Council Meeting Agenda – October 22, 2019 Corporation of the Township of Lake of Bays a G E N D A

Township of Lake of Bays Municipal Offices Phone (705) 635-2272 Fax (705) 635-2132

Council Meeting Agenda – October 22, 2019 Corporation of the Township of Lake of Bays A G E N D A

There will be a regularly scheduled meeting of Council held at 9:00 a.m., on October 22, 2019 in the Council Chambers of the Township of Lake of Bays Municipal Office, Dwight, Ontario. NOTE: A closed session is scheduled to take place at the beginning of the meeting and at the end of the meeting. Page

1. MEETING CALLED TO ORDER - APPROVAL OF AGENDA

(a) Council Meeting Agenda - October 22, 2019

2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

3. CLOSED SESSION/BUSINESS ARISING FROM CLOSED SESSION

In accordance with Section 239, (1), (2) and (3.1) of the Municipal Act, c. 25, S.O. 2001, as amended, the Council of the Corporation of the Township of Lake of Bays will convene in Closed Session for discussion regarding: (a) 9:05 a.m. Frank Cowan Insurance - Councillor Liability

(i) The meeting is held for the purpose of educating or training the members and at the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee. 2006, c. 32, Sched. A, s. 103 (1).

4. DEPUTATION/DELEGATIONS 13 - 25 (a) 10:00 a.m. Laura Sundy, Community Relations Coordinator YWCA Muskoka Re: Program Highlights and YWCA's Impact Throughout Muskoka

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27 - 50 (b) 10:10 a.m. Rick Zytaruk, Chief Financial Officer Tooketree Passive Homes Re: How Buildings Worsen Climate Change and how the Township can Help Mitigate Climate Change

(c) 10:20 a.m. Collin Reaney, Board Member, Dorset Community Partnership Fund (DCPF) Janine Vandenheuval, Executive Director, Algonquin Family Health Team, (AFHT) Ruth Ross, Dorset Health Hub Advisory Committee Chair Re: Update on the Dorset Community Health Hub

(d) 10:20 a.m. Bruce Howell, President, Resorts of North Muskoka Re: Update on Short-Term Rentals

(e) 10:30 a.m. Melissa Polischuk, Fund Development and Public Relations Coordinator Rebecca Ellerson, Clinical Program Manager Hospice Huntsville Re: "10 Things You Did Not Know about Hospice Huntsville"

5. CONSENT AGENDA Items listed under the Consent Agenda are considered routine and enacted in one motion. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting. 51 - 74 (a) Regular Council Meeting Minutes - September 17, 2019 and Special Council Meeting Minutes - October 8, 2019

75 - 77 (b) Lake of Bays Township Public Library Board Minutes - August 26, 2019

79 - 108 (c) Lake of Bays Fire Department Fire Advisory Minutes - May 14, 2019, June 10, 2019 and September 10, 2019

109 - 115 (d) Heritage Advisory Committee Meeting Minutes - July 30, 2019

117 - 119 (e) Building Department Quarterly Report - Third Quarter 2019

121 - 125 (f) By-law Enforcement Quarterly Call Out Report - Third Quarter 2019

127 - 128 (g) Planning Department Quarterly Report - Third Quarter 2019

129 - 131 (h) Economic Development Report - Third Quarter 2019

133 - 134 (i) Summary of Water Test Results - Third Quarter 2019

135 - 140 (j) Summary of Delegation of Powers - Third Quarter 2019

141 - 143 (k) Sale of Original Shore Road Allowance - Declaration of Surplus Land:

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• OSRA File No. 18-27 (Bull)

(l) By-law 2019-110, being a by-law for the purpose of closing those portions of the original shore road allowance in front of Lot 21, in Concession 14, of the former Township of Franklin, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 1 and 2 on Plan 35R-26039 (Bull) (010-006- 04200) (Franklin) (1083 Maplehurst Drive) (Peninsula Lake)

6. REPORTS AND BY- LAWS

(a) Director of Planning

(b) Economic Development Coordinator

(i) By-law 2019-111(a), being a by-law to amend By-law 2019- 084, being a by-law to authorize the Mayor and Clerk to sign documents with respect to a Memorandum of Understanding - Digital Main Street Muskoka, 2019, between the Gravenhurst Business Improvement Area, the Downtown Huntsville Business Improvement Area, the Downtown Bracebridge Improvement Area, the Township of Georgian Bay, the Township of Muskoka Lakes and the Corporation of the Township of Lake of Bays (Assign Original Contract from Gravenhurst BIA to Huntsville BIA and Extend Expiry Grant Agreement from January 31, 2020 to May 31, 2020)

145 - 149 (i) Grant Opportunity: Investing in Canada Infrastructure Program – Dwight Branch Expansion

(d) Superintendent of Parks and Facilities

(e) Superintendent of Public Works

151 - 153 (i) Spring Grade Initiative

155 - 156 (ii) Rescind Unassumed Road Improvement Agreement (URIA) - Verity

(iii) By-law 2019-107, being a by-law to rescind By-law 2019-070, being a by-law authorizing the Mayor and Clerk to sign an Unassumed Road Improvement Agreement between the Township of Lake of Bays and John S.M. Verity and William H. Verity (Use of a Township Road Allowance for the construction of a new (driveway) (Unassumed Road Improvement

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Agreement)(Verity)(020-010-05100 & 020-010-07600) (Finlayson)(Billie Bear Road)

157 - 158 (iv) Happy Wanderers Snowmobile Club's Lease

(v) By-law 2019-108, being a by-law to amend By-law 98-119, being a by-law to authorize the Mayor and Clerk to sign a commercial lease between the Happy Wanderers Snowmobile Club and the Corporation of the Township of Lake of Bays for the use of Garage 3 lands located at 3914 Brunel Road (Extend Expiry Agreement from October 31, 2018 to June 30, 2020)

(f) Director of Building & By-law Services

(g) Fire Chief

(h) Director of Corporate Services/Clerk

159 - 161 (i) 2020 Council, Committee and Library Board Schedule

163 - 165 (ii) Application to Close Original Shore Road Allowance - Preliminary Approval • OSRA File No. 19-15 (Kravetz)

167 - 169 (iii) Application to Close Original Shore Road Allowance - Preliminary Approval • OSRA File No. 19-23 (Magi)

(i) Deputy Clerk

171 - 176 (i) Application to Close a Portion of Original Road Allowance • ORA File No. 18-35 (Montanus)

(j) Chief Administrative Officer

(k) Director of Finance/Treasurer 177 - 191 (i) Statement of Financial Activities for the Eight Months Ending August 31, 2019

193 - 198 (ii) Municipal Modernization Fund

7. COMMUNICATION ITEMS AND PETITIONS

199 - 201 (a) Gary Carr, Halton Regional Chair Re: Local Planning Appeal Tribunal (LPAT).

203 (b) Steve Clark, Minister, Ministry of Municipal Affairs and Housing Re: 2018 Financial Information Return (FIR) Recognition Awards

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8. NOTICE OF MOTION

9. MAYOR AND MUNICIPAL COUNCILLORS' REPORTS (a) Councillor Peppard

District: Muskoka Watershed Council (MWC) (executive meeting, September 19, 2019) - District Offices, Bracebridge • The MWC is now incorporated and as such will be conducting a strategic planning session in order to take a fresh look at our role, mission and operating procedures; • Current projects include: research on algae, the impact of road salt on our rivers and streams and hydrology modelling; • The MWC has a seat on the Muskoka Watershed Advisory Group (MWAG). The mandate of this group is to look at issues across the Muskoka River Watershed that may have an impact on flooding in addition to other issues. The findings of this group will also help to inform the Province’s Flood Advisory Committee.

Muskoka Watershed Council (MWC) (regular meeting, September 20, 2019) - District Offices, Bracebridge • Blue-green algae: The MWC received a presentation on blue- green algae. Research to-date indicates that even with a reduction in Phosphorous some lakes and bays are at risk of blooms. Factors that contribute to a greater risk of a bloom also include warmer temperatures and a shorter ice cover period (both linked to climate change). Areas that may be at greater risk include shallow lakes and bays with little wind disturbance in addition to lots of sunny weather and warmer temperatures. Extra plant growth sinks to the bottom and rots thus reducing oxygen at the bottom of a lake. This lack of oxygen promotes the growth of blue-green algae in particular. • District floodplain mapping will be complete by the end of the year and it will include this year’s flood data. • Road Salt: a public information session on road salt and its impact upon the environment will be coming up soon. Date and time to be determined.

Community and Planning Services Committee (regular meeting, September 19, 2019) - District Offices, Bracebridge Provincial Policy Statement (PPS) Comments: • The District Planner and Area Municipal Planners have provided

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comments to the Province regarding proposed changes to the PPS including: • Retaining strong policies such as being ‘consistent with’ PPS policies; • Address liability, health and environmental concerns when it comes to private communal services such as private water and waste water systems; • Do not permit aggregate extraction and other works in areas of natural heritage; • Continue to allow municipalities to impose standards greater than those in the PPS. • 10 Year Housing Strategy - the District is working on a mid-term review of our 10 year housing strategy; • Short-term Rentals - while the District recognizes the seriousness of the short-term housing issue and is willing to take a leadership role if asked, it is the area municipalities whom have the tools with which to deal with the issue. Recently, the Town of Huntsville brought forward a report for consideration.

Community and Planning Services (special meeting, October 9, 2019) - District Offices, Bracebridge • Committee members received a preliminary report on the mid- term review of the District’s 10 year Housing and Homelessness Plan. Committee members supported the idea of accelerating efforts to build new mixed housing in our communities along with greater involvement by the District as a developer of housing.

Township: Chamber of Commerce Nil

Library Board Nil

Other • Met with community members to discuss snow plough turn around and parking issues at the top of Limberlost Road (September 11, 2019); • Attended Waste Management Strategy meeting (September 11, 2019) Partner’s Hall, Huntsville; • Assisted Councillor Godard in teaching community members about the monarch butterfly (September 26, 2019) - Dwight Public Library and October 1, 2019 - Baysville Public Library;

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• Housing Task Force meeting #3 (October 3, 2019) - The Pines in Bracebridge - District, area municipal, business and community members met to further discussions on innovative solutions to the housing challenges we are facing across the District; • Attended the Township of Lake of Bays public input session on revisions to our Community Planning Permit System (CPPS) (October 5, 2019) - Baysville Community Centre; • Attended Lake of Bays Renewable Energy Co-op AGM (October 5, 2019) - Baysville Senior’s Centre.

(b) Councillor Lacroix

District: Engineering and Public Works Committee (Vice-Chair) • Lone Pine Drive Water Treatment Plant in Port Severn awarded to Nelson Mechanical for $1.5 Million; • Reconstruction and Streetscaping of MR #3 awarded to EXP Service Incorporation for $755,000; • Tactile Crossing Plate Installations in the Towns of Bracebridge / Gravenhurst and Huntsville is awarded to Signature Contractors Windsor Inc. for a total of $468,495, which the District is funding $100,000 of the total cost. These crossings are mandated by the Province and must be completed by 2025; • The District is considering these staff hiring's: Water and Wastewater Operator / Solid Waste Operator / Capital Infrastructure Project Manager and Construction Inspector; • The District is preparing a by-law banning large trucks on MR #50 (High Falls Road) during winter months (November 1 to April 1) because of the increasing number of vehicles being stuck on this road (asked for by the Town of Bracebridge); • The District is in the process of hiring a consultant to study the types of tile beds which exist in Muskoka. The cost of this venture is limited to $35,000; • There was a discussion about the removal of all unmanned garbage and recycling bins throughout Muskoka (Lake of Bays is the only area which these do not exist); • Road Maintenance contract for snow removal has been extended to Fowlers for 1 year for many of the District roads which include MR #117 and MR #2 in Lake of Bays.

Finance and Corporate Services Committee • Meeting cancelled.

Other

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• Attended a Muskoka Housing Corporation Committee meeting (October 8, 2019).

Township: Cemetery - Baysville and Paint Lake Committee Nil

Community Emergency Management Committee (CEMC) alternate Nil

Library Board (alternate) Nil

Fire Advisory (alternate) Nil

Other • Attended the Economic Development Core Advisory Group meeting (September 25, 2019) - Oxtongue Craft Cabin, Dwight.

Community Emergency Management (CEMC) Committee Nil

Heritage Advisory Committee (Chair) Nil

Deputy Mayor Nil

Temporary Replacement - District Nil

(d) Councillor Brooks

Fire Advisory Committee (September 10, 2019) • The next regular meeting will be Tuesday, November 12, 2019 at Station 30 (Hillside).

Cemetery - Baysville and Paint Lake Committee (alternate) Nil

Other

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• Supported the ‘AshMuskoka Project’ (September 14, 2019) by delivering my fireplace ash container to the Rosewarne Transfer Station (Bracebridge) and encourage others to consider supporting them as well. To order an ash container please call 705-640-0948 or check out their website: www.ashmuskoka.ca. Drop off dates are October 19, November 16, and December 14, 2019; • Along with Mayor Glover (September 25, 2019), I attended the ‘United Way Simcoe Muskoka’ event at Grandview Mark O’Meara on understanding the severity the Opioid Crisis in Muskoka; • Attended the Federal ‘All Candidates Meeting’ (September 26, 2019) in Huntsville as well as in Dwight (October 2, 2019); • I was pleased to join with Councillors' Peppard and Godard (September 27, 2019) to visit a resident on Bella Lake who has registered his property as a “Monarch Waystation” which recognizes their interest in not only conserving the monarch butterflies, but milkweed, as that is there their natural habitat and only natural food source; • Attended the Open House in Dwight (October 4, 2019), hosted by our Planning Staff and consultants to inform residents on the progress of the new Community Planning Permit System (PPS); • Hosted our fall meeting of the Sinclair Resident’s Advisory Committee (October 11, 2019) - Muskoka on the Rocks. It was well attended and we heard an informative overview of the Dwight Library, their programs and an update on their expansion plans by Board member Cathy Hurst; • Residents were pleased to report to me on the recent efforts of our Public Works Staff regarding the progress on road grading, the timely completion of culvert work on Walker’s Lake Road and the ongoing progress of resurfacing on Billie Bear Road; • Discussions with the Tasso Lake Association executives including Mayor Glover, Councillor Peppard and I are continuing regarding the parking issues at the Blue Lake snow plow turnaround.

(e) Councillor Godard

Heritage Advisory Committee (Co-Chair) Nil

Chamber of Commerce (alternate) Nil

Other • Visited a Monarch Butterfly Habitat;

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• Completed 4 sessions of Milkweed Program at both libraries with Homeschool kids; • Attended the Community Planning Permit System (CPPS) Open House in Baysville; • Attended Muskoka Watershed Council Meeting in Bracebridge.

(f) Councillor Anderson Nil

(g) Mayor Glover

District: Health Services Committee Local Share Meeting Hospitals (Bracebridge). • Final presentation of months of work by all in attendance produced a document presented to the Board on October 10, 2019. After approval it will be passed along to the Ontario Government for open discussions around acceptance.

Township: Municipal Innovation Conference (September 22 - 24, 2019) - Deerhurst Resort, Huntsville • Hosted by the District of Muskoka, a fabulous and interesting conference. Three days of interactive and educational exchanges with municipal staff from all over the country. Topics included: strategies for community engagement, communication tools and more. In these provincially restrictive financially challenged times, creative and innovative ideas will be our solution to solving municipal challenges.

Opioid presentation (September 25, 2019) - Mark O Meara Golf Club, Huntsville • Movie and speakers discussing Muskoka’s concern for a growing crisis. Very emotionally draining discussions bringing this very serious issue to the forefront in Muskoka.

Council Chamber discussion with Cottage Country Internet (September 30, 2019) • Looking for internet solutions. Very interesting discussions that will lead to relationships that will assist our complicated internet issues. I will be attending a Rural Internet Conference in November to form relationships with IT providers and Ministries respecting funding and execution.

Dorset Community Health Hub meeting (October 1, 2019) • Discussions around The Health Hub with Carrol Moffatt and

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Collin Reaney. Operational budgets were discussed, both Lake of Bays and Algonquin Highlands are looking for a breakdown of operational expenses. Mayor Moffat and I raised concerns around sustainability of the working model of the Hub. Working together with Collin Reaney and the HUB Team I am confident solutions will be reached benefiting the Township's and Hub patients.

Lake of Bays Association (LOBA) meeting (October 8, 2019) • A very successful meeting discussing the general business of Lake of Bays. Topics covered were communication and discussion tools to improve relationships and best serve the membership and public. Regularly scheduled meeting will be taking place so messages from the Township can be passed along to interested parties.

By-law Enforcement Officer's meeting (October 16, 2019) - Council Chambers in Dwight • Presenting welcoming remarks.

10. UNFINISHED BUSINESS

(a) District Municipality of Muskoka, Continuous Improvement Unit re: Request for Preliminary Comment regarding interest in acquiring two DMM properties in McLean Ward (from July 18, 2017 Council Meeting)

(b) Baysville Lions Club re: Request for Site Plan Approval - 16 ft x 20 ft Gazebo in the Park at the Baysville Library/Community Centre (from May 21, 2019 Council Meeting)

11. CLOSED SESSION/BUSINESS ARISING FROM CLOSED

SESSION In accordance with Section 239, (1), (2) and (3.1) of the Municipal Act, c. 25, S.O. 2001, as amended, the Council of the Corporation of the Township of Lake of Bays will convene in Closed Session for discussion regarding: (a) Public Works and Corporate Services Departments (i) Personal matters about an identifiable individual, including municipal or local board employees.

(b) (i) Closed Session Meeting Minutes: • September 17, 2019 (Regular Council) • October 8, 2019 (Special Council).

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12. CONFIRMING BY- LAW and ADJOURNMENT (a) By-law 2019-111, being a by-law to confirm the proceedings of the October 22, 2019 Council meeting.

(b) Next Meeting - October 29, 2019

Page 12 of 203 Re: Program Hi... Laura Sundy, Community Relations Coordinator YWCA Muskoka Page 13 of 203 AGENDA ITEM # 4.(a)

2019 Report to Muskoka Councils Re: Program Hi... Laura Sundy, Community Relations Coordinator YWCA Muskoka

YWCA Muskoka’s Mission and Vision

Vision

Page 14 of 203 A future in which all women and girls in Muskoka are thriving. AGENDA ITEM # 4.(a) Mission

YWCA Muskoka champions positive change for women and girls through education, leadership and advocacy. Re: Program Hi... Laura Sundy, Community Relations Coordinator YWCA Muskoka

Women in Muskoka: Employment & Income Page 15 of 203 AGENDA ITEM # 4.(a) Re: Program Hi... Laura Sundy, Community Relations Coordinator YWCA Muskoka

Women in Muskoka: Growing Up Here

90% of sexual assault victims in Muskoka have a history of child abuse Page 16 of 203 Teens being abused on dates, on AGENDA ITEM # 4.(a) social media, and through human trafficking is on the rise in Muskoka

1 in 5 Muskoka girls request a subsidy for YWCA summer camp Re: Program Hi... Laura Sundy, Community Relations Coordinator YWCA Muskoka

Women in Muskoka: Seniors

49.1% of Muskoka

Page 17 of 203 women over 65 years of age live AGENDA ITEM # 4.(a) below the poverty line Re: Program Hi... Laura Sundy, Community Relations Coordinator YWCA Muskoka

Impacts Made by YWCA Muskoka Page 18 of 203 AGENDA ITEM # 4.(a) Re: Program Hi... Laura Sundy, Community Relations Coordinator YWCA Muskoka

Girlz Unplugged and Girlz Choice

● Teaching life skills ● Developing healthy relationships ● Building confidence Page 19 of 203 ● Creating leadership skills

● Exploring civic responsibility AGENDA ITEM # 4.(a)

Goal to empower girls to become successful women.

Girls’ Programs Re: Program Hi... Laura Sundy, Community Relations Coordinator YWCA Muskoka

● Building healthy relationships ● Managing emotions ● Exploring gender stereotypes

Page 20 of 203 ● Developing critical thinking skills ● Encouraging self reflection to AGENDA ITEM # 4.(a) improve mental health ● Discussing violence against women Quest for Boys Re: Program Hi... Laura Sundy, Community Relations Coordinator YWCA Muskoka

Women in Business: since the beginning of YWCA Muskoka - builds business/leadership skills.

Women Transforming: skills for Life Change - builds skills for life.

Page 21 of 203 Enterprising Women: panels,

workshops, conferences for women AGENDA ITEM # 4.(a) already in business.

Aging Artfully: other workshops for seniors to promote social connection Women’s Programs and provide a safe community. Re: Program Hi... Laura Sundy, Community Relations Coordinator YWCA Muskoka

December 6th Fund

5 Muskoka women left domestic violence through an interest free loan last year. Page 22 of 203

Walk a Mile In Her Shoes AGENDA ITEM # 4.(a)

Muskoka Men walking to raise funds for YWCA Muskoka violence Violence Prevention prevention programs Re: Program Hi... Laura Sundy, Community Relations Coordinator YWCA Muskoka

3 phase poverty reduction strategy

1. Bridges Out of Poverty training designed for service providers and community members and leaders. Page 23 of 203 2. Getting Ahead 15 week program designed

for people living in poverty referred to as AGENDA ITEM # 4.(a) Leaders 3. Circles is a community based approach that merges Allies and Leaders to form intentional long term and mutually beneficial relationships to find solutions out of poverty Poverty Reduction together. Re: Program Hi... Laura Sundy, Community Relations Coordinator YWCA Muskoka CALL TO ACTION

Partnerships contribute to a healthy local economy.

Gender Based Lens: Consider female needs and perspectives when creating community resources and collecting stats

Resources: Provide free accessible space for YWCA

Page 24 of 203 programs and assist with connecting people to services AGENDA ITEM # 4.(a)

Participate: Bridges Out of Poverty, Walk a Mile in Her Shoes and other YWCA Muskoka initiatives

Encourage: Mentor, educate and support women to become involved in politics at the municipal level

Keep Learning! Re: Program Hi... Laura Sundy, Community Relations Coordinator YWCA Muskoka Thank You ● L

Laura Sundy Page 25 of 203

Community Relations AGENDA ITEM # 4.(a)

NOT a nice to have ywcamuskoka.com organization but A NEED @ywcamuskoka TO HAVE! Page 26 of 203 Rick Zytaruk, Chief Financial Officer Tooketree PassiveHomes Re: How Bu...

Toronto’s 2017 Greenhouse Gas Emissions Inventory (1) Page 27 of203 AGENDA ITEM#4.(b)

(1) City of Toronto Website Rick Zytaruk, Chief Financial Officer Tooketree PassiveHomes Re: How Bu...

Today’s District/Township building costs ( permits etc.) – provide NO incentive for builders to help mitigate climate change 6

4 Cost of Building Fees 3

1 Page 28 of203 AGENDA ITEM#4.(b) 0 Low Carbon Medium Carbon High Carbon

Carbon impact of building Rick Zytaruk, Chief Financial Officer Tooketree PassiveHomes Re: How Bu...

Recommendation

6 Adjust District/Township building costs ( permits etc.) based on contribution to worsen or help mitigate climate change

Cost of 3 Building Fees 2

0 Page 29 of203 Low Carbon Medium Carbon High Carbon AGENDA ITEM#4.(b)

Current Fee Structure 1 Recommended Fee Structure Carbon impact of building Rick Zytaruk, Chief Financial Officer Tooketree PassiveHomes Re: How Bu...

Carbon Drawdown NOW! Our Message Climate Change

Turning Buildings into Carbon Sinks Our simple message: Our simple message: Making carbon-storing buildings is the most impactful action There is an overload of greenhouse gases in the atmosphere. Living Futures 19 – Seattle, WA – May 3, 2019 the building community can undertake to address climate 411 ppm and climbing. change. Our “life cycle” message: Our “life cycle” message: Lots of humans pursue a fossil-fuel economy to the Truly addressing climate change requires us to change exclusion of all other impacts, including human health, our thinking, and move beyond a narrow, mechanistic mass extinction, loss of biodiversity, climate change, view of issues to an interconnected style of thinking. racism, classism, sexism.

Buildings & Climate Change Climate • Actions by the few affect the many What is Injustice • With no accountability or recourse embodied carbon? Our simple message: Page 30 of203 We must drastically reduce our building carbon emissions The amount of CO2 and other within a decade. Climate • Reconnect people across socially- Greenhouse Gases (GHGs) Justice reinforced divides for our common released into the atmosphere AGENDA ITEM#4.(b) Our “life cycle” message: cause as a result of the extraction and manufacturing of building • Create accountability Material substitutions alone isn't sufficient. materials. We need to think outside our professional silos • Build political power to redirect Connect our work to allied fields such as sustainable forestry, resource control to the many eco-agriculture, and to movements for social & climate justice. Rick Zytaruk, Chief Financial Officer Tooketree PassiveHomes Re: How Bu...

Global CO2 Emissions by Sector

During photosynthesis, plants capture gaseous carbon from the atmosphere.

That carbon is stored in the We cannot “net zero energy” plants themselves, as well as our way out of the climate crisis. in the soil. Embodied CO2e of Foundation Wall Insulation R-20, 233 m2

There are lots of plant-based, carbon-storing building materials Single Unit Residential Eight Unit Residential 2,000 square feet 10,300 square feet Bungalow with full basement Four story Wood Fiber Waste Page 31 of203 Timber Board Cork ReWall Textiles

Bamboo / Cellulose Straw Mycelium Rice Hulls BamCore AGENDA ITEM#4.(b)

Coconut Coir Hemp OSB + more

Eight Unit Residential Single Unit Residential and few or no red list chemicals! Embodied CO2e emissions, kg per square meter Embodied CO2e emissions, kg per square meter Rick Zytaruk, Chief Financial Officer Tooketree PassiveHomes Re: How Bu...

Comparisons by selected assemblies... Comparisons by selected assemblies... What can this mean Cladding: Cladding: Roof with R-60: Roof with R-60: Cement Brick Wood siding Truss, Clay Tile, Truss, Steel, Straw 25,926 kg 1,106 kg ccSPF-HFC 18,314 kg Worst Case Scenario Best Case Scenario 26,847 kg at +345.9 kg/m^2 at -150.7 kg/m^2

Ext. Wall w/ R-13+10: Ext. Wall w/ R-13+10: Interior Walls: Interior Walls: = +83.4 million tonnes of CO2e = -36.3 million tonnes of CO2e EPS Foam ICF Wood frame, straw, Metal Studs w/ MgO Straw Panels with = Add emissions of 23 coal plants* = Remove emissions10 coal plants* 33,648 kg fiberboard 48,536 kg ReWall 23,625 kg 49,172 kg *500 MW Plant with 3.5 million tons of CO2e Emissions Annually 241.1 million square meters new low-rise residential construction in US, 2017 Worst & typical Good & best Worst & typical Good & best practices practices practices practices U.S. Census Bureau/U.S. HUD, CB19-21

Okay, but embodied emissions are only part of the story. What happens when we add operational emissions? Page 32 of203

Embodied Emissions + AGENDA ITEM#4.(b) Operational Emissions

= Overall Climate Impact Eight Unit Residential Eight Unit Residential High eCO2e Building, Code Compliant, NG + ISO-NE Grid Lowest eCO2e Building, High Performance, Ontario Grid Rick Zytaruk, Chief Financial Officer Tooketree PassiveHomes Re: How Bu...

This building can be a drawdown building!

Eight Unit Residential Eight Unit Residential Natural Gas + ISO-NE Grid, 2019–2051 All Electric, Ontario Grid, 2019–2051

Zero House Project 1. Build with plants that build soil, and rocks made from the sky. 2. Fix what we have. Clarksburg, Ontario 3. Focus on where materials come from and how we get them. 1,100 square feet, $254/sq.ft. 4. Focus on where energy comes from and its total climate impact.

Page 33 of203 24 tons of CO2 storage 5. Do what we can with current technology and make better technology. 6. Change the codes and educate everybody quickly. • Zero toxins AGENDA ITEM#4.(b) 7. Learn how to count carbon, and what the numbers mean. • 75% net energy production on site 8. Build relationships of mutual aid with people beyond profit. • 90% of materials <250km radius 9. Build understanding of and relationships with ecological and • 95% less construction waste earth cycles we depend on. 10. Act with great urgency, tremendous passion, and abundant joy. Endeavor Centre – Chris Magwood Page 34 of 203 Rick Zytaruk, Chief Financial Officer Tooketree PassiveHomes Re: How Bu...

Delegation to Council – Township of Lake of Bays –Oct 22, 2019

Introductions

• Chris Magwood, MA, • Director at The Endeavour Centre, Peterborough • Author, 7 books on sustainable building, thesis ‐ Opportunities for Carbon Capture and Storage in Building Materials • Melinda Zytaruk, MES, PHIUS Certified Builder • Fourth Pig Worker Co-op Inc • Rick Zytaruk, Peng, PHIUS Certified Builder Page 35 of203 • Tooketree Passive Homes AGENDA ITEM#4.(b) Rick Zytaruk, Chief Financial Officer Tooketree PassiveHomes Re: How Bu...

Study of two common low‐ rise buildings with different materials

And different Page 36 of203

levels of AGENDA ITEM#4.(b) energy efficiency Rick Zytaruk, Chief Financial Officer Tooketree Passive Homes Re: How Bu... How Re: Homes Passive Tooketree Officer Financial Chief Zytaruk, Rick

Upfront203 of 37 embodiedPage carbon comparison

Net CO2e emissions, tonnes ‐ 100 0 200 100 tonnes 212 14.7 27.3 33.6 21.3 39.2 36.7 24.4 5.3 9.3

Floors: tile Ceiling: Roof: Cladding: Int. Slab: insulation Fdn: insulation Windows: Walls:

walls:

Trusses Cement Double Light High Steel High Frame

steel EC EC joists

& & MgO

pane

brick concrete concrete

OSB OSB

framing

board &

OSB & &

vinyl

clay cP & ccSPF

& &

XPS

frame tiles

carpet

drywall ccSPF

XPS

& AGENDA ITEM # 4.(b) # ITEM AGENDA

Rick Zytaruk, Chief Financial Officer Tooketree Passive Homes Re: How Bu... How Re: Homes Passive Tooketree Officer Financial Chief Zytaruk, Rick

Upfront203 of 38 embodiedPage carbon comparison

Net CO2e emissions, tonnes ‐ 100 0 200 100 212 tonnes 10.1 11.5 68 7.5 7.5 7.2 4.3 8.3 6.3 5.3

Roof: Fdn: Cladding: Int. Windows: Floors: Ceiling: vinyl shingles Slab: Walls:

walls:

Drywall Fiber Avg Avg Double Wood Frame Wood Trusses

concrete concrete

cement

I frame &

‐

& pane joists &

OSB

mineral OSB

& & & & &

& drywall

vinyl mineral mineral n.wood eng. mineral

asphalt

wool

frame

wool wool wool

& AGENDA ITEM # 4.(b) # ITEM AGENDA Rick Zytaruk, Chief Financial Officer Tooketree Passive Homes Re: How Bu... How Re: Homes Passive Tooketree Officer Financial Chief Zytaruk, Rick

Upfront203 of 39 embodiedPage carbon comparison

Net CO2e storage Net CO2e emissions, tonnes ‐ 100 0 200 100 A Wait,

negative

what’s 212

number?

this? 68

7.2 5.7 ‐ 10.2 Fdn: Slab: Walls: fiberboard

High High Frame

SCM SCM

cellulose

concrete concrete

+ + wood

EPS EPS

AGENDA ITEM # 4.(b) # ITEM AGENDA Rick Zytaruk, Chief Financial Officer Tooketree PassiveHomes Re: How Bu...

Cellulose ‐4510 kg Page 40 of203 AGENDA ITEM#4.(b) Rick Zytaruk, Chief Financial Officer Tooketree Passive Homes Re: How Bu... How Re: Homes Passive Tooketree Officer Financial Chief Zytaruk, Rick

Upfront203 of 41 embodiedPage carbon comparison

Net CO2e storage Net CO2e emissions, tonnes ‐ 100 0 200 100 212 68 tonnes 4.4 7.2 4.5 5.7 2.3 ‐ 15 ‐ ‐ ‐ ‐ 10.2 9.8 7.6 7.4

hardwood Floors: Ceiling: Roof: Fdn: Slab: Cladding: Int. Walls: Windows: fiberboard wood

walls:

High FSC High Drywall Frame 2x12 Double Framing Trusses +

engineered

softwood

SCM SCM

plywood

pane cellulose +

FSC

concrete concrete plywood+

drywall

+ wood

wood

alum.

+ +

FSC

+ +

wood +

FSC steel EPS EPS

clad cellulose

wood

AGENDA ITEM # 4.(b) # ITEM AGENDA Rick Zytaruk, Chief Financial Officer Tooketree Passive Homes Re: How Bu... How Re: Homes Passive Tooketree Officer Financial Chief Zytaruk, Rick

Upfront203 of 42 embodiedPage carbon comparison

Net CO2e storage Net CO2e emissions, tonnes ‐ 100 0 200 100 212 68 ‐ 15 tonnes ‐ ‐ ‐ ‐ ‐ 117 ‐ 49.2 ‐ 28.3 16.9 ‐ 11.5 7.6 2.4 3.5 1.1 1.1 Int. ReWall Roof: Fdn: Cladding: Slab: Floors: aggregate Ceiling: Walls: fiberboard Windows:

walls:

FSC Compressed Straw Adobe Iso Double 2x12 Double + Trusses

FSC ‐

softwood span

+ insulation

softwood

+ FSC

stud pane

+ expanded ICF

FSC

plank

straw with +

straw cedar

wood

+ fiberboard

ReWall panels

linoleum glass

+ shake

frame

+ AGENDA ITEM # 4.(b) # ITEM AGENDA

Rick Zytaruk, Chief Financial Officer Tooketree Passive Homes Re: How Bu... How Re: Homes Passive Tooketree Officer Financial Chief Zytaruk, Rick

Upfront203 of 43 embodiedPage carbon comparison

Net CO2e storage Net CO2e emissions, tonnes ‐ 100 0 200 100 Code 212

compliant 68 ‐ 15 ‐ 117 236 Net

zero 79

ready ‐ 17

‐

133 AGENDA ITEM # 4.(b) # ITEM AGENDA AGENDA ITEM # 4.(b)

Rick Zytaruk, Chief Financial Officer Tooketree Passive Homes Re: How Bu...Page 44 of 203

Rick Zytaruk, Chief Financial Officer Tooketree Passive Homes Re: How Bu... How Re: Homes Passive Tooketree Officer Financial Chief Zytaruk, Rick Operational203 of 45 Page & embodied carbon comparison Natural gas heating, Toronto, Canada 2020‐2050 ‐ 100 0 200 400 500 300 100 Code 300 512 212 10 tonnes/year

144 compliant tonnes 300 368

68 60

tonnes 83 tonnes

‐ 285 300 15 ‐ 117 102 tonnes 183 300

Net 476 240 236 8 tonnes/year

zero 157 tonnes 319 240

And 79 Up

ready ‐ front

operational the 96 significantly tonnes

reduction

223 ‐ 240 carbon 17 ‐ 133 116

tonnes reductions.

reductions

outweigh 107 240

are

now

AGENDA ITEM # 4.(b) # ITEM AGENDA .

Rick Zytaruk, Chief Financial Officer Tooketree Passive Homes Re: How Bu... How Re: Homes Passive Tooketree Officer Financial Chief Zytaruk, Rick Operational203 of 46 Page & embodied carbon comparison Natural gas heating, Toronto, Canada 2020‐2050 ‐ 100 0 200 400 500 300 100 Code 300 512 212 10 tonnes/year

compliant 300 368 68 ‐ 285 300 15 ‐ 117 183 300 Net 476 240 236 8 tonnes/year

zero We the the 319 240 79 as

ready

can Low

just same

build

EUC constructing 223 ‐ 240

17 carbon

‐ buildings and 133 High

operate

107 240 budget

EUC

the

on AGENDA ITEM # 4.(b) # ITEM AGENDA

Rick Zytaruk, Chief Financial Officer Tooketree Passive Homes Re: How Bu... How Re: Homes Passive Tooketree Officer Financial Chief Zytaruk, Rick Operational203 of 47 Page & embodied carbon comparison Air source heat pump, Toronto, Canada 2020‐2050 ‐ 100 0 200 400 500 300 100 Code 266 512 212 54

compliant 122 368 54 68 than combined

For just ‐ 285 54 39 15

each ‐

117 EUC

EUC

step of ‐ 183 54 63 reduction

in lower

step EUC

Net 476 284 236 48

zero With 319 127 48 79

ready improvement from there

clean

reaching 223 ‐ 48 31 17

energy

‐ essentially 133

emissions standards in

107 ‐ 48 net 85

supply, carbon

zero

AGENDA ITEM # 4.(b) # ITEM AGENDA no

Rick Zytaruk, Chief Financial Officer Tooketree PassiveHomes Re: How Bu...

Carbon Use Intensity

Pathway to a carbon positive CUI‐2050… ‐20 to ‐350 2 Do this within the next five years! kgCO2e/m

100 to ‐20 2 Do this within the next 2‐5 years kgCO2e/m

Do this right now, 100 to 200 2 if you can’t do better. kgCO2e/m

Page 48 of203 200 to 500 Stop doing this right 2

kgCO e/m AGENDA ITEM#4.(b) now 2 Rick Zytaruk, Chief Financial Officer Tooketree PassiveHomes Re: How Bu...

What are the barriers for moving from

‐20 to ‐350 2 red to green? kgCO2e/m

100 to ‐20 2 kgCO2e/m

100 to 200 2 Can you explain away kgCO2e/m

Page 49 of203 200 to 500 the barriers to the kgCO e/m2 2 AGENDA ITEM#4.(b) youth in your life? Rick Zytaruk, Chief Financial Officer Tooketree PassiveHomes Re: How Bu...

Recommendation 200 to 500 Adjust District/Township building costs ( permits etc.) based on 8 kgCO e/m2 contribution to worsen or help mitigate climate change 2 7

Increased 6 Fees 5 100 to 200 2 kgCO2e/m 4 Cost of Building/ 3 100 to ‐20 Permit 2 kgCO e/m2 Fees 2 1

Zero Fees 0 Zero Fees Low Carbon Medium Carbon High Carbon ‐20 to ‐350 ‐1 2 kgCO2e/m ‐2 Page 50 of203 Carbon impact of building AGENDA ITEM#4.(b)

Current Fee Structure 1 Recommended Fee Structure AGENDADraft ITEM # 5.(a)

The Corporation of the Township of Lake of Bays

Council Meeting - Tuesday, September 17, 2019 MINUTES

There was a regularly scheduled meeting of Council held at 9:00 a.m., on September 17, 2019 in the Council Chambers of the Township of Lake of Bays Municipal Office, Dwight, Ontario.

Attendance Mayor Terry Glover Councillors Robert Lacroix Nancy Tapley Jacqueline Godard George Anderson Mike Peppard Rick Brooks Chief Administrative Officer Michelle Percival Director of Finance/Treasurer Tom Gefucia Director of Corporate Services/Clerk Carrie Sykes Superintendent of Public Works Steve Peace Director of Building & By-law Services Stephen Watson Director of Planning Melissa Markham Superintendent of Parks & Facilities Scott MacKinnon By-law Enforcement Officer Chris Collings (left at 10:42 a.m.) Deputy Clerk Terri-Lyn Magee

Regrets Chief Executive Officer/Librarian Cathy Fairbairn

1. MEETING CALLED TO ORDER - APPROVAL OF AGENDA Mayor Glover called the meeting to order at 9:01 a.m.

(a) Council Meeting Agenda - September 17, 2019

Resolution # 1(a)/09/17/19

Councillor Lacroix and Councillor Anderson

ADDITION

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6. Communication Items and Petitions

(e) Susanne Smith Re: Application to Close a Portion of Original Road Allowance - ORA File No. 17-01 (Kilburn)

(f) John & Leanne Webster Re: Exemption to the MAUA for Commercial Use of Dwight Beach boat ramp

Carried

2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF` Councillor Tapley declared a Pecuniary Interest by reason of being a member of Resorts of North Muskoka with agenda item: 6. COMMUNITCATION ITEMS AND PETITIONS (d) Bruce Howell, President, Resorts of North Muskoka Re: Short-Term Rentals Councillor Peppard declared a Pecuniary Interest by reason of close friends with the home builder, Lischkoff Build with agenda item: 10. CLOSED SESSION/BUSINESS ARISING FROM CLOSED SESSION (a) Building and By-law Services Department (Legal Update) (vi) O'Kelly

3. DEPUTATION/DELEGATIONS

(a) Presentation of Staff Certificates The Association of Ontario Road Supervisors (A.O.R.S), Certified Road Supervisor Intermediate (CRS-1 Certification), awarded to: • Ian MacKinnon, Supervisor of Public Works

Mayor Glover advised Mr. Mackinnon was unfortunately unable to be present this morning but recognized and congratulated him on achieving this accomplishment.

(b) Marie Poirier, Marie Poirier Planning & Associates Inc. Re: Application to Close a Portion of Original Road Allowance ORA File No. 17-01 (Kilburn)

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Ms. Helena Craymer and Mr. Nicholas Popovich from Marie Poirier Planning & Associates Inc. were present for the delegation to Council.

Ms. Craymer presented the following information: • Proposing a portion of the Original Road Allowance (ORA) be conveyed to the applicants maintaining a 66 foot-wide public access point to the lake; • Resulting configuration would provide a safer, more direct point of access from Port Cunnington Road to Lake of Bays; • The applicant’s lands do not provide for a comparable or better parcel of land to be conveyed in exchange; • Requesting Council consider granting an exemption to the Original/Shore Road Allowance Closure Policy AD-2.9, Section 2.03 (a) and Township of Lake of Bays Official Plan Section J.83; • By granting an exemption the following benefits would result: o Revenue for the Township from the sale of land and increased tax dollars; o Safer, more direct public access at this location; o Eliminates potential trespass onto the applicant’s property; o Applicants will have more shoreline adding value and water access potential to their property. • In their professional opinion the proposal represents good planning.

Mayor Glover requested Council’s approval to bring forward the staff report.

5. REPORTS AND BY-LAWS (h) Director of Corporate Services/Clerk (ii) Application to Close a Portion of Original Road Allowance • ORA File No. 17-01 (Kilburn)

Staff presented the report and highlighted the following: • Application submitted to close a portion of ORA abutting the applicant’s property to allow for a future Original Shore Road Allowance (OSRA) application; • The subject ORA is part of a historical portage providing easy access to the other side of the bay; • Two previous applications to close the entire ORA abutting the applicant’s property were denied by Council; • Council’s direction is required as the applicants are not providing an exchange of land as required by OS/RA Closure Policy AD-2.9 and the Township Official Plan;

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• Should Council provide an exemption, staff recommend the Township maintain a minimum of 66 feet of the ORA to provide for public access and maintain the historical portage; • Signing of the historical portage and its designation by the Heritage Committee is possible.

Mayor Glover and Council acknowledged correspondence received from Susanne Smith respecting the proposal and thanked Ms. Craymer and Mr. Popovich for their delegation and the information presented.

Resolution #5(h)(ii)/09/17/19

Councillor Anderson and Councillor Lacroix

WHEREAS the Council of the Corporation of the Township of Lake of Bays receives the staff report "Application to Close a Portion of Original Road Allowance • ORA File No. 17-01 (Kilburn)", dated September 17, 2019;

AND WHEREAS the application does not meet all of the criteria of OS/RA Closure Policy, specifically Section 2.03 (a), and contravenes the Township's Official Plan Section J.83 as a comparable or better parcel of land located in the vicinity is not being provided in exchange;

BE IT RESOLVED THAT the Council approves an exemption to Section 2.03 (a), of Township Policy AD-2.9 and Section J.83 of the Township's Official Plan conditional upon the Township maintaining a minimum of 66 feet of the original road allowance at the water’s edge;

AND FURTHER THAT the application to stop up and close a portion of original road allowance lying between Lots 20 & 21, Concession 6, abutting property identified as Roll #010-015-01300, Franklin Ward receive PRELIMINARY APPROVAL (010-015-01300 - Kilburn - 1397 Port Cunnington Road - Franklin - Lake of Bays).

Carried

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Ms. Junke highlighted the following information: • Educating residents about the work they are doing in Muskoka; • Visiting all municipalities in Muskoka; • Shift in community investments and priorities; • Top issue in all 6 regions is housing; • Assistance provided in order of importance and need; • People are living in generational poverty; • 13,000 Muskoka residents are living in low income and struggling to make ends meet; • Seeing a greater need for short-term financial assistance; • Urgent Needs Fund launching October 1st, 2019 – provides short-term financial assistance; • Pooling funds in order to double financial assistance available; • Big shift to Cross Sector Collaborative Projects; • Shift provides for the delivery of additional critical support; • Looking to create greater awareness about the Opioid Crisis – upcoming screening of “Painkiller: Inside the Opioid Crisis”, a presentation at Mark O'Meara Golf Club, September 25, 2019, 6:30 p.m.

Mayor Glover thanked Ms. Junke and Ms. Prosser for their delegation and the information provided regarding the many great ways the United Way is involved in our communities and working to put an end to local poverty.

4. CONSENT AGENDA

Items listed under the Consent Agenda are considered routine and enacted in one motion. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.

Resolution # 4/09/17/19

Councillor Anderson and Councillor Lacroix

WHEREAS the Council of the Corporation of the Township of Lake of Bays reviewed the Consent Agenda consisting of various proposed resolutions/by-laws; and

NOW THEREFORE BE IT RESOLVED THAT the Mayor and Council approve and adopt the recommendations contained in the Consent Agenda dated September 17, 2019 and direct staff to proceed with all necessary administrative actions.

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Carried

Council Meeting Minutes - August 20, 2019 (a)

Resolution # 4(a)/09/17/19

Councillor Lacroix and Councillor Anderson

BE IT RESOLVED THAT the Council Meeting Minutes dated August 20, 2019 be adopted as circulated.

Carried

(b) Special Council Meeting Minutes - August 22, 2019

Resolution # 4(b)/09/17/19

Councillor Godard and Councillor Anderson

BE IT RESOLVED THAT the Special Council Meeting Minutes dated August 22, 2019 be adopted as circulated.

Carried

Resolution # 4(c)/09/17/19

Councillor Tapley and Councillor Brooks

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives the Lake of Bays Township Public Library Board Minutes dated June 24, 2019.

Carried

(d) By-law 2019-099, being a by-law to amend By-law 2017-086, being a by-law to authorize the execution of tax arrears extension agreement pursuant to Section 378 of the Municipal Act 2001. (Maguire)

By-law 2019-099 was read a first, second, third time and finally passed.

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5. REPORTS AND BY- LAWS

(a) DIRECTOR OF PLANNING Nil

(b) ECONOMIC DEVELOPMENT COORDINATOR Nil

(d) SUPERINTENDENT OF PARKS AND FACILITIES Nil

(e) SUPERINTENDENT OF PUBLIC WORKS

(i) Dwight Beach Road - Logging Chain Lodge Access Request

Council discussed the various options and Option 2 was preferred as it would provide additional space and unobstructed access. Removal of two sparking spots seemed excessive so they discussed revising Option 2 to remove only one parking spot and include applicable signage. The Township’s Chief Administrative Officer, Michelle Percival cautioned Council about going against the Engineer’s recommendation to remove not one but two spots for visibility and that should Council decide to ignore the Engineer’s recommendation there could be legal ramifications.

Resolution # 5(e)(i)/09/17/19

Councillor Peppard and Councillor Tapley

WHEREAS the Council of the Corporation of the Township of Lake of Bays receives the staff report “Dwight Beach Road – Logging Chain Lodge Access Request”, dated September 17, 2019.

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays selects Option 2, Revised, to remove one parking spot and add "No parking signs" and pedestrian crossing signs on Dwight Beach Road.

Carried

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A short break was taken from 10:06 a.m. until 10:11 a.m.

(f) DIRECTOR OF BUILDING & BY-LAW SERVICES

(i) Dwight Dock and Ramp Exemption for July & August and Municipal Access User Agreement (MAUA) Review

Council discussed and considered the Webster’s request they received by letter at the beginning of the meeting to consider extending the proposed time until 11:00 a.m. and after 4:00 p.m. on all weekdays and weekends.

Resolution # 5(f)(i)/09/17/19

Councillor Peppard and Councillor Anderson

WHEREAS the Council of the Corporation of The Township of the Lake of Bays receives the staff report “Dwight Dock and Ramp Exemption for July & August and Municipal Access User Agreement (MAUA) Review”, dated September 17, 2019;

THEREFORE BE IT RESOLVED THAT the Council of the Corporation of The Township of the Lake of Bays recommends amending Section 5, paragraph (d) of the Municipal User Access Agreement to permit the commercial use of Dwight Beach during July and August Monday to Friday, 7:00 a.m. to 10:00 a.m. excluding holidays and weekends.

Carried

(g) FIRE CHIEF Nil

(h) DIRECTOR OF CORPORATE SERVICES/CLERK

(i) By-law 2019-100, being a by-law to establish committees and appoint council representation to various committees within the Township of Lake of Bays and to hereby repeal By-law 2019-009

By-law 2019-100 was read a first, second, third time and finally passed.

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(ii) Application to Close a Portion of Original Road Allowance • ORA File No. 17-01 (Kilburn)

*This item brought forward and dealt with under Delegation item 3. (b) Re: Application to Close a Portion of Original Road Allowance ORA File No. 17-01 (Kilburn)

(i) DEPUTY CLERK Nil

(j) CHIEF ADMINISTRATIVE OFFICER Nil

(k) DIRECTOR OF FINANCE/TREASURER

(i) Statement of Financial Activities for the Seven Months Ending July 31, 2019

Resolution # 5(k)(i)/09/17/19

Councillor Tapley and Councillor Brooks

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receive the staff report “Statement of Financial Activities for the Seven Months Ending July 31, 2019”, dated September 17, 2019.

Carried

6. COMMUNICATION ITEMS AND PETITIONS

(a) Wayne Donaldson, Coordinator, Baysville Boat & Car Show Re: Thank you to Scott MacKinnon and his team

Resolution # 6(a)/09/17/19

Councillor Tapley and Councillor Brooks

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives correspondence from Wayne Donaldson, Coordinator, Baysville Boat & Car Show Re: Thank you to Scott MacKinnon and his team, dated August 20, 2019.

Carried

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(b) Susan Pond, Winter Pantry Coordinator, Baysville & Dorset St. Ambrose Anglican Church Re: Request for Waiving Rental Fees - Baysville Arena

Resolution # 6(b)/09/17/19

Councillor Lacroix and Councillor Anderson

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives correspondence from Susan Pond, Winter Pantry Coordinator, Baysville & Dorset St. Ambrose Anglican Church Re: Request for Waiving Rental Fees - Baysville Arena, dated August 21, 2019;

AND FURTHER THAT the Council of the Corporation of the Township of Lake of Bays approves the request for waiver of rental fees from St. Ambrose Anglican Church in the amount of $648.00 plus H.S.T. for the Lake of Bays Community Centre for free community dinners providing food support services during the winter months scheduled for Wednesday, November 20, 2019 and Wednesday, February 19, 2020.

Carried

Resolution # 6(c)/09/17/19

Councillor Lacroix and Councillor Anderson

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives correspondence from Steve Clark, Minister, Ministry of Municipal Affairs and Housing Re: Bill 108, More Homes, More Choice Act, 2019.

Carried

(d) Bruce Howell, President, Resorts of North Muskoka Re: Short-Term Rentals

Councillor Tapley having previously declared a conflict left Council Chambers at 10:51 a.m.

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Resolution # 6(d)/09/17/19

Councillor Brooks and Councillor Godard

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives correspondence from Bruce Howell, President, Resorts of North Muskoka Re: Short-Term Rentals.

Carried

Councillor Tapley returned to Council Chambers at 10:53 a.m.

(e) Susanne Smith Re: Application to Close a Portion of Original Road Allowance - ORA File No. 17-01 (Kilburn)

Resolution # 6(e)/09/17/19

Councillor Brooks and Councillor Tapley

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives correspondence from Susanne Smith Re: Application to Close a Portion of Original Road Allowance - ORA File No. 17-01 (Kilburn).

Carried

(f) John and Leanne Webster Re: Exemption to the Municipal Access User Agreement (MAUA) for Commercial Use of Dwight Beach boat ramp

*Letter was received at the beginning of the meeting respecting item 5. Reports and By-laws 5(f)(i) Dwight Dock and Ramp Exemption for July & August and Municipal Access User Agreement (MAUA) Review and included on the agenda under item 1. Meeting Called to Order – Approval of the Agenda

7. NOTICE OF MOTION Nil

8. MAYOR AND MUNICIPAL COUNCILLORS' REPORTS

(a) Councillor Peppard

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District: Muskoka Watershed Council (MWC) (August 15, 2019) - District Offices, Bracebridge • The MWC is currently engaged in a research study on algae involving four lake associations across Muskoka; • A review of research on the effects of road salt on the environment is also on-going; • With a five million dollar grant from the Province, a working group has been formed to look at the development of a comprehensive watershed strategy for the District in light of the serious flooding experience in the spring of 2019. The chair of the MWC will be part of the nine person group.

Community and Planning Services Committee (August 22, 2019) - District Offices, Bracebridge • Staff will be presenting a report to District Council on Airbnb and other short-term rental issues; • The District’s floodplain mapping will be complete by December 2019 - mapping will assist with planning decisions; • The next meeting of the Muskoka Housing Task Force will be on October 3, 2019, time and location not yet available.

Township: Chamber of Commerce No update

Library Board (alternate) No update

Other Recently attended: • A Port Cunnington Road tour of safety issues (August 12, 2019); • The Association of Municipalities of Ontario (AMO) AGM in Ottawa (August 20, 2019) - Shaw Centre - Key sessions attended included: • Promoting Rural Economic Development - key take home points were the engagement of youth in community development and improvement and the need to keep telling the ‘story of your community’; and • Plastics - key take home points included the Federal goal of eliminating the landfilling of plastics by 2030 whereas 86% of all plastics were landfilled in Canada in 2017. • The Tasso, Toad, Camp and Blue Lakes Association AGM (September 1, 2019) - Olympia Sports Camp, Limberlost Road

Regular Council Meeting Minutes - September 17, 2019 and Special Council...Page 62 of 203 Page 12 of 20 AGENDADraft ITEM # 5.(a) Council Meeting Minutes - Tuesday, September 17, 2019

and provided updates on waste management, the Muskoka Watershed Strategy, and the Friends of the Muskoka Watershed wood ash project.

(b) Councillor Lacroix

District: Engineering and Public Works Committee (Vice-Chair) • The District has made changes to its Community Safety Zones (CSZ), originally all 4 warrants needed to be met for change now if any 1 of the warrant’s are met the change can occur; • The new Fairyview Water Treatment plant located in Huntsville has been awarded to Fowler’s Company for $1.45 million; • Expansion of the Golden Pheasant Sewage Treatment Plant located in Huntsville (phase 2) was awarded to J.L. Richards for $1.4 million; • The Hot Mix Paving Contract was awarded to Fowler’s Company for $170,000 to pave Shoe Lake Road in Lake of Bays; • Greer Consultant was hired to look at improvements to a portion of Fraserburg Road between Colony Road and Cridford Road for $102,000; this proposed road improvement is the result of this year's spring flood; • The District is proposing to build a large storage building at the Rosewarne Landfill in Bracebridge to house blue box recycling material for $450,000; • The District’s Waste Management team is having a public meeting in Baysville at the Lake of Bays Community Centre on Monday, September 9, 2019 from 6 to 7:30 p.m.; • The District has awarded Fowler’s Company $1.2 million for hot mix and road improvements to Muskoka Road 16 (Beaumont Road) in Bracebridge; the contract was expanded to make improvements to the road because of the spring flood.

Finance and Corporate Services Committee • The District has purchased 3 new backhoes for $407,777.00 from McCauley Equipment (1 for the landfill operations and 2 for water and sewer operations); • The District has reduced its security requirements for a pilot project to Loon Call Development Group for 2 specific projects; this pilot project is to see if this reduction in securities works for the District and to see if this will persuade other developers to invest in Muskoka to build affordable homes; • Some Muskoka residents have yet to connect to their water or sewer lines. The District is sending out another letter to inform residents that they must connect or they could be fined. In total

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there are 17 residents not connected to water only, 215 not connected to sewer only and 201 not connected to water and sewer. In Lake of Bays there are 21 residents not connected to water and sewer and 1 resident not connected to sewer only; • The OPP quarterly report is available to view in the July Finance and Corporate Service agenda; • The Finance and Corporate Services committee passed Muskoka’s general user fees and charges for 2020. The only change made by the Committee to the staff report was the Sewage Hauler Fees. Staff had recommended a $3.00/1000 gallon fee increase but the committee recommended keeping the fee at $140.00/1000 gallons for another year.

Other • Attended a Special Council meeting for Future Development Charges. That night at District Council instead of passing a decision regarding Future Development Charges, Council decided to set up a special committee to investigate other options before making a final decision on the matter; • The District acknowledged the many achievements of Tony Clement, Member of Parliament for the Muskoka Parry Sound riding. He was presented with a plaque by the District Chair for his many years of service and dedication to our area; • The District, through the Trillium Lakeland District School Board, has received Provincial funding for an additional 73 day care spaces at the Gravenhurst Public School.

Township: Cemetery - Baysville and Paint Lake Committee No update

Community Emergency Management Committee (CEMC) alternate No update

Other • Attended the Waste Management Public Forum (September 9, 2019) - Baysville Community Centre; • Was asked to speak by Bob Island at the Delbrooke Road AGM; • The Riverfront group removed a stone flower garden by the Baysville Dam and replaced it with a P.T. flower box in the same location. Staff was nice enough to haul away and store the old stone for potential future use. The cost of replacing and building the new flower box was $1,600.00; • I helped run one of the gates at the Antique Boat and Classic Car Show for the Baysville and Dorset Food Pantry. The show raised just over $6,000.00 for the Food Pantry. Thanks to the

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many volunteers and businesses of Baysville and Dorset for their time and generosity.

Community Emergency Management (CEMC) Committee No update

Heritage Advisory Committee (Chair) No update

Deputy Mayor No update

Temporary Replacement - District No update

(d) Councillor Brooks

Fire Advisory Committee • Next meeting is September 10, 2019 at Station 20 (Port Cunnington).

Cemetery - Baysville and Paint Lake Committee (alternate) No update

Other • Sinclair Resident’s Advisory Committee, next meeting is Friday, October 11, 2019, 1:00 p.m. at Muskoka on the Rocks, Hillside: included will be an overview of the Dwight Library, their programs and an update on their expansion plans; • I am pleased to report on the recent efforts of our Public Works staff and the ongoing remedial work on Walker’s Glenn Crescent; • In concert with Mayor Glover, Councillor Peppard and Tasso Lake Association Executives, we are holding a meeting later this month to discuss parking issues at the snow plow turnaround; • Sinclair Ward played host recently for another very successful “Artists of the Limberlost” annual tour bringing many visitors to our area; • I will be attending a United Way event at Grandview Resort, Mark O’Meara on the Opioid Crisis (September 25, 2019).

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Recently attended: • Peninsula Lake Association AGM (August 5, 2019); • Tasso, Toad, Camp and Blue Lake Association's AGM (September 2, 2019); • Welcomed nearly 200 residents at the Dwight Community Centre as I was carving for the Annual United Churches of Lake of Bays Roast Beef Dinner (August 24, 2019).

(e) Councillor Godard

Heritage Advisory Committee (Co-Chair) No update

Chamber of Commerce (alternate) No update

Other • Visited Porter Airlines and had a quick tour; • Paddled Dickie, Menominee and Tooke Lakes; • Installed 3rd By-Gone Days of Baysville display at Baysville General Store; • Worked with Samantha Woods on Milkweed Poster and will be holding 2 sessions with homeschool group at both libraries to process and package seeds for gifting to public for planting this Fall under Township umbrella with first session September 17, 2019 – had to put off another week as the seeds were not ready; • Attended District of Muskoka Waste Management Strategy Session (September 9, 2019) - Baysville Community Centre; • Attended Friends of Muskoka Watershed ‘Moving from Restoration to Protection’ presentation by Dr. Norman Yan (September 10, 2019) - Dr. Yan did a great presentation and is doing great things for the Muskoka Watershed; • Attended Lake of Bays Heritage Foundation Volunteer Appreciation Party (September 14, 2019) - Marsh's Falls.

(f) Mayor Glover

District: Health Services Committee Local Share Task Force meeting (August 28, 2019) • Accepted the Township of Lake of Bays' Resolution; • Discussed Towns and Township share and laid footprint for further discussion;

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• Package to be passed by Hospital Board and presented to the Province as a submission.

Flood meeting (September 11, 2019) – Algonquin Theatre, Huntsville • Update provided by Doug McNeil – Mr. McNeil is a former Manitoba Deputy Minister of Infrastructure and Transportation and held senior positions at the Manitoba Flood Authority. He has been appointed a special advisor on flooding by the Government of Ontario to recommend ways the Province can reduce the effects of flooding and help communities deal with them; • There is no money; • Ministry of Natural Resources and Forestry (MNRF) resources cut significantly; • A basic history of what happened this year was provided; • Kearney was hit hard and looking for a one-time waiver to rebuild; • Septic and sewer systems compromised by the amount of water; • Communication must be improved on how watersheds are managed and controlled; • Better understanding needed for water flow levels and height; • Needed: mitigation, sandbags, warning systems etc.; • Councillors need to reach out to their constituents, the cottage and lake associations – get people to label docks, tie down waterfronts, read and pay attention to notices of high water and droughts; • Changes occurred in non-monitored waterways too, for example Ten Mile Creek; • Flooding occurrences and their damaging effects are our new reality; • Sandbags are also a new reality so it is important to learn about them, how to use and dispose of them; • Flooding has many uncontrolled factors - shoreline erosion and silt have the worse effects; • Muskoka Ash project is very important as the forest has the ability to draw up 50% of the moisture if it is functioning at full capacity; • Our cost at this point due to flood damage is around 65 k, however vouchers are still coming in; • This amount includes dumping fees to which we saw a significant increase over the 100-year flood of 2013 - this amount also represents a 1.5% hit to our tax levy; • Muskoka relies on balanced climate conditions and their effect on everything for our economy;

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• Budgets must now have contingency for climate change damage – the west has been doing this for years; • We in Lake of Bays have several positive factors, we have the Premier’s ear and we have the financial resources to study the situation.

Other Cottage Association meeting with representation from 4 lakes (September 1, 2019) • Three separate Councillor presentations; • Wide range of topics including Camp Lake turnaround; • Solutions to concerns by residents being addressed by area Councillors very well.

District of Muskoka Council meeting (September 16, 2019) - District of Muskoka, Bracebridge • District Chair John Klinck sits on the Federation of Canadian Municipalities (FCM) board and advised that the FCM appears to have quite a voice in the upcoming Federal Election; • Muskoka is very interested in improving its internet services; • Raised to delegates – rural broadband improvements – endorsed by John Tory, Mayor of Toronto.

Waste Management Strategy • Local municipal waste management strategy meetings taking place throughout the District of Muskoka; • Looking at the current waste management system and what the future will look like; • Please get involved and take a few minutes to complete the survey at https://www.engagemuskoka.ca/; • Important that we continue to open our communications to all residents in Lake of Bays; • Council is encouraged to connect with all of their constituents and pass along the message.

9. UNFINISHED BUSINESS

(b) Baysville Lions Club re: Request for Site Plan Approval - 16 ft x 20 ft Gazebo in the Park at the Baysville Library/Community Centre (from May 21, 2019 Council Meeting)

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10. CLOSED SESSION/BUSINESS ARISING FROM CLOSED SESSION

(a) Resolution # 10/09/17/19

Councillor Peppard and Councillor Tapley

BE IT RESOLVED THAT in accordance with Section 239, (1), (2), and (3.1) of the Municipal Act, c.25, S.O. 2001, as amended, the Council of the Corporation of the Township of Lake of Bays will convene in Closed Session at 11:17 a.m. for discussion regarding:

(a) Building and By-law Services Department & Parks (i) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Legal Update).

(b) (ii) Closed Session Meeting Minutes: • June 18, 2019 (Regular Council); • June 25, 2019 (Planning Council); • July 30, 2019 (Planning Council); and • August 27, 2019 (Planning Council).

Carried

Resolution # 10(c)/09/17/19

Councillor Peppard and Councillor Tapley

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays reconvene at 12:30 p.m. in Open Session and report on matters discussed in Closed Session.

Carried

Mayor Glover advised that Council received a legal update from the Township Solicitor on building and by-law matters and they reviewed and approved Closed Session meeting minutes.

11. CONFIRMING BY- LAW AND ADJOURNMENT

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(a) By-law 2019-101, being a by-law to confirm the proceedings of the September 17, 2019 Council meeting.

By-law 2019-101 was read a first, second, third time and finally passed.

(b) Next Meeting - September 24, 2019

Resolution # 11(b)/09/17/19

Councillor Brooks and Councillor Tapley

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby adjourns at 12:31 p.m. to meet again on September 24, 2019 at 9:00 a.m. in the Council Chambers of the Municipal Office, Dwight, Ontario.

Carried

Mayor - Terry Glover Clerk - Carrie Sykes

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The Corporation of the Township of Lake of Bays

Council Meeting - Tuesday, October 8, 2019 MINUTES

There was a special scheduled meeting of Council held at 9:00 a.m., on Tuesday, October 8, 2019 in the Council Chambers of the Township of Lake of Bays Municipal Office, Dwight, Ontario for the purpose of snow plowing operations.

Attendance Mayor Terry Glover Councillors Robert Lacroix Nancy Tapley Jacqueline Godard George Anderson Rick Brooks Chief Administrative Officer Michelle Percival Director of Finance/Treasurer Tom Gefucia Director of Corporate Services/Clerk Carrie Sykes Superintendent of Public Works Steve Peace

Regrets Councillor Mike Peppard

1. MEETING CALLED TO ORDER - APPROVAL OF AGENDA Mayor Glover called the meeting to order at 10:04 a.m.

(a) Special Council Meeting Agenda - October 8, 2019

Resolution # 1(a)/10/08/19

Councillor Lacroix and Councillor Anderson

BE IT RESOLVED THAT the Special Council meeting agenda dated October 8, 2019 be adopted as circulated.

Carried

2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE

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THEREOF Nil

3. CLOSED SESSION/BUSINESS ARISING FROM CLOSED SESSION

(a) Public Works Department

Resolution # 3/10/08/19

Councillor Lacroix and Councillor Anderson

(a) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Snow Plowing Operations).

Carried

Resolution # 3(b)/10/08/19

Councillor Brooks and Councillor Tapley

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays reconvene at 10:47 a.m. in Open Session and report on matters discussed in Closed Session.

Carried

Mayor Glover provided that in Closed Session Council members received a legal opinion with respect to matters surrounding the draft renewal agreement to extend the snowplowing/sander contract with 1785489 Ontario Ltd.

4. REPORTS AND BY- LAWS

(a) SUPERINTENDENT OF PUBLIC WORKS

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(i) Snow Plowing Operations

Council discussed the insurance dilemma contractors are facing attempting to obtain adequate liability and insurance coverage for snowplowing/sanding operations and the alternate options available for snow plowing operations for the 2019/2020 winter season.

Resolution # 4(a)(i)/10/08/19

Councillor Tapley and Councillor Brooks

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays authorizes a one year term contract with 1785489 Ontario Ltd. at $150/hr + standby.

Defeated

There was no support from Council on the one year term contract due to the uncertainty going forward of insurance coverage.

Resolution # 4(a)(ii)/10/08/19

Councillor Godard and Councillor Lacroix

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays rescinds Resolution #5(d)(iii)/04/16/19 for the rental of two tandem combination plow-sander trucks with operators with 1785489 Ontario Ltd. for a 4 year term @ a rate of 2.3% over the current rate and directs staff to advise the contractor, 1785489 Ontario Ltd. Of council’s decision;

AND FURTHER THAT Council approves the unbudgeted purchase of a combination snowplow/sander under the emergency provision of the Procurement Policy and suspension of the hiring policy to hire 2 part-time operators for the 2019/2020 snow plow season;

AND FURTHER THAT Council deems the draft renewal agreement to extend Contract No. 2015-06 null and void effective immediately.

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Carried

5. CONFIRMING BY- LAW AND ADJOURNMENT

(a) By-law 2019-109, being a by-law to confirm the proceedings of the October 8, 2019 Special Council meeting.

By-law 2019-109 was read a first, second, third time and finally passed.

(b) Next Meeting - October 22, 2019

Resolution # 5(b)/10/08/19

Councillor Godard and Councillor Lacroix

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby adjourns at 11:19 a.m. to meet again on October 22, 2019 at 9:00 a.m. in the Council Chambers of the Municipal Office, Dwight, Ontario.

Carried

Mayor - Terry Glover Clerk - Carrie Sykes

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Discover / Connect / Inspire

LAKE OF BAYS TOWNSHIP PUBLIC LIBRARY BOARD

MINUTES – MONDAY, AUGUST 26, 2019 – 9:30 A.M. BAYSVILLE LIBRARY

PRESENT: Wayne Donaldson, Cathy Fairbairn, Tom Gefucia, Rod McLean, Mary Lois Rennie, Cathy Vanclieaf, Edith Warr Guest: Michelle Percival

REGRETS: Cathy Hurst, Jennifer Pearson, Michael Peppard, David Walker

CALL TO ORDER: 9:30 a.m. by Wayne Donaldson

APPROVAL OF AGENDA: Motion to approve made by Rod McLean, seconded by Edith Warr. Carried.

MINUTES OF LAST MEETING: Motion to approve Minutes of June 24, 2019, meeting made by Mary Lois Rennie, seconded by Rod McLean. Carried.

BUSINESS ARISING: Procurement Policy from septic discussion

TREASURER’S REPORT: • On track for this point in 2019; have started preliminary look at 2020 budget • ILL will be higher than past due to extra costs that are now associated with the program • OMPF funding will remain the same for 2020 but library will need to start thinking about planning new initiatives ie. on-going activities or one time event as OMPF funding may or may not be continued past 2020. Motion to accept made by Edith Warr, seconded by Rod McLean. Carried.

CEO’S REPORT:

Goal: Pursue building expansion in Dwight • GrantStation update • have some leads on grants to update website • Fundraising update • Bigwin evening cruise sold out, but those done earlier in the day weren’t as well attended • Family Trivia didn’t have any participants • still researching some other possibilities (potential donors, professional fundraiser?) • Septic Update • David Walker sent requests for quotes to three companies re designing a balancing tank • heard back from two; $9800 and $10000 excluding tax

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• will need to go for a Request for Tenders unless we change the procurement policy from $5000 to $15000

Goal: Community Engagement • Communications committee - presentation to Ril Lake Association • poster created • information to be included in LoB Heritage Foundation newsletter • LOBA AGM-CF gave a short presentation about the services and programs offered at the library and also the Dwight branch expansion • Baysville branch staffed a library booth at the Walkabout Festival. Focus was to educate people about our services and programs. Need identification.

Goal: New Integrated Library System (ILS) • Will bring a report to our October meeting

Goal: Technology • Overdrive Advantage-still getting details

News • Little Branches Rural Roots Library Conference, Oct 4 & 5, 2019 • InterLibrary Loan started up again July 2nd. Slow start, volume still lower than prior to courier cuts • Shadow box donated to Baysville branch with band uniform and photo from early 1900s • One modem was replaced in the Baysville branch

Friends of the Library • Baysville • Annual afghan raffle well underway. Also brought awareness to the community about the library and Friends group by having a booth at the Walkabout. • Dwight • Supporting their goal of education by agreeing to send staff to a new library conference.

Statistical Reporting: See attached

Motion to accept CEO’s Report made by Cathy Vanclieaf seconded by Edith Warr. Carried.

DECISION/DISCUSSION ITEMS Farm Credit Canada • Cathy F. presented the Aquaponics project & contract from FCC to council and they agreed to sign the contract re the funding grant • Todd Croxall from Croxall Farms has been in to the library to measure etc. and is now designing the system

Motion to accept the funding made by Rod McLean, seconded by Mary Lois Rennie. Carried.

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Memo of Understanding with Ontario Parks • have day passes that will be on loan to patrons enabling them to use Ontario Provincial Parks • also have three backpacks at each branch that will be loaned out with the passes containing a variety of educational resources and supplies for exploring provincial parks

Review of Board Governance Policy • In order to reﬂect the dynamic nature of library, agreed to change the frequency of preparing and reviewing the Strategic Plan from every ﬁve years to annually.

Community, Culture and Recreation - Federal Investing in Canada Infrastructure Grants • many unknowns until the grant is formally announced but it is crucial that we have our value, purpose and need clearly deﬁned to make our grant stand out • will probably need to act quickly once formal announcement is made (anticipating ﬁrst week of September) as they usually have tight deadlines • will investigate hiring a company such as Public Sector Digest to assist with grant application for Dwight expansion (will use reserve fund to pay)

BUSINESS ARISING re Procurement Policy Thresholds as per Septic discussion • directed CEO to amend the Procurement Policy for Financial Thresholds from $5000 to $15,000.

FUTURE AGENDA ITEMS:

MOTION TO ADJOURN: Proposed by Rod McLean at 10:57 a.m.

NEXT MEETING: Monday, September 23, 2019 at 9:30 a.m. in Dwight

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Lake of Bays Fire Department Fire Advisory Minutes

A meeting of the Fire Advisory Committee for the Township of Lake of Bays was held on May 14, 2019 7:00 p.m. at Station 1 Huntsville

Fire Chief Stephen Hernen Deputy Fire Chief Gary Monahan District Chief District 3 Frank Van Gelder Captain Station 30 Daniel Van Gelder Captain Station 20 Matt Young Captain Station 30 Shane Taylor Captain Station 40 Fred Landry Acting Captain Station 40 Steve Peace Captain Station 40 Scott MacKinnon Admin. Asst. Cecile King Councillor Rick Brooks Chaplain Tom Brown Firefighter Station 20 Shannon McBride Firefighter Station 20 Mark Reeder

1. CALL TO ORDER

The meeting was called to order at 7:00 p.m., May 14, 2019 by Chief Stephen Hernen.

2. MOTION TO ADOPT AGENDA

Moved by: Cpt. Taylor Seconded by: Cpt. Landry

Be It Resolved That: the Fire Advisory Committee for the Township of Lake of Bays hereby adopts the Agenda dated, May 14, 2019 as printed and circulated.

Carried.

3. MOTION TO ADOPT MINUTES

(a) Fire Advisory Committee Minutes – March 12, 2019

Moved by: Cpt. Young Seconded by: Cpt. MacKinnon

Be It Resolved That: the Fire Advisory Committee for the Township of Lake of Bays hereby adopts the Minutes of the meeting held on March 12, 2019 as printed and circulated.

Carried.

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4. BUSINESS ARISING FROM MINUTES

–Nil-

5. STATION REPORTS

(a) Station 20

• quiet overall for responses • Marine One was used during the flooding event in Huntsville • joint training advantages were evident when crews from Huntsville and Lake of Bays worked together at a recent structure fire • request for Cpt. Young and Cpt. Van Gelder to be added to the “officer only” pages

(b) Station 30

• busy with responses including an assist to Huntsville for a structure fire

• pump operators course/testing took place on the weekend

(d) Station 50

• nil

6. DISTRICT CHIEF'S REPORTS

(a) DC Maynard – District # 2

• nothing at this time

(b) DC Van Gelder - District # 3

• recruitment open house was well attended • use of Marine One during the flooding was well received by the public

Fire Officer’s Conference provided updated information on wildfires, PTSD and other pertinent issues.

7. EQUIPMENT REPORT

The following items were discussed under the equipment report:

a) Fire Boat

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b) Posi Checks

• completed • some minor repairs required

c) Annual Inspections

• trucks, ladders, hose and fire extinguishers are completed

d) Station 40 – Pumper Radio

• issues with the feedback have been fixed

e) Turbos-Rescue Trucks

• turbos in the Rescue trucks may require service

8. TRAINING OFFICER'S REPORT

The following items were discussed under the training report:

a) Firefighter 1001 Level II

• rewrites will be arranged

b) 1403 –Live Fire Train the Trainer

• personnel trained in live fire procedures are required for safety

Discussion of practical and written test results – practical immediate results issued and written results are a minimum of 6-8 weeks.

9. PREVENTION REPORT

The following items were discussed under the Prevention Report:

a) Fire Safety House- June 3-10

• volunteers are required for the school program

10. DEPUTY CHIEF’S REPORT

The following items were discussed under the Deputy Chief’s report:

a) Response Statistics –see attached Schedule “A”

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b) Recruitment Update

• current statistics – 8 applications to this date

c) Self-Contained Breathing Apparatus Tenders

• tenders for SCBA are being prepared

11. CHIEF’S REPORT

(a) Station 50-Interlaken

• options to be presented to Council for the operation of Station 50 • decisions have to be made with respect to continuation or ceasing of operations • minimum number of trained personnel required • all stations currently have wide coverage areas • personnel response times and proximity to stations is a factor in recruitment • option for first aid provision needs to be researched

12. COUNCIL REPORT

• Station 50 issue – methods that have been used to recruit • meeting with local residents and will discuss issues and options with them • attended Ontario Fire Marshal’s training for Councillors • Chief Hernen and District Chief Van Gelder will be in attendance at the meeting

13. NEW BUSINESS

(a) Retired Firefighter

• Chaplain Tom Brown noted that a retired firefighter is currently in hospital.

14. ADJOURNMENT

Moved by: A. Cpt. Peace Seconded by: Cpt. Van Gelder

Be It Resolved That: the Fire Advisory Committee of the Township of Lake of Bays adjourn, to meet again on May 14, 2019, at 7:00 p.m. at Station 1 Huntsville or at the call of the Chair.

Carried.

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Schedule “A” Year to Date Responses

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Lake of Bays Fire Department Fire Advisory Minutes

A meeting of the Fire Advisory Committee for the Township of Lake of Bays was held on June 10, 2019 7:00 p.m. at Station 40 Baysville

Fire Chief Stephen Hernen Deputy Fire Chief Gary Monahan District Chief District 3 Frank Van Gelder District Chief District 2 Glen Maynard Captain Station 30 Daniel Van Gelder Captain Station 30 Shane Taylor Captain Station 40 Fred Landry Acting Captain Station 40 Steve Peace Captain Station 40 Scott MacKinnon Admin. Asst. Cecile King Councillor Rick Brooks Chaplain Tom Brown Mayor Terry Glover

1. CALL TO ORDER

The meeting was called to order at 7:00 p.m., June 10, 2019 by Deputy Chief Gary Monahan.

2. MOTION TO ADOPT AGENDA

Moved by: Cpt. MacKinnon Seconded by: A. Cpt. Peace

Be It Resolved That: the Fire Advisory Committee for the Township of Lake of Bays hereby adopts the Agenda dated, June 10, 2019 as printed and circulated.

Carried.

3. MOTION TO ADOPT MINUTES

(a) Fire Advisory Committee Minutes – May 14, 2019

Moved by: Cpt. Van Gelder Seconded by: Cpt. Landry

Be It Resolved That: the Fire Advisory Committee for the Township of Lake of Bays hereby adopts the Minutes of the meeting held on May 14, 2019 as printed and circulated.

Carried.

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4. BUSINESS ARISING FROM MINUTES

–Nil-

5. STATION REPORTS

(a) Station 20

• nothing major at this time • responses have been quieter • practices have been well attended

(b) Station 30

• nothing to report at this time

• pump operators course – all participants have passed • suggestion for joint training with all stations during the summer months

6. DISTRICT CHIEF'S REPORTS

(a) DC Maynard – District # 2

• nothing at this time

(b) DC Van Gelder - District # 3

• docking issues for fire boat need to be addressed • DC Van Gelder and Capt. Taylor will meet with owners of the marina

7. EQUIPMENT REPORT

The following items were discussed under the equipment report:

a) Nothing at this time

8. TRAINING OFFICER'S REPORT

The following items were discussed under the training report:

a) Recruit Candidate Updates

• 37 applicants for both Huntsville and Lake of Bays • 10 applicants for Lake of Bays have confirmed interviews • number that will be hired is dependent on qualifications of the candidates

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9. PREVENTION REPORT

The following items were discussed under the Prevention Report:

a) Fire Protection and Prevention Act Amendments

• changes have been made to the way in which charges can be laid and the amount of fines

10. DEPUTY CHIEF’S REPORT

The following items were discussed under the Deputy Chief’s report:

a) Response Statistics –see attached Schedule “A”

b) SCBA Tender

• tender is in progress • delivery is estimated for September • old units will be declared surplus and if not sold may be donated to an appropriate organization

11. CHIEF’S REPORT

(a) Station 50-Interlaken

• report being presented to Council on the options available for Station 50 • the Fire Chief recommended that the fire hall be closed, signage removed and the station re-purposed or declared surplus • Station 30 will continue to respond to the Interlaken area • lack of response to the recruitment drive by the community and the change in demographics has led to a steady decline in personnel • historically fire halls were built as the community needs dictated and staffed by community members

(b) Summer Golf Tournament and BBQ

• reminder of the annual golf tournament and BBQ to be held August –date to be determined

12. COUNCIL REPORT

Councillor Brooks

• charity golf tournament invitation – September 19th

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Mayor Glover

• recruitment program was well done

13. NEW BUSINESS

(a) Chaplain Tom Brown

• update on the status of the Peer Support Group

(b) Fireworks – Baysville

• fireworks will be held on June 29

14. ADJOURNMENT

Moved by: DC Maynard Seconded by: Cpt. Van Gelder

Be It Resolved That: the Fire Advisory Committee of the Township of Lake of Bays adjourn, to meet again on September 10 , 2019, at 7:00 p.m. at Station 20 Port Cunnington or at the call of the Chair.

Carried.

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Schedule “A” Year to Date Responses

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Lake of Bays Fire Department Fire Advisory Minutes

A meeting of the Fire Advisory Committee for the Township of Lake of Bays was held on September 10, 2019 7:00 p.m. at Station 20 Port Cunnington

Deputy Fire Chief Gary Monahan District Chief District 3 Frank Van Gelder District Chief District 2 Glen Maynard Captain Station 1 Paul Calleja Captain Station 30 Daniel Van Gelder Captain Station 20 Matt Young Captain Station 30 Shane Taylor Captain Station 40 Fred Landry Acting Captain Station 40 Steve Peace Admin. Asst. Cecile King Councillor Rick Brooks Firefighter Station 20 Shannon McBride Firefighter Station 20 Mark Reeder

1. CALL TO ORDER

The meeting was called to order at 7:00 p.m., September 10, 2019 by Deputy Chief Gary Monahan.

2. MOTION TO ADOPT AGENDA

Moved by: A Cpt. Peace Seconded by: Cpt. Landry

Be It Resolved That: the Fire Advisory Committee for the Township of Lake of Bays hereby adopts the Agenda dated, September 10, 2019 as printed and circulated.

Carried.

3. MOTION TO ADOPT MINUTES

(a) Fire Advisory Committee Minutes – June 10, 2019

Moved by: Capt. VanGelder Seconded by: Capt. Young

Be It Resolved That: the Fire Advisory Committee for the Township of Lake of Bays hereby adopts the Minutes of the meeting held on June 10, 2019 as amended. (addition of District Chief Maynard to attendance)

Carried.

Lake of Bays Fire Department Fire Advisory Minutes - May 14, 2019, June ...Page 97 of 203 Lake of Bays Fire Advisory Committee – September 10, 2019 AGENDA ITEM # 5.(c)

4. BUSINESS ARISING FROM MINUTES

–Nil-

5. STATION REPORTS

(a) Station 20

• summer response numbers have been steady • new motors are working well on Marine One

(b) Station 30

• response numbers have also been fairly consistent this summer • new recruits are settling into the station

• responses have been steady but less than last summer • one of last year’s recruits has retired • VSA response – discussion continued on the successful outcome of AED and CPR use • trainings-would like to continue with live fire situations • increases personnel engagement • use of scrap vehicles for training was discussed

6. DISTRICT CHIEF'S REPORTS

(a) DC Maynard – District 2

• reception for pagers and radios continues to be an issue • fire at island location – clarification of which station should respond

Discussion: • boats are automatically assigned in the CAD system to a specific waterbody • officers can request an alternate station to respond • Marine One dispatch generates an automatic response for Stations 20 and 30

(b) DC Van Gelder - District 3

• subjects for practices have been interesting and informative • recent call on steep incline reinforced the need for practice/training • two systems were in use; one for landing and one for climbing • Camp Olympia was thanked for the use of their pontoon boat • a letter of support was received from residents in the area

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7. EQUIPMENT REPORT

The following items were discussed under the equipment report (Capt. Taylor):

a) Pump Testing

• pump testing completed • no major issues

b) SCBA update

• packs will be received next week • training required and Captain Calleja will also be providing additional training • installed on trucks in November

Discussion followed on the ability to decontaminate the harnesses and a policy will be created to address this issue.

c) FIT Testing (Face Masks)

• FIT testing will take place this week and possibly next week • testing is mandatory for all personnel • not being tested will affect SCBA use and entry level classifications

d) Naloxone Kits

• expired kits are being replaced – special disposal procedures must be followed • NOTE: all uses of Naloxone kits must be documented and reported

e) Epi-Pens

• all expired Epi-Pens have been replaced

8. TRAINING OFFICER'S REPORT

The following items were discussed under the training report (Capt. Calleja):

a) Recruit Updates

• first weekend of training for recruits • assistance from Capt. Landry and Capt. Mortimer for Saturday • 13 new recruits – all performed well on skills being taught • trainings are every other weekend until November • officers can attend to observe or take part • structure has been obtained for training (non-fire training)

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b) Live Fire Training

• live fire instructor training will take place in September • NFPA Standard 1403 for live fire instructors • firefighters may also take part under specific criteria to shadow instructors

c) Training Grounds

• two additional metal containers have been purchased • should be available for live fire training • Huntsville and Muskoka Lakes have personnel who can assist with fabrication • rescue building – different configurations can be set up create different scenarios • an RFQ for a water supply system was issued • a new system will be more efficient and have less impact to the fire station water supply • an updated power panel is also being considered

9. PREVENTION REPORT

The following items were discussed under the Prevention Report:

a) Fire Safety House

• fire safety house has been declared surplus • funds from the sale will be used to purchase a more modern and up-to-date unit • possible funding available from sponsors

b) Cool Zone – Public Education

• a number of public education events took place this year • the Cool Zone was introduced this summer • fire personnel and apparatus visited various parks in Huntsville and Lake of Bays to provide public safety messaging in a fun and relaxed environment

c) Children’s Summer Camp Inspections

• a number of summer camps were inspected for mandatory fire safety requirements • numerous charges were laid for deficiencies

Officers were reminded that if they observe fire safety violations they should contact Capt. Vadlja and provide him with the information.

10. DEPUTY CHIEF’S REPORT

The following items were discussed under the Deputy Chief’s report:

a) Response Statistics –see attached Schedule “A”

Page 4 of 12 Lake of Bays Fire Department Fire Advisory Minutes - May 14, 2019, June Page... 100 of 203 Lake of Bays Fire Advisory Committee – September 10, 2019 AGENDA ITEM # 5.(c) • response data was affected in 2018 by the large number of severe storms and the placement of EMS crews throughout the Township during the summer

b) Bigwin Island – Response Protocols

• emergency services will meet with Bigwin Island residents to confirm response protocols and access after hours

c) Outdoor Burning Responses

• dispatch will send a message to the By-law Enforcement Department • if caller indicates that there is a danger then fire crews will respond to the call categorized as a grass fire

d) Donation Allocations

• a memorial donation has been made to the Fire Department • funds were raised to bring awareness to the opioid crisis • the allocation of funds could be directed towards enhanced awareness and response • suggested allocations including memorial bursaries, training props and specialized training were brought forward • this item will be discussed further at the next meeting of the Committee

11. CHIEF’S REPORT

Deputy Chief Monahan brought forward the subject of budget requests on behalf of Chief Hernen.

District Chiefs can provide the Deputy Chief with a list of items for budget consideration.

12. COUNCIL REPORT

a) Opioid Crisis Presentation

• an information session on opioids is being presented on September 25 at Grandview – Mark O’Meara Clubhouse

b) Station 50 Update

• the building is now part of the Township building stock • the rolling stock has been re-allocated to other departments • other items will also be re-allocated to other stations

c) Storage of Flammables

• Councillor Brooks inquired about the process for reporting potentially improperly stored flammables • this item will be forwarded to the Fire Prevention Officer

Page 5 of 12 Lake of Bays Fire Department Fire Advisory Minutes - May 14, 2019, June Page... 101 of 203 Lake of Bays Fire Advisory Committee – September 10, 2019 AGENDA ITEM # 5.(c) 13. NEW BUSINESS

a) Identification of Equipment

• decals will be placed on all equipment that is not already marked • apparatus are identified by the call sign e.g. marine one

b) Radio Communications and Resource Requests

• dispatch will send the appropriate apparatus when requested without a specific station being noted • communication protocols have lapsed and should be refreshed • refreshers on how to use command channel and other formats will be discussed

14. ADJOURNMENT

Moved by: Dist. Chief Maynard Seconded by: Dist. Chief VanGelder

Be It Resolved That: the Fire Advisory Committee of the Township of Lake of Bays adjourn, to meet again on November 12, 2019, at 7:00 p.m. at Station 30 Hillside or at the call of the Chair.

Carried.

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Schedule “A” Year to Date Responses

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The Corporation of the Township of Lake of Bays

Heritage Advisory Committee Meeting - Tuesday, July 30, 2019 MINUTES

There was a regularly scheduled meeting of the Heritage Advisory Committee held at 2:00 p.m., on 30 Jul 2019 in the Council Chambers of the Township of Lake of Bays Municipal Offices, Dwight, Ontario.

Attendance Chair Nancy Tapley Co-Chair/Councillor Jacqueline Godard Members of Committee Ruth Ross Harriet Muirhead Rebecca Krawczyk Brian Simpson Deputy Clerk Terri-Lyn Magee Clerk's Assistant Erica Cole Regrets Members of Committee Glenn Vickery Jennifer Parker Shawn Ruhl

1. MEETING CALLED TO ORDER - APPROVAL OF AGENDA

Chair Tapley called the meeting to order at 2:09 p.m.

(a) Heritage Advisory Committee Agenda - July 30, 2019

Resolution # 1(a)/07/30/19

Brian Simpson and Rebecca Krawczyk

BE IT RESOLVED THAT the Heritage Advisory Committee Meeting Agenda dated July 30, 2019 be adopted as circulated.

Carried

2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF Nil

Heritage Advisory Committee Meeting Minutes - July 30, 2019 Page 109 of 203 AGENDA ITEM # 5.(d) Heritage Advisory Committee Meeting Minutes - Tuesday, July 30, 2019

3. CONSENT AGENDA

Items listed under the Consent Agenda are considered routine, and enacted in one motion. However, any Committee member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.

Resolution # 3/07/30/19

Harriet Muirhead and Ruth Ross

WHEREAS the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays has reviewed the Consent Agenda consisting of various proposed resolutions/by-laws; and

NOW THEREFORE BE IT RESOLVED THAT the Heritage Advisory Committee approve and adopt the recommendations contained in the Consent Agenda dated July 31, 2019 and direct staff to proceed with all necessary administrative actions.

Carried

(a) Heritage Advisory Committee Meeting Minutes - May 28, 2019

Resolution # 3(a)/07/30/19

Harriet Muirhead and Brian Simpson

BE IT RESOLVED THAT the Heritage Advisory Committee Meeting Minutes dated May 28, 2019 be adopted as circulated.

Carried

(b) Community Heritage Ontario (CHO) - Quarterly Publication of CHO News - Summer 2019 (can be distributed at meeting, if requested)

Resolution # 3(b)/07/30/19

Ruth Ross and Councillor Godard

BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays receives the Community Heritage Ontario (CHO), Quarterly Publication of CHO News - Summer 2019.

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Heritage Advisory Committee Meeting Minutes - July 30, 2019 Page 110 of 203 AGENDA ITEM # 5.(d) Heritage Advisory Committee Meeting Minutes - Tuesday, July 30, 2019

Carried

(c) Architectural Conservancy of Ontario (ACORN) in a Nutshell Newsletter's received: • July 15, 2019; • July 2, 2019; • May 31, 2019.

Resolution # 3(c)/07/30/19

Councillor Godard and Ruth Ross

BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays receives the Architectural Conservancy of Ontario (ACORN) in a Nutshell Newsletter's, dated: • July 15, 2019; • July 2, 2019; • May 31, 2019.

Carried

(d) Ontario Heritage Trust - Heritage Matters...more! - June 25, 2019

Resolution # 3(d)/07/30/19

Councillor Godard and Ruth Ross

BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays receives the Ontario Heritage Trust - Heritage Matters...more!, dated June 25, 2019.

Carried

4. DEPUTATIONS/DELEGATIONS Nil

5. REPORTS

(a) DRAFT - 2018 Annual Heritage Advisory Committee Summary Report

The Committee reviewed the report and no suggested changes/amendments were requested.

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Heritage Advisory Committee Meeting Minutes - July 30, 2019 Page 111 of 203 AGENDA ITEM # 5.(d) Heritage Advisory Committee Meeting Minutes - Tuesday, July 30, 2019

Resolution # 5(a)/07/30/19

Brian Simpson and Councillor Godard

BE IT RESOLVED THAT the Heritage Advisory Committee receives and approves the draft staff report "2018 Annual Heritage Advisory Committee Summary Report", and directs staff to bring the report forward to the August 20, 2019 Council Meeting.

Carried

6. DISCUSSIONS

(a) Installation of Historical Plaques and Photographs on Dwight Dock

Committee Member Brian Simpson proposed the following to the Chair and Committee: • Proposing to install between 12-14 historical photographs (24” x 18” in size), with light from LED rope lights, along the interior ceiling of the Dwight Dock Gazebo, providing residents and tourists year-round access to local historical information; • The historical photographs encourage an educational focal point for the Dock, which is a central hub of the community being a prime Muskoka destination beach with a variety of events occurring year-round; • The conversion of the ceiling of the Dwight Dock Gazebo would be the largest aspect of this project, as what is underneath the ceiling is unknown at this time; • The Committee would need to decide on the photographs to be installed on the Gazebo; • The creation of the 24” x 18” photographs would be approximately $58 each and would be made from vinyl mounted onto aluminum plaques with a UV protection; • The Council of the Corporation of the Township of Lake of Bays would need to grant approval for this project, subject to the costs associated with converting the Gazebo ceiling; • This project will extend into 2020, as the project would not likely come before Council for approval until September or October 2019.

Committee Member Rebecca Krawczyk offered to prepare the conceptual drawings of the converted Gazebo for Council.

Resolution # 6(a)/07/30/19

Page 4 of 7

Heritage Advisory Committee Meeting Minutes - July 30, 2019 Page 112 of 203 AGENDA ITEM # 5.(d) Heritage Advisory Committee Meeting Minutes - Tuesday, July 30, 2019

Rebecca Krawczyk and Harriet Muirhead

BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays receives a proposal from member, Brian Simpson, for a Heritage Photo Display at the Dwight Dock Gazebo;

AND FURTHER THAT the Committee supports the concept and directs member, Brian Simpson, to investigate further and report back to the Committee with the following: • Conceptual design/drawing; • Quotes to complete the project; • Plan to fund the project; and • Proposed timeline of when the work is proposed to be completed.

Subject to the conversion of the ceiling of the Dwight Dock Gazebo being of reasonable costs and construction.

Carried

(b) Marsh's Falls Cards - P. Brinkworth

Resolution # 6(b)/07/30/19

Ruth Ross and Rebecca Krawczyk BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays approves the order of one hundred (100) 5" x 7" cards depicting P. Brinkworth's Marsh's Falls painting, at the cost of $248.60, from Big Print & Lamination Co.

Carried

Chair Tapley and the Committee reviewed the 2019 Work Plan and noted that, at this time, there was no status updates but two additions to the plan: • Pre-planning for Baysville’s 150th Anniversary Celebration (in 2020); • Assist the congregation of Grassmere Anglican Church with a plaque commemorating the pioneer church once it has been deconsecrated after Thanksgiving 2019.

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Heritage Advisory Committee Meeting Minutes - July 30, 2019 Page 113 of 203 AGENDA ITEM # 5.(d) Heritage Advisory Committee Meeting Minutes - Tuesday, July 30, 2019

(d) Lake of Bays Heritage Foundation - Update (Brian Simpson)

Brian Simpson highlighted the following information to Committee Members: • Irwin Memorial Public School had many daytrips this past Spring and looking forward to more bookings in the Fall 2019. These trips were a great success, with plenty of interactive learning opportunities. However, some trips were cancelled last minute due to lack of parent volunteers; • The Silent Boat Rally along the Oxtongue River is scheduled for Saturday, August 3, 2019 from 9a.m. to 1p.m. Any interested persons are welcome to register through the Lake of Bays Heritage Foundation (LOBHF) and join-in on this great event; • The newly planted Butterfly Garden is doing very well and is being well used by all insects; • LOBHF has allocated 1+ acre along Marsh’s Falls to create a Songbird Meadow. The meadow will be planted by Thanksgiving 2019.

Chair Tapley thanked Mr. Simpson for his updates.

7. COMMUNICATION ITEMS AND PETITIONS Nil

8. UNFINISHED BUSINESS

(a) Website - Online Heritage Register Development (on-going)

(b) Inventory of Barb Paterson Papers (on-going)

(c) Heritage Designations • Billie Bear Resort (on-hold at request of applicant) o Request received: October 4, 2012 o Request to place application on-hold received: November 23, 2016 • Paint Lake School House and Cemetery o Request received September 5, 2015 • Winter’s Cemetery (on-hold due to litigation) o Request received: June 29, 2015 o Objection received: August 21, 2015 o Application placed on hold, due to litigation, on: August 24, 2015 • Jones – Pratt House (Lake of Bays Lane) o Request received: September 27, 2016 • 176545 ONT INC. – Tudhope Log Home (Lake of Bays Lane)

o Request received: September 27, 2016 Page 6 of 7

Heritage Advisory Committee Meeting Minutes - July 30, 2019 Page 114 of 203 AGENDA ITEM # 5.(d) Heritage Advisory Committee Meeting Minutes - Tuesday, July 30, 2019

9. ADJOURNMENT

(a) Next Meeting - September 24, 2019

Resolution # 9(a)/07/30/19

Rebecca Krawczyk and Brian Simpson

BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays adjourns at 3:30 p.m. to meet again on Tuesday. September 24, 2019 in the Council Chambers at the Municipal Office.

Carried

Chair – Nancy Tapley Clerk – Carrie Sykes

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Heritage Advisory Committee Meeting Minutes - July 30, 2019 Page 115 of 203 Page 116 of 203 AGENDA ITEM # 5.(e)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Glover and Members of Council FROM: Stephen Watson, Director of Building and Bylaw Services DATE: October 22, 2019 RE: Building Department Quarterly Report – Third Quarter 2019

REPORT HIGHLIGHTS:

• Routine summary report provided on a quarterly basis • Building Services revenue is on budget for 2019.

RECOMMENDATION:

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives the staff report “Building Quarterly Report - Third Quarter 2019” dated October 22nd, 2019.

ORIGIN:

This quarterly report is presented to Council to provide an update of department activity for the time period of July 1st to September 30th, 2019, as well to engage in open communication with Council and the public.

BACKGROUND:

Please refer to attached copy of Building Services report for the third quarter of 2019 (Appendix “A”).

FINANCIAL IMPLICATIONS:

Not applicable.

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

• Engage and communicate openly with the community

Prepared by: Reviewed by:

Stephen Watson CD, CBCO, CMMII Michelle Percival, CMO, CMMIII Director of Building/By-law Services Chief Administrative Officer

Building Department Quarterly Report - Third Quarter 2019 Page 117 of 203 AGENDA ITEM # 5.(e) Building Department Quarterly Report – Third Quarter 2019 Page 2 of 3

Appendix “A”

2017 2018 2019

No. of Permits received for the Third Quarter: 206 139 213

SFD Units -Added 19 16 15 . -Demolished 12 7 10 -Net Increase 7 9 5

Sleeping Cabins -Added 2 0 1 -Demolished 5 0 2 -Net Increase -3 0 -1

Septic Systems -New 31 18 28 -Replacement 1 5 3 -Re-Inspections 0 0 0

Garages/ -Added 20 9 14 & Car Ports -Demolished 1 4 4 -Net Increase 19 5 10

Boat Houses -Added 8 1 4 -Demolished 3 2 8 -Net Increase 5 -1 -4

Boat Ports or Docks -Added 4 9 5 -Demolished 1 0 6 -Net Increase 3 9 -1

Estimated Value for the Third Quarter: 17,472,750 13,902,505 23,457,000 Permit Revenue for the Third Quarter: 216,521 182,872 294,743

U:\Building\BLDGASST\Monthly & Quarterly Reports\2019\Building Quarterly Report

Building Department Quarterly Report - Third Quarter 2019 Page 118 of 203 AGENDA ITEM # 5.(e) Building Department Quarterly Report – Third Quarter 2019 Page 3 of 3

2017 2018 2019

No of Permits received to date: 450 366 479

SFD Units -Added 32 28 35 -Demolished 18 7 29 -Net Increase 14 21 6

Sleeping Cabins -Added 5 1 6 -Demolished 5 9 9 -Net Increase 0 -8 -3

Septic Systems -New 42 36 50 -Replacement 23 4 7 -Re-Inspections 4 3 0 40 23 Garages -Added 23 -Demolished 4 6 11 -Net Increase 36 17 12

Boat Houses -Added 11 2 15 -Demolished 7 1 21 -Net Increase 4 1 -6

Boat Ports or Docks -Added 12 17 20 -Demolished 6 5 10 -Net Increase 6 12 10

Estimated Value to Date: 31,147,986 27,492,838 42,132,894 Permit Revenue to Date 423,409 367,168 521,473 Additional Inspection & Administrative Fees to date: 11,335.12 10,859 8446

U:\Building\BLDGASST\Monthly & Quarterly Reports\2019\Building Quarterly Report

Building Department Quarterly Report - Third Quarter 2019 Page 119 of 203 Page 120 of 203 AGENDA ITEM # 5.(f) THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Glover and Members of Council FROM: C. Collings, By-law Enforcement Officer

DATE: October 22, 2019 RE: By-law Enforcement Quarterly Call Out Report – Third Quarter 2019

REPORT HIGHLIGHTS:

• Most frequently occurring Call Outs: o shoreline protection under the Development Permit by-law o property cleanliness under the Property Standards by-law o neighbour’s dog’s behaviour under Control & Licencing of Dogs by-law • Inquiries on the increase: dogs, burning, dumping and short term rentals • Activities are being monitored by occurrence rather than by hour

RECOMMENDATION:

BE IT RESOLVED THAT the Council for Corporation of the Township of Lake of Bays receives the staff report “By-law Enforcement Quarterly Call Out Report – Third Quarter 2019”, dated October 22, 2019.

ORIGIN:

This quarterly report is presented to Council to provide and update of department activity for the time period of July 1st to the end of September 2019, as well to engage in open communication with Council and the public.

ANALYSIS:

Following up on Quarterly Call Out Reports for the First and Second quarter of 2019, the 2018 numbers were based on hours of staff time rather that occurrence or visit. Hence, the totals for 2018 refer only to the total activities for the third and fourth quarter.

As we continue to do the work of By-law Services, and gather data related to each of the types of files we receive, By-law Services has reached the following service levels:

• Call Outs – completed similar volume to 2018 totals; • Inquiries – as of Q3, we are at 146% of 2018 totals.

Please refer to Appendix “A” for a summary of By-law Services. This summary includes Callouts/inspections conducted and inquiries received from 2018 Q3 and Q4, and 2019 until September 30, 2019.

Appendix “B” includes graphs, providing a visual representation of the method of contact for By-law Services, a summary of By-law Enforcement activities, and a comparison between 2018 & 2019 types of Call Outs.

By-law Enforcement Quarterly Call Out Report - Third Quarter 2019 Page 121 of 203 AGENDA ITEM # 5.(f) By-law Enforcement Quarterly Call Out Report – Third Quarter 2019 Page 2 of 5 October 22, 2019

FINANCIAL IMPLICATIONS:

None

ALTERNATIVES:

None

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

This report represents the following strategic priorities:

• Engage and communicate openly with the community; and • Protect, preserve and promote our healthy natural environment

Prepared by, Reviewed by, Approved by:

Chris Collings, C.Tech, MLEO Stephen Watson, CBCO, CMMIII Michelle Percival, CMO, CMMIII By-law Enforcement Officer Director of Building and Chief Administrative Officer By-law services

By-law Enforcement Quarterly Call Out Report - Third Quarter 2019 Page 122 of 203 AGENDA ITEM # 5.(f) By-law Enforcement Quarterly Call Out Report – Third Quarter 2019 Page 3 of 5 October 22, 2019

APPENDIX “A” FIGURE 1 - Summary of By-law Enforcement Activity

TOTAL TOTAL WORK ITEM 2019 - Q1 2019 - Q2 2019 - Q3 2019 - Q4 2018 2019 CALLOUTS 57 12 15 29 0 56 PATROLS 60 2 6 87 0 95 PUBLIC INQUIRIES 81 21 51 46 0 118 FIGURE 2 - Summary of Public Inquiries to By-law Services

Balance Q1 Q2 Q3 Q4 TOTAL SUBJECT OF INQUIRY Forward JAN to APR to JULY to OCT to 2019 2018 MARCH JUNE SEPT DEC Boating / Water Hazards 0 0 3 5 0 8 Building Questions 0 0 3 7 0 10 Comprehensive Zoning 2 0 1 0 0 1 Control & Licensing of Dogs 3 5 4 1 0 10 Dark Sky 1 0 1 0 0 1 Development Permit 5 1 7 0 0 8 Discharge of Firearms 3 1 2 1 0 4 Encumbering/Fouling of Roads 3 1 4 2 0 7 Fences 0 0 1 0 0 1 Littering 0 0 0 0 0 0 Noise 10 0 0 6 0 6 Off-road Vehicles 4 1 0 1 0 2 Outdoor Burning 4 0 7 1 0 8 Parking Control 2 1 1 0 0 2 Permits / Licences 0 0 1 1 0 2 Property Standards 4 0 1 3 0 4 Public Parks 0 3 1 7 0 11 Short Term Rentals 0 0 0 5 0 5 Signs & Advertising Devices 8 0 3 1 0 4 Smoking / Cannabis 0 1 0 0 0 1 Trailers & Camping 4 1 2 2 0 5 Trees / Tree Cutting 0 0 3 0 0 3 Wolves / Eastern Coyotes 0 1 0 0 0 1 OTHER** 28 5 6 3 0 14 TOTALS 81 21 51 46 0 118

**Examples: Animals, Bubblers, Property Info, Quarries, and Roads

By-law Enforcement Quarterly Call Out Report - Third Quarter 2019 Page 123 of 203 AGENDA ITEM # 5.(f) By-law Enforcement Quarterly Call Out Report – Third Quarter 2019 Page 4 of 5 October 22, 2019

APPENDIX “B” – Graphical Display of By-law Services Data

FIGURE 3 – Activities for 2018 and 2019 year-to-date

BY-LAW ENFORCEMENT ACTIVITIES 140 120 100 80 60 40 20 0 TOTAL 2018 2019 - Q1 2019 - Q2 2019 - Q3 2019 - Q4 TOTAL 2019 YEAR / QUARTER CALLOUTS PATROLS PUBLIC INQUIRIES

FIGURE 4 – how people contact By-law services in 2018 and 2019 (year-to-date)

By-law Enforcement Quarterly Call Out Report - Third Quarter 2019 Page 124 of 203 AGENDA ITEM # 5.(f) By-law Enforcement Quarterly Call Out Report – Third Quarter 2019 Page 5 of 5 October 22, 2019

FIGURE 5 – 2018 and 2019 CALL OUTS shown by By-law or Type

Key stats: 57 CALL OUTS (June to December 31, 2018) 11 - Property Standards, 10 - Development Permit, 6 - Dogs 3 - related to Short Term Rentals

Key stats: 53 CALL OUTS (January to September 30, 2019) 10 - Dev. Permit, 7 - Parking, 6 - Dogs, Burning, Roads 5 - related to Short Term Rentals

By-law Enforcement Quarterly Call Out Report - Third Quarter 2019 Page 125 of 203 Page 126 of 203 AGENDA ITEM # 5.(g)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Glover and Members of Council

FROM: Melissa Markham, Director of Planning

DATE: October 22, 2019

RE: Planning Department Report – Third Quarter 2019

REPORT HIGHLIGHTS:

• summary report of planning applications received in the third quarter of 2019

RECOMMENDATION:

BE IT RESOLVED THAT the Council for the Corporation of the Township of Lake of Bays hereby receives the staff report “Planning Department Report – Third Quarter 2019” dated October 22nd, 2019.

ORIGIN:

This quarterly report is presented to Council to provide an update of department activity for the time period of July 1st to September 30th, 2019, as well as to engage in open communication with Council and the public.

ANALYSIS:

Applications Received in the Third Quarter

2017 2018 2019 Type of Application Received Received Received

Consent 5 15 10

Deeming By-law 2 1 2 Development Permit 37 50 40 (Category 1 & 2) Minor Variance 2 2 0

Rezoning 6 10 8

Site Plan Agreement 5 2 1

Total Applications 57 80 61

Planning Department Quarterly Report - Third Quarter 2019 Page 127 of 203 2019 Planning Report – Third Quarter AGENDAPage 2 of 2 ITEM # 5.(g)

Applications Received Annually

2017 2018 2019 Type of Application Received Received Received (to date)

Consent 24 31 16

Deeming By-law 5 6 8 Development Permit 132 129 96 (Category 1 & 2) Minor Variance 3 5 4

Rezoning 33 39 18

Site Plan Agreement 10 7 8

Total Applications 207 217 150

ALTERNATIVES: None.

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN: • Engage and communicate openly with the community.

Prepared by, Reviewed by,

Melissa Markham, MCIP, RPP Michelle Percival, CMO, CMMIII Director of Planning Chief Administrative Officer

U:\Planning\PLANASST\Planning (Council) Quarterly Report

Planning Department Quarterly Report - Third Quarter 2019 Page 128 of 203 AGENDA ITEM # 5.(h)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Glover and Members of Council

FROM: Jennifer Clancy, Economic Development Coordinator DATE: October 22, 2019 RE: Economic Development Report – Third Quarter 2019

REPORT HIGHLIGHTS:

• Summary report of economic development activity provided on a quarterly basis

RECOMMENDATION:

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives the staff report “Economic Development Report – Third Quarter 2019”, dated October 22, 2019.

ORIGIN:

This quarterly report is presented to Council to provide an update of economic development activity for the time period of July 1 – September 30, 2019, as well as to engage in open communication with Council and the public.

ANALYSIS:

Summary of Economic Development Activities

Economic Development Core Met once in Q3. Key topics: Community gateway signs, Advisory Group Destination Ontario photoshoot in Lake of Bays, Township review of short-term rentals, youth funding, Digital Main Street program, Community Planning Permit System, community updates, business successes and challenges. Next meeting to be scheduled for November 2019.

Main Street Revitalization Economic Development Strategy Action 2.3 Initiative Funding – Community MTO permit applications approved. Lake of Bays Gateway Signage Landscaping notified to proceed with installation of 11 community gateway signs. All signs are now in place – final installations complete in Q4 on October 4, 2019.

Destination Ontario in Lake of Assisted Destination Ontario’s creative team with planning Bays a photo/video shoot in Lake of Bays, funded by the Province. Mission: to capture beautiful scenic landscapes, fall colours, and quaint small-town charm. Photoshoot took place in Q4 on October 3-4, 2019.

Economic Development Report - Third Quarter 2019 Page 129 of 203 AGENDA ITEM # 5.(h) Economic Development Report – Third Quarter 2019 October 22, 2019 Page 2 of 3

Website Economic Development Strategy Action 2.2 Received training for the administrative portal of the website (iCreate).

Digital Main Street Program – OBIAA (Ontario Business Improvement Area Association) Digital Service Squad (DSS) provides grants to hire a digital technology specialist Grant (DSS) to deliver one-on-one assistance to small main street businesses. $60,000 grant awarded to the six Muskoka project partners (Huntsville BIA – project lead, Gravenhurst BIA, Bracebridge BIA, Township of Lake of Bays, Township of Muskoka Lakes, Township of Georgian Bay). MOU created between the partners. RFP to hire DSS to be released in Q4 with an anticipated start date of December 2019. Project end date is May 31, 2020.

Investing in Canada Began preparing a grant application for the Dwight Library Infrastructure Program: expansion – submission pending Council approval at the Community, Culture and October meeting. Application deadline in Q4 on November Recreation 12, 2019.

Municipal Innovators Attended MiC at Deerhurst Resort on September 23-24, Conference (MiC) 2019. Innovation is defined as creating value in new ways. Key learnings: Transformative innovation vs incremental innovation, developing innovation clout, nurturing a creative culture in the municipal workplace.

Youth Programming Fund Developed a streamlined online application form using the Form Builder feature of the municipal website. Funding program to launch in Q4.

Lake of Bays Events Continued promotion of Lake of Bays events on the LED sign, on the website community calendar and on social media.

Venture Muskoka Continued participation in the collaborative regional investment attraction portal venturemuskoka.ca.

Volunteer Muskoka Continued involvement in Advisory Committee.

Grant Support (2019 Q3)

Written - Assisted/Edited - Advised 2 Awarded (qty, internal/external) 1, $10,000 (Digital Service Squad) – Muskoka partnership

Economic Development Report - Third Quarter 2019 Page 130 of 203 AGENDA ITEM # 5.(h) Economic Development Report – Third Quarter 2019 October 22, 2019 Page 3 of 3

Social Media (2019 Q3)

Social Media (month end data) July August September Twitter - Total Followers Data unavailable Data unavailable 1689 Facebook - Total Page Followers 950 964 974

Economic Development e-Newsletter (2019 Q3)

e-Newsletter (month end data) July August September Total e-Newsletters Sent 0 0 0 Average Open Rate - - - Average Click Rate - - - Note: The Economic Development Coordinator position was vacant for the majority of Q3.

FINANCIAL IMPLICATIONS:

None.

ALTERNATIVES:

None.

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

This report represents the following strategic priorities:

• Engage and communicate openly with the community; • Develop a sustainable local economy that supports our vision; • Work in collaborative partnerships.

Prepared by, Approved by, Reviewed by,

Jennifer Clancy Melissa Markham, MCIP, RPP Michelle Percival, CMO, CMMIII Economic Development Director of Planning Chief Administrative Officer Coordinator

Economic Development Report - Third Quarter 2019 Page 131 of 203 Page 132 of 203 AGENDA ITEM # 5.(i)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Glover and Members of Council

FROM: Scott MacKinnon, Superintendent of Parks and Facilities

DATE October 22, 2019

RE: Summary of Water Test Results -Third Quarter 2019

REPORT HIGHLIGHTS: • Routine summary of water test results provided on a quarterly basis.

RECOMMENDATION:

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby receives the staff report “Summary of Water Tests Results – Third Quarter 2019”, dated October 22, 2019.

ORIGIN:

Drinking Water Systems Regulation O.Reg. 319/08

ANALYSIS:

Please find attached a copy of the monthly Summary of Water Test Results for July, August, and September, 2019 (Appendix “A”).

FINANCIAL IMPLICATIONS:

Not applicable.

ALTERNATIVES:

Not applicable.

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

This report as presented represents the following strategic priorities: • Engage and communicate openly with the community.

Respectfully submitted by, Reviewed by,

Scott MacKinnon, RRFS, CIT, CPT Michelle Percival, CMMIII, CMO Superintendent of Parks and Facilities Chief Administrative Officer

Summary of Water Test Results - Third Quarter 2019 Page 133 of 203 AGENDA ITEM # 5.(i) Summary of Water Test Results – Third Quarter 2019 Page 2 of 2 October 22, 2019

Appendix A Township of Lake of Bays Summary of Water Test Results 2019 July to September Date Fire #20 Fire #30 Fire #40 Seniors Seniors Seniors Seniors Dorse t Dwight Admin d/m/y Prt Cun Hillside Baysville Dorse t Prt. Cun Dwight Baysville Hub Com.Cent Dwight July 02/07/2019     MW       MW NT     16/07/2019     MW       MW NT     30/07/2019     MW       MW       August 13/08/2019     MW       MW       27/08/2019     MW       MW       September 09/10/2019     MW       MW NT     09/24/2019     MW       MW       Note s:  coliform or e-coli = greater than zero  coliform or e-coli = zero O/G overgrown- unable to be measured Column Left coliform Column Right e-coli NS no sample NT Not tested Raw Not Treated MW On Municipal Water System

Updated: September 30, 2019

Summary of Water Test Results - Third Quarter 2019 Page 134 of 203 AGENDA ITEM # 5.(j)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

: Mayor Glover and Members of Council TO Terri-Lyn Magee, Deputy Clerk FROM: : October 22, 2019 DATE Summary of Delegation of Powers – Third Quarter 2019 RE:

REPORT HIGHLIGHTS: • Routine summary of delegation of powers provided on a quarterly basis.

RECOMMENDATION:

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby receives the staff report “Summary of Delegation of Powers – Third Quarter 2019”, dated October 22, 2019.

ORIGIN:

Pursuant to By-law #2016-122, as amended, being a by-law to delegate routine Council powers and duties to staff, Council is to be informed by written quarterly summary report of the nature of requests.

ANALYSIS:

Treasury

Pursuant to the delegation of powers and duties, staff has processed the following accounts for the third quarter:

DESCRIPTION AMOUNT

General Accounts $2,678,417.94 District and Education Accounts $6,338,959.67 Payroll #14 to #20 $515,799.81 TOTAL $9,533,177.42

Liability Insurance Program

DATE OF EVENT LOCATION TOTAL EVENT

July 2019 Meeting Dwight Community Centre, 54.00 Dwight July 2019 Lacrosse Baysville Arena, Baysville 20.00

Summary of Delegation of Powers - Third Quarter 2019 Page 135 of 203 AGENDA ITEM # 5.(j) Summary of Delegation of Powers – Third Quarter 2019 Page 2 of 6 October 22, 2019

July 2019 Dwight Farmers Former Municipal Office, Dwight 84.00 Market July 2019 Exercise Baysville Arena, Baysville 12.60

July 2019 Lions Youth Camp Van Setter Park and Docks, 100.00 Baysville July 2019 Ball Hockey Baysville Arena, Baysville 15.00

July 2019 Baysville Downtown Baysville 1,494.00 Walkabout August 2019 Exercise Baysville Arena, Baysville 11.20 August 2019 Ball Hockey Baysville Arena, Baysville 20.00 August 2019 Baysville Arts & Baysville Waterfront 920.00 Craft Festival August 2019 Lacrosse Baysville Arena, Baysville 5.00 August 2019 Antique & Classic Baysville Waterfront 150.00 Boat & Car Show August 2019 Yoga Dwight Community Centre, 8.40 Dwight September Wedding Dwight Community Centre, 243.00 2019 Dwight September Exercise Baysville Arena, Baysville 18.20 2019

Subtotal from Rentals $3,155.40 Previous Total $2,340.59

Total $5,495.99

Procurement By-law

#2019-Fire-19 Self-Contained Breathing Apparatus Part of Joint Tender with Town of Huntsville Opening Total Price Company Name Order

1 A.J. Stone $150,260.00 HST $19,533.80 Total $169,793.80

2 M&L Supply $140,635.00 HST $18,282.55 Total $158,917.55 Summary of Delegation of Powers - Third Quarter 2019 Page 136 of 203 AGENDA ITEM # 5.(j) Summary of Delegation of Powers – Third Quarter 2019 Page 3 of 6 October 22, 2019

3 Dependable Fire Equipment $171,555.29 HST $22,302.19 Total $193,857.48

Awarded - A.J. Stone – based on superior warranty

Building Services/By-law Enforcement

Pursuant to the delegation of powers and duties, staff has performed the following powers/duties for the third quarter:

Noise By-law Exemptions (Noise By-law 00-59)

APPLICATION APPLICANT NOISE EXEMPTION DATE LOCATION DATE

Schedule 2, Section 2 & Schedule 2, Section 15 1315 Paint Lake ------Saturday, July 23, 2019 Eric Eichler Road, Dorset Live band to play after August 24, (Lot 11, Concession 9:00 p.m. on August 2019 10, Ridout Ward) 24, 2019 until 1:30 a.m. on August 25, 2019

Vendors Permit Issuance (Licencing By-law 99-60)

TYPE NAME LOCATION DATE

Vendors Permit Muskoka’s Menu - Baysville Curling Club Saturday, August 3, Refreshment Vehicle Don Hutchinson 10 Carol St., Baysville 2019 (Temporary < 30 days)

Vendors Permit Wheelie Good Baysville Curling Club Saturday, August 3, Refreshment Vehicle Coffee - 10 Carol St., Baysville 2019 (Temporary < 30 days) Mathew Tynan

Parks By-law

Nil

Summary of Delegation of Powers - Third Quarter 2019 Page 137 of 203 AGENDA ITEM # 5.(j) Summary of Delegation of Powers – Third Quarter 2019 Page 4 of 6 October 22, 2019

Sign By-law

Nil

Occupancy Agreements with Existing Residence

Nil

Municipal Access User Agreement

NAME PURPOSE ACCESS POINTS DURATION

South Portage July 10 Specialized Loading & unloading & to December Works of material and equipment Camp Lake 31, 2019

Port Cunnington July 18 SML Loading & unloading of vehicles, material, & to December Contracting and equipment onto barges Norway Point 31, 2019 Loading & unloading of personnel Rabbits Bay, Dwight Beach, July 25 Dwight Unloading of building materials South Portage, to December Lumber Port Cunnington 31, 2019 & Norway Point

Loading & unloading of mini excavator, September 5 PattyMac Inc. skid steer and building materials Rabbits Bay to December Services Unloading of waste construction material 31, 2019

Loading & unloading of material, September 6 Doug Mason Rabbits Bay equipment & personnel to December Contracting & Norway Point Launching of work boat(s) 31, 2019

Corporate Services

Pursuant to the delegation of powers and duties, staff has performed the following powers/duties for the third quarter:

Summary of Delegation of Powers - Third Quarter 2019 Page 138 of 203 AGENDA ITEM # 5.(j) Summary of Delegation of Powers – Third Quarter 2019 Page 5 of 6 October 22, 2019

Special Events

DATE EVENT APPLICATION DATE OF EVENT LOCATION STATUS DETAILS SUBMITTED

Various Awaiting Roads/Waterways Comments June 11, 2019 Muskoka River X July 27, 2019 within the Prior to Township Approval

Awaiting September 24, Baysville Santa Various Streets in Comments December 9, 2019 2019 Claus Parade Baysville Prior to Approval

Licence of Occupation Encroachment Agreements

DATE CIVIC APPLICATION ROLL # ACTIVITY STRUCTURE STATUS ADDRESS SUBMITTED

1177 Awaiting July 19, 2019 040-015-05000 Grandview Existing Dock and Shed Executed Lake Road Agreement

Community Flag Raisings

DATE OF DETAILS LOCATION EVENT

July 22, 2019 Muskoka Pride Flag Raising Township Municipal Office, Dwight

Public Works

Pursuant to the delegation of powers and duties, staff has performed the following powers/duties for the third quarter:

Unassumed Road Improvement Agreements

Nil

FINANCIAL IMPLICATIONS:

Not applicable.

Summary of Delegation of Powers - Third Quarter 2019 Page 139 of 203 AGENDA ITEM # 5.(j) Summary of Delegation of Powers – Third Quarter 2019 Page 6 of 6 October 22, 2019

ALTERNATIVES:

Not applicable.

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

This report represents the following strategic priorities:

• Engage and communicate openly with the community; • Work in collaborative partnerships.

Prepared by, Approved by,

Terri-Lyn Magee Carrie Sykes, Dipl. M.A., CMO, AOMC Deputy Clerk Director of Corporate Services/Clerk

Reviewed by, Reviewed by,

Tom Gefucia, CPA, CGA Michelle Percival, CMMIII, CMO Director of Finance/Treasurer Chief Administrative Officer

REFERENCES: • By-law #2016-122, being a by-law to delegate routine Council powers and duties to staff • Section 23.1 of the Municipal Act, 2001, S.O. c.25 • AD-2.1 Licence of Occupation Policy (effective February 28th, 2012) • AD-2.7 Special Event Policy (effective January 1, 2012 - revised February 1, 2014) • AD-2.8 Special Event Liability Insurance Program (effective January 1, 2012) • AD-5.2 Procurement Policy (effective January 1, 2005 - revised October 14, 2014) • Sign By-law #07-137

Summary of Delegation of Powers - Third Quarter 2019 Page 140 of 203 AGENDA ITEM # 5.(k)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Glover and Members of Council FROM: Samantha Woods, OSRA & Special Projects Coordinator DATE: October 22, 2019 RE: Sale of Original Shore Road Allowance - Declaration of Surplus Land: • OSRA File No. 18-27 (Bull)

REPORT HIGHLIGHTS:•

• Routine declaration of surplus land - Original Shore Road Allowance application.

RECOMMENDATION:

WHEREAS the Council of the Corporation of the Township of Lake of Bays hereby receives the staff report "Sale of Original Shore Road Allowance - Declaration of Surplus Land: • OSRA File No. 18-27 (Bull),” dated October 22, 2019;

THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays declares the following Township owned real property to be surplus:

• the original shore road allowance in front of Lot 21, in Concession 14, former Township of Franklin, now in the Township of Lake of Bays, in the District Municipality of Muskoka, designated as Parts 1 and 2 on Plan 35R-26039 (Bull – 010-006-04200 - Franklin – 1083 Maplehurst Drive – Peninsula Lake)(Part 2 is flooded – to be retained by Township)

ORIGIN:

The Township has received a complete application and applicable application fee for the above-noted closing original shore road allowance. Pursuant to Township Policy a resolution is being presented declaring the land to be surplus. The public meeting has been scheduled for October 22, 2019; therefore, it is prudent to formally declare the subject lands as surplus to the Township's needs. The Public Notice was published in the October 3rd and 10th online and print editions of the muskokaregion.com newspaper and posted on the Township website.

ANALYSIS:

Staff, having reviewed the application, has no concerns with respect to its approval. We estimate revenue for the land acquisition fee to be approximately:

• Appendix "A” – Bull - OSRA 18-27 $ 7,976.06

Above noted land acquisition cost is subject to HST.

FINANCIAL IMPLICATIONS:

Not applicable. Sale of Original Shore Road Allowance - Declaration of Surplus Land: OSR...Page 141 of 203 AGENDA ITEM # 5.(k) OSRA 18-27 (Bull) Page 2 of 3 October 22, 2019

ALTERNATIVES:

Option 1: Declare original shore road allowance as surplus • Township can proceed with the conveyance of land; • Conveyance of land will allow applicants to legalize title of subject land; • The applicants have incurred expenses in the processing of this application (i.e. survey, advertising, legal).

Option 2: Maintain ownership of original shore road allowance • Land would remain in public ownership; • Applicants would be required to apply for a Licence of Occupation to permit existing encroachments.

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

This report represents the following strategic priorities:

• Engage and communicate openly with the community.

Prepared by, Approved by, Reviewed by,

Samantha Woods Carrie Sykes, Dipl. M.A., CMO, AOMC Michelle Percival, CMMIII, CMO OSRA & Special Director of Corporate Services Chief Administrative Officer Projects Coordinator

REFERENCES: • Municipal Act, 2001, S.O. c.25 • AD-2.1 Licence of Occupation Policy and Procedures (effective July 19, 2011) • AD-2.9 Original Shore/Road Allowance Closure Procedures (effective September 3, 2013) • User Fee By-law 2018-121 • Departmental circulations re: application and subject property • Property Roll File (Laserfiche) re: 4427-010-006-04200 • Deeming By-law F 01/19 LOB • Registered Plan 35R-26039 • OSRA File 18-27 • October 3rd and 10th, 2019 Public Notices – muskokaregion.com newspaper

Sale of Original Shore Road Allowance - Declaration of Surplus Land: OSR...Page 142 of 203 AGENDA ITEM # 5.(k) OSRA 18-27 (Bull) Page 3 of 3 October 22, 2019 APPENDIX II A II

LOCATION INFORMATION AND DETAILED MAP PLAN 35R-26039 - PART 1 BULL - OSRA 18-27 ___.-- _. ----- ---- ' ...:...• I ,.A ... , f'·/- Fish Habitat: -- - unknown -----·-.- .... Preliminary approval granted by Council on December 18th , 2018 by ' \ Resolution \ i !. #S(f)(i)/12/18/18

Deeming By-law: 111 F 01/19 LOB \ By-law 2019-038 ,-

Planning Applications: B 14/15 LOB & Bull 010-006-04200 DP 71/14 LOB ! f I Licence of Occupation Agreement: Nil

Encroachments: Frame shed and dock

Exchange: Nil Subject OSRA

Flooded to be retained by Township Property Roll No.: 010-006-04200 Accessed by: Maplehurst Drive (Township Owned, Year-round Maintained) Sale of Original Shore Road Allowance - Declaration of Surplus Land: OSR...Page 143 of 203 Page 144 of 203 AGENDA ITEM # 6.(c)(i)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Glover and Members of Council FROM: Cathy Fairbairn, CEO/Librarian DATE: October 22, 2019 RE: Grant Opportunity: Investing in Canada Infrastructure Program – Dwight Branch Expansion

REPORT HIGHLIGHTS:

• Investing in Canada Infrastructure Program (ICIP) is a cost-shared infrastructure funding program between the federal and provincial governments • Grant could provide up to 73.33% funding for eligible infrastructure projects • Application deadline is November 12, 2019

RECOMMENDATION:

WHEREAS the Council of the Corporation of the Township of Lake of Bays receives the staff report “Grant Opportunity: Investing in Canada Infrastructure Program – Dwight Branch Expansion”, dated October 22, 2019.

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby directs staff to prepare and submit a grant application to the Investing in Canada Infrastructure Program: Community, Culture and Recreation Stream for the Dwight Branch expansion and that the future capital and operating amounts be included in future budgets as required.

ORIGIN:

The library is a valued asset that offers connections to each community member. We connect people to information, entertainment, neighbours, businesses and family members across the country. The number of library programs offered, the amount of people attending these programs, and the use of Wi-Fi at the Dwight Branch have all increased by over 300% since 2009. As a result of this dramatic increase, the Library Board identified the need for increased physical space in the Dwight Branch. This expansion is the top priority in the Lake of Bays Library strategic plan.

With an increase in size, we can reach more people. We can offer more than one program at a time, for different age groups. We can offer instruction to our Seniors on our public computers while children learn about science through messy experiments in the new space. With increased space, we can offer support to our local businesses through networking and Internet connections. We would have space for more participants in our current programs.

Grant Opportunity: Investing in Canada Infrastructure Program – Dwight B...Page 145 of 203 AGENDA ITEM # 6.(c)(i) Grant Opportunity: Investing in Canada Infrastructure Program – Dwight Library Expansion October 22, 2019 Page !2 of !5

In 2016, the Library Board issued an RFP to acquire conceptual drawings for fundraising purposes. Since 2017, the library and the fundraising committee have been holding events and accepting donations towards this project. To date, we have $110,000 in donations and $200,000 in pledges. We have also been collecting signatures from the community (553 people) and letters from Norm Miller, MPP and Tony Clement, MP Parry Sound-Muskoka in support of this project.

ANALYSIS:

The Investing in Canada Infrastructure Program (ICIP): Community Culture and Recreation stream offers us the opportunity to apply for funding to complete the Dwight Branch expansion. The following description is taken from the program guidelines:

“The ICIP is a federal program designed to create long-term economic growth, build inclusive, sustainable and resilient communities. The Province of Ontario is a cost sharing partner in these community infrastructure programs. Under this program, community infrastructure is defined as publicly accessible, multi-purpose spaces that bring together a variety of different services, programs and /or social and cultural activities to reflect local community needs”.

As this application needs to be submitted by the asset owner, the Township, and not the Library Board, the CAO and Treasurer have analyzed all pending projects and feel that the Dwight branch expansion is the best fit for the program’s criteria.

In addition to Federal criteria, projects will be assessed based on their alignment with the following Provincial objectives:

• Meets community and user needs or service gap

• Promotes good asset management planning

• Represents good value for money

• Fosters greater accessibility

Grant Opportunity: Investing in Canada Infrastructure Program – Dwight B...Page 146 of 203 AGENDA ITEM # 6.(c)(i) Grant Opportunity: Investing in Canada Infrastructure Program – Dwight Library Expansion October 22, 2019 Page !3 of !5

FINANCIAL IMPLICATIONS:

Expense Estimated Cost 1800 square foot addition 750,000 Current building tie in and re-design 265,000 Septic system replacement 100,000 Surveys and permits 10,000 Architect and project manager 100,000 Furniture, fixtures and equipment 50,000 Non refundable HST 25,000 Contingency 200,000 Estimated TOTAL $1,500,000

ICIP Funding breakdown Cost-Share (%) Cost-Share ($) Federal contribution 40.00% $600,000 Provincial contribution 33.33% $499,950 Municipal contribution 26.67% $400,050

TOTAL $1,500,000

Based on estimated timelines for funding decision approval this would be late 2020. The project would not need to be completed until 2027.

The municipal contribution at this point would be a maximum of $290,050 as donations can be included in the municipal contribution. Assuming the accuracy of the estimated budget this would lessen as incremental donations are received. Also there is an estimated increase in facility operating cost of $15,000 annually which includes but is not limited to: hydro, cleaning, maintenance and heating/cooling.

Grant Opportunity: Investing in Canada Infrastructure Program – Dwight B...Page 147 of 203 AGENDA ITEM # 6.(c)(i) Grant Opportunity: Investing in Canada Infrastructure Program – Dwight Library Expansion October 22, 2019 Page !4 of ! 5

Municipal Funding Proposed Breakdown: • Donations (based on current amount) $110,000 • Development Charges 60,000 • Tax levy or reserves 230,500 Total $400,500

The amount from tax levy or reserves will be dependent on the amount of additional donations and pledges that materialize. If the current pledges are realized then then tax levy or reserve portion would only be $30,500

ALTERNATIVES:

• Support the submission as recommended. • Do not submit an application.

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

This report represents the following strategic priorities:

• Engage and communicate openly with the community; • Develop a sustainable local economy that supports our Vision; • Ensure sound, innovative, transparent financial planning; • Develop long-term land and community plans that are balanced and adaptive; • Protect, preserve and promote our healthy natural environment; • Work in collaborative partnerships; and • Develop our capacity to provide social services.

Prepared by: Reviewed by:

Cathy Fairbairn Michelle Percival, CMMIII, CMO CEO/Librarian Chief Administrative Officer

Reviewed by:

Tom Gefucia, CPA CGA Director of Finance/Treasurer

Grant Opportunity: Investing in Canada Infrastructure Program – Dwight B...Page 148 of 203 AGENDA ITEM # 6.(c)(i) Grant Opportunity: Investing in Canada Infrastructure Program – Dwight Library Expansion October 22, 2019 Page !5 of !5 REFERENCES:

• Investing in Canada Infrastructure Program: Community, Culture and Recreation Stream - Program Guide • Lake of Bays Library Strategic Plan • Dwight Branch Statistics • Caroline Loiselle, Regional Advisor Regional and Corporate Services Branch, Ministry of Tourism, Culture and Sport

Grant Opportunity: Investing in Canada Infrastructure Program – Dwight B...Page 149 of 203 Page 150 of 203 AGENDA ITEM # 6.(e)(i)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Glover and Members of Council FROM: Steve Peace – Superintendent of Public Works

DATE: October 22, 2019 RE: Spring Grade Initiative

HIGHLIGHTS

• Carry the 2019 Spring Grade subcontracting initiative into the 2020 budget to continue with the reduced time to complete the spring grade.

RECOMMENDATION:

BE IT RESOLVED that the Council of the Corporation of the Township of Lake of Bays receives the staff report “Spring Grade Initiative” dated October 22, 2019.

AND FURTHER that the Council of the Corporation of the Township of Lake of Bays selects Option 3 – Carry the 2019 subcontracting initiative of $15,000 forward into the 2020 budget with $10,000 for the spring and a $5,000 buffer for the fall.

ORIGIN:

Council Resolution # 5(i)(ii)(a)/02/19/19

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays direct staff to add an additional $15,000 to grading operations for the spring in the 2019 budget.

ANALYSIS:

As part of the 2019 operational budget Council directed staff to add $15,000 to the budget in order to reduce the time required to complete the 2019 Spring Grade. The 2019 spring grade took just over 4 weeks to complete compared to approximately over 6 weeks in 2018. The cost for the contractor was approximately $7,600 in 2019. The contractor experienced a breakdown that kept the machine down for 3 days. Without this breakdown the cost would have been just over $10,000. It should also be noted that weather plays an integral part in completing the grading campaigns. Heavy rains and/or saturated ground make grading extremely difficult and grading operations are usually shut down during these events/conditions.

Spring Grade Initiative Page 151 of 203 AGENDA ITEM # 6.(e)(i) Spring Grade Initiative Page 2 of 3 October 22, 2019

Public Works have reviewed the complaints received by our department in April, May and June for both 2018 and 2019 related to grading and have not seen a noticeable change year over year.

Unlike the spring grade, staff can adjust the start date of the fall grade as conditions require. This year the summer months were dry and lacked the summer storms that we have experienced in past few years. This resulted in relatively decent road conditions heading into the fall grade, which means it should not take as long to grade the roads.

Staff are recommending carrying the $15,000 subcontracting initiative forward into the 2020 budget with $10,000 for the spring grade and a $5,000 buffer for the fall. This will maintain the shortened spring grade and confirm the effectiveness of the second grader over another season.

FINANCIAL IMPLICATIONS:

Option 1 Adjust the subcontracting initiative to $10,000 for the 2020 budget. -$ 5,000

Option 2 Remove the initiative from the 2020 and go back to an approximate 6 week spring grade -$15,000

Option 3 Carry the 2019 subcontracting initiative of $15,000 forward into the 2020 budget with $10,000 for the spring and a $5,000 buffer for the fall. $0

ALTERNATIVES:

Option 1 Adjust the subcontracting initiative to $10,000 for the 2020 budget.

Option 2 Remove the initiative from the 2020 and go back to an approximate 6- week spring grade

Option 3 Carry the 2019 subcontracting initiative of $15,000 forward into the 2020 budget with $10,000 for the spring and a $5,000 buffer for the fall.

Spring Grade Initiative Page 152 of 203 AGENDA ITEM # 6.(e)(i) Spring Grade Initiative Page 3 of 3 October 22, 2019

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

This report represents the following strategic priorities:

• Ensure sound, innovative, transparent financial planning; • Engage and communicate openly with the community; • Work in collaborative partnerships

Prepared By, Reviewed by,

Steve Peace Tom Gefucia, CPA, CGA Superintendent of Public Works Director of Finance/Treasurer

Reviewed by,

Michelle Percival, CMO, CMMIII Chief Administrative Officer

REFERENCES: 2019 Budget Resolution – 5(i)(ii)(a)/02/19/19 Call tracking log

Spring Grade Initiative Page 153 of 203 Page 154 of 203 AGENDA ITEM # 6.(e)(ii)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Glover and Members of Council FROM: Steve Peace, Superintendent of Public Works

DATE: October 22, 2019 SUBJECT: Rescind Unassumed Road Improvement Agreement (URIA) - Verity

REPORT HIGHLIGHTS

• To rescind the UIRA that was obtained June 18, 2019.

RECOMMENDATION:

WHEREAS the Council of the Corporation of the Township of Lake of Bays receives the staff report “Rescind Unassumed Road Improvement Agreement (URIA) - Verity” dated October 22, 2019; and

BE IT RESOLVED that the Council of the Corporation of the Township of Lake of Bays approves Bylaw 2019-107 being a bylaw to rescind Bylaw 2019-070 authorizing the Mayor and Clerk to enter into an Unassumed Road Improvement Agreement (URIA) with John S.M. Verity of 4427 020 010 05100 and William H. Verity of 4427 020 010 07600 for the purpose of a 3 meter wide by approximately 150 meter long driveway to be located on the original road allowance between Concession 12 and 13 in Finlayson Ward.

AND FURTHUR that the Council of the Corporation of the Township of Lake of Bays approves the return of the applicant’s deposit in the amount of $5,650.

ORIGIN:

Request from the property owners to cancel their Unassumed Road Improvement Agreement (URIA)

ANALYSIS:

Staff brought forward an URIA to the June 18, 2019 Council meeting requesting that the Township enter into an URIA for the purpose of a 3 meter wide by approximately 150 meter long driveway to be located on the original road allowance between Concession 12 and 13 in Finlayson Ward. This was granted on the condition that the MNRF provided comment and approval for the requested improvements and use of MNRF land.

The applicants have been in contact with all the applicable owners and users and have not been able to obtain MNRF approval and wish to stop the process at this time,

Rescind Unassumed Road Improvement Agreement (URIA) - Verity Page 155 of 203 AGENDA ITEM # 6.(e)(ii) Rescind Unassumed Road Improvement Agreement - Verity Page 2 of 2 October 22, 2019

rescind the agreement, and receive their deposit back. The application fee will be kept by the Township.

As this was passed by Bylaw and in order to cancel the agreement and refund their deposit Council must rescind Bylaw 2019-070.

FINANCIAL IMPLICATIONS:

Refund deposit $ 5,650

ALTERNATIVES:

NIL

LINKAGE TO THE COMMUNTY BASED STRATEGIC PLAN:

• Ensure sound, innovative, transparent financial planning; • Engage and communicate openly with the community;

Prepared By, Reviewed by,

Steve Peace Tom Gefucia, CPA, CGA Superintendent of Public Works Director of Finance/Treasurer

Reviewed By,

Michelle Percival, CMO, CMMIII Chief Administrative Officer

REFERENCES

Council Report – June 18, 2019 – Unassumed Road Improvement Agreement - Verity

Rescind Unassumed Road Improvement Agreement (URIA) - Verity Page 156 of 203 AGENDA ITEM # 6.(e)(iv)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Glover and Members of Council FROM: Steve Peace – Superintendent of Public Works

DATE: October 22, 2019 RE: Happy Wanderers Snowmobile Club’s Lease

HIGHLIGHTS

• Grant an extension to the Happy Wanderers Snowmobile Club’s Lease

RECOMMENDATION:

BE IT RESOLVED that the Council of the Corporation of the Township of Lake of Bays receives the staff report “Happy Wanderers Snowmobile Club’s Lease” dated October 22, 2019.

WHEREAS the Council of the Corporation of the Township of Lake of Bays approves Bylaw 2019-108 to authorize the Mayor and Clerk to enter into a Lease extension for the Happy Wanderers Snowmobile Club until June 30, 2020.

ORIGIN:

Happy Wanderers Snowmobile Club Lease Agreement.

ANALYSIS:

The current lease with the Happy Wanderers Snowmobile Club’s for the use of Garage 3 lands located at 3914 Brunel Road expired on October 31, 2018. Staff are recommending that we sign an extension that refers to the original terms and conditions of the 1998 agreement until June 30, 2020.

With the new Public Works Garage being in operation at this location for this winter season and the tight quarters there are some concerns about safety and operations of both Public Works and the club. Staff would like to monitor the situation over this winter and early spring in order to make the best recommendation on how to proceed going forward.

A meeting was held onsite October 9th, 2019 with Mayor Glover, Staff and a representative of the Club to discuss the concerns. The club will be starting the investigation into the relocation of the fuel tanks to the other side of the building. This will alleviate some of the congestion between the buildings.

Happy Wanderers Snowmobile Club's Lease Page 157 of 203 AGENDA ITEM # 6.(e)(iv) Happy Wanderers Snowmobile Club’s Lease Page 2 of 2 October 22, 2019

Allowing the Club to operate for another season without an agreement puts the Township at risk.

FINANCIAL IMPLICATIONS:

NIL

ALTERNATIVES:

Option 1 Approve Bylaw 2019-108 to allow an extension until June 30, 2020

Option 2 Terminate the lease agreement, which would require the Happy Wanderers Snowmobile Club to vacate the building.

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

This report represents the following strategic priorities:

• Ensure sound, innovative, transparent financial planning; • Engage and communicate openly with the community; • Work in collaborative partnerships

Prepared By,

Steve Peace Superintendent of Public Works

Reviewed by,

Michelle Percival, CMO, CMMIII Chief Administrative Officer

REFERENCES:

Happy Wanderers Snowmobile Club's Lease Page 158 of 203 AGENDA ITEM # 6.(h)(i)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Glover and Members of Council FROM: Carrie Sykes, Director of Corporate Services/Clerk DATE: October 22, 2019 RE: 2020 Council, Committee and Library Board Meeting Schedule

REPORT HIGHLIGHTS:

• Setting the 2020 meeting schedule for Council, Committee and Library Board.

RECOMMENDATION:

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives the staff report “2020 Council, Committee and Library Board Meeting Schedule”, dated October 22, 2019.

AND FURTHER that the Council of the Corporation of the Township of Lake of Bays hereby approves the attached 2020 Council/Committee and Library Meeting Schedule in Appendix “A”.

ORIGIN:

Pursuant to section 3.7 of Procedural By-law 2018-015, the purpose of this report is to provide a proposed schedule of Council, Committee and Library Board meetings for the up-coming year (Appendix “A” - 2020 Township of Lake of Bays Meeting Schedule).

ANALYSIS: The majority of the meetings are held once per month with the exception of the Heritage Advisory and Community Emergency Management. However, the option of a special meeting or cancelling a meeting is always available for Council’s consideration.

Regular Council Meetings – remain status quo – 3rd Tuesday of each month.

Planning Council Meetings - remain status quo - last Tuesday of each month.

As per section 2.03 of the Provision of Notice By-law we are required to publish a notice in printed and/or electronic form at least twice during the fourteen (14) days prior to the proposed action being taken and as per section 3.7 of the Procedural By-law, the schedule will be posted on the municipal website and in the municipal office

2020 Council, Committee and Library Board Schedule Page 159 of 203 AGENDA ITEM # 6.(h)(i) 2020 Council, Committee, Board Schedule Page 2 of 3 October 22, 2019

FINANCIAL IMPLICATIONS:

Not applicable

ALTERNATIVES:

Council may choose a number of alternatives:

1. Meet once per month with the exception of the committees 2. Meet every other month 3. Meet every month with the exception of July 4. Meet on a different day of the week

LINKAGE TO COMMUNITY-BASED STRATEGIC PLAN:

This report as presented follows the following Strategic Priorities:

• Engage and communicate openly with the community

Prepared by, Approved by,

Carrie Sykes, Dipl. M.A., CMO, AOMC Michelle Percival, CMMIII, CMO Director of Corporate Services Chief Administrative Officer

REFERENCES:

• Procedural By-law 2018-015 • Provision of Notice By-law 12-020 • Accountability and Transparency 07-161 Policy AD – 8.1 • District Municipality of Muskoka - Schedule of District & Committee Meetings • Municipal Act, S.O., 2001 • Planning Act, R.S.O., 1990

2020 Council, Committee and Library Board Schedule Page 160 of 203 AGENDA ITEM # 6.(h)(i) 2020 Council, Committee, Board Schedule Page 3 of 3 October 22, 2019

Appendix “A” 2020 TOWNSHIP OF LAKE OF BAYS MEETING SCHEDULE

COUNCIL COUNCIL (PLANNING)

• January 21 • January 28 • February 18 • February 25 • March 17 • March 31 • April 21 • April 28 • May 19 • May 26 • June 16 • June 30 • July 21 • July 28 • August 18 • August 25 • September 15 • September 29 • October 20 • October 27 • November 17 • November 24 • December 15 • December 22

All Meetings will be held at 9:00 a.m. All Meetings will be held at 9:00 a.m.

HERITAGE ADVISORY LIBRARY BOARD

• January 28 • January 27 • March 31 • March 23 • May 26 • April 27 • July 28 • May 25 • September 29 • June 22 • November 24 • August 24 • September 28 All Meetings will be held at 2:00 p.m. • October 26 • November 23 • December 14

All Meetings will be held at 9:30 a.m. (alternating between Dwight & Baysville Libraries)

COMMUNITY EMERGENCY MANAGEMENT

February 12 June 24 September 23

All Meetings will be held at 9:00 a.m.

2020 Council, Committee and Library Board Schedule Page 161 of 203 Page 162 of 203 AGENDA ITEM # 6.(h)(ii)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Glover and Members of Council FROM: Samantha Woods, OSRA Coordinator DATE: October 22nd, 2019

RE: Application to Close Original Shore Road Allowance - Preliminary Approval: • OSRA File No. 19-15 (Kravetz)

REPORT HIGHLIGHTS:

• Applicants land abuts an original road allowance, therefore, in accordance with the Original Shore/Road Allowance Closure Procedures Section 2.07(a), Council’s preliminary approval is required

RECOMMENDATION:

WHEREAS the Council of the Corporation of the Township of Lake of Bays hereby receives the staff report "Application to Close Original Shore Road Allowance - Preliminary Approval ● OSRA File No. 19-15 (Kravetz)", dated October 22nd, 2019;

AND WHEREAS the applicants land abuts an original road allowance, therefore, in accordance with the Original Shore/Road Allowance Closure Procedures Section 2.07(a), Council’s preliminary approval is required;

BE IT RESOLVED THAT the following application to stop up and close the original shore road allowance receive PRELIMINARY APPROVAL:

• In front of Lot 14, Concession 9, of the former Township of McLean, now in the Township of Lake of Bays, in the District Municipality of Muskoka, (Kravetz - 040- 007-07200 - McLean – 1086-7 Burlmarie Road – Lake of Bays);

ORIGIN:

The Township has received a complete application to stop up and close the original shore road allowance (OSRA) and application fee.

The applicants land abuts an original road allowance, therefore, in accordance with the Original Shore /Road Allowance Closure Procedures Section 2.07(a), Council's preliminary approval is required.

ANALYSIS:

Having reviewed the application and the above noted, staff have no concerns with respect to preliminary approval:

• Appendix “A” – Kravetz – OSRA 19-15

Application to Close Original Shore Road Allowance - Preliminary Approva...Page 163 of 203 AGENDA ITEM # 6.(h)(ii) OSRA (Kravetz) Page 2 of 3 October 22nd, 2019

FINANCIAL IMPLICATIONS:

Not applicable.

ALTERNATIVES:

Option 1: Grant preliminary approval to the application • Township can proceed with the application • Conveyance of lands will allow the applicants to legalize title of the subject lands and any existing encroachments

Option 2: Maintain ownership of original shore road allowance • Original shore road allowance would remain in public ownership • Applicants would be required to enter into a Licence of Occupation agreement to permit existing encroachments whereby the Township would receive yearly revenue

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

This report represents the following strategic priorities:

• Engage and communicate openly with the community.

Prepared by, Approved by,

Samantha Woods Carrie Sykes, Dipl. M.A., CMO, AOMC OSRA & Special Projects Coordinator Director of Corporate Services/Clerk

Reviewed by,

Michelle Percival, CMMIII, CMO Chief Administrative Officer

REFERENCES:

• Municipal Act, 2001, S.O. c.25 • AD-2.1 Licence of Occupation Policy and Procedures (effective June 19th, 2007) • AD-2.9 Original Shore/Road Allowance Closure Policy and Procedures (effective September 3, 2013) • Departmental circulations re: applications and subject properties • Property Roll Files (laserfische) re: 4427-040-007-07200 • Minor Variance Planning File: A 03/19 LOB Application to Close Original Shore Road Allowance - Preliminary Approva...Page 164 of 203 AGENDA ITEM # 6.(h)(ii) OSRA (Kravetz) Page 3 of 3 October 22nd, 2019

APPENDIX "A"

LOCATION INFORMATION AND DETAILED MAP PART OF LOT 14, CONCESSION 9, MCLEAN KRAVETZ - OSRA 19-15

Fish Habitat: Type 1 & 2

Deeming By-law: N/A

Planning Applications : OSRA Purchase condition of A 03/19 LOB Subject OSRA

Licence of Occupation: Nil Nil Exchange: Nil

Nil

Property Roll No.: 040-007-07200 Accessed by: Burlmarie Road (Township owned, Year-Round maintained)

Application to Close Original Shore Road Allowance - Preliminary Approva...Page 165 of 203 Page 166 of 203 AGENDA ITEM # 6.(h)(iii)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS

REPORT

TO: Mayor Glover and Members of Council FROM: Samantha Woods, OSRA & Special Projects Coordinator nd DATE: October 22 , 2019 RE: Application to Close Original Shore Road Allowance - Preliminary Approval: • OSRA File No. 19-23 (Magi)

RECOMMENDATION:

WHEREAS the Council of the Corporation of the Township of Lake of Bays hereby receives the staff report "Application to Close Original Shore Road Allowance - Preliminary Approval - OSRA File No. 19-23 (Magi)", dated October 22nd, 2019;

AND WHEREAS the Ministry of Natural Resources and Forestry (MNRF) have no concerns with the proposed closure and straight lot line projections abutting the Crown;

BE IT RESOLVED THAT the following application to stop up and close the original shore road allowance receive PRELIMINARY APPROVAL:

• In front of Lot 27, Concession 8, former Township of McLean, now Township of Lake of Bays, District Municipality of Muskoka, (Magi - 040-010-08000 - McLean – 10 Moot Lake– Moot Lake).

ORIGIN:

The Township has received a completed application to stop up and close the original shore road allowance (OSRA) and the application fee.

The applicant’s land abuts Ministry of Natural Resources and Forestry (MNRF) land, therefore, in accordance with the Original Shore /Road Allowance Closure Procedures Section 2.07, Council's preliminary approval is required.

ANALYSIS:

MNRF have indicated they have no concerns with the sale of the OSRA at the proposed straight lot line projections. Having reviewed the application and the above noted, staff have no concerns with respect to its approval:

• Appendix “A” – Magi – OSRA 19-23

FINANCIAL IMPLICATIONS:

Not applicable.

Application to Close Original Shore Road Allowance - Preliminary Approva...Page 167 of 203 AGENDA ITEM # 6.(h)(iii) OSRA (Magi) Page 2 of 3 October 22nd, 2019

ALTERNATIVES:

Option 1: Grant preliminary approval to the application • Township can proceed with the application • Conveyance of land will allow the applicants to legalize title of subject land and their existing encroachments

Option 2: Maintain ownership of original shore road allowance • Original shore road allowances would remain in public ownership • Applicant would be required to enter into or to continue with a Licence of Occupation agreement to permit existing encroachments whereby the Township would receive yearly revenue

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

This report represents the following strategic priorities:

• Engage and communicate openly with the community.

Prepared by, Approved by,

Samantha Woods Carrie Sykes, Dipl. M.A., CMO, AOMC OSRA & Special Projects Director of Corporate Services/Clerk Coordinator

Reviewed by,

Michelle Percival, CMMIII, CMO Chief Administrative Officer

• Municipal Act, 2001, S.O. c.25 REFERENCES• AD-2.1 Licence: of Occupation Policy and Procedures (effective June 19th, 2007) • AD-2.9 Original Shore/Road Allowance Closure Policy and Procedures (effective September 3, 2013) • Departmental circulations re: applications and subject properties • MNRF comments re: application • Property Roll Files (laserfische) re: 4427-040-010-08000

Application to Close Original Shore Road Allowance - Preliminary Approva...Page 168 of 203 AGENDA ITEM # 6.(h)(iii) OSRA (Magi) Page 3 of 3 October 22nd, 2019

APPENDIX "A"

LOCATION INFORMATION AND DETAILED MAP PART OF LOT 27, CONCESSION 8, MCLEAN MAGI - OSRA 19-23

Fish Habitat: unknown

MNRF Deeming By-law: Required

Planning Applications: Nil Subject OSRA

Licence of Occupation: Nil

Moot Exchange: Lake Nil

Property Roll No.: 040-010-08000 Accessed by: Water Access

Application to Close Original Shore Road Allowance - Preliminary Approva...Page 169 of 203 Page 170 of 203 AGENDA ITEM # 6.(i)(i)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS

REPORT

TO: Mayor Glover and Members of Council FROM: Terri-Lyn Magee, Deputy Clerk DATE: October 22, 2019 RE: Application to Close a Portion of Original Road Allowance • ORA File No. 18-35 (Montanus)

REPORT HIGHLIGHTS:

• Application submitted to close a portion of Original Road Allowance (ORA) dissecting the applicant’s property to rectify a sleeping cabin encroachment and to allow for future OSRA closure • Recommend preliminary approval as the revised proposal now includes an exchange of land as required pursuant to OS/RA Closure Policy AD-2.9 and the Township’s Official Plan

RECOMMENDATION: WHEREAS the Council of the Corporation of the Township of Lake of Bays hereby receives the staff report "Application to Close a Portion of Original Road Allowance • ORA File No. 18-35 (Montanus)", dated October 22, 2019; AND WHEREAS the original proposal could not be supported and denial was recommended as the applicant was not providing a comparable or better parcel of land in exchange pursuant to OS/RA Closure Policy AD-2.9 and the Township’s Official Plan;

AND WHEREAS the applicant requested that a decision on the matter be postponed to a future meeting date in order to have further discussions with staff regarding a possible exchange;

AND WHEREAS a revised proposal was received that meets all of the criteria of OS/RA Closure Policy AD-2.9 and the Township’s Official Plan now that a comparable or better parcel of land located in the vicinity is being provided in exchange subject to public access being maintained at a minimum width of 20 metres (66 feet) at the water’s edge;

BE IT RESOLVED THAT the application to stop up and close a portion of original road allowance lying between Lot 1, Concession 8, abutting properties identified as Roll #’s 020- 009-01200 and 020-009-01300, Sinclair Ward receive PRELIMINARY APPROVAL. (020- 009-01200 – Montanus – 1132 Bella Shores Road – Sinclair – Bella Lake)(020-009-01300 - Montanus – Bella Shores Road – Sinclair – Bella Lake).

ORIGIN:

Completed applications to stop up and close an original shore road allowance and a portion of original road allowance (ORA) that dissects the applicant’s properties and applicable fees were received December 1, 2018.

Application to Close a Portion of Original Road Allowance • ORA File No....Page 171 of 203 AGENDA ITEM # 6.(i)(i) ORA File No. 18-35 (Montanus) October 22, 2019 Page 2 of 6

The applications were brought forward in a staff report to the June 18, 2019 Council meeting with a recommendation for denial as all of the criteria of the Original Shore Road Allowance Closure Policy and Procedure AD-2.9, specifically Section 2.03 (a) was not being met and as the proposal contravened the Township Official Plan Section J.83 as a comparable or better parcel of land located in the vicinity was not being provided in exchange.

The applicant requested that a decision on the matter be postponed to a future meeting date in order to have further discussions with staff regarding a possible exchange. Accordingly, the matter was postponed via Council Resolution #1(a)/06/18/19.

APPENDIX ‘A’ – Existing Configuration

Staff met with the applicant on July 10, 2019 to discuss a possible exchange. On August 2, 2019 an amended proposal was received offering a comparable or better parcel of land in the vicinity in exchange (see Appendix ‘B’ – Proposed Configuration - Closure / Exchange of Lands). Application to Close a Portion of Original Road Allowance • ORA File No....Page 172 of 203 AGENDA ITEM # 6.(i)(i) ORA File No. 18-35 (Montanus) October 22, 2019 Page 3 of 6

APPENDIX ‘B’ - Proposed Configuration - Closure / Exchange of Lands

Respecting the revised proposal, staff note the following: • A comparable or better parcel of land located in the vicinity is now being provided in exchange; • The Township will maintain public access to Bella Lake in this location subject to the requirement for a minimum width of 20 metres (66 feet) at the water’s edge; • Public access in this location is free of built form, the slope is not quite as steep, and the shoreline is more regular in contour; • The abutting landowners on either side of the applicant’s property were circulated the revised proposal and no concerns or comments were received; • The encroachment of the sleeping cabin would be addressed; and • The applicants would own the portion of ORA abutting the OSRA and therefore be Application to Closeable a to Portion proceed of withOriginal the OSRARoad Allowance closure. • ORA File No....Page 173 of 203

AGENDA ITEM # 6.(i)(i) ORA File No. 18-35 (Montanus) October 22, 2019 Page 4 of 6

Above, area of ORA with sleeping cabin encroachment, proposed to be purchased

Below, area of applicant’s land proposed to be exchanged (minimum width of 20 metres / 66 feet at water’s edge)

Application to Close a Portion of Original Road Allowance • ORA File No....Page 174 of 203 AGENDA ITEM # 6.(i)(i) ORA File No. 18-35 (Montanus) October 22, 2019 Page 5 of 6

Having reviewed the revised proposal and the above-noted, staff have no concerns with respect to the application’s preliminary approval.

FINANCIAL IMPLICATIONS:

Not applicable.

ALTERNATIVES:

Option 1: Grant preliminary approval to the application subject to OS/RA Policy AD-2.9 • Township can proceed with the applications; • Improved public access is made available in this location; • Conveyance of a portion of original road allowance will allow the applicant to legalize title of the existing encroachment; and • Allow the applicant to proceed with OSRA purchase.

Option 2: Deny the application and maintain ownership of original shore / road allowance • Original shore / road allowance would remain in public ownership; • Public access in this location remains status quo; • Applicant would be required to enter into a Licence of Occupation Agreement to permit the sleeping cabin encroachment, whereby the Township would receive yearly revenue; or relocate the sleeping cabin encroachment onto their property.

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

This report represents the following strategic priorities:

• Engage and communicate openly with the community.

Prepared by, Approved by, Reviewed by,

Terri-Lyn Magee Carrie Sykes, Dipl. M.A., CMO, AOMC Michelle Percival, CMMIII, CMO Deputy Clerk Director of Corporate Services/Clerk Chief Administrative Officer

Application to Close a Portion of Original Road Allowance • ORA File No....Page 175 of 203 AGENDA ITEM # 6.(i)(i) ORA File No. 18-35 (Montanus) October 22, 2019 Page 6 of 6

REFERENCES:

• Municipal Act, 2001, S.O. c.25 • AD-2.1 Licence of Occupation Policy and Procedures (effective July 19th, 2011) • AD-2.9 Original Shore/Road Allowance Closure Policy and Procedures (effective September 3, 2013) • Township of Lake of Bays Official Plan, adopted by By-law Nos. 2016-005 and 2016-049, January 12, 2016 • User Fee By-law 2018-121 • Departmental circulations re: application and subject property • Property Roll Files (Laserfiche) re: 4427-020-009-01200 and 4427-020-009-01300 • Consent Application B 24/87 LOB and resultant Section 50 (6) Agreement, dated August 7, 1987 • Building Permit Nos.: 94-233 and 03-368 to rebuild existing dock • Draft Reference Plan prepared by John E. Jackson Surveying Limited, dated November 23, 2018 • Registered Plans BR 600 and 35R-16818 • PIN 48071-0529 LT • Site Visit May 9, 2019 • Staff Report dated June 18, 2019 • Council Resolution #1(a)/06/18/19 • Staff meeting with applicant July 10, 2019 • Notice of Circulation to neighbours re: revised proposal

Application to Close a Portion of Original Road Allowance • ORA File No....Page 176 of 203 AGENDA ITEM # 6.(k)(i)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Glover and Members of Council FROM: Tom Gefucia – Director of Finance/Treasurer

DATE: October 22, 2019 RE: Statement of Financial Activities for the Eight Months Ending August 31, 2019

RECOMMENDATION:

BE IT RESOLVED that the Council of the Corporation of the Township of Lake of Bays receive the staff report “Statement of Financial Activities for the Eight Months Ending August 31, 2019”, dated October 22, 2019.

ORIGIN:

Request from Council

ANALYSIS:

Report legend: Negative revenue means revenue under budget Negative expenses means expenses over budget

Operations: Revenue Expenses

Finance • Ontario Municipal Partnership Fund above budget $3,100 • Interest income above budget $45,000 (Capital spending behind and $700k from gov) • Computer services allocation from capital $-20,000 • Supplemental taxes $22,274

Building • Increase in revenue and contribution to reserve $70,000 $-20,082

Parks • Bigwin hookup (50%) and hydro cost $-5,826

LOBCC • Compressor repair and insurance proceeds $5,685 $-10,685

Statement of Financial Activities for the Eight Months Ending August 31,... Page 177 of 203 AGENDA ITEM # 6.(k)(i) Statement of Financial Activities for the Eight Months Ending August 31, 2019 2 October 22, 2019

Revenue Expenses

Youth Fund • Spending above 2019 budget funded from reserve $2,700 -$2,700

Economic Development • Donation to Lake of Bays Disc Golf from reserve $1,000 -$1,000

Capital:

• Community Planning Permit System $24,590 -$33,864 • Baysville Public Works Garage $1,427,789 -$1,427,789 • Dwight Washroom $10,000 -$11,194 • Guide rail project from 2018 -$9,473 • PW Construction projects $160,264 • PW Vehicles $5,270 • Building Savings on Large Document Scanner $-3,096 $3,096 • Community Gateway Signage $45,793 -$45,793 • Allocation Hardware and Software upgrade to operations $20,000 • South Portage Dock scope change $-38,721

Overall:

Eight months into the year there are minimal changes to operations budget. Winter control costs are a concern as reported previously but will be an unknown until the year is complete. The balance of the operation which can have significant effects are in the areas of public works and parks and recreation which are just completing the summer operations. Sweeping was again this year above budget which is a direct result of the amount of winter sand applied to the roads. This budget will be adjusted for 2020.

There were costs accumulated to the spring flooding but at this point in the range of $18,000 which is not a significant hit. We have issued 80 vouchers for storm and flooding related tipping fees but have only received partial invoicing from the District of Muskoka and the average cost is $98.07 per voucher. This will bring this cost closer to $23,000.

The annual insurance has been received and there is an increase of 13.0% ($22,700) which is based on primarily the cost associated with Error and Omissions, appears on financial activities under finance and building, and the increase as well as 50% of the premium is related to the building department. Three claims were very close to being settled at time of renewal and increased projected cost over the previous renewal with close to $400,000. In comparison the only other comparable Muskoka region lower tier in terms of size and premiums was given a 13% increase using a different carrier. As there are very few insurance carriers that accept municipal insurance, due in part to joint and several liability, the market is extremely small.

Statement of Financial Activities for the Eight Months Ending August 31,... Page 178 of 203 AGENDA ITEM # 6.(k)(i) Statement of Financial Activities for the Eight Months Ending August 31, 2019 3 October 22, 2019

The major capital amounts are related to 3 projects that were slated for completion in 2018 but were not completed. The effect on the levy is $19,941 based on the Community Planning Permit System, Dwight Washroom and an amount on the Guide Rail project for which DMM billing was not received until 2018 was already closed.

Most capital pricing has been confirmed although not all projects are complete and remain to be invoiced. The only project overbudget to this point is the South Portage Dock which was reported to Council in August.

At August 31, 2019 the projected surplus is $ 162,594 and when translated to PSAB adjustments to a surplus of $ 685,177.

See Appendix “A”.

FINANCIAL IMPLICATIONS:

Not applicable

ALTERNATIVES:

Not applicable

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

This report represents the following strategic priorities:

• Engage and communicate openly with the community; • Develop a sustainable local economy that supports our Vision; • Ensure sound, innovative, transparent financial planning;

Prepared by, Reviewed by,

Tom Gefucia, CPA, CGA Michelle Percival, CMMIII, CMO Director of Finance/Treasurer Chief Administrative Officer

REFERENCES:

Statement of Financial Activities for the Eight Months Ending August 31,... Page 179 of 203 AGENDA ITEM # 6.(k)(i)

Statement of Financial Activities for the Eight Months Ending August 31,... Page 180 of 203Page 1 of 12 AGENDA ITEM # 6.(k)(i)

Statement of Financial Activities for the Eight Months Ending August 31,... Page 181 of 203Page 2 of 12 AGENDA ITEM # 6.(k)(i)

Statement of Financial Activities for the Eight Months Ending August 31,... Page 182 of 203Page 3 of 12 AGENDA ITEM # 6.(k)(i)

Statement of Financial Activities for the Eight Months Ending August 31,... Page 183 of 203Page 4 of 12 AGENDA ITEM # 6.(k)(i)

Statement of Financial Activities for the Eight Months Ending August 31,... Page 184 of 203Page 5 of 12 AGENDA ITEM # 6.(k)(i)

Statement of Financial Activities for the Eight Months Ending August 31,... Page 185 of 203Page 6 of 12 AGENDA ITEM # 6.(k)(i)

Statement of Financial Activities for the Eight Months Ending August 31,... Page 186 of 203Page 7 of 12 AGENDA ITEM # 6.(k)(i)

Statement of Financial Activities for the Eight Months Ending August 31,... Page 187 of 203Page 8 of 12 AGENDA ITEM # 6.(k)(i)

Statement of Financial Activities for the Eight Months Ending August 31,... Page 188 of 203Page 9 of 12 AGENDA ITEM # 6.(k)(i)

Statement of Financial Activities for the Eight Months Ending August 31,... Page 189 of 203Page 10 of 12 AGENDA ITEM # 6.(k)(i)

Statement of Financial Activities for the Eight Months Ending August 31,... Page 190 of 203Page 11 of 12 Statement of Financial Activities for the Eight Months Ending August 31,... Appendix 'B" Township of Lake of Bays Statement of Financial Activities (Projected) for the Twelve Months Ending December 31, 2019 Prepared on a PSAB Basis

A B C D E F G H

December 31, 2019 December 31, 2019 Full Year Full Year Project.on Transfers to/from Caeital Princieal Proceeds from Audit Projection Reserves Exeenditures Reea:t!!!ent Amortization Long Term Debt Adjustments Restated

O!!erating Revenue - Non Tax Le� I 1,715,569 I 279.659 1,995,228 01!eratin2 Revenue - Reserves Used 3,700 -3,700 I I 0 O!!erating Revenue - Tax Le:!)'. 5,571,110 I I 5,571,110 Caeital Revenue - Non Tax Le� 51,500 I 51,500 Cae1tal Revenue - Reserves Used 900.476 -900.476 I 0 Caeital Revenue - Reserve Funds Used 359,422 I 359,422 Caeital Revenue - Outside Financing 1,433,100 -1,433,100 I 0 Caeital Revenue - Tax Le� 1,048,855 I 1,048,855 Total Revenue 11,083,732 -904,176 0 0 0 -1.433,100 279,659 9,026,115

Operating- Exeenditures I I 7,127,785 -73,498 -413,349 6,640,938 Caeital Expenditures I 3,793,353 0 -3,793,353 1,700,000 1,700,000 Total Exeenditures 10,921,138 -73,498 -3,793,353 -413,349 1,700,000 0 0 8,340,938

Change in accumulated Surplus(Deficit) I ___162,594 -830 ,678 3,793,353 413,349 -1,700,000 -1.433,100 279.659 685,177

A Current December 31, 2019 Statement of Financial Activities �ection.

B Reversal of amounts used for oeerational and caeital revenue and expenses. oeerating Revenue - Youth Fund ($2,700)and General Purpose Reserve {$1,000). Page 191 of 203 Caeital Revenue - OLRA($ 420,000), Planning Reserve($14,59 0), Buildin2 Reserve ($6,904), General Pureose Reserve ($4,293) and Future Projects Reserve{$454,689). Oeerating Exeenditures - Fire Reserve{$30,000), Election Reserve($11, 000) and Building Reserve {$32,498}. AGENDA ITEM # 6.(k)(i) c Reversal of all Capital Expenditures o Reversal of all Princieal Pa:t!!!ents on Long Term Debt.

E Estimated Amortization expense aeehcable to all Tangible Caeital Assets (TCA) based on TCA Policy TR-1.2.

F Reversal of Proceeds for Caeital Financing ($1,248,100) from Public Works and ($185,000) for Fire.

G Estimate of OLRA Revenue and Insurance on WSIB.

Page 12 of 12 Page 192 of 203 AGENDA ITEM # 6.(k)(ii)

THE CORPORATION OF THE TOWNSHIP OF LAKE OF BAYS REPORT

TO: Mayor Glover and Members of Council FROM: Tom Gefucia – Director of Finance/Treasurer

DATE: October 22, 2019 RE: Municipal Modernization Fund

REPORT HIGHLIGHTS:

• Potential uses for Modernization Funding • Efficiency and effectiveness improvements

RECOMMENDATION:

BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays receives the staff report “Municipal Modernization Fund”, dated October 22, 2019;

AND FURTHER that the Council of the Corporation of the Township of Lake of Bays directs staff to include approved initiatives and appropriate funding into the 2020 Draft Municipal Budget.

ORIGIN:

March 20, 2019 letter from Minister Steve Clark, Ministry of Municipal Affairs and Housing regarding funding to help modernize service delivery and reduce future costs through investments in projects such as: service delivery reviews, development of shared service agreements and capital investments.

ANALYSIS:

As Council is aware the township received a payment in March 2019 of $602,410 from the province. At that time the Ontario Municipal Partnership Fund (OMPF) amounts for 2020 were in question so the decision was made to hold the funds until there was some determination of future funding. It was announced recently that the payments for 2020 would be similar to 2019 so staff are now proposing potential uses for some of the funding. It also appears the province will be requiring reporting as to how these funds were/are being used.

Many potential uses have been identified by staff and are presented below not based on priority:

Municipal Modernization Fund Page 193 of 203 AGENDA ITEM # 6.(k)(ii) Municipal Modernization Fund 2 October 22, 2019

1. Council Chamber Sound and Projection System

This upgrade would improve our efficiency and effectiveness at meetings. The public will be able to hear council members speak as well staff will be able to better prepare the meeting minutes from the recording. Not all the microphones work and the projectors are at the point of replacement. Cost $10,000.

2. Scanner and Technician to catch up unscanned items Electronic filing has never been completely up to date which creates storage and retrieval issues. Would require purchase of a scanner and approximately a one-year contracted person to catch up and scan into Laserfiche. Cost $51,300. 3. Professional Development By subscribing to a comprehensive data base of videos, courses and tutorials on thousands of subjects relating to business and personal growth. Software development over 600 courses, design over 700 courses, business over 1,200 courses, web development over 700 courses and photography over 700 courses, as an example. This could be available to staff and taxpayers. Cost $3,300. 4. Corporate Training Cybercrime and Security as we will require training with new privacy breach policy and this could also be made available to taxpayers. It is becoming an increasing trend for cyber hackers to target municipalities for cyber attacks. It is not a matter of “if” but a matter of “when”. The Information and Privacy Commissioner of Ontario and Ontario Provincial Police have established that municipalities need to have a breach of privacy policy providing a standard protocol for preventing privacy breaches and procedures should a privacy breach occur and the provision of adequate staff training. Cost $5,000. 5. Software Upgrades a) Marmak Comtrack software in order to better facilitate internal handling and tracking of customer requests. Will assist to expediate requests from the public. Cost $5,000. b) Marmak/ORFA inspection and facility tracking software. This will assist in coverage for liability as all activity will be documented.

Municipal Modernization Fund Page 194 of 203 AGENDA ITEM # 6.(k)(ii) Municipal Modernization Fund 3 October 22, 2019

Cost $2,400. c) Esri upgrade from Mapinfo Geographic information systems (GIS) are structures that allow us to store, manage and spatially represent data on a mapping platform. In conjunction with the Township of Lake of Bays’ current record-keeping system, staff use GIS software on a daily basis when making planning and building decisions to analyze and evaluate the attributes, potential and constraints of individual properties.

The system currently employed by the Township of Lake of Bays, obtained through licensing with the District of Muskoka, is called MapInfo, which is operated by Pitney Bowes. It is difficult to use and maintain, lacks functionality and is plagued with compatibility issues, partially due to a marketplace dominated by other software. The Environmental Systems Research Institute (ESRI) is the leading supplier of GIS software in Canada, a software suite also offered through licensing with the District. By converting to the more versatile ESRI software, Township staff will be able to create and manage a system where property information and development history can be drawn from a single source. Property records including active files, zoning information, site plans, building permits and registered surveys could all be easily accessed via a map-based platform, allowing for more effective “at counter” customer service, quicker turn around for public inquiries, and increased efficiency in reviewing and processing development applications, among other benefits.

At this time, four of the six area municipalities within the District of Muskoka have signed on through an Enterprise License Agreement (ELA) with the District to obtain unlimited licenses for ESRI’s suite of software commonly known as ArcGIS. Adoption of the ESRI software through the licensing offered by the District is the most practical and affordable way for the Township to maximize our customer service potential and achieve our streamlining objectives.”

6. Electric Vehicle Charging Station The township has been offered a vehicle charging station, which is acceptable to all electric vehicles, free of charge but it would be the township’s responsibility for electrical hookup and power consumption. Cost $5,000. 7. Arctic Shark Roadway Ice Removal Attachment This is an attachment for heavy equipment that increases overall productivity and reduces usage of de-icing chemicals. A rotating set of teeth adjusts to follow surface contours and breaks up ice for easier removal. Cost $47,000. https://www.youtube.com/watch?v=WF7mSHmp5XM

Municipal Modernization Fund Page 195 of 203 AGENDA ITEM # 6.(k)(ii) Municipal Modernization Fund 4 October 22, 2019

8. Community Engagement Software – Bang the Table Bang the Table is an online engagement platform (EngagementHQ) that connects municipalities to their community in a transparent and meaningful way. Bang the Table was established because, no matter how well-designed the off-line consultation process, inevitably it only reaches a small segment of a community. EngagementHQ provides an online space with accessible opportunities for vastly more people to access information and have their say on issues that are important to them. This innovative platform allows for brand integration and provides capacity and support for focused public consultation through an integrated range of eight (8) online community engagement feedback tools, including: forums, ideas, places, stories, guestbook, Q&A, polls, and surveys.

EngagementHQ drives inclusive, transparent, and measurable community engagement processes that empower collaborative learning, discussion, and debate by enabling the community to contribute to the decisions that affect their daily lives. EngagementHQ is compliant with Canadian privacy and accessibility regulations, supported by 24/7 content moderation, and produces measurable results through on-board analytics and reporting.

9. Credit Card System for Non-Tax Payments To assist in customer convenience, we are proposing to accept credit card payments for payments, with the exception of property tax payments. The credit card commission on property tax payments could be as high as $ 375,000 and there would be no relief from the upper tier or education. In reviewing user and permit fees, as well as deposits, transactions could be as high as $3,000,000 which would generate credit card commissions of approximately $55,000. There would also be a significant impact to administrative time which hopefully could be integrated into current staffing levels. This would be a significant endeavour and would require creation of policies so as not to void our cyber insurance policy Staff propose to fund the commission relating to transactions from 2020 from this fund and then adjust specific user fees to offset potential commissions in future years. Cost $55,000 10. Drone Purchase a drone and train, including license, several users which would assist in Emergency Management (water level assessment, disaster recovery), Tourism and Economic Development (videos highlighting the township) and usage in site visits to assess by law infractions and topography with the ability to document.

Municipal Modernization Fund Page 196 of 203 AGENDA ITEM # 6.(k)(ii) Municipal Modernization Fund 5 October 22, 2019

Drone technology is one technology that is rapidly evolving and relatively inexpensive to provide year-round data, imagery and video for the planning profession, economic development and disaster relief monitoring. Drones provide cost-effective solutions for several land use planning related applications that were previously too costly to even consider. The main advantage of a drone is accessing difficult to reach areas and gaining an overhead/aerial perspective in order to collect and communicate information in a cost-effective way. By integrating specific software, including video, with the collection of aerial data, better discussions with staff, the public and members of Council can occur and better decisions can be made. The information/footage collected allows the precise capture and delineation of existing natural and built features, which can then be integrated with other geospatial data to present a visual of the land in question. Other potential uses include: tracking developments within regulated areas, assessing damage after natural disasters, locating and tracking watercourses, detecting changes in an area overtime by flying and re-flying in every season over multiple years, economic development and tourism uses: see video: https://www.youtube.com/watch?v=Hu_t6OrRNYA

The ability to obtain accurate assessment with real-time, high-resolution imagery without threat to human life or the environment makes this an ideal solution for the planning profession. Planning staff will be able to more effectively view properties and assess planning applications using a drone, than the current process of site visits which limits staff ‘s ability to gain visual perspective on a property.

Cost $10,000 11. Media Streaming/Download Services The services of Hoopla and Kanopy offer film, music, tv shows, ebooks, audiobooks and comics and this would be available to the community. This service can have download limits per library card and can be restricted to a monthly limit. It is proposed to trial for one year and then re-evaluate based on usage and content requirements. Cost $3,000.

FINANCIAL IMPLICATIONS:

1. Council Chamber Sound and Projection System $ 10,000

2. Scanner and Technician 51,300

3. Professional Development 3,300 4. Corporate Training 5,000 5a. Software Upgrades – Comtrack 5,000 5b. Software Upgrades – Inspections 2,400

Municipal Modernization Fund Page 197 of 203 AGENDA ITEM # 6.(k)(ii) Municipal Modernization Fund 6 October 22, 2019

5c. Software Upgrades Esri 10,000 6. Electric Vehicle Charging Station 5,000 7. Arctic Shark 47,000 8. Community Engagement Software 6,000 9. Credit Card System 55,000 10. Drone 10,000 11. Media Streaming 3,000

Total $213,000

This would leave a balance of $ 389,410 which could be used as other initiatives come forward.

ALTERNATIVES:

Not applicable

LINKAGE TO THE COMMUNITY-BASED STRATEGIC PLAN:

This report represents the following strategic priorities:

• Engage and communicate openly with the community; • Develop a sustainable local economy that supports our Vision; • Ensure sound, innovative, transparent financial planning;

Prepared by, Reviewed by,

Tom Gefucia, CPA, CGA Michelle Percival, CMMIII, CMO Director of Finance/Treasurer Chief Administrative Officer

REFERENCES: LETTER FROM MINISTER STEVE CLARK, MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING

Municipal Modernization Fund Page 198 of 203 AGENDA ITEM # 7.(a)

Office of the Chair Halton Region 1151 Bronte Road Oakville ON L6M 3L1 August 29, 2019

The Honourable Steve Clark Minister of Municipal Affairs and Housing College Park, 17th Floor 777 Bay St, Toronto, ON M5G 2E5

Dear Minister Clark:

RE: Local Planning Appeal Tribunal (LPAT)

On behalf of Regional Council, I would like to bring an important issue to your attention. At our meeting of July 10th, Council discussed Bill 108: More Homes, More Choice Act, 2019 which will have a significant impact on how Halton Region delivers its services. Regional Council discussed their concerns with the Local Planning Appeal Tribunal (LPAT) having the authority to make final planning decisions based on a subjective best planning outcome approach rather than compliance with municipal and provincially approved plans and policies. The LPAT adds cost and delays to the delivery of affordable housing by expensive, time consuming hearings, contrary to the intent of the More Homes, More Choice Act, 2019.

In the short-term, we hope you will consider restoring the amendments to the Planning Act and in the long-term, consider eliminating the LPAT entirely. Ontario is the only Province to have such a tribunal, and it is the position of Regional Council that it is an antiquated body that has outlived its purpose and does not contribute to the Provincial Government’s goal of increasing housing supply.

In this regard, at its meeting on July 10th, 2019, Regional Council unanimously endorsed the following resolution regarding the LPAT:

WHEREAS The Government of Ontario, on June 6, 2019, passed the More Homes, More Choice Act, 2019, (Bill 108); and

WHEREAS the changes to the Local Planning Appeal Tribunal (LPAT), contained in Bill 108 will give LPAT the authority to make final planning decisions based on a subjective “best planning outcome” approach rather than compliance with municipal and provincially approved official plans and consistency with provincial plans and policy; and

WHEREAS Bill 108 restricts third party appeals of plans of subdivision only to the applicant, municipality, Minister, public body or prescribed list of persons; and

WHEREAS Bill 108 takes local planning decision-making out of the hands of democratically elected municipal councils and puts it into the hands of a non-elected, unaccountable tribunal; and

Gary Carr, Halton Regional Chair Re: Local Planning Appeal Tribunal (LPA...Page 199 of 203 AGENDA ITEM # 7.(a)

WHEREAS the LPAT adds cost and delays delivery of affordable housing by expensive, time consuming hearings, contrary to the intent of the More Homes, More Choice Act, 2019; and

WHEREAS Regional and City Councils have spent millions defending provincially approved plans at the OMB/LPAT, including more than $5 million over the last three years;

WHEREAS the reverting back to de novo hearings adds delays and costs to the housing delivery, as planning decisions start from scratch requiring lawyers, experts and witnesses, repeating the planning analysis already done by local councils;

WHEREAS Ontario is the only province in Canada that empowers a separate adjudicative tribunal to review and overrule local decisions applying provincially approved plans;

NOW THEREFORE BE IT RESOLVED:

THAT in the short term, the Minister of Municipal Affairs and Housing immediately restore the amendments to the Planning Act that mandated the evaluation of appeals on a consistency and conformity with Provincial policies and plans basis;

THAT in the long-term the Government of Ontario eliminate the LPAT entirely, as an antiquated body that slows delivery and adds costs to housing supply via expensive and drawn out tribunal hearings;

AND THAT this resolution be forwarded to the Premier, the Minister of Municipal Affairs and Housing, Halton’s Members of Provincial Parliament, Leaders of the New Democratic, Liberal and Green parties; the Association of Municipalities of Ontario, the Large Urban Mayors’ Caucus of Ontario, Mayors and Regional Chairs of Ontario and Halton’s local municipalities.

Thank you for your attention to this matter, I look forward to your reply.

Sincerely,

Gary Carr Regional Chair

cc: The Honourable Doug Ford, Premier of Ontario Andrea Horwath, Leader of the New Democratic Party John Fraser, Interim Leader of the Liberal Party Mike Schreiner, Leader of the Green Party

Gary Carr, Halton Regional Chair Re: Local Planning Appeal Tribunal (LPA...Page 200 of 203 AGENDA ITEM # 7.(a)

cc.

Ted Arnott, MPP Wellington-Halton Hills Stephen Crawford, MPP Oakville Parm Gill, MPP Milton Jane McKenna, MPP Burlington Effie Triantafilopoulos, MPP Oakville North-Burlington Jamie McGarvey, President, the Association of Municipalities of Ontario (AMO) Cam Guthrie, Mayor, City of Guelph, Chair, the Large Urban Mayors’ Caucus of Ontario (LUMCO) Rick Bonnette, Mayor, Town of Halton Hills Rob Burton, Mayor, Town of Oakville Gordon Krantz, Mayor, Town of Milton Marianne Meed Ward, Mayor, City of Burlington All Mayors of Ontario All Regional Chairs of Ontario

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