Elks of Canada
Proceedings Book
of the 98th Annual GRAND LODGE CONVENTION July 20 – July 22, 2010
YELLOWKNIFE, NT MISSION STATEMENT:
A NATIONAL, FRATERNAL, AND CHARITABLE ORGANIZATION PROMOTING AND SERVING COMMUNITY NEEDS THROUGH LOCAL LODGE VOLUNTEERS.
VISION STATEMENT:
TO BE THE MOST PROGRESSIVE FAMILY FOCUSED ORGANIZATION IN CANADA, MEETING COMMUNITY AND MEMBER NEEDS AND EXPECTATIONS.
ELKS & ROYAL PURPLE FUND FOR CHILDREN ANNUAL MEETING GYMNASIUM, SIR JOHN FRANKLIN HIGH SCHOOL YELLOWKNIFE, NT Tuesday, July 20, 2010
OPENING
Sister Elizabeth Busby, Chair of the National Charities Committee, and Lady Terri Paziuk, Co- Chair of the National Charities Committee, called the Elks & Royal Purple Fund for Children Annual Meeting to order at 10:10 a.m.
ADOPTION OF THE MINUTES
MOTION: BRO. BILL WARD/BRO. MARK MONTGOMERY: THAT the minutes of the 2009 Elks & Royal Purple Fund for Children Annual Meeting be adopted as printed and circulated. CARRIED
REPORTS
The 2009-10 Elks & Royal Purple Fund for Children Annual Report was highlighted by Chair, Sister Elizabeth Busby and Co-Chair, Lady Terri Paziuk.
MOTION: BRO. DON PEZZUTTO/BRO. TERRY HUNTER: THAT the 2009-10 Elks & Royal Purple Fund for Children Annual Report be accepted as printed and circulated. CARRIED
STANTON TERRITORIAL HEALTH AUTHORITY AUGMENTATIVE ALTERNATIVE COMMUNICATION (AAC)
Ms. Shirley Gau, M.Sc. S-LP (C), Speech-Language Pathologist for the Stanton Territorial Health Authority, was introduced to the delegates. Ms. Gau explained the difficulties for children who can not communicate but are able to understand language and how an augmentative alternative communication (AAC) device offers them the tools they need to express themselves and provides increased opportunities for participation in home, school, and community activities. Ms. Gau then introduced a 7 year old boy named Zuis who has been working with a Speech-Language Pathologist for the last three years. Zuis has severe expressive (talking) communication delay and Zuis and Shirley Gau oral motor difficulties. While he understands everything that is said to him he has difficulty responding as he has difficulty moving his tongue, lips, and jaw for speech. During his demonstration Zuis tried a picture communication book but was limited in what he could say. After researching the various AAC devices, Ms. Gau selected the Vantage Lite computer system which met Zuis’ needs; however the price tag was $10,900.03. As these systems are not funded through the health care system, the financial cost often falls to the family. Thanks to the Elks & Royal Purple Fund for Children and the Yellowknife Elks Lodge, Zuis now has his own Vantage Lite AAC communication device. With this device Zuis is now able to tell jokes, tell you what he did in school and ask questions. Sister Busby presented Zuis with a soccer ball, Frisbee, t-shirt, puck, and sticker.
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FINANCIAL STATEMENTS
The 2009-10 Elks & Royal Purple Fund for Children Financial Statements were presented.
MOTION: BRO. GARY GEE/LADY PAT BOULET: THAT the 2009-10 Elks & Royal Purple Fund for Children Financial Statements be accepted as printed and circulated. CARRIED
PROPOSED BUDGET
Next Sister Busby and Lady Paziuk presented the 2010-11 Elks & Royal Purple Fund for Children Proposed Budget.
MOTION: BRO. BOB MANNING/BRO. KEITH McKINNON: THAT the 2010-11 Elks & Royal Purple Fund for Children Proposed Budget be accepted as presented. CARRIED
PAST YEAR DONATIONS
Supreme Honoured Royal Lady Spilchuk presented Lady Terri Paziuk with a symbolic cheque for $256,150.18 donated from Royal Purple Lodges throughout the year.
Sister Elizabeth Busby was presented with a symbolic cheque from Grand Exalted Ruler Romuld in the amount of $426,902.14 representing donations for the year from Elks Lodges across Canada.
SPECIAL CONTRIBUTION AWARDS
Lac La Biche Elks Lodge No. 570 was the winner of the highest Elks Lodge per capita contribution with an average per capita contribution of $527.04 per member. The winner of the highest Royal Purple Lodge per capita contribution was Terrace Royal Purple Lodge No. 216 with an average per capita contribution of $527.40 per member.
CHEQUE PRESENTATIONS
Aldergrove Royal Purple Lodge No. 38 $ 1,000.00 Calgary Elks Lodge No. 4 15,000.00 Chilliwack Elks Lodge No. 48 1,367.50 Drumheller Elks Lodge No. 54 1,000.00 Drumheller Royal Purple Lodge No. 109 5,000.00 Frobisher Bay Elks Lodge No. 570 5,000.00 Frobisher Bay Elks Lodge No. 570 345.00 Grande Prairie Elks No. 285 313.02 Penticton Elks Lodge No. 51 4,000.00 Penticton Elks Lodge No. 51 500.00 Prince George Elks Lodge No. 122 10,000.00 Prince George Royal Purple Lodge No. 48 2,000.00 St. Johns Elks Lodge No. 245 5,000.00 Stavely Elks Lodge No. 112 5,000.00 Vancouver Elks Lodge No. 1 2,000.00 Vegreville Elks Lodge No. 143 500.00 TOTAL RECEIVED $58,025.52
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CHURCH SERVICE
The Elks and Royal Purple delegates were pleased to hear that the Church Service raised $976.50 for the Elks and Royal Purple Fund for Children.
2012 CONVENTION
The Elks and Royal Purple delegates were advised that the Grand and Supreme Executives had two bids for the 2012 Convention – one from the Lower Mainland in British Columbia and one from the Alberta Elks Association. The bid that the Grand and Supreme Executives approved was the one from the Lower Mainland in BC. The following motion resulted:
MOTION: LADY SALLY HURST/BRO. ARNIE ZIMMERMAN: THAT the Elks and Royal Purple delegates ratify the decision of Grand and Supreme Executives for the Lower Mainland in British Columbia to host the 2012 Grand and Supreme Lodge Conventions. CARRIED
ADJOURNMENT
Grand Exalted Ruler Romuld and Supreme Honoured Royal Lady Spilchuk declared the Joint Meeting of the Delegates adjourned at 11:35 a.m.
OFFICIAL OPENING OF THE 98TH ANNUAL GRAND LODGE CONVENTION GYMNASIUM, ST. PATRICK HIGH SCHOOL YELLOWKNIFE, NT Tuesday, July 20, 2010
The 98th annual session of the Grand Lodge of the Benevolent and Protective Order of Elks of Canada was duly and properly opened by Grand Exalted Ruler, Brother Duane Romuld with the assistance of the Grand Lodge Officers. Present and occupying Stations were:
Grand Exalted Ruler Brother Duane Romuld Brooks Elks Lodge No. 77 Immediate Past Grand Exalted Ruler Brother Clark Kilburn Fredericton Elks Lodge No. 274 Grand Leading Knight Brother Dave Hurley Yellowknife Elks Lodge No. 314 Grand Loyal Knight Brother Jerry Wernicke Chilliwack Elks Lodge No. 48 Grand Lecturing Knight Brother Robert Larsen Grande Prairie Elks Lodge No. 285 Grand Esquire Brother Jim McLeod Sherwood Park Elks Lodge No. 481 Grand Chaplain Brother Duane Felt Sherwood Park Elks Lodge No. 481 & Calgary Elks Lodge No. 4 Grand Inner Guard Brother Dominic Leach Fredericton Elks Lodge No. 274 Grand Organist Brother Doug Broomfield Stavely Elks Lodge No. 112
Sergeant at Arms, Brother Bill Ward and the Didsbury Elks Patrol Team presented the Colours of Convention. The Grand Exalted Ruler then called for the roll.
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ESTABLISH A QUORUM
The preliminary registration report was presented by Brother Frank Stapleton, Registration Chair who advised that in accordance with Article 1, General Bylaws, Section 12 (pgs. 13-14) of the Constitution, Bylaws, & Regulations of the Elks of Canada, a Quorum was present to conduct the business of these sessions. The report was adopted as read.
INTRODUCTIONS
Past Grand Exalted Rulers
The Past National Leaders of the Elks of Canada in attendance were escorted into the sessions room and introduced to the assembly by Grand Leading Knight, Brother Dave Hurley:
Jack Blinston 1990 Sherwood Park Elks Lodge No. 481 & Edmonton Elks Lodge No. 11 Joe Calder 1992 Stranraer Elks Lodge No. 178 Eugene Wood 1993 Fredericton Elks Lodge No. 274 Bob Manning 2000 Delburne Elks Lodge No. 206 Roland Gagnon 2002 Yellowknife Elks Lodge No. 314 Al Busby 2004 Rouleau Elks Lodge No. 388, Hanley Elks Lodge No. 153, & Wilkie Elks Lodge No. 568 Mark Montgomery 2005 North Bay Elks Lodge No. 25 & Victoriaville Elks Lodge No. 428 Bill Ward 2006 Didsbury Elks Lodge No. 514 Al Edwards 2007 White Rock Elks Lodge No. 431 Clark Kilburn 2008 Fredericton Elks Lodge No. 274
Provincial/Territorial Presidents
Brother Hurley, Grand Leading Knight continued with the introduction of the Association Presidents for 2010-11:
British Columbia Deborah Sallenback Langley Elks Lodge No. 259 Alberta Larry Zeisman Sherwood Park Elks Lodge No. 481 Saskatchewan Fred Weber Bengough Elks Lodge No. 517 Manitoba Bob Palmer Winnipeg Elks Lodge No. 10 Ontario Derek Barkley North Bay Elks Lodge No. 25 Quebec Gaétan Daigle Victoriaville Elks Lodge No. 428 New Brunswick Ron Roy Fredericton Elks Lodge No. 274 Newfoundland & Labrador Tom Brown Corner Brook Elks Lodge No. 505 Territories Frank Stapleton Yellowknife Elks Lodge No. 314
Grand Lodge Committee Chairs
The delegates welcomed the Grand Lodge Committee Chairs for the past year:
National Charities Committee Elizabeth Busby Hanley Elks Lodge No. 153 Finance Committee Bryan Webb Sault Ste. Marie Elks Lodge No. 341 Judiciary Committee Mark Montgomery North Bay Elks Lodge No. 25 & Victoriaville Elks Lodge No. 428 Member Services Committee Gordon McLeod Sherwood Park Elks Lodge No. 481
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Sports Committee Nick Carter Sherwood Park Elks Lodge No. 481 & Frobisher Bay Elks Lodge No. 570 Ritual Committee Dominic Leach Fredericton Elks Lodge No. 274 Marketing Committee Bill Ward Didsbury Elks Lodge No. 514
Grand Lodge Staff
Grand Exalted Ruler Duane Romuld introduced Brother Bill Blake, Executive Administrator, who in turn introduced the Grand Lodge staff in attendance at Convention.
Kyla Bodnar Executive Secretary Agnes Fuchs Charities Coordinator Sebastian Merk Manager, Finance & Administration Wayne Noble Sales/Purchasing
Grand Lodge Honorary Life Members
Grand Exalted Ruler Duane Romuld introduced the Grand Lodge Honorary Life Members in attendance.
Brother Jim McLeod Sherwood Park Elks Lodge No. 481 Brother J. Allen Jeffcoat Sherwood Park Elks Lodge No. 481 Brother Gary Gee Langley Elks Lodge No. 259 & MacKenzie Elks Lodge No. 547 Brother John Houston Moose Mountain Elks Lodge No. 483
ADOPTION OF MINUTES
Grand Exalted Ruler Romuld then called for the adoption of the minutes of the 97th Annual Grand Lodge Convention.
MOTION: BRO. KEN FEDORUK/BRO. DENIS ELLINGBOE: THAT the minutes of the 97th Annual Grand Lodge Convention held in Fredericton, NB, July 25-28, 2009, be adopted as printed. CARRIED
APPOINTMENT OF ELECTION COMMITTEE
Grand Exalted Ruler Romuld announced the appointment of Past Grand Exalted Ruler, Brother Al Edwards, as Chairman of the 2010 Election Committee. Past Grand Exalted Rulers Brothers, Jack Blinston, Joe Calder, Eugene Wood, Roland Gagnon, Al Busby, Mark Montgomery, Bill Ward and Clark Kilburn were appointed to assist.
TABLING OF REPORTS
Brother Bryan Webb, Chairman of the Audit/Finance Committee, called the attention of the delegates to the Audit/Finance Committee Report, Audited Financial Statements, and the 2010-11 Proposed Budget printed in the Report Book, and reminded the delegates to thoroughly study the reports and budget in order to be fully aware of their content and prepared for discussion when they are lifted from the table.
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MOTION: BRO. BRYAN WEBB/BRO. DON PEZZUTTO: THAT the Audit/Finance Committee Report and the Audited Financial Statements be received and tabled to Wednesday, July 21st for consideration of the delegates. CARRIED
MOTION: BRO. BRYAN WEBB/BRO. ROBERT LARSEN: THAT the 2010-11 Proposed Budget be received and tabled to the morning of Thursday, July 22nd for consideration of the delegates. CARRIED
ANNOUNCEMENT OF DEATH OF A MEMBER
Grand Exalted Ruler Romuld asked the Brothers and Sisters to pause and remember the many Members who have answered the final roll call this past year. A two-minute silence was observed at which time Grand Organist Doug Broomfield softly played “Auld Lang Syne”.
ANNOUNCEMENT OF EARLY BIRD REGISTRATION DRAW WINNERS
The early bird registration draw winners were announced. The following eight (8) members won a $25.00 gift certificate, which was redeemable at the Elks Store:
• Leona Mitchell, Calgary Elks Lodge No. 4 • Gerry Czapp, Camrose Elks Lodge No. 70 • Shellene Fakir, Didsbury Elks Lodge No. 514 • Don Pezzutto, Sault Ste. Marie Elks Lodge No. 341 • Bob Shave, Breton Elks Lodge No. 402 • Glendon Timpano, North Bay Elks Lodge No. 25 • Dan Mandryk, Fort Saskatchewan Elks Lodge No. 399 • Gordon Moon, Stavely Elks Lodge No. 112
REPORTS
MOTION: BRO. DON NEAL/BRO. LEONARD SHAIN: THAT all reports be received as printed. CARRIED
REPORT OF THE GRAND EXECUTIVE
Grand Exalted Ruler, Duane Romuld and the three Grand Knights alternately read the report of the Grand Executive to the 2010 Grand Lodge Convention. The report can be found on page 20.
ADDRESS SUPREME HONOURED ROYAL LADY JOYCE SPILCHUK
The Elks and Royal Purple delegates warmly greeted Supreme Honoured Royal Lady Joyce Spilchuk. Supreme Honoured Royal Lady Spilchuk congratulated the delegates on everything they have done, encouraged them to carry on the good work, and to discourage negativity and encourage productivity. She also thanked Grand Exalted Ruler Romuld for the courtesies to her and the Royal Purple of Canada for the past year. She then presented Brother Romuld with two shiny ties to add to his collection and Brother Romuld presented Lady Spilchuk with a small photo album. Lady Spilchuk and Brother Romuld also noted
6 2010 Grand Lodge Proceedings Yellowknife, NT that they had both made a donation to the Elks & Royal Purple Fund for Children under each other’s names.
BROTHER WAYNE HEROD, PAST GRAND EXALTED RULER
Brother Gary Gee, Past Provincial President, advised the delegates that Past Grand Exalted Ruler, Brother Wayne Herod had been on his way to the Grand Lodge Convention when in High Level, AB, he was rushed to the hospital with a viral infection of the stomach and that Brother Herod was improving daily.
GRAND EXALTED RULER’S REPORT
Brother Romuld read his report as Grand Exalted Ruler to the delegates. His report can be found on page 25.
Reports of the Grand Knights
The three Grand Knights highlighted their reports to the Grand Lodge Convention. Their reports can be found on pages 32, 33, and 34.
Committee Reports
The Grand Lodge Committee Chairmen presented their reports covering their activities for the 2009-10 term. The following reports were properly received by the delegates.
Ö National Charities Committee (page 69) (Received at the Elks & Royal Purple Fund for Children Annual Meeting) Ö Finance Committee (page 35) Ö Member Services Committee (page 44) Ö Marketing Committee (page 59) Ö Ritual Committee (page 62) Ö Addendum Report – 2009-10 National Ritual Competition (page 63) Ö Sports Committee (page 63) Ö Judiciary Committee (page 66) Ö Association of Provincial/Territorial Presidents (page 89) Ö Past Grand Exalted Rulers’ Association Report (page 90)
NOTE 1: All the above reports are printed in their entirety in the reports section of these Proceedings and are worthy of review by all members.
NOTE 2: The updated version of the Strategic Plan can be found on page 125.
There being no further business, the Grand Exalted Ruler recessed the session at 4:20 p.m.
GRAND LODGE SESSIONS Wednesday, July 21, 2010
Grand Exalted Ruler Romuld called the Grand Lodge Sessions back to order at 9:00 a.m. and requested the Grand Esquire attend the Bible.
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STRATEGIC PLAN SEMINAR
Brother Dave Hurley gave a brief recap of the Strategic Plan and explained where we have come from and a few of the steps we have taken to arrive at our Plan today. He noted that since the Plan was developed, it has been reviewed and revised as required. The following are summaries of the presentations of the 3 action areas of the Plan: Strengthening, Promotion, and Leadership.
Strengthening: Brother Will Challenger, Past Provincial President, presented the Strengthening Action of the Strategic Plan. He advised that: • The Lodge Evaluation form and the Community Survey tool are being revised and that Presidents agreed in February 2010 that they will discuss the Lodge Assessment toolkit at the end of each of their Lodge visits and ensure their District Deputies/Regional Reps/Etc. should do the same; • The Member Services & Marketing Committees will develop a program to use the information/feedback from the Lodge Evaluation form and Community Survey tool to reach specific groups in the community; • Fraternalism be expanded in our Order (i.e. inter-Lodge visits, Conventions, Conferences, District meetings, sports, Lodge activities, etc.). Brother Challenger then introduced Sister Sallenback, Chair of the Presidents Association, who advised the delegates that the Provincial/Territorial Presidents during their training session came up with the following new definition for how we should promote the meaning of “fraternalism” when referring to ourselves as a fraternal society:
“Friends and families having fun caring and supporting each other to achieve shared and/or common goals.”
Promotion: Brother Bill Ward, Past Grand Exalted Ruler, presented the Promotion Action of the Strategic Plan. He advised the Marketing Committee will be: • Looking at what marketing tools we currently have and what is available externally at their Fall 2010 meeting, identifying and developing partnerships and/or projects with other possible high profile partners as Habitat for Humanity may not be feasible for all areas; • Working with the Member Services Committee and Grand Executive to determine our Image – our Focus (what we want to portray to the general public); • Working with the Grand Executive to revisit our current marketing material to ensure it is user friendly and focuses on the Lodge Publicity Director as a key component of the external marketing plan. Brother Ward informed the delegates that the Marketing Committee is holding a contest for a slogan for the 100th Anniversary and that all entries are to be received in the Grand Lodge office by December 1st, 2010. Brother Ward also noted that we are going to ask the Government of Canada to recognize a National Elks Day in 2012. As a federally chartered organization in Canada, we believe the Government of Canada needs to recognize this milestone. He then announced the winning pin design for 2012. The winner Winning pin design was Jamie Whelan from Corner Brook Elks Lodge No. 505. Brother Ward created by Jamie gave the cheque to Brother Tom Brown, President of the Whelan Newfoundland/Labrador Elks Association, to present on his return to Newfoundland to Brother Whelan.
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Leadership: Brother Gordon McLeod, Chair of the Member Services Committee, presented the Leadership Plan. Brother McLeod emphasized the 5 key elements of Leadership: • Modeling the way • Challenging the process • Inspiring a shared vision • Enabling others to act • Encouraging the heart He then gave an outline of the proposed Leadership Training Program. The first step would develop a “Level 1” full day Leadership training which would be offered at the Provincial/Territorial Conferences, which includes the 5 key elements of Leadership. This session would only be offered by invitation to individuals selected by the Presidents, Grand Executive members, and Exalted Rulers. Upon graduating from the first step, the graduate would be eligible to take the “Level 2” training the following year, again offered at the Provincial/Territorial level. It was noted that between levels, an on-line training plan would be offered to the participants. The third step would be “Level 3” training which would be only offered at the National Convention. Upon completion of the training, a certificate would be awarded on the Convention floor. Brother McLeod then had each table discuss the Leadership Training Program on whether or not we need a Leadership Program, the number of levels of training, and where to present the training. The following are the combined responses provided by each table’s spokesperson:
PROGRAM • Agree we need a Leadership program (10 responses) • Should be followed up (i.e. such as a test) (3 responses) • Grand Lodge guidance important (2 responses) • Agree with everything on Power Point presentation and other speakers • Get interaction – go through chairs, helps with public speaking, builds confidence • Make sure all Provinces/Territories and Districts can participate • Need leadership but in our own Lodges • Need to start training in Regions/Districts • Not sure about holding at Grand Lodge level • Train Exalted Rulers and Leading Knights on an ongoing basis (need a process to develop next leader coming up – i.e. nominating committee). Also need more networking between positions to learn from one another.
CANDIDATES – HOW TO CHOOSE • Use Presidents, Provincial Executives, and District Deputy/Etc. or someone who knows them to select candidates (2) • Presidents to pick leaders • Picking candidates – Presidents should be guided by the Lodge • Discuss names of candidates with Exalted Rulers • Need to pick best person for the job • Issue with invitation
LENGTH/LEVELS • Felt 3 years is too long (2 responses) • 3 days long enough • Level 1 – 1st day; next day – ½ day review then Level 2; 3rd level – 2 days training (1 day review) • Not sure about 3 levels
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LOCATION • Hold in central locations
FUNDING • Assume funding to attend is from Grand Lodge and Provinces/Territories • Concerned about funding Brother McLeod noted that the members attending the program would be responsible to pay for their own expenses.
FINAL REGISTRATION REPORT
Registration Chairman, Brother Frank Stapleton announced the final number of registered voting delegates at 128.
ELECTION OF OFFICERS
The Election Committee distributed the ballots and the delegates proceeded with the Elections. Officers elected for 2010-11 were:
OFFICE NOMINEE NOMINATOR
Grand Exalted Ruler Brother Dave Hurley Brother Roland Gagnon
BROTHER DAVE HURLEY ELECTED
Grand Leading Knight Brother Jerry Wernicke Brother Al Edwards
BROTHER JERRY WERNICKE ELECTED
Grand Loyal Knight Brother Robert Larsen Brother Will Challenger
BROTHER ROBERT LARSEN ELECTED
Grand Lecturing Knight Brother Jim McLeod Brother Jack Blinston
BROTHER JIM McLEOD ELECTED
Grand Esquire Brother Duane Felt Brother Bill Ward
BROTHER DUANE FELT ELECTED
Grand Chaplain Brother Dominic Leach Brother Clark Kilburn
BROTHER DOMINIC LEACH ELECTED
Grand Inner Guard Brother Denis Ellingboe Brother All Busby Brother Terry Hunter Brother Bryan Webb Sister Mary Lou Cherwaty Brother Eugene Wood Brother Arnie Zimmerman Sister Deb Sallenback
BROTHER DENIS ELLINGBOE ELECTED
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SPECIAL PRESENTATIONS
5-Year Committee Member Awards
Grand Exalted Ruler Romuld announced that Brother Nick Carter received his 5-year Committee member award in recognition and appreciation for his service as a member of the Sports Committee, 2005-2010
Ritual Presentation
Brother Dominic Leach, Chairman of the Grand Lodge Ritual Committee and Grand Inner Guard, presented the 2010 National Ritual Competition Plaque to Craven Elks Lodge No. 581. Brother Fred Weber, Provincial President of the Saskatchewan Elks Association, accepted the plaque on behalf of the Lodge.
25 Club Awards – Ring and Plaque
The 25 Club Award ring and plaque were presented to the following Members who have proposed 25 or more initiates into the Order during the past year:
• Ed MacNaughton, Port Coquitlam Elks Lodge No. 49 (not in attendance) • Lloyd Gatzke, Mackenzie Elks Lodge No. 547 (not in attendance) • Herbert Daly, High Prairie Elks Lodge No. 279 (not in attendance) • Leslie McKinnon, Thunder Bay Elks Lodge No. 82 (not in attendance) • Guy Mullen, Altona Elks Lodge No. 447 (not in attendance) • Kevin Sloan, Frobisher Bay Elks Lodge No. 570 (not in attendance)
Aim Program – Highest Percentage Increase
Grand Exalted Ruler Romuld presented Grand Forks Elks Lodge No. 493 a plaque as the winner of the Highest Percentage Increase for the AIM Program for 2009-2010.
CONVENTION PRESENTATION
Brother Dave Hurley, Grand Leading Knight, gave a brief history of where National Conventions have been held in Canada since 1923. It was noted that nine out of the 12 provinces/territories have played host to our National Convention – Alberta: 21 times, British Columbia: 17 times, Ontario: 17 times, Saskatchewan: 12 times, Manitoba: 9 times, Quebec: 5 times, Northwest Territories: 2 times, New Brunswick: 2 times, and Newfoundland 2 times. Our largest Convention was held in 1983 in Red Deer, Alberta, with 527 members in attendance representing 201 out of 350 Lodges. As we are a Private Act Corporation certain parts of the Canada Corporations Act applies to us as well, specifically that we are required to hold an annual meeting at least once every calendar year (this could be just a meeting with elections only held on one day). Our own rules require us to hold an Annual Convention each year. A 3-4 day event with elections, sessions, banquet, etc. In the last 5 years the average attendance of Lodges to the National
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Convention has dropped by 23% and the percentage of Lodges represented has dropped by 4.2%. Also in the last 5 years, the average number of delegates has decreased by 46 or 25%. During this time, the cost for Convention has remained roughly the same. Brother Hurley then asked the delegates the following questions: • Are we happy with the status quo as to how we now have our Conventions? • If we are happy with the status quo, is there anything we should look at changing? (i.e. length and dates of Convention, topics at Convention/guest speakers, etc.)? • If we are not happy with the status quo, what should we look at changing and how does this affect us? • If we were to go to a biennial National Convention how does this affect our Constitution? • How does this affect the term of the Grand Exalted Ruler? • Where does the money we save from having an annual Convention get dispersed to? • Since we are still required to have an Annual General Meeting how do we go about this? Do Presidents/GE/Committee Chairs comprise the membership in the off years from a National Convention? He then asked all delegates to fill out the Convention Questionnaire forms with their opinions concerning Convention. The Questionnaires responses will be reviewed by the Grand Executive for future discussion regarding National Conventions.
GRAND LODGE FINANCE COMMITTEE REPORT & 2009-10 AUDITED FINANCIAL STATEMENTS
Grand Lodge Audit/Finance Committee Report
Brother Bryan Webb, Chairman of the Audit/Finance Committee, read out the Audit/Finance Committee report for the 2009-10 term and reviewed the Audited Financial Statements.
2009-10 Audited Financial Statements
MOTION: BRO. BRYAN WEBB/BRO. JERRY WERNICKE: THAT the 2009-10 Audited Financial Statements be accepted as presented. CARRIED
Appointment of 2010-11 Grand Lodge Auditors
MOTION: BRO. BRO. BRYAN WEBB/BRO. KEITH McKINNON: THAT the firm of Deloitte & Touche, Chartered Accountants, be appointed as the 2010-11 Grand Lodge Auditors. CARRIED
RESOLUTIONS
At this time, Grand Exalted Ruler Romuld turned the Chair over to the Chairman of the Grand Judiciary Committee, Brother Mark Montgomery who presented the resolutions to the delegates for discussion and debate.
NOTE: The disposition of all resolutions is printed within these Proceedings starting on page 119.
There being no further business, the Grand Exalted Ruler recessed the session at 4:35 p.m.
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GRAND LODGE SESSIONS Thursday, July 22, 2010
Grand Exalted Ruler Romuld called the Grand Lodge Sessions back to order at 9:00 a.m. and requested the Grand Esquire attend the Bible.
2010-11 GRAND LODGE PROPOSED BUDGET
Brother Bryan Webb, Chairman of the Grand Lodge Finance Committee, presented the Proposed Budget of the Grand Lodge for the period 2010-11.
MOTION: BRO. ARNIE ZIMMERMAN/BRO. KEITH McKINNON: THAT the 2010-11 Grand Lodge Proposed Budget be lifted from the table. CARRIED
The following motions were made:
MOTION: BRO. GARY GEE/SISTER NANCYDAWN ASHBERRY GULLASON: THAT the National Affiliation Fee be increased $0.25/member/month in addition to the 1.8% increase provided for under Section 5 (pg 32) of the National Constitution, Bylaws, & Regulations.
MOTION TO AMEND: BRO. KEITH McKINNON/SISTER MARY LOU CHERWATY: THAT the above motion be amended to state that the National Affiliation Fee be increased by $5.00/member for 2011. WITHDRAWN
MOTION: BRO. GARY GEE/SISTER NANCYDAWN ASHBERRY GULLASON: THAT the original motion be amended to state the National Affiliation Fee be increased $0.50/member/month in addition to the 1.8% increase effective January 1, 2011. CARRIED
MOTION: BRO. GARY GEE/BRO. LEONARD SHAIN: THAT the 2010-11 Grand Lodge Proposed Budget be adopted as amended. CARRIED
RESOLUTIONS continued
Brother Montgomery continued with the resolutions.
2010-11 COMMITTEES APPOINTMENTS
Brother Dave Hurley, Grand Exalted Ruler Elect, announced the appointment of the following Members who will serve for the ensuing year on the Grand Lodge Committees and as Grand Organist:
Charities Committee Elizabeth Busby, Chair Hanley Elks Lodge No. 153 Will Challenger Wainwright Elks Lodge No. 22 Leonard Shain Sherwood Park Elks Lodge No. 481 Grand Lecturing Knight, Jim McLeod Sherwood Park Elks Lodge No. 481
Finance Committee Bryan Webb, Chair Sault Ste. Marie Elks Lodge No. 341 Lal Narang Calgary Elks Lodge No. 4 Grand Esquire, Duane Felt Calgary Elks Lodge No. 4 & Sherwood Park Elks Lodge No. 481
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Judiciary Committee Mark Montgomery, Chair North Bay Elks Lodge No. 25 & Victoriaville Elks Lodge No. 428 Bob Manning Delburne Elks Lodge No. 206 General Counsel, Reginald Sauer Regina Elks Lodge No. 9
Member Services Committee Gordon McLeod, Chair Sherwood Park Elks Lodge No. 481 Sheila Leonardis Yellowknife Elks Lodge No. 314 Nancy Krushelnicki Prince George Elks Lodge No. 122 Ken Komarnisky Delia Elks Lodge No. 489, Red Deer Elks Lodge No. 85, & Drumheller Elks Lodge No. 54 IPGER, Duane Romuld Brooks Elks Lodge No. 77 Grand Loyal Knight, Robert Larsen Grande Prairie Elks Lodge No. 285
Sports Committee Ken Fedoruk, Chair Grande Prairie Elks Lodge No. 285 Nick Carter Sherwood Park Elks Lodge No. 481 & Frobisher Bay Elks Lodge No. 570 Grand Chaplain, Dominic Leach Fredericton Elks Lodge No. 274
Ritual Committee Grand Inner Guard, Denis Ellingboe Hythe Elks Lodge No. 236
Marketing Committee Bill Ward, Chair Didsbury Elks Lodge No. 514 Mike Bentley North Bay Elks Lodge No. 25 Phil Johnson Three Hills Elks Lodge No. 190 Ken Komarnisky Delia Elks Lodge No. 489, Red Deer Elks Lodge No. 85, Drumheller Elks Lodge No. 54 Grand Leading Knight, Jerry Wernicke Chilliwack Elks Lodge No. 48
2010-11 APPOINTMENT – GRAND ORGANIST
Doug Broomfield Stavely Elks Lodge No. 112
SPECIAL PRESENTATIONS
Aim Program – Highest Increase Overall
Grand Exalted Ruler Romuld presented Frobisher Bay Elks Lodge No. 570 a plaque as the winner of the Highest Increase Overall for the AIM Program for 2009-2010.
CACHE CREEK/ASHCROFT ELKS LODGE NO. 262 – CHARTER PRESENTATION
Grand Exalted Ruler Romuld introduced and presented the Charter to Brother Albert Gullason, Charter President of Cache Creek/Ashcroft Elks Lodge No. 262, which was Instituted on Saturday, November 7, 2009, in Cache Creek, BC.
14 2010 Grand Lodge Proceedings Yellowknife, NT
PAST GRAND EXALTED RULERS’ ASSOCIATION – ADDENDUM TO REPORT
Brother Bill Ward, Chairman of the Past Grand Exalted Rulers’ Association, reported that they held their meeting at 4:30 p.m. on Wednesday, July 21, 2010 with 9 PGERs and 2 guests present. A slide presentation of pictures and biographies of all of our PGERs was previewed. This resulted from a request from the Grand Lodge Marketing Committee to be used for our 100th Anniversary celebration and was put together by PGER Brother Al Edwards. Brother Edwards is to be commended for his fine effort and will make a few minor adjustments to it before presentation to the membership. The bylaws of the PGERs Association had not been updated since 2003 and a complete review and update was done to bring them in line with our current Constitution and Regulations. This was circulated and passed and will be forwarded to Grand Lodge for approval. Our history book which was begun by PGER Brother Don Fowler was completed by PGER Brother Dennis Stewart with the able assistance of Kyla Bodnar with copies available on request. An Honorary Membership in the Past Grand Exalted Rulers Association was bestowed upon Kyla Bodnar for her exemplary work on behalf of the PGER Association which was presented to her on the Convention floor Thursday under Good of the Order by PGER Brother Bill Ward.
MOTION: BRO. WARD/BRO. MONTGOMERY: THAT the addendum to the Past Grand Exalted Rulers report be accepted as presented. CARRIED
PRESENTATION TO GRAND EXALTED RULER DUANE ROMULD FROM THE PAST GRAND EXALTED RULERS’ ASSOCIATION
Grand Exalted Ruler Duane Romuld proudly accepted his Past Grand Exalted Rulers’ Membership Card from Past Grand Exalted Ruler Bill Ward, Chairman of the Past Grand Exalted Rulers’ Association.
MOTION TO RATIFY BUSINESS OF CONVENTION
MOTION: BRO. MARK MONTGOMERY/SISTER SHEILA LEONARDIS: THAT all legislation, orders, edicts, declarations, policies, and resolutions, which have been adopted by the 98th Grand Lodge Convention of the Benevolent and Protective Order of Elks of Canada be ratified, approved and confirmed. AND THAT where necessary, the Constitution, Bylaws, and Regulations, ritual and Rules of the Order be amended in accordance with the resolutions passed at this Convention. CARRIED
CHEQUE PRESENTATIONS
Brother John Preidt $ 112.25 Didsbury Elks Lodge No. 514 500.00 Fredericton Elks Lodge No. 274 & Royal Purple Lodge No. 202 2,500.00 Grande Prairie Elks Lodge No. 285 – coffee fund 708.00 Grande Prairie Elks Lodge No. 285 1,050.00 Langley Elks Lodge No. 259 2,000.00 North Bay Elks Lodge No. 25 1,000.00 North Bay Elks Lodge No. 25 1,519.00 Victoria Elks Lodge No. 2 1,600.00 Yellowknife Elks Lodge No. 314 10,000.00 TOTAL $20,989.25
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CLOSING CEREMONIES
Grand Exalted Ruler, Brother Duane Romuld, assisted by the Grand Lodge Officers, duly and regularly closed the business sessions of the 98th Annual Grand Lodge Convention of the Elks of Canada at 11:46 a.m.
JOINT INSTALLATION GRAND & SUPREME LODGE OFFICERS GYMNASIUM, SIR JOHN FRANKLIN HIGH SCHOOL YELLOWKNIFE, NT Thursday, July 22, 2010
The Joint Meeting was called to order at 2:00 p.m. by Grand Exalted Ruler, Brother Duane Romuld and Supreme Honoured Royal Lady Joyce Spilchuk. The Supreme Chaplain led in the Lord’s Prayer following which the Supreme Honoured Royal Lady requested the Grand and Supreme Installing Officers be escorted and introduced to the assembly. Supreme Installing Officer, Past Supreme Honoured Royal Lady Sally Hurst, was then introduced by Assistant Supreme Installing Officer, Past Supreme Honoured Royal Lady Jo Sweeting. Grand Installing Officer, Past Grand Exalted Ruler, Brother Roland Gagnon was introduced by Assistant Grand Installing Officer, Past Grand Exalted Ruler, Brother Al Edwards. The Gavel of Authority was passed to the Installing Officers who proceeded with the Installation. Escorted by Didsbury Elks Patrol Team and the BC Royal Purple Drill Team, the following Officers of the Grand and Supreme Lodge were properly installed for the ensuing year:
GRAND EXALTED RULER SUPREME HONOURED ROYAL LADY Brother Dave Hurley Lady Lynda Nolan
IMMEDIATE PAST IMMEDIATE PAST GRAND EXALTED RULER SUPREME HONOURED ROYAL LADY Brother Duane Romuld Lady Joyce Spilchuk
GRAND LEADING KNIGHT SUPREME ASSOCIATE ROYAL LADY Brother Jerry Wernicke Lady Sharen McLean
GRAND LOYAL KNIGHT SUPREME LOYAL LADY Brother Robert Larsen Lady Margaret Craigie-Purcell
GRAND LECTURING KNIGHT SUPREME LECTURING LADY Brother Jim McLeod Lady Margaret Brown
GRAND ESQUIRE SUPREME CONDUCTRESS Brother Duane Felt Lady Sandra Crane
GRAND CHAPLAIN SUPREME CHAPLAIN Brother Dominic Leach Lady Anne Marie Helferty
GRAND INNER GUARD Brother Denis Ellingboe
GRAND ORGANIST SUPREME HISTORIAN Brother Doug Broomfield Lady Doreen Zimmerman
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SPECIAL PRESENTATION
Mr. Garth Malakoe, son of Past Grand Exalted Ruler Al Malakoe (deceased), presented to Brother Duane Romuld, Immediate Past Grand Exalted Ruler, his father’s Past Grand Exalted Ruler jewel on behalf of his family. Brother Romuld thanked Mr. Malakoe and noted that the same year Brother Al Malakoe was Grand Exalted Ruler in 1980, he became a member of the Order.
CLOSING CEREMONIES
Grand Leading Knight, Brother Jerry Wernicke and Supreme Associate Royal Lady Sharen McLean advised the Grand Exalted Ruler and Supreme Honoured Royal Lady that the business of these sessions had now been completed. Grand Exalted Ruler, Brother Dave Hurley and Supreme Honoured Royal Lady Lynda Nolan, with the assistance of the Grand and Supreme Lodge Officers duly and regularly closed the 98th annual session of the Grand Lodge of the Benevolent and Protective Order of Elks of Canada and the 86th annual session of the Supreme Lodge, Royal Purple Canada.
ACCEPTANCE SPEECH SUPREME HONOURED ROYAL LADY LYNDA NOLAN
Grand Exalted Ruler, Dave...Head Table Guests, Members of the Royal Purple and Elks, Family and Friends... I am very honoured and humbled to have been elected as Supreme Honoured Royal Lady for the coming year. Thank you everyone for your confidence in me and your support. This has been a very exciting Convention. To our Host Lodge Chairpersons PSHRL Bev Bourque and Brother Frank Stapleton, you and your committees have put a lot of work and effort into this great time. Thank you. I would like to introduce you to the Royal Purple National Executive. Immediate Past Supreme Honoured Royal Lady Joyce Spilchuk, North Bay, ON Supreme Associate Royal Lady Sharen McLean, Calgary, AB Supreme Loyal Lady Margaret Craigie-Purcell, Iqaluit, NU Supreme Lecturing Lady Margaret Brown, Lloydminster, SK Supreme Chaplain Lady Anne Marie Helferty, Sault Ste. Marie, ON
Appointed positions: SHRL Historian Doreen Zimmerman, Williams Lake, BC Pianist for 2011 Joyce Wood, Kelowna, BC Congratulations to all Executive and Committee Members. Thank you for accepting your position and for your willingness to face the challenges ahead of us. I know the future success of our organization depends on our commitment and our mutual support of each other.
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My Theme for this year is FOCUS. My heart, my focus will be Royal Purple and you for the next year. The heart of my focus is change. We need to focus on one of the greatest challenges each of us faces in our lives “Change”. If I didn't accept change, I wouldn't be where I am today. We face it in our lives always. Our grandchildren learning to walk, leaving home for college, work or getting married. We need to focus on embracing change as an adventure, not as a turn for the worse. We have to focus on the changes to keep improving. We don't all embrace change, but if we focus to improve, to survive and thrive, we will succeed. A GE representative once said that if the pace of change inside the organization is slower than the change outside the organization, then, the end is near. So members, focus on your pace and let's watch the direction we are going. Thank you so much for your confidence in me. I look forward to meeting new and renewing old acquaintances in my year of travel. This is a change I will be focusing on as I visit Lodges I have never been to and members of your Lodges and communities. I will focus and embrace change as an adventure, not as a turn for the worse. I look forward to hearing about your focus and accomplishments on Royal Purple and seeing you next year in Gander, Newfoundland.
ACCEPTANCE SPEECH GRAND EXALTED RULER DAVE HURLEY
Supreme Honoured Royal Lady Lynda, Members of the National Executives, Past Grand Exalted Rulers, Past Supreme Honoured Royal Ladies, Brother and Sister Elks, Members of the Royal Purple, Ladies and Gentlemen. Today I stand before you as a humble servant of the Order. You have bestowed upon me the greatest honour one could ever hope to achieve in Elkdom and it is one which I have accepted knowing that I will have the support and friendship of 14,000 members from across this country. Elkdom is not about any one individual, it is not about any one particular group of people, it is not about whether we are male or female, and it is not about whether we are Elks or Royal Purple Members. It is about all of us working together to serve our communities and making a difference in people’s lives. My theme for this year is “Together” and in keeping with this spirit, myself and Supreme Honoured Royal Lady Lynda have combined our themes and our pin to read “Together We Focus”. By focusing together we are showing our commitment as National Leaders to the betterment of the Order. There is much that each of us can do as Elks. Most of us have been in the Order long enough to know and understand the power of the Elks. Alone, we might be able to help individuals here and there, to make small changes, to help in small ways. However, the benefits of working together are endless. Together we can really make a difference. Together there is no limit in what we can achieve or accomplish. As we move forward our strength and future will lie in working together. Make no mistake there will be obstacles but we will overcome and we will move forward. We will continue to make a difference in people’s lives and we will continue to serve our communities. We are now entering the second decade of this millennium and as we do so we have to have open minds. Society as we know it is changing, the demographics of many of our lodges is changing, we will initiate new and younger members with different ideas - change will happen. The
18 2010 Grand Lodge Proceedings Yellowknife, NT important factor though is how we deal with change. There is nothing wrong with change so long as we are not scared of it, ignore it nor plan for it. As we finish this convention and return to our homes let’s all take the knowledge we have gained and pass it on to our fellow members. Let’s reflect on the friendships we have renewed and to the new ones we have made. But most importantly let’s reflect on why we are proud to be members of this great Order and what it stands for. In closing, I would like to thank everybody for sharing this very special day with Lynda and myself and our families. I’m sure it will be a day that we will remember for the rest of our lives. Thank you.
Joyce and Duane are looking forward to some rest and relaxation!
While Dave and Lynda are looking forward to new adventures!
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Duane Romuld Clark Kilburn Dave Hurley Jerry Wernicke Robert Larsen Grand Exalted Immediate Past Grand Leading Grand Loyal Grand Lecturing Ruler Grand Exalted Knight Knight Knight Ruler
Jim McLeod Duane Felt Dominic Leach Grand Esquire Grand Chaplain Grand Inner Guard
REPORT OF THE GRAND EXECUTIVE TO THE 2010 GRAND LODGE CONVENTION
REFUSE TO LOSE
GRAND EXECUTIVE REPORT TO THE 2010 GRAND LODGE CONVENTION
Brothers and Sisters,
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The Elks of Canada. 98 YEARS YOUNG. We have had a GREAT life so far. But, where do we go from here? What does our future hold? Our Order was founded by GREAT PEOPLE – PEOPLE WITH A VISION – PEOPLE WITH A HEART. They left us a great legacy and building platform to continue making a difference in our communities and in the lives of those we serve with our special brand of fellowship and charity. VISION is what started this Order and VISION is what will make us stronger and see us once again become the volunteer organization of choice for FUTURE MEMBERS AND THEIR FAMILIES. Grand Lodge Conventions allow us an opportunity to not only report back to the membership on the activities of the PAST YEAR, BUT to let you know where we recommend we go next year and further into the FUTURE. The Grand Executive’s VISION for the Order is: • A VISION where our Lodges stand out in our communities as the organization of choice for those ready to take on a new volunteer role. • A VISION where those that do join, find the experience relevant and they not only stay a member themselves, they actively pursue other family members and friends to share in Elkdom. • A VISION where our members will not accept giving up as the only solution to the declining interest in their Lodge. • A VISION where every Lodge next year will REFUSE TO LOSE a member by resignation without meeting that member FACE TO FACE to tell them how much they are needed and wanted. It is a VISION where all the decisions of the Grand Lodge Convention, the Grand Executive and its committees, and the Provincial/Territorial Associations and their committees are FOCUSSED on only one MAIN THING – HELPING TO STRENGTHEN OUR LODGES. The LODGES are the CORNERSTONE of ELKDOM. Without them there is no ORDER. Brothers and Sisters, PLANNING for the future and presenting new ideas and direction is said to be the MOST IMPORTANT TASK OF BOARDS of non-profit groups such as the Elks. It is the LEADERSHIP necessary to spark the discussion and debate that results in the organization not simply dying of old age, but MARCHING BOLDLY INTO THE FUTURE. Recommendations for debate and change are not always readily accepted. Some people love change and others despise it. But we cannot lie down on the tracks of history and let the train of the future run over us. People make history, history does not make people. History has evolved because people changed and responded to new ideas and challenges. In trying to plan in the world of a volunteer membership organization like the Elks, one of the greatest challenges is trying to balance the needs and beliefs of current members with those of potential future members, who will be the ones to carry Elkdom into the future. In planning we need to remember that a person’s REASONS for volunteering are as INDIVIDUAL as those who do it. Everyone has their OWN REASON for volunteering and we need to RESPECT that in our relationship with both current and potential members. The Grand Executive take their role as planners very SERIOUSLY. Before we come to Convention and make our recommendations to you we consult with many members along the way seeking their advice and guidance. As an Executive we are committed to using our TEAM of Provincial/Territorial Presidents and Grand Lodge Committee members in our planning. These members have a wealth of knowledge and contacts they have gained through their years in Elkdom at their own Lodge and Provincial/Territorial levels. As well this past year we solicited written input from all Lodges. We
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were very pleased with the input received from those Lodges and individuals who responded. THANK YOU! Later in these sessions we will be presenting some updates on our STRATEGIC PLANNING process and through these presentations it is our hope that each of you will better understand why sometimes the status quo is just NOT what will lead us to a STRONG FUTURE. Change in attitude, change of ideas and change in approach may be required. As well, it is our hope that through a better understanding of the planning process YOU will be the SPARK PLUG that goes back to your Lodge and works to ensure it is as strong as it can be. We say again, the LODGES ARE THE CORNERSTONE OF ELKDOM. As well, we will be challenging you through an informational discussion, to help us take a serious look at our own National Conventions. Popular or not, we feel we need to discuss with you the concepts of possibly moving to two year conventions and centralized locations. Grand Lodge Conventions represent a considerable time and financial commitment for our Lodges and members as well as the Grand Lodge. The number of Lodges represented and the amount of business handled annually has been decreasing significantly. The Grand Executive as a body DO NOT HAVE A POSITION on this topic, but we NEED TO CONSULT with you here and then take your feedback to our annual planning session with the Presidents for further study. As with all bylaws relating to important matters such as this, NO CHANGES CAN BE MADE without the APPROVAL of the delegates TO FUTURE CONVENTIONS. Sisters and Brothers, if LODGES are the CORNERSTONE of the Order then MEMBERS are the CORNERSTONE of our LODGES. For the last 30 YEARS, the Elks like most other service and fraternal organizations has seen a SIGNIFICANT DECREASE IN MEMBERSHIP. Without members we would not have Lodges. So we can never give up on the ONGOING TASK of seeking out new members. We need to ensure our Lodges understand THEY NEED NEW MEMBERS, THEY NEED TO BE ACTIVE, THEY NEED TO GET OUT IN THEIR COMMUNITIES. GROWTH will not come by hiding in our Lodges and ignoring what goes on outside. And WE KNOW, many of our Lodges realize this more now than ever. During this past year, the Grand Executive and Member Services Committee which I was proud to serve on, anxiously waited for the monthly membership statements to come out. The LODGES WERE DOING AN EXCEPTIONAL JOB of getting and retaining more members. Right until the VERY LAST MONTH of our fiscal year ended April 30th we showed an INCREASE IN MEMBERSHIP ALMOST EVERY MONTH. The last month we unfortunately took a hit of 345 resignations leaving us with a net loss of members for the year of 204. PRETTY DARNED GOOD COMPARED TO THE PREVIOUS YEAR LOSS OF 889 MEMBERS. Sisters and Brothers, we ALMOST had our first increase in members in 30 years. IF ONLY our Lodge membership committees could have stopped 205 of those 345 resigning, we would have been in positive territory. IF ONLY 205 of those resigning had felt strongly enough about their Lodge to renew. WE CAME SO CLOSE. CONGRATULATIONS TO EVERYBODY. We had three Associations which showed a positive increase in members for the year – so congratulations again to the TERRITORIES, QUEBEC, and BRITISH COLUMBIA. It is suggested by some that when the economy is in recession, that’s when volunteers are needed most and that’s when they come out. Perhaps that is the case this past year resulting in our LOWEST NET LOSS OF MEMBERS IN 30 YEARS both number wise and percentage wise. PERHAPS some of the efforts and changes made over the last several years are making a difference. PERHAPS we have been suffering from a membership recession all these years and it
22 2010 Grand Lodge Proceedings Yellowknife, NT is now like the economy starting to turn around. We INITIATED 711 members this past year, ALMOST enough to cover the 282 deaths and 882 resignations. CONGRATULATIONS! Going forward we have to remember that unlike some of the faltering world economies we do not have a government to “bail us out”. OUR FUTURE IS SOLELY UP TO US. As stated before your Grand Executive has a VISION where every Lodge next year will REFUSE TO LOSE a member by resignation without meeting that member face to face and tell them how much they are needed and wanted. CAN WE COUNT ON YOUR LODGE TO CARRY THIS OUT? Can we count on your Lodge TO LISTEN to the reasons why these members might want to leave and if necessary perhaps see if it can be worked out? Remember, MEMBERS ARE VOLUNTEERS. You cannot put a price on someone’s TIME. Volunteer hours are not just as valuable as financial contributions – they are MORE VALUABLE because they LEAD AND INSPIRE others to contribute with their own action and deeds. We all know WE NEED NEW MEMBERS and NEW IDEAS to strengthen and solidify our Lodges and our future. With this in mind your Grand Executive strongly encourages each of you to give serious consideration to the resolutions before you at this Convention which PROMOTE THE ADVANCEMENT OF MEMBERSHIP. Perhaps when you joined, members joined for different reasons than today, but the bottom line is WE NEED members TODAY and WE NEED to cultivate members for TOMORROW. Who joins your Lodge is up to the members of your Lodge to decide, but we ask you to NOT vote to RESTRICT OTHER LODGES which want to try a different approach. Sisters and Brothers, we ALMOST grew our membership last year. Let’s all REFUSE TO LOSE and do what is necessary this year to ensure we start our second 100 years with a GROWING AND PROSPERING MEMBERSHIP. Brothers and Sisters, CHARITY is one of the PRINCIPLES of this great Order that we do not have to take a back seat to anyone on. We see from your annual reports, the exceptional work you do in your COMMUNITIES, your PROVINCIAL/TERRITORIAL Elks Charities, and for the NATIONAL Charity, the Elks and Royal Purple Fund for Children. It is AMAZING what we accomplish as a group across this country. We see over and over and over again that the successful Lodges have the right combination of CHARITY, FUN, and FRATERNALISM. Their actions are relevant to their members and their communities. They are LEADERS because they take action that INSPIRES, MOTIVATES, AND CREATES POSITIVE OUTCOMES WITHIN THEIR MEMBERSHIP AND WITHIN THEIR COMMUNITY. They are SUCCESSFUL LODGES because they are CONSTANTLY working towards the VISION of making LIFE SWEETER, PEOPLE BETTER, AND THE WORLD HAPPIER. The Lodges that are not successful NEED to get a VISION of being successful in their community and doing what it will take to accomplish that VISION. This means they must FOCUS on their VISION and they must put aside any obstacles which stand in their way. We cannot be the answer to everything in our communities, but by FOCUSSING ON THE NEEDS OF THE COMMUNITIES AND THE NEEDS OF THEIR MEMBERS, these Lodges too can move forward. It takes a LEADERSHIP ATTITUDE and a LEADERSHIP FOCUS. Your National Charity is a STRONG PART OF THE LOCAL, PROVINCIAL/TERRITORIAL, and NATIONAL CHARITY TEAM that results in such a fortunate record of benevolence and service across this great nation. But the Committee also recognizes that the LODGES ARE THE CORNERSTONE OF THE ORDER and without them
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there will not be charitable accomplishments we can proudly boast as part of our past at any level of the Order. This past year as the Grand Executive representative on the National Charities Committee, I saw the Committee working extremely hard to come to terms with the ongoing INCREASING DEMAND for funds to service our programs, and the realities of a declining contribution base as so many of our Lodges continue to close. We do not have a bottomless well. Therefore, this year the Committee spent countless hours in planning in an effort to REFOCUS ITS PROGRAMS AND FINANCIAL AFFAIRS while recognizing that LODGES must continue, as they ALWAYS HAVE, dedicating the majority of their time and funds to their own local communities. THAT IS WHERE THEY GET MEMBERS. That is their FUTURE. That is the Order’s future. Therefore it is the Committee’s plan to put more energy and available dollars towards ASSISTING THE LODGES in accomplishing their overall charitable endeavours, NOT just those of the Fund for Children. The resolutions put forth by the Committee are presented to HELP FOCUS THE EFFORTS OF THE COMMITTEE and the Fund for Children within the support levels we receive from our Lodges. The Grand Executive note the STRONG SUPPORT for the Fund for Children for so many years. Our statistics suggest that the Fund for Children receives about 15% of the available dollars from our Lodges with about 85% being spent by the Lodge for community and provincial/territorial charities. THAT IS A GOOD RATIO and one that NEEDS TO BE MAINTAINED if our Lodges and the Order are to continue to accomplish our COMMON GOALS. The Grand Executive SUPPORT the resolutions from the National Charities Committee and ask for your support as we move forward to STRENGTHEN OUR LODGES. STRONG LODGES ARE OUR SECRET TO SUCCESS. In addition to the positive influence the fraternal and community projects have on the strengths of a Lodge, it is no secret that GOOD ADMINISTRATION and stewardship of the LODGES BY THE LODGES EXECUTIVES IS FUNDAMENTAL. This past year the Grand Executive unfortunately had to deal with an unacceptable number of Lodges who were delinquent several years in filing their Annual Statistical Reports and Financial Reports. In some cases, membership cards were withheld for Lodges refusing to comply with the Order’s bylaws in this regard. However, we are very pleased to report that the vast majority of the delinquent Lodges brought their records up to date and renewed our confidence they were as well keeping their own Lodge up to date with the financial affairs of their Lodge. To those Lodges providing their cooperation we extend our SINCERE APPRECIATION. At this time we wish to publicly thank the Grand Lodge Committee members for their dedication and service to the Grand Lodge. The Grand Executive cannot operate without the assistance of its committees who give unselfishly of themselves throughout the year. These members are LEADERS just as the members of the committees in your Lodges are LEADERS. As we go forward with this Convention, we ask you to give our recommendations due consideration. As mentioned earlier, they have been arrived at by the Grand Executive, Provincial/Territorial Presidents, and Grand Lodge Committee TEAM after many hours of deliberation. We may not have everything 100% right but I can assure you we are CONFIDENT we are moving in the right direction. In closing it is MOST IMPORTANT that we say THANK YOU to each of you for VOLUNTEERING and ask you to go home and THANK ALL YOUR LODGE MEMBERS as well. Just as our founding members, YOU are all GREAT PEOPLE, PEOPLE WITH A VISION – PEOPLE WITH A HEART. It is up to you to leave our future members a LEGACY and PLATFORM that will see ELKDOM FLOURISH for the next 100 years.
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Winston Churchill once said, “Courage is going from failure to failure without losing ENTHUSIASM”. We may have experienced some failures in the last 30 years of membership and Lodge declines, but the Grand Executive’s VISION is that OUR MEMBERSHIP TODAY has the COURAGE to ENTHUSIASTICALLY embrace what needs to be done to CHANGE these failures to SUCCESSES. We can do it as a team. But, we have to remember: “THE MAIN THING IS TO KEEP THE MAIN THING THE MAIN THING”. Successful LODGES are the MAIN THING. Let’s all work on strengthening our Lodges with a RENEWED ENTHUSIASM and the rest will fall into place. REFUSE TO LOSE !!!
Respectfully submitted,
2009-10 Grand Executive
Duane Romuld
REPORT OF THE GRAND EXALTED RULER TO THE 2010 GRAND LODGE CONVENTION
This year has been amazing but I must say in the beginning was a little scary at times. My heart no longer stops and I also no longer quickly look around when I answer the phone and someone says “Good Morning Worthy Grand Exalted Ruler”. I would like to take this opportunity to thank the members of the Elks of Canada for having the confidence in me to serve you this year as your Grand Exalted Ruler. During my Lodge visits some Lodges chose to operate in a traditional method, others operated the meeting as they normally do, and still others chose to have a special sort of event. It was also great to see so many members coming out to the meeting in regalia and I do not mean the traditional white and purple. While the white and purple is great, many Lodges and Lodge members prefer to attend meeting in more casual attire. I found a number of Lodges who had their own colour and style of shirts that they wear not only to meetings but when they are out in their communities selling tickets or working events. I hope that by the time my visits at the Lodges were over, all members felt as comfortable as they made me feel. I would also like to commend those Lodges who took the visit as an opportunity to invite members of the community out to help promote their Lodge and the many members from other Lodges who traveled to the meetings. While many of the visits and items that I had to deal with this year were pleasant there were also the more serious subjects and matters, such as the need for Lodges to complete and send in their financial reports and the tough measures that were taken this year. While we regret having to take such drastic measures we found that we had no choice.
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Discrimination of our female members also continues to be an issue from time to time in some Lodges. It bewilders me that members of the Order can work with and for ladies in other clubs, on boards, and in the work world but when they put on their Elks jacket they find it necessary to discriminate against ladies. Brothers it is time to step forward into the future with the Elks or move aside and allow your Lodge to move forward into the future. Brothers and Sisters, I would encourage all members to treat other members of our Order as they themselves would want to be treated. Lodge donations to the Elks and Royal Purple Fund for Children are down this year which is having an affect on our reserves in the Fund and the result may be that down the road we may not be able to sustain the current levels of support to our projects or needy individuals. This is of great concern and as a result we may have to find new ways to raise funds for our charity. Our new affiliation this year with Habitat for Humanity has really taken off. While it is not something that fits all Lodges, it does fit many of our Lodges and provides an opportunity for them to get involved in a project, which can attract attention to them in their community and get their membership working. It also can attract new potential members to the Lodge and encourage them to join, which is what happened in Brooks Elks Lodge No. 77 as they gained a member. A number of Lodges and members expressed concern that no one else in the Lodge or no new members wanted to take over the jobs in the Lodge. This problem is not unique to the Elks but exists in all organizations. There are a number of factors that contribute to this one being that today’s volunteer likes shorter defined projects and being an officer in a Lodge is more of a long term day to day job. Another problem that has been identified in research is that the former members doing a job do not step back and allow the new member to do the job in their own manner and only give suggestions when asked. We all made mistakes when we started and certainly we can help those who follow but we should not try and control them. I would be remiss in this report if I did not thank the hundreds of members who work tirelessly in their Lodges to help the Elks grow and prosper in their communities. This would include those who step forward and offer to fill chairs as executive and committee chairs and let us not forget those who work the various event day in and day out and never take an office, also all of the Brothers and Sisters who work on our Provincial/Territorial Associations, Foundations, and committees. The members of this year’s Grand Lodge Committees are also to be commended for their superb work throughout the year. I also want to thank the membership for providing me with such a superb and dedicated group of individuals who have helped me make a sometimes stressful job into an enjoyable one. Then there is our Grand Lodge staff, I can not imagine being your Grand Exalted Ruler without this group of dedicated individuals. This year I have had the great opportunity to visit 46 Lodges at regular meetings. I also dropped into 4 Lodges, attended 9 special events and anniversaries, national sporting events, membership events, the institution of our newest Lodge in Elkdom – Cache Creek/Ashcroft Elks Lodge No. 262, and was also able to be in attendance at 7 Provincial Association Conferences all of which took about 190 days. Thankfully I was also able to tour several Provincial projects. While it was a very busy year, it was one that I will not soon forget and I thank all of the members for their hospitality and friendship I found along the way.
Fraternally,
Duane Romuld Grand Exalted Ruler/National President
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GRAND EXALTED RULER’S REPORT TO 2010 GRAND LODGE CONVENTION REGARDING ACTION TAKEN UNDER ARTICLE 2, SECTION 2.3 (pg. 25) OF THE CONSTITUTION & BYLAWS OF THE ELKS OF CANADA
The following Lodge remains under Trusteeship as reported at previous Grand Lodge Conventions:
• South Vancouver Elks Lodge No. 55 (2008, 2009)
The following Lodge was placed under Supervision:
• Dryden Elks Lodge No. 596
The following Lodge was removed under Trusteeship:
• Gander Elks Lodge No. 310
GRAND EXALTED RULER’S REPORT TO 2010 GRAND LODGE CONVENTION REGARDING ACTION TAKEN UNDER ARTICLE 1, SECTION 15.10 (pg. 16) OF THE CONSTITUTION & BYLAWS OF THE ELKS OF CANADA
NEW LODGE:
BRITISH COLUMBIA
1. Cache Creek/Ashcroft Elks Lodge No. 262 On November 7, 2009 Cache Creek/Ashcroft Elks Lodge No. 262 was instituted by Grand Exalted Ruler Duane Romuld, Grand Loyal Knight Brother Jerry Wernicke, PPP Brother Jim Hurst, PPP Brother Larry Mazur, and PPP Brother Arnie Zimmerman. Brother Albert Gullason was installed as the first President of the Lodge. There were over 90 people in attendance at the institution, installation of officers, and initiation ceremonies. This Lodge serves the communities of Cache Creek, Ashcroft, Clinton, Spences Bridge, and Savona, British Columbia. A special thank you goes to Sister Nancydawn Ashberry Gullason for her hard work and dedication involved in the institution of the Lodge. We welcome Cache Creek/Ashcroft Elks Lodge No. 262 and its members.
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DEFUNCT LODGES:
ALBERTA:
1. Fairview Elks Lodge No. 277 Instituted on September 27, 1937, Fairview Elks Lodge No. 277 served their community for over 72 years. The Lodge participated or provided funding for the following charitable and community endeavours: helped build two covered arenas, partially funded the Fairview Public Library, Fairview Hospital/Nursing Home handy van, new indoor swimming pool, playground, Fairview College Science Fair, Bullying and Teasing Program, Accelerated School Reading Program, S.T.M. Musical Band, Food Bank, Fairview Ski Hill, Fairview Walking Trail, Girl Guide Camp, Youth Centre, Elks & Royal Purple Fund for Children, Citizens on Patrol, and hosted the 2007 National Curling Championships. The Grand Executive accepted the Charter of Fairview Lodge at their meeting on December 22, 2009.
2. Berwyn Elks Lodge No. 291 Berwyn Elks Lodge No. 291 was instituted on December 11, 1944 with 66 members. By December 31, 1945 their membership peaked at 85. In 1962 the Lodge built a covered skating rink beside the community hall that was operated by the Elks until 1974, at which time the mortgage was burnt and the rink was transferred to the Village of Berwyn to operate and maintain. The Lodge supported the following in their community: Berwyn Elks Community Centre, Berwyn Minor Sports Association, Berwyn Playschool Society, Berwyn Fiesta Community, Village of Berwyn FCSS, Lloyd Garrison School Concert, Bullying & Teasing Program, Berwyn Soccer Program, Alberta Elks Foundation, ISTAR, and Peace Country Geo- Cache Tourism Project. On February 2, 2010, at their meeting the Grand Executive accepted the Charter of Berwyn Elks Lodge No. 291.
3. Wildwood Elks Lodge No. 411 After 53 years of service to the Order, Wildwood Elks Lodge No. 411 unanimously passed a motion at their October 15, 2009, meeting “that Wildwood Elks No. 411 cease operations as of October 15, 2009”. Throughout the years the Lodge has helped the Boy Scouts, ball teams, hockey teams, school track and field programs, volleyball, basketball, and other organized sports. They also at one time established a Scholarship Fund which afforded high school students $400 each. At their February 4, 2010 meeting, the Grand Executive accepted the Charter of Wildwood Elks Lodge No. 411.
SASKATCHEWAN
4. Shellbrook Elks Lodge No. 250 Instituted on September 5, 1934, Shellbrook Elks Lodge No. 250 served the Order for over 75 years. Throughout the years the Lodge built a movie theatre, raised funds for the Parkland Nursing Home, operated and maintenance of the Community Hall, and sponsored Elks hockey and baseball teams. The also supported the Elks & Royal Purple Fund for Children, PEACE 100 Drug Awareness Program, and the Saskatchewan Elks Foundation. The Saskatchewan Elks Association wanted to revitalize the Lodge but the Lodge had already made their final decision to close and disperse their funds. The Grand Executive accepted the Charter of Shellbrook Elks Lodge No. 250 at their February 6, 2010 meeting.
28 2010 Grand Lodge Proceedings Yellowknife, NT
Grand Executive Report on Constitution, Bylaws, & Regulations
As mentioned in last year’s Grand Lodge Proceedings book, changes to Regulations recommended by any Unit of the Order which are deemed by the Grand Executive to be necessary or in the best interest of the Order can be made by the Grand Executive to the Order’s rules which are called Regulations. The Grand Executive does not have the authority to change the Bylaws as they can only be changed by the delegates voting on resolutions at Grand Lodge Convention. The following areas of the Regulations (other than numbering) were amended by the Grand Executive since the last Convention:
1. Grand Lodge Regulations, Section 4.1 – Dues and Fees (pg. 47): The Annual National Registration/Affiliation Fee for each member to Grand Lodge was increased to $3.59 per month effective January 1, 2010, as approved by the 2009 Grand Lodge Convention.
2. Lodge Regulations, Section 2 – Officers, Section 2.3 – Vacancies (pg. 66): Lodge Regulations, Section 2, Item 3 – Vacancies was removed due to it being redundant as it is already covered under Lodge Regulations, Section 1, Item 6 (pg 65).
3. Lodge Regulations, Section 5 – Books, Item 3.1 (pg. 76): Item 3.1 – “a Membership Attendance Register” was removed from Section 5 – Management and Operations of Lodges as it was a duplicate of item 3.5 of the same section.
4. Association Regulations, Section 2, Item 1 (pg. 98): At the request of the Ontario Provincial Membership Director, the Provincial/Territorial Membership Director was added as an Officer of the Association.
5. Grand Lodge Regulations, Section 5 – Expenses, Item 10 (pgs. 49-50): Grand Lodge Regulations, Section 5, Item 10.1 regarding reimbursement of expenses for travel of Provincial/Territorial Presidents was amended to have each Lodge visited once every three (3) years. Provincial/Territorial Associations with more than 6 Lodges shall be entitled to reimbursement from the Grand Lodge for the number of visits equal to 1/3 of the Lodges in their province/territory and Provincial/Territorial Associations with 6 or less Lodges shall be entitled to reimbursement from the Grand Lodge for a maximum of 2 visits per year.
6. Grand Lodge Bylaws, Section 5 – National Registration/Affiliation Fees, Item 1 (pg. 32) At the end of Item 1 under Grand Lodge Bylaws, Section 5 – National Registration/Affiliation Fees, the following was reinserted as it was omitted in error in the 2009-10 printing of the Constitution, Bylaws, and Regulations of the Elks of Canada:
“Any change to the amount of the National Registration/Affiliation Fee shall be effective January 1st of the year following the Grand Lodge Convention at which the change was approved.”
2010 Grand Lodge Proceedings 29 Yellowknife, NT
REPORT OF THE GRAND EXECUTIVE TO THE 2010 GRAND LODGE CONVENTION UNDER ARTICLE 2, SECTION 5.3.1 (pg. 29). OF THE CONSTITUTION AND BYLAWS OF THE ELKS OF CANADA
The Elks of Canada Memorial Building Fund was established by resolution at the 1992 Grand Lodge Convention. Article 2, Section 5.3.1 (pg. 29) reads as follows:
Memorial Building Fund:
Any cash contribution to the Grand Lodge, made in any manner whatsoever, may be designated by the contributor to the Memorial Building Fund. All such contributions shall be credited to the Memorial Building Fund and contributions to the Fund of $100.00 or more shall be acknowledged and recognized in an appropriate manner within the confines of the Elks Building. The Memorial Building Fund shall be used to enhance the uses, purposes and beautification of our national home and shall be administered by the Grand Executive who shall report annually to the Grand Lodge Convention on the status of the Fund.
Since its inception, the Fund has received a total of $11,994.95 in contributions from the following:
• Brother Joe Dumontel, PGER • Brother Charlie McMechan, PGER • Brother Charlie Clarke, PGER • Brother Tom Cuming, PGER • Brother Gordon King, PGER • Lady Judy Gillis, PSHRL • Brother Clem Frechette, PGER • Estate of Brother Ozzie Fish • Estate of Brother Al Eamer, PGER • Brooks Lodge No. 77 • Brother Adam Deminick, PGER • Lady Mary Deminick • Alberta Elks Association • Lady Vivian Clark • Ontario District No. 4 • Aldergrove Lodge No. 66 • Brother Gordon King, PGER • Lady Margaret McMechan, PDD • Past Presidents Association of British Columbia • North Surrey Elks Lodge No. 429 – In Memory of Brother John Dyler • Brother Vic Dyck, PGER • 1992 – 93 Grand Executive
30 2010 Grand Lodge Proceedings Yellowknife, NT
• Brother Charles Bonnett, PDD • Past Grand Exalted Rulers’ Association • Brother John Jones, 1996 – 97 President, BC Elks Association • Brother R.K. Coulling, PGER – In Memory of Lady Irene Coulling • Lady Grace Blair, PSHRL • Brother Dennis Stewart, PGER • Members of the Alberta Past Provincial Presidents Association – In Memory of Brother Andy Kapp, PGER • Kelowna Elks Lodge No. 52 • Donald & Lorraine Pezzutto – In Memory of Brother Rod Gowans, PPP • Brother Paul Clendenning GER – In Memory of Brother Ken Gooding, PGER • Brother Ralph MacDonald – In Memory of Brother John MacDonald • Mrs. Marilyn Greenwood – In Loving Memory of Brother Fred Greenwood • PGER Association – In Memory of Past Grand Exalted Rulers • Sask. Past Prov. Presidents Assoc. – In Memory of PGER Bob Coulling • Members of the Alberta Past Provincial Presidents Association – In Memory of Bro. Walter Hassett of Drumheller Elks Lodge No. 54 • Members of the Alberta Past Provincial Presidents Association – In Memory of Honorary Past Provincial President Bro. Francis A. Thompson of Red Deer Elks Lodge No. 85 • Casual Day Elks Staff Charity Fund • Manitoba Past Provincial Presidents Association – In memory of Brother Jack Clevett, PPP • PGER Association – In Memory of All Deceased PGERs • Members of the Alberta Past Provincial Presidents Association – In Memory of Brother Joe Dumontel, PGER • In Memory of Brother Joe Dumontel, PGER – Brother Bob Manning, PGER • In Memory of Brother Colin Fraser of Sherwood Park Lodge No. 481 • August 2005 Fun – Bev & Jed Dukart and Marie & Mark Montgomery • Casual Day Elks Staff Charity Fund – In Memory of Adam Deminick • In Memory of John R. Ward and Norman R. Frankish from Didsbury Elks Lodge No. 514 • 2006-07 Grand Executive – In Memory of Mary Walker, PGER Montgomery’s mother • Brother Don & Lady Lorraine Pezzutto – In Memory of Brother Dan Bastien • In Memory of PGER Brother Don Fowler, Past Grand Exalted Rulers Association • In Memory of PGER Brother Vic Dyck, Past Grand Exalted Rulers Association
Our National Home belongs to you the members and with your support it will always continue to be a fine memorial to the charitable and fraternal hearts which have for nearly 100 years been the foundation of this Great Order. A Memorial Book with the list of donors and photos of the building is on display in the lobby.
Come and visit us.
We’re located at:
100-2629 29th Ave Regina, SK
2010 Grand Lodge Proceedings 31 Yellowknife, NT
Dave Hurley
REPORT OF THE GRAND LEADING KNIGHT TO THE 2010 GRAND LODGE CONVENTION
Grand Exalted Ruler, fellow Grand Executive Members, Brother and Sister Elks: The past year flew by as I prepared to assume the role of Grand Exalted Ruler. You can only wonder how six years passed so quickly. The experience has definitely been rewarding, rich, and humbling. As Grand Leading Knight, one of my duties this past year was Chair of the Facilities Committee for our National Office in Regina. This committee was comprised of the three Grand Knights and the National Administrator. At this time, I would like to report that our National Office is in good shape. This year also marked the introduction of our National Marketing Committee and the Grand Leading Knight sits on this committee. The Chair, Past Grand Exalted Ruler Brother Bill Ward, led this group who worked hard over the past year to develop and promote our Habitat for Humanity program, working with Lodges in the promotion of Elkdom within their communities and Elkdom as a whole across this country, planning for our 100th Anniversary in 2012, and reviewing and developing current and new promotional and marketing programs. The Grand Leading Knight also receives copies of all the Provincial/Territorial Presidents reports and the District Deputy or Regional Representatives reports. Once these reports start arriving, you wonder if you will ever get through them all. But as you sit down and start reading them, you soon realize that you are looking at the state of Elkdom as it exists today. Many of the reports indicate there are healthy, vibrant Lodges across this country and their service and commitment to their respective communities. However, these reports also tell us about the Lodges that have on-going problems and how important it is to know this, so that we can channel our resources at a Provincial/Territorial and National Level to assist those Lodges in resolving their difficulties. Along with the other two Grand Knights, it is our responsibility to review applications and make recommendations to the Grand Executive on a slate of candidates to serve on the Grand Lodge Committees. This is no easy task as the success of the Order and its programs and services depends on the performance of our committees. On behalf of the Grand Knights, I would like to express our appreciation to those who submitted their applications to serve on our committees. While there are a number of qualified individuals who submitted their names for committee service, we encourage any member who is interested in serving to do so as the list can never be too large. To those of you who have been appointed to committees, we offer our congratulations and we look forward to working with you in the upcoming year. To those members who have not been re- appointed, we offer our sincere appreciation for your service to the Order. To those of you not selected we thank you for your application. The cooperation and willingness to communicate freely and openly was again evident at the February sessions involving the Provincial/Territorial Presidents and Vice Presidents. At these meetings, a review of our strategic plan was held and the revised plan will lead us forward as we
32 2010 Grand Lodge Proceedings Yellowknife, NT head into the second decade of this century. There is no doubt that we have to be masters of our destiny, if we are to continue to survive and grow as we move forward. Brothers and Sisters, it has indeed been an honour and a privilege to serve on the Grand Executive for the past six years, To work with a group of dedicated individuals each year is both an honour and a rewarding experience I will never forget. I wish to thank you the members for your support and wish you and your families the best for the upcoming year.
Fraternally submitted,
Dave Hurley Grand Leading Knight
Jerry Wernicke
REPORT OF THE GRAND LOYAL KNIGHT TO THE 2010 GRAND LODGE CONVENTION
It has been both an honour and a privilege to serve you, the membership and our great Order as your Grand Loyal Knight this past year and I thank you. I am again totally impressed by all the dedication and hard work and ethics shown by my fellow executive members and the National office staff. I thank you very much for your kind cooperation and support throughout the year. I had the honour this year to represent our Grand Exalted Ruler at two events. The 85th anniversary of Alberni Elks Lodge No. 101 and the recent BC Elks 82nd Conference aboard the M.S. Zuiderdam. On both occasions my visits seemed well appreciated and I thank you for all courtesies extended to me and my wife. As your Grand Loyal Knight I am also a member of the Member Services Committee and along with the other Knights a part of the Facilities Committee in charge of upkeep of the National office. Also along with the other Knights I am part of a selection committee responsible to review all applicants to serve on Grand Lodge Committees and make recommendations to Grand Executive for upcoming year’s committees. It is not always an easy task; however, I would like to thank all who have submitted applications. Congratulations to new committee members and I look forward to working with you in the coming year. As a member of the Member Services Committee I had the opportunity to work with a great group of dedicated Elks trying to promote and improve our Order. We are very fortunate in having a great chairman in Brother Gord McLeod who brings lots to the table for the committee meetings. This past year the following subjects were discussed and researched in detail: Strategic Plan, Fraternalism, Virtual Lodge, Member at Large, Forum for Members, Leadership, and Leadership questions for Lodges. There will be some resolutions coming forth from the Member Services Committee to this Convention and the Committee solicits your support.
2010 Grand Lodge Proceedings 33 Yellowknife, NT
This year seemed to pass so quickly and one of my highlights was the February meetings between the Grand Executive and the Provincial/Territorial Presidents and 1st Vice Presidents and the revamping of timelines for our Strategic Plan. There seemed to be a great sense of cooperation and understanding on all levels with the wellness of our Lodges and membership being our greatest concerns. Once again, I am proud to say that I am a member of a great group of individuals on the Grand Executive and we are constantly trying to promote our Order. Brothers and Sisters I thank you for the opportunity to serve this great Order and all the kindness shown to me at all levels. Thank you for your past support and I look forward to your continued support.
R. Jerry Wernicke Grand Loyal Knight
Robert Larsen
REPORT OF THE GRAND LECTURING KNIGHT TO THE 2010 GRAND LODGE CONVENTION
Brother and Sister Elks, I thank you for the confidence and trust you have bestowed on me as your Grand Lecturing Knight. As I progress through the chairs of the Grand Executive I find it a learning and pleasurable experience. This year was no exception. The many meetings and activities have taken me many places. Over the past year I also had the pleasure to serve on the National Charities Committee. The Elks and Royal Purple Fund for Children is in good hands. The requests that come into the charity are mind boggling, reviewed with an open mind, and handled appropriately. Over the past year with the changes in financial markets the funds have recovered much of their investment value. The fund is important to many of the local Lodges and deserves all the support you can give it. The February Charities Committee meeting was held in Saskatoon and the committee was able to go to SPARC and see the wonderful work they do. Well worth the exercise. Just being able to see one of our National projects was a treat and gives us the desire to continue to support these projects. Other activities included participating in a full review of “The Plan”. The information is posted on the Elks website at www.elks-canada.org and I urge each and every one to review it. The Plan as listed on the website is a report card on the activities involved. After you have read it, go to the library and look at the items accomplished and see if you or your Lodge can make use of them. If you have anything to add to these items please share it, as it is the collective that will make us a success. Carol and I had the pleasure of attending Prince George Elks 85th and Royal Purple 65th anniversaries on behalf of our Grand Exalted Ruler on April 24th. Thank you for the courtesies extended and the hospitality shown. The District Meeting was held at the same time, I thank the members that attended for their participation, and it’s your involvement that makes these sessions a
34 2010 Grand Lodge Proceedings Yellowknife, NT success. Attending these functions makes one realize the breadth of the different successful things that Lodges do for their communities. In May, Brother Ken Fedoruk, his wife Heather, Carol, and I visited Whitehorse Elks Lodge No. 306, where Ken and I installed the Officers of the Lodge. Thanks to Whitehorse for the lovely time and the northern hospitality. We will be back next year for our annual visit. I want to congratulate and thank all the members of this great Order for not just volunteering, but for really making a difference in the lives of so many children in need.
Robert Larsen Grand Lecturing Knight
Bryan Webb Lal Narang Jim McLeod
REPORT OF THE AUDIT/FINANCE COMMITTEE FOR THE YEAR ENDING APRIL 30, 2010
Worthy Grand Exalted Ruler, Members of Grand Executive, Brothers and Sisters, Elks of Canada: The audited financial statements of the Grand Lodge of the Elks of Canada, which includes the General Fund and Elks and Royal Purple Fund for Children, have been prepared in accordance with the Constitution, on a consolidated basis by our auditors, Deloitte & Touche. These statements, together with the accompanying Auditor’s report, have been reviewed and approved by the Audit/Finance Committee and the Grand Executive. The statements have been prepared in accordance with Canadian generally accepted accounting principles except that no provision has been made for depreciation on the Grand Lodge office building. The financial statements are the responsibility of management, who have made the usual estimates and judgments required in their preparation. Financial information presented elsewhere in the Convention report is consistent with information in the financial statements The system of internal accounting controls maintained by Grand Lodge has been reviewed by the Audit/Finance Committee and the external Auditors, and we are satisfied it continues to operate effectively to provide reasonable assurance that transactions are properly authorized and recorded and assets are safeguarded. The Grand Executive, Grand Lodge Committees, and Grand Lodge Office Management are to be commended on their efforts to work within their budgets and for their communication and cooperation throughout the financial reporting and budgeting process.
The 2009/2010 Audited Financial Statements Reflect the Following:
1) The Grand Lodge General Fund sustained a net deficit of $37,993.00, reducing the overall net assets of the Grand Lodge to $1,412,680.00.
2010 Grand Lodge Proceedings 35 Yellowknife, NT
2) The Fund for Children experienced a net deficit of $68,460.00, reducing its overall net assets to $1,479,623.00.
2009/2010 NET DEFICIT HIGHLIGHTS
Grand Lodge net deficit for the year was slightly less than anticipated in the budget, which in a large part was attributed to the following factors:
1) National Affiliation Fees over budget $7,000.00
2) Investment income over budget 14,000.00
3) Operating Expenses under budget 3,000.00
4) Grand Lodge Officers Expenses under budget 6,000.00
5) Sales income over budget 1,000.00
6) Lodge Organization and Development Expenses under budget 8,000.00
7) Convention Expenses under budget 8,000.00
8) Committee Expenses under budget 4,000.00
9) Provincial/Territorial Expenses under budget 4,000.00 $55,000.00
10) Facilities Income under budget ($ 3,000.00)
Net Deficiency Less than Budget $ 52,000.00
BUDGET
Membership Fees Once again we are unfortunately compelled to budget for a slight reduction in Members. During the past fiscal year we experienced a reduction of 204 dues paying Members. Being conservatively optimistic, we have budgeted for a similar reduction in the current fiscal year. We have also reflected a 1.8% increase in affiliation fees effective January 2011, which represents the C.P.I. increase during the 12 months ended April 30, 2010, as per resolution approved by the members at the 2009 Grand Lodge Convention.
Investment Income Our investment income came in at approximately $14,000.00 over budget last year. When weighing up all the factors, including our reduced investment base, brought about by deficit results for the last few years, together with the dramatic drop in investment returns in the global market, we are only able to budget investment income for the year of $12,500.00, which represents 5% return on our investment base of $250,000.00.
Facilities Our tenant, Earth Tech, has vacated the Grand Lodge Office building, but are still liable and continue to pay monthly rent until May 2012, and they are attempting to find a tenant to sub-let the
36 2010 Grand Lodge Proceedings Yellowknife, NT space with the approval of Grand Lodge, at the same time we have a broker looking for potential new tenants to move in and sign a new five year lease which would allow us to release Earth Tech from the balance of their commitment subject to a negotiated payout. We are therefore able to budget for rental income in an amount equal to last year’s actual rental income with a reduction in repairs and maintenance costs, as the majority of the cost for roof repairs was expensed during the previous year. Overall anticipating a net income from facilities of $25,695.00, which is an increase of approximately $15,000.00 from the previous year.
Lodge Membership Expenses/Organization and Development The Membership Committee is proposing a forecast of a slightly over $60,000.00 for the fiscal year 2010/2011, this is considerably more than the actual expenditures in the previous fiscal year, however we are optimistic the Marketing Committee in conjunction with the membership committee will be able to effectively stop the trend to reduced membership numbers and reverse the trend during the year, thereby justifying expenditures of the forecasted amounts.
Committees Our forecast for all committee expenditures for this year is approximately $36,000.00, which is approximately, $6,000.00 more than the actual expenditures last year. Most of this increase is accounted for in additional travel cost to the Convention in Yellowknife. The total Committees expenditures came in approximately $4,000.00 less than budgeted in the last fiscal year and we are optimistic the Committees will watch their expenses very closely and hopefully come in under budget again.
Overall We are proposing a budget deficit of approximately $82,000.00 at the date of this report going to press. As reported last year, this Committee is not comfortable with a deficit budget, but in order to operate the Order efficiently, and include costs mentioned above, which are designed to increase our membership, and thereby our revenue base, we feel we have no other choice at the present time. Hopefully this trend will not continue forever, as we are optimistic the Grand Executive’s “Strategic Plan” will result in a reversal of our reduction in membership, which will allow us to not project deficit budgets in future years, and we are also faced with a declining investment base due to the deficits over the last few years and are optimistic this anticipated increase in membership will allow us to add to our investment base and thereby provide potential for more investment income in future years.
SUMMARY On the following pages you will see a ten-year summary of the actual, versus budget analyses, and you will note nine of those ten years actual results came in better than the budgeted projections. When the actual results were below budgeted expectations, it was the year when there was a dramatic downturn in investment income world-wide, which conditions brought about a loss for that year. Due to the obvious conservative trend of this Committee in projecting results over the years, I feel confident the deficit projected for the coming year should provide no reason for undue concern. This Committee is confident with the monitoring and controls that are in place, the forecasted results can be achieved or better, however, we must emphasize again, the one major influencing factor over which this Committee and Grand Lodge administration has no direct control is Membership. We must all take serious steps to attack this serious decline in Membership or we will be facing drastic cost cutting measures in the foreseeable future. Brothers and Sisters, I remind you once again, the fate of this Order is in your hands. Do everything in your power to maintain and where possible, increase our Membership.
2010 Grand Lodge Proceedings 37 Yellowknife, NT
We must all pay close attention to expenditures and costs, and we have been monitoring the operations at Grand Lodge level in this regard, and can assure you everything possible is being done by the Grand Executive to reduce costs wherever possible. The Committees are all attempting to reduce the length and overall costs of their meetings, and have already been successful in this regard. My sincere thanks and appreciation to Brothers Lal Narang and Jim McLeod, the other members of this Committee. Our assigned duties would have been impossible to perform without the assistance of Sebastian Merk, Manager of Finance and Administration, and the cooperation of all Grand Lodge office staff, under the administration of Bill Blake. They are to be commended for their dedication and efforts to administer this Order efficiently and effectively. I have personally, thoroughly enjoyed this past year in this capacity and look forward to being of service to the Order in the future.
Respectfully submitted,
Bryan Webb, Chairman Grand Lodge Audit/Finance Committee
2010-11 Grand Executive
Back Row (l-r): Denis Ellingboe, Grand Inner Guard; Dominic Leach, Grand Chaplain; Duane Felt, Grand Esquire; Doug Broomfield, Grand Organist.
Front Row (l-r): Jim McLeod, Grand Lecturing Knight; Robert Larsen, Grand Loyal Knight; Dave Hurley, Grand Exalted Ruler; Duane Romuld, Immediate Past Grand Exalted Ruler; Jerry Wernicke, Grand Leading Knight.
38 2010 Grand Lodge Proceedings Yellowknife, NT
00GadLdeCneto 39 Yellowknife, NT 2010 Grand LodgeConvention ELKS OF CANADA - ACTUAL VS. BUDGET ANALYSIS - 10 YEARS
SUMMARY
11 MONTHS 2000/2001 2001/2002 2002/2003 2003/2004 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010
DUES PAYING MEMBERS 16,315 15,595 14,957 14,508 13,909 13,399 12,987 12,556 11,989 11,923
TOTAL REVENUE (NET) Budget 703,155 650,045 653,929 653,128 643,519 526,313 503,780 564,063 555,052 532,705 Actual 688,447 618,769 623,520 644,007 641,081 537,179 477,794 553,269 488,975 553,127 Over (Under) (14,708) (31,276) (30,409) (9,121) (2,438) 10,866 (25,986) (10,794) (66,077) 20,422 TOTAL INCOME PER MEMBER 42.20 39.68 41.69 44.39 46.09 40.09 36.79 44.06 40.79 46.39
TOTAL EXPENSES (see page 20) Budget 816,862 683,214 693,095 634,761 668,252 571,283 635,225 618,713 653,893 623,045 Actual 728,707 702,090 661,688 594,858 615,272 522,377 560,198 580,961 582,004 591,124 (Over) Under 88,155 (18,876) 31,407 39,903 52,980 48,906 75,027 37,752 71,889 31,921 TOTAL EXPENSES PER MEMBER 44.66 45.02 44.24 41.00 44.24 38.99 43.14 46.27 48.55 49.58
NET SURPLUS (DEFICIT) Budget (113,707) (33,169) (39,166) 18,367 (24,733) (44,970) (131,445) (54,650) (98,841) (90,340) Actual (40,260) (83,321) (38,168) 49,149 25,809 14,802 (82,404) (27,692) (93,029) (37,997) Over (Under) 73,447 (50,152) 998 30,782 50,542 59,772 49,041 26,958 5,812 52,343 NET SURPLUS (DEFICIT) PER MEMBER (2.47) (5.34) (2.55) 3.39 1.85 1.10 (6.35) (2.21) (7.76) (3.19)
40 ELKS OF CANADA - ACTUAL VS. BUDGET AND COST PER MEMBER ANALYSIS 10 YEARS
EXPENSES
11 MONTHS 2000/2001 2001/2002 2002/2003 2003/2004 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 DUES PAYING MEMBERS 16,315 15,595 14,957 14,508 13,909 13,399 12,987 12,556 11,989 11,923 OPERATING & OTHER EXPENSES Budget 399,404 336,408 361,945 350,896 342,536 306,738 362,655 343,465 373,345 350,839 Actual 342,037 329,091 343,512 332,033 338,034 292,832 327,352 335,808 360,971 348,041 (Over) Under 57,367 7,317 18,433 18,863 4,502 13,906 35,303 7,657 12,374 2,798 EXPENSES PER MEMBER 20.96 21.10 22.97 22.89 24.30 21.86 25.21 26.74 30.11 29.19 CONVENTION EXPENSES Budget 64,350 55,915 62,650 50,450 67,550 65,450 60,955 72,575 61,550 59,010 Actual 51,973 53,139 61,131 44,573 60,623 57,878 54,563 63,228 53,652 51,000 (Over) Under 12,377 2,776 1,519 5,877 6,927 7,572 6,392 9,347 7,898 8,010 EXPENSES PER MEMBER 3.19 3.41 4.09 3.07 4.36 4.32 4.20 5.04 4.48 4.28 DISTRICT DEPUTY EXPENSES Budget 118,300 69,000 55,000 55,000 57,000 23,100 - - - - Actual 101,152 65,730 50,583 50,129 51,255 24,679---- (Over) Under 17,148 3,270 4,417 4,871 5,745 (1,579) ---- EXPENSES PER MEMBER 6.20 4.21 3.38 3.46 3.69 1.84 0.00 0.00 0.00 0.00 PROVINCIAL/TERRITORIAL EXPENSES Budget 29,000 30,000 21,500 32,000 34,000 31,333 35,500 37,000 41,000 36,500 Actual 30,752 34,780 23,319 28,268 35,027 35,663 28,943 41,287 30,717 32,753 (Over) Under (1,752) (4,780) (1,819) 3,732 (1,027) (4,330) 6,557 (4,287) 10,283 3,747 EXPENSES PER MEMBER 1.89 2.23 1.56 1.95 2.52 2.66 2.23 3.29 2.56 2.75 GRAND EXALTED RULER EXPENSES Budget 46,108 47,751 47,980 47,880 48,180 44,123 50,740 52,048 54,728 56,026 Actual 45,229 47,725 47,067 48,069 46,182 44,428 50,399 51,249 54,963 54,135 (Over) Under 879 26 913 (189) 1,998 (305) 341 799 (235) 1,891 EXPENSES PER MEMBER 2.77 3.06 3.15 3.31 3.32 3.32 3.88 4.08 4.58 4.54 GRAND LODGE OFFICER & RITUAL EXPENSES Budget 34,400 27,400 29,400 30,400 33,400 33,900 34,900 35,900 35,800 35,300 Actual 27,120 29,828 27,365 28,147 27,761 28,315 32,660 24,888 29,817 31,060 (Over) Under 7,280 (2,428) 2,035 2,253 5,639 5,585 2,240 11,012 5,983 4,240 EXPENSES PER MEMBER 1.66 1.91 1.83 1.94 2.00 2.11 2.51 1.98 2.49 2.61 DIRECT LODGE EXPENSES Budget 13,000 14,800 13,900 29,500 30,400 25,833 58,250 47,700 57,050 51,200 2010 Grand Lodge Convention Actual 27,640 72,181 26,734 23,426 24,903 18,022 31,465 37,125 33,494 43,442 (Over) Under (14,640) (57,381) (12,834) 6,074 5,497 7,811 26,785 10,575 23,556 7,758 EXPENSES PER MEMBER 1.69 4.63 1.79 1.61 1.79 1.35 2.42 2.96 2.79 3.64 TOTAL COMMITTEE EXPENSES (see page 21) Budget 112,300 101,940 100,720 38,635 55,186 40,806 32,225 30,025 30,420 34,170 Actual 102,804 69,616 81,977 40,213 31,487 20,560 34,816 27,376 18,390 30,693 (Over) Under 9,496 32,324 18,743 (1,578) 23,699 20,246 (2,591) 2,649 12,030 3,477
Yellowknife, NT Yellowknife, EXPENSES PER MEMBER 6.30 4.46 5.48 2.77 2.26 1.53 2.68 2.18 1.53 2.57 TOTAL EXPENSES Budget 816,862 683,214 693,095 634,761 668,252 571,283 635,225 618,713 653,893 623,045 Actual 728,707 702,090 661,688 594,858 615,272 522,377 560,198 580,961 582,004 591,124 (Over) Under 88,155 (18,876) 31,407 39,903 52,980 48,906 75,027 37,752 71,889 31,921 TOTAL EXPENSES PER MEMBER 44.66 45.02 44.24 41.00 44.24 38.99 43.14 46.27 48.54 49.58
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00GadLdeCneto 41 Yellowknife, NT 2010 Grand LodgeConvention ELKS OF CANADA - ACTUAL VS. BUDGET AND COST PER MEMBER ANALYSIS 10 YEARS
COMMITTEE EXPENSES
11 MONTHS 2000/2001 2001/2002 2002/2003 2003/2004 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010
DUES PAYING MEMBERS 16,315 15,595 14,957 14,508 13,909 13,399 12,987 12,556 11,989 11,923
FINANCE COMMITTEE EXPENSES Budget 6,500 3,015 7,155 6,705 7,830 4,208 7,725 8,550 8,070 7,750 Actual 6,162 2,945 6,339 7,537 8,427 2,780 8,484 8,663 6,562 6,515 (Over) Under 338 70 816 (832) (597) 1,428 (759) (113) 1,508 1,235 EXPENSES PER MEMBER 0.38 0.19 0.42 0.52 0.61 0.21 0.65 0.69 0.55 0.55
JUDICIARY COMMITTEE EXPENSES Budget 9,600 7,550 7,800 4,020 4,550 7,200 6,125 5,300 5,200 4,520 Actual 7,501 6,283 7,197 4,122 3,956 4,854 5,591 5,139 4,450 4,045 (Over) Under 2,099 1,267 603 (102) 594 2,346 534 161 750 475 EXPENSES PER MEMBER 0.46 0.40 0.48 0.28 0.28 0.36 0.43 0.41 0.37 0.34
SPORTS COMMITTEE (NET) Budget 6,550 3,600 7,160 5,560 4,860 1,104 7,225 5,450 3,450 5,950 Actual 4,016 4,545 7,991 5,697 5,668 2,487 7,709 5,026 1,571 6,632 (Over) Under 2,534 (945) (831) (137) (808) (1,383) (484) 424 1,879 (682) EXPENSES PER MEMBER 0.25 0.29 0.53 0.39 0.41 0.18 0.59 0.40 0.13 0.55
FORWARD PLANNING COMMITTEE EXPENSES Budget 23,600 16,625 29,200 ------Actual 21,487 16,355 30,147 ------( Over) Under 2,113 270 (947) ------EXPENSES PER MEMBER 1.31 1.05 2.02 0.00 0.00 0.00 0.00 0.00 0.00 0.00
MARKETING COMMITTEE EXPENSES Budget 7,600 Actual 5,901 (Over) Under 1,699 EXPENSES PER MEMBER 0.49
MEMBER SERVICES COMMITTEE EXPENSES Budget 66,050 71,150 49,405 22,350 37,946 28,294 11,150 10,725 13,700 8,350 Actual 63,638 39,488 30,303 22,857 13,436 10,439 13,032 8,549 5,807 7,600 (Over) Under 2,412 31,662 19,102 (507) 24,510 17,855 (1,882) 2,176 7,893 750 EXPENSES PER MEMBER 3.90 2.53 2.03 1.58 0.96 0.78 1.01 0.68 0.48 0.64
TOTAL COMMITTEE EXPENSES Budget 112,300 101,940 100,720 38,635 55,186 40,806 32,225 30,025 30,420 34,170 Actual 102,804 69,616 81,977 40,213 31,487 20,560 34,816 27,377 18,390 30,693 ( Over) Under 9,496 32,324 18,743 (1,578) 23,699 20,246 (2,591) 2,648 12,030 3,477 TOTAL COMMITTEE EXPENSES PER MEMBER 6.30 4.46 5.48 2.77 2.26 1.53 2.68 2.18 1.53 2.57
42 ELKS OF CANADA - BALANCE SHEET COMPARISONS - 10 YEARS
May 31, 2001 May 31, 2002 May 31, 2003 May 31, 2004 May 31, 2005 Apr 30, 2006 Apr 30, 2007 Apr 30, 2008 Apr 30, 2009 Apr 30, 2010
CURRENT ASSETS Cash 118,233 (8,143) 155,402 16,882 11,892 81,612 89,795 18,778 54,581 47,175 Accounts Receivable 123,336 143,149 132,708 122,160 119,985 97,333 96,041 133,102 118,346 106,460 Prepaid Expenses 17,815 20,270 14,038 23,779 17,844 12,868 11,564 14,632 24,202 24,422 Inventory 149,607 151,278 157,794 147,098 142,909 150,765 131,462 137,838 126,962 125,055 Current portion of Loan Receivable 9,342 14,286 15,156 16,079 16,974 18,008 19,105 20,268 - TOTAL CURRENT ASSETS 408,991 315,896 474,228 325,075 308,709 359,552 346,870 323,455 344,359 303,112
OTHER ASSETS Investments 424,835 316,982 107,137 375,029 424,394 404,796 268,119 283,821 201,227 251,012 Loan Receivable 115,512 150,491 135,335 119,256 103,659 85,650 66,545 46,277 - Building 890,000 890,000 890,000 890,000 890,000 890,000 890,000 890,000 890,000 890,000 TOTAL OTHER ASSETS 1,314,835 1,322,494 1,147,628 1,400,364 1,433,650 1,398,455 1,243,769 1,240,366 1,137,504 1,141,012
TOTAL ASSETS 1,723,826 1,638,390 1,621,856 1,725,439 1,742,359 1,758,007 1,590,639 1,563,821 1,481,863 1,444,124
LIABILITIES Accounts Payable 31,706 29,875 51,325 22,500 19,254 19,168 16,381 17,847 28,985 29,194 Conv. Deposits 5,500 4,650 5,650 4,450 1,700 1,925 2,867 2,275 2,205 2,250 Trust Funds 1,297 1,663 846 85,305 82,412 83,119 - - - - TOTAL LIABILITIES 38,503 36,188 57,821 112,255 103,366 104,212 19,248 20,122 31,190 31,444
EQUITY 2010 Grand Lodge Convention General Surplus 162,153 55,017 26,763 88,689 196,064 196,761 174,452 92,937 39,030 507,579 Reserves 1,523,170 1,547,185 1,537,272 1,524,495 1,442,929 1,457,034 1,396,939 1,450,762 1,411,643 905,101 TOTAL EQUITY 1,685,323 1,602,202 1,564,035 1,613,184 1,638,993 1,653,795 1,571,391 1,543,699 1,450,673 1,412,680 EQUITY PER MEMBER 103 103 105 111 118 123 121 123 121 118
Yellowknife, NT Yellowknife, TOTAL LIABILITIES & EQUITY 1,723,826 1,638,390 1,621,856 1,725,439 1,742,359 1,758,007 1,590,639 1,563,821 1,481,863 1,444,124
DUES PAYING MEMBERS 16,315 15,595 14,957 14,508 13,909 13,399 12,987 12,556 11,989 11,923
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Actual Cost per Average Total # of Dues Paying # of Net Dues Paying Cost Members Members Lodges Expenses Member per Lodge 1988 41,248 36,680 344 $738,100 $20 $2,146 1989 39,010 34,284 341 $669,148 $20 $1,962 1990 36,972 31,923 339 $759,184 $24 $2,239 1991 34,432 29,116 335 $797,024 $27 $2,379 1992 32,284 26,819 328 $785,305 $29 $2,394 1993 30,092 24,324 327 $862,199 $35 $2,637 1994 27,924 21,990 326 $719,327 $33 $2,207 1995 26,096 20,390 322 $728,902 $36 $2,264 1996 24,325 18,998 320 $695,489 $37 $2,173 1997 23,325 18,343 315 $746,124 $41 $2,369 1998 22,253 17,532 315 $784,899 $45 $2,492 1999 21,343 16,942 311 $755,947 $45 $2,431 2000 20,792 16,791 307 $806,030 $48 $2,626 2001 20,030 16,315 307 $728,707 $45 $2,374 2002 18,966 15,595 302 $702,090 $45 $2,325 2003 18,044 14,957 298 $661,688 $44 $2,220 2004 17,329 14,508 296 $594,858 $41 $2,010 2005 16,356 13,909 289 $615,272 $44 $2,129 2006 15,628 13,399 287 $522,377 $39 $1,820 2007 15,000 12,985 285 $560,198 $43 $1,966 2008 14,313 12,556 278 $578,905 $46 $2,082 2009 13,424 11,989 268 $582,004 $49 $2,172 2010 13,220 11,923 262 $591,124 $50 $2,256
NOTES
1998 Referendum costs of $17,688
2000-2001 Bonding for Lodges cancelled in 2001 - $34,000 reduction District Deputy Expenses reduced by $33,000 re: pay for only 2 Lodge visits and Convention attendance for DD's that haven’t attended in past 3 years only.
2001/2002/2003 Expenses higher by approximately $25,000 in 2001, $65,000 in 2002, and $20,000 in 2003 re: legal fees for New Westminster.
2002 Also, in 2002 had $28,000 in HVAC upgrades to facility
2005 Discussion paper $17,418
2006 Reduced costs re: 11 month year end Also, costs for District Deputies reduced by approx. $28,000
2007 Back to 12 month fiscal year. Also personal lift and leaseholds at total cost of $76,903
2010 Roof redone and repaired at a total cost of $58,368
2010 Grand Lodge Convention 43 Yellowknife, NT
Gordon McLeod Ken Komarnisky Arnie Zimmerman Clark Kilburn Jerry Wernicke
REPORT OF THE MEMBER SERVICES COMMITTEE FOR THE YEAR ENDING APRIL 30, 2010
Worthy Grand Exalted Ruler, members of the Grand Executive, and members of the Elks of Canada, the Member Services Committee has continued to focus on providing the tools and the assistance to help our Lodges attract and retain members. We have tried to manage the funds entrusted to us and run as efficiently and economically as possible. To that end we held a face to face meeting in October 2009 and since then have been holding monthly video and conference calls. We adopted this format last year and still feel that we stay on top of the issues better and in the long run manage to keep all committee members involved and better informed. The committee was comprised of:
Brother Arnie Zimmerman, Cariboo Elks Lodge No. 239, Past Provincial President Brother Ken Komarnisky, Red Deer Elks Lodge No. 85, Past Provincial President Brother Jerry Wernicke, Chilliwack Elks Lodge No. 48, Grand Loyal Knight Brother Clark Kilburn, Fredericton Elks Lodge No. 274, Immediate Past Grand Exalted Ruler Brother Gordon McLeod, Chairman, Sherwood Park Elks Lodge No. 481, Past Exalted Ruler
STRATEGIC PLAN The committee began its work this year by meeting in Regina in October of 2009. We reviewed the Elks of Canada Strategic Plan and noted the action areas assigned to our committee. As we worked our way through the Plan we began to develop our action list to work through our action areas. The Strategic Plan was reviewed and updated by the Presidents and the Grand Executive at their February meeting and again our committee noted the revision as it impacted on our committee. Our committee will continue to focus on the actions we are responsible for and will continue to develop programs to support the Strategic Plan. Below is a recap of the areas we focused on this past year from September 2009 until May of 2010 and with a bit of background of our ongoing programs.
MEMBERSHIP RETENTION While the focus of our committee has been on membership recruitment over the past years we have refocused our efforts on membership retention. Our thinking is that if you have members that are active and involved, who want to retain their membership and are happy being members of the Elks that you have a “healthy” Lodge. Members who want to stay members also bring in new members because they want to share the way they feel about the Elks with others. So the primary goal of our committee is to try and retain members. We have commended those Lodges who have held their retention numbers steady or who have had a positive increase. We have also offered help to those Lodges who have lost members. We urge your Lodge to focus on keeping the members you currently have by listening to them, involving them and making your Lodge an enjoyable place to be.
44 2010 Grand Lodge Convention Yellowknife, NT
LEADERSHIP We have continued sending Leadership questions each month to the Lodges and encouraging them to use this during their meetings. By this discussion our members will learn the basics and have a chance to see how things should be done – not necessarily how they “are” being done. We have had some good feedback from the Lodges that have made these questions part of their meetings. We hope more Lodges will give them a try. The committee is also working on developing a Leadership program and a seminar is set to introduce the delegates to the concept, as well as gain feedback. We will introduce the five key principles of Leadership starting with “Modelling the Way”. Budgeting for this program would take place in the 2012-13 budget and we will provide you with some estimates during the seminar.
GETTING OUR MEMBERS INVOLVED The committee feels that one of the keys to keeping members and also attracting new members is keeping our members involved in interesting and exciting projects. We continue to focus on our relationship with Habitat for Humanity (HFH) and have had great success in the projects undertaken so far. You can find a list of the current projects in the Marketing Committee’s report and further information on the program. As well on April 28th, 2010 Brother Bill Ward, Chairman, Grand Lodge Marketing Committee, and Brother Ken Komarnisky from our committee attended the 25th National Habitat for Humanity Convention in Ottawa, Ontario. Brother Bill’s report can be found in the Marketing report but we would like to emphasize the benefits of Lodges undertaking a HFH project. These projects will get your members active, involved and excited about helping their communities and the promotion we receive by partnering with HFH has been amazing. Make sure to read through the Marketing Committee report for more information on HFH and the Elks. We also feel there are other opportunities out there for our Lodges to get involved in a worthwhile project. We hope to develop step-by-step outlines of some projects that will help you get your members involved. We know some Lodges are already active and busy and we know who you are. You are the ones retaining members and showing positive increases each year. For those who aren’t that active in projects we hope these step-by-step outlines will help.
MEMBERSHIP BENEFITS PROGRAM The Johnson Insurance program is still available to our members as well as the MEDOC travel insurance. We still think this is a great deal for our members hopefully giving them better coverage than with other groups. Check out our website at www.elks-canada.org for more information. As well the Husky Rebate Program also continues to bring in funds for the Elks. To date this program has added $10,495.45 to our bottom line. We have sent out additional cards to each Lodge and encourage you to hand them out to as many people as possible. Remember you don’t have to be a member to help. Hand out cards to the teams you sponsor or to the staff at the hospital you support or to the families we help. It’s a great way for them to say “Thank You” for our assistance and more cards are always available from our national office.
NEW LODGE DEVELOPMENT We were excited to see a new Lodge open up this year. Cache Creek/Ashcroft Lodge No. 262 was instituted on November 7th, 2009. Special thanks to Sister Nancydawn Gullason and all the members of the new Lodge for making this a reality. Welcome to our Order. We are continuing to work with the Presidents to identify areas where new Lodges might be possible. Perhaps your Lodge would consider acting as a sponsor Lodge. Identify an area near you and work with the PGER New Lodge Development Co-ordinator, your Association, and the Grand
2010 Grand Lodge Convention 45 Yellowknife, NT
Lodge office to make it happen. There is funding available and we are waiting to help. All we need is a location.
MEMBERSHIP CHALLENGE The membership challenge for each Lodge to bring in 4 new members continues. We have included a list of those Lodges that have reached the challenge. Congratulations on reaching this goal.
AIM PROGRAM We have added 6 new members to the Club 25. Each one of these new members brought in 25 new members or reinstated members. That’s 150 more Elk members. Congratulations. Each time we send out an award we are acknowledging the fact the more members joined our organization or decided to come back. As the price of gold has steadily increased over the years and the cost of the gold ring awarded to these club members has reached over the $1,000 mark the committee has made the decision to now award silver rings instead of the gold. We made this change reluctantly but have to face the increased cost of gold and therefore felt it was necessary. This will take effect as of the new budget year or for anyone qualifying after April 1st, 2010.
The New Members inducted since July of 2009 are: Edward MacNaughton, Port Coquitlam No. 49; Herbert Daly, High Prairie No. 279; Leslie McKinnon, Thunder Bay No. 82; Kevin Sloan, Frobisher Bay No. 570; Lloyd Gatzke, Mackenzie No. 547; Guy Mullen, Altona No. 447.
Other Members of the 25 Club and the year they reached this milestone: 1991 - Denis Atkinson, Penticton No. 51 1993 - Ed Remin, Red Deer No. 85, Ken Vincent, Mission No. 30 1994 - James Smith, Nanaimo No. 26 1996 - Thor Davidson, Lillooet No. 467, Ken Braulin, Duncan No. 69 1998 - Ed O’Brien, Kelowna No. 52, Peter Befus, Burnaby No. 497, Don Fowler, Red Deer No. 85 1999 - Harry Stephen, Duncan No. 69, Junior Loveman, Leading Tickles No. 591, Chuck Klein, Prince Albert No. 58 2000 - Don Alton, White Rock No. 431, Dave Seymour, Prince George No. 122, Gino Depieri, South Vancouver No. 55, Terry Dobranski, Mission No. 30 2001 - Robert A. Adams, Burnaby No. 497, Bob Morrison, Mission No. 30, Mary Lou Cherwaty, Yellowknife No. 314, Wolfgang Beyer, Mission No. 30, Dave Hurley, Yellowknife No. 314 2002 - Stu Lafoy, Slave Lake No. 379, Reg Gill, Penticton No. 51, Howard J. Steinhauer, Duncan No. 69 2003 - Roland Gagnon, Yellowknife No. 314, Philip Weiten, Duncan No. 69, Luc Chouinard, Gander No. 310, John Robert Warwarick, Edmonton No. 11, Elsie Dash, Kelowna No. 52 2004 - Carol Ann Dawn, Kamloops Elks Lodge No. 44, Betty Wagner, Campbell River Elks Lodge No. 373, Victor Prise, Abbotsford Lodge No. 594, Peter Harris, Squamish Elks Lodge No. 119, Jerry Prosyk, Thunder Bay Elks Lodge No. 82 2005 - David Kilburn, Fredericton Elks Lodge No. 274, George Schroepfer Jr., Arborfield Elks Lodge No. 319 2006 - Mark Montgomery, North Bay Elks Lodge No. 25, Richard Lamouline, Hartney Elks Lodge No. 357
46 2010 Grand Lodge Convention Yellowknife, NT
2007 - Gary Tennant, Espanola No. 346; Rodger Blackwood, Okotoks No. 31; Paul Nolan, Prince George No. 122; Guy Lebeuf, Campbell River No. 373; Gaetan Daigle, Victoriaville No. 428; Jamie Gauthier, Frobisher Bay No. 570 2008 - Kris Collins, Riverton No. 530; Terry Hunter, K-W Region No. 578; Tom Corless, White Rock No. 431; Rick Piche, Dryden No. 596 2009 - Jack Lane, Fort Nelson No. 400; Paul Clendenning, Sarnia No. 503; Patti Morrison, Mission No. 30; Brenda Kay Heuer, Nanaimo No. 26; Maureen Sather, Vernon No. 45; Nicholas Henger, Red Deer No. 85; William G. Tarr, Craven No. 581.
MEMBERSHIP AT LARGE The committee has submitted a resolution to this year’s Convention to implement a Membership at Large category. This ties in with the new online forum and virtual Lodge outlined next. In this modern day and age of computers we have to adjust the way we think about membership. We have members that travel for extended periods of time and/or want to be part of the discussions but just aren’t able to be at the meetings. Developing a Membership at Large category would provide members with the opportunity to be a part of the Elks of Canada and stay in touch with our Order, and to some extent, involved. We need to make it easier for our members to keep their membership rather than making it harder. We hope you will consider the resolution and support this new category.
NEW ONLINE FORUM AND VIRTUAL LODGE We have developed an online forum for our members to tap into. On our website at www.elks-canada.org you will find the link and we invite you to join the discussions. We have started some general categories but this will adapt and change over time as more members join in. We will try and give you a sneak peek during the sessions if time is available. This is a great way for members to stay in touch and involved with the Elks. No matter where you are you can always join in online. Along with this comes the idea of a “Virtual Lodge”. This was an interesting topic that developed within our committee discussions. Since we have more and more members using the internet why not see if we can develop a Lodge online that Members At Large could be part of? We are not sure how far this idea will go but some of our discussions saw members holding virtual meetings with a number of online “Lodges” being developed. We can’t limit our thinking as we don’t know what the future holds as far as technology.
WHAT’S IN IT FOR ME? We have taken a hard look at why we as committee members stay Elk members. We have asked ourselves what is in it for us. We realize that for someone to stay a member they must be getting something out of the Elks – and that’s OK. We started a column in the Canadian Elk that we hope other members will join in on. It’s a place where you can explain what you get from being a member of the Elks. It can range from friendship to public speaking to finance management to leadership skills, all which may help you in other parts of your life. That’s a good thing! We have to tell others what a great opportunity it is to be a member of the Elks and what you can get out of it.
WE CAN HELP We still have the tools to help your Lodge with a membership revitalization project and/or promotion. We will supply you with a variety of brochures, posters, business cards, and a even help you design newspaper ads or other promotional items. Remember the membership DVD and all the educational material we have on hand. Just contact the national office or any member of the Member Services Committee for additional information and/or support.
2010 Grand Lodge Convention 47 Yellowknife, NT
LOOKING AT THINGS A BIT DIFFERENTLY This year the committee is trying to look at a number of things in a different way. We looked at the use of the word “fraternal” and floated the idea out there that maybe it was time to remove it from our Mission Statement. The response we received was that we should keep the word fraternal but explain what it really means to us. We included our new explanation in the last Canadian Elk and also on our updated Invitation to Join and Welcome brochures. Let’s treat everyone like part of the family and continue to take care of our communities. That’s “fraternal”. The membership stats seem to be showing a bit of a positive change. We still aren’t showing a plus number but we are seeing a lower negative number. Last year we had a loss of 889 while this year our loss is only 204. Still a loss, yes but we are looking at this as a positive sign that things are changing. If we compare the number of members taking resignations the news is even more positive. Last year there were 1,585 members taking or being issued a resignation. This year that number is only 852. As we mentioned earlier we want to focus on retention and it looks like we have made a good start. We are turning things around and our losses will continue to decrease until we eventually show a positive.
APPRECIATION On behalf of the Member Services Committee I would like to acknowledge the dedication of the entire Elks office staff. Their ever-present “helping hand” demeanour allows this Committee the freedom to bring out the best of their ideas without hampering them with any other issues. I would personally like to acknowledge my Committee members. They were a joy to work with and brought nothing less than their “A” game to every task presented to them. Especially, I would like to recognize Brother Garnet Roth and Alma Mossing from the national office for their support and guidance over the past year. Without their support and the dedication that they have to our Order, our job as a Committee would be difficult. Last but not least, I would like to thank the membership who continues to battle through some daunting times and maintains an unparalleled work ethic towards the Elks and their community.
Respectfully submitted,
Gordon McLeod, Chairman Member Services Committee
Going once…
Going twice…
Going to the guy who scratched his nose!
48 2010 Grand Lodge Convention Yellowknife, NT
Lodges that have met the Member Services Committee challenge of bringing in 4 new members between August 1, 2009 and the end of June 30, 2010
BRITISH COLUMBIA SASKATCHEWAN NEW BRUNSWICK
Cache Creek/Ashcroft #262 Estevan #113 Fredericton #274 Chilliwack #48 Milestone #201 Perth #362 Cloverdale #335 Moosomin #340 Courtenay #60 MANITOBA NORTHWEST Delta #531 TERRITORIES Duncan #69 Snow Lake #461 Fort Nelson #400 Yellowknife #314 Grand Forks #493 ONTARIO Kelowna #52 QUEBEC Langley #259 Echo Bay #535 Mackenzie #547 Espanola #346 Alma #553 Merritt #441 K-W Region #578 Kenogami #41 Mission #30 North Bay #25 Vanier #569 Oliver #267 Picton #326 Penticton #51 Sault Ste. Marie #341 NUNAVUT Port Coquitlam #49 Thunder Bay #82 Prince George #122 Frobisher Bay #570 Vancouver #1 NEWFOUNDLAND Vernon #45 White Rock #431 St. John’s #245
ALBERTA
Bashaw #175 Beaverlodge #249 Camrose #70 Crossfield #416 Delia #489 Didsbury #514 Edmonton #11 Okotoks #31 Stavely #112 Three Hills #190
2010 Grand Lodge Convention 49 Yellowknife, NT
GRAND EXALTED RULER’S HONOUR ROLL
(Lodges with a positive membership increase, based on the fiscal year of May 1, 2009 – April 30, 2010)
BRITISH COLUMBIA SASKATCHEWAN ALBERTA
Cache Creek/Ashcroft #262 Balgonie #572 Bashaw #175 Campbell River #373 Canwood #183 Beaverlodge #249 Cariboo #239 Carrot River #462 Crossfield #416 Chetwynd #500 Coronach #562 Delia #489 Cloverdale #335 Estevan #113 Didsbury #514 Courtenay #60 Hanley #153 Edson #87 Delta #531 Milestone #201 Gwendale #579 Duncan #69 Moosomin #340 Heisler #305 Fort St. John #288 Paddockwood #344 Okotoks #31 Grand Forks #493 Regina #9 Olds #100 Kelowna #52 Star City #172 Pincher Creek #474 Lake Cowichan #293 Rosalind #209 Langley #259 NEW BRUNSWICK Round Hill #70
McBride #247 Sherwood Park #481 Perth #362 Merritt #441 Slave Lake #379 Mission City #30 NEWFOUNDLAND Stavely #112 Oliver #267 Stettler #92 Parksville-Qualicum #589 Grand Falls #59 Strathmore #491 Prince George #122 Three Hills #190 Quesnel #298 TERRITORIES Vermilion #131 Terrace #425 Vanderhoof #473 Frobisher Bay #570 MANITOBA Westside #592 Yellowknife #314 Altona #447 QUEBEC ONTARIO Carberry #466 Elkhorn #381 Echo Bay #535 Kenogami #41 Emerson #479 Nipigon #337 Vanier #569 Killarney #238 Sarnia #503 Victoriaville #428 Morden #478 Thunder Bay #82 Winnipeg #10 Trenton-Wooler #486
Wellington #566
50 2010 Grand Lodge Convention Yellowknife, NT
MEMBERSHIP REPORT MAY 1ST, 2009 TO APRIL 30TH, 2010
Total Membership - May 1st, 2009 13,424 PLUS: Initiated 711 Reinstated 216 Affiliated 38 965 LESS: Issued Resignations (552) Transfers (34) Voluntary Resignations (300) Deceased (282) Expelled (1) (1,169) LESS: Dissolution: Berwyn #291 - Fairview #277 - McLennan #237 - Langenburg #408 - Redvers #484 - Belleville #325 - Total Membership - April 30th, 2010 13,220
Additional Lodges are in the process of closing, but the membership figures for these Lodges are included in the totals at April 30th, 2010 until closures are finalized.
LODGE MEMBERSHIP GEOGRAPHICALLY BY PROVINCE AT APRIL 30TH, 2010
No. of Life Dues Paying Total Increase Province Lodges Members Members Members (Decrease) B.C. 48 202 2,141 2,343 50 Alberta 90 570 3,953 4,523 (182) Saskatchewan 64 315 2,244 2,559 (79) Manitoba 24 88 838 926 (18) Ontario 16 70 1,129 1,199 (15) Quebec 4 4 301 305 12 New Brunswick 5 29 453 482 (32) Nova Scotia 2 1 145 146 (6) Newfoundland 5 16 208 224 (4) N.W. Territories 4 2 511 513 70 GRAND TOTALS 262 1,297 11,923 13,220 (204)
**Note: Lodges are included in the Province corresponding with their District i.e. Whitehorse is in Alberta District No. 1 and therefore is included in the number of Lodges in Alberta.
2010 Grand Lodge Convention 51 Yellowknife, NT
2 2010GrandLodgeConvention 52 COMPARATIVE MEMBERSHIP STATISTICS 1985 – 2010
Members Dues Issued *** Voluntary of defunct Increase Life Paying Total Year Initiated Reinstated Affiliated Resignation Transfers Resignation Deceased Expelled Lodges (Decrease) Members Members Members 1985 3,136 576 374 (4,052) (732) (733) (7) (1,438)3,777 42,111 45,888 1986 2,109 434 256 (3,040) (501) (551) (3) (1,296) 4,024 40,568 44,592 1987 1,993 477 227 (3,243) (490) (355) (2) (1,393) 4,253 38,946 43,199 1988 1,732 514 206 (3,453) (471) (473) (6) (1,951) 4,567 36,681 41,248 1989 1,678 513 167 (3,386) (605) (604) (1) (2,238) 4,726 34,284 39,010 1990 1,510 388 176 (2,487) (132) (350) (571) (1) (571) (2,038) 5,049 31,923 36,972 1991 1,335 376 170 (2,942) (150) (651) (549) (5) (124) (2,540) 5,316 29,116 34,432 1992 1,292 643 194 (2,722) (253) (616) (552) (1) (133) (2,148) 5,465 26,819 32,284 1993 1,299 581 181 (2,992) (122) (459) (573) (2) (105) (2,192) 5,768 24,324 30,092 1994 1,049 579 165 (2,774) (158) (417) (568) (3) (41) (2,168) 5,934 21,990 27,924 1995 976 459 147 (2,278) (115) (448) (498) - (71) (1,828) 5,706 20,390 26,096 1996 878 474 116 (2,141) (75) (352) (536) (2) (133) (1,771) 5,327 18,998 24,325 1997 1,084 720 103 (1,853) (44) (322) (555) (1) (132) (1,000) 4,982 18,343 23,325 1998 996 589 79 (1,798) (57) (383) (496) (2) - (1,072) 4,721 17,532 22,253 1999 1,254 498 97 (1,829) (63) (304) (520) - (43) (910) 4,401 16,942 21,343 2000 1,151 427 83 (1,283) (57) (289) (580) (3) - (551) 4,001 16,791 20,792 2001 1,058 397 108 (1,333) (91) (402) (496) (3) - (762) 3,715 16,315 20,030 2002 833 349 221 (1,229) (181) (444) (454) (159) - (1,064) 3,371 15,595 18,966 2003 810 309 68 (1,211) (44) (434) (420) - - (922) 3,087 14,957 18,044 2004 906 309 133 (1,056) (149) (422) (433) (3) - (715) 2,821 14,508 17,329 2005 779 292 81 (1,215) (67) (410) (433) - - (973) 2,435 13,921 16,356 2006 720 290 54 (1,050) (41) (322) (378) (1) - (728) 2,229 13,399 15,628
Yellowknife, NT 2007 691 381 78 (1,058) (70) (267) (382) (1) (628) 2,015 12,985 15,000 2008 768 245 61 (1,034) (61) (290) (374) (2) (687) 1,757 12,556 14,313 2009 733 277 65 (1,016) (51) (569) (325) (3) (889) 1,435 11,989 13,424 2010 711 216 38 (552) (34) (300) (282) (1) (204) 1,297 11,923 13,220
** Total of Transfers prior to 1990 include Absolute Demits
IN = Initiated Membership Statistics RI = Reinstated May 1, 2009 - April 30, 2010 Resign = Voluntary & Involuntary Resignations Other = Transfers, Expulsions & Deaths June 1, 1998 - April 30, 2009 (11 YEARS) May 1, 2009 - April 30, 2010 Increase Increase District Lodge Name & No. IN RI RESIGN OTHER (Decrease) IN RI RESIGN OTHER (Decrease) Membership Change AB01 CHETWYND 500 20 7 (41) (7) (21) 1 0 0 0 1 20 5.26% AB01 DAWSON CREEK 289 19 7 (67) (22) (63) 0 0 (3) (1) (4) 30 -11.76% AB01 FORT NELSON 400 105 10 (104) (23) (12) 7 0 (9) (1) (3) 111 -2.63% AB01 FORT ST. JOHN 288 11 1 (8) (2) 2 4 1 0 (1) 4 19 26.67% AB01 WHITEHORSE 306 35 7 (50) (21) (29) 2 1 (1) (4) (2) 30 -6.25% AB02 BERWYN 291 13 2 (12) (7) (4) 0 0 (13) 0 (13) 0 CLOSED AB02 FAIRVIEW 277 9 2 (11) (14) (14) 0 0 (26) (2) (28) 0 -100.00% AB02 GRIMSHAW 278 5 1 (12) (4) (10) 0 0 (6) 0 (6) 4 -60.00% AB02 HIGH PRAIRIE 279 40 2 (33) (11) (2) 1 0 0 (1) 0 54 0.00% AB02 MANNING 286 3 8 (19) (8) (16) 0 0 0 (1) (1) 12 -7.69% AB02 MCLENNAN 237 5 3 (13) 11 6 0 0 (6) 0 (6) 0 CLOSED AB02 SLAVE LAKE 379 46 5 (89) (9) (47) 0 2 0 0 2 19 11.76% AB02 VALLEYVIEW 321 9 3 (22) (7) (17) 0 0 0 0 0 16 0.00% AB03 BEAVERLODGE 249 12 8 (28) (12) (20) 4 2 0 (1) 5 32 18.52% AB03 GRANDE PRAIRIE 285 29 12 (52) (14) (25) 1 1 (5) 0 (3) 74 -3.90% AB03 HYTHE 236 16 1 (13) (4) 0 0 0 0 (1) (1) 33 -2.94% AB03 SEXSMITH 284 8 4 (23) (11) (22) 0 0 (2) 0 (2) 32 -5.88% AB04 BARRHEAD 332 19 6 (31) (19) (25) 2 0 (10) (6) (14) 22 -38.89% AB04 DRAYTON VALLEY 391 6 3 (17) (12) (20) 1 0 0 (2) (1) 36 -2.70% AB04 EDSON 87 8 1 (6) (3) 0 1 0 0 0 1 8 14.29% AB04 ENTWISTLE 374 7 3 (8) (3) (1) 1 0 0 (1) 0 11 0.00% AB04 SANGUDO 316 2 2 (1) (14) (11) 0 0 0 (3) (3) 13 -18.75% AB04 WESTLOCK 330 20 3 (14) (3) 6 1 0 (3) 0 (2) 38 -5.00% AB04 WILDWOOD 411 2 1 (6) (2) (5) 0 0 0 0 0 12 0.00% AB05 BRETON 402 11 1 (9) (4) (1) 1 0 0 (1) 0 26 0.00% AB05 EDMONTON 11 51 11 (79) (19) (36) 0 0 (4) (7) (11) 37 -22.92% AB05 FORT SASKATCHEWAN 399 3 7 (17) (2) (9) 0 0 0 0 0 13 0.00% AB05 LEDUC 156 16 13 (69) (17) (57) 2 0 (5) (1) (4) 33 -10.81% AB05 SHERWOOD PARK 481 38 2 (27) 3 16 2 0 0 0 2 68 3.03% AB05 ST. ALBERT 585 17 14 (34) 3 0 0 0 0 0 0 20 0.00% AB05 WARBURG 401 7 1 (9) (6) (7) 0 0 (1) 0 (1) 18 -5.26% AB06 ELK POINT 460 16 5 (32) (18) (29) 1 0 (1) (2) (2) 32 -5.88% AB06 HAIRY HILL 304 10 1 (19) (3) (11) 0 0 (1) 0 (1) 28 -3.45% AB06 LAC LA BICHE 470 12 5 (17) (4) (4) 0 0 0 (1) (1) 25 -3.85% AB06 MYRNAM 350 9 1 (15) (16) (21) 0 0 (1) (3) (4) 43 -8.51% AB06 ST. PAUL 465 6 6 (14) (14) (16) 0 0 0 (3) (3) 26 -10.34% AB06 VEGREVILLE 143 10 1 (12) (34) (35) 2 0 (1) (2) (1) 49 -2.00% AB07 CHAUVIN 261 2 1 (11) (3) (11) 0 0 (1) 0 (1) 10 -9.09% AB07 HARDISTY 167 9 5 (17) (7) (10) 2 0 (2) (1) (1) 24 -4.00% AB07 IRMA 366 2 1 (15) (6) (18) 0 0 0 (4) (4) 28 -12.50% AB07 LLOYDMINSTER 171 12 3 (24) (25) (34) 0 0 0 (2) (2) 26 -7.14% AB07 MANNVILLE 395 5 4 (14) (4) (9) 0 0 0 0 0 26 0.00% AB07 VERMILION 131 14 2 (17) (13) (14) 6 0 0 (1) 5 29 20.83% AB07 VIKING 83 15 0 (26) (16) (27) 0 0 0 0 0 18 0.00% AB07 WAINWRIGHT 22 42 3 (59) (18) (32) 3 0 (5) 0 (2) 70 -2.78% AB08 BASHAW 175 24 3 (21) (4) 2 9 1 0 (2) 8 58 16.00% AB08 CAMROSE 70 15 7 (23) (7) (8) 2 0 (3) 0 (1) 26 -3.70% AB08 HEISLER 305 12 2 (23) (23) (32) 4 0 0 0 4 57 7.55% AB08 ROSALIND 209 15 9 (49) (9) (34) 1 1 0 0 2 45 4.65% AB08 ROUND HILL 71 20 5 (16) (6) 3 2 2 (1) 0 3 49 6.52% AB08 WETASKIWIN 91 9 4 (11) (5) (3) 0 0 0 (3) (3) 28 -9.68% AB09 BENALTO 404 3 2 (32) (13) (40) 0 0 (3) (1) (4) 33 -10.81% AB09 BENTLEY 318 18 2 (81) (18) (79) 0 0 0 (2) (2) 29 -6.45% AB09 CAROLINE 353 4 0 (7) (6) (9) 0 0 0 (1) (1) 20 -4.76% AB09 GWENDALE 579 19 11 (35) (11) (16) 1 0 0 0 1 54 1.89% AB09 LESLIEVILLE 351 30 9 (53) (8) (22) 5 0 (5) (2) (2) 49 -3.92% AB09 PONOKA 561 8 0 (9) (1) (2) 1 0 (1) 0 0 20 0.00% AB09 RED DEER 85 29 101 (437) (82) (389) 0 2 (2) (2) (2) 171 -1.16% AB09 SUNDRE 338 18 11 (62) (23) (56) 0 0 (1) (2) (3) 39 -7.14%
2010 Grand Lodge Convention 53 Yellowknife, NT
IN = Initiated Membership Statistics RI = Reinstated May 1, 2009 - April 30, 2010 Resign = Voluntary & Involuntary Resignations Other = Transfers, Expulsions & Deaths June 1, 1998 - April 30, 2009 (11 YEARS) May 1, 2009 - April 30, 2010 Increase Increase District Lodge Name & No. IN RI RESIGN OTHER (Decrease) IN RI RESIGN OTHER (Decrease) Membership Change AB10 ACME 216 6 0 (21) (15) (30) 0 0 (2) (1) (3) 33 -8.33% AB10 DELBURNE 206 2 28 (62) (7) (39) 0 0 0 (1) (1) 40 -2.44% AB10 DELIA 489 14 5 (15) (10) (6) 5 0 0 (1) 4 44 10.00% AB10 DRUMHELLER 54 26 16 (93) (34) (85) 0 0 (2) (1) (3) 58 -4.92% AB10 THREE HILLS 190 53 7 (49) (33) (22) 5 1 0 (1) 5 140 3.70% AB10 TRENVILLE 324 4 1 (8) (14) (17) 0 0 (2) (1) (3) 37 -7.50% AB10 TROCHU 168 13 6 (28) (18) (27) 0 1 0 (1) 0 47 0.00% AB11 BIG VALLEY 147 15 4 (22) (16) (19) 0 0 (2) 0 (2) 55 -3.51% AB11 CASTOR 138 22 5 (23) (7) (3) 2 0 (3) 0 (1) 60 -1.64% AB11 CORONATION 360 5 4 (25) (6) (22) 0 0 (2) 0 (2) 13 -13.33% AB11 HALKIRK 361 24 3 (22) (9) (4) 1 0 (4) 0 (3) 30 -9.09% AB11 HANNA 451 35 5 (63) (21) (44) 0 0 (4) 0 (4) 88 -4.35% AB11 STETTLER 92 6 4 (23) (11) (24) 3 2 (2) 0 3 48 6.67% AB12 CALGARY 4 481 17 (498) (131) (131) 0 0 (51) (7) (58) 559 -9.40% AB12 CARSTAIRS 556 31 13 (59) (1) (16) 0 1 (1) (1) (1) 39 -2.50% AB12 CROSSFIELD 416 13 21 (54) (26) (46) 10 0 (1) 1 10 55 22.22% AB12 DIDSBURY 514 57 13 (74) (19) (23) 5 0 (2) 0 3 97 3.19% AB12 OKOTOKS 31 104 57 (182) (25) (46) 13 2 (4) (1) 10 110 10.00% AB12 OLDS 100 9 4 (37) (20) (44) 4 0 (1) (2) 1 65 1.56% AB12 STRATHMORE 491 7 11 (24) 0 (6) 4 0 (2) 0 2 23 9.52% AB12 VULCAN 121 8 3 (18) (22) (29) 1 0 0 (1) 0 32 0.00% AB13 BARONS 224 11 3 (27) (12) (25) 2 0 0 (2) 0 50 0.00% AB13 BASSANO 487 16 6 (54) (38) (70) 0 0 (1) (3) (4) 56 -6.67% AB13 BOW ISLAND 440 6 11 (23) (19) (25) 0 0 (1) (2) (3) 81 -3.57% AB13 BROOKS 77 36 29 (141) (31) (107) 2 1 (5) (4) (6) 77 -7.23% AB13 MEDICINE HAT 412 33 70 (192) (110) (199) 0 1 (6) (6) (11) 103 -9.65% AB13 PICTURE BUTTE 268 2 7 (45) 5 (31) 1 1 (4) (3) (5) 64 -7.25% AB13 WARNER 222 9 2 (14) (14) (17) 0 1 0 (2) (1) 63 -1.56% AB14 CROWSNEST PASS 584 8 1 (23) (39) (53) 0 0 (1) (1) (2) 64 -3.03% AB14 FERNIE 81 8 4 (12) (10) (10) 0 0 (1) (1) (2) 49 -3.92% AB14 FORT MACLEOD 129 5 3 (24) (14) (30) 0 0 0 0 0 19 0.00% AB14 KIMBERLEY 90 61 23 (71) (32) (19) 5 2 (12) (2) (7) 76 -8.43% AB14 PINCHER CREEK 474 7 2 (26) (8) (25) 4 0 0 0 4 26 18.18% AB14 STAVELY 112 51 22 (61) (18) (6) 6 0 (1) 0 5 169 3.05% BC01 AGASSIZ 311 36 6 (61) (6) (25) 3 0 (4) 1 0 21 0.00% BC01 BURNABY 497 12 5 (68) 27 (24) 4 0 (12) (1) (9) 37 -19.57% BC01 MISSION CITY 30 258 228 (611) (40) (165) 11 14 0 (4) 21 122 20.79% BC01 PORT COQUITLAM 49 80 22 (87) (12) 3 5 1 (8) (1) (3) 65 -4.41% BC01 SOUTH VANCOUVER 55 32 4 (45) (20) (29) 1 0 (4) (1) (4) 15 -21.05% BC01 SQUAMISH 119 36 10 (46) (21) (21) 1 0 (2) 0 (1) 22 -4.35% BC01 VANCOUVER 1 34 8 (30) (20) (8) 4 0 (4) (1) (1) 44 -2.22% BC02 ALBERNI VALLEY 101 12 4 (23) (10) (17) 0 0 0 (1) (1) 20 -4.76% BC02 CAMPBELL RIVER 373 117 47 (192) (27) (55) 0 0 0 2 2 44 4.76% BC02 COURTENAY 60 102 62 (214) (22) (72) 7 4 (2) (2) 7 78 9.86% BC02 DUNCAN 69 247 69 (306) (9) 1 26 10 0 (4) 32 232 16.00% BC02 LAKE COWICHAN 293 73 63 (218) (27) (109) 1 0 0 0 1 14 7.69% BC02 NANAIMO 26 127 101 (306) (40) (118) 2 7 (13) 1 (3) 40 -6.98% BC02 PARKSVILLE-QUAL. 589 63 6 (40) (2) 27 4 0 (1) (2) 1 66 1.54% BC02 VICTORIA 2 54 13 (116) (23) (72) 2 0 (7) (2) (7) 46 -13.21% BC03 ALDERGROVE 66 48 6 (63) (24) (33) 2 0 (4) (1) (3) 33 -8.33% BC03 CHILLIWACK 48 75 9 (103) (11) (30) 6 0 (4) (4) (2) 33 -5.71% BC03 CLOVERDALE 335 17 5 (19) (7) (4) 9 0 0 (1) 8 24 50.00% BC03 DELTA 531 4 2 (11) (2) (7) 4 0 0 (1) 3 14 27.27% BC03 LANGLEY 259 59 6 (56) (13) (4) 9 1 (8) 0 2 43 4.88% BC03 WHITE ROCK 431 197 51 (203) 12 57 17 3 (20) (3) (3) 131 -2.24%
54 2010 Grand Lodge Convention Yellowknife, NT
IN = Initiated Membership Statistics RI = Reinstated May 1, 2009 - April 30, 2010 Resign = Voluntary & Involuntary Resignations Other = Transfers, Expulsions & Deaths June 1, 1998 - April 30, 2009 (11 YEARS) May 1, 2009 - April 30, 2010 Increase Increase District Lodge Name & No. IN RI RESIGN OTHER (Decrease) IN RI RESIGN OTHER (Decrease) Membership Change BC04 GRAND FORKS 493 17 1 (25) (11) (18) 6 0 0 0 6 15 66.67% BC04 KELOWNA 52 221 73 (350) (58) (114) 8 12 (6) (7) 7 153 4.79% BC04 KEREMEOS 56 21 3 (34) (8) (18) 0 0 0 0 0 29 0.00% BC04 OLIVER 267 87 26 (107) (31) (25) 24 7 (16) 1 16 98 19.51% BC04 OSOYOOS 436 40 18 (52) (13) (7) 3 0 (10) (4) (11) 42 -20.75% BC04 PENTICTON 51 297 73 (322) (75) (27) 28 7 (34) (3) (2) 268 -0.74% BC04 PRINCETON 280 4 4 (8) (8) (8) 1 0 0 (2) (1) 15 -6.25% BC04 TRAIL 50 1 2 (40) (18) (55) 0 0 0 (1) (1) 3 -25.00% BC04 VERNON 45 90 31 (135) (25) (39) 5 1 (10) (2) (6) 46 -11.54% BC04 WESTSIDE 592 28 10 (42) (1) (5) 2 0 0 (1) 1 19 5.56% BC05 CARIBOO 239 13 11 (74) (11) (61) 3 0 (1) 0 2 20 11.11% BC05 CLEARWATER 499 22 4 (8) (3) 15 2 0 (6) 1 (3) 28 -9.68% BC05 KAMLOOPS 44 149 15 (184) (57) (77) 0 0 (2) (2) (4) 36 -10.00% BC05 LILLOOET 467 20 3 (35) (9) (21) 0 1 (3) 0 (2) 21 -8.70% BC05 MERRITT 441 23 12 (53) (12) (30) 5 0 (4) 0 1 40 2.56% BC05 NORTH KAMLOOPS 469 5 5 (26) (10) (26) 0 1 (2) (4) (5) 23 -17.86% BC05 REVELSTOKE 453 51 6 (53) (11) (7) 1 2 (4) 0 (1) 24 -4.00% BC05 SALMON ARM 455 8 11 (25) (9) (15) 2 0 (4) 0 (2) 35 -5.41% BC06 CACHE CREEK/ASHCROFT 262 0 0 0 0 0 10 0 0 3 13 13 NEW BC06 HOUSTON 533 20 3 (9) 0 14 0 0 0 0 0 14 0.00% BC06 MACKENZIE 547 72 11 (65) (9) 9 12 1 (16) (3) (6) 57 -9.52% BC06 MCBRIDE 247 19 6 (36) (7) (18) 1 4 (1) 0 4 16 33.33% BC06 PRINCE GEORGE 122 32 38 (145) (35) (110) 5 1 (2) (2) 2 78 2.63% BC06 PRINCE RUPERT 342 22 14 (48) (6) (18) 0 0 0 0 0 16 0.00% BC06 QUESNEL 298 17 5 (26) (9) (13) 2 1 (1) 0 2 18 12.50% BC06 SMITHERS 240 10 1 (22) (10) (21) 0 0 (4) 0 (4) 25 -13.79% BC06 TERRACE 425 21 3 (41) (7) (24) 1 1 (1) 0 1 26 4.00% BC06 VANDERHOOF 473 19 0 (29) (5) (15) 2 1 0 0 3 21 16.67% MB01 FLIN FLON 232 18 3 (43) (28) (50) 0 0 0 (2) (2) 29 -6.45% MB01 SNOW LAKE 461 9 2 (19) (7) (15) 0 0 0 0 0 17 0.00% MB01 THE PAS 135 0 13 (59) (18) (64) 0 0 (1) (1) (2) 18 -10.00% MB01 THOMPSON 471 7 0 (16) (7) (16) 0 0 0 0 0 23 0.00% MB02 BENITO 458 13 2 (10) (9) (4) 0 0 (1) 0 (1) 26 -3.70% MB02 RUSSELL 20 5 2 (29) (12) (34) 0 0 (1) 0 (1) 22 -4.35% MB02 SWAN RIVER 384 19 10 (37) (19) (27) 0 0 (5) 0 (5) 45 -10.00% MB02 WINNIPEGOSIS 108 9 2 (9) (5) (3) 1 1 (1) (2) (1) 22 -4.35% MB03 BRANDON 14 10 3 (20) (10) (17) 0 0 (2) 0 (2) 23 -8.00% MB03 CARBERRY 466 5 3 (16) (15) (23) 2 0 0 (1) 1 23 4.55% MB03 GLADSTONE 317 5 1 (17) (4) (15) 0 0 (2) 0 (2) 44 -4.35% MB03 NEEPAWA 398 16 0 (15) (19) (18) 1 1 (1) (2) (1) 43 -2.27% MB04 ELKHORN 381 28 0 (9) (2) 17 3 0 (2) 0 1 36 2.86% MB04 HARTNEY 357 30 2 (24) (8) 0 0 1 (3) 0 (2) 82 -2.38% MB04 KILLARNEY 238 33 8 (37) (7) (3) 4 1 (1) (1) 3 69 4.55% MB04 SOURIS 21 22 9 (41) (6) (16) 0 0 (3) (1) (4) 34 -10.53% MB04 VIRDEN 387 26 1 (49) (18) (40) 1 0 (4) (1) (4) 65 -5.80% MB05 ALTONA 447 35 5 (46) (6) (12) 5 0 0 (1) 4 26 18.18% MB05 ASHERN 525 6 5 (15) (10) (14) 0 0 0 (2) (2) 38 -5.00% MB05 EMERSON 479 12 1 (18) (7) (12) 1 0 0 1 2 20 11.11% MB05 LUNDAR 528 11 2 (11) (7) (5) 1 0 (1) 0 0 29 0.00% MB05 MORDEN 478 37 0 (31) (9) (3) 7 0 (2) (3) 2 88 2.33% MB05 RIVERTON 530 21 1 (36) (10) (24) 0 0 (3) 0 (3) 72 -4.00% MB05 WINNIPEG 10 8 2 (22) (43) (55) 1 0 0 0 1 32 3.23% NB CENTREVILLE 529 23 27 (94) (8) (52) 0 2 (4) (1) (3) 46 -6.12% NB FREDERICTON 274 168 62 (252) (32) (54) 6 1 (9) (2) (4) 88 -4.35% NB MONCTON 229 93 73 (191) (29) (54) 0 0 (12) (2) (14) 163 -7.91% NB PERTH 362 45 39 (110) (10) (36) 10 2 (6) (1) 5 95 5.56% NB WOODSTOCK 349 45 61 (163) (28) (85) 0 5 (19) (2) (16) 90 -15.09%
2010 Grand Lodge Convention 55 Yellowknife, NT
IN = Initiated Membership Statistics RI = Reinstated May 1, 2009 - April 30, 2010 Resign = Voluntary & Involuntary Resignations Other = Transfers, Expulsions & Deaths June 1, 1998 - April 30, 2009 (11 YEARS) May 1, 2009 - April 30, 2010 Increase Increase District Lodge Name & No. IN RI RESIGN OTHER (Decrease) IN RI RESIGN OTHER (Decrease) Membership Change NL CORNER BROOK 505 21 5 (10) (3) 13 1 0 (3) 1 (1) 45 -2.17% NL GANDER 310 29 4 (48) (12) (27) 1 1 (3) 0 (1) 22 -4.35% NL GRAND FALLS 59 22 6 (15) (22) (9) 2 1 0 (1) 2 39 5.41% NL LEADING TICKLES 591 46 7 (33) 1 21 0 0 (4) 0 (4) 11 -26.67% NL ST. JOHN’S 245 83 19 (71) (29) 2 10 3 (10) (3) 0 107 0.00% NS NEW GLASGOW 226 73 41 (152) (4) (42) 1 8 (11) 0 (2) 109 -1.80% NS SYDNEY 270 67 25 (89) (16) (13) 1 1 (5) (1) (4) 37 -9.76% NU FROBISHER BAY 570 235 29 (297) (7) (40) 50 4 0 0 54 247 27.98% NT HAY RIVER 534 10 1 (30) 1 (18) 1 0 (1) (1) (1) 13 -7.14% NU IKALUKTUTIAK 593 101 7 (59) 1 50 0 0 0 0 0 50 0.00% NT YELLOWKNIFE 314 310 21 (361) (27) (57) 27 5 (15) 0 17 203 9.14% ON01 DRYDEN 596 60 0 (44) 0 16 0 0 0 0 0 16 0.00% ON01 FORT FRANCES 313 5 1 (9) (11) (14) 0 0 0 (1) (1) 23 -4.17% ON01 LAKE OF THE WOODS 454 8 3 (15) (7) (11) 0 0 (3) (1) (4) 16 -20.00% ON01 NIPIGON 337 19 1 (20) (8) (8) 3 2 (1) 0 4 27 17.39% ON01 THUNDER BAY 82 198 49 (218) (143) (114) 22 7 (14) (8) 7 358 1.99% ON02 ECHO BAY 535 47 9 (34) (10) 12 15 0 0 (1) 14 93 17.72% ON02 ESPANOLA 346 55 8 (68) (9) (14) 0 0 (1) (2) (3) 76 -3.80% ON02 LEVACK-ONAPING 345 0 0 (11) (18) (29) 0 0 0 0 0 17 0.00% ON02 NORTH BAY 25 94 21 (101) (27) (13) 7 1 (9) (1) (2) 123 -1.60% ON02 SAULT STE. MARIE 341 100 43 (160) (58) (75) 8 4 (26) (9) (23) 166 -12.17% ON03 BELLEVILLE 325 16 1 (59) (6) (48) 0 0 (6) (2) (8) 0 CLOSED ON03 PICTON 326 61 19 (130) (41) (91) 5 2 (9) (5) (7) 138 -4.83% ON03 TRENTON-WOOLER 486 32 4 (52) (6) (22) 7 2 (3) 0 6 31 24.00% ON03 WELLINGTON 566 26 11 (42) 5 0 3 1 (1) 0 3 41 7.89% ON04 GLENCOE 507 4 1 (15) (1) (11) 0 0 (1) 0 (1) 13 -7.14% ON04 K-W REGION 578 70 13 (89) (3) (9) 6 0 (6) (1) (1) 41 -2.38% ON04 SARNIA 503 28 3 (56) (5) (30) 1 0 0 0 1 20 5.26% QC ALMA 553 99 309 (338) 2 72 11 15 (34) (1) (9) 78 -10.34% QC KENOGAMI 41 121 86 (243) (23) (59) 4 6 0 (1) 9 97 10.23% QC VANIER 569 29 47 (82) (10) (16) 7 2 (3) (1) 5 77 6.94% QC VICTORIAVILLE 428 80 153 (304) (5) (76) 1 6 0 0 7 53 15.22% SK01 ARBORFIELD 319 42 12 (53) (8) (7) 0 0 0 0 0 40 0.00% SK01 CARROT RIVER 462 18 1 (35) (4) (20) 4 0 0 0 4 31 14.81% SK01 CHOICELAND 413 0 0 (13) (5) (18) 0 0 0 0 0 12 0.00% SK01 HUDSON BAY 456 5 3 (16) (6) (14) 0 0 0 0 0 15 0.00% SK01 MELFORT 89 13 4 (17) (9) (9) 0 0 (3) (1) (4) 23 -14.81% SK01 NIPAWIN 251 19 2 (29) (7) (15) 5 0 (4) (1) 0 43 0.00% SK01 STAR CITY 172 18 2 (12) (10) (2) 5 0 0 1 6 50 13.64% SK02 BIG RIVER 256 1 2 (4) (9) (10) 1 0 (3) 0 (2) 23 -8.00% SK02 CANWOOD 183 5 8 (27) (18) (32) 6 1 0 (2) 5 32 18.52% SK02 LA RONGE 554 34 2 (27) (3) 6 0 0 0 0 0 33 0.00% SK02 PADDOCKWOOD 344 3 1 0 (8) (4) 1 0 0 0 1 18 5.88% SK02 PRINCE ALBERT 58 136 25 (193) (28) (60) 1 3 (1) (3) 0 156 0.00% SK02 SHELLBROOK 250 5 1 (46) (19) (59) 0 0 0 0 0 51 0.00% SK03 CUT KNIFE 380 13 0 (23) (21) (31) 0 1 (1) (1) (1) 55 -1.79% SK03 GLASLYN 368 5 0 (14) (3) (12) 0 0 (1) 0 (1) 16 -5.88% SK03 MEADOW LAKE 281 15 1 (21) (8) (13) 1 0 (1) (1) (1) 18 -5.26% SK03 NORTH BATTLEFORD 369 6 1 (27) (7) (27) 0 0 (1) (1) (2) 23 -8.00% SK03 ST. WALBURG 389 17 1 (26) (8) (16) 0 0 (1) 0 (1) 39 -2.50% SK04 BIGGAR 424 0 5 (21) (10) (26) 0 0 (1) 0 (1) 23 -4.17% SK04 KERROBERT 567 1 1 (20) (6) (24) 0 0 0 0 0 16 0.00% SK04 RUTHILDA 419 6 0 (16) (4) (14) 0 0 (1) (1) (2) 16 -11.11% SK04 UNITY 488 2 1 (15) (7) (19) 1 0 (2) (1) (2) 25 -7.41% SK04 WILKIE 568 12 2 (9) (7) (2) 1 0 (1) 0 0 15 0.00% SK05 ALLAN 546 17 9 (26) (2) (2) 0 1 0 (2) (1) 22 -4.35% SK05 ASQUITH 526 9 1 (20) (5) (15) 1 0 (3) 0 (2) 19 -9.52% SK05 RADISSON 558 3 0 (3) (1) (1) 0 0 0 0 0 10 0.00% SK05 SASKATOON 12 15 28 (90) (41) (88) 0 2 (3) (3) (4) 80 -4.76%
56 2010 Grand Lodge Convention Yellowknife, NT
IN = Initiated Membership Statistics RI = Reinstated May 1, 2009 - April 30, 2010 Resign = Voluntary & Involuntary Resignations Other = Transfers, Expulsions & Deaths June 1, 1998 - April 30, 2009 (11 YEARS) May 1, 2009 - April 30, 2010 Increase Increase District Lodge Name & No. IN RI RESIGN OTHER (Decrease) IN RI RESIGN OTHER (Decrease) Membership Change SK06 FOAM LAKE 174 9 1 (6) (8) (4) 0 0 (1) 0 (1) 30 -3.23% SK06 MUENSTER 550 25 3 (22) (2) 4 0 0 (1) 0 (1) 64 -1.54% SK06 RAYMORE 485 13 0 (11) (7) (5) 4 0 (3) (1) 0 50 0.00% SK07 ESTERHAZY 459 6 3 (11) (5) (7) 0 0 0 0 0 25 0.00% SK07 LANGENBURG 408 0 1 (8) (4) (11) 0 0 (2) (9) (11) 0 CLOSED SK07 MELVILLE 407 3 3 (12) (6) (12) 0 0 (1) (1) (2) 20 -9.09% SK07 YORKTON 392 19 0 (10) (8) 1 1 0 (3) (1) (3) 19 -13.64% SK08 BALGONIE 572 5 4 (18) 1 (8) 3 0 0 (1) 2 26 8.33% SK08 CRAVEN 581 46 9 (49) 0 6 0 0 (10) (1) (11) 49 -18.33% SK08 INDIAN HEAD 385 8 0 (28) (13) (33) 0 0 0 (1) (1) 21 -4.55% SK08 MILESTONE 201 41 7 (30) (12) 6 5 2 (2) 0 5 76 7.04% SK08 MOOSE JAW 7 52 72 (187) (64) (127) 2 1 (12) (3) (12) 92 -11.54% SK08 REGINA 9 33 8 (83) (18) (60) 12 0 (4) (4) 4 72 5.88% SK08 ROULEAU 388 4 1 (39) (4) (38) 0 0 (2) 0 (2) 19 -9.52% SK09 BEECHY 165 15 3 (18) (8) (8) 0 0 (1) 0 (1) 24 -4.00% SK09 BLADWORTH 575 18 4 (24) (1) (3) 1 5 (10) (1) (5) 30 -14.29% SK09 CONQUEST 294 1 5 (9) (14) (17) 0 0 0 (2) (2) 20 -9.09% SK09 HANLEY 153 20 2 (13) (8) 1 1 1 (2) 3 3 46 6.98% SK09 OUTLOOK 551 6 3 (20) (11) (22) 0 0 0 (1) (1) 40 -2.44% SK09 STRONGFIELD 557 5 0 (22) 8 (9) 1 0 0 (1) 0 26 0.00% SK10 KINDERSLEY 492 29 2 (33) (24) (26) 0 0 (5) (4) (9) 60 -13.04% SK10 ROSETOWN 123 0 1 (33) (21) (53) 0 0 (1) (1) (2) 30 -6.25% SK10 STRANRAER 178 16 2 (7) (3) 8 2 0 (4) 0 (2) 36 -5.26% SK10 ZEALANDIA 292 8 1 (21) (11) (23) 0 0 0 (2) (2) 30 -6.25% SK11 HODGEVILLE 202 11 13 (8) (26) (10) 0 0 (3) 1 (2) 36 -5.26% SK11 KYLE 169 41 3 (37) (15) (8) 0 0 (4) 0 (4) 78 -4.88% SK11 SWIFT CURRENT 8 2 10 (16) (22) (26) 0 1 0 (1) 0 35 0.00% SK13 BENGOUGH 517 14 5 (26) (7) (14) 0 0 0 0 0 50 0.00% SK13 CORONACH 562 11 0 (25) (8) (22) 1 0 0 0 1 19 5.56% SK13 WEYBURN 370 13 27 (144) (29) (133) 0 1 0 (2) (1) 48 -2.04% SK14 ESTEVAN 113 20 31 (172) (60) (181) 24 5 (9) (2) 18 159 12.77% SK14 MOOSE MOUNTAIN 483 6 4 (21) (9) (20) 1 1 (2) (1) (1) 21 -4.55% SK14 MOOSOMIN 340 19 4 (23) (12) (12) 4 0 (3) 0 1 75 1.35% SK14 REDVERS 484 1 0 (16) (11) (26) 0 0 (21) 0 (21) 0 CLOSED SK14 WHITEWOOD 410 20 4 (44) (10) (30) 0 0 0 0 0 34 0.00% SK15 GULL LAKE 164 26 8 (22) (14) (2) 1 0 (1) 0 0 54 0.00% SK15 MAPLE CREEK 490 32 12 (55) 1 (10) 0 0 (2) (1) (3) 44 -6.38% SK15 SHAUNAVON 386 13 17 (91) (33) (94) 0 0 (3) 0 (3) 71 -4.05% SK15 WEBB 582 16 3 (29) (1) (11) 0 0 (2) 0 (2) 26 -7.14% GRAND TOTALS 9,135 3,556 (15,940) (3,857) (7,106) 711 216 (852) (279) (204) 13,220 -1.52%
2010 Grand Lodge Convention 57 Yellowknife, NT
IN = Initiated Membership Statistics RI = Reinstated May 1, 2009 - April 30, 2010 Resign = Voluntary & Involuntary Resignations Other = Transfers, Expulsions & Deaths June 1, 1998 - April 30, 2009 (11 YEARS) May 1, 2009 - April 30, 2010 Increase Increase Association District IN RI RESIGN OTHER (Decrease) IN RI RESIGN OTHER (Decrease) Membership Change BC District 1 500 287 (971) (102) (286) 29 15 (34) (8) 2 346 0.58% District 2 831 367 (1,455) (174) (431) 44 21 (27) (8) 30 553 5.74% District 3 352 73 (392) (21) 12 45 4 (32) (9) 8 245 3.38% District 4 806 241 (1,115) (248) (316) 77 27 (76) (19) 9 688 1.33% District 5 291 67 (458) (122) (222) 13 4 (26) (5) (14) 227 -5.81% District 6 232 81 (421) (88) (196) 33 9 (25) (2) 15 284 5.58% BC ASSOCIATION TOTAL 3,012 1,116 (4,812) (755) (1,439) 241 80 (220) (51) 50 2,343 2.18% AB District 1 190 32 (270) (75) (123) 14 2 (13) (7) (4) 210 -1.87% District 2 130 26 (211) (49) (104) 1 2 (51) (4) (52) 105 -33.12% District 3 65 25 (116) (41) (67) 5 3 (7) (2) (1) 171 -0.58% District 4 64 19 (83) (56) (56) 6 0 (13) (12) (19) 140 -11.95% District 5 143 49 (244) (42) (94) 5 0 (10) (9) (14) 215 -6.11% District 6 63 19 (109) (89) (116) 3 0 (4) (11) (12) 203 -5.58% District 7 101 19 (183) (92) (155) 11 0 (8) (8) (5) 231 -2.12% District 8 95 30 (143) (54) (72) 18 4 (4) (5) 13 263 5.20% District 9 129 136 (716) (162) (613) 7 2 (12) (10) (13) 415 -3.04% District 10 118 63 (276) (131) (226) 10 2 (6) (7) (1) 399 -0.25% District 11 107 25 (178) (70) (116) 6 2 (17) 0 (9) 294 -2.97% District 12 710 139 (946) (244) (341) 37 3 (62) (11) (33) 980 -3.26% District 13 113 128 (496) (219) (474) 5 4 (17) (22) (30) 494 -5.73% District 14 140 55 (217) (121) (143) 15 2 (15) (4) (2) 403 -0.49% AB ASSOCIATION TOTAL 2,168 765 (4,188) (1,445) (2,700) 143 26 (239) (112) (182) 4,523 -3.87% SK District 1 115 24 (175) (49) (85) 14 0 (7) (1) 6 214 2.88% District 2 184 39 (297) (85) (159) 9 4 (4) (5) 4 313 1.29% District 3 56 3 (111) (47) (99) 1 1 (5) (3) (6) 151 -3.82% District 4 21 9 (81) (34) (85) 2 0 (5) (2) (5) 95 -5.00% District 5 44 38 (139) (49) (106) 1 3 (6) (5) (7) 131 -5.07% District 6 47 4 (39) (17) (5) 4 0 (5) (1) (2) 144 -1.37% District 7 28 7 (41) (23) (29) 1 0 (6) (11) (16) 64 -20.00% District 8 189 101 (434) (110) (254) 22 3 (30) (10) (15) 355 -4.05% District 9 65 17 (106) (34) (58) 3 6 (13) (2) (6) 186 -3.13% District 10 53 6 (94) (59) (94) 2 0 (10) (7) (15) 156 -8.77% District 11 54 26 (61) (63) (44) 0 1 (7) 0 (6) 149 -3.87% District 13 38 32 (195) (44) (169) 1 1 0 (2) 0 117 0.00% District 14 66 43 (276) (102) (269) 29 6 (35) (3) (3) 289 -1.03% District 15 87 40 (197) (47) (117) 1 0 (8) (1) (8) 195 -3.94% SK ASSOCIATION TOTAL 1,047 389 (2,246) (763) (1,573) 90 25 (141) (53) (79) 2,559 -2.99% MB District 1 34 18 (137) (60) (145) 0 0 (1) (3) (4) 87 -4.40% District 2 46 16 (85) (45) (68) 1 1 (8) (2) (8) 115 -6.50% District 3 36 7 (68) (48) (73) 3 1 (5) (3) (4) 133 -2.92% District 4 139 20 (160) (41) (42) 8 2 (13) (3) (6) 286 -2.05% District 5 130 16 (179) (92) (125) 15 0 (6) (5) 4 305 1.33% MB ASSOCIATION TOTAL 385 77 (629) (286) (453) 27 4 (33) (16) (18) 926 -1.91% ON District 1 290 54 (306) (169) (131) 25 9 (18) (10) 6 440 1.38% District 2 296 81 (374) (122) (119) 30 5 (36) (13) (14) 475 -2.86% District 3 135 35 (283) (48) (161) 15 5 (19) (7) (6) 210 -2.78% District 4 102 17 (160) (9) (50) 7 0 (7) (1) (1) 74 -1.33% ON ASSOCIATION TOTAL 823 187 (1,123) (348) (461) 77 19 (80) (31) (15) 1,199 -1.24% PQ PQ ASSOCIATION TOTAL 329 595 (967) (36) (79) 23 29 (37) (3) 12 305 4.10% NB NB ASSOCIATION TOTAL 374 262 (810) (107) (281) 16 10 (50) (8) (32) 482 -6.23% NS NS ASSOCIATION TOTAL 140 66 (241) (20) (55) 2 9 (16) (1) (6) 146 -3.95% NF NF ASSOCIATION TOTAL 201 41 (177) (65) 0 14 5 (20) (3) (4) 224 -1.75% NT TERR. ASSOCIATION TOTAL 656 58 (747) (32) (65) 78 9 (16) (1) 70 513 15.80% NATIONAL TOTAL 9,135 3,556 (15,940) (3,857) (7,106) 711 216 (852) (279) (204) 13,220 -1.52%
58 2010 Grand Lodge Convention Yellowknife, NT
Bill Ward Ken Komarnisky Ken Fedoruk Mike Bentley Dave Hurley
REPORT OF THE MARKETING COMMITTEE FOR THE YEAR ENDING APRIL 30, 2010
Worthy Grand Exalted Ruler, members of the Grand Executive, Brother and Sister Elks: This report is presented on behalf of the Grand Lodge Marketing committee to the 2010 Grand Lodge Convention in Yellowknife, NT. The members of the committee are: Brother Mike Bentley, North Bay Elks Lodge No. 25 Brother Ken Fedoruk, Grande Prairie Elks Lodge No. 285 Brother Ken Komarnisky, Red Deer Elks Lodge No. 85 Brother Dave Hurley, Yellowknife Lodge Elks No. 314 Brother Phil Johnson, (Ad hoc member), Three Hills Elks Lodge No. 190 Brother Bill Ward, Chairman, Didsbury Elks Lodge No. 514 We wish to thank Brother Garnet Roth, Manager, Member Services, for his efforts and diligence in assisting our committee. It has indeed been a pleasure and an enlightening experience serving the Order this past year as we worked toward the development of marketing ideas for our Order and our Lodges. As we were a new committee, it was felt that our first meeting should be a ‘face to face’ so that the members could go through the orientation of our duties and get to know one another at the same time. Our first meeting was held in Calgary in October and the Calgary Lodge graciously donated its facility. Subsequent meetings via conference call have been held in November, December, January, February, March, May, and June. We have examined many areas this past year and unfortunately the scope of the task is such that we have not met some time lines that we had hoped. The areas that we are focusing most of our attention on are the Lodge Promotional Grants, the 100th Anniversary of the Elks of Canada, Internal and External Marketing Plans and Habitat for Humanity.
LODGE PROMOTIONAL GRANTS We have examined a number of proposals under the lodge promotional grant program which covered a wide range of ideas (shows that our lodges are thinking ‘outside the box’ when planning advertising). They ranged from building a shed for a Habitat project to TV advertising to a changeable road sign, all of which were considered for merit and effectiveness. We had the able assistance of Brother Phil Johnson who comes from an editorial background to help slick up the wording of some of the requests to increase impact and clarity. A total of 10 requests have been funded with others that have been approved but not completed in this year’s budget. The total expended was $3,898.00 of the budget.
THE 100TH ANNIVERSARY OF THE ELKS OF CANADA We realized that although this event is still 2 years away that planning needed to begin immediately if we were to be effective in using this celebration as a marketing tool for our Order. Thus we devoted a considerable amount of time and effort in this area. Some of the areas discussed were: commemorative stamps and coins, pins, wine, presentations, convention events,
2010 Grand Lodge Convention 59 Yellowknife, NT
membership cards, Canadian Elk magazine, memorabilia, attendance at convention, letters to dignitaries and invitations, history book updates, national Elks days and events. As you can see there were many areas to explore and we are open to suggestions and have asked you to send us your ideas for consideration. We will only expand on a few of these ideas as many of them are still works in progress. It is our intention to ask every Lodge to consider having at least one member in attendance at the 100th Anniversary Convention (site to be announced soon). We realize that there is expense involved but by starting now an individual can begin budgeting for a holiday at our 100th Convention and the Lodge can plan for some fund raising to assist if they wish. We are also going to request a picture of either your Lodge building (if you have one) or the town or city sign so that we can put together a computerized slide presentation of all of our Lodges across this great Nation. The Past Grand Exalted Rulers’ Association through the efforts of PGER Al Edwards has already done this with pictures and a short bio of all of our PGERs which will be used at some point at the Convention and we are going to request a similar presentation from the National Charity Committee. A special membership card for the year is being considered as well as possible full color editions of the Canadian Elk (subject to budgetary considerations). We are suggesting an extra day may be required for the 100th Anniversary Convention to allow for special events to be planned and make the Convention an event that our members can plan a holiday around. We are gearing up to having a National Elks day with every Lodge in Canada holding an event in their community on that day with the possibility of Government declaring it as such. To that end we have and are requesting the Lodges to consider trying this on a small scale with planned events for the next 2 years leading up to our 100th Anniversary day. As you can see this year will be one that we are hoping will be very active within Elkdom and that with so many events possible that we will require your assistance and energy in order to accomplish everything. If you want to help in any area please do not wait to be asked to VOLUNTEER because we are going to need you especially whoever hosts the 100th Anniversary Convention.
HABITAT FOR HUMANITY In the short space of one year our involvement with this group has grown by leaps and bounds with our involvement in projects in Nunavut, New Brunswick, Ontario, Saskatchewan, and Alberta. We were represented at the 25th Annual Meeting of Habitat Canada and learned of projects across Canada that are presently being planned or underway. Our lodges as of this writing will have been involved in Iqaluit, Regina, Calgary, Camrose, Red Deer, Fredericton, Sault Ste. Marie, Didsbury, Grande Prairie, Brooks, Brandon (possible), and many areas that we are probably not aware of yet. We met with a number of affiliates that were very interested in getting involved with our Lodges and who even offered the use of their boardroom to assist in us establishing a Lodge in their area if it did not have one. Brothers and Sisters, we have a unique opportunity in partnering with this group. Our ideals, aims, and objectives in helping families and building community are alike and they (especially the smaller affiliates) are opening their arms to partnering with the Elks. This will raise your level of awareness in your community and provide your lodge with a project to engage your members and build pride of accomplishment in your lodge and membership. This will naturally make your lodge one that people want to get involved with and join. Our purple hard hats and “Open the Purple Door” “Elks Crew” t-shirt are great advertising tools for your lodge and identify you as community builders. Please take the opportunity to join this group if contacted or better still look up your local area affiliate (they may be in a town close to you) and get involved, you will reap nothing but positives from the experience.
INTERNAL AND EXTERNAL MARKETING PLANS The first and greatest challenge in developing any marketing plan is to determine what it is that you are selling. A great deal of our effort has been to first determine what we are and what we
60 2010 Grand Lodge Convention Yellowknife, NT do well so that we can develop the plan to let others know of us. The success of any plan usually depends on being able to focus on one or two specific areas and in Elkdom this presents a challenge as we do many things well. However, we feel that all Elks Lodges do or should do three things well in order to flourish. They must through their volunteer efforts aid and enhance their community. They should be aware of, use and contribute to their National Charity and Provincial projects. Above all they MUST have fun while doing the above. With this in mind, we will work toward a plan that all Lodges can implement and make work for them in their respective communities and at the same time work toward developing means to get our message to the general public and to corporate Canada. We have not completed the plan; however here are our initial suggestions and focus. In May we mailed out a letter outlining a program to hold two (2) events nationwide with our Lodges. One was a “Blow Your Horn” event that suggested a spaghetti supper or an open house to bring the public out and showcase what your Lodge has done in the community and your current projects. The second was that every Lodge hosts a Mother’s Day event, again to show what our Lodges are doing and to give back something to the community. These two events will serve a dual purpose in raising the profile of the lodge and its members to the community, and enhance community spirit by bringing people together. Our whole purpose of course is to showcase ourselves and the lodge and create the desire in people to join our cause and our Lodge. It is imperative that we have “Join us” kits and membership applications available. This is a first step to marketing our Lodges and Order and we hope then to build toward a larger National Day event that will take place in our 100th Anniversary year as stated earlier. We made recommendations to the National Charities Committee earlier in the year to consider two areas in their deliberations. First on the diversity of charitable endeavours and would it be better to focus on fewer areas to a greater benefit? Secondly, consider developing a Poster Child concept that we could build a corporate and national campaign around. The Charities committee has and is looking at these areas and we will continue to develop the ideas with hopefully a resulting plan in the coming year. Many of the areas that we discussed could not be classed as Internal or External as they had an effect on both our current members and the general public and so we have tended to think of it as just a Marketing Plan that has many components. If any member has an idea that they think can be developed we encourage you to share it with us as we need your input in order to develop a plan for you. As this report was required before our June meeting, we will include an addendum of any developments that come out of it.
Fraternally submitted,
Bill Ward Chairman
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Dominic Leach
REPORT OF THE RITUAL COMMITTEE FOR THE YEAR ENDING APRIL 30, 2010
Worthy Grand Exalted Ruler, Brothers and Sisters of the Elks of Canada: The Grand Lodge Ritual Committee is made up of members of the Grand Executive and myself, Grand Inner Guard, acting as Chairman. This year’s activities were not hectic in any way but they were interesting. There were discussions and debate that originated over members suggestions in relation to The Legend of the Two Elks. As part of our Constitution, it is clear that when ritual is used, it is to be used as prescribed by the current Book of Ritual and Ceremonials;
“USAGE: Ritual and Ceremonial work is optional but when it is performed it shall be the Ritual and Ceremonies as approved and prescribed by the Grand Lodge and set out in the current Book of Ritual/Ceremonials.”
(Section 14, Item 1, pg. 63; Constitution, Bylaws, and Regulations of the Elks of Canada 2009-10)
A relatively major issue that was brought forward to the committee was the antiquated references to our First Nations People that exist presently in The Legend of the Two Elks. Several different amendments were proposed to eliminate any references without changing the prestige and solemnity of the Legend. After some deliberation, the committee could not come to a consensus over any specific changes. It was felt by some that individual Lodges should have the option of using the charge in the manner of their choosing. It was also noted that Lodges, who felt that the language was in any way offensive, were changing the terminology to better suit their audience anyway. This was believed not to be in contravention to the Constitution and should therefore be left as is. With the Strategic Plan being paramount in the Grand Executive’s responsibilities, a suggestion brought forth by the Member Services Committee on the question of the use of the word Fraternalism was discussed. This issue was contentious with more interpretations of the word coming forth without any agreement on the necessity to change it at this time. The Member Services Committee was then forwarded this task to discuss further for a later proposal to both the President’s and the Grand Executive. It is clear that we are a grass roots organization. Our Lodges are our life-source as an Order. Ritual, for some, is the endearing quality that binds them to our great Order. For others, the ritual is a validation of our roots and a link to our legacy. Even more, for some, the ritual is simply a formality that is used on special occasions. With many, our ritual does not fit into their purpose in
62 2010 Grand Lodge Convention Yellowknife, NT the presently prescribed way. In the end, our ritual has become personal and identifiable in different ways to each individual Lodge. The prescribed formula that may have worked in the past for many, has evolved and changed for others. The ritual is no less relevant to either those that use it or those that do not. It simply ‘is’ as it is written, and continues to be ‘done’ as each lodge feels it best suits them.
Fraternally,
Brother Dominic Leach Chairman, Grand Lodge Ritual Committee
ADDENDUM REPORT OF THE 2010 NATIONAL RITUAL COMPETITION
For this year’s ritual competition we received entries from only two provinces. We received fewer entries this year than last. That seems to be a common trend, however, where the competitions are being held, there seems to be continued interest. As was mentioned in last year’s report, the ritual competitions may be an opportunity to re-instil some of our unique traditions of the order. We all know that the world is cyclical and that the waning interest in something today may be the bastion of the future. Here are this year’s results. In first place with a score of 235.67 out of 260 is Craven Elks Lodge No. 581 In second place with a score of 211.75 out of 260 is Heisler Elks Lodge #305 In third place with a score of 199.38 out of 260 is Acme Elks Lodge #216 Congratulations to this year’s winners and a hearty “well done thy good and faithful servant” to those other lodges that competed.
Nick Carter Ken Fedoruk Duane Felt
REPORT OF THE SPORTS COMMITTEE FOR THE YEAR ENDING APRIL 30, 2010
Worthy Grand Exalted Ruler, Members of the Grand Executive, Brothers and Sisters of the Elks of Canada: The National Sports Committee is proud to have served you for the past year. We have addressed all problems presented and we trust that our decisions will be accepted by you. In all cases we have been guided by the desire to put forward our commitment of support for the good of our Order. The committee was comprised of: Brother Nick Carter Chairman, Sherwood Park Elks Lodge No. 481 & Frobisher Bay Elks Lodge No. 570, Past Exalted Ruler Brother Ken Fedoruk Grande Prairie Elks Lodge No. 285, Past Provincial President
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Brother Duane Felt Calgary Elks Lodge No. 4 & Sherwood Park Elks Lodge No. 481, Grand Chaplain
2010 NATIONAL CURLING CHAMPIONSHIP – RED DEER, ALBERTA Many thanks to the Red Deer Elks and Royal Purple Lodges for an excellent venue and the delivery of an impressive event. A special note of thanks to Brother Al Delmage, Host Chairman and his committee in Red Deer. We send the thanks of all participants for a job well done. The 2010 National Curling Sponsors were: Men’s – North Bay Elks Lodge No. 25 Ladies – Yellowknife Royal Purple Lodge No. 143 Mixed – Chilliwack Elks Lodge No. 48 Senior Men’s – Grande Prairie Elks Lodge No. 285 Masters – Sherwood Park Elks Lodge No. 481 A special “thank you” to these sponsors from the teams in the competition. Your 2010 National Curling Champions Are:
Men’s – Hanley Elks Lodge No. 153, SK Rink Skip: Dean Grindheim; Third: Merlin Lee; Second: Lawrence Sarich, Lead: Mark Burgess
Senior Men’s – Red Deer Elks Lodge No. 85, AB Rink Skip: Garren Battle; Third: Mark Watson; Second: Walter Lockhart, Lead: Steven Watson
Ladies – Rosetown No. 175/Beechy Royal Purple Lodge No. 69, SK Rink Skip: Roxan Foursha; Third: Cathy Kennedy; Second: Jolene Bourgoin Lead: Shannon Mazzei
Master’s – Conquest Elks Lodge No. 294, SK Rink Skip: Jim Currie; Third: Roger Pederson; Second: Floyd Derdall; Lead: Gery Harris
Mixed – Yellowknife Elks Lodge No. 314 & Royal Purple Lodge No. 143, NT Rink Skip: Al Delmage; Third: Sharon Cormier; Second: Ron Delmage; Lead: Gail Koswan
The curlers all enjoyed themselves and liked the new shorter time and the fact they were curling and not sitting around. There were 8 teams in the men’s division with representation from British Columbia and Ontario. We had 2 teams in the ladies division compared to 3 teams last year. This is a concern for the committee as lower numbers in the future may mean cancelling this event. In the other events we had 5 in the masters, 5 in the seniors and 4 in the mixed for a total of 24 teams. This is an increase of 2 teams from 2009 where we had 22 teams. The host of the 2011 Elks and Royal Purple Championships is the Hanna Elks Lodge No. 451, from Alberta.
2010 NATIONAL DARTS CHAMPIONSHIP – ESPANOLA, ONTARIO The 2010 Elks and Royal Purple National Dart Championships were held in Espanola, ON, Brother Bill Giles and his Committee hosted the event and as usual it was a great success and the National Committee wishes to thank the Espanola Elks and Royal Purple Lodges for all their hard work.
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Special thanks go to all the National Darts Sponsors for making this a successful championship:
Men’s Singles – Wetaskiwin Elks Lodge No. 91 Men’s Doubles – Didsbury Elks Lodge No. 514 Men’s Quads – Espanola Elks Lodge No. 346 Women’s Singles – Sherwood Park Elks Lodge No. 481 Women’s Doubles – Mission Elks Lodge No. 30 Women’s Quads – Yellowknife Elks Lodge No. 314 Mixed Doubles – Frobisher Bay Elks Lodge No. 570 & Iqaluit Royal Purple Lodge No. 353 Mixed Quads – Penticton Elks Lodge No. 51 180 Pins – Nick and Maggy Carter
Your 2010 National Darts Champions Are:
Women’s Quads – British Columbia – Eileen Kramer, Nicole Sumnor, Cindy Menzies, Carol Linden
Men’s Quads – Nunavut – Jeff Nadeau, Justin Fawcett, Bob Smith, Darrell Dunn
Mixed Quads – Ontario – Garry Prisque, Cathie Beaudry, Preston Noonan, Terilyn Goodchild
Mixed Doubles – Nunavut – Justin Fawcett, Frances Boland
Women’s Doubles – British Columbia – Gail Pylypiw, Flo Wiseman
Men’s Doubles – Nunavut – Randy Kennedy, Justin Fawcett
Women’s Singles – Ontario – Cathie Beaudry
Men’s Singles – Nunavut – Justin Fawcett
Number of 180’s – Danny Heffernan, Justin Fawcett
High Finish: Men's – Dennis Arychuk, BC – “105” Ladies' – Eileen Kramer, BC – “117”
Chico Ruiz Memorial Sportsmanship Trophy – Isabel Koch, Yorkton, SK
Overall Provincial standing – The overall average trophy went to British Columbia
The hosts of the 2011 Elks and Royal Purple National Darts Championships have not been determined at this time but hopefully will be announced during this 2010 National Convention.
SPORT PIN PROGRAM
“PLEASE SELL YOUR SPORTS PINS”
We stress this every year and ask that every Lodge try and sell the 8 pins that are sent out each year in the fall. The promotion of the collector’s pins is essential to the continuation of our Darts and Curling programs. These sales are the major financial support of our events. We thank those Lodges that have
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participated. Please sell your Sports Pins!! The Committee wishes to acknowledge the assistance of the Grand Lodge staff, especially Brother Garnet Roth and Alma Mossing, without whom it would be impossible to operate.
Submitted on behalf of your 2009-10 National Sports Committee,
Brother Nick Carter, Chairman
Mark Montgomery Sheila Leonardis
REPORT OF THE GRAND JUDICIARY COMMITTEE FOR THE YEAR ENDING APRIL 30, 2010
Worthy Grand Exalted Ruler Duane, Members of the Grand Executive, Members of the Elks, and Guests:
It has been an honour serving as the Chair of this Committee. I want to thank Sister Sheila Leonardis of Yellowknife Elks No. 314 for assisting on this Committee and wish to recognize Brother Reg Sauer of Regina Elks No. 9 who is General Counsel for the Order.
On behalf of the Grand Judiciary, we THANK YOU for being here, for being Proud to be an Elk, and wanting to be a part of the decision making that will help us shape our Order into the future.
It has been a quiet year with very few requests submitted for assistance nor many bylaw changes submitted by the Associations seeking change to our Constitution, Bylaws, and Regulations. We believe that there is greater harmony in the Order. We believe that this has been the result of the Strategic Planning Committee being created that combines the Grand Executive with the Provincial/Territorial Presidents. This has allowed the Presidents from Coast to Coast to see the variances and individual needs of each province/territory and has allowed them to have dialogue with the Grand Executive so that the decisions being made are not being made regionally nor provincially/territorially but with the entire good of the Order in mind. Also, since each member of this Committee has a voice AND a vote, when consensus is reached, it is the consensus of the MAJORITY. Worthy Grand Exalted Ruler Duane and members of the Elks of Canada, on behalf of this Committee, I submit the following report on our activities over the past year.
1) Updating of the Constitution, Bylaws, and Regulations of the Order
All changes as approved by Convention have been updated by the Grand Lodge Office and approved by Brother Blake and myself. These changes include strengthening and clarification on Appeals, Grand Lodge Reserve Contingency Fund, adding Leadership Session to the Order of Business, and changes to the National Registration/ Affiliation Fee.
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2) Saskatchewan Elks Association, Committee of Past Provincial Presidents and the Saskatchewan Elks Foundation concerning the “Children’s Hospital Lottery”
An opinion was sought by the Saskatchewan Elks Judiciary concerning the procedure to initiate a “Children’s Hospital Lottery”.
The Lottery sounds like a wonderful project that will give the Elks of Saskatchewan strong recognition and praise. An opinion was presented to the Saskatchewan Judiciary.
3) Membership Director added to the Provincial/ Territorial Associations
Correspondence was received from the Ontario Membership Director querying why the Association Officers did not list “Membership Director”. A recommendation was made to the Grand Executive and the Provincial Presidents Association and a result, Membership Director has now been added as an Association Officer.
4) Lodge Regulations 1 and 2 Pages 65-66
Due to some confusion in this Section, “Vacancies” was added to this Section as Sub. 7, Limitation was changed to Sub. 6 and Resignations were made Sub. 8. This allowed Sub. 3 Vacancies of Section 2 to be removed. We supported the rewrite of these Sections.
5) President’s Expenses Section 10 (Page 49)
This is an item that has come up previously at the President’s Meeting resulting in discussion between the Presidents and the Grand Executive. It is recognized that there has been revisions to the position of District Deputy and District restructuring by the Associations that have District Deputies and we are aware of the variances between Associations with District Deputies and those Associations that have no structure below that of the Association or have an alternate structure in place. We have reviewed the information submitted by the Presidents Association and are waiting for the resolution reached by the President’s and the Grand Executive.
6) The Strategic Plan
The Committee was asked to review the Strategic Plan (as was every Grand Lodge Committee member) and to provide input to assist with the planning exercises. Input was provided.
7) Removal of “District Deputy” and “District” related items from the Bylaws and Regulations
We are aware that the Grand Executive and the Provincial/Territorial Presidents have agreed that the time is right to remove District Deputy and Districts from the Grand Lodge Bylaws and Regulations. This has been a long process that has turned the authority of the District Deputies to the Associations allowing them time to incorporate their Association Bylaws to include the District Deputies.
We have recommended that the change take place but that a Regulation be made authorizing Associations by Bylaw to structure their Association to have District Deputies or to have some other structure that meets their Association needs. All members of that structure would still be required to belong to the Association.
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8) Method of Expulsion of the Order
As a result of a recommendation by Member Services, this Committee was asked to provide an opinion in relation to an easier method of expulsion from the Order. This Committee was not in favour of an easier method of expulsion from the Order. Our Committee felt that expulsion from the Order is the most severe of all punishments that could be meted out and so we felt that we must safeguard the method of hearings and maintain the appeal procedure so that this would be used as a last resort in Discipline.
9) Reduce the Age Limit to 16 Years for Membership
We are aware of the discussions at the President’s Meeting concerning lowering the Age limit for membership to 16. We are aware that this has been proposed in the past on the Convention floor.
10) Member at Large/Virtual Member
We are aware of the recommendation from Member Services concerning Member at Large/Virtual Member.
We are sure this will result in great discussion in the event this comes to the Convention floor. We are aware that a similar matter was brought to the Convention floor in the past.
11) Couples Rate
We are aware that discussion occurred at the Quebec Conference resulting in a Motion being passed to create a “Couples Rate”. We are aware that this concept has been taken to the Convention previously.
CLOSING
On behalf of Sister Sheila, Brother Reg, and myself, we wish to thank the Order for having faith in us and allowing us to serve the Order on this Committee. We would also like to thank Brother Blake and the staff at the Grand Lodge Office for their advice, assistance and information that has been supplied on request. We are fortunate to have such friendly, loyal staff at our disposal.
Brothers and Sisters, thank you for your continued loyalty to the Order. Thank you for being here. Please enjoy the Convention.
Fraternally,
Mark Montgomery, Chair Grand Judiciary Committee
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ANNUAL REPORT
2009-2010
Elks and Royal Purple Fund for Children
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THE NATIONAL CHARITY OF THE ELKS & ROYAL PURPLE:
The national registered charity of the Elks & Royal Purple is the Elks & Royal Purple Fund for Children. It operates as a registered charitable organization in accordance with Canada Revenue Agency guidelines.
The National Charity was founded because members of this Order wanted a national instrument to complement local charitable and community service efforts. The National Charity enables any Lodge to respond at any time to a local need, whether the charitable funds are in their own account or not. The Elks and Royal Purple Fund for Children is meant to enhance Lodges’ local charitable objectives, not replace them.
SUMMARY OF CHANGES BY DATE TO THE NATIONAL CHARITY
Up until 1956 Funds were given to the Canadian Save the Children Fund
1956 The “Elks Purple Cross Fund” was created by a resolution at the national convention
1956-1962 Fund provided a safety net for Canadian children whose families had no other means of medical assistance
1962 Medicare provided a solution to the health concerns
1964 A committee was formed to investigate new directions for the Fund
1965 Committee made a recommendation to help “those who cannot speak for themselves”; committee investigated challenges facing deaf children
1968 “Deaf Detection & Development Program” pilot project was launched; mobile van programs were implemented
1999 Name changed to the “Elks & Royal Purple Fund for Children”
2010 National Charities Committee is refining the focus and direction of the National Charity
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Elizabeth Busby Denis Ellingboe James Murphy Robert Larsen
Terri Paziuk Lorene Rose Margaret Craigie-Purcell
REPORT OF THE NATIONAL CHARITIES COMMITTEE FOR THE YEAR ENDING APRIL 30, 2010
This report is presented on behalf of the National Charities Committee to the joint meeting of the Elks and Royal Purple at the 2010 National Convention. It has been a pleasure serving the Order this year as Chairperson and Co-Chairperson of the National Charities Committee and we wish to thank Grand Exalted Ruler, Brother Duane Romuld, and Supreme Honoured Royal Lady, Joyce Spilchuk, for this great opportunity. It is our pleasure to acknowledge the dedication and participation of our other members of the committee:
Brother Robert Larsen – Grande Prairie, AB Lady Margaret Craigie-Purcell – Iqaluit, NU Brother Denis Ellingboe – Hythe, AB Brother James Murphy – White Rock, BC Lady Lorene Rose – High Prairie, AB
We would like to recognize and thank Brother Don Kidd and Lady Sally Hurst for their tireless efforts in our BC Division. Our appreciation and gratitude is extended to the staff of the Grand and Supreme Lodge Offices for their assistance and resources throughout this past year. The committee appreciates the support and guidance of our Charities Co-ordinator, Agnes Fuchs, and the assistance of Executive Administrator, Bill Blake. Thank you for your dedication to the Fund for Children. The committee wishes to put into perspective that the Fund for Children are the MEMBERS of the Elks and Royal Purple across Canada, the Northwest Territories, and Nunavut. We must find ways to acknowledge your importance and express our gratitude for contributing to the Fund. Through the partnership between Lodges and the National Charities Committee, we will endeavour to help Lodges to promote themselves in their communities. The acknowledgement could take the form of articles in the Canadian Elk magazine, letters to Lodges from the Committee Chairperson
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and Co-chairperson, etc. By reporting the activities occurring in our Lodges and communities, we are promoting our Order and our charity. Input from Lodges is always greatly appreciated.
ELKS AND ROYAL PURPLE CONTRIBUTIONS Contributions from Lodges across Canada have decreased from the previous year in several provinces, and other provinces have shown an increase or maintained their level of contributions. At the same time, the demand for these funds has increased. The National Charities Committee encourages all Lodges to continue making the Elks and Royal Purple Fund for Children their priority. While other charities often solicit our Lodges, it is important that you support the causes that you as an Order have identified as important to the Elks and Royal Purple – the provision of personal assistance to needy Canadian children, the maintenance of your on-going clinical programs and other projects that need your continued support. This charity is truly a grassroots charity; it belongs solely to the Lodges of Canada. It is now possible for you to make a personal donation to your favourite charity, The Elks and Royal Purple Fund for Children, “ON- LINE”. Your personal information and privacy are assured. We invite you to go to our website: www.elks-canada.org.
MEETINGS AND ADMINISTRATION Our committee met three times this past year. Our fall meeting and spring meeting, which included the budget meeting, were held in Regina. Our winter meeting was held in Saskatoon, and climaxed with a visit and tour of the Saskatchewan Pediatric Auditory Rehabilitation Center (SPARC) which is located at Royal University Hospital. The committee had the opportunity to observe the speech-language pathologist and auditory verbal therapist work with a young child in the SPARC program. The staff demonstrated to the committee how technology has advanced in hearing aids and cochlear implants. An updated plaque was presented by GER Duane Romuld to commemorate our long-standing commitment and partnership between the Elks and Royal Purple Fund for Children and SPARC. Once again the Elks and Royal Purple Fund for Children Reserve Fund was invested with Scotia Asset Management and monitored by the Investment Advisory Committee as per the Grand Lodge policy on investments. The expectations are that the economy will continue to increase and grow. The overall market performance is recapturing some of its losses from previous years. The budget for investments has been updated to reflect a conservative target. A deficit budget was forecast last year and a deficit did materialize. Our fund raising revenue budget was down but overall market performance on our investments was greater than our budget projections thus offsetting some of our deficit projections. The committee looked at how to streamline our costs. All areas were questioned and evaluated. There was much debate over effectiveness and necessity of programming. Certainly the committee also recognizes that the continued presentation of a deficit budget is not the solution. Shortfalls erode our financial strength. As members of the Elks and Royal Purple, we all must commit ourselves to maintaining the financial strength of our charity, The Elks and Royal Purple Fund for Children. All programs and costs of the fund are given due diligence and attention. The committee are aware that a huge amount of our memberships’ charitable dollars are going to other organizations. We encourage Lodges to donate to their local community projects and events. However, the financial donations that go from our Lodges to support other charitable general funds are disturbing. These organizations do not support any of our assistance cases or programs. Therefore it is imperative to remember when deciding how your Lodges’ charitable dollars are spent, that the Elks and Royal Purple Fund for Children is your charity maintained solely by your contributions and donations. The committee feels it is important to highlight again our mandate not only as stewards of the fund, but also as members of our great Elks and Royal Purple Order. Only with your support, can we maintain Elks & Royal Purple Fund for Children programs.
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PERSONAL ASSISTANCE This year the committee received 137 applications for personal assistance. Of those, 125 were approved, and 12 cases were rejected or not supported. On going cases are only counted the first time. The number of applications being submitted is consistent with other years. A "DID YOU KNOW?" section is published in the Canadian Elk to increase awareness about our personal assistance program, reminders, promotional items, etc. Your support of the fund is most important. It is the committee’s responsibility to review each request on an individual basis to ensure we are in keeping with the policies of the fund and we are helping as many children as possible with the funds available. The Fund for Children’s role in helping children in the personal assistance program must be to assist our Lodges to help children in their Lodge communities. Thank you to the Lodges for submitting the applications to the fund. To help a child is the most gratifying experience that any Elk or Royal Purple member can experience. There is nothing more fulfilling than knowing that in a small way you have helped a child and his/her family.
HEALTHY CHOICES CONTEST Last year, the Addictions Awareness Contest was renamed “Healthy Choices” to reflect positive lifestyles. The committee, with recommendations from our Provincial and National Contest Co-ordinators, also added categories to the contest, changed contest time lines, expanded media categories, etc., to stimulate more interest in the contest. However, the number of contestants did not reflect a significant increase in participation. The number of contests held by Lodges or joint Lodges was the lowest in 4 years and only 18% of the Lodges participated in the contest. As a result, a motion was passed at our May meeting to discontinue the contest program at the national level. Lodges are encouraged to implement a contest in their communities to raise their profile by working with young people. The committee will continue to be receptive to other ideas and options that could compliment what the Lodges do in their communities.
NATIONAL ADDICTIONS AWARENESS PROGRAM The Drug & Alcohol Awareness Program, (formed in 1991, and later renamed the Addictions Awareness Program) has been on the agenda for many meetings. Over the years, interest in the National Addictions Awareness Program declined as emphasis on the contest grew. Lodges and Provincial Addictions Awareness Chairpersons began to see the contest and the Addictions Awareness Program as being one and the same. As a result, a motion was passed that the National Charities Committee end its involvement in the National Addictions Awareness Program. The committee encourages Lodges to continue with their provincial or local Addictions Awareness Programs.
SCHOLARSHIPS/CASLPA The National Charities Committee are extremely pleased to have partnered with CASLPA (Canadian Association of Speech-Language Pathologists and Audiologists) in our scholarship program again this year. The committee felt that our commitment to fund scholarships on a one- year basis was not conducive to planning. As a result a motion was passed to commit to a 3-year time period (subject to annual budget approval). A Letter of Understanding was created to clarify the relationship and duties of both the National Charity and CASLPA with regards to our Scholarship Program. The committee offers fifteen $1,000.00 scholarships to students who are enrolled in a master’s degree program in speech-language pathology or audiology, have completed at least one year of full time successful graduate study and have some clinical experience, and one $2,500.00 scholarship called the Susan Lane Scholarship.
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Due to the closure of the Elks and Royal Purple Lodges in Marwayne, Alberta, the committee agreed that the Gordon Leslie Memorial Scholarship be transferred to CASLPA, designated in Mr Leslie’s memory, and included as one of the current scholarships. This scholarship of $1,500.00, which will also be administered through CASLPA, will commence in 2010-11.
The following is a list of last year’s scholarship recipients:
1. Emily Barrett – University of Toronto 2. Jessica Lamont – University of Toronto 3. Sarah Baxter – University of Toronto 4. Claudette D'Souza – Dalhousie University 5. Kathleen Piescic – Wayne State University 6. Nathania Van Kuikfast – University of Alberta 7. Ashley Rossiter – Western Illinois University 8. Justine Bruneau – University of Ottawa 9. Melanie Gagnon – Université de Montréal 10. Fiona MacIntosh – University of British Columbia 11. Meghan Braun – McGill University 12. Abby Brooks – McGill University 13. Tara Millman – University of British Columbia 14. Stephanie Jansen – University of Alberta 15. Paula Malczewski – University of Western Ontario
The Susan Lane Scholarship, funded by the Elks and Royal Purple Fund for Children, was awarded to Karissa Zeleny – University of Alberta. (Eligibility requires that the applicant be involved in one of the Elks and Royal Purple clinical programs.)
ON-GOING CLINICAL PROGRAMS The committee are maintaining their support of eight on-going clinical programs throughout Canada. The committee concurred that funding to clinical programs in the provinces should take into consideration the support from the Lodges in that province. A letter will be sent to the Associations to express the committee’s concerns regarding our mutual commitment to support the programs in their provinces while working within their restrictions. The programs are very worthwhile and center around the committee’s commitment to hearing and speech initiatives. It has become necessary to raise more funds to continue and increase the level of support. The Elks & Royal Purple Fund for Children currently supports eight on-going clinical programs:
VOICE-FOR HEARING IMPAIRED CHILDREN – ONTARIO ISTAR – ALBERTA SPARC – SASKATCHEWAN STANTON TERRITORIAL HOSPITAL-ELKS HEARING CENTRE – NT BC FAMILY HEARING RESOURCE SOCIETY – BRITISH COLUMBIA ASSOCIATION DES IMPLANTÉS COCHLÉAIRES DU QUÉBEC CENTRAL SPEECH & HEARING CLINIC – MANITOBA ELKS & ROYAL PURPLE DEAF CAMP – NB/PEI
ELKS CONSTITUTION, BYLAWS & REGULATIONS; NATIONAL CHARITIES POLICY MANUAL Resolutions regarding the Elks & Royal Purple Fund for Children Purpose, Elks & Royal Purple National Charities Committee Responsibilities and the Elks & Royal Purple Scholarship
74 2010 Grand Lodge Convention Yellowknife, NT
Fund have been prepared by the National Charities Committee to be presented at the Elks Convention for consideration. The committee and staff have undertaken to review and re-vamp the National Charities Policy Manual in its entirety.
PROMOTION The promotional products (growth charts, soccer balls, hockey pucks, Frisbees, posters, brochures and placemats) have proven to be very popular. Some changes will be made on the placemats to provide more information about our charity and to direct people to our website. We continue to look for interesting ways to promote the Fund for Children and indeed the entire Order. The National Charities Committee recognize that the committee must try to assist Lodges and their Charities Committees in promoting themselves in their own communities by drawing attention to their charitable activities. The committee invites suggestions and ideas that would help in the promotion of the Fund for Children and our Order.
SUMMARY Decisions made by the committee have come from a common resolve after lengthy discussions. The committee has endeavoured itself, as always, in the caretaking of the fund. The Elks and Royal Purple Fund for Children programs need your committed support.
THANK YOU TO ALL OUR MEMBERS FOR THEIR OUTSTANDING AND CONTINUED SUPPORT OF “THE ELKS AND ROYAL PURPLE FUND FOR CHILDREN”.
On behalf of the entire National Charities Committee, it has been our pleasure to serve the Order this past year.
Respectfully submitted,
Sister Elizabeth Busby, Chairperson Lady Terri Paziuk, Co-Chairperson National Charities Committee
“ALONE WE CAN DO SO LITTLE, TOGETHER WE CAN DO SO MUCH” - Helen Keller
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ELKS & ROYAL PURPLE FUND FOR CHILDREN CONSOLIDATED BUDGET
2009/2010 April 2010/2011 Budget Actual Variance Budget REVENUE: FUND RAISING 735,500 709,384 (26,116) 708,400 PROGRAMS 100 0 (100) - GST REVENUE 500 357 (143) 500 INVESTMENT INCOME/GAINS(LOSSES) 50,000 207,213 157,213 150,000 786,100 916,954 130,854 858,900 EXPENSES: FUND RAISING 98,868 96,715 (2,152) 97,691 PROGRAMS 848,813 845,821 (2,992) 840,458 ADMINISTRATION (SCHEDULE) 42,945 42,883 (62) 42,523 990,625 985,419 (5,206) 980,672
NET OPERATING SURPLUS (COST) (204,525) (68,465) 136,060 (121,772)
ACTUAL EXPENSES 2009-2010
Administration Fund Raising 42,883; 4% 96,715; 10%
Programs 845,821; 86%
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ELKS & ROYAL PURPLE FUND FOR CHILDREN FUND RAISING BUDGET
2010/20 2009/2010 April 11 Budget Actual Variance Budget REVENUE: GENERAL DONATIONS 270,000 257,655 (12,345) 270,000 PERSONAL DONATIONS 25,000 18,677 (6,323) 20,000 MEMORIAL DONATIONS 45,000 39,495 (5,505) 40,000 LOTTERY FUND DONATIONS 230,000 237,761 7,761 230,000 FORDWAY GUM PROGRAM 15,000 14,932 (68) 15,000 WALK-A-THONS 110,000 94,426 (15,574) 95,000 ESTATES & BEQUESTS 0 11,197 11,197 3,000 DIRECT MAIL CAMPAIGN 40,000 35,038 (4,962) 35,000 TRAVELODGE/JOHNSON INC. REBATES 500 203 (297) 400 735,500 709,384 (26,116) 708,400 DIRECT EXPENSES: ROYAL PURPLE PROMOTION 14,000 13,035 (965) 13,000 PRINTING/STATIONERY 1,000 1,769 769 1,500 CERTIFICATES/PLAQUES 100 90 (10) 100 TRANSLATIONS 500 504 4 500 FUND RAISING PROMOTIONAL SUPPLIES 400 461 61 500 FORDWAY GUM PROGRAM 100 232 132 50 DONOR RECOGNITION 1,500 1,144 (356) 1,500 DIRECT MAIL CAMPAIGN 15,000 13,209 (1,791) 15,000
32,600 30,444 (2,156) 32,150
FUNDRAISING SUPPORT EXPENSES (SCHEDULE) 66,268 66,271 4 65,541 TOTAL EXPENSES 98,868 96,715 (2,152) 97,691
NET FUNDRAISING SURPLUS 636,633 612,669 (23,964) 610,709
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ELKS & ROYAL PURPLE FUND FOR CHILDREN PROGRAM BUDGET
2009/2010 April 2010/2011 Budget Actual Variance Budget REVENUE: MEMORIAL SCHOLARSHIP FUND 100 0 (100) 0
PROGRAMS: PROMOTION (NET) 46,100 40,459 (5,641) 43,100 CONTEST (NET) 16,050 15,776 (274) 0 ONGOING PROVINCIAL 378,500 378,500 0 392,000 PERSONAL ASSISTANCE 180,000 182,610 2,610 180,000 ORTHODONTIC ASSISTANCE 15,000 15,000 0 15,000 SCHOLARSHIPS 18,500 18,500 0 18,000 654,150 650,845 (3,305) 648,100
PROGRAM SUPPORT EXPENSES (SCHEDULE) 194,663 194,976 313 192,358 TOTAL EXPENSES 848,813 845,821 (2,992) 840,458
NET PROGRAM COSTS 848,713 845,821 (2,892) 840,458
ELKS & ROYAL PURPLE FUND FOR CHILDREN ONGOING PROVINCIAL PROGRAM BUDGET
2009/2010 April 2010/2011 Budget Actual Variance Budget BC FAMILY HEARING RESOURCE CENTRE 120,000 120,000 0 120,000 ISTAR 110,000 110,000 0 118,000 SPARC 100,000 100,000 0 100,000 CENTRAL SPEECH & HEARING CLINIC 11,000 11,000 0 14,000 ONTARIO VOICE 20,000 20,000 0 22,500 QUEBEC ELKS COCHLEAR IMPLANT 2,500 2,500 0 2,500 NB / PEI DEAF CAMP 5,000 5,000 0 5,000 NWT INFANT HEARING PROGRAM 10,000 10,000 0 10,000
TOTAL PROGRAM EXPENDITURES 378,500 378,500 0 392,000
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ELKS & ROYAL PURPLE FUND FOR CHILDREN CONTEST BUDGET
2009/2010 April 2010/2011 Budget Actual Variance Budget REVENUE: SALES 300 0 (300) 0 COST OF SALES 150 0 (150) 0 150 0 (150) 0 EXPENSES: BOOKMARKS 1,500 1,446 (54) 0 CANADIAN ELK PUBLICITY 2,500 2,167 (333) 0 BROCHURES & CERTIFICATES 4,500 5,548 1,048 0 POSTAGE/PROMOTION 1,500 1,100 (400) 0 AWARDS 5,500 5,030 (470) 0 CO-ORDINATOR EXPENSES 700 485 (215) 0
16,200 15,776 (424) 0 NET SURPLUS (COST) (16,050) (15,776) 274 0
ELKS & ROYAL PURPLE FUND FOR CHILDREN PROMOTION BUDGET
2009/2010 April 2010/2011 Budget Actual Variance Budget REVENUE: SALES - PROMOTIONAL SUPPLIES 15,000 13,161 (1,839) 13,000 COST OF SALES – PROMOTIONAL SUPPLIES 13,100 10,725 (2,375) 10,600 1,900 2,436 536 2,400 EXPENSES: CANADIAN ELK PUBLICITY 10,000 5,539 (4,461) 8,000 PROMOTION & DEVELOPMENT GRANTS 8,000 8,000 0 5,000 MAY CAMPAIGN PROGRAM 28,000 26,021 (1,979) 25,000 PROMOTIONAL PROGRAMS 2,000 3,335 1,335 7,500 NEW LODGE PROMOTIONAL GRANT 0 0 0 0 48,000 42,895 (5,105) 45,500 NET SURPLUS (COST) (46,100) (40,459) 5,641 (43,100)
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0 2010GrandLodgeConvention 80 ELKS & ROYAL PURPLE FUND FOR CHILDREN SCHEDULE OF PROGRAM SUPPORT & ADMINISTRATION BUDGET
PROGRAMS FUNDRAISING ADMINISTRATION TOTAL
2009/2010 April 2010/2011 2009/2010 April 2010/2011 2009/2010 April 2010/2011 2009/2010 April 2010/2011
Budget Actual Budget Budget Actual Budget Budget Actual Budget Budget Actual Budget
AUDIT FEES 3,595 3,704 3,333 65% 1,106 1,140 1,026 20% 830 855 769 15% 5,530 5,698 5,128
BAD DEBTS 0 0 0 0% 25 0 25 100% 0 0 0 0% 25 0 25
BANK CHARGES 98 102 120 15% 455 474 560 70% 98 102 120 15% 650 677 800
SUBSCRIPTION & ASSOCIATION FEES 200 156 200 40% 300 235 300 60% 0 0 0 0% 500 391 500
COMPUTER EXPENSE 4,125 3,819 3,300 55% 2,625 2,430 2,100 35% 750 694 600 10% 7,500 6,944 6,000
EQUIPMENT RENTAL 3,300 3,161 3,300 55% 2,100 2,011 2,100 35% 600 575 600 10% 6,000 5,747 6,000
INSURANCE & BONDING 1,625 1,624 1,625 65% 250 250 250 10% 625 625 625 25% 2,500 2,498 2,500
PRINTING/STATIONERY & OFFICE 4,200 3,961 4,200 60% 2,100 1,980 2,100 30% 700 660 700 10% 7,000 6,601 7,000
EQUIPMENT MAINTENANCE 1,360 1,377 1,360 68% 440 446 440 22% 200 203 200 10% 2,000 2,025 2,000
POSTAGE/FREIGHT 3,000 3,279 3,500 50% 2,400 2,623 2,800 40% 600 656 700 10% 6,000 6,558 7,000
RENT/UTILITIES 19,500 18,445 16,250 65% 6,000 5,675 5,000 20% 4,500 4,257 3,750 15% 30,000 28,377 25,000
CONTRACTUAL SERVICES 134,043 134,043 136,724 65% 41,244 41,244 42,069 20% 30,933 30,933 31,552 15% 206,220 206,220 210,344
TELEPHONE/INTERNET 3,400 4,113 3,740 68% 1,100 1,331 1,210 22% 500 605 550 10% 5,000 6,049 5,500
TRAVEL/ACCOM.-CONVENTION 1,495 1,495 1,235 65% 460 460 380 20% 345 345 285 15% 2,300 2,300 1,900
TRAVEL/ACCOM.-MEETINGS 0 843 0 65% 0 259 0 20% 0 195 0 15% 0 1,297 0
179,940 180,121 178,887 60,605 60,558 60,359 40,680 40,702 40,451 281,225 281,382 279,697
COMMITTEE EXPENSES:
TRAVEL/ACCOM.-CONVENTION 3,023 2,158 2,421 65% 1,163 830 931 25% 465 332 373 10% 4,650 3,320 3,725
TRAVEL/ACCOM.-GEN/PROV.CONF. 1,300 577 650 65% 500 222 250 25% 200 89 100 10% 2,000 888 1,000
TRAVEL/ACCOM.-MEETINGS 10,400 12,119 10,400 65% 4,000 4,661 4,000 25% 1,600 1,760 1,600 10% 16,000 18,540 16,000
TRAVEL/ACCOM.-BC DIV. MEETINGS 0 0 0 65% 0 0 0 25% 0 0 0 10% 0 0 0
14,723 14,854 13,471 5,663 5,713 5,181 2,265 2,181 2,073 22,650 22,748 20,725
Yellowknife, NT TOTAL 194,663 194,976 192,358 64% 66,268 66,271 65,541 22% 42,945 42,883 42,523 14% 303,875 304,130 300,422
MEMORIAL CONTRIBUTIONS are donations given to the Elks and Royal Purple Fund for Children in memory of a deceased friend or loved one.
GOLDEN BOOK OF MEMORIES is a permanent record of all those who have $300 or more donated in their memory. It is available for viewing at the Grand Lodge Office as well as at the National Convention each year.
The following names were added to the Golden Book of Memories during the past year. (May 1, 2009- April 30, 2010)
ARMSTRONG, ROGER A. PICTON, ON ARNTSEN, EMMA BEECHY, SK ASP, TED WETASKIWIN, AB BACKSTROM, BERT PRINCE ALBERT, SK BARNARD, SHIRLEY ACME, AB BECKLUND, HELEN E. STETTLER, AB BOUCHARD, FLO KELOWNA, BC BOYER, RITA NORTH BAY, ON BRANDS, HELEN PORTAGE LA PRAIRIE, MB BROOMFIELD, DOROTHY WILLIAMS LAKE, BC BUCHAN, MURIEL NANAIMO, BC CHARTRAND, AL FLIN FLON, MB CHRYSTAL, JAMES CHILLIWACK, BC COLEMAN, DOREEN VIRDEN, MB DAVENPORT, AMY GRANDE PRAIRIE, AB DELAINEY, MARY DAWSON CREEK, BC DIRKS, MARGARET KELOWNA, BC DOELL, MARY TERRACE, BC DOWNTON, VICTOR & META CORNER BROOK, NF ERICKSON, ANNA BIGGAR, SK FELT, RUBY U. & JOHN MOOSE JAW, SK FERRIS, BARBARA KELOWNA, BC FILEWICH, MIKE BRETON, AB FORTIN, CARL SANGUDO, AB FURKEY, GEORGE SAULT STE. MARIE, ON GALARNEAU, WILMA BASSANO, AB GLOVER, THELMA OLIVER, BC GREEN, BILL NORTH BAY, ON GREEN, MABEL NORTH BAY, ON HARDING, VELVA HIGH PRAIRIE, AB HARMON, MERVIN FLIN FLON, MB HICKLING, JAMES E. WILKIE, SK HOLLIER, MARK SASKATOON, SK HRYCAK, JOHN SANGUDO, AB INGRAM, JOHANNA (DOLLY) VERNON, BC IPSEN, PAUL FORT ST. JOHN, BC JANELLE, JOSEPHINE HIGH PRAIRIE, AB JENSEN, AUDREY MELFORT, SK
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KAUTH, WILLIAM (BILL) WILKIE, SK KILGOUR, POLLYANNA GRANDE PRAIRIE, AB KLAESSENS, ALICE BASSANO, AB KLYM, NELLIE REGINA, SK LAIDLEY, G. ROSS DELTA, BC LAMOTHE, OVILA ESPANOLA, ON LAMOUREAUX, LEONA WEYBURN, SK LAZORUK, LILLIAN RYCROFT, AB LISOWSKI, ETHEL BRANDON, MB LOKKE, RUDY MANNING, AB LORENZ, EMMA MANNING, AB LUTZ, THERESA KELOWNA, BC MADDEN, ARTHUR ST. WALBURG, SK MAGEE, JESSIE MOOSE JAW, SK MALLOY, BARBARA KAMLOOPS, BC MARTIN, JO-ANN PRINCE GEORGE, BC MASRI, MARIE WHITE ROCK, BC MATVICHUK, JACK ST. ALBERT, AB MCDONALD, RUBY ST. JOHN’S, NL MCGILLIVARY, RAYMOND (MOUSE) WILKIE, SK MCLENNON, JOE GRAND FALLS, NF MCMILLAN, ORVILLE GRANDE PRAIRIE, AB MOEBIS, KAY BEECHY, SK MONTCALM, GILBERT NORTH BAY, ON MOON, IDA GRANDE PRAIRIE, AB MORFITT, MILLIE OLIVER, BC MORGAN, DORIS SUNDRE, AB NIEDERMAIR, YVONNE SASKATOON, SK PEAT, ELSIE M. HARRIS, SK PEDEN, JEANETTE (JAN) EDMONTON, AB PIGEAU, LORETTA NORTH BAY, ON PLUMPTON, RUBY KELOWNA, BC PROSSER, JOSEPHINE ST. WALBURG, SK ROBERTS, RITA ST. JOHN’S, NL RYLANCE, JAMES A. DIDSBURY, AB SCHRODER, JOAN BEECHY, SK SCOTT, BERNIE PICTON, ON SHOEMAKER, EFFIE BRANDON, MB SPENDIFF, FRED HIGH PRAIRIE, AB STOCK, EVELYNE YORKTON, SK TOMASZESKI, TYLER BRETON, AB WELSH, BABBS PICTON, ON WILFORD, DOROTHY DAWSON CREEK, BC WILHELM, LESLEY DAWSON CREEK, BC WOLF, NINETTE WILLIAMS LAKE, BC WOLOSZYN, ADELINE SEXSMITH, AB YAHOLNITSKY, GRACE YORKTON, SK
82 2010 Grand Lodge Convention Yellowknife, NT
THE PERSONAL ASSISTANCE PROGRAM
Lodges helping children in their own communities when funds are not available from other sources.
PERSONAL ASSISTANCE OVER THE PAST YEAR Funding = $197,610 -- Cases = 137
CODE DESCRIPTION OF CODES AID Hearing: aids, accessories, processors, repairs Helping Children CHR Wheelchairs, walkers (to aid personal mobility) CMM Communication devices (Alltalk, TDD, TTY, telephone or closed caption devices, etc.) CMP Camp fees, camp attendance CVG Convention Grant EDU Education, tutoring, school fees/tuition EQU Special equipment (pumps, standing frames, silent call system, oximeter, computers/software) EYE Eye glasses, vision aids FIR Replacement of clothing, bedding, personal needs FMS FM systems MED Medical assessments, tests, splints, orthotics, braces OTHER Miscellaneous (not included in other categories -- i.e. ambulance, bicycle, child care, dietary needs, medications, prescriptions, etc.) ORT Orthodontic, dental PHY Physiotherapy, Chiropractic REN Renovations to/in building for accessibility (ramp, elevator, ceiling tracking) TPY Therapy (speech & stuttering) Making a difference……… TVL Travel (mileage, accommodations, food) ………One child at a time! VAN Lifts (vehicle accessibility) See “One Child’s Story” on our website.
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ON-GOING CLINICAL PROGRAMS SUPPORTED BY THE ELKS & ROYAL PURPLE FUND FOR CHILDREN 2009-10
TOTAL FUNDING 2009-2010 PROV. PROGRAM DESCRIPTION OF PROGRAM FUNDING TO SINCE FUNDING DATE BC BC Family Hearing A family-centered early intervention provincial 1982 $120,000 $3,412,643.11 Resource Society resource program committed to individual communication choices and providing support and resources throughout BC to deaf and hard of hearing children, their families and community service providers. Telephone: (604) 584-2827 Website: www.bcfamilyhearing.com AB ISTAR – Institute A non-profit centre affiliated with the University of 1986 $110,000 $1,174,500.00 for Stuttering Alberta that provides therapy for stuttering children, Treatment & teens and adults. Research Telephone: (780) 492-2619 Website: www.istar.ualberta.ca SK SPARC – The Elks An early detection, assessment and rehabilitation 1976 $100,000 $2,483,716.00 & Royal Purple family-centered program for children with hearing loss Saskatchewan in the province of Saskatchewan providing auditory- Pediatric Auditory verbal therapy and services. Rehabilitation Telephone (306) 655-1320 Center Website: www.usask.ca/healthsci/sparc MB Central Speech & An independent, non-profit clinic providing 1992 $11,000 $169,200.00 Hearing Clinic opportunities for hearing-impaired children to develop spoken language skills, thereby allowing them to participate fully in the educational and social mainstream. This program also supports the cochlear implant program of the Victoria General Hospital in Winnipeg. Telephone: (204) 477-3298 Website: www.centralspeech.ca ON VOICE for hearing- A non-profit, charitable organization that provides 1998 $20,000 $220,000.00 impaired children support to parents of hearing-impaired children, auditory verbal therapy and information resources. Telephone: (416) 487-7719 Website: www.voicefordeafkids.com QC Association des A non-profit corporation created by people interested 1995 $2,500 $37,500.00 implantés in helping and supporting children and adults with a cochléaires du cochlear implant. Québec Telephone: (418) 623-7417 Website: www.cidm.qc.ca/aicq NB NB/PEI Elks & A camp operated to provide an opportunity for deaf 1994 $5,000 $92,000.00 Royal Purple Deaf and hard-of-hearing children to interact in an Camp environment where they can share experiences and develop relationships with other deaf and hard-of- hearing children. Telephone: (506) 455-2333 Website: www.nbpeielks.ca NWT NWT Infant Hearing A hearing screening program for new babies 2005 $10,000 $40,000.00 Program sponsored by the Stanton Territorial Health Authority and the Northwest Territories Department of Health and Social Services. Telephone: (867) 669-3130 Website: www.srhb.org TOTALS $378,500.00 $7,629,559.11
84 2010 Grand Lodge Convention Yellowknife, NT
CONVENTION GRANT
The Elks & Royal Purple Fund for Children makes a $2,500 grant available jointly to the host national convention organizers for the purpose of funding a special children’s project or individual child in need locally or within the host province/territory.
Last year the Convention Grant was awarded to Dr. Everett Chalmers Hospital/Audiology Department. Accepting the cheque is André Lafargue, Regional Manager, Audiology & Speech- Language Pathology.
The presentation took place at the Grand Banquet following André’s presentation.
This year the Convention Grant will be awarded to the Northwest Territories Infant Hearing Program at the Stanton Territorial Health Authority.
Supreme Honoured Royal Lady Lynda Nolan and Grand Exalted Ruler, Brother Dave Hurley present the convention grant cheque to Cheryl Messier, Audiologist, representing the Infant Hearing Program at the Stanton Territorial Health Authority.
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ELKS & ROYAL PURPLE FUND FOR CHILDREN CONTRIBUTIONS REPORT – 2009-10
The Elks & Royal Purple Fund for Children exists because of the contributions we receive from our Lodges. Without your efforts, hard work and generosity, we could not be able to run the programs that benefit children all across Canada. You are vital to our continued operation. We appreciate all you do to make the Fund for Children your Lodge’s priority when disbursing your funds.
WE NEED YOU AND YOUR ONGOING SUPPORT to enable us to continue the programs that benefit so many children.
On behalf of all the children whom you have supported: THANK YOU MOST SINCERELY.
We want to keep you informed about the programs and projects that you support. Please review the information sent regularly to your Lodges. Contact us at any time with your questions or concerns.
Please continue to monitor your Lodge’s contributions to the Fund for Children. CONTRIBUTION CREDIT REPORTS are printed twice a year (for periods ending December 31 and April 30) and sent to all Lodges to enable you to track (and compare) your progress. Please review these reports. Contact the Grand Lodge Office at any time with questions about the reports.
CONTRIBUTION AWARDS
To recognize the competition among the Lodges, we are pleased to award a plaque to the Elks Lodge with the highest contribution per member, and to the Royal Purple Lodge with the highest contribution per member. All Lodges that contributed over $100/member or over $10,000 over the past year will receive a Certificate of Appreciation.
Last year Will Challenger accepted the plaque on behalf of Lac La Biche Elks Lodge No. 470 for the highest contribution per member at $579.95/ member. Congratulations!
Last year Dolores Gallant accepted the plaque on behalf of Terrace Royal Purple Lodge No. 216 for the highest contribution per member at $833.32 member. Congratulations!
86 2010 Grand Lodge Convention Yellowknife, NT
HIGHEST CONTRIBUTION PER MEMBER
Lac La Biche Elks Lodge No. 470 – $527.04/member
Terrace Royal Purple Lodge No. 216 – $527.40/member
ELKS LODGES – CONTRIBUTIONS OVER $100/MEMBER
PROV. LODGE CONTRIBUTION/MEMBER BC Alberni Valley Elks Lodge No. 101 $268.00 BC Burnaby Elks Lodge No. 497 $211.35 AB Chauvin Elks Lodge No. 261 $111.22 BC Chilliwack Elks Lodge No. 48 $193.18 BC Cloverdale Elks Lodge No. 335 $132.75 NL Corner Brook Elks Lodge No. 505 $126.27 BC Delta Elks Lodge No. 531 $392.86 AB Drumheller Elks Lodge No. 54 $107.68 AB Edmonton Elks Lodge No. 11 $200.44 AB Fort Saskatchewan Elks Lodge No. 399 $120.44 AB Fort St. John Elks Lodge No. 288 $131.95 AB Hythe Elks Lodge No. 236 $229.94 BC Kamloops Elks Lodge No. 44 $101.38 AB Lac La Biche Elks Lodge No. 470 $527.04 ON Levack-Onaping Elks Lodge No. 345 $100.88 SK North Battleford Elks Lodge No. 369 $114.01 BC North Kamloops Elks Lodge No. 469 $266.30 BC Port Coquitlam Elks Lodge No. 49 $148.36 BC Prince George Elks Lodge No. 122 $132.76 MB Swan River Elks Lodge No. 384 $107.85 BC Terrace Elks Lodge No. 425 $464.42 BC Trail Elks Lodge No. 50 $100.00 ON Wellington Elks Lodge No. 566 $133.59 AB Whitehorse Elks Lodge No. 306 $112.50 MB Winnipeg Elks Lodge No. 10 $328.93
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ROYAL PURPLE LODGES – CONTRIBUTIONS OVER $100/MEMBER
PROV. LODGE CONTRIBUTION/MEMBER AB Calgary Royal Purple Lodge No. 7 $498.07 NL Corner Brook Royal Purple Lodge No. 330 $164.50 BC Dawson Creek Royal Purple Lodge No. 85 $114.03 AB Drayton Valley Royal Purple Lodge No. 196 $175.11 AB Drumheller Royal Purple Lodge No. 109 $200.16 AB Edmonton Royal Purple Lodge No. 22 $261.15 BC Fort Nelson Royal Purple Lodge No. 204 $185.19 NB Fredericton Royal Purple Lodge No. 202 $162.58 TR Iqaluit Royal Purple Lodge No. 353 $153.00 BC Kelowna Royal Purple Lodge No. 56 $104.86 SK Kerrobert Royal Purple Lodge No. 352 $107.14 AB McLennan Royal Purple Lodge No. 62 $153.32 BC N. Kamloops Royal Purple Lodge No. 277 $145.34 SK Nipawin Royal Purple Lodge No. 67 $228.11 BC Prince George Royal Purple Lodge No. 48 $146.10 BC Prince Rupert Royal Purple Lodge No. 8 $125.00 AB Rycroft Royal Purple Lodge No. 137 $155.53 BC South Burnaby Royal Purple Lodge No. 260 $213.19 BC Terrace Royal Purple Lodge No. 216 $527.40 AB Warner Royal Purple Lodge No. 72 $117.65
EXCEPTIONAL STATUS!
ELKS LODGES – CONTRIBUTIONS OVER $10,000.00
PROV. LODGE TOTAL CONTRIBUTIONS AB Calgary Elks Lodge No. 4 $23,202.38 BC Kelowna Elks Lodge No. 52 $11,015.00 AB Lac La Biche Elks Lodge No. 470 $13,176.08 BC Penticton Elks Lodge No. 51 $10,430.00 BC Prince George Elks Lodge No. 122 $10,355.00 BC Terrace Elks Lodge No. 425 $12,075.00 MB Winnipeg Elks Lodge No. 10 $10,525.88 TR Yellowknife Elks Lodge No. 314 $10,205.00
ROYAL PURPLE LODGES – CONTRIBUTIONS OVER $10,000.00
PROV. LODGE TOTAL CONTRIBUTIONS AB Calgary Royal Purple Lodge No. 7 $20,919.11 AB Edmonton Royal Purple Lodge No. 22 $13,318.75 BC Terrace Royal Purple Lodge No. 216 $15,822.10
88 2010 Grand Lodge Convention Yellowknife, NT
Will Challenger Bob Baker Bill Tarr Bob Palmer Wayne Sherlock President, AB President, BC President, SK President, MB President, ON Elks Association Elks Association Elks Association Elks Association Elks Association Chair, Presidents’ Association
Gaétan Daigle Ron Roy Donna Snelgove Jamie Smith Frank Stapleton President, QC President, NB President, NL/Lab. President, NS President, Territorial Elks Association Elks Association Elks Association Elks Association Elks Association
REPORT OF THE ASSOCIATION OF PROVINCIAL/TERRITORIAL PRESIDENTS FOR THE YEAR ENDING APRIL 30, 2010
Brothers and Sisters I must first thank the Presidents from all of the Provincial Associations for electing me to the position of Chair of the Presidents Association, it was truly an honour to serve as the chair for the past year. My year started with the Presidents training and Presidents meeting at the Grand Lodge Convention in Fredericton, to which I have to thank both Brothers Gordon McLeod and Garnet Roth for the tremendous wealth of information that they shared with all of the newly installed Presidents. Our Mid-Term Presidents meeting was hosted in Regina to coincide with the Grand Lodge Executive Mid-Term meeting in February. We had eight Provincial Presidents, three 1st Vice Presidents, and one 2nd Vice President in attendance. There were two Presidents that could not attend due to personal reasons. Our meeting was very productive with some very good discussions and debate over some of the issues that were brought forward for consideration. Some of the items that we discussed in detail are; lowering the age limit from age of majority to 16, some way of recognizing youth in our communities that help out our lodges, the format that the Presidents follow in relation to their visits to the Lodges in their Association, the 100th Anniversary of the Elks of Canada, and the removal of the word Fraternal from the Order. It was at this meeting that the Provincial Presidents and the Vice Presidents of the Association had a breakout session with the members of the Grand Executive to review and revise the Strategic Plan. This breakout session was very successful, the ideas and discussion that arose from these session will only improve the Strategic Plan.
2010 Grand Lodge Convention 89 Yellowknife, NT
It was great to see the unity between the Association Presidents and the Grand Lodge Executive. There has been some tension over the past few years, but everyone is working towards a common goal, the strengthening of our great Order. There are some differences across this great nation, but we were able to prove that we can, and will continue to work together as a united team into the future.
Will Challenger
President AB Elks Association Chairman of the Presidents Association
Bill Ward
REPORT OF THE PAST GRAND EXALTED RULERS’ ASSOCIATION FOR THE YEAR ENDING APRIL 30, 2010
Worthy Grand Exalted Ruler, Members of the Grand Executive, Brother and Sister Elks. On behalf of all of the members of the Past Grand Exalted Rulers’ Association, I wish to bring fraternal greetings to all delegates attending the 2010 National Convention in Yellowknife. The Past Grand Exalted Rulers’ Association has been active in a number of areas this year. Our Constitution and Bylaws had not been updated since 2003 and a review and rewrite was undertaken. A notice of motion has been sent to all PGERs so that these can be presented at our PGER meeting during this convention for approval. At the request of the Grand Lodge Marketing Committee, we undertook to put together a computer slide presentation of all of our Past Grand Exalted Rulers with short biography comments to be used at the 100th Anniversary Convention or on any other appropriate occasion. Thanks goes out to PGER Al Edwards for taking on this task and seeing it to a speedy conclusion. He is not off the hook though as he only has 98 on his list so far. As well we have issued the request to all PGERs to make every effort in attending the 100th Anniversary Convention. PGER Brother Dennis Stewart has been diligently working on the PGER History Book and has completed the updates with new indexing and cover. It is on display at the convention for your perusal. Thanks to Brother Stewart for his efforts and fine work. PGER Clark Kilburn, New Lodge Development Coordinator, reports that through the Member Services Committee the concept of a “virtual” lodge will be introduced at the convention. He would also like to thank PGER Edwards for his efforts in the institution of our newest Lodge Cache Creek/Ashcroft in BC.
Fraternally submitted,
Bill Ward Chairman, PGER Association
90 2010 Grand Lodge Convention Yellowknife, NT
Refer to page 15 for the addendum to the Past Grand Exalted Rulers’ Association report to Convention.
Past Grand Exalted Rulers in attendance at the 2010 Convention:
Top to Bottom (l-r):
Clark Kilburn, Bill Ward, Jack Blinston, Roland Gagnon, Joe Calder, Al Busby, Bob Manning, Eugene Wood, Mark Montgomery, Al Edwards.
Sitting:
Bill Blake (Honorary Member of the Past Grand Exalted Rulers’ Association)
Not in attendance at the 2010 Convention:
Robert Robert, Bill Peddle, Russ Jackman, Dr. Nick Kuzyk, Cliff Blackmur, Vern Hoff, Charlie McMechan, Dick Hollier, Don Kidd, Nick Kowtaluk, Dennis Stewart, Paul Clendenning, Len Kolb, Wayne Herod.
2010 Grand Lodge Convention 91 Yellowknife, NT
Revenue Budget 2010/2011
Facilities (Net), Sales (Net), 14,500 , 24,705 , 4.20% 2.46%
Operating Revenues, 549,244 , 93.34%
Canadian Elk (Net), Expense Budget 2010/2011 Other Expenses, 40,300 , 6.26% 10,315 , 1.60% Committee Lodge Organization Expenses, 35,595 , & Development, 5.53% 13,600 , 2.11% Operating Expenses, Lodge Membership 304,411 , 47.27% Expenses, 47,200 , 7.33% Grand Lodge Officer Expenses, 35,200 , 5.47%
Grand Exalted Ruler Expenses, 55,643 , 8.64% Provincial/Territorial Convention Expenses, 36,500 , Expenses, 65,195 , 5.67% 10.12%
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Elks of Canada Consolidated Statement of Income & Expenses Budget 2010/2011
Actual Budget Budget 2009/2010 2009/2010 Variance 2010/2011 Revenue Operating Revenues 529,200 507,160 22,040 549,244 Facilities (Net) 7,114 10,245 (3,131) 24,705 Sales (Net) 16,813 15,300 1,513 14,500 553,127 532,705 20,422 588,449
Expenses Operating Expenses 300,828 304,154 (3,326) 304,411 Convention Expenses 51,000 59,010 (8,010) 65,195 Provincial/Territorial Expenses 32,753 36,500 (3,747) 36,500 Grand Exalted Ruler Expenses 54,135 56,026 (1,891) 55,643 Grand Lodge Officer Expenses 31,060 35,300 (4,240) 35,200 Lodge Membership Expenses 36,681 36,600 81 47,200 Lodge Organization & Development 6,761 14,600 (7,839) 13,600 Canadian Elk (Net) 36,135 35,600 535 40,300 Other Expenses 11,078 11,085 (7) 10,315 Committee Expenses 30,241 34,170 (3,929) 35,595 National Sports Events 452 0 452 0 Total Expenses 591,124 623,045 (31,921) 643,959
Net Income (Deficit) (37,997) (90,340) 52,343 (55,510) Reserve Transfer: Transfer to Employee Benefit Fund (67,660) 67,660 (13,000) Transfer to Memorial Bldg. Fund 0 0 0 Transfer from (to) Sports Reserve 452 0 0 Transfer from (to)Facility Contingency Reserve 3,557 3,557 (5,000) Transfer from (to) Contingency Reserve 559,510 559,510 (50,000) Net Increase/(Reduction) to General Retained Earnings 457,862 540,387 (123,510)
2010 Grand Lodge Convention 93 Yellowknife, NT
Elks of Canada Facilities Income & Expenses Budget 2010/2011
Actual Budget Budget 2009/2010 2009/2010 Variance 2010/2011 Revenue Base Rental Income 65,415 66,112 (697) 66,112 Operating Cost Recovery 107,490 111,398 (3,908) 89,228 172,905 177,510 (4,605) 155,340
Recoverable Expenses Building Insurance 4,213 4,225 (12) 4,465 Property Taxes 31,922 36,000 (4,078) 31,350 Utilities 36,064 40,000 (3,936) 40,000 Repairs, Maintenance & Supplies 71,594 70,000 1,594 38,800 Janitorial 15,120 15,840 (720) 15,120 158,913 166,065 (7,152) 129,735
Non-Recoverable Expenses Furnishings & Equipment 0 0 0 0 Costs Associated with Roof Leak 5,868 0 5,868 0 Non-Recoverable GST 1,010 1,200 (190) 900 6,878 1,200 900
Total Expenses 165,791 167,265 (7,152) 130,635
Net Income (Deficit) 7,114 10,245 2,547 24,705
Elks of Canada Sales Income & Expenses Budget 2010/2011
Actual Budget Budget 2009/2010 2009/2010 Variance 2010/2011 Sales 81,934 85,000 (3,066) 80,000
Expenses Cost of Sales 64,012 68,000 (3,988) 64,000 Shipping Supplies 131 500 (369) 500 Advertising & Promotion 978 1,200 (222) 1,000 65,121 69,700 (4,579) 65,500
Net Income (Deficit) 16,813 15,300 1,513 14,500
94 2010 Grand Lodge Convention Yellowknife, NT
Elks of Canada Operating Income & Expenses Budget 2010/2011
Actual Budget Budget 2009/2010 2009/2010 Variance 2010/2011 Revenue: National Affiliation Fees 492,779 485,360 7,419 530,244 Investment Income/Gains (Losses) 27,702 13,500 14,202 12,500 Computer Revenue 63 100 (37) 100 Penalties & Fines 2,048 1,000 1,048 1,500 Interest on Trade Receivables 394 100 294 300 FFC Promo & Development Grant 4,000 4,000 0 2,500 Sales Tax Commission 80 100 (20) 100 Husky Rebate Program 2,134 3,000 (866) 2,000 Admin Fee Trust Funds 0 0 0 0 Memorial Bldg. Fund Revenue 0 0 0 0 529,200 507,160 22,040 549,244 Operating Expenses: Dues & Subscriptions 994 1,000 (6) 1,000 Audit Fees **** (Shared 50/50) 5,830 5,655 175 5,250 Bank Charges **** (Partially shared) 1,066 1,500 (434) 1,500 Computer Expenses **** (Shared 50/50) 7,123 7,500 (377) 6,000 Equipment Rental **** (Shared 50/50) 5,883 6,510 (627) 6,500 Translation Costs 3,114 2,000 1,114 2,000 Postage & Freight 11,811 13,000 (1,189) 13,000 Printing Stationery & Office **** (Shared 50/50) 11,232 12,000 (768) 12,000 Equipment Maintenance **** (Partially shared) 2,884 2,500 384 2,500 Telephone & Internet Expenses **** (Partially shared) 8,792 9,000 (208) 7,500 Bad Debts 0 25 (25) 25 Staff Expenses: Salaries & Employee Benefits *** (Partially Shared) 234,459 233,564 895 238,236 Car Allowances 4,976 5,200 (224) 5,200 Meeting Expenses 2,431 2,700 (269) 2,700 Training & Development 233 2,000 (1,767) 1,000 300,828 304,154 (3,326) 304,411 Convention Expenses Convention Registration Fees 4,160 4,160 0 4,625 Conv.Travel/Accom Office Staff **** (Partially shared) 8,703 8,400 303 8,800 Conv.Travel/Accom Exec/GLO 16,828 17,500 (672) 19,900 Conv.Travel/Accom PGER's 1,176 3,300 (2,124) 1,900 Conv.Travel/Accom. Prov. Pres. 16,465 19,000 (2,535) 21,200 Exalted Ruler/President-New Lodge 0 0 0 1,920 Report Books **** (Partially shared) 482 700 (218) 600 Proceedings **** (Partially shared) 1,694 1,200 494 1,600 Postage & Freight **** (Shared 50/50) 1,292 1,800 (508) 1,200 Supplies & Site Expenses 0 500 (500) 250 Awards & Certificates 200 200 0 200 Photography Expense 0 250 (250) 0 Pre Convention Site Inspection 0 2,000 (2,000) 3,000 51,000 59,010 (8,010) 65,195 Provincial/Territorial Expenses Travel/Accom Visits & Meetings 20,561 22,000 (1,439) 22,000 President's Midterm Meeting 11,192 13,000 (1,808) 13,000 Provincial Membership Training 1,000 1,500 (500) 1,500 32,753 36,500 (3,747) 36,500
**** COSTS SHARED WITH FUND FOR CHILDREN *** FFC COVERS ADDITIONAL SALARIES OF $210,344 FOR A TOTAL OF $$448,580
2010 Grand Lodge Convention 95 Yellowknife, NT
Operating Income & Expenses (Continued)
Actual Budget Budget 2009/2010 2009/2010 Variance 2010/2011 Grand Exalted Ruler Expenses Current GER Allotment 37,782 37,782 0 38,151 Past GER Allotment 12,594 12,594 0 12,717 GER Photography Expense 269 350 (81) 350 Recognition & Awards 2,234 4,100 (1,866) 3,225 Computer Allowance 1,256 1,200 56 1,200 54,135 56,026 (1,891) 55,643 Grand Lodge Officer Expenses Grand Executive Meetings 27,236 30,000 (2,764) 30,000 Grand Lodge Officer Travel 3,203 3,500 (297) 3,500 Office Expenses G.L.O. 621 800 (179) 700 Professional Development 0 1,000 (1,000) 1,000 31,060 35,300 (4,240) 35,200 Lodge/Membership Expenses Lodge Awards & Plaques 742 1,000 (258) 1,000 Lodge Trusteeship/Supervision (251) 2,500 (2,751) 1,000 25/50 Years of Service Program 290 1,000 (710) 500 Membership Brochures & Kits 2,755 3,500 (745) 3,500 Training Manuals 1,097 2,000 (903) 1,600 AIM Program Expenses 8,836 10,000 (1,164) 6,200 New Member Program 4,190 3,000 1,190 4,500 Promotional Grants 4,221 4,900 (679) 5,000 Marketing Promotional Items 7,679 2,000 5,679 10,000 Marketing Trade Shows/Direct Marketing 5,857 2,200 3,657 7,500 Membership DVD 1,265 1,500 (235) 500 Lodge Resource Teams 0 3,000 (3,000) 3,000 Strategic Plan Initiative 000 2,900 36,681 36,600 81 47,200 Lodge Organization & Development Lodge Develop./Revitalization 2,328 5,000 (2,672) 5,000 New Lodge Grants 0 2,000 (2,000) 1,000 Lodge Institution Supplies 413 2,800 (2,387) 2,800 Lodge Institution Expenses 4,020 4,800 (780) 4,800 6,761 14,600 (7,839) 13,600 Canadian Elk Expenses (Net) Costs Canadian Elk Printing/Format 22,484 25,000 (2,516) 24,900 Canadian Elk Postage 18,564 20,000 (1,436) 20,000 Canadian Elk Translation Costs 755 600 155 700 Canadian Elk Mail Prep. 3,419 4,000 (581) 4,000 Revenues 0 Canadian Elk Advt. & Inserts (957) (1,200) 243 (1,000) Canadian Elk FFC Cost Recovery (7,884) (12,500) 4,616 (8,000) Canadian Elk Subscriptions (246) (300) 54 (300) Net Canadian Elk Expenses 36,135 35,600 535 40,300
Other Expenses Directors/Officers Liab. Ins. 1,565 1,570 (5) 1,500 Office Insurance/Bond Premiums *** (Shared 50/50) 2,498 2,500 (2) 2,500 Retirement Benefits 6,315 6,315 0 6,315 Trademark Renewal fees 700 700 0 0 11,078 11,085 (7) 10,315
96 2010 Grand Lodge Convention Yellowknife, NT
Elks of Canada Committee Expenses Budget 2010/2011
Member Services Committee Actual Budget Budget 2009/2010 2009/2010 Variance 2010/2011 Operating Expenses Postage/Freight 240 250 (10) 250 Printing, Stationery & Office 147 200 (53) 200 Telephone 217 200 17 200 Travel/Accom Meetings 4,234 5,000 (766) 5,000 4,838 5,650 (812) 5,650
Travel/Accom Convention 2,762 2,700 62 1,670 Total Expenses 7,600 8,350 (750) 7,320
Marketing Committee Operating Expenses Postage/Freight 184 250 (66) 250 Printing, Stationery & Office 58 550 (492) 200 Telephone 311 200 111 350 Travel/Accom Meetings 3,932 5,000 (1,068) 5,000 4,485 6,000 (1,515) 5,800
Travel/Accom Convention 1,416 1,600 (184) 1,650 Total Expenses 5,901 7,600 (1,699) 7,450
Finance/Audit Committee Operating Expenses Printing, Stationery & Office 27 100 (73) 50 Telephone 0 50 (50) 50 Travel/Accom Meetings 4,859 6,000 (1,141) 5,800 4,886 6,150 (1,264) 5,900
Travel/Accom Convention 1,629 1,600 29 2,800 Total Expenses 6,515 7,750 (1,235) 8,700
Judiciary Committee Operating Expenses Printing, Stationery & Office 0 200 (200) 200 Legal Fees 0 500 (500) 500 Annual Registration Fees 111 120 (9) 125 Legal Retainer 2,000 2,000 0 2,000 2,111 2,820 (709) 2,825
Travel/Accom Convention 1,934 1,700 234 2,900 Total Expenses 4,045 4,520 (475) 5,725
2010 Grand Lodge Convention 97 Yellowknife, NT
Elks of Canada Committee Expenses Budget 2010/2011
Sports Committee Actual Budget Budget 2009/2010 2009/2010 Variance 2010/2011 Operating Expenses Postage/Freight 630 500 130 500 Printing, Stationery & Office 259 200 59 200 Telephone 0 150 (150) 150 Travel/Accom Events 3,209 3,000 209 1,700 4,098 3,850 248 2,550
Travel/Accom Convention 2,082 2,100 (18) 3,850 Total Expenses 6,180 5,950 230 6,400
Committee Summary: Actual Budget Budget 2008/2009 2008/2009 Variance 2009/2010 Operating Expenses 20,418 24,470 (4,052) 22,725 Convention Expenses 9,823 9,700 123 12,870 Total Expenses 30,241 34,170 (3,929) 35,595
Elks of Canada National Sports Events Budget 2010/2011
Actual Budget Budget 2009/2010 2009/2010 Variance 2010/2011 Revenue Fundraising 15,527 20,000 (4,473) 20,000 180 Pin Sales 96 150 (54) 150 Nat'l Darts Registration Fees 522 145 377 145 Sponsorships 2,450 2,450 0 2,450 Donations 445 250 195 250 19,040 22,995 (3,955) 22,995
Fundraising Expenses Pins 5,027 5,040 (13) 3,300 180 Pins 46 70 (24) 70 Printing Cards 536 600 (64) 600 Prizes 1,000 1,000 0 1,000 Postage-Sports Pins 327 500 (173) 500 Plaques & Shirts 1,779 1,800 (21) 1,850 Maintenance of Supplies 0 200 (200) 200 Postage-Trophies/Plaques & Shirts 203 300 (97) 300 8,918 9,510 (592) 7,820
National Participant Expenses Participant Funding 10,500 13,365 (2,865) 15,055 Publicity Nat'l Sports 74 120 (46) 120 10,574 13,485 (2,911) 15,175
Total Expenses 19,492 22,995 (3,503) 22,995
Net Income (Deficit) (452) 0 (452) 0
98 2010 Grand Lodge Convention Yellowknife, NT
2010 Grand Lodge Convention 99 Yellowknife, NT
GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA (Incorporated by Special Act of Parliament)
BALANCE SHEET April 30, 2010
2010 2009 Elks & Royal General Purple Fund Fund for Children Total Total CURRENT ASSETS Cash 47,175 47,344 94,519 92,000 Accounts receivable (Note 3) 103,919 1,032 104,951 114,706 Due (to) from funds 2,541 (2,541) 0 0 Current portion of loan receivable (Note 4) 0 0 0 20,268 Prepaid expenses 24,422 1,949 26,371 28,746 Inventory of supplies - saleable 107,326 23,561 130,887 137,631 - non-saleable 17,729 7,446 25,175 41,712 303,112 78,791 381,903 435,063 LONG TERM ASSETS Investments (Note 5) 251,012 1,419,221 1,670,233 1,708,235 Loan receivable (Note 4) 0 0 0 46,277 251,012 1,419,221 1,670,233 1,754,512 CAPITAL ASSETS (Note 6) 890,000 0 890,000 890,000 TOTAL ASSETS 1,444,124 1,498,012 2,942,136 3,079,575
CURRENT LIABILITIES Accounts payable 26,627 4,082 30,709 68,584 Convention deposits 2,250 0 2,250 2,205 Deferred revenue 2,567 10,000 12,567 2,417 Personal Assistance programs payable (Note 8) 0 4,307 4,307 7,613 TOTAL LIABILITIES 31,444 18,389 49,833 80,819
NET ASSETS Unrestricted funds 507,579 477,338 984,917 1,584,828 Internally restricted funds (Note 9) 905,101 1,000,000 1,905,101 1,411,643 Memorial Scholarship fund (Note 10) 0 2,285 2,285 2,285 TOTAL NET ASSETS 1,412,680 1,479,623 2,892,303 2,998,756
TOTAL NET ASSETS AND LIABILITIES 1,444,124 1,498,012 2,942,136 3,079,575
ON BEHALF OF THE GRAND EXECUTIVE
100 2010 Grand Lodge Convention Yellowknife, NT
GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
STATEMENT OF CHANGES IN NET ASSETS
Year Ended April 30, 2010
Unrestricted Elks & Royal Internally Memorial General Purple Fund Restricted Scholarship 2010 2009 Fund for Children Total Funds Funds Total Total NET ASSETS Balance, beginning of year 39,030 1,545,798 1,584,828 1,411,643 2,285 2,998,756 3,490,802 Deficiency of revenue over expenses (37,993) (68,460) (106,453) 0 0 (106,453) (492,046) Transfers (Note 9, 10) 506,542 (1,000,000) (493,458) 493,458 0 0 0
Balance, end of year 507,579 477,338 984,917 1,905,101 2,285 2,892,303 2,998,756
2010 Grand Lodge Convention 101 Yellowknife, NT
GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
STATEMENT OF REVENUES AND EXPENSES
Year Ended April 30, 2010
2010 2009 Elks & Royal General Purple Fund Fund for Children Total Total REVENUES 812,166 919,391 1,731,557 1,259,226
EXPENSES 850,159 987,851 1,838,010 1,751,272
DEFICIENCY OF REVENUES OVER EXPENSES (37,993) (68,460) (106,453) (492,046)
102 2010 Grand Lodge Convention Yellowknife, NT
GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
STATEMENT OF CASH FLOWS
Year Ended April 30, 2010
2010 2009 Elks & Royal General Purple Fund Fund for Children Total Total Operating Activities
Deficiency of revenues over expenses (37,993) (68,460) (106,453) (492,046)
Items not requiring the use of cash - (increase) decline in value of investments (24,785) (207,213) (231,998) 379,734
Net change in non-cash working capital items (Note 12) 13,677 (19,402) (5,725) 49,327
Increase (decrease) in deferred revenue 150 10,000 10,150 (9,250)
Cash used in operating activities (48,951) (285,075) (334,026) (72,235)
Investing Activities
Repayment of loan receivable 66,545 0 66,545 19,155
Purchase/disposal in investments (25,000) 295,000 270,000 95,000
Cash provided by investing activities 41,545 295,000 336,545 114,155
(Decrease) increase in cash (7,406) 9,925 2,519 41,920
CASH, BEGINNING OF YEAR 54,581 37,419 92,000 50,080
CASH, END OF YEAR 47,175 47,344 94,519 92,000
2010 Grand Lodge Convention 103 Yellowknife, NT
GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
GENERAL FUND
SCHEDULE OF REVENUES AND EXPENSES
Year Ended April 30, 2010
REVENUES 2010 2009 Building lease revenue 172,905 143,029 Canadian Elk 9,087 12,652 Grants 4,000 4,000 Investment income (loss) 27,702 (52,220) Memorial Building fund revenue 0 500 Miscellaneous 2,277 3,238 National membership fees 492,779 492,375 National sporting events 19,040 17,823 Penalties and fines 2,442 1,112 Sale of supplies 81,934 85,971 TOTAL REVENUES 812,166 708,480
EXPENSES Bond premiums and office insurance 2,498 2,493 Canadian Elk 45,222 44,543 Committees (Schedule) 30,240 19,835 Convention 51,000 53,652 Cost of supplies sold 65,120 70,527 Directors’ and Officers’ liability insurance 1,565 1,569 Facilities 165,791 118,502 Grand Lodge officers 31,060 29,817 Grand Exalted Ruler 54,134 54,963 Lodge and membership expenses 36,681 27,977 Lodge organization and development 6,761 5,517 National sporting events 19,491 16,378 Operating and administrative expenses (Schedule) 300,828 318,703 Provincial and Territorial expenses 32,753 30,718 Trademark fees 700 0 Retired employee benefits 6,315 6,315 TOTAL EXPENSES 850,159 801,509
DEFICIENCY OF REVENUES OVER EXPENSES (37,993) (93,029)
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GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
GENERAL FUND
SCHEDULE OF COMMITTEE EXPENSES
Year Ended April 30, 2010
2010 2009 Finance/Audit Committee Operating expenses 4,886 4,590 Convention expenses 1,629 1,972 NET EXPENDITURES 6,515 6,562
Judiciary Committee Operating expenses 2,111 2,112 Convention expenses 1,934 2,338 NET EXPENDITURES 4,045 4,450
Member Services Committee Operating expenses 4,838 4,809 Convention expenses 2,762 998 NET EXPENDITURES 7,600 5,807
Marketing Committee Operating expenses 4,484 0 Convention expenses 1,416 0 NET EXPENDITURES 5,900 0
Sports Committee Operating expenses 4,098 2,134 Convention expenses 2,082 882 NET EXPENDITURES 6,180 3,016
TOTAL EXPENDITURES BY COMMITTEES 30,240 19,835
2010 Grand Lodge Convention 105 Yellowknife, NT
GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
GENERAL FUND
SCHEDULE OF OPERATING AND ADMINISTRATIVE EXPENSES
Year Ended April 30, 2010
2010 2009 Audit 5,830 5,655 Bank charges 1,166 1,228 Car allowances 4,976 4,992 Computer expense 7,123 8,395 Equipment maintenance 2,884 2,094 Equipment rental 5,883 5,697 Meeting expenses - staff 2,431 2,424 Postage and freight 11,811 12,275 Printing, stationery and office 11,132 11,491 Salaries and benefits (Note 11, 15) 234,459 253,003 Staff training and development 233 3,559 Subscriptions and dues 994 779 Telephone and internet 8,792 5,745 Translation costs 3,114 1,366
TOTAL OPERATING AND ADMINISTRATIVE EXPENSES 300,828 318,703
106 2010 Grand Lodge Convention Yellowknife, NT
GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
ELKS & ROYAL PURPLE FUND FOR CHILDREN
SCHEDULE OF REVENUES AND EXPENSES
Year Ended April 30, 2010
2010 2009 REVENUES Contributions from Elk members, Lodges, Districts, and Associations 426,903 434,763 Contributions from Royal Purple members, Lodges, Districts, and Associations 256,150 295,019 Investment income (loss) 207,213 (456,407) Estates and bequests 11,197 261,940 Travelodge and Johnson Inc. rebates 203 516 Ford Gum Commissions 14,931 15,053 Promotional projects 2,437 (588) Memorial Scholarship Fund revenue 0 93 Miscellaneous revenue 357 357 TOTAL REVENUES 919,391 550,746
EXPENSES (Schedule) Programs 848,255 818,196 Fundraising 96,713 91,587 Administration 42,883 39,980 TOTAL EXPENSES 987,851 949,763
DEFICIENCY OF REVENUES OVER EXPENSES (68,460) (399,017)
2010 Grand Lodge Convention 107 Yellowknife, NT
0 2010GrandLodgeConvention 108 GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
ELKS & ROYAL PURPLE FUND FOR CHILDREN
SCHEDULE OF EXPENSES
Year Ended April 30, 2010
Programs Fundraising Administration Total 2010 2009 2010 2009 2010 2009 2010 2009 Ongoing Provincial Programs 379,500 379,500 0 0 0 0 379,500 379,500 Personal and Orthodontic Assistance programs 197,610 185,927 0 0 0 0 197,610 185,927 Addictions Awareness program 15,776 11,383 0 0 0 0 15,776 11,383 Memorial Scholarship Fund (Note 10) 17,500 17,500 0 0 0 0 17,500 17,500 Promotional projects 42,894 43,488 0 0 0 0 42,894 43,488 Fundraising program expenses 0 0 30,443 30,270 0 0 30,443 30,270 653,280 637,798 30,443 30,270 0 0 683,723 668,068 Support expenses: Audit fees 3,703 3,592 1,140 1,105 855 830 5,698 5,527 Bank charges 102 101 474 473 102 101 678 675 Subscription and association fees 156 217 234 325 0 0 390 542 Computer expense 3,819 4,515 2,430 2,873 694 821 6,943 8,209 Equipment rental 3,161 3,084 2,012 1,963 575 561 5,748 5,608 Insurance and bond premiums 1,623 1,620 250 249 624 624 2,497 2,493 Printing, stationery and office 3,961 3,645 1,980 1,823 660 607 6,601 6,075 Postage and freight 3,279 2,395 2,623 1,891 656 477 6,558 4,763 Equipment maintenance 1,377 1,041 445 337 202 153 2,024 1,531 Rent and utilities 18,445 14,671 5,675 4,514 4,257 3,386 28,377 22,571 Contractual services (Note 11) 134,043 129,789 41,244 39,935 30,933 29,951 206,220 199,675 Yellowknife, NT Telephone and internet 4,113 2,517 1,331 814 605 370 6,049 3,701 Travel - staff 2,338 867 719 267 540 200 3,597 1,334 Travel - committee 14,855 12,344 5,713 4,748 2,180 1,899 22,748 18,991 194,975 180,398 66,270 61,317 42,883 39,980 304,128 281,695 TOTAL 848,255 818,196 96,713 91,587 42,883 39,980 987,851 949,763
GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED APRIL 30, 2010
1. THE ORGANIZATION
The Grand Lodge of the Benevolent and Protective Order of Elks of Canada (the “Organization” or “Grand Lodge”) is a national, fraternal and charitable organization, promoting and serving community needs through volunteer efforts of local Lodges. This not for profit organization was incorporated in 1913 by a Special Act of Parliament and is not subject to income tax under the Income Tax Act.
2. SIGNIFICANT ACCOUNTING POLICIES
The Organization’s accounting policies and its standards of financial disclosure are in accordance with Canadian generally accepted accounting principles, except for the Organization's policies for capital assets, as explained in note 2e.
a) Basis of Presentation
These financial statements reflect only those financial activities conducted by the Grand Lodge. These financial statements do not reflect the assets, liabilities, revenues and expenses of its constituent lodges and its affiliated entities.
b) Use of Estimates
The preparation of financial statements in conformity with Canadian generally accepted accounting principles requires management to make estimates and use assumptions that affect the reported amounts of assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the year. Actual results could differ from those estimations.
c) Fund Accounting
The Constitution and By-laws of the Benevolent and Protective Order of Elks of Canada prescribe that the funds of the Grand Lodge shall include the General Fund, the Reserve Fund and the Elks & Royal Purple Fund for Children.
The purpose of the General Fund is to carry out the general administration and payment of general expenses of the Grand Lodge. It is to invest cash balances that are not required for the day-to-day operations of the Grand Lodge.
The internally restricted net assets consist of Reserve Funds specifically set aside by the Grand Lodge to finance some part of the Organization.
The Elks & Royal Purple Fund for Children (the “Committee”) may provide financial assistance for any purpose that is: a) for the good and welfare of a person prior to attaining their nineteenth birthday resident in Canada, which has been approved as an appropriate purpose by the Committee, or; b) for other charitable programs or services provided for and approved in the annual operating budget.
2010 Grand Lodge Convention 109 Yellowknife, NT
The accompanying financial statements disclose the financial position and the operations of these funds administered by Grand Lodge on a restricted fund accounting basis. GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED APRIL 30, 2010
2. SIGNIFICANT ACCOUNTING POLICIES (continued)
d) Inventory of Supplies
Supplies are valued at the lower of cost and net realizable value, with cost determined on an average cost basis.
e) Capital Assets
The Grand Lodge’s approved accounting policy is to record the office building located at 2629-29th Avenue, Regina, Saskatchewan at its original cost of $890,000 and to expense all subsequent expenditures on renovations, additions or major repairs as incurred. The original cost of the building is not being amortized. As disclosed in Note 6, the fair value of the building is now significantly greater than its original cost.
f) Personal Assistance Programs
Commitments to provide funding are recognized as an expense of the Elks & Royal Purple Fund for Children when the National Sub-Assistance Committee approves the funding.
g) Investments
The Organization’s investments described in Note 5 are carried at fair values, as reported by Scotiatrust, the investment manager.
h) Revenue Recognition
Membership fees are recorded as revenue over the applicable membership period.
i) Employee Benefits
The Grand Lodge contributes 5% of basic salary into the employee’s individual RRSP plans. Under the RRSP plan, the Grand Lodge’s obligations are limited to making required contributions. The Grand Lodge also funds an employee life insurance and health insurance plan by covering a portion of the premiums exclusive of premiums for LTD coverage. These contributions and premiums are expensed in the period in which they are made.
j) Financial Instruments
Fair Value - The Grand Lodge financial instruments include cash, accounts receivable, accounts payable, and trust funds. The carrying values approximate fair value due to the immediate or short- term maturity of these items.
Foreign Exchange Risk - The Grand Lodge is exposed to foreign exchange risk due to investments in U.S. and International equities. The Grand Lodge does not use derivative instruments to mitigate its exposure to foreign currency risk.
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GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED APRIL 30, 2010
2. SIGNIFICANT ACCOUNTING POLICIES (continued)
j) Financial Instruments (continued)
Interest Rate Risk - Interest rate risk refers to the adverse consequences of interest rate changes on the Grand Lodge’s cash flows, financial position and income. This risk arises from differences in the timing and amount of cash flows related to the Grand Lodge’s financial assets.
Credit Risk - The Grand Lodge does not have significant exposure to any individual constituent lodge and affiliated entity. During the year, credit loses were insignificant. The Grand Lodge does not use any form of derivative instrument to manage its exposure to credit risk.
Financial assets and financial liabilities are initially recognized at fair value and their subsequent measurement is dependent on their classification as described below. Their classification depends on the purpose for which the financial instruments were acquired or issued, their characteristics and the Organization’s designation of such instruments. Trade date accounting is used.
Classification
Cash and investments Held-for-trading Accounts and loans receivable Loans and receivables Accounts payable, convention deposits and personal assistance programs payable Other liabilities
Held-for-trading financial assets are non-derivative financial assets that are designated as held-for- trading. Held-for-trading financial assets are carried at fair value with unrealized gains and losses included in the statement of operations.
Loans and receivables and other liabilities are recorded at amortized cost using the effective interest method. Carrying value for accounts and loans receivable, accounts payable, trust funds, convention deposits, and personal assistance program payable approximates fair value due to the short-term nature of these instruments.
Transaction costs related to held for trading financial assets are expensed as incurred. Transaction costs related to other liabilities and loans and receivables are netted against carrying value of the asset or liability and are then recognized over the expected life of the instrument using the effective interest method.
Not-for-profit organizations may defer adoption of Sections 3862, Financial Instruments – Disclosures and Section 3863, Financial Instruments – Presentation until fiscal years beginning on or after October 1, 2008. In the meantime, they will continue to apply Section 3861, Financial Instruments – Disclosure and Presentation. The Organization has chosen to defer application of Sections 3862 and 3863.
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GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED APRIL 30, 2010
2. SIGNIFICANT ACCOUNTING POLICIES (continued)
k) Changes in Accounting Policies
i) Allocation of expenses
CICA Handbook Section 4470, “Disclosure of Allocated Expenses by Not-for-Profit Organizations” establishes disclosure standards for a not-for-profit organization that classifies expenses by function and allocates its expenses to a number of functions to which the expenses relate. As a result of this new standard additional note disclosure has been made in Note 16 to the financial statements.
ii) Future accounting changes
On December 16, 2009, the Accounting Standards Board released final accounting standards for private enterprises. The standards are effective for fiscal years beginning on or after January 1, 2011 with early adoption permitted. The Organization is currently evaluating whether it will adopt these newly issued standards or move to International Financial Reporting Standards (“IFRS”).
3. ACCOUNTS RECEIVABLE
Accounts receivable consists of the following: 2010 2009 Elks & Royal General Purple Fund Fund for Children Total Total Refundable GST $ 0 $ 687 $ 687 $ 376 National membership fees 89,299 0 89,299 88,734 Trade receivables 14,620 345 14,965 16,289 Miscellaneous 0 0 0 9,307 $103,919 $ 1,032 $104,951 $114,706
4. LOAN RECEIVABLE
The loan receivable consisted of funds loaned to a tenant of the Organization’s office building. The advance was made for major leasehold improvements and furnishings within the leased premises. The loan was advanced in conjunction with the tenant undertaking a new ten year lease and is repayable over the term of the lease with an annual financing rate of 6%. The loan was paid off in its entirety in 2010.
5. INVESTMENTS
Investments consist of the following:
2010 2009 General Fund Scotiatrust investment portfolio $ 251,012 $ 201,227
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GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED APRIL 30, 2010
5. INVESTMENTS (continued)
Elks & Royal Purple Fund for Children Scotiatrust investment portfolio $ 1,419,221 $ 1,507,008
Scotiatrust manages these investment portfolios. The portfolios held at April 30, 2010 include Canadian, provincial and corporate bonds and fixed interest securities, Canadian, U.S. and International equities and income fund trusts, as well as investments in the investment managers’ pooled Private Client Unit Money Market Fund, Canadian Income Fund, Canadian Corporate Bond Fund, Canadian Equity Fund, Canadian Short-Mid Government Bond Fund, North American Equity Fund, U.S Equity Fund and International Equity Fund, as follows:
2010 2009 General Fund Cost Fair Value Cost Fair Value Short term investments $ 4,824 $ 4,824 $ 1,855 $ 1,855 Bonds, debentures and notes 0 0 21,311 21,356 Pooled funds 59,090 59,561 74,043 72,702 North American equities 183,493 179,212 134,758 100,270 International equities 9,309 7,415 8,595 5,044 $ 256,716 $ 251,012 $240,562 $ 201,227
2010 2009
Elks and Royal Purple Fund for Children Cost Fair Value Cost Fair Value Short term investments $ 8,598 $ 8,598 $ 7,790 $ 7,790 Bonds, debentures and notes 127,609 127,154 174,958 175,962 Pooled funds 189,250 194,979 547,776 532,773 Canadian equities 650,794 685,816 540,823 475,747 U.S. equities 344,077 349,707 308,221 274,598 International equities 74,987 52,967 66,673 40,138 $ 1,395,315 $1,419,221 $ 1,646,241 $1,507,008 Total $ 1,652,031 $ 1,670,233 $ 1,886,803 $ 1,708,235
All bonds, debentures and notes have maturity dates within the period June 1, 2011 to December 18, 2018 and have yields ranging from 1.25% to 5.05%.
6. CAPITAL ASSETS 2010 2009 Building at cost $ 327,371 $ 327,371 Land at cost 562,629 562,629 $ 890,000 $ 890,000 Accumulated amortization (Note 2e) 0 0 Net book value $ 890,000 $ 890,000
Capital assets are recorded at cost. It is management’s opinion that the capital assets have a fair value of $1,500,000 to $1,750,000 based on appraisals for insurance purposes and general knowledge of the Regina commercial real estate market.
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GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED APRIL 30, 2010
7. SUSPENDED LODGE TRUST ACCOUNT
The Constitution and Bylaws of the Grand Lodge provide that when a subordinate Lodge surrenders its Charter, Grand Lodge assumes its assets in trust. In the event of a Subordinate Lodge being reorganized within five years, all assets held in trust shall be restored to the Subordinate Lodge. If the Subordinate Lodge is not reorganized within five years, all such assets shall be transferred to the Elks & Royal Purple Fund for Children or directly to a charity in the community in which the Lodge was located, if such a request is made by members of the Lodge at the time of dissolution. There were no trust funds held on April 30, 2010 (2009 – nil).
8. PERSONAL ASSISTANCE PROGRAMS PAYABLE
This amount represents committed funds for ongoing orthodontic cases previously approved by the National Sub-Assistance committee.
9. INTERNALLY RESTRICTED FUNDS
General Fund General reserve $ 1,159,510 $ (1,159,510) $ - Contingency reserve 0 600,000 600,000 National Sports reserve 8,748 (451) 8,297 Employee Benefit reserve 145,000 67,660 212,660 Elks Memorial Building Fund reserve 2,000 0 2,000 Facility Contingency reserve 44,785 (14,241) 30,544 Centennial Celebration reserve 51,600 0 51,600 1,411,643 (506,542) 905,101
Elks and Royal Purple Fund for Children reserve 0 1,000,000 1,000,000 $ 1,411,643 $ 493,458 $ 1,905,101
a) Contingency Reserve:
This reserve has been established to meet one year’s operation costs and is administered under the direction of the Audit/Finance Committee Effective April 30, 2010 $600,000 was transferred from the unrestricted funds to the reserve, as per Article 2 Section 2.1 of the Grand Lodge Bylaws.
b) National Sports Reserve:
This reserve will remain in effect to receive future funding from funds accumulated from national sports events and it is proposed that the reserve will be used to fund future sports projects. Effective April 30, 2010 $451 was transferred from the reserve to the unrestricted funds, as per Article 2 Section 3.2 of the Grand Lodge Bylaws.
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GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED APRIL 30, 2010
9. INTERNALLY RESTRICTED FUNDS (continued)
c) Employee Benefit Reserve:
This reserve has been established to meet future benefit payments to current employees and retired employees or spouses of deceased retired employees. Effective April 30, 2010 $67,660 was transferred from the unrestricted funds to the reserve, as per Article 2 Section 1 of the Grand Lodge Bylaws.
d) Elks Memorial Building Fund Reserve:
This reserve is comprised of amounts bequeathed, donated or contributed by members of the Elks, Royal Purple, or any other interested parties. The Reserve is administered by the Grand Executive of the Elks of Canada, and shall be used exclusively towards the enhancement of the Elks National Building in accordance with Article 2 Section 3.1 of the Grand Lodge Bylaws.
e) Facility Contingency Reserve:
This reserve has been established from funds accumulated from net lease revenues and will be utilized for replacement or major repair or renovation of any part of the building or building service equipment. Effective April 30, 2010, $14,241 was transferred from the reserve to the unrestricted funds, as per policies established and approved by the Grand Executive, as per Article 2 Section 1 of the Grand Lodge Bylaws.
f) Centennial Celebration Reserve:
This reserve has been established under the direction of the Grand Executive to provide for promotion of the 100th Anniversary of the Elks of Canada in the year 2012.
g) Elks and Royal Purple Fund for Children Reserve:
This reserve has been established to provide a contingency reserve for the Elks and Royal Purple Fund for Children. Effective April 30, 2010 $1,000,000 was transferred from unrestricted funds to create the contingency reserve as per policies established and approved by the Grand Executive.
10. ELKS & ROYAL PURPLE FUND FOR CHILDREN MEMORIAL SCHOLARSHIP FUND
As provided for in the Constitution, the Elks & Royal Purple Fund for Children Memorial Scholarship Fund receives special contributions which are used to provide:
a) scholarships to students working toward a professional certification in the study of audiology or speech pathology or a professional certification in a field related to speech pathology or audiology.
b) grants to graduates conducting research and study into problems of early identification and rehabilitation of hearing impairments and speech problems in children.
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GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED APRIL 30, 2010
10. ELKS & ROYAL PURPLE FUND FOR CHILDREN MEMORIAL SCHOLARSHIP FUND
Elks & Royal Purple Fund for Children Memorial Scholarship Fund transactions for the year consist of the following:
Revenue: 2010 2009 Contributions $ 0 $ 0 Interest 0 93 0 93 Expenses: Scholarships and grants (17,500) (17,500) Deficiency of revenues over expenses (17,407) (17,407) Transfer from unrestricted funds 17,500 17,500 93 93 Fund balance, beginning of year 2,192 2,192 Fund balance, end of year $ 2,285 $ 2,285
11. CONTRACTUAL SERVICES
Under an agreement with the National Charities Committee, a sum of $206,220 (2009 - $199,676) was paid to the Grand Lodge as a fee for service for the provision of support and administration services provided by the Grand Lodge Office. The Grand Lodge Office provides all staff and services to carry out all program, administrative, and support functions of the Elks & Royal Purple Fund for Children as approved by the National Charities Committee. The amount received is credited to the Grand Lodge salaries account thereby reducing the total salaries and benefits paid for the Grand Lodge to $234,459.
Total salaries and benefits paid by Grand Lodge $440,679 Less credit received from the Elks and Royal Purple Fund for Children (206,220) Net salaries cost as shown on General Fund financial statements $234,459
12. NET CHANGES IN NON-CASH WORKING CAPITAL BALANCES
Net increase in cash due to changes in non-cash working capital consists of the following cash increases (decreases): 2010 2009 Elks & Royal General Purple Fund Fund for Children Total Total Accounts receivable $ 11,887 $ 1,834 $ 13,721 $ 15,568 Prepaid expenses (220) 2,595 2,375 (12,156) Inventory of supplies 1,907 21,375 23,282 (1,756) Accounts payable 58 (41,900) (41,842) 48,328 Personal Assistance programs 0 (3,306) (3,306) (587) Convention deposits 45 0 45 (70) Net increase (decrease) $ 13,677 $ (19,402) $ (5,725) $ 49,327
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GRAND LODGE OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS OF CANADA
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED APRIL 30, 2010
13. CONTINGENCIES
In the course of their operations, Grand Lodge and its constituent Lodges and affiliated entities may become involved in legal actions including claims arising from personal injuries or property damage. While the final outcome of these claims cannot be predicted with certainty, management believes that no provision for loss is required at April 30, 2010. It is management’s opinion that no material adverse effect on Grand Lodge’s financial position will occur as a result of those actions pending or unresolved at the present time.
14. COMMITMENTS
The Grand Lodge is committed to payments with respect to an agreement to lease its photocopier effective June 1, 2009. Future payments required under the lease are as follows:
2011 $ 11,241 2012 $ 11,241 2013 $ 11,241 2014 $ 11,241
The Grand Lodge is committed to payments with respect to an agreement to lease its postage machine effective December 1, 2006. Future payments required under the lease are as follows:
2011 $ 1,066 2012 $ 578
The Grand Lodge is committed to payments with respect to an agreement to lease computer hardware and software effective May 26, 2006. Future payments required under the lease are as follows:
2011 $ 4,530
15. RRSP
The Grand Lodge pays funds into individual employee RRSP plans. Contributions totalling $19,818 (2009 - $22,167) were made to the employees’ individual plans.
16. ALLOCATION OF EXPENSES
The Organization allocates salary costs prorated to the numbers of hours worked for each program and each fund.
17 CAPITAL MANAGEMENT
The Organization relies on membership fees, donations and funds from sales of merchandise to finance operations. The funds are allocated to various programs and projects based on the needs of the Organization and as directed by the Grand Exalted Ruler and Members of the Grand Lodge. Note 2 to the financial statements describes the various funds and the activity during the year.
18. COMPARATIVE FIGURES
Certain comparative figures have been reclassified to conform to the current year’s presentation.
2010 Grand Lodge Convention 117 Yellowknife, NT
FINAL REGISTRATION REPORT THURSDAY JULY 22, 2010
Prov. Assoc. BC AB SK MB ON PQ NB NS NL TERR. TOTAL Number of Lodges 15 27 9 1 4 1 1 0 2 1 61 Represented
Grand Executive 1 4 0 0 0 0 2 0 0 1 8
Past Grand Exalted 1 3 2 0 1 0 1 0 0 1 9 Rulers Provincial/ Territorial 1 1 1 0 1 0 0 0 1 0 5 Presidents Past Provincial/ Territorial 5 5 2 1 3 1 1 0 2 2 22 Presidents District Deputies 0 1 0 0 0 0 0 0 0 0 1
Past District 6 20 1 0 1 0 0 0 0 0 28 Deputies Lodge Exalted Rulers/ 2 2 0 0 1 0 0 0 0 0 5 Presidents Past Lodge Exalted Rulers/ 4 13 1 0 0 0 0 0 0 1 19 Presidents
Members 6 17 3 0 2 0 1 0 0 2 31
TOTAL 26 66 10 1 9 1 5 0 3 7 128
118 2010 Grand Lodge Convention Yellowknife, NT
RESOLUTION NO. 1
RE: REDUCE MINIMUM AGE TO 16
WHEREAS we as the Elks are in survival mode with the decline in our membership;
AND WHEREAS we must do everything we can to bring in new members;
AND WHEREAS we should be encouraging the younger members of our communities to be getting involved;
NOW, THEREFORE BE IT RESOLVED THAT the minimum age for membership to join the Elks of Canada shall be reduced from age of majority Section 4 – Membership of the Grand Lodge Bylaws to 16 years of age.
RESOLUTION SUBMITTED BY WAINWRIGHT ELKS LODGE NO. 22 APPROVED BY ALBERTA DISTRICT NO. 7 APPROVED BY THE ALBERTA ELKS ASSOCIATION
ADOPTED
RESOLUTION NO. 2
RE: MEMBERSHIP AT LARGE – NEW MEMBERSHIP CATEGORY
WHEREAS we must continue to find ways to retain as many members as possible;
AND WHEREAS currently we have no method of keeping members active, interested productive, and contributing that because of circumstances and/or location are not able to participate in Lodge activities;
AND WHEREAS we know there are individuals who would retain their membership if there was a Membership at Large category and would gladly pay a membership fee to remain a member of the Elks of Canada;
AND WHEREAS a Member at Large would still contribute financially to the Elks of Canada which is no different than the majority of our current members who never attend a meeting or take part in a Lodge activity;
AND WHEREAS the technology is available today for a Member at Large to maintain contact with the organization and other Members at Large via the internet and email, which may lead to the development of a Virtual Lodge;
AND WHEREAS by paying their annual National Affiliation Fees a Member at Large should have the same Grand Lodge rights and privileges as any other member. A Member at Large would not belong to any Lodge, District, and/or Provincial/Territorial Association so would not have any rights and privileges at these levels;
NOW, THEREFORE BE IT RESOLVED THAT a Membership at Large category be added to the Grand Lodge Constitution and By-Laws as follows:
2010 Grand Lodge Convention 119 Yellowknife, NT
Member at Large in the Elks of Canada:
a) Shall upon application and receipt of one years annual dues be issued a Member at Large membership card from the Grand Lodge office. b) Shall retain Member at Large status by payment of an annual fee as per Regulations. c) Members who currently hold an Automatic Life Membership in the Elks of Canada, and whose Lodge closes would be eligible to become a Member at Large by paying an annual fee as per Regulations. d) Shall entitle the recipient to full rights and privileges at the Grand Lodge Convention. e) Shall not entitle the recipient to any rights or privileges in any other Lodge, District, or Association, but may attend Lodge, District, or Association functions as a guest.
SUBMITTED BY THE MEMBER SERVICES COMMITTEE APPROVED BY THE GRAND EXECUTIVE
AMEND TO READ
c) Members who currently hold an Automatic Life Membership in the Elks of Canada, and whose Lodge closes would be eligible to become a Member at Large by paying an annual fee as per Regulations written application.
MOTION TO AMEND – CARRIED
RESOLUTION AS AMENDED – ADOPTED
RESOLUTION NO. 3
RE: AFFILIATION FEES FOR COUPLES
WHEREAS the number of members of the Benevolent Order of the Elks of Canada is in constant decline;
AND WHEREAS reinstatement and recruitment of new members is more and more difficult for each of the Lodges;
AND WHEREAS a decrease in the National Affiliation Fee for couples of the Order would allow the Lodges to offer better prices to these members;
NOW, THEREFORE BE IT RESOLVED that the Order decrease the National Affiliation Fees for couples of the Order of the Elks of Canada.
SUBMITTED BY KENOGAMI ELKS LODGE NO. 41 APPROVED BY THE QUEBEC ELKS ASSOCIATION
MOTION TO REFER TO THE MEMBER SERVICES COMMITTEE TO REPORT AT THE 2011 GRAND LODGE CONVENTION – CARRIED
RESOLUTION NO. 4
RE: DISTRICT DEPUTIES, REGIONAL REPS, ETC.
WHEREAS the Provincial Elks Associations were given the authority over the position of District Deputy at the 2006 Grand Lodge Convention;
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AND WHEREAS the position and duties of the District Deputy has evolved and differs from province to province;
AND WHEREAS a number of provinces have and are continuing to change the District Deputy’s title and duties to such terms as District Representatives, Provincial Reps, etc.;
AND WHEREAS all the provinces having Districts and Regions have now established within their own provincial bylaws, the manner in which they wish to operate;
AND WHEREAS at the February Joint Meeting of Provincial/Territorial Presidents and Grand Executive, the Presidents unanimously consented to the Grand Executive amending the Bylaws and Regulations of the Elks of Canada to reflect the agreed upon operation of Districts and Regions;
NOW, THEREFORE BE IT RESOLVED THAT the Grand Judiciary Committee be instructed to make the necessary changes in the Constitution, Bylaws, and Regulations of the Elks of Canada to empower the Associations, by bylaw approved by the Association members, to have full responsibility over the establishment of Districts and Regions within their province or territory and to remove where necessary all references to the duties and policies governing such matters from the Bylaws and Regulations of the Elks of Canada.
SUBMITTED BY THE GRAND JUDICIARY COMMITTEE ENDORSED BY THE PROVINCIAL/TERRITORIAL PRESIDENTS’ ASSOCIATION APPROVED BY THE GRAND EXECUTIVE
ADOPTED UNANIMOUSLY
RESOLUTION NO. 5
RE: ARTICLE 2, SECTION 5.3.3(B) (pg 30) – ELKS & ROYAL PURPLE FUND FOR CHILDREN – PURPOSE
WHEREAS Elks and Royal Purple members through our national charity, the Elks & Royal Purple Fund for Children, have supported and focussed on the provision of specialized hearing and speech programs for over 50 years and have received both national and international awards;
AND WHEREAS the purposes of the Fund as outlined in Article 2, Section 5.3.3 (pg 30) do not focus on or even mention this worthwhile cause;
AND WHEREAS our focus on this area needs to be emphasized if the Fund is to help in advertising and promoting this good work of our membership;
NOW, THEREFORE BE IT RESOLVED THAT Article 2, Section 5.3.3(B) (pg 30) be amended to read as follows:
“For charitable programs addressing the needs of children with hearing and speech disorders and such other charitable programs or services provided for and approved by the membership in the annual operating budget.”
SUBMITTED BY THE NATIONAL CHARITIES COMMITTEE APPROVED BY THE GRAND EXECUTIVE
ADOPTED
2010 Grand Lodge Convention 121 Yellowknife, NT
RESOLUTION NO. 6
RE: ARTICLE 2, SECTION 5.3.3(B) (pg 30) – ELKS & ROYAL PURPLE FUND FOR CHILDREN – PURPOSE
WHEREAS the Elks & Royal Purple Fund for Children provides personal assistance for the good and welfare of children when families can demonstrate a financial need;
AND WHEREAS the Elks & Royal Purple Fund for Children is funded almost entirely by the efforts of our Lodges and their members;
AND WHEREAS all applications for assistance must be sponsored by a Lodge before being submitted for consideration;
AND WHEREAS Lodges are often approached to sponsor personal assistance cases from communities not served by an Elks or Royal Purple Lodge which puts added financial strain on our Lodges to maintain the Elks & Royal Purple Fund for Children;
AND WHEREAS it is not unreasonable to expect other service and fraternal organizations to provide assistance in communities that they serve if no Elks and Royal Purple Lodges are in the same community;
NOW, THEREFORE BE IT RESOLVED THAT Article 2, Section 5.3.3(B) (pg 30) be amended to read:
“For any purpose deemed as appropriate by the Committee that is for the good and welfare of a person prior to attaining his/her nineteenth (19th) birthday, provided such application is sponsored by a Lodge serving the community in which the applicant resides.”
SUBMITTED BY THE NATIONAL CHARITIES COMMITTEE APPROVED BY THE GRAND EXECUTIVE
AMEND TO READ:
“For any purpose deemed as appropriate by the Committee that is for the good and welfare of a person prior to attaining his/her nineteenth (19th) birthday, provided such application is sponsored by a Lodge serving the community or close proximity to the community in which the applicant resides.”
MOTION TO AMEND – DEFEATED
AMEND TO READ:
“For any purpose deemed as appropriate by the Committee that is for the good and welfare of a person prior to attaining his/her nineteenth (19th) birthday, provided such application is sponsored by a Lodge serving the community in which the applicant resides.”
MOTION TO AMEND – CARRIED
RESOLUTION AS AMENDED – CARRIED
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RESOLUTION NO. 7
RE: ARTICLE 2, SECTION 4.1.2 (pgs 26-27) – ELKS & ROYAL PURPLE NATIONAL CHARITIES COMMITTEE – RESPONSIBILITIES
WHEREAS Section 4.1.2 (pg 26) of the Constitution, Bylaws, and Regulations of the Elks of Canada provides that the National Charities Committee shall receive, investigate, and consider all requests from all areas of Canada which results in Lodges being asked to sponsor requests from outside the area served by the Lodges and such requests can result in extra strain on the finances of the Elks & Royal Purple Fund for Children and bring no public attention or promotion to the sponsoring Lodge;
AND WHEREAS Section 4.1.2 (pg 26) of the Constitution, Bylaws, and Regulations of the Elks of Canada provides that the National Charities Committee is responsible for the general administration, promotion, development, and coordination of all charitable activities of the Order including Elks and Royal Purple Provincial, District, Lodge, and community charities and in reality the National Charities Committee currently does not nor should it oversee or administer all charitable activities of the Lodges, Districts, and Associations as these units are fully capable of and should be fully responsible for their own charitable activity;
NOW, THEREFORE BE IT RESOLVED THAT Section 4.1.2 be amended as follows to reflect the National Charities Committee is primarily responsible only for the general administration of the Elks & Royal Purple Fund for Children and to help in raising the profile of the Order through promotion of charitable activity where possible.
“Section 4.1.2. – Responsibilities
A) The general administration of the Elks and Royal Purple Fund for Children; B) To receive, investigate, and consider all requests sponsored by a Lodge for assistance to children in the Lodge’s community; C) To receive, investigate, and consider all requests from Lodges and Associations for ongoing charitable programs related to hearing and speech; D) To promote charitable activity throughout the Order; E) To publicly identify all programs of the National Charities Committee as “Elks and Royal Purple National Charities”.”
SUBMITTED BY THE NATIONAL CHARITIES COMMITTEE APPROVED BY THE GRAND EXECUTIVE
AMEND TO READ:
B) To receive, investigate, and consider all requests sponsored by a Lodge for assistance to children in the Lodge’s community;
MOTION TO AMEND – CARRIED
RESOLUTION AS AMENDED – ADOPTED
2010 Grand Lodge Convention 123 Yellowknife, NT
RESOLUTION NO. 8
RE: ARTICLE 2, SECTION 5.3(I) (pg 31) – THE ELKS & ROYAL PURPLE SCHOLARSHIP FUND
WHEREAS Article 2, Section 5.3(I) (pg 31), the Elks and Royal Purple Scholarship Fund does not reflect what has evolved over the last several years and the reality of how the membership support or donate to this fund;
AND WHEREAS subject to the members’ approval, scholarships are budgeted for in the annual budget regardless of the amount in the Scholarship Fund;
AND WHEREAS the funding we provide for our ongoing National Charities programs (e.g. ISTAR, SPARC, etc.) includes funds for the staff of these institutions and other students to participate in professional development courses;
NOW, THEREFORE BE IT RESOLVED THAT Article 2, Section 5.3(I) (pg 31) be deleted in its entirety and all scholarships will be funded from the general funds of the Elks & Royal Purple Fund for Children when approved by the delegates in the annual budget.
SUBMITTED BY THE NATIONAL CHARITIES COMMITTEE APPROVED BY THE GRAND EXECUTIVE
ADOPTED UNANIMOUSLY
RESOLUTION NO. 9
RE: BOURINOT’S RULES OF ORDER
WHEREAS the Elks of Canada uses Robert’s Rules of Order as stated in their Constitution and Bylaws, which is the American Parliamentary Procedures;
AND WHEREAS the Canadian Parliamentary Procedures are Bourinot’s Rules of Order;
NOW, THEREFORE BE IT RESOLVED THAT the Elks of Canada change their Constitution and Bylaws to Bourinot’s Rules of Order.
SUBMITTED BY THE TERRITORIAL ELKS ASSOCIATION APPROVED BY THE TERRITORIAL ELKS ASSOCIATION
Reasoning: The Government of Canada and many (most) companies/organizations operate and/or have adopted Bourinot’s Rules of Order and it is felt that the Elks of Canada should at this time consider the adoption of the Canadian Rules of Order – BOURINOT’S.
Bourinot’s Rules of Order is based on the parliamentary rules of the House of Commons in Ottawa.
The Constitution Act of 1867 confirmed them (Bourinot’s) as the rules of order for the House of the Canadian Parliament.
DEFEATED
124 2010 Grand Lodge Convention Yellowknife, NT
ELKS OF CANADA STRATEGIC PLAN Updated As of June 4th, 2010
Action Areas
Strengthening Strategy – Deals with strengthening our role in the community and the life of our volunteers. The Strengthening ability to assess the needs of our communities and to recognize the different types of volunteers we have are part of this area. Recognizing these “needs” through assessment will provide us with the information to build success.
Leadership Strategy – Deals with building better Leaders at all levels of our Order. The need for training our Leaders at the Lodge, DD/RR, provincial and national levels are all key components. Along with training we also Leadership need to make sure that everyone gets the same message at all levels about what we need to do to change for the future.
Promotion Strategy – Deals with promoting our Order. Increasing the public’s knowledge of the Elks of Canada will Promotion involve both our current promotional material and the use of a marketing committee. We need to take stock of what is currently available, create a marketing plan, and improve communications with our current members.
Key: Grand Executive (GE) – National Elected Executive Board of the Elks of Canada Member Services Committee (MSC) – National Committee Charities Committee – National Committee Marketing Committee – National Committee National Staff – Staff located at Head Office in Regina, SK Habitat for Humanity – HFH
Historical Background
JULY, 2002 – The Presidents/Grand Executive met for the first time as a group in Yellowknife, NT. At the time there was a confrontational attitude between the Leaders (Presidents and Grand Executive) in the Order. CONFLICT DEFINITELY EXISTED. The Grand Executive dissolved the old Forward Planning Committee structure and realized that the Presidents and Grand Executive needed to be on the same page with one goal – the SURVIVAL OF THE ORDER. A new Forward Planning Committee was formed consisting of the GRAND EXECUTIVE AND ALL PRESIDENTS. At the time, some people felt this large of a body would never work. SEPTEMBER, 2002 – A team-building facilitator was brought in and the Forward Planning Committee became cohesive. They worked on the District Deputy issue – determining who should be responsible for the District Deputies and the Grand Executive/Presidents came up with a District Deputy solution. Members saw the Presidents/Grand Executive working well together. The Forward Planning Committee’s efforts resulted in the transfer of responsibility of the District Deputies to the Provinces. At their February, 2003 meeting the Committee recommended and it was accepted that the Order NOT have a Forward Planning Committee for 2003-04 unless a need was recognized as a result of the Grand Lodge Convention or at the call of the Grand Executive. OCTOBER, 2004 – Brother Dave Hurley, Grand Inner Guard, asked the question: “ARE YOU SATISFIED WITH THE STATUS QUO?” This resulted in the Feedback Form Discussion Paper which was sent to all Elk members. Brother Hurley coordinated the Feedback Form process. FEBRUARY, 2006 – The Presidents/Grand Executive hammered out ten (10) main issues and took them to the 2006 Convention. The Grand Executive/Presidents developed a Feedback presentation for the 2006 Convention. JULY 2006 – Ten (10) resolutions were presented to the 2006 Convention and all ten (10) were adopted with only minor amendments to a few of the resolutions. FEBRUARY, 2007 – The Grand Executive and Presidents held a Strategic Planning Workshop in Regina entitled “Navigating Our Future Together”. An external facilitator led the group through discussion on our Vision, underlying obstacles for the Elks, and where we wanted the Elks of Canada to be in five (5) years. Seven (7) strategic actions were developed to deal with the Elks of Canada’s underlying obstacles and to realize our shared vision. JUNE, 2007 – At the June Grand Executive meeting a Strategic Planning session was held to discuss, prioritize, and make plans for the 2007 Convention. The seven (7) strategies identified in the February 2007 workshop were grouped into four (4) strategic areas. These strategies were identified as Strengthening, Leadership, Promotion, and Opening the Purple Door. JULY, 2007 – A Strategic Planning session was held with the delegates at the 2007 Elks National Convention to further analyze and provide feedback for the Grand Executive to use in their future planning sessions. OCTOBER, 2007 – At the October Grand Executive meeting a session was held to establish the “Elks of Canada Strategic Plan”, as attached. The input from the delegates was a key component of this plan. Based on feedback from the Grand Executive/Presidents Strategic Planning sessions and the Delegates Session the Grand Executive decided not to include the Opening the Purple Door action in the Final Strategic Plan. This item will be dealt with as a separate issue and will require additional discussions with the Supreme Executive. FEBRUARY, 2008 – Review of the final version of the “Elks of Canada Strategic Plan” at the February 2008 Grand Executive/Presidents Meeting. There was unanimous consensus of all those in attendance to accept the document as presented. JUNE 2008 – Ongoing review of the “Elks of Canada Strategic Plan” at June 2008 Grand Executive meeting. Sub-Committee formed to update timelines. Once ratified by Grand Executive the final version will be included in 2008 Convention Report Book. JULY 2009 – Review by Grand Executive at their June meeting and refocusing/updating plan. Sub committee struck to make recommendations and update plan which was accepted by Grand Executive. As the Strategic plan is the “responsibility” of the Grand Executive, planning will be 1st agenda item on all future Grand Executive and Committee meetings. A sub committee of the three Knights will be established to maintain focus on the Strategic plan. NOVEMBER 2009 – Grand Executive approved amendments to wording and timelines as recommended by the Marketing Committee. JANUARY 2010 – The Grand Executive accepted the recommendation of the Members Services Committee to add to the last action on page of 1 of the Strategic Plan the words “lodge activities” FEBRUARY 2010 – The Grand Executive and Presidents held a meeting to review and updated the Strategic Plan. JUNE 2010 – The Grand Executive updated the Strategic Plan for presentation at the 2010 National Convention.
Strengthening Elks of Canada Strategic Plan – June 2010 – Page 1
Responsibility Timeline Update Revised Lodge Evaluation form to be part of the Lodge Assessment Tool Kit along with the Community Survey. The Presidents have committed that they will discuss this kit at each of Revise Lodge Evaluation form and ensure that it Grand Executive Strengthening Target Date their Lodge visits and ensure their DD’s/RR’s/etc. is discussed and promoted on every Lodge visit Prov/Terr Fall 2010 (if applicable) do the same. Grand Executive by the President, Grand Executive member and Associations Action #1 members who visit a Lodge will also include it in DD/RR/etc. (where applicable). MSC their discussions. The kit will be distributed using all the methods currently available (eg. mailings, Canadian Elk, E-tracks). Key questions identified to be forwarded to MSC. Revised Community Survey tool to be part of the Lodge Assessment Tool Kit with the revised
Revise Community Survey tool for Lodges so they Lodge Evaluation form. The Presidents have Grand Executive can determine the “needs” of their community. To committed that they will discuss this kit at each of Strengthening Prov/Terr Target Date be discussed and promoted on every Lodge visit their Lodge visits and ensure their DD’s/RR’s/etc. Associations Spring 2011 by the President, Grand Executive member and (if applicable) do the same. Grand Executive Action #2 MSC & DD/RR/etc. (where applicable). members who visit a Lodge will also include it in Charities their discussions. The kit will be distributed using Committees all the methods currently available (eg. mailings, Canadian Elk, E-tracks). The Leadership Recognition Program should include the completion of the Lodge Evaluation Incorporate the Lodge Evaluation form and Target Date form and Community Survey tool as components Strengthening Community Survey tool into the Leadership MSC July 2011 of the program. One possible example might be if
Recognition Program being created by the National Staff a Lodge completes the Lodge evaluation, the Action #3 Member Services Committee. Exalted Ruler, or officer responsible, or member that takes it on as a project gets a credit in the Leadership Recognition program.
Strengthening Elks of Canada Strategic Plan – June 2010 – Page 2
Responsibility Timeline Update Lodge Evaluation form & Community Survey tool Develop program to help Lodges market to family Strengthening Target Date will identify where the local needs/focus should members, new people in community (Welcome MSC & Marketing 2011 be. Once identified a program is necessary to help Wagon) and specific persons or target groups. Committees Action #4 the Lodges market to specific target audiences
within their community. Develop program to help Lodges build For areas that aren’t able to participate in a HFH relationships in their community by identifying and project other groups within the community should Strengthening MSC & Marketing seeking out local groups whose mandates are Target Date be identified. Relationships should be explored at Committees similar to ours (i.e. youth groups) such as YMCA, 2011 all levels. Youth groups with a formal structure like Action #5 4-H, Boy Scouts, Brownies/Girl Guides. the Boy Scouts makes them a good “feeder” group for the Elks. An example of one of these tools is a “Letter of Introduction” for the Lodges to use. To be created and placed on the Elks web site. Lodges will be Strengthening To develop tools to assist the Lodges in taking the MSC Target Date encouraged to use it as the first step in developing first step of contacting their local community National Staff 2011 a relationship within their community. The “Good Action #6 groups, eg. “Letter of Introduction”. Ideas” area of the website is to be expanded and be the focus of emphasis so that Lodges try out other projects that may work for them. Develop plans and programs/tools to promote the The Provincial/Territorial Associations will take the benefits of “Fraternalism” through: Target Date Prov/Terr lead in promoting “fraternalism” through their visits Strengthening - Inter-Lodge visits 2010-11 Associations and their DD’s/RR’s/etc. (where applicable). It is a - Conventions/Conferences President’s MSC ground up process and has to start with the face- Action #7 - District meetings Term to-face visits of the Presidents and DD’s/RR’s/etc. - Sports The MSC will assist where needed and possible. - Lodge Activities
Leadership Elks of Canada Strategic Plan – June 2010 – Page 3
Responsibility Timeline Update Completed: Included with new printing of Strategic Plan at beginning of March 2010. The Grand Executive and Presidents defined Leadership Grand Target Date Leadership to mean “Leadership is action that Define Leadership and explain to membership. Executive/ February inspires, motivates, and creates positive Action #1 Presidents 2010 outcomes within our membership.” Being incorporated into our Leadership program and materials.
Completed: Mailing to the Lodges was sent out March 1st, 2010 with a reminder letter following on Deliver new definition of Leadership to Lodges and April 1st. Deadline for responses was indicated as determine best process/format of our Leadership Grand Executive Target Date th st April 15 , 2010. The Presidents agreed to explain Leadership material. Obtain feedback from our membership. Prov/Terr March 1 , the new definition on their remaining visits and Goal is to increase usage of current and future Associations 2010 key in on the need for feedback from the Lodges Action #2 educational tools. New definition of Leadership with National Staff th by April 15 . The list of current Leadership brief outline and reformatted list of available material included in the mailing was to be Leadership material to be sent to the Lodges. discussed and what material/training might be preferred. Training session to be held with 2010 Presidents to focus on change to forms and need for them to collect names of future leaders on their visits. Forms to have place to indicate names of future Develop program to identify potential leaders within MSC leaders and discussion on new Leadership our Order. Prov/Terr Leadership definition to be part of training session. Associations 2010
Pres & DD’s/RR’s/etc. to identify future leaders on National Staff Convention Action #3 Presidents will be required to ensure their their report forms which will be forwarded to DD’s/RR’s/etc. (where applicable) are informed of Member Services Committee for follow up. this responsibility. Associations will have to change their forms to allow collection of names to be part of this process.
Leadership Elks of Canada Strategic Plan – June 2010 – Page 4
Responsibility Timeline Update Completed: With feedback provided from the
Lodges (Action #2) the existing internal
Leadership material will be revised with the new
Revise and update all existing internal Leadership definition of Leadership as the new focus. New Leadership Target Date material and educational tools to reflect new MSC material will be part of Presidents training June 1st, definition of “Leadership”. National Staff sessions at the 2010 national convention. Action #4 2010 Included in Presidents manual and new Invitation to Join and Welcome brochures updates. Training manuals for DD’s/RR from national included new Leadership material. The staff will monitor and assess external Leadership Target Date Leadership material and educational tools Assess current leadership material and educational National Staff Assessment available. Rather than creating new material/tools tools available externally. Action #5 ongoing in house, using existing ones may prove more practical. Will be an ongoing process. A seminar will be held at the 2010 National Target Date Convention to obtain feedback from the delegates Leadership Develop a Leadership program that will be January 2011 MSC on what our Leadership program should include, effective, well used and respected in the non-profit what exactly we want/need, and what is missing. Action #6 community. Next review The Member Services Committee will facilitate the date July/10 seminar. Announcement of Leadership plan at 2011 National Leadership Target Date Convention. MSC September Grand Executive Action #7 2011 Deliver Leadership program.
PROMOTION Elks of Canada Strategic Plan – June 2010 – Page 5
Responsibility Timeline Update Our current marketing tools are to be reassessed with a Lodge up focus. This means considering Reassess current marketing tools looking at them what a Lodge can/will use and what would be from a Lodge perspective. What the Lodges effective for them. An easy to use format would Promotion Marketing can/will use - Lodge oriented. Target Date also have to be part of the reassessment. It is to Committee - Internal October 2010 be a new look at what Lodges use to promote Action #1 - External themselves, (eg. promotional wear that Lodges use to promote themselves externally and internally). Membership retention will also be a key focus in the reassessment. The Leaders of our Order have to continually To instil in the membership at all levels of the focus our members, at all levels, on the Promotion Order the necessity of “marketing” the Elks of Marketing Target Date importance of marketing. This area has to be the Canada to ensure the general public is aware of Committee Ongoing continual focus of the Marketing Committee and Action #2 the benefits of membership and the services we Grand Executive the Grand Executive to ensure that this focus is provide. continued.
Grand Executive The Leaders of our Order have to continually Promotion Conduct inventory of membership to identify Target Date Prov/Terr monitor our membership to identify individuals that members with promotional/marketing background. Ongoing Associations have expertise/training in the marketing area. Action #3 We have a variety of projects and goals in our Lodges, at the provincial/territorial level, and at Promotion Determine if the current charitable goals of the Charities Target Date the national level. The goal is to develop a method Elks of Canada are still relevant and clear. Committee Ongoing of marketing all these various charitable efforts in Action #4 an effective manner so that our efforts are realized by the general public.
PROMOTION Elks of Canada Strategic Plan – June 2010 – Page 6
Responsibility Timeline Update Promotion Target Date Review our current relationship with HFH and find Review current success with Habitat for Humanity Marketing September some measurable statistics to determine the relationship. Committee Action #5 2010 effectiveness of the program. We need to get/keep our current members active Identify and develop partnerships and/or projects and involved in projects so that we can reduce the Promotion Target Date with other possible high profile partners that may Marketing number of members leaving the Order. Other February meet present non-affiliate Habitat for Humanity Committee partnerships with high profile organizations need Action #6 2011 locations. to be part of our plan as HFH may not be feasible for all areas. Marketing & Suggested that we need to concentrate on our Promotion Determine our Image - our Focus. Decide on the MSC Target Date strengths and differences across Canada. We image we want to portray to the general public and Committees Ongoing have to think more globally such as being the Action #7 the product we want to sell. Grand Executive “proud caretakers of our communities”. Focus on the new members and their 1st year of membership. Develop a program that explains the Promotion Develop an internal marketing plan specifically Target Date MSC benefits of membership, keeps them interested directed to our new members. September and active, and provides them with support. Action #8 2010 Providing projects for them and developing a mentoring program would be part of this plan. Revisit our current marketing material to ensure it Promotion Marketing Target Date is user friendly. Focus on the Lodge Publicity Develop External Marketing Plan. Committee Director position as it is a key position in our Action #9 Grand Executive efforts to market the Elks locally.
MISSION VISION A national, fraternal, and To be the most progressive charitable organization family focused organization promoting and serving in Canada, meeting community needs through community and member local Lodge volunteers. needs and expectations.
To assist in achieving the Mission and fulfilling its Vision, the Grand Lodge of the Elks of Canada has identified the following Goals with related objectives on which the annual plans of the Order will be developed.
1. MEMBERSHIP
Elks of Canada will aggressively recruit and retain individual members necessary to accomplish its Mission.
2. GOVERNANCE AND MANAGEMENT
Elks of Canada will be member focused and community oriented in its governance and management.
3. EDUCATION
Elks of Canada will provide education at all levels in the areas of leadership, volunteer motivation and community service.
4. INFORMATION AND SERVICE
Elks of Canada will collect, review and distribute relevant information at the National level on membership and charitable activities to and from all its member Lodges.
5. PROFILE
Elks of Canada will increase its local and National profile.
LEADERSHIP What is it?
Who are the Leaders in your Lodge?
Are they ONLY the Exalted Ruler or other elected officers?
Maybe some of your best Leaders have never been officers. Is that possible?
The Grand Executive and Presidents held a planning session in February 2010 and developed a new definition of “Leadership” and here it is …
“Leadership is action that inspires, motivates, and creates positive outcomes within our membership.”