2018 Event Tech

5400 John Q. Hammons Dr. NW | Concord, NC 28027 | 704.454.1762 Event Technology Event

1 2018

Event Tech Lead AV Event Technology has partnered with the Embassy Suites Concord, and work closely to ensure that your event will be a success. We have an extensive inventory of equipment to meet the majority of needs, in the event we need additional equipment or services we have partnered with On Services for consultations on larger or more specific production needs.

Outsides Services In the event you have chosen someone else to provide services, we will charge electrical and technology patch fees, as required, for equipment brought in or provided by any outside sources. In addition, we reserve the

Event Technology Event right to charge $750 per day for services and equipment rentals brought in or provided by any outside AV Company.

All outside AV companies must back load any cases or have a room that

the client provides to store any cases or equipment. Event Technology Technology Event Production attendant is required to monitor any outside audio visual companies during set up/strike or operation of scissor lift.

Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. 2 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech Packages

*Client’s display package Small meeting package $150 $150 •Your projector Microphone/podium package •Registrationskirted/draped table & 2 chairs •Projection table $250 •1 standing or table podium and 1 draped •In room or tripod screen •Standing or tabletop podium exhibit/materials table The client or AV company is •Wired podium microphone •1 display easel and 1 flip chart easel w/stick EZ pad & 2 markers responsible for all setup, •House sound system patch operation and tear down of their equipment and must supply any adapters that might be needed.

Breakout package DLP display package $135 $550 •1 standing or table podium and 1 draped •3000 lm DLP projector exhibit/materials table •Projection table •1 display easel and 1 flip chart easel w/stick

•In room or tripod screen EZ pad & 2 markers Event Technology Event •Basic set-up assistance The client is responsible for supplying any adapters for their equipment. DVD/Blu-ray & TV package $275 Ballroom DLP display package •DVD/Blu-ray player Wireless microphone package $1300 •32” flat panel LCD monitor $300 •12000 lm DLP projector •Cart/stand and remote •Standing or tabletop podium

Event Technology Technology Event •HDMI input only •Wireless handheld or lavaliere •Projection table microphone All pricing is per room, •In room or tripod screen per day. unless noted. •House sound system patch •Basic set-up assistance A 23% taxable service charge and sales tax will be added to all prices. All pricing is subject to change Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 3 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech

Shared connections will be shared with ALL internet users within the entire convention center and will share 20 Mbps.

Shared wireless device code 1-10 devices $25 ea 11-20 devices $15 ea 21-100 devices $10 ea Over 100 devices is recommended to use dedicated bandwidth Shared wired device code $125 per line

You are connecting to a PUBLIC network and might have to adjust your security and privacy setting for your device. For company devices

you might have to contact your IT department to make any changes. Event Technology Event

All device code pricing is based on per device. A device could be a laptop, a desktop computer, an IPod, an IPad, or a cell phone.

Each device will NOT connect to the network automatically; you will need a “User ID” and “Password”. (The User ID and Password will be the same for the entire group for the duration of your event)

Once a device has entered the “User ID” and “Password” that code is taken for the day. Even if that device logs off, a new device CAN NOT

log on in its place. Event Technology Technology Event Groups using wireless internet will connect to the “Concord” network. The “User ID” and “Password” may be used anywhere in the All pricing is per room, convention center. per day. unless noted. A 23% taxable service Each “User ID” and “password” will remain the same for the duration of the event. If it needs to be changed, then a fee of $50.00 will be charge and sales tax charged for each time that it is changed. will be added to all prices. All pricing is subject to change Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 4 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech

Custom Internet Options

Wired Internet Options Call for Pricing

Custom VLAN $350 one time charge (5 business days notice required)

Each device added to VLAN $125 one time charge Dedicated Bandwidth (5 business days notice required) Pricing for dedicated bandwidth is $50 for every 1 Mbps up to 100 Mpbs Remove splash screen $50 per device 1 Mbps $50 each per day (2 business days notice required) 3 Mbps $150 each per day If you remove the splash page, then you must have dedicated bandwidth assigned to your device 7 Mbps $350 each per day

Event Technology Event Static IP address $150 per line 10 Mbps $500 each per day (2 business days notice required) 15 Mbps $750 one-time charge* Static public IP address $2500 per line one-time charge 20 Mbps $1000 one-time charge* Includes 40 Mbps of dedicated bandwidth (2 business days notice required) 25 Mbps $1250 one-time charge* 30 Mbps $1500 onetime charge* You will need to provide a list of MAC addresses for each device that requires a static IP, splash 35 Mbps $1750 one-time charge* screen removal or custom VLAN 5 business days prior to the start of your event.

40 Mbps $2000 one-time charge* Event Technology Technology Event Please plan on arriving 1 day prior to the start of your event to set up and test any custom 80 Mbps $4000 one-time charge* All pricing is per room, internet. 100 Mbps $5000 one-time charge* per day. unless noted. A 23% taxable service charge and sales tax *one-time charge applies to events lasting will be added to all up to 7 days prices. All pricing is subject to change Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 5 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018 Event Tech Audio No company or client is permitted to patch any equipment into the house systems without permission from Lead AV.

Patches Microphones Wired microphone $125 All audio equipment requires Wired gooseneck microphone $125 a house sound patch or speakers. Wireless microphone $175 (handheld or lavaliere) Outside company sound patch $250 Microphone distribution System $250 Client sound patch $150 Catch Box with Wireless Lavaliere $250 House sound patch $75 Used for In–House equipment only 3.5mm sound patch $75 Microphone Stands $10 Laptop sound patch $75 Standing $10 DVD sound patch $75 Tabletop CD sound patch $75 Cables (RCA/XLR/1/4 Phono) XLR camera audio patch $75 $1 per foot $25 House background music $50 25’ audio cable $50

Event Technology Event 50’ audio cable $100 Audio Mixers 100’ audio cable 2 or more audio inputs require a mixer Misc. 4 channel analog mixer $60 CD player $50 6/12 channel analog mixer $125 Might require CD sound patch 10/16 channel analog mixer $200 and house sound patch Portable CD Player $40 XLR distribution $150 Speakers 31 band equalizer $75 Bose l1 sound system $300 The in house sound system is designed for speaking ONLY.

Event Technology Technology Event 2-speaker sound system $300 4-speaker sound system $600 You may NOT sing, play a musical instrument or play loud All pricing is per room, PC-speakers $25 music through the in house sound system. You may play per day. unless noted. low background music through the sound system. Lead AV A 23% taxable service reserves the right to control the volume of the sound charge and sales tax system. If you need to sing, play a instrument or want will be added to all louder music we have free standing sound systems for rent. prices. All pricing is subject to change Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 6 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech Audio Connections

Below you will find typical audio connections. If you have a need for anything particular, please let us know.

XLR RCA

Typical microphone connection Typical CD/DVD audio connection Event Technology Event

3.5 MM ¼” Phono Speakon

Event Technology Technology Event Typical laptop, tablet or phone connection Possible microphone or Possible Speaker connection Speaker connection

Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. 7 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018 Event Tech Video

Video Projector Screens 3000-lm DLP Projector $400 In-room $75 *Recommended for 2,400 Tripod 6’x6’ or 8’x8’ $75 square feet or smaller 5500-lm LCD Projector $600 *Recommended for 4,800 Fast fold Screens square feet or smaller 4:3 format-Dressed 12000-lm DLP Projector $1300 7.5’ x 10’ $300 Includes in room screen 9’ x 12’ $300 *HDMI input only* *Recommended for 7,200 10.5’ x 14’ $350 square feet or larger 12’ x 16’ $450 16:9 format - Dressed 5.6' x 10' $400 TV/Monitors 6.25' x 12' $450 ask for additional size pricing 9' x 16' $750 Video preview monitor $75 11.25' x 20' $750 22” monitor $100 32" LCD TV $200

40" LED TV $250 Event Technology Event 50" LED TV $375 6’ TV stand $25 Confidence monitor floor stand $25 Players DVD/Blu-ray player $75 Might require DVD sound patch and house sound patch Will Require TV or Projector

Patches Event Technology Technology Event DirecTV patch $100 Only available in the Ballroom All pricing is per room, Will Require TV or Projector per day. unless noted. CALL FOR AVAILABLE CHANNELS A 23% taxable service charge and sales tax will be added to all prices. All pricing is subject to change Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 8 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018 Event Tech Video

Switchers/Distribution Media switcher/scaler $100 Multi-input switch/scaler $250 SDI switcher/scaler $350 Distribution amp $150 (VGA/RGB/HDMI/SDI)

Converters SDI conversion (for HDMI cables over 40’) starts at $250 HDMI to VGA converter $50 VGA to HDMI converter $50 SDI to HDMI Converter $50 HDMI to SDI Converter $50 Cables (VGA/RGB/HDMI/SDI) $1 per foot

Event Technology Event 25’ Video cable $25 50’ Video cable $50 100’ Video cable $100

Cameras Digital HD camera $550 Requires Stage Wash Fluid head camera tripod $100 4’ X 4’ Camera Riser $48 Spider Pod for Camera

Event Technology Technology Event $75 SD card $75 All pricing is per room, per day. unless noted. Laptop computer $250 A 23% taxable service Wireless presentation remote $50 charge and sales tax will be added to all prices. All pricing is subject to change Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 9 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech Video Connections

You will need to provide Lead AV with the type of video connection and what that device is (i.e. laptop, tablet, phone) that you need at least 5 business days prior to the start of your event. Listed below are the possible connections. If you are using a phone or tablet, you might need an HDMI converter.

HDMI

VGA

Event Technology Event Event Technology Technology Event If you have DisplayPort or Mini DisplayPort/Thunderbolt, then you will need an adapter. The client is responsible How they might appear on a laptop. for supplying all adapters for their equipment and needs to advise Lead AV whether the opposite end of the adapter is VGA or HDMI or if your computer has VGA or HDMI 5 business days prior to the start of the event. Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. 10 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech Accent Displays Accent Display Boards LED pin spot uplight $40 Flip chart easel $65 LED spot uplight $65 w/stick EZ pad & 2 markers LED megabar uplight $75 Flip chart easel $45 LED megabar downlight $100 Stick EZ pad $20 ea DMX Controller $100 Markers - Flip Chart/Dry Erase $2 ea DMX Cable ($1 per foot) Display easel $20 Whiteboard $50 Corkboard w/display easel & pins $60 Speaker timer $125 2 instrument podium wash $275 4 instrument stage wash $475 6 instrument stage wash $550 8 instrument stage wash $625

GOBO/Room Boards $75 Lobby $200 GOBO Package *Steel GOBO (Created) High resolution JPEG or PDF Event Technology Event required 3 weeks prior to the start of the event. *Lekolite hung from ceiling or on 8’ stand Custom Image for meeting room digital signage $150 per display board Drape

Adjustable drape, black or white Event Technology Technology Event 9'-16' high, per 10 ft. section $100 All pricing is per room, T Drape $50 per day. unless noted. A 23% taxable service Lectern/Podium charge and sales tax Standing $50 will be added to all prices. All pricing is subject to change Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 11 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech Power/Misc.

Power Wall and floor outlets are not part of the rental space and will be charged accordingly

Outlet 120v service Communication Nearby floor or wall $50 Direct dial phone line $200 Dial 9 phone line $100 Exhibit/Trade Show Teleconference phone $250 1 Dedicated 120v 20 amp outlet $75 w/dial 9 phone line One time Charge for Shows up to 4 days Dual teleconference phone $350 w/dial 9 phone line Outlet 208v service $100 Desk phone $25 Single phase 30 amp NEMA L6-30 Requires phone line Telephone audio interface box $150 Electrical service - 60 amp $300 Requires phone line and phone with distribution spider box Wireless Intercom Headset $400 6 dedicated 20 amp circuits 4 user system

Event Technology Event Disconnect Panel- 100 amp 3 phase $375 5 wire cam locks Must be in a section of the ballroom Client must provides cables

Disconnect Panel - 200 amp 3 phase $475 5 wire cam locks Must be in a section of the ballroom Client must provides cables Office Needs Power accessories

Event Technology Technology Event B/W printer $200 Extension cord 25’ $20 Color laser printer $300 Power strip $20 All pricing is per room, Printers do not include paper Yellow Jack Cable Track per day. unless noted. Ream of Paper 8 ½ X 11 $5 $25 A 23% taxable service Masking tape $4 ea charge and sales tax Floor tape $25 ea will be added to all prices. All pricing is subject to change Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 12 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech Technicians/Operators Labor

Standard Rates 6am-6pm Monday-Friday Technicians and Operators are scheduled 1 hour prior to the start of 4 hour minimum. $75 per hour the event and 1 hour after the end of the event.

Overtime Rates All labor is estimated. Final charges will be determined by actual hours 6pm-6am Monday-Friday worked beyond the required 4 hour minimum. Technicians and Saturday, Sunday and Holidays Operators require a 1 hour meal break not less than 3 hours and not Anytime over 8 hours more than 5 hours after the initial call time or meal penalties will 4 hour minimum $150 per hour apply.

❖All technicians require a minimum of 2 business days notice

Event Attendant Event Technology Event Standard Rates 6am-6pm Monday-Friday 4 hour minimum. $25 per hour Event attendant is required to monitor all outside AV companies Overtime Rates during set up and strike and scissor lift operation. 6pm-6am Monday-Friday Saturday, Sunday and Holidays Anytime Over 8 hours

Event Technology Technology Event 4 hour minimum $50 per hour

❖All attendants require a minimum of 2 business days notice

Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. 13 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech Rigging

A representative of On Services Company must complete all connections to structural steel or hang points. Charges are applicable for this service and current rates are available through On Services Company. Charges will be placed on the master account of the in house group.

On Services Company provides down to the hook. However, if you need more equipment we will be happy to assist.

All rigging requests are to be submitted no later than (14) days in advance of the function The following information is required: Name of company handling show Description & weight of items being hung Rigging diagram (PDF or JPG please)

RIGGING POLICIES

Event Technology Event Maximum 500LBS per point!!! Maximum load per beam 1000 lbs. Points must be at minimum 30 ft. apart on any one beam. All rigging calls are a four hour minimum. One ground rigger and one lead rigger minimum per call. Additional technicians may be added at On Services Company’s discretion.

Only authorized On Services Company Rigger may make any Event Technology Technology Event adjustments to rig. All pricing is per room, Only Vertical Hang Points allowed. NO BRIDLES. per day. unless noted. A 23% taxable service On Services Company is not responsible for the hanging of charge and sales tax banners, focusing , etc. will be added to all Last minute changes to rig will result in additional charges. prices. All pricing is subject to change Only RatedCancellationstage rigging of equipment hardware or maytechnicians be used. may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 14 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech Rigging

RIGGING RATES (per rigger, two rigger minimum)

• Daytime rigging call 8am-8pm - $75/hour

• Evening rigging call 8pm-8am - $100/hour

• Weekend rigging call - $100/hour

• National Holiday rigging call - $150/hour

• Extremely early morning or late night calls may necessitate additional hotel and accommodation charges to be added at On Services Company’s discretion.

$125 Per Point, per day Event Technology Event

$ 75 Per Dead hung point, per day Event Technology Technology Event

All pricing is per room, per day. unless noted. A 23% taxable service charge and sales tax will be added to all prices. All pricing is subject to change Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 15 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech EQUIPMENT POLICIES Rigging

•On Services Company will provide all cabling, motor control and rigging accessories from the beam to the hook

•Incoming groups are responsible for all span sets, shackles etc. to attach the truss, scenery etc. to the motor hook.

•On Services Company will be responsible for making arrangements with Hotel for scissor lift and 100 amp three phase power tie in for the motor controller

Labor charges will be estimated on the amount of points in use.

Scissor lift is hotel property and will be charged to client on the master bill. Charges for this equipment are negotiated by hotel directly. Contact Lead AV Event Technology.

Scissor Lift 4 hours of use $300 Addl. hours $100 per hour

Event attendant is required to monitor all outside AV companies during set up and strike and scissor lift operation.

Under no circumstances may anything be hung from sprinkler heads.

Event Technology Event Airwall track hangers are NOT ALLOWED to be used.

Available Power: (whole ballroom) 2 – 200 amp 3 phase service 1 located Front of Concord E 1 located Front of Concord F 2 – 100 amp 3 phase service 1 located Front of Concord E 1 located Front of Concord F

Cam Locks provided out of panels Event Technology Technology Event You will need to let Lead AV Event Technology know how much power All pricing is per room, is needed, they will charge accordingly. per day. unless noted. A 23% taxable service charge and sales tax will be added to all prices. All pricing is subject to change Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 16 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech Rigging

Structural Beams

Event Technology Event Event Technology Technology Event

Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. 17 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech Rigging

Ceiling Height

Event Technology Event Event Technology Technology Event

Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. 18 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech Screen & Projector Placement

Event Technology Event Event Technology Technology Event

Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. 19 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech Service Terms & Policies

Outside AV Equipment The client or AV company that the client hired is responsible for any equipment that is brought into the Embassy Suites Concord. All outside AV companies must back load any cases or have a room that the client provides to store any cases or equipment. In addition, the hotel reserves the right to charge $750 per day for services and equipment rentals brought in or provided by any outside AV company. The client or AV company is responsible for all setup, operation and tear down of their equipment. Due to liability reasons Lead AV cannot assist with any equipment that is not ours.

Video Adapters The client is responsible for supplying all adapters for their equipment and needs to advise whether the opposite end is VGA or HDMI if connecting to Lead AV’s equipment not less than 5 business days prior to the start of the event.

Safety All outside AV Companies or clients that provide there own equipment must tape down all cords with Gaff tape to protect against accidents. Lead AV and the Embassy Suites Concord are not liable for any accidents that are caused from cords not being taped down. Event Technology Event A fee of $20 per cord will be charged if Lead AV tapes down any cords.

Equipment Lead AV maintains and services its equipment in accordance with the manufacturer’s specifications. Lead AV does not, however, warrant or guarantee that the equipment or services being provided will be free of defect, malfunction or operator error. If the equipment malfunctions or does not operate properly during the event for any reason whatsoever, the client agrees to immediately notify a Lead AV representative. Lead AV will not be responsible for problems reported after termination of event. Lead AV will attempt to remedy the problem as soon as possible so that the event is not interrupted. The client agrees and acknowledges that Lead AV

Event Technology Technology Event assumes no responsibility for any loss, cost, damage or injury to persons or property in connection or as a result of inoperable equipment or otherwise. Lead AV does not guarantee or assume any responsibility for the performance of equipment beyond being in working order. Equipment may not be moved, stored or serviced by the client or any other party. The client agrees that Lead AV shall have the right to enter the premises where the equipment is located and shall have access to the equipment at all times.

Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. 20 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech Service Terms & Policies

Equipment Loss or Liability All equipment has been inspected upon set up and the client acknowledges and warrants that all equipment was received in good and working order. The client agrees to pay for any and all damages on account of loss, damaged or stolen equipment and/or loss caused by client’s accident, misuse or neglect. On the termination of the event, the client shall return the equipment in good repair, condition and in working order, subject to only reasonable wear and tear. All equipment must be handled by Lead AV personnel only. Should the equipment listed on the BEO malfunction for any reason and at no fault of the client. The client WILL NOT be held responsible for any damages or loss caused as a result of the equipment malfunctioning.

Cancellation Cancellation must be submitted in writing. Any equipment or labor cancelled with less than 48 hours notice, prior to the start of your event will be charged 100% of the rental price. Cancellation fees may also include any additional costs incurred by Lead AV in preparation to service your event.

Outdoor Events Event Technology Event All equipment that will be used outside is subject to cancellation due to weather or previous weather conditions. All equipment ordered for an outside event will be reviewed three (3) hours prior to the start of the event, a 50% or greater chance of rain or any chance of lighting will result in the equipment being moved inside. The placement of equipment must be approved by a Lead AV representative to ensure equipment safety and functionality. The client agrees to the equipment charges for outside equipment, whether the equipment is used or not.

Reset Fee A reset fee will apply to any setup that has already been set and client decides to change the setup. The reset fee is based upon the Event Technology Technology Event amount of work needed to reset the equipment. The fee will start at $200 per set.

Floor Order All equipment or services that are ordered the day of the event will be charged a $50 floor order fee.

Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. 21 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018

Event Tech Service Terms & Policies

In House Sound System The in house sound system is designed for speaking ONLY. You may NOT sing, play a musical instrument or play loud music through the in house sound system. You may play low background music through the sound system. Lead AV reserves the right to control the volume of the sound system. If you need to need to sing, play a instrument or want louder music we have free standing sound systems for rent.

Smoke/Fog/Haze Due to the sensitive fire system within the hotel, the use of smoke, fog or haze is STRICTLY prohibited. You may use smoke, fog or haze ONLY after it is discussed with Lead AV and your Event Sales Manager. Our fire system will have to be turned off and the entire hotel will have to be put on fire watch. Additional charges will apply for a fire watch.

Set up Day/Rehearsals A 50% charge will apply to all in house equipment and a 100% charge will apply to all rented equipment for set up/rehearsal day.

Event Technology Event Service charge and taxes will be charged on the full amount of rental. All charges will be discounted on the final bill. Labor will be charged full rate for setup/rehearsals.

Batteries Lead AV is environmentally friendly and only uses rechargeable batteries that a designed to operate our equipment. All clients must

provide any batteries that they will require or purchase them from the gift shop located within the hotel. Event Technology Technology Event

Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. 22 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours.