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Embassy Events 2018 Event Tech 5400 John Q. Hammons Dr. NW | Concord, NC 28027 | 704.454.1762 Event Technology 1 2018 Event Tech Lead AV Event Technology has partnered with the Embassy Suites Concord, and work closely to ensure that your event will be a success. We have an extensive inventory of equipment to meet the majority of needs, in the event we need additional equipment or services we have partnered with On Services for consultations on larger or more specific production needs. Outsides Services In the event you have chosen someone else to provide services, we will charge electrical and technology patch fees, as required, for equipment brought in or provided by any outside sources. In addition, we reserve the Event Technology right to charge $750 per day for services and equipment rentals brought in or provided by any outside AV Company. All outside AV companies must back load any cases or have a room that the client provides to store any cases or equipment. Event Technology Production attendant is required to monitor any outside audio visual companies during set up/strike or operation of scissor lift. Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. 2 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018 Event Tech Packages *Client’s display package Small meeting package $150 $150 •Your projector Microphone/podium package •Registrationskirted/draped table & 2 chairs •Projection table $250 •1 standing or table podium and 1 draped •In room or tripod screen •Standing or tabletop podium exhibit/materials table The client or AV company is •Wired podium microphone •1 display easel and 1 flip chart easel w/stick EZ pad & 2 markers responsible for all setup, •House sound system patch operation and tear down of their equipment and must supply any adapters that might be needed. Breakout package DLP display package $135 $550 •1 standing or table podium and 1 draped •3000 lm DLP projector exhibit/materials table •Projection table •1 display easel and 1 flip chart easel w/stick •In room or tripod screen EZ pad & 2 markers Event Technology •Basic set-up assistance The client is responsible for supplying any adapters for their equipment. DVD/Blu-ray & TV package $275 Ballroom DLP display package •DVD/Blu-ray player Wireless microphone package $1300 •32” flat panel LCD monitor $300 •12000 lm DLP projector •Cart/stand and remote •Standing or tabletop podium Event Technology •HDMI input only •Wireless handheld or lavaliere •Projection table microphone All pricing is per room, •In room or tripod screen per day. unless noted. •House sound system patch •Basic set-up assistance A 23% taxable service charge and sales tax will be added to all prices. All pricing is subject to change Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 3 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018 Event Tech Shared connections will be shared with ALL internet users within the entire convention center and will share 20 Mbps. Shared wireless device code 1-10 devices $25 ea 11-20 devices $15 ea 21-100 devices $10 ea Over 100 devices is recommended to use dedicated bandwidth Shared wired device code $125 per line You are connecting to a PUBLIC network and might have to adjust your security and privacy setting for your device. For company devices you might have to contact your IT department to make any changes. Event Technology All device code pricing is based on per device. A device could be a laptop, a desktop computer, an IPod, an IPad, or a cell phone. Each device will NOT connect to the network automatically; you will need a “User ID” and “Password”. (The User ID and Password will be the same for the entire group for the duration of your event) Once a device has entered the “User ID” and “Password” that code is taken for the day. Even if that device logs off, a new device CAN NOT log on in its place. Event Technology Groups using wireless internet will connect to the “Concord” network. The “User ID” and “Password” may be used anywhere in the All pricing is per room, convention center. per day. unless noted. A 23% taxable service Each “User ID” and “password” will remain the same for the duration of the event. If it needs to be changed, then a fee of $50.00 will be charge and sales tax charged for each time that it is changed. will be added to all prices. All pricing is subject to change Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 4 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018 Event Tech Custom Internet Options Wired Internet Options Call for Pricing Custom VLAN $350 one time charge (5 business days notice required) Each device added to VLAN $125 one time charge Dedicated Bandwidth (5 business days notice required) Pricing for dedicated bandwidth is $50 for every 1 Mbps up to 100 Mpbs Remove splash screen $50 per device 1 Mbps $50 each per day (2 business days notice required) 3 Mbps $150 each per day If you remove the splash page, then you must have dedicated bandwidth assigned to your device 7 Mbps $350 each per day Event Technology Static IP address $150 per line 10 Mbps $500 each per day (2 business days notice required) 15 Mbps $750 one-time charge* Static public IP address $2500 per line one-time charge 20 Mbps $1000 one-time charge* Includes 40 Mbps of dedicated bandwidth (2 business days notice required) 25 Mbps $1250 one-time charge* 30 Mbps $1500 onetime charge* You will need to provide a list of MAC addresses for each device that requires a static IP, splash 35 Mbps $1750 one-time charge* screen removal or custom VLAN 5 business days prior to the start of your event. 40 Mbps $2000 one-time charge* Event Technology Please plan on arriving 1 day prior to the start of your event to set up and test any custom 80 Mbps $4000 one-time charge* All pricing is per room, internet. 100 Mbps $5000 one-time charge* per day. unless noted. A 23% taxable service charge and sales tax *one-time charge applies to events lasting will be added to all up to 7 days prices. All pricing is subject to change Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 5 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018 Event Tech Audio No company or client is permitted to patch any equipment into the house systems without permission from Lead AV. Patches Microphones Wired microphone $125 All audio equipment requires Wired gooseneck microphone $125 a house sound patch or speakers. Wireless microphone $175 (handheld or lavaliere) Outside company sound patch $250 Microphone distribution System $250 Client sound patch $150 Catch Box with Wireless Lavaliere $250 House sound patch $75 Used for In–House equipment only 3.5mm sound patch $75 Microphone Stands $10 Laptop sound patch $75 Standing $10 DVD sound patch $75 Tabletop CD sound patch $75 Cables (RCA/XLR/1/4 Phono) XLR camera audio patch $75 $1 per foot $25 House background music $50 25’ audio cable $50 Event Technology 50’ audio cable $100 Audio Mixers 100’ audio cable 2 or more audio inputs require a mixer Misc. 4 channel analog mixer $60 CD player $50 6/12 channel analog mixer $125 Might require CD sound patch 10/16 channel analog mixer $200 and house sound patch Portable CD Player $40 XLR distribution $150 Speakers 31 band equalizer $75 Bose l1 sound system $300 The in house sound system is designed for speaking ONLY. Event Technology 2-speaker sound system $300 4-speaker sound system $600 You may NOT sing, play a musical instrument or play loud All pricing is per room, PC-speakers $25 music through the in house sound system. You may play per day. unless noted. low background music through the sound system. Lead AV A 23% taxable service reserves the right to control the volume of the sound charge and sales tax system. If you need to sing, play a instrument or want will be added to all louder music we have free standing sound systems for rent. prices. All pricing is subject to change Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. without notice. 6 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours. 2018 Event Tech Audio Connections Below you will find typical audio connections. If you have a need for anything particular, please let us know. XLR RCA Typical microphone connection Typical CD/DVD audio connection Event Technology 3.5 MM ¼” Phono Speakon Event Technology Typical laptop, tablet or phone connection Possible microphone or Possible Speaker connection Speaker connection Cancellation of equipment or technicians may result in a cancellation fee. Please see Service Terms and Agreement. 7 *Lead AV will make every reasonable attempt to connect equipment, but due to liability reasons we cannot assist with any equipment that is not ours.
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