Pirongia Ward Committee 10 March 2020 - Agenda
Pirongia Ward Committee 10 March 2020 10 March 2021 04:00 PM
Agenda Topic Page
1. Apologies 2
2. Disclosure of Members' Interests 3
3. Late Items 4
4. Confirmation of Order of Meeting 5
5. Minutes of the Previous Meetings 6
5.1 Minutes of 16 September 2020 Ordinary Meeting 7
5.2 Minutes of 4 November 2020 Extraordinary Meeting 12
6. Reports from Kaipaki, Koromatua, Ngahinapouri, Ohaupo, Pirongia & Te Pahu Communities 14
7. Request for New Road Names - Amber Views Ltd - SP/0019/20 15
8. Community Services Project Update 18
9. Quarterly Reports 21
9.1 District Growth Quarterly Report 22
9.2 Transportation Quarterly Report 76
10. Treasury Report 89
11. Discretionary Fund Applications 93
11.1 Appendix 1 - Discretionary Fund Application 94
11.2 Appendix 2 - Discretionary Fund Application 97
12. Date of Next Meeting 101
1 Pirongia Ward Committee 10 March 2020 - Apologies
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: APOLOGIES
A member who does not have leave of absence may tender an apology should they be absent from all or part of a meeting. The Chairperson (or acting chair) must invite apologies at the beginning of each meeting, including apologies for lateness and early departure. The meeting may accept or decline any apologies. Members may be recorded as absent on community board business where their absence is a result of a commitment made on behalf of the community board.
For clarification, the acceptance of a member’s apology constitutes a grant of ‘leave of absence’ for that specific meeting(s).
2 Pirongia Ward Committee 10 March 2020 - Disclosure of Members' Interests
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: DISCLOSURE OF MEMBERS’ INTERESTS
Members are reminded to stand aside from decision making when a conflict arises between their role as a member of the Council Committee and any private or external interest they may have.
3 Pirongia Ward Committee 10 March 2020 - Late Items
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: LATE ITEMS
Items not on the agenda for the meeting require a resolution under section 46A of the Local Government Official Information and Meetings Act 1987 stating reasons why the item was not on the agenda and why it cannot be dealt with at a subsequent meeting as an agenda item. It is important to note that late items can only be dealt with when special circumstances exist and not as a means of avoiding or frustrating the requirements in the Act relating to notice, agendas and content.
4 Pirongia Ward Committee 10 March 2020 - Confirmation of Order of Meeting
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: CONFIRMATION OF ORDER OF MEETING
RECOMMENDATION
That the Pirongia Ward Committee confirm the order of the meeting
5 Pirongia Ward Committee 10 March 2020 - Minutes of the Previous Meetings
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: CONFIRMATION OF MINUTES OF PREVIOUS MEETING Meeting Date: 10 March 2021
SUMMARY
To confirm the minutes of the ordinary meeting held 16 September 2020 and the extraordinary meeting held 4 November 2020.
RECOMMENDATION
That the Pirongia Ward Committee confirm minutes of the meeting held 16 September 2020 and the , as circulated with the agenda, be confirmed as a true and correct record of proceedings.
6 Pirongia Ward Committee 10 March 2020 - Minutes of the Previous Meetings
Minutes for Pirongia Ward Committee 16 September 2020 16/09/2020 | 04:21 PM - NZST
Present Bruce Thomas; Clare St Pierre; A Rawlings; J Williams; J Wood; H Puke; C Gatenby Attendee Cathie Shaw, Emergency Management Coordinator
Apologies RESOLVED 8/20/22 That the apologies of Members Orchard and Puke for non-attendance be received. Wood/Gatenby
Disclosure of Members' Interests Chairperson St Pierre declared an interest in the Pirongia Te Aroaro o Kahu Restoration Society discretionary fund application Member Wood declared an interest in the CommSafe discretionary fund application Councillor Thomas declared an interest in the CommSafe discretionary fund application Member Gatenby declared an interest in the Ohaupo Community, Sport & Recreation Trust discretionary fund application
Late Items Chairperson St Pierre explained that the regular agenda item 'Reports from Kaipaki, Koromatua, Ohaupo, Pirongia and Te Pahu' was missed from the September agenda and could be added as a late item. She explained that a decision could not be made from this item.
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7 Pirongia Ward Committee 10 March 2020 - Minutes of the Previous Meetings
Confirmation of Order of Meeting RESOLVED 8/20/23 That the order of the meeting be confirmed. Thomas/Rawlings
Confirmation of Minutes RESOLVED 8/20/24 That the minutes of the meeting held 17 June 2020, as circulated with the agenda, be confirmed as a true and correct record of proceedings. Williams/Wood
Quarterly Reports RESOLVED 8/20/25 That the Pirongia Ward Committee receive the ‘Quarterly District Growth Report’ (Document 10425160) of Wayne Allan, Group Manager District Growth and Regulatory Services and ‘Civil Defence Emergency Management Quarterly Report’ (Document 10431277) of David Simes, Emergency Management Operations Manager. Wood/Gatenby Cathie Shaw, Emergency Management Coordinator, spoke about the successes of the Western Waikato Emergency Operation Centre during the Covid-19 lockdown earlier in the year and how, through the volunteer buddy system, connections were made and have been maintained with members of the vulnerable community. She reported that Civil Defence Emergency Management are currently planning for a resurgence in cases of Covid-19, in case it happens once the Alert Levels are dropped.
Pirongia Public Toilets Progress Report RESOLVED 8/20/26 That the Pirongia Public Toilets Progress Report (document number 10466847) of Brad Ward, Community Facilities Team Leader be received. Wood/Williams
Treasury Report RESOLVED 8/20/27 That the report of the Manager Finance for the period ended 31 August 2020 be received. Rawlings/Gatenby
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8 Pirongia Ward Committee 10 March 2020 - Minutes of the Previous Meetings
The committee discussed that an application from the Ohaupo Memorial Hall had been received for the 2021 ANZAC service. The organisation had had $750.00 allocated to it for the 2020 ANZAC service, which was not used due to the event being cancelled because of the Covid-19 lockdown.
RESOLVED 8/20/28 That the Pirongia Ward Committee return $750.00 allocated to the Ohaupo Memorial Hall Society (Resolution 8/19/37) to uncommitted funds. Wood/Gatenby
Discretionary Fund Applications RESOLVED 8/20/29 That the Pirongia Ward Committee a) Receive the information contained in the report ‘Discretionary Fund Allocations for September 2020’ (Document 10467387) of Keryn Phillips, Governance Officer. b) Allocate grants from the Community Discretionary Fund as stated in the following schedule. Wood/Williams
Organisation Amount requested
Cambridge Community House Trust $500.00
CommSafe $2,000.00
Member Wood and Councillor Thomas withdrew from the table during the discussion and subsequent voting for CommSafe
House of Science South Waikato Charitable Trust $0.00
Koromatua School PTA $330.42
Link House Birthright Waikato Trust, Single Parent Services $1,000.00
Loving Arms Charitable Trust $1,000.00
MS Waikato Trust $750.00
New Zealand Council of Victim Support Groups Inc $1,000.00
Ohaupo Community Sport & Recreation Centre Trust $1,500.00
Member Gatenby withdrew from the table during the discussion and subsequent voting for Ohaupo Community Sport & Recreation Centre Trust
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9 Pirongia Ward Committee 10 March 2020 - Minutes of the Previous Meetings
Ohaupo Memorial Hall $750.00
Pirongia Forest Park Lodge $1,500.00
Pirongia Heritage & Information Centre $2,000.00
Pirongia Playcentre $1,000.00
Pirongia School $2,000.00
Pirongia Te Aroaro o Kahu Restoration Society $2,000.00
Chairperson St Pierre vacated the chair and nominations were called for a member to chair the meeting during the discussion and voting for the Pirongia Te Aroaro o Kahu Restoration Society discretionary fund application. RESOLVED 8/20/30 That Councillor Thomas act as Chairperson for the discussion and voting on the Pirongia Te Aroaro o Kahu Restoration Society discretionary fund application. Williams/Wood Chairperson St Pierre withdrew from the table during the discussion and subsequent voting for Pirongia Te Aroaro - Kahu Restoration Society.
Royal New Zealand Plunket Trust $683.25
St Andrews Presbyterian Church $0.00
Te Awamutu Bible Chapel Debt Centre $1,000.00
Te Awamutu Brass Band Inc $1,000.00
Te Pahu Hall Society Incorporated $3,000.00
Te Pahu Pre School $1,000.00
The Girl Guides Association New Zealand Inc $434.80
The Village Co-op Incorporated $704.16
True Colours Children's Health Trust $500.00
Total Allocated $25,652.63
Date of Next Meeting The date of the next meeting of the Pirongia Ward Committee is Wednesday 9 December starting at 4.00pm.
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10 Pirongia Ward Committee 10 March 2020 - Minutes of the Previous Meetings
Late Item - Reports from Kaipaki, Koromatua, Ohaupo, Pirongia and Te Pahu Member Wood reported that there had been concerns raised about changes being made to Sainsbury Reserve by Council and requested that Council staff consult with the Pirongia Community Association. The location of some dog bins have been queried as they are hard to find. Ruth Webb is the new chair of the Pirongia Community Association, but Member Wood will continue to attend the Pirongia Ward Committee meetings in her stead for another year. Councillor Thomas reported that there was progress continuing on the Kaipaki grandstand. Member Gatenby reported that a petition was being formed requesting a pedestrian crossing in Ohaupo Village. The Ohaupo Community Sport and Recreation Centre was being used by a number of community groups as well as commercial organisations. As an offshoot of its development Lions have established a monthly market. Member Rawlings reported that it appears that all roading and bridge works in Te Pahu have been completed but signage still remain around the bridge. Member Williams reported that the Koromatua Hall would be holding it's AGM soon at which it will be discussing raising the levy to householders, due to the development of the Whatatwhata Community Hub.
That being all the business the meeting closed at 6.22pm
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11 Pirongia Ward Committee 10 March 2020 - Minutes of the Previous Meetings
Minutes for Pirongia Ward Committee Extraordinary Meeting 4 November 2020 04/11/2020 | 04:30 PM – 4.40PM NZST Ngāroto Room, Waipa District Council, 101 Bank Street, Te Awamutu
Present Councillor C St Pierre (Chairperson); Councillor B Thomas; J Thomas (Ngahinapouri Community); J Wood (Pirongia Community Association), C Gatenby (Ohaupo Community)
Sharlene McGaughran – Team Leader Development Engineering Eva Cucvarova – Graduate Development Engineer
Apologies RESOLVED E8/20/01 That the apologies for non-attendance from Members Orchard, Rawlings and Puke be received.
J. Wood/ C. Gatenby Disclosure of Members' Interests There were no disclosures of members interests.
Request for New Road Names - Holmwood Subdivision Ltd (N1 Growth Cell) - SP/0164/19 CKL Te Awamutu, on behalf of the Reid family, is seeking consultation in regards to proposed street names within the N1 Growth Cell. During Stage 2 and Stage 3, three roads will be created that require a new name, where two roads will be vested into Council and one road will remain private road. The Council policy for naming of streets requires that consultation is undertaken with the relevant Community Board.
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12 Pirongia Ward Committee 10 March 2020 - Minutes of the Previous Meetings
Council is empowered to name roads under the Local Government Act. In exercising this responsibility, it is Council’s policy to ensure that community aspirations are considered in the process. Also, many emergency responses and other public services (such as mail) are determined by the clarity of road names and their extents. All road name proposals must ensure that operations will not be adversely affected. The report was presented by Sharlene McGaughran – Team Leader Development Engineering and Eva Cucvarova – Graduate Development Engineer. The Committee endorsed the road names as presented in the report.
RESOLVED E8/20/02 That a) The information contained in the report titled ‘Request for New Road Names – Holmwood Subdivision Ltd (N1 Growth Cell) – SP/0164/19’ (document number 10478542) of Sharlene McGaughran be received; b) The road names of PILOT DRIVE, ORCHARDIST DRIVE and GREENKEEPER LANE are endorsed for use as the road names for the Holmwood subdivision (N1 Growth Cell – SP/0164/19) development. J. Thomas/ J. Wood
There being no further business the meeting closed at 4.40pm
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13 Pirongia Ward Committee 10 March 2020 - Reports from Kaipaki, Koromatua, Ngahinapouri, Ohaupo, Pirongia & Te Pahu Communities
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: REPORTS FROM KAIPAKI, KOROMATUA, NGĀHINAPOURI, ŌHAUPŌ, PIRONGIA AND TE PAHŪ
Verbal reports from the Kaipaki, Koromatua, Ngāhinapouri, Ōhaupō, Pirongia and Te Pahū representatives will be provided at the meeting.
RECOMMENDATION
That the Pirongia Ward Committee receive the reports from the Kaipaki, Koromatua, Ohaupo, Pirongia and Te Pahu representatives.
14 Pirongia Ward Committee 10 March 2020 - Request for New Road Names - Amber Views Ltd - SP/0019/20
To: The Chairperson and Members of the Pirongia Ward Committee From: Team Leader Development Engineering Subject: REQUEST FOR NEW ROAD NAMES – AMBER VIEWS LTD – SP/0019/20 Meeting Date: 10 March 2021
1 EXECUTIVE SUMMARY
RAD Surveying Ltd, on behalf of Amber Views Ltd, is seeking consultation in regards to proposed street names within the Amber Views development in Pirongia. The development will be residential and will be undertaken over four stages.
The Council policy for naming of streets requires that consultation is undertaken with the relevant Community Board. Please consider the following to assist your consultation.
Council is empowered to name roads under the Local Government Act. In exercising this responsibility, it is the Councils policy to ensure that community aspirations are considered in the process. Also, many emergency responses and other public services (such as mail) are determined by the clarity of road names and their extents. All road name proposals must ensure that operations will not be adversely affected.
Haupai Puke, the NITOW representative for Pirongia, was consulted on the proposed street names and was in support of them.
Land Information New Zealand has pre-approved both proposed names, which means that there are no similar or similar sounding names in the vicinity of the development and emergency services will not be adversely affected.
2 RECOMMENDATION
That
a) The information contained in the report titled ‘Request for New Road Name – Amber Views Ltd – SP/0019/20 (document number 10562677) of Sharlene McGaughran be received;
10483911
15 Pirongia Ward Committee 10 March 2020 - Request for New Road Names - Amber Views Ltd - SP/0019/20
b) The road names of SHERWIN STREET and HALLETT STREET are endorsed for use as the road names for the Amber Views development (SP/0019/20).
3 BACKGROUND
Resource Consent for this development was granted in July 2020 and initial works on Stage 1 are already taking place. Upon completion of the four stages, 21 large residential lots will be available. This development will see an extension of Collinson Street and Inglefield Street and the creation of a new road that the developer is seeking consultation on.
The picture below depicts lots and roads created during the four stages of development. Lot 301 depicts a new road that the developer is seeking consultation on and this road will provide a link between Collinson and Inglefield Street. The developer has proposed names “Sherwin Street” as a preferred option and “Hallett Street” as an alternate option.
The developer has met with Alan Hall, a local historian, for recommendations on road names. “Sherwin Street” is the developer’s preferred option. The Sherwin family farmed land in and around Pirongia for many years. Sherwin Park in Te Awamutu is named after the same family and the name Sherwin has direct ties historically to the Waipa Racing Club and Waipa County Club.
Report to Pirongia Ward Committee – 10 March 2021 REQUEST FOR NEW ROAD NAMES – AMBER VIEWS LTD Page 2 of 3 10483911
16 Pirongia Ward Committee 10 March 2020 - Request for New Road Names - Amber Views Ltd - SP/0019/20
The alternate option, “Hallett Street”, comes from the family name of the previous landowner, who used to own land at the location of the new road. Hallett family was farming the land around the 1900s.
Both of the proposed names are not similar or similar sounding to existing street names within Waipa District. Both names were pre-approved by Land Information New Zealand, therefore, these names are not repeated in Hamilton City Council or Waikato District Council and emergency services will not be adversely affected.
Parks and Reserves Team was consulted as well in regards to using the name Sherwin and they did not have any reservations.
Sharlene McGaughran TEAM LEADER DEVELOPMENT ENGINEERING
APPROVED BY:
Tony Quickfall MANAGER DISTRICT PLAN AND GROWTH
Report to Pirongia Ward Committee – 10 March 2021 REQUEST FOR NEW ROAD NAMES – AMBER VIEWS LTD Page 3 of 3 10483911
17 Pirongia Ward Committee 10 March 2020 - Community Services Project Update
INFORMATION ONLY
To: The Chairperson and Members of the Pirongia Ward Committee From: Community Facilities Team Leader Subject: COMMUNITY SERVICES PROJECT UPDATE Meeting Date: Wednesday 10 March 2021 File Reference: 10564604
1 EXECUTIVE SUMMARY
The purpose of this report is to provide an information only update for the Committee of capital works projects being delivered in the Pirongia Ward and other areas of the district.
2 RECOMMENDATION
That the Community Services Project Update report (document number 10564604) of Brad Ward, Community Facilities Team Leader be received.
3 PROJECT UPDATES
Pirongia Public Toilet Upgrade
The Pirongia Public Toilets were completed and opened in October 2020. Due to significant rainfall when the concrete was poured for the path to the toilets, the Council does not believe this is a satisfactory product for the community. Therefore the contractor is required to return to relay some parts of the path. Staff are working with the contractor to determine when this will be completed. Access to the toilets will remain open during this remedial work.
Once the concrete has been remedied, all work associated with the toilets will be complete. There are no screens being installed in front of the toilets as the doors can be closed to act as a screen. Generally screens are not considered best practice when considering Crime Prevention Through Environmental Design principles.
10564604
18 Pirongia Ward Committee 10 March 2020 - Community Services Project Update
Te Ngahere Reserve
To continue working towards the modified 2012 concept design by Nicky Samuels, staff are installing two parks seats (with back support and arm rests) along with a small section of path addition around the existing pou. This is expected to be completed before the end of May.
Future work programmes will continue to work towards completion of the concept design.
Dual Naming of Park Identification and Wayfinding Signage
Council are beginning to implement a new suite of entrance, information and way- finding signage developed for Waipā District Council’s parks and open spaces.
As part of the design process, Council has an opportunity to meet one of our Community Outcomes, ‘Promoting our culture and heritage’, through partnering with mana whenua to provide a Māori name for our parks and to communicate messages in both te reo Māori and English.
Budget was allocated in the 2018-2028 Long Term Plan to support wayfinding signage through the Cambridge Town Belt. There is also funding available to replace signs on our sport parks and some renewal funding this financial year.
While the sports parks on the Cambridge Town Belt will be the initial tranche of signage, Mātakitaki is identified to get a new park identification sign and other parks may be included depending on budget available through the project.
Interpretation signage is a separate piece of work to be completed with mana whenua and not included in this project.
Lowe Road Signage and Stream Crossing
During Alert Level 4 in March and April 2020, the esplanade reserve at the end of Lowe Rd was a source of many complaints from the public who had their access to the reserve restricted by a resident.
To better define and maintain this reserve, staff are going to install a small park identification sign and a stream crossing to enable contractors to maintain council land without needing to access private property.
Ngā Roto Boat Ramp Replacement and Fencing Renewal
The existing boat ramp at Ngā Roto is a health and safety risk due to the potholes which have formed on the busy ramp. Staff are working with mana whenua and other stakeholders to replace the failing boat ramp, like for like, to address the health and safety issues.
Report to Pirongia Ward Committee - Wednesday, 10 March 2021 Community Services Project Update Page 2 of 3 10564604
19 Pirongia Ward Committee 10 March 2020 - Community Services Project Update
The existing fence on the western edge of the lake was failing and staff worked with the landowner to share costs of repairing and renewing the fence to prevent stock incursions.
Mātakitaki Interpretive Signage and Improvements
Staff are working with mana whenua to add interpretive signage explaining the three different pou which were unveiled at Mātakitaki in December 2020. An assessment is also being completed to inform future park use and features.
Other projects outside of the Pirongia Ward
Te Awamutu Pioneer Playground – safety surface replacement and drainage Walk of Fame (Selwyn Park) – footpath repair Bulmers Landing – park security measures Russell Park – completion of the community led concept plan Hiskens Place Reserve – path replacement and pedestrian connection Centennial Park – removal of the old BMX building and installation of a parkour space to activate the 10-17 demographic Memorial Park – bridge design
Cambridge Riverside Park – furniture renewal, footpath connection, step replacement and boat ramp scour remediation Cambridge Skate Park – furniture installation (donated by the Cambridge Lions Club) Waipuke Park – accessible steps into the water Lake Te Kō Utu – renewal of junior play elements in line with the concept plan
Brad Ward COMMUNITY FACILITIES TEAM LEADER
Sally Sheedy COMMUNITY SERVICES MANAGER
Report to Pirongia Ward Committee - Wednesday, 10 March 2021 Community Services Project Update Page 3 of 3 10564604
20 Pirongia Ward Committee 10 March 2020 - Quarterly Reports
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: QUARTERLY REPORTS Meeting Date: 10 March 2021
1 SUMMARY
The District Growth and Transportation Quarterly Reports are included in the agenda.
2 RECOMMENDATION
That the Pirongia Ward Committee receive: a) District Growth Quarterly Report (document 10544006) of Wayne Allan, Group Manager b) Transportation Report (Document 10531890) of Bryan Hudson, Manager Transportation
21 Pirongia Ward Committee 10 March 2020 - Quarterly Reports
To: The Chairperson and Members of the Strategic Planning and Policy Committee From: Group Manager District Growth and Regulatory Services Subject: QUARTERLY DISTRICT GROWTH REPORT Meeting Date: Tuesday, 2 February 2021
1 EXECUTIVE SUMMARY
The purpose of this report is to provide the Committee with a quarterly update on matters relating to growth in the Waipā District. This includes matters arising at national, regional, sub-regional and district levels. This report is provided for information purposes and does not require any decision-making on the part of Elected Members. Please note that matters pertaining to capital projects and their associated risks will be separately reported to Council’s Service Delivery and Audit & Risk committees respectively.
The following appendices accompany this report: . Appendix 1 – Waipā District growth cells . Appendix 2 – Major resource consent applications. . Appendix 3 – Building consents issued . Appendix 4 – Applications determined by the District Licensing Committee . Appendix 5 – Quarterly statistics for 2020/21 . Appendix 6 – Year on year statistics
2 RECOMMENDATION
That the report titled ‘Quarterly District Growth Report’ (document number 10544006) of Wayne Allan, Group Manager District Growth and Regulatory Services, be received.
10544006
22 Pirongia Ward Committee 10 March 2020 - Quarterly Reports
3 NATIONAL & REGIONAL LEGISLATION, REGULATIONS, PLANNING AND POLICY
During this quarter no submissions have been prepared by Waipa District Council.
4 SUB-REGIONAL STRATEGIC PLANNING INITIATIVES
Hamilton Waikato Metropolitan Spatial Plan (HW-MSP)
The final draft HW-MSP will be consulted on as part of the Future Proof Strategy Phase 2 public consultation process in 2021.
Sub-Regional Three Waters Study
A detailed business case (DBC) for the Southern Metro Wastewater is now underway. Fonterra Hautapu will continue to operate as a standalone wastewater treatment plant. Funding for the Northern Metro Wastewater (DBC) has been secured through the government’s water stimulus package. Work on the two studies is likely to proceed in tandem.
Proposed National Policy Statement on Urban Development (NPS-UD)
Market Economics are still busy working on completing the second three yearly assessment of feasible development capacity as required by the NPS-UD. A draft report is expected in March 2021.
Policy staff are scoping a plan change to implement the NPS-UD. Refer to Plan Changes update.
Future Proof
Future Proof has been restructured under the direction of the new Implementation Advisor, Peter Winder. He has retained the top three committees, that is the Future Proof Implementation Committee (FPIC); the Chief Executives Advisory Group (CEAG); and Ngā Karu Atua o Te Waka. Below these, Peter has replaced the Future Proof Technical Implementation Group with the Future Proof Senior Managers Steering Group to provide single point of integration across the Future Proof work programme.
To realise the various implementation actions of the Future Proof Strategy, Peter is introducing a number of subject matter working groups in early 2021. These currently comprise: . Transport Working Group . Economic Development and Social and Community Facilities Working Group . Policy and Plan Changes Working Group
Report to Strategic Planning & Policy Committee – 2 February 2021 QUARTERLY DISTRICT GROWTH REPORT Page 2 of 54
23 Pirongia Ward Committee 10 March 2020 - Quarterly Reports
. Forecasting, Information and Monitoring Working Group . Priority Development Areas Working Group . Waters Plan Implementation Project Team . Biodiversity Credit Market and Offsets Implementation Project Team.
Consideration is being given to establishing a Housing Working Group, but this will depend on discussions with the Regional Housing Initiative to avoid a duplication of efforts. Membership of the working group will be drawn from the partnership organisations.
Future Proof Policy and Planning Working group
The Future Proof structure has been reviewed, and a series of new staff working groups established. The Policy and Planning Working Group is relevant to Waipa growth and is a rescope of the former Technical Implementation Group into a Working Group. The initial purpose is to focus on the core RMA Plan Changes that will be required to give effect to the Future Proof Strategy and the NPSUD. The core role of the Working Group will be to: . ensure that the work programmes of each partner local authority delivers aligned plan changes that give effect to the Future Proof Strategy and the NPSUD . identify and resolve differences between partners . co-ordinate delivery of common consistent information . support the project team that will be developing the Future Proof Phase 2 Strategy . oversee and take responsibility for the development of changes to the Regional Policy Statement to give effect to the Future Proof Phase 2 Strategy and the NPSUD (in the Future Proof Area).
A series of meetings has been scheduled which will be reported back through the quarterly reports.
5 DISTRICT LEVEL STRATEGIC PLANNING
Ngāhinapōuri Village Concept Plan
On 1 September, Council’s Strategic Planning and Policy Committee approved the draft Ngāhinapōuri Village Concept Plan for public engagement. Subsequent meetings with key landowners and the community group resulted in exploration of a sixth intersection option to include in public engagement. The project team has worked with Waka Kotahi New Zealand Transport Agency, the Ministry of Education, key landowners and the Ngāhinapōuri Community Group to produce an agreed ‘Option 6’.
Report to Strategic Planning & Policy Committee – 2 February 2021 QUARTERLY DISTRICT GROWTH REPORT Page 3 of 54
24 Pirongia Ward Committee 10 March 2020 - Quarterly Reports
This option will be brought back to elected members for approval to include in public engagement materials in March 2021.
Kihikihi Urban Development Plan
Started in 2017, the Kihikihi Urban Development Plan is currently being reviewed and amended in partnership with mana whenua, prior to coming back to elected members. There is not yet a timeframe for this action.
C1, C2 and C3 growth cells (Cambridge Road, Cambridge)
The C1, C2 and C3 Master Plan has been completed. Council’s consents for stormwater discharge have been issued by the Waikato Regional Council. In C1, there are on-going enquiries around development opportunities. Council has commenced land purchase for the construction of critical stormwater and transportation assets.
In C2, Council has now confirmed a notice of requirement (designation) for the new school site. Also in C2, a resource consent application (subdivision) for Stage 1 development for a portion of the cell has been received and is being processed.
Discussions also continue with developers regarding respective development agreements. Detailed design of key stormwater, roading, water and wastewater infrastructure to service the developments is progressing along with associated land purchase negotiations.
In C3, site work is underway for the staged development of the Chartwell Properties Ltd land.
6 DISTRICT PLANNING DEVELOPMENT AND IMPLEMENTATION
District Plan
National Planning Standards
e-Plan: The E-Plan tender has been let, and work is expected to start on rolling out the programme in the next few weeks. This remains on track.
National Directions & RMA Reform
The programme for implementing the National Policy Statement for Urban Development is on track. The mandatory plan change to remove minimum car parking requirements from the District Plan will be notified in early February (deferred from December due to the holiday period). There is no consultation process required for this plan change.
Report to Strategic Planning & Policy Committee – 2 February 2021 QUARTERLY DISTRICT GROWTH REPORT Page 4 of 54
25 Pirongia Ward Committee 10 March 2020 - Quarterly Reports
There are no further updates to Government’s National Directions (National Policy Statements and National Environmental Standards), or RMA reform. Staff continue to monitor for updates and implications for the District Plan and Council’s work programme.
Plan Changes
Staff are continuing to progress changes to the District Plan. The Plan changes work programme is shown in Table 1 below and is on track.
Table 1: Plan Changes update (as at January 2021 – subject to change)
PLAN CHANGES STATUS ENGAGEMENT NOTIFICATION (INDICATIVE) DO NOW PPC 12 Structure plan Hearing 22 March Submissions closed Notified and rezoning of growth cell T2 PC13 Uplifting Deferred Deferred. Expected to Awaiting notification March/April Zones notify March/April 2021 PC15 Permeable surfaces Hearing 14 April Submissions close Jan Notified 29 PC16 Technical Hearing 12 April Submissions close Jan Notified improvements 29 PC17 Structure plan Scoping Public engagement not 2021 Alignment in growth started. cells C8 & C9 PC18 Beekeeping in the Hearing 29 March Submissions close Jan Notified Residential Zone 29 PC19 Industrial Zones Issues and Options paper Public engagement not Second half of (Carters Flat, Aotearoa finalised – on hold until 1 started. 2021 Park, Cook St) July 2021 Papakāinga Awaiting scoping Public engagement not 2021 started. Anchor Park Awaiting scoping Public engagement not 2021 started. ND1/20 remove Finalised Not applicable February 2021 minimum car parking Do next NPSUD Infill subdivision Scoping 2021 2021 and consequential changes NPSUD housing bottom Not started Not applicable (no 2021 lines consultation) Iwi Sites of Significance Not started 2021 2021
Report to Strategic Planning & Policy Committee – 2 February 2021 QUARTERLY DISTRICT GROWTH REPORT Page 5 of 54
26 Pirongia Ward Committee 10 March 2020 - Quarterly Reports
PLAN CHANGES STATUS ENGAGEMENT NOTIFICATION (INDICATIVE) National Environmental Not started Not applicable (no 2021 Standard Freshwater consultation) National Policy Not started 2021 2021 Statement Freshwater Management T8 zone extension Not started 2021 2021
Infrastructure Development
Development activity continues to show an increased emphasis on construction and growth in Cambridge, Te Awamutu, Kihikihi and around rural areas of the District. Applications, pre-app meetings and enquiries surged in the month prior to Christmas.
Airport: Ossie James Drive extension, Stage 2 is nearing completion.
A pre-application meeting will be held in early January for Stage 5. This Stage will see the completion of the cul-de-sac head for this road, along with completing some of the water reservoirs to become potable. A meeting is scheduled for 3 February between Council staff and design engineers to review the wastewater system designs.
C2: The main design for receiving infrastructure is 95% complete although further design has been paused until the land acquisition agreement is finalised.
A subdivision consent application has been received from 3Ms for 242 lots within C2, which is being processed independently. Staff have fielded enquiries from neighbouring properties about the proposal and development options. The application can be found on Council’s website (resource consents - major applications received).
C3: Road construction continues in the Chartwell Properties Ltd development.
Cambridge North: Construction management plans for the stormwater swale extension and construction have been received for review with a request from the Project Delivery Team to commence works as soon as possible.
Summerset has lodged their retirement village consent. Access, water supply and earthworks remain areas of concern that staff have advised on. An independent review has been requested with regards to transportation and the main entrance proposed location given its poor safety in design approach. A request for information will invite the applicant to work with staff to resolve the outstanding matters.
T1: Resource consent application has been received for the next stages of this development comprising 356 lots to be undertaken in nine stages of construction. This
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development now includes a childcare facility opposite the commercial centre. They were previously not included in the original consent.
Also in parallel the applicant has applied for an amended structure plan consent. Preliminary design review has been requested concurrently, which has raised several concerns related to transportation and the access arrangements of the new childcare facility. Council’s transport and Development Engineering teams will provide commentary back to the applicant on this.
T2: Development Engineering staff have provided commentary on the plan change, subdivision and earthworks consent of the Sanderson/Kotare developments section of T2. Staff are awaiting the Sanderson retirement village portion to be submitted.
T8: Construction remains in progress. The designs for infrastructure including the stormwater pond have now been accepted and approved by both Waikato Regional Council and Waipa District Council.
T9 With the completion of Thorncombe Stage 2, Stage 3 construction has now commenced. The developer has had an initial meeting with Council in regards to the future infrastructure, especially within Cambridge Road, where the proposed roundabout will be constructed.
Other Areas
Lakewood Townhouse subdivision consent has been issued and the engineering design has been approved. The wastewater and water supply systems will be vested to Council ownership, whilst the road and the stormwater systems will remain private.
Transland compact housing in Swayne Road Stage 3 has now been completed with one stage remining.
The reserve along Freedom Village under a Development Agreement is in process for vesting to Council. This includes the walkway/cycleway and the swale. The shared footpath is now opened to the public though some minor works will still need to be completed.
An application has also been received for a 16-lot compact housing development on Ōhaupō Road (previously the GO Bus depot).
Resource Consents
Below is a summary of consents that were approved during the quarter (October to December 2020). This covers all consent applications during this period. The list of major applications is attached (Appendix 2).
The volume of resource consents during this quarter increased significantly, particularly as applicants sought to lodge applications before the Christmas break. This
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volume was well beyond the capacity of staff to process (off track). Procedures that have been put in place to manage the volume include: . invoking automatic doubling time extensions (as permitted under the RMA) . applying triage to prioritise applications . expanded use of consultants . review of current and forward processing capacity.
Processing within extended statutory timeframes continues to be a challenge due to the large volume and complex nature of applications, with several large development / landuse applications (which were anticipated) being lodged. Refer to Figure 1 below. Staff are communicating closely with key customers, particularly where any statutory timeframes are likely to be exceeded.
LIM volumes continued to be high in the last quarter with all LIMS being processed within statutory timeframes (on track). Refer to Figure 1 below. "Notices" refers to the fixed fee resource consents.
Figure 1: Total number of resource consents and LIMs – quarterly comparison 400 287 291 300
200 126 144 100 32 36 2 0 0 Landuse/subdivision Notices Marginal/temporary LIMS
2019 2020
Building Compliance
Below is a summary of building consents that were submitted and approved, and code compliance certificates (CCC’s) issued during the quarter (October to December 2020).
Consent numbers are showing an increase compared to previous years with the total number of building consents increasing significantly from 2019 (refer to Figure 2 below). Figure 3 shows the number of new dwellings by location.
An additional 267 building consents were submitted to Council in 2020 in comparison, which aligns with Waipā as a growth district and continued increased construction activity. The scope of the work for new applications are a mix of commercial and residential.
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The number of code compliance certificates (CCCs) issued during this quarter increased from this time last year with 274 CCCs issued in this quarter in comparison with 156 in 2019.
Figure 2: Building consents received (in Figure 3: New dwellings by location (quarterly total) comparison) 1800 1704 80 56 58 60 1600 40 1437 40 32 32 20 1400 20
1200 0 Cambridge Te Awamutu Rest of district 2019 2020 2019 2020
Figure 4: Building consent applications (monthly comparison) 200 174 147 143 160 150 150 111 100
50
0 October November December 2019 2020
Building consents lodged to Council
There were 467 building consents submitted to Council with a total value of $120,021,000. When compared to the same period in 2019 this is an increase of 49 building consents submitted to Council. Refer to Figure 4.
Building Consents issued by Council
There were 396 building consents issued with a total value of $100,031,000. This included 110 new dwellings (refer to Figure 3 above). The significant building consents issued in the quarter are: . 198 Alexandra Street Te Awamutu, seismic strengthening work for Spindleys Building . 401 Teasdale Street Te Awamutu, new classroom block (Te Awamutu Primary School) . 34 Lake Street Cambridge, Block E Unit E009 - commercial fit out for L J Hooker . 1/42 John Spencer Way Hamilton, construct workshop with office . 4010 Ohaupo Road, construct new classroom block (Ohaupo School)
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. 314 Aspin Road Cambridge, alterations to existing shearing shed for accommodation.
7 MONITORING AND ENFORCEMENT
Monitoring and Enforcement
In total Council’s Enforcement team responded to and dealt with 107 complaints concerning Resource Consent conditions and breaches of the District Plan Rules.
Complaints were amenity values, the use of amenity values, setbacks and home occupations. All complaints were responded to within four days.
133 complaints were received regarding Bylaw breaches including 28 littering jobs and 92 parking complaints. Refer to Figure 5 below. The parking complaints covered the normal issues of obstruction, grass berms and HT parking in town.
20 swimming pool barrier inspections were undertaken during the quarter. Refer to Figure 6 below.
Figure 5: Complaints of regulation breach (quarterly comparison) 100 92 80 80 77 58 60 40 28 28 23 27 20
0 Littering Parking Resource consent District Plan conditions breach 2019 2020
Figure 6: Swimming pool barriers 200 164 150
100 38 50 20 13 0 Inspections Enquiries 2019 2020
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Animal Control
Call numbers
The total number of calls to Council about animal control matters substantially reduced from the first quarter, as expected, due to completion of the annual dog registration renewal process in August. Call numbers were also down slightly from the same quarter last year.
Barking complaints
Barking complaints reduced significantly from the first quarter, and were on a par with the same period last year. Hopefully this is an indication that dogs are settling back into their owner’s “normal” work routine again after the changes brought about by the COVID lock-down.
Dog registrations
The total number of dogs recorded on the database climbed slightly, and was at 8905 at 24 December. The percentage of dogs not yet re-registered for the current year now sits at 2.5% and these will continue to be followed up in the new year.
Training
We were fortunate to have the team leader from Hamilton City Council provide some dog handling training to Waipā staff at the Hamilton pound. Hamilton has a large number of dogs in the pound at any one time which allows a good overview of dog behaviours that would take much longer to achieve at Waipa. They have offered to provide more training early this year in conjunction with their own new staff training programme. Networking with other neighbouring Councils, and training opportunities such as this, are some of the benefits from Waipa staff being active members of the Waikato/BOP branch of the Animal Management Institute.
Dogs impounded/stolen
There have been 44 dogs impounded during this quarter, as well as one goat. Of the dogs, 38 were claimed by their owner, three were euthanased, two were rehomed and one remains in the pound long-term. The goat was also claimed by its owner after photos were published on Council’s Animal Control Facebook page. The number of impoundings is considerably lower than the same quarter last year, and this is mostly due to increasingly active community Facebook pages that seek to reunite dogs with their owners rather than involve Council.
One dog was stolen from the Kihikihi Pound overnight just prior to Christmas, but was recovered by Police the following day and was later claimed by its owner (hence why this dog appears twice in the statistics section). The damage to the roller door as a result of the break-in was extensive, and we are currently awaiting a replacement door.
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In the interim, all impounded dogs are being held in Cambridge. The dog owner will receive a $750 infringement notice for the offence of being in possession of a dog that was unlawfully released from the custody of a territorial authority.
Health and safety matters
A meeting with senior staff from Environmental Services, Health and Safety and HR was held towards the end of the year to discuss safety and security for animal control staff, and also for customer support staff who deal with our dog owners. Some new measures have been explored, and further recommendations will continue to be discussed in the new year. Having security cameras for our two pounds also continues to be on the agenda as part of these measures.
Environmental Health
The Environmental Health team has dealt with total of 572 enquiries relating to food, noise, contaminated land, licensing and public health matters.
A total of four (4) new food business (selling blueberries, ice-cream, food catering, pizza (mobile stall) were issued with the food registration and sixty two (62) food premises were audited, with nine (9) of them assigned an unacceptable outcome. Unacceptable outcome was assigned due to lack of records kept by applicant demonstrating food safety, lack of knowledge on processing/ cooking food in compliance with the legislative requirements and for failure to comply with the previous findings.
Figure 7: Showing types of premises registered 300 240 250
200
150 80 100 77 67 50 32 29
0 Registered Registered food Registered On Licences Off Licences Club Licences national control plans health premises programs
Liquor licences
Two (2) new On licence were granted to the Pirongia Pines (operating as the Function Centre) for premises located at 73 Papesch, Pirongia and to the Que Bar situated at 62 Victoria Street, Cambridge.
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The report indicates that Off licences have decreased by two (2) but this has not been the case as the two (2) premises were incorrectly included in the previous report and actions have since been implemented to avoid such errors from happening again.
District Licensing Committee
Two (2) hearings were conducted by the District Licensing Committee for alcohol licensing. The BVS 2015 Ltd application for an off licence has been renewed and RKM Smith Enterprises Limited have subsequently withdrawn the application for a new bottle store at 451 Alexandra Street, Te Awamutu.
Excessive noise
Excessive noise complaints (214) has increased by 46 compared to the previous quarter, however, noise directions (written or verbal) issued to stop excessive noise has decreased, and this is due to excessive noise stopping prior to arrival by the Noise Control Officer or noise deemed not excessive when onsite.
One stereo was seized after the resident failed to comply with directions.
Wayne Allan GROUP MANAGER DISTRICT GROWTH AND REGULATORY SERVICES
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8 SUPPORTING INFORMATION: ASSESSMENT OF PROPOSAL
STATUTORY AND POLICY REQUIREMENTS
Legal and regulatory considerations
This has been addressed in the body of the report.
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APPENDIX 1: WAIPĀ DISTRICT GROWTH CELLS
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CAMBRIDGE GROWTH CELLS
GROWTH CELL STATUS UPDATE Cambridge Only about 34ha of Cambridge North remain to be developed. St Kilda is North practically fully developed. C1 Master plan complete. Council commencing strategic land purchases for supporting infrastructure. Stormwater discharge consent approval has been received. C2 Master plan complete. Notice of requirement (designation) has been approved for the school site. Discussions also underway with developers and development agreements are being drafted. Council in discussion regarding strategic land purchases for supporting infrastructure. Comprehensive Regional Council stormwater discharge consent has been received. C3 Masterplan complete. Stormwater discharge consent approval has been received. Development of a portion of the site that is zoned residential is underway. C4 In a developer-led initiative a draft Structure Plan has been prepared. It has notified for public feedback and supported by Council. No funding for infrastructure has been included in the draft Long Term Plan. C5 Zoned deferred residential and earmarked for development post 2035. C6 Large lot residential approximately 50% developed. C7 No Structure Plan. Earmarked for residential development post 2035. Due to stormwater management issues, half of the cell could be large lot residential. C8 Industrial zoned. Approximately only 15% developed. Council is providing water and wastewater connections to this area currently. C9 Deferred industrial zoned. Approximately only 15% developed. Council is providing water and wastewater connections to this area currently. C10 Identified for industrial development, a structure plan has been approved for the 60ha Bardowie portion of the cell. Within this structure plan 35ha, is currently being stage developed to accommodate the new APL manufacturing facility. C11 No Structure Plan. Earmarked for large lot residential development post 2035.
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HAMILTON AIRPORT GROWTH CELLS
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GROWTH CELL STATUS UPDATE Titanium Airport business zoned with structure plan. Approximately 95% is Park developed. Meridian 37 Industrial zoned approximately 35% developed. Montgomery Airport business zoned. A structure plan is being prepared for this Block undeveloped block by the Waikato Regional Airport Limited. A private plan change will also be required to enable this industrial growth area’ Montgomery Rural zoned. Anticipated for development post 2035. Block extension
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KARĀPIRO GROWTH CELLS
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GROWTH CELL STATUS UPDATE K1 Zoned deferred large lot residential. Although there is no structure plan for this cell, it is approximately 40% developed. This cell is earmarked for current development K2 Zoned deferred large lot residential. This cell is earmarked for development post 2035
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NGAHINAPOURI GROWTH CELLS
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GROWTH CELL STATUS UPDATE N1 Zoned large lot residential. There is developer led structure plan for this cell and development is proceeding with the first stage well underway. N2 Zoned deferred large lot residential, this cell is earmarked for development subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status. Development of a structure plan is underway. N3 Zoned deferred large lot residential. This cell is earmarked for development after 2035 however a structure plan is underway.
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OHAUPŌ GROWTH CELLS
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GROWTH CELL STATUS UPDATE O1 This cell is zoned large lot residential with a structure plan and is approximately 95% developed. O2 Zoned deferred large lot residential, this cell is earmarked for development post 2035. O3 Zoned deferred large lot residential, these cells are earmarked for development post 2035. O4 A pre-application meeting was held in December in relation to the proposed development of the cells. Council staff in attendance outlined the possible pathways to approval of the proposed development; and provided initial feedback on concept designs and infrastructure, as well as making recommendations as to the specialist reports that might be presented with the application.
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PIRONGIA
There is no staging of growth areas within Pirongia as all growth has been identified as being within the current town boundaries.
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PUKEATUA GROWTH CELLS
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GROWTH CELL STATUS UPDATE P1 Zoned deferred large lot residential, this undeveloped cell is available for development subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status. P2 Zoned deferred large lot residential, this cell is earmarked for development post 2035. P3 Zoned deferred large lot residential, this undeveloped cell is available for development subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status.
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RUKUHIA GROWTH CELLS
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GROWTH CELL STATUS UPDAT E R1 Zoned deferred large lot residential, this largely undeveloped cell is available for development currently subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status. R2 Zoned deferred large lot residential, this undeveloped cell is available for development currently subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status. R3 Zoned deferred large lot residential, this undeveloped cell is available for development currently subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status. R4 Zoned deferred large lot residential, this cell is earmarked for development post 2035. R5 Zoned deferred large lot residential, this cell is earmarked for development post 2035.
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TE AWAMUTU AND KIHIKIHI GROWTH CELLS
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GROWTH CELL STATUS UPDATE T1 Has a development plan and is zoned residential. This entire growth cell is currently being developed. T2 Zoned deferred residential however a private plan change has been received and notified. Staff are currently processing submissions. T3 Zoned deferred residential, this growth cell has been split into two. One half has been developed in accordance with the structure plan. The other has yet to have a structure plan developed. T4 Zoned deferred residential, this growth cell is earmarked for development after 2035. T5 Zoned deferred residential, this growth cell is earmarked for development after 2035. T6 Zoned for deferred large lot residential, this growth cell has a Council approved structure plan and is now available for landowners and developers to submit resource consent applications for its development. Depending upon the extent of developer interest there will probably need to be a development agreement with the Council regarding securing supporting road and stormwater management infrastructure. No funding for infrastructure has been included in the draft Long Term Plan. T8 Most of this growth cell has an approved structure plan and is now zoned residential. Stage 1 and approximately 30% of the growth cell is currently being developed. T9 This growth cell is zoned residential and has an approved structure plan. Approximately 50% is currently being developed for housing. T10 This growth cell is zoned deferred residential and subject to landowner and developers to submit resource consent applications for its development. T11 Zoned deferred residential, with a Council endorsed structure plan. Landowners and developers are expected to proceed with resource consent applications for the subdivision and uplift of the deferred zoning to develop housing in this growth cell. No funding for infrastructure has been included in the draft Long Term Plan. T12 Zoned deferred residential, development is not anticipated until after 2035. Approximately 50% of the cell has existing residential development. T13 Zoned deferred residential, this growth cell is unlikely to be developed until after 2035. T14 Zoned deferred residential, this growth cell is unlikely to be developed until after 2035. T15 Zoned deferred large lot residential, a development plan is being prepared for much of this growth cell by the majority land owner who is keen to proceed with subdivision.
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GROWTH CELL STATUS UPDATE Bond Road Zoned for industrial development, a development plan has been prepared and this growth cell is being developed currently. Approximately 70% has been developed of the northern portion. Paterangi Road Zoned deferred industrial.
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TE MIRO GROWTH CELLS
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GROWTH CELL STATUS UPDATE TM1 Zoned deferred large lot residential, this largely undeveloped cell is available for development subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status TM2 Zoned deferred large lot residential, this undeveloped cell is available for development subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status post 2035. TM3 A consent application has been received for the subdivision and upliftment of the deferred status of this cell.
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TE PAHU GROWTH CELLS
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GROWTH CELL STATUS UPDATE TP1 Zoned deferred large lot residential, this undeveloped cell is available for development subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status. TP2 Zoned deferred large lot residential, this largely undeveloped cell is available for development subject to landowner and developer interest and meeting the requirements for uplifting the deferred zone status. TP3 This deferred large lot residential zoned cell is earmarked for development after 2035. TP4 This deferred large lot residential zoned cell is earmarked for development after 2035.
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APPENDIX 2: CURRENT MAJOR RESOURCE CONSENT APPLICATIONS IN PROCESS Notes: This list shows the current major / complex applications only. Updated January 2021.
LODGED & IN PROGRESS (public information)
No. Applicant / Agent Address Proposal Status/Key points Planning/Engineering Contacts LU/0308/20 Summerset 102 Laurent Road Establish comprehensive care retirement village, with concurrent In process- yet to make a Hayley Thomas Retirement Village Road, Cambridge consent under the NES (Soils) for disturbance of contaminated land notification determination LU/0307/20 TDM Homes Limited 105 Ohaupo Road Te Establish compact housing development (16 dwelling units in total) In process- yet to make a Kimberley Freeman Awamut undertaken in three stages, notification determination SP/0171/20 Frontier 8 Frontier Road Te Subdivide two lots into 356 residential lots, six compact housing In process- yet to make a Hayley Thomas Development Awamutu (T1 Growth lots, 21 access lots, two commercial lots, 13 roads, five recreation notification determination Limited Cell) reserves (T1 Growth Cell) in conj. with s127 to change masterplan, and an LU to establish childcare facility SP/0179/20 3Ms 1894 Cambridge Road, Subdivision to create 242 residential lots within the C2 Growth Cell, In process- yet to make a Mark Batchelor (CKL) Cambridge (C2 Growth and associated lots for public assets notification determination Cell) LU/0321/20 Jay El Limited 96, 1248 Cambridge Undertake bulk earthworks in the Deferred Residential Zone (T11 In process- yet to make a Simone Williams Road, Park Road, Te Growth Cell) notification determination Awamutu
LU/0295/20 Staarvon Sand 1/1 Hams Road RD 3 Establish and operate a sand quarry and associated cleanfilling In process- yet to make a Hayley Thomas Supplies Limited Ohaupo 3883 activity notification determination LU/0272/20 Sloane Street 1907 Cambridge Road Establish a multi-use commercial development in Deferred On Hold - Section 92 Hayley Thomas Limited Cambridge Residential Zone LU/0277/20 New Zealand Waikoha Station, Landuse consent to retrospectively consent removal of vegetation In process- yet to make a Grant Eccles (T&T) Property Trust (Waikoha Road, from Significant Natural Area, and subsequent replanting) notification determination Nominees Ltd Hamilton) SP/0125/20 Kotare Properties Frontier Road, Te Subdivision of two lots into 105 lots in the Deferred Residential In process – yet to make Tim Wilson (Place Awamutu Zone (T2) notification determination Group) (timeframe extended under s37B) LU/0244/20 Whitehall Waipa District (15 Landuse consent to establish numerous shade cloths across 15 Was Publicly Notified 30 Christina Walker Fruitpackers properties) properties in Waipa District November 2020 (4sight)
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LODGED & IN PROGRESS (public information)
No. Applicant / Agent Address Proposal Status/Key points Planning/Engineering Contacts (submissions will close 22 January 2021) LU/0264/20 Baptist Union of New 117 Finlay Road, Landuse consent for redevelopment of Finlay Park Camp On Hold - Section 92 Dawn Pritchard Zealand Cambridge LU/0205/20 P & L Garland - 26 Maungatautari Road Establish function and events centre and alterations to heritage On Hold - Section 92 Kimberley Freeman Trecarne item LU/0128/20 Chartwell 1896 Cambridge Road, Establish multi-use commercial development in deferred In process – yet to make Hayley Thomas Investments Cambridge residential zone notification determination (timeframe extended under open ended s37) LU/0145/20 Festival One 209 Whitehall Road, Establish and operate an annual temporary event (Christian music On hold at applicant Hayley Thomas Karapiro festival) in the Rural Zone request (hearing delayed indefinitely) Was publicly notified 14 Submissions Received – 2 in Support, 12 in Opposition LU/0057/20 Fonterra Limited 308 Fencourt Road Construct and operate a new wastewater treatment facility for On Hold at Applicant Andrew Macfarlane treatment of dairy manufacturing process and associated Request (BBO) wastewater Was publicly notified
Joint hearing with WRC, expected: date TBC LU/0233/19 Southpark Agri Higgins Road, Hamilton Relocate and expand rural based industry On Hold - Section 92 (Since Kathryn Drew (BBO) Developments Oct 2019) LU/0190/19 Gull New Zealand 88 Kihikihi Road, TA Proposed Gull Service Station On Hold - Section 92 (Since Kathryn Drew (BBO) Limited August 2019) LU/0239/19 Taotaoroa Quarry Buckland Road (MMP Extension of pit area and overburden area to expand quarry for 35 On Hold at Applicant Hayley Thomas DC)/ Taotaoroa Road years Request S37 Issued (WDC) Concurrent application Waikato Regional Council and Matamata-Piako DC
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DECISIONS (In last quarter) This list covers major / complex consent decisions only, between September 2020 and December 2020
Planning no. & Applicant Address Proposal Status Planning/Engineering location Contacts Construct, operate, use and maintain rural based Approved 12 January 2021 LU/0154/20 BBC technologies 35 Lochiel Road, Quentin Budd industrial activity (Independent Hamilton Commissioner Decision) New Police Station in Cambridge Character Precinct Approved 9 December LU/0274/20 Tainui Group Holdings 2 Fort Street, Cambridge Kimberley Freeman 2020 Re-establish and operate existing lime quarry Approved 2 December LU/0139/20 Te Pahu Lime Aggregates 199 Fillery Road, Te Hayley Thomas 2020 Ltd Pahu Establish and operate a sand quarry Approved 15 December LU/0108/20 Shaw’s Property Holdings 928 Kaipaki Road, Hayley Thomas 2020 Limited Cambridge (Reg Committee) Subdivision to create 15 freehold titles and associated SP/0120/20 ZB Homes Limited Alexandra Street, Te Approved 23 December Quentin Budd infill housing Awamutu 2020 Notice of Requirement of new school in C2 Growth DN/0017/20 Ministry of Education Cambridge Road (C2) Confirmed without Hayley Thomas Cell modification 16 December 2020 Provision of 2.1ha of land to be added to Lake PG/0170/20 B Turney Jary Road, Ohaupo Approved 4 December Hannah Divehall Serpentine (Rotopiko) Reserve in exchange for 2x 2020 EBLs Landuse consent for establishment of 19 Pensioner SP/0115/20 Waipa District Council 192 Shakespeare Street, Approved 19 November Quentin Budd Housing Units + subdivision to boundary relocate Leamington Cambridge 2020 with Cosmopolitan Club site. To use land for irrigation of dairy manufacturing and LU/0215/18 Fonterra Limited 168 Laurent Road and Approved 22 October 2020 Quentin Budd all associated wastewaters 185-195 Swayne Road Applications to determine eligibility for multiple EBL PG/0100/20 and Springhill Farm Collective 61 and 62 Griggs Road Approved September 2020 Hannah Divehall entitlements in exchange for protection of ecological PG/0110/20 and Springhill Farm (Reg Committee) areas (20 total) Limited Retrospective consent to establish and operate LU/0029/20 Jacobs & McLeod 73 Papesch Road, Approved September 2020 Hannah Divehall wedding venue in Rural Zone (Pirongia Pines) Pirongia
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APPENDIX 3: BUILDING CONSENTS ISSUED
October 2020 Project Type* Cambridge # Kakepuku # Maungatautari # Pirongia # Te Awamutu # Total Value Total No Commercial - $2,780,000 6 $86,300 1 $1,500,000 1 $740,000 3 $5,106,300 11 Industrial Dwelling $10,544,540 18 $1,930,000 3 $2,140,874 4 $3,297,000 9 $17,912,414 34 Implement Shed $30,000 1 $30,000 1 $208,000 2 $93,400 2 $361,400 6 Garage $196,122 3 $40,000 1 $40,200 1 $125,000 1 $147,000 3 $548,322 9 Deck/Pergola $17,000 1 $17,000 1 Alterations and $701,000 6 $250,000 2 $483,000 4 $196,000 5 $1,630,000 17 Additions Pool $443,000 9 $59,000 1 $204,750 3 $55,000 1 $40,000 1 $801,750 15 Plumbing/Drain $21,707 3 $8,000 1 $29,707 4 age Re-Sited $100,000 1 $100,000 1 Dwelling Transportable $1,605,000 7 $678,000 3 $2,283,000 10 Dwelling Detached $130,000 1 $130,000 1 Habitable Building Retaining Wall $20,000 1 $20,000 1 Solid Fuel $11,290 2 $5,000 1 $16,290 3 Heater Grand Total $16,338,369 54 $215,300 4 $2,536,240 12 $5,197,874 17 $4,668,400 26 $28,956,183 113
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NOVEMBER 2020 Project Type* Cambridge # Kakepuku # Maungatautari # Pirongia # Te Awamutu # Total Value Total No Pool $126,000 3 $289,900 5 $12,000 1 $427,900 9 Garage $70,822 1 $70,000 1 $166,793 6 $307,615 8 Dwelling $10,564,194 18 $420,000 1 $1,760,041 4 $3,481,532 7 $3,497,000 6 $19,722,767 36 Alterations and $277,000 3 $185,000 2 $395,000 4 $160,000 2 $390,000 2 $1,407,000 13 Additions Para Pool or $35,000 1 $35,000 1 Equivalent Implement Shed $250,000 3 $120,000 3 $432,202 5 $134,712 3 $936,914 14 Commercial - $3,915,000 4 $2,700,000 3 $180,000 3 $6,795,000 10 Industrial Deck/Pergola $20,000 1 $20,000 1 Solid Fuel Heater $10,000 2 $2,000 1 $13,494 2 $4,000 1 $29,494 6 Transportable $405,000 3 $500,000 2 $905,000 5 Dwelling Re-Sited Dwelling $50,000 1 $50,000 1 Plumbing / $21,000 2 $21,000 1 $25,114 2 $67,114 5 Drainage Retaining Wall $9,500 1 $9,500 1 Grand Total $15,603,194 39 $807,322 9 $2,657,243 15 $7,370,638 26 $4,274,907 21 $30,713,304 110
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DECEMBER 2020 Project Type* Cambridge # Kakepuku # Maungatautari # Pirongia # Te Awamutu # Total Value Total No Commercial - $7,410,000 4 $550,000 2 $3,190,903 8 $11,150,903 14 Industrial Alterations and $565,000 5 $250,000 3 $570,000 3 $10,000 1 $1,395,000 12 Additions Dwelling $12,738,301 21 $2,214,900 4 $1,775,000 4 $3,427,000 4 $2,303,000 5 $22,458,201 38 Re-Sited Dwelling $30,000 1 $200,000 1 $230,000 2 Transportable $949,218 4 $465,000 2 $1,414,218 6 Dwelling Garage $53,780 1 $240,600 3 $56,000 2 $350,380 6 Pool $84,600 2 $84,600 2 Implement Shed $84,920 2 $29,013 1 $176,500 4 $290,433 7 Fence $9,620 1 $9,620 1 Plumbing/Drainage $3,000 1 $13,000 1 $16,000 2 Para Pool or $3,000 1 $3,000 1 Equivalent Solid Fuel Heater $12,500 2 $7,000 1 $20,000 3 $39,500 6 Grand Total $21,856,019 42 $2,319,820 8 $2,274,013 12 $5,432,100 19 $5,559,903 16 $37,441,855 97
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APPENDIX 4: APPLICATIONS DETERMINED BY THE DISTRICT LICENSING COMMITTEE
APPLICANT NAME ASSOCIATED PREMISES (TRADING NAME) LICENCE TYPE CLUB LICENCE WAIKATO AERO CLUB WAIKATO AERO CLUB INCORPORATED CLUB RENEWAL INCORPORATED CAMBRIDGE BOWLING CLUB INC CAMBRIDGE BOWLING CLUB CLUB RENEWAL CAMBRIDGE RACQUETS CLUB INC CAMBRIDGE RACQUETS CLUB CLUB RENEWAL TE AWAMUTU MARIST TE AWAMUTU MARIST INCORPORATED CLUB LICENCE INCORPORATED
OFF LICENCE OWEN BRYDEN SWAN THE WOOLSHED OFF LICENCE RENEWAL BVS 2015 LIMITED THIRSTY LIQUOR OFF LICENCE RENEWAL MYSTERY CREEK WINES 2007 MYSTERY CREEK WINES OFF LICENCE LIMITED RENEWAL
ON LICENCE MBD TRADING LIMITED THE FIRKIN SPORTS BAR ON LICENCE RENEWAL ALPHA STREET TRADING LIMITED ALPHA STREET KITCHEN AND BAR ON LICENCE RENEWAL MBD TRADING LIMITED THE OVAL SPORTS BAR ON LICENCE RENEWAL CAFÉ OASIS (CAMBRIDGE ) 2016 CAFÉ OASIS ON LICENCE LIMITED RENEWAL GOURMET DELICIOUS LIMITED GOURMET DELICIOUS CATERING ON LICENCE RENEWAL APERO CAMBRIDGE LIMITED ABSOLUTE COFFEE HOUSE NEW ON LICENCE VENTOUX CAPITAL LIMITED QUE BAR ON LICENCE RENEWAL WAIKATO REGIONAL AIRPORT JET PARK HOTEL HAMILTON & CONFERENCE ON LICENCE HOTEL LIMITED CENTRE RENEWAL OWEN BRYDEN SWAN THE WOOLSHED ON LICENCE RENEWAL SATPAD ENTERPRISES LIMITED COFFEE CLUB CAMBRIDGE ON LICENCE RENEWAL
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APPLICANT NAME ASSOCIATED PREMISES (TRADING NAME) LICENCE TYPE SPECIAL LICENCE TE AWAMUTU RUGBY SPORTS TE AWAMUTU RUGBY SPORTS CLUB (FIRE SPECIAL LICENCE AND RECREATION CLUB BRIGADE SERVICE HONOURS PRESENTATION) INCORPORATED LEAMINGTON RUGBY SPORTS LEAMINGTON RUGBY SPORTS CLUB SPECIAL LICENCE CLUB INCORPORATED INC KIHIKIHI SPEEDWAY KIHIKIHI SPEEDWAY SPECIAL LICENCE INCORPORATED MELVILLE RUGBY & SPORTS CLUB MELVILLE RUGBY SPORTS CLUB (FUNERAL SPECIAL LICENCE INCORPORATED REDFERN) TE AWAMUTU BRIDGE CLUB TE AWAMUTU BRIDGE CLUB (CHRISTMAS SPECIAL LICENCE INCORPORATED TOURNAMENT) TAURANGA CLASSIC MOTOR EPWORTH RETREAT SPECIAL LICENCE CYCLE CLUB INC DESTINATION CAMBRIDGE CB TOWN HALL SPECIAL LICENCE INCORPORATED HAUTAPU SPORTS AND HAUTAPU SPORTS AND RECREATION CLUB SPECIAL LICENCE RECREATION CLUB INCORPORATED 50TH INCORPORATED 50TH TIM HALE -CRICKET VICTORIA SQUARE SPECIAL LICENCE ACE FIGHTERS LIMITED AVANTI DROME SPECIAL LICENCE TE AWAMUTU GOLF CLUB TE AWAMUTU GOLF CLUB SPECIAL LICENCE SOMERSET BREWING COMPANY AVANTIDROME SPECIAL LICENCE LIMITED OWEN BRYDEN SWAN THE WOOLSHED SPECIAL LICENCE TE AWAMUTU GOLF CLUB TE AWAMUTU GOLF CLUB (NATIONAL PARTY SPECIAL LICENCE FUNDRAISER)
MANAGERS CERTIFICATE CLARK PAUL ANTHONY SANCTUARY LODGE MAUNGATAUTARI NEW MANAGERS WATERS NADENE MICHELLE FRESH CHOICE NEW MANAGER HAYES OWEN DAVID JOHN NEW WORLD CAMBRIDGE NEW MANAGER SOLANKI RAHUL PRABHUBHAI THE REDOUBT BAR & EATERY NEW MANAGER PARMAR GAURAV THE BOTTLE O LEAMINGTON NEW MANAGER SUNYA PAELUE THAI CAMBRIDGE MANAGER RENEWAL CHANDER GIRISH SAHARA INDIA MANAGER RENEWAL KUMAR PAWAN ROYAL CAMBRIDGE INDIAN RESTAURANT AND MANAGER RENEWAL BAR STOLWYK ELIZABETH MARIA SIR DON ROWLANDS CENTRE MANAGER RENEWAL MOODY LISA ILENE WAIPA WORKINGMENS CLUB/ROSETOWN MANAGER RENEWAL DARTS
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APPLICANT NAME ASSOCIATED PREMISES (TRADING NAME) LICENCE TYPE SIDNEY GEORGE MURFIT CAMBRIDGE COSMOPOLITAN CLUB MANAGER RENEWAL WALWORTH BRUCE BREWARD LIQUORLAND CAMBRIDGE MANAGER RENEWAL WALWORTH JUDITH RAE LIQUORLAND CAMBRIDGE MANAGER RENEWAL NOEL CIMODOM ALPINO MANAGER RENEWAL MOONEY TRACEY MARIE WINDY RIDGE EVENTS CENTRE NEW MANAGERS BHUIYAN MD ALAMIN PODIUM NEW MANAGERS AGRAWAL NEERAJ ALPINP CUCINA & VINO NEW MANAGERS KRISHNAKUMA VICKEY LEE MERRICK SUPER LIQUOR TE AWAMUTU NEW MANAGERS BUTLER TIA JADE HIDDEN LAKE HOTEL NEW MANAGERS RILEY JOY MAREE OHAUPO DART CLUB NEW MANAGERS RORY JOSHUA HENDRICK GOOD UNION NEW MANAGERS NICOLAS JEFCOAT CAMBRIDGE RACEWAY NEW MANAGERS EDEN PAIGE FITTALL QUE BAR NEW MANAGERS BATES TERESA JAELYN THE ALEXANDRA HOTEL -FIVE STAGS MANAGERS RENEWAL MERRICK PAMELA JOY JOY`S PLACE MANAGERS RENEWAL MELGERS SUSAN MAREE OHAUPO DART CLUB MANAGERS RENEWAL ADLER ETHAN JOHN COUNTDOWN TE AWAMUTU MANAGERS RENEWAL GITTINGS PAUL DESMOND THE NARROWS LANDING MANAGERS RENEWAL MELGERS SUSAN MAREE OHAUPO DART CLUB MANAGERS RENEWAL BROWN SHARYN ELIZABETH FRESH CHOICE CAMBRIDGE MANAGERS RENEWAL MANN BALWINDER SINGH PEACH AND PORKER MANAGERS RENEWAL MEGNYAO LV ROUGE CAFÉ MANAGERS RENEWAL SINGH SHAMINDER THE FIRKIN SPORTS BAR MANAGERS RENEWAL CHAPMAN BIANCA-JADE PARK ROAD SPORTS INCORPORATED MANAGERS RENEWAL KAUR KAMALJIT PEACH & PORKER MANAGERS RENEWAL UPEKSHA KALPANI DE SILVA SAHARA INDIAN RESTAURANT MANAGERS MUTHUWANDI RENEWAL
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APPLICANT NAME ASSOCIATED PREMISES (TRADING NAME) LICENCE TYPE SRISANAE SIRINTRA LEMONGRASS THAI CUISINE MANAGERS CERTIFICATE CHITTAL TAPASYA MUKUND JET PARK HOTEL AND CONFERENCE CENTRE MANAGERS RENEWAL GOSLETT KATHLEEN PAMELA COUNTDOWN TE AWAMUTU MANAGERS AROHA RENEWAL BINDRA JASKIRAT SINGH BOTTLE - O MANAGERS RENEWAL BRAR HARMEET SINGH THE STAR TAVERN MANAGERS RENEWAL LUCY SHIELA WATTS 5 STAGS LEAMINGTON MANAGERS RENEWAL KEVIN ADLAM NEW WORLD CB MANAGERS RENEWAL LAURA TUCKER COUNTDOWN CAMBRIDGE MANAGERS RENEWAL CRAIG LOVEDAY ALPINO MANAGERS RENEWAL PHILIP VARGHESE JET PARK HOTEL & CONFERENCE CENTRE NEW MANAGERS NICHOLS SHAYNA RACHEL TE AWAMUTU AND DISTRICT MEMORIAL RSA NEW MANAGERS INCORPORATED
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QUARTERLY STATISTICS APPENDIX 5: QUARTERLY STATISTICS
1 Jul - 30 Sep 1 Oct – 31 Dec 1 Jan – 31 Mar 1 Apr – 30 Jun Total Resource consents Number of complaints 41 27 68 Number of compliance investigations 41 27 68 Number of breaches detected 7 5 12 Number of abatement notices issued 0 0 0 Number of infringement notices 0 0 0 issued Number of warning letters issued 7 5 12 District Plan Number of complaints 102 80 182 Number of compliance investigations 102 80 182 Number of breaches detected 14 15 29 Number of abatement notices issued 0 1 1 Number of infringement notices 0 0 0 issued Number of warning letters issued 14 14 28 Bylaw – vehicle parking Parking complaints 102 92 194 Infringement tickets 36 39 75 Warning letters 19 45 64 Bylaw – illegal dumping Dumping complaints 32 28 60 Infringement notices 0 8 8 Warning letters 0 0 0 Bylaw – trees overhanging footpath Tree complaints 5 6 11 Warning letters 2 3 5 Bylaw – long grass (fire hazard) Long grass complaints 0 0 0 Warning letters 0 0 0 Resource Management Act / Bylaw - signs Illegal signs removed 0 0 0
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QUARTERLY STATISCTICS 1 Jul - 30 Sep 1 Oct – 31 Dec 1 Jan – 31 Mar 1 Apr – 30 Jun Total Noise Total (all wards) 168 214 382 Excessive CB/Maungatautari 85 88 173 noise complaints TA/Kakepuku 74 108 182 Pirongia 9 19 28 Unreasonable noise complaints 27 31 58 Abatement notices issued 0 0 0 Infringement notices issued 0 0 0 Written noise directives issued 35 25 60 Verbal noise directives issued 37 30 67 Stereo equipment seizures 0 1 1 Bylaw – fire and smoke Fire and smoke complaints 30 18 48 Bylaw – other nuisance complaints Nuisance complaints 17 21 38 Animal control Total complaints and requests for 1110 763 1873 service Aggression complaints 18 12 30 Attack or bite on animal 18 13 31 Attack or bite on child 0 1 1 Attack or bite on adult 5 6 11 Barking 126 84 210 Dog off lead 4 4 8 Fouling in public place 1 0 1 Breach of Dog in prohibited area 0 1 1 bylaw Multi dogs on property 0 0 Aggression at boundary 1 1 2 Bin or sign requests / maintenance 8 7 15 Classified Dogs – non-complying 0 1 1 Rushing in public 16 11 27 Dog worrying stock 0 2 2 General info / admin 606 340 946 Lost / found dog notifications 63 55 120 Welfare 12 18 30 Unregistered 9 10 19 Wandering 200 178 378 Stock on roads / trespassing / lost 22 18 40
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QUARTERLY STATISCTICS 1 Jul - 30 Sep 1 Oct – 31 Dec 1 Jan – 31 Mar 1 Apr – 30 Jun Total Stock - other (eg Welfare of stock) 1 1 2 Animal control – Dogs (* Registration process commences in May) Registered (total) 8427 8681 8681 Un-registered (total) 412 224 224 Impounded 58 44 102 Re-homed 1 10 2 12 Claimed1 41 38 79 Euthanased1 5 3 8 Stolen / escaped 1 1 2 In pound / foster care at end of 1 1 1 quarter Menacing dog classification (total) 130 133 133 Dangerous dog classification (total) 5 6 6 Infringement notices issued 37 34 71 Food and health premises Food / premises complaints 5 2 7 Registered food control plans (total) 239 240 240 Registered national programs (total) 76 80 80 Outstanding food and health 12 18 18 premises registrations / inspection fees (total) Food Act audits 44 62 106 Non-compliances 0 10 10 Infringements 0 0 0 Improvement/other notices 0 0 0 Registered health premises 79 77 77 Health premises inspections 1 7 8 Alcohol licensing Licensed Premises Complaints 2 1 3 Premises visits (excluding CPO) 20 19 39 Controlled purchase operations (CPO) 2 - Premises visited 0 0 0 - Premises with breaches detected 0 0 0 (selling alcohol to minors) Check food availability operation 3 - Premises visited 0 0 0
1 Provisional figures pending outcome of dog registration process /dogs currently impounded. 2 Operations in conjunction or undertaken by NZ Police and/or DHB. 3 Operations in conjunction or undertaken by DHB. Report to Strategic Planning & Policy Committee – 2 February 2021 QUARTERLY DISTRICT GROWTH REPORT Page 49 of 54
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QUARTERLY STATISCTICS 1 Jul - 30 Sep 1 Oct – 31 Dec 1 Jan – 31 Mar 1 Apr – 30 Jun Total - Premises with breaches detected 0 0 0 Number of current on-licences 67 69 69 Number of current off-licences 34 32 32 Number of current club licenses 29 29 29
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APPENDIX 6: YEAR ON YEAR STATISTICS
2016/17 2017/18 2018/19 2019/20 2020/21 (as at 31/12/2020) Resource consents Number of complaints 63 121 120 97 68 Number of compliance 104 171 160 140 68 investigations Number of breaches detected 9 35 51 31 12 Number of abatement notices 1 2 0 0 0 issued Number of infringement notices 0 0 0 0 0 issued Number of warning letters 9 33 51 22 12 issued District Plan Number of complaints 250 319 376 348 182 Number of compliance 195 319 376 348 182 investigations Number of breaches detected 50 44 122 92 29 Number of abatement notices 0 4 2 1 1 issued Number of infringement notices 0 0 0 0 0 issued Number of warning letters 50 40 32 70 28 issued
Parking complaints 285 368 347 244 194 Infringement tickets 96 291 173 90 75 Warning letters 101 211 181 80 64 Bylaw – illegal dumping Dumping complaints 134 120 112 241 60 Infringement notices 2 4 2 2 8 Warning letters 1 0 0 0 0 Bylaw – trees overhanging footpath Tree complaints 58 33 24 71 11 Warning letters 33 14 23 60 5 Bylaw – long grass (fire hazard) Long grass complaints 27 56 3 32 0 Warning letters 25 23 2 32 0
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QUARTERLY STATISCTICS
2016/17 2017/18 2018/19 2019/20 2020/21 (as at 31/12/2020) Resource Management Act / Bylaw - signs Illegal signs removed 9 0 0 0 0 Noise Total (all wards) 888 928 789 753 382 Excessive CB/Maungatautari 459 478 364 330 173 noise complaints TA/Kakepuku 379 415 375 362 182 Pirongia 52 35 53 61 28 Unreasonable noise complaints 77 92 56 89 58 Abatement notices issued 0 0 0 0 0 Infringement notices issued 0 0 0 0 0 Written noise directives issued 39 20 73 119 60 Verbal noise directives issued 192 109 67 111 67 Stereo equipment seizures 0 1 4 4 1 Bylaw – fire and smoke Fire and smoke complaints 157 83 90 72 48 Bylaw – other nuisance complaints Nuisance complaints 63 104 72 83 38 Animal control Total complaints and requests 4837 5009 4295 3733 1873 for service Aggression complaints 91 91 64 48 30 Attack or bite on animal 59 57 31 Attack or bite on child 46 85 2 2 1 Attack or bite on adult 14 29 11 Barking 80 546 476 392 210 Dog off lead 37 15 11 15 8 Fouling in public 11 8 3 3 1 place Dog in prohibited 8 3 2 2 1 Breach of area bylaw Multi dogs on 3 8 6 2 0 property Aggression at 2 boundary Bin or sign requests / 12 24 18 21 15 maintenance Classified dogs – non-complying N/A N/A N/A N/A 1
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QUARTERLY STATISCTICS
2016/17 2017/18 2018/19 2019/20 2020/21 (as at 31/12/2020) Rushing in public 10 38 47 37 27 Dog worrying stock 48 13 5 9 2 General info / admin 2556 2514 2038 1912 946 Lost / found dog notifications 307 354 321 249 120 Welfare of Dogs 27 48 37 41 30 Unregistered 71 57 48 38 224 Wandering 1049 1080 989 767 378 Stock on roads / trespassing / 134 161 124 124 40 welfare Animal control – Dogs Registered (total) 4837 8229 8561 8529 8681 Un-registered (total) - 76 135 190 224 Impounded 440 477 466 290 102 Re-homed 4 32 28 35 15 12 Claimed4 342 359 389 224 79 Euthanized4 45 53 35 25 8 Stolen / escaped 2 0 1 6 2 In pound / foster care at end of 15 4 4 1 1 year Menacing dog classification 95 113 118 118 133 (total) Dangerous dog classification 5 6 8 5 6 (total) Infringement notices issued 133 148 121 71 71 Food and health premises Food / premises complaints 34 19 15 24 7 Registered food control plans 241 242 240 (total) 118 264 Registered national programs 54 52 80 (total) Outstanding food and health 0 12 9 1 18 premises registrations / inspection fees (total) Food Act audits 177 91 224 151 106 Non-compliances Not Not 7 0 10 recorded recorded separately. separately.
4 Provisional figures pending outcome of dog registration process /dogs currently impounded.
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QUARTERLY STATISCTICS
2016/17 2017/18 2018/19 2019/20 2020/21 (as at 31/12/2020) Infringements Not Not 2 1 0 recorded recorded separately. separately. Improvement notices Not Not 3 8 0 recorded recorded separately. separately. Registered health premises 261 74 5 80 81 77 Health premises inspections 39 6 15 16 8 Alcohol licensing Licensed premises complaints 3 Premises visits (excluding CPO) 39 Controlled purchase operations (CPO) 6 - premises visited 20 18 16 13 0 - premises with breaches 1 0 3 4 0 detected (selling alcohol to minors) Food availability operators - Premises visited 0 0 0 0 0 - Premises with breaches 0 0 0 0 0 detected Number of current on-licences 62 63 66 74 67 Number of current off-licences 31 31 32 32 34 Number of current club licenses 29 29 31 31 29
5 This figure is reduced due to changes in reporting. Food and health premises are now recorded separately. 6 Operations in conjunction or undertaken by NZ Police and/or DHB.
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To: The Chairperson and Members of the Service Delivery Committee From: Manager Transportation Subject: Transportation Report Meeting Date 16 February 2020 File Reference: 96.55
1 Executive Summary
The purpose of this report is to provide information on the activities pertaining to the Transportation Team’s activities from October to December 2020, and projects for the remainder of the current financial year.
2 Recommendation
That
a) The Transportation Report (document number 10534890) of Bryan Hudson, Manager, Transportation be received.
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3 Transportation Programme The following projects are confirmed for the current construction season:
Pavement Rehabilitation Start End Length Status, Budget 2020/21 $1.5M Maungatautari Road 6630 8506 1876 Contract began November 2020, contractor is behind programme but making good progress, 50% complete. Maungatautari Road 11153 11293 140 Completed October 2020 through
maintenance contract. Ryburn Road SH3 toward 20 240 220 Pricing through maintenance contract
railway bridge expected to start February. McGhie Road 340 1200 860 On hold, awaiting adjacent subdivision
discussions. Storey Road 1344 1644 300 Short length of settled peat road. Completed October 2020 through maintenance contract. Resurfacing Plan Laid % Done Status / Notes /Budget 20/21 $3.9M
(km) (km) Chip sealing 80.0 15.3 20% Begun in November and continuing
through to end of March. Asphalt surfacing 0.7 0.46 65% Underway. Seal Extension Start End Length Budget 20/21 $250k Lowe Road 695 920 225 Start planned for February 2021 . N Construction/Improvements Hanlin/Cambridge 98% Construction complete, in defects
Intersection period. Williamson St Streetscape 100% Complete, awaiting final asphalt (outside Cambridge Pool) surfacing prior to pool opening. Te Awa Cycleway $5.93M 4500m Velodrome towards Hamilton. Contract contract value. awarded, work started 25 January 2021. Hamilton Road transport 680m Consultation done. Refer to separate
corridor improvements report for outcomes and programme. CCTV Extension Change out planned for some Te Awamutu cameras and install new in Kihikihi on SH3 in 2021. Street Light Upgrading Plan Installed % Done Budget 2020/21 $250k Additional lights to improve 12 12 100% New lights for Empire, Lamb, Raikes, illumination on existing Fraser Streets (12 lights) are complete. streets
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3.1 Hanlin Road Roundabout Project
The roundabout contract works are now substantially complete. The contractor has continued to address small landscaping and finishing works. Some planting on banks has been delayed to May for cooler weather to ensure plant survival.
3.2 Road Maintenance Contracts
Our maintenance contract focus has centred on pavement repairs in advance of resealing, and mowing the spring growth on rural roads. Urban pavement marking was completed in November. Resealing has been completed on numerous rural roads and some urban streets. Significant chipsealing will occur on roads over the next three months.
3.3 Victoria Street Bridge Engineering Reports
Council staff have been working with our bridge management consultant, Beca, to undertake inspections of the Victoria Street bridge, investigate the resilience of this important structure and plan for future maintenance. This work was signalled in the 2018-21 LTP and has been ongoing for two years. Expenditure on inspections and investigation to date is $166,000, with an additional $60,000 planned this financial year.
The first step was a review of historic records from which the initial ‘Victoria Bridge (Cambridge) – Resilience Review Report’ dated August 2018 was prepared (document number 7624633). This was a desk top study to identify issues which should be investigated to determine what level of investigations and planning is required for the Council to have a level of confidence in the long term resilience of the structure. Key recommendations were for a full inspection with attention to paint/corrosion, concrete deck and investigation of soils for the stability of the foundations. At the time of this report there were still gaps in the records that we sought to fill, including the full extent of contract works in 1999 and 2014. These gaps were subsequently filled by retrieving and scanning contract documents into our filing system and supplying them to Beca.
The Victoria Bridge Geotechnical Assessment 27 August 2020 (document number 10538229) fulfilled one of the recommendations from the 2018 desk top study. Boreholes were drilled and soil testing and groundwater level monitoring undertaken. Risk of slips or liquefaction in an earthquake were evaluated. While the 1905 bridge foundation does not meet modern standards for factors of safety, the investigation did not identify any current slip, erosion or liquefaction risk. Recommendations include annual checks of stormwater systems (which have failed previously causing issues) and river banks for evidence of erosion or slope instability.
The Victoria Street Bridge (Cambridge) Condition Assessment Report 4 June 2020 (document number 10420117) fulfilled key recommendations from the 2018 desk top
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study. Rope access was used to make a detailed inspection of the underside of the bridge. Decks and bridge abutments were inspected on foot. Paint condition, areas of corrosion and the underside of the concrete deck were all inspected where they were visible. Ground penetrating radar (GPR) was used to examine the concrete deck. GPR is able to identify steel reinforcing locations, cracks and areas of different concrete density. The summary conclusions of this report are that the majority of the bridge appears to be in good condition. Two areas were raised as being of structural concern, which generated three recommendations:
. There is significant corrosion around the central arch pins. This requires further investigation including by ultrasound when the bridge is scaffolded for painting. (It is noted that corrosion was present around the central pins in the 1996 inspection, noting it is an enclosed space with limited access for painting. In 1999 major works were carried out on the pins with significant new steel bolted into the structure before the bridge was painted. Beca will be making new structural assessments of this earlier work and its ongoing effectiveness). . The GPR scans indicate thinner areas of deck, cracking and areas of lower density concrete which could lead to reinforcement corrosion and eventual deck failures. (This was a known risk before the inspection and is a primary reason for the weight restriction on the bridge). Some deck coring and uncovering of reinforcement steel is recommended to further assess this risk. . The bridge should be fully repainted and the repairs identified made when scaffolding is in place.
The further work and programme for this is as follows: . Beca will make structural assessments of critical elements including the central pins and determine what repairs or additional works should be undertaken. The assessment will also determine the scaffolding load that can be applied to the bridge when repainting. (This work was commissioned in October 2020 and is underway with an expectation of reporting back in April 2021). . Deck coring and reinforcing checks (2021, seeking suitable contractor for this work). . Preparation of repair and repainting contract documentation (2022). . Full scaffolding, repairs and repainting contract (summer 2022/2023), included in draft Long Term Plan with an estimated value of $2.6M.
It was intended that all information on this project would be presented to Council and communicated to the public when investigations were complete. Covid interruptions to the programme, difficulty getting a suitable contractor to do concrete deck sampling, and the need to do additional works as a result of earlier findings have extended out the timetable. This report to Council should be considered an interim one with further information to follow when all investigations are completed.
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3.4 Footpath Works
The table below shows the budget and sites for significant footpath works. Footpath maintenance works of a smaller scale occur most months to address hazards. Further renewals get underway in February.
Activity Budget Sites Progress of Work Footpath Renewal $200,000 2020/21 sites Work completed - Princes St, 2020/2021 include- Bank, Shakespeare St, Burns St, Scott St, Carlton, Fraser, Raleigh, Bank Mangahoe, North, Rickit, Tainui, Burns, Coleridge St - added as additional Shakespeare, renewal site to address length of Scott, Raleigh, path badly affected by tree roots. Princes, Galloway, Goodfellow.
New Footpath $75,000 Vaile St Vaile Street site completed. construction 2020/21 Williams (Weld- Grosvenor)
Footpath $174,000 44 sites 85 repair sites identified for Maintenance & Pram 2020/21 completed attention to improve walking and Crossings cycling accessibility in our urban areas.
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3.5 Road Safety
Regional updates Child restraints The Waikato Regional Council is revising a child restraint education contract that will see child restraint checks resume on a regional basis. This will be some time away but will be helpful in bringing child restraint technicians and checks back to the district. The technician providing a limited service in the district to date has advised that they are no longer available.
Cycle skills. Sport Waikato will no longer be providing cycle skills training in local primary schools. ‘Youthtown’, a nationwide youth organisation is currently undergoing cycle skills training for their staff facilitators, and once complete will be available to provide this service should schools require it. There will be a cost attached to this service.
November-January Activities Sober Driving Campaign Pre Christmas Twenty six licenced premises were visited prior to Christmas and offered promotional material around sober driving. Promotional material included bar mats, posters, coasters, and staff t-shirts. The material offered messaging at the point of sale of alcohol and uptake from premises was high. A pavement stencil using chalk was also used outside premises.
An animated video focusing on youth and sober driving was created for social marketing. This was used for Facebook advertising. It was also used as advertising at the Regent Theatre in Te Awamutu, which for the second year came on board offering free advertising.
A workshop was held with 20 staff on ‘standard drinks’. The objective of the workshop was to inform participants about standard drinks and how an understanding on how much alcohol they have had can help them make good decisions. The 30 minute workshops are available for all organisations in the district.
There were three key messages within the entire sober driver campaign: Have a sober driver, stop a mate driving drunk and, you can still be over the limit the next day.
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Motorcycle skills training Two skills training days were held in November at the Kartsport Club, Airport Road. There have been 75 motorcyclists undertaking training this year which is a large increase on past years. Feedback has been very positive. Using a scale of 0-10, 97% of participants rated the course an 8 or higher, with one comment being ‘Great day thanks. This course will save lives as well as increase enjoyment of riding’.
Young Driver training A further Young Driver Course was held in November with 24 participants. Twenty one were on a Learner Licence and three on Restricted Licences. Feedback was positive. A couple of the comments included: ‘Very fun, did enjoy, would recommend’, ‘I am very thankful for the affordability of this course, I learnt tons’. The next courses will be held in February and March.
Billboards Billboards have been replaced on our network over the summer break. There are three themes: sober driving, safe cycling and rural roads. We currently have 38 billboard sites dedicated to road safety messaging on our local roads. Signs are changed approximately six monthly.
Upcoming Activities . Young Driver Days (February, March) . Back to school advertising (February) . Speed past school buses (February) . Senior driver course (February)
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. Cycle skills training, schools (March) . SADD Regional workshop (March)
3.6 Passenger Transport In June 2020 the Waikato Region transitioned to the new electronic ticketing system on board buses. Since then there have been a number of ongoing issues around data access, which has prevented patronage reporting. When data is available it will be provided in future Transportation reports.
4 Waste Minimisation Activities
Highlights of October, November and December 2020
. Online events held on easy tips and tricks to avoid plastics we can’t recycle in Waipa (3 4 6 and 7), how to bokashi and how to make your own cleaning products. . Three yearly solid waste audit undertaken. Created video content of the audit day plus three “recipes from the rubbish”. . Elected members invited to attend waste tour of Recycling Sorting Centre and the solid waste audit.
Ministry for the Environment Levy Funding Reporting Submitted annual report for funding received by the Ministry for 2019-20. Accepted in full with these comments: Thanks for all the work you put into it. I had a read last week and it’s very comprehensive. Kind Regards Nigel
Nigel Donovan - Kaitātari Matua – Senior Analyst – Waste Operations Division Waste and Resource Efficiency
This was pleasing to receive as it is critical that the Ministry maintain confidence in the investments made with the funds they provide; particularly with the expectation that the value of these are likely to increase in the future.
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Community direct participation with Waipa Waste Minimisation Programme
KEY: Delivered by Council Waste Min Officer *Delivered by recipients of the Community Fund or the community using Council resources e.g. event kit # Contractor delivered
This count excludes online engagement in social media but does include live interaction online via Zoom workshops or similar.
With 1,430 the programme has already exceeded last year’s engagements numbers (1,144), which were lower due to efforts on the recycling wheelie bin roll out.
Projects WMO delivered
The Solid Waste Audit This has now been completed, with a video and webpage created to share the results with the community. All the web content, plus the final video, can be viewed here: waipadc.govt.nz/liftingthelid the detailed outcomes are covered in a separate report.
In addition to this we have a plan to share more video content highlighting creative ways to eat the food we already have (common foods found in the audit), so stay tuned to see “Recipes from the Rubbish” touching on meat, bread and winter vegetables (in winter time).
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2020-21 Community Waste Minimisation Funding This round will open on 8 June 2021 and will close at 9am on Monday 12th July 2021. This fund is being offered every nine months (approximately) as we transition the delivery timeframe to align with the council financial year.
Coming up: . First rural waste “one stop shop” event for Waipa on 16 February 2021. . School (March) and community (April) education tours at the Recycling Sorting Centre (elected members are welcome to join these tours or if preferred another visit can be arranged). . Feedback to Council on last year’s work programme, develop and share the 2021/22 programme for approval. . Starting to plan and develop the Waste Assessment which is needed statutorily to develop the next Waste Minimisation and Management Plan for 2023-29.
5 Levels of Service & Performance Measures
5.1 Recycling Complaints
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Some of these complaints require verification as it is apparent in some instances that the contractor’s investigation and response which has been received after the CRM was closed out has not updated in the CRM data. It is possible that the totals may be reduced in future reports as a result. At 50% through the year we are currently on track to meet the annual KPI.
5.3 Waste Minimisation – Recycling Volumes
At the time of writing the December 2020 recycling tonnages are incomplete.
Contamination in recycling is probably the area of most current concern and warning letters have gone out to a number of property owners and recycling services have been stopped to some repeat offenders. Our communications team has also stepped
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up comms on this issue to get the message out to residents to “use it properly or lose the service”.
5.4 Contractor – Road & Footpath Service Request Response
Staff have made significant improvement in addressing CRMs within the 10 day response period. We are still not at the 90% target, but are gaining ground each month to achieve this. December was compliant with the 10 day goal.
The pie chart below shows the top 10 CRM call types for the current financial year. Of note is the large number of illegally dumped litter calls. Sometimes these refer to yellow rubbish sacks stockpiled in rural locations which is an ongoing issue that Regulatory staff are endeavouring to address.
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Bryan Hudson Approved by: Dawn Inglis TRANSPORTATION MANAGER GROUP MANAGER SERVICE DELIVERY
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88 Pirongia Ward Committee 10 March 2020 - Treasury Report
To: The Chairperson and Members of the Pirongia Ward Committee From: Nada Milne Subject: TREASURY REPORT – PIRONGIA WARD CONSULTATIVE COMMITTEE Meeting Date: 10 March 2021
1 BACKGROUND
The report details the funds available to the Pirongia Ward Consultative Committee for allocation for discretionary grants and minor community works.
2 RECOMMENDATION
That the report of the Financial Accountant for the period ended 28 February 2021 be received.
3 COMMENT
3.1 Discretionary Grants – funds of $4,250.00 have been committed from the prior year, with no expenditure to date. Funds of $25,652.63 have been committed from the current year, with $20,892.21 having been paid to date. There is a balance of $3,372.01 in uncommitted funds.
Nada Milne Financial Accountant
Sarah Davies MANAGER FINANCE
Page 1 of 4
89 Pirongia Ward Committee 10 March 2020 - Treasury Report
PIRONGIA WARD DISCRETIONARY GRANTS
Balance as at 1 July 2021 5,674.64 2020/21 Allocation from Council 27,600.00 33,274.64
Less Committed Projects 29,902.63 29,902.63
Uncommitted funds 3,372.01
Summary of Committed Funds Committed Expenditure Balance Commitments 2020/21 25,652.63 20,892.21 4,760.42 Prior Year Commitments 4,250.00 - 4,250.00 Total 29,902.63 20,892.21 9,010.42
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90 Pirongia Ward Committee 10 March 2020 - Treasury Report
PIRONGIA WARD
Summary of Committed Funds Committed Expenditure Balance Commitments 2020/21 25,652.63 20,892.21 4,760.42 Prior Year CommitmentsTotal 4,250.00 - 4,250.00 Total 29,902.63 20,892.21 9,010.42
Commitments 2020/21 Resolution No Committed Expenditure Balance 8/19/29 25,652.63 20,892.21 4,760.42 - - - Total 25,652.63 20,892.21 4,760.42
Prior Year Commitments Resolution No Committed Expenditure Balance Pirongia Public Toilets Upgrade 8/19/41 2,500.00 - 2,500.00 Geoscience Society of NZ 8/20/06 1,000.00 - 1,000.00 Ohaupo Memorial Hall Society 8/19/37 750.00 - 750.00 Total 4,250.00 - 4,250.00
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91 Pirongia Ward Committee 10 March 2020 - Treasury Report
PIRONGIA WARD
Commitments 2020/21 Resolution No Committed Expenditure Balance Discretionary Grants 8/19/29 25,652.63 20,892.21 4,760.42 Total 25,652.63 20,892.21 4,760.42
Committed Expenditure Balance CB Community House Trust 500.00 - 500.00 CommSafe 2,000.00 - 2,000.00 Koromatua School PTA 330.42 - 330.42 Link House Birthright Waikato Trust, Single Parent 1,000.00 - 1,000.00 LovingServices Arms Charitable Trust 1,000.00 1,000.00 - MS Waikato Trust 750.00 - 750.00 NZ Council of Victim Support Groups Inc 1,000.00 1,000.00 - Ohaupo Community Sport & Recreation Centre Trust 1,500.00 1,500.00 - Ohaupo Memorial Hall 750.00 750.00 - Pirongia Forest Park Lodge 1,500.00 1,500.00 - Pirongia Heritage & Information Centre 2,000.00 2,000.00 - Pirongia Playcentre 1,000.00 820.00 180.00 Pirongia School 2,000.00 2,000.00 - Pirongia Te Aroaro o Kahu Restoration Society 2,000.00 2,000.00 - Royal NZ Plunket Trust 683.25 683.25 - TA Bible Chapel Debt Centre 1,000.00 1,000.00 - TA Brass Band Inc 1,000.00 1,000.00 - Te Pahu Hall Society Incorporated 3,000.00 3,000.00 - Te Pahu Pre School 1,000.00 1,000.00 - The Girl Guides Assoication NZ Inc 434.80 434.80 - The Village Co-op Incorporated 704.16 704.16 - True Colours Children's Health Trust 500.00 500.00 - Discretionary Grants 25,652.63 20,892.21 4,760.42
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92 Pirongia Ward Committee 10 March 2020 - Discretionary Fund Applications
To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: DISCRETIONARY FUND APPLICATIONS Meeting Date: 10 March 2021
1 SUMMARY
Two applications for discretionary funding have been received for the Pirongia Ward Committee to consider.
An application from Ngāhinapouri Golf Club for discretionary funding has been received. The organisation is requesting $3,000.00 plus GST towards the costs planting large specimen trees to enhance the course.
An application from the House of Science for discretionary funding has been received. The organisation is requesting $2,500.00 plus GST for the purchase of a science kit.
The full applications including financial information have been sent to the Pirongia Ward Committee separate to this agenda.
2 RECOMMENDATION
That the Pirongia Ward Committee receive the applications for discretionary funding requesting $3,000.00 plus GST from Ngāhinapouri Golf Club and $2,500.00 plus GST from House of Science.
3 ATTACHMENT
Appendix 1 – Discretionary Fund Application – Ngāhinapouri Golf Club Appendix 2 – Discretionary Fund Application – House of Science
93 Pirongia Ward Committee 10 March 2020 - Discretionary Fund Applications
Please select the board(s) and/or committee you are applying to: tr Te Awamutu Community Board (Te Awamutu/Kakepuku Wards - includes Kihikihi) tr Cambridge Community Board (Cambridge/Maungatautari Wards - includes Karapiro) V Pirongia Ward Committee (includes Ohaup6)
Details of clublorganisation Name: C.t_tr 6 {.n:erc Rp What are the objectives of your club/organisation and how do they promote local services or facilities within your community? APa L^--le n Qce r Cruts CrlzeAre'cr Fo( Pe"<*-r e L€* oF Nr_1- AqeS flntrq rA)q Fl2oryt :dc-r^:rcAt y qeAA* OLb TO PEco ,q o'ue. l. 8 cf c-t€=fn a<; o L>. rn A-T c)6( r-Tv o ,: c.)L/ A M\Crn 6eR= (.GS ,lE trr..r -t(e tr,lA I Pfl COc-rrllry' How long has your organisation been active within the Waipa district? uF LUrB Lr) AS i:o €rn Where are any facilities used by your organisation located? (€- &+ ,o A p . uc,,"l hr (r\re € o< te*1 Are they on private property?
What is the activity/services period of your organisation? (example : all year or seasonal March to -Trle- Otober) C-4$b i:> VeAc4 r{cr,vE_ n LL leRA, €sPq;c- tnL-L-\-l D c,r 4. r }J c1 f N Q. s c, rn rvr€a l?.)o^i7 (-IS c,frTee_r ruc{ Allyear - E-{es F<:R- Tt., e [,l.) r{()Lq c How many members in your organisation (including volunteers)? &Sq RT TFr r:) -5t6r,q What is the proposed project/activity that you are seeking financial assistance for?: u\)e. nae ta?PL\-{,6.r(i [',)a Fc-rl\jDs F.;i? LA€.crG Sfie,cr,vr f Rc= -k. :, r3e P r-;n ri-r?e t C.... D a NelL€ n 5.116, u.re,€- B(: L. T fS Beuuc{ AernorrCD lcae To ,a rt)c=r,t} &_rg=lrVtgrq)\i @e,r*:6. )e./e_ucrPe-1> What is the amount of financial assistance that you are applying for? Te Awamutu Community Board: S Cambridge Community Board: S Pirongia Ward Committee: S 3, OCI61, 13e Page 5 of 7 Application Form for Community Discretionary Fund 2020/21. 94 Pirongia Ward Committee 10 March 2020 - Discretionary Fund Applications How will your project/activity contribute to the social, economic, environmental and cultural wellbeing of the community if any financial assistance is available? -t t{G A*rG l2ln L*)Tr A*rC, O r ri. TR.eeS irC i lx G Li F{ /e \rC € f'rt6 r'JPrre-rlr{r:f,rr:CG Clr= T'nre (Ot_,,a.rSC Nor-,b Sct a. AOc,.rui-Drr,.--\C- fl AC- r.\ t,uG i\.)rSt{ T<) ll rTp-R(-T fYl C-. d.e. b r R > Lr FC rrr) T N€ fl (C r=r Financial detaits What is the legal status of your organisation?: Charitable Trust I lncorporated Society g' Other Charities Commission registration no. (if applicable) ls your organisation GST Registered?: Si/Yes tr No lf Yes, your GST Number: .l.e-..:..8S.1t..:..h.1.?.... What is the chief source of your income? (i.e. membership subs, fundraising, entry fees, sponsorship): lt1€rnBe{2SH p S=tf=Scgt pT te,\JS TOcr RN,\ rne{rl e-{uTRr-( FeGs, eae.e ..: i=€e S, SpcNSL"R.S fl tp E/ Attach a copy of your latest complete ANNUAL ACCOUNTS or FINANCIAL STATEMENTS, and CURRENT BANK STATEMENT (Please indicate if accumulated funds are tagged for a specific purpose, e.g. building fund) d Attach a copy of any budget for your proposal and any quotes obtained. NOTE: Applications without financial records attached wil! not be considered. Please list here oll financial assistance your organisation has received over the last three years. You cannot rely on your financial statements to answer this question. All financial assistance must be listed. Organisation Purpose Amount ($) Year P."8 (i-ln R rT-j ao l-le--vP fc-i n ro n Re P L;scc rv:€ Ar T- 7en crcQ. 4 7.o.ro ,r. &o,., lf required, attach any funding assistance received over the last three years to a separate piece of paper. Application Form for community Discretionary f "::';:;;l 95 Pirongia Ward Committee 10 March 2020 - Discretionary Fund Applications Oreanisation Details Full legal name los on your bank accountl; Cornmon use name lilaifferentl: C, ,a. ,< ,I) tK t.S Postal Address: & Re,r: RonD Ro+ Street Address: &4 i?e,o Ronp Email{and website if applicable) : pclL.{,-,fl?le cD t{rc . ccr ,n a LtJ ta.J oO , rO c-r n*r r.-r a olF'. cO - Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct. We consent to Waipa District Council collecting the personal contact details provided, and retaining and using these details. lnformation may be included in a public meeting agenda. We acknowledge our right to have aceess to this information. This consent is given in accordance with the Privacy Act 1993. Name of person completing form: Signed : ...... 1.. /{. /./kr'.: Position in Organisation: Daytime Contact Number: Alternat ive contacfutgrSon : .-...#.i.). ::.), )7...... t*..-c...=;- g /1 signed: {J {fk;*e=l-a ;,;" l;t; -, 'i,*,--r-. eeal Position in organisation: ....5-,gS*.f-?-.fu.,{ ...... Daytime contact number: ...... The above persons may be contacted during the day if ctorification of information is required. pageT of7 Application Form for Community Discretionary Fund 2O2O/2t 96 Pirongia Ward Committee 10 March 2020 - Discretionary Fund Applications 97 Pirongia Ward Committee 10 March 2020 - Discretionary Fund Applications 98 Pirongia Ward Committee 10 March 2020 - Discretionary Fund Applications 99 Pirongia Ward Committee 10 March 2020 - Discretionary Fund Applications Applicant Organisation Details Full legal name (as on your bank account): "'° a S<:..\ Common use name (ffdifferent): Contact person: t-1�"' Postal Address: Street Address: Email"�"' (and website if applicable} : Declaration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct. We consent to Waipa District Council collecting the personal contact details provided, and retaining and using these details. Information may be included in a public meeting agenda. We acknowledge our right to have access to this information. This consent is given in accordance with the Privacy Act 1993. Name of person completing form: ...... ✓ .,:-.1.�.�t.':"\L...... �\.� ...... Signed: ...... M-.�...... Date: ....q. /.1.i.{.. �o ...... Position in Organisation: -���.9.-.\...... t\9..�o.� ...... .\ ::.� .... �� ...... Date: o.9: . ..l..l..:.. . 202.0 Tt:e...2A.6.�...... The above persons may be contacted during the day ifclarification of information is required. Page 7 of? Application Form for Community Discretionary Fund 2020/21 100 Pirongia Ward Committee 10 March 2020 - Date of Next Meeting To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: NEXT MEETING The date of the next meeting of the Pirongia Ward Committee is Wednesday 9 June starting at 4.00pm. 101