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Regular Council Meeting - April 3, 2018 Council Chambers - Fairview Provincial Building

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Regular Council Meeting - April 3, 2018 Council Chambers - Fairview Provincial Building Town of Fairview Province of Alberta AGENDA Regular Council Meeting - April 3, 2018 Council Chambers - Fairview Provincial Building 1. CALL TO ORDER 2. DELEGATIONS 2.1 Grant Clark, KCL Re: Assessment Process 2.2 Randy Peterson Re: Pioneer Museum Funding 3. ADOPTION OF AGENDA 3.1 Agenda of April 3, 2018 4. ADOPTION OF MINUTES 4.1 Minutes of March 20, 2018 5. REPORTS 5.1 Mayor’s Report 5.2 CAO Report 5.3 Economic Development Committee - March 21, 2018 5.4 Peace Library System Board Meeting Highlights - March 24, 2018 5.5 Recreation Advisory Committee - March 14, 2018 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.1 RFD from Daryl Greenhill Re: Tourist Booth RFP Responses 8. FINANCE 8.1 Peace Regional Fire Chiefs Re: Northern H.E.A.T. Conference Sponsorship and Firefighter Attendance 8.2 2018 Operating Budget 8.3 2018 Capital Budget 9. BYLAWS AND AGREEMENTS Page 1 of 37 Agenda - Regular Council Meeting - April 3, 2018 10. DEVELOPMENT 11. CORRESPONDENCE 11.1 Frank and Agnes Lovsin Legacy Fund Re: Community Improvement Project Funding 11.2 WCB Re: April 28 - National Day of Mourning 11.3 NorthernLink Ag & Home Show Re: Road Closure Request 11.4 Fairview Curling Club Re: Parking Lot Lights Funding Request 12. DISCUSS DELEGATIONS 12.1 Grant Clark, KCL Re: Assessment Process 12.2 Randy Peterson Re: Pioneer Museum Funding 13. CONVENTIONS, CONFERENCES, WORKSHOPS 14. INFORMATION ITEMS 15. ROUNDTABLE 16. IN CAMERA 16.1 FOIP - Personnel (MPC Committee) 17. ADJOURN Page 2 of 37 Fairview Pioneer Museum Committee Box 1994 Fairview, Alberta T0H 1L0 To whom it may concern: Thank you for taking the time to meet with our delegation. We are the Fairview Pioneer Museum Committee, one of five subcommittees of the Fairview Agricultural Society. We operate two museums, one located in downtown Fairview and the other museum is located at Cummings Lake Recreational Park. Through the hard work of past and present volunteers both museums have the distinction of being accredited as "Recognized Museums" by the Alberta Museum Association in the Province of Alberta. RCMP Museum The RCMP Centennial Museum depicts a typical home from the 1920’s era with displays on all three floors. The museum is filled with artifacts and photos that capture and preserve the history of Fairview and surrounding areas. Fairview Pioneer Museum This is a ten acre parcel of land located at Cummings Lake that has historic buildings from Fairview and area. Most of the buildings are set up with artifacts and there are numerous farming implements on display. Also located on this site is the Marshall Rolling Exhibits Building. It is 60’ x 120’ metal building that has been used for storage. Our volunteers have been working on the Marshall Rolling Exhibit Building and to date we have installed a 30’ x 60’ concrete pad, constructed a 2 level display area with open atrium and installed rig mats covered with plywood and painted in the remaining 60’ x 90’ area of the building. It is our goal to open this building with the story of Local History which will include the Earliest Inhabitants (Native Americans), Early Settlements (Dunvegan, Waterhole), Coming of the Railroad (Move to Fairview), Permanent Settlements (Fairview and area) and more current displays. The Fairview Agricultural Society has applied for a CFEP grant for 2018 on our behalf to continue work on this building. Plans included a workshop, lighting and concrete pads. Page 3 of 37 The RCMP Museum is open by appointment only and is in need of many repairs. An estimate was done in 2015 for a total of $31,500. Our committee has made a motion to move the artifacts from the RCMP building to the Fairview Pioneer Museum. We would like to have the building moved to Cummings Lake but the costs are too prohibitive for our group. The Museum Committee receives funding from the Fairview Agricultural Society through provincial funding, casino monies and donations. There is no admission charge to visit the museums. Normally we hire a Maintenance Person and 2 students (Canadian Summer Jobs Program) from May to October. With the Cummings Lake Campground closure and highway construction our visitor count has been very low the past couple of years. For 2018 we are planning to hold some events to attract people back to the museum. We are here today requesting funding in the amount of $10,000 yearly that would help with the cost of wages, utilities and maintenance of buildings. We, the Fairview Pioneer Museum Committee would like to thank the Town of Fairview for all of the past, present and future cooperation. Our request is made so we can further Procure, Preserve and Present the history of Fairview and surrounding areas for many years to come. Thank you Page 4 of 37 TOWN OF FAIRVIEW PROVINCE OF ALBERTA MINUTES OF REGULAR COUNCIL MEETING March 20, 2018 - Council Chambers - Fairview Provincial Building - 7:00 PM Present: Mayor: Gordon MacLeod 7:00 p.m. - 8:24 p.m. Councillors: Jenna Armstrong 7:00 p.m. - 8:24 p.m. Paul Buck 7:00 p.m. - 8:24 p.m. Dianne Golob 7:00 p.m. - 8:24 p.m. Nicole Halvorson 7:00 p.m. - 8:24 p.m. Bryarly Parker (via 7:00 p.m. - 8:24 p.m. phone) 7:00 p.m. - 8:24 p.m. Tim Schindel CAO Daryl Greenhill Legislative Services & Jason Martin Bylaw Finance Pavel Lyzhin Media: Chris Eakin Others: Glenda Farnden S.T.A.R.S. Regrets: Nil 1. CALL TO ORDER Mayor MacLeod called the meeting to order at 7:00 p.m. 2. DELEGATIONS 2.1 Glenda Farnden, STARS Ms Farnden gave an update on the STARS program and fundraising efforts. She thanked the Town of Fairview for their long-term support. 3. ADOPTION OF AGENDA 3.1 Agenda of March 20, 2018 200318 Schindel Moved to accept the agenda as provided. CARRIED 3.1 4. ADOPTION OF MINUTES Page 1 of 6 Page 5 of 37 Minutes - Regular Council Meeting - March 20, 2018 4.1 Minutes of March 6, 2018 200318 Schindel Moved to approve the minutes as provided. CARRIED 4.1 5. REPORTS 5.1 Mayor’s Report Mayor MacLeod asked about the letter regarding a meeting to discuss concerns with the North Peace Housing Founding sent by Clear Hills County. He wondered if Council would be interested in attending such a meeting? Council's general feeling is that someone should attend to hear the concerns. Mayor MacLeod has been invited to an Alberta government budget announcement later this week. 200318 Buck Moved to accept the Mayor's report as presented. CARRIED 5.1 5.2 CAO Report Mr Greenhill reviewed his report. Council approved starting the procedure to add mixed commercial/residential to C-2 as a discretionary use. The Province has provided a one-time funding boost to MSI funding for 2018. This would be an extra $425,000 for Fairview. The administration is requesting an increase of $100,000 to Streets Repair & Maintenance and to use the remaining funds to offset transfers from reserves. 200318 Buck Moved to send four Councillors to the MMSA Planning CARRIED 5.2a and Development Seminar to be held May 11, 2018. 200318 Schindel Moved to amend the budget to include an extra CARRIED 5.2b $85,000 for Public Works road maintenance and $15,000 for Economic Development, the remainder of the government MSI one-time grant will be used to offset reserve spending currently in the budget. 200318 Schindel Moved to accept the CAO report as provided. CARRIED 5.2c 5.3 Fairview Public Library Re: Minutes of February 2018 DRAFT Page 2 of 6 Page 6 of 37 Minutes - Regular Council Meeting - March 20, 2018 The Library will be putting surveys into the giveaway bags for the trade show. 200318 Halvorson Moved to accept the minutes for information. CARRIED 5.3 5.4 Fairview Public Library Re: Minutes of January 2018 200318 Halvorson Moved to accept the minutes for information. CARRIED 5.4 5.5 FCSS Re: Minutes of March 2018 DRAFT FCSS would like to remove the consecutive terms restriction from the Terms of Reference. 200318 Golob Moved to remove "with a maximum of 2 consecutive CARRIED 5.5a terms (4 years)" from point 9 on page 2. 200318 Golob Moved to remove June and December from the Board CARRIED 5.5b Meetings section, item 1 on page 4. 200318 Golob Moved to accept the report for information. CARRIED 5.5c 5.6 Fire Department Re: Minutes of March 2018 DRAFT 200318 Halvorson Moved to receive the minutes for information. CARRIED 5.6 5.7 Committee of the Whole Re: Minutes of March 13, 2018 DRAFT 200318 Buck Moved to receive the minutes for information. CARRIED 5.7 6. UNFINISHED BUSINESS Page 3 of 6 Page 7 of 37 Minutes - Regular Council Meeting - March 20, 2018 6.1 Agreement with MMSA Re: IDP Contract 200318 Armstrong Moved to enter into the agreement with MMSA. CARRIED 6.1 6.2 Friedenstal Historical Society Re: Sponsorship request for the NorthernLink Ag/Home Show 200318 Schindel Moved to donate $15,000 to the Friedenstal Historical CARRIED 6.2 Society for the NorthernLink Ag Show, from the Economic Development Committee budget. 7. NEW BUSINESS 7.1 RFD Daryl Greenhill Re: 3-Year Contract for Janitorial Supplies Mr Greenhill reviewed the RFD. 200318 Parker Moved to enter into the 3-year janitorial supplies CARRIED 7.1 contract with Gregg Distributors. 8. FINANCE 8.1 RFD Pavel Lyzhin Re: Transfers to Capital Reserves Mayor MacLeod asked if more debt could be paid down.
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