SPAIN in 2017
HERNDON ECUMENICAL CHOIR SPAIN BARCELONA & MADRID MAY 2017
TOUR BROCHURE Your World of Music PROGRAM
BARCELONA & MADRID
SUNDAY, MAY 7 • Depart Washington D.C.
MONDAY, MAY 8 • Arrival in Barcelona • Check in • Meet your KIconcerts tour • Dinner daily manager • Overnight Barcelona • Introduction to Barcelona
TUESDAY, MAY 9 • Breakfast daily • Concert • City tour of Barcelona passing • Overnight Barcelona the old town (“Gothic Quarter”), Passeig de Gràcia, façanes of the Casa Batlló and La Pedrera, Gracia district, Plaça de Lesseps, Park Güell, Arc de Triomf, Fundació Joan Miró and Poble Espanyol
HERNDON ECUMENICAL CHOIR | Page 3 PROGRAM
WEDNESDAY, MAY 10 • Tour the astounding Sagrada • Explore the Gothic quarter of Familia Cathedral and see the Barcelona world famous Gaudi sites • Concert • Recital at Sagrada Famila • Overnight Barcelona (tbd) • Visit the area of Avinguda Diagonal and La Rambla famous for its modern architecture designed by Gaudi and Domenech i Montaner as well as for its shopping centers and bustling displays of street theatre, performance and street markets
THURSDAY, MAY 11 • Travel to Madrid. En route visit • Visit Our Lady of the Pilar Zaragoza. The Virgin Mary Basilica is said to have appeared on • Check in a pillar in Zaragoza. Visit the cathedral as well as seeing • Overnight Madrid the Aljaferia, an old Muslim castle, which was converted into the Cortes of Aragon | Page 4 PROGRAM
FRIDAY, MAY 12 • City tour of Madrid. Visit the • Visit the Royal Palace and world famous and magnificent Armory. See the Royal Collection Royal Palace and other highlights including armor, swords, and of the city. In Plaza de Colón other weaponry a 17 meter high column was • Exchange program (tbd) erected to commemorate the explorer Christopher Columbus. • Concert Stroll along the Puerta del Sol, • Overnight Madrid Madrid’s social and shopping center
SATURDAY, MAY 13 • Transfer to airport for your return flight home
** Itinerary subject to change. ** Confirmation of performances is dependent upon early receipt of performance information: biographies, pictures, recordings and repertoire
HERNDON ECUMENICAL CHOIR | Page 5 PACKAGE DETAILS
PRICE PER PERSON PRICE PER PERSON $3,145
IF PAID BY CHECK OR DIRECT DEBIT $2,995
INCLUSIONS
• Round-trip airfare from • Professional tour escort Washington D.C., economy class throughout tour
• Air taxes and fuel surcharges • All scheduled sightseeing and
• Private motor coach throughout entrance fees with driver • Concert organization and
• 3.5 star accommodations, based promotion listed in itineraries on double occupancy • Core travel insurance benefits
• Breakfast and dinner daily • Group tips
EXCLUSIONS (optional)
• Single room supplements by • Excess baggage
check or credit card - $570 • Personal expenses, eg. drinks, • Travel insurance upgrades laundry, phone calls
• Allocation of specific seat • Any other items not mentioned in assignments on flights inclusions above
• Meals other than specified in the itinerary
PRICE NOTES
• All prices are in USD, projected for • They may increase if there 2017 and are subject to change are significant changes in fuel
• They are based on an exchange surcharges/air travel taxes rate of $1USD = 0.88EUR and a minimum of 40 paying travelers
| Page 6 PACKAGE DETAILS
PAYMENT SCHEDULE
• The following payment schedule will apply per person. Payments are to be made according to this schedule, irrespective of whether KI issues an invoice or statement
Payment To be received by KIconcerts before $300 January 20, 2016 $300 February 20, 2016 $300 March 20, 2016 $300 April 20, 2016 $300 May 20, 2016 $300 August 20, 2016 $300 September 20, 2016 $300 November 20, 2016 $300 January 20, 2017 Full and final payment February 20, 2017
HERNDON ECUMENICAL CHOIR | Page 7 TRAVEL INSURANCE
PROVIDED BY KICONCERTS and receive 75% of non-refundable KIconcerts has purchased the trip costs. This coverage must be following benefits for you which purchased with your first payment. come into effect once your trip has commenced: • Trip Delay – up to $150/day when This document contains highlights of the plan. you are delayed for 6 hours or more See the KIconcerts travel insurance flyer and • Baggage/Personal Effects – loss, review the Certificate of Insurance (Form TP- theft or delay - $1,500 ($250 per 401-CRT) for complete terms, including benefits, article) conditions, limitations and exclusions that apply. • Baggage delay – 24 hours or more: The certificate is available from KIconcerts or $400 Travel Insured International 1-800-243-3174 • Accident & Sickness Medical Those purchasing travel insurance will enter into Expense: up to $25,000 a relationship with Travel Insured International the • Emergency Evacuation & insurance provider whose coverage KI offers. Repatriation: up to $250,000 Plans are underwritten by the United States Fire • Accidental death and Insurance Company. Fairmont Specialty and Crum & Forster are registered trademarks of dismemberment: $25,000 United State Fire Insurance Company. The Crum • Worldwide emergency assistance & Forster group of companies is rated A (Excellent) services by AM Best Company 2013.
Travel Assistance Services are provided by an UPGRADING YOUR PROTECTION independent organization and not by United Two upgrade options are offered States Fire Insurance Company or Travel Insured that extend the provisions already International. included:
Option One (1) $161 • Trip cancellation for the reasons outlined in the insurance certificate • Trip interruption for the reasons outlined in the insurance certificate • Cancel for work reasons
Option Two (2) $242 In addition to the above benefits, you may cancel your trip for any reason up to 48 hours prior to the scheduled departure
| Page 8 TERMS AND CONDITIONS
Kingsway International, LLC, a circumstances warrant. Venues, repertoire and Colorado limited liability company, performances may be adjusted or modified, doing business as KIconcerts with final arrangements contingent upon the number of performance participants. and hereinafter referred to as “KI”, accepts reservations subject to the AIR TRANSPORTATION details outlined in this brochure and Air Transportation is in Economy Class these additional conditions. The first on airlines determined by KI that are IATA (International Air Transportation Association) payment constitutes acceptance of and ARC (Airlines Reporting Corporation) all conditions set out in this brochure. member carriers.
PAYMENT CONDITIONS AIR DEVIATION No order will be processed without a first Those wishing to deviate from the air payment and reservation is not guaranteed arrangements made for the group have two if payments are not made by the due date. options: Should any payment be in arrears more 1. To make their own flight arrangements than one payment period and no payment (‘Land Only’): those wishing to take this arrangement entered into, KI reserves the right option will need to make all their own to cancel a passenger’s participation in the tour flight arrangements, including sectors by and to hold all payments made to date. Should air within the tour. Any person choosing a final payment not be received on time, KI the ‘land only’ option must arrange their reserves the right to not issue an airline ticket, own ground transportation to and from to cancel a passenger’s participation in the the airports. They are able to utilize the tour and to hold all payments made to date. group transport from and to the airport provided there is no delay or change LATE APPLICATIONS required to the group arrangements. KI Applications may be submitted after the due is not in a position to offer assistance date for the first payment and, subject to flight, regarding ground or air transport to coach and hotel availability, will be accepted. land only travelers. If the ‘land only’ Such applications must be accompanied by a option is selected after the initial full- payment equal to the amount due by the date tour reservation has been made, a $175 of the application. Should that amount not be change fee up to 120 days prior to received, the passenger will be deemed to be departure will apply. Anyone changing to in arrears and the above conditions will apply. a ‘land only’ option less than 120 days ITINERARY VARIATION prior to departure will be subject to a KI is committed to continually improving $1,000 change fee. Those choosing a itinerary features whenever realistic ‘land only’ package will not count towards improvements are possible. If unforeseen the group’s complimentary positions. circumstances beyond our control necessitate, we reserve the right to vary itineraries and/ or destinations and to substitute hotels if
HERNDON ECUMENICAL CHOIR | Page 9 TERMS AND CONDITIONS
2. To start the tour earlier than or return later SUBSTITUTIONS than the group. Most airlines will permit KI recognizes that circumstances occur where some members of the group to deviate it may be necessary to cancel participation in from the group’s schedule. You need to fly this program. Substitutions are encouraged so into the group’s arrival city or depart from that cancellation fees can be avoided. The only the same city. Only the date can change. additional cost for a substitute is the insurance The specific conditions applicable to premium, where an insurance package the group’s tour will be advised once has been purchased, as these payments the flights are confirmed. A deviation cannot be transferred. KI must be notified fee of $350 per identical booking plus of substitution at the time of cancellation. any applicable additional airfare will be Substitution deposits/payments must be charged. No applications will be received received by KI before a refund to the original after 120 days prior to departure. passenger is made. Substitutions must be made no later than 90 days prior to travel or CANCELLATIONS charges will apply. This clause does not apply The following cancellation charges will apply if if KI has canceled a person’s participation in any passenger cancels their tour (the insurance accordance with the provisions of these terms premium, whether included in the tour price or and conditions. paid separately, is not refundable). PASSPORTS 50% of funds paid by the passenger Every tour member must have a valid passport will be refunded from receipt of the first that will be in effect for at least six (6) months payment until the date prior to the due after the date of conclusion of the tour. KI must date for the final payment receive a copy of the passport no later than No funds will be refunded to the 120 days prior to departure. passenger after the due date for the final payment or if any payments are in arrears VISAS: U.S. CITIZENS at the date of cancellation U.S. citizens do not require a visa to enter Should world conditions affect the staging Spain and most countries in Europe provided of the tour, the U.S. State Department bans their stay is no longer than 90 days. It is your travel to the countries included in the itinerary responsibility to consult with the Embassy or should KI determine that the safety of its or Consulate of each country to be visited clients is otherwise better served, KI reserves to determine what form of visa is needed. the right to offer a comparable program at an It is your responsibility to obtain the visa if alternate destination. Should this offer not be needed accepted by each passenger within 10 days of the offering, the cancellation penalties outlined VISAS: NON-U.S. CITIZENS above will apply. All cancellations must be Citizens of all other countries must consult made in writing and sent by mail, fax or e-mail with the Embassy or Consulate of each to KI. country to be visited to determine what form of visa is needed. It is your responsibility to obtain the visa if needed. A minimum of six (6) weeks should be allowed for this process. | Page 10 TERMS AND CONDITIONS
U.S. HEALTH REQUIREMENTS passengers are not on board their planes or KI refers you to the U.S. Centers for Disease conveyances. This passage contract in use Control and Prevention (the “CDC”) in by the carriers concerned when issued shall Atlanta for the latest health and vaccination constitute the sole contract between the requirements. The Travelers Health Hotline is airlines or other carriers and the purchasers (877) 394 8747 and the website is: www.cdc. of the tour and/or passengers. All additional gov/travel. expenses caused by war, landslides, strikes, weather delays, illness or accidents are the FREQUENT FLYER PROGRAM MEMBERS responsibility of the passengers. By utilizing KI will pass frequent flyer program information the services of KI, the tour member agrees to the airlines if such information is received that the maximum liability for KI is the price no later than 60 days prior to travel. It is the of the tour and that the exclusive venue for all individual traveler’s responsibility to ensure claims, actions or proceedings against KI of the airline inserts this information into their whatsoever nature arising out of this contract booking. Many airlines do not provide shall be the County of El Paso, Colorado, and mileage accrual for group travel. Travelers such claims, actions, or proceedings shall be should check with their frequent flyer carrier determined according to laws and jurisdiction to determine if they qualify for any mileage of the State of Colorado. accrual. KI is unable to provide ticket copies after departure. VARIATIONS TO TOUR CONDITIONS Any variations or additions to the conditions ARBITRATION governing this tour will only be valid if provided Any disputes shall be resolved by binding in writing by an Officer of KI. arbitration in the County of El Paso, Colorado through the American Arbitration Association.
RESPONSIBILITY The responsibility of KI is strictly limited. KI acts only as agents for transportation companies, hotels, and other public services and it is the express condition that we shall not become liable for delays, losses, or accidents incurred by said persons or operators to passengers and baggage from whatsoever cause. KI also reserves the right to change the routing, hotels, and/or sightseeing and any service offered, should local conditions in our opinion warrant; the extra cost, if any, must be paid by the passengers. The right is reserved to refuse any person on this tour. The airlines and other transportation companies concerned are not to be held responsible for any act or omission or event during the time
HERNDON ECUMENICAL CHOIR | Page 11 PRODUCERS
For over 35 years, KIconcerts (Kingsway International) has provided choirs and instrumental ensembles with affordable and unforgettable international and domestic custom tours and festivals. KIconcerts combines unique destinations, awe-inspiring venues, warm audiences with renowned composers, educators, conductors and musicians. Together with our talented local concert tour organizers we facilitate a deep sharing of culture…the essence of performance travel. www.youtube.com/KIconcertsVideos
Performance travel has always presented challenges requiring a myriad of details to combine in order for life changing magical musical moments to occur. This has never been truer than today. KI looks to partner with you in managing these challenges in new and creative ways.
Our recent clients have shared their views on our tours – have a look at www.KIconcerts.com/testimonials
5245 Centennial Blvd, Suite 202 Colorado Springs, CO 80919-4405 P: 719 260-0200 F: 719 598-8674 [email protected] | KIconcerts.com