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2006 Component Annual Reports

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2006 Component Annual Reports Agenda Item V.T. Society of American Archivists Council Meeting January 23 – 26, 2013 Chicago, Illinois 2011–2012 Section / Roundtable Annual Reports (Compiled) (Compiled by René Mueller, SAA Program Coordinator) Section Annual Reports Acquisition and Appraisal Section (Liaison: Meissner) Officers: Kimberly Anderson (Chair) 2011-2012 Laura Jackson (Vice-Chair/Chair-Elect) 2011-2012 Michelle Sweetser (Web Liaison) 2011-2013 Virginia Hunt (Steering Committee) 2010-2012 Adriana Cuervo (Steering Committee) 2010 -2012 Denise Gallo (Steering Committee) 2011-2013 Jennifer Graham (Steering Committee) 2011-2013 Bradley Bauer (Immediate Past Chair) 2011-2012 Report from annual meeting: Number of attendees: 42 Election results: Vice-Chair/Chair-Elect: Virginia Hunt, Harvard University Steering Committee (2): Adriana Cuervo, University of Illinois Urbana-Champaign Jaimie Quaglino, Gates Archive Summary of meeting activities: See Appendix A Completed projects/activities: The focus for the year was on increasing member participation. Our outreach efforts were based on feedback from the survey we completed in 2011 in which one of the findings was demand for new venues of communication. Jennifer Graham led the effort to devise and implement an experimental Facebook group space for our members to interact and get news about the section. Our effort to engage members via the listserv was not successful. Solicitation of newsletter contributions was only marginally successful. Our 2012 section meeting was planned to encourage member participation through the interactive session “El Dorado or Pandora’s Box? What do You Find When you Lift the Lid” led by Tracey 2011-2012 S/RT Annual Reports Page 1 of 145 0113-V-T-AnnReports2012 Panek and Rochelle McCune. This was a very successful presentation and resulted in many of our members sharing their own acquisition stories. The section identified needed session topics for the 2012 meeting and encouraged members to develop proposals pertaining to donor relations and reappraisal. Session 303, “Things They Never Taught You in Graduate School: Donor Relations” was accepted for the 2012 Annual Meeting. This session was a lightning session in which many section members were able to take part and was successful in increasing member participation. Vice Chair Laura Jackson was actively involved in the Reappraisal and Deaccessioning Review. Ongoing projects/activities: For 2013 the section continues to work on its social media presence and outreach to the archival community. Starting in 2013, the Chair of the Acquisition and Appraisal section will serve as ex-officio member of the Technical Subcommittee for the Guidelines for Reappraisal and Deaccessioning. New projects/activities: For 2012-2013 the section will investigate continuing education opportunities relating to acquisition and/or appraisal. Strategic Priority - Technology initiatives: No work in this area was completed during the 2012-2013 year. A goal for 2013 is to determine how to educate and inform members about acquiring and appraising born-digital records. Strategic Priority - Diversity initiatives: We continue to strive for participation from members from diverse constituencies, but we do not have any specific constituencies that we are targeting. Rather we are relying on greater dissemination of the newsletter, our Facebook presence, and the professional networks of the section leadership.. Strategic Priority - Advocacy/Public Awareness initiatives: We are planning to create a social media internship position. The intern will help increase public awareness of our section and tweet about new items, or professional issues relevant to our section. The section, led by Laura Jackson, has been working with the Manuscripts Repositories and Electronic Records Sections to revise three SAA brochures: A Guide to Deeds of Gift; Donating Your Personal or Family Papers to a Repository; and Donating Your Organizational Records to a Repository Questions/concerns for Council attention: None at this time. Appendix A: Acquisitions and Appraisal Section Annual Meeting Minutes/Report 2012 SAA Meeting: New options: Lightning rounds, no duplicate speakers Theme: beyond borders Council report: New task force to be appointed to look at annual meeting for the following: o Social responsibility o Virtualization o Etc. New taskforce to update and maintain Richard Pearce Mose’s glossary SAA has requested observer status at wipo/copyright meeting 2 new awards: diversity and emerging leader Reappraisal & deaccessioning review report: 2011-2012 S/RT Annual Reports Page 2 of 145 0113-V-T-AnnReports2012 Deadline for comment extended to oct. 1 Forum seemed to go well Goal of submitting to council by may OCLC report: Well-intentioned digitization best practices "Taking Stock and Making Hay" ArchiveGRID: now free! experimental .w orldcat.o rg/archivegrid Standards committee report: www2.archivists.org/standards New standards portal open for comments Questions/new business: Question from the floor: “Why are sponsored sessions scheduled opposite each other?” o No answer really but Dennis Meissner suggested that the planning committee has difficulty planning sessions with multiple sponsors Survey report: 70% respondents joined in last 4 years Top 3 other sections: o C&U o Manuscripts o Issues advocacy/mgmt. Items to add to web: o Session presentations o Links o Webliography with rss feed (suggestion from floor during discussion) o Wiki aspect to resources so members can add to it (suggestion from floor during discussion) o Section Facebook page (suggestion from floor during discussion) . Use Facebook as duplicate to section page. Question came up about how SAA would archive Facebook comments or if that would be necessary. Records management guidelines would be needed . Action Item: Chair of section to investigate SAA guidelines Future items for sessions: o E records Ideas for future sessions from floor: Session on erecords appraisal Records management/archives processes blurred with appraisal Put together appraisal workshops for SAA Lots of factors confound appraisal: is it time to revisit the appraisal process entirely? Some archivists are passively receiving materials and avoiding selection and appraisal o Passivity issue is disturbing: related to workflow, time constraint. o Possible session on working with these issues Appraisal never occurs in a vacuum: think about other constituencies and their pressures Session idea: bring in development officers to interact with archivists DAS certificate appraisal session Steering committee meeting: Session ideas: o Learning to say no and easing grief o Appraising on the spot o Advocating for archives and yourself o Appraising in context with limited knowledge interaction 2011-2012 S/RT Annual Reports Page 3 of 145 0113-V-T-AnnReports2012 o Reappraisal is not a dirty word Other goals: o Appraisal workshops o Reappraisal workshops o Online case studies o Facebook page o Multiple distribution modes Archivists of Religious Collections Section (Liaison: McCrea) Date 15 October 2012 Steering Committee and Leadership team Role Name Term Chair Terry Reilly 2011-2013 Vice Chair/Chair Elect Colleen McFarland 2011-2013 Secretary Paul Daniels 2012-2014 Member at Large Anne Thomason 2011-2013 Member at Large Jim Havron, Jr. 2012-2014 Newsletter editor David Kingma 2012-2014 Web site manager Wes Wilson 2012-2014 Past Chair/Nominations Alan Lefever 2011-2013 Models and Resources Denise Gallo 2012-2014 Report from Annual meeting Number of attendees 35 Election results: Note we did not receive a notice of the results of the electronic ballot as per SAA procedures so I following the older procedure of asking for further nominations and taking a vote of the members present I announced the election of Paul Daniels as Secretary and Jim Havron, Jr. as Member at Large for the term 2012-2014. Colleen McFarland introduced David Kingma as newsletter editor and Wes Wilson as website manager for the term 2012-2014. Minutes of the meeting are attached as Appendix A.. Completed projects 1. Move of the ARCS web site to the SAA drupal site. 2. Approval of new ARCS by-laws. These are attached to this report. 3. Launch of a Service Learning opportunity at the San Diego food bank. This initiative had 25 participants and attracted a number of non-ARCS attendees. 4. ARCS Priorities review with the goal of aligning the section’s work with SAA priorities is complete. 5. A section-endorsed education session was included on the annual meeting program (Beyond Borders of Belief: Spirituality and the Archival Enterprise) Strategic Priorities 2011-2012 S/RT Annual Reports Page 4 of 145 0113-V-T-AnnReports2012 Strategic Priority – Technology Initiatives 1. Strengthen the web-site (Wilson and SAA staff) 2. Ensure that we continue to reach religious archives and archivists who are new to the religious archives field and are not yet members of SAA. (Wilson and Reilly) 3. Update Models and Resources web pages with enhanced electronic content. (Gallo and Wilson) Strategic Priority – Diversity Initiatives 1. Produce a report for the Council on the current state of diversity within the section. (Thomason and Havron) Strategic Priority – Advocacy/Public Awareness Initiatives 1. Support SAA’s program especially I Found it in the Archives. (Kingma) Questions/concerns: Attached (Appendix B) are the new ARCS by-laws. Appendix A: ARCS Section Meeting August 10, 2012, 1pm Call to order/Welcome Terry Reilly Introduction of Steering Committee members Introduction
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