,..e.e.,−, \−0 A−C\cOr cA c3.4.\ \e−.. c>31−e_. iivA−1,−; e...s. 1 .2...e_. 5 c_.\−w −e−e−• V...... −X." CNN 0....%41. cx\−e−s:\ s.'b•:::.\ ce..−−..−−−,4.... es \−Ncks.o Q.. gcce,& \e−−QA−v−ti% ,−,(' t−e_e.•−•−vc,e_...S •
What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awannutu Community Board: $ aSoo Cambridge Community Board: $ a.So 0
Pirongia Ward Committee: $ 9,5' oo
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197 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available? Se−A '1'%5Cove...1" 0..to.s....44. esNeevy, SkwIttes‘c•S c.;••CeNc...a.. .•S 4 '. czk.\\ u•S 5 −QNA.,., 0,.... . 0.—,6 e.,−sce...... )\−:: ct teZ\ecl.‘,A −14,e..,:csv.−t−..,0 \ \4, co ot−c.....3 , −t−−. s ...... Y. A e−v• ..3\,0cN,i sztA −\(‘..2.− 'N''`' −`""4'4`i Or s' 41..\,,NA0,6v.,.e 4−..,...:.\:42., • c..°'− : c.v....de− , .....,\−.0\4a− V4?−xet .1ro'.0 es. −−\−\"..e. co −−− −−−−−.6 .−:.\−−1 : ,−. ,−,. ke, RovAre...6 N"−•1 .,.,..t. ,,,.,.,−o6.−1−Ss"−•e−SSeS e we.. .t.,...,e C.C)+,−, r.",•−• eN VeN...4. r...−\−e....+P...2" S., ‘OC−Cl.‘ . Ic...i 42...−−,e4. 0...−−.A. %.,−−..a.−−LSN−t" 1/40..A.,...ct erc,okAV., d−..x..:QA ,a,...,A 1 ke−..−‘4,..,...,4 t1/4teeot...−N
Financial details What is the legal status of your organisation?: IV Charitable Trust Incorporated Society 0 Other Charities Commission registration (if applicable) cc− $SN.W..5. no...... Is your organisation GSTRegistered?: N'(es • No If Yes, your GST Number: 1;,5 iLt−0 Ta.G What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship): 'z''' −94:),,,,c,,,f. Q10 .,−. SOC" $r•Z.C.S 'Zt,− r'• '−`• , s
Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund)
0 Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered.
Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year
13..c.−V.QA
If required, attach any funding assistance received over the last three years on a separate piece of paper.
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198 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Applicant Organisation Details Full legal name (as on your bank account): /4ZCIa...‘44alv0 ,4,15,c '‘0,3−se− cg se,. SO .A..4c−,. C\r,..\0\ _Q. Common use name (if different): 5z...L1A,−, '\\cxc Contact person:
Postal Address:Address:
Street Address:
Email (and website if applicable) : \r‘03 tg 4 '..i:e.." c−A c.A.−`4e @ %ISAR_ SC.,:e−Nce_. v.."2.. "..e.. . .
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Vx‘new C\ox1/4t., Name of person completing form• V)−1 Signed • Date. Position in Organisation: eneX−taN its Daytime Contact Numb
CACWI−4.8
261011 Sig Date: 7−a2−1 −11,−−ec.6cAvir ation:
e Contact number:
The above persons may be contacted during the day if clarification of information is required. For information about how we collect, use and store personal information please refer to our Privacy
Statement on our webs ite.
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199 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Please select the board(s) and/or committee you are applying to:
Te Awamutu Community Board (Te Awamutu/Kakepuku Wards includes Kihikihi) [3/ — Cambridge Community Board (Cambridge/Maungatautari Wards — includes Karapiro) LY Pirongia Ward Committee (includes Ohaupo, Ngahinapouri, Koromatua and Kaipaki)
Details of club/or Name: InterlockNZ Trust
What are the objectives of your club/organisation and how do they promote local services or facilities within your community? Creating opportunities for people living with a disability in their own home or supported through services to learn, teach, share and connect with their community and peers and establish life−long skills and relationships
How long has your organisation been active within the Waipa district? 1 Year and became a registered Trust in June 2021 Where are any facilities used by your organisation located? Masonic Alpha Lodge, Corner Bryce & Queen Streets, Cambridge Ri/ Are they on private property? E Yes No
What is the activity/services period of your organisation? example − all year or seasonal March to October) JYes All year − Seasonal period : How many members in your organisation (including volunteers)? 50 Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistance for?:
We have been offered two buildings to lease, both have annual costs of approximately $40,000. One in particular gives us space and location in which to develop Interlock to its full potential and become a major asset to Waipa.
To enable us to secure a lease on one of the properties we need to have a guarantee of funding to meet these costs.
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200 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board: $ As we have people attending from all three Cambridge Community Board: $ areas we are requesting a combined Pirongia Ward Committee: $ contribution of $40,000
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available? Within 12 months of having our own premises, we will be accommodating over 150 people (and growing annually) living with a disability in a variety of workshops that will enhance their lives immeasurably. We know there are a great number of people who are "hidden" from the community simply because there is nowhere for them to go and not be ridiculed. We already have one participant we have been able to assist with starting a home−based business and will continue to give her help when needed. We have numerous other projects ready to be matched with Interlock students as they become confident to operate along side us and we will work with the community to integrate more participants into well supervised work positions.
With the support of councils and the greater Waipa community we can enhance the lives of a great number of our people.
Financial details .. What is the legal status of your organisation?: Charitable Trust ivi Incorporated Society 0 Other Charities Commission registration no. (if applicable) 50065333 VNo Is your organisation GST Registered?: s Yes If Yes, your GST Number: What is the chief source of your income? i.e. membership subs, fundraising, entry fees, sponsorship): Community grants Sponsorships Events Fees
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201 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
E3( Attach a copy ofyour latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate ifaccumulated funds are tagged for a specific purpose, e.g. building fund)
Wr Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered.
Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year
Cambridge Lions Club Monthly operating expenses 5000 2021 Camb. Christmas Chty Screen & projector 1300 2021
Jumble around Operating Costs 1000 202i
Cambridge Lions Club Operating costs 700 2020
Cambridge Rotary Operating Costs 500 2020
If required, attach any funding assistance received over the last three years on a separate piece of paper.
Applicant Organisation Details Full legal name (as on your bank account): InterlockNZ Trust
Common use name (if different): Interlock Contact person: Colin Pierce Postal Address: As below
Street Address:
Email (and website if applicable) :
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
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202 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Name of perso eting form Colin Pierce 2f Signed Date: .J
Position in Organisation: Chairman
Daytime Contact Number:
Alternative contact person: Lois Ure / I I Signed− Date− 2− Y. 40 za Position in Organisation: Trustee
Daytime Contact number:
The above persons may be contacted during the day ifclarification of information is required. For information about how we collect, use and store personal information please refer to our Privacy
Statement on our webs ite.
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203 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Please select the board(s) and/or committee you are applying to:
X Te Awamutu Community Board (Te Awamutu/Kakepuku Wards – includes Kihikihi) X Cambridge Community Board (Cambridge/Maungatautari Wards – includes Karāpiro) X Pirongia Ward Committee (includes Ōhaupō, Ngāhinapouri, Koromatua and Kaipaki)
Details of club/organisation Name: What are the objectives of your club/organisation and how do they promote local services or facilities within your community?
Florence Shearman (QSM) organises the free annual International Global Walk, celebrating the value of older people. It is advertised widely across the Waipa region, including Cambridge, Pirongia and Te Awamutu.
How long has your organisation been active within the Waipā district? Annual event, has been running for many years
Where are any facilities used by your organisation located? Not applicable Are they on private property? □ Yes □ No
What is the activity/services period of your organisation? (example - all year or seasonal March to October) All year - □ Yes Seasonal period : Annually, in September
How many members in your organisation (including volunteers)? Over 400 attendees
Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistance for?:
This year’s International Global Walk is on 27th September 2021 at 10am. It is a well-attended free community event, with Waipa DC councillors, the mayor, ministry of senior citizens and VIPs from Wellington Parliament attending, along with local police, Greypower and local schools. With Cambridge Raceway donating the venue for the event. Everyone walks the trotting track to celebrate the value of older people, with horse drawn trotting and older jockeys providing entertainment. Cambridge Primary donate some of the printing to save on costs and they attend on the day. Over 400 participants attend on the day, with approximately 100 viewing from the stands.
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204 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board: $75 Cambridge Community Board: $600 Pirongia Ward Committee: $75
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available?
This event pulls our community together to celebrate older people in our community and their achievements. We have an ageing population, it is important to bring everyone together to celebrate their worth and achievements. It will also remove social isolation for many in the older age groups who otherwise would not get out to socialise. It creates awareness in our younger generations of the achievements of our older generations and the value they have in society.
Financial details What is the legal status of your organisation?: Charitable Trust □ Incorporated Society □ Other Local older lady, with Queen’s Service Medal for her contribution to society Charities Commission registration no. (if applicable) ……………………………………….
Is your organisation GST Registered?: □ Yes X No If Yes, your GST Number: ……………………………………….
What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship): None, has acquired gifts in kinds, ie donated venue, donated printing, donates her time too.
□ Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund) X Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered.
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205 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year Waipa DC Events Fund Towards costs for the International Global $500 2020 Walk event 2020 Mayors fund Towards costs for the International Global $440 2018 Walk event 2018 If required, attach any funding assistance received over the last three years on a separate piece of paper.
Applicant Organisation Details Full legal name (as on your bank account): Florence Melva Shearman
Common use name (if different): Florence Shearman
Contact person: Florence Shearman
Postal Address:
Street Address:
Email (and website if applicable) : Not applicable
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Name of person completing form: Florence Shearman Signed : …………………………………………………………….. Date: 29/7/2021 Position in Organisation: Event manager
Daytime Contact Number:
Alternative contact person: Harriet Dixon Signed: Date: 29/7/2021
Position in Organisation: Not applicable – helped to complete form (manager at Cambridge
Community House) Daytime Contact number:
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206 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Pirongia Ward Committee (includes Ōhaupō, Ngāhinapouri, Koromatua and Kaipaki)
Details of club/organisation Name: Koromatua School Parent Teacher Association What are the objectives of your club/organisation and how do they promote local services or facilities within your community? The Koromatua School PTA seeks opportunities to further enhance Koromatua School student’s learning and connect the community. We organise fundraising opportunities for programme support and areas of need in the school as well as run events that bring together the wider community.
How long has your organisation been active within the Waipā district? 11+ years Where are any facilities used by your organisation located? 355 Koromatua School
Are they on private property? Government owned property
What is the activity/services period of your organisation? (example - all year or seasonal March to October) All year How many members in your organisation (including volunteers)? Approx 25 Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistance for?: We are seeking funding for x110 Postura Plus Linking Chairs for the Koromatua School hall. The hall is available for hire by the community and is used by several community groups including karate and a step class as well as for all school events. There are currently not enough chairs to fill the hall for large school events and for use for large community events. Funding from the Waipa District Council for more chairs for the hall would ensure the Koromatua School hall can cater to all large group bookings. The chairs we are seeking funding for match what is currently in the hall.
What is the amount of financial assistance that you are applying for (GST exclusive)?
Pirongia Ward Committee: $8,957.28
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207 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available?
Koromatua School is a hub of the Koromatua/Temple View community and the hall is made available for all community groups to hire. We have had several requests for more chairs in the hall to cater for large school and community events. By having more chairs available in the hall we will be able to serve the community more effectively.
Financial details What is the legal status of your organisation?: Charitable Trust Charities Commission registration no. (if applicable) CC44204 Is your organisation GST Registered?: □ No What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship):
Fundraising □ Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund) □ Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered. Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year Waipa District Basketball Backboards $330.42 2021 Council Waikato Dental Teacher’s Jackets $1500 2021 Lugtons Road sign $1100 2021 NZ Lottery School pool chemicals + pool $6126 2020 supervisor Waipa District Bark for playground $2500 2019 Council If required, attach any funding assistance received over the last three years on a separate piece of paper.
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208 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Applicant Organisation Details
Full legal name (as on your bank account): Koromatua School PTA
Common use name (if different):
Contact person: Nakita Ardern
Postal Address: 355 Koromatua School, Hamilton 3290
Street Address: 355 Koromatua School, Hamilton 3290
Email (and website if applicable) : [email protected] www.koromatua.school.nz
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
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209 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Name of person completing form: Nakita Ardern
Signed : Date: 5 August 2021 Position in Organisation: Fundraising chair
Daytime Contact Number:
Alternative contact person: Fleur Cassidy
Signed: Date: 5 August 2021 Position in Organisation: PTA Chairperson Daytime Contact number:
The above persons may be contacted during the day if clarification of information is required. For information about how we collect, use and store personal information please refer to our Privacy Statement on our website.
Page 88 of Application Form for Community Discretionary Fund 2021/22 10642456
210 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications RECEIVED I 13 AUG 2021 APPLICATION FORM FOR COMMUNITY DISCRETIONARY FUME')
Please select the board(s) and/or committee you are applying to: Community Board o Te Awamutu (Te Awamutu/Kakepuku Wards — includes Kihikihi) 0/ Cambridge Board Community (Cambridge/Maungatautari Wards — includes Karapiro) 91r Pirongia Ward Committee (includes ()haul* Ngahinapouri, Koromatua and Kaipaki)
Details of club/organisation Name:
What are the objectives of your club/organisation and how do they promote local services or facilities within community? your −−c−,,,4 ,−,3,,,c, „I,v„ostas cy,a) „,..1.,,,),„ .44..e._ −c−c41.1.−1 6,..,−...z.,\Tk...a., b\o64− 6.^.0) −i;ar ki.k._ ‘0122−4−k− CIL A(12. (...t0v VVVN.1;1461i ckt− (;t−kb.".C1415. () iC''t St.41%%1' C−Vi4/1−−1"
How long has your organisation been active within the Waipa district? ck ,t.e0,11 Where are any facilities used by your organisation located? \L/._ •Ak−3,.../−,−\ '4−1,−0 0V\ck.−pc L?(No Are they on private property? 0 Yes
activity/services organisation? What is the period of your (example − all year or seasonal March to October) 12/Yes All year − Seasonal period : How many members in your organisation (including volunteers)? .−−−iRc,•−‘)K− 9.c
, roposal for financial assistance • What is the proposed project/activity that you are seeking financial assistance for?: 1 t%PrieNr−AS \13 − ‘,..:Ack y−2 44x−−−\\:),;(1−1−1−c.,− AP−Ic.−/ ...:6‘.....1/4642−−‘, ' •−6,...,,,,,....f prta,jotre, kvi ":_e_c,1− c, $112 −skroLat oc ...,,(,,c1,(0„.$) /143(o0 r" ."4).2\.°'...°−""IcAgLftvl −I4 &12.4` −\−"−, `'.−−ii − ?7c)ii,Lk.A−1
What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board: Cambridge Community Board: Pirongia Ward Committee: $ co
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211 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available? C?L+e−Q−C c4,Jer−ro 4 − −k−N−.2)3 aceas ot, a s,,,−−,,,,d._ ....v,ip , CAr0V−V.) )442 \ cAV.4_
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Financial details What is the legal status of your organisation?:
Charitable Trust 0 Incorporated Society N/ Other ,..tuz, Charities Commission registration no. (if applicable) CZ Is your organisation GSTRegistered?: • Yes No If Yes, your GST Number: What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship): k−−−,c), r−ex:v4,−−c
0 Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds tagged for specific are a , ckcoLA onZn;461.1 purpose, e.g. building fund)*, c−„Nr‘)1/4 c_i−.._ 0,00 ,−,,s Arc,isc.. −−−isk−−Y.)roc)−49c 0 Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered.
Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year &Ala' €'(−S −k,f 0111./
If required, attach any funding assistance received over the last three years on a separate piece of paper.
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212 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Applicant Organisation Details Full legal name (as on your bank account): VcAle Quck,....no, 0..segi Croue Common use name (if different):
Contact person: WOLTZ− C−NelZ") Postal Address: 0,' Street Address: −•\:, Ck 0−Pe.−
Email (and website if applicable) :
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Crete. Name of perso ing form.V\1JLç .J 14cAc4 \?−‘ Signed • Date: CP.NhAP:k \\‘21e..−' Position in Organisation: Vax.s41\Qiir
Daytime Contact Number:
(Q6\A'2−4i)A;:.4.•L' Alternative contact person: Signed: Date.
Position in Organisation: W`Q.),•−•
Daytime Contact number:
The above persons may be contacted during the day ifclarification of information is required. For information about how we collect, use and store personal information please refer to our Privacy
Statement on our webs ite.
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213 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
11.111.111 APPLICATION FORM FOR COMMUNITY DISCRETIONARY FUND
Please select the board(s) and/or committee you are applying to: Err; Board Te Awamutu Community (Te Awamutu/Kakepuku Wards — includes Kihikihi) rir Cambridge Community Board (Cambridge/Maungatautari Wards — includes Karapiro) Pirongia Ward Committee (includes Ohaupo, Ngahinapouri, Koromatua and Kaipaki)
Details of clu or :a isation Name: Loving Arms Charitable Trust
What are the objectives of your club/organisation and how do they promote local services or facilities within your community?
to see every baby born in the community adequately clothed and provided for, and every family adequately cared for and supported. To relieve financial burden of caring for a newborn.
How long has your organisation been active within the Waipa district? 7 years ( 4:141 Where are any facilities used by your organisation located? .4 cy; / 1 j.:_,' f− i.z. ,−#−, −....0−1−• .4._ Are they on private property? Er Yes El No
What is the activity/services period of your organisation? example − all year or seasonal March to October)
All year − ID Yes Seasonal period : How many members in your organisation (including volunteers)? 7 board Members;23 volunteers; 60−90 families receiving bundles per month and increasing.
• osal for finoncial afiguance — What is the proposed project/activity that you are seeking financial assistance for?:
obtaining cartons to transport clothes and equipment to families of newborns, distributed via LovingArms van around the community. Currently our operations manager collects whatever boxes are available at supermarkets, but with increased demand for LA service, and shortages of appropriate useful boxes, this is getting to be frustrating and difficult. Uniform sized boxes are stored more securely in transit.
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What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board: $3000 Cambridge Community Board: $2000 Pirongia Ward Committee: $2000
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available?
Ease the storage, packing demands and delivery of each bundle safely and hygienically to impoverished homes. Space is limited at supermarkets to store more than 3 days of boxes requiring frequent trips to retrieve whatever is available. LA encourages families to return boxes for repeated use if possible. The quoted boxes will have LA logo, and be easy to physically carry. The quote provides for approximately 3 months supply so this will be an ongoing order with the company.
Financial details What is the legal status of your organisation?:
Charitable Trust 12− Incorporated Society CI Other
Charities Commission registration no. (if applicable) ...CC57073
Is your organisation GST Registered?: 0 Yes VNo
If Yes, your GST Number: What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship): Monthly sponsorship from individuals/businesses; donations, fundraising events, Funding organisations
9/Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund) 127/Attach a copy of any budget for your proposal and any quotes obtained.
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NOTE: Applications without financial records attached will not be considered.
Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year COGS Waikato STH IT 1500 8/20
COGS Waikato West IT 4000 8/20
DVBryant Trust Op costs 2000 2020
Hamilton City Council Op costs 1000 2021
Len Reynolds Trust Op costs 15000 2020
Lotteries Op costs 10000 2021
Lotteries Covid fund vehicle 25000 2021
If required, attach any funding assistance received over the last three years on a separate piece of paper.
Applicant Organisation Details Full legal name (as on your bank account): Loving Arms Charitable Trust Common use name (if different): Loving arms; LA Contact person: Sharni Budd Postal Address:
Street Address: 405 Rickit rd Te Awamutu
Email (and website if applicable) : [email protected] www.lovingarms.org.nz
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Name of person comRleting form• Janet Hodgson
Signed • Date: .6/8/21 ( Position in Organisation: ...Trustee
Daytime Contact Number: 0
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Alternative contact person: Sharni Budd Signed: Date. .6/8/21
Position in Organisation: Operations Manager
Daytime Contact number: ...
The above persons may be contacted during the day ifclarification of information is required. For information about how we collect, use and store personal information please refer to our Privacy
Statement on our webs ite.
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Organisation Purpose Amount $ Year
Trust Waikato Op costs 7000 2020
Trust Waikato Op Costs 9000 2020
WEL Energy Trust Op Costs 6000 2020
Hamilton
Tindall Foundation op costs 2500 2020
Waikato Community Fund−Covid Covid response 8000 2020
MSD− COVID covid response costs 4510 2020
MSD Capability
And Resilience Fund Mothers in Arms/ 4300 2020
networking/ travel
WDC Discretionary Fund shelving Cambridge 500 2020
Te Awamutu 1200
Pirongia 1000
218 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
RECEIVED
APPLICATION FORM FOR COMMUNITY DISCRETIONARY FUND • Please select the board(s) and/or committee you are applying to: kiYes Board Te Awamutu Community (Te Awamutu/Kakepuku Wards — includes Kihikihi) 10 Cambridge Board Community (Cambridge/Maungatautari Wards — includes Karapiro) 1/Yes Pirongia Ward Committee (includes Ohaupo, Ngahinapouri, Koromatua and Kaipaki)
Details of cjgbiorganisation Name: Maungatautari to Pirongia Ecological Corridor Inc (MtPEC)
What are the objectives of your club/organisation and how do they promote local services or facilities within your community? 1) Improve the water quality of Mangipiko catchment and its wider environs by encouraging land owners to permanently exclude stock from all waterways and its significant tributaries. 2) Control nuisance plants/weeds alongside the waterways of the Mangipiko Stream. 3) Protect the Mangipiko stream waterways, connected gullies & its environs from further erosion by replanting native trees or shrubs or non−invasive exotic plants. 4) Promote sustainable land management practices that ensure the Mangapiko stream and its catchment and environs and riparian ecosystems. 5) Involve students from local schools in environmental education where possible. 6) Collaborate with persons or organizations who have similar purposes. 7) Collaborate with lwi and other organisations and Stakeholders to achieve these purposes.
How long has your organisation been active within the Waipa district? 13 years. 2008 — 2020 as Lower Mangapiko Stream Care Group. 2020−21 as Maungatautari to Pirongia Ecological Corridor Inc.
Where are any facilities used by your organisation located? The Mangipiko catchment extends from its headwaters on Western side of Maungatautari through Te Awamutu town to the Waipa River via outskirts of Pirongia town. The project will be administered in the Pirongia Envirocentre. Are they on private property? E3—Ye5 El No The development is undertaken on a mix of Private, lwi and Waipa District Council Land. The Pirongia Envirocentre is a Community Facility.
What is the activity/services period of your organisation? (example − all year or seasonal March to October) / aff/Yes All year − all year round, seasonal weed control, planting, releasing and fencing activity. Seasonal period : How many members in your organisation including volunteers 53
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Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistance for?:
MtPEC, together with Project Partners −Pirongia Te Aroaro o Kahu Restoration Society, Purekireki Marae, Maungatautari Ecological Island Trust, Ngati Koroki Kahukura Trust, Ngati Apakura, NZ Landcare Trust and Waikato Regional Council, have developed a five year programme to develop an ecological corridor reconnecting Maugatautari to Pirongia along the Mangipiko and Ngaparierua Streams.
The project is projected to cost $2.9M over a 5 year period. Project partners are contributing cash and "in kind" assistance of $1.86M. A further $1.05M of grant funding has been provided by New Zealand Government as follows: Freshwater Improvement Fund (MfE): $800,000 Mahi Mo Te Taiao (Jobs 4 Nature) (DOC): $250,000
A Project governance group is set being up to oversee the project. NZ Landcare Trust will manage the project and employment of two project co−ordinators.
The community partners roles will include managing the fencing, planting, spraying and weeding − this work will be carried out by sub contractors and community volunteers. This work is funded by the Jobs 4 Nature Grant ($250,000 over three years).
Financial assistance is requested to meet the costs of a part time employee and office overheads to assist with administration of this work, pay accounts, and regularly report to the funders and community on the project's progress against key milestones.
What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board: $2,000 Cambridge Community Board: $0 Pirongia Ward Committee: $2,000
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available?
The work programme over five years (2021−2026) is projected to undertake the following: −Five historical cultural sites to be restored. −34,000 native plants planted in riparian, lake or wetland areas & follow up weed control. −10 ha of riparian, lake or wetlands planting completed & follow up weed control. −10 Km of new fencing completed. −2.5 ha of planting for erosion control. −Animal pest control programme for possums, rodents & mustelids. −Estimated 3,400 paid part time hours of employment, to be paid at the living wage. −Additional opportunities for volunteers to undertake work for a few hours/month outdoors along the length of the corridor. −A biodiversity monitoring programme will measure the environment improvement of the project. This will include bird counts, water quality monitoring, pest capture monitoring etc.
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Financial details What is the legal status of your organisation?: Charitable Trust y Incorporated Society Y Other
Charities Commission registration no. (if applicable) cc41332
Is your organisation GSTRegistered s Yes If Yes, your GST Number: 102−275−993 What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship): Over the next five years funding from Government and "in kind" funding from project partners.
Ill Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund)
s Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered.
Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year Million Metres Plants, Planting & weed control 42,938 2019
Fonterra Plants, Planting & Weed control 30,000* 2019
WCEET Plants, Planting & weed control 4,151* 2019
Manuka Health Plants, Planting & Weed control 500 2020
Bowers & Son Ltd Plants, Planting & Weed control 200 2020
Fonterra Plants, Planting & Weed control 10,000* 2020
*Amounts inclusive of GST
If required, attach any funding assistance received over the last three years on a separate piece of paper.
Applicant Organisation Details Full legal name (as on your bank account): Maungatautari to Pirongia Ecological Corridor Inc Common use name (If different): MtPEC Contact person: Don Macky Postal Address: Street Address: As above
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Email (and website if applicable) : https://www.landcare.org.nz/current−project−item/maungatautari−to−pirongia−ecological− corridor
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Name of person am Parker
Signed • Date: Position in Organisat Member
Daytime Contact Number: [email protected]
II Alternative c ct e, on: on Macky I Signed: Date: vh4 Position in Organisation: Chi man Daytime Contact number: ...
The above persons may be contacted during the day ifclarification of information is required. For information about how we collect, use and store personal information please refer to our Privacy
Statement on our website.
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From: [email protected] To: info Subject: External Sender: Community Discretionary Fund Application Form - CDF210818798 Date: Wednesday, 11 August 2021 9:46:51 am
CYBER SECURITY WARNING: This email is from an external source - be careful of attachments and links. Please follow the Cybersecurity Policy and report suspicious emails to Servicedesk Office use only: Date Rec'd: CRM No.:
Waipa District Council 101 Bank Street Private Bag 2402 Te Awamutu 3840 Phone 0800 924 723 Fax 07 872 0033
Community Discretionary Fund CDF210818798 Application Form
COMPLETING THE APPLICATION FORM Applicants should identify on the attached application form the community board or committee to which they are applying, which will be where their group or organisation resides or carries out its activities. If you are applying to more than one community board or committee for financial assistance for the same purpose because your activities encompass a wide area within the Waipā district, one application form can be submitted – select which boards/committee you are applying to. Otherwise please submit separate applications. Please ensure that all the questions on the application form are answered and all required documents are attached Successful applicants must provide an invoice to Waipa District Council, which will be paid by direct credit into the group/organisation’s bank account. A bank deposit slip or recent bank statement summary must be included with the invoice to verify the account name and number before payment can be processed. If you would like help or advice in completing this form contact the council’s Governance team. Phone: 0800 924 723 Email: [email protected]
Please select the board(s) and/or committee you Te Awamutu Community Board (Te are applying to: Awamutu/Kakepuku Wards – includes Kihikihi) Cambridge Community Board (Cambridge/Maungatautari Wards – includes Karapiro)
223 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Pirongia Ward Committee (includes Ohaupo, Kaipaki, Ngahinapouri, Te Pahu, Koromatua)
Details of club/organisation
Full legal name (as shown on your bank account) M S Waikato Trust What are the objectives of your MS Waikato provides support, education, club/organisation and how do they promote local information and advocacy services to people services or facilities within your community? affected with Multiple Sclerosis (MS), Huntington’s Disease (HD) and allied neurological conditions.
Our staff work closely with people who are newly diagnosed, supporting them with reliable, robust and up to date information together with symptom management strategies for themselves and their family. This is undertaken as soon as possible after a diagnosis and we continue with information and education whenever it is needed. We also work hard to support our people when they are unwell, we are often the link between them, the hospital and community services, offering suggestions and pathways for care and support. To provide these services clients are supported with both home visits and phone calls. We send out a quarterly newsletter to clients and other interested parties. We support our clients at appointments with health providers and other related organisations, like WINZ. We advocate for clients who are having issues, be it workplace, housing or something else.
We work closely with the Neurology Department at Waikato hospital and receive referrals for MS and HD directly from the neurologists.
Services are also provided for family/whanau and carers. How long has your organisation been active Since 1963 within the Waipa district? Where are any facilities used by your MS Waikato rents 2 offices in the Life Unlimited organisation located? Building, 20 Palmerston Street, Hamilton Are they on private property? No What is the activity/services period of your All year organisation? (example - all year or seasonal March to October) How many members in your organisation 363
224 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
(including volunteers)?
Proposal for financial assistance
What is the proposed project/activity that you MS Waikato wishes to apply for assistance with are seeking financial assistance for? operating expenses. As with most organisations, operating expenses make up a large component of general expenditure. Administration tasks are an essential part of the day to day running of the organisation – ensuring that people are able to access resources and contact the Trust for information and support. This may be appropriate and timely support and information through phone contact, newsletter, information and educational resources. MS Waikato is committed to supporting both the families of those affected and the carers. In many cases the carers are the family, the condition will impact on the whole family and the Trust offers support, education and information services to assist them. It is important that the family know and understand what is happening and what may happen in the future. In the case of Huntington’s Disease this is an inherited progressive neurological condition, the gene is dominant with a 50/50 chance of this developing in a sibling. The trust is committed to maintaining the best possible service to our clients and their families. Without the funds for basic administration expenses this would not be possible. MS Waikato rents two offices in the Life Unlimited Building, Hamilton. We share many resources including the photocopier, receptionist and meeting/staff facilities with other organisations. It makes economic sense for our organisation to share facilities as we would be unable to maintain the cost of these resources on our own. We are fortunate to have some wonderful volunteers who assist us with office work, exercise classes, fundraising and newsletter mail-outs, it is important that we are able to reimburse them for their expenses. Te Awamutu Community Board 750.00 Cambridge Comunity Board: 750.00 Pirongia Ward Committee 500.00 How will your project/activity contribute to the 52 of our clients reside in the Waipa district. The social, economic, environmental and cultural support services we provide include home visits, wellbeing of the community if any financial phone support, support at neurology assistance is available? appointments, education, support groups and
225 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
quarterly newsletters. Services are provided not only for the client but also family/whanau and carers. The services make a significant difference to a clients health and well being.
Financial details
What is the legal status of your organisation?: Charitable Trust Charities Commission registration no. CC29667 Is your organisation GST Registered? Yes GST Number 81019215 What is the chief source of your income? (i.e. We receive $29,768 from SPAN Trust for the membership subs, fundraising, entry fees, provision of information and education. Other sponsorship) income is through grants, fundraising, subscriptions, donations and income from investments. Attach a copy of your CURRENT BANK STATEMENT Bus_First_Oncall_Account-2021-08-06.pdf Non_Profit_Org_A_C-2021-08-06.pdf Term Deposit.pdf Signed MS 2020 Audited Accounts.pdf Statement of financial performance 2021.pdf
NOTE: Applications without financial records attached will not be considered. Do you have any budget and/or quotes for your Yes proposal to attach? Please attach your copy here 2021 Budget - MS Waikato.xls
Please list what financial assistance you have received from others in the last financial year? e.g. Council and or Community Board funding, Community Trusts, Trust Waikato, NZ Lotteries, Gaming Machine Trusts, Creative Communities Scheme. Organisation The Norah Howell Charitable Trust Purpose Supervision Amount ($) 1000.00 Year 2020
Organisation Gallagher Trust Purpose Salary, Client Services staff Amount ($) 5000.00 Year 2020
Organisation Glenice & John Gallagher Foundation Purpose Salary, Client Services staff Amount ($) 10000.00 Year 2020
226 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Organisation COGS (HC) Purpose Operating Expenses Amount ($) 3000.00 Year 2020
Organisation COGS (South Waikato) Purpose Salary, Admin Manager Amount ($) 2500.00 Year 2020
Organisation COGS (Waikato West) Purpose Salary, CSC MS/HD Amount ($) 3000.00 Year 2020
Organisation Rehabilitation Welfare Trust Purpose Exercise classes Amount ($) 1000.00 Year 2020
Organisation Lion Foundation Purpose Salary, Client Services staff Amount ($) 15000.00 Year 2020
Organisation WDFF Karamu Trust Purpose Exercise classes Amount ($) 2500.00 Year 2020
Organisation Lotteries Purpose Salary, Client services staff Amount ($) 35000.00 Year 2020
Organisation SPAN Trust Purpose Newsletter, education, phones Amount ($) 10347.00 Year 2020
Organisation SPAN Trust contract Purpose Provision of information and education services Amount ($) 28350.00
227 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Year 2020
Organisation MSD Covid Payment Purpose Salary Amount ($) 42148.00 Year 2020
Organisation Waipa District Council Purpose Operating Expenses Amount ($) 1750.00 Year 2020
Organisation Len Reynolds Trust Purpose Salary, Admin Manager Amount ($) 9000.00 Year 2019
Organisation The Norah Howell Charitable Trust Purpose Supervision Amount ($) 1200.00 Year 2019
Organisation Grassroots Trust Purpose Salary, Client services staff Amount ($) 6000.00 Year 2019
Organisation Cambridge Lions Purpose HD Family Camp Amount ($) 3400.00 Year 2019
Organisation Gallagher Charitable Trust Purpose Salary, Client services staff Amount ($) 2000.00 Year 2019
Organisation COGS (HC) Purpose Operating expenses Amount ($) 3000.00 Year 2019
Organisation COGS (South Waikato)
228 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Purpose Salary, Admin Manager Amount ($) 5000.00 Year 2019
Organisation COGS (Waikato West) Purpose Salary, CSC ME/HD Amount ($) 5000.00 Year 2019
Organisation Rehabilitation Welfare Trust Purpose Exercise classes Amount ($) 1000.00 Year 2019
Organisation Lion Foundation Purpose Salary, Client services staff Amount ($) 12000.00 Year 2019
Organisation WDFF Karamu Trust Purpose Exercise classes Amount ($) 2500.00 Year 2019
Organisation Waipa District Council Purpose Operating Expenses Amount ($) 1250.00 Year 2019
Organisation Lotteries Purpose Salary, Client services staff Amount ($) 33730.00 Year 2019
Organisation Sir John Logan Campbell Purpose Trust Brochures Amount ($) 1000.00 Year 2019
Organisation Southern Trust Purpose Salary, Client services Manager Amount ($) 10000.00 Year 2019
229 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Organisation SPAN Trust Purpose Newsletter, library books, education sessions Amount ($) 8971.00 Year 2019
Organisation SPAN Trust Contract Purpose Provision of information and education services Amount ($) 28350.00 Year 2019
Organisation Len Reynolds Trust Purpose Operating Expenses Amount ($) 5000.00 Year 2018
Organisation The Norah Howell Charitable Trust Purpose Supervision Amount ($) 1000.00 Year 2018
Organisation Grassroots Trust Purpose Salary, Client services staff Amount ($) 12972.00 Year 2018
Organisation Cambridge Lions Purpose HD Conference Amount ($) 3000.00 Year 2018
Organisation Gallagher Trust Purpose Vehicle Amount ($) 2000.00 Year 2018
Organisation COGS (HC) Purpose Operating Expenses Amount ($) 2000.00 Year 2018
Organisation COGS (South Waikato) Purpose Salary, Admin Manager
230 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Amount ($) 2000.00 Year 2018
Organisation COGS (Waikato West) Purpose Salary CSC - ME/HD Amount ($) 2500.00 Year 2018
Organisation The Page Trust Purpose Salary, Admin Manager Amount ($) 4000.00 Year 2018
Organisation Lion Foundation Purpose Salary, Client services staff Amount ($) 12000.00 Year 2018
Organisation WDFF Karamu Trust Purpose Exercise class Amount ($) 2000.00 Year 2018
Organisation WEL Energy Trust Purpose Vehicle Amount ($) 2500.00 Year 2018
Organisation Lotteries Purpose Salary, Client services staff Amount ($) 57000.00 Year 2018
Organisation South Waikato District Council Purpose Operating Expenses Amount ($) 1280.00 Year 2018
Organisation Waipa District Council Purpose Operating Expenses Amount ($) 800.00 Year 2018
231 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Organisation Southern Trust Purpose Salary, Client Services Manager Amount ($) 10000.00 Year 2018
Organisation SPAN Trust Purpose Newsletter, Education sessions Amount ($) 6500.00 Year 2018
Organisation SPAN Trust Contract Purpose Provision of information and education sessions Amount ($) 28350.00 Year 2018
Applicant Organisation Details
Commonly used name (if different from your MS Waikato organisations full legal name) Physical Address 20 Palmerston Street, Hamilton 3204 Is the postal address the same as the physical No address? Physical Address PO Box 146, Waikato Mail Centre, Hamilton 3240 Organisation email address. A copy of this [email protected] application will be sent to this address when the form is submitted. Website (if applicable) www.mswaikato.org.nz
Contact Person Details Name Janet Buckingham Position in organisation Admin Manager Daytime contact number
Alternative Contact Person Details Name Liz Hogan Position in organisation Client Services Manager Daytime contact number
Declaration
We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
We consent to Waipa District Council collecting the personal contact details provided, and retaining
232 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
and using these details. Information may be included in a public meeting agenda. We acknowledge our right to have access to this information. This consent is given in accordance with the Privacy Act 1993. Is the contact person signing this application? Yes Person Completing Name N/A Person Completing Position In Organisation N/A Person Completing Daytime Contact Number N/A Verification of identification (e.g. drivers license, passport)
Date 10/08/2021
Is the alternative contact person signing this Yes application? Alternative Contact Name N/A Alternative Contact Position In Organisation N/A Alternative Contact Daytime Contact Number N/A Verification of identification (e.g. drivers license, passport)
Date 10/08/2021
The above persons may be contacted during the day if clarification of information is required.
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237 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
APPLICATION FORM FOR COMMUNITY DISCRETIONARY FUNT"'
Please select the board(s) and/or committee you are applying to: O Board Te Awamutu Community (Te Awamutu/Kakepuku Wards − includes Kihikihi) Board o Cambridge Community (Cambridge/Maungatautari Wards − includes Karapiro) • Pirongia Ward Committee (includes ()haul* Ngahinapouri, Koromatua and Kaipaki)
Details of club/organisation
Name: Pos&−T "−,—C1At−4it0C−,P ocAP, 0 COLF CLUB in)ckThR. What are the objectives of your club/organisation and how do they promote local services or facilities within community? your Loc. fw2...E.−. tq c,0 c_t_c_t C_Js TE,(2_ tivci F0(2 PE 0p(...c.− 0 L. F− , ( 3 i 0 fl. −−−( _ eqa.....s 0 c−7) −Tc) PCLOP s 0 cic−,162−S L−1) L.E. J.) C−− 12_ 0 • c− rnAT0 R.1 "T cp E sOc_4 Q. In Li c_−,rn ec—p_ RES/DC 11\−) i HQ. LAD AIPP CDC−1 n_ST Li
How long has your organisation been active within the Waipa district? RD iZrinc_−_−D fiv 19 ..9 Where are any facilities used by your organisation located? Rc−_−−ii'D kcpr:ip, ai−i− 11/43C4 A 1−4 I k.)E.. PCDc−liz−i Are they on private property? ENfes s No
activity/services What is the period of your organisation? (example − all year or seasonal March to October)r1−1C−_, Ci_c_Ji, Js VC−_− R_Li ncir1 ve−_− I−−<.−−, Sci CrS)TC−;‘2,s()ci rY−)n−IC−_ K 1110k57 HSf FOR− −1− HE: All year III−−rds − c_onnn.−) (−fik.) crt4 Seasonal period:
How many members in your organisation (including volunteers)? j c, 0
Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistance for?: LADE− KJ ilP ii2.., P 1−,−−−−f 1 K.Dc_, rca r(_.4 K., s r−−L.−_,−,a. LR czcle„,_ 0.E,c Al EA..) Tr2....es k_TT &)(A€ RI.) I−TH i To co i 0 CA 2 PL:nILYT I il3Ci P PcDciPf) inr−r*_,. 1q S G, f−i CrE_−, (2_ I 01/43C4 PC_−_−re100−C−−−−−−1,
What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board: $ Cambridge Community Board: $
Pirongia Ward Committee: $ 00cD ,, • co cp
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238 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available?
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Financial details What is the legal status of your organisation?: Charitable Trust 0 Incorporated Society tg"Other Charities Commission registration no. (if applicable)
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Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund)
KI−−Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered.
Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year
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If required, attach any funding assistance received over the last three years on a separate piece of paper.
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239 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Applicant Organisation Details (as account): Full legal name on your bank OC_ite1 H ING.−fi OcAlzi t?:, (ifdifferent): cot: II: c, Common use name
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Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
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Signed • Date: e_ Position in Organisation: • Daytime Contact Number:
Alternative contact person: r Signed. Date:
Position in Organisation: 6 Co v^sw‘i
Daytime Contact number:
The above persons may be contacted during the day ifclarification of information is required. For information about how we collect, use and store personal information please refer to our Privacy
Statement on our website.
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240 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
From: [email protected] To: info Subject: External Sender: Community Discretionary Fund Application Form - CDF210824022 Date: Thursday, 12 August 2021 8:39:33 pm
CYBER SECURITY WARNING: This email is from an external source - be careful of attachments and links. Please follow the Cybersecurity Policy and report suspicious emails to Servicedesk Office use only: Date Rec'd: CRM No.:
Waipa District Council 101 Bank Street Private Bag 2402 Te Awamutu 3840 Phone 0800 924 723 Fax 07 872 0033
Community Discretionary Fund CDF210824022 Application Form
COMPLETING THE APPLICATION FORM Applicants should identify on the attached application form the community board or committee to which they are applying, which will be where their group or organisation resides or carries out its activities. If you are applying to more than one community board or committee for financial assistance for the same purpose because your activities encompass a wide area within the Waipā district, one application form can be submitted – select which boards/committee you are applying to. Otherwise please submit separate applications. Please ensure that all the questions on the application form are answered and all required documents are attached Successful applicants must provide an invoice to Waipa District Council, which will be paid by direct credit into the group/organisation’s bank account. A bank deposit slip or recent bank statement summary must be included with the invoice to verify the account name and number before payment can be processed. If you would like help or advice in completing this form contact the council’s Governance team. Phone: 0800 924 723 Email: [email protected]
Please select the board(s) and/or committee you Pirongia Ward Committee (includes are applying to: Ohaupo, Kaipaki, Ngahinapouri, Te Pahu, Koromatua)
Details of club/organisation
241 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Full legal name (as shown on your bank account) Ohaupo Community, Sport and Recreation Centre Trust What are the objectives of your What are the objectives of your club/organisation club/organisation and how do they promote local and how do they promote local services or facilities services or facilities within your community? within your community? a. To establish a community centre for community activities in the Ohaupo Community. b. To provide a community centre for local sports, recreation and community clubs and groups to utilize, including to provide appropriate space for Ohaupo Rugby and Sports Club or its successor. c. To provide a community centre for community gatherings and celebrations within the Ohaupo Community. How long has your organisation been active 18 months within the Waipa district? Where are any facilities used by your Ohaupo Memorial Park, 13-17 Forkert Road, organisation located? Ohaupo Are they on private property? No What is the activity/services period of your All year organisation? (example - all year or seasonal March to October) How many members in your organisation 500 (including volunteers)?
Proposal for financial assistance
What is the proposed project/activity that you We seek financial assistance to enable us to are seeking financial assistance for? activate more community programs at the Ohaupo Hub. The Venue Manager has been working hard to ensure a wide variety of opportunities are provided for tamariki and adults within the community to support community health and well- being. Several of these activities are already running and we would love to see them continue. We have several different fitness classes, a LEGO club, school holiday activities, proposed book club meetings, proposed community games nights, all of which are open to members of the Waipa and wider community. We would use funding to support these activities with new resources and offer new activities as available. Resources would include seating (seats and bean bags), games, and fund some of the venue managers time to run these programs. Pirongia Ward Committee 3000.00 How will your project/activity contribute to the The Ohaupo Community, Sports and Recreation
242 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
social, economic, environmental and cultural Trust expects that community engagement, wellbeing of the community if any financial support, health and well-being will be greatly assistance is available? improved with the broad range of opportunities being offered at the venue. The opportunities to meet, socialize and relax together will encourage a happier, stronger and safer community together.
Financial details
What is the legal status of your organisation?: Charitable Trust Charities Commission registration no. CC57285 Is your organisation GST Registered? Yes GST Number 130-521-169 What is the chief source of your income? (i.e. Venue hirage membership subs, fundraising, entry fees, sponsorship) Attach a copy of your CURRENT BANK STATEMENT Transaction History Report.pdf
NOTE: Applications without financial records attached will not be considered. Do you have any budget and/or quotes for your Yes proposal to attach? Please attach your copy Ohaupo Community Sport Recreation Centre - Overall Budget 21- here 22.pdf
Please list what financial assistance you have received from others in the last financial year? e.g. Council and or Community Board funding, Community Trusts, Trust Waikato, NZ Lotteries, Gaming Machine Trusts, Creative Communities Scheme. Organisation Trust Waikato Purpose Gym equipment and shower curtains and rails Amount ($) 5000.00 Year 2020
Organisation Waipa District Discretionary Fund Purpose Chairs Amount ($) 1500.00 Year 2020
Applicant Organisation Details
Commonly used name (if different from your Ohaupo Hub organisations full legal name) Physical Address 17 Forkert Road, Ohaupo 3803 Is the postal address the same as the physical Yes address?
243 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Organisation email address. A copy of this [email protected] application will be sent to this address when the form is submitted. Website (if applicable) www.ohaupohub.org.nz
Contact Person Details Name Helen Germann Position in organisation Venue Manager Daytime contact number
Alternative Contact Person Details Name Liz Stolwyk Position in organisation Board Chair Daytime contact number
Declaration
We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
We consent to Waipa District Council collecting the personal contact details provided, and retaining and using these details. Information may be included in a public meeting agenda. We acknowledge our right to have access to this information. This consent is given in accordance with the Privacy Act 1993. Is the contact person signing this application? Yes Person Completing Name N/A Person Completing Position In Organisation N/A Person Completing Daytime Contact Number N/A Verification of identification (e.g. drivers license, passport)
Date 12/08/2021
Is the alternative contact person signing this No application? Alternative contact person Liz Stolwyk Position in Organisation Board Chair Daytime Contact number Verification of identification (e.g. drivers Verification of identification (e.g. drivers license, license, passport) passport) (111 kb)
244 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
APPLICATION FORM FOR COMMUNITY DISCRETIONARY FUND
Please select the board(s) and/or committee you are applying to:
Te Awamutu Community Board (Te Awamutu/Kakepuku Wards – includes Kihikihi) Cambridge Community Board (Cambridge/Maungatautari Wards – includes Karāpiro) Pirongia Ward Committee (includes Ōhaupō, Ngāhinapouri, Koromatua and Kaipaki)
Details of club/organisation Name: Ohaupo Ngahinapouri Lions Club What are the objectives of your club/organisation and how do they promote local services or facilities within your community? Community service group organising and funding community groups
How long has your organisation been active within the Waipā district? 45 years Where are any facilities used by your organisation located? Ohaupo Hub Are they on private property? □ Yes □ No
What is the activity/services period of your organisation? (example - all year or seasonal March to October) All year - □ Yes Seasonal period : How many members in your organisation (including volunteers)? 26 Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistance for?: Anzac services in Ohaupo. Funds are to cover direct costs eg, luncheon and services from local people
What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board: $ Cambridge Community Board: $ Pirongia Ward Committee: $ 750
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How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available? Annual anzac service, a major cultural event in the community
Financial details What is the legal status of your organisation?: Charitable Trust □ Incorporated Society □ Other ………………………………………. Charities Commission registration no. (if applicable) ………………………………………. Is your organisation GST Registered?: □ Yes □ No If Yes, your GST Number: ………………………………………. What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship): Fundraising through volunteer time and sales
□ Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund) □ Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered. Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year Waipa DC Anzac Service 750 2020
750 2018
750 2017
Note, these funds were previously channelled through the Ohaupo memorial Hall Society. This is now a Lions project to facilitate the Anzac service in Ohaupo.
If required, attach any funding assistance received over the last three years on a separate piece of paper.
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Applicant Organisation Details Full legal name (as on your bank account): Ohaupo Ngahinapouri Lions Club Common use name (if different):
Contact person: Andrew Reymer Postal Address:
Street Address:
Email (and website if applicable) :
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Name of person completing form:……………………………………………………………………….Andrew Reymer Signed : …………………………………………………………….. Date: …………………………….20/8/21 . Position in Organisation: ……………………………………………………………………………..Club Service chairman
Daytime Contact Number: ………………………………………………………..
Alternative contact person: …………………………………………………………………………….Sue Robinson Signed: ………………………………………………….……….. Date: ……………………………. Position in Organisation: ……………………………………………………………………………Treasurer . Daytime Contact number: ……………………………………………………….
The above persons may be contacted during the day if clarification of information is required. For information about how we collect, use and store personal information please refer to our Privacy Statement on our website.
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APPLICATION FORM FOR COMMUNITY DISCRETIONARY FUND
Please select the board(s) and/or committee you are applying to:
X Te Awamutu Community Board (Te Awamutu/Kakepuku Wards – includes Kihikihi) Cambridge Community Board (Cambridge/Maungatautari Wards – includes Karāpiro) X Pirongia Ward Committee (includes Ōhaupō, Ngāhinapouri, Koromatua and Kaipaki)
Details of club/organisation Name: Pirongia Forest Park Loge inc What are the objectives of your club/organisation and how do they promote local services or facilities within your community? We are a non-for-profit accommodation venue that offer ‘accommodation and adventure’ on Pirongia Mountain. We specifically work with School Groups for students in the Waikato Region. We run school camps for thousands of students from our region. We also work with; youth groups, church groups, sporting clubs and organizations and family groups. The Lodge usually exists in operational terms on its accommodation income – this gives us just enough money to keep being able to offer our groups affordable prices. Covid-19 deeply affected us – we lost significant amounts of bookings and income. We are now underway with our ‘sustainable campsite project’ a new initiative where we can get newer bookings into the Lodge – and by installing a new camping area we hope to be able to attract groups that have a lower source of income.
We also hope that this addition will give young people an opportunity to try camping in a safe and contained area. Many school groups will buy into that – as there is currently no ‘controlled’ camping areas on the mountain (by that we mean a small area, designated for a group, with no other ‘Camp users’ nearby, that has fenced areas and is fully self-contained).
How long has your organisation been active within the Waipā district? Over 30 years Where are any facilities used by your organisation located? 297 Grey Road, rd5 Hamilton 3285
Are they on private property? □ Yes □ No DOC LAND
What is the activity/services period of your organisation? (example - all year or seasonal March to October) All year - □ Yes Seasonal period : Busiest season Term 1 and 4 – running school EOTC camps How many members in your organisation (including volunteers)? Warden and assistant – 20 hours per week – lives on site. Committee of approx. 12 – who volunteer time on projects.
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Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistance for?:
Installation of shelter/storage and camping equipment for our ongoing project “sustainable camp site”
What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board: $2500 Cambridge Community Board: $ Pirongia Ward Committee: $3000
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available?
We are in the process of adding a small safe sustainable camping area on our grounds that will allow children the opportunity to experience a camping experience in a very safe and well controlled area. Currently – there is nothing available to small groups on the mountain that offers this experience. We want to install a self-contained, sustainable and zero carbon footprint camp area. Consisting of a long drop toilet, a camp cooking and prep area and water tank pump system – operated by solar panels.
Socially – there will be more accommodation opportunities for different groups to access our beautiful maunga. We can specifically target lower decile schools – who usually don’t have vast amounts of money for camps. It will also give groups the opportunity of trying something new in a unique and safe setting. The addition of the long drop toilet will ensure that groups have access to a nearby toilet – when accessing activities on the lodge grounds – currently adults have to escort children up to the lodge – this reduces numbers of adult to child ratios.
Economically – Attending groups often book activities = through First Step Outdoors (Lodge Activity PCBU) we employ many local freelance staff. Many Groups also book or utilize (we advertise this) local operators such as: Te Awamutu Swimming Pool, Te Awamutu Museum, Otorohanga Kiwi House, The Space Centre, Waitomo Caves, Bid-Vest, Countdown and Pak n Save (TA). Giving groups a cheaper alternative for accommodation may give us the option of working with lower decile groups who in the past have not been able to come,
Environmental – the new camping area will be a great way to teach people about sustainability issues. The campsite will be situated next to our outdoor classroom and we have a brand-new ecology program “Pirongia – our Maunga” that can be delivered to all groups.
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Cultural wellbeing – we all know the value visiting our maunga can offer us: mentally, physically and emotionally – Pirongia Forest Park is steeped with cultural history. Recent studies have shown that Education Outside of the Classroom will have a major benefit on students who are struggling with their daily school life ‘post-covid’, not to mention how learning or having new experiences outside of the classroom can be majorly beneficial to both learning and development. We can deliver Programmes that look at how tangata whenua lived on the maunga, the history behind the land wars and how that impacted on our region and linking in with Pirongia Te aroaro o Kahu Restoration Society, how pest control and the restoration of our native birds is happening currently. We also can offer physical adventure programmes from tramping, climbing and abseiling through to caving and kayaking – all in the Waipa region. We are always keen to get groups out into our beautiful district to participate in education outside of the classroom experiences.
Financial details What is the legal status of your organisation?: Charitable Trust X Incorporated Society □ Other ………………………………………. Charities Commission registration no. (if applicable) CC4 1346……………. Is your organisation GST Registered?: X Yes □ No If Yes, your GST Number: 17-893-539 What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship): Fees from school/youth groups – cost covering Adult fees (lesser bookings) contribute to daily running of lodge
X Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund) X Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered. Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year Sport NZ Exceptional Systems Support Package 23,488 2020 Funding Covid-19 support- kept the Loge “on its Page 7 of 9 Application Form for Community Discretionary Fund 2021/22 10642456
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feet” after losing all bookings Waikato Regional Enviro Initiatives fund – to deliver a new 5750.00 2018 Lodge Eco programme Council Kate Parr 50th Birthday ‘Give a Little’ -gift to go 2000.00 2021 towards camping equipment for Sustainable campsite project. Sport Waikato Community Resilience fund Covid-19 1150.00 2020 Payment towards Lodge running costs. Waipa DC Community Costs towards Sustainable campsite project 1500.00 2020 Discretionary Fund Pirongia Ward Waipa DC Community Costs towards Sustainable campsite project 1200.00 2020 Discretionary Fund Te Awamutu Board
If required, attach any funding assistance received over the last three years on a separate piece of paper.
Applicant Organisation Details Full legal name (as on your bank account): Pirongia Forest Park Lodge Inc
Common use name (if different): Pirongia Forest Park Lodge
Contact person: Kate Parr
Postal Address: 297 Grey Road,RD5,Hamilton 3285
Street Address: as above
Email (and website if applicable) : [email protected] pfplodge.org.nz
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Name of person completing form: Kate Parr
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Signed : Date: 5/8/21 Position in Organisation: Manager
Daytime Contact Number: 07 871 9570
Alternative contact person: Murray Smith
Signed: Date: 5/08/21 Position in Organisation: Chairman Daytime Contact number:
The above persons may be contacted during the day if clarification of information is required. For information about how we collect, use and store personal information please refer to our Privacy Statement on our website.
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APPLICATION FORM FOR COMMUNITY DISCRETIONARY FUND
Please select the board(s) and/or committee you are applying to:
Community Board Te Awamutu (Te Awamutu/Kakepuku Wards — includes Kihikihi) oI: Cambridge Community Board (Cambridge/Maungatautari Wards — includes Karapiro) XD Pirongia Ward Committee (includes ohaupO, Ngahinapouri, Koromatua and Kaipaki)
Details of club/organisation Name: PirOngia Heritage and Information Centre
What are the objectives of your club/organisation and how do they promote local services or facilities within your community?
PROVIDING HERITAGE AND LOCAL INFORMATION TO THE COMMUNITY FROM OUR CENTRE IN FRANKLIN STREET PIRONGIA. THIS INCLUDES PRE EUROPEAN, EUROPEAN AND MAORI HISTORICAL RECORDS IN THE PIRONGIA AND SURROUNDING DISTRICTS.
How long has your organisation been active within the Waipa district? 18 YEARS
Where are any facilities used by your organisation located? 798 FRANKLIN STREET PIRONGIA
Are they on private property? CI Yes 0 No
activity/services example all seasonal March What is the period of your organisation? − year or to October)
Yes All year − D Seasonal period :
How many members in your organisation including volunteers)? 92
Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistance for?:
1. TO COMPLETE THE GRAPHICAL DESIGN AND PRINTING OF NEW DISPLAY BOARDS (IE UPGRADING OUR EXISTING MAORI HISTORY DISPLAY)
2. TO COMPLETE THE WORK ALREADY IN PROGRESS ON OUR 3D PRINTED MODEL OF THE WAIPA BASIN, SHOWING THE LOCATION OF PRE AND POST EUROPEAN MAORI CONTACT SITES.
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What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board:
Cambridge Community Board:
Pirongia Ward Committee: $1,700.00
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available?
THIS WILL EXTEND OUR PUBLIC AVAILABLE RESOURCES ON MAORI LOCAL HISTORY, WHICH WILL BE AVAILABLE TO MEMBERS OF OUR COMMUNITY AND VISITORS TO THE CENTRE WHICH NUMBER APPROXIMATELY 2,500 ANNUALLY.
A VISUAL DISPLAY OF A SECTION OF THE LOWER WAIPA DISTRICT INDICATING THE: IMPORTANT PIRONGIA MOUNTAIN PEAKS MAIN RIVERS, PA SITES MISSION STATIONS MILITIARY SITES.
THE DISPLAY IS ENHANCED BY A SERIES OF LIGHTS ACTIVATED BY PUSH BUTTONS WHICH WILL ILLUMINATE THE SITES.
RESIDENTS, VISITORS AND EDUCATIONAL AND TERTIARY GROUPS WILL SEE A SUBSTANTIAL 3D LAND MODEL OF THE WEST WAIPA AREA.
THE PHOTOGRAPHIC DISPLAY PANEL (10 PHOTOS) WILL FOCUS ON: THE MAORI KING TAWHIAO, WAHANUI HUATARE 1886 THE WHATIWHATIHOE PA SITE. THE COMING OF THE RAILWAY LINE − TE AUKATI
this What is the legal status of your organisation?: Charitable Trust o Incorporated Society o Other
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Is your organisation GST Registered?: 1=I Yes 1:1 No
If Yes, your GST Number: 085−541−765
What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship):
1. MEMBERSHIP SUBSCRITIONS 2. GRANTS FOR PROJECTS 3. GRANT FOR ADMINISTRATION COSTS 4. DONATIONS 5. SALES OF PUBLICATIONS
YES. Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund)
YES 3 PAGES Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered.
Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year Waipa District Council Operational Grant 9,200 2021
Waipa District Council Discretionary Grant 2,300 2021
Waipa District Council Operational Grant 8,450 2020
Internal Affairs COGS Administration (employs 1 part time) 5,817 2020
Trust Waikato Display material grant 1,700 2019
Waipa District Council Operational Grant 9,200 2019
Internal Affairs COGS Administration 5,200 2019
Internal Affairs (COGS) Administration 6,689 2021
If required, attach any funding assistance received over the last three years on a separate piece of paper.
Applicant Organisation Details Full legal name (as on your bank account): PIRONGIA HERITAGE AND INFORMATION CENTRE: TE WHARE TAONGA 0 NGAA ROHE 0 ARE KAHARA INC Common use name (if different): PIRONGIA HERITAGE AND INFORMATION CENTRE Page 7 of 8 Application Form for Community Discretionary Fund 2021/22 10642456
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Contact person: MARILYN YEATES (PRESIDENT OF INCORPORATED SOCIETY) Postal Address: 798 FRANKLIN STREET PIRONGIA 3802
Street Address: 798 FRANKLIN STREET PIRONGIA
Email (and website if applicable) [email protected]
We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Name of person completing form• Marilyn Yeates
Signed Date: : ... .. Position in Organisation: Chairperson
Daytime Contact Number:
Alternative contact person: ...Jenny Mortland r Signed Date. •
Positi in Organisation: Administratog...
Daytime Contact number: ...
The above persons may be contacted during the day ifclarification ofinformation is required. For information about how we collect, use and store personal information please refer to our Privacy
Statement on our webs ite.
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Please select the board(s) and/or committee you are applying to:
Te Awamutu Community Board (Te Awamutu/Kakepuku Wards – includes Kihikihi) Cambridge Community Board (Cambridge/Maungatautari Wards – includes Karāpiro) Pirongia Ward Committee (includes Ōhaupō, Ngāhinapouri, Koromatua and Kaipaki)
Details of club/organisation Name: Pirongia School What are the objectives of your club/organisation and how do they promote local services or facilities within your community? To provide all children in years one to eight with opportunities to achieve success across the NZ Curriculum. Regular physical activity that develops motor skills is encouraged so children are in the school swimming pool every day with the option to swim some lunchtimes too. In is the school’s intention that children learn via formal school activities and opportunities provided in their community to become well-rounded citizens. The school pool is open to the community with the purchase of the pool key and we allow groups such as the Scouts access without charge. How long has your organisation been active within the Waipā district? The school opened in 1873 Where are any facilities used by your organisation located? On the school grounds at 100 Beechey Street, Pirongia Are they on private property? No What is the activity/services period of your organisation? (example - all year or seasonal March to October) The school ear runs from February to December. The pool is open from approx. December to April. All year - □ Yes Seasonal period : How many members in your organisation (including volunteers)? 377 children and 40 staff Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistance for?: We are seeking partial funding of the operating costs of our swimming pool. In addition to the use it gets during school hours we offer local families the opportunity to use the pool outside of school hours. We charge $100 for a key and believe that to be a fair charge.
What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board: $ Cambridge Community Board: $ Pirongia Ward Committee: $2,500
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available? Ours is the only school in Pirongia and many people enjoy our facilities when the school is closed. Our swimming pool, playgrounds, fields and scooter track are popular with all ages and are a great place to spend time with friends and family.
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Your contribution will assist us to keep the swimming pool open over the Summer, allowing community members the opportunity for exercise, relaxation and socialising with others
Financial details What is the legal status of your organisation?: Charitable Trust □ Incorporated Society □ Other ……Crown Entity………. Charities Commission registration no. (if applicable) …………………………………. Is your organisation GST Registered?: □ Yes □ No If Yes, your GST Number: 49-637-381……………………………. What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship): Ministry of Education Operational Grant
□ Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund) □ Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered. Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year Pirongia School PTA Library magazines, Ag Day prizes, new 21,800 2020 gazebo, shade sail, speaker cablese, Yr 3/4 7, 8 camps, and a general donation Waipa District Council Swimming pool operating costs 2,000 2020 (Discretionary fund) Pirongia Lions Donation towards pool expenses 500 2020 Finch Contracting Donation towards Ag Day costs 200 2020 Local families and Donation towards a child to go to camp or 1,500 2020 to camp costs organisations Waipa District Council Swimming pool operating costs 2,500 2019 (Discretionary fund) Pirongia School PTA School camps, equipment for classrooms, 16,700 2019 sports uniforms, playground, library magazines Grassroots Trust Grant towards new basket swing 5,500 2019
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258 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Local school and To assist with costs associate with hosting 2,480 2019 the annual Kapakaka festival community individuals Local organisations and Donation towards purchasing new piupiu 1,200 2019 a community individual Hamilton Rotary Donation to assist children would would 3,000 2019 benefit from music / the arts Craft Day Committee Donation towards the tech arts programme 1,000 2019 Finch Contracting Donation towards Ag Day costs 200 2019 Pub Charity Grant for bus hire for Yr 5/6 camp 3,826 2018 Waipa District Council Swimming Pool operating costs 2,500 2018 (Discretionary fund) Priongia School PTA School camps, new playground contribution, 45,800 2018 piupiu contribution, classroom consumables
If required, attach any funding assistance received over the last three years on a separate piece of paper.
Applicant Organisation Details Full legal name (as on your bank account): Pirongia School Board of Trustees Common use name (if different): Pirongia School Contact person: Keren Hale Postal Address: PO Box 34020, Pirongia 3844 Street Address: 100 Beechey Street, Pirongia 3802 Email (and website if applicable) : [email protected] Pirongia.school.nz
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Name of person completing form:……Keren Hale………………………………………………. 29 / 06 / 2021 Signed : …………………………………………………………….. Date: …………………………….. Position in Organisation: Executive Officer…………………………………………………..
Daytime Contact Number: …… …………………………………………………..
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259 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Alternative contact person: …Kelly Bicknell………………………………………………………. 05 / 07 / 2021 Signed: ………………………………………………….……….. Date: ……………………………. Position in Organisation: ……Principal…………………………………………………………. Daytime Contact number: …… ……………………………………………………….
The above persons may be contacted during the day if clarification of information is required. For information about how we collect, use and store personal information please refer to our Privacy Statement on our website.
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260 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
APPLICATION FORM FOR COMMUNITY DISCRETIONARY FUND
Please select the board(s) and/or committee you are applying to: O Te Awamutu Community Board (Te Awamutu/Kakepuku Wards — includes Kihikihi) O Cambridge Community Board (Cambridge/Maungatautari Wards — includes Karapiro) ▪ Pirongia Ward Committee (includes ()haul* Ngahinapouri, Koromatua and Kaipaki)
Details of club/organisation Name: Pirongia Te Aroaro o Kahu Restoration Society (PRS) What are the objectives of your club/organisation and how do they promote local services or facilities within your community? Our objectives are to restore and increase the native ecosystems on Mt Pirongia by involving the community in our projects. By encouraging people to participate in our field work on the maunga and to visit our envirocentre once it is open to the public, they will get to learn about and experience first−hand all the wonderful forest and stream ecosystems our locality has to offer.
How long has your organisation been active within the Waipa district? 18 years Where are any facilities used by your organisation located? We manage over 1,000 hectares within the Pirongia Forest Parkand we also have a relocated heritage building "PRS Envirocentre" located on Crozier Street Pirongia Village. Are they on private property? 0 Yes M No
What is the activity/services period of your organisation? (example − all year or seasonal March to October) 0 All year − Yes Seasonal period : How many members in your organisation (including volunteers)? We have 164 members and sponsors, and a volunteer database with 400 registered volunteers.
Proposal for financial assistance I What is the proposed project/activity that you are seeking financial assistance for?:
We are seeking funds to help us upgrade our envirocentre building and make it a hub where community groups and local businesses can come and use the space at any time of the year and feel comfortable and welcomed.
To help us create a more functional space where the community can enjoy, we are needing to purchase and install a heating & cooling pump for the main room of the PRS envirocentre.
BUDGET
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261 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
• Fujitsu ASTG30KMTC 9KW Heating and 8Kw Cooling Heat Pump • Installation • Electrical COC • Evacuate and pressure test • Commissioning and testing • Operational Training and User Manuals $3,999.87
• Quotes attached to application form. PLEASE NOTE: Preferred quote has been supplied by Climate Systems Te Awamutu.
What is the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board: $ Cambridge Community Board: $ Pirongia Ward Committee: $3,999.87
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available?
A fully functional envirocentre will enable us to showcase our biodiversity work and hold community gatherings and events. The centre will also provide a space to socialise and support other community members. It will be an inclusive meeting point that contributes to community resilience and wellbeing by being an activity hub that is accessible to all.
Financial details What is the legal status of your organisation?:
Charitable Trust ID Incorporated Society n Other Charities Commission registration no. (if applicable) CC22495
Is your organisation GST Registered?: rd Yes s No If Yes, your GST Number: 85−497−308 What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship): Grants, donations, fundraising
El Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund)
EI Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered.
Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must Page 6 of 7 Application Form for Community Discretionary Fund 2021/22 10642456
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Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year See attached ("PRS other funding sources")
If required, attach any funding assistance received over the last three years on a separate piece of paper.
Applicant Organisation Details Full legal name (as on your bank account): Pirongia Te Aroaro o Kahu Restoration Society Common use name (if different): Contact person: Clare St Pierre Postal Address: PO Box 34007, Pirongia 3844 Street Address: 221 Crozier Street, Pirongia 3802 Email (and website if applicable) : [email protected] I https://www.mtpirongia.org.nz
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Name of person co et g form: Mihiwaatara Hohepa
Signed : Date: 04/08/2021 Position in Organisation: Operations Coordinator
Daytime Contact Number:
Alternative contact person: Clare St Pierre
Signed: Date: 04/08/2021
Position in Organisation: Chairperson
Daytime Contact number:
The above persons may be contacted during the day ifclarification of information is required. For information about how we collect, use and store personal information please refer to our Privacy
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263 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Other Financial Assistance Received in past 3 years — GST inclusive Organisation Purpose Amount ($) Year Community Board Administration $1150 2018 Grants Envirocentre $2,300 2019 Envirocentre $2,300 2020 Envirocentre/capacity Community Trusts Len Reynolds Trust — building $12,000 2018 Trust Waikato Envirocentre/capacity eg. Len Reynolds Trust — building $5,000 2019 Trust Waikato — co−ordinator expenses $8,000 2019 DV Bryant Trust — environmental education $25,000 2020 Trust Waikato − environmental education $9,000 2020 Waikato Ecological Restoration Trust — pest control, $5,000 2020 kokako and general purposes NZ Lotteries COGS grant — volunteer support $1,725 2020 Gaming Machine Nil Trusts Department of Community Fund Grant for the Okahukura Kokako $43,153 2018 Conservation Protection Project $24,659 2019 $37,661 2020 Community Fund Grant for the Pirongia Kokako Project $23,000 2018 $16,000 2019 $57,164 2019 $30,118 2020 Community Partnership Final instalment for a Kokako $8,625 2018 Translocation Plan Other WWF and the Tindall Foundation grant for MtPirongia $10,000 2018 pest control $5,000 2019 Waikato Regional Council — MtPirongia Pest Control and $96,255 2019 operations $74,400 2020 Pacific Development & Conservation Fund — $4,200 2020 environmental education Chalky Digits — Kokako promotional material $2,645 2018 WWF Environmental Education Action Fund $11,550 2018 Waikato Regional Council — Okahukura Pest control $5,750 2018 $5,750 2019 $5,750 2020 Waipa District Council Heritage Grant— Pirongia Mustelid $13,800 2019 Trapping Waikato Catchment Ecological Enhancement Trust — Mt $7,475 2020 Pirongia Baitstation Grid Maintenance
264 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
From: [email protected] To: info Subject: External Sender: Community Discretionary Fund Application Form - CDF210805886 Date: Tuesday, 3 August 2021 5:45:18 pm
CYBER SECURITY WARNING: This email is from an external source - be careful of attachments and links. Please follow the Cybersecurity Policy and report suspicious emails to Servicedesk Office use only: Date Rec'd: CRM No.:
Waipa District Council 101 Bank Street Private Bag 2402 Te Awamutu 3840 Phone 0800 924 723 Fax 07 872 0033
Community Discretionary Fund CDF210805886 Application Form
COMPLETING THE APPLICATION FORM Applicants should identify on the attached application form the community board or committee to which they are applying, which will be where their group or organisation resides or carries out its activities. If you are applying to more than one community board or committee for financial assistance for the same purpose because your activities encompass a wide area within the Waipā district, one application form can be submitted – select which boards/committee you are applying to. Otherwise please submit separate applications. Please ensure that all the questions on the application form are answered and all required documents are attached Successful applicants must provide an invoice to Waipa District Council, which will be paid by direct credit into the group/organisation’s bank account. A bank deposit slip or recent bank statement summary must be included with the invoice to verify the account name and number before payment can be processed. If you would like help or advice in completing this form contact the council’s Governance team. Phone: 0800 924 723 Email: [email protected]
Please select the board(s) and/or committee you Te Awamutu Community Board (Te are applying to: Awamutu/Kakepuku Wards – includes Kihikihi) Cambridge Community Board (Cambridge/Maungatautari Wards – includes Karapiro)
265 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Pirongia Ward Committee (includes Ohaupo, Kaipaki, Ngahinapouri, Te Pahu, Koromatua)
Details of club/organisation
Full legal name (as shown on your bank account) Te Awamutu Bible Chapel - Debt Centre What are the objectives of your The objective of the Debt Centre is to see people club/organisation and how do they promote local free from the burden of financial stress through services or facilities within your community? managing their finances better. To that end we offer two programs - 1. Coaching courses to help with their budgeting. The object is to avoid unmanageable debt. This coaching course is a 3 week course were we investigate the areas of income and expenditure and setup a realistic budget. The courses are run in groups or about 5-6 people; we run 6-7 courses a year and have been running them for 3 years. 2. Budgeting service in partnership with CAP (Christians against Poverty). This program is for people or families who are heavily in debt. This involves us visiting them in their homes; collecting the documentation and information required by CAP headquarters. We then work as a support worker, along side the client under the guidance of CAP. This can be for a number of years as the clients work through the program to manage their debt. We have been working the CAP program for the last18 months. Over the last year we have had the privilege of working with 12 families in the Te Awamutu area. We have recently signed up a further 2 families from the Cambridge area as word of our success in helping to manage their money and control their finances has spread throughout the Waipa. The couching courses are advertised around the community; notices at the supermarket; citizens advice; TABC social media pages and website. The CAP program clients come through referrals from CAP head office who promote the service too. How long has your organisation been active The Debt Centre has been active over the past 3 within the Waipa district? years Where are any facilities used by your The budgeting courses are held at the Te Awamutu organisation located? Bible Chapel, 110 Chapel Dr, Te Awamutu 3800 Are they on private property? No
266 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
What is the activity/services period of your All year organisation? (example - all year or seasonal March to October) How many members in your organisation 5 (including volunteers)?
Proposal for financial assistance
What is the proposed project/activity that you monthly support payment to CAP NZ of $500 per are seeking financial assistance for? month $6000pa; Manager wages & allowances $9120; Te Awamutu Community Board 2000.00 Cambridge Comunity Board: 2000.00 Pirongia Ward Committee 1400.00 How will your project/activity contribute to the Good financial management creates a positive social, economic, environmental and cultural environment where people and families can thrive wellbeing of the community if any financial and be valued community members. assistance is available? By helping people to manage their finances and get out of debt, people get back control and dignity. Our programs provide the skills and support needed to teach financial management and control over spending habits.
The CAP program assists those with extreme debt, providing a third party to negotiate with creditors to see the person eventually free of the debt totally. The ongoing situation with COVID; the sudden loss of high paying jobs; the cost of accommodation rent and now inflation increasing the cost of basics, all put financial pressure on those with already high debt levels and poor financial choices. CAP works with creditors directly on behalf of the financially burdened to create a plan and 'way out' of the financial nightmare. The ongoing support provided by our CAP support workers, under the CAP program gives the clients someone to be accountable too and also lean on and provide advise over a long period of time (1-4 years) when they are likely to encounter new financial obstacles. The duration of the program is there to increase the likely hood of a successful outcome. Both programs we offer provide clients with the tools to enable them to manage their money well and enable them to come through this difficult period better equipped to avoid the
267 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
situation again in the future. With better financial skills, parents can provide basics for their families and themselves, they can become financial roll models for their children; individuals are free from the burden of debt and the outflow is an overall thriving community member (s) that are independent and not reliant on handouts.
Financial details
What is the legal status of your organisation?: Charitable Trust Charities Commission registration no. CC31921 Is your organisation GST Registered? Yes GST Number 045-870-359 What is the chief source of your income? (i.e. Donations membership subs, fundraising, entry fees, sponsorship) Attach a copy of your CURRENT BANK STATEMENT 01-0439-0002731-00_Statement_2021-07-09.pdf
NOTE: Applications without financial records attached will not be considered. Do you have any budget and/or quotes for your Yes proposal to attach? Please attach your copy here CAP budget 21-22.xlsx Invoice INV-4848.pdf
Please list what financial assistance you have received from others in the last financial year? e.g. Council and or Community Board funding, Community Trusts, Trust Waikato, NZ Lotteries, Gaming Machine Trusts, Creative Communities Scheme. Organisation Community Discretionary Fund Te Awamutu Purpose Support with CAP expenses Amount ($) 1400.00 Year 2020
Organisation Pirongia Ward Committee Purpose Support with CAP expenses Amount ($) 1000.00 Year 2020
Applicant Organisation Details
Commonly used name (if different from your Te Awamutu Bible Chapel Debt Centre (CAP) organisations full legal name) Physical Address 110 Chapel Drive, Te Awamutu 3800
268 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Is the postal address the same as the physical Yes address? Organisation email address. A copy of this [email protected] application will be sent to this address when the form is submitted. Website (if applicable) https://www.tabiblechapel.org.nz/
Contact Person Details Name Maree Richardson Position in organisation Grant's Co-ordinator Daytime contact number
Alternative Contact Person Details Name Shane Wildermoth Position in organisation Pastor and Chairman of the Debt Centre Daytime contact number 078718667
Declaration
We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
We consent to Waipa District Council collecting the personal contact details provided, and retaining and using these details. Information may be included in a public meeting agenda. We acknowledge our right to have access to this information. This consent is given in accordance with the Privacy Act 1993. Is the contact person signing this application? Yes Person Completing Name N/A Person Completing Position In Organisation N/A Person Completing Daytime Contact Number N/A Verification of identification (e.g. drivers license, passport)
Date 03/08/2021
Is the alternative contact person signing this Yes application? Alternative Contact Name N/A Alternative Contact Position In Organisation N/A Alternative Contact Daytime Contact Number N/A Verification of identification (e.g. drivers license, passport)
Date 03/08/2021
The above persons may be contacted during the day if clarification of information is required.
269 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
From: [email protected] To: info Subject: External Sender: Community Discretionary Fund Application Form - CDF210727170 Date: Wednesday, 21 July 2021 5:21:28 pm
CYBER SECURITY WARNING: This email is from an external source - be careful of attachments and links. Please follow the Cybersecurity Policy and report suspicious emails to Servicedesk Office use only: Date Rec'd: CRM No.:
Waipa District Council 101 Bank Street Private Bag 2402 Te Awamutu 3840 Phone 0800 924 723 Fax 07 872 0033
Community Discretionary Fund CDF210727170 Application Form
COMPLETING THE APPLICATION FORM Applicants should identify on the attached application form the community board or committee to which they are applying, which will be where their group or organisation resides or carries out its activities. If you are applying to more than one community board or committee for financial assistance for the same purpose because your activities encompass a wide area within the Waipā district, one application form can be submitted – select which boards/committee you are applying to. Otherwise please submit separate applications. Please ensure that all the questions on the application form are answered and all required documents are attached Successful applicants must provide an invoice to Waipa District Council, which will be paid by direct credit into the group/organisation’s bank account. A bank deposit slip or recent bank statement summary must be included with the invoice to verify the account name and number before payment can be processed. If you would like help or advice in completing this form contact the council’s Governance team. Phone: 0800 924 723 Email: [email protected]
Please select the board(s) and/or committee you Te Awamutu Community Board (Te are applying to: Awamutu/Kakepuku Wards – includes Kihikihi) Pirongia Ward Committee (includes Ohaupo, Kaipaki, Ngahinapouri, Te Pahu, Koromatua)
270 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Details of club/organisation
Full legal name (as shown on your bank account) Te Awamutu Bible Chapel - TACCLA Light Party What are the objectives of your Te Awamutu Christian Church Leaders Assn club/organisation and how do they promote local (TACCLA)is a representative group of Christian services or facilities within your community? Churches in Te Awamutu and Pirongia that work together to better meet the needs of the Te Awamutu and Pirongia Community. TACCLA offer a number of services including the Te Awamutu Combined Church's & Community Foodbank. Each Church independently promote the TACCLA activities and services through their newsletters; notices & websites and when appropriate advertise events in the local newspaper, such as the Light Party. The TACCLA Light Party is an evening event providing a safe, family orientated alternative to Halloween. This is for families to enjoy together with age appropriate games and prizes. The evening will offer a free BBQ and non-alcoholic drinks for all. The light party benefits the local businesses as it brings in many people into town. In the past we have had more than 5000 people come to enjoy this successful event. Please note that the Te Awamutu Bible Chapel is part of the TACCLA group and this application is on the groups behalf. How long has your organisation been active 18 years - this will be the 17th event as we did not within the Waipa district? hold one last year due to COVID. Where are any facilities used by your The Event is to be held at Albert Park in Te organisation located? Awamutu. This is a change of venue (historically its been held at Selwyn Park but Albert has better parking) The event is setup and cleaned up all on the same day to leave the park available, clean and tidy for the next event Are they on private property? No What is the activity/services period of your Seasonal organisation? (example - all year or seasonal March to October) Seasonal period 31st of October, annually How many members in your organisation 130 (including volunteers)?
Proposal for financial assistance
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What is the proposed project/activity that you Light Party equipment hire. Mahons amusements are seeking financial assistance for? provide a range of approved entertainment including rides suitable for various ages; inflatable castle & obstacle course. The quote for the amusement rides is $14110 Te Awamutu Community Board 5000.00 Pirongia Ward Committee 2000.00 How will your project/activity contribute to the This event is totally free to attend. Families and social, economic, environmental and cultural friends come together to enjoy an evening of fun wellbeing of the community if any financial in a safe, alcohol/drug free environment. With assistance is available? COVID we were unable to run this annual fun event, so this year will be extra special, celebrating and enjoying being part of a wonderful supportive community. The Community at large, enjoy this fun night and look forward to attending each year. It keeps local children and their families off the streets avoiding what Halloween encourages. Fun times are enjoyed and remembered by all who attend. All games, rides, BBQ & drinks are provided by the TACCLA as well as many volunteers to run the evening.
Financial details
What is the legal status of your organisation?: Charitable Trust Charities Commission registration no. CC31921 Is your organisation GST Registered? Yes GST Number 045-870-359 What is the chief source of your income? (i.e. Church donations and the funding receipt from membership subs, fundraising, entry fees, Waips District Councils. We do not seek other sponsorship) funding sponsorship for this event. Attach a copy of your CURRENT BANK STATEMENT
NOTE: Applications without financial records attached will not be considered. Do you have any budget and/or quotes for your Yes proposal to attach? Please attach your copy here Light Party Budget 2021.pdf Mahon quotes 2021.pdf
Please list what financial assistance you have received from others in the last financial year? e.g. Council and or Community Board funding, Community Trusts, Trust Waikato, NZ Lotteries, Gaming Machine Trusts, Creative Communities Scheme. Organisation Waipa Community Fund Purpose Light Party
272 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Amount ($) 2000.00 Year 2019
Organisation Waipa Community Fund Purpose Light Party Amount ($) 2500.00 Year 2018
Applicant Organisation Details
Commonly used name (if different from your TACCLA - Light Party organisations full legal name) Physical Address 110 Chapel Drive, Te Awamutu 3800 Is the postal address the same as the physical Yes address? Organisation email address. A copy of this [email protected] application will be sent to this address when the form is submitted. Website (if applicable) N/A
Contact Person Details Name Maree Richardson Position in organisation Grants Co-Ordinator Daytime contact number
Alternative Contact Person Details Name Shane Wildermoth Position in organisation Pastor - TACCLA representative Daytime contact number 078718667
Declaration
We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
We consent to Waipa District Council collecting the personal contact details provided, and retaining and using these details. Information may be included in a public meeting agenda. We acknowledge our right to have access to this information. This consent is given in accordance with the Privacy Act 1993. Is the contact person signing this application? Yes Person Completing Name N/A Person Completing Position In Organisation N/A Person Completing Daytime Contact Number N/A Verification of identification (e.g. drivers license, passport)
273 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Date 21/07/2021
Is the alternative contact person signing this Yes application? Alternative Contact Name N/A Alternative Contact Position In Organisation N/A Alternative Contact Daytime Contact Number N/A Verification of identification (e.g. drivers license, passport)
Date 21/07/2021
The above persons may be contacted during the day if clarification of information is required.
274 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
APPLICATION FORM FOR COMMUNITY DISCRETIONARY FUND 0 JUL 2071 Please select the board(s) and/or committee you are applying to:
Te Awamutu Community Board (Te Awamutu/Kakepuku Wards — includes Kihikihi) 0 Cambridge Community Board (Cambridge/Maungatautari Wards — includes Karapiro) Pirongia Ward Committee (includes Ohaupii, Ngahinapouri, Koromatua and Kaipaki) Details of club/organisation Name:
What are the objectives of your clu yorganisation and how do they promote local services or LA .(?;( facilitiesf within your community? ut sfj \ 4,am pr3u,ciks itAcAsyc le ') (Id h u,o. ft,if..4−−fr,(A' (tv, j e C L; k‘ cej 0 r CA−)1,1,1 v 0 1 It ipienf j pcuracies .1.(−−− m−;ici 1−n SqpL;1−1 ji'l es tut 'c.)()) ill J− up k k iurs cw d i'lt 0 s 'no h) Lis peopt AN 1,60A 9 c crN, tio...k,ti (. eILI• re presica lR 14(4.)0 ivliA1\A '671ct J3e 1A)a (pa regi 6:, I kx a and nob' 006 HT district' How long has your organisation been active within the Waipa I I 0 eCtr,Ss Where are any facilitie4 used by our organisa n located? 11−) 1'AM PCL− k C) 0 r rive) , Are they on private property? 0 Yes i/No
What is the activity/services period of your organisation? (example − all year or seasonal March to October) Y
Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistancefor?: ic,), ell iii P rij on s− 0 Powe a s c os−−t−s− ic−,cls7:1 ts. 1− ii (A) al op et−rJ(−)nca, c&−J f s− baJ ed cn a kir ckQd ireuija c,:hc,',1 ;−1' il−.2− Q+ 1 :). 41') −−c cd2− −f−3 cib CiS−1(S−EGQ01) % o I\ ( n3 LA−mil10 ciz ( C s t−−cuh (,),Acki CC)S1S− Ct.S Cithc,14?c p a ITz−k.41,SaCk;ei 4−1−•_cs,_ 1 What isis the amount of financial assistance that you are applying for (GST exclusive)?
Te Awamutu Community Board: $ COCI .3 , • − CambridgeCommunity Board: $ Pirongia Ward Committee: $ .3 a, c−An . T
Page 5 of 7 Application Form for Community Discretionary Fund 2021/22
275 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available? '411\Q_ i0a1Vii ti‘e 66. lid. −C a i• III I− . k) oil e e + c −,,c) i‘−n CJJ fo 1−−i−)sse. i−ejockill ooci c(el(Jt−−,−− ellc,L−−J us I, cia IAA/3 i 1 l− c7−0 de ucc_i− ( kJ e ( (%1−'0 I eifik4 1−.−its cl A crick (1 0 i—un me cv−1 1/4) e 1\ u −''s 1 CZ.−C tu−−1−1 A i\e„p e_i−vraki (...‘.,−− ,−,3 •( ' j . , Financial details What is the legal status of your organisation?:
Charitable Trust 0 Incorporated Society Other cc1−1−1 S—CI Charities Commission registration no. (if applicable)
Is youryour organisation GST Registered?: 021es 0 No .1.9..Es−1 If Yes, your GST Number:
What isis the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship): fliiivuksj11
0 Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund) V4 Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered.
Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year 60nri Ji IN)1.C. r DC AA (A) i Adak: S f e pa (r 7S− C )0.−) 0 /(S I−− kisti lc (AD E bass i NI−marl−1rrx−u−rAdre)J 3−06 LA:NO −LA C6 0 &AA watti PAeLectc_ oh ,ic,o l , . k Li−Lo oict k.)1.c, Op (13−3 Clit•a Li'tOboAct. I cost E . −llar?kiLLeidi_i 617 106 WS'A Y aCc afore es 11 ,SI− kAit..,1/4, cifil.−> (I ivi− 1 rt.A.Aor ...2 I aolY \I , \ es− , et; If required, attach any funding assistance received over the last three years on a separate piece of paper. S k&LIC ,c) „1−c A2 C'−alication Page 6 of , discretionaryb 3 I iA:(bc rq− A c Gc/A Form for Community Fund 2021/22
276 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Applicant Organisation Details Full legal name (as on your bAnk account): 14−00CtivitAl n Act −141 1−eci le A Or−a sd− 04−, cot− )G,ir, Common use name (if different):
Contact person:c> (− i c)U3' oto /JbtKuls, )00(cw1_ Park Postal Address: 4_020 6− (t)es+ Or( o L r.e. 1−116414u,1\a S?)0 Street Address: A ..5−
barla4,..) Email (and website if applicable) : −hi biLt.SJ 0 itna IA.)k,..:W 10 • 1−−€cit,OctivRA t−Li ran ilanci • C.CA‘. A
Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Akti S'ek n Name of person ompleting,form• Signed A73 Date: c,=.ci : ..... • ' '"1−4,/Vt− Position inin Organisation: jv'c..r Daytime Contact Number:
;Sq(c−AVI c.ont'‘\ Alternative contact person: Signed: Date: .... Position in Organisation:
Daytime Contact number:
The above persons may be contacted during the day ifclarification ofinformation is required. For information about how we collect, use and store personal information please refer to our Privacy
Statement on our website.
Page 7 of 7 Application Form for Community Discretionary Fund 2021/22
277 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Document Set ID: 10651776 Version: 2, Version Date: 12/07/2021
278 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Document Set ID: 10651776 Version: 2, Version Date: 12/07/2021
279 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Document Set ID: 10651776 Version: 2, Version Date: 12/07/2021
280 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
APPLICATION FORM FOR COMMUNITY DISCRETIONARY FUND
Please select the board(s) and/or committee you are applying to:
□ Te Awamutu Community Board (Te Awamutu/Kakepuku Wards - includes Kihikihi) □ Cambridge Community Board (Cambridge/Maungatautari Wards - includes Karapiro) ../ Pirongia Ward Committee (includes Ohaupo, Ngahinapouri, Koromatua and Kaipaki)
Details of club/organisation Name: Te Pahu Hall ociety Incorporated What are the objectives of your club/organisation and how do they promote local services or facilities within your community?
The Te Pahu Hall provides a meeting place forthe community; it is the venue forconcerts, dances, weddings, birthdays and other events; it is where "Bootcamp", Pilates and Indoor Bowls ports groups meet each week; It is tbe weekly venue for "Play r up" foryounger than Pre-School children, and their parents. It is available for any other local group to use. For example: Landcare/DOC presentations· life coaching work hops; farmer discu sion group ; corporate presentation to the community; bicycle club event ; first aid training. It i tb local Civil Defence centre. The Hall ociety is the group of elected people who manage this community resource.
How long has your organisation been active within the Waipa district? Hall: 110 year ; Hall ociety as an Incorporated ociety: 64 years. Where are any facilities used by your organisation located? Corner of Te Pahu and Limeworks Loop Roads, Te Pahu. Are they on private property? □ Yes .J No (The Hall Society ha Title to the hall) (/\II DP 6809 J lcld in fee simple by Tc Pal,u 1-lall Society Inc. Allotment 450, Pirongia Parish I lcld by the Crown as a local purpose (community use) resen·e. Classifiedby Gazette 1989 p.5093 !Document IJ.953344J. Te l'ahu llall Society Inc appointed to control and manage by Gazette 1959 p.287.)
What is the activity/services period of your organisation? (example - all year or seasonal March to October). All year - .JYes How many members in your organisation (including volunteers)? All residents over 18 within 15km of the Hall (1,071 from census); over 30 active volunteers; 16 Committee members. - Proposal for financial assistance What is the proposed project/activity that you are seeking financial assistance for?:
The installationof two outdoor storage sheds: one forhall equipment such as BBQs, outdoor furniture, gazebo etc; tbe second to provide storage for Playgroup equipment such as plastic toys, temporary fencing, water play equipment and tbe myriad of equipment associated with kids play. The Playgroup is a recent additionto regular hall use (operating forthree year or so at tbe hall), it is closely associated with Te Pahu Preschool situated adjacent to tbe Hall, where it ha operated for many year , but the popularity of both the Preschool and Playgroup has meant that Playgroup needed to move to n w premi e ; Playgroup provides activities for "pre-preschool" children, and an opportunity for their parents to meet and support each other. The Hall has proved to be an ideal all-weather venue, however there is no outside storage forthe outdoor equipment, and the indoor storage space has been sorel stretched. Page 5 of7 Application Form for Community Discretionary Fund 2021/22 10642456
281 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
What is the amount of financial assistance that you are applying for {GST exclusive)?
Te Awamutu Community Board: $ Cambridge Community Board: $ Pirongia Ward Committee: $2,019
How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available?
It will provide essential storage for Hall eguipment and Play Group eguipmenl, and for the Play Group, enable better services to be provided for the children's play activitie . Fencing to keep Lhe kids within safe areas is essential, and storage is needed forthis.
Financial details What is the legal status of your organisation?: Charitable Trust □ Incorporated Society../ 213492, ZB : 9429042864073 Charities Commission registration no. (if applicable) ......
Is your organisation GST Registered?: D Yes ../ No If Yes, your GST Number: ...... What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship): Fundraising y Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund) Accumulated funds are tagged for roof repairs and painting, retaining wall, kitchen maintenance and new tables. ../ Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached will not be considered.
Please list here all financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount($) Year WDC Stage ceiling replacement 3,500 2020 WDC \Vater Tank 3,000 2021 WDC upp r room ceiling replacement 3,000 2019
If required, attach any funding assistance received over the last three years on a separate piece of paper. Page 6 of 7 Application Form for Community Discretionary Fund 2021/22 10642456
282 Pirongia Ward Committee 8 September 2021 - Discretionary Fund Applications
Applicant Organisation Details Full legal name (asonyourbankaccount}: Te Pahu Hall Society Incorporated
Common use name (ifdifferent}:
Contact person: Wayne Humphries
Postal Address: .
Street Address: .
Email (and website if applicable} : [email protected] (website: htq;rUte12ahu.co.nz)
We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
Name of person comp! ri:7�: ...... Way Humphri s ...... Signed• . '' I •� ...... Date . '1. L� l-CJZ,I . Y, Pos1t1on in Organisation: ...... Treas f.. · r ...... Daytime Contact Number: ......
Signed:
The above persons may be contacted during the day ifclarification of information is required. For information about how we collect, use and store personal informationplease refer to our Privacy Statement on our website.
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302 Pirongia Ward Committee 8 September 2021 - Date of Next Meeting
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: NEXT MEETING
The date of the next meeting of the Pirongia Ward Committee is Wednesday 8 December 2021 starting at 4.00pm.
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