CLEARFIELD CITY COUNCIL AGENDA and SUMMARY REPORT February 23, 2016 – POLICY SESSION

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CLEARFIELD CITY COUNCIL AGENDA and SUMMARY REPORT February 23, 2016 – POLICY SESSION CLEARFIELD CITY COUNCIL AGENDA AND SUMMARY REPORT February 23, 2016 – POLICY SESSION Meetings of the City Council of Clearfield City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207 as amended. In such circumstances, contact will be established and maintained via electronic means and the meetings will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings. Executive Conference Room 55 South State Street Third Floor Clearfield, Utah 6:00 P.M. WORK SESSION Discussion on General Plan Amendments Discussion on Weber Basin Water Overage Discussion on the Public Works Phase 2 Architectural Design Project Discussion on the SR193 Water Leak (Any items not fully addressed prior to the Policy Session will be addressed in a Work Session immediately following the Policy Session) City Council Chambers 55 South State Street Third Floor Clearfield, Utah 7:00 P.M. POLICY SESSION CALL TO ORDER: Mayor Shepherd OPENING CEREMONY: Councilmember Phipps APPROVAL OF MINUTES: January 26, 2016 – Work Session February 9, 2016 – Policy Session PUBLIC HEARINGS: 1. PUBLIC HEARING TO RECEIVE COMMENT FOR THE PROPOSED ZONING TEXT AMENDMENT TO TITLE 11, CHAPTER 13 – PAWN AND SECONDHAND ESTABLISHMENTS BACKGROUND: The Planning Commission has recommended approval of a Zoning Text Amendment which would regulate the proximity of pawn or secondhand businesses to other such businesses (at least one mile) and to non-depository lending establishments (at least 880 feet). RECOMMENDATION: Receive public comment. SCHEDULED ITEMS: 2. CITIZEN COMMENTS 3. CONSIDER APPROVAL OF AND CONSENT TO THE MAYOR’S PROPOSED APPOINTMENT OF ALICIA CLARK AS AN ALTERNATE MEMBER TO THE CITY’S PARKS AND RECREATION COMMISSION BACKGROUND: The Parks and Recreation Commission amended its bylaws to allow for an alternate member on the Commission to ensure a quorum at its meetings. Residents were recently asked to submit letters of interest and interviews were conducted by the City Council during the work session on Tuesday, January 19, 2016. RECOMMENDATION: Approve and consent to the Mayor’s appointment of Alicia Clark as an Alternate Member to the Parks and Recreation Commission and authorize the Mayor’s signature to any necessary documents. 4. CONSIDER APPROVAL OF THE FINAL SUBDIVISION PLAT FOR THE ANITA WHITE SUBDIVISION LOCATED AT 591 SOUTH STATE STREET (TIN: 12-003-0037) BACKGROUND: Anita White has requested a two lot subdivision located at 591 South State Street (TIN: 12-003-0037). The property is approximately 0.658 acres and is zoned C-2 (Commercial). The parcel currently has two uses on the property with three buildings. A commercial building is located on the southern portion closest to the intersection of State Street and 500 East. The northern portion of the property is occupied with Ms. White’s home and garage. The subdivision will create two lots to separate the commercial use from the residential use. The Planning Commission recommended approval of the final subdivision plat during its meeting on Wednesday, February 3, 2016. RECOMMENDATION: Approve the Final Subdivision Plat for the Anita White Subdivision located at 591 South State Street (TIN: 12-003-0037) and authorize the Mayor’s signature to any necessary documents. 5. CONSIDER APPROVAL OF ORDINANCE 2016-02 AUTHORIZING THE PROPOSED ZONING TEXT AMENDMENT TO TITLE 11, CHAPTER 13 – PAWN AND SECONDHAND ESTABLISHMENTS RECOMMENDATION: Approve Ordinance 2016-02 authorizing the proposed Zoning Text Amendment to Title 11, Chapter 13 – Pawn and Secondhand Establishments and authorize the Mayor’s signature to any necessary documents. 6. CONSIDER APPROVAL OF A PERFORMANCE CONTRACT WITH ALEX BOYÉ FOR THE 2016 FOURTH OF JULY CELEBRATION BACKGROUND: Alex Boyé has been selected as the musical act for this year’s Fourth of July Celebration at Fisher Park. This contract sets forth the terms and conditions of his performance. RECOMMENDATION: Approve the performance contract with Alex Boyé for the 2016 Fourth of July celebration, and authorize the Mayor’s signature to any necessary documents. 7. CONSIDER APPROVAL OF RESOLUTION 2016R-06 AUTHORIZING AN INTERLOCAL AGREEMENT FOR UTILITY SERVICES AT LAYTON FARMS STORAGE BACKGROUND: Layton Farms Storage is located at approximately 1500 North 2200 West in Layton, on the eastern boundary of Clearfield City. The property is approximately 8.02 acres in size and is adjacent to a C-2 (Commercial) zoning district, and R-1-8 and R-1-0 (Residential) zoning districts. Clearfield City has received a request to provide culinary water to this property until such time as Layton City’s water system can provide the service. This requires execution of an agreement between Clearfield City, Layton City and the developer. RECOMMENDATION: Approve Resolution 2016R-06 authorizing an Interlocal Agreement for utility services at Layton Farms Storage and authorize the Mayor’s signature to any necessary documents. 8. CONSIDER APPROVAL OF RESOLUTION 2016R-07 EXPRESSING SUPPORT OF LEGISLATION TO TAX AND REGULATE ELECTRONIC CIGARETTES BACKGROUND: SAEV (Students Against Electronic Vaping) Coalition shared a visual presentation during the City Council meeting on Tuesday, February 9, 2016, which provided information regarding electronic cigarettes and vaping specific to youth. The Coalition announced legislation defining the products as a tobacco product and allowing it to be taxed and regulated as such was being sponsored by Representative Paul Ray during the current legislative session. SAEV has requested support for the legislation from the Council. RECOMMENDATION: Approve Resolution 2016R-07 expressing support of legislation to tax and regulate electronic cigarettes and authorize the Mayor’s signature to any necessary documentation. COMMUNICATION ITEMS: Mayor’s Report City Councils’ Reports City Manager’s Report Staffs’ Reports **COUNCIL MEETING ADJOURN** Dated this 18th day of February, 2016. /s/Nancy R. Dean, City Recorder The City of Clearfield, in accordance with the ‘Americans with Disabilities Act’ provides accommodations and auxiliary communicative aids and services for all those citizens needing assistance. Persons requesting these accommodations for City sponsored public meetings, service programs or events should call Nancy Dean at 525-2714, giving her 48-hour notice. CLEARFIELD CITY COUNCIL MEETING MINUTES 6:00 P.M. WORK SESSION January 26, 2016 PRESIDING: Mark Shepherd Mayor PRESENT: Keri Benson Councilmember Kent Bush Councilmember Nike Peterson Councilmember Vern Phipps Councilmember Bruce Young Councilmember STAFF PRESENT: Adam Lenhard City Manager JJ Allen Assistant City Manager Stuart Williams City Attorney Scott Hodge Public Works Director Greg Krusi Police Chief Eric Howes Community Services Director Summer Palmer Administrative Services Director Rich Knapp Finance Manager Stacy Millgate CDBG Coordinator Nancy Dean City Recorder Kim Read Deputy City Recorder VISITORS: Kathryn Murray, Nathan Wimmer. Mayor Shepherd called the meeting to order at 6:07 p.m. PARKS AND RECREATION COMMISSION INTERVIEW The Council interviewed Nathan Wimmer for consideration to fill one of the vacancies on the Parks and Recreation Commission. DISCUSSION ON CDBG PROGRAMMING Stacy Millgate, CDBG Coordinator, distributed a handout reflecting the estimated funding allocation the City would receive and possible programming of funds. It also reflected suggested projects for consideration by the Council and she reviewed it with the Council pointing out the following: The three public service agencies requesting funding were o Family Connection Center o Davis Community Learning Center o Safe Harbor These were estimated figures specific for funding because HUD had not actually approved the amount for the funding yet. Funds had been designated for administering the CDBG program. 1 Ms. Millgate reported there would be an anticipated remaining balance of approximately $153,616 which would need to be allocated for programming and requested direction from the Council. She reminded the Council in the past the balance of the funding had been designated for an infrastructure project in a low income area. She referred to the handout which had some new projects suggested by staff and reviewed those with the Council: Purchase a building lot for a newly constructed home. Provide Emergency Home Repairs, partnering with Davis County. Provide a Housing Rehab Program. Adam Lenhard, City Manager, explained an Emergency Home Repair program was currently administered by Davis County and if a Clearfield resident was to call and request those services they would be denied. He continued in order to avoid that circumstance the City would need to partner and contribute to the program. He expressed his opinion the administrative cost of ten percent would be worth the expense. A discussion took place regarding if a cap was in place and what discretion or criteria was used to determine the worthiness of the request. Ms. Millgate mentioned the City could put restrictions in place and the County would administer the program accordingly. Mayor Shepherd stated he would like to see the City implement a Housing Rehab program which would improve the look and marketability of houses in Clearfield. He explained the program could be implemented similarly to the Down Payment Assistance Program in that the homeowner would have to obligate matching funds. He continued there would also need to be a residency requirement for a designated time frame after improvements were made. A discussion took
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