COMMITTEE OF THE WHOLE MEETING AGENDA
Monday, April 4, 2016 | 7:00 pm Council Chambers | Civic Centre
CHAIRPERSON – Mayor Sue Paterson
1. DISCLOSURE OF PECUNIARY INTEREST
2. HEALTH & SAFETY MESSAGE – Properly Prepare for Outdoor Activity (Councillor Hopkins)
3. DELEGATIONS
3.1 Donald G. McDonald & J D Ellis
4. STAFF REPORTS AND RECOMMENDATIONS
5. STAFF REPORTS AND CORRESPONDENCE FOR INFORMATION
5.1 FI-08-16 – Monthly Activity Report – March 2016
5.2 Joint Health & Safety Committee – March 3, 2016 Meeting Minutes
5.3 Hanover Police Services Board – February 23, 2016 Meeting Minutes
5.4 Hanover Library Board – February 23, 2016 Meeting Minutes
5.5 Saugeen Mobility and Regional Transit – January 22, 2016 Meeting Minutes
5.6 Grey County Warden’s Forum – Thursday, April 21, 2016
5.7 Community Stewardship & River Rehabilitation Workshop – April 22, 2016
5.8 The Business Enterprise Centre – Summer Company 2016 Program
6. CORRESPONDENCE REQUIRING COMMITTEE ACTION
6.1 Municipality of Grey Highlands – Re: request to endorse their resolution regarding nomination of Agnes Macphail to appear on a new bank note. (for Council’s consideration)
7. PLANNING AND ZONING MATTERS
7.1 Next Planning Advisory Committee Meeting – Tuesday, April 12, 2016 | 5:00pm Committee of the Whole Agenda | April 4, 2016 Page | 2
8. DATES TO REMEMBER
8.1 Next Regular Council Meeting – Monday, April 18, 2016 | 7:00pm 8.2 Next Committee of the Whole Meeting – Monday, May 2, 2016 | 7:00pm
9. INTRODUCTION OF NEW BUSINESS
10. CLOSED MEETING
11. ADJOURNMENT Winter is gone….properly prepare for increased outdoor activity! 36% of all unintentional deaths (ages 20-44) occur in the spring 23% of the most serious musculoskeletal injuries occur in the spring the number of chemical poisoning incidents increases with warm weather 48% of lawnmower injuries occur with children 15 years of age or younger What to do: Warm up Read up Cover up
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STAFF REPORT TO COUNCIL
FROM Ken Roseborough, Fire Chief / Fire Prevention Officer / CEMC DATE April 7, 2016 REPORT FI-08-16 SUBJECT Monthly Activity Report – March 2016
1. ADMINISTRATIVE MEETINGS 1.1 Management Team Meetings 1.2 Grey County Fire Chief Meetings – Markdale 1.3 Officer Meeting 1.4 March Health and Safety Committee Meeting 1.5 Council Meeting 1.6 Budget Meeting 1.7 Grey County CEMC Annual Training 1.8 Grey Bruce Health and Safety Meeting
2. PRACTICES 2.1 March 1 - CPR 2.2 March 8 – Confined Space / Search and Rescue 2.3 March 15 – High Angle / Fire Fighter Survival / Aerial Operations 2.4 March 29 – Swift Water Theory
3. ADDITIONAL PRACTICES / COURSES 3.1 N/A
4. FIRE CALLS 4.1 March Calls – 7 4.2 Year to Date – 29
5. INSPECTIONS / FOLLOW-UP INSPECTIONS 5.1 N/A
6. FIRE PREVENTION / PUBLIC RELATIONS 6.1 N/A
This report is provided to Hanover Council for information only.
Respectfully submitted,
Ken Roseborough Fire Chief / Fire Prevention Officer / CEMC
JOINT HEALTH & SAFETY COMMITTEE MINUTES
Thursday, March 3, 2016 | 10:00am Winkler Room | Civic Centre
PRESENT Ken Roseborough | Andrew Smart | Paul Moos | Marilyn Zettler | Ken Campbell
REGRETS Adam Parsons
OTHERS PRESENT
1. WELCOME – The Committee welcomed Ken Campbell as a new member on the JHSC.
2. ADOPTION OF FEBRUARY 4, 2016 MINUTES – MARILYN | KEN R. CARRIED
3. BUSINESS ARISING – Nil
4. INSPECTION REPORTS FOLLOW-UP
4.1 Fire Hall – February 4, 2016
5. WORKPLACE HEALTH & SAFETY WORK PLAN
5.1 Work Plan Review – The Committee reviewed the March responsibilities and timetable.
6. ITEMS FOR INFORMATION & DISCUSSION
6.1 Risk Management Courses – Ken will see what topics they have to offer. 6.2 Health & Safety News February 2016 – Note item on Bill 132 New Legislation (Respect in the Workplace – Harassment & Violence Policy) – received for information. 6.3 Ideal Supply – on-site health & safety training – received for information.
7. NEW BUSINESS – Nil
8. WORKPLACE INSPECTION – Medical Clinic/140 7th Avenue
9. NEXT MEETING – Thursday, April 7, 2016 | 10:00am Workplace Inspection – P & H Centre / Aquatic Centre
10. ADJOURNMENT – The meeting adjourned at 10:30 am.
Committee Co-Chair Committee Co-Chair
HANOVER POLICE SERVICES BOARD MINUTES OF MEETING Tuesday, February 23, 2016, 7:00 p.m. Winkler Room, Hanover Civic Centre, Hanover, ON
Present: Chair Warren Dickert Chief Chris Knoll Vice-Chair Don Smith Secretary Catherine McKay Police Services Board Member Rick Hopkins Police Services Board Member Sue Paterson
No conflict or pecuniary interest declared
OPENING OF MEETING Motion # 2016-03-024 Moved by: R. Hopkins Seconded by: S. Paterson That the Board open the meeting at 7:03 p.m.. Carried
AGENDA Motion # 2016-03-025 Moved by: D. Smith Seconded by: S. Paterson That the meeting Agenda for February 23, 2016 be amended to add the following items: 6K – OAPSB Update on Provincial Consultations; 6L– OAPSB Zone 5 Meeting, Tuesday, March 8, 2016 Update; and 6M – Senior Leadership and Organizational Changes; and that the agenda be adopted as amended. Carried
Motion # 2016-03-026 That the Board deviate from the Agenda for February 23, 2016 if required. Moved by: R. Hopkins Seconded by: S. Paterson Carried
MINUTES OF MEETING Motion # 2016-03-027 Moved by: S. Paterson Seconded by: D. Smith That the Minutes of the January 26, 2016 meeting be adopted as circulated. Carried
BUSINESS FROM MINUTES A. Hanover West Grey Police Service Review Committee This item is addressed in the Chief’s Report.
ACCOUNTS Motion # 2016-03-028 Moved by: D. Smith Seconded by: S. Paterson That the Board approve payment of accounts dated January 2016 in the amount of $ 57,368.15. Carried
CORRESPONDENCE A. OAPSB, Post-Traumatic Stress Disorder (PTSD) B. Accessible Parking Permit Municipal Enforcement Guidebook C. Domestic Violence Coordinator’s Training Conference, Ontario Police College, March 29-31, 2016 D. Elder Abuse Conference, April 26-28, 2016 E. The Push for Change: A Two-day Mental Health Symposium – Our People, Our Communities F. Ontario Court of Appeal Decision in R. v. Jackson G. Ontario Provincial Police (OPP) Costing Moratorium H. Announcing Stephen Beckett as Interim ADM of the Public Safety Training Division I. Index of Policing Initiatives 2016 Call-out for Submission J. Province Seeking Public Feedback on its Strategy for a Safer Ontario K. OAPSB Update on Provincial Consultations L. OAPSB Zone 5 Meeting, Tuesday, March 8, 2016 Update HANOVER POLICE SERVICES BOARD MINUTES OF MEETING February 23, 2016 Page 2
M. Senior Leadership and Organizational Changes
With respect to item 6K, Board Member T. Norwood will attend the consultation session at the OAPSB Conference on May 14, 2016, and Board members are to individually complete the Ministry’s on-line survey.
Motion # 2016-03-029 Moved by: R. Hopkins Seconded by: S. Paterson That the Board accept the correspondence and actions required. Carried
NEW BUSINESS A. 2016 Hanover Police Services Budget Motion #2016-03-030 Moved by: R. Hopkins Seconded by: D. Smith That the Board approve the 2016 budget of the Hanover Police Service in the amount of $ 2,693,900.00.
B. Board Representation at OAPSB Zone 5 Meeting, March 8, 2016 , Waterloo Vice-Chair D. Smith will attend the meeting along with the Chair if he is available.
CHIEF’S REPORT Motion # 2016-03-031 Moved by: S. Paterson Seconded by: R. Hopkins That the Board accept the Chief’s Report for February 2016 as presented. Carried
The Board requested that the Secretary provide Board members with a copy of all Board policies. The Chief agreed to send Board members a copy of all Police Service Policies and Procedures.
IN-CAMERA SESSION Motion # 2016-03-032 Moved by: S. Paterson Seconded by: R. Hopkins That the Board convene in closed session to discuss matters that it is of the opinion fall under Section 35 (4) (a) or (b) of the Police Services Act at 8:08 p.m.. Carried
Motion # 2016-03-033 Moved by: D. Smith Seconded by: R. Hopkins That the Board reconvene in open session at 9:25 p.m.. The Chair confirmed that the Hanover Police Services Board had gone in closed session and discussed matters that it is of the opinion fall under Section 35 (4) (a) or (b) of the Police Services Act. Carried
Motion # 2016-03-034 Moved by: R. Hopkins Seconded by: D. Smith That the Board offer the position of Inspector to Constable Jason Rahn. Carried
ADJOURNMENT & NEXT MEETING Motion # 2016-03-035 Moved by: S. Paterson That the Board adjourn at 9:27 p.m. to meet again on Tuesday, March 29, 2016 at 7:00 p.m. in the Winkler Room, Hanover Civic Centre, or at the call of the Chair. Carried
______Chair Secretary Hanover Library Board Meeting Minutes February 23rd 2016, at 6 p.m. Board Room, Hanover Saugeen Airport
Members: (X = present, A = absent, R = regrets) X Brenda Booth X Edwin Haas X Susan Sakal X Steve Fitzsimmons X Terry Leis X Agnes Rivers-Moore (CEO) X Debera Flynn X Jeanne Lisenchuk X Emma Shaw (staff) R Jenn Hillier X Ed Peppler
1. Debera Flynn called the meeting to order at 6:04p.m.
2. Agenda: Moved by Susan Sakal and seconded by Jeanne Lisenchuk that the agenda be accepted as circulated. CARRIED
3. Declaration of conflict of interest – None.
4. Board Education: Learn HQ Board education – Lesson 8 on Policy – A short discussion was held.
5. Consent Agenda: A. Minutes of meeting – January 21st 2016 B. Librarian’s report – for January/February 2016 C. Statistical Report – month of January 2016 D. Accounts Payable - month of January 2016
Item C was removed from the consent agenda for further discussion. Moved by Ed Peppler, seconded by Steve Fitzsimmons THAT Items A, B and D on the consent agenda be adopted. CARRIED
Statistical Report – month of January 2016 At Ed Peppler’s request Agnes Rivers-Moore explained and clarified a number of items on the statistics report.
6. Matters arising from the Minutes: Ideas for the promotion of programmes – A brain storming session was held. A list will be circulated and further developed by the Strategic Plan Committee.
7. OLA Feedback Reports have been submitted by all those who attended the conference.
8. Council Feedback Community Hall – Steve Fitzsimmons had a conversation with CAO, Brian Tocheri, and Sherri Walden about the library using the hall as a quiet space/overflow when the library is busy. Feedback from Space Needs presentation – Favourable comments were received from several council members who supported the action taken by the library and acknowledged that this is a good first step for a future goal.
9. Committee Reports: Finance Committee The Finance reports for the month of January were reviewed. Moved by Steve Fitzsimmons and seconded by Susan Sakal THAT the Financial Report for the month of January 2016 be received for information. CARRIED
Revised 2016 budget – The revised budget for 2016 was discussed. The budget will be presented to council on March 14th. Moved by Edwin Haas and seconded by Jeanne Lisenchuk THAT the revised budget for 2016 at a 0.6% increase on 2015 be approved. CARRIED
Personnel Committee None.
Strategic Plan Committee Debera Flynn had reported back to CAO, Brian Tocheri, following the committee’s meeting with the Bluewater District School Board. The committee will be meeting to discuss next steps in the Space Needs process.
Policy Committee None.
10. Review of Board Work Plan The Board work plan is on track.
11. Other Business: Trustee meeting, April 23rd – Brenda Booth will be representing the library with Edwin Haas as an alternate. Fundraising – A discussion was held and ideas for possible Community partnerships were voiced.
12. Adjournment Next scheduled meeting is: Thursday March 24th 2016 at 6:00 p.m. in the Winkler Room of the Hanover Civic Centre.
Moved by Ed Peppler THAT this meeting be adjourned at 8:13 p.m. CARRIED
Signed:
Secretary ______Chair ______
Off¡ce of the Warden 595 gth Avenue East, Owen Sound Ontario N4K 3E3 519-376-2205 / 1 -800-567-GREY / Fax: 51 9-376-8998 March 16, 2016
Mayor Sue Paterson Town of Hanover 341 10th Street HanoverON N4N 1P5
Dear Sue:
We will again be hosting a Warden's Forum for 2016. Please consider this an invitation to you and all members of your council and senior staff to attend this year.
Our Warden's Forum will be held at Cobble Beach Golf ResorL,22l Mcleese Drive, Kemble on Thursday, April 21,2016. The meeting will begin at 4:00 p.m. and a light dinner will be provided at approximately 5:30 p.m. with the remainder of the Forum to follow from 6:30 - 8:00 p.m.
This year we will be providing a historical account of Grey County Council, a personal perspective from a First Nations individual and a highlight of the goals of Grey County's Strategic Plan. A synopsis of the plan will be provided prior to the event in order that councillors and staff have an opportunity to review and prepare discussion for the Forum.
Please complete the enclosed form and return to my office to the attention of Penny Colton, [email protected], no later than Friday, April 15,2016 in order that we can prepare accordingly.
Yours TOWN OF HANOVER MTINICTPAL OFFICE
RECETVED I n Barfoot Warden ,ïtAR ,1 t Æü (519) 372-0219 ext. 1225 to For www.grey.ca Co¡¡r¡cil c.À.o. Cammiîtee /pc 'l'ie:n: inc r lìrryirr¡y'Bldg
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Grey County: Colour lt Your Way Page 3 March 16,2016
East
Mcleese Drive
Grey County: Colour lt Your Way Community Stewardship and River Rehabilitation Workshop
EARTH DAY Friday, April 22, 2016, 9am – 3:30pm Elmwood Community Centre Cost: $15.00 / person (includes lunch)
Speaker Sessions Jack Imhof, National Biologist with Trout Unlimited Canada. Hear about his experience with river rehabilitation in various parts of Ontario
Hear from a number of local groups and organizations speak about their projects.
RSVP by April 18 to: Jo-Anne Harbinson, (519) 367-3040 ext. 235 or [email protected]
https://www.eventbrite.com/e/community-stewardship-workshop-tickets-22237684513
Supported by
CONSERVATION
ness Enterprise Centre TO\å/N OF I-IANOVER 173-8th Street East il4LINiCIPAL Sound Ontario N4K1Kg RECETYED (519) 371-3232 sound.ca MAR ? 4 201ô owensoundbusiness.ca
For
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t-'or¡:nr Hello, ¡tc'i.-.¡ i My name is Shannon Stroud and I am the Summer Company Coordinator with the Business Enterprise Centre (BEC) of Owen Sound and Area. We are currently in the process of running the Summer Company 2016 program for Grey and Bruce counties. The Summer Company Program is a self-employment program developed for full time students aged 15-29. lt provides them with the support and guidance to experience and explore running their own business as a summer job. The program provides 12 hours of free business education, ongoing mentoring and support, and a provincial grant of up to $3,000 to help with the start-up of their business, and for the student's personal use. Please find enclosed Summer Company promotional materialfor display at your organization. Electronic versions are also available for inclusion in any newsletters you may publish or applicable sections of your website. Please reach out to me if you require more materials or an electronic version. This program provides an invaluable learning experience for students. lt teaches them not only real world work skills, but gives them a realistic view of business and self employment. lf you wish to discuss the program, and its benefits further I would be happy to arrange a meeting with you, at your convenience. Thank you, Shannon Stroud Summer Company Coordinator, The Business Enterprise Centre (519) 371-3232 [email protected] W WOR THE EVER. I I I' h--i See things dìfferenily this sumrner 1¡ys¡( for yourself. Get hands-on training, mentoring and awards up to $3,OOO to start your- summer business. Experience the satisfaction of being your own boss, and learn skills that will stay with you a lifetime. Find out how at Ontario.calSummerCompany or 1-88A'576'4444 Apply now at Onta ¡'io.calSummerCompany' (s19) 371-3232 b usinesshelp@owe nsou nd.ca Bqsifl,os$" www.owensoundbusiness.ca Company H ll You EI" f\*-ånl¡in E)^^-I., Ca* llfaplz ¿^,.-*^-tl r \cdLry. Yllrr Jf!)tIl Ill I ¡El t UlI l|Jdl lY vfl lLql lv -t81. ^¡ P a g e | 1 March 22, 2016 To: Local Committees; County of Grey and all lower tiers in Grey County Re: Nomination of Agnes Macphail to appear on a new bank note Council of the Municipality of Grey Highlands, at their meeting of March 14th, 2016, adopted the following resolution: 16-135 Harris - Silverton Resolve, That Council of the Municipality of Grey Highlands supports the Bank of Canada’s invitation to nominate an iconic Canadian woman to appear on a new bank note; and That Council nominates Agnes Macphail; and That the Bank of Canada link be placed on the municipal website and in the What’s Happening column; and That the Library and Museum be asked to do the same, to encourage residents to vote for this remarkable WOMAN WHO RESIDED IN GREY COUNTY. A copy of this resolution to be circulated to local Committees, County of Grey and all lower tier Municipalities in Grey County for support CARRIED. In accordance with Council’s directive, the foregoing Council resolution in this regard has been forwarded to your attention for support. If you have any questions, please contact this Office. Regards, Debbie Robertson, AMCT Clerk/Director Council & Legislative Services [email protected] 519.986.1216 Ext. 233 The Municipality of Grey Highlands 206 Toronto Street South, Unit One P.O. Box 409 Markdale, Ontario N0C 1H0 519-986-2811 Toll-Free 1-888-342-4059 Fax 519-986-3643 www.greyhighlands.ca [email protected]