EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING
DATE: March 25, 2019
Location: El Paso Coliseum
Call to order: 7:32
Attended: Wes Johnson-President, Gil Cartagena-Vice President, Raul Apodaca-Treasurer, Richard
Salazar-Level 1, Emilio Gutierrez-Level 2, Lauro Bond-Level 3, and Santiago Valdez-Level 4.
Not Attended-Patricia Quiroz-Secretary, Matt MacCardle-Level 5
Turn back:
Daniel Rodela—Fine 3/26/19 & 3/30/19 $ 20.00—didn’t see the games thru the app.—Motion by Emilio
Gutierrez to waive both fines. 2 nd by Raul Apodaca---Passed 4-2
Gabe Nava—Fine $ 10.00—Paid
Mauricio Reyes—Fine 3/18/19 $ 10.00—Motion by Lauro Bond to waive the turn back because of work.
2 nd by Raul Apodaca—Passed 6-0
Below reps will check on the fines.
Mario Valenzuela
Justin Orosco
Francisco Dominguez
Elizabeth Stephens
Matt Medina
Alexis Avalos
Wants to be evaluated; Ray Torres
Patricia Quiroz—Secretary, not in good standing—did not pay state dues. Investigation committee certified letter to Patricia Quiroz return back to us unclaimed.
Motion by Gil Cartagena to pass March 11, 2019 board minutes. 2 nd by Richard Salazar. Passed 6- 0
Meeting Adjourned at 8:13 Board minutes submitted by Gil Cartagena-Vice President
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING
DATE: March 11, 2019
Location: El Paso Coliseum
Call to order: 6:52 pm
Attended: Wes Johnson-President, Gil Cartagena-Vice President, Raul Apodaca-Treasurer, Richard
Salazar-Level 1, Emilio Gutierrez-Level 2, Lauro Bond-Level 3, Santiago Valdez-Level 4, Matt MacCardle-
Level 5
Not Attended-Patricia Quiroz-Secretary
Members Turn Backs—Appeals
Donna Alcaraz—Fine 3/6/19 10.00--Stated she didn’t see the game on arbiter—Board denied the
Appeal. Paid 10.00 fine—3/11/19
Matthew Medina—Fine 2/26/19 and 3/16/19 40.00—Matthew said he failed to check Arbiter—Motion
By Matt MacCardle to pay the 2/26/19 30.00 fine and waive the 10.00 for 3/11/19.
2 nd by Raul Apodaca. All in favor. Motion Passed—fine is 30.00—paid 3/11/19
Lauro Lucero—3/15/19—30.00—Motion by Raul Apodaca fine for Lauro Lucero for two games and
Waive one of the fine. 2 nd by Richard Salazar—Passed, Fine of 10.00-Paid 20.00
Attendance—Members in Yellow—No clinic or test—(See attendance sheets)
March 4 , 2019 board mins.—Motion by Gil Cartagena to approve the March 4, 2019 minutes. 2 nd by
Lauro Bond—Passed.
Sergio Cox—as per the game evaluation my recommendation to keep Sergio Cox at a level 3.
Pat Quiroz—too keep going without a Secretary for the remainder of the year.
Art Marquez—Motion by Richard Salazar to move Art Marquez to a level 3. 2 nd by Gil Cartagena.
Passed—7-0 Sub-Assignor—Discussion—Check into if needed. Also check with other organizations how much the pay
For a sub assignor. If they have one.
UIL—Bills need to Pay---$430.00—Rules Books 2019 Case Books—Motion to pay by Gil Cartagena to pay.
2 nd by Emilio Gutierrez. Passed 7-0
2019 Preseason guide 100 each—190.00 for 2019 season. Motion by Matt MacCardle to pay. 2 nd
Lauro Bond. Passed 7-0
Quarter Fees to UIL—2 nd Quarter 21 members 371.28 & 3 rd Quarter 49 members 866.32-
Total of 1,237.60—Motion by Gil Cartagena to pay the total amount. 2 nd
By Matt MacCardle. Passed 7-0
Master List—Have Tre bring the games disbursement list of all members to our next board meeting in
Two Weeks.
Motion to Adjourned by Raul Apodaca 2 nd to Matt MacCardle—8:47 pm
Board minutes submitted by Gil Cartagena-Vice President
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING
DATE: March 4, 2019
Location: El Paso Coliseum
Call to order 7:03 pm
Attended: Wes Johnson-President, Gil Cartagena-Vice President, Raul Apodaca-Treasurer, Richard
Salazar-Level 1, Emilio Gutierrez-Level 2, Lauro Bond-Level 3, Santiago Valdez-Level 4, Matt MacCardle-
Level 5.
Not Attended-Patricia Quiroz-Secretary
*Member Turn backs: Appeals Ron Hernandez—2/22/19 3 games $30.00—didn’t see the games, therefore he didn’t except: As per the board should have check Arbiter every day, Appeal denied.
Malcom Weston—2/21/19 & 3/8/19 2 games $20.00—He’s out of town. Rep. will contact him
Patty Mullany—Paid
Terry Chamberlain—3/3/19 1 game $10.00—Was assign to games in Tornillo, Van Horn and Anthony all in one week, feels that he should be doing better quality games than what he’s getting. He still know he’s needs to pay. Paid the fine.
David Jimenez—will not be calling games this year.
Noel DeLeon—3/8/19 1 game $10.00—Pick up a basketball playoff game in New Mexico—Motion by Gil
Cartagena—to waive the fine. 2 nd Emilio Gutierrez—fine waived. 6-0
Donna Alcaraz—3/6/19 1 game $10.00—will pay by March 6, 2019.
Matthew Medina—2/26/19 3 game $30.00—Move him to March 11, 2019. Will come to the board.
Mario Valenzuela—1 game $10.00—Move him to March 11, 2019. Will come to the board.
Manny Figueroa—Paid
Margarita Aguirre—2/23/19 2 games $20.00—Appeal—Margarita Aguirre statement, she accepted all her games prior Tuesday game and Saturday games, only the Tuesday game came through on her schedule. Accepted thru the app.. Board said going forward us the Arbiter website because there are has been problems with the app. Program. As per board waived.
*Bernie Del Heirro will be at March 11, 2019 meeting for any questions that need to be answer about
DB Enterprise. Will be available for members who want their dues held for next year. Also a baseball payday.
*Santiago Valdez—Most Level 1, 2 and 3 members are available for lower level games.
*Sergio Cox texted to be evaluated.—Gil Cartagena will go Tuesday March 5, 2019 to evaluate.
*Grievance and Appeals Committee—Discussion: Each level representative will bring one of his level member to the board for consideration to the committee. Meeting Adjourned at 8:14 pm
Call back to order 8:14 pm
February 25, 2019 Board Minutes—Motion by Gil Cartagena to approve board minutes for February 25,
2019. 2 nd Santiago Valdez—motion passed 7-0
Meeting Adjourned at 8:18
Board minutes submitted by Gil Cartagena-Vice President
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING
DATE: February 25, 2019
Location: El Paso Coliseum
Call to order 7:14 pm
Attended: Wes Johnson-President, Gil Cartagena-Vice President, Raul Apodaca-Treasurer, Richard
Salazar-Level 1, Emilio Gutierrez-Level 2, Lauro Bond-Level 3, Santiago Valdez-:Level 4 and Matt
MacCardle-Level 5.
Not Attended: Patricia Quiroz-Secretary
Discussion on the sign-up sheet—Make sure all representatives tell their member to take their test or finish their test.
David Lara---Motion by Richard Salazar to excuse David Lara’s turn back game for Thursday because he’s going in for a full check-up for kidney transplant. Doctors note on hand. 2 nd by Matt MacCardle.
Passed 7-0
Turn Back Fines—Representatives will notify each individual about their fines. They have an option to appeal.
Ron Hernandez 2/22/19 10.00 each 3 games 30.00
Emilio Gutierrez 2/22/19 10.00 each 1 games 10.00-paid 2/25/19 to Raul
Margarita Aguirre 2/23/19 10.00 each 2 games 20.00 Malcolm Weston 2/21/19 10.00 each 1 game 10.00
Manny Figueroa Jr. 2/28/19 10.00 each 3 games 30.00
Matthew Medina 2/26/19 10.00 each 3 games 30.00
Victor Maldonado—Too waive his 3 man clinic attendance because of his college clinic.
Local Dues—Motion by Gil Cartagena, All local dues be paid by Monday March 4, 2019. If not, all games will be pulled. 2 nd by Matt MacCardle. Discussion—we have two members that have not paid local dues.
Because of the financial personal problems with these two individuals let’s give them to motion date to pay. Passed 6 for and 1 abstain.
Feb. 4, 2019 Board Minutes—Motion by Gil Cartagena to approve board minutes for February 4, 2019.
2 nd by Matt MacCardle. Passed 7-0
Meeting Adjourned at 8:09
Board minutes submitted by Gil Cartagena – Vice President
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING
DATE: February 4, 2019
Location: El Paso Coliseum
Call to order 8:24 pm
Attended: Wes Johnson-President, Gil Cartagena-Vice President, Raul Apodaca-Treasurer, Richard
Salazar-Level 1, Emilio Gutierrez-Level 2, Lauro Bond-Level 3, Santiago Valdez-Level 4, and Matt
MacCardle-Level 5
Not Attended: Patricia Quiroz-Secretary
*Motion to approve board minutes for January 15, 2019 and January 19, 2019 by Gil Cartagena, 2 nd by
Emilio Gutierrez. Passed 6-0 *Motion by Santiago Valdez to move the below members to the level approved by the board. 2 nd by
Richard Salazar. Passed 6-0
Vic Calzada moved from a 2 to 1
Matt MacCardle moved from a 2 to1
Edrick Lopez moved from 3 to 2
Ricardo Portillo moved from a 3 to 2
Noel Deleon moved from 5 to 4
John Alvarado moved from a 5 to 3
Luis Marquez moved from a 5 to 4
Diego Valenzuela moved from 5 to 4
Isaac Velencia moved from 5 to 4
Greg Jones moved from 5 to 2
David Lara moved from 5 to 1
*Discussion on the recall of the Secretary position: The investigation committee will consist of one member of each Level. Each level will call one of his level member for a volunteer.
Meeting Adjourned at 9:10 pm
Board minutes submitted by Gil Cartagena- Vice President
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING
DATE: January 15, 2019 Location: Rudy’s BBQ, 7970 Gateway Blvd. East
Call to order 6:02
Attended: Gil Cartagena-Vice President, Raul Apodaca-Treasurer, Richard Salazar-Level 1, Lauro Bond-Level 3, Santiago Valdez-Level 4
Not Attended: Wes Johnson-President, Patricia Quiroz-Secretary, Emilio Gutierrez-Level 2, Mathew MacCardle-Level 5
Motion by Lauro Bond to approve December 18th board minutes, 2nd by Raul Apodaca. Motion passed 5-0
Discussion—Secretary Position tabled
31 has paid State dues Unsure of how many have paid local dues. Raul will get back to the board
Discussion on the agenda for the Clinic on Saturday 19, 2019
Board Goals—1. Transparency
2. All meeting—financial reports presented to the association 3. Having the Sergeant-at-Arms control all meeting. (Gil Cartagena)
Playoff qualification –70% meeting attendant
70% or better on the first test and 90% on the second Attend the EPHSUA Clinic or any NCAA College Clinic 2 Scrimmages (Still in question)
Motion by Richard Salazar—In addition to the above requirements need 9 Varsity games. 2nd by Lauro Bond. Motion passed---4 for and 1 against
Motion by Raul Apodaca—To Pay Assignor Tre Plumber $ 4500.00 plus all turn backs of $10.00. 2nd by Gil Cartagena—Motion passed---5-0
Meeting adjourned at 8:30
Board minutes submitted by Gil Cartagena-Vice President
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE: December 18, 2018 TIME: 6: 30 PM LOCATION: Rudy’s
TYPE OF MEETING: Board Meeting Meeting Facilitator: Wesley Johnson, President
Wesley Johnson- President Gil Cartagena- Vice President ABSENT Pat Quiroz- Secretary Raul Apodaca- Treasure Richard Salazar- Board Member at Large #1 Santiago Valdez- Board Member at Large #2 Lauro Bond- Board Member at Large #3 Emilio Gutierrez- Board Member at Large #4ABSENT Matthew MacCardle- Board Member at Large #5
I.Call to order-6: 33 PM II.Meeting Minutes Approved- Approved III.Roll Call- Gutierrez and Cartagena absent due to work. IV.Executive Reports (Treas, Sec, VP, Pres)- President- called the meeting in order to vote on the Assignor’s position. Secretary- No report Treasurer- final payment for the Clinic was made and check made out to EPCC baseball for banner. V.Unfinished Business. • Clinic Scheduled for January 19, 2019 at 8 a.m. at Cristo Rey Catholic Church, 8011 Williamette Ave, El Paso, Texas 79907. Training- will provide training at the clinic on different topics. Local and state dues open. VI.New Business • Assignor’s position vote- Richard Portillo and Trey Plummer resumes were viewed as the only two who submitted for the assignor’s position. Discussion was allowed before the vote. Votes for Plummer were: Valdez, Apodaca, Bond, Cartagena Salazar, and MacCardle. Quiroz did not vote. Trey Plummer was awarded the Assignor’s position. VII.Next Meeting- TBA VIII.Adjourn 8:00 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING
October 16, 2018
Location: 3826 Mattox
Call to Order: 6:39
Attended: Wes Johnson, President, Gil Cartagena, Vice President, Raul Apodaca, Treasurer,
Richard Salazar, Level 1 , Santiago Valdez, Level 2, Lauro Bond, Level 3, Emilio Gutierrez, Level 4, Matthew MacCardle, Level 5
Not Attended: Patricia Quiroz, Secretary
1. Motion by Lauro Bond to approve September 19, 2019 board mins., 2nd by Emilio Gutierrez. Approved by all 2. Training: Not going well—EPCC—Only 2 persons showed up and at Montwood High School-4 person showed up. Board considering all members next fall season must attend a 3 man scrimmage training to be considered for a Southwest 3 man mechanic game. 3. Clinic—will be held January 19, 2019 starting at 8:00 for registration. Cristo Rey Church. 4. Local Dues—Raul will set up in different location around El Paso so members are able to pay their local dues. January 19, 2019 is the last day for local dues to me paid with scrimmage game Credits. After the January 19, 2019 the full $70.00 local dues are to be charged.
5. Shirts numbers—MT needles charges—Two 3” numbers sawn on shirts $5.50 and Two 4”numbers charges are $6.20 per shirt. Motion by: Lauro Bond—to add white 3” numbers to our officials Black shirt, any other shirt is at the member’s expense. 2nd by Richard Salazar. All Approved. 6. Finance Statement: Will be present at the January 19, 2019 clinic and after every general meeting. 7. THSOA: Will ask Mike Sanchez to come in and present THSOA to the members on January 19, 2019, Then table the THSOA, let the members think about it the rest of the baseball season year. 8. State Dues--November 1, 2018 open the state dues and close the state dues on January 18, 2019. 9. Motion: by Lauro Bond: Deadline November 9, 2019 to accept individual members resume for Assignor and Rules Interpreter. 2nd By Richard Salazar. All Approved. Board will vote on November 15, 2018 positions.
10. Motion: by Richard Salazar: To sponsor a banner with EPCC to help us recruit new members year round. 2ndby Raul Apodaca. 4 Approved 2 abstain, Passed
Meeting adjourned at 8:44
Board mins. Submitted by Gil Cartagena, Vice President
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING
SEPTEMBER 19, 2018
Location: 3826 Mattox
Call to Order: 6:34
Attended: Wes Johnson-President, Gil Cartagena-Vice President, Raul Apodaca-Treasurer, Richard
Salazar-Level 1, Santiago Valdez-Level 2, Emilio Gutierrez-Level 4 and Matthew MacCardle-Level 5
Not Attended: Patricia Quiroz-Secretary, Lauro Bond-Level
Motion by Gil Cartagena to approve August 30, 2018 board mins. 2 nd by Wes Johnson—Approved by all.
Training—8 members sign up for the Saturday EPCC scrimmage at 9:00 am
2019 baseball season clinic—January 19, 2019—Cristo Rey Church—1,335.00 which includes the lunch.
(Raul Apodaca is going to the Church to see if we can get the hall with food catering for less.
Assignor Contract—Wes Johnson hand out a copy of last year’s contract for the board to review and bring back changes if needed to October board meeting.
Members Sleeve numbers-Board discussed on assigning individual number to members this up- coming year. Wes will find out the cost.
Motion by Matt MacCardle—For Raul to check into moving the savings into a higher yield account for higher interest rate. 2 nd by Emilio---Motion approved by all.
New THSOA Assoc.—Discussion--Board to send out and get feedback from our members to see if we shoulder take this to the members for a vote to join or do not.
New Members Local Dues---Matt MacCardle made the motion to keep local dues at 20.00 for all new incoming members for 2018-2019 baseball season---2 nd by Emilio Gutierrez—Amended motion--- by Matt MacCardle to 30.00 and any prior member that’s been out 5 years or more—2 nd by Richard Salazar.
Motion approved by all.
David Lara and Willie Aguilar unpaid games---Motion by Wes Johnson and 2 nd by Matt MacCardle to apply the unpaid game fee’s owed to David Lara (65.00) and Willie Aguilar (40.00) to this year’s local dues. Motion approved by all.
October 16, 2018 next board meeting. Location—TBA
Meeting adjourned at 8:15 pm
Board mins. submitted by Gil Cartagena—Vice President.
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING
DATE: August 30, 2018
Location: Rudy’s BBQ, 7970 Gateway Blvd. East
Call to Order 6:35
Attended: Wes Johnson-President, Gil Cartagena-Vice President, Raul Apodaca-Treasurer, Richard
Salazar-Level 1, Santiago Valdez—Level 2, Lauro Bond-Level 3, Emilio Gutierrez-Level 4.
Not Attended: Patricia Quiroz-Secretary, Mathew MacCardle-Level 5
Motion by Lauro Bond to approve July 25 , 2018 board mins., 2 nd by Wes Johnson. Motion passed. 7-0
Wes Johnson’s board President recall submitted by Patricia Quiroz, Secretary as per our Constitution
4.8 result—Tabled—no results emailed to the board by Patricia Quiroz
August 25 th on field at El Dorado High School by Santiago Valdez—One person showed up Ricardo
Duran. Next training session, September 22th at EPCC.
Regional Clinic—Tabled
Assignor---Table until the board gets a copy of the past contract for review Rules Interpeter—Will email the association for those who are instrested in to it.
Committees—1. Training—also in charge of recruting
2. GAC Committee—Each Level 1-5 board representive will bring 3 possible member who is intrested on being on the committee.
Arbiter—1. Paid until 2019
2. Local dues will open September 1 st .
New State Baseball Association Formed (Texas High School Umpires Association)— Discussion
One association as of the board meeting date has moved over (Alliance of Fort Worh Texas) has made the move--Tabled—Board memebers present wants to look over the information Tre
Plummer submitted to the board on Why? “Opportunity to get in on the ground floor with a state association. Help pioneer that state association and high school baseball umpires in Texas. THSUA wants to take the good from TASO and none of the bad. Affiliation, liability protection, hierarchy to help with disputes and constitution interpretation. Benefits the members as a whole.They are working with John Brammer for podcasts, webinars and PPTS.”
Motion by Emilio Gutierrez, 2 nd by Lauro Bond to pay Santiago Valdez training committee jacket invoice of $ 261.49. Motion Passed 7-0
Meeting Adjorned at 8:17
Board minutes submitted by Gil Cartagena-Vice President
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING DATE: July 19, 2018 Location: Rudy’s BBQ, 7970 Gateway Blvd. East
Call to Order: 7:36
Attended: Gil Cartagena, Raul Apodaca, Emilio Gutierrez, Lauro Bond, Santiago “Santi” Valdez, Richard Salazar, & Gilbert De La Rosa Not Present: Matt MacCardle
1. Welcoming of new board members. Gil Cartagena-Vice President, Raul Apodaca-Treasurer 2. Discussion and motion taken by previous board June 19, 2018 board meeting. Motion by Raul Apodaca: To reinstate Wes Johnson and Patricia “Pat” Quiroz to the Executive Board. These individuals are placed on notice, and the recall petition will be initiated. 2nd by Emilio Gutierrez---Motion passed—6-0
Meeting Adjourned at 8:48
Submitted by Gil Cartagena Vice President
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING
DATE: June 19, 2018
TIME: 7:30 PM
LOCATION: Peter Piper Pizza – 12120 Montana
TYPE OF MEETING: Board Meeting
I. Call to order - Meeting was called to order at 7:28PM by Gilbert De La
Rosa.
II. Roll Call
Present: Gilbert De La Rosa – Vice President
Patricia “Pat” Quiroz – Secretary
Richard “Tokyo” Salazar - Board Member at Large 1
Lauro Bond - Board Member at Large 3
Santiago “Santi” Valdez - Board Member at Large 4
Patricia “Patty” Mullany - Board Member at Large 5
Absent: Wesley Johnson – President
John Johnson - Treasurer
Emilio Gutierrez - Board Member at Large 2
III. Old Business
A. Discuss and take action on the sanctions on Wesley Johnson –
Discussion. Several Board Members wanted to be sure that everything was being done according to the Constitution. Motion made by Richard Salazar. No second. Motion: To dismiss Wesley from his duties for life. Motion died. Motion made by Patty Mullany and 2nd by Lauro Bond. Motion: Give Wesley a 5 year suspension.
Motion passed 5-0.
Send Wesley a letter informing him of the decision.
B. Discussion and take action on filling the vacancy - Discussion.
Constitution 4.8 Removal of Office. Keep Gilbert De La Rosa until the end of the current term or have him finish Wesley’s term. Other option is to have Gilbert Cartagena take over as President once the new term starts in July. Several Board Members expressed concern that the Association needs a President that does not have a hidden agenda and is not too busy with other things. Gilbert Cartagena makes derogatory comments about other members instead of encouraging them. Patty’s concern is that Gilbert Cartagena was elected and that should be taken into consideration. Several members were mentioned as being part of a clique that start a conflict when
things are not going their way. Some Board Members questioned if we should have the membership vote. Constitution 4.8 was brought up again. The Association cannot have an election. The Board has to make the decision to have Gilbert De La Rosa finish Wesley’s term or until end of current term. Motion made by Lauro Bond and 2nd by
Richard Salazar. Motion: That we keep Gilbert De La Rosa as
President until the next election. Motion passed 4-0 and 1 abstention.
C. Conflict of Interest – Discussion. Richard Salazar expressed concerns that there might be conflict of interest on a member on the
Grievance Committee. Discussion. No action taken.
D. Summer Training - Discussion. Santiago Valdez discussed plans to have summer training for 1st, 2nd year officials and anybody else that wants to attend.
E. Arbiter – Discussion. There needs to be a policy in place as to the authorize use and users.
IV. Meeting Adjourned at 8:24 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING
DATE: June 13, 2018
TIME: 6:00 PM
LOCATION: Rudy’s BBQ – 7970 Gateway Blvd East
TYPE OF MEETING: Board Meeting
I. Call to order - Meeting was called to order at 6:08PM by Gilbert De La
Rosa.
II. Roll Call
Present: Gilbert De La Rosa – Vice President
Patricia “Pat” Quiroz – Secretary
Emilio Gutierrez - Board Member at Large 2
Lauro Bond - Board Member at Large 3
Santiago “Santi” Valdez - Board Member at Large 4
Patricia “Patty” Mullany - Board Member at Large 5
Absent: Wesley Johnson – President John Johnson - Treasurer
Richard “Tokyo” Salazar - Board Member at Large 1
III. Old Business
A. Wesley – Discussion. Motion made by Emilio Gutierrez and 2nd by
Lauro Bond. Motion: Send Wesley a certified letter asking for his resignation stating 2 years suspension if he resigns if not the Board will pursue the harshest punishment which is minimum 5 years suspension. Motion passed 5-0.
B. Trey’s invoice - Discussion. Motion made by Emilio Gutierrez and 2nd by Patty Mullany. Motion: That we offer Trey $300 for turn backs and call it even while the Board assumes the collection. Motion amended to offer a compromise and clear invoice. Motion passed 5-0.
Division Reps will notify members that owe fines.
C. List of Grievance – Discussion. Motion made by Patty Mullany and
2nd by Gilbert De La Rosa. Motion: That we make contact with David
Lara, Lisa Stevens, Sergio Cox, Jim Graham and Manny Lopez to act as
Grievance Committee. Motion passed 5-0.
D. Arbiter – Tabled.
E. Other Business needs to be covered – Discussion. Motion made by
Patty Mullany and 2nd by Gilbert De La Rosa. Motion: We authorize
$200 of gift cards to be raffled off. Purchase gift cards at Cielo Vista
Mall. Motion passed 5-0.
IV. Meeting Adjourned at 6:52 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING DATE: June 4, 2018
TIME: 6:00 PM
LOCATION: Rudy’s BBQ – 7970 Gateway Blvd East
TYPE OF MEETING: Board Meeting
I. Call to order - Meeting was called to order at 6:03PM by Wesley Johnson.
II. Roll Call
Present: Wesley Johnson – President
Gilbert De La Rosa – Vice President
Patricia “Pat” Quiroz – Secretary
John Johnson - Treasurer
Richard “Tokyo” Salazar - Board Member at Large 1
Emilio Gutierrez - Board Member at Large 2
Lauro Bond - Board Member at Large 4
Gilbert Cartagena – Vice President Elect
Raul Apodaca II – Treasurer Elect
Matthew MacCardle – Board Member at Large 5 Elect
Absent: Patricia “Patty” Mullany - Board Member at Large 5
Santiago “Santi” Valdez - Board Member at Large 3
III. New Business
A. Assignor – Trey gave his presentation regarding the assignments this season. He had several statistics on the game assignments. Also, he discussed an invoice that he had for turn backs. Prior years the assignor was paid $10 from fines received. The Board had voted that fines were not going to go to the assignor. The assignor was going to get paid based solely on the contract. Trey argued that he was paid to assigned games and not to reassign them. He stated that those were two different things. If his invoice didn’t get paid he was going to pursue other avenues.
B. End of Season Dinner - Discussion. Motion made by John Johnson.
Motion: Cancel banquet for this year. No second. Motion died.
Motion made by Lauro Bond and 2nd by Richard Salazar. Motion set date at Lunch Box. Motion passed 6-0. Dinner will be on the 18th or
21st of June based on availability. John will pay deposit and set date.
C. Missing Minutes – Discussion. Minutes will be resend to Board.
Discussion.
D. Members – The Board followed up on disciplinary action on members that had committed violations. Discussion.
E. Playoff Selection – Wesley stated that he did not assign himself to the state tournament. He said he asked “Trey and Wineglass” for assistance. He turned in a 2nd list to UIL that was not approved by the
Board. Wesley said that the list that he sent, all were playoff eligible and all except for Matt were college umpires. He didn’t want any
“weirdos” in the playoffs. Some names were mentioned. Gil
Cartagena explained the playoff selection. He said that Wesley had asked for his advice about a week and half ago. None of the Board members were ever notified. Wesley was notably upset through the whole meeting and at 7:36 PM walked out.
F. President – Discussion. Motion made by Richard Salazar and 2nd by
Lauro Bond. Motion to discipline Wesley for turning in list without approval from the Board. Motion amended to ask him for his resignation and if not we would take proper action for a recall.
Motion passed 5-0 with one abstention.
G. Jesse Aguilar - Discussion. Motion made by Richard Salazar and 2nd by Lauro Bond. Motion to give Jesse Aguilar $600 for playoff expenses. Ask him to turn in receipts. Ask that he wear his association cap proudly.
IV. Executive Reports: Nothing to report.
V. Meeting Adjourned at 8:15 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
EMERGENCY BOARD MEETING
DATE: February 19, 2018
TIME: 6:30 PM
LOCATION: Rudy’s BBQ – 7970 Gateway Blvd East
TYPE OF MEETING: Emergency Board Meeting
I. Call to order - Meeting was called to order at 6:50PM by Gilbert De La
Rosa.
II. Roll Call
Present: Gilbert De La Rosa – Vice President
Patricia “Pat” Quiroz – Secretary
Richard “Tokyo” Salazar - Board Member at Large 1
Emilio Gutierrez - Board Member at Large 2
Santiago “Santi” Valdez - Board Member at Large 3
Lauro Bond - Board Member at Large 4
Absent: Wesley Johnson – President
John Johnson - Treasurer
Patricia “Patty” Mullany - Board Member at Large 5
III. New Business A. Financial Report – Reports have to be more detailed. Discussion.
Will follow up with Treasurer John Johnson.
B. Turn Back Fees – Discussion. Motion made by Tokyo and 2 nd by
Lauro. Motion: No turn back fees will go to Trey. All turn back fees will go solely to the Association. Motion passed 5-0.
C. Pitch Count – Discussion. Motion made by Lauro and 2 nd by Santi.
Motion: Pitch Counter must be Member in Good Standing. Having completed Test 1, paid State and Local Dues and attended Clinic.
Motion passed 5-0.
D. Communication – There needs to be better communication. Board needs to know before any action is taken. Decisions must be approved by the Board. Will follow up with President Wesley
Johnson.
E. Undershirts – Discussion. Motion made by Lauro and 2 nd by Tokyo.
Motion: Members get a new undershirt. Motion passed 5-0
F. Criminal Background Checks – Discussion. Need more information.
Tabled
G. Scrimmages – Not notified of cancellations. Discussion. Nothing to do.
H. Assignor Contract – Discussion. Board will meet with Assignor, Trey
Plummer.
I. Progress Committee – Work in progress.
J. Board Minutes – Board Minutes must be submitted more timely.
Discussion.
IV. Meeting Adjourned at 8:25 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING DATE: December 16, 2017 TIME: 5:50 PM LOCATION: Rudy’s BBQ – 7970 Gateway Blvd East TYPE OF MEETING: Board Meeting
I. Call to order - Meeting was called to order at 5:50PM by Wesley Johnson.
II. Roll Call
Present: Wesley Johnson – President Gilbert De La Rosa – Vice President Patricia “Pat” Quiroz – Secretary John Johnson - Treasurer Richard “Tokyo” Salazar - Board Member at Large 1 Emilio Gutierrez - Board Member at Large 2 Santiago “Santi” Valdez - Board Member at Large 3 Lauro Bond - Board Member at Large 4 Patricia “Patty” Mullany - Board Member at Large 5
Absent:
III. Approval of Minutes: Tabled
IV. New Business A. Welcome New VP – Board Welcomed newly appointed Vice President Gilbert De La Rosa.
B. Game Assignments – 6A coaches and ADs are requesting the same two umpires officiate their games in the same week. The umpires will switch positions. The plate umpire on Tueday will do bases on Friday. The bases umpire on Tuesday will be the plate umpire on Friday. Discussion.
C. Umpire Ranking – Review list and email changes to Wesley.
D. By-Laws and Constitution – Wesley wants changes and/or additions emailed to him.
E. Official to Count Pitches – Coaches have expressed concern that opposing teams had different pitch counts last season. A suggestion was to assign a non-varsity umpire to count pitches. The suggested fee to charge the schools per game is $25. Discussion.
V. Old Business
A. Clinic – January 27, 2018 Burges High School 8AM – 12 PM
B. Coaches Clinic – The clinic is scheduled for January 26, 2018, at Burges 6:00 or 7:00 PM.
C. Dues – Wesley and John Johnson brought up the need to increase dues. Discussion.
VI. Executive Reports: Nothing to report.
VII. Next Board Meeting: January 20, 2018 at 1:00 PM(after new umpire training session) @ Coronado High School
VIII. Meeting Adjourned at 6:42 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING DATE: December 10, 2017 TIME: 1:00 PM LOCATION: Rudy’s BBQ – 7970 Gateway Blvd East TYPE OF MEETING: Board Meeting
I. Call to order - Meeting was called to order at 1:20PM by John Johnson.
II. Roll Call
Present: Patricia “Pat” Quiroz – Secretary John Johnson - Treasurer Richard “Tokyo” Salazar - Board Member at Large 1 Emilio Gutierrez - Board Member at Large 2 Santiago “Santi” Valdez - Board Member at Large 3 Lauro Bond - Board Member at Large 4 Patricia “Patty” Mullany - Board Member at Large 5
Absent: Wesley Johnson – President
III. Approval of Minutes: Tabled
IV. New Business
A. General Meeting – It’s scheduled for January 13, 2018
B. Shirts – Logos are not required on shirts as long as partners are matching. Motion made by Patty Mullany and 2nd by Emilio Gutierrez. Shirts should be same color, same style, identical shirt logo doesn’t matter. Motion passed 6-1.
C. Tests – Discussion.
D. VP Selection: 3 members were nominated. Discussion. Board voted by secret ballot. Gilbert De La Rosa was appointed Vice President, 5-2.
E. Propay – Is it necessary? Discussion.
V. Old Business
A. Recruiting – Meet and Greet - New Recruits Rudy’s BBQ - Yarbrough Saturday, December 16, 2017 3:00 – 6:00 PM Patty will create sign-in sheet.
B. Training – Training dates and sites. If clinic is at Burges then new members’ training will also be at Burges. January 20, 2018 – Coronado 10 AM – 1:00 PM. Training for new members is also open to any member wanting to attend. Jesse Aguilar will help with training.
C. Clinic – The clinic is scheduled for January 13, 2018, at Bel Air 8:00 – 10:00 AM.
D. Assignor – Four people applied. Only one person submitted resume. Discussion. Motion made by Patty Mullany to hire Trey Plummer as the assignor for the 2017-2018 Baseball Season. He was the only one to submit his resume. Motion was second by Emilio Gutierrez Motion passed 7-0.
E. Web Master – Board reviewed Angel Cano’s proposal. Discussion. Pat Quiroz will be web master.
F. Rules Interpreter – Still open. Discussion. Post opening again.
G. Dues – Dues discussed. Members are starting to pay their dues.
H. Constitution and By-Laws – Changes to Constitution and By-Laws. Discussion. Tabled for next meeting.
VI. Executive Reports: Treas. - Checking $7,162.15 Saving $7,640.89 Total $14,523.04 Rule Books ready to distribute to members that have paid dues.
VII. Next Board Meeting: December 16, 2017 at 1:30 PM. @ Rudy’s BBQ east
VIII. Meeting Adjourned at 3:00 PM
Note: October meeting was cancelled.
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING DATE: November 12, 2017 TIME: 4:00 PM LOCATION: 3816 Mattox St. TYPE OF MEETING: Board Meeting
I. Call to order - Meeting was called to order at 4:08PM by Wesley Johnson.
II. Roll Call
Present: Wesley Johnson – President Patricia “Pat” Quiroz – Secretary John Johnson - Treasurer Richard “Tokyo” Salazar - Board Member at Large 1 Santiago “Santi” Valdez - Board Member at Large 3 Patricia “Patty” Mullany - Board Member at Large 5 Absent: George Clark - Vice President Emilio Gutierrez - Board Member at Large 2 Lauro Bond - Board Member at Large 4
III. Approval of Minutes: September 17, 2017
IV. New Business
A. Vice President resigned – George Clark submitted his resignation to President Wesley Johnson. The board was not sure if the membership should select the next VP or if someone could be appointed. Pat and Tokyo suggested the membership nominate and vote on the replacement. Wesley said he needs to appoint someone prior to the start of the season. John, Santi and Patty agreed with Wesley. Patty read the membership list out loud. Several names were selected and Wesley will call them to see if any of them will accept serving as VP.
B. Shirts – Shirts are not required to have logos on, as long as partners are matching.
C. Tests – Discussion.
Test I will open on December 16, 2017 and close on February 18, 2018. There will be 25 questions. In order to call games members must have a passing score of 70. In order to qualify for playoffs the score must be at least 90.
Test II will open on February 19, 2018 and close on April 15, 2018. There will be 25 questions. Members must score a minimum of 90 to qualify for playoffs.
D. Gift for Membership - Discussion.
V. Old Business
A. Recruitment – Meet and Greet - New Recruits Rudy’s BBQ – 7970 Gateway Blvd East Saturday, December 16, 2017 3:00 – 6:00 PM
B. Training – Training for new members will start on January 6, 2018. The next 2 meetings will be on January 13th and 20th. New members will have training after clinic. New umpires must go through the training.
C. Clinic – The clinic is scheduled for January 13, 2018, at Burges or Bel Air High. Make-up clinic will be scheduled after new officials’ cutoff date.
D. Coaches’ Clinic – The coaches’ clinic is scheduled for January 12, 2018 at Ysleta High School.
E. Assignor – Notify members to send resumes if interested in applying.
F. Web Master – Angel Cano made a proposal.
G. Rules Interpreter - Notify members to send resumes if interested in applying.
H. Registration – ArbiterSports is open for registration.
I. New/Returning (after absence) Member Dues – Dues discussed. Motion made by Patty Mullany to charge new members $85.00. It was 2nd by John Johnson. The motion carried by unanimous vote. State - $65.00 Local - $20.00 New member cutoff is January 31, 2018. Only new members will get a shirt. Last day to pay local dues without penalty is January 31, 2018. Late fee charge after due date is $25.00.
Motion made by Patty Mullany that returning members pay full dues regardless of years they have been out. Unless they are absolutely new and go through the training. It was 2nd by Pat Quiroz. The motion passed 4-1.
J. Constitution and By-Laws – Copies were distributed with changes.
VI. Executive Reports:
Pres. – Constitution – Bylaws changes
Treas. - Checking $7,162.15 Saving $7,640.89 Total $14,523.04 Bills $330.00 Rule Books arrived
VII. Next Board Meeting: December 16, 2017 at 1:30 PM. @ Rudy’s BBQ east
VIII. Meeting Adjourned at 6:29 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING
DATE: August 6, 2017
TIME: 5:30 PM
LOCATION: 3816 Mattox St.
TYPE OF MEETING: Board Meeting
I. Call to order - Meeting was called to order at 5:37PM by Wesley Johnson.
II. Roll Call
Present: Wesley Johnson - President
George Clark - Vice President
Patricia “Pat” Duarte - Secretary
John Johnson - Treasurer
Richard “Tokyo” Salazar - Board Member at Large 1
Santiago “Santi” Valdez - Board Member at Large 3
Lauro Bond - Board Member at Large 4
Absent: Emilio Gutierrez - Board Member at Large 2 Patricia “Patty” Mullany - Board Member at Large 5
III. New Business
A. EPHSUA Constitution and By Laws – Board went over several
Articles of EPHSUA Constitution and By-Laws. There were some suggestion to reword several Articles and By-Laws. Draft will be prepared by George Clark and Board Members will make suggestions or modifications.
B. Recruiting Committee – Wesley Johnson stated that Randy
Wineglass is going to start recruiting.
C. Training – Santi Valdez will be the new trainer. Matt Banales will not be part of the Training Committee.
D. Dues (Local and State) – Wesley Johnson and John Johnson asked
Board Members to increase local dues. After some discussion, no decision made.
E. Hall of Fame Banquet – Tickets were distributed Wesley Johnson (2),
George Clark (1), John Johnson (2), Tokyo Salazar (1), Santi Valdez
(2), Lauro Bond (2). Board Members taking a guest will reimburse
EPHSUA for the cost of the guest ticket.
IV. Old Business
A. Treasurer – Wesley Johnson proposed that the elections for
Treasurer and President be on the same year. The reason stated was that there was too much paperwork. Some discussion followed. No change was made. The President and the Treasurer elections will continue as they are currently held.
V. Executive Reports:
Sec. Nothing to report
VP. -Nothing to report Treas.- Checking $7,640.31
Saving $8,228.80
Total $15,869.11
VI. Next Board Meeting: September 10, 2017 at 5:30 PM.
VII. Meeting Adjourned at 7:40 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING
DATE: July 9, 2017
TIME: 5:30 PM
LOCATION: Rudy’s Bar-B-Q, Eastside
TYPE OF MEETING: Board Meeting
I. Call to order - Meeting was called to order at 5:52 PM by Wesley
Johnson.
II. Roll Call
Present: Wesley Johnson - President
George Clark - Vice President
Patricia “Pat” Duarte - Secretary
John Johnson - Treasurer
Richard “Tokyo” Salazar - Board Member at Large 1
Emilio Gutierrez - Board Member at Large 2
Santiago “Santi” Valdez - Board Member at Large 3
Patricia “Patty” Mullany - Board Member at Large 5
Absent: Lauro Bond - Board Member at Large 4
III. New Business
A. Robert Rules of Order –Motion was made by Tokyo Salazar to follow Robert Rules of Order. It was 2nd by George Clark. The motion carried by unanimous vote. Going forward the EPHSUA will follow
Robert Rules of Order pending approval by the membership.
B. EPHSUA Constitution and By Laws – Wesley Johnson asked the
Board Members to read Articles 4 -5 of EPHSUA Constitution and By-
Laws. Should these articles be modified or do they clearly state the
functions and authorities of each Board member? Board Members will make suggestions at the next Board meeting.
C. Recruiting Committee – Wesley Johnson and George Clark stated that Adolph Varela was no longer part of the committee. The reason stated was that he did not return phone calls from them. Wesley
Johnson, George Clark, Tokyo Salazar, Emilio Gutierrez and Santi
Valdez will be at the Chihuahua’s game on July 22, 2017 to recruit new members.
D. Training – The Training Committee is not yet filled. Board is not sure if Matt Banales will be a trainer. Trey will not train this upcoming season. Santiago Valdez will help with training.
E. Assignor – The assignor position is currently open. Only one member has shown interest in being the assignor. The position will be posted to give all interested members the opportunity to apply. F. Rules Interpreter - This position is currently open. The position will be posted to give all interested members the opportunity to apply.
G. Dues (Local and State) – Wesley Johnson and John Johnson asked
Board Members if the dues should be increased by an additional $5 -
$10. After some discussion, no decision was made.
H. Webmaster – Pat Duarte will be the new Webmaster.
I. Hall of Fame Banquet –Motion was made by Patty Mullany to pay for a table for 10 for the Board Members that will be attending. It was
2nd by George Clark. The motion carried by unanimous vote. Most of the Board will attend the banquet scheduled for August 13, 2017. Not attending will be Patty Mullany and Pat Duarte. A table for 10 will be purchased.
J. Books – 90 rule books will be ordered for the upcoming season
K. State Playoff Games – Wesley Johnson stated that he was appalled that Trey Plummer was not given the proper recognition at the State playoff, due to the fact that we are not currently affiliated with TASO.
Also, he feels that the insurance expense would be less if we were affiliated with TASO. Patty Mullany stated that TASO affiliation is not necessarily the answer. El Paso is so far from other cities in Texas. It is not a new problem.
L. Board Meeting Location – Future meetings will all be held at Wesley
Johnson’s office. Next meeting will be August 6, 2017, at 5:00 PM.
M. Officials Banquet- Wesley Johnson directed George Clark to contact
Rob Torres regarding the Sports Officials Banquet scheduled for the summer. More information is pending.
IV Old Business – No old business discussed.
V Executive Reports:
Sec. Smooth transition with help from former Secretary Raul Apodaca.
An inquiry was made by Pat Duarte about the Association’s Go Pro
Camera and banner that were not turned in. Wesley Johnson will get camera from Trey Plummer and George Clark has the banner.
VP. - Nothing to Report
Treas.- paid $599 for Board Insurance
Checking $9,814.54
Saving $9,640.11
Transferred $4,000 to checking to cover payments.
Total Balance $19,454.65
VI. Meeting Adjourned at 7:30 PM
EPHSUA BOARD MEETING MARCH 26, 2017 3:00 P.M.
Present: Chris Ramirez, President George Clark, Vice President Adolph Varela, Board Member at Large #1 Arthur Loyda, Board Member at Large #2 Wesley Johnson, Board Member at Large #3 Emilio Gutierrez, Board Member at Large #4 Richard Salazar, Board Member at Large #5
Absent: Raul Apodaca. Secretary John Johnson, Treasurer
I.Meeting called to order 3:17 p.m. by Chris Ramirez II.Roll Call, see above. III. Executive Reports Treasurer – none given Secretary – none given VP – President Committee Updates – none given IV. Unfinished Business A. Board at Large mentoring program Chris Ramirez had no further information to report at this time B. Liability Insurance Chris Ramirez reported that the Sexual Harassment coverage has not been added due to an insurance questionnaire for which we don’t have policies that address these issues in our Operation Procedures. V. New Business A. Turn backs – association is experiencing a high volume of turn backs. A concern was raised as to whether the assignor should contact member to determine if member wants to accept assignment or should assignor reassign to another member. A motion was made by A. Varela and seconded by A. Loyda to have the assignor reassign the turn backs. Motion carried. A motion was made by A. Loyda and seconded by E. Gutierrez to raise the turn back fine to $25.00 when accepted games are turned back to umpire other baseball venues/little leagues, etc. Motion carried. B. Conflicts of Interest – C. Ramirez expressed concern that the policy was not detailed enough to prevent conflicts of interest. C. Ramirez is going to email the T.A.S.O. version to board member for review. C. Scratch list – E. Gutierrez made a motion to allow members to see school scratches only and was seconded by W. Johnson. Motion carried. D. Pay Days – April 10, April 24, May 17 E. Elections – Information will be posted on Website F. Banquet to be held May 17, 2017 at Lunchbox restaurant G. See A. H. Art Marquez – G. Clark made a motion to have EPHSUA pay Art Marquez ½ game fee for 2 solo games worked, due to partner’s (David Jimenez) accident, the motion was seconded by R. Salazar. Motion carried. Also David Jimenez will asked for an accident report. I. Pat Mulvey’s meeting attendance appeal was denied J. Fabens arbiter pay - C. Ramirez is working through these issues K. Test II is open – 11 members have passed L. General members are concerned that minutes have not been published on a timely basis. M. Partner evaluations trend - top two concerns are communications a & professionalism N. Santiago Valdez – Board will compensate with one scrimmage credit for working a 3 hour scrimmage O. Lorenza Aquirre - W. Johnson made a motion to require that she present a doctor’s release before she can be assigned games, R. Salazar seconded. Motion carried. P. A. Varela made a motion to have the association pay game fees to umpires who were scheduled to call Fabens/Cathedral game. Game was not played due to scheduling error. R. Salazar seconded. Motion carried. VI. Next Board Meeting – TBA VII.Meeting adjourned , 4:28 p.m.
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING DATE: FEBRUARY 4, 2017 TIME: 3:30 PM LOCATION: PEBBLE HILLS LIBRARY
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President George Clark- Vice President Raul Apodaca- Secretary John Johnson- Treasure Arthur Loyda- Board Member at Large #1-ABSENT Adolph Varela- Board Member at Large #2 Wesley Johnson- Board Member at Large #3-ABSENT Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
I.Call to order- 3:40 PM II.Meeting Minutes Approved via email III.Roll Call- Two members absent IV.Executive Reports: Treasurer- $21,017.15 Checking $2,370.73 Outstanding $18,646.42 Total Secretary-Grievance Committee members who have volunteered to serve. Gilbert De La Rosa, Art Martinez, Jim Graham, Robert De La Rosa and Sergio Cox. MOTION by George Clark to have Jim Graham chair the Grievance Committee. The motion was 2nd by Emilio Gutierrez so motion carried by unanimous vote. VP- noting to report President- Requested that the Association’s Operating Procedures be updated to reflex the most recent motions. V.Committee Updates: Training-The training committee continues doing a good job. The annually clinic was a huge success. Constitution- no update Grievance- Have four members committed but still lack one more volunteer. Recruitment- Board requested a printout of the new members who have been referred by other members.
VI.Unfinished Business A.Assignor-Assignor’s contract is ready for signature. B.Rules Interpreter- Jesus Garrocho has been appointed rules interpreter. MOTON by George Clark to appoint JJ Garrocho as rules interpreter as long as he maintains his good standing, adheres to the NFHS rules, and is prepared with rules material at all general meetings. The motion was 2nd by A. Varela so motion carried with one NO vote R. (Tokyo) Salazar. C.Umpire Shirts- The new umpire shirts are in and will be disturbed at Monday’s meeting. D. Annual Clinic- Recap, good participation from all who attended. Dates for the make up clinic have been set along with fee.
MOTION by Emilio Gutierrez to set a make up clinic for those members who missed the Clinic, the makeup dates are Feb. 13 (Monday) and Feb. 15 (Wednesday) along with a $35.00 charge. The motion was 2nd by George Clark so motion carried by unanimous vote. E.Background checks- The background checks have been completed. F.Middle School Rate- AD’s have approved $50.00 per game plus mileage. VII.New Business A.Matt Banales requested to speak to the board and give a recap on the clinic and training committee progress. Matt provided feedback and answered questions as to how to improve next year’s clinic. Matt extended appreciation to the board for all their help and requested a better venue for next year’s clinic. B.Rules books- A MOTION by John Johnson to order 100 Rule, Casebook, and mechanic books for next year. Motion 2nd by Emilio Gutierrez so motion carried by unanimous vote. C.State Dues Invoice- UIL bills quarterly for all members. The invoice for Quarter 2 and Quarter 3 are due. A total 49 members at a cost of $17.55 per member. A MOTION by John Johnson to pay the invoice. The motion was 2nd by George Clark so motion carried by unanimous vote. D.General Member Meetings Schedule- FEB. 13,20 MAR. 6,20,27 APRIL 10,24 MAY 1,8 E.Board Meeting Schedule- Feb. 15,22 MAR. 1,22 APRIL 5,19 MAY 3 F.Monday’s Meeting Power Point discussed- Agenda G.Ascarate Gate Fee- Board suggested members should block themselves out if they do not want to pay the gate fee. This topic will be address at the general meeting. H.Clinic Attendance- 55 members attended I.Clinic Location- Matt Banales provide feedback. J.Board at Large Mentoring Program- Discussed that each board member at large should have members assigned to him as a liaison to the board. K.Scrimmages turn backs- Discussed Emilio Gutierrez addressed the board and provided additional information on the liability insurance coverage. Gutierrez has been working on this project for several weeks now and is getting ready for a full vote.
VIII.Next Board Meeting- Feb. 15 6:30 PM IX.Adjourn- 5:40
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING DATE: January 21, 2017 TIME: 3:30 PM LOCATION: Pebble Hills Library
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President George Clark- Vice President Raul Apodaca- Secretary John Johnson- Treasure Adolph Varela- Board Member at Large #1 Arthur Loyda- Board Member at Large #2-Absent Wesley Johnson- Board Member at Large #3 Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
I.Call to order-3:35 PM II.Meeting Minutes Approved via email III.Roll Call- One member absent IV.Executive Reports: Treasurer- Saving $12,211.92 ProPay $125.06 Checking $8,313.66 Total $20,510.64 • 2017 Season income statement reviewed- will posted on the website for member’s viewing. Secretary- Received one member interested in the Grievance Committee. • Membership listed updated. VP- Having vendors at the Clinic. Pres.- Covered in the unfinished business section. V.Committee Updates- Recruitment- 21 new members for the 2017 season with another 25 showing interest. If you referred a new member you could be eligible for the $100.00 incentive. We will monitor the new recruits progress and have a list of members who are eligible for the $100.00. VI.Unfinished Business A.74 Members have paid their State dues and of those 74, 72 have paid their locale dues. B.Go Pro Camera 5 has been purchased; a tripod is needed and will be purchased next. C.Assignor contract- is ready for signing. D.Rules interpreter- Position is currently open and needs to be filled as soon as possible. E.Umpire shirts- have been ordered for those members who have paid their state dues. F.Baseball clinic-has been scheduled for January 28, 2017 at the Burgess High School cafeteria from 7:00 am to 12 noon. A MOTION was made by Adolph Varela to host the clinic at the YISD conference room at a cost of $450.00. The motion was 2nd by Raul Apodaca. The motion failed by 2 FOR (Apodaca, Varela) and 5 AGAINST (Clark, Johnson, W. Johnson, Salazar and Gutierrez). G.Coaches Clinic- has been scheduled for January 25, 2017 at 6:00 PM at the YISD Mission Room. Matt Banales has prepared all the material to be presented. VII.New Business A.State dues date line was January 15, 2017; if you have not paid your state dues please do so as soon as possible. B.ADs meeting II recap- extensive discussion reference to the 1204 6As and 5As have opted to go with option B, $70.00 per game. 4As and 3As (Anthony, Fabens, San Elizario, etc.,) have opted for option A $60.00 -90minute games. Middle School Rates- have been paying $40.00 per game, but According to the 1204 guidelines the rate should be $60.00 for all sub-varsity games, to include middle schools. MOTION by John Johnson to have our association’s President ask the ADs to pay $50.00 this year (2017) and then next year (2018) $60.00 all middle school games according to the 1204 guidelines. The motion was 2nd by Clark so motion carried with one NO vote (Apodaca). C.Background checks- will be conducted soon. D.First General Meeting schedule for Monday January 23, 2017. E.Rules books will be distributed at Monday’s meeting. F.General Members Meeting Schedule- a total of 11 meetings have been scheduled for the 2017 season. All meeting times are a 7:00 PM. Jan.23 Feb. 6, 13, 20 March 6, 20,27 April 10,24 May 1, 8 G.Board Meeting Schedule- Feb. 4, 15,22 March 1.22 April 5, 19 May 3 H.Approved new MLB shirt as the official shirt for the association. MOTION by Wesley Johnson the new black with white MLB umpire shirt with the association’s logo will be the official shirt for the 2017 season. The motion was 2nd by G. Clark so motion carried by unanimous vote. Last years black shirt along with cream, MLB blue and any newly released shirts will serve as alternative shirts. I.Any members who receive a refund will also incur a 5% charge.
MOTION by Wesley Johnson a member who receives refunded monies will also incur a 5% charge to cover the transaction cost. The motion was 2nd by Tokyo so motion carried.
VIII.Adjourn- 5:15 PM IX.Next meting- February 4, 2017
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING DATE: January 7, 2017 TIME: 3:00 PM LOCATION: Pebble Hill Public Library
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President George Clark- Vice President Raul Apodaca- Secretary John Johnson- Treasure Robert Flores- Board Member at Large #1-Absent Arthur Loyda- Board Member at Large #2 Wesley Johnson- Board Member at Large #3 Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
I.Call to order- 3:16 PM II.Meeting Minutes Approved via email III.Roll Call- One member absent IV.Executive Reports: Treasurer: Checking $6,912.39 Saving $12,211.92 Propay $938.70 Bills out $1258.06 Total $18,804.95 • Reimbursement of $60.62 to Chris Ramirez (Pres.) for rules books mailed out. State due dead line is January 15, 2017. 37 members have paid their state dues and 16 new members have also paid state dues. Secretary: Nothing to report. • Membership roster will be available after January 15, 2017. VP: Provided the board with quotes on Go Pro camera for the training committee. There was some discussion and a motion was put forth.
MOTION by Arthur Loyda to purchase the Go Pro camera from Best Buy with an extended warranty of one to two years, the motion was 2nd by E. Gutierrez so motion carried by unanimous vote. • George Clark (VP) also provided the board with several quotes by various vendors on umpire shirts and Pants. The board made a decision to forgo the pants due to the cost and instead focus on the shirts. The vendors included Jerry Davis, Honig’s, MT Needs, Stripes and Smitty. Motion by Arthur Loyda to go with the local vendor, MT Needles at a cost of $24.95 a shirt (MLB black with white). The motion was 2nd by George Clark so motion carried by unanimous vote.
Motion by Chris Ramirez to give each member who pays his or her state dues a new umpire shirt (Major League style umpire shirt-black with white) from MT Needles with the association logo embroidered on the left breast pocket. The logo will also be black with white. The motion was 2nd by Wesley Johnson so motion carried by unanimous vote.
President: Met with the Athletic Directors from each district and provided them with a status on membership. • Advised this have been the best year thus far for recruitment. Need scrimmage schedule as soon as possible. February 6, 2017 scrimmages are due to start. YISD will be utilizing lights this year possible start times 4 to 7:30 PM with Varsity game first followed by Sub-Varsity. This has not been finalized by the school district. The AD’s were asked how they were scheduling their games. They replied by pen and paper. They have no computerized program as of yet. They do have access to Arbiter. Coaches’ clinic scheduled for Jan. 25, 2017. There was a mention to invite coaches from New Mexico. Injury Stoppage discussed. Pay scale was discussed for sub varsity games. For the 2017 season varsity games will be paid at $70.00, sub varsity games Option A at $60.00, Option B at $70.00 depending when the inning starts. A follow up e-mail will be sent for clarification. Pay will be paid according to the 1204. Pitch count will not have umpire involvement. Keeping all middle school rules the same. Security for officials during and after their games and providing secure parking. Meeting with the AD’s went well. V.Committee updates: Grievance committee members needed anyone interested please submit your name to the secretary. VI.Unfinished business A.Officials Banquet- John Johnson will be the point of contact from our association. Deposits on the venue and DJ have been paid. B.Rule books- have been received members who have paid their state dues will receive a rules book, casebook, mechanics book and baseball flyer. C.Recruitment committee- 14 new members have attended training. D.Training- Go Pro camera has been approved for the training committee. E.Assignor- signing of the assignor’s contact is pending. F.Rules interpreter- This position is vacant and needs to be filled anyone interested please submit your name to the secretary. G.Umpires shirts- Have been approved. H.Association Clinic- The clinic is scheduled for January 28, 2017 location TBA looking to host at an auditorium 100% rule based no fieldwork this year. I.Coaches Clinic- The clinic is scheduled for January 25, 2017. J.Implementing Robert’s rule of order- To be discussed during first general meeting. VII.New Business A.E. Gutierrez- Provided the board will a couple of insurance quotes more information on this topic will be posted on the association’s website. B.Robert Flores- Board Member Robert Flores has resigned his position with the board and will be leaving the association. Robert is moving to Phoenix, AZ due to work.
Motion by R. Salazar to reimburse Robert Flores local dues of $40.00, the motion was 2nd by Arthur Loyda so motion carried. The refund does not include any scrimmages worked.
Motion by R. Apodaca to appoint Adolph Varela as board member at large #1 to take over the vacancy created by Flores’ resignation, the appointment will be pending Varela’s acceptance. The motion was 2nd by Chris Ramirez so motion carried unanimously.
VIII.Adjourn – 5:10 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING DATE: Dec. 3, 2016 TIME: 3:00 PM LOCATION Esperanza Library
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President George Clark- Vice President Raul Apodaca- Secretary John Johnson- Treasure Robert Flores- Board Member at Large #1- absent Christopher Lopez- Board Member at Large #2-absent Wesley Johnson- Board Member at Large #3 Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
I.Call to order-3: 26 PM II.Meeting Minutes Approved via email III.Roll Call- Two board members absent. IV.Executive Reports: Sec. Nothing to Report VP. -Nothing to Report Treas.- Checking $7,200.64 Saving $12,211.61 Propay $245.86 Total $19,658.11 Pres.-Reported test #1 will be available in the next two weeks. V.New Business- A.Official Banquet- The board directed George Clark (VP) to make contact with Rob Torres in reference to the July Official’s Banquet on behalf of the association. B.Books (Rule, Case, Mechanic and Flyers)- MOTION by George Clark for the association to order 85 rule, case, mechanic and flyer for the 2017 baseball season. The motion was 2nd by Wesley Johnson so motion carried by unanimous vote. The cost for the books are as follows: Rule $3.55, Case $3.55, Mechanic $4.95 and Flyer $5.00) C.Recruitment committee- There are approximately 40 recruits for the 2017 baseball season. A greet and meet is schedule for Saturday at Rudy’s located on the eastside between the hours of 12- 3PM for the purpose of providing the new recruits with information on equipment, clinic, training and a chance to meet other umpires from out associations. Everyone in good standing is welcome and encouraged to attend this event. MOTION by George Clark to provide a sandwich and small drink to any member who attends the “greet and meet”. No alcoholic beverages. The motion was 2nd by Wesley Johnson so motion carried by unanimous vote. D.Training- The training committee will have handouts for the recruits at the “greet and meet” with information to assist them through the first year process. The training committee also requested the purchase of a Go Pro Camera. George Clark will solicit quotes for a future purchase. E.Assignor- The deadline for the assignor’s position was Dec. 1, 2016. The only application received was from Trey Plummer. MOTION John Johnson to appoint Trey Plummer as Assignor for the 2017 baseball season at the current pay of $4,500. The board will consider incentives and bonuses for the assignor at the end of the season. The motion was 2nd by George Clark so motion carried by unanimous vote. F.Rules Interpreter- position will keep posting until filled. Anyone interested in the position please submit your name. G. Web Master-The board has named Trey Plummer as Web Master. H.Umpire Shirts and Pants-The board is considering the purchase of one umpire pant either base, plate or combo along with a new MLB umpire shirt for the 2017 baseball season, Each member in good standing will receive one pair pants and shirt. George Clark will obtain quotes from the different vendors and provide prices for the board by Dec. 17, 2016. I.Clinic- The baseball clinic is scheduled for January 28, 2017. The venue is still TBA. J.Coaches Clinic- The coach’s clinic is scheduled for January 20 or 25, 2017. K.First general meeting- Our first general meeting for the 2017 baseball season will be held on January 23, 2017 at 7PM. L.Implementing Robert’s rule of order- Board Member Richard Salazar discussed the matter as possible implementing Robert’s rule of order for all official meetings. A MOTION by Salazar (Tokyo) was made to bring the matter before the association for a vote. The motion was 2nd by John Johnson so motion carried by unanimous vote. M.Conflict of interest when pertaining to college baseball games- Conflicts of interest were discussed, but a policy is in place when it comes to accepting and declining games. N.Umpire Parking and security escorts- Chris Ramirez (Pres.) stated he would address these issues with the Athletic Directors (AD) when he meets with them for the 2017 baseball season. O.Game management-will be addressed via mechanic training. P.Umpires should not be sued- this topic was discussed and addressed via UIL constitution. Q.Stoppage of preseason tournament time for injury- discussed and one should refer to Rule 10. MOTION by Wesley Johnson to pay for Arbiter for the 2017 baseball season, the motion was 2nd by Salazar so motion carried by unanimous vote.
Emilio Gutierrez addressed the board about obtain insurance quotes on behalf of the association in case of lawsuits.
A MOTION by Gutierrez to solicit insurance quotes was made. The motion was 2nd by Salazar so motion carried by unanimous vote.
A MOTION by George Clark to remove Board Member Chris Lopez from the board for lack of attendance and participation, the motion was 2nd by John Johnson so motion carried by unanimous vote. Chris Lopez has not attended a single meeting since being elected to the board.
A MOTION by George Clark to appoint Arthur Loyda to fill the vacant Board Member at Large #2 (vacated by Chris Lopez) for the duration of the 2016/2017 baseball season. The motion was 2nd by Raul Apodaca so motion carried by unanimous vote.
JANUARY 15, 2017 IS THE CLOSING OF STATE DUES!!!!!!!!!!!!!!!! PLEASE DON’T WAIT AND PAY YOUR STATE DUES NOW!!!!!!
VI.Next Meeting: December 17, 2016 VII.Adjourn :5:20 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING DATE: November 7, 2016 TIME: 6:30 PM LOCATION: El Paso County Coliseum
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President George Clark- Vice President Raul Apodaca- Secretary John Johnson- Treasure Robert Flores- Board Member at Large #1 (ABSENT) Christopher Lopez- Board Member at Large #2(ABSENT) Wesley Johnson- Board Member at Large #3 Emilio Gutierrez- Board Member at Large #4(ON CONFERENCE CALL) Richard Salazar- Board Member at Large #5
I.Call to order -6:30 PM II.Meeting Minutes Approved via email III.Roll Call IV.Executive Reports – None provided V.Unfinished Business-None to report VI.New Business- Membership vote on continuing to be an independent association or return to TASO. • Chris Ramirez provided the board a set of ground rules he would like to follow and a brief background on returning to TASO. Victor Maldonado will not be in attendance due to family medical emergency but he has prepared a written statement that will be read to the general membership by Gil Cartagena. Ken Williams and Danny Garcia from TASO are in attendance and will address the general membership on the benefits of returning to TASO. George Clark will also read a statement prepared by Board Member Emilio Gutierrez, who requested the opportunity to address the membership.
VII.Next Meeting- TBA VIII.Adjourn- 7:00 PM- general meeting to follow.
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE: September 24, 2016 TIME: 3:30 PM LOCATION: Pebble Hills Library
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President George Clark- On Conference Call Raul Apodaca- Secretary John Johnson- On Conference Call Robert Flores- Board Member at Large #1 Christopher Lopez- Absent Wesley Johnson- On Conference Call Emilio Gutierrez- On Conference Call Richard Salazar- Board Member at Large #5
Special Guest: Victor Maldonado
I.Call to order- 3:38 PM II.Meeting Minutes Approved via email III.Roll Call- Four Board members on conference call and one absent. IV.Executive Reports: Secretary: Nothing to report. Treasurer Report: Checking $5,334.92 Savings $12,210.70 Pro Pay $850.37 Total $18,427.99 Vice President: George Clark advised member Raymond Torres was awaiting for notice from the Board in reference to his dues for the 2017 baseball season. Secretary Raul Apodaca will email him a notice. The Board has already voted to credit Torres $20.00. Clark also brought up umpire shirts for next season. This item was tabled until the October’s Board meeting. President: Chris Ramirez reported Adolph Varela from the recruitment committee has a possible 23-committed candidate for the up coming season. Chris advised he would be putting together a power point presentation for the athletic directors. Ramirez also stated we will be having a fall general meeting sometime in November.
V.Unfinished Business- Nothing to report VI.New Business- Victor Maldonado addressed the Board and gave a presentation on the benefits of returning to TASO. After Maldonado’s presentation, the Board was allowed to ask questions. Each Board member asked two questions each and voted to allow the general membership to vote on the issue. MOTION by Robert Flores to allow the general membership the opportunity to vote on the matter of returning back to TASO, the motion was 2nd by Richard Salazar so motion carried with one abstain (Emilio Gutierrez).
During Victor Maldonado’s presentation he stated he has been in contact with Danny Garcia, the West Texas (Midland/Odessa) TASO representative and he (Danny) requested the opportunity to address the association, thus a motion was put forward.
MOTION by George Clark to allow Danny Garcia of TASO to address the association at the general membership meeting scheduled for November, the motion was 2nd by Richard Salazar so motion carried with one abstain (Emilio Gutierrez).
LOCALE DUES ARE DUE BEFORE OCTOBER 1ST PLEASE GO ON LINE AND PAY YOUR DUES.
STATE DUES will be temporary halted to allow for the November vote on returning to TASO. If you have already paid your state dues you will be credited in case we decide to move to back to TASO.
A general membership meeting has been schedule for November 7, 2016 location TBA.
MOTION by John Johnson to send a certified letter to Board member Chris Lopez, who has missed the last three-board meetings to give an explanation on his absence, the motion was 2nd by George Clark so motion carried.
VII.Next Meeting- October 29, 2016 VIII.Adjourn- 5:15 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING DATE Aug. 27, 2016 TIME 4:00 PM LOCATION Pebble Hill Library
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President George Clark- Vice President Raul Apodaca- Secretary John Johnson- Treasure Robert Flores- Board Member at Large #1- ABSENT Christopher Lopez- Board Member at Large #2- ABSENT Wesley Johnson- Board Member at Large #3 Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
Special Guest Adolph Varela
I.Call to order- 4:09 pm II.Meeting Minutes Approved via email III.Roll Call- Two board members absent IV.Executive Reports: Secretary- Nothing to Report Treasurer- Saving $12,210.39 Checking $5,592.20 Propay $497.81 Total $13,300.09 The check to UIL has cleared. Vice President- had several comments on recruitment but special guest Varela will cover this topic during his presentation to the board. President- • Hall of Fame banquet was well represented by the EPHSUA. The new UIL 1204 guild lines will be posted on the web site soon. Important dates to remember, . Jan 21, Clinic and the coach’s clinic will be schedule one week prior to the start of the regular season. Jan. 27, first day of baseball practices. Feb. 6, first day of scrimmages, Feb. 20, first day of regular season games. • Board members dues were waived for the 2016 baseball season the following will receive their money back via checks. Chris Ramirez-donated money back to the Association Raul Apodaca- donated money back to the Association. Wesley Johnson- Check Richard Salazar- Check John Johnson- Check Emilio Gutierrez- Check Art Loyda- Check Try Plummer-donated money back to the Association. Robert Flores-Check
V.Unfinished Business- 1.Raymond Torres Dues- Torres did not call any games for the 2016 baseball season despite having worked scrimmages. Torres was asking for credit for the up coming season. MOTION (1) by W. Johnson to credit Raymond Torres $20.00, the motion was 2nd by G. Clark so motion carried by unanimous vote. 2. C. Ramirez directed J. Johnson to mail a rule, case and mechanics books to Jesus Ramirez who resides in Van Horn TX. Jesus Ramirez is a new prospective recruit. VI.New Business- 1.Adolph Varela who is the recruitment committee Chairperson presented to the board several recruitment ideas: • Recruitment efforts at Fort Bliss-transition center. Targeting high school graduates at- UTEP, EPCC and high schools. Baseball Hall of Fame- using their web site. Radio- KROD 600 Social Media- Facebook and tweeter. Incentive Program for new recruits- wavier of due 1st year. Incentive Program for members- a member who brings a new recruit receives $100.00 in a gift card. Equipment incentive program for new members- payment plans from venders. Mentoring Program for recruits. Umpire recruiting fairs at various shopping centers. MOTION (2) by W. Johnson to adopt the incentive program proposed by Adolph Varela, members in good standing who bring in a new recruit would receive a $100 gift card at the end of the baseball season. The new recruit must call at least 15 games for the member to be eligible for the gift card. The $100 gift card is not limited to one player. For example if a member brings in three new recruits and each recruit calls at least 15 games the member will receive a $300.00 gift card at the end of the season. The gift cards will be from official baseball venders yet to be determined. The motion was 2nd by G. Clark so motion carried with one descending vote-J. Johnson.
VII.Next Meeting VIII.Adjourn- 6:23 pm
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE: July 30, 2016 TIME: 08:30 hrs. LOCATION: Lunch Box
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President George Clark- Vice President Raul Apodaca- Secretary John Johnson- Treasurer Robert Flores- Board Member at Large #1 Christopher Lopez- Board Member at Large #2- Absent Wesley Johnson- Board Member at Large #3 Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
I.Call to order- 08:40 hrs. II.Meeting Minutes Approved via email- Approved via e-mail III.Roll Call- one member absent. IV.Executive Reports: Secretary- Nothing to Report Vice President- Nothing to Report Treasurer- Nothing to Report President- Chris Ramirez • Chris Ramirez (Pres.) welcomes the new board to our 1st meeting of the baseball season. Advised the board if item is placed on the agenda for discussion, please have a solution as well. Reminded the board that the President does not do everything and shared help is appreciated especially with the loss of Trey Plummer and Arthur Loyda. Would like to have a meeting once a month during the off season- conference calls available if unable to attend. Need to update Standard Operating Procedures-Policy (SOP) with motions made last year (black book). There is a new point of contact for UIL. Insurance coverage for members (liability insurance) has been paid via check for $697.00. As of yet, it has not been cashed. A list of all members will be sent to the insurance company to ensure coverage. There has been a rate increase in the amount that scrimmages and regular games are paid this year. $70 for a regular game, $60 for scrimmages and $70 for 3 hrs., scrimmage block. The website has been renewed. Last years motion to refund board members dues. Association is seeking news coverage or publicity concerning individuals not wanting to officiate due to harsh treatment of officials. The Association gave back more to the membership last year financially. Financial Report 2016 reviewed by the Board. MOTION (1) by W. Johnson to place 2016 financial report onto the website. The motion was 2nd by R. Salazar so motion carried by unanimous vote.
V.Unfinished Business- 1.Chris Ramirez (Pres.) distributed the Baseball Hall of Fame tickets for this years banquet. The Association will have a table at this year’s event. MOTION (2) by G. Clark that shirts be purchase of board members each year, and the shirts shall not exceed $30.00. The motion was 2nd by R. Flores so motion carried by unanimous vote. 2.Recruitment Committee will be chaired by Adolph Varela- This year’s goal to have approximately 25-30 new members. A propose plan and budget is expected from the committee. 3.The lack of umpires at varsity level was an issue last year due to injuries. With over 200 varsity games this year, this is a concern for the association. Remedies are in progress to address this problem. 4.Dues- dead line for local dues is Oct. 1, 2016 and state dues will open this week. 5.Clinic- The baseball clinic is tentatively scheduled for January 2017. Date yet to be determined. 6.Rule books- new rules, mechanic and casebooks will be purchase for this year. 7.The board will continue to hold meeting every month during the off-season. 8.Propay- account paid. MOTION (3) by W. Johnson to renew the Propay account. The motion was 2nd by G. Clark so motion carried by unanimous vote.
MOTION (4) by r. Flores to pay and renew the association’s PO Box. The motion was 2nd by W. Johnson so motion carried by unanimous vote. 9.Raymond Torres dues- Tabled 10.Turn backs are still an issue and solutions are welcome. 11.Two signatures on each check discussed. 12.Test #1 and Test #2 will be announce soon. 13.Playoff selection policy discussed. 14.Assignor, Rules Interpreter, and web master positions are being sought. 15.Umpire classification system was discussed and test scores are still main factors. 16.Scratch list do not apply to tournament games. 17.Southwest University Park games selection process discussed. 18.Continuing education for officials discussed. VI.Next Meeting TBA VII.Adjourn- 10:40 hrs.
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE: June 8, 2016 TIME: 6:00 pm LOCATION: Triple S, 10015 Carnegie
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President Arthur Loyda- Vice President Raul Apodaca- Secretary John Johnson- Absent Robert Flores- Board Member at Large #1 Trey Plummer- Board Member at Large #2 Wesley Johnson- Absent Emilio Gutierrez- Absent Richard Salazar- Board Member at Large #5
I.Call to order: 6:19 pm II.Meeting Minutes Approved via email III.Roll Call: Special Guests George Clark IV.Executive Reports: Pres.- Reported UIL insurance bill has not been paid and is still pending. Chris Ramirez stated he has called UIL to rectify the issues. The prior point of contact has since left for another position. Claims have been paid and members continue to be covered. •Scrimmage check has been received but has not been deposited. The amount of the check is $5350, which is short $50.00. John Johnson (Treas.) paid the franchise tax to include a late fee of $50.00. The total cost of the annual banquet is $665.85 with a total of 59 persons attending. The banquet included awards, door prizes and persons recognized.
MOTION by Richard Salazar to pay Bernie Del Hierro $100.00 for his services to the Association, the motion was 2nd by Robert Flores. So motion carried, with one “No” vote by Raul Apodaca.
Sec.-Reported a total of 44 Motions were made during the Board Meetings for the 2015-2016 seasons. A list of all motion will be made available.
V.Unfinished Business- Jessirey Navarrette failed to show up for two middle school games he had been assigned and accepted. The Board assessed a fine of $80.00 for the two “no shows”.
MOTION by Robert Flores to assess the full amount of each game “no show” to Jessirey Navarrette $40.00 each game for a total of $80.00 fine. The motion was 2nd by Trey Plummer so motion carried by unanimous vote.
VI. New Business- locale dues will be tentatively scheduled to open on June 15, 2016. Members will be able to pay their locate dues on line via the Association’s website.
MOTION by Trey Plummer any member paying their local dues after Oct. 1, 2016 will be assessed a late fee of $25.00. The motion was 2nd by Art Loyda so motion carried by unanimous vote.
I. Recruitment and Training Committee- Adolph Varela will chair the recruitment committee and Mathew Banales will chair the training committee. The secretary will send e-mail to the membership for volunteers for both committees.
MOTION by Arthur Loyda for the Vice President to have Arbiter access. The motion was 2nd by trey Plummer so motion carried by unanimous vote.
MOTION by Arthur Loyda to recognized the Assignor, Trey Plummer for a job well done. The motion was 2nd by Robert Flores so motion carried.
Robert Imai will receive a check from the Association for working a game solo due to a “no show”.
VII. Adjourned
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE: May 9, 2016 TIME: 1800 hrs. LOCATION: El Paso County Coliseum
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President Arthur Loyda- Vice President Raul Apodaca- Secretary John Johnson- Treasure Robert Flores- Board Member at Large #1 Trey Plummer- Board Member at Large #2 Wesley Johnson- Board Member at Large #3 Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
I.Call to order: 1815 hrs. II.Meeting Minutes Approved via email: III.Roll Call: IV.Executive Reports: Treasure: Accounts $5,466.71 Checking $12,209.46 Savings $17,676.17 Total There are a couple of debts pending that will affect the total amount. One is the Assignors final two payments and the association insurance payment.
John Johnson (Treas.) vetted several restaurants to host the association banquet. The Board narrowed the selections to two. The Lunch Box, located at 3623Buckner and Rudy’s, located at 7970 Gateway Blvd. The general membership will vote on the final venue at the general membership meeting.
Secretary: Nothing to report.
VP: Arthur Loyda stated he would email the sign up list to the President from the recruitment drive at the Chihuahua stadium.
President: Chris Ramirez reported the start of next season begins on July 1, 2016; also elections will take place for Vice President, Treasurer and two at large board members.
V.Unfinished Business- The Association Banquet will be held on May 25, 2016 at either at The Lunch Box or Rudy’s (on the eastside). VI.Turn Back- Richard Armendariz appeared before the board to answer for the turn back. Richard stated he had to work and brought his boss Ernie Orozco as a witness. A. Loyda made a motion to waive the fine. The motion was 2nd by Robert Flores so motion carried by unanimous vote.
VII.Adjourn- 1850 hrs.
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE: May 2, 2016 TIME: 18:00 hrs. LOCATION: El Paso County Coliseum
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President Arthur Loyda- Vice President Raul Apodaca- Secretary John Johnson- absent Robert Flores- Board Member at Large #1 Trey Plummer- Board Member at Large #2 Wesley Johnson- Board Member at Large #3 Emilio Gutierrez- absent Richard Salazar- Board Member at Large #5
I. Call to order-18: 13 hrs. II. Meeting Minutes Approved via email III. Roll Call IV. Executive Reports: Secretary: Nothing to report VP: Nothing to report Treasure: absent President: Chris Ramirez advised that the 100 pre-season guilds have not been paid. The balance owed is $250.00.
MOTION by Art Loyda to direct the Treasurer to pay the assignor the 3rd and 4th payment owed. The motion was 2nd by Wesley Johnson so motion carried by unanimous vote. Trey Plummer sustained from voting.
Patricia Duarte nominated Adolph Varela for Vice President. Tony Herrera nominated Lauro Bond for Board Member at Large. According to the El Paso High School Umpires Association Constitution and by- laws Section 4.7, and association operating procedures (SOP) elections Varela and Bond do not qualify. Their nominations will not be accepted.
The Board offered Matthew Banales the position of Training Committee Chairperson. The Board is waiting for Banales responds to accept or decline the position.
V. Unfinished Business: Turn Backs- due to the large number of turn backs this years a motion was made by Trey Plummer to assist the membership into compliance without imposing a financial burden. MOTION by Trey Plummer to lower the fine on turn backs to $10.00 per incident with 100% of the fine going to the assignor. The motion was 2nd by Emilio Gutierrez so motion carried by a vote of 4-2. Opposing were A. Loyda and R. Apodaca.
VI. Next Meeting: May 9, 2016
VII. Adjourn: 19:00 hrs.
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE: April 4, 2016 @ 5:30 PM LOCATION: Triple S 10015 Carnegie
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President Arthur Loyda- Vice President Raul Apodaca- Secretary – Not Present John Johnson- Treasure Robert Flores- Not Present Trey Plummer- Board Member at Large #2 Wesley Johnson- Board Member at Large #3 – Telephone Conference Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
I. Call to order II. Roll Call III. Meeting Minutes Approved via email IV. Executive Reports: Treasure: Savings: $12,209.16 Checking: $6501.71 Secretary: Not Present VP: Association Participated with Get Fit Event at the Southwest University Park. - Members attended were the VP, Sec., BMs Gutierrez and Salazar. - Received 32 names who were interested in becoming an umpire for 2017 season. - President will contact these individuals throughout the year to encourage their involvement.
V. Committee Updates: Training: - None. Constitution: - None. Grievance: - None.
VI. Unfinished Business A. Turn-backs: Assignor provided listing of members names that had turn-back games for the week of 03/27-04/02. Members some members were contacted via phone to explain their reasoning.
B. New Business A. Recruitment Committee: President will be sending out a notice for any member who wants to be on this Committee. Objective of this committee is to work with the Board in order to develop ideas, attend events and promote the Association to others outside the Association to become members. B. Local Dues: Motion by Trey to keep dues for 2017 season at $70, motion was 2nd by John. Motion passed by the Board. C. State Dues: Motion by John to keep dues for 2017 season at $65, motion was 2nd by Wes. Motion passed by the Board. D. Assignor: Game Assignments: Association is experiencing more than usual “blocks” for Fridays/Saturdays. Thus games are games being held without an umpire. In addition, members are “declining” or ”turning back” games on Arbiter after the Thursday deadline. Motion by Trey to remove the “decline” feature on Arbiter thus preventing members from being confused that “declining a game does not equates to a turn- back”, Motion 2nd by Arthur. Motion passed by the Board. E. Board Member Incentive Initiative. Board advised the VP to present to the General Membership a proposal to waive current Local Dues for any member who is elected, and holds that position on the Board throughout the season.
C. Meeting Adjourn at 8:00 pm.
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE: March 21, 2016 TIME: 7:56 PM LOCATION
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President Arthur Loyda- Absent Raul Apodaca- Secretary John Johnson- Treasure Robert Flores- Board Member at Large #1 Trey Plummer- Board Member at Large #2 Wesley Johnson- Board Member at Large #3 Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
I. Call to order-At 7:56 PM II. Administrative Items 1. Two members attended the make up clinic and one member applied for an NCAA approved clinic (Don Plummer). 2. Ascarate entry fee- the fee to the park is $2.00 and if there is an event the fee is $5.00. This issue has been addressed to the Athletic Directors and they responded by saying they are not excempt from this fee either. John Johnson stated he would attempt to discuss this with the county. 3. Mileage- two members had gaps in their games, which required them to travel to two different venues. Should mileage be paid to these members by the school districts? MOTION by Robert Flores that members who turn back a scheduled game on the date of the game with no sufficient prior notice or very little notice should be subject to a fine. The motion was 2nd by Wesley Johnson so motion carried by unanimous vote.
MOTION by Trey Plummer any “turn back” or “no show” by a member shall appear before the Board and give any explanation as to the reason for the turn back or no show. The motion was 2nd by John Johnson so motion carried by unanimous vote.
MOTION by John Johnson to impose a $50.00 fine on Jessirey Navarrette who has not attended an approved baseball clinic nor the scheduled makeup session. The motion was 2nd by Wesley Johnson so motion carried.
MOTION by Trey Plummer to pay member Daniel Frausto $30.00 a game fee for a game in which he assisted in officiating due to an injury to another official. The motion was 2nd by Robert Flores so motion carried by unanimous vote.
III. Adjourn
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE: February 22, 2016 TIME: 7:00 PM LOCATION: El Paso County Coliseum
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President Arthur Loyda- Vice President Raul Apodaca- Secretary John Johnson- Treasure Robert Flores- Board Member at Large #1 Trey Plummer- Board Member at Large #2 Wesley Johnson- Board Member at Large #3 Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
I.Call to order: Meeting call to order at 7:00 PM II.Meeting Minutes Approved via email III.Roll Call IV.Administrative Items: The following members attended the Arbiter Training: Anthony Jones Ron Hernandez Gilbert De la Rosa Adolph Varela Robert De la Rosa Terry Chamberlin George Ledesma Pat Movey Lauro Bond Art Martinez The training took place prior to the general meeting to help those whose needed help-navigating Arbiter. 1. Test 1 closed Hat/books Turn backs Evaluations
V. Scrimmages-Recap scrimmage season VI.Regular season to start- Feb. 23, 2016 VII.Treasury Account VIII.Training: Power point available on the website. IX.Meeting Adjourn: 8:00 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE February 20, 2016 TIME: 5:00PM LOCATION: Triple S 10015 Carnegie
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President Arthur Loyda- Vice President Raul Apodaca- Secretary John Johnson- Treasure Robert Flores- Board Member at Large #1- Not present Trey Plummer- Board Member at Large #2 Wesley Johnson- Board Member at Large #3 Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
I.Call to order: 5:58 hrs. II.Meeting Minutes Approved via email III.Roll Call IV.Executive Reports: Treasure: Checking- $8,399.03 Saving- $12,208.56 Pro-pay- $202.50 John Jonson made a MOTION to refund the local dues for the 2016 baseball season for the following members: Maria Fierro and Sergio Cox. Motion was 2nd by W. Johnson so motion carried by unanimous vote. Both members were unable to officiate due to injuries.
J. Johnson reported members Jaime Rodriguez would not be returning this season and John Korey still owes $10.00 on his local dues.
Secretary- Nothing to report.
Vice President- Nothing to report.
President- Stated he spoke to Sherida in reference to the supplemental insurance and asked why we (association) have not received a bill. She advised they bill quarterly, but the association has not been billed. Sherida stated the association is covered and a bill should be received by the end of March. C. Ramirez stated he would send an email to the insurance company as documentation to ensure insurance coverage for all members for the 2016 season.
Trey Plummer made a MOTION to order new Rule books, Case books, Mechanic Books and Preseason Guide books for the 2017 baseball season. Motion was 2nd by A. Loyda so motion carried by unanimous vote. The order will consist of 75 books of each.
V.Committee Reports: Training: T. Plummer advised all new members who attended the preseason training have been evaluated. The new members total is five. There has been good feed back for next season’s training. The partnership evaluation through Arbiter has brought mix results. Some have taken the opportunity to really evaluate the officials and others simply grade the officials on a scale of 1 through 10 with no other comment.
Constitution: nothing to report.
Grievance: nothing to report.
VI.Checking Arbiter/Declining Games: There are members who are not logging on to Arbiter to either review or accept their games. This is creating a problem for the Assignor and games being declined. A list of names was provided to the Board on who has turn backs and are subject to fines. During the scrimmage phase of the season, members were given a warning on turn backs. Once the regular season starts, members will be fined for turn backs. An announcement will be given to the membership on Monday’s general meeting on Turn Backs.
Trey Plummer made a MOTION for the association to purchase Arbiter Connect for the 2016 baseball season, an alert system of game notification via text messaging alerting the members of games pending or alerting the members of up coming games. This will assist with fewer number of the turn backs. Motion was 2nd by W. Johnson so motion carried by unanimous vote. The cost of the system is $3.95 per license. A total of 102 licenses are needed (total price $408.00).
VII.State Test Closed: Only one member failed to complete the State Test. The state test can be re-open for classification purposes and new members. The member who failed to complete the state exam will be notified that he will not receive games until the test is passed.
VIII.Backgrounds Checks: Four members were “flagged” by Arbiter via background check. The four were reviewed by the President, Vice President and Secretary and were determined to meet UIL standards. Two members will be advised via email of voluntary reporting procedures according to the 2104 guidelines.
IX.Turn Backs: There was only one turn back last week. The fine for a Turn Back or Block is $25.00. Wesley Johnson made aMOTION that the fines collected for a turn back or block should be split with the association and assignor 50/50, half going to the assignor and half going to the association. The motion was 2nd by J. Johnson so motion carried by unanimous vote. All turn backs will come before the Board for review. The secretary will keep track of all fines and the treasure will pay the assignor quarterly of any fines collected.
X.Scrimmages: Arthur Loyda stated that several coaches are scheduling their scrimmages earlier (3:00 PM - 3:30PM) to take advance of daylight and get more innings per scrimmage extending the time the umpires are at a given game. Some officials are working past the 3 hrs., credit limit of $5.00 off their local dues. Chris Ramirez made a MOTION that for the 2016 baseball scrimmage season (retroactively) all scrimmages will be paid at $10.00 per scrimmage off the member’s local dues not to exceed the total dues for the next season. This is a $5.00 increase in credit. The motion was 2nd by W. Johnson so motion carried by unanimous vote.
XI.Santiago Valdez: Santiago Valdez attended an out of state baseball clinic. The Board approved this clinic as meeting the association’s clinic requirement.
XII.Good Standing list: Raul Apodaca (Sec.) sent a list of all members in “good standing” to the assignor for the purpose of assigning games.
XIII.Block-Conflict of Interest: Arthur Loyda advised that the association does not have a policy concerning “Blocks” regarding conflict of interest. The policy will include but not limited to Employee of the school, Child of an official who attends a particular high school (varsity ONLY), and limit the blocks to three schools. A. Loyda stated he would draft a policy and presented to the Board for review.
XIV.Arbiter Training: Arbiter training will be made available to members who need help navigating the Arbiter system. The training will occur this Monday (03-22-2016) at the general members meeting. An email will be sent out advising the membership of the training.
XV.Scrimmages playoff requirements: All members with the exception of one have met the playoff scrimmage requirement.
XVI.J.J. Garrocho: Has not paid his Clinic fees and is not entitled to receive games. An email will be sent notifying him of the situation. Wesley Johnson made a MOTION to remove Garrocho as the Rules Interpreter. The motion was 2nd by A. Loyda so motion carried by unanimous vote. Chris Ramirez made a MOTION to nominate Victor Maldonado as the new Rules Interpreter pending his acceptance. The motion was 2nd by E. Gutierrez so motion carried by unanimous vote.
XVII.Scratch List: The assignor read a list of officials that have been scratched by coaches this season.
XVIII.Chihuahua’s game outing: The Chihuahua game was discussed as a possible association outing.
XIX.Social Media: A policy concerning social media is forthcoming.
Adjourn at 7:30 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE: February 8, 2016 TIME: 8:17 PM LOCATION: El Paso County Coliseum
TYPE OF MEETING: Board Meeting Meeting Facilitator: Arthur Loyda
Chris Ramirez- President-Telephone conference Arthur Loyda- Vice President Raul Apodaca- Secretary John Johnson- Treasure Robert Flores- Board Member at Large #1 Trey Plummer- Board Member at Large #2 Wesley Johnson- Board Member at Large #3 Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
I.Call to order- 8:17 PM II.Meeting Minutes Approved via email III.Roll Call IV.Turn back/No shows/Block Fines A lengthy discussion on how to handle Turn back, No-shows and Block Fines was address. There have been several turn- backs for the scrimmage stage of the season. A couple of motions were entertained but the Board decided to follow the procedure and fines outlined in the Association Standard Operating Procedure (SOP). The Board will take each turn-back individually and determine if a fine is warranted.
V.Uniform shirts MOTION by Richard Salazar to add the Pro-Style umpire shirt (black and light blue) as optional uniforms shirts. The motion was 2nd by T. Plummer so motion carried by unanimous vote. The solid black zip off jacket and long sleeve (standard black umpire shirt) are also authorized. The association strives to maintain a professional and uniformity appearance at all game venues so it is imperative that both official have the same style shirt and color. If one umpire decides to wear long sleeves the other must wear long sleeves as well or the black jacket. VI.Adjourned-9:00 PM VII.Next Meeting TBN
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE February 3, 2016 TIME: 5:30 PM LOCATION: Triple S 10015 Carnegie
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President Arthur Loyda- Vice President Raul Apodaca- Secretary John Johnson- Treasure Robert Flores- Board Member at Large #1 Trey Plummer- Board Member at Large #2-Telephone conference Wesley Johnson- Board Member at Large #3-Telephone conference Emilio Gutierrez- Board Member at Large #4-Telephone conference Richard Salazar- Board Member at Large #5
I. Call to order- 5:51 PM II. Meeting Minutes Approved via email III. Roll Call IV. Executive Reports: Treasure: Financial Report $506.13- Pro-pay transfer to checking $8,246.01-Checking-Total $12,208.56-Saving MOTION by J. Johnson to remove STRIPES-Tony Cabrera from the Association website for lack of payment. The motion was 2nd by A. Loyda so motion carried by unanimous vote.
Secretary: A list will be made available to the assignor and Board of all members who have passed the State test, attended the Clinic, and paid Local-State dues. VP: Nothing to report
President: 1. Trey Plummer (Assignor) needs to sign the Assignor’s Contract. 2. Baseball rule/case/manual books need to be purchased for next year’s season. Need a count on how many books to purchase. This item was tabled. 3. Background checks- Members need to give consent for authorization of background checks via Arbiter. MOTIONS by Arthur Loyda that for the 2016 baseballs season all members have a background check conducted. Motion 2nd by E. Gutierrez so motion carried with one descending vote-J. Johnson. V. Unfinished Business A. Umpire Hat- hats will be distributed at the general meeting on Monday February 8, 2016 for those members who paid their clinic fee on time.
B. UIL- requested a list of teams (schools) we service as an association. The president will get with the assignor to compile the list for UIL.
C. State Dues- 16 members have not paid their state dues according to Arbiter. A $10.00 late fee has been added for those members who pay their state dues late.
VI. New Business A. Make up clinic- the make up clinic will consist of a test of approximately 50 questions. Members must score an 80% on the exam with a two chances limit. There is a $50.00 charge for the make up clinic.MOTION by John Johnson to charge $50.00 for the make up clinic consisting of an exam of 50 questions the member must pass with an 80% (only two attempts to pass test). The motion was 2nd by A. Loyda, voting in favor Plummer, J. Johnson, W. Johnson E. Gutierrez and Ramirez (5), and voting no were Apodaca, Salazar, Loyda and Flores (4) so motion carried.
B. Conference calls for general meeting- making available a conference call line for those members who cannot make the general meetings. The conference call will meet all attendance requirements for playoff games. MOTION by R. Flores to have the Board approve all conference calls for members on case-by-case bases who cannot attend general meetings. The motion was 2nd by T. Plummer so carried with two descending votes-Apodaca and Salazar.
C. Social Media Policy- George Clark (Constitution Committee) is working on the policy.
MOTION by Arthur Loyda to create a policy in the baseball operating procedure under “members responsibility” for background checks and to have the secretary manage the background process for the association. The motion was 2nd by R. Flores so carried by unanimous vote.
MOTION by Chris Ramirez stating that all members must have a photograph (the photograph must be professional in style either in suit and tie or official association baseball shirt and cap) for their Arbiter profile. Motion 2nd by W. Johnson so carried by unanimous vote.
VII. Next Meeting-TBA
VIII. Adjourn at 7:45 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE: December 30, 2015 @ 5:30 PM LOCATION: Triple S 10015 Carnegie
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President Arthur Loyda- Vice President Raul Apodaca- Secretary – Not Present John Johnson- Treasure Robert Flores- Board Member at Large #1 Trey Plummer- Board Member at Large #2 Wesley Johnson- Board Member at Large #3 – Not Present Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
I. Call to order II. Roll Call III. Meeting Minutes Approved via email IV. Executive Reports: Treasure: Savings: $12,207.94 Checking: $5877.69 Pro- Pay: $357.43 Cash: $75.00 Secretary: Not Present VP: Response in New Business (Constitution Review).
V. Committee Updates: Training: Clinic: 36 members paid, 42 members registered. Constitution: New Business. Grievance: Grievance Committee for 2016 season as follows: Jim Graham – Chairman Art Martinez Sergio Cox Dave Fanely George Clark
Robert motion to accept the officials as members of the Grievance Committee, the Motion was 2nd by Emilio. Motion passed by the Board.
VI. Unfinished Business A. State Registration: will close January 31, 2016 – 9 Members Paid. B. State Test: Test #1 available 1/8/2015, and will close 2/19/2015. Test #2 will be available 3/21/2016.
C. Clinic update and Date: Registration and payment due 1/8/2015 Clinic will be held on January 23, 2016. Members will be able to pay both Local Dues, and clinic fee at the 1st meeting.
D. Umpire Hat: Motion by Art to accept the below vendor as the provider of “authorized” caps for EPHSUA, to include the following cost and purchases. Motion was 2nd by Robert. Motion passed by the Board.
$25.00 one-time set up fee. Purchase of 2 caps for sizing at the 1st meeting.
MT Needles Embroidery 9900 Dyer 821-4340
Cost:
Flex-fit w/ logo: $16.45 Fitted w/ logo: $16.15
Logo Only: $10.00 Hook & Loop w/ logo: $15.20
E. Under-shirts: First order will go out on 1/09/16 for those who register and paid the clinic fee.
F. Classification of Officials: Training committee completed the classification of officials. Members in good standing will be e-mailed their classification level. Any member who request a review will need to go directly to the Training Committee.
G. Association budget: Completed and will be brought to General membership for review at the 1st meeting.
VII. New Business A. Constitution Review: Draft is completed and sent to Constitution Committee for review.
B. Lost Checks and stop payments. A stop payment was placed on a lost check. EPHSUA was charge $31.00 for this charge.
Motion by Trey reference to any lost checks and/or stop payments. A $35 fee will be placed on individual and/or business that reported a lost check and/or need for stop payment. Motion was 2ndby Robert. Motion passed by the Board.
C. 1st General Members meeting agenda a. Welcome from President and Board Introduction (10 Minutes). b. Expense Report and Budget (10 Minutes). c. Training (15 Minutes). d. Rules (5 Minutes). e. Constitution review (5 minutes). f. Important Dates: Next Meeting, Clinic, Test #1, State Dues (5 Minutes). g. Meeting Attendance. h. Question and answer session by membership.
D. General Members meeting January 4, 2016 @ 7pm County Coliseum. E. General Member Meeting Schedule a. Meeting 1 - January 4, 2016 @ 7:00pm b. Meeting 2 – January 18, 2016 @ 7:00pm c. Meeting 3 – February 8, 2016 @ 7:00pm d. Meeting 4 – February 22, 2016 @ 7:00pm e. Meeting 5 – February 29, 2016 @ 7:00pm f. Meeting 6 – March 14, 2016 @ 7:00pm g. Meeting 7 – March 21, 2016 @ 7:00pm h. Meeting 8 – March 28, 2016 @ 7:00pm i. Meeting 9 – April 11, 2016 @ 7:00pm j. Meeting 10 – April 18, 2016 @ 7:00pm k. Meeting 11 – April 25, 2016 @ 7:00pm l. Meeting 12 – May 2, 2016 @ 7:00pm
m. Meeting 13 – May 9, 2016 @ 7:00pm
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING DATE: Dec. 16, 2015 TIME: 5: 30 PM LOCATION: Triple S 10015 Carnegie
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President Arthur Loyda- Vice President Raul Apodaca- Secretary John Johnson- Treasure Robert Flores- Board Member at Large #1 Trey Plummer- Board Member at Large #2 Wesley Johnson- Board Member at Large #3- Telephone conference Emilio Gutierrez- Board Member at Large #4- Absent Richard Salazar- Board Member at Large #5
I.Call to order- 5:30 PM II.Roll Call. III.Assignor’s Position interviews- The Board held interviews for the Assignor’s Position. Two candidates Trey Plummer and Jesus Garrocho received two questions from each Board Member present (telephone conference). Approximately one hour was devoted to each candidate. After the interview process, the Board voted on the best candidate for the position of Assignor. The vote was conducted by secret ballot. The votes were tallied and Trey Plummer was declared the winner and new Assignor. IV.Rules Interrupter- MOTION by R. Flores to appoint Jesus Garrocho as Rules Interrupter for the 2016 Baseball season. The motion was 2nd by Richard Salazar so motion carried by unanimous vote. V.Constitution Committee Report- This report has been postponed until next board meeting. VI.First General Membership Meeting- The first general meeting has been scheduled for January 4, 2016 at 7:00 PM at the EP County Coliseum. VII.Adjourn at 8:45 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE: December 2, 2015 TIME: 5:30 PM LOCATION: Triple S 10015 Carnegie
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President Arthur Loyda- Vice President Raul Apodaca- Secretary - Absent John Johnson- Treasure - Absent Robert Flores- Board Member at Large #1 Trey Plummer- Board Member at Large #2 Wesley Johnson- Board Member at Large #3 – Telephone conference Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
I. Call to order. II. Roll Call. III. Meeting Minutes Approved via email. IV. Executive Reports: Treasure: Not Present. Secretary: Not Present. VP: Will brief Board under Old Business reference Grievance Committee. President: D&B Enterprise will not attend this meeting.
V. Training Committee Update –
EPHSUA Clinic is tentatively scheduled at Pebble Hills High School for January 23rd, 2016 (Saturday). 19 members have register and 14 have paid.
Training for new officials is continuing. Any additional individuals and/or officials who wish to join will need to report to Eastwood High School on Saturday. Contact Trey for additional details.
VI. Unfinished Business A. Assignor position – Interview date is tentatively scheduled in December.
B. Rules Interpreter – Selection date is tentatively scheduled in December.
C. Umpire Hat – Trey received two proposals from the vendors. Motion by Robert to provide each official a new 6-stitch Flex-Fit umpire hat with approved logo for those officials who registers and attends the EPHSUA clinic, 2nd by Arthur. Motion carried.
Registration is on-line ($15.00 includes T-Shirt and EPHSUA authorized hat). Deadline to register is January 8th, 2016 (others received afterwards will not receive a shirt and hat due to ordering issues).
D. Webmaster – Along with Chris and Trey, Arthur will assist in maintenance of web-site.
VII. New Business A. Arbiter Invoice was received. Board review the invoice to include the cost for the addition of evaluation software. Total cost to be paid is $886.00. Motion by Trey to pay Arbiter, 2nd by Wesley. Motion carried.
B. Income statement was review. Motion by Arthur to accept the statement, 2nd by Emilio. Motion carried. Statement will be posted on EPHSUA web-site for members only to review. All other inquiries by members will have to follow policy.
C. Proposed Budget was review by the Board. Budget committee will be formed to review the Budget for 2016 season.
D. Grievance Committee- Emergency Committee was formed to review a grievance filed by Association President Chris Ramirez. Jim Graham will be acting as the Chairperson.
VIII. Next Board Meetings – December 9th.
IX. Adjourn at 7:30 pm.
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING AGENDA DATE: November 18, 2015 TIME: 5:30 PM LOCATION: Triple S 10015 Carnegie
TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President Arthur Loyda- Vice President Raul Apodaca- Secretary - Absent John Johnson- Treasure - Absent Robert Flores- Board Member at Large #1 Trey Plummer- Board Member at Large #2 Wesley Johnson- Board Member at Large #3 – Telephone conference Emilio Gutierrez- Board Member at Large #4 - Absent Richard Salazar- Board Member at Large #5
I. Call to order. II. Roll Call. III. Meeting Minutes Approved via email. IV. Executive Reports: Treasure: A journal was presented on the Treasurers behalf by Trey. Missing was Pro-Pay statement. Deposit/Credits questioned. Current and more complete financials requested. Financial report not accepted.
Secretary: Nothing to report. VP: Will brief Board under New Business. President: Books and Newsletter were received. There will be minor rule changes for 2016 season. Members will be advised.
Received information from Mr. Robert Torres reference to having a banquet for ALL sports Associations in El Paso for year of 2017. The Board will inquire at a later date.
D&B Enterprise will address Direct Deposit at an upcoming Board Meeting.
V. Training Committee Update –
Clinic is rescheduled for January 23rd, 2016 (Saturday). Registration is on- line ($15.00 includes T-Shirt).Deadline to register is January 8th, 2016 (others received afterwards will not receive a shirt due to ordering issues).
The initial classification/evaluation for each official is still a work in progress. Training Committee should have a finalize report by next Board Meeting. VI. Unfinished Business A. Assignor position – Interview date is postponed at a later date. VP will advise affected parties.
B. Rules Interpreter – Secretary will forward notice to members that position is available.
C. Grievance Committee- Dave Fanely and George Clark expressed an interest. Board will post notice at 1st General Membership meeting on January 4th, 2016.
D. Registration of Association through the City, State, and Federal agencies – President advised it is still pending.
E. State Dues – Are open and will close January 31st, 2016. Advise members not to wait.
F. State Exams – Test #1 is available on 12/2/2015. Test #2 is available on 2/8/2016.
G. Umpire Hat – Board wants to have only one (1) vendor to digitize the EPHSUA logo. Trey and Robert will seek at least three (3) vendors for pricing.
H. Webmaster – Request for any volunteers.
VII. New Business
A. Improper application of procedures. President advised that there has been misapplication of policies and procedures of the past, and wants assurance that proper protocol is followed.
B. The difference between the Constitution and Operating Procedures of an organization. President clarified that the Operating Procedures are based from the Constitution. Changes to the Constitution must be voted by the General Membership while changes to Operating Procedures can be made by the Board.
Any member who requests a change to either the Constitution and/or the Operating Procedures must be submit it in writing to the Board prior to presentation to membership if needed as stated in Constitution.
C. VP’s role as a liaison to the Constitution Committee. Board wanted the clarify VP’s role with the Committee. VP advised that his only input to the Committee are questioning and answering session. The Committee stated 1st draft to the Constitution will be submitted to the Board on 11/21/15.
D. Constitution Committee’s Objective. VP advised the Board that the Committee is submitting recommended changes to Constitution and Operating Procedures directly. The Board advised the VP to tell the Committee to only to review new changes recommended by the Board and any other input by the Committee must be submitted in writing separately and directly to the Board which will be taken under review, but not necessarily adopted.
E. First General Membership Meeting – January 4, 2016 7:30pm. Major item is to review and adopt is the updated Constitution.
F. Fundraising – tabled. G. Association budget – tabled.
VIII. Next Board Meetings – November 23rd, December 2, December 16, January 4.
IX. Adjourn at 8:30 pm.
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING OCT. 28, 2015, Multi Purpose Center 9031 VISCOUNT
Meeting called to order by President at 5:40 PM
Members Present: C. Ramirez (Pres.); A. Loyda (VP); R. Apodaca (Sec.); J. Johnson (Treas.); R. Flores; Emilio Gutierrez; Richard Salazar
Members Absent: T. Plummer; W. Johnson
Members on Conference Call: T. Plummer; W. Johnson
Quorum was present: Conference line was made available for those who could not attend in person.
Agenda set forth by the President.
I. Meeting called to order at 5:40 PM II. Roll call- all in attendance III. Previous Meeting Minutes Approved via email. IV. Executive Reports- R. Apodaca (Sec.) advised email sent to membership reference dues and preparingActive membership roster of those who have paid their dues. A. Loyda (VP) refunding membership dues-scrimmage games are not refundable money paid by members are refundable. He requested to by assigned as liaison to the Constitution Committee to work on policy regarding membership dues reimbursement. MOTION by A. Loyda that the Vice President be liaison to the Constitution Committee on behalf of the Board. The motion was 2nd by T. Plummer so motion carried by unanimous vote. C. Ramirez (Pres.) Arbiter Access- rule books for the Training and Recruitment Committee have been ordered; The Association President is the only point of contact concerning UIL, Athletic Directors (AD), civic groups and all other organizations; State dues process- “open date” for state dues; association inventory process- define roles; only five membership dues have been paid through the web site; President sent (19) emails to the AD’s prior to baseball season as a “Reaching Out” point of contact message. Involvement from the Board- takes a more active role in the association. V. Committee Updates- Training, Constitution. Training reported seven new members started training and after three weeks they are down to four trainees. Five new members have paid their membership dues. Constitution presented the Board with several questions via email. One of the questions asked was, “How much is the late fee charge?” The answer to this question is $25.00 and is documented in the by laws. The President would like the chairperson from the Constitution Committee to give the board members an update every other schedule board meeting. VI. Unfinished Business A. Local Membership dues update- to date (10-28-15) J. Johnson (Treas.) reported 30 members have paid their dues and 34 are pending. Members are not paying their dues. B. Assignor’s Position- The Board received three resumes for the assignor’s position. The Secretary was advised by the board to email the candidates and inform them of the interview process. C. Rule Interpreter- Only one person submitted interest in the rule interpreter’s position. The Board took no action-vote tabled. D. Van Horn mileage- MOTION by T. Plummer to pay Van Horn mileage according to 1204 UIL rule. The motion was 2nd by R. Flores so motion carried one opposing vote R. Salazar. E. Grievance Committee progress- no update provided no action take tabled for next meeting. VII. New Business A. Training logs Reimbursement- MOTION made by A. Loyda (VP) to reimburse the Training and Recruitment Committee (Trey Plummer) of $102.25 spent on 25 training logbooks. Motion 2nd by Emilio Gutierrez so motion carried by unanimous vote. B. Registration of Association, City, State, and Federal- The Association is in the early stages of the non-profit process. C. Board Members Attendance- It is imperative that every board member attend each and every board meeting, if not possible a Conference line is available. D. State Dues- MOTION by J. Johnson (Treas.) to open the state due on Nov. 1 and close on Jan. 31 each and every year. Motion 2nd by R. Flores so motion carried by unanimous vote. E. Clinic date- a tentative date of Jan 9, 2016 has been set. F. Umpire Hat- MOTION by T. Plummer for the Association to adopt the new EPHSUA “image” logo as the official hat for the 2016 baseball season. The motion was 2nd by Richard Salazar so motion carried with one opposing vote by A. Loyda. The hat will remain black in color and the logo image is on the web site to view. G. Board Members Dues- A. Loyda (VP) entertained a discussion as an incentive for future board members for the general membership to pay or waive all current board members dues. The discussion included the operating budget to support such a proposal, also having the general membership vote for such a proposal in a general election for final approval. H. Clinic Shirts Proposal- MOTION by T. Plummer that all members who receive game assignments are required to attend an approved NFHS clinic. The motion was 2nd by A. Loyda so motion carried by unanimous vote. MOTIONS by T. Plummer that the annual clinic hosted by the association incur a $15.00 charge. The motion was 2nd by J. Johnson so motion carried by unanimous vote. I. First General Member Meeting- a tentative date of Jan. 4, 2016 has been discussed. The meeting will start at 7:30 PM and should last approximately one hour. J. Grouping of Officials- The classification or Grouping of Officials as per discussion should began before assignments are given. The process is still underway and should be completed and made available before the start of the 2016 baseball season. K. Propay- J. Johnson (Treas.) requested administrative access to Propay as part of his duties as treasurer. C. Ramirez (Pres.) addressed the matter with Johnson and arrangements have been made to remedy the situation. MOTION by C. Ramirez (Pres.) to add the Treasure onto the Propay account. The motion was 2nd by A. Loyda so motion carried by unanimous vote. The President, Vice President, Secretary and Treasure have full administrative access to ProPay (E Bank Account). L. Webmaster- Board directed the Secretary to email the general membership to fill the vacant Webmaster position. The person should have Webmaster experience preferable word press. M. Fundraising- Tabled N. Association Budget- the Board requested a formal operating budget from the Treasure. O. 2017 Season 1204- UIL has approved for the 2017 season a pay increase of $10.00. MOTION by C. Ramirez to reimburse J. Johnson $29.68 for the purchase of Halloween candy (donation) to the Multi Purpose Center. Motion 2nd by E. Gutierrez so motion carried by unanimous vote. VIII. Next Board Meetings- November 18, December 2, and December 16
IX. Adjourn- at 8:30 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING DATE: September 9, 2015 TIME: 5:30 PM TYPE OF MEETING: Board Meeting Meeting Facilitator: Chris Ramirez
Chris Ramirez- President Arthur Loyda- Vice President Raul Apodaca- Secretary – Not Present John Johnson- Treasure – Not Present Robert Flores- Board Member at Large #1 – Not Present Trey Plummer- Board Member at Large #2 Wesley Johnson- Board Member at Large #3 – Conference Call Emilio Gutierrez- Board Member at Large #4 Richard Salazar- Board Member at Large #5
I. Call to order at 5:30 pm II. Previous Meeting Minutes were Approved via email III. Roll Call IV. Executive Reports (President, Vice President, Treasurer, Secretary):
President (New Business): Franchise Tax: Due to EPHSUA being register as a “profit” taxing entity, the Association was sent a $1200 tax bill. President conducted an investigation with Texas Comptroller. The below occurred:
•Texas Comptroller should have mailed documentation to the Association PO Box stating when the franchise tax was due.
•Even though EPHSUA is a non-profit, The Association still needs to submit the proper franchise tax paper work. In our case it's no tax due thus eliminating the $1200 tax bill.
•President has filed this paperwork and paid the $50 late fee using the Association bank account. Treasurer will file the attached receipt for your records.
•The Texas Comptroller should be sending EPHSUA the forms to change the registered agent from former Association President to current President.
•Association needs to be sure to use the PO Box for all mailing address activities.
Constitution Committee (New Business): Committee did not meet deadline to appoint Chairperson. Motion by Trey: To appoint Mr. George Clark as Chairperson. Motion 2nd by Art.
Motion passed. Secretary will inform Chairperson on his appointment; to include, setting up a meeting with the Board within 2 weeks.
Recruitment and Training Update (New Business): Trey reported 22 people were interested; to include, additional 4 from received from inquiries through Richard (Tokyo). October 10th will be the 1st day of training for the 10 week program. Secretary will post a notice through Arbiter on 09/21/2015 that there will be 20 openings available to any Association member who registers for the program.
Assignor Requirements (New Business): Wesley reviewed the Assignor duties. The Board approved the requirements. Secretary will post both the duties and a notice to the membership reference Assignor availability. Those who are in Good Standing and wants to be considered as an Assignor for the Association must submit the following: A Letter of Intent, to include, his/her qualifications. Letter must be submitted to the Secretary no later than October 23rd.
Vice President: No items.
Treasurer (Not Present): Secretary and Treasurer will get together and post a listing of members who have NOT paid their Local Dues. Members are encourage to pay their dues through credit/debit cards.
V. Unfinished Business. A. Rules Interpreter: Job description and duties is currently being addressed. Secretary will post a notice to the membership reference Rules Interpreter availability. Those who are in Good Standing and wants to be considered as a Rules Interpreter for the Association must submit the following: A Letter of Intent, to include, his/her qualifications. Letter must be submitted to the Secretary no later than October 23rd.
B. Grievance Committee: A repost of this notice will be sent to the membership.
C. Registering Trademark for EPHSUA Logo- Trey follow up. Trey reviewed the needed documentation and the cost to trademark the logo to the Board. After consideration by the Board, the logo will not be registered trademark for the State.
D. Website: Site is being updated. Items soon to be placed on the site are videos, pics and the marketing of Association gear for the membership.
E. Association Budget – Postponed.
VI. Next Meeting to be determined.
VII. Adjourn at 8:00 pm
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING AUGUST 12, ESPERANZA PUBLIC LIBRARY
Meeting called to order by President at 5:35 pm
Members Present: C. Ramirez (Pres.); A. Loyda (VP); R. Apodaca (Sec.); J. Johnson (Treas.); T. Plummer; W. Johnson; E. Gutierrez; R. Salazar
Members Absent: R. Flores
Quorum was present. Conference line was made available for those who could not attend in person.
Agenda set forth by the President.
I.Meeting called to order at 5:35 PM. II.T. Plummer advised last Board Meeting minutes had the wrong date. MOTION by T. Plummer to correct the minutes. The motion was 2nd by W. Johnson so motion carried by unanimous vote. Minutes for July 29, 2015 have been corrected and approved. III.Roll Call- Board member Robert Flores absent. IV.Executive Reports- J. Johnson (Treas.) advised there are $4,207.85 in the checking account and $12,206.72 in savings. Johnson also advised he received a letter that appears to be some type of tax form dated June 24, 2015. Johnson stated he does not know what the letter is in reference to, but will look into this matter and report back to the board. (The Pres., VP, and Sec. had nothing to report). V.Unfinished Business- A.Website Transfer and Renewal update- the www.ephsua.com has been purchased by the association on a new host and the transfer of www.elpasohighschoolumps.com is pending and should be completed this week. The Recruitment and Training page on the new website has been updated and a photo gallery will be added as well. No time line has been set for the solicitation of a new Webmaster. B.Propay and Credit Card Reader- has been purchase and ready for use. The account has been transferred under the three executive members (Pres., VP and Sec.) with the Pres. And Treas. having direct access to the account. Members can now pay their local dues online. C.Training and Recruitment, Clinic Date and Facilities- T. Plummer (Committee Chair) provided an update. The training will begin on Oct. 10, 2015 with a maximum 30 new members cap. The banner and brochures have been made and are available for use this Friday at the Chihuahuas baseball game. The Training and Recruitment Committee will have a table at the game-recruiting members. Also a new training Standard Operating Procedure (SOP) is forthcoming. D.Constitution Committee- Board went into Executive Session. After, Executive Session the Board resumed the meeting with the following members chosen for the Constitution Committee; George Clark, Gil Cartagena, Tony Herrera, Chris Hernandez, Ernesto Orozco, and John Korey. The board directed R. Apodaca (Sec.) to send each committee member an email directing them to meet with three weeks time in order to choose a committee chair person and report back to the board via email. E.Assignor Job Description, guidelines, pay and Agreement- W. Johnson presented his report. The report contained 15 requirements. The board went through each requirement providing recommendations, feedback and input. W. Johnson will finalize his report with the new recommendations and report back to the board for further review. F.Rules Interpreter Job Description-not covered due to time. G.Grievance Committee-not covered due to time. H.Registering trademark for EPHSUA logo-not covered due to time.
VI.New Business A.Local Dues Due Date- MOTION by T. Plummer to set Oct. 31, 2016 as the official due date for all dues due for the 2016 baseball season. The motion was 2nd by W. Johnson so motion carried by unanimous vote. Members paying after Oct. 31, 2015 11:59 PM will be considered late and subject to late fees. B.Association Budget- Not covered due to time C.Fundraising- Not covered due to time D.Webmaster job description- A. Loyda (VP) volunteered to prepare the Job description for the Webmaster. VII.Next Meeting TBD VIII.Meeting Adjourned
EL PASO HIGH SCHOOL UMPIRE ASSOCIATION BOARD MEETING JULY 2, 2015, GOLDEN CORRAL
Meeting called to order by the President at 6:00 PM
MEMBERS PRESENT: C. Ramirez (Pres.); R. Apodaca (Sec.); J. Johnson (Treas.); T. Plummer; W. Johnson; E. Gutierrez; R. Salazar.
GUESTS: Matt Banales
MEMBERS ABSENT: A. Loyda (VP); R. Flores.
Quorum was present. Conference line was made available for the first 15 minutes for those who could not attend in person.
Agenda set forth by the President.
I. Meeting called to order at 6:00 PM.-MOTION by W. Johnson to approve minutes from last board meeting (06/17/2015) 2nd by Plummer so motion was carried. Roll call- two members absent. Executive Reports- J. Johnson (Treas.) advised Financial Statement was prepared and ready for review. Unfinished Business- •Mileage split for regular season games to Van Horn- Board agreed to follow UIL 1204. C. Ramirez stated he would follow up with the A.D. for further clarification. In question is the $130 travel fee that is paid to the driver. No action taken, item tabled. The new classification/evaluation system- Board agreed to solicit members for evaluation committee. E-mail to membership is forthcoming seeking committee members. Board member insurance policy update- policy has been paid. President will review new policy. Financial Statement- there were a few questions and inquires on some of the line items on the statement. The board addressed some of the expenditures. Funeral contributions Office supplies Shirts from Sportsline Savings account transactions Pro pay account Arbiter, UIL. $50.00 banking error.
•Association budget- with the financial statement completed a budget for the association can now be created for the coming season (2016). Website Renewal- the board agreed to renew the website with the domain under the EPHSUA ownership. Mando will be asked to continue as the web master with the agreement that the web page be updated every 10 days. A job description for the web master will be forth coming. Credit Card Reader- The board is looking into purchasing a card reader to help facilitate association business. Plummer advised two options were available Pro-Pay and Wells Fargo. More back up information is needed before the board can take any action. Plummer will be providing additional information on this item. P. O. Box Renewal- Due next month (Aug. 21) $58.00 board directed Johnson (Treas) to pay account. Arbiter Administrator- Ramirez (Pres.) prepared a Fax letter to add President and change Secretary for Arbiter access. A $35.00 fee to add additional person is required. MOTION: By Gutierrez to approve the fax letter to reflect changes of the past secretary, M. Banales to current secretary, R. Apodaca on Arbiter and to add president, C. Ramirez. 2nd by Plummer vote unanimous so motion was carried
I. NEW BUSINESS •State Tournament Officials Expenses- Past Secretary M. Banales was invited to speak on the matter to help clarify the issue. The four association members who attended the state Tournament are: C. Ramirez, M. Banales, T. Plummer, G. Cartagena At issue is the motion made on May 20, 2015 to approve proposed budget for the selected crew attending 2015 state finals. To include van rental, meals per diem, gas money, clubhouse attendant tip to total $1800. Added stipulation, if crew made it to Thursday’s game, dose not advance to Friday the association will pay Friday’s night’s stay for two rooms, plus per diem of $50.00/day/person ($200 total for the per diem). R. Salazar spoke on the matter since he was present when the motion was made. There was a discussion but no action taken.
•Training and Recruitment- Board agreed to keep the past training committee of Plummer, Ramirez and Banales with Plummer as the chairperson. The board expressed adding two more members to the training committee. A budget will be established for this committee. Method of Payment for paying Officials- Board requested that the association go to direct deposit for all officials as method of payment. There is a .50-cent charge for all transactions for a possible total of $30 - $45 per pay period. MOTION by Plummer that all members choosing to go with direct deposit as method of payment, the association will pay for the transaction fee, and members choosing not to enroll in direct deposit will continue as before making arrangement with the treasurer for payment (check), the motion was 2nd by Johnson (Treas.) vote unanimous so motion carried.
•QuickBooks subscription- Board looking to purchasing a program to help the treasurer with duties. The projected cost of the program could be $300- $400. J. Johnson (Treas.) was asked to provide more information. Proper Use of Social Media- Board agreed to establish a SOP (Standard Operating Procedure) for all Social Media under EPHSUA. Constitution Committee once formed should establish guild lines. Clinic Date- Has yet to be determined. Assignor Job Description, Guidelines, Pay and Agreement. – W. Johnson advised he would be preparing job description for the Assignor’s position. New Blue Shirt- Board agreed to allow for one additional shirt (optional) to its selection. The black shirt still remains as the primary/mandatory shirt for all umpires. Optional shirt color still to be determined. Registering Trademark for EPHSUA logo- Plummer will obtain information for registering the NEW EPHSUA logo as a trademark. New Hats/logo- Plummer suggests the new logo hat replace the old logo as official headgear. The cost of the new hat is $15.95 and could be paid for by association if agreed upon. •Off the Field Shirts with logo- board agreed to use new logo on all shirts as official gear. MOTION by Gutierrez to have association buy the board the new off the field shirts plus one additional for trainer for a total of 10 shirts at a cost of $20.00 per shirt to be used for recruitment. 2nd by Salazar motion carried with one dissenting vote, J. Johnson. •Web Master Job Description- pending Direct Deposit- already discussed at length. Constitutions Committee- secretary to send e-mail to members seeking committee members. Grievance Committee- secretary to send e-mail to members seeking committee members. Recording of meeting minutes- Board agreed for the secretary to utilize a digital recorder to record theminutes of the meetings. MOTION by Gutierrez to allow secretary to use a recorder to record the minutes of all the meetings, the motion was 2nd by W. Johnson so motion carried by unanimous vote. Assignor- MOTION by Plummer stipulating that the Assignor cannot hold an executive board position, the motion was 2nd by J. Johnson so motion carried by unanimous vote. Rulers Interpreter - Ramirez advised he would be setting guide lines (Job description) for the Rulers Interpreter.
I. Next meeting scheduled for -7/30/2015 place and time TBD Meeting Adjourned at 8:00 PM
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING JUNE 29, 2015, ESPERANZA PUBLIC LIBRARY
Meeting called to order by President at 5:30 pm
Members Present: C. Ramirez (Pres.); A. Loyda (VP); R. Apodaca (Sec.); J. Johnson (Treas.); R. Flores;
Members Absent: E. Gutierrez; R. Salazar.
Members on Conference Call: W. Johnson; T. Plummer
Quorum was present. Conference line was made available for those who could not attend in person.
Agenda set forth by the President.
I.Meeting called to order at 5:27 PM.- Motion to approve the minutes of last meeting minutes was made via e-mail.
II.Roll call- two members absent.
III.Executive Reports- J. Johnson (Treas.) advised there are $4,800 in the checking account and $12,206 in savings. Johnson stated he paid the outstanding bill for the shirts of approximately $200.00. Johnson reported that there is one bill outstanding in reference to books ordered last year; Johnson said he has the invoice. A. Loyda acknowledged he has the package slip showing the amount of $226.25 having received the books. Once Johnson makes confirmation, this account will be paid. Board directed Johnson to order check from Well Fargo on line. A. Loyda (VP) advised the board that Armando Aguilar resigned as the
Webmaster. C. Ramirez (Pres.) stated he would assume responsibilities for the website until a job description for the Webmaster is obtained. C. Ramirez advised that a bank account has been opened for the association as a non-profit organization. There was a lengthy discussion on the association status as a non-profit organization. There needs to be more investigation into this matter pertaining to the IRS paperwork and recognition. IV.Unfinished Business
A.Mileage split for Regular Season games to Van Horn- This items continues to appear on the agenda due to board member R. Salazar’s motion. The Board recommended we follow the 1204 mileage split until a further follow up discussion with the Athletic Director (AD). This item was tabled. B.The new classification/evaluation system- The Board agreed to have an individual questionnaire for all association members; a “survey” to better understand each member’s goals and training needs. The Training and Recruitment Committee will oversee the survey. The survey will be the initial process of a comprehensive evaluation system. MOTION by A. Loyda (VP) to remove from the EPHSUA operation procedure-Classification and Evaluation Code the section titled EVALUATOR INCENTIVES; the motion was 2nd by T. Plummer so motion carried by unanimous vote.
C. Board Member Insurance Policy Update- J. Johnson advised he has received policy and forwarded to C. Ramirez (Pres.) for review.
D.Association Budget- The Board agreed the budget should be set/forecasted two years in advance. A. Loyda and R. Flores volunteered to help with the association budget process. E.Website transfer and Renewal- C. Ramirez stated he would assume duties for the Webmaster and website until a job description is created and posted. The renewal fee is $250 for the year. There are several venders to consider for the website such as Go Daddy and Eye Page that are less expensive. Ramirez advised he has experience in managing websites and volunteered to manage the website until the position is opened to the association. F.Credit Card Reader- T. Plummer provided the board with a presentation for a card reader. The two option available were Well Fargo and Pro-Pay. After
Plummer presentation, it appeared that Pro-Pay was the best option for the association. MOTION by C. Ramirez (Pres.) directing the Treasurer to purchase a card reader through Pro-Pay under the association’s account and that the association will assume all cost, charges and fees for purchase and transactions.
There was discussion on this item after the motion was made. The motion was 2nd by W. Johnson so motion carried by unanimous vote. G.P.O. Box renewal- Not to report V.NEW BUSINESS A. Fundraising- Not addressed Web Master Job Description-Discussed during website transfer. Pro-pay Renewal- The Treasurer was directed by the board to renew the pro-pay account; due Aug. 9 2015 a cost of $30.00 and A. Loyda (VP) R. Apodaca (Sec.) information needed for the account.
H.Training and Recruitment- Clinic Date and Facilities Update From Committee Chair- MOTION by T. Plummer to purchase a banner with the association logo to display at public events for the purpose of recruiting, association meetings and public relations. The motion was 2nd by W. Johnson so motion carried by unanimous vote. Plummer provided the following items 1.Training start date: Oct. 10, 1015 2.Budget Request for Recruiting- $550.00 3.Clinic suggested date- Jan. 9, 2016
MOTION by T. Plummer requesting $550.00 for the purpose of recruitment (budget) the money will be used for the possible purchase of radio ads, recruitment brochures and other items promoting recruitment for the association. The motion was 2nd by J. Johnson. The Board requested Plummer submit an itemized list of expenditures before approving the motion. No vote was taken on this item.
I.Method of Payments for paying Officials- C. Ramirez reached out to Bernie concerning this matter and Bernie stated the football association was not doing this, but it will be a first for baseball. The association would like to go “Green” on this matter, (paperless).
J.QuickBooks subscription- is a freeware tailored for small businesses. C. Ramirez will send a link to J. Johnson for review.
K. Proper use of Social Media- SKIPPED
L.Assignor Job Description-SKIPPED
M.Rules Interpreter Job Description- SKIPPED
N.New Umpire Shirts- SKIPPED
O.Registering Trademark- SKIPPED
P.New Hats logo- SKIPPED
Q.Constitution Committee- Emails were sent requesting committee members
R.Grievance Committee-Emails were sent requesting committee members VI.Next Meeting TBD VII.Meeting adjourned
NOTE- Items skipped were due to time constraints
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING JUNE 17, 2015, ESPERANZA PUBLIC LIBRARY
Meeting called to order by President at 5:34 pm
Members Present: C. Ramirez (Pres.); A. Loyda (VP); R. Apodaca (Sec.); J. Johnson (Treas.); R. Flores; T. Plummer; Emilio Gutierrez; Richard Salazar
Members Absent: W. Johnson
Quorum was present.
Agenda set forth by President.
The meeting started by the President welcoming the new board members and each board member was given the opportunity to speak and give his goals and contributions for the coming year.
Apodaca- stated he would like to continue with the professionalism the training committee has set in place and continue providing such on the field.
Robert Flores- added that he is in the process of recruiting past members back to the association who have left for unknown reasons.
Trey Plummer- stated he would like to continue with the training committee progress and produce a more quality association in both professionalism and state and local recognition.
Richard Salazar- said he has 22 years in the association and that this has been by far the best he has seen the association in providing more training and recruitment.
Emilio Gutierrez- stated he is a returning board member and would like to continue with the good things the past board was able to accomplish, (i.e. training committee).
Art Loyda- added that he would like to keep second and third year umpires from leaving the association by providing training and conferences as incentives.
John Johnson- said he was looking forward to moving ahead with the new board.
Chris Ramirez (Pres.)- provided his goals for the coming year and his expectations for each board member. He stated he wants a more supportive and productive Board that projects a good image of the association and is held accountable and is committed. His goals are to continue with recruitment and training with a mentoring program for new umpires. Increase in resources such as camps and more participation and attendance at meetings.
Agenda item #1 UNFINISHED BUSINESS
•Mileage Split for regular Season games to Van Horn After a lengthy discussion item was TABLED.
•The new classification/evaluation system Item was TABLED and secretary was directed to send e-mail to the association members for prospective committee members.
Agenda Item #2 NEW BUSINESS
•Board Member Insurance Policy Update
MOTION: by Plummer to have treasurer pay insurance policy under the name of the new representative-president, the motion was 2nd by Loyda so motion was carried.
•Financial Statement
Johnson (Treas.) was directed by the President to provide the board with a prepared printed financial statement with updated pending expenditures, fines and fees. The report should be printed and itemized.
Well Fargo Account name change to reflect new president.
Adding wording to the Standard Operating Procedure (SOP) as to when all accounts should be turned over to the new incoming president. The date July 1 was mentioned as a possible date. Also, defining the start and end of the baseball season (July 1 to June 30) was discussed.
MOTION: by Plummer to have all committees approved by the board on an annual basis, the motion was 2nd by Loyda so motion was carried.
•Associate Budget
Johnson (Treas.) was directed by the board to provide the board with a budget of all expenditures to include: Arbiter, assignor, training and web page. This is separate from the financial statement.
•Web Renewal Questions were asked as to who owns the domain to the web site, cost to operate site, and web renewal. Ramirez stated he would reach out to Armando Aguilar for clarification.
•Credit Card Reader
Back up information requested by the board to obtain a Credit Card Reader to facilitate the association’s business.
•P.O. Box Renewal
MOTION: by Plummer to renewal P.O. Box for another year. The renewal is due next month (July 2015); the motion was 2nd by Flores so motion was carried.
•Arbiter Renewal and Addition of President
Board requested Apodaca (Sec.) have access to Arbiter in order to perform his duties as secretary.
MOTION: by Loyda to add the President (Ramirez) to Arbiter, the motion was 2nd by Plummer so motion was carried.
The following will have access to Arbiter: President
Secretary
Treasurer
Assignor
•Assignors Term
There was a question as to the Assignors Term limit. There has been no defined term limit for the Assignor. The board requested that a term limit be set for the Assignor and added to the Standard Operation Procedure (SOP).
MOTION: by Flores that the term limited for the Assignor be from July 1 –to June 30 and shall be approved each year by the board 2nd by Salazar so motion was carried.
Meeting adjourned at 6:53 pm.
Several items on the agenda were not discussed -they will be added to the next meeting.
Next Meeting: TBD by the Board.
Respectfully submitted,
Raul Apodaca, Secretary
May 2015 Election RECAP Arthur Loyda 24 Chris Ramirez Of 47 Voters, 1 Vote discarded due to wrong ballot
26 Raul Apodaca 20 Jim Graham 0 0 Of 47 Voters, 1 Vote discarded due to wrong ballot
23 Robert Flores Place 1 21 Wesley Johnson Place 3 9 Kennedy Scott 9 Greg Siewert 14 Chris Hernandez 33 Richard “Tokyo” Salazar Place 5 11 Sergio Cox 1 0 1 Raul Apodaca 19 Jim Graham Of 47 Voters, 1 Vote discarded due to wrong ballot PRESIDENT (select only 1) SECRETARY (select only 1) Arthur Loyda Lost for President, remains Vice President Chris Ramirez Won for President BOARD AT LARGE 1, 3, 5 (select only 3) Arthur Loyda Lost for President, remains Vice President Chris Ramirez Won for President Candidates receiving top three majority votes, pulled numbers out of a hat to determine places as listed above.
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION BOARD MEETING: MARCH 16, 2015, EL PASO COUNTY COLISEUM Meeting called to order by President at 7:31pm Members Present: A. Sanchez (Pres); A. Loyda (VP); M. Banales (Sec); J. Johnson (Treas); E. Gutierrez; T. Plummer; R. Salazar Members Absent: W. Johnson; J. Graham Agenda set forth by President. 1. Process on how to place officials for post-season was discussed. Use of test scores and other qualifications were used as starting points. Further discussion will take place at next board meeting. New member from Las Cruces will pay local dues of $70, state dues of $65, and make-up clinic fine of $50. Late fees are waived due to member being new to association. Test #2 scores will supplement test #1.
Meeting adjourned at 7:42pm Next board meeting scheduled tentatively for Monday, March 30, 2015, at 5pm at EP Coliseum. Respectfully submitted, Matt Banales, Secretary
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION COACHES’ CLINIC: FEBRUARY 7, 2015 BURGES HIGH SCHOOL
Training Committee Present: Matt Banales, Trey Plummer, Chris Ramirez, JJ Garrocho Meeting Called to Order: 7:18am Introduction of clinic facilitators and sign-in sheet distributed.
Agenda Item #1: 2015 NFHS Rules and Points of Emphasis •Video recording allowed, but to be set up in dead ball territory. It cannot be used for replay on the field. Home-run celebrations and chanting must remain positive and should be kept in the spirit of the game. Taunting of any kind will not be tolerated and corrective actions will be taken in umpire judgment. o Discussion to keep bench players away from nearing home plate on runs scored was addressed.
‘Time’ is a request and not automatically given. Granting of ‘time’ must be legitimate and not impede the progress of the game. Three-foot runner’s lane must be adhered to. Runners interfering with a thrown ball and is hit by or causes such throw to be errant while outside running lane (at least one foot outside) shall be considered as interfering with the play. Reflective helmets shall not be shiny in nature and are not allowed. Pitching positions regulation shall be adhered to in both the windup and set positions. Legal wind-up and set positions were demonstrated. ‘Hybrid’ stances are illegal positions and demonstrated to coaches. o ‘Gorilla’ arm was discussed and demonstrated to indentify legal and illegal arm positioning.
Agenda Item #2: Scratch Lists •Coaches were notified that 2015 is a rebuilding year for EPHSUA. It was requested that coaches give the association one year to show improvement in the quality of its members; therefore holding off on filling out/submitting scratch lists. Scratch lists would be available at the end of the clinic.
Agenda Item #3: Video Usage •Proposal to coaches for video usage at games in attempts for EPHSUA to review, critique, and improve umpire quality, performance, and productivity. Coaches were asked to submit any questions in writing not related to the clinic to their respective AD.
Agenda Item #4: Surveys •Coaches were asked to fill out and submit a survey regarding EPHSUA umpire qualities, game film, scratch list, umpire evaluation via Arbiter, and recognition of umpires. Data will be used for the betterment of EPHSUA and will be used only by EPHSUA.
Meeting adjourned: 8:06 am
Minutes Prepared By: Matthew Banales, EPHSUA Secretary
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
Texas High School Athletics Directors Association (THSADA) Meeting: December 11, 2014
THSADA Members. YISD, EPISD, SISD, Anthony, Gadsen, Fabens San Elizario, Cathedral, Fort Hancock and Clint Athletic Directors (ADs) and/or their Assistants. EPHSUA Members Present: A. Sanchez (President); A. Loyda (VP); G. Clark (Member)
Meeting called to order by Mr. Kenny Owens: President of El Paso Chapter Agenda items brought to attention by EPHSUA and ADs:
1. Solicitation of Officials for District and Playoff games. THSADA President: EPHSUA President was advised by THSADA President that any school coach who solicits an Association member to be assigned to any game is prohibited by UIL Constitution and Contest Rules. 2. Notifications: THSADA President: EPHSUA President was advised by THSADA President that any communication (i.e. e-mails, telephone, etc.) from any school coach to the Association President and/or its members in reference to an Association member is prohibited. All Coaches must go through their respective ADs prior to addressing any issues with the Association President and/or its members. 3. Coaches Clinic: Combined Umpire and Coaches Clinic will be held together on 02/07/2014. Location and time will be announced at a later date.
4. Southwest University Park Tournament: Tournament will be held throughout the various high school baseball fields.
5. Three (3) man Playoffs: EPHSUA President: Request to have three (3) umpires to officiate varsity tournament playoff games. Response: Motion was approved by ADs. 6. Scratch List: EPHSUA President: Request for ALL school Coaches to review their baseball official “scratch” list. If any Coach requests to “scratch” an official from their game, the Coach must respond in writing their justification for removing that official. Response: ADs will take it under advisement. Scratch list will not be allowed during scrimmage and/or tournament games. 7. UIL patch: EPHSUA President: Received information from both the school Coaches and Association members in regards to displaying the UIL shoulder emblem with the umpire uniform. Request to approve displaying UIL emblem. Response: THSADA President stated that since EPHSUA represents their organization through UIL, and is require adhering to UIL guidelines. Motion was approved by ADs. 8. Middle School Rules Consistency: EPHSUA President: Middle Schools are not consistent with their game rules throughout El Paso City/County (i.e. YISD vs. SISD). Request by EPHSUA membership to have ALL El Paso City/County Middle School baseball rules be the same. Response: ADs will review their game rules and respond at a later date. 9. Playoff Selection: EPHSUA President: Request Coaches, who are involved with playoffs, review baseball officials playoff selection list, so that ALL officials are given an opportunity to officiate a playoff game. Association is having a conflict with multiple schools requesting officials who have been already assigned. Response: ADs will be meeting with playoff Coaches together during the playoff selection process; in order, to ensure distribution of officials meets requirements. 10. Video: EPHSUA VP: NFHS has approved video recording of games for coaching purposes. Association is developing an umpire evaluation system for possible implementation for 2016 season. Evaluation is to ensure that the Association provides officials who are qualified to officiate games within their expertise. The use of video will assist the development, training and evaluation of officials within the Association. Request coaches to video record games, and if possible to provide recording to Association in order assist the development of this program.
Response: ADs will take it on advisement, and request to advise the Coaches during the Coaches clinic.
EL PASO HIGH SCHOOL UMPIRES ASSOCIATION
BOARD MEETING: NOVEMBER 5, 2014, TRIPLE-S JANITORIAL SUPPLIES
Meeting called to order by A. Sanchez at 6:32pm
Members Present: A. Sanchez (Pres.), A. Loyda (VP), John Johnson (Treas.), Matt Banales (Sec.), J. Graham, E. Gutierrez, T. Plummer, R. Salazar Members Absent: W. Johnson +Add on: Recruiting/Training Committee
•R/T committee reported on number of recruits and feedback through the meet/greet dates. • Rumors were dismissed by C. Ramirez on quitting the R/T committee. • Concerns of replying to incoming recruits via website emails in a timely manner were clarified by T. Plummer. •Board clarified to R/T committee during their orientation to advise recruits that their $40 is refundable up until the 2nd session of training. Approval of minutes:
•Motion: To approve minutes of 10-08-2014 board meeting •Modification: Motion by J. Graham: Amend that A. Sanchez reported the application to the State of Texas to become an incorporated non-profit corporation had been approved. Motion 2nd and passed. •Resolved: Motion by A. Sanchez: to accept amended minutes of 10-08-2014. Motion carried. Agenda: set forth by A. Sanchez
1. Dugout chanting/singing a. Email by J. Garrocho (not present) to A. Sanchez to ban chanting/singing and consider them illegal. b. Board discussion/decision: to allow chanting for your own team (as in a team rally). If chanting is deemed to be derogatory or not in the spirit of the game will be handled by crew on field. 2. Webmaster a. Concern by A. Aguilar whether to utilize the email function or not on the association website. b. Comment by A. Loyda: he is liaison for website when dealing with non- board members on issues regarding website i. Board members have access to emails to bring to board’s attention in event disputes arise ii. He is point of contact for items such as uploading links for member use (manuals, etc.) 3. Coliseum a. A. Sanchez asks if venue will be available for general meetings b. T. Plummer will look into availability of coliseum i. January 12, 2015, start date of general meetings at 7pm 4. Checks/Balances a. Motion by T. Plummer: Membership must pass state test #1 with 70% (or higher) for district games prior to February 5, 2015. Motion 2nd and passed. b. Motion by T. Plummer: Membership must pass state test #2 with 90% (or higher) prior to March 31, 2015, to be eligible for postseason. Motion 2nd and passed. c. Motion by T. Plummer: Add treasurer to Arbiter (cost included) to fulfill responsibility. Motion 2nd and passed. d. Motion by T. Plummer: Amend operating procedures to reflect association’s deadline for state testing. Motion 2nd and passed. e. Motion by T. Plummer: A 2015 season backup (emergency) assignor is delegated to VP. Motion passed. i. Tabled: assignor not be a board member 5. Payroll a. A. Sanchez to pay Arbiter $819 for administrative costs for members. Motion passed. + Add on: Motion by J. Graham: Develop and classify a new classification system for officials. Motion passed.
+Add on: J. Johnson: $13,126.66 is available in association funds.
+Add on: A. Loyda
•Tony Cabera (Stripes Plus) will pay month to month for website advertising. •Website email ‘reply’ will be released to specific persons •Motion by A. Loyda: Members work 10 varsity games and 10 regular season games to be eligible for post-season. Motion passed. Meeting adjourned at 9:22pm.
Next board meeting scheduled for December 3, 2014.
Respectfully submitted,
Matt Banales, Secretary
To all...
The below listed postions are open to a members who are currently in good standing with the Association for the 2015 baseball season:
1. Assignor.
2. Rules Interpeter.
At the request of the Board, if you are interested in one or both position please follow the below guidelines.
1. Submit to me ([email protected]) an attachment (i.e. Word document) with the following:
(a.) Title the application for the position that you are applying.
(b.) Your full name, a brief summary of your qualifications, your objectives and goals if selected.
Note: If you do not have e-mail capablilites. Forward your application to my home (address listed on Arbiter).
2. Deadline for application(s) submitted is September 14th, 2014 11:59 pm.
All applications submitted will be reviewed by the Board for consideration.
In addition, if you know any member who did not receive this e-mail notification....please advise me so that I can update my distribution list.
Thank you,
Arthur Loyda EPHSUA Vice President
EL PASO HIGH SCHOOL UMPIRES ASSOCIATON
BOARD MEETING: OCTOBER 8, 2014, TRIPLE-S JANITORIAL SUPPLIES
Meeting called to order by A. Sanchez at 6:36pm
Members Present: A. Sanchez (Pres); A. Loyda (VP); M. Banales (Sec); J. Johnson (Treas); J. Graham, T. Plummer, R. Salazar Members Absent: E. Gutierrez; W. Johnson Approval of minutes:
•Motion: To approve minutes of 09-08-2014 board minutes. Motion passed unanimously. Agenda: Set forth by A. Sanchez
Motion by J. Johnson: To send $330 check for baseball rules books to UIL. Motion seconded and carried; 6 yes, 0 no.
Motion by J. Johnson: M. Banales, T. Plummer, and C. Ramirez to be appointed as official trainers of 2015 baseball season. Motion seconded; 4 yes, 0 no.
Tabled item: Monies for training/recruitment (advertising, technologies…)
1. Web Master: Mando Aguilar gave presentation of website to be considered for association use. He reviewed a breakdown of costs incurred to set up website. Adjustments to website discussed. Extra expenses to website also discussed and tabled. a. Motion by A. Loyda: For website to be approved. Motion passed; 6 yes, 0 no. +Add on: Tabled discussion of forms for training purposes to be sent to Mando Aguilar.
+Add on: Classify/categorize officials for placement at different levels of baseball play, i.e. middle school, Fr, JV, Varsity
2. Assignor a. Motion by A. Loyda: To allow E. Gutierrez and W. Johnson absentee vote to count. Motion carried; 4 yes, 2 abstain. b. Motion by J. Graham: To have a secret vote implemented. Motion carried unanimously. c. Motion by A. Loyda: To recognize abstention vote making A. Sanchez 2015 season assignor. Motion seconded. Meeting adjourned at 9:15pm
Next board meeting scheduled for November 5, 2015
Respectfully submitted,
Matt Banales, Secretary
EL PASO HIGH SCHOOL UMPIRE ASSOCIATION BOARD MEETING-APRIL 7, 2014
Meeting call to order by Sanchez at 7:21 pm. De La Rosa, Jones, Garrocho, and Bracamontes did not attend.
1. Motion: Gil Cartagena, Too include Randy Weinglass, Emilo Gutierrez, Armando Sanchez, and Matthew Banales to the playoff list. 2nd by Wes Johnson. Passed by voice vote.
1. Set-up the State baseball crew list (3 crews of 4 members on crew). Set-up the Local baseball playoff list. Motion: Wes Johnson, Increase the local dues to $ 70.00 for next year. 2nd by Margarita Aguirre. Passed by voice vote.
1. Motion: Gil Cartagena, to pay Bernie Del Hierro $ 100.00 for collecting scrimmage fees from all school districts and collect local dues for those members who want them deducted from this year game fees. 2nd by Margarita Aguirre. Passed by voice vote. Meeting adjourned at 8:14 pm. Respectfully submitted,
Gil Cartagena Chapter Secretary
EL PASO HIGH SCHOOL UMPIRE ASSOCIATION BOARD MEETING-JANUARY 20, 2014 Meeting call to order by Sanchez at 6:18 pm. Jones, De La Rosa absent.
I. Baseball Clinic Site-Ramon stated the he had not check with Hanks HS for the site. Will do so this coming week. Also check with Burges HS and Austin HS for backup site. Scratch List—Motion that 5 scratches can be made per high school. This motion was made by Cartagena, seconded by Johnson, and passed by voice vote.
New Constitution & Operating Procedures-Will be presented to the membership Jan. 27, 2014
New Association Cap-Motion that UIL logo cap be eliminated and go with the new EPHSUA Logo or solid black cap. This motion made by Johnson, seconded by Candelaria, and passed by voice vote.
Refund—Sanchez suggested that refund will go to the 74 members that finished the 2013 season.
Meeting adjourned at 6:58 pm Respectfully submitted,
Gil Cartagena
TASO & UIL MEETING
Board Members present-Gilbert Del Arosa,Perry Huddleston,Terry Chamberlin, Armondo Sanchez,David Lava, Gregg Jones,and Brian Candelera Other members present-Victor Maldonado
Victo made a presentation to the board that he thought that the vote to go UIL was invalid because: 1. Some voters had not paid their STATE dues but were allowed to vote which is against the State constitution 2.Some members had not been notified of the meeting
The board took this into consideration
Board voted 6-0 to uphold the vote to switch to UIL
Clinic will be held at El Paso C.C. to run 2 Saturdays back to back and will be ran by David Lava
Board made several changes to various baseball commities-Gilbert will notify all involved
Gilbert to send out e-mail to recruit assignment secretary
Board voted to Keep Bank account at same bank
Voted on new name for Chapter-El Paso/UIL Umpires Association
1st meeting to be held at Bowie H.S. on Jan 10th at 7:00p.m.
Revisions of constitution were discussed
Meeting adjerned