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Committee of the Whole Meeting Agenda COMMITTEE OF THE WHOLE MEETING AGENDA Monday, April 4, 2016 | 7:00 pm Council Chambers | Civic Centre CHAIRPERSON – Mayor Sue Paterson 1. DISCLOSURE OF PECUNIARY INTEREST 2. HEALTH & SAFETY MESSAGE – Properly Prepare for Outdoor Activity (Councillor Hopkins) 3. DELEGATIONS 3.1 Donald G. McDonald & J D Ellis 4. STAFF REPORTS AND RECOMMENDATIONS 5. STAFF REPORTS AND CORRESPONDENCE FOR INFORMATION 5.1 FI-08-16 – Monthly Activity Report – March 2016 5.2 Joint Health & Safety Committee – March 3, 2016 Meeting Minutes 5.3 Hanover Police Services Board – February 23, 2016 Meeting Minutes 5.4 Hanover Library Board – February 23, 2016 Meeting Minutes 5.5 Saugeen Mobility and Regional Transit – January 22, 2016 Meeting Minutes 5.6 Grey County Warden’s Forum – Thursday, April 21, 2016 5.7 Community Stewardship & River Rehabilitation Workshop – April 22, 2016 5.8 The Business Enterprise Centre – Summer Company 2016 Program 6. CORRESPONDENCE REQUIRING COMMITTEE ACTION 6.1 Municipality of Grey Highlands – Re: request to endorse their resolution regarding nomination of Agnes Macphail to appear on a new bank note. (for Council’s consideration) 7. PLANNING AND ZONING MATTERS 7.1 Next Planning Advisory Committee Meeting – Tuesday, April 12, 2016 | 5:00pm Committee of the Whole Agenda | April 4, 2016 Page | 2 8. DATES TO REMEMBER 8.1 Next Regular Council Meeting – Monday, April 18, 2016 | 7:00pm 8.2 Next Committee of the Whole Meeting – Monday, May 2, 2016 | 7:00pm 9. INTRODUCTION OF NEW BUSINESS 10. CLOSED MEETING 11. ADJOURNMENT Winter is gone….properly prepare for increased outdoor activity! 36% of all unintentional deaths (ages 20-44) occur in the spring 23% of the most serious musculoskeletal injuries occur in the spring the number of chemical poisoning incidents increases with warm weather 48% of lawnmower injuries occur with children 15 years of age or younger What to do: Warm up Read up Cover up ,p aZ ,,")tl//x I LLø/¿æ rz/'2 Øç lu ry*z)> d, /ryiD,,*ê?> v fb å,-,v-5 ¿¿Zs¿/-¿ /%fu> f77a 4a.--€æ /h*ã,a¿, 4 *,fuK_>_ Þ /tu> п) ,&<-- a Rn 4 t 4z:s ã,y' zrrrr> leaë a 2øs¿&/€ ,ñæ^-'r/ fr* ,4ë,5 l,¿ / *an- ê4.¿rffi)æ ]lDZ=cLLs s ,z.a/ 2rræo// 7.¿* b-r,æg Á-/€ Spef. =-,u - r/&ra dgvlu(") y's T,) t' ø, ,&.,runu Mnay'tr€s Ztt 6=-T-r>r..s A/a-=.u6 /"* /4ã,7 jr,,ù c¿rqYs j ,4 //{ þA-tç -off+r /Ae.:7 þp,u:s -,./fu Rt ¿fzær -* la 7 _v STAFF REPORT TO COUNCIL FROM Ken Roseborough, Fire Chief / Fire Prevention Officer / CEMC DATE April 7, 2016 REPORT FI-08-16 SUBJECT Monthly Activity Report – March 2016 1. ADMINISTRATIVE MEETINGS 1.1 Management Team Meetings 1.2 Grey County Fire Chief Meetings – Markdale 1.3 Officer Meeting 1.4 March Health and Safety Committee Meeting 1.5 Council Meeting 1.6 Budget Meeting 1.7 Grey County CEMC Annual Training 1.8 Grey Bruce Health and Safety Meeting 2. PRACTICES 2.1 March 1 - CPR 2.2 March 8 – Confined Space / Search and Rescue 2.3 March 15 – High Angle / Fire Fighter Survival / Aerial Operations 2.4 March 29 – Swift Water Theory 3. ADDITIONAL PRACTICES / COURSES 3.1 N/A 4. FIRE CALLS 4.1 March Calls – 7 4.2 Year to Date – 29 5. INSPECTIONS / FOLLOW-UP INSPECTIONS 5.1 N/A 6. FIRE PREVENTION / PUBLIC RELATIONS 6.1 N/A This report is provided to Hanover Council for information only. Respectfully submitted, Ken Roseborough Fire Chief / Fire Prevention Officer / CEMC JOINT HEALTH & SAFETY COMMITTEE MINUTES Thursday, March 3, 2016 | 10:00am Winkler Room | Civic Centre PRESENT Ken Roseborough | Andrew Smart | Paul Moos | Marilyn Zettler | Ken Campbell REGRETS Adam Parsons OTHERS PRESENT 1. WELCOME – The Committee welcomed Ken Campbell as a new member on the JHSC. 2. ADOPTION OF FEBRUARY 4, 2016 MINUTES – MARILYN | KEN R. CARRIED 3. BUSINESS ARISING – Nil 4. INSPECTION REPORTS FOLLOW-UP 4.1 Fire Hall – February 4, 2016 5. WORKPLACE HEALTH & SAFETY WORK PLAN 5.1 Work Plan Review – The Committee reviewed the March responsibilities and timetable. 6. ITEMS FOR INFORMATION & DISCUSSION 6.1 Risk Management Courses – Ken will see what topics they have to offer. 6.2 Health & Safety News February 2016 – Note item on Bill 132 New Legislation (Respect in the Workplace – Harassment & Violence Policy) – received for information. 6.3 Ideal Supply – on-site health & safety training – received for information. 7. NEW BUSINESS – Nil 8. WORKPLACE INSPECTION – Medical Clinic/140 7th Avenue 9. NEXT MEETING – Thursday, April 7, 2016 | 10:00am Workplace Inspection – P & H Centre / Aquatic Centre 10. ADJOURNMENT – The meeting adjourned at 10:30 am. Committee Co-Chair Committee Co-Chair HANOVER POLICE SERVICES BOARD MINUTES OF MEETING Tuesday, February 23, 2016, 7:00 p.m. Winkler Room, Hanover Civic Centre, Hanover, ON Present: Chair Warren Dickert Chief Chris Knoll Vice-Chair Don Smith Secretary Catherine McKay Police Services Board Member Rick Hopkins Police Services Board Member Sue Paterson No conflict or pecuniary interest declared OPENING OF MEETING Motion # 2016-03-024 Moved by: R. Hopkins Seconded by: S. Paterson That the Board open the meeting at 7:03 p.m.. Carried AGENDA Motion # 2016-03-025 Moved by: D. Smith Seconded by: S. Paterson That the meeting Agenda for February 23, 2016 be amended to add the following items: 6K – OAPSB Update on Provincial Consultations; 6L– OAPSB Zone 5 Meeting, Tuesday, March 8, 2016 Update; and 6M – Senior Leadership and Organizational Changes; and that the agenda be adopted as amended. Carried Motion # 2016-03-026 That the Board deviate from the Agenda for February 23, 2016 if required. Moved by: R. Hopkins Seconded by: S. Paterson Carried MINUTES OF MEETING Motion # 2016-03-027 Moved by: S. Paterson Seconded by: D. Smith That the Minutes of the January 26, 2016 meeting be adopted as circulated. Carried BUSINESS FROM MINUTES A. Hanover West Grey Police Service Review Committee This item is addressed in the Chief’s Report. ACCOUNTS Motion # 2016-03-028 Moved by: D. Smith Seconded by: S. Paterson That the Board approve payment of accounts dated January 2016 in the amount of $ 57,368.15. Carried CORRESPONDENCE A. OAPSB, Post-Traumatic Stress Disorder (PTSD) B. Accessible Parking Permit Municipal Enforcement Guidebook C. Domestic Violence Coordinator’s Training Conference, Ontario Police College, March 29-31, 2016 D. Elder Abuse Conference, April 26-28, 2016 E. The Push for Change: A Two-day Mental Health Symposium – Our People, Our Communities F. Ontario Court of Appeal Decision in R. v. Jackson G. Ontario Provincial Police (OPP) Costing Moratorium H. Announcing Stephen Beckett as Interim ADM of the Public Safety Training Division I. Index of Policing Initiatives 2016 Call-out for Submission J. Province Seeking Public Feedback on its Strategy for a Safer Ontario K. OAPSB Update on Provincial Consultations L. OAPSB Zone 5 Meeting, Tuesday, March 8, 2016 Update HANOVER POLICE SERVICES BOARD MINUTES OF MEETING February 23, 2016 Page 2 M. Senior Leadership and Organizational Changes With respect to item 6K, Board Member T. Norwood will attend the consultation session at the OAPSB Conference on May 14, 2016, and Board members are to individually complete the Ministry’s on-line survey. Motion # 2016-03-029 Moved by: R. Hopkins Seconded by: S. Paterson That the Board accept the correspondence and actions required. Carried NEW BUSINESS A. 2016 Hanover Police Services Budget Motion #2016-03-030 Moved by: R. Hopkins Seconded by: D. Smith That the Board approve the 2016 budget of the Hanover Police Service in the amount of $ 2,693,900.00. B. Board Representation at OAPSB Zone 5 Meeting, March 8, 2016 , Waterloo Vice-Chair D. Smith will attend the meeting along with the Chair if he is available. CHIEF’S REPORT Motion # 2016-03-031 Moved by: S. Paterson Seconded by: R. Hopkins That the Board accept the Chief’s Report for February 2016 as presented. Carried The Board requested that the Secretary provide Board members with a copy of all Board policies. The Chief agreed to send Board members a copy of all Police Service Policies and Procedures. IN-CAMERA SESSION Motion # 2016-03-032 Moved by: S. Paterson Seconded by: R. Hopkins That the Board convene in closed session to discuss matters that it is of the opinion fall under Section 35 (4) (a) or (b) of the Police Services Act at 8:08 p.m.. Carried Motion # 2016-03-033 Moved by: D. Smith Seconded by: R. Hopkins That the Board reconvene in open session at 9:25 p.m.. The Chair confirmed that the Hanover Police Services Board had gone in closed session and discussed matters that it is of the opinion fall under Section 35 (4) (a) or (b) of the Police Services Act. Carried Motion # 2016-03-034 Moved by: R. Hopkins Seconded by: D. Smith That the Board offer the position of Inspector to Constable Jason Rahn. Carried ADJOURNMENT & NEXT MEETING Motion # 2016-03-035 Moved by: S. Paterson That the Board adjourn at 9:27 p.m. to meet again on Tuesday, March 29, 2016 at 7:00 p.m. in the Winkler Room, Hanover Civic Centre, or at the call of the Chair. Carried _____________________________________ _____________________________________ Chair Secretary Hanover Library Board Meeting Minutes February 23rd 2016, at 6 p.m. Board Room, Hanover Saugeen Airport Members: (X = present, A = absent, R = regrets) X Brenda Booth X Edwin Haas X Susan Sakal X Steve Fitzsimmons X Terry Leis X Agnes Rivers-Moore (CEO) X Debera Flynn X Jeanne Lisenchuk X Emma Shaw (staff) R Jenn Hillier X Ed Peppler 1.
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