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Action Minutes of the 8Th Meeting of the District Facilities Management Committee Eastern District Council

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Action Minutes of the 8Th Meeting of the District Facilities Management Committee Eastern District Council Action Minutes of the 8th Meeting of the District Facilities Management Committee Eastern District Council Date: 11 April 2019 (Thursday) Time: 2:30 pm Venue: Eastern District Council Conference Room Present Time of Arrival Time of Departure (pm) (pm) Mr TING Kong-ho, Eddie 4:22 end of meeting Mr WONG Chi-chung, Dominic 2:30 end of meeting Mr WONG Chun-sing, Patrick 2:30 end of meeting Mr WONG Kwok-hing, BBS, MH 2:30 4:10 Mr HO Ngai-kam, Stanley 2:30 end of meeting Ms LI Chun-chau 2:30 end of meeting Mr LEE Chun-keung 2:30 5:30 Mr LAM Sum-lim (Vice-chairman) 2:30 end of meeting Mr SHIU Ka-fai 2:30 end of meeting Mr HUNG Lin-cham, MH 2:30 end of meeting (Chairman) Mr CHUI Chi-kin 3:40 end of meeting Mr CHEUNG Kwok-cheong, Howard 2:53 end of meeting Mr LEUNG Siu-sun, Patrick 2:30 end of meeting Mr LEUNG Kwok-hung, David 2:30 end of meeting Mr HUI Lam-hing 2:30 end of meeting Mr HUI Ching-on 2:30 end of meeting Mr KWOK Wai-keung, Aron, JP 3:00 4:15 Mr MAK Tak-ching 2:55 end of meeting Ms CHIK Kit-ling, Elaine 2:30 end of meeting Mr WONG Kin-pan, BBS, MH, JP 2:40 end of meeting Mr WONG Kin-hing 2:30 5:00 Mr YEUNG Sze-chun 2:30 end of meeting Dr CHIU Ka-yin, Andrew 2:30 end of meeting Mr CHIU Chi-keung, BBS 2:30 end of meeting Mr LAU Hing-yeung 2:30 5:00 Mr CHENG Chi-sing 2:30 end of meeting Mr CHENG Tat-hung 2:30 end of meeting Mr LAI Chi-keong, Joseph 2:30 5:45 1 Action Mr NGAN Chun-lim, MH 2:40 5:50 Mr LO Wing-kwan, Frankie, MH 2:30 5:40 Mr KUNG Pak-cheung, BBS, MH 2:30 5:00 Mr KWOK Wing-kin (co-opted 2:30 end of meeting member) Mr YUEN Kin-chung (co-opted 2:33 end of meeting member) Absent with Apologies Mr KU Kwai-yiu Ms LEUNG Wing-man, Bonnie Ms CHOY So-yuk, BBS, JP In Regular Attendance (Government Representatives) Mr CHAN Sheung-man, Simon, JP District Officer (Eastern), Eastern District Office Ms NG Yan-mei, Monie Senior Executive Officer (District Council), Eastern District Office Mr CHAO Ka-man, Stanley Senior Liaison Officer (1), Eastern District Office Ms WONG Sze-man, Queenie Senior Liaison Officer (2), Eastern District Office Ms KONG Kei-kei, Hayley Senior Executive Officer (District Management), Eastern District Office Mr LEUNG Kin-tak, Kenneth Executive Officer (District Management), Eastern District Office Mr LUK Chi-kwong Chief Leisure Manager (Hong Kong East), Leisure and Cultural Services Department Ms TAM Shiu-mei District Leisure Manager (Eastern), Leisure and Cultural Services Department Ms TANG Wing-sze, Maria Deputy District Leisure Manager (District Support) Eastern, Leisure and Cultural Services Department 2 Action Mr TONG Tung-kit, Terry Senior Librarian (Eastern), Leisure and Cultural Services Department Ms LAM Sin-yee, Iris Senior Manager (Hong Kong East/ Cultural Services), Leisure and Cultural Services Department Ms TANG Wai-yan, Zoe Manager (Hong Kong East) Marketing, Programme and District Activities, Leisure and Cultural Services Department Mr LAU Hin-yau, Ricky Architect (Works)2, Home Affairs Department Mr PANG Kam-ping Senior Inspector of Works (Hong Kong), Home Affairs Department Mr CHAN Hoi-sing Chief Estate Officer (District Lands Office, Hong Kong East, West and South), District Lands Office, Hong Kong East Ms HAU Tsun-tsun, Kenix Executive Officer I (District Council)1, (Secretary) Eastern District Office In Attendance by Invitation (Representatives from the Government and Organisations) Ms CHAN Chui-mei, Carina Liaison Officer-in-charge (Community Affairs)2, Eastern District Office Ms LAU Po-chu, Judy Executives Officer (Planning) 5, Leisure and Cultural Services Department Mr WONG Wing-lim, William Property Services Manager/Project Management 14, Architectural Services Department Mr NG Wai-hung, Henry Project Manager, Cheung Hing Construction Limited Mr SHEK Ka-kui Project Coordinator, Cheung Hing Construction Limited 3 Action Opening Remarks The Chairman welcomed all Members and government representatives to the meeting, particularly Mr Terry TONG, Senior Librarian (Eastern) of the Leisure and Cultural Services Department (LCSD), who succeeded Ms LAM Fong. In addition, Members were also asked to declare their interests pursuant to Section 48 of the Standing Orders of the Eastern District Council (the Standing Orders) when necessary. He asked Members to declare their interests before discussing related agenda items and submit the declaration form to the Secretariat for record purpose and for ruling on the interest(s) declared. I. Confirmation of the Draft Minutes of the 7th Meeting of DFMC 2. The District Facilities Management Committee (DFMC) confirmed the above minutes without amendment. II. Report on District Free Entertainment Programmes and Other Arts and Cultural Activities Organised by the LCSD in the Eastern District (DFMC Paper No. 12/19) 3. The Chairman welcomed Ms Iris LAM, Senior Manager (Hong Kong East/ Cultural Services) and Miss Zoe TANG, Manager (Hong Kong East) Marketing, Programme and District Activities of the LCSD to the meeting. 4. The Chairman asked Members to declare their interests. 5. The interests declared by Members were as follows: Name of Members Interests in the Relevant Organisations WONG Kwok-hing Director, The North Point Kai-fong Welfare Advancement Association* NGAN Chun-lim Executive Director, The North Point Kai-fong Welfare Advancement Association* * The members were associated with the organisation in executive capacities. They remained silent during the discussion of the application concerned, and abstained from decision-making or voting for the application. 6. The Chairman indicated that in accordance with the arrangement for handling declaration of interests, as Mr WONG Kwok-hing and Mr NGAN Chun-lim had 4 Action declared that they were associated with The North Point Kai-fong Welfare Advancement Association in executive capacities, they should remain silent during the discussion of the application for the co-organised programme, and should abstain from decision-making or voting for the application. 7. Ms Iris LAM of the LCSD briefed the meeting on Paper No. 12/19. 8. The DFMC noted the above Paper and approved the two applications for the co-organised programmes. III. Report on the Usage and Extension Activities of LCSD’s Public Libraries in the Eastern District (DFMC Paper No. 13/19) 9. The Chairman welcomed Mr Terry TONG, Senior Librarian (Eastern) of the LCSD to the meeting. Mr Terry TONG of the LCSD briefed the meeting on Paper No. 13/19. 10. The views and enquiries of 4 Members about the issue were summarised as follows: (a) Mr WONG Kwok-hing asked the LCSD to proactively consider extending the opening hours of Siu Sai Wan Public Library as strongly requested by many elderly people. (b) Mr Patrick WONG enquired whether the number of items processed by Self-service Library Station (SLS) at Island East Sports Centre Sitting-out Area (SLS(E)) in January and February as listed in Annex III of the Paper had reached its maximum capacity. He asked whether the LCSD planned to enhance publicity with a view to maximise the facility utilisation if it had not reached saturation. (c) Mr LAM Sum-lim remarked that the number of library materials borrowed from SLS(E) was similar to that of a mobile library. Therefore, he hoped the LCSD would proactively consider replacing some mobile libraries with SLSs to effectively encourage local residents to read and enhance children’s interest in reading physical books. 5 Action (d) Mr CHIU Chi-keung relayed residents’ complaints about insufficient copies of newspapers in Yiu Tung Public Library and hoped the LCSD could increase the number of copies provided. 11. Mr Terry TONG of the LCSD responded to the views and enquiries of Members as follows: (a) The LCSD would later follow up with relevant Member about increasing the number of newspaper copies in Yiu Tung Public Library. (b) Annex III of the Paper listed the figures on borrowing, returning and pick-up of library materials from SLS(E). The LCSD also noted that nearly 70% of the users used SLS(E) for returning library materials. In addition, the average daily processing volume in January and February had not reached saturation and the facility utilisation could be further improved. (c) Apart from the SLSs in Eastern District and Tsim Sha Tsui set up in the past two years, the LCSD would also set up a SLS in Sha Tin District in mid-2019. After the commissioning, the LCSD would evaluate the cost-effectiveness, reader acceptance and capacity as a substitute for other library facilities, etc, of the relevant SLS. He would also relay Member’s suggestion of replacing some mobile libraries with SLSs to the LCSD. (d) There were currently three district libraries and three small libraries in Eastern District. The opening hours of the three district libraries had been extended in 2009. Since the services and facilities of a district library were more comprehensive than a small library, extending the opening hours of a district library would be more cost-effective than a small library which was supplementary in nature. Nevertheless, the LCSD would record Member’s views and look into the extension of opening hours of Siu Sai Wan Public Library when resources were available in future. 12. The DFMC noted the above Paper. 6 Action IV. Report on LCSD’s Recreational and Sports Activities and Facilities Management in the Eastern District (DFMC Paper No. 14/19) 13.
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