Brazeau County

BRAZEAU COUNTY

COUNCIL MEETING

June 5, 2018

VISION: Brazeau County fosters RURAL VALUES, INNOVATION, CREATIVITY, LEADERSHIP and is a place where a DIVERSE ECONOMY offers QUALITY OF LIFE for our citizens.

MISSION: A spirit of community created through INNOVATION and OPPORTUNITIES

GOALS

1) Brazeau County collaboration with Canadians has created economic opportunity and prosperity for our community. That we intentionally, proactively network with Canadians to bring ideas and initiative back to our citizens.

2) Brazeau County has promoted and invested in innovation offering incentives diversifying our local economy, rural values and through opportunities reducing our environmental impact. Invest in green energy programs, water and waste water upgrades, encourage, support, innovation and economic growth through complied LUB, promoting sustaining small farms, hamlet investment/redevelopment.

3) Brazeau County is strategically assigning financial and physical resources to meet ongoing service delivery to ensure the success of our greater community. Rigorous budget and restrictive surplus process, petition for government funding, balance budget with department goals and objectives.

4) Brazeau County has a land use bylaw and framework that consistently guides development and promotes growth. Promotes development of business that is consistent for all “open for business.” Attract and retain businesses because we have flexibility within our planning documents.

5) Come to Brazeau County to work, rest and play. This encompasses all families. We have the diversity to attract people for the work opportunities. We have recreation which promotes rest and play possibilities that are endless.

6) Brazeau County is responsive to its citizenship needs and our citizens are engaged in initiatives. Engage in various levels - website, Facebook, newspapers, open houses. VALUES

We recognize the benefit of diversity among our communities, resources and work to respect their uniqueness.

We ensure responsible stewardship and we understand the decisions we make today will echo for generations.

We believe in acting with integrity.

We are open and transparent in all activities and decisions.

We respect our citizens through active listening to deliver services fairly and respond appropriately. BRAZEAU COUNTY REGULAR COUNCIL MEETING AGENDA DATE: 2018 06 05 TIME: 9:00 AM PLACE: COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS ______

Call to Order

Present

Long Service Award ‐ Les Johnson ‐ 5 Years

1. Additions to and Adoption of the Agenda (Pages 4 ‐ 8)

2. Adoption of the minutes of the Council Meeting of May 15, 2018 (Pages 9 ‐ 23)

3. Business Arising

Follow Up Action List:

MOTION ACTION STATUS Remove MR designation in 0291/18‐03‐06 Meadowland Acres Road Survey in progress Collection of ideas July 2018 Presentation of Brazeau Innovation prior to award deadline 0302/18‐03‐06 Municipal Excellence Awards March 31, 2019 Letter to Transportation Minister Research in progress 0306/18‐03‐06 Re: HWY 621 Target date: July 2018 Gather pertinent information and history for Council about the Cynthia 0356/18‐04‐03 Solar Aquatics Centre Target date: June 5, 2018 Rewrite Policy PW‐14 Misc. Road 0389/18‐04‐03 Requests Target date: June 19, 2018 0390/18‐04‐03 Road Request Spreadsheet Target date: July 17, 2018 0401/18‐04‐03 Info Sheet on Demand Metres Completed Develop resolution on demand metres 0402/18‐04‐03 for zone meeting Target date: July 3, 2018 0443/18‐04‐17 Energy Efficiency Rebate Program Council’s Feedback 0444/18‐04‐17 Letter to Minister re: Tornado Completed Landowner has been TWP Rd 482 discuss with landowner consulted and RFD to 0473/18‐04‐23 construction options Council July 17, 2018.

Discuss request for funding of ball 0474/18‐04‐23 diamond with Town Completed 4 In progress 0512/18‐05‐04 Investigate WI FI in Sports Park Target Date: June 23, 2018 CCON16‐023 and ROAD 0205 future 0525/18‐05‐04 budget paving amounts Target Date: June 19, 2018 Alternative options for dust control 0526/18‐05‐04 and radar flashing light system Completed Garbage Questionnaire Summary of 0532/18‐05‐04 Results Target Date: July 17, 2018 Administration to work with individual 0545/18‐05‐15 councillors to identify test areas Completed RR 53 (Hwy 39 to Twp 490) cost of 0566/18‐05‐15 design, build and funding source In progress 0568/18‐05‐15 BVG Lagoon Access Options Completed Funding levels of offsite levies for 2 ‐ 5 0569/18‐05‐15 years Target Date: June 19, 2018 0589/18‐05‐15 Denial letter to Eldorado Playground Completed

4. Urgent Items

5. CAO Report a) Demand Meter Resolution (Additional information on rate riders provided as separate hand‐out) ‐ Update Report and Draft Resolution attached (Pages 24 ‐ 25)

6. Delegations/Appointments

9:15 am Road Data/Travis Permitting System (Pages 26 ‐ 28)

9:45 am Planning and Development Permitting (Pages 29 ‐ 31)

11:00 am Public Input Session

12:00 pm ‐ 1:00 p.m. In‐Private Session (See Item 37. below)

7. Fire Services No Reports

8. Corporate Services a) Bank Reconciliation as of April 30, 2018 ‐ Statement attached (Page 32)

b) Credit Card as Payment Option ‐ K. Westerlund ‐ Update Report to Council attached (Pages 33 ‐ 34)

c) Updated FIN‐12 Signing Authorization Policy ‐ Request for Council Decision attached (Pages 35 ‐ 39)

5 9. Planning and Development a) Bylaw 975‐17 Road Closure Pt NW 23‐49‐07‐W5M ‐ Request for Council Decision attached (Pages 40 ‐ 62)

10. Public Works and Infrastructure a) Birchwood Lagoon Access ‐ Request for Council Decision attached (Pages 63 ‐ 66)

b) Oil Based Dust Control Product Option ‐ Request for Council Decision attached (Pages 67 ‐ 74)

c) ROAD‐0174 TWP 474 (RR 52 TO RR 55) ‐ Request for Council Decision attached (Pages 75 ‐ 84)

d) ROAD‐0117B RR53 (TWP 490 ‐ HWY 39) ‐ Update Report to Council attached (Page 85)

e) Dust Control Application Trailer ‐ Report to Council attached (Pages 86 ‐ 87)

f) Pull Type Scraper Disposal ‐ Report to Council attached (Pages 88 ‐ 89)

11. Community Services a) Draft Noise Control Bylaw 978‐17 ‐ Request for Council Clarification attached (Pages 90 ‐ 103)

b) Drayton Valley Pool Funding ‐ M. Gressler ‐ Minutes from March 30, 2012 attached (Pages 104 ‐ 109)

c) 2018 Town of Drayton Valley Ball Diamond Enhancements ‐ Request for Council Decision attached (Pages 110 ‐ 115)

d) 2018 Town of Drayton Valley Splash Park and Office Capital Request ‐ Request for Council Decision attached (Pages 116 ‐ 123)

e) Drayton Valley Community Foundation ‐ DV100 Race or Ride ‐ Request for Council Decision attached (Pages 124 ‐ 134)

f) Community Groups: Interim Funding Options ‐ Request for Council Clarification attached (Pages 135 ‐ 151)

g) Eagle Point Blue Rapids Parks Day BBQ Funding ‐ M. Gressler ‐ Request for Council Decision attached (Pages 152 ‐ 155)

6 12. General Matters a) Industrial Hemp Resolution ‐ B. Guyon

b) Tornado and Disaster Recovery Program Application ‐ Update Report to Council attached (Pages 156 ‐ 160)

13. Correspondence/Information Items a) Notes from Reeve Bart Guyon on Crime Conference May 8 ‐ 10, 2018 (Pages 161 ‐ 166)

b) Alberta Recreation and Parks Association regarding Awards (Page 167)

c) Village of Breton regarding Canada Day (Page 168) (information only $2500 in budget)

14. Agricultural Service Board ‐ A. Heinrich, S. Wheale, B. Guyon

15. Municipal Planning Commission ‐ H. Swan, D. Wiltse, A. Heinrich ‐ Report from Member‐at‐Large Lori Clark regarding CPAA Conference (Pages 169 ‐ 174) ‐ Report from Councillor H. Swan from CPAA Conference (Pages 175 ‐ 176)

16. Brazeau Seniors Foundation ‐ D. Wiltse

17. Drayton Valley Library Municipal Board ‐ K. Westerlund

18. Breton Municipal Library Board ‐ S. Wheale

19. West Central Airshed Society ‐ H. Swan

20. Yellowhead Regional Library Board ‐ D. Wiltse

21. Family and Community Support Services ‐ M. Gressler

22. North Saskatchewan Watershed Alliance ‐ B. Guyon

23. Eagle Point/Blue Rapids Parks Council ‐ M. Gressler

24. Pembina Area Synergy Group ‐ A. Heinrich

25. Pembina Sentinel Air Monitoring ‐ H. Swan

26. Physician Recruitment and Retention Committee ‐ H. Swan

27. Eleanor Pickup Arts Centre ‐ K. Westerlund

28. North Saskatchewan Watershed Headwaters Committee ‐ B. Guyon

29. Northern Mayors Group ‐ B. Guyon

30. Breton and District FCSS ‐ A. Heinrich 7

31. ALUS ‐ S. Wheale

32. Aquatics Facility Committee Meeting ‐ M. Gressler

33. Regional Hemp Steering Committee ‐ B. Guyon

34. Recreation Board ‐ M. Gressler/A. Heinrich

35. Eco Fair Committee ‐ M. Gressler/H. Swan

36. Meeting Dates a) AGM June 19, 2018 Council Presentation Materials and Format ‐ Request for Council Clarification attached (Pages 177 ‐ 178)

b) 2018 Alberta Recreation and Parks Association Annual Conference & Energize Workshop October 25 ‐ 27, 2018 Jasper Park Lodge (Page 179)

c) Invitation for Reeve to speak at Canada Day Event ‐ Drayton Valley July 1, 2018 (Page 180)

37. In‐Private a) Parkland County ICF and IDP ‐ FOIP Section 21

b) CAO Contract Appendix A Update ‐ FOIP Section 19

38. Adjournment

MINUTES OF THE REGULAR COUNCIL MEETING OF BRAZEAU COUNTY, HELD IN THE COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN BRAZEAU COUNTY ON TUESDAY 2018 05 15 CALL TO ORDER Reeve B. Guyon called the meeting to order at 9:00 a.m.

PRESENT B. Guyon, Reeve H. Swan, Councillor D. Wiltse, Councillor S. Wheale, Councillor M. Gressler, Councillor A. Heinrich, Councillor K. Westerlund, Councillor J. Whaley, Interim Chief Administrative Officer T. Kwirant, Executive Assistant J. Durkee, Administrative Assistant K. MacInnis, Corporate Communications Co‐ordinator

ADDITION TO AND ADOPTION OF AGENDA Addition to and Adoption of Agenda

0542/18‐05‐15 Moved by M. Gressler to approve the agenda with the following additions: 5. CAO Report b) Airport Cost Sharing (moved from In‐Private)

8. Community Services b) Brighter Futures Grant application ‐ M. Gressler

11. Planning and Development g) DV Speedway Response

12. General Matters b) Lindale Rodeo Funding Request ‐ A. Heinrich

15. Meeting Dates g) IDP Open House with Parkland County June 11, 2018 4 ‐7 p.m. h) Renewable Energy in Your Backyard ‐ Pembina Area Synergy May 24, 2018 BBQ and i) Seniors Tea June 6, 2018 j) Meeting Date for Ring Road Residents

16. In‐Private b) Airport Cost Sharing Delete (moved to CAO Report) CARRIED UNANIMOUSLY

Council Minutes 2018 05 15 Page 1 of 15

ADOPTION OF MINUTES Adoption of Minutes

0543/18‐05‐15 Moved by A. Heinrich to approve the minutes of the April 25, 2018 Quarterly Report Council meeting as presented. CARRIED UNANIMOUSLY

0544/18‐05‐15 Moved by D. Wiltse to approve the minutes of the May 4, 2018 Regular Council meeting as presented. CARRIED UNANIMOUSLY

BUSINESS Business Arising ARISING Follow Up Action List J. Whaley reviewed the status of the action items.

0545/18‐05‐15 Moved by H. Swan that Administration work with each individual Councillor to come up with an area to pilot test for the new dust control product, up to quarter to a half mile. CARRIED UNANIMOUSLY

0546/18‐05‐15 Moved by S. Wheale to accept the follow‐up action list as presented. CARRIED UNANIMOUSLY

URGENT Urgent Items ITEMS None

CAO REPORT CAO Report

Cynthia Solar Aquatics System and Demand Meters Information J. Whaley advised that the information for the Cynthia Solar Aquatics System and Demand Meters will be presented on June 5, 2018.

0547/18‐05‐15 Moved by A. Heinrich to receive for information. CARRIED UNANIMOUSLY

Airport Cost Sharing J. Whaley presented the response from the Town Council that the Town of Drayton Valley will waive the airport payable.

0548/18‐05‐15 Moved by to S. Wheale to receive item 5. b) for information. CARRIED UNANIMOUSLY

Council Minutes 2018 05 15 Page 2 of 15

COMMUNITY SERVICES Community Services

Noise Control Bylaw 978‐17 L. Chambers requested the Noise Control Bylaw be tabled.

0549/18‐05‐15 Moved by A. Heinrich to table the Noise Control Bylaw until June 5, 2018 meeting. CARRIED UNANIMOUSLY

Brighter Futures Grant Application M. Gressler requested information regarding a grant application for Brighter Futures.

0550/18‐05‐15 Moved by D. Wiltse to receive for information. CARRIED UNANIMOUSLY

0551/15‐05‐15 Moved by A. Heinrich to bring item 12. b) Lindale Rodeo Request forward on the agenda. CARRIED UNANIMOUSLY

Lindale Rodeo Funding Request L. Chambers presented the request from the Lindale Rodeo for funding for equipment.

0552/15‐05‐15 Moved by M. Gressler to give the Lindale Rodeo funds for a Morand Stripping Chute in the amount of $2,730.00 and gates for $440.98 from the FIN‐7 funding policy. CARRIED UNANIMOUSLY

CORPORATE SERVICES Corporate Services

PER‐14 Employee Pension Plan Policy B. Christie presented PER‐14 Employee Pension Plan Policy.

0553/18‐05‐15 Moved by S. Wheale to approve Policy PER‐14. CARRIED UNANIMOUSLY

Review of FIN‐12 Signing Authorization Policy B. Christie presented FIN‐12 Signing Authorization Policy for Council’s review.

Council Minutes 2018 05 15 Page 3 of 15

0554/18‐05‐15 Moved by M. Gressler FIN‐12 amendment: 4. d) any cheque presented to a member of Council for signing and is not signed as more information is requested, must come back to the same member of Council with the information requested, unless another member of Council is approved by the original member of council to sign the cheque. CARRIED UNANIMOUSLY

0555/18‐05‐15 Moved by H. Swan to direct Administration to present cheques for signing at regular Council meetings, except for in extenuating circumstances. CARRIED UNANIMOUSLY

0556/18‐05‐15 Moved by A. Heinrich to change the amount on page 104 from $50,000.00 to $10,000.00 and in all other areas of the policy that this number reflects. CARRIED UNANIMOUSLY

Reeve B. Guyon called for a break at 10:00 a.m. and the meeting resumed at 10:06 a.m.

PUBLIC HEARING Bylaw 986‐18: Redistrict Pt NW 7‐48‐9‐W5M

0557/18‐05‐15 Moved by A. Heinrich that the regular Council Meeting of May 15, 2018 proceed into public hearing for Bylaw 986‐18 at 10:06 a.m. CARRIED UNANIMOUSLY

No public input

0558/18‐05‐15 Moved by M. Gressler that the regular Council Meeting of May 15, 2019 come out of public hearing at 10:08 a.m. CARRIED UNANIMOUSLY

PLANNING AND DEVELOPMENT Land Use Bylaw Amendment 18A‐003 NW 7‐48‐9‐W5M B. Misener presented Bylaw 986‐18 for second and third readings.

0559/18‐05‐15 Moved by M. Gressler to give second reading to Bylaw 986‐18. CARRIED UNANIMOUSLY

0560/18‐05‐15 Moved by S. Wheale to give third reading to Bylaw 986‐18. CARRIED UNANIMOUSLY

Development Permit Accessory Structure ‐ Dugout B. Misener presented a development permit for an accessory structure and dug out on NW 7‐48‐9‐W5M. Council Minutes 2018 05 15 Page 4 of 15

0561/18‐05‐15 Moved by A. Heinrich to change on page 59 “development officer” to “development authority.” CARRIED UNANIMOUSLY

0562/18‐05‐15 Moved by D. Wiltse to approve development permit 18D‐005 for an accessory structure ‐ dugout on part of NW 7‐48‐9‐W5M subject to the conditions listed in Appendix A, as amended. CARRIED UNANIMOUSLY

FIN‐12 Signing Authority

0563/18‐05‐15 Moved by S. Wheale to amend FIN‐12 to add the Finance Coordinator as a signing authority where applicable. CARRIED UNANIMOUSLY

0564/18‐05‐15 Moved by M. Gressler to direct Administration to bring back FIN‐ 12 for the June 5, 2018 Council meeting with changes discussed at today’s Council meeting. CARRIED UNANIMOUSLY

FIN‐7 Funding Five Year Summary B. Christie presented policy FIN‐7 Five Year Summary.

0565/18‐05‐15 Moved by H. Swan to receive the FIN‐7 Funding Summary for information. CARRIED UNANIMOUSLY

PUBLIC WORKS Public Works

Range Road 53 ‐ Budget and Construction A. Heinrich brought up the budget discrepancies with this project.

0566/18‐05‐15 Moved by A. Heinrich to direct Administration to bring back the cost of the design, build and funding source to the June 5, 2018 Council meeting for approval for RR 53 from Hwy 39 to Twp 490 to ensure the work is completed in 2018. CARRIED UNANIMOUSLY

TWP 474 (RR52 ‐ RR55) Cost details and variables ‐ Tabled from May 4, 2018

0567/18‐05‐15 Moved by M. Gressler to table the TWP 474 discussion until after the 1:00 p.m. presentation.

Council Minutes 2018 05 15 Page 5 of 15

IN FAVOUR A. Heinrich S. Wheale H. Swan M. Gressler OPPOSED B. Guyon K. Westerlund D. Wiltse CARRIED

Birchwood Lagoon Access R. Evans presented a request to open the Birchwood Lagoon to all residents in the area with the standard $40.00 per load charge.

0568/18‐05‐15 Moved by M. Gressler to request Administration to bring back lagoon access options on June 5, 2018. CARRIED UNANIMOUSLY

0569/18‐05‐15 Moved by A. Heinrich that we approve the continued dumping into Birchwood Village Greens lagoon for no charge for Birchwood residents. IN FAVOUR A. Heinrich S. Wheale H. Swan K. Westerlund OPPOSED B. Guyon M. Gressler D. Wiltse CARRIED

PUBLIC INPUT SESSION Public Input Session Reeve B. Guyon opened the Public Input Session at 11:12 a.m.

Peter Calvert inquired of the status of Range Road 83 paving and the improvements to the Moon Valley Cemetery.

Tom Hendricks spoke regarding Special Events Bylaw and DV Speedway agenda items. He compared it to the Rimbey and Sangudo Speedways with 20,000 attendees and revenue generated. While he appreciates concerns with the operator and landowners, he is concerned with lost revenue and that we are sending potential funds to other

Council Minutes 2018 05 15 Page 6 of 15

areas. He asked Council to consider the larger picture and impacts on the local area. He believes the issues are solvable with a good operator and cooperation.

Garry Mastre spoke in regards to Birchwood lagoon and believes we should all be treated equal. Regarding the DV Speedway he thinks it is going to be a tough decision. It could work. If there was a perfect spot and if Council could stop the noise and run it properly.

Alan Ekstrom spoke on behalf of the Breton West Concerned Citizens Group in favour of Township Road 474 construction and gave a history of the request for the road.

Alan Taylor spoke to council conferences and reports, solar energy, stabilization on Range Road 53, pile driving affecting his water well, RMA sewer regulations, and lagoons running into the creeks. He encouraged Council to be more involved with the government, protect our environment, and save our water for our next generation,

Reeve B. Guyon closed the Public Input Session at 11:53 a.m.

Reeve B. Guyon called for a break at 11:54 a.m. and the meeting resumed at 12:12 p.m.

IN‐PRIVATE SESSION In‐Private Session

0570/18‐05‐15 Moved by A. Heinrich that the regular Council Meeting of May 15, 2018 proceed into ‘in‐private’ at 12:12 p.m. for the purpose of discussing: Telus Agreement FOIP Section 16 and CAO Contract Appendix A Update FOIP Section 19. CARRIED UNANIMOUSLY

B. Christie, Director of Corporate Services joined the in‐private session for the purpose of discussing Telus Agreement FOIP Section 16.

J. Whaley, Interim CAO joined the in‐private session for the purpose of discussing CAO Contract Appendix A Update FOIP Section 19.

B. Christie left the in‐private session at 12:54 p.m.

0571/18‐05‐15 Moved by A. Heinrich that the regular Council Meeting of May 15, 2018 come out of ‘in‐ private’ at 12:59 p.m. CARRIED UNANIMOUSLY

0572/18‐05‐15 Moved by M. Gressler to bring the Telus Agreement back to the Council meeting of June 19, 2018. CARRIED UNANIMOUSLY

Council Minutes 2018 05 15 Page 7 of 15

Reeve B. Guyon called for a break at 1:01 p.m. and the meeting resumed at 1:03 p.m.

DELEGATIONS Jim Coombs Historical Presentation J. Coombs presented Council each with a gift of pins and made a presentation regarding his past experience on Council and the history of the incorporation of Brazeau County. He further spoke in support of the construction of Township Road 474 and requested Council to consider building at least one mile of the road.

0573/18‐05‐15 Moved by S. Wheale to direct Administration to prioritize for the 2018/19 capital program an equipment trail and/or a low grade road on Twp 474 between RR 53 and RR 54, and bring back a full cost assessment to the next council meeting June 5, 2018. IN FAVOUR A. Heinrich S. Wheale H. Swan B. Guyon K. Westerlund D. Wiltse OPPOSED M. Gressler CARRIED

Reeve B. Guyon called for a break at 2:24 p.m. and the meeting resumed at 2:36 p.m.

0574/18‐05‐15 Moved by M. Gressler to move forward item 11 f). CARRIED UNANIMOUSLY

PLANNING & DEVELOPMENT Planning and Development

Dawnco Developments Request for Refund of Off‐Site Levies J. Whaley presented the request for a refund of off‐site levies from Dawnco Developments.

0575/18‐05‐15 Moved by M. Gressler that we ask Administration to bring back the funding levels of offsite levies if we went back two ‐ five years and bring back for June 19, 2018 for Council consideration. CARRIED UNANIMOUSLY

PUBLIC WORKS Public Works

Dust Control Routes 2018 J. Whaley presented the 2018 Dust Control Routes.

Council Minutes 2018 05 15 Page 8 of 15

0576/18‐05‐15 Moved by K. Westerlund to receive for information. CARRIED UNANIMOUSLY

Temporary Road Closure ‐ RR 75 Adjacent to HWY 620 South of TWP 484 M. Goldade and Z. Khokhar presented the request for temporary road closure.

0577/18‐05‐15 Moved by H. Swan that Council in accordance with section 25 of the Municipal Government Act approved the temporary road closure of RR 75 adjacent to HWY 620 south of TWP 484 from May 21 to 30, 2018 weather permitting for repair of centerline culvert. Further authorizing the CAO or designate the authority to extend the timeline if necessary. CARRIED UNANIMOUSLY

PLANNING & DEVELOPMENT Planning and Development

Cannabis Legalization Engagement Summary J. Karpo presented the summary report from the Cannabis Legalization Survey.

Reeve B. Guyon called for a break at 3:47 p.m. and the meeting resumed at 4:01 p.m.

0578/18‐05‐15 Moved by H. Swan to direct Administration to have an information session with Council and bring relative mapping.

M. Gressler offered a friendly amendment “on June 8, 2018”

H. Swan accepted the amendment CARRIED UNANIMOUSLY

0579/18‐05‐15 Moved by S. Wheale to accept the Cannabis Engagement Summary for information. CARRIED UNANIMOUSLY

Bylaw 975‐17 ‐ Road Closure Pt. NW 23‐49‐07‐W5M ‐ Alternative Options J. Karpo presented alternative solutions to the road closure.

0580/18‐05‐15 Moved by K. Westerlund direct Administration to bring back Bylaw 975‐17 on June 5, 2018 to close 800m of the undeveloped road allowance of Twp 494 and that Council direct Administration to prepare an amending bylaw reducing the road closure to 300m x 16 m after authorization from Alberta Transportation. CARRIED UNANIMOUSLY

Special Events Bylaw 990‐18 Council Minutes 2018 05 15 Page 9 of 15

S. Bennett presented Special Events Bylaw 990‐18 for first, second and third reading.

0581/18‐05‐15 Moved by M. Gressler to table 11. e) until after 11. g) which is brought forward to now. CARRIED UNANIMOUSLY

DV Speedway Request for Extension

0582/18‐05‐15 Moved by H. Swan to direct Administration to place a stop order on the property Pt. SE 3‐50‐7 W5M and DV Speedway use effective immediately until Council is satisfied the criteria as stated in their original letter has been met including: traffic control, noise concerns, emergency response plan, pipeline concern, payment of outstanding bills to Brazeau County and outstanding permits. CARRIED UNANIMOUSLY

Special Events Bylaw 990‐18

0583/18‐05‐15 Moved by K. Westerlund to receive for information. IN FAVOUR A. Heinrich S. Wheale B. Guyon K. Westerlund D. Wiltse M. Gressler OPPOSED H. Swan CARRIED

0584/18‐05‐15 Moved by M. Gressler to add item 12. c) Brazeau Sports Park WI FI to the agenda. CARRIED UNANIMOUSLY

GENERAL MATTERS General Matters

Declaration of Senior’s Week June 3 ‐ 9, 2018

0585/18‐05‐15 Moved by A. Heinrich to declare the week of June 3 ‐ 9, 2018 as Senior’s Week. CARRIED UNANIMOUSLY

Brazeau Sports Park WI FI Council Minutes 2018 05 15 Page 10 of 15

0585/18‐05‐15 Moved by M. Gressler that Council authorize Administration up to $10,000.00 to pilot the WI FI project at the Sports Park from Capital Unrestricted Surplus. CARRIED UNANIMOUSLY

CORRESPONDENCE ITEMS Correspondence/Items for Information

Town of Drayton Valley regarding Joint Council Meeting June 7, 2018

0587/18‐05‐15 Moved by S. Wheale to receive the letter for information setting the Joint Council meeting for June 7, 2018. CARRIED UNANIMOUSLY

Town of Drayton Valley regarding approval to commit funding to the development of a new aquatic facility

0588/18‐05‐15 Moved by to K. Westerlund to receive for information. CARRIED UNANIMOUSLY

Eldorado Playground Committee request for Funding

0589/18‐05‐15 Moved by A. Heinrich that Council reaffirm their stance of saying “no” to the Eldorado Playground and direct Administration to send a letter stating that. IN FAVOUR A. Heinrich S. Wheale H. Swan B. Guyon D. Wiltse OPPOSED K. Westerlund M. Gressler CARRIED

COUNCILLOR REPORTS Councillor Reports Reeve B. Guyon reported that he attended:  Regular Council Meeting x 2  NSWA  Joint Council Meeting  Energy efficiency Alberta meeting  Pembina Zone Meeting Council Minutes 2018 05 15 Page 11 of 15

 Cannabis Open House  ASB  Cannabis Legislation meeting and Volunteer Appreciation  Industrial Hemp Meeting  Budget Meeting  Asset Management  Quarterly Report  Regional Hemp Meeting  Lodgepole Hall Fundraiser ‐ no charge  Cynthia Motor Bike Rally ‐ no charge

Councillor S. Wheale reported that she attended:  ALUS  Joint Council Meeting  Pembina Zone  Regular Council Meeting x 2  ASB  Breton Library  Special Budget Meeting  Alberta health Board Meeting  Quarterly Report  Weyerhaeuser Open House

Councillor A. Heinrich reported that he attended:  Council Meeting x 2  MPC  Joint Council Meeting  Breton FCSS  Energy Efficiency Alberta  ASB  Cannabis Open House ‐ no charge  Breton volunteer Appreciation  Special Council Meeting  Quarterly Report Meeting  Canadian Planning Conference

Councillor K. Westerlund reported that she attended:  Regular Council Meeting x 2  Town/Village Joint Council Meeting  Alberta Energy Efficiency Presentation  Zone 3 Pembina Meeting ‐ no charge paid by RMA  Special Council Meeting  Library Meeting  Asset Management Training  Quarterly Update Meeting Council Minutes 2018 05 15 Page 12 of 15

Councillor H. Swan reported that she attended:  Regular Council Meeting x 2  MPC Meeting  Joint Council Meeting  Energy Efficiency Albert Meeting  Special Council Meeting  Asset Management Seminar  Council Quarterly Report  WCAS Meeting  Canadian Planners Association Conference

Councillor M. Gressler reported that he attended:  Regular Council Meeting x 2  Pool Meeting, Healthy Community Council AGM, Homeless and Poverty, Strategy  Joint Council Meeting  Pembina Zone  Municipal Recreation Committee Meeting  Humans Helping Humans ‐ no charge

Councillor D. Wiltse reported that she attended:  Regular Council Meeting x 2  MPC  Joint Council Meeting  Energy Efficiency Alberta  Pembina District  Seniors Meeting  Special Budget Meeting  Asset Management Training  Quarterly Report  CPAA Conference

0590/18‐05‐15 Moved by H. Swan to receive the Councillor reports as presented. CARRIED UNANIMOUSLY

MEETING DATES Meeting Dates

July 25, 2018 Quarterly Report ‐ move to second week of August

0591/18‐05‐15 Moved by to S. Wheale to change the date for the quarterly report to the second week in August

Council Minutes 2018 05 15 Page 13 of 15

H. Swan offered a friendly amendment “at Funnell Hall on August 22, 2018”

S. Wheale accepted the amendment. CARRIED UNANIMOUSLY

October 24, 2018 Quarterly Report ‐ move to second week in November

0592/18‐05‐15 Moved by K. Westerlund to receive for information. CARRIED UNANIMOUSLY

Invitation for Reeve’s attendance at Frank Maddock High School Graduation June 29, 2018

0593/18‐05‐15 Moved by M. Gressler to approve the Reeve or designate to attend the Frank Maddock High School Graduation on June 29, 2018. CARRIED UNANIMOUSLY

Air Cadets Annual Review and Mess Dinner June 2, 2018

0594/18‐05‐15 Moved by H. Swan that the Reeve or designate attend the Air Cadets Annual Review and Mess Dinner on June 2, 2018. CARRIED UNANIMOUSLY

Invitation for Council to attend Miss Joanne’s School of Dance Year End Show June 2 or 3, 2018

0595/18‐05‐15 Moved by M. Gressler that the Reeve or designate attend Miss Joanne’s School of Dance year end show on June 2 and 3, 2018. CARRIED UNANIMOUSLY

Drayton Valley and District Historical Society Invitation to attend unveiling of historic oilfield equipment exhibit June 10, 2018

0596/18‐05‐15 Moved by to S. Wheale to authorize the Reeve or designate to attend the unveiling of historical equipment on June 10, 2018. CARRIED UNANIMOUSLY

IDP Open House with Parkland County June 11, 2018 4 ‐7 p.m. Brazeau County Council Chambers

0597/18‐05‐15 Moved by K. Westerlund to set the IDP open house with Parkland County on June 11, 2018. CARRIED UNANIMOUSLY Council Minutes 2018 05 15 Page 14 of 15

Renewable Energy in Your Backyard ‐ Pembina Area Synergy Lindale Hall May 24, 2018 BBQ and Presentations 5:30 p.m.

0598/18‐05‐15 Moved by to A. Heinrich to authorize Council attendance if they wish, the Pembina Area Synergy BBQ and Meeting on May 24, 2018. CARRIED UNANIMOUSLY

Seniors Tea June 6, 2018

0599/18‐05‐15 Moved by A. Heinrich to send the Reeve or designate to Senior’s Tea on June 6, 2018. CARRIED UNANIMOUSLY

Ring Road Meeting

0600/18‐05‐15 Moved by A. Heinrich to authorize the area councillor for the Ring Road to attend the meeting with residents when scheduled. CARRIED UNANIMOUSLY

ADJOURNMENT 0601/18‐05‐15 Moved by M. Gressler that the regular Council Meeting of May 15, 2018 adjourn at 5:40 p.m. CARRIED UNANIMOUSLY

Reeve

Interim Chief Administrative Officer

Council Minutes 2018 05 15 Page 15 of 15

BRAZEAU COUNTY UPDATE REPORT TO COUNCIL

SUBJECT: Demand Meters

DATE TO COUNCIL: June 5th, 2018

PREPARED BY: Interim CAO Jocelyn Whaley

UPDATE Administration was asked to prepare a draft resolution for the Pembina INFORMATION: Zone meeting for Reeve Guyon to take and discuss with Reeve Blakeman of Lac Ste. Anne County. The resolution is provided in draft format for the purposes of additions, deletions or edits as the Reeves of both Municipalities deem acceptable.

Brazeau County – Report to Council – Demand Meters Page 1 of 1 24

Resolution

Demand Meters and Rate Riders

Brazeau County

Majority Required

Endorsed by Brazeau County and Lac Ste Anne County

WHEREAS Municipal government buildings and recreational facilities are to benefit the people of

Alberta; and

WHEREAS Demand Meters are the currently accepted practise of tracking electrical usage; and

WHEREAS there has been significant rises in electircal rates either by transmission charges and

/ or rates; and

WHEREAS Demand Meters are reset on an annual basis; and

WHEREAS when a system requiring electricity is switched on and a demand meter spikes, it takes a full year to gear down to appropriate usage.

THEREFORE BE IT RESOLVED that the Rural Municipalities of Alberta (RMA) lobby the

Alberta Utitlities Commission (AUC) to create a subsidised rate structure for municipal buildings and recreational facilities and to require that all demand meters are reset on a monthly basis.

Member Background

Reeves Guyon and Blakeman have received both Brazeau and La Ste Anne Councils’ approval to develop a draft resolution for the July 2018 Pembina Zone meeting in hopes of a formal resolution to the Rural Municipalities of Alberta Fall Conference to lobby for the change in rate structure and operations of demand meters to the Alberta Utilities Commission (AUC). 25 Brazeau County

Know Your Roads…

Control Your Roads ….

Protect Your Roads.

Dark Blue = Fully Partnered Light Blue = Partially Partnered White = Not Partnered

26  No cost to the County  1 stop shop for haulers – online  Permitting 24/7 – 365 days a year  Frees up in-house resources  County has control of restrictions on permitting  Decal program for CPO’s  Roadata has already been assisting in these procedures (partially partnered)  Simplifies the current process which is outdated and time consuming

 Agriculture  Permitting Policies and Procedures

 Minimal cost per permit to hauler which matches neighboring municipalities

27 28 5/31/2018

BRAZEAU COUNTY PLANNING DEPARTMENT WHY WE ARE HERE VIRTUTE • EXCELLENT CUSTOMER SERVICE • BEING ABLE TO ACCURATELY AND FULLY ANSWER ANYONE’S QUESTIONS • RESPONDING TO INQUIRIES IN A TIMELY MANNER • COMPLETING ALL TASKS (EX. APPLICATION REVIEWS) IN A TIMELY MANNER • BUILDING RELATIONSHIPS

VERTERE • BEING RESPECTFUL • SOLUTIONS ORIENTED APPROACH VISIO

BRAZEAU COUNTY PLANNING DEPARTMENT

CURRENT SITUATION VIRTUTE HAPPY PLACE

EQUILIBRIUM VERTERE VISIO

29 1 5/31/2018

BRAZEAU COUNTY PLANNING DEPARTMENT OBJECTIVES

VIRTUTE • TO MEET AND EXCEED APPLICATION DEADLINES

• TO DEFINE AND PROVIDE EXCELLENT CUSTOMER SERVICE VERTERE • TO IMPROVE RELATIONSHIPS/TAKE SOLUTIONS ORIENTED APPROACH VISIO

BRAZEAU COUNTY PLANNING DEPARTMENT APPLICATION PROCESS • APPLICANT WILL BE GREETED WITH SOLUTION

VIRTUTE ORIENTED APPROACH • APPLICANT WILL BE KEPT UP TO DATE THROUGHOUT PROCESS • APPLICANT WILL BE MADE AWARE OF DRAFT DECISION OR RECOMMENDATION PRIOR TO FINALIZING (NO SURPRISES)

VERTERE • APPLICATION WILL BE COMPLETED WITHIN TIMEFRAME • ONE STAFF MEMBER WILL TAKE APPLICATION THROUGH ENTIRE PROCESS (POINT OF CONTACT) VISIO

30 2 5/31/2018

BRAZEAU COUNTY PLANNING DEPARTMENT VIRTUTE

DISCUSSION VERTERE VISIO

31 3 BRAZEAU COUNTY BANK RECONCILIATION General Account - TD Bank

As of April 30, 2018

30-Apr-18 30-Apr-17 General Ledger Balance General Ledger Account # 03-12-00-120 $ 5,026,041.26 $ 4,113,599.84

ADD: Pending General Ledger Posting for Adjustment $ 38,029.90 $ 625.31 (Adjustment will be posted to General Ledger on posting of bank reconciliation) LESS/Add: General Ledger Posting in subsequent period $ (18,829.65) $ 72.50 and timing adjustment LESS: Adjustment entry

Adjusted General Ledger Balance $ 5,045,241.51 $ 4,114,297.65

Bank Statement Balance $ 5,464,625.32 $ 4,097,415.53

ADD: Outstanding Deposits $ 2,411.17 $ 40,044.73 (Transit amounts which will be credited in bank statement next month) LESS: Outstanding Cheques $ (421,794.98) $ (23,162.61) (Cheques issued but not presented to bank for payments) LESS; Adjustment entry

Adjusted Bank Statement Balance $ 5,045,241.51 $ 4,114,297.65

Difference

Approved by: a Brenda Christie Director of Corporate Services

Date: 17-May-18 11:48:00 AM

32 Brazeau County'

BRAZEAU COUNTY

UPDATE REPORT TO COUNCIL

SUBJECT: Credit Card Payment Options

DATE TO COUNCIL: June 5, 2018

PREPARED BY: Niranjan Tank, Finance Manager

UPDATE Ahead of the June 5, 2018 Council meeting, Corporate Services was asked INFORMATION: to collect information on the possibility of looking at offering payment by credit card as an option to residents and customers. Currently, Brazeau County does not accept payment by credit card for any of our fees or services. Residents are able to remit payment for fees such as taxes, utilities by debit card, cheque, cash, online through their financial institution or through direct withdrawal as part of our payment plans for taxes and utilities. Point of sale fees and services, such as equipment rentals and dust control are paid at front reception by debit, cash or cheque. To date, Brazeau County has not offered credit card payment as an option, due to the fees charged to the merchant by the bank. Brazeau County's current banking services provider charges a fee of approximately 3.24% of gross total transactions for Visa payments. The fees for MasterCard transactions are approximately 2.82%. If Brazeau County were to offer both credit card options to customers, the municipality could anticipate an average 3% charge overall. There are also other associated charges, such as processing fees, account fees, devise and solution fees, set up charges, etc. These charges can vary depending on if foreign bank credit cards are used for the payment. Estimating $38 million in revenue and calculating that approximately 20% of customers would choose to pay using credit card, Brazeau County would be looking at fees of $228,000 per/year. There is an option to pass the cost on to the customer by implementing a surcharge for using credit card payment. If the County does not wish to pass that cost along to customers, the cost of the fees will need to be budgeted as part of the annual budget process.

Brazeau County - Report to Council - Credit Card Payment Options Page 1 of 2 33 Budgeting for fees is already done for Interac direct payment (debit). Brazeau County pays a fee of $0,079 per transaction, which is not passed on to the customer. Some municipalities and government organizations are offering online credit card payment options through a third party payment provider. Generally these providers charge convenience fees of around 1.75% to 2.00%, depending on the terms of contract. This fee is added to the customer payment amount at the time of transaction. In this case there is no additional cost to Brazeau County for offering the additional service. Administration is currently preparing a request for proposal for banking services, which will be posted this summer. It is our hope that as part of that process the banking industry will be able to offer other solutions for credit cards other than strictly a percentage fee. The basic Visa and MasterCard rate is 1.44% of the gross value of the transactions made. The other contributing factor to the total percentage and cost mentioned above is the applicable interchange rate charged by our bank. During the negotiation of the banking service proposal we may be able to get a discount on the interchange rate charged by the bank to lower our overall cost. Corporate Services would recommend that Council direct Administration to explore options in relation to credit card payment in conjunction with our banking services request for proposal process.

Brazeau County - Report to Council - Credit Card Payment Options Page 2 of 2 34 BRAZEAU COUNTY

REQUEST FOR COUNCIL DECISION Brazeai^^v County^

SUBJECT: Updated FIN-12 Signing Authorization Policy

DATE TO COUNCIL: June 5, 2018

SUBMITTED BY: Niranjan Tank, Finance Manager [ \J ENDORSED BY: REVIEWED BY CAO: (hi ■ FILE NO: f

Report/Document Attached X Available Nil

RECOMMENDED ACTIONS: That Council approve the updated FIN-12 Signing Authorization Policy.

1. TOPIC DEFINED

Executive Summary/Key lssue(s)/Concepts Defined: At its meeting on May 15, 2018 Council reviewed the FIN-12 Signing Authorization Policy. As a result of that review, several motions were passed directing changes to the policy. Administration has updated the policy to include those changes, as well as some clerical corrections that were identified. If Council approves the updated policy Administration will make adjustments to internal processes and procedures as necessary to implement the policy immediately. The updated policy is attached for Council's review. Additions are identified in red, while items to be removed appear with a line through them.

Relevant Policy:

N/A

Strategic Relevance: To implement policies that represent best practices and enhance the effectiveness and efficiency of operations of the municipality.

Brazeau County - Request for Council Decision - Updated FIN-12 Signing Authorization Policy Page 1 of 2 35 RESPONSE OPTIONS

Option Analysis a. Council approves staff - Updated policy will be implemented immediately recommendation - Updated policy increases Council's comfort level with signing authorization in the organization b. Council rejects the request as - Council directs Administration on what additional submitted changes they would like to see in the policy prior to approval

IMPLICATIONS OF RECOMMENDATIONS

Operational: If approved the updated policy represents a significant change to current process. Staff in the finance division will be provided copies of the updated policy and training, if required. Internal procedures and processes will be updated to align with the policy.

Financial: There is no immediate financial impact to the updated FIN-12 Signing Authorization Policy. Administration will begin to track any issues we encounter with billing cycles and how it coincides with the regular Council schedule. Ifthe timing of Council meetings puts the County in a position where we are subject to late payment penalties, Administration will bring a report back to Council for further direction.

Brazeau County - Request for Council Decision - Updated FIN-12 Signing Authorization Policy Page 2 of 2 36 Policy Name %

Signing Authorization Policy Brazeau Policy Number Countu

FIN-12

Policy Statement

To establish the signing authorities for all financial instruments, Brazeau County needs to have controls in place to ensure that all financial instruments are properly authorized and reflect the intent of Council.

Policy

1. The Reeve/Deputy Reeve/Council Members and Administration shall exercise due diligence when exercising their signing authorities to ensure that Council's intent is being carried out.

2. Council recognizes that in the interest of efficiency, it is not necessary that the Reeve/Deputy Reeve approve every payment, and that there are more efficient alternative methods for the Reeve/Deputy Reeve/Council Members to discharge their fiduciary responsibilities. In all cases where elected officials signatures are required, the Reeve and/or Deputy Reeve will be the first signatories. If neither is available any other member of Council may sign payments.

3. The signing authorities for Brazeau County will be the Reeve/Deputy Reeve/All Council Members, Chief Administrative Officer, Director of Corporate Services, Director of Infrastructure, Director of Public Works, Director of Public Works and Infrastructure, Director of Community Services, Director of Planning and Development, Finance Manager and Finance Coordinator.

4. Cheques drawn on the bank accounts of Brazeau County shall be signed and countersigned as hereafter provided: a. Cheques issued for payment of Payment issued for Payroll remittances for source deductions shall be signed by any two of the authorized signing authorities and paid electronically.

Chief Administrative officer Approved by Council: 11/12/13 Revision Dates:(Y/M/D) 18/06/05; 14/05/06; 13/11/05 Reviewed: 14/11/04 FIN -12 Signing Authorization Policy Page 1 37of 3 b. All Accounts Payable cheques up to $ 50,000 $10,000 shall be signed by any two of the authorized signing authorities, one of which must be the Chief Administrative Officer, Director of Corporate Services, Director of Infrastructure, Director of Public Works Director of Public Works and Infrastructure, Director of Community Services, Director of Planning and Development, Finance Manager or Finance Coordinator. c. All Accounts Payable cheques exceeding $50,000 $10,000 shall be signed by the Chief Administrative Officer, Director of Corporate Services, Director of Infrastructure, Director of Public Works Director of Public Works and Infrastructure, Director of Community Services, Director of Planning and Development, Finance Manager or Finance Coordinator and countersigned by the Reeve/Deputy Reeve/Council Member. If the Reeve/Deputy Reeve are unavailable any other member of Council may sign. d. Any cheque presented to a member of Council for signing that is determined by that member to need more information prior to signature, must be returned to the same member of Council with the requested information, unless another member of Council has been designated to sign the cheque by the original member of Council. e. Cheques for signing are to be presented on the morning of regular Council meetings. In extenuating circumstances alternate arrangement may be coordinated through the Chief Administrative Officer.

5. Direct Deposit Payroll and Councillor Expense Claims. a. The Payroll Register and the Transmission Confirmation Listing must be signed and dated by two of the following: the Chief Administrative Officer, Director of Corporate Services, Finance Manager or Finance Coordinator signifying approval of the payroll. b. As a means of internal control, payroll and expense claims for Council shall be reviewed by the Reeve and Council, via printing a quarterly report in the information package. c. Personnel and Payroll files housed within the Accounting Software on the main computer drive will have security applied to them in the form of a password and only the Chief Administrative Officer, Director of Corporate Services, Finance Manager, Finance Coordinator, Payroll Clerk, Human Resources Manager and anyone deemed necessary by the Chief Administrative Officer will have access to the password. d. Late arrival of Councillor per diem and expense sheets will result in being paid the following month.

Chief Administrative Officer Approved by Council: 11/12/13 Revision Dates:(Y/M/D) 18/06/05; 14/05/06; 13/11/05 Revie\A/ed: 14/11/04

FIN -12 Signing Authorization Policy Page 238 of 3 6. To avoid late fees, utility bills, tolophono cell phone bills, credit card invoices/statements and payroll remittance will be paid through preauthorized or electronic payment withdrawal. Verification of bills for accuracy will be the responsibility of the appropriate department head. 7. Upon application by the vendor, vendor invoices up to $50,000 may be paid via electronic funds transfer. Invoices would go through the same approval process but paid electronically instead of via cheque. Electronic funds transfers will only be processed for budgeted items upon receiving approval by the CAO or designate. Choquos will bo printed for vendor payments over $50,000. Council is to be presented the electronic funds transfer report on the morning of a regular Council meeting for approval, prior to the authorization being released to the bank for payment.

8. Signing authority is cancelled upon leaving employment/office.

Chief Administrative Officer Approved by Councii: 11/12/13 Revision Dates:(Y/M/D) 18/06/05; 14/05/06; 13/11/05 Reviewed: 14/11/04

FIN -12 Signing Authorization Policy Page 339 of 3 BRAZEAU COUNTY

REQUEST FOR COUNCIL DECISION Brazeai^^v County*

SUBJECT: Bylaw 975-17 Road Closure Pt. NW 23-49-7-W5M

DATE TO COUNCIL: June 5, 2018

SUBMITTED BY: Long Range Planning Officer, Jessica

ENDORSED BY: Acting Director of Planning & Development, Jeff Laurien f { REVIEWED BY CAO: u FILE NO: 17M-025

Report/Document Attached x Available Nil

RECOMMEIMDED ACTIONS: That Council approve First Reading of Byla\A/ 975-17 and table Second and Third Reading until approval is received from the Minister of Transportation. In addition, that Council determines the price of land per acre at (amount as determined by Council).

1. TOPIC DEFINED

Executive Summary/Key lssue(s)/Concepts Defined: A request was received from the owner of Ft. NW 23-49-7-W5M to purchase the undeveloped government road allowance of Township Road 494 that runs parallel along the north boundary of the property. Due to the natural topography, Township Road 494 was built outside of the government road allowance, which essentially created a parcel north of Township Road 494 and south of the undeveloped road allowance. At the May 15, 2018 Council Meeting, motion 0580/18-05-15 was passed: Moved by K. Westerlund direct Administration to bring back Bylaw 975-17 on June 5, 2018 to close 800m of the undeveloped road allowance of Twp 494 and that Council direct Administration to prepare an amending bylaw reducing the road closure to 300m X 16 m after authorization from Alberta Transportation. CARRIED UNANIMOUSLY Bylaw 975-17 would close 800m of the undeveloped government road allowance along the northern boundary of Pt. NW 23-49-7-\A/5M. If Council approves First Reading of the Bylaw, it will be submitted along with the appropriate documentation to the Minister of Transportation for approval of the road closure. At that time. Administration will enter into an agreement with the landowner for the purchase of the land, outlining that the costs of the surveying and consolidation of the lands will be the responsibility of the landowner. If the Bylaw is approved by the Minister of Transportation, it will then return to Brazeau County Council for Second and Third

Brazeau County - Request for Council Decision - Bylaw 975-17- File 17M-025 40Page 1 of 3 Reading. If Council approves Second and Third Reading of the Bylaw, the undeveloped road allowance is then closed and becomes under the care and control of Brazeau County. At this time, Administration would bring forward an amending bylaw, reducing the road closure from 800m x 20m to 300m x 16m, as per Council motion 0580/18-05-15. Council must also set the price for the sale of the undeveloped road allowance. The appraiser's market value estimate was obtained, which values the undeveloped road allowance at approximately $2,500 - $3,750 per acre. This estimate takes into consideration the unusual parcel dimensions and inability to develop it as a standalone parcel, therefore the undeveloped road allowance does not have a comparable per acre value to other residential properties in this area. The proposed road closure bylaw was circulated to adjacent landowners and referral agencies as per the requirements of Alberta Transportation. No adjacent landowner concerns were received and no objections were raised by any of the referral agencies.

Relevant Policy: Municipal Government Act and PW-25 Road Closure Policy.

Strategic Relevance: As the County does not require use of the undeveloped road allowance, it would be advantageous to allow for the closure of the road allowance and subsequent sale to the applicant.

RESPONSE OPTIONS

Option Analysis a. That Council: Bylaw will be submitted to the i. Approve First Reading of Bylaw 975-17 Minister of Transportation. and table Second and Third Reading Second and Third Reading will be until approval is received from the brought back to Council once Minister of Transportation; and approved by the Minister of ii. Determine the price of land per acre at Transportation. (amount as determined by Council). b. Council rejects the request as submitted. Undeveloped road allowance is not closed.

IMPLICATIONS OF RECOMMENDATIONS

Operational: Planning & Development continues to manage this file and coordinates the financial implications with Corporate Services.

Brazeau County - Request for Council Decision - Bylaw 975-17-File 17M-025 41Page 2 of 3 Financial: Approximately $2,500 - $3,750 per acre (exact amount as determined by Council) from sale of land would go to Land Restricted Surplus Account.

Attachments: Appendix A: Bylaw 975-17 Appendix B: Aerial Map of Road Closure Area Appendix C: Letter from Applicant Requesting to Purchase Road Allowance Appendix D: Referral Responses

Brazeau County - Request for Council Decision - Bylaw 975-17- File 17M-025 42Page 3 of 3 Appendix A

BRAZEAU COUNTY

BYLAW NO:975-17

BEING A BYLAW OF BRAZEAU COUNTY,FOR THE PURPOSE OF CLOSING PUBLIC TRAVEL AND DISPOSING OF A PORTION OF GOVERNMENT ROAD ALLOWANCE; AND

WHEREAS,the Council of Brazeau County deems it expedient and proper, under the authority of and in accordance with the Municipal Government Act, RSA 2000, Chapter M-26 and amendments thereto,to provide for a bylaw for the purpose of closing to public travel certain roads, or portions thereof, situated in the said M unicipality, and thereafter disposing of same; and

WHEREAS, the lands hereafter described are no longer required for public travel and an application has been made to the Council of Brazeau County to have a portion of the undeveloped government road allowance closed; and

WHEREAS, a public hearing was held in accordance with Section 230 of the Municipal Government Act,to allow any person who claims to be affected prejudicially by the bylaw the opportunity to be heard by the Council of Brazeau County; and

WHEREAS, notice of the intention of Council to pass a bylaw has been given in accordance with Section 606 of the Municipal Government Act.

NOW THEREFORE BE IT RESOLVED that the Council of Brazeau County in the Province of Alberta does hereby close to public travel for the purpose of disposing of the following undeveloped government road allowance, subject to rights of access granted by legislation:

1. That all that portion of the undeveloped government road allowance lying within Plan 182 , Block , Lot ,(ATS Reference 5; 7; 49; 23; NW) is hereby closed to public travel for the purpose of disposing of the portion of the undeveloped government road allowance, subject to rights of access granted by other legislation; and

File 17M-025- Bylaw 975-17 Page 1 of 2

43 2. That this Bylaw shall take effect upon the final passing thereof.

READ a first time this day of , 2018.

Reeve

Interim Chief Administrative Officer

APPROVED this day of ______20_

The Minister of Transportation

READ a second time this day of , 20 ,

READ a third time and finally passed this day of , 20_

Reeve

Chief Administrative Officer

File 17M-025- Bylaw 975-17 Page 2 of 2

44 Appendix B Map Showing Proposed Closure and Disposal of Undeveloped Governement Road Allowance Adjacent to the Northern Boundary of NW 23-49-7-W5M

Proposed Closure Area: +/- 4.0 acres

8hown Thus:

V" t'.f'.( . '■ ^ ^ - - ^ ^ i tS •■ '.fi-i' -• « g'fl

jrM*

»■ ♦.V .-.a^. '•■ • " y ' • 'W - -. X ' ^K'.r

M' •'; ' . ' ^ s ^ ^ 1» -by * ' , , i » . ^-C

C/: v 'Aia •• -'< . ^

SCALE 1:4,283 45 Appendix C

October 26,2017

Support Letter for Rezoning Application - Undeveloped Gov. Road Allowance to Agricultural Holdings - Road Ciosure. Hamiton & Cole Property

Dear Brazeau County Council - Planning & Development members,

1 am writing this ietter as support of my application for rezoning of an Undeveioped Government Road Allowance to Agricultural Holdings. The said Road Allowance runs parallel to the North Boundary of my property located at the NW-23-49-7 W5.

My intent is to purchase the Undeveloped Gov. Road Allowance and amalgamate with my existing property. 1 currently own 5.93 Acres which runs the entire length of the most Northern portion of the NW >4-23-49-07 WS.The 800 Meter X 20.15 Meter Road Allowance property consists of approximately 1.612 Hectares or 3.983 Acres. My existing property is long and narrow, with the widest portion being where the main yard, house and garage are situated. 1 have obtained required setback relaxation approvals for both my House( 5 Meters )and Garage( 2 Meters)from the property line. 1 have recently been in communication with Brazeau County regarding site permits for 2 Portable -20 Ft Sea Can storage containers -160 Sq. Ft Each, which are currently placed on the unused Undevolped Gov. Road Allowance.

1 have previously met with Public Works(Winston Russow)on May 17, 2017 who indicated the County has no future plans to ever develop this Road Allowance, as they have re surveyed and constructed a High Grade all weather public road along the South Boundary of my property, due to steep terrain, watercourse and coulee that would have created challenges for road construction utilizing the Gov. Road Allowance along the North Boundary of my property. After inquiring about either obtaining a Land Use Agreement or Lease - Rental Agreement or attempting to purchase the Gov. Road Allowance and attending a pre application meeting with both Public Works and Planning & Deveiopment representatives on October 24, 2017 it was conciuded my best option was to proceed with purchasing the iand and amalgamation with my existing property. 1 was advised during this meeting the best way to proceed is to apply for an Amendment to the Land Use Bylaw to Re Zone the Undeveloped Gov. Road Allowance to Agricultural Holding {AGH )and obtain a Road Closure. Once this first step has been approved and completed 1 will then apply to Brazeau County to change the Land Use Bylaw to Amalgamate Property. If these first 2 steps are approved it is my understanding the said Land will be assessed for Purchase Value and a request-application will be sent to Alberta Transportation to release and sell this portion of Road Allowance to amalgamate the property. My intent and purpose wilt be to utilize the additional land space behind my House, Garage, and Yard area for the 2 existing Sea Can Storage units, possibly a small storage shed and a 30 X 40 Double Truss Engineered Portable Storage Shelter that 1 have acquired.

FOIP: 8.17 (4)(g)

Stacey Hamilton

46 Appendix D

Planning

From: @ Electric Land Inquiries Sent: Tuesday, March 27, 2018 1:56 PM To: Planning Subject: INQ-2018-0305 Attachments: Scanned from a Xerox multifunction device.pdf

Good Afternoon,

ATCO Electric has no comments or concerns with this application.

Thank you,

The information transmitted.is intended only for the addressee and may contain confidential, proprietary and/or privileged material. Any unauthorized review, distribution or other use of or the taking of any action in reliance upon this information is prohibited. If you receive this in error, please contact the sender and delete or destroy this message and any copies.

47 Brazeau County 7401 Township Road 494, P.O. Box 77, Drayton Valley, Alberta T7A-1R1 Brazeau PHONE:(780) 542-7777 - FAX:(780) 542-7770 County' www.brazeau.ab.ca

March 19, 2018 Our File: 17M-025 land ADM/N(STRAT/0N^ ATCO Electric Land & Properties Acquisition mar 2 3 2018 12th Floor, 10035 - 105 Street DiSTRiBUTlON Edmonton, AB T5J 2V6

To Whom It May Concern:

RE: Bylaw 975-17 for Closure and Purchase of Undeveloped Government Road Allowance Rural Address: 7128 Twp Rd 494 Legal Desc.: Pt NW 23-49-7-W5M OUR FILE: 17M-025

On behalf of Brazeau County, this letter serves as notification that Brazeau County intends to close to public travel a portion of undeveloped government road allowance in accordance with section 22 of the Municipal Government Act (MGA) M-26.1, Revised Statures 2000 and amendments thereto. In this regard, please find enclosed a draft copy of proposed Bylaw 975- 17, a land location map and a map showing the area of road closure.

A Public Hearing for Bylaw 975-17 will be scheduled on May 4,2018 at 10:00 am at the Brazeau County Council Chamber. Any person who claims to be affected by the passing of Bylaw 975-17 is requested to submit their concerns in writing to the Brazeau County Planning and Development Department, at the above address or by email: [email protected], by April 20, 2018. Please note, in the event that we have not heard from you by April 20, 2018, we will process Bylaw 975-17 as though you have no comments or concerns.

If an easement is required to protect your interests within this road closure, please advise us. Alberta Transportation will be the GRANTOR for all easements. They will be registered at the Land Titles Office in conjunction with the other road closure documents. Please return the following items to the Brazeau County Office care of the Planning and Development Department bv Fridav. April 20*^. 2018: • Three fully executed documents by your firm. We will forward these documents to Alberta Transportation for final execution. • This letter signed (see below) and granting approval of the road closure.

48 Brazeau County 7401 Township Road 494, P.O. Box 77, Drayton Valley, Alberta T7A-1R1 BrazBBU PHON£:,(780)542-7777 - FAX:(780) 542-7770 Coimtii* www.brazeau.ab.ca

If you require further Information or wish to discuss this proposal further, please contact the Planning and Development Department at 780-542-2667.

Sincerely,

Benjamin Misener, RTag, cpt Manager of Land and Environment

BM/sc

End. APPROVAL GRANTED ATCO Electric

Signature

Payge Legacy

Print Name

March 27, 2018

Date

49 Shannon Campbell

From; Solis-Jarek, Isabel Sent: Thursday, April 12, 2018 2:03 PM To: Shannon Campbell Subject: RE: 18-1076 Response - 17M-025 Attachments: 17M-025 Bylaw 975-17 - Road Closure NW 23-49-7-W5M - LTR -.pdf

HI Shannon,

No problem, here you go ©

Isabel Solis-Jarek Sr. Administrative Coordinator j Gas Transmission ATCO Pipelines| Global Pipelines & Liquids Business Unit 7210 42 Street NW j Edmonton, AB T6B 3H1 T. 780.420.3896| F. 780.420.7411 [email protected] |www.ATCO.com

From: Shannon Campbell [mailto:[email protected]] Sent: Thursday, April 12, 2018 11:19 AM To: Solis-Jarek, Isabel Subject: RE: 18-1076 Response - 17M-025

**Caution - This email has been sent from an external source.** Hi Isabel, Thank you for responding so quickly. This is my first road closure so I'm not super familiar with the process, but my understanding is that I need to have the attached letter signed so I can submit it with the package that I send into Alberta Transportation for them to review and approve the closure. Are you able to sign off at the bottom of the letter and return it to me? Thank you!

Shannon Campbell Planning Technician

Brazeau County Box 77 - 7401 Twp Rd 494 Drayton Valley, Alberta T7A IRl Tel: 780-542-7777 Fax:780-542-7770 www.brazeau.ab.ca

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50 Brazeau County 7401 Township Road 494, P.O. Box 77, Drayton Valley, Alberta T7A-1R1 BrazeaiTS^ PHONE:(780) 542-7777 - FAX;(780) 542-7770 County www.brazeau.ab.ca

March 19, 2018 Our File: 17M-025

ATCO Pipelines Edmonton Centre 7210 - 42 Street Edmonton, AB T6B3H1

To Whom It May Concern:

RE: Bylaw 975-17 for Closure and Purchase of Undeveloped Government Road Allowance Rural Address: 7128TwpRd494 Legal Desc.: Pt NW 23-49-7-W5M OUR FILE: 17M-025

On behalf of Brazeau County, this letter serves as notification that Brazeau County intends to close to public travel a portion of undeveloped government road allowance in accordance with section 22 of the Municipal Government Act (MGA) M-26.1, Revised Statures 2000 and amendments thereto, In this regard, please find enclosed a draft copy of proposed Bylaw 975- 17, a land location map and a map showing the area of road closure.

A Public Hearing for Bylaw 975-17 will be scheduled on May 4,2018 at 10:00 am at the Brazeau County Council Chamber. Any person who claims to be affected by the passing of Bylaw 975-17 Is requested to submit their concerns in writing to the Brazeau County Planning and Development Department, at the above address or by email: planning(i5)brazeau.ab.ca. by April 20, 2018. Please note, in the event that we have not heard from you by April 20, 2018, we will process Bylaw 975-17 as though you have no comments or concerns.

If an easement is required to protect your interests within this road closure, please advise us. Alberta Transportation will be the GRANTOR for all easements. They will be registered at the Land Titles Office in conjunction with the other road closure documents. Please return the following items to the Brazeau County Office care of the Planning and Development Department by Fridav. April 20^^ 2018: • Three fully executed documents by your firm. We will forward these documents to Alberta Transportation for final execution. • This letter signed (see below) and granting approval of the road closure.

51 Brazeau County 7401 Township Road 494, P.O. Box 77, Drayton Valley, Alberta T7A-1R1 Brazeau^W PHONE:(780) 542-7777 - FAX:(780) 542-7770 Countii' www.brazeau.ab.ca

If you require further Information or wish to discuss this proposal further, please contact the Planning and Development Department at 780-542-2567.

Sincerely,

Benjamin Misener, RTag, cpt Manager of Land and Environment

BM/sc

End. APPROVAL GRANTED ATCO Pipelines Edmonton Centre

SlRnature

Isabel Solis-Jarek

Print Name

04/12/2018

Date V

52 ^Plannin^

From: Brenda Moore Sent: Thursday, March 22, 2018 1:13 PM To: Planning Subject: Proposed Road Closure Attachments: Brazeau County 17M-025.pdf

To Whom It May Concern:

AltaGas Utilities Inc. has no objection to the proposed subdivision described in the file mentioned above.

Please notify Alberta 1st Call at 1-800-242-3447 to arrange for "field locating" should excavations be required within the described area.

We wish to advise that any relocation of existing facilities will be at the expense of the developer and payment of contributions required for new gas facilities will be the responsibility of the developer.

Thank you. AltaGas Utilities Inc.

Brenda Moore Land Clerk (780) 980-7316

This communication is directed in confidenee solely to the named recipients, and may not otherwise be distributed, copied or disclosed. If you have received this email in error, please notify the sender immediately and delete this communication.

53 •coma f, Brazeau County 7401 Township Road 494, P.O. Box 77, Drayton Valley, Alberta T7A-1R1 Brazeau ^ PHONE;(780) 542-7777 - FAX:(780) 542-7770 Cauntu' www.brazeau.ab.ca

March 19, 2018 Our File: 17M-025

To Whom It May Concern:

RE: Bylaw 975-17 for Closure and Purchase of Undeveloped Government Road Allowance Rural Address: 7128 TwpRd 494 Legal Desc.: Pt NW 23-49-7-W5M OUR FILE; 17M-025

A Public Hearing for Bylaw 975-17 will be scheduled on May 4,2018 at 10:00 am at the Brazeau County Council Chamber. Any person who claims to be affected by the passing of Bylaw 975-17 is requested to submit their concerns in writing to the Brazeau County Planning and Development Department, at the above address or by email: planning(a'brazeau.ab.ca. by April 20, 2018. Please note, in the event that we have not heard from you by April 20, 2018, we will process Bylaw 975-17 as though you have no comments or concerns.

If an easement is required to protect your interests within this road closure, please advise us. Alberta Transportation will be the GRANTOR for all easements. They will be registered at the Land Titles Office in conjunction with the other road closure documents. Please return the following items to the Brazeau County Office care of the Planning and Development Department by Fridav. April 20'^ 2018: • Three fully executed documents by your firm. We will forward these documents to Alberta Transportation for final execution. • This letter signed (see below) and granting approval of the road closure.

54 55 ^Plannh^^

From: Mogck, Larry Sent: Wednesday, March 21, 2018 3:11 PM To: Planning Subject: Road Closure adjacent NW 23-79-7-5 Attachments: Scanned from a Xerox Multifunction Printer.pdf

Please review attached. Altalink has no concerns of the road closure.

Larry Mogck SR/WA Surface Land Co-ordinator (North) P.(780) 948-4117 C.(780)910-6972 F.(780)948-4132 E. larrv.mogck(5)altalink.ca

HLlMLinK A ftf RfcSHIHf HATfA A AY f Nf Rf." FV>.NY

27005 Northview Road Acheson, Alberta, T7X 6P7 www.altalink.ca

C A N >'• D A ■ S i tj MOST ADMIRED' C; O K C O I? A T g cultures 5014 T c » c It t c d b > \V a I i' r V t o n e

Su51 ai n a b Io BectricltyApproviBcl* Canadian Bectriclly Association

This e-mail message contains confidential Information. Ttie contents of this message are the property of AllaLInk Management Ltd. the general partner of AltaLInk, L.P. If you have received this e-mail in error, please return It to the sender and delete the message immediately.

56 Brazeau County 7401 Township Road 494, P.O. Box 77, Drayton Valley, Alberta T7A-1R1 Brazoau"^ PHONE;(780) 542-7777 - FAX;(780) 542-7770 www.brazsau.ab.ca

March 19, 2018 Our File: 17M-025

ALIA Link 26315 Twp Rd 531 A Acheson,AB T7X 5A3

To Whom It May Concern:

RE: Bylaw 975-17 for Closure and Purchase of Undeveloped Government Road Allowance Rural Address: 7128 Twp Rd 494 Legal Desc.: Pt NW 23-49-7-W5M OUR FILE: 17M-025

A Public Hearing for Bylaw 975-17 will be scheduled on May 4,2018 at 10:00 am at the Brazeau County Council Chamber. Any person who claims to be affected by the passing of Bylaw 975-17 is requested to submit their concerns in writingtothe Brazeau County Planning and Development Department, at the above address or by email: planningtSbrazeau.ab.ca. by April 20, 2018. Please note, in the event that we have not heard from you by April 20, 2018, we will process Bylaw 975-17 as though you have no comments or concerns.

If an easement is required to protect your interests within this road closure, please advise us. Alberta Transportation will be the GRANTOR for all easements. They will be registered at the Land Titles Office in conjunction with the other road closure documents. Please return the following items to the Brazeau County Office care of the Planning and Development Department by Friday. April 20''', 2018: • Three fully executed documents by your firm. We will forward these documents to Alberta Transportation for final execution. • This letter signed (see below) and granting approval of the road closure.

57 Brazeau County 7401 Township Road 494, P.O. Box 77, Drayton Valley, Alberta T7A-1R1 Brazanu PHONE: 1780) 542-7777 - FAX:(780) 542-7770 Cauntu ^ www.brazeau.ab.ca if you require further Information or wish to discuss this proposal further, please contact the Planning and Development Department at 780-542-2667.

Sincerely,

ienjamln Misener, mag, cpt Manager of Land and Environment

BM/sc

End. APPROVAL GRANTED ALTA Link

Signature

Print Name Surface Land Coordinator AltaUnk IVianagement Ltd iU //t-- Date V,

58 Jay Brar Foi'tisAlbcifa Inc. FORTIS Land Department 320- 17 AveSW Calgary, AB ALBERTA T2S'2V1 Phone# 403-514-4119 liAicn/Mki =::n Cell# 403-826-6119 www.fortisalberta.com JJ Prevontabte Email: Jay.Brar@fortisalberta com Injuries

March 27, 2018

Brazeau County 7401 Township Road 494 PO Box 77 Drayton Valley, Alberta T7A IRl

Attention: Marco Schoeninger

RE: Pronosed Road/Lane Closure

FortisAlberta Reference No.: 320057223 Bylaw No.: 975-17, File#l 7M-025 Location/Legal Description: NW-23-49-07-W5

FortisAlberta has completed a review of your eorrespondence dated March 19, 2018, and has no objection to this road closure request as we currently do not have facilities located in government road allowance.

Should you have any questions please contact the undersigned at (403) 514-4119.

Sincerely,

Digitally iigned by Jay B'ac DM cn«Jay Brar, o=foftilAllserta Inc. ou^Land Oepartfnfnl. etnails^y biarAfonisalbprta.co

■ e 201S 03.27 09-57 44 -06 00' Jay Brar

RE: 320057223 59 Operations Division Provincial Programs Branch .y4iberbeu:i Environment and Parks Provincial Approvals Section 5"' floor, South Petroleum Plaza 9915- 108 Street Edmonton, Alberta, T5K 2G8 Telephone: 780-427-3570 Fax: 780- 422-2545 http://aep.alberta.ca

File No.: GT 49-07-05

April 16, 2018

Brazeau County P.O. Box 77 Drayton Valley AB, T7A IRl

Attention: Benjamin Misener

RE: Proposed Road Closure NW 23-49-7 W5IV1 Your File No.: 17M-025

In response to your letter dated March 19, 2018, the Operations Division of the Department of Environment and Parks has no concerns with the above proposed road closure.

Sincerely,

Approvals & Disposition Services Unit

cc: Operational Approval District - Red Deer/North Sask - West

0 201s

60 I Broadband Networks & the future is friendly Implementation (BBNI)| TELUS Falcon Right of Way Department 10™ floor, 10035 - 102 Ave NW Edmonton, AB T5J 0E5

Toil Free 1-865-774-7002 ext 1 E-mail [email protected]

April 10, 2018

TELUS FILE: CN2018-0261 Brazeau County YOUR FILE: 17M-025

Email: [email protected]

RE: TELUS COMMUNICATIONS INC (TELUS') ROAD CLOSURE REPLY Bylaw 975-17 LEGAL LAND: Pt NW 23-49-7 W5M

Pertaining to your notice for the below noted, kindly be advised that TELUS will require a Right of Way Agreement for the following road closure(s);

File Number Municipality Legal Description

Pt NW 23-49-7 W5M CN2018-0261 BRAZEAU COUNTY 7128 Twp Rd 494

Please note that documents are currently being prepared and executed for the above noted and will be forwarded to your attention within the next couple of days, for your further handling and administration.

Trusting this meets your approval, should you have any questions or concerns regarding the foregoing, do not hesitate to contact our office.

Yours truly.

Susan Edmunds Real Estate Specialist

61 EDERATION OF ALBERTA GAS CO-OPS LTD. #201, 115 Portage Close Sherwood Park, AB T8H 2R5 Phone: (780)416-6543 Fax: (780)416-6544 www.fedqas.com

April 13, 2018

Mr. Benjamin Misener Manager of Land and Environment Brazeau County Box 77 Drayton Valley, Alberta T7A 1R1

Dear Mr. Misener:

Re: Proposed Road Closure - Bylaw 975-17

In regards to the proposed road closure, on behalf of the Evergreen Gas Co-op Limited, enclosed are three copies of a utility right-of-way document executed by Alberta Transportation. Please attach the endorsed utility right-of-way to your road closure package being submitted to Alberta Transportation.

Would you please provide us with notice of registration.

Yours truly.

Marie Chornohus Utility Rights-of-Way Specialist Ph: 780-400-3000 Fax: 780-416-6544

Ends. cc: Evergreen Gas Co-op Ltd.

62 BRAZEAU COUNTY

REQUEST FOR COUNCIL DECISION Brazeai^^V County*

SUBJECT: Birchwood lagoon access

DATE TO COUNCIL: June 5, 2018 ^/I SUBMITTED BY: Rick Evans, Superintendent of Utilities \

ENDORSED BY: REVIEWED BY CAO: QiJ * / FILE NO:

Report/Document Attached App "B" Available Nil

RECOMMENDED ACTIONS: Council pass a resolution to open the Birchwood lagoon to all residents in the area along with any sewage haulers and introduce the standard $40.00 per load charge for all haulers regardless of the origin of the effluent.

1. TOPIC DEFINED

Executive Summary/Key lssue(s)/Concepts Defined: Council must decide whether the local improvement tax ($398.43/lot) imposed on residents of Birchwood Village Greens (BVG) in 1996 gives the entire community free use of the lagoon in perpetuity. No additional costs have ever been applied to the residents for any of the ongoing maintenance/operations or new expansion construction. The revenues from 2017 at all lagoons within the County are summarized in Appendix "B". No local improvement tax has been levied against any lagoons other than Birchwood. Previous to monthly utility billing a frontage tax to provide for sewer system maintenance costs was applied to all Hamlets with a collection system and lagoon. Monthly billing was introduced in 2012.

Relevant Policy: All other County lagoons that accept hauled sewage have a standard $40.0G/load charge for all haulers.

Strategic Relevance: Standardizing the operations and charges to align with other lagoons would ensure an equal cost for all users. Should BVG residents continue to dump for free it would be challenging to track the loads accurately once any hauler has access. The current contract BVG has with Windy Ridge would require a 60 days' notice if cancelled.

Brazeau County - Request for Council Decision - Birchwood lagoon access Page 1 of 3 63 2. RESPONSE OPTIONS

Option Analysis

a. Council approves staff Pros: recommendation to open the All residents would be treated the same for the sewage hauling requirements. BIrchwood lagoon to all residents in the area along with Revenue would be generated where none has in the any sewage haulers and past. Any resident, BVG or others would have the introduce the standard $40.00 per load charge for all haulers opportunity to hire the hauler of their choice. A system for separating the origin of the load would regardless of the origin of the not be required. effluent. Cons: BVG residents would incur an ongoing charge not applied in the past

b. Keep the single contracted Pros: hauler arrangement for BVG BVG residents would continue to dump for free. residents with all other haulers Only one hauler would code their loads to BVG allowed to dump sewage from limiting the opportunity for non BVG loads to be any other location at the dumped without charges. standard $40.00/load fee. Cons: Residents other than BVG would be required to pay for dumping. Limited revenue would be generated. Only one hauler option for BVG residents

c. Develop a new rate structure Recommendation/Direction from council which would allow all users the same access to any of the lagoons that accept hauled sewage.

3. IMPLICATIONS OF RECOMMENDATIONS

Operational: Very little change in operational requirements.

Brazeau County - Request for Council Decision - Birchwood lagoon access Page 2 of 3 64 Financial: Financially Brazeau County would begin to see revenue from the Birchwood lagoon which we haven't since its inception in 1995. Should the charges for dumping be eliminated the loss of revenue is reflected in Appendix "B".

Brazeau County - Request for Council Decision - Birchwood lagoon access Page 3 of 3 65 Appendix "B"

County Lagoons

Location Accepts Revenue Connected Billed Local Revenue Hauled From Hauled to a Monthly Improvement From Hamlets Sewage Sewage Collection Under or Offsite with a System Utilities Levey Collection System Birchwood X -$23,800.00 X - Buck Creek X $42,400,b0 X X - $11,044.00

Cynthia - - - X X $10,172.00

Lodgepole - - X X - $19,500.14 Violet Grove - - X X - $13,272.73 Rocky Rapids X $43,720.00 X X - $34,407.20

66 BRAZEAU COUNTY

REQUEST FOR COUNCIL DECISION Brazeai^^V County^

SUBJECT: Oil Based Dust Control Product Option

DATE TO COUNCIL: June 5'^ 2018

SUBMITTED BY: Zimran Khokhar, Project Manager, Public Works & Infrastructure

ENDORSED BY: Michael Goldade, Interim Director, Public Works & Infrastructur^^j REVIEWED BY CAO: au- FILE NO: 1

Report/Document Attached X Available Nil

RECOMMENDED ACTIONS: Council approves staff recommendation to direct Administration to run a test application of SB-90 dust control product on County gravel roads as selected by Council.

1. TOPIC DEFINED

Executive Summary/Key lssue(s)/Concepts Defined: During Council meeting of May 4^^ 2018 Council adopted the following motion:

Moved by M. Gressler to direct Administration to look at other options for 0526/18-05-04 dust control, including oil based products, and investigate the potential for radar flashing light systems in rural areas for June 5, 2018.

CARRIED UNANIMOUSLY Administration has consulted Sands Dust Control and Water Well Testing (2008) Limited for their product "SB-90 Road Dust Suppressant". This product is composed of 99.80% Oil Content, 0.20% Water and 14.80% Bitumen. Tables 1 and 2 below show the cost comparison of SB-90 to MG-30(County's current dust control product). Table 1: SB-90 versus MG-30 Application Costs

Product Cost/Litre Application Price Price/km Applications Rate (L/m^) /year ($) (7m road top)

MG-30 0.21 2 0.42 $2,940 2

SB-90 0.69 5 3.45 $24,510 1

Brazeau County - Request for Council Decision - Oil Based Dust Control Product Option Page 1 of 3 67 Table 2: SB-90 versus MG-30 Cost Comparison

Year MG-30 SB-90

1 $5,880 $83,361

2 $5,880 -

3 $5,880 -

4 $5,880 $41,681

5 $5,880 -

6 $5,880 _

7 $5,880 $41,681

8 $5,880 -

9 $5,880 -

Total: $52,920 $166,722 SB-90 is Incorporated with %" gravel which is subsequently re-graded into top 3" of road surface. In reference to table 2,the life expectancy of SB-90 is three (3) years,therefore the cost to rework the product in year 4 & 7 is an additional application of 2.5 L/m^ incorporated with 1.5" of %" gravel. The SB-90 product data sheet (Attachment 1) has been included for reference. Furthermore, in order to complete a % mile of road with SB-90 the cost would be $33,682.

Relevant Policy: PW-3 Dust Control PoUqf(Rural) Road, PW-18 Dust Control Policy Country Residential Subdivisions, and PW-23 Road Stabilization Policyfor New and Re-graded Road Construction.

Strategic Relevance:

None.

2. RESPONSE OPTIONS Possible ways to achieve the main result with analysis highlights. Option Analysis

a. Council approves staff - SB-90 is a dust suppressant composed of: recommendation to direct o 99.80% Oil Content, Administration to run a test o 0.20% Water, and application of SB-90 dust o 14.80% Bitumen. control product on County - Product is incorporated with %" gravel and applied at gravel roads as selected by a depth of 3" on road surface. Council. - Cost-Benefit Analysis as per Tables 1 8t 2.

Brazeau County - Request for Council Decision - 0/7 Based Dust Control Product Option Page 2 of 3 68 b. Council rejects the request as - Recommendation/Direction from council, submitted.

3. IMPLICATIONS OF RECOMMENDATIONS

Operational: Staff work load requirements include 2 graders and 1 wobbly packer and the time to complete the work with respect to the current operational requirements would be late July, 2018.

Financial: Dust control is allocated under the 2018 operational budget 2018 general ledger account 02-32- 03-511.

Brazeau County - Request for Council Decision - Oil Based Dust Control Product Option Page 3 of 3 69 ATTACHMENT 1

Manufactured and Distributed Excludiyely'by Sands Dust Control'

WWW.SANDSDUSTCONTROLCOM - 403-728-2344 - 36330 Rng Rd 45, Red Deer County,AB T4C oNl PRODUCT(NFORMATIGN: S.B.-90 is a high asphalt, non-emulsified, cold mix, maintainable road oil. The high density of the product requires that it be contained in heated storage to maintain workable viscosity.

APPLICATION RATE: Approximately 4 litres per square meter based on a loose 2" lift of 3/4" road gravel. The application rate may vary up or down with the characteristics of the aggregate. At this rate, a 42,000 litre load will treat approximately 1300 meters x 8 meter top. APPLICATION PROCEDURE: Applied with a distnbutor and mixed in place with motor graders. Packing is optional but rubber wheeled packers are recommended. May be followed with drum rollers.

Ideal for oilfield, grauel, and construction haul roads! Reworhable, maintainable, long-lasting and durable SB-90 Road Dust Suppressant!

We also sell Calcium Chloride for roads and equestrian facilities!

70 S.B.-90 ROAD DUST SUPPRESSANT

AGGREGATE We recommend a 2-3" lift (50mm - 75mm) of 1/2" to 3/4" road crush with 25-30% fines to bind the aggregate together with the application of the oil. The application rate will vary from 3.5 to 5 litres per square meter, depending on the amount of aggregate and the type and percentage of the fines in the material.

APPLYING S.B.-90 The two most efficient methods of mixing S.B.-90 Road Dust Suppressant are with motor graders or with a mill. Motor graders are readily available, either owned or contracted by the customer. This practice is by far the most common method of mixing the product. The process can be expedited with the addition of road construction mixers or tillers. And of course motor graders are required to lay the finished product regardless the mixing method. For projects requiring large volumes of oil to be mixed for immediate placement or for stockpiling, we highly recommend the use of a pug mill. This achieves a more consistent blend of oil to aggregate and is not subject to some restrictions that may halt a "mix in place" operation such as wet gravel at the job site due to rain. Pug mill mixing can continue after a rain while "mix in place" projects are halted until the aggregate has had time to dry.

71 MOTOR GRADER MIXING Motor grader mixing is the most common method ofapplying road oil, but it is the most time consuming and requires that conditions be extremely favourable at the time the job is performed. Weather conditions are very critical as the aggregate must be dry before applying the oil (this is a non-emulsified oil product and does not mix with water). SDC must be allowed to exercise the option to delay application if their application consultant deems aggregate and weather conditions to be unfavourable. A typical application requires that the windrow be shaped to be even and consistent to attain the best possible mix. Good gravel checking will help when the material is placed. The windrow is then flattened to an 8 to 10 foot width and oil is applied with SDC's distributor truck. The graders proceed to mix the oil into the aggregate. SDC's consultant will instruct the operators as to the fastest and mo^ efficient methods for mixing. After a few rolls, the windrow is again flattened for another application of oil. Typically, four passes will be required with the oil distributor. The material is rolled continually until the optimum mix is achieved. When the mixing process is complete, the SDC consultant will instruct the grader operators in placing the material to an even depth across the roadway. We recommend that the width of the road be staked prior to application in order to assist the operators in achieving a consistent width when spreading the material. After the material is spread, SDC recommends compaction with a rubber wheeled packer. A steel drum will help to smooth the surface, but can only be used after initial compaction by the rubber wheeled unit or by a day of regular vehicular traffic.

72 PUG MILL MIXING Pug mill mixing provides a superior method of blending oil with aggregate and Sands Dust Control can provide a mobile pug mill to your site for larger projects.

Once mixed, the material can be placed and packed as conditions allow (i.e., weather, manpower and equipment availability), yielding a superior end result compared to in-place blade mixing, and greatly reducing grader time and costs. Optimum mix design of S.B.-90 road oil to aggregate varies from 4.5% to 5.3% depending on the specs of the aggregate.

SDC will deliver a minimum of 81 tonnes of oil to the mixing site daily. Mixing capacity ofthe mill can be as high as 120 tonnes daily if conditions are optimal. Mixing will proceed daily (weather pending) non-stop until your project is completed. Mixed aggregate can then be moved for placement in as little as two days after commencement of pug mill mixing. We suggest this mixing "lead time" in order for mixing to stay ahead of rapid material placement.

73 SANODS DUST CONTROL 36330 Rng. Rd.45 Red Deer County,AB (403)72S-2344 www.sandsdu$tcontrol.com

74 BRAZEAU COUNTY

REQUEST FOR COUNCIL DECISION Brazem^^v County^

SUBJECT: ROAD-0174 TWP 474(RR52 TO RR55)

DATE TO COUNCIL: June 5^2018

SUBMITTED BY: Zimran Khokhar, Project Manager, Public Works & Infrastructure

ENDORSED BY: Michael Goldade, Interim Director, Public Works & Infrastructup^^??.^

REVIEWED BY CAO:

FILE NO: 7

Report/Document Attached X Available Nil

RECOMMENDED ACTIONS: Council approves staff recommendation to direct Administration to proceed with the construction of TWP 474(RR53 - RR54) as per Council's decision of the alignment type and road standard from Table 1 of this Request for Decision (RFD).

1. TOPIC DEFINED

Executive Summary/Key lssue(s)/Concepts Defined: During Council meeting of May 4"^, 2018 Council adopted the following motion:

0573/18-05-15 Moved by S. Wheale to direct Administration to prioritize for the 2018/19 capital program an equipment trail and/or a low grade road on TWP 474 between RR53 and RR54, and bring back a full cost assessment to the next Council meeting June 5, 2018. CARRIED As per motion 0573/18-05-15, Administration has conducted a detailed scope assessment for constructing TWP 474 from RR53 to RR54 on an equipment trail (Attachment 1: Minimum Design Standard Drawing # 7.060 - Lease Road) or low grade road (Attachment 2: Minimum Design Standard Drawing # 7.030 - Local Road 1).

Alignment A (Attachment 3) maintains the construction of TWP 474(RR53 - RR54) on existing County right-of-way (ROW). However, with Alignment B (Attachment 4)the roadway is offset midway from RR53 to RR54 in order to minimize impacts of Wetlands compensation and large bridge size culverts, if Brazeau County ever decides to construct TWP 474 West of RR 54. Table 1 on page 2, summarizes options available to Council for having segment of ROAD-0174 constructed.

Brazeau County - Request for Council Decision - ROAD-0174 TWP 474(RR52 TO RR55) Page 1 of 2 75 Table 1: TWP 474(RR53 to RR 54) Construction Options Alignment Alignment A Alignment B Options

Road Standard Local Road 1 Lease Road Local Road 1 Lease Road

Cost Estimates $853,000 $778,000 $1,026,000 $947,000

Estimate Attachment Attachment Attachment Attachment Attachments 5 6 7 8 NOTE: Alignment A and Alignment B, presented due to concerns with Wetlands and Water Acts.

Relevant Policy: Minimum Design Standard (2008), Wetlands Policy (2013), and Water Act(2000).

Strategic Relevance:

None.

2. RESPONSE OPTIONS Possible ways to achieve the main result with analysis highlights. Option Analysis

a. Council approves staff - Please refer to table 1, siting details for construction recommendation to direct options available to Council. Administration to proceed with the construction of TWP 474 (RR53- RR54) as per Council's decision of the alignment type and road standard from Table 1 of this Request for Decision (RFD).

b. Council rejects the request as Recommendation/Direction from council. submitted.

3. IMPLICATIONS OF RECOMMENDATIONS

Operational: Staff work load entails management of the contract as this would be a capital project.

Financial: If placed on the 10-Year Capital Plan funds will come from Roads Restricted Surplus.

Brazeau County - Request for Council Decision - ROAD-0174 TWP 474(RR52 TO RR55) Page 2 of 2 76 Attachment 1

20.0 (MINIMUM)

6.5 m

0.03m/m Q:03m/m gravel

0.75 m (Min)

OR G NAL GROUND NOTE: DITCH WIDTH AND DEPTH ARE DESIRABLE DIMENSIONS

MINIMUM MAXIMUM SURFACE R.O.W. DESIRABLE MAXIMUM DESIRABLE MAXIMUM MAXIMUM CURVE SUPER WIDTH REQUIRED SIDE SIDE BACK BACK GRADIENT RADIUS ELEVATION (m) (m) SLOPE SLOPE SLOPE SLOPE (%) (m) (m/m)

6.5 20.0 4:1 3:1 3:1 2:1 120 0.08 8.0

DATE: 03/2006 DRAWING 7.060 JE LEASE ROAD Brazeau JE County' STANDARD CROSS-SECTION N.T.S. 77 Attachment 2

15.0m (DESIRABLE) 15.0m (DESIRABLE)

10.0m (MINIMUM) 10.0 m MINIMUM)

3.5 m 3.5 m

n.03m/rg 003m/m §URFAr.p

ORIGINAL GROUND

3.0 m NOTE; DITCH WIDTH AND DEPTH ARE DESIRABLE DIMENSIONS

MINIMUM MAXIMUM SURFACE R.O.W. DESIRABLE MAXIMUM DESIRABLE MAXIMUM MAXIMUM CURVE SUPER WIDTH REQUIRED SIDE SIDE BACK BACK GRADIENT RADIUS ELEVATION (m) (m) SLOPE SLOPE SLOPE SLOPE (%) (m) (m/m)

7.0 30.0 3:1 3:1 3:1 2:1 300 0.08 7.0

03/2006 DRAWING 7.030 JE LOCAL ROAD 1 JE STANDARD CROSS-SECTION County N.T.S. 78 DEPARTMENT BAR CODE BY DATE PHOTO DESCRIPTION CONTRACT HIGHWAY DRAWING SURVEYED 0.0 75 HORIZONTAL VERTICAL m 0 m 0 150 0.0 O No. JOB CONSULTANT Attachment 3 O O CONSTRUCTION FOR NOT DATE DESIGNER E DATE REV DATE REVISION OFFICE BY CONTRACT RZA COUNTY BRAZEAU SHEET of 79 RD-13140-01 DRAWING DEPARTMENT BAR CODE BY DATE PHOTO DESCRIPTION CONTRACT HIGHWAY DRAWING SURVEYED 0.0 50 HORIZONTAL VERTICAL m 0 m 0 100 0.0 O No. JOB CONSULTANT Attachment 4 O O CONSTRUCTION FOR NOT DATE DESIGNER E DATE REV DATE REVISION OFFICE BY CONTRACT RZA COUNTY BRAZEAU SHEET of 80 RD-13140-02 DRAWING Mi ICI IlS

MAJOR GRADE "A" ESTIMATE WSI)

ESTIMATE TYPE: PROJECT: TWP 474(alignment A) FROM: RR 54 TO: RR 53 Km. 0+000 To Km. 1+600 LENGTH: 1.6 km DESIGN DESIGNATION: DWG 7.030 SUBGRADE WIDTH: 7.0 m INITIATED BY: Brazeau County NATURE OF PRIORITY: 1 DATE: 24-May-18

ITEMS UNIT QUANTITY UNIT PRICE ESTIMATED COST

Common Exc. m3 36,000 5.50 198,000 Borrow Exc. m3 13,000 7.00 95,200

B.T.S. Exc. m3 - - - Channel Exc. m3 1,000 9.00 9,000

Rock Exc. m3 -

Com/Bor Truck Haul m3 - Total Excavation: 50,600

Clearing ha 2.0 12,000.00 24,000 Fencing km 3.2 11,000.00 35,200 Centerline Culverts (small diameter) m 40.0 300.00 12,000 Centerline Culverts (large diameter) m 80.0 700.00 56,000 Approach Culverts m 100.0 200.00 20,000 Surface Gravel m3 560.0 40.00 22,400 Mob LS 47,180 1.00 47,180 Total Estimated Cost: 518,980.00

Right-of-Way X .15 factor^ 597,000.00 R/W: 0.75 acres® $ 2,000 $/ac= 1,500.00

Crop Loss 0 acres® $ - $/ac= - 10 %Contina. 59,700.00

= _%Eng. 155,000.00 Total = 1,500.00 Lump-BrFlle RIght-of-Way 1,500.00 Bor/Back Agre. 4,200.00 Utilities 5,000.00

Total For"Grading Estimate": 822,400.00 1 Backslope Agreements

Damages Owners© $ - $/ac= - Backlopes: 3 acres® $ 1,400 $/ac= 4,200.0

Crop Loss acres® $/ac= - Total = 4,200.0

Estimate based on 2018 Dollars Wetland Compensation 30,000.00 Total For "Program Estimate"(Rounded)} $ 853,000.00

Prepared by: Kelly Brouwer Date: 24-May-18

Remarks: Gravel local road 1 cross-section with a 90 km/h design speed- Road alignment follows existing ROW. 2018 construction pricing (GST not Included). 81 Attachment 6

MAJOR GRADE "A" ESTIMATE WSI)

ESTIMATE TYPE: PROJECT: TWP 474 (alignment A) FROM: RR54 TO: RR 53 Km. 0+000 To Km. 1+600 LENGTH: 1.6 km DESIGN DESIGNATION: DWG 7.060 SUBGRADE WIDTH: 6.5 m INITIATED BY: Brazeau County NATURE OF PRIORITY: 1 DATE: 24-May-18

ITEMS UNIT QUANTITY UNIT PRICE ESTIMATED COST

Common Exc. m3 32,000 5.50 176,000 Borrow Exc. m3 12,000 7.00 84,000

B.T.S. Exc. m3 - - - Channel Exc. m3 1,000 9.00 9,000

Rock Exc. m3 -

Com/Bor Truck Haul m3 - Total Excavation: 45,000

Clearing ha 2.0 12,000.00 24,000 Fencing km 3.2 11,000.00 35,200 Centerllne Culverts (small diameter) m 40.0 300.00 12,000 Centerllne Culverts (large diameter) m 75.0 700.00 52,500 Approach Culverts m 100.0 200.00 20,000 Surface Gravel m3 480.0 40.00 19,200 Mob LS 43,190 1.00 43,190 Total Estimated Cost: 475,090.00

Right-of-Way X .15 factor= 547,000.00 R/W: 0.5 acres® $ 2,000 $/ac= 1,000.00

Crop Loss 0 acres® $ - $/ac= - 10 %Contina. 54,700.00

- _%Eng. 142,000.00 Total = 1,000.00 Lump-BrFlle Right-of-Way 1,000.00 Bor/Back Agre. 2,800.00 Utilities 5,000.00

Total For"Grading Estimate": 752,500.00 Backsiope Agreements

Damages Owners® $ - $/ac= - Backlopes: 2 acres® $ 1,400 $/ac= 2,800.0

Crop Loss acres® $/ac= - Total = 2,800.0

Estimate based on 2018 Dollars Wetland Compensation 25,000.00

Total For "Program Estimate" (Rounded)] $ 778,000.00 1

Prepared by: Kelly Brouwer Date: 24-May-18

Remarks; Gravel lease road cross-section with a 90 km/h design speed. Road alignment follows existing ROW. 2018 construction pricing (GST not Included). 82 MLLdLiiriieriLT

MAJOR GRADE "A" ESTIMATE \\S|)

ESTIMATE TYPE: PROJECT: TWP 474(alignment B) FROM: RR 54 TO: RR 53 Km. 0+000 To Km. 1+660 LENGTH: 1.66 km DESIGN DESIGNATION: DWG 7.030 SUBGRADE WIDTH: 7.0 m INITIATED BY: Brazeau County NATURE OF PRIORITY: 1 DATE: 24-May-18

ITEMS UNIT QUANTITY UNIT PRICE ESTIMATED COST

Common Exc. mS 37,350 5.50 205,425 Borrow Exc. mS 14,110 7.00 98,770

B.T.S. Exc. mS - - - Channel Exc. mS 600 9.00 5,400

Rock Exc. mS -

Com/Bor Truck Haul mS - Total Excavation: 52,060

Clearing ha 1.5 12,000.00 18,000 Fencing km 3.3 11,000.00 36,520 Centerllne Culverts (small diameter) m 40.0 300.00 12,000 Centerllne Culverts (large diameter) m 25.0 700.00 17,500 Approach Culverts m 100.0 200.00 20,000 Surface Gravel mS 581.0 40.00 23,240 Mob LS 43,686 1.00 43,686 Total Estimated Cost: 480,540.50

Right-of-Way X .15 factor= 553,000.00 R/W: 4.5 acres© $ 2,000 $/ac= 9,000.00 Crop Loss 0 acres© $ $/ac= 10 %Contina. 55,300.00

= _%Eng. 144,000.00 Total = 9,000.00 Lump-BrFllel 225,000.00 Right-of-Way 9,000.00 Bor/Back Agre. 4,200.00 Utilities 5,000.00

Total For "Grading Estimate": 995,500.00 1 Backslope Agreements Damages Owners® $ - $/ac= Backlopes: 3 acres© $ 1,400 $/aG= 4,200.0 Crop Loss acres© $/ac= _ Total = 4,200.0

Estimate based on 2018 Dollars Wetland Compensation 30,000.00 Total For "Program Estimate" (Rounded)| $ 1,026,000.00~|

Prepared by: Kelly Brouwer Date: 24-May-18 Remarks: Gravel local road 1 cross-section vyith a 90 km/h design speed. Road alignment follows existing ROW, than shifts north around RR 54, to avoid a number of watercourse crossings. 1 BF's required. 2018 construction pricing (GST not Included). 20.12m ROW 83 Aiiacnmenig

MAJOR GRADE "A" ESTIMATE \\S|)

ESTIMATE TYPE: PROJECT: TWP 474 (alignment B) FROM: RR 54 TO: RR 53 Km. 0+000 To Km. 1+660 LENGTH: 1.66 km DESIGN DESIGNATION: DWG 7.060 SUBGRADE WIDTH: 6.5 m INITIATED BY: Brazeau County NATURE OF PRIORITY: 1 DATE: 24-May-18

ITEMS UNIT QUANTITY UNIT PRICE ESTIMATED COST

Common Exc. m3 33,200 5.50 182,600 Borrow Exc. m3 12,450 7.00 87,150

B.T.S. Exc. m3 - - - Channel Exc. m3 600 9.00 5,400

Rock Exc. m3 -

Com/Bor Truck Haul m3 - Total Excavation: 46,250

Clearing ha 1.5 12,000.00 18,000 Fencing km 3.3 11,000.00 36,520 Centerline Culverts (small diameter) m 40.0 300.00 12,000 Centerline Culverts (large diameter) m 20.0 700.00 14,000 Approach Culverts m 100.0 200.00 20,000 Surface Gravel m3 498.0 40.00 19,920 Mob LS 39,559 1.00 39,559 Total Estimated Cost: 435,149.00

Right-of-Way X .15 factor= 501,000.00 R/W: 4 acres® $ 2,000 $/ac= 8,000.00 Crop Loss 0 acres® $ $/ac= 10 %Contina. 50,100.00

= _7oEng. 130,000.00 Total = 8,000.00 Lump-BrFliel 225,000.00 Right-of-Way 8,000.00 Bor/Back Agre. 2,800.00 Utilities 5,000.00

Total For "Grading Estimate": 921,900.00 1 Backslope Agreements

Damages Owners® $ - $/ac= - Backlopes: 2 acres® $ 1,400 $/ac= 2,800.0

Crop Loss acres® $/ac= - Total = 2,800.0

Estimate based on 2018 Dollars Wetland Compensation 25,000.00 Total For "Program Estimate"(Rounded)| $ 947,000.0^

Prepared by: Kelly Brouwer Date: 24-May-18 Remarks: Gravel lease road cross-section with a 90 km/h design speed. Road alignment follows existing ROW, than shifts north around RR 54. to avoid a number of watercourse crossings. 1 BF's required. 2018 construction pricing (GST not Included). 20.12m ROW 84 Brareau County'

BRAZEAU COUNTY

UPDATE REPORTTO COUNCIL

SUBJECT: ROAD-0117B RR53(TWP 490- HWY 39)

DATE TO COUNCIL: June 5^ 2018

PREPARED BY: Zimran Khokhar, Project Manager, Public Works & Infrastructure

Michael Goldade, Director, Public Works & Infrastructure

UPDATE Council on May 15'^ 2018 adopted motion 0566/18-05-15 "Moved by A. INFORMATION: Heinrich to direct Administration to bring back the cost of the design, buiid andfunding source to the June 5, 2018 Council meeting for approvalfor RR 53from HWY39 to TWP 490 to ensure the work is completed in 2018."

Council as per motion 1802/17 has allocated $100,000 in 2018 budget while $909,000 in the 2019 budget. Administration has initiated the geotechnical investigation which will provide the most feasible road upgrading options based on subsurface conditions.

Upon completion of the same, design options along with costs will be brought to Council for their consideration.

Brazeau County - Report to Council - ROAD-0117B RR53(TWP 490-HWY39) Page 1 of 1 85 BRAZEAU COUNTY

REQUEST FOR COUNCIL DECISION Brazeau County'

SUBJECT: Dust Control Application Trailer

DATE TO COUNCIL: June 5, 2018

SUBMITTED BY: Micheal Kwirant, Supervisors of Supplies and Services

ENDORSED BY: Mike Goldade, Interim Director of Public Works and Infrastructurer^

REVIEWED BY CAO:

FILE NO:

Report/Document Attached Available Nil

RECOMMENDED ACTIONS: Council motion to direct Administration to authorize the purchase of a tri-axle gravel trailer, commonly referred to as a belly dump, in place of a dust control application trailer.

TOPIC DEFINED

Executive Summary/Key lssue(s)/Concepts Defined: Brazeau County Administration has identified that purchasing a dust control application trailer is not in the best interests of operational needs. Maintenance has expressed the need for a second tri-axle gravel trailer (belly dump) in the fleet. This equipment would aid in two areas: 1. Safely administer gravel to County owned roads; specifically under powerlines. Being able to dump gravel under powerlines without a box raised prevents the risk of contact with a powerline. 2. A tri-axle gravel trailer pulled with a tandem truck will haul 29,000 Metric Tonne of gravel. Currently in Brazeau County's fleet there are two gravel trucks that do not have gravel pup trailers assigned to them. A tri-axle gravel pup and tandem pup combination can only haul 25,500 Tonne of gravel. Purchasing a gravel trailer will allow more gravel to be administered to the roads per day. Budgeted amount for the dust control application trailer is capital project EQ,P-0039. Funding to come from The Equipment Replacement Reserve. The Budgeted amount for the dust control application trailer is $287,595. The estimated project cost for a tri-axle gravel trailer is $ 68,250. This would be a substantial saving of $219,345. This amount of unneeded funds will be left in the Equipment Replacement Reserve.

Brazeau County - Request for Council Decision - Dust Control Application Trailer

Page 1 of 2 86 Relevant Policy:

PW-16

Strategic Relevance: Utilizing a tri-axle gravel trailer (belly dump) will allow for safer gravelling operations and would make for less trips to site.

1. RESPONSE OPTIONS Possible ways to achieve the main result with analysis highlights. Option Analysis

a. Council approves staff Brazeau County is able to haul more material safely recommendation

b. Council rejects the request as Operations will continue to haul less material with submitted the existing gravel truck

2. IMPLICATIONS OF RECOMMENDATIONS

Operational: Part of/egular assigned duties

Financial: "he required funds will be coming from the Equipment Replacement Restricted Surplus.

Brazeau County - Request for Council Decision - Dust Control Application Trailer

Page 2 of 2 87 BRAZEAU COUNTY

REQUEST FOR COUNCIL DECISION Brazeau^V County~

SUBJECT: Pull Type Scraper Disposal

DATE TO COUNCIL: Junes, 2018

SUBMITTED BY: Micheal Kwirant, Supervisor of Supplies and Services

ENDORSED BY: Mike Goldade, Interim Director of Public Works and Infrastructure

REVIEWED BYCAO: / FILE NO:

Report/Document Attached Available Nil

RECOMMENDED ACTIONS: Council motion to direct Administration to dispose of Unit M94(Hydraulic Pull Type Scraper) at auction.

1. TOPIC DEFINED

Executive Summary/Key lssue(s)/Concepts Defined: Brazeau County purchased a D7E crawler dozer in 2017. During analysis of operational needs for this machine, it was determined that adding the necessary requirements to use M94 (pull scraper) were not justified as a pull scraper was not used enough in internal construction. Therefore Brazeau County may dispose of this unit if deemed necessary by Council. This unit was deemed to be up for replacement in 2018 but was not put forth in the budget process for this

reason.

Relevant Policy:

PW-16 Equipment Replacement Program

Strategic Relevance: Maintaining useful operational equipment

Brazeau County - Request for Council Decision - Puil Type Scraper Disposal Page 1 of 2 88 2. RESPONSE OPTIONS Possible ways to achieve the main result with analysis highlights. Option Analysis

a. Council approves staff Advantage: Brazeau County disposes of unneeded recommendation equipment and revenue from sale is transferred to the Equipment Replacement fund. Disadvantage; Brazeau County would have to utilize funds to retrofit equipment to pull the scraper for

use.

b. Council rejects the request as - Operations has an unusable piece of equipment in submitted the fleet.

3. IMPLICATIONS OF RECOMMENDATIONS

Operational: Public Works will dispose of this unit if required by auction

Finandal: iin from the sale of equipment will be deposited into the Equipment Replacement Restricted 'Surplus.

Brazeau County - Request for Council Decision - Pull Type Scraper Disposal Page 2 of 2 89 BRAZEAU COUNTY

REQUEST FOR COUNCIL CLARIFICATION Brazeai^^v County'

SUBJECT: Draft Noise Control Bylaw 978-17

DATE TO COUNCIL: Junes, 2018

SUBMITTED BY: Lee Chambers, Director of Community Services {^•(_^

ENDORSED BY:

REVIEWED BY CAO: ^'

FILE NO:

Report/Document Attached X Available Nil

SUGGESTED FOLLOW-UP ACTION: That Council give first reading to Byiaw 978-17, and direct Administration to advertise proposed Bylaw 978-17. With final readings on July 3, 2018.

1. TOPIC DEFINED

Key Information:

At the April 17, 2018 Council meeting the following motion was made:

0422/18-04-17 Moved by K. Westerlund to direct Administration to take back the draft Bylaw 978-17 and remove any reference to agriculture and industry and bring it back to Council.

CARRIED UNANIMOUSLY

At the February 21, 2018 Agricultural Services Board meeting the following motion was made:

21/18 Moved by B. Gabrielson to recommend to Council that all Agricultural references be removed from Noise Bylaw and follow applicable provincial and federal legislation.

CARRIED UNANIMOUSLY

At the February 20, 2018 Council meeting the following motion was made:

0200/18-02-20 Moved by A. Heinrich to direct Administration to redo the noise bylaw making it more suitable for industry and agriculture to operate without restrictions.

Brazeau County - Request for Council Clarification - Draft Noise Control Bylaw 978-17 Page 1 of 3 90 K. Westerlund offered a friendly amendment "draft bylaw"

A. Heinrich accepted the amendment.

CARRIED UNANIMOUSLY

As per Councils direction to remove any reference to agriculture and industry the following changes have been added:

PART 4 EXEMPTIONS

Specific Exemptions

22. The restrictions of this Bylaw do not apply to:

d. a person operating farming machineryfor the purpose of carrying outfarming operations;

e. a person operating equipmentfor the purpose of carrying out industry related operations;

The above exemptions will allow Industry and Agriculture to operate without any noise restrictions from the Municipality, they will only be governed by provincial and federal legislated laws.

Also because of the wording "farming Implements" in the Agricultural District, the following restrictions have been removed:

B. Agricultural District

Boy time restrictions

iA-. In an Agricultural District during the day time, no person shall cause or permit to bo caused, with the use of "forming Implements" as defined in the definition section of this bylaw, noise of a level greater than 90 dBA unless the noise is of a temporary or intermittent nature.

In an Agricultural District during the day time, no person shall cause or permit to be caused, with the use of "farming implements" as defined in the definition section of this bylaw, noise of a level in excess of 100 dBA.

Nieht time restrictions

In an Agricultural District during the night time, no person shall cause, or permit to be caused, with the use of "farming implements" as defined in the definitions section of this bylow, noise of a level exceeding 70 dBA.

Brazeau County - Request for Council Clarification - Draft Noise Bylaw 978-17 Page 2 of 3 91 strategic Questions: What changes would Council like to see made to the drafted noise control bylaw to make it more suitable?

2. DESIRED OUTCOMES

Brazeau County directed Administration to update Bylaw 336-98 and remove any noise restrictions from industry and agriculture related operations.

3. EXPLORE RESPONSE OPTIONS TO ACHIEVE KEY RESULTS(Pros/Cons)

Option Analysis

a. That Council give first reading to - Updated Noise Bylaw 978-17 removes any noise Bylaw 978-17, and direct restrictions on industry and agriculture. Administration to advertise - Industry and agriculture noise restrictions will be proposed Bylaw 978-14. With governed by provincial and federal legislated laws. final readings on June 19, 2018. - Updated features make the bylaw current and enforceable to be used as a community policing tool. - Advertising Bylaw 978-17 will allow residents to give input on the proposed Noise Control Bylaw. - With the Agricultural Operation Practices Act, farm operations are protected and will not be prevented from carrying on with their agricultural operations.

b. Council provide direction to - Recommendation/Direction from council regarding Administration about what exemptions of agriculture and industry. changes they would like to see in order to make the drafted Noise Control Bylaw 978-17 more suitable for industry and agriculture.

Brazeau County - Request for Council Clarification - Draft Noise Bylaw 978-17 Page 3 of 3 92 BRAZEAU COUNTY

BYLAW NO:978-17

BEING A BYLAW OF BRAZEAU COUNTY,IN THE PROVINCE OF ALBERTA,TO REGULATE NOISE WITHIN BRAZEAU COUNTY.

WHEREAS, pursuant to Section 7(a) of the Municipal Government Act, the Council of Brazeau County may pass bylaws for municipal purposes respecting the safety, health and welfare of people and the protection of people and property;

WHEREAS, Council is concerned about excessive noise within the County,

NOW THEREFORE, the Council of Brazeau County enacts as follows:

PART 1 DEFINITIONS

1. This bylaw may be cited as "the Noise Control Bylaw".

2. In this bylaw including this section,

a. "Approved Device" means a noise level meter Extech model # 407732 used to measure sound pressure level in dB from 35 from 135 dB, also an Extech model # 407722 to calibrate sound meter or equivalent;

b. "Agriculture" any farm related activity;

c. "Agriculture District" means an area or district classified as agricultural by the Land Use Bylaw;

d. "Chief Administrative Officer or CAO" has the meaning attributed to it in section 1(1) of the Municipal Government Act and includes the designate of the Chief Administrative Officer;

e. "Commercial District" means an area or district classified as commercial by the Land Use Bylaw;

f. "Construction Equipment" includes a riveting machine, concrete mixer, gravel crusher, steam shovel, dragline, backhoe, air or steam compressor, jack-hammer or pneumatic drill, tractor other than tractor used for farming operations, bulldozer,front end loader, motor scraper, motor grader, industrial water pumps,

NOISE BYLAW 978-17 Page 1 of 11

93 industrial light plants, industrial generators or any other tool, device or machine of a noisy nature; g. "Court" means the Provincial Court of Alberta; h. "Day-time" means the period; i. Beginning at 0700 hours and ending at 2200 hours of the same day on weekdays, or ii. Beginning at 0700 hours and ending at 2300 hours of the same day on a weekend; i. "dBA" means the sound pressure measured in decibels using the "A" weighted scale of a sound level meter; j. "Decibel" means a unit for expressing the relative intensity of sounds; k. "Emergency Vehicle" means: i. A vehicle operated by a Peace Officer or police service as defined in the Police Act, RSA 2000, c.P-17, ii. A fire-fighting or other type of vehicle operated by the fire protection service, iii. an ambulance operated by a person or organization providing ambulance services, iv. a vehicle operated as a gas, power or water disconnection unit of a public utility, V. a vehicle designated by regulation as an emergency response unit; or vi. a helicopter used by a police service or by emergency response service personnel.

I. "Farming implement" includes any implement, equipment, engine, motor, machine, combine, tractor or attachment used or intended for the use in farming operations. m. "Industry" all commercial activities; n. "Industrial District" means an area or district classified as industrial by the Land Use Bylaw; o. "Land Use Bylaw" means the Municipality's land use bylaw; p. "Municipality" means the municipality of Brazeau County and the area contained within its boundaries as the context requires;

NOISE BYLAW 978-17 Page 2 of 11

94 q. "Night-time" means the period: i. Beginning at 2200 hours and ending at 0700 hours of the next day on weekdays, or ii. Beginning at 2300 hours and ending at 0700 hours of the next day on a weekend;

r. "Noise" means any sound which either annoys or disturbs persons or which injures, endangers or detracts from the comfort, repose, health, peace of safety of persons;

s. "Peace Officer" means a member of the RCMP, a Bylaw Enforcement Officer or a Community Peace Officer;

t. "Permit" means a form as prescribed by the County shown in "Schedule B".

u. "Residential District" means an area or district classified as residential by the Land Use Bylaw;

V. "Signaling device" means a horn, gong, bell, klaxon or other device producing an audible sound for the purpose of drawing people's attention to an approaching vehicle, include a bicycle;

w. "Sound level" means the sound pressure measured in decibels using the "A" weighted network of a Sound Level Meter with fast response. Schedule "A" sets out a list of decibel levels of common sounds;

X. "Weekday" means Monday through Friday, inclusive unless it falls on a holiday as defined in the Interpretation Act, RSA 2000, c.l-8; and

y. "Weekend" means Saturday, Sunday and any other holiday, as defined in the Interpretation Act, RSA 2000, c.l-8.

PART 2 GENERAL PROHBITION

3. Except to the extent it is allowed by this bylaw, no person shall make, continue, cause to be made or allow to be made or continued any unreasonable or unusual noise or any noise which annoys, disturbs, injures, endangers or detracts from the comfort, repose, health, peace or safety of any other person.

NOISE BYLAW 978-17 Page 3 of 11

95 Criteria

4. In determining if a noise is reasonably likely to disturb the peace of others, the following criteria may be considered but are not limited to:

a. type, volume and duration of the sound at the location where the complaint originated; b. time of day and day of the week; c. nature and use of the surrounding area; d. decibel level, if measured; e. any other relevant factor.

Other General Provisions

5. A court may enter a conviction against a person who violates Part 2 of this Bylaw notwithstanding that the person has not exceeded a maximum dSA level specified in Part 3 of this Bylaw.

6. A person may apply to the GAG for a temporary exemption where circumstances make it impractical to fully meet the intention of this Bylaw.

PART 3 SPECIFIC PROHIBITIONS

A. Residential Districts

Dav-time restrictions

7. In a Residential District during the day-time, no person shall cause or permit to be caused, noise of a level greater than 70 dBA unless the noise is of a temporary or intermittent nature.

8. In a Residential District during the day-time, no person shall cause or permit to be caused, noise of a level in excess of 80 dBA.

9. Except to the extent permitted by this Bylaw, no person shall use or operate or allow to be used or operated loudspeakers, public address systems, other devices for the amplification of sound or musical instruments or devices.

Night-time restrictions

10. In a Residential District during the night-time, no person shall cause, or permit to be caused, noise of a level exceeding 70 dBA.

NOISE BYLAW 978-17 Page 4 of 11

96 11. No person shall permit the engine of a motor vehicle of a maximum allowable weight or licensed weight of over 4500 kg (1 ton) to run continuously for longer than 30 minutes in any Residential District at night-time.

12. In a Residential District during the night-time, no person shall make, cause to be made, or permit any noise including, but not limited to:

a. shouting or fighting; b. electronic or acoustical devices; c. lawnmowers; d. a motorized snow or leaf blowing device; e. a motorized garden tool; f. mechanical tools and equipment (including hammering and sawing); g. drone engine sounds; and h. a model aircraft driven by an internal combustion engine of any kind.

13. Except to the extent permitted by this Bylaw, no person shall use or operate or allow to be used or operated "Construction Equipment" as outlined in the definition section of this bylaw in Residential Districts without prior approval and permit (see "Schedule B)from the CAO.

B. Agricultural District

Day time restrictiofts i4-. In an Agricultural District during the day time, no person shall cause or permit to bo caused, with the use of "farming Implements" as defined in the definition section of this bylaw, noise of a level greater than 90 dBA unless the noise is of a temporary or intermittent nature.

In an Agricultural District during the day time, no person shall cause or permit to bo caused, with the use of "farming implements" as defined in the definition section of this bylaw, noise of a level in excess of 100 dBA.

16. Except to the extent permitted by this Bylaw, no personal shall use or operate or allow to be used or operated loudspeakers, public address systems and other devices for the amplification of sound or musical instruments or devices.

Night-time restrictioffe

NOISE BYLAW 978-17 Page 5 of 11

97 i7-. In an Agricultural District during the night timo, no person sholl cause, or pormit to bo couGod, with the use of "farming implGmontG" qg dofincd in the dofinitions Goction of this bylaw, noise of a iovoi oxcooding 70 dBA.

18. No person shall permit the engine of a motor vehicle of a maximum allowable weight or licensed weight of over 4500 kg (1 ton) to run continuously for longer than 30 minutes in any Agricultural District at night-time.

19. In an Agricultural District during the night-time, no person shall make, cause to be made, or permit any noise including, but not limited to: a. shouting or fighting; b. electronic or acoustical devices; c. lawnmowers; d. a motorized snow or leaf blowing device; e. a motorized garden tool; f. mechanical tools and equipment (including hammering and sawing); and g. A model aircraft driven by an internal combustion engine of any kind.

20. Except to the extent permitted by this Bylaw, no person shall use or operate or allow to be used or operated to "Construction Equipment" as outlined in the definition section of this bylaw on Agricultural Districts without prior approval and permit (see "Schedule B") from the CAO.

C. Commercial or industrial Districts

Dav-time Restrictions

19. In a Commercial or Industrial District during the day-time, no person shall cause, or permit to be caused, noise of a level greater than 90 dBA, unless the noise is of a temporary and intermittent nature and does not exceed the following limits:

dBA 100 110 Time 2 hours 1 hour of less

The time lapse in the table is the total elapsed time during day-time hours during any one calendar day.

Night-time Restrictions

20. No person shall cause, or permit to be caused, noise of a level greater than 80 dBA in a Commercial or Industrial District during the night-time.

NOISE BYLAW 978-17 Page 6 of 11

98 21. No person shall permit the engine of a motor vehicle of a maximum allowable weight or licensed weight of over 4500 kg (1 ton) to run continuously for longer than 30 minutes in any Commercial or Industrial District at night-time.

PART 4 EXEMPTIONS

Specific Exemptions

22. The restrictions of this Bylaw do not apply to:

a. a person operating an Emergency Vehicle; b. a person acting in the normal course of that person's employment as a County employee, or as an agent under contract by the County; c. the ringing of bells in churches, religious establishments and schools; d. a person operating farming machinery for the purpose of carrying out farming operations; e. a person operating equipment for the purpose of carrying out industry related operations; f. the sounding of any alarm or warning to announce a fire or other emergency or disaster; and g. the use of Signaling Devices on vehicles in the normal operation for the purpose of giving warnings to other vehicles or persons.

Permitted Exemptions

23. A person may make written application to the CAO for a permit (see "Schedule B") allowing for activities that would otherwise violate this Bylaw.

24. The CAO may grant an exemption in writing to any person in their sole discretion.

25. Any permit application (see "Schedule B") made pursuant to Section 13, 20, and 25 must be made at least five (5) business days prior to the proposed activity for which the exemption is sought and shall contain:

a. the name, address and telephone number of the applicant; b. the legal description, or municipal address of the site; c. the Development Permit (if applicable); d. a description of the source(s) of noise of sound levels; e. the period of the time that the exemption is desired; f. the applicant reason(s) why the exemption should be granted; g. a statement of measures that will be taken to minimize the noise or sound levels; and

NOISE BYLAVy 978-17 Page 7 of 11

99 h. the signature of the applicant.

PART 5 SOUND LEVEL READINGS

26. A Peace Officer is authorized to measure sound levels with an Approved Device.

27. A Peace Officer shall operate an Approved Device in accordance with the manufacturer's operating guide.

28. Noise dBA level shall be measured from the area of the complaint.

PART 6 ENFORCEMENT

Offence

29. A person who contravenes any provision of this Bylaw is guilty of an offence.

Powers of the Peace Officer

30. When a Peace Officer has reasonable grounds to believe a violation of this Bylaw exists, he may enter, without warrant, any land and seize and confiscate as evidence any noise-making devices or items he believes may have been used to violate the provisions of this Bylaw.

31. A Peace Officer may enter any land, building or premises to inspect for conditions that may constitute a contravention of this Bylaw in accordance with Section 542 of the Municipal Government Act.

32. Upon investigation of any complaint and ascertainment of noise that violates This Bylaw,the Peace Officer may give one warning. For subsequent complaints during the same time-frame, the Peace Officer may issue citations and levy a fine.

33. If a Peace Officer seizes or confiscates any noise, noise-making devices or items, the Peace Officer may hold them until the expiry of all judicial process at which time the Peace Officer shall return the noise-making devices and items to the owner.

FINES AND PENALTIES

34. Any person who contravenes any provision of this Bylaw is guilty of an offence and liable on summary conviction:

a. For a first offence to a fine of $250.00, exclusive of costs;

NOISE BYLAW 978-17 Page 8 of 11

100 b. For a second offence to a fine of $400.00, exclusive of costs; and c. For a third and subsequent offence to a fine of $500.00, exclusive of costs.

THEREFORE, Bylaw No. 336-98 shall be repealed upon the passing of Bylaw 978-17. References to references to an act, regulation or bylaw must be interpreted as a reference to the act, regulation or bylaw as amended or replaced from time to time.

READ a first time this day of , 2018. READ a second time this day of , 2018. READ a third and finally passed this day of , 2018.

Reeve

Chief Administrative Officer

NOISE BYLAW 978-17 Page 9 of 11

101 SCHEDULE "A"

FORMING PART OF BYLAW 978-17

DECIBEL LEVELS OF COMMON SOUNDS

Sounds intensities are typically measured in decibels (dBA). A decibel is defined as ten (10) times the logarithm of the power ratio (power ratio is the ratio of the intensity of the sound to the intensity of an arbitrary standard point). Normally, a change of IdB is the smallest volume change detectable by the human ear.

Sound intensity is also defined in terms of energy (ergs) transmitted per second over a 1 square centimeter surface. This energy is proportional to the velocity of propagation of the sound.

Decibels Degree Sound Source (dBA)

225 Deafening 12" Cannon @ 12' in front and below

195 Deafening Saturn rocket

180 Deafening Aircraft at take-off

160 Deafening Ram Jet

160 Deafening Turbo Jet

140 Deafening Artillery Fire

130 Deafening Threshold of pain, decibels at or about 130 cause immediate ear damage. Hydraulic press, pneumatic rock drill

120 Deafening Riveter, chipper, thunder, diesel engine room,fireworks display

110 Deafening Punch press, close to a train, ball mill

100 Very Loud Passing truck, home lawn mower, car horn @ 5 meters, wood saw, boiler factory

NOISE BYLAW 978-17 Page 10 of 11

102 90 Very Loud Decibels at or above 90 regularly cause ear damage. Noisy factory, truck without muffler

80 Loud Noisy office, electric shaver, alarm clock, police whistle

70 Loud Average radio, normal street noise

60 Moderate Conversational speech

50 Moderate Normal office noise, quiet stream

45 Moderate To awaken a sleeping person

40 Faint Average residence, normal private office

30 Faint Recording studio, quiet conversation

20 Very Faint Whisper, empty theater, ticking of watch

10 Very Faint Threshold of good hearing

0 Threshold of excellent youthful hearing

NOISE BYLAW 978-17 Page 11 of 11

103 MINUTES OF THE COUNQL BUDGET MEETING OF BRAZEAU COUNTY, HELD IN THE COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN DRAYTON VALLEY ON FRIDAY, 201203 30 \LLTO ORDER Reeve W.Tweedle called the meeting to order at 9:00 am.

PRESENT W.Tweedle, Reeve R. Kitching, Councillor P. Monteith, Councillor D. Konelsky, Councillor A. Heinrich, Councillor S. Mahan, Councillor K. Westerlund, Councillor M.Schoeninger, Chief Administrative Officer K. Robinson, Executive Secretary B. Christie, Director of Corporate Services K. Basque, Administrative Assistant, Corporate Services R. Ennis, Director of Community Services J. Evasiuk, Interim Director of Public Works & Infrastructure M. Galavan, Deputy Fire Chief C. Molcak, Financial Controller B. Molcak, Information Technology

OTHERS L Allan, Western Review

ADDITION TO AND ADOPTION OF AGENDA Addition to and Adoption of Agenda

185/12 Moved by A. Heinrich to approve the agenda with the following additions:

Business Arising- discussion regarding fundraising requests

CARRIED UNANIMOUSLY ADOPTION OF MINUTES Adoption of Minutes

186/12 Moved by S. Mahan to approve the minutes of the regular Council meeting of March 23, 2012 as presented.

CARRIED UNANIMOUSLY

104 COUNCIL BUDGET MEETING -2- 20120330

Business Business Arising ARISING Councillor R. Kitching requested a discussion regarding Council's position on fundraising requests for the Aquatics Facility, Agri-plex Facility and the transportation plan. This issue will be added to the regular Council agenda of April 3,2012 as'Council Position on Fundraising".

URGENT Urgent items ITEMS National Doctor's Dav

187/12 Moved by S. Mahan to send a bouquet offlowers to each clinic on behalf of the citizens of Brazeau County for National Doctor's Day.

IN FAVOUR: 5. Mahan R. Kitching A. Heinrich

OPPOSED: D. Konelsky W.Tweedle K. Westerlund P. Monteith

DEFEATED

CORPORATE SERVICES Corporate Services

Operating Budget

B. Christie, Director of Corporate Services presented the summary of changes for the Operating Budget.

188/12 Moved by D. Konelsky to accept the summary of changes for the Operating Budget as presented.

CARRIED UNANIMOUSLY

Capital Budget

B. Christie, Director of Corporate Services presented the summary of changes for the Capital Budget.

105 COUNQL BUDGET MEETING -3- 20120330

Cash Requirements & Schedules

B. Christie, Director of Corporate Services presented the proposed cash requirements and schedules.

Fliochart

M.Schoeninger, Chief Administrative Officer presented the flipchart spreadsheet.

RECESS FOR LUNCH Recess For Lunch

189/12 Moved by K. Westeriund that the Council Budget Meeting of March 30,2012 recess for lunch at 12:02 pm.

CARRIED UNANIMOUSLY

CALL TO ORDER Reeve W.Tweedle called the meeting to order at 1:03 pm.

»RESENT W.Tweedle, Reeve R. Kitching, Councillor P. Monteith, Councillor D. Konelsky, Councillor A. Heinrich, Councillor S. Mahan, Councillor M.Schoeninger, Chief Administrative Officer K. Robinson, Executive Secretary B. Christie, Director of Corporate Services K. Basque, Administrative Assistant, Corporate Services R. Ennis, Director of Community Services J. Evasiuk, Interim Director of Public Works & Infrastructure M. Galavan, Deputy Fire Chief C. Molcak, Financial Controller B. Molcak, Information Technology

ABSENT K. Westeriund, Councillor

OTHERS L. Allan, Western Review

106 COUNCIL BUDGET MEETING -4- 2012 03 30

Request for Decision -Transfer to Restricted Surplus

Council reviewed the report presented.

K. Westerlund arrived at the meeting at 1:06 pm.

190/12 Moved by R. Kitching to approve the transfer of 2011 surplus funds to restricted surplus in the amount of$2,202,000.

CARRIED UNANIMOUSLY

Flfpchart (continued)

> Cemetery Walkway - Council consensus was to move the cemetery walkway project to 2014.

> RR83- OHV from Hwy. 620 south to staging area - Council consensus was to remove the RR83- OHV from Hwy. 620 south to staging area from the list.

> Twp.474 between RR52 and RR55 and RR44 and RR45- Council consensus was to move the Twp.474 between RR52 and RR55 and RR44 and RR45 project to 2015 from 2018.

> RR63 Hwy 39 south 3.65 km - Council consensus was to remove the RR63 Hwy 39 south 3.65 km from the list.

> Eleanor Pickup Arts Centre - Council consensus was to budget $50,000 for the Eleanor Pickup Arts Centre in 2013, subject to approval of the 2013 budget.

> Skate Park - Council consensus was to contribute $150,000 to the skate park in 2012.

Aquatic Facility- Council consensus was to contribute to the Aquatic Facility"-ai ^...^5,000,000 in 2017.

> Agri-plex - Council consensus was to contribute $2,000,000 to the Agri-plex in 2013.

> Field of Dreams- Council consensus was to contribute $100,000 to the Field of Dreams in 2012.

> Ring Road - Council consensus was to leave the Ring Road in 2014 at $2,937,000.

> Airport- Council consensus on the airport was to cost share 50/50 with the Town.

107 COUNCIL BUDGET MEETING -5- 2012 03 30

> Grand Opening - Council consensus was to host the Grand Opening for the new building at a cost not to exceed $5,000.00.

> Bush Truck- Council consensus was to add $200,000 for the bush truck.

> RR43(Twp. 473 to Hwy 616)- Council consensus was to add $2,039,399 for RR43(Twp. 473 to Hwy 616).

> Council consensus for a Tax Rate increase was 5% for residential and 10% for non-residential for the purpose of dedicating $2,000,000 annually towards the Capital Investment Plan.

191/12 Moved by P. Monteith to acOOpt the 2012 Capital Budget as btesentedS"^

ICARRIED UNANIMOUSLY

192/12 Moved by K. Westerlund to receive the Divisional Feedback report for information.

CARRIED UNANIMOUSLY

Cuff Review Motion 160/12

193/12 Moved by R. Kitching to bring forward a notice of motion regarding Motion 160/12 requesting a George Cuff Review.

IN FAVOUR R. Kitching S. Mahan A. Heinrich D. Konelsky W.Tweedle K. Westerlund

OPPOSED P. Monteith

CARRIED

194/12 Moved by R. Kitching to rescind motion 160/12. Motion 194/12 was not voted on.

108 COUNCIL BUDGET MEETING 2012 03 30

195/12 Moved by K. Westerlund to table motion 194/12 to the April 3, 2012 regular Council meeting.

IN FAVOUR R. Kitching S. Mahan A. Heinrich D. Konelsky W.Tweedle K. Westerlund

OPPOSED P. Monteith

CARRIED

ADJOURNMENT 196/12 Moved by D. Konelsky that the Council Budget Meeting of March 30,2012 adjourn at 4:44 pm.

CARRIED UNANIMOUSLY

( W nuA

ChiefAdmii#trative Officer

109 BRAZEAU COUNTY

Brazeai^^v REQUEST FOR COUNCIL DECISION County*

SUBJECT: 2018 Town of Drayton Valley Ball Diamond Enhancements

DATE TO COUNCIL: June 5^ 2018

SUBMITTED BY: Lee Chambers, Director of Community Services ,

ENDORSED BY: Chief Administrative Officer -

REVIEWED BY CAO:

FILE NO:

Report/Document Attached x Available Nil

RECOMMENDED ACTIONS: Brazeau County Council approves cost sharing on the Ball Diamond Enhancements for the Town of Drayton Valley 2018 Recreation Capital requests for a cost share of $59,314.25, cost shared at 50/50 with funding from Major Facilities Restricted Surplus.

1. TOPIC DEFINED

Key lssue(s)/Concepts Defined:

As per the April 23'^'^ Request for Decision report. Council approved funding for the Omniplex Dressing Room addition in the amount of $37,500.00.

Dressing Room Addition

0475/18-04-23 Moved by to A. Heinrich that we approve the dressing room addition in the amount of $37,500.00. CARRIED UNANIMOUSLY

Council requested more information regarding the Ball Diamond Enhancements

Ball Diamond Enhancements

0474/18-04-23 Moved by A. Heinrich to direct Administration to ask the Town Administration for their beliefs for why we should contribute to the ball diamonds. CARRIED UNANIMOUSLY

Brazeau County - Request for Council Decision -2018 Town of Drayton Valley Ball Diamond Enhancements Page 1 of 3 110 See attached correspondence regarding the Ball Diamond Enhancements. The Town and County currently have a Recreation and Culture Cost Sharing Agreement (Jan. 1 2015 - Dec. 31, 2017) quoted below:

ARTICLE 4.0 FUNDING AND COST-SHARING

4.1 The Parties agree that this agreement appiies oniy to the operating costsfor the faciiities and services.

Capital Costs 4.2 The parties agree that Agreement does not apply to any costsfor capital construction of a new recreation and/or cultural facility and/or the addition to a Facility. For greater clarity, the Parties agree that they will not seek the recoveryfrom the other Party of any capital costfor a Facility orfor an addition to a Facility or any new recreation or cultural facility under this Agreement.

4.3. A Party may approach the other Party to contribute to the capital cost for a new or expanded recreation or cultural Facility. If the other Party agrees to contribute to the capital costfor a new or expanded recreation or cultural Facility, the Parties shall enter into a separate agreement setting out the terms of that agreement.

4.4 Each Party, when requesting from the other Party a contributionfor a capital costfor a new or expanded Facility, shall submit such a request(s) by September prior to the year the contribution is required.

Relevant Policy: Recreation and Culture Cost Sharing Agreement (Jan. 1, 2015 - Dec. 31,2017) Strategic Relevance: The Town of Drayton Valley approved cost sharing in 2017 for the Brazeau Sports Park washroom facility up to $175,000.00, they have agreed to carry this funding over for 2018. Baseball is a well-supported recreational activity. Since 2010, the program has grown from 140 athletes to 291 registered in 2017.

RESPONSE OPTIONS Option Analysis a. Brazeau County Council approves cost - The County is not under any obligation to fund sharing on the Ball Diamond any of the Town of Drayton Valley capital Enhancements for the Town of Drayton requests. Valley 2018 Recreation Capital requests - The County currently funds 50% of the for a cost share of $59,314.25, cost recreation facilities operating budget deficit. shared at 50/50 with funding from Major Facilities Restricted Surplus.

Brazeau County - Request for Council Decision -2018 Drayton Valley Ball Diamond Enhancements Page 2 of 3

111 - Brazeau County residents account for 50% of the users of the Town of Drayton Valley recreation facilities. - The Town must maintain their recreation facilities to the minimum operating standard required for public occupation. - Facility enhancements/upgrades help to attract users and maintain facility viability. - Drayton Valley has agreed to fund the Brazeau Sports Park washroom facility up to $175,000.00. b. Council rejects the request as submitted Recommendation/Direction from Council

IMPLICATIONS OF RECOMMENDATIONS Organizational:

N/A

Financial: Funding for new projects from Major Facilities Restricted Surplus. Carry forward projects as with previously approved funding from Deferred Projects Restricted Surplus.

Brazeau County - Request for Council Decision -2018 Drayton Volley Ball Diamond Enhancements Page 3 of 3

112 Town of Drayton Valley Community Services Department

Memo

Memo To; Lee Chambers, Director of Community Services, Brazeau County CC: Kevin McMillan, Senior Finance Officer, Town of Drayton Valley From: Annette Driessen, Director of Community Services, Town of Drayton Valley Date: Thursday, March 22,2018 Regarding: Update on 2018 Proposed Capital Projects

Following a request from Brazeau County administration, please accept the following information on the two capital projects in question. These projects are the Dressing Room renovations in the Omniplex and the construction of a ball diamond within the Lions West Valley Park.

1. Dressing Room Renovations With the increasing presence of females within the various levels of Minor Hockey play, there is an increasing need to provide separate dressing rooms for home and visiting hockey teams to the Omniplex. Additionally, as Minor Hockey adapts its programming to split various levels of teams to incorporate two games into one time slot, available dressing rooms will be required. The Omniplex facility currently has eight dressing rooms that address the Minor Hockey program. The requirement is for a total of 10 dressing rooms. This number is consistent with arenas within communities of similar size.

In the summer of 2017, the Town of Drayton Valley initiated adesign plan for the necessary renovations to create two functional dressing rooms within the current footprint of the Omniplex. The renovations involve the repurposing of a set of men's washrooms on the lower level into one dressing room and a set of washrooms for an adjacent dressing room. With design meetings involving the Fire Department, Health Inspector and Building Inspector, the preferred design could not be accommodated within the building code standards. A re-design was established to meet the minimum requirements. Construction companies were contacted to provide cost estimates on the attached design. As only one contractor was prepared to submit a cost estimate, it is necessary to budget for contingencies on this estimate as a firm quote could not be established.

COST ESTIMATE • Renovations to existing Men's washroom $ 55,000.00 as per attached quote (no including GST.) • Miscellaneous and contingency $ 20,000.00 TOTAL: $ 75,000.00

K:\Capital Projects\Brazeau County\2018\2018 TODV Capital Projects\2 Mar. 22, 2018_Update\Mar. 22, 2018_MEMO_TODV to Brazeau County_2018 Capital Project Update.docx 113 2. Ball Diamond Construction The construction of the Holy Trinity Academy within the Lions West Valley Park eliminated a ball diamond. The minor ball program has been able to adjust its play schedule since that date. However, the number of registrations in the minor ball program has grown significantly. Since 2010, the program has grown from 140 athletes to 291 athletes registered in 2017. Information from the Minor Ball Association is attached to this memo.

The attached plan shows the proposed location for a new ball diamond. The orientation of the ball diamond will be adjusted slightly to accommodate mowing and maintenance vehicles. The construction of this ball diamond will bring the inventory of minor ball diamonds to a standard that existed prior to 2008.

COST ESTIMATE Ground work, grading and fill $ 33,458.25 Infield Shale $ 14,.500.00 Backstop and fencing $ 27,820.25 Dug-out Construction $ 9,000.00 Bleachers $ 3,000.00 Sod $ 20,850.00 Miscellaneous and contingency $ 10,000.00 TOTAL: $ 118,628.50

Should you require further clarification on these projects, please do not hesitate to call me at (780)514-2232.

Sincerely,

Annette Driessen Director of Community Services Town of Drayton Valley

AD/ca

Hello:

Annette did some research and I would like to provide the following:

It is our understanding that the original ball diamond construction was a community driven initiative and community members donated equipment and hours to create the ball diamonds. We have no record of financial contributions from the Town or the County relative to the construction of the ball diamonds.

Annette had conversations with two community members who were part of the construction and they have confirmed they, and many others, volunteered their time and their equipment.

At some point, not sure when, the Town assumed the maintenance of the ball diamonds and provides shale, floating shale, and maintains the structures and does the mowing. Community members/sports groups continue to be involved with line painting, mowing, building pitching mounds, and so on.

Sometime in the mid-2000's there was a "P3" in place between the County, the Town, and the Public and Separate School Boards with the mission to construct a field house and two schools (one public one Catholic). We have been able to determine that at some point, Brazeau County ceased being a member of this group voluntarily and the Town and the School Boards continued on; however, the Public School Board ceased being a member when they received provincial funding for a school(HW Pickup). When they pulled out the "P3" collapsed.

HTA was built, with the public library. Town contributed dollars to the library, and the County may also have contributed to the library.

The land that HTA resides is Town owned land which is leased to the school board.

This historical overview does show us that Brazeau and the Town were working together as I believe both were co-contributors to the public library at HTA.

I know this does not provide confirmation that either the Town or the County paid for the construction of the original ball diamonds, and we have nothing in our records to confirm that and the information we have gathered leads us to believe the original initiative was community driven and very likely community supported.

Minor ball has asked us if the construction is going ahead, and Annette has advised them we are waiting to hear from the County on the project.

I hope this is somewhat helpful, and I apologize but I cannot locate any concrete evidence of construction costs attributed to either municipality.

115 BRAZEAU COUNTY

Brazeoi^^V REQUEST FOR COUNCIL DECISION County'

SUBJECT: 2018 Town of Drayton Valley Splash Park and Office Capital Requests.

DATE TO COUNCIL: June 5^ 2018

SUBMITTED BY: Lee Chambers, Director of Community Services

ENDORSED BY: Chief Administrative Officer

REVIEWED BY CAO:

FILE NO:

Report/Document Attached x Available Nil

RECOMMENDED ACTIONS: Brazeau County Council approves cost sharing on the Splash Park Resurfacing and Office Enclosure for the Park Valley Pool for the To\A/n of Drayton Valley 2018 Recreation Capital requests for a cost share of $33,500.00, cost shared at 50/50 with funding from Major Facilities Restricted Surplus.

1. TOPIC DEFINED

Key lssue(s)/Concepts Defined:

These two additional items were never included in the original capital request. The Town has approved these items as part of their 2018 budget. As per section 4.4 of the Recreation Cost Sharing Agreement Capital request are to be submitted September 1^^ prior to the year the contribution is required. The County is not obligated to consider these particular requests. The Town and County currently have a Recreation and Culture Cost Sharing Agreement (Jan. 1 2015 - Dec. 31, 2017) quoted below:

ARTICLE 4.0 FUNDING AND COST-SHARING

4.1 The Parties agree that this agreement applies only to the operating costs for the facilities and services.

Capital Costs

4.2 The parties agree that Agreement does not apply to any costs for capital construction of a new recreation and/or cultural facility and/or the addition to a Facility. For greater clarity, the Parties agree that they will not seek the recovery from the other Party of any

Brazeau County • Request for Council Decision — 2018 Town of Drayton Valley Ball Diamond Enhancements Page 1 of 3 116 capital costfor a Facility orfor an addition to a Facility or any new recreation or cuiturai facility under this Agreement

4.4 Each Party, when requestingfrom the other Party a contribution for a capital costfor a new or expanded Facility, shall submit such a request(s) by September 1^^ prior to the year the contribution is required.

Relevant Policy: Recreation and Culture Cost Sharing Agreement (Jan. 1, 2015 - Dec. 31, 2017)

Strategic Relevance: The Town of Drayton Valley approved cost sharing in 2017 for the Brazeau Sports Park washroom facility up to $175,000.00, they have agreed to carry this funding over for 2018.

RESPONSE OPTIONS Op!|ion Analysis

Brazeau County Council approves cost The County is not under any obligation to fund sharing on the Splash Park Resurfacing any of the Town of Drayton Valley capital and Office Enclosure for the Park Valley requests. Pool for the Town of Drayton Valley The County currently funds 50% of the 2018 Recreation Capital requests for a recreation facilities operating budget deficit. cost share of $33,500.00, cost shared at Brazeau County residents account for 50% of 50/50 with funding from Major the users of the Town of Drayton Valley Facilities Restricted Surplus. recreation facilities. The Town must maintain their recreation facilities to the minimum operating standard required for public occupation. Facility enhancements/upgrades help to attract users and maintain facility viability. Drayton Valley has agreed to fund the Brazeau Sports Park washroom facility up to $175,000.00. b. Council rejects the request as submitted Recommendation/Direction from council

Brazeau County - Request for Council Decision -2018 Drayton Valley Ball Diamond Enhancements Page 2 of 3

117 3. IMPLICATIONS OF RECOMMENDATIONS Organizational:

N/A

Fmandal: Funding for new projects from Major Facilities Restricted Surplus. Carry forward projects as with previously approved funding from Deferred Projects Restricted Surplus.

Brazeau County - Request for Council Decision -2018 Drayton Valley Ball Diamond Enhancements Page 3 of 3

118 CAPITAL PROJEaS FOR 2018

Project Name: Office Enclosure

Department; Community Services - Park Valley Pool Drayton Valley

Estimated Gross Cost: 22,000.00

How was the project figure arrived at? Estimate Quote

:Funding Tax Funded Previously Approved Grants & Reserve Cost Sharing Donations $11,000.00 $ S $ $11,000.00

PROJECT DESCRIPTION (include grant or donation sourcing, if applicable): The office enclosure is to increase the energy efficiency of Park Valley Pool. By enclosing the office space we will decrease air conditioning costs. The office is the only space in the facility that operates with air conditioning, however the office is open to the rest of the facility, therefore a significant amount of the energy consumed to cool the office space is needlessly wasted.

The installation of the office enclosure also allows the Town to re-design the front end allowing better efficiency and space for registration and point of sale. The frontend renovations will also enhance the security of staff and office documentation.

The above work will result in a facility enclosure in 2018 to accommodate the work being completed safely, ensuring no health and safety incidents.

CONSEQUENCES OF NOT DOING PROJECT IN 2018: Energy consumption will remain the same, having energy consumed inefficiently. While the payback on the project for the Pool Facility is not at a satisfactory level, the facility is intended to serve the community in a different capacity when a new aquatic facility is constructed in the future. The energy-savings, therefore, will continue to be achieved.

DOES THE PROJECT FALL UNDER ONE OF THE FOLLOWING PRIORITY CATEGORIES? Legislated/Regulatory Duty Safety Requirement Contractual Obligation Quality of Life

Approved: Deferred to:

Remember: Economic Development + Social Development = Quality of Life

Page 1 of 1 119 CAPITAL PROJECTS FOR 2018

Project Name: Splash Park Resurfacing

Department; Community Services Drayton Valley

Estimated Gross Cost: tfifing 45,000.00

How was the project figure arrived at? Estimate X Quote

Tax Funded Previously Approved Grants & Reserve Cost Sharing Donations $22,500.00 $ $ $ 22,500.00

PROJECT DESCRIPTION (include grant or donation sourcing. If applicable): The Drayton Valley Splash Pad requires resurfacing to protect users from cuts and scrapes, as per Alberta Health Regulations.

Two options have been explored, an asphalt overlay or a recycled rubber overlay.

The rubber overlay is ideal for protecting young toddlers from injury as they are constantly falling when playing. The rubber overlay, using recycled tires, is also eligible for matching grant funding through the Alberta Recycling; Municipal Demonstration Grant.

While there is no guarantee that the grant funds will be awarded, the Town of Drayton Valley will submit an application, and adjust the project cost-sharing accordingly if grant funds are received.

CONSEQUENCES OF NOT DOING PROJECT IN 2018: The Splash Pad surface may not meet Alberta Health standards next year. The Town has an obligation to ensure public recreation facilities are safe for use by the general public.

DOES THE PROJECT FALL UNDER ONE OF THE FOLLOWING PRIORITY CATEGORIES? X Legislated/Regulatory Duty x Safety Requirement Contractual Obligation x Quality of Life

Approved: Deferred to:

Remember: Economic Development + Social Development = Quality of Life

Page 1 of 1 120 For pools with deck slides: ■ Sliding shall not occur in water less than four feet deep. • Sliding shall be performed only in a feet- , -- -L .'ri.^ ^ forward position. For pools with starting blocks: 1 fi Use of starting blocks is prohibited except during competitive swimming or swimmer- Pholo 14-19. Many codes require depth marking signs. If may be advisable fa have the maridngs in training activities. both feet and meters. For facilities with spas: ■ Spa Warning Sign - conspicuously posted in Decks the immediate vicinity of the spa; a minimum Deck areas of swimming pools and spas have of three square feet {one meter) in size. The three areas of concern: deck obstructions, the Spa & Therapy Operations chapter lists what condition of the decking material, and entrance should be included on the Spa Warning Sign. and exit areas. Some jurisdictions require a separate rule sign The deck should be kept free of equipment and be posted by diving boards. It is important that personal belongings. Lounge chairs, umbrella the pool operator review the warning signs posted tables, and other deck furniture should be well around the pool or spa and help the facility post back from the pool or spa edge. It is common to signs that are appropriate for the activity and risk find state or local regulations that require a four- involved. foot clearance around the pool's edge. Food or •I I I drink on the pool deck is often regulated as well. I Glass objects must never be allowed on the pool DIVING BOARD RULES deck. 1. ONlYONEPiRsoNON The deck should be checked on a daily basis BOARD AT A TIME for standing water or slippery areas. Any damage 2. NO RUNNING ON BOARD to the deck material, such as loose or broken 3. CARTWHEEIS OR OTHER material, should be noted and repaired as soon RELATED FORMS OF WATER as possible. Warning signs such as "Wet Floor" ENTRY ARE NOT ALLOWED should be posted in areas of potential slip-and- 4. DIVING AREA MUST BE CLEAR fall. There should be a strict rule against running OF SWIMMERS WHILE THE BOARD IS OPEN and horseplay on the deck. 5. NOHORSEPUY » m Entrances to pool decks should be in areas S, ONLY ONE BOUNCE ON BOARD where the hazards are the lowest level. This usually is at the shallow end of the pool. 7 DIVER MUST SWIM TO LADDER * OR UNDER BUOY ROPE BEFORE NEXT DIVER MAY GO

Photo 14-18. Some state or local jurisdictions require a separate rules sign be posted for diving. £> £»/

Depth Markings Depth markings inform people in and around the facility of the water depth in any given area. Many codes require depth marking signs to help prevent drowning and diving injuries. Codes may require the size and location of the depth markings. For example markings may need to be placed on the pool wall and the deck and be a Photo 14-20. There should be adequate clearly visible. clearance around the pool to avoid tripping near 186 the wofer's edge. ® National Swimming Pool Foiinciatlon 2014 121 PlayQugst Quotation ■ RCCfffiAriOM

Date 8440 45 Street NW Quotation No. Edmonton, Alberta 8/31/2015 1433 T6B 2N6

Ni^me / Address

Town of Drayton Valley Park Valley Pool 5120 - 52 Street 5030-48 Street Box 6837 Drayton Valley, Alberta T7A 1H7 Drayton Valley, Alberta Canada T7A1A1 Attn Lynette Nienaber

Rep Terms Project

CG Due on receipt

Qty Unit Description Rate Total Tax Town of Drayton Valley Splashpad Rubber Surfacing

MATERIAL, RECYCLED RUBBER ONLY for TrueTop pour in place rubber 10.00 22,000 00 GST surfacing. Made with 100% black Alberta recycled rubber containing less than 18% by volume of non-grant eligible n^aterial. LABOUR FOR Supply & Install TrueTop pour in place rubber surfacing. 1 year 4.50 9,900.00 GST warranty on materials and workmanship. Specifications as per PlayQuest. GST On Sales 1,595.00

ACCEP r VNCE OF PROPDSAl Subtotal CAD 31,900.00 Tht prtccs. specifications and conditions are Mtisfaciory and are hereby accepted. Vou are auttioriied to do the iworli as ipeciftcd Payment w^l be rnade as outlined above. Sales Tax Total CAD 1,595.00 Slgnature:_ Total CAD 33,495.00 Print Name:

Date

GST/HSTNo. 806381877 PlayQuest Recreation is a registered trade name of Questic Contracting Ltd.

122 Camp 5 Paving Ltd PO Box 66118 Edmonton, AB T6J 6T4 PH: 780-988-0300 FAX: 780-988-0304

April 5,2017 BB Proposal #17-1337 DRAYTON VALLEY Atteniion: LYNETTE NIENABER Re: Outdoor Water Play Area Dear Sir; we are pleased to submit thefollowing asphalt quotation based on your information: our measurements & inspection as at today's date. The scope ofthe work as isfollows:

Item #/. Asphalt Overlay/over existittg spray park

> Clean and remove debris, moisture from existing asphalt area > Supply and apply SS1 oil to existing asphalt.(Asphalt Bonding Agent). > Supply, place and compact 0-45mm of hot mix(ACR) asphaltic concrete.

Based on approx... 352square meters Option= A @$49.99/sq.m. $ 17,596.48 Based on approx. 352square meters Option-B@ $42.00/sq.m. $ 14,784.00

Lynette as per our conversation we would try to get this project done before May24 weekend, depending on asphalt availability. Ifyou have any questions or concerns call me at 780-218-2174

Please Note:

1. GST, imported clayJill, engineering, concrete work, seal coats, bonding, surveying, material testing or work outside the property lines are NOT included. 2. Any unsuitable material excavation and replacement will be done on Force Account. 3. Any existing material that exceeds its optimum moisture content by 3%shall be dehydrated on a Force Account basis. 4. Interest of18% per annum will be charged on accounts over 30 days. 5. Not responsiblefor damage to curbs, sidewalks landscaping or pavement we are required to drive over to complete project. 6. This quote isfi rm ifaccepted within 31 days and readyfor Camp 5Paving Ltd start up before June. 15/16. 7. Finalpayment based on measurement ofcompleted areas at the above unit rates. 8. Drainage not guaranteed ifslope under 2%. 9. Acceptance - duplicate to be signed and returned before any work is commenced. The undersigned herby accepts this offer at prices, terms and conditions herein contained. Thank Youfor affording us the opportunity to quote this project. Should you have any questions regarding equipment or scheduling please contact Brian. Sincerely, Brian Bradford Estimator/Project Manager

Date: Acceptance:

Signature 123 BRAZEAU COUNTY

REQUEST FOR COUNCIL DECISION Brazeai^^v County'

SUBJECT: Drayton Valley Community Foundation - DVlOO Race or Ride

DATE TO COUNCIL: June 5, 2018

SUBMITTED BY: Lee Chambers - Director of Community Services

ENDORSED BY:

REVIEWED BY CAO:

FILE NO:

Report/Document Attached X Available Nil

RECOMMENDED ACTIONS:

That Brazeau County provide support by supplying two Community Peace Officers, barricades and road sweeping to ensure safety of participants and the public throughout the route of the 7'^ annual DVlOO Race or Ride on September 8, 2018.

1. TOPIC DEFINED

Executive Summary/Key lssue(s)/Concepts Defined:

The Drayton Valley Community Foundation (DVCF) is hosting the 7'^ annual DVlOO Race or Ride on Saturday, September 8, 2018. This event has continually grown in popularity. DVCF goal for DVlOO is to become the "Premier Cycling Event in Western Canada".

The DVlOO planning committee is looking for unique ways to grow the event and raise the profile of our Community. DVlOO brings people to our community who may never have come otherwise. It showcases Drayton Valley, Lodgepole, Cynthia and Rocky Rapids, and the beautiful scenery along the routes.

The route will use a portion of County's RR 73, beyond TWP road 494 towards Rocky Rapids. The DVCF is looking for help with barricades, road sweeping, and Community Peace Officer (CPO) services to ensure the safety of participants and vehicles throughout the route. Brazeau County has previously provided support in the past with the above services.

In 2017, DVCF added a 160km race route. In consultation with County CPO's and Staff Sergeant M. Callihoo we have recommended the turnaround on an active highway have trained flag persons attend the turnaround.

The DVCF has taken the following safety measures to ensure the safety of all cyclists, volunteers and the public: pre and post event safety meetings, hired trained flag persons, 140 volunteers

Brazeau County - Request for Council Decision - DVlOO Race or Ride Page 1 of 3 124 along routes, Brazeau County is listed as additional assured, safety information and orientation for riders, risk assessment and reporting, Canadian Ski Patrol doing first aid and ambulance service.

DVCF has requested $2,000.00 in grant funding. The value of in-kind services is $2,024.00. Therefore, Administration recommends granting in-kind services alone. The in-kind services ensure the safety of our community and supply services that could prevent this community event from happening.

Relevant Policy:

FIN-7 Community Organization Funding

Policy Statement

"In keeping with good financial stewardship practices, the County will require applicants to provide information about the other sources offunding that have been obtained or attempted to obtain. The County should be seen as a source offunding only as a last resort."

As per the submitted event budget the finances are in order. The DVlOO revenues continue to grow each year.

Community Events Policy

"(10) The event should have a realistic budget, along with the capacity and business plan to become self-sufficient."

Brazeau County has been supporting this event for many years. Therefore, in line with policy we suggest supporting this event through in-kind services alone.

Strategic Relevance:

Council goals #1,3 and 5.

RESPONSE OPTIONS

Option . 1, ^ -Analysis''- a. That Brazeau County provide • DVCF relies on the County for support in supplying support by supplying two the resources to execute such a Community wide Community Peace Officers, event. barricades and road sweeping to • DVCF has a solid plan to ensure the success and ensure safety of participants and safety of DVlOO event for cyclists, volunteers and the vehicles throughout the route of public. the 7^^ annual DVlOO Race or Ride on September 8, 2018.

Brazeau County - Request for Council Decision - DVlOO Race or Ride

Page 2 of 3

125 b. That Brazeau County does not • The DVCF would need to look at other resources to approve provide the requested in- help with CPO services, barricades and road kind support services for the 7*'' sweeping for the DV100 Race or Ride. annual DVlOO Race or Ride.

Preferred Strategy/Outcome: Option "a" that Brazeau County provide support by supplying two Community Peace Officers, barricades and road sweeping to ensure safety of participants and vehicles throughout the route of the y**' annual DVlOO Race or Ride on September 8, 2018.

IMPLICATIONS OF RECOMMENDATIONS

Organizational:

None

Financial: o Approximately 2 persons for barricades at OT rates ($420.00) o Approximately one person for street cleaning services or possibly one street cleaning services contractor, labor 4 hrs. ($140.00) o Equipment broom/ loader ($800) o CPO services, including one officer at OT rates 8 hrs. ($664) Approximate total in-kind value: $2,024.00

Brazeau County• Request for Council Decision - DVlOO Race or Ride

Page 3 of 3

126 2018 Community Event Grant Application Brazeau County'

ORGANIZATION INFORMATION

Please type or print legibly. Applicants must be a district organization serving Brazeau County residents. , Drayton Valley Community Foundation Organization's Name; 50635760 12/19/94 Alberta Registry Number: Date of Incorporation: Box 6836 Mailing Address: Drayton Valley AB T7A 1S2 Province: Postal Code: (All correspondence and cheques will be mailed to this address) . Erin Hepper Contact Person:

T,Telephone: . (W),,,,,587-464-0400 (H), .(C), Email- clvcf(g)incentre.net

DECLARATION

In making this application, we,the undersigned Officers of the applicant, hereby represent to Brazeau County and declare that, to the best of our knowledge and belief, • The information provided is truthful and accurate, and • The application is made on behalf of the organization formally named with the Officer's full knowledge and consent. • Failure to adhere to the guidelines set out in this application or to accurately disclose information will resultr irKthe disqualification of the organization's funding.

Erin Hepper CBh-i l ife Signatlinejif Board Membei Print Name Date

Robert Mulligan O'o hi (\B Sign^tur^^ Board Member Print Name Date

ANNUAL APPLICATION DEADLINES: JANUARY 1, APRIL 1,JULY 1, OCTOBER 1

127 SUPPORTING DOCUMENTS REQUIRED

The following documents MUST be attached to this grant application: List of organization's officers and directors (if applicable) Last year's financial statements Budget for operating year of financial request Societies act registration number • Event liability insurance coverage documentation The following documents MUST be attached to this grant application: • Recipients must submit a final report, with a Financial Statement, to the Director of Community Services within sixty (60) days of the event. No subsequent grant applications will be considered until the report has been received by the County.

NOTE: Other documents may be requested by Brazeau County for further clarification.

FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY(FOIP) STATEMENT TTie personal information on the FlN-7 Community Organization Capital Grant Application is being collected under authority of Section 33© of the Freedom of Information and Protection of Privacy (FOIP) Act and will be used to administer Grant Funding. Brazeau County will use the aggregate data for program planning and evaluation. Ail personal information will be protected in accordance with the privacy provision of the FOIP Act. If you have any questions about the Grant or questions about the collection, use or disclosure of your personal information, please contact Roxanne Carriere, FOIP Coordinator at Brazeau County at 780-542-7777.

Applications can be mailed to or dropped off at the below address:

Grants Brazeau County Box 77- 7401 Twp Rd494 Drayton Valley, Alberta T7A1R1

Signed and scanned applications can be emailed to: Jodi Beniuk [email protected]

128 SUPPORTING DOCUMENTS REQUIRED

The following documents MUST be attached to this grant application: • List of organization's officers and directors (if applicable) • Last year's financial statements • Budget for operating year of financial request • Societies act registration number • Event liability insurance coverage documentation The following documents MUST be attached to this grant application: • Recipients must submit a final report, with a Financial Statement, to the Director of Community Services within sixty (60) days of the event. No subsequent grant applications will be considered until the report has been received by the County.

NOTE: Other documents may be requested by Brazeau County for further clarification.

FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY (FOIP)STATEMENT The personal information on the FIN-7 Community Organization Capital Grant Application is being collected under authority of Section 33© of the Freedom of Information and Protection of Privacy (FOIP) Act and will be used to administer Grant Funding. Brazeau County will use the aggregate data for program planning and evaluation. All personal information will be protected in accordance with the privacy provision of the FOIP Act. If you have any questions about the Grant or questions about the collection, use or disclosure of your personal information, please contact Roxanne Carriere, FOIP Coordinator at Brazeau County at 780-542-7777.

Applications can be mailed to or dropped off at the below address:

Grants Brazeau County Box 77- 7401 Twp Rd 494 Drayton Valley, Alberta T7A IRl

Signed and scanned applications can be emailed to: Jodi Beniuk ibeniuk(5)brazeau.ab.ca

129 EVENT INFORMATION

Name of Event: DVlOO Race or Ride Event Date(s): September 8, 2018 ^vent Location(s): Drayton Valley & Brazeau County Website: dvlOO.ca Anticipated attendance: Number of year's event has occurred: Z.

Grant Amount Request:

*Please refer to FIN-7 Community Funding Policyfor information on maximum funding amounts

Are you seeking an in-kind donation from the County? If so, please provide a detailed description. Each year Brazeau County has supported our event with providing in-kind services. This year we are asking that Brazeau County provide two Community Peace Officers to ensure the safety of all participants and vehicles throughout the route. The Community Peace Officers will be assisted by the RCMP who will also be assisting our event. We are also requesting use of public works staff, upon 24-hour notice for barricades/flagging if needed on event day. As well as Road sweeping on Range Road 73, beyond Township Road 494 towards Rocky Rapids. Our last in-kind request is for Brazeau County to cover the costs of up to six volunteers to be trained in flagging. In 2017 we hired trained flag people to add an extra level of safety and we feel if we have more willing volunteers to be trained this could ensure a safer event for everyone.

Why is this event important to your community?

DVlOO is a homegrown event, entering its seventh year. We have seen immense growth from our first year when we had only 40 riders, to this year, where we are expecting 400 riders. We see participants come from all across Alberta, and neighboring provinces including British Columbia, Saskatchewan and even Ontario. DVlOO brings our community together and showcases Drayton Valley and Brazeau County. Since the route goes through Lodgepole, Cynthia, Rocky Rapids and Drayton Valley, riders get to see places they may never have visited. With the popularity growing of DVlOO we have seen an increase in riders coming from farther distances. The majority of these riders stay over night one or two nights and are supporting our local businesses.

130 What activities will the event include?

DVlOO has three different routes to accommodate ail types of riders, from novice to advanced. There is the 40KM, lOOKM and 160KM. The 160KM route starts at 8:00am and the lOOKM and 40KM start at 9:00am. During the day there are kid's activities set up so families can bring their kids and watch riders come across the finish line. There is also a beer gardens for spectators and riders.

The night before DVlOO we have a preregistration wine and cheese gathering, where we encourage riders to come to Drayton Valley the night before and get to know fellow riders and volunteers. Last year we saw a large increase in riders come to the preregistration and stay the night.

We also have the DVlOO After Party on the night of September 8. The After Party is a way for riders, volunteers and community members to enjoy each others' company in a relaxed environment. Attendees get to listen and dance to a live band and enjoy dinner and drinks.

How will the event have long-term benefits to the community and why it should be funded? Our event brings people to our community who may never have come otherwise. It showcases Drayton Valley, Lodgepole, Cynthia and Rocky Rapids, as well as the country side and beautiful scenery along the routes. DVlOO has been gaining recognition all across Alberta and has become an event that is highly ranked on many cyclists "bucket list".

Our goal for DVlOO is to become the "Premier Cycling Event in Western Canada". Each year our committee works to attract more riders and our goal for 2018 is to have 400 riders. Our entire community has worked hard to make DVlOO a success each year. We have sponsors that support each year, an amazing group of over 130 volunteers and the support of Brazeau County, the Town of Drayton Valley and RCMP. This is a homegrown event that continues to grow each year.

All the money raised from DVlOO goes to the DVlOO Race or Ride Fund with the Drayton Valley Community Foundation, where grants are given back to community groups and organizations.

How will the County grant contribution be acknowledged? The County logo is on ail of our promotional posters that are distributed around Alberta. The logo is on our billboard, website and will be in the Thank You letter in the newspaper. The County will be thanked on our Facebook, Instagram and Twitter pages. The County will also be recognized on the day of our event.

131 DVlOO Revenue DVlOO Sponsorship $ 23,000.00 Grants s 10,000.00 Registration $ 42,000.00 Merchandise $ 6,000.00 Beer Gardens $ 1,800.00 Donations $ 5,000.00

TOTAL $

DVlOO Expenses Race Day $ 6,000.00 Awards $ 25,000.00 SignTlffc $ 1,800.00 Marketing & Advertising $ 14,000.00 Live Streaming s 1,200.00 Zone 4 $ 4,500.00 Prizes $ 5,000.00 Merchandise $ 5,000.00 Alcohol $ 1,400.00 Licensing $ 1,600.00 Miscellaneous s 3,000.00 TOTAL DVlOO EXPENSES $ 68,500.00

ITOTALPROFT 11$ 19,300.001

O O s

132 BUDGET

ESTIMATED EXPENDITURES TOTAL ANNUAL EXPENSES Please see attached sheet. $_ $_ $_ $_ $_ $_ $_ ^ $_ TOTAL EXPENDITURES $^

ESTIMATED REVENUE (list all sources separately) GRANTS:(please specify) $_ . $_ $_ $_ TOTAL GRANT REVENUE $£.

DONATIONS(including in-kind) OR FUNDRAISING:

$_ $. s. $__

TOTAL DONATION AND FUNDRAISING REVENUE

TOTAL AMOUNT REQUESTED {must match application) $_

133 Route Elevation Start/Finish

10km Markers (for 40km Route)

20km Markers (for 100km Routs)

40km Markers (for 160km Route)

Water/Washroom

Major Intersection

40 Km Shared Route

100 Km Shared Route

160 Km Route

noducM DrvMu CMintv, Thi\ m^p K MtcnifM lor mM%orr puipow only. I K bMcd (toUuiu'CPt(WmedrtlUWe tk>I CrirvM CMintyniMf rnponwblplor *nor>

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134 BRAZEAU COUNTY

REQUEST FOR COUNCIL CLARIFICATION Brazeau^^ County*

SUBJECT: Community Groups: Interim Funding Options

DATE TO COUNCIL: June 5, 2018

SUBMITTED BY; Lee Chambers, Directorof Community Services /

ENDORSED BY:

REVIEWED BY CAO: Q\li' / FILE NO:

Report/Document Attached X Available Nil

SUGGESTED FOLLOW-UP ACTION: To get Councils feedback on FIN-7 Community Organization funding proposed changes. Council approves staff recommendation regarding FIN-7 Community Organization funding policy improvements and bring back to Council for approval.

1. TOPIC DEFINED

Key Information:

As per Strategic Priorities, Administration has reviewed FlN-7 Community Organization Funding policy to include an interim funding option or "Emergency Funding" policy.

To help residents understand what capital funding is. Administration outlined what qualifies as a capital project. See heading "Community Hall Capital Funding Policy" (pg. 7).

In the opening policy statement, concluding paragraph it reads "The County should be seen as a source of funding only as a last resort". Preceding the Emergency Funding policy we reinforce this by further clarifying that "Funder of Last Resort" means all other possible sources of contributions have been exhausted. The group would have to demonstrate they have attempted to raise funds from other sources.

New section "Emergency Funding" states that this funding is only for unforeseen circumstances that call for immediate action in order to prevent irreversible damages/consequences to the asset/ community hall. The group has to demonstrate financial hardship that affects their ability to operate. This will prevent groups from receiving "Emergency Funding" for general upgrades or improvements that could have been applied for under "Community Hall Capital Funding Policy".

Brazeau County - Request for Council Clarification - Community Groups: Interim Funding Options Page 1 of 2 135 In the past, applications that qualified for capital funding were processed using emergency funding, however with this newly created section, groups will only qualify for this under unusual circumstances. A group would need to demonstrate the need for interim finances, as per the policy.

Strategic Questions: Do the proposed changes to FIN-7 Community Organization Funding Policy provide the interim funding option Council was looking for as per the strategic priorities? Does Council want further changes to FIN-7 Community Organization Funding Policy?

Key Results/Benefits: Create a sustainable community organization funding model which defines "Emergency Funding" and "Capital Funding" this will prevent sudden funding requests, but also provides access funding due to legitimate unforeseen circumstances.

2. EXPLORE RESPONSE OPTIONS TO ACHIEVE KEY RESULTS(Pros/Cons)

^ Qptlpn ; . Ari^ysls

a. Council approves staff - Capital projects are more clearly explained recommendation regarding - An interim funding option or "Emergency Funding FIN-7 Community Organization Policy" has been incorporated funding policy improvements For community funding sustainability the County and bring back to Council for should be viewed as funder of last resort approval

b. Council rejects the request as Administration and Council can follow the policy as submitted is, more strictly adhering to guidelines such as "funder as last resort" Community Groups will continue to approach Council for "Emergency Funding" without guidelines it will be difficult for Council to be consistent

Brazeau County - Request for Council Clarification - Community Groups:Interim Funding Options Page 2 of 2 136 Policy Name BrBZeau County' Community Organization Funding

Policy Number

FIN -7

Policy Statement: Community Organizations

The Council of Brazeau County recognizes a need in the community for the following services: Cemetery; Seniors/Disabled/Public Transit; Museum; Community Halls; Recreation; Culture; Family and Community Support Services (FCSS); Community Events; and Youth Sport.

Council also recognizes that these services should be supported by the community both in principal and also financially (cash or in-kind services) or the services may not exist anymore.

In keeping with good financial stewardship practices, the County will require applicants to provide information about the other sources of funding that have been obtained or attempted to obtain. The County should be seen as a source of funding only as a last resort.

Community Organization Policy

The following common guidelines will apply to each of the services noted above:

(1) The application deadlines for all capital projects, recreation, cultural, community events, and youth sports funding are January 1, April 1, July 1, and October 1 of each calendar year. The application deadline for all operating: cemetery, museum, community hall, and senior/disabled/public transit funding is November 30 of each calendar year. The application deadline for insurance funding is December of each calendar year.

(2) Groups must be non-profit societies officially incorporated under provincial or federal statute. In special circumstances, the County mav sponsor an unincorporated group.

Chief Administrative Officer: Approved by Council: 11/01/25:15/05/19:16/04/05 Revision Dates:(V/M/D): 13/01/22:14/08/19:15/05/05 Revievwed: 14/08/19:15/05/05:16/04/05 FIN-7 Community Organization Funding Page 1 of 15 137 Groups must be able to demonstrate the following: membership commitment; management capacity; planning capabilities; self-generated matching resources; good level of financial stability; commitment to the group's self-reliance.

(3) Information to be submitted with the completed application:

- last two years financial statements

- budget for operating year of financial request

- societies act registration number

- insurance coverage documentation

(4) The County will issue funds only upon submission of invoices being provided by the group. Funds issued on a grant basis will be accounted for through the budget process and shall be followed up through site inspection and the review of the following years financial statements by administration.

(5) The County retains the right to deny funding if proper operations and maintenance are not evidenced by a group.

(6) That more than one quote be obtained and attached to the application for items/services/contracts being purchased.

(7) Administratively, one year will be allowed (to December 31 of the subsequent year from a grant approval)to submit supporting invoices for a grant application. If the purpose of the grant has not been started by the group, then the grant will be cancelled. The group can reapply for funding if the project is reactivated. If the delay has been caused by missing information then the group will have to ask for an extension to the deadline in writing or the grant will be cancelled.

The application could be based upon the previous year actuals, as per the financial statements. However, the actual invoices would still be required for the actual payment of the grant.

Chief Administrative Officer; Approved by Council: 11/01/25:15/05/19:16/04/05 Revision Dates:(Y/M/D): 13/01/22:14/08/19:15/05/05 Reviewed: 14/08/19:15/05/05:16/04/05 FIN-7 Community Organization Funding Page 2 of 15 138 (8) Processing of Grant Applications:

Administration shall automatically process those grant applications that are covered under this policy. Applications that are not covered under this policy should be taken to Council for approval or denial.

The following are policy matters within the individual service categories:

(a) Cemetery Funding:

Policy Statement:

The Council of Brazeau County will provide grant funding to those community cemeteries that are maintained by volunteer efforts. The cemeteries noted are: Easyford; Moon Valley; Berrymoor; Lindale; Northend; Camwood; St. Theresa; Breton; Buck Creek. Rocky Rapids and Keystone fund their own.

Cemetery Funding Policy:

That a maximum amount of $15,000.00 per annum be allotted with $5,000.00 of the maximum per annum dedicated for capital improvements and $10,000.00 per annum of the maximum dedicated for operating expenses.

Assistance is available in the form of a grant for 50% of Cemetery operational costs. Operating costs may include: utilities; janitorial services; marketing and promotions; garbage removal; office supplies; cleaning supplies; and insurance. Allowable maintenance expenses may include: grass cutting; landscaping; parking lot maintenance; minor repairs; and septic servicing.

This assistance may be available for capital related projects on an individual project basis for cemeteries and equipment. This assistance, if provide shall apply to existing cemeteries for major repairs, upgrading and renovations. New construction will not be funded unless self-sustenance for ongoing operations is proven. This assistance cannot exceed 50% of the cost without Council approval. One application is allowed every two years.

The following conditions wiil apply:

(i) the eight common guideiines above are adhered to.

Chief Administrative Officer: Approved by Council: 11/01/25:15/05/19:16/04/05 Revision Dates:(Y/M/D): 13/01/22:14/08/19:15/05/05 Reviewed: 14/08/19:15/05/05:16/04/05 FIN-7 Community Organization Funding Page 3 of 15 139 (ii) capital Improvements will be defined as but not limited to: fencing, gates, constructing identification sign, plaque or monument, meant to benefit the cemetery as a whole.

(ill) operating expenses will be defined as but not limited to: mowing, brushing, pruning and snow removal.

(iv) a copy of the cemetery plot layouts of each cemetery should be filed, for information purposes, with the County Office.

(b) Seniors/Disabled/Public Transit Funding:

Policy Statement:

The Council of Brazeau County will provide funding to those groups/organizations that: provide senior citizen and disabled snow removal and/or dust control projects; provide senior citizen and disabled transportation for medical, recreation and/or essential shopping trips; provide handi-buses for senior citizens/disabled in need; provide improvements to loading and unloading areas for seniors and disabled persons wheelchairs.

Seniors/Disabled/Public Transit Funding Policy:

That a maximum amount of $10,000.00 ($2,000.00 maximum per organization) per annum, be allocated equally to the group/association applying for the grant funding, with the following conditions:

(i) the eight common guidelines above are adhered to.

(ii) the funding will not exceed 50% of the costs to a maximum of $2,000.00 incurred by the group/association.

Policy Statement:

The Council of Brazeau County recognizes the valuable services provided by community associations to County residents through the operation of Museums.

Chief Administrative Officer: Approved by Council: 11/01/25:15/05/19:16/04/05 Revision Dates:(V/M/D): 13/01/22:14/08/19:15/05/05 Reviewed: 14/08/19:15/05/05:16/04/05 FIN-7 Community Organization Funding Page 4 of 15 140 In recognition of the value of these services, financial assistance may be provided to those associations.

Museum Funding Policy:

(i) Assistance is available, in the form of a grant, for 50% of Museum operational costs up to a maximum of $2,500.00 annually. Operating costs may include: utilities; janitorial services; marketing and promotions; garbage removal; office supplies; cleaning supplies; and insurance. Allowable maintenance costs may include: grass cutting; landscaping; parking lot maintenance; minor repairs; fire suppression system servicing; and septic servicing.

Maximum funding available for museum operating costs is $5,000.00 (2 museums x $2,500.00 maximum.) The museums include the Breton & District Historical Society and the Drayton Valley and District Historical Society.

The Breton & District Historical Society (motion 374/09) is entitled to an annual $12,000.00 grant for staffing. The Drayton Valley & District Historical Society (motion 851/40) is entitled to an annual $16,000.00 grant for staffing and grounds maintenance.

The following conditions will apply:

(i) the eight common guidelines above are adhered to.

(d) Community Hall Funding:

Policy Statement:

The Council of Brazeau County recognizes the valuable services provided by community associations to County residents through the operation of Community Halls. In recognition of the value of these services, financial assistance may be provided to those associations.

(i) Assistance is available, in the form of a proportionate grant, for 50% of Community Hall operational costs. Community Halls with operating expenses less than $5,000.00 are eligible for a minimum grant amount of $2,500.00; operating expenses between $5,001.00 - $10,000.00 are eligible for a grant up to an amount of $4,000.00; operating expenses between $10,001.00 - $15,000.00 are eligible for a grant amount up to $5,500.00; and operating expenses greater than $15,001.00 are eligible for a grant amount up to $7,000.00 (see Table 1). Operating costs may include: utilities; janitorial services; marketing and promotions; garbage removal; administrative expenses; cleaning supplies and insurance. Insurance expenses will not be eligible to those Community Halls claimingthe (2014- 2017) insurance subsidy. Allowable maintenance expenses may include: grass cutting; landscaping; parking lot maintenance; minor repairs; fire suppression system servicing; and septic servicing.

Maximum annual funding available for community hall operating costs is $45,000.00(12 community halls). The community halls noted are: Whitby; Rocky Rapids; Easyford; Violet Grove; Lodgepole; Cynthia; Berrymoor; Lindale; Camwood: Funnell; Moose Hill and Buck Creek.

Table 1: Community Hall Proportionate Operating Grant

Operating Expenses Qualifications Grant Amount

Operating Expenses Less than $5,000.00 $2,500.00 Min

Operating Expenses $5,000.00 - $10,000.00 $4,000.00

Operating Expenses $10,000.00 - $15,000.00 $5,500.00

Operating Expenses Greater than $15,000.00 $7,000.00 Max

Total Available Funding $45,000.00

Chief Administrative Officer: Approved by Council: 11/01/25:15/05/19:16/04/05 Revision Dates:(Y/M/D): 13/01/22:14/08/19:15/05/05 Review/ed: 14/08/19:15/05/05:16/04/05 FIN-7 Community Organization Funding Page 6 of 15 142 Community Hall Capital Funding Policy:

For the purposes of this policy, a project shall be deemed a capital project if it is

a) Structural upgrade or expansion of the hall building:

b) Major equipment essential to the operation of the hall (e.g. stoyes. coolers, furnace) where the cost of the equipment exceeds $2.500.00: or

c) Major equipment of improyements that enhance the leyel of seryice ayailable through the hail (e.g. playground equipment, sidewalks, parking lot, paying, etc.) where the cost of the project exceeds $2,500.00.

d) On approye projects the County may proyide funding on a 50/50 cost share basis. Community Halls are expected to match County funds vyith cash, materials, labour, donated equipment, or other "gifts in kind".

(ii) This assistance may be ayailable for capital related projects on an indiyidual project basis for community halls and equipment. This assistance, if proyided, shall apply to existing facilities for major repairs, upgrading and renoyations. New construction will not be funded unless self-sustenance is an ongoing concern for ongoing operations is proyen. This assistance will not exceed $10,000.00 per application and the assistance cannot exceed 50% of the cost without Council approyal. One application is allowed eyery two years.

Maximum annual funding ayailable for capital related projects is $50,000.00. Extraordinary requests for capital grants for community halls can be made separately to Council for one-time expenditures for larger items such as a new hall; or a major project.

The following conditions will apply:

(iii) the eight common guidelines aboye are adhered to.

Chief Administrative Officer: ; Approved by Council: 11/01/25:15/05/19:16/04/05 Revision Dates:(Y/M/D): 13/01/22:14/08/19:15/05/05 Reviewed: 14/08/19:15/05/05:16/04/05 FIN-7 Community Organization Funding Page 7 of 15 143 Funder of Last Resort

The County should be viewed as a funder of last resort, meaning all other possible sources of contributions have been made prior to a Capital Grant Request being made. When applying for grant funding from Brazeau County, Community Halls shall demonstrate that thev have raised, or attempted to raise funds from other

sources.

Emergency Funding

Emergency funding is required vyhen unforeseen circumstances which result in a call for immediate action. The group or organization has come under financial hardship and are unable to complete the immediate repairs without assistance.

To qualify for emergency funding the foiiovying guidelines shall be met:

ill Irreyersible damages/consequences will result (i.e. frozen pipes, roof leak); Not coyered by insurance: The community hall is not operational: M. County is the funder of last resort. M. Current bank statement must be proyided to demonstrate clear need for funding to the satisfaction of Council. ML The eight common guidelines aboye are adhered to.

UiiX

(e) Recreation Funding:

Policy Statement:

The Council of Brazeau County recognizes the yaluable seryices proyided by community associations to County residents through the operation of Community Recreation seryices. In recognition of the yalue of these seryices, financial assistance may be proyided to those associations.

Recreation Funding Policy:

Chief Administrative Officer: Approved by Council: 11/01/25:15/05/19:16/04/05 Revision Dates:(Y/M/D): 13/01/22:14/08/19:15/05/05 Reviewed: 14/08/19:15/05/05:16/04/05 FiN-7 Community Organization Funding Page 8 of 15 144 (i) That assistance may be available for other recreational organizations on a specific (need) basis as approved by Council, This assistance, if provided, shall have to benefit County residents in some measurable way.

The following conditions will apply:

(iv) the eight common guidelines above are adhered to.

(f) Insurance Premium Funding:

Policy Statement:

The Council of Brazeau County recognizes the valuable services provided by community associations to County residents, and realizes that financial assistance is crucial in keeping these associations adequately insured. As the Community Group Insurance will no longer be available through Brazeau County, each group will have to seek individual coverage through a provider of their choice.

Insurance Funding Policy:

Financial assistance in the form of a grant will be available for Additional Named Insured community groups that were covered in the 2013 - 2014 insurance year under Brazeau County's insurance policy. The grant will cover:

(i) the annual membership fee if the community group participates in the Jubilee Community Group Insurance Program. (ii) the increase of the premium amount between the 2013 - 2014 coverage year and the first policy year under a different provider. E.g. 2013-2014 premium $1,000.00, new policy $1,200.00; community group would be eligible for annual grant of $200.00.

Brazeau County has allotted a maximum grant amount of $30,000.00 annually. Community groups must make an application to Brazeau County on an annual basis and provide current proof of insurance coverage. The grant funding will be available from November 1,2014 to December 31,2017(4 years). The application deadline for insurance funding is December 31 of each calendar year.

(g) Cultural Funding:

The Council of Brazeau County recognizes the valuable cultural services provided by community associations to County residents through the operation of Cultural Facilities and in recognition of the value of these services financial assistance may be provided to those associations.

Cultural Funding Policy:

Assistance in the form of a grant will be available for cultural activities (noted are: scouts; fine arts; quilters; agricultural societies that are not involved in recreation activities). The grant will be 50% of actual operating and capital costs to a maximum of $500.00 annually. A cap of $10,000.00 in total will be the maximum annual grant, and is to be allocated equally to the group/association applying for the grant funding. It should be noted that donated time or material will have to be supported by an invoice from the donating company/organization in order to qualify as a cost.

(h) FCSS Funding:

Rurally oriented activities that are of a FCSS nature (playschools; parenting groups; peer support groups; Pembina Crisis Centre; Brighter Futures; senior activities that qualify as FCSS) will not be funded separately but will be included for funding in the FCSS agreements between the Town of Drayton Valley and the Village of Breton.

(i) Funding for Municipalities Outside Brazeau County Boundaries:

Recreation funding is not to be provided for recreation activities outside of County boundaries since the number of outside users of our facilities is not determinable.

(j) Priority Funding:

Groups that have not had any previous grants should have first priority when determining the maximum grants for any one-year.

Policy Statement: Community Events

Chief Administrative Officer: Approved by Council: 11/01/25:15/05/19:16/04/05 Revision Dates:(Y/M/D): 13/01/22:14/08/19:15/05/05 Reviewed: 14/08/19:15/05/05:16/04/05 FIN-7 Community Organization Funding Page 10 of 15 146 Brazeau County recognizes that community-based events bring people together in many ways for the benefit of residents and surrounding communities. We recognize that not-for-profit organizations that host community events need to raise funds or require donations.

The County has established the guidelines below to regulate the disbursement of County funds for the purpose of Community Events:

Community Events Policy

(1) Community Event grants funding applications will be reviewed on a quarterly basis, after each of the following deadlines: January 1, April 1, July 1, and October

(2) Available funds will be determined by the Brazeau County Council Annual Budget.

(3) Brazeau County Council will approve all applications for amounts exceeding $1,000.00. Maximum annual funding available per organization for a community event is $1,000.00. At its discretion, Brazeau County retains the right to refuse any request or to make an exception should the request not meet all of the policy criteria but still be deemed to be worthy of review.

(4) Not-for-profit organizations must submit a formal grant application to the Director of Community Services.

(5) Information to be submitted with the completed application:

- last year's financial statements

- budget for operating year of financial request

- societies act registration number

- event liability insurance coverage documentation

Chief Administrative Officer: Approved by Council: 11/01/25:15/05/19:16/04/05 Revision Dates:(Y/M/Di: 13/01/22:14/08/19:15/05/05 Reviewed: 14/08/19:15/05/05:16/04/05 FIN-7 Community Organization Funding Page 11 of 15 147 (6) Grant funding recipients must submit a final report, with a Financial Statement, to the Director of Community Services within sixty (60) days of the event. No subsequent grant applications will be considered until the report has been received by the County.

(7) Assistance provided by the County may be through provision of funds or in-kind donations.

(8) The event must take place in the community, and must benefit Brazeau County in a measureable way. Additionally it should not remove funds from Brazeau County.

(9) The event should be supported in large by Brazeau County residents.

(10) The event should have a realistic budget, along with the capacity and business plan to become self-sufficient.

(11) The event must not duplicate existing local services, unless a need can be demonstrated.

(12) The event does not already receive direct or indirect support from the County for the stated service.

(13) The event must address an identified need in the community and contributes to the common good of Brazeau County residents.

(14) Recognize the County's contribution.

Organizations or community events that will not be considered for grant funding include, but are not limited to:

(1) funding for activities or organizations that take place outside of Brazeau County; (2) individual applicants; (3) educational institutions; (4) religious institutions or organizations; (5) commercial (for-profit) events or organizations;

Chief Administrative Officer: Approved by Council: 11/01/25:15/05/19:16/04/05 Revision Dates:(Y/M/D): 13/01/22:14/08/19:15/05/05 Reviewed: 14/08/19:15/05/05:16/04/05 FiN-7 Community Organization Funding Page 12 of 15 148 (6) corporations or businesses; (7) advocacy groups; (8) ongoing operational budgets for organizations; (9) organizations that have restricted membership within the target market it serves; and (10) provincialiy or nationaliy-based organizations that do not have an organized presence in the community.

Policy Statement: Youth Sports

Brazeau County recognizes the importance of sports and recreation in our community; hence a Youth Sport Grant has been estabiished to appreciate the sacrifice and dedication of our young individuals to sports. This grant is designed to provide financial assistance to local athletes under the age of 25 with expenses associated with different levels of competition. These funds will be dispersed through a granting process of $3,000.00 annually.

Brazeau County has established the Youth Sport Grant policy to assist athletes based upon the guidelines below.

Youth Sport Policy

The following common guidelines will apply to the service noted above:

(1) Administration will make decisions on applications which do not exceed $1,000.00 per fiscal year. Brazeau County Council will approve all applications for amounts exceeding $1,000.00. At its discretion, Brazeau County retains the right to refuse any request or to make an exception should the request not meet all of the policy criteria but still be deemed to be worthy of review.

(2) Assistance in the form of a grant will be available for residents of Brazeau County with eligible costs associated to compete in a sport championship competition in in which a champion is declared at the Western Canadian; National; or international levels.

Chief Administrative Officer: Approved by Council: 11/01/25:15/05/19:16/04/05 Revision Dates:(Y/M/D): 13/01/22:14/08/19:15/05/05 Reviewed: 14/08/19:15/05/05:16/04/05 FIN-7 Community Organization Funding Page 13 of 15 149 (3) Grants or assistance approved by Brazeau County may take any of the following forms: direct sponsorship through provision of funds or indirect sponsorship through discounts and subsidies; fee waivers; fee deferral; purchasing of advertising; and purchase of goods and services.

(4) Youth Sports grant applications will be reviewed on a quarterly basis, after each of the following deadlines: January 1, April 1, July 1, and October 1.

(5) Pre-event applications must include an official letter from the appropriate sanctioning body, which verifies the date{s) and location of the event and acknowledged the Applicant as the recognized competitor/participant; proof of travel costs as provided by a commercial airline, bus company, car rental agency, or train company; and if available a poster of the event. Pre-event applications shall only receive grant funding upon meeting the grant programs eligibility criteria and meeting the final report requirements within 90 days after an event.

(6) Post-event applications must be submitted to Brazeau County within 90 days of the event. Applicants must verify travel to the event by providing final reporting documents including: proof of participation in the event; and outcome of the competition (i.e. media report, official's record, letter from sanctioning organization).

(7) All applicants will be notified in writing as to the grant decision within a reasonable time after the application submission. Should the application be approved, the Applicant's organization is to recognize Brazeau County's contribution to the event or service which was sponsored. This can be done via promotional material, advertisements, etc.

The following conditions will apply:

(1) Athletes will not normally receive more than one grant from Brazeau County in a calendar year. Grant awards of under $100.00 will not normally be considered. Funding may be provided for the full amount of the request, or for any portion of the requested contribution.

Chief Administrative Officer: Approved by Council: 11/01/25:15/05/19:16/04/05 Revision Dates:(Y/M/D): 13/01/22:14/08/19:15/05/05 Reviewed: 14/08/19:15/05/05:16/04/05 FIN-7 Community Organization Funding Page 14 of 15 150 (2) Eligible athletes must be an individual resident of Brazeau County with amateur status. Athletes must be sponsored by or affiliated with a registered non-profit sport organization.

(3) A provision may be made on a case-by-case basis for those athletes selected by the provincial sport governing body to represent Alberta at the National Championship, provided there is no competition to recognize a provincial champion in a particular class or category.

(4) Ineligible athletes are those receiving Federal Carding Assistance; athletes receiving 100% travel subsidy through the National or Provincial Sport Governing Body; athletes representing educational institutions or corporate entities; and athletes already receiving a subsidy form from Brazeau County.

REQUEST FOR COUNCIL DECISION Brazem^^ County^

SUBJECT: Eagle Point Blue Rapids Park (EPBR) Parks Day BBQ

DATE TO COUNCIL: June 5, 2018

SUBMITTED BY: Lee Chambers, Director of Community Services

ENDORSED BY:

REVIEWED BY CAO 0/

FILE NO:

Report/Document Attached X Available Nil

RECOMMENDED ACTIONS: Council request that the Eagle Point Blue Rapids Parks (EPBR) complete a Community Event Grant Application for the July 2018 Parks Day BBQ at Willey West Campground.

TOPIC DEFINED

Executive Summary/Key lssue(s)/Concepts Defined:

The Parks Day celebration is held at Willey West Campground, in Brazeau County and within the Eagle Point Provincial Park. This event continues to attract more family and individual participation each year. In 2016 over 250 people participated in outdoor activities and/ or joined in the free BBQ.

The day has a host of different activities including but not limited to, canoe rides, ATV rides. Jet boat rides.

Brazeau County leases the Willey West property from the Province and contracts the campground operations through a lease with a private contractor, the EPBR Parks Day celebrations could be perceived as an investment in a Brazeau County asset, showcasing just one of the many attractions available in our community.

FIN 7 Community Events: Brazeau County recognizes that community-based events bring people together in many ways for the benefit of residents and surrounding communities. We recognize that not-for-profit organizations that host community events need to raise funds or require donations.

The County has established the guidelines below to regulate the disbursement of County funds for the purpose of Community Events:

Brazeau County - Request for Council Decision - Eagle Point Blue Rapids Park (EPBR) Parks Day BBQ Page 1 of 4 152 Community Events Policy (1) Community Event grantsfunding applications will be reviewed on a quarterly basis, after each of the following deadlines: January 1, April 1, July 1, and October 1.

(2) Available funds will be determined by the Brazeau County Council Annual Budget. (3) Brazeau County Council will approve all applications for amounts exceeding $1000.00. Maximum annualfunding available per organization for a community event is $1000.00. At its discretion, Brazeau County retains the right to refuse any request or to make an exception should the request not meet all of the policy criteria but still be deemed to be worthy of review.

(4) Not-for-profit organizations must submit a formal grant application to the Director of Community Services.

(5) information to be submitted with the completed application: - last year'sfinancial statements

- budgetfor operating year offinancial request

- societies act registration number

- event liability insurance coverage documentation (6) Grant funding recipients must submit a final report, with a Financial Statement, to the Director of Community Services within sixty (60) days of the event. No subsequent grant applications will be considered until the report has been received by the County.

(7) Assistance provided by the County may be through provision offunds or in-kind donations.

(8) The event must take place in the community, and must benefit Brazeau County in a measureable way. Additionally it should not removefunds from Brazeau County.

(9) The event should be supported In large by Brazeau County residents.

(10) The event should have a realistic budget, along with the capacity and business plan to become self-sufficient.

(11) The event must not duplicate existing local services, unless a need can be demonstrated.

Brazeau County - Request for Council Decision - Eagle Point Blue Rapids Park(EPBR) Parks Day BBQ Page 2 of4

153 (12) The event does not already receive direct or indirect supportfrom the Countyfor the stated service.

(13) The event must address an identified need in the community and contributes to the common good of Brazeau County residents.

(14) Recognize the County's contribution. Organizations or community events that wiii not be considered for grant funding include, but are not limited to: (1) funding for activities or organizations that take place outside of Brazeau County; (2) individual applicants; (3) educational institutions; (4) religious institutions or organizations; (5) commercial(far-profit) events or organizations; (6) corporations or businesses; (7) advocacy groups; (8) ongoing operational budgetsfor organizations; (9) organizations that have restricted membership within the target market it serves; and (10) provinciaiiy or nationally-based organizations that do not have an organized presence in the community. Relevant Policy:

FIN 7- Community Event Funding

Strategic Relevance:

Parks Day is an annual event that host's many families and is hosted at Brazeau County's "Willey West Campground"

1. RESPONSE OPTIONS

Option Analysis - Parks Day is an annual event that hosts many a. Council request that the Eagle Point families and is hosted at Brazeau County's "Willey Blue Rapids Parks (EPBR) complete a West Campground". Community Event Grant Application - EPBR must complete a Community Events grant for the July 14th, 2018 Parks Day BBQ application, submitting financials and include details at Willey West Campground. that they have exhausted all other avenues of funding.

Brazeau County - Request for Council Decision - Eagle Point Blue Rapids Park(EPBR) Parks Day BBQ Page 3 of4

154 - This would demonstrate that the County should be seen as a source of funding only as a last resort.

b. Council include $2500 annual grant Council has other event funding included in the to the Eagle Point Blue Rapids Parks regular budget, examples include the Breton and (EPBR)for Parks Day BBQ at Willey Drayton Valley Canada Day celebrations. The budget West Campground as a regular part also includes a $5000 funding contribution to the of the operating budget. Agricultural Society for all events. Willey West campground is owned and operated through leases by Brazeau County and the EPBR Parks Day celebrations could be perceived as an investment in a Brazeau County asset.

c. Council requires more information. - As directed by Council.

IMPLICATIONS OF RECOMMENDATIONS

Organizational:

None

Finamial:

Expense to come from the FIN 7 Community Event 2018 budget - 02-74-00-771

Brazeau County - Request for Council Decision - Eagle Point Blue Rapids Park (EPBR) Parks Day BBQ Page 4 of 4

155 Brazeau County ^

BRAZEAU COUNTY

UPDATE REPORT TO COUNCIL

SUBJECT: July 13, 2017 Tornado and Disaster Recovery Program Application

DATE TO COUNCIL: June 5, 2018 - V PREPARED BY: Merlin Klassen - Director of Emergency Management On July 13 2017 a tornado touched down in the Breton area causing UPDATE damage to over 20 residents in its path. Brazeau County public works INFORMATION: department cleared debris from roads, ditches and along rite of ways. They also assisted with Fortis in restoring power to the area. Brazeau County incurred no damage to roads or infrastructure from this storm and all storm cleanup was completed during normal working hours. There were no immediate requests within the first weeks post storm from residents for assistance. In mid-August a group of residents enquired about the Disaster Recovery Program (DRP) and were inquiring about the process for assistance. It was explained to the group through their spokesperson Mr. Jeffrey Gresham that this is a Provincial program however we would assist where possible. There was some confusion during the application process around timelines and required information about damage and recovery costs. This was cleared up by the DRP staff that the ninety day application deadline was based on the approval of the application and was not part of the application process. The DRP staff responded beyond the scope of the program to assist the residents and facilitated individual damage assessments prior to the review of the application process. The Brazeau County DRP application was processed and declined. There was an appeal of the decision sent to the minister as per the appeal process as well as a letter from the Reeve of Brazeau County to the Minister of Municipal Affairs to reconsider the decision of the DRP staff. The appeal was also declined. An additional letter will be sent to the minister of Municipal Affairs to further encourage the Province to reconsider the DRP application and at the very least to encourage a review of the DRP legislation and regulation with the intent to amend the guideline to be more responsive to the resident of Alberta municipalities.

July 13, 2017 Tornado and Disaster Recovery Program Application 156 Disaster Recovery Program - Overview >■ Based on Legislation > To assist municipalities and residents during recovery process from disasters and extraordinary events > Not an Insurance program - o Does not cover insured items or where insurance is readily available and reasonably affordable o May provide coverage for non-insurable items or where insurance is not readily available or reasonably affordable > Appeal process in place and based on Legislation

DRP Process > Municipality applies to Province under the DRP > DRP staff review application and event details > Information presented to DRP management staff > Recommendation made to proceed or decline > File presented to Cabinet for review and approval of funding amount > Must receive order in council for approval > Returns to DRP staff to set up program based on application > DRP staff set up registration Centre and review individual files/claims > DRP staff review files and assign funding based on DRP legislation guide lines

Response from the DRP office staff > Provided communications with several resident > Met with and explained the DRP process to council and senior management team > Worked outside of the scope of the program and provided individual assessments of damage prior to review or acceptance of the DRP application process.

Additional Resident Information 20 residents responded that they had incurred damage from the tornado Residents were asked to provide information as to insured costs and uninsured costs

July 13, 2017 Tornado and Disaster Recovery Program Application 157 i.. . ,i Estimated Uninsured^ . 1 ! damage Insured j expenses ^ ; cleanup Total Loss i property I , I costs to be j Cleanup j

1 Farming ; : 1 0.00 0.00 1 3298.00 1 3298.00 iOperation

1 Recreational j 0.00 0.00 1 0.00 0.00 j Residential I 0.00 0.00 ! 0.00 j 0.00 {Farm-not 1 i . , 161221.55 35725.50 0.00 jcommercial | 96947.05 iFarm-not i . , 126000.00: 0.00 0.00 26000.00 jcommercial Farming i ! ® 0.00 0.00 0.00 0.00 iOperation ■ Farming 0.00 ; 0.00 0.00 0.00 iOperation

not pursuing ; 0.00 0.00 0.00 0.00 (Farming i 0.00 0.00 0.00 0.00 (Operation 1 Farming ! ! 0.00 i 2696.17 j 6000.00 1 8696.17 (Operation Farming i ® i 0.00 i 2000.00 1 10000.00 i 12000.00 (Operation (Farming U ( 0.00 0.(X) 0.00 0.00 (Operation (Farming ( 0.00 ! 0.00 0.00 0.00 Operation Residential 0.00 0.00 0.00 0.00 'Farm-not . , 1 0.00 ( 0.(K) 0.00 0.00 icommercial (Farming i 0.00 : 0.00 0.00 0.00 (Operation

! Residential 0.00 0.00 0.00 0.00 mot pursuing ; 0.00 0.00 0.00 (Farming 0.00 0.00 0.00 0.00 iOperation (Farming ( 0.00 0.00 3298.(X) 3298.00 (Operation 87221.55 40421.67 22596.00 ! 150239.22

July 13, 2017 Tornado and Disaster Recovery Program Application 158 Dates: July 13, 2017-Tornado Event August 25, 2017- Application for DRP filed with AEMA September 12<2017 - DRP training for Council and senior staff September 13- Aerial tour of damaged area October / November, 2017 - DRP staff met with residents to assess damage from tornado January 17, 2018 - Received letter From AEMA / DRP on denial of application for DRP funding February 8, 2018 - Letter sent to Minister from Reeve asking for assistance for residents February 8, 2018 - Letter sent to Minister - Appeal of Decision for DRP funding. April 16, 2018- Received letter from Minister on rejection of appeal for DRP funding

Options; 1. Accept decision of Provincial Government. 2. Draft letter to Minister of Municipal Affairs itemizing insured losses and uninsured losses of residents for the July 13, 2017 Tornado. Request that the guidelines for the DRP be reviewed and amended to be more responsive to residents of Alberta municipalities.

July 13, 2017 Tornado and Disaster Recovery Program Application 159 Brazeau County 7401TWP Road 494, P.O. Box 77, Drayton Valley, Alberta T7A-1R1 PHONE:(780) 542-7777 - FAX:(780) 542-7770 Brazeau www.brazeau.ab.ca County

Junes, 2018

The Honourable Shaye Anderson Minister of Municipal Affairs 132 Legislature Building 10800-97 Avenue Edmonton, AB T5K2B6

Dear Minister:

RE: DISASTER RECOVERY PROGRAM ASSISTANCE FOR JULY 17, 2017 TORNADO

I am again writing to urge you to reconsider the decision by the Alberta Emergency Management Agency denying Disaster Recovery Program (DRP) assistance for damage incurred by the July 17, 2017 tornado and associated thunderstorms and severe winds near Breton.

As I indicated in my February 9th letter, no fewer than 31 people were affected by what was termed by Environment Canada (as part of an Alberta Emergency Alert) as a tornado. DRP staff are aware of the magnitude of the damage after interviews with affected landowners. This was more than wind-related damage. Uninsured expenses for property cleanup, both expended and estimated, for our affected residents total $63,017.67. This is money that our agricultural producers and residents need to invest in their farms and homes.

As pointed out in my previous letter, these damages threaten economic viability, are not covered by farm insurance policies, and some properties meet the meet the requirements as "Farming Operations" as defined in 5.5.1 of the Alberta Disaster Guidelines.

Brazeau County Council strongly believes these affected residents should qualify for DRP assistance, and we ask that you reconsider the Brazeau County application. At the very least, we request a review of DRP legislation and regulations with an aim to be more responsive to Albertans affected by similar disasters.

I look forward to your response. If you have any questions, please do not hesitate to contact me at 780-542-0999.

ugf Yours Sincerely,

Bart Guyon

Reeve

BG/km 160 Notes from Bart Guyon May 8th to 10th on crime conference. Once again please excuse the grammar and sometimes scrambled notes, it’s the content that I felt was necessary to capture for sharing.

The conference was opened by Minister Kathleen Ganley, and was a multi focused lens on all the aspects of crime prevention.

Crime is evolving and what we are dealing with wasn’t even heard of 5 years ago with the internet cyber crime and the fact that current police force is overwhelmed with the wave of crime. The positive is that in some areas crime is starting to go down. Crime prevention is becoming proactive and is just not following the criminals, but rather strategizing to reduce the opportunities for criminals. The crooks know the game and know where detachment boundaries are and are more educated to how the systems work. The prolific offenders know how abuse the system, including how to get off. Lots of acknowledgement of the problem. The issues such as more officers required, school resources, peace officers, incarceration, DARE programs all help but are still not enough. An idea that the DARE program should be more just the grade fives. It should start in grade one and go for a number of years. Education and health care are important to help the youth understand and cope with the pressures like all the new drugs and what it leads to.

We had an update and it was interesting how the speaker framed the legalization of cannabis, it really is us learning to adapt to what the federal government has implemented.

AGLC is accepting retail applications and regulations are moving forward to have everything in place so that when it is legal the product will be on the shelf.

30 grams legal for adults to carry, Bill c 45 does this, the growing production is federal control.

Medical cannabis will remain in a parallel process and will continue. Bill c 46 ties into the rules on driving on cannabis etc. Surveys have shown that 1 in 5 Canadians use or have tried it in the last year. It may have broader use once legalized.

The policy objective is to market the use and promote responsible use. There was a notion that it may promote travel to Canada . (like in Amsterdam)

Rules will follow both tabaco and alcohol, including limiting second hand smoke.

Blood alcohol tests are not up to speed for the impairment issues. Officers are being trained for both detecting and understanding and equipment is being researched.

Standard setbacks, like 100 meters from schools, no colocation with alcohol, mandatory security measures in all stores, the product must be displayed in locked cases, are just some of the rules. The definition of what a school is raised some questions, but they follow what is defined as a school in the School Act.

Donald MacPherson

The opioid crisis is at a point that in 2011 100 deaths and in 2017 657 deaths. That’s 2 a day of unintentional deaths in the province. The health care system has had a 118% increase since 2014 of emergency calls.

161 First nations have a 3 times higher rate of deaths. Naloxone is a drug that is used to reverse opioid poisoning.

The mandate of the opioid commission had 30 million in funding prevention from the first use is critical.

It was noted that doctors get very little training to recognize opioid abuse in their patients.

Options for judges to give treatment as part of the punishment was offered as part of the solution.

A number of safe sites have been set up in the Province focusing on the major centers.

This issue is just another issue that fuels crime and is destroying rural Alberta. And in Canada over 4000 people have died in Canada the past year. This has become a public health emergency.

Vancouver 400 deaths, Alberta almost the same; the stats are similar across the county. The fentanyl has arrived big time in our province. There are 45 different offshoots of this drug and they are getting stronger. It is the responsible for 75% of the opioid overdose numbers. The opium trade started in 1908 in Vancouver. Triads in china connected to Latin America, Vancouver and Calgary are part of their nodes that still exist and growing. This is almost unstoppable. Vancouver has an enabling sites where people can go and use drugs in a safe area; lots of controversy, but they now say they are getting lots of data and research is being done so that they can understand from the users what may be done and possibly how to prevent or maybe cure and or at least manage it.

In Switzerland they changed their focus to treatment, harm reduction, prevention and control is the practice they use. They reach out and bring people in to reintroduce them to society. They realized this is a much bigger problem.

Harm reduction is done by building relationships and give the users a safe place to go. Prescribed heroin as well as methadone and other drugs to help maintain 1600 people have moved from the streets to the safe sites. They found deaths and overdoses have all gone down. They had a referendum and 75% voted to keep this program in place. Other cities are moving in similar directions.

Portuguese innovation had a major problem, regardless of drug policies people will use drugs. They recognized that a drug free world was impossible. They decriminalized use as it created a stigma that if you come out in the open you will be charged. Their success helped to remove the stigma about drugs and this helped with the success. Most indicators showed that youth use, HIV and other issues have dropped. They have been doing this for 14 years. We have a toxic drug crisis in this country and we need start today. Illegal drugs are poisoned prescribed drugs are taken off the self if there is any contamination. There are 1300 drug stores both in Alberta and BC.

The harms of prohibition has been a disaster for some time. If we take it as a public health issue it may be a better approach. Minimize the harm of the criminal side. He showed a site mom stop the harm rally and the data showed a drop in the minor crimes and theft. Concerns about the sites and issue but it doesn’t create more drug use it just brings it up to surface. It was noted that there is growing pains when different mechanisms are being changed or implemented. Chasing the drugs hasn’t worked it’s been a colossal disaster a major distraction from the fact people will use drugs. Finding the roots of why has and will take a long time. Rethink drug policy is being tabled. Demand for heroin has dropped in the countries stated. The cost saving from health care is increasing, emergency and ambulance costs have dropped significantly as the back alley users utilize this service.

162 Drugpolicy.ca was a site you can go to.

Chatting with our table Elaine Smith (also does crime reduction thru environmental design) from AER possible use for another day contact at 780 642 9338 or [email protected]

If you look after your property it’s a territorial issue. It shows that you care and you are watching you place whether it putting up Christmas lights or other beautification projects or keeping things moving around will shows that you are active and it sends the message stay away.

3 Principles of CPTED (Crime Prevention Through Environmental Design)

NATURAL ACCESS CONTROL – control access to your property, using fencing landscaping or other natural barriers.

TERRITORIALITY – Establishing property as private vs public. Demonstrate pride of ownership. Criminals perceive a higher likelihood of interruption at properties that are well maintained and well cared for.

NATURAL SURVEILLANCE – Create the perception that your property is under observation or easily observed. This is generally created by windows, lines of sight, landscaping.

Maintenance is also an important element that supports those three – keeping lights in working order, landscaping well maintained and property clean and well kept.

Risks vs reward makes it difficult or harder to steel. Make it harder for them to get in or steal from you Give the responding people quicker time by making the escape route longer or harder to leave or get in.

Any barrier that can delay an intruder is beneficial provided there is detection. IE: heavy duty locks on a shop door are most effective when used with alarm system that will alert owner or police. Any barrier or delay can be defeated given enough time, so detection is key.

With the drug and alcohol additions the offenders often commit 6 crimes a day.

The community needs to step up and get involved at a local level. Start talking to neighbors get to know them and recognize them. Have block parties or community events to bring the social aspects back. Local solutions and local outcomes has to come from each area.

CPSD crime prevention thru social design 1$ prevention with preschools saves 7$ with policing, health care act.

Males commit 80% of the crimes the average age of crook on planet is 17 globally its 16.8 years old ‐ always has been always will.

Age and sex are the factors of criminals not race crime. This has plummeted since 1972 ‐ 16 to 24 do 60% of the crime.

Do mandatory punishment affect crime rates? The answer was no.

163 The deterrent system doesn’t work unless you have all three:

1 certainty of punishment ‐ every one we catch they have committed 500 other crimes that they didn’t get punished for that’s the new statistics 2 speed or swiftness of punishment 3 severe punishment right punishment for the right crime

Crime is super complex. Repeat offender’s stats show 97% are repeat offenders

Hub model program is free with free service Chris Hay [email protected], he offered to bring the program to our community free of charge. Further research needs to be followed up.

I had a chance to discuss with Inspector Earl Nini in charge of aboriginal policing for K Division. I talked about our plan to incentivize RCMP living in the county on an incentive‐based program. To have them locate in our county. He thought it was a good idea, but said we need to have more input and discussion. We can’t tell them were to live, but maybe we didn’t communicate that we were looking at coaxing them rather than directing. I was encouraged to not give up if it is what we want.

Contact is earl.nini@rcmp‐grc.gc.ca 780‐312‐4263. Although he is not head of K division he at least thought that we a good point.

Bryn Herbert talked about a new in town service:

Boyle Street have an aboriginal welcome service where they listen, share, learn, plan and find out who they are and what they need. They don’t have an advertising program so they use word of mouth going into areas where the aboriginals congregate. They try to connect and use cultural relevance to help them utilize the programs that help to have them adapt and become a contribution to the society. 70% of the aboriginals come from the far north and Saskatchewan. He framed a point about listening as “you are the greatest expert so tell me all about you”

Pyep is a program thru the Edmonton reach. Council offered youth to get credits in school by volunteering to help build relationships with ethnic groups creating cross cultural friendship and enforced positive leadership and perceptions. They worked on encouraging the youth to participate and encourage engagement within the cultural communities. The ethnic cultural groups were the following:

1 Ethiopian 14% 2 Iraqi 14% 3 Oromo 14% 4 Somali 34% 5 Sudanese 10% 6 Syria 14%

The kids believed that its safe to talk to police and that they have a right to be safe. Far different from where they came from. It took the parents a while to accept that fact that the police are there to help.

164 The session opened today with a statement that when people look at relocating, they look at if the community safe. A group called BIA Business Association looks at issues in a defined area and sees what they can do to make it safe. Once again, the issue of partnerships came up to help create normalized use of a site. They showed an example of a heavily tree covered area which became a site for crime. By cleaning it up turning it into a playground people started to use it and crime went away. It’s the concept once again, that if it looks like people are caring for it, criminal behavior doesn’t want to exist. It’s about keeping it clean, good site lines and the premises that it is cared for. They have learned to use murals to stop graffiti. A clean city is a safe city. A new farmers market downtown is one of Edmonton’s success stories Once it got started local business owners started to improve there business fronts and streets in prep for the farmers market, which now gets 15 to 25 thousand visitors. If you create areas of normalized use it deters bad behaviour. Truly affordable housing is the crux of a lot of the city’s problem.

In order to properly understand the big picture everyone should fear becoming mentally clouded and obsessed with one small section of truth xunzi 312 bc to 230 bc Chinese philosopher.

Businesses in Red Deer have a program to help fund businesses to improve their store fronts with matching funds from the city. IE the business spends $30,000 ‐ they get matching funds from the city all to create visual enhancement and awareness. The key message is communicate, partner up, share what you are doing to leverage your time and resources to make your communities within communities safer and more liveable. This includes the business community to have their security.

We had a late and unscheduled speaker show up from Montreal, so they let us know what they are doing in the east. Roxanne Martel Perron spoke on preventing radicalization leading to violence. In Montreal they created a not‐for‐profit organization (funded by the city) to prevent acts of violence related to all kinds of radicalization including religious, ethnic etc.

They have four teams ‐ research, prevention and training, and education.

Some of the work was to educate first time workers, intervention with a help line service and community outreach team. They have new challenges with far‐right far‐left religious and single issue extremism. Hate motivated violence as this is showing up in Canada with recent events in Toronto and other areas. They are targeting the youth high schools and universities to inform and educate them and get them to understand and recognize behaviour changes. And to know and understand what is not and to use their knowledge to become a referral contingent.

David spoke on OPV organization for the prevention of violence. It is brand new, but is looking at the Montreal model and Albertaize it.

Alex Girvin Senior Investigator Telus Corporate Security former RCMP working with Telus on crime prevention Telus/wise ‐ 95 % of Canadians have internet ‐ new crimes that they have to deal with now. Malware incudes ransomware they gain access to your computer and then it locks you out of your system you have to pay to get it unlocked, phishing and spoofing spyware viruses etc. They are using tests with staff to see if they report a problem. The internet of things everything is going to be connected. Appliances thermostats cameras in

165 fridges home security systems baby monitors, home security systems two way TVs ‐ we are not as anonymous as we think. Wifi eavesdropping. Always ask for which one to use you could have someone creating a close resemblance of a similar site. All devices need to have a virus protection. Lots of advice from long passwords to shutting off computers locking out phones etc. North Korea main source of outside income is from hacking and computer crimes. China and Russia all use it. 40% of Canadians are doing their shopping on line. It safer at home, but public ones may be at risk. Sites that have https the s means a secure site.

Canadians spend 3 to 4 hrs a day on internet. Data break‐ins happen to happen on a long weekend lots of wise tips. In the old days it was to have someone shovel your driveways have lights come on and off, now it more lucrative to do crimes thru the internet. Geo tagging it shows the latitude and longitude. Distracted driving is the greatest hazard and has surpassed drinking related crimes increases crashing by 500%. We may want to have a presentation from this department from Telus (Heidi suggested at our annual general meeting) as they are free of charge or some similar function. They have been out to Drayton on metal theft but that was during when the fires out west approx. 3 to 4 years ago and not a great opportunity to connect with the public.

It was appreciated that the speaker recognized the rural and remote areas to help provide services to these areas thru Tech enabled hubs with Dr Chad Nilson community engaged scholar as a former RCMP. Centre for forensic behavioural science and justice studies. As resources are limited how do we take the new tech to provide some resources to do the same thing that is being used larger centres? This pilot plan is in Saskatchewan all the services in some of these communities because the driving distances are prohibited sometime 4 to 6 hrs. The hub is a weekly venue for human service providers to collaborate in an ongoing risk prevention venue. They can’t mobilize all these services so tech can help. It started with a police man in Prince Albert, Saskatchewan to help solve the issues they were having.

Having a social service vehicle isn’t always a positive when they park outside your door that in itself can be an issue. You need process and people first before you implement the technology and really listen the focus is that you need to focus on what outcome you are trying to achieve first and then use the tool of technology to help achieve that outcome. The main focus is have the various service providers police homelessness, crime reduction wellness, addiction, suicide etc. agree on the outcome you are trying to achieve such as community safety and wellbeing. You have to have the data so you can measure the outcome you are trying to achieve. The hub model does work so let’s get on with it, was the message. We can’t afford the traditional way. We provide this service and need to find out more about what this framework looks like. There is a report from this Chad on community safety and well being is being released in the new future and they will have a pdf file that we should acquire cskcanada.ca. The report will be on the crime prevention website.

166 May 22, 2018

Reeve Guyon and Councillors Brazeau County PO Box 77-7401 TWP RD 494 Drayton Valley Alberta, T7A 1R1 Alberta Recreation & Parks Association

Dear Reeve Guyon and all Members of Council;

Subject: Alberta Recreation and Parks Association and the Government of Alberta Honour Outstanding Work in your Community

The Alberta Recreation and Parks Association (ARPA), alongside the Government of Alberta, are pleased to present a variety of awards that celebrate leadership and excellence in the province's recreation and parks sector.

Award recipients will be honoured in front of 500 delegates at the President's Awards Banquet on Saturday, October 27'\ 2018, as the concluding event of our annual Conference and Energize Workshop, held at the Fairmont Jasper Park Lodge. We believe this formal recognition inspires Albertans to further outstanding work, and we ask that you consider nominating deserving members of your community for one of the following prestigious awards.

Lieutenant Governor's Leadership for Active Communities Award program These awards honour the achievements of groups and individuals who are leading their communities to increase citizen participation in active living, recreation, and sport, resulting in healthier people and communities.This year, the program is presenting the Group Spirit of Community Leadership, Professional Leadership and Elected Community Leader. The Lieutenant Governor will be in attendance at the President's Awards Banquet to present these three awards.

Alberta Recreation and Parks Association's Award The A.V. Pettigrew Award honours communities or organizations that have made a significant impact on improving the quality of life of their citizens through recreation and parks.

Government of Alberta's Recreation Volunteer Recognition Awards The Government of Alberta Volunteer Recognition Awards honour volunteers who have made significant contributions to recreation development at the community level.

Please visit the ARPA website at www.arpaonline.ca/awards/main to view more details on any of the above awards and to submit a digital nomination form.

We look forward to hearing about and recognizing the devoted individuals and groups working to improve your community, our province and the lives of Albertans.

Yours sincerely. RECEIVED m 2 "i 2018

Susan Laurin 11759 Groat Road NW • Edmonton • Alberta • T5M 3K6 President ph: 780-415-1745 • fax: 780-451-7915 • [email protected] • www.arpaonline.ca 167 VIUAGf

P.O. BOX 480 BRETON, AtBERTA TOG OPO Of PHONE: 6

May 7,2018

Reeve Bart Guyon Brazeau County Box 77 . ' ■ ' Drayton Valley, AB T7A1R1 "?r

Dear Sir, ' . Ml; 1 Re: 2018 Breton Canada Day Celebrations

Breton has begun planning for Canada Day Celebrations this year/ Council recognizes that this is event is a meaningful ceiebration for Canadiaris and have budgeted additional funds this year as the turnout for this event continues to be outstanding.

The village greatly appreciates Brazeau County's support of Breton's effort to host Canada Day activities. Your contribution plays a, significant role in making Breton's celebration special.

We hope that Brazeau County will consider providing grant funding for the purpose of supporting Breton's 2018 Canada Day celebrations.

Sincerely,

Anne Power, Mayor

168 Lori Clark Site 445, Box 1, Comp 8, RR2 Drayton Valley, AB T7A 2A2

May 8, 2018 CPAA REPORT

Community Planning Association of Alberta Conference April 30-May 2, 2018 Red Deer, Alberta

April 30:1:30- 5:00 p.m. 1. Opening Address 2. Keynote Speaker: Dr. Yale Belanger 'Municipal Planning and Indigenous Peoples: Assessing the Evolution of a Paradigm in the Making.' His knowledge was extensive and interesting. A few of his topics included provincial government changes in financial aid during disasters (i.e.: flooding) and 'Duty to Consult' which describes that Indigenous people must be consulted before entering or involving their lands. Unlike immigrants, historic rights pertain to Indigenous people. Dr. Belanger covered a variety of topics in his field.

Sessions Attended: Session IB:'The Clock is Ticking - Is your municipal Public Participation Policy ready to go?' Basic information on public participation policies. Session ID:'Land Use Planning and Damage Prevention.' Not overly informative, rather a very long marketing tool for the presenters.

May 1:8:30- 5:00 p.m. 1. Plenary: 'Negotiation: How to engage in Productive Inter-municipal Conversation.' This speech covered the basics of common sense, positive communication.

Sessions Attended: Session 2A:'Radio Communication and Broadcasting Antenna Systems CPC 2-0-03.' Interesting fact gathering session on the legalities of building communication towers, etc. Session 3A:'Legal update: Off-site Levies and Mandatory Utility Connections.' Basic information. Session 4B:'Annexation: What is in Pandora's Box.' Very misleading session title. This session covered what to check for prior to construction in conjunction with abandoned and orphaned wells.

169 May 2:9:00 -11:30 a.m. 1. Plenary: 'Rebuilding Alberta's Economy in 2018. 2. Speaker: Todd Hirsch, Alberta Treasury Branch Chief Economist. I did not find Mr. Hirsch had a positive message or solution for rebuilding our economy. He mentioned agriculture as once being 'wheat, canoia and meat,' but changing to crops such as marijuana. He pointed out that our energy resources wili not see a comeback while the current governments are sitting in office both federaily and provincially. I didn't find the factual information he presented as credible. For example, his percentages concerning unempioyment did not add up. I asked if his unemployment numbers included the self-employed as we do not collect employment insurance. He said according to stats Canada that they did. When I asked how they can possibly calculate the self-employed, he answered that they call people via telephone. Other attendees disputed his numbers as well. He did concede they were probably a 'guess.'

Closing Plenary:'Listening & Learning, the Art of Productive Collaboration.' Speakers: Mike Nickel, Edmonton City Councilior and John Whaley, retired Mayor of Leduc County The closing address was both informative and entertaining. Both speakers addressed the issues surrounding annexation by the City of Edmonton to Leduc County from their perspective and how a solution was reached between the two municipaiities.

The sessions during the conference ran concurrently. The five representatives from Brazeau County spiit the conferences to ensure each session was covered.

The conference as a whole was beneficial to myself personally, but did not pertain to my position as a member at large on the Municipal Planning Commission. During the time I did network with other attendees, they too were under the impression that the conference was completeiy geared toward municipal council members.

I would recommend that Brazeau County fully research future conferences prior to spending tax dollars on members at large attending, to ensure information is applicable to their positions and a benefit to ratepayers.

Thank you, Lori Ciark

170 ALBERTA PLANNING EXCHANGE eOMMUNITY PLANNING ASSOCIATION OF ALBERTA WINTER 2018

Alberta IGNITE Planning V Exchange mSPfRE COI.IA.BORAT" rtvlPLEMBNT Community Planning Association of 2018 CPflR CONFERENCE APRIL 30 ~ NAY I RED OEER Alberta WINTER 2018

This Is our abbreviated version of the Alberta Planning association. CPAA encourages conference attendees to Exchange, to demonstrate why you need to register for our introduce themselves to the FUTURE PLANNERS of Alberta. annual Education Session and Conference. It will be held again These students have excellent new ideas and are looking in Red Deer, at the Black Knight Inn. The dates are April 30 - forward to applying their trades with maybe one of our May 2, 2018! members. With the municipal elections last fall, and the newly appointed I would be remiss if I didn't thank the sponsors, it's with their elected officials, the CPAA conference planning committee generosity that we can keep the conference registration to a chose a theme of"IGNITE: inspire, Collaborate & Implement!" moderate fee. The conference has been designed around bringing newtipsand CPAA is also accepting nominations to fill current vacancies with tools, for you to use in your planning decisions. individuals who are committed to excellence and have a passion The Education Session will help you set your thoughts for the for community planning. An even distribution for both conference, by dedicating a morning to learning about the new geographical and elected vs. non-elected members is preferred. "Modernization of the Municipal Government Act" presented by Elections take place at the Annual General Meeting on Tuesday, Alberta Municipal Affairs. May 1 at the conference luncheon. For more information Our keynote speaker. Dr. Yale D. Belanger, a professor from the interested members may contact the CPAA office prior to the University of Lethbridge will address "Municipal Planning and conference at cpaaOcpaa.biz. Indigenous Peoples: Assessing the Evolution of a Paradigm in the Looking forward to seeing everyone in Red Deer. Making". Regards, The list of conference sessions will provide ample opportunities for learning. The other valuable opportunity is the networking Tom Burton that happens with existing and new colleagues as well as CPAA Chair students. CPAA has met with students from the Universities' of Alberta, Calgary and Lethbridge, sharing the benefits of the

171 ALBERTA PLANNING EXCHANGE COMMUNITY PLANNING ASSOCIATION OF ALBERTA WINTER 2018

2018 CONFERENCE "IGNITE"

Monday, April 30 to Wednesday, May 02, 2018 A message from the Committee Chair Candace Banack RPP, MClP How will you cope with the many upcoming changes happening? How will new changes to the MGA impact you, and what will you do about It? How will you or your municipality be best suited to handle change? At this year's Conference we will examine how to IGNITE: Inspire, Collaborate & Implement! This year's sessions are all about setting up for success, and being prepared to make it happen. We will discuss how you can be best suited to navigate change. Whether it is the modernized MGA, increasing collaboration with Indigenous communities, protecting your communities from disasters, working cooperatively with your neighbours or preparing your communities for the shifting economy, we will be talking about it! This is a great opportunity to hearfrom experts and share ideas with colleaguesfrom across Alberta and Western Canada. As always, CPAA is grateful for the contributions of our sponsors and their generosity that helps ensure the Alberta Planning Conference continues to be a great success! 2018 CPAA Education Session - MGA Review Monday April 30- Education Session - Hot Buffet Breakfast starts at 8:00am ".c . Session starts at 9:00am and a lunch buffet is included at 12:15pm

This year's Education Session will focus on the changes in the Modernized Municipal Government Act, and more specifically the requirements for Inter-municipal Collaboration Frameworks (ICF), Municipal Development Plans and inter-municipal cooperation.

The Education Session will be presented by Alberta Municipal Affairs, and will also include practicing Planners who are currently working through some of these requirements to share their own on the ground experiences.

2018 CPAA CONFERENCE PROGRAM AT A GLANCE Monday April 30 - Conference Opens at 1:30pm Opening Address(1:30pm to 1:45pm): CPAA Chair, Tom Burton will deliver opening remarks. Keynote Presentation (1:45pm - 2:45pm):"Municipal Planning and Indigenous Peoples: Assessing the Evolution of a Paradigm in the Making" Dr. YaleD. Belanger is professor of Political Science at the University of Lethbridge Alberta, and a Member, Royal Society of Canada, College of New Scholars, Artists, and Scientists(2017-2024)

Concurrent Sessions 3:00pm to 4:00pm • Session lA "Vibrant Neighbourhoods, Economic Resilience, and Curated Commercial Real Estate" Antoine Palmer, Sparrow Capital » Session iB "Telecommunications" Bernie Ries, Spectrum Operations Manager, Innovation, Science and Economic Development, Government of Canada

Concurrent Session 4:15pm-5:00pm • Session iC "FireSmart Begins at Home - Living Resiliently with Wildfire" Laura Stewart, President, FireSmart Canada and FireSmart Specialist, Alberta Agriculture and Forestry • Session iD "Land Use Planning and Damage Prevention" Shannon Neufeld, National Energy Board and Patricia Poulton, TransCanada MLA Reception 6:00pm-7:00pm TBA

172 ALBERTA PLANNING EXCHANGE COMMUI^ITY PLANNING ASSOCIATION OF ALBERTA WINTER 2018

Tuesday May Ol - Hot Buffet Breakfast starts at 8:00am

• Conference Starts 8:30am • Plenary (8:30 - 10am) "Municipal Dispute Resolution/ICF Negotiation/Preparing for Negotiation" Michael Scheidl, Municipal Affairs

Concurrent Sessions io:x5am-11:30am • Session 2A "Transitional Planning" Robert Murray, Government Affairs and Public Policy Practice Croup, Dentons • Session 2B "To Be Determined" B&A Planning Group Annual General Meeting and Election (12:15pm -1:30pm) - Hot plated lunch

Concurrent Sessions 1:30pm-3:00pm • Session 3A "Offsite Levies & Case Law Updates" Jeneane Grundberg, Partner, Brownlee LPP • Session 3B "Procurement Options" Troy McNeill and Grant Hallam, Consulting Engineers of Alberta

3:15pm-4:30pm • Session 4A "ICE Project & Regional Plans" Scott Duguid, Alberta Government • Session 4B "Abandoned Wells" Deidre Macht, C.E.O.(ISOA) ISO Resource Technologies Inc. CPAA Reception anquet(6pm -onwards) - hot plated dinner, entertainment and Silent Auction Entertainment with The Velvet Hand - a sixties group! CPAA Silent Auction — support the Conference Student Scholarships! Your donations are welcome and participation is very much appreciated! Wednesday May 02- Hot Buffet Breakfast starts at 8:ooam Morning Plenary 9:00am-10:15am Rebuilding Alberta's Economy in 2018" Todd Hirsch, ATB's Chief Economist Closing Plenary 10:30am-11:30am • "Collaborative Annexation and Collaborative Planning" Mike Nickel, City of Edmonton Councillor and John Whaley, previous Mayor ofLeduc County • "Closing Remarks" Tom Burton, CPAA Chair

CPAA Silent Auction 2018 Donations are respectfully requestedfor this Community Planning Association ofAlberta fundraiser. Funds support our student scholarships. Delegates are asked to bring their items with them but please email Vicki Hackl, CPAA Secretary [email protected], prior to the conference, with the item information, so the bidding sheets can be prepared. Sponsorship and Exhibit Opportunities The Sponsorship Program is included in this newsletter. Your continued support is greatly appreciated!

173 ALBERTA PLANNING EXCHANGE COMMUNITY PLANNING ASSOCIATION OF ALBERTA WINTER 2018

Volunteer: Nomination Call for Directors Volunteering provides members with a unique opportunity to contribute to the CPAA and community planning, while broadening professional networks. CPAA is accepting nominations from individuals who are committed to excellence and have a passion for community planning. An even distribution for both geographical and elected vs. non-elected members is preferred. Elections take place at the Annual General Meeting on Tuesday at the conference luncheon. Please contact the CPAA office prior to the conference to apply for these exciting and challenging volunteer roles by submitting a brief expression of interest to [email protected] which summarizes your interest and suitability for the role.

Become a CPAA Member Our membership represents those involved in municipal planning, including Councillors, administrators, development officers, professional planners (both private and public sector), academics, and public officials. This membership will enable your organization to share your experiences, achievements and challenges, and empower municipal decision- makers and the corporate world to work towards collaborative, community-minded planning solutions. Your membership with CPAA will provide networking opportunities, quarterly newsletters to keep you apprised of the latest developments in the planning world, current information on our website, and reduced conference fees to our well-attended annual conference. We offerthree membership types: • Students: $25/year • Individual: $ioo/year • Group: $25o/year To download our Membership Registration Form, please visit our website http://www.cpaa.biz

Board of Directors

Tom Burton, Chair Nick Lapp RPP, MClP, Director

Marty Paradine, Vice Chair North Tom Johnston, Director

Candace Banack RPR, MClP, Vice Chair Nick Pryce RPP, MClP Director South Ryan Siersma, Director Edgard Farah, Treasurer Jessi Fry, Director GarrettTomlinson, Director Jared Candlish, Student Director

174 Community Planning Association of Alberta (CPAA)Conference

This planning and development conference touched on a variety of topics.

Dr. Yale Bellanger from the U of L talked about the importance of Indigenous collaboration, especially when development takes place. Sections of the Constitution and the British North American Act defines "Historic Occupancy" and the "Duty to Consult". Partnering with the First Peoples about land development is now mandated by the provincial government and many municipalities are in the process of forming IDP (intermunicipal development plan) agreements.

The session on Vibrant Neighborhoods and Economic Resilience, gave insight into the change that's happening, how we have to look at buildings and land differently. Can their core design be repurposed, looking at how to enhance the cultural fabric of a community? What kind of operator can successfully increase the vibrancy of a region? This means if you get the right management to revitalize an old derelict building or unused piece of land you can not only recycle history but change the mood of a community and provide housing and jobs. Whether its capitol, property, management or operators, success comes from balancing the interests of the stakeholders.

Shannon Neufeld of the National Energy Board and Patricia Poulten of TransCanada talked about Land Use Planning and Damage Prevention. Land development and community growth must be done responsibly. Through the Alberta Common Ground Alliance we now have great information on how land use development around pipelines should happen and who is responsible for the damage. If Bill S- 229 passes, municipalities will be required to register all their buried infrastructure.

The session on Small Places Big Dreams was hosted by our neighbors to the north. Parkland County. Through their TGS (technical growth study) they defined where their county should grow. With the changes in how we perceive our natural resources Parkland County has had some challenges on how to fund the need to maintain services. Through their TGS they have recognized some areas of growth and increased revenue. An MRS(hamlet reinvestment strategy) was developed. Rural hamlets are an opportunity to leverage traditional rural strengths. Opportunities for growth in developing new businesses, tourism and sense of community. Revitalization brings a fiscal benefit and a greater economic impact. Hamlets should be an attractive choice for residents, they are an important traditional part of all counties. There are so many positive aspects of re-investing in our hamlets both for the people who live there and for the people who visit.

Whafs in Pandora's Box led everyone to start thinking. 85% of all annexations includes underground infrastructure. In our province there is 22 million meters of inactive infrastructure. The challenge is how we develop around this. The authority that gives the permission to develop is the one liable for the damage to the infrastructure. Often time's annexation looks good AT FIRST GLANCE, but you need to know all the facts before heading down that road.

Todd Hirsh, ATB's Chief Economist talked about Rebuilding Alberta's Economy In 2018. In his opinion we still have many challenges ahead. With 6.3% unemployment we need to look to our strengths for diversification. Agriculture, specialty crops, Agra Foods. We need to re-evaluate how we live and work. Millennials have a different view of"wants and needs". They see quality of life and opportunities. We are becoming a mobile society, working from home, ordering on-line. Farmers markets vs big box chains, condo vs starter home, entrepreneurial investments. Developing and marketing our resources will still

175 be a necessity but on a different scale. We need to look at ways to sustain our lives and our families through diversification, innovation and new ideas.

Lastly we heard from Edmonton Councilor Mike Nickle and retired Mayor of Leduc County, John Whaley on The Art of Productive Collaboration. They talked about coming together during Annexation talks between the two municipalities. The importance of having the right people in the negotiations, the decision makers and about going into those talks with a clear understanding of equal compromise. You need to find out what the real needs are of both parties, not the inflated or stubborn wants.

Understanding and balancing the complexities of both Planning and Developing, along with the risks and consequences,the need for grovrth and economic value, the collaboration and respect, the employment opportunities and the human aspect is a daunting and ever changing education.

Heidi Swan

176 BRAZEAU COUNTY

REQUEST FOR COUNCIL CLARIFICATION Brazeai^^V County*

SUBJECT: 2018 Annual General Meeting Format and Presentation Materials

DATE TO COUNCIL: June 5, 2018

SUBMITTED BY: Jocelyn Whaley, Interim CAO

ENDORSED BY:

REVIEWED BY CAO: ^ki. r FILE NO:

Report/Document Attached Available Nil

SUGGESTED FOLLOW-UP ACTION: That Council direct Administration to prepare the presentation materials forthe Annual General Meeting using the template from 2017, or as otherwise directed. The Annual General Meeting is confirmed for June 19, 2018 at the Administration Building. As Administration prepares presentation materials for this event we wish to confirm: 1) The same power point presentation will be utilized as in 2017. Attached is the presentation from last year, which Administration will update for 2018. 2) That Council is accompanied by support staff only for set up, catering, security and technical support. The Interim CAO will be the only member of senior management attending. 3) Is there any additional information or documentation required?

Brazeau County - Request for Council Clarification -2018 AGM Page 1 of 1 177 5/29/2018

2017 Annual General Meeting ^xcon»

County

Annual General Meeting Brazew^^V Caunty* Agenda • Welcome - Opening Remarks - Reeve Guyon

• Introduction of Brazeau Councillors • Overview of 2017 Budget /Summary of Projects completed in 2016 and 2017(to date) Projects planned for the future (2018)Services Council ratepayer dialogue: What services would you like to see in 2018? Closing Remarks- Reeve Guyon

178 May 22, 2018

Reeve Guyon and Councillors Brazeau County PO Box 77-7401 TWP RD 494 Alberta Drayton Valley Alberta, T7A 1R1 Recreation & Parks Association

Dear Reeve Guyon and all Members of Council-

Subject: 2018 Alberta Recreation & Parks Association (ARPA) Annual Conference & Energize Workshop "Partners in Progress"

I am writing to you on behalf of the Alberta Recreation & Parks Association (ARPA)to invite you to our Annual Conference and Energize Workshop, held at the Fairmont Jasper Park Lodge from Thursday, October 25, 2018 to Saturday, October 27, 2018.

In 2016, our conference was also held in Jasper and it was attended by 525 delegates, of which more than 100 were mayors, reeves and councillors from across Alberta. Our conference program includes the Energize Workshop, which is a series of sessions on topical issues designed to provide you, as an elected official, with innovative ideas, solutions and opportunities in recreation, parks and community development. This will be the Energize Workshop's twenty-third year.

It is broadly recognized that recreation and parks are essential public services that create enhanced quality of life for your citizens and strongly aid in your community's economic growth and sustainability. Your presence at our conference makes a significant contribution to the dialogue and your ongoing support of our organization is much appreciated.

Our 2018 conference program has been informed and influenced by comments and suggestions from the 2017 attendees, and our continual scan of the issues and trends in Alberta and across Canada.. The event also provides a great networking opportunity in a welcoming, spirited and healthy environment, as attendees connect with friends and colleagues from across the province in a beautiful, natural setting. The detailed conference program will be available on our website later this spring at www.arpaonline.ca/events/energize-conference.

The program in will reflect the goals of the Framework for Recreation in Canada - Pathway to Wellbeing that has been endorsed by every province and FCM and supported by the Government of Canada as well as active Alberta and the Parks for All framework document that was released in January 2018.

Our experience is that municipalities typically book their rooms well in advance of the conference, so we would encourage you to book your rooms soon. We look forward to seeing you there.

Yours sincerely.

Susan Laurin President 11759 Groat Road NW • Edmonton • Alberta • T5M 3K6 ph: 780-415-1745 • fax: 780-451-7915 • [email protected] • www.arpaonline.ca 179 Tina Kwlrant

From: Britnie Maclean Sent: Wednesday, May 23, 2018 2:28 PM To: Tina Kwlrant Subject: Invitation to Speak at Canada Day Event

Hi Tina,

We are starting to finalize our plans for Canada Day and I was hoping to pass on an invitation for this year's Canada Day festivities to the Reeve. The day is starting at 11am on Sunday, July T'at Rotary Park in Drayton Valley. We were hoping that the Reeve would be willing to say a few words to help kick off the day? If you have any questions or would like some more information, please feel free to call or email me.

Thanks so much and have a wonderful day!

Britnie Maclean Program Assistant Drayton Valley and District FCSS Phone: 780-514-2206

A InniiMiMMaiitaici

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