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Finance Committee Agenda

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Finance Committee Agenda BOARD OF DIRECTORS 2021 DEVORA “DEV” DAVIS, CHAIR STEVE HEMINGER, VICE CHAIR CINDY CHAVEZ JEFF GEE GLENN HENDRICKS DAVE PINE CHARLES STONE SHAMANN WALTON MONIQUE ZMUDA MICHELLE BOUCHARD ACTING EXECUTIVE DIRECTOR AGENDA PENINSULA CORRIDOR JOINT POWERS BOARD Finance Committee Meeting Committee Members: Monique Zmuda (Chair), Jeff Gee, Glenn Hendricks Due to COVID-19, this meeting will be conducted via teleconference only (no physical location) pursuant to the Governor’s Executive Orders N-25-20 and N-29-20. Directors, staff and the public may participate remotely via Zoom at https://zoom.us/j/93388927360?pwd=SFJranR4KzVURGlZVW5VUXJMZGIxQT09 or by entering Webinar ID: # 933 8892 7360, Passcode: 790810, in the Zoom app for audio/visual capability or by calling 1-669-900-6833 (enter webinar ID and press # when prompted for participant ID) for audio only. The video live stream will be available after the meeting at http://www.caltrain.com/about/bod/video.html Public Comments: Members of the public are encouraged to participate remotely. Public comments may be submitted to [email protected] prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about/bod/Board_of_Directors_Meeting_Calendar.html. Oral public comments will also be accepted during the meeting through *Zoom or via the teleconference number listed above. Public comments on individual agenda items are limited to one per person PER AGENDA ITEM. Use the Raise Hand feature to request to speak. For public participants calling in, dial *67 if you do not want your telephone number to appear on the live broadcast. Callers may dial *9 to use the Raise the Hand feature for public comment and press *6 to accept being unmuted when recognized to speak for two minutes or less. Each commenter will be automatically notified when they are unmuted to speak for two minutes or less. The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting. May 24, 2021 - Monday 2:30 pm 1. Call to Order/Pledge of Allegiance 2. Roll Call Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. Page 1 of 3 3. Public Hearing for Proposed Fare Changes a. Open Public Hearing b. Present Staff Report c. Hear Public Comment d. Close Public Hearing e. Board Discussion 4. Public Comment on Items not on the Agenda Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply. 5. Consent Calendar Members of the Board may request that an item under the Consent Calendar be considered separately a. Approve Meeting Minutes of April 26, 2021 MOTION b. Authorize Execution of Contracts for Information Technology MOTION Licenses, Maintenance Services, and Professional Services c. Authorize Execution of Contracts for Technology-Related MOTION Products and Services through Piggybacking Contracts and Cooperative Purchasing Programs d. Authorization to Execute Master Agreement and Program MOTION Supplements for State-Funded Transit Projects e. Authorize Execution of a Change Order to the Peninsula MOTION Corridor Electrification Project Contract with ARINC for Supervisory Control and Data Acquisition (SCADA) Database Changes f. Authorize an Amendment to the Agreement with HDR MOTION Engineering, Inc. for Engineering Consultant Design g. Capital Projects/FY21 Q3 Quarterly Progress Report (added INFORMATIONAL 5/21 4pm) 6. Report of the Chief Financial Officer (CFO) INFORMATIONAL a. Accept Statement of Revenues and Expenses for the Period MOTION Ending April 30, 2021 7. Adoption of Proposed Fiscal Year 2022 Operating and Capital MOTION Budgets 8. 2021 Measure RR Financing Plan MOTION 9. GoPass Donation Program Update INFORMATIONAL 10. Committee Member Requests 11. Date/Time of Next Regular Finance Committee Meeting: Monday, June 28, 2021 at 2:30 pm via Zoom 12. Adjourn Page 2 of 3 INFORMATION FOR THE PUBLIC All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. If you have questions on the agenda, please contact the JPB Secretary at 650.508.6242. Agendas are available on the Caltrain website at www.caltrain.com. Communications to the Board of Directors can be e-mailed to [email protected]. Free translation is available; Para traducción llama al 1.800.660.4287; 如需翻译 请电1.800.660.4287 Date and Time of Board and Committee Meetings JPB Board: First Thursday of the month, 9:00 am; JPB Finance Committee: Fourth Monday of the month, 2:30 pm. Date, time and location of meetings may be changed as necessary. Meeting schedules for the Board and committees are available on the website. Location of Meeting Due to COVID-19, the meeting will only be via teleconference as per the information provided at the top of the agenda. The Public may not attend this meeting in person. *Should Zoom not be operational, please check online at http://www.caltrain.com/about/bod/Board_of_Directors_Meeting_Calendar.html for any updates or further instruction. Public Comment* Members of the public are encouraged to participate remotely. Public comments may be submitted to [email protected] prior to the meeting’s call to order so that they can be sent to the Board as soon as possible, while those received during or after an agenda item is heard will be included into the Board’s weekly correspondence and posted online at http://www.caltrain.com/about/bod/Board_of_Directors_Meeting_Calendar.html . Oral public comments will also be accepted during the meeting through Zoom or the teleconference number listed above. Public comments on individual agenda items are limited to one per person PER AGENDA ITEM and each commenter will be automatically notified when they are unmuted to speak for two minutes or less. The Board Chair shall have the discretion to manage the Public Comment process in a manner that achieves the purpose of public communication and assures the orderly conduct of the meeting. Accessible Public Meetings/Translation Upon request, the JPB will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least at least 72 hours in advance of the meeting or hearing. Please direct requests for disability-related modification and/or interpreter services to the Title VI Administrator at San Mateo County Transit District, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or email [email protected]; or request by phone at 650-622-7864 or TTY 650-508-6448. Availability of Public Records All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at 1250 San Carlos Avenue, San Carlos, CA 94070-1306, at the same time that the public records are distributed or made available to the legislative body. Page 3 of 3 AGENDA ITEM #3 MAY 24, 2021 PENINSULA CORRIDOR JOINT POWERS BOARD STAFF REPORT TO: JPB Finance Committee THROUGH: Michelle Bouchard Acting Executive Director FROM: Derek Hansel Chief Financial Officer SUBJECT: PUBLIC HEARING FOR PROPOSED FARE CHANGES Finance Committee Work Program-Legislative-Planning Staff Coordinating Staff Coordinating Council Recommendation Committee Recommendation Council Reviewed Recommendation ACTION On April 26, 2021 the Finance Committee called a public hearing to be held on May 24, 2021 for the consideration of changes to the Caltrain Fare Structure. In addition, following the May 24 Finance Committee meeting, staff was informed that the Metropolitan Transportation Commission (MTC) may extend the means-based fare pilot program (Clipper START) through June 2023. Accordingly, the Committee also should invite public comment on a potential extension of the Clipper START discount. Following feedback from the public and the Committee, staff will make a recommendation for the Board’s consideration at its June 3, 2021 meeting. SIGNIFICANCE The public hearing will allow the Board to receive input on proposed fare changes. Caltrain has experienced a significant decline in ridership as a result of COVID-19 and the related Shelter-in-Place orders. Extending the Monthly Pass product discount of 20% and Clipper START, and postponing previously-approved fare increases, until the after Fiscal Year (FY) 2021-22 will help incentivize ridership to return and potentially increase overall fare revenue as a result. The proposal to be considered in the public hearing is to extend the temporary Monthly Pass Products discount of 20% through June 2023. Although a public hearing was already held for implementation of the following fare changes, and they were approved at the September 2019 Board meeting, the changes were postponed by the Executive Director under his delegated authority. However, Board approval will be required to continue to postpone the changes into the future. Accordingly, the Board may also receive comments on postponing the implementation of the following fare changes: A. Go Pass – Postpone 5% increases in the price of the Go Pass as follows: • Postpone from January 1, 2022 to January 1, 2023: Increase of Go Pass price from $342 to $359, raising the annual minimum cost to employers from $28,728 to a new Page 1 of 3 minimum of $30,156 • Postpone from January 1, 2024 to January 1, 2025: Additional increase of 5% B.
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