Pirongia Ward Committee 8 September 2021 - Agenda Pirongia Ward Committee 8 September 2021 Ngaroto Room, Waipa District Council, 101 Bank Street, Te Awamutu OR via Zoom 08 September 2021 04:00 PM Agenda Topic Page 1. Apologies 4 2. Disclosure of Members' Interests 5 3. Late Items 6 4. Confirmation of Order of Meeting 7 5. Minutes of the Previous Meeting 8 5.1 Minutes of 9 June 2021 Meeting 9 6. Reports from Kaipaki, Koromatua, Ngahinapouri, Ohaupo, Pirongia & Te Pahu Communities 13 7. Civil Defence Emergency Management Update 14 8. 2021 Representation Review 15 9. Quarterly Report 50 9.1 District Growth Quarterly Report 51 9.2 Transportation Quarterly Report 124 9.3 Community Services Quarterly Report 142 10. Treasury Report 159 11. Discretionary Fund Applications 162 11.1 Cambridge Committee of Social Services 167 11.2 Cambridge Community House Trust 171 11.3 CommSafe 175 11.4 Diabetes Waikato 179 1 Pirongia Ward Committee 8 September 2021 - Agenda 11.5 Girl Guiding NZ 186 11.6 Hamilton Fish & Game Association 190 11.7 House of Science South Waikato 197 11.8 InterlockNZ Trust 200 11.9 International Global Walk 204 11.10 Koromatua School PTA 207 11.11 Lake Ruatuna Users Group 211 11.12 Loving Arms 214 11.13 Maungatautari to Pirongia Ecological Corridor 219 11.14 MS Waikato Trust 223 11.15 New Zealand Council of Victim Support Groups 234 11.16 Ngahinepouri Golf Club 238 11.17 Ohaupo Community Sport & Recreation Centre Trust 241 11.18 Ohaupo Ngahinapouri Lions Club 245 11.19 Pirongia Forest Park Lodge 248 11.20 Pirongia Heritage & Information Centre 253 11.21 Pirongia School 257 11.22 Pirongia Te Aroaro o Kahu Restoration Society 261 11.23 Te Awamutu Bible Chapel - Debt Centre 265 11.24 Te Awamutu Bible Chapel - TACCLA Light Party 270 11.25 Te Awamutu Brass Band Inc 275 11.26 Te Pahu Hall - Security Stays 278 11.27 Te Pahu Hall - Sheds 281 11.28 Te Pahu Ratepayers Association 284 11.29 True Colours Childrens Health Trust 288 11.30 Waikato Bay of Plenty Cancer Society 291 11.31 Waikato Rodeo Association 294 2 Pirongia Ward Committee 8 September 2021 - Agenda 11.32 Youthline Auckland Charitable Trust 297 12. Date of Next Meeting 303 Councillor C St Pierre (Chairperson); Councillor B Thomas; G Orchard (Kaipaki representative); H Puke (Purekireki Marae); A Rawlings (Te Pahu representative); J Thomas (Ngahinapouri representative); J Williams (Koromatua representative); R Webb (Pirongia representative); A Reymer (Ohaupo representative) 3 Pirongia Ward Committee 8 September 2021 - Apologies To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: APOLOGIES A member who does not have leave of absence may tender an apology should they be absent from all or part of a meeting. The Chairperson (or acting chair) must invite apologies at the beginning of each meeting, including apologies for lateness and early departure. The meeting may accept or decline any apologies. Members may be recorded as absent on community board business where their absence is a result of a commitment made on behalf of the community board. For clarification, the acceptance of a member’s apology constitutes a grant of ‘leave of absence’ for that specific meeting(s). 4 Pirongia Ward Committee 8 September 2021 - Disclosure of Members' Interests To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: DISCLOSURE OF MEMBERS’ INTERESTS Members are reminded to stand aside from decision making when a conflict arises between their role as a member of the Council Committee and any private or external interest they may have. 5 Pirongia Ward Committee 8 September 2021 - Late Items To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: LATE ITEMS Items not on the agenda for the meeting require a resolution under section 46A of the Local Government Official Information and Meetings Act 1987 stating reasons why the item was not on the agenda and why it cannot be dealt with at a subsequent meeting as an agenda item. It is important to note that late items can only be dealt with when special circumstances exist and not as a means of avoiding or frustrating the requirements in the Act relating to notice, agendas and content. 6 Pirongia Ward Committee 8 September 2021 - Confirmation of Order of Meeting To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: CONFIRMATION OF ORDER OF MEETING RECOMMENDATION That the Pirongia Ward Committee confirm the order of the meeting 7 Pirongia Ward Committee 8 September 2021 - Minutes of the Previous Meeting To: The Chairperson and Members of the Pirongia Ward Committee From: Governance Subject: CONFIRMATION OF MINUTES OF PREVIOUS MEETING Meeting Date: 8 September 2021 1 SUMMARY To confirm the minutes of the meeting held 9 June 2021. 2 RECOMMENDATION That the Pirongia Ward Committee confirm minutes of the meeting held 9 June 2021, as circulated with the agenda, be confirmed as a true and correct record of proceedings. 8 Pirongia Ward Committee 8 September 2021 - Minutes of the Previous Meeting Minutes for Pirongia Ward Committee 9 June 2021 09/06/2021 | 04:00 PM Ngaroto Room, Waipa District Council, 101 Bank Street, Te Awamutu Councillor St Pierre (Chairperson); J Wood (Pirongia Representative); J Williams (Koromatua Representative); H Puke (Purekireki Marae); J Thomas (Ngahinapouri Representative); G Orchard (Kaipaki Representative); Councillor Thomas A Reymer attended the meeting and was granted speaking rights by the Chair. 1. Apologies RESOLVED 8/21/11 That the Pirongia Ward Committee accept the apologies for non-attendance from Committee Member Rawlings. Wood/J Thomas 2. Disclosure of Members' Interests There were no disclosures of members interests 3. Late Items There were no late items 4. Confirmation of Order of Meeting RESOLVED 8/21/12 That the Pirongia Ward Committee confirm the order of the meeting Puke/B Thomas Minutes for Pirongia Ward Committee 9 June 2021 | 1 10632685 9 Pirongia Ward Committee 8 September 2021 - Minutes of the Previous Meeting 5. Minutes of the Previous Meeting The minutes of the 10 March 2021 meeting were included in the agenda. RESOLVED 8/21/13 That the Pirongia Ward Committee confirm minutes of the meeting held 10 March 2021, as circulated with the agenda, be confirmed as a true and correct record of proceedings with some minor typographical amendments Orchard/Wood 6. Reports from Kaipaki, Koromatua, Ngahinapouri, Ohaupo, Pirongia & Te Pahu Communities Member Williams joined the meeting at 4.05pm Member J Thomas reported that there had been a spate of boy racers around Ngahinapouri, where there was an incident that over 100 people were involved in burnouts on the Meadway Road and Kakaramea Road intersection. The Naghinapouri community will be meeting to discuss the issue. A Reymer reported that there was problem with mud around the Paterangi Hall with people attending school events using the area for parking. There was confusion as whose responsibility it is to upkeep the area. Member Williams reported that there had been some damage done to the Koromatua Hall following a party at the Hall. When she sought advice from Council for payment to fix the damage she found out there was a $10,000 excess on the hall before council's insurance would cover any damage. She noted that the lease agreement was dated 1999. Member Puke reported that in continuance of the unveiling of the pou at Matakitaki Pa earlier this year, an extension of the story involves Otorohanga and planning was starting for that event. Member Wood reported that Karl Tutty, Manager Compliance and Waste Management attended a Pirongia Association meeting to discuss that issue of piles of rubbish no longer being picked up. Pirongia Lions is working with council to put up seating around the playground in Rangimarie Reserve. He noted that the lease for the community hall will come up in 2021, but hadn't been signed in 2018. Member Orchard noted that more people were moving into the Kaipaki District. The Pavilion work was moving slowly, still waiting for the weatherboard to go up to close the building in. RESOLVED 8/21/14 That the Pirongia Ward Committee receive the reports from the Kaipaki, Koromatua, Ngāhinapouri and Pirongia representatives. Wood/Williams Minutes for Pirongia Ward Committee 9 June 2021 | 2 10632685 10 Pirongia Ward Committee 8 September 2021 - Minutes of the Previous Meeting 7. Request for New Road Names - Collinson Street Subdivision The report, included in the agenda, was seeking consultation in regards to the proposed street name within the Collinson Street development in Pirongia. The development is residential and the first three stages of the development have been completed previously. RESOLVED 8/21/15 That a) The information contained in the report titled ‘Request for New Road Name – Collinson Street Subdivision – SP/0105/17 (Document Set ID 10623127) of Sharlene McGaughran be received; b) The road name of REDWOOD LANE be endorsed for use as the road name for the Collinson Street development (SP/0105/17). Orchard/Williams 8. Long Term Plan 2021-2031 The purpose of this report, included in the agenda, was to provide an overview of the recent deliberations for the Long Term Plan 2021-2031 (LTP) of the Waipa District Council. There was some discussion on consultation about crossing for pedestrians across State Highway 3 in Ohaupo, the development of skate parks, particularly in Pirongia and purchase of a building for Te Ara Wai. RESOLVED 8/21/16 That the Pirongia Ward Committee receive the report Long Term Plan 2021-2031 (Document 10628218) of Keryn Phillips, Governance Officer. Williams/Wood 9. Ngahinapouri Village Concept Plan Update The purpose of this report, included in the agenda, was to provide an update on the Ngahinapouri Village Concept Plan.