GAWLER RIVER FLOODPLAIN MANAGEMENT AUTHORITY 266 Seacombe Road, Seacliff Park, SA 5049 P: 0407 717 368 E: [email protected] W: www.gawler.sa.gov.au/grfma
Dear Member,
NOTICE OF MEETING
Notice is hereby given pursuant to Clause 6 of the Charter that a meeting for the GRFMA Board has been called for:
DATE: Thursday, 11 June 2020 TIME: 9:45 AM PLACE: The Barossa Council – 43/51 Tanunda Road, Nuriootpa
David E Hitchcock
EXECUTIVE OFFICER
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AGENDA
GAWLER RIVER FLOODPLAIN MANAGEMENT AUTHORITY BOARD
ORDINARY MEETING
9:45am Thursday 11 June 2020 The Barossa Council – 43/51 Tanunda Road, Nuriootpa
1. Meeting of the Board
1.1 Welcome by the GRFMA Chairperson 1.2 Present (please sign the Attendance Register) 1.3 Apologies 1.4 Appointment of Observers 1.5 Declarations of Interest
2. Confirmation of Minutes
2.1 GRFMA Ordinary Meeting Minutes……………………………… Page 4 2.2 GRFMA Confidential Meeting Minutes………………………….. Page 12 2.3 GRFMA Special Meeting Minutes……………………………….. Page 16 2.4 Actions on Previous Resolutions………………………………… Page 20 2.5 Matters Arising from the Minutes
3. Questions on Notice
Nil
4. Motions on Notice
Nil
5. Presentations
Mr Stephen Hains, Independent Chair, Stormwater Management Authority (attendance at approximately 12pm)
6. Audit Committee
6.1 Audit Committee Meeting minutes 9/6/2020
7. Technical Assessment Panel
Nil
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8. Reports
8.1 GRFMA Charter Review 2……………………………………… Page 23 8.2 Northern Floodway Project……………………………..………. Page 42 8.3 Financial Report…………………………………………………. Page 48 8.4 GRFMA Business Plan 2020-21………………………………. Page 62 8.5 GRFMA Budget 2020-21…………………….………..….……. Page 73 8.6 Achievements Against the Business Plan……………………. Page 77 8.7 ARTC Bridge…………………………………………………….. Page 86 8.8 GRFMA Strategic Plan ……………………….………………… Page 88
9. Correspondence
Nil
10. Confidential
Nil
11. Urgent Matters Without Notice
Nil
12. Next Meeting
Date and Time: Thursday 13 August 2020
Host: Town of Gawler
13. Closure
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Agenda Item: 2.1 Committee: Board Meeting Date: 11 June 2020 Title: Minutes of the Gawler River Floodplain Management Authority Board meeting 16/4/2020
Recommendation: That the Minutes of the Gawler River Floodplain Management Authority Board meeting held 16/4/20 as amended be confirmed as a true and accurate record of that meeting.
Refer attached minutes.
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MINUTES
GAWLER RIVER FLOODPLAIN MANAGEMENT AUTHORITY BOARD
ORDINARY MEETING
9:45am Thursday 16 April 2020 Video conference hosted by Town of Gawler
1. Meeting of the Board
1.1 Welcome by the GRFMA Chairperson
Mr Ian Baldwin formally welcomed Board Members, Deputy Board Members, Observers and the Executive Officer and opened the 116th meeting of the Board.
1.2 Present
• Mr Ian Baldwin, Independent Board Member, Chair • Cr Terry-Anne Keen, Adelaide Plains Council, Board Member • Mr James Miller, Adelaide Plains Council, Board Member • Cr Malcolm Herrmann, Adelaide Hills Council, Board Member • Mr Marc Salver, Adelaide Hills Council, Board Member • Mr Gary Mavrinac, The Barossa Council, Board Member • Cr Russel Johnstone The Barossa Council, Deputy Board Member • Mr Sam Dilena, Town of Gawler, Board Member • Cr Paul Koch, Town of Gawler, Board Member • Cr William Close, Light Regional Council, Board Member • Mr Andrew Philpott, Light Regional Council, Deputy Board member • Cr Peter Rentoulis, City of Playford, Board Member • Mr David Hitchcock, Executive Officer
1.3 Apologies
• Mayor Bim Lange, The Barossa Council, Board Member • Mr Brian Carr, Light Regional Council, Board Member • Mr Greg Pattinson, City of Playford, Board Member
1.4 Appointment of Observers
GRB 20/21 Observers Moved: Mr. J Miller Seconded: Cr. P Koch
That Cr. John Lush be appointed as Observer. CARRIED UNANIMOUSLY
1.5 Declarations of Interest
Cr. Malcolm Herrmann declared a Material Conflict of Interest in relation to Item 8.4 GRFMA Audit Committee Membership as he is a nominated member and advised he would vacate the meeting prior to discussion of that agenda item.
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1.6 Access to Meetings and Documents Code of Practice
GRB 20/22 Access to Meetings and Documents Code of Practice Moved: Cr. T Keen Seconded: Mr. J Miller
That: 1. The GRFMA alter its Access to Meetings and Documents Code of Practice to facilitate participation by Board Members in GRFMA meetings by electronic means as set out in the attachment to the report to the 16/4/2020 GRFMA meeting titled Access to Meetings and Documents Code of Practice; and 2. As from 16 April 2020 and until further notice, meetings of the GRFMA Boards and Committees may take place by electronic means through Zoom Video Conferencing: https://zoom.us/. CARRIED UNANIMOUSLY
2. Confirmation of Minutes
2.1 GRFMA Ordinary Meeting Minutes
GRB 20/23 Minutes of the 27-02-2020 GRFMA Meeting Moved: Cr. M Herrmann Seconded: Mr. M Salver
That the Minutes of the Gawler River Floodplain Management Authority Board meeting held 27/2/2020 as amended be confirmed as a true and accurate record of that meeting. CARRIED UNANIMOUSLY 2.3 Actions on Previous Resolutions
It was noted Barossa Council staff may have current capacity, at cost, to undertake the electronic scanning of GRFMA records currently held at the Barossa Council offices.
2.4 Matters Arising from the Minutes
GRB 20/24 Digital Floodplain Management Australia Conference Moved: Mr. A Philpott Seconded: Cr. R Johnstone
That the GRFMA Chairperson and Executive Officer be authorised to participate in the digital Floodplain Management Australia Conference on Wednesday 20th and Thursday 21st of May 2020. CARRIED UNANIMOUSLY
3. Questions on Notice
Nil
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4. Motions on Notice
4.1 GRB 20/25 Spillway Works Undertaken to the South Para Dam Moved: Mr. S Dilena Seconded: Cr. P Koch
That: 1. The GRFMAs receives the motion on notice from Mr S Dilena, Board Member, Town of Gawler. 2. That the rationale behind the spillway works undertaken to the South Para Dam be provided to the GRFMA in a future update report to enable it to further consider the merits of SA Water now providing retention capacity in the dam for flood inflow management in the upper South Para Catchment, particularly now that the State’s Desalination Plant is in place to ensure surety of potable supply.
CARRIED UNANIMOUSLY
5. Presentations
Nil
6. Audit Committee
Nil
7. Technical Assessment Panel
Nil
8. Reports
8.1 GRFMA Charter, Management Framework
GRB 20/26 GRFMA Charter, Management Framework Moved: Mr. M Salver Seconded: Cr. M Herrmann
That the GRFMA endorses the Strategic Management Document implementation program. CARRIED UNANIMOUSLY
8.2 Northern Floodway Project GRB 20/27 Northern Floodway Project Moved: Mr. S Dilena Seconded: Mr. J Miller
That the GRFMA: 1. Receives the report. 2. Authorises the GRFMA Chair and Executive Officer to facilitate an information update of GRFMA advocacy endeavours and GRFMA frustrations at lack of action in responses, regarding the Northern Floodway Project to local media and relevant land holders of the Lower Gawler River.
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3. Notes the body of work undertaken by the Light Regional Council, Adelaide Plains Council, Barossa Council and the City of Playford in pursuing opportunity for project funding with State and Federal Government regional infrastructure funding initiatives. CARRIED UNANIMOUSLY Cr R Johnstone left the meeting at 10.55am.
The meeting adjourned for a short break at 11am.
The meeting resumed at 11.10am.
8.3 Financial Report
GRB 20/28 Financial Report Moved: Cr. M Herrmann Seconded: Mr. A Philpott
That the GRFMA receives the financial report as at 31 March 2020 showing a balance of total funds available of $211,798.64.
CARRIED UNANIMOUSLY
Cr M Herrmann noted his previous declaration of interest in item 8.4 and was removed from the electronic meeting by the meeting host at 11.17am.
8.4 GRFMA Audit Committee Membership
GRB 20/29 GRFMA Audit Committee Membership Moved: Mr. G Mavrinac Seconded: Mr. M Salver
That Mr Peter Brass, Independent Member and Chair, Cr Malcolm Herrmann, Adelaide Hills Council and Mr Greg Pattinson, City of Playford be reappointed to the GRFMA Audit Committee for a further two years (I July 2020 until 30 June 2022).
CARRIED UNANIMOUSLY
Cr M Herrmann was reconnected to the electronic meeting by the meeting host at 11.20am.
9. Correspondence
9.1 Hon Stephen Knoll, Minister for Transport, Infrastructure and Local Government: Acknowledgment of completion of Charter amendment process
GRB 20/30 Letter from Hon Stephen Knoll – Charter amendment process Moved: Mr. M Salver Seconded: Mr. J Miller
That the correspondence be received.
CARRIED UNANIMOUSLY
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10. Confidential
10.1 Charter Review 2
GRB 20/31 Charter Review 2 Moved: Mr. J Miller Seconded: Mr. S Dilena
That: 1. Pursuant to Section 90(2) of the Local Government Act 1999, an Order is made that the public be excluded from attendance at the meeting, with the exception of: • Executive Officer; and • Observers in order to consider in confidence agenda item 10.1 Charter Review 2 Section 90(3)(d) of the Local Government Act 1999 on the basis that: d): i) commercial information of a confidential nature (not being a trade secret) the disclosure of which could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest. 2. This matter is confidential because the information herein provides commercial terms and conditions for provision of services to undertake the GRFMA Charter Review 2 process and would provide advantage to a third party for negotiations regarding the service. 3. On the basis of this information, the principle that meetings of the GRFMA Board should be conducted in a place open to the public has been outweighed in this instance: the Board considers it necessary to consider this matter in confidence.
CARRIED UNANIMOUSLY
Confidential session commenced at 11.22am.
GRB 20/32 Charter Review 2 Kept in confidence.
GRB 20/33 Charter Review 2 Moved: Mr. G Mavrinac Seconded: Cr. W Close
That: Pursuant to Section 90(2) and Section 91(7) of the Local Government Act 1999, the GRFMA orders that the following aspects of item 10.1 Charter Review 2 be kept confidential in accordance with the GRFMA Boards reasons to deal with this item in confidence pursuant to section 90(3) (d) of the Local Government Act 1999: • Report for Item 10.1 • Attachments for Item 10.1 This order shall operate until reviewed and determined as part of the annual review by the Authority in accordance with Section 91(9)(a) of the Local Government Act 1999.
CARRIED UNANIMOUSLY
Confidential session concluded at 11.45am.
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10.2 Lower Level Outlet Pipe and Stilling Basin GRB 20/34 Lower Level Outlet Pipe and Stilling Basin Moved: Mr. M Salver Seconded: Mr. A Philpott
That: 1. Pursuant to Section 90(2) of the Local Government Act 1999, an Order is made that the public be excluded from attendance at the meeting, with the exception of: • Executive Officer; and • Observers in order to consider in confidence agenda item 10.2 Lower Level Outlet Pipe and Stilling Basin under Section 90(3)(e) of the Local Government Act 1999 on the basis that: matters affecting the security of the council (Authority) members or employees of the council, or council property, or the safety of any person. 2. This matter is confidential because the information herein provides legal advice regarding operation of the Bruce Eastick North Para Flood Mitigation Dam. 3. On the basis of this information, the principle that meetings of the GRFMA Board should be conducted in a place open to the public has been outweighed in this instance: the Board considers it necessary to consider this matter in confidence.
CARRIED UNANIMOUSLY
Confidential session commenced at 11.45am.
GRB 20/35 Lower Level Outlet Pipe and Stilling Basin Kept in confidence.
GRB 20/36 Lower Level Outlet Pipe and Stilling Basin Moved: Mr. G Mavrinac Seconded: Cr W Close
That: 1. Pursuant to Section 90(2) and Section 91(7) of the Local Government Act 1999, the GRFMA orders that the following aspects of item 10.2 Bruce Eastick North Para Flood Mitigation Dam Lower Level Outlet Pipe and Stilling Basin be kept confidential in accordance with the GRFMA Boards reasons to deal with this item in confidence pursuant to section 90(3) (d) of the Local Government Act 1999: • Report for Item 10.2. • Attachments for item 10.2. 2. This order shall operate until reviewed and determined as part of the annual review by the Authority in accordance with Section 91(9)(a) of the Local Government Act 1999.
CARRIED UNANIMOUSLY
Confidential session concluded at 12.16am.
Mr A Philpott left the meeting at 12.17pm.
11. Urgent Matters Without Notice
Nil
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12. Next Meeting
Date and Time:
Thursday 11 June 2020 at 9:45am
Host:
Zoom Video Conference
It was noted that the Executive Officer would investigate feasibility of streaming the recommended minute, of each item, during each meeting, so that members might read and follow any proposed wording changes and resultant minute.
13. Closure
The Chairperson thanked the Town of Gawler for both facilitating the necessary arrangements and hosting the zoom meeting and closed the meeting at 12.22pm.
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Agenda Item: 2.2 Committee: Board Meeting Date: 11 June 2020 Title: Minutes of the Gawler River Floodplain Management Authority Board confidential meeting 16/4/2020
Recommendation: That the Minutes of the Gawler River Floodplain Management Authority Board confidential meeting held 16/4/20 as amended be confirmed as a true and accurate record of that meeting.
Refer attached minutes.
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Agenda Item: 2.3 Committee: Board Meeting Date: 11 June 2020 Title: Minutes of the Gawler River Floodplain Management Authority Board special meeting 12/5/2020
Recommendation: That the Minutes of the Gawler River Floodplain Management Authority Board special meeting held 12/5/20 as amended be confirmed as a true and accurate record of that meeting.
Refer attached minutes.
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MINUTES
GAWLER RIVER FLOODPLAIN MANAGEMENT AUTHORITY BOARD
SPECIAL MEETING
9:30am Tuesday 12 May 2020 Audio visual meeting (via https://zoom.us/)
1. Meeting of the Board
1.1 Welcome by the GRFMA Chairperson
Mr Ian Baldwin formally welcomed Board Members, Deputy Board Members, Observers and the Executive Officer and opened the 117th meeting of the Board.
1.2 Present
Mr Ian Baldwin, Independent Board Member, Chair Cr Terry-Anne Keen, Adelaide Plains Council, Board Member Mr James Miller, Adelaide Plains Council, Board Member Cr Malcolm Herrmann, Adelaide Hills Council, Board Member Mr Marc Salver, Adelaide Hills Council, Board Member Mr Gary Mavrinac, The Barossa Council, Board Member Mayor Bim Lange, The Barossa Council, Board Member Mr Sam Dilena, Town of Gawler, Board Member Cr Paul Koch, Town of Gawler, Board Member Cr William Close, Light Regional Council, Board Member Mr Andrew Philpott, Light Regional Council, Deputy Board Member Cr Peter Rentoulis, City of Playford, Board Member Mr Greg Pattinson, City of Playford, Board Member Mr David Hitchcock, Executive Officer
1.3 Apologies
Mr. Brian Carr, Light Regional Council, Board Member
1.4 Appointment of Observers
GRB 20/36 Observers Moved: Cr. T Keen Seconded: Mr. J Miller
That: 1. Cr. Clint Marsh, City of Playford, Deputy Board Member; 2. Cr. Russell Johnstone, The Barossa Council, Deputy Board Member; and 3. Cr. John Lush, Adelaide Plains Council, Deputy Board Member. be appointed as Observers.
CARRIED UNANIMOUSLY
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1.5 Declarations of Interest
Nil
Cr W Close joined the meeting at 9:49am.
2. Gawler River Stormwater Management Plan
GRB 20/37 Gawler River Stormwater Management Plan Moved: Mayor Bim Lange Seconded: Cr. M Herrmann
That: 1. The GRFMA receives the report; and 2. Invites Mr Stephen Hains, Presiding Member and Mr David Trebilcock, Executive Officer of the Storm Water Management Authority to attend the 11 June 2020 meeting of the GRFMA to discuss correspondence of 6/5/2020 and rationale of requirement for a Storm Water Management Plan for the lower Gawler River.
CARRIED UNANIMOUSLY
Members noted that the Chair and Executive Officer would compile relevant questions for Mr Hains as a result of discussion on the Agenda item. Members were invited to also forward additional comments.
Mayor B Lange and Cr R Johnstone left the meeting at 10:30am.
3. Northern Floodway Project Proposal
GRB 20/38 Northern Floodway Project Proposal Moved: Mr. J Miller Seconded: Cr. T Keen
That the GRFMA receives and notes the report and in doing so instructs the Executive Officer to formally write to Mr David Speirs,MP, Minister for Environment and Water to: 1. Outline the significant body of work undertaken by the GRFMA since the 2016 floods and associated costs. 2. Outline concerns at the changing landscape at government level regarding policy, funding commitments and the need to undertake a stormwater management plan. 3. Outline the impact on the lower reaches of the Gawler River floodplain should another flood event occur. 4. Request government’s financial support for the timely delivery of this flood mitigation infrastructure with GRFMA and constituent councils to fund the ongoing maintenance. 5. Request a meeting of nominated Mayors and / or CEOs with Minister Speirs to advance the Northern Floodway Project.
CARRIED UNANIMOUSLY
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GRB 20/39 Northern Floodway Project Proposal Moved: Cr. P Rentoulis Seconded: Cr. T Keen
That the GRFMA instructs the Executive Officer to write to the Hon Michael McCormack MP, Deputy Prime Minister to: 1. Outline the significant body of work undertaken by the GRFMA since the 2016 floods and associated costs. 2. Outline concerns at the changing landscape at government level regarding policy and funding commitments. 3. Outline the impact on the lower reaches of the Gawler River floodplain should another flood event occur. 4. Request government’s financial support for the timely delivery of this flood mitigation infrastructure with GRFMA and constituent councils to fund the ongoing maintenance. 5. Request a meeting (virtual meeting or otherwise) of nominated Mayors and / or CEO’s with Minister McCormack to advance the Northern Floodway Project. 6. Provide an update of current Northern Floodway project advocacy actions by the GRFMA to the relevant local federal and state MPs (Jon Gee MP, Stephan Knoll MP, John Dawkins MLC, Tony Picollo MP, Rowan Ramsey MP, Tony Pasin MP, Nick Champion, MP).
CARRIED UNANIMOUSLY
4. Closure
The Chairperson thanked the Town of Gawler for both facilitating the necessary arrangements and hosting the Zoom meeting and closed the meeting at 12:25pm.
Chair ______Date ______
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Agenda Item: 2.4 Committee: Board Meeting Date: 11 June 2020 Title: Actions on Previous Resolutions
Number Resolution Action 18/07 That the GRFMA: Currently working 1. Receive the report; with DEW on this as 2. Supports proposed development of a Levee Bank part of the dam and Management (Gawler River Floodplain) information levee bank and guideline document by the Adelaide & Mt Lofty management draft Ranges Natural Resources Management Board position papers. (AMLRNRMB); 3. Requests the Executive Officer to initiate a meeting GRFMA has with Constituent Council planning and engineering volunteered to staff and AMLRNRMB staff to facilitate adoption of: participate in a pilot a. a suitable and consistent Development Consent project for this process (where appropriate) for applications for process. approval to undertake construction and maintenance of levee banks; and b. approved Best Practice Operating Procedures under the relevant Natural Resources Management Plans. 19/63 That the Executive Officer be requested to seek quotations Delayed for scanning of GRFMA records currently held at the Barossa Council 20/07 That the GRFMA: Discussion with 1. Establishes a working party with delegated authority relevant construction to effect and project manage repairs to the Bruce companies has Eastick North Para Flood Mitigation Dam lower level commenced outlet pipe and stilling basin; 2. Determines scope of authority of the working group as outlined in the 27/2/2020 GRFMA meeting Agenda Item 8.3, Lower level Outlet Pipe (LLOP) and Stilling Basin; and 3. Prior to initiating discussion regarding the LLOP and stilling basin issues with relevant companies associated with the design and subsequent construction of the Bruce Eastick North Para Flood Mitigation Dam, instruct the Executive Officer to obtain legal advice to understand the GRFMA’s legal position on matters contained herein in order to pursue a subsequent claim for damages to cover all remediation costs associated with the defective works. 20/10 That the GRFMA: Refer agenda items 1. Notes the report; 8.4 and 8.5 2. Adopts the Draft 2020/2021 GRFMA Annual Business Plan and Draft Budget as amended; and 3. Following receipt of Constituent Council feedback considers adoption of the GRFMA draft Annual Business Plan and Annual Budget at the June 2020 meeting.
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Number Resolution Action 20/25 That: Inquiries are in The GRFMAs receives the motion on notice from Mr S progress with SA Dilena, Board Member, Town of Gawler. Water That the rationale behind the spillway works undertaken to the South Para Dam be provided to the GRFMA in a future update report to enable it to further consider the merits of SA Water now providing retention capacity in the dam for flood inflow management in the upper South Para Catchment, particularly now that the State’s Desalination Plant is in place to ensure surety of potable supply. 20/27 That the GRFMA: Completed 1. Receives the report. 2. Authorises the GRFMA Chair and Executive Officer to facilitate an information update of GRFMA advocacy endeavours and GRFMA frustrations at lack of action in responses, regarding the Northern Floodway Project to local media and relevant land holders of the Lower Gawler River. 3. Notes the body of work undertaken by the Light Regional Council, Adelaide Plains Council, Barossa Council and the City of Playford in pursuing opportunity for project funding with State and Federal Government regional infrastructure funding initiatives. 20/31 That: Refer Agenda Item The GRFMA receives the report; and Invites Mr Stephen Hains, Presiding Member and Mr David Trebilcock, Executive Officer of the Storm Water Management Authority to attend the 11 June 2020 meeting of the GRFMA to discuss correspondence of 6/5/2020 and rationale of requirement for a Storm Water Management Plan for the lower Gawler River. 20/38 1. That the GRFMA receives and notes the report and in Correspondence has doing so instructs the Executive Officer to formally write been forwarded to to Mr David Speirs,MP, Minister for Environment and the Minister Water to: 2. Outline the significant body of work undertaken by the GRFMA since the 2016 floods and associated costs. 3. Outline concerns at the changing landscape at government level regarding policy, funding commitments and the need to undertake a stormwater management plan. 4. Outline the impact on the lower reaches of the Gawler River floodplain should another flood event occur. 5. Request government’s financial support for the timely delivery of this flood mitigation infrastructure with GRFMA and constituent councils to fund the ongoing maintenance. 6. Request a meeting of nominated Mayors and / or CEOs with Minister Speirs to advance the Northern Floodway Project.
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Number Resolution Action 20/39 1. That the GRFMA instructs the Executive Officer to write On Hold pending to the Hon Michael McCormack MP, Deputy Prime discussions with Mr Minister to: Hains at the 11/6/20 2. Outline the significant body of work undertaken by the meeting GRFMA since the 2016 floods and associated costs. 3. Outline concerns at the changing landscape at government level regarding policy and funding commitments. 4. Outline the impact on the lower reaches of the Gawler River floodplain should another flood event occur. 5. Request government’s financial support for the timely delivery of this flood mitigation infrastructure with GRFMA and constituent councils to fund the ongoing maintenance. 6. Request a meeting (virtual meeting or otherwise) of nominated Mayors and / or CEO’s with Minister McCormack to advance the Northern Floodway Project. 7. Provide an update of current Northern Floodway project advocacy actions by the GRFMA to the relevant local federal and state MPs (Jon Gee MP, Stephan Knoll MP, John Dawkins MLC, Tony Picollo MP, Rowan Ramsey MP, Tony Pasin MP, Nick Champion, MP).
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Agenda Item: 8.1 Committee: Board Meeting Date: 11 June 2020 Title: GRFMA Charter Review 2
Recommendation: That the GRFMA receives the Governance Review Report for consideration and discussion.
On 24/4/2020 The GRFMA Charter Review 2 Working Group engaged with Jeff Tate Consulting regarding the Charter Review 2 process and the preferred methodology to undertake and to relay views on required level of consultation with GRFMA and Councils.
The project brief as agreed consists of:
Stage 1: Exploration
➢ Interviews, discussions, desktop research.
Stage 2: Discussion Paper on governance options
➢ Preparation of Paper (target date of 29 May), Zoom meeting with the Working Group to discuss.
Stage 3: Broader Council engagement 1
➢ Briefing/workshop with each Council (arranged through members of the Working Group) - briefing (and testing) on governance findings in Discussion Paper, workshop on funding issues and considerations – by 31 July.
Stage 4: Discussion Paper on funding
➢ Preparation of Paper (target date of 1 September), Zoom meeting with the Working Group to discuss.
Stage 5: Broader Council engagement 2
➢ Briefing of each Council (arranged through members of the Working Group) on findings in relation to governance (recap on previous briefing and any changes) and on funding. Timing to be determine.
Stage 6: Report - timing to be determined
➢ Convert Discussion Papers and any changes into a draft report, make any changes required after feedback and finalise the report – by 1 December.
On the 2/6/2020 Mr Jeff Tate presented the draft Governance Review Report for consideration and comment with view to then present the draft report to the 11/6/2020 GRFMA meeting.
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Discussion between Mr Tate and the Working group included: • Options for funding to be explored in the Funding Methodologies paper. • Skills based Board vs Current Board membership and size of the Board (Numbers). • Options for exploring membership of the proposed Strategic Advisory Group. • Strategic direction and future focus of the Authority. • Arrangements to workshop the report with Councils as a strategic nature item.
Mr Tate has now provided the final version of the report, which has considered the Working Group comments. The Governance Review Report recommendations are: 1. That the Authority’s legal structure continue as a Regional Subsidiary under s43 of the Local Government Act 1999. 2. That at this stage the GRFMA continue to have a representative Board of an Elected Member and staff member from each Council (and an independent chair). 3. That consideration be given to an arrangement between the CEOs of the Constituent Councils to ensure that the combined staff appointments to the Board include all relevant skills. 4. That consideration be given to amending clause 4.3.2 of the GRFMA Charter so that Deputy Members attending Board meetings in their own right and not in place of the Member may be permitted to speak with approval of the meeting. 5. That senior representatives of relevant South Australian Government agencies be invited to join with the Board to form a Strategic Advisory Group to advise the Board on matters of strategy and build understanding between the agencies and GRFMA. 6. That should a Strategic Advisory Group be formed; membership also include the Board chair and two CEOs from the constituent Councils (one from the upper catchment and one from the lower catchment).
See attached for a copy of Governance Review Report by Jeff Tate Consulting.
Charter Review 2 Timeline and schedule
Action Date Comment GRFMA Board endorse Request for Quotation 27 February Board meeting date process 2020 COMPLETED Request for Quotation closes 27 March 2020 COMPLETED Preferred Quotation accepted 16 April 2020 Board meeting date COMPLETED Draft report on governance frameworks (1) 29 May 2020 COMPLETED completed Working Group consider draft, finalise and 11 June 2020 Board meeting date provide comment and report to GRFMA COMPLETED Constituent Council consultation governance 13 August Allows 10 weeks Board frameworks (1) completed 2020 meeting date Draft report on funding methodologies for 1 September preferred governance option 2020 Working Group consider draft, finalise and 8 October Board Meeting date provide comment and report to GRFMA Constituent Council consultation funding 10 December Board Meeting date allows methodologies 2) completed 2020 9 weeks Final Charter Review 2 recommendations 11 February Board Meeting date allows adopted by constituent Councils 2021 9 weeks Ministerial approval of new GRFMA Charter 8 April 2021 New Charter commences 1 July 2021
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REPORT: GOVERNANCE REVIEW
FOR: GAWLER RIVER FLOODPLAIN MANAGEMENT AUTHORITY
June 2020
Jeff Tate Consulting Pty Ltd m: 0414 962 162 GPO Box 1140, Adelaide 5001 e: [email protected] ABN 80 152 792919 w: www.tateconsulting.com.au
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TABLE OF CONTENTS
EXECUTIVE SUMMARY AND RECOMMENDATIONS ...... 2 1. INTRODUCTION ...... 4 2. BACKGROUND ...... 4
2.1. THE GRFMA ...... 4
2.2. CHALLENGES AND OPPORTUNITIES ...... 5 3. METHODOLOGY ...... 5 4. GOVERNANCE MODELS FOR MANAGING STORMWATER ...... 6 5. CURRENT ARRANGEMENTS FOR MANAGING STORMWATER IN SOUTH AUSTRALIA .....6
5.1. INSTITUTIONAL ARRANGEMENTS ...... 7
5.2. FUNDING ...... 8
5.3. SOUTH AUSTRALIAN GOVERNMENT AND LOCAL GOVERNMENT ROLES ...... 8 6. POTENTIAL FOR REFORM ...... 9 7. WAY FORWARD FOR THE GRFMA ...... 10
7.1. LEGAL STRUCTURE ...... 10
7.2. DECISION MAKING ARRANGEMENTS ...... 12
7.3. PLANNING ...... 14
7.4. PARTNERING ...... 14 8. MATTERS OUTSIDE THE PROJECT BRIEF ...... 14 REFERENCES ...... 16
Version control 20200528 Working Group draft 20200604 Final
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EXECUTIVE SUMMARY AND RECOMMENDATIONS
Executive Summary This report, which reviews governance arrangements, was prepared to assist the Gawler River Floodplain Management Authority (GRFMA) with the second stage of a review of its Charter. A later report by Jeff Tate Consulting Pty Ltd will deal with funding arrangements. The first stage of the review was completed in 2019 and led to some changes to the Authority’s Charter. GRFMA is a Regional Subsidiary formed by six Councils (Adelaide Hills Council, Adelaide Plains Council, The Barossa Council, Town of Gawler, Light Regional Council, and the City of Playford) under s43 of the Local Government Act 1999. Managing stormwater is relatively complex, not just in relation to the engineering and environmental challenges but also due to an array of different bodies with authority and responsibilities under various pieces of legislation, policies, and guidelines. This complexity is increasing as the approach to managing stormwater has moved and is continuing to move from flood protection and mitigation to a broader range of objectives including urban amenity, economic development, water security, and water quality. While there have been significant reforms in the institutional arrangements for potable water, wastewater, and groundwater in recent decades the same progress has not been made in relation to stormwater. There is now growing interest in including stormwater along with potable water and wastewater in a broader water cycle management approach. In South Australia, local government is regarded as being responsible for stormwater management and for its funding. There is a Stormwater Management Agreement between the South Australian Government and the Local Government Association of South Australia under which the government is providing funding of $4m per annum, indexed to cpi, from 2006/07 to 2036/37. For 2019/20 the amount is $5.3m. A Stormwater Management Authority, administered through the Department of Environment and Water, has oversight of the Agreement and allocation of the funding. Preparation of a Stormwater Management Plan is one element underpinning funding of stormwater projects through the Authority. Funding for stormwater projects by the Australian Government has tended to be more sporadic, responding to changing circumstances such as in times of drought. The complexities with managing stormwater in South Australia are well known and there is interest in making improvements. While the issues are well known, the pathway to improved institutional arrangements that will serve the state into the future is less obvious. The GRFMA is operating in this environment, attempting to deal with flooding issues in the Gawler River as its main focus. Interviews and discussions with Council and GRFMA representatives and South Australian Government officials, along with desktop research, contributed greatly to the preparation of this report. The GRFMA has a representative Board with two members (an Elected Member and a staff member) per constituent Council and an independent chair. Deputy members are also appointed by the constituent Councils for when the members are unable to attend Board meetings. An Audit Committee with an independent chair provides advice to the Board and there is also a Technical Assessment Panel providing advice. Several alternatives were identified to the current legal structure of GRFMA. However, none of them provide benefits in excess of their disadvantages over the model of a Regional Subsidiary under the Local Government Act 1999. With a Regional Subsidiary there is also an option of having a jointly appointed skills based Board of people independent of the constituent Councils, which is the model in place for the Brown Hill and Keswick Creeks Stormwater Board (also a Regional Subsidiary under s43 of the Local Government Act 2
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1999). That option is not recommended for the GRFMA and could be considered well into the future. A significant difference between the two Regional Subsidiaries is that the Brown Hill and Keswick Creeks Stormwater Board has a primary focus on delivering on a Plan under which the projects and funding arrangements are well defined. GRFMA is addressing a larger number of projects as well as issues of roles, responsibilities, actions, and funding arrangements. A representative Board is a better option for managing those challenges. Separating delivery of projects from the policy and political questions would be a risky move for GRFMA and the constituent Councils and is not recommended. Additional planning requirements have been included in the GRFMA Charter as one outcome of the first stage of the Charter review. Preparation of a Stormwater Management Plan is a fundamental component of the institutional arrangements for managing stormwater in South Australia and seems to be an essential step for the GRFMA. A structured partnering approach based on achieving outcomes suitable for all involved agencies and bodies is sensible given the range of interests in stormwater management. Inviting senior representatives of those agencies to be part of a Strategic Advisory Group is proposed as a formalised approach to partnering and building relationships. Recommendations 1. That the Authority’s legal structure continue as a Regional Subsidiary under s43 of the Local Government Act 1999. 2. That at this stage the GRFMA continue to have a representative Board of an Elected Member and staff member from each Council (and an independent chair). 3. That consideration be given to an arrangement between the CEOs of the constituent Councils to ensure that the combined staff appointments to the Board include all relevant skills. 4. That consideration be given to amending clause 4.3.2 of the GRFMA Charter so that Deputy Members attending Board meetings in their own right and not in place of the Member may be permitted to speak with approval of the meeting. 5. That senior representatives of relevant South Australian Government agencies be invited to join with the Board to form a Strategic Advisory Group to advise the Board on matters of strategy and build understanding between the agencies and GRFMA. 6. That should a Strategic Advisory Group be formed; membership also include the Board chair and two CEOs from the constituent Councils (one from the upper catchment and one from the lower catchment).
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1. INTRODUCTION Jeff Tate Consulting Pty Ltd was engaged by the Gawler River Floodplain Management Authority (GRFMA) to review and report on its governance and funding arrangements in two parts. The project is supporting a second stage of reviewing the GRFMA Charter. The specific project brief requirements were to report on: a) The current Board structure and process of operation (including methodology of funding) and achievements realised to date though this process. b) Likely future challenges for the GRFMA in relation to realising strategic objectives and funding, Board Member skills required for appropriate operation of the Authority and current State and Federal Government policy challenges impacting on the Authority. c) Options for addressing relevant challenges including advantages and disadvantages of both current and alternate models of governance and funding. d) Considerations from findings of above for Board deliberations. Part 1 (this report) is in relation to governance arrangements and part 2 relating to funding arrangements will follow after consideration of this report by the Authority and the constituent Councils. The project was undertaken by Jeff Tate of Jeff Tate Consulting Pty Ltd. Research assistance was provided by Stephanie Hensgen and Justin Hensgen of Planning Futures Pty Ltd.
2. BACKGROUND 2.1. The GRFMA GRFMA is a regional subsidiary formed under s43 of the Local Government Act 1999. Constituent Councils are Adelaide Hills Council, Adelaide Plains Council, The Barossa Council, Town of Gawler, Light Regional Council, and the City of Playford. The primary focus of the Authority is on flood mitigation in the approximately 1,000 sqkm of the Gawler River catchment as indicated in clause 3 of the Charter: The Authority has been established for the purpose of coordinating the planning, construction, operation and maintenance of flood mitigation infrastructure for the Gawler River, and for the following functions: 3.1.1 to raise finance for the purpose of developing, managing and operating and maintaining works approved by the Board; 3.1.2 to provide a forum for the discussion and consideration of topics relating to the Constituent Council’s obligations and responsibilities in relation to management of flooding of the Gawler River; 3.1.3 to advocate on behalf of the Constituent Councils and their communities where required to State and Federal Governments for legislative policy changes on matters related to flood mitigation and management and associated land use planning with Gawler River flood mitigation; 3.1.4 to facilitate sustainable outcomes to ensure a proper balance between economic, social, environmental, and cultural consideration; and 3.1.5 to provide advice as appropriate to the Constituent Councils in relation to development applications relevant to the Authority’s roles and functions. From interviews with Board members and some deputy members during this project the Authority’s achievements were seen to be: • bringing six Councils together to collaborate on such a large and important matter as flood mitigation • constructing the Bruce Eastick North Para Flood Mitigation Dam • upgrading the South Para Reservoir Weir 4
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• achieving high levels of external funding and robust project management for the above projects • collaborating with the University of Adelaide and the Bushfire & Natural Hazards Cooperative Research Centre to progress towards delivery of the Gawler River UNHARMED Mitigation Project (GRUMP) to provide a tool to address flooding risks. 2.2. Challenges and opportunities Interviews, discussions, and research conducted during this project identified several challenges and opportunities for the Authority and the catchment. The challenges and opportunities have been synthesised into themes listed below. Challenges • The size of the catchment and the extent of flood mitigation works required. • Differences in perspectives and priorities between upstream and downstream Councils in relation to beneficiaries, funding arrangements, priorities, and whether all Councils should continue to be constituent Councils. • Obtaining funding for major works. • Being heard by other governments. • Responsibilities for different aspects of the River sit with various (mostly SA Government) agencies. • Most of the River is located on private land (a common situation in South Australia). • Maintaining interest in each Council chamber (by contrast, staff engagement on specific issues was generally reported to work well). • Building community understanding of flooding impacts and history. Opportunities • Intensive food production on the Northern Adelaide Plains (often referred to as a Food Bowl) – economic activity and potential reason for external funding. • Buckland Park International Bird Sanctuary - potential reason for external funding. • Residential development – potential funding contributions from developers. • Water security for the area. • Management of storage levels in South Para reservoir. • Non-infrastructure measures as well as those involving new or upgraded infrastructure.
3. METHODOLOGY The methodology involved: • Desktop research on stormwater management in Australia and internationally • Discussions with key people involved in stormwater management in South Australia • Interviews with the chair and Board members from each of the constituent Councils • Preparation of a draft report • Briefings and workshops with a review Working Group of the Board • Finalisation of the report for consideration by the Board. We acknowledge and thank the various people who so willingly gave their time and shared their knowledge and expertise in preparing this report. 5
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4. GOVERNANCE MODELS FOR MANAGING STORMWATER Desktop research identified a limited range of governance models for managing stormwater in Australia and internationally as shown in the following table.
Model Notes Examples State Government- Drainage asset responsibilities Sydney Water, Hunter Water, owned authority/utility under state legislation Melbourne Water, Water Corporation WA, Water UK. Special purpose The South-Western Suburbs legislation Drainage Act 1959 provided authority for the Minister to undertake drainage works to overcome flooding problems and to charge affected Councils for a 50% contribution to the capital and interest costs of the works over a period of 53 years. Catchment Board Enabled by separate legislation. Catchment/NRM boards in Does not own assets. Relies on Tasmania and South Australia legislation, collaboration, or funding agreement to action outcomes for others’ assets Collaborative Either as a formal entity with South Australia, Tasmania management across powers enabled by parent multiple local councils/local govt legislation, or
governments informally via funding agreement (GRFMA model) or similar Local government Own and/or manage the asset Brisbane City Council, multiple within their own jurisdiction German municipalities, Vienna City of Sydney charge a levy for minor drainage infrastructure notwithstanding their location within a drainage catchment managed by Sydney Water Local government A utility body on behalf of the Common in USA utility local government or consortium of local governments
5. CURRENT ARRANGEMENTS FOR MANAGING STORMWATER IN SOUTH AUSTRALIA In common with other states and internationally, stormwater management in South Australia historically had a focus on flood control and mitigation. The focus has expanded in recent decades to a multi-objective approach that includes water quality, recreational opportunities, environmental assets and harvesting as an alternative source of non-potable water (which also recognised the economic value of stormwater). With ongoing changes in climate and growth and structure of cities there is now interest in the concept of Integrated Water Cycle Management (IWCM). Under IWCM stormwater is considered within an integrated approach to urban water management including water supply and wastewater treatment and also considers the interconnections between land and water management. 6
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IWCM is a whole-of-system, multidisciplinary approach that aims to manage the entire urban water cycle by integrating the delivery of water, wastewater and stormwater services to contribute to the full suite of water security, public health, environmental and urban amenity outcomes that the community seeks1. 5.1. Institutional arrangements The state governments in Australia have the legislative power to determine arrangements for water management. This has generally led to stormwater management being a local government responsibility. Nationally, the Australian Government has limited legal authority over water resources and has relied on funding and agreements with the states to influence water policy and directions. In Australia, the responsibility for managing urban stormwater rests mainly with local government. However, State and Territory governments have overall responsibility for land and water use planning and management. A range of government agencies and statutory authorities are involved in waterway and catchment management2. The approaches to recovering the costs of stormwater service provision vary between, and even within, jurisdictions, and full cost recovery is not explicitly required. The general approach is for costs to be funded from local council rates. Developer levies are also used. In some jurisdictions, councils have dedicated stormwater levies, but there is limited information on the extent to which these recover the full cost of service provision3. In South Australia, Councils are perceived as being responsible for the control and mitigation of flooding largely through s7 of the Local Government Act 1999 which lists functions of local government: • s7(d) to take measures to protect its area from natural and other hazards and to mitigate the effects of such hazards; and • s7(f) to provide infrastructure for its community and for development within its area (including infrastructure that helps to protect any part of the local or broader community from any hazard or other event, or that assists in the management of any area). A Stormwater Management Agreement between the South Australian Government and the Local Government Association of South Australia (LGA) was entered into in 2006 and given legislative approval in 2007 through an amendment to the Local Government Act 1999 as Schedule 1A to the Act. Schedule 1A also provided for the continuation of the Stormwater Management Authority (SMA). The Agreement was revised in 2013 and the Local Government Act 1999 subsequently amended again. Principles under the 2013 Stormwater Management Agreement include: • (3.3) stormwater should be managed in a total water cycle management context, recognising and taking account of the connectivity of land use with water resources management and opportunities for multi-objective considerations of hazard management, water quality, amenity, and potential harvesting and use at site, precinct, catchment and regional scales; • (3.4) a multi-objective, joint State and Local Government approach should seek to maximise the overall economic, environmental and social benefit of stormwater; • (3.5) collaboration between State and Local Government is essential for the effective management of stormwater, with the conduct of parties to be guided by any existing State-Local Government Relations Agreement that may be in place.
1 Source: Productivity Commission, Integrated Urban Water Management — Why a good idea seems hard to implement. 2 Source: Environment Australia, Introduction to Urban Stormwater Management in Australia, 3 Source: Productivity Commission, Integrated Urban Water Management — Why a good idea seems hard to implement.
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Stormwater system is defined in the Agreement as: Stormwater system means any part of a natural watercourse, open channel or underground conduit conveying or intended to convey stormwater or floodwaters …. The SMA has specific functions under Schedule 1A including facilitating and coordinating storm water management planning by Councils and a responsibility to issue guidelines for the preparation of such plans. It also has the power to: • Under Clause 18(1), require a Council or group of Councils: o (a) to prepare a stormwater management plan; or o (b) to revise an existing stormwater management plan and prepare a replacement stormwater management plan. • Serve an order on a Council under Clause 20 (1)(c) to take action to provide for the management of stormwater by the provision of infrastructure or the performance of any work or to preserve and maintain the proper functioning of any stormwater infrastructure that the council has the care, control and management of. • Take the actions required by an order itself and recover the cost if a Council does not comply with the order (Clause 20(4)). Various government agencies administering other South Australian legislation also impact on stormwater management in relation to land use planning, stormwater harvesting, water quality and emergency management. In addition to legislation, there are numerous policy and strategy documents that influence both the direction and detail of stormwater management. The dispersed arrangements for managing stormwater require a high degree of collaboration between agencies. 5.2. Funding Looking at the three levels of government in Australia: • Local government is regarded as being responsible for funding and managing stormwater. Some contributions for stormwater works are also negotiated by Councils to be paid by property developers when developments would contribute to flooding. • Under the Stormwater Management Agreement, the South Australian Government is to provide $4m per annum indexed to cpi from 2006/07 to 2036/37. For 2019/20 the contribution is $5.3m. Natural Resource Management Boards (especially the Adelaide Mt Lofty Ranges NRM Board) formed by the South Australian Government have also made contributions to stormwater programs. • Funding from the Australian Government has tended to be more spasmodic in response to specific situations 5.3. South Australian Government and Local Government roles The institutional arrangements are not easy to follow for those who are not actively involved. For the purposes of this report the following table sets out the respective roles of the South Australian Government (SAG) and Local Government (LG) that underpin the institutional arrangements.
Function Roles
SAG LG
Regulating Overall legislative framework, Within terms of Development legislation, regulations, codes etc. Plans/Design Code (stormwater controls including setting of floor levels, onsite detention/retention, 8
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limits on allotment impervious area, limits on dwelling density) Compliance with SA Government legislation, regulations, codes etc.
Funding for flood Contributions as negotiated Responsible for funding mitigation - capital through Stormwater Management (Potentially can negotiate with Agreement developers for contributions for works outside the land being developed)
Funding for flood Limited responsibility (including Responsible for funding mitigation – ongoing the operation and maintenance of maintenance and the Patawalonga Lakes system, operation West Lakes system and the Sturt River flood control dam and some aspects of the River Torrens main channel)
6. POTENTIAL FOR REFORM There has been a strong emphasis on reforms to arrangements for managing water in Australia over the past few decades, especially in relation to the Murray Darling and to urban water supply and wastewater. The Productivity Commission contrasts the focus given to urban water supply and wastewater services in Australia to the lower level of reform attention given to the management of stormwater: The current policy and regulatory approach for the delivery of urban water supply and wastewater services has been shaped by more than two decades of reform, …. Key aspects of these reforms focused on: • separating policy, standard setting and regulation from service delivery • implementing consumption-based pricing with full cost recovery • delivering water services as efficiently as possible by organisations with a commercial focus and the impact in relation to institutional arrangements: In contrast, the provision of stormwater and drainage services was not included in past water reform policies and the principles of those reforms have not been applied to stormwater management. As such, the policy and regulatory arrangements for the delivery of stormwater services differ markedly to those for water supply and wastewater. The institutional framework is far less clear and the variation between jurisdictions is more marked.4 The interest of the Productivity Commission in stormwater management is a positive factor. However, the title of the Commission’s recent Paper Integrated Urban Water Management — Why a good idea seems hard to implement is instructive in relation to the challenges and barriers it identifies to achieving reform. There is a good argument for institutional reform for managing stormwater in South Australia. The LGA has also shown interest in reforming the arrangements for managing stormwater and discussions with SA Government officials for this project indicated awareness of shortcomings in stormwater
4 Source: Productivity Commission, Integrated Urban Water Management — Why a good idea seems hard to implement.
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management. There is also a project under way to consider governance arrangements to improve coordination of the Councils and South Australian Government agencies involved in managing the River Torrens. Broad interest in a matter is a good start to initiate reforms but it is sobering to acknowledge that the problems are longstanding and well-known. It is not a sustainable strategy for the GRFMA to wait for reforms to happen. Instead it can move forward while monitoring and contributing to the debate about reform.
7. WAY FORWARD FOR THE GRFMA A point reinforced by the interviews and desktop research is that the GRFMA shares responsibility and authority for matters affecting the Gawler River with other agencies, requiring partnering arrangements as well as compliance with legislation and standards (e.g. environmental standards). To be successful in that operating environment requires consideration of questions around the appropriate legal structure, decision making arrangements, planning, and partnering. 7.1. Legal structure Under current arrangements in South Australia, four potential structures can be identified: • No legal structure and operate under less formal arrangements such as an exchange of letters, contract, or memorandum of understanding. • The current legal structure of a Regional Subsidiary under s43 of the Local Government Act 1999. • With agreement of the Minister for Planning, a Joint Planning Board formed through a Planning Agreement under s35 of the Planning, Development and Infrastructure Act 2016. • If there are no legal impediments and it was agreed by the South Australian Government, a function attached to a government agency (such as to the three Landscape Boards in which the six Councils are located). The advantages and disadvantages of each potential structure are shown in the following table.
Potential structure Advantages Disadvantages
Informal Collaboration may occur only on Lack of a legal structure and entity arrangements matters where each participating likely to lead to inefficiencies and Council saw benefit less collaboration
Responsibilities of each Council set Likely to be more disjointed out in any underpinning approach to strategic planning, documentation decision making and project design and delivery
With water management a long- term view, plans and commitment are required which are best delivered through an ongoing legal structure
More suited to ad-hoc or occasional collaboration
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s43 Regional Recognised and generally successful Requires ongoing collaboration and Subsidiary model for collaboration across agreement of all constituent South Australia Councils which may not provide for (The GRFMA model) efficient decision making
Existing structure that has achieved Conflicts and disagreements beneficial outcomes for the between constituent Councils can constituent Councils be difficult to resolve
Provides a legal structure for contracting and entering agreements with other parties
Certainty around legal requirements and a has a body of experience of practice built up over time
Joint Planning Board Provides a legal structure for New area of regional collaboration contracting and entering that currently has no experience of agreements with other parties practice ( no other Boards exist yet)
Act allows for a Board to form a Primary focus is on land use subsidiary body as a separate legal planning with only mandatory entity which could have a focus on function being a Regional Plan that project delivery or maintenance and is heavily focused on land use operating planning
Board would have to prepare a sub- Regional Plan over either the whole of the Councils or those parts of the Councils that are in the catchment
Retains the disadvantages listed for a s43 Subsidiary Authority and provides no greater benefits
Attachment to a Could potentially bring multiple Likely to lead to less control over South Australian aspects of management of the River flood planning (and broader water Government agency together in the one agency planning) by Councils (if legally possible) May lead to a stronger focus by Funding for flood mitigation works South Australian Government would presumably remain a local agencies on matters associated government responsibility with the River
Could provide greater certainty about decision making
The finding of this project is that the most suitable structure is to continue with a Regional Subsidiary under s43 of the Local Government Act 1999.
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7.2. Decision making arrangements The current decision making arrangements include a Board of two Member representatives per Council (one being an Elected Member and one being a staff member) plus an independent chair, an Audit Committee with an independent chair, and a Technical Assessment Panel of appointed specialists to support the decision-making process of the Board with delegated powers to provide advice and manage the technical aspects of the design, assessment and construction of the various parts of the scheme. The constituent Councils also appoint Deputy Members for situations when their Member representatives are unable to attend meetings. In some cases, the Deputy Members attend meetings along with the Member representatives. An alternative to the current representative Board structure would be a smaller appointed Board with members selected for their skills. The Board members would be paid a sitting fee and to avoid any suggestions of bias they would probably not be Elected Members or staff of the constituent Councils. This is the model in place with the Brown Hill and Keswick Creeks Stormwater Board which is also a Regional Subsidiary formed under s43 of the Local Government Act 1999. It has five Board members appointed jointly by the constituent Councils and the Charter requires them to have demonstrable skills relevant to the purpose of the Regional Subsidiary. The skills may be in corporate financial management, corporate governance, project management, general management, engineering, economics, or environmental management. An Executive Officer Committee of senior staff of the five constituent Councils provides a structured link between the Board and the Councils. Essentially the constituent Councils of the Brown Hill and Keswick Creeks Stormwater Board have separated the policy making and politics from the delivery of a project to deal with flooding of the catchment. An important consideration is that the Charter of the Brown Hill and Keswick Creeks Stormwater Board establishes a primary purpose of the Regional Subsidiary as being to implement or oversee the construction of stormwater infrastructure for the purpose of implementation of the Brown Hill and Keswick Creeks Stormwater Management Plan. That is, unlike GRFMA where there is currently no overarching stormwater management plan and the question of funding arrangements is not yet settled, the Brown Hill and Keswick Creeks Stormwater Board is focussed on implementation of the Plan. The GRFMA could potentially have a skills based, independent Board focussed on planning and delivery of projects while the policy, political, and funding matters are dealt with separately by the Councils through other processes. However, the significant risk for the GRFMA at this stage is that it may become more remote from the Councils as it deals with a larger catchment with a range of projects. A jointly appointed skills based Board with members independent of individual Councils could be considered at a future time when plans, priorities and funding arrangements for the catchment are more settled. The following table summarises the identified advantages and disadvantages of representative and skills based boards for the GRFMA at this stage.
Board membership Advantages Disadvantages
Representative Recognised and generally May lead to gaps in desirable successful model for s43 skills for the Board (current GRFMA model) Regional Subsidiaries across South Australia
Existing structure that has Potential for political achieved beneficial outcomes differences to dominate Board for the constituent Councils activities at the expense of planning and delivery
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Brings policy, political and project considerations together
Maintains a close link with, and reporting and access to, the constituent Councils for both Elected Members and staff
Through the current Charter requirements and constituent Council appointments, the current Board is a hybrid of representative and skills
Skills based (jointly appointed The full range of desired skills It is too early to separate by the constituent Councils for the Board can be targeted project delivery considerations and independent from them) through a recruitment process from the policy and political considerations
Changes in desired skills over Potential for the Board and time (such as when moving Authority to become more from stages of capital works to remote from the constituent maintenance) can be refined Councils to fit the circumstances
A further process (and potential structure) would be required for the constituent Councils to manage policy and political considerations
Additional costs incurred in sitting fees
While the current Board structure is best described as being representative, it clearly has Members with a range of skills. The Charter includes an expectation about the expertise of Board members: 4.2.6 The Constituent Councils will endeavour as far as practicable to ensure the Board comprises a gender balance and Board Members with a range of expertise including: • environmental management; • corporate financial management; • general management; • public sector governance; • public works engineering management. Further skills are provided through the Audit Committee, the Technical Assessment Panel, and ad-hoc requests for assistance by other staff of the Councils. An area for consideration to strengthen the skills base would be to have an arrangement between the CEOs of the Councils to ensure that the combined staff appointments to the Board include all relevant skills. For instance, there is currently no Finance person among the Council staff on the Board. 13
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During the interviews, comments were made about the size of the Board. While 13 is a relatively high number of Board members, it is an outcome of the representative model. An associated matter and one where changes could be made is in relation to Deputy Members being able to participate in Board meetings. Clause 4.3.2 of the Charter allows a Deputy Member to attend and speak at Board meetings even if not attending in place of the Board Member for which they are the Deputy. Potentially, there could be 25 people able to speak at a Board meeting – the 13 Board Members and 12 Deputy Members. The role of a Deputy Member as set out in clauses 4.3.1.1 and 4.3.1.2 is to act as the Member if that person is unable to attend a Board meeting or otherwise act. It seems an unusual arrangement to expand the role of a Deputy Member to be able to participate in debate if not attending in place of the Member. An alternative, recognising that in a small number of specific circumstances a Deputy Member may have information valuable to a Board meeting, they could be allowed to speak with approval of the meeting. 7.3. Planning Changes to the GRFMA Charter from the first stage review will require the development of several planning documents under a Management Framework. The plans are a Long Term Financial Plan, a Strategic Plan, and an Asset Management Plan. These are particularly important documents and, given the limited resource base of the Authority, they will need to be developed on a ‘fit for purpose’ basis. The question of developing a fit for purpose Stormwater Management Plan is currently being considered by the Board. Whatever the history of the concept of such a Plan it is a central element of the current institutional arrangements for stormwater management in South Australia. 7.4. Partnering As indicated earlier, the dispersed arrangements for managing stormwater require a high degree of collaboration between agencies. Partnering, a term sometimes used to describe more formal arrangements for collaboration, is increasingly seen as an essential way of getting things done in a complex environment. It requires a mindset and skills to achieve successful outcomes where all parties gain benefits that are greater than the cost and effort required. Building and maintaining relationships is an important element and arrangements for that to happen can be built into the partnering framework. A formal process that could be put in place is to attempt to bring relevant agencies together into a planning group (such as a Strategic Advisory Group) to advise the Board on strategic matters and build greater understanding between the Authority and the agencies. Relevant agencies may include: • Department of Environment and Water • Primary Industries and Regions SA • Regional Landscape Boards • SA Water • State Emergency Service. An early consideration for the Group would be the involvement of business and community interests in planning for the catchment.
8. MATTERS OUTSIDE THE PROJECT BRIEF During the project, a number of matters were raised that are outside of the project brief. They are included here for completeness and potentially further consideration by the Board. The main matters raised were: • Recognition of depreciation costs in financial accounts.
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• Costing of projects could be for whole of life of the asset rather than capital only. • Project planning assumptions – peer review; relative costs vs relative benefits; risk appetite; non-infrastructure mitigation measures. • Scope of GRFMA – flooding only or expanded, ownership of assets. • Life span of GRFMA once the capital works have been completed. • Cost benefit analysis of project costs vs community, environmental and economic costs of flooding. • Different understandings of the Authority’s strategy – especially for achieving external funding.
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REFERENCES
Brown Hill and Keswick Creeks Stormwater Board, Charter Department for Water, South Australian Government, Stormwater Strategy: The Future of Stormwater Management Environment Australia 2002, Introduction to Urban Stormwater Management in Australia Gawler River Floodplain Management Authority 2020, Charter Government of South Australia and Local Government Association of South Australia 2013, Agreement on Stormwater Management Pamela Box, Frank Thomalla, Robin van den Honert in Water December 2013, Flood Risk in Australia: Whose responsibility is it, anyway? Productivity Commission 2020, Integrated Urban Water Management — Why a good idea seems hard to implement, Commission Research Paper, Canberra. Stormwater Management Authority, Government of South Australia and Local Government Association of South Australia, Stormwater Management Authority Strategic Plan 2015 – 2025 Stormwater Management Authority, Government of South Australia and Local Government Association of South Australia, Priorities for Stormwater Management Planning in South Australia 2016 - 2020 The Senate, Environment and Communications References Committee 2015, Stormwater management in Australia
Legislation Local Government Act 1999 (South Australia) South West Drainage Act 1959 (South Australia) Yarra River Protection (Wilip-gin Birrarung murron) Act 2017 (Victoria)
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Agenda Item: 8.2 Committee: Board Meeting Date: 11 June 2020 Title: Northern Floodway Project
Recommendation: That the GRFMA: 1. Receives description of costs to undertake Stage 1 (project scope and 30% design) Northern Floodway Project as provided by Chris Sale Consulting. 2. Notes the presentation by Mr Stephen Hains, Presiding Member, Stormwater Management Authority regarding Stormwater Management Plans. 3. Considers options to engage with the Minister for Environment and Water and Northern Adelaide Food Cluster in setting a course for delivery of the Northern Floodway Project.
With regard to the Northern Floodway advocacy process there are now a number of separate matters “in play” that should be considered in determining next steps in seeking funding to undertake the project. They being:
➢ The Stormwater Management Authority proposed requirement for stormwater management planning (SMP) for the lower Gawler River. ➢ Establishment of costs to undertake Stage 1 (project scope and 30% design) ➢ Engagement with the Northern Adelaide Plains Food Cluster ➢ Engagement with the state government via Minister for Environment and Water.
Stormwater Management Authority
At the 12/5/2020 GRFMA special meeting the following resolution was carried:
That: The GRFMA receives the report; and invites Mr Stephen Hains, Presiding Member and Mr David Trebilcock, Executive Officer of the Storm Water Management Authority to attend the 11 June 2020 meeting of the GRFMA to discuss correspondence of 6/5/2020 and rationale of requirement for a Storm Water Management Plan for the lower Gawler River.
GRFMA meeting members also requested that the Chair and Executive Officer compile relevant questions for Mr Hains as a result of discussion on the Agenda item.
Mr Haines and Mr Trebilcock have accepted invitation to attend the 11/6/2020 GRFMA ordinary meeting to discuss matters associated with stormwater management planning for the lower Gawler River.
See Agenda Item 5.
See attached copy of relevant questions that have been forwarded to Mr Hains so that he might speak to them at the meeting.
Costs to undertake Stage 1 (project scope and 30% design)
Discussion at the 12/5/2020 GRFMA Special meeting noted the possible need for an SMP and other options for funding of the Northern Floodway Project.
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Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 39 of 86 Gawler River Floodplain Management Authority
It was further noted that it would be beneficial to undertake some more robust cost planning advice on costs associated with undertaking Stage 1 to a 30% design standard to assist in securing initial project management and investigation works.
The Executive Officer subsequently pursued this consideration and obtained support from Walker Corp to facilitate suitable costings via an independent cost planning consultant.
Walker Corp have now independently engaged Chris Sale Consulting to provide cost planning expertise to undertake further work to review the Northern Floodway Project works
Initially the services are to provide an understanding of all Northern Floodway Project costs at a high level, with particular focus on Stage 1 works as the first phase. The next phases are to be work in progress and can be adapted and amended as required.
See attached for further detail of the proposed Phases (4) and individual content of works to be costed.
At the time of writing this report it is anticipated that Stage 1 (first phase) costings will be available and be provided to Board Members prior to the 11/6/2020 GRFMA meeting.
Special mention of appreciation is recorded for Mr. Braden Austin, Infrastructure Planner Specialist, City of Playford for assisting in the project engineering scope of discussions with Walker Corp and Chris Sale Consulting.
Northern Adelaide Plains Food Cluster
The GRFMA Chairperson and Executive Officer have maintained engagement with Mr. Dermot Cussen, General Manager, HortEx Alliance Inc in relation to advocacy of the Northern Floodway Project.
Mr. Cussen has advised the Northern Adelaide Food Cluster is very interested in meeting further with the GRFMA to discuss options to facilitate delivery of the Northern Floodway Project in a timely manner.
Arrangements are now being made to facilitate a meeting with Cluster representatives.
Minister for Environment and Water
Correspondence has been sent to Hon David Speirs, Minister for Environment and Water seeking opportunity for a delegation to meet with him to assist in setting a course for delivery of the Northern Floodway Project with State and Federal government funding assistance.
Two key points noted for discussion with the Minister are:
➢ The Ministers comment inferring the GRFMA and Constituent Councils were not offering to contribute for the project despite being responsible for flood management; and ➢ GRFMA’s view that the Stormwater Management Authority SMA) has had a policy change now requiring a Stormwater Management Plan (SMP) be prepared prior to the Northern Floodway Project proceeding.
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Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 40 of 86 Gawler River Floodplain Management Authority
Summary
It is suggested that in order of relevance the first two items to consider are the costs to undertake Stage 1 and outcomes of any discussions with Mr Hains on SMP requirements.
Once the Stage 1 (project scope and 30% design) costs are to hand the Board will be better able to understand the scope of funds required to establish the Northern Floodway Project (NFP) as shovel ready.
This should then provide a basis to consider the merits or otherwise of proceeding with establishment of a Stormwater Management Plan for the lower Gawler River (SMP): or feasibility of funding the project by alternate means.
Noting further cost planning review of Phases 2, 3 and 4 of the Northern Floodway Project works should provide a more robust assessment of likely project costs and platform for funding considerations.
Clearly the response by Mr. Haines on the matter of requirement and funding arrangements for a SMP for the NFP will be pivotal in any considerations to be made.
Discussion with Mr. Haines will also inform project time and cost implications.
Consideration should then be given to how the Board wishes to proceed and engage with the Northern Adelaide Food Cluster and the Minister for Environment and Water.
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Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 41 of 86 Mitigation Option 1: Northern Floodway and Levee Improvements
Item Profession Quantity Rate Units Cost
PHASE 1 Site Investigations & Concept Design (30-50% Design development)
Detailed Review of Existing Levees and Area of Proposed Levees Project Manager Service Location Project Manager/Services Engineer Heritage Survey Heritage/Archeaological Consultant Native Vegetation Survey Environmental Consultant Geotechnical investigations Geotechnical Engineer Consultation with Landholders (land Acquisition and Localised Design Optimisation Project Manager Consultation with Approval Bodies, Authorities, Developers, and Partners Project Manager Quantity Survey Quantity Surveyor Design and Documentation Civil Engineer Planning Planner
PHASE 2 Detailed Design (90-100% Design development)
Civil Design Documentation Civil Engineer Civil Design Specifications Civil Engineer Environmental rehabilitation plan Environmental Engineer Further Consultation to develop final design Project Manager Approval Process Planner
PHASE 3 Tender and Contract Administration (includes 100% Design documents)
Contract Admin Contract Administrator Project Manager Project Manager
PHASE 4 Land Acquisition
Legals Lawyer/Conveyancer Surveyor Surveyor Procurement Project Manager
Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 42 of 86 Construction (all tasks by Principal Contractor engaged to GRFMA)
Project Management Principal Contractor Environmental Management Principal Contractor Mobilisation Principal Contractor Traffic Management Principal Contractor Large Tree Removal Principal Contractor Clear Site Vegetation and Cart Principal Contractor Fill and Compact Levees (upstream of floodway) Principal Contractor Spillway Principal Contractor Old Port Wakefield Road Culverts Principal Contractor Floodway Levees (Fill and Compact) Principal Contractor Rail Line Bridge Works Principal Contractor Revegetation (Levees, Spillway, Bridge Works) Principal Contractor Weed Control Principal Contractor Rectify Fencing Principal Contractor
Project Contingency
Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 43 of 86 Questions for Stephen Hains, Presiding Member, Storm Water Management Authority on attendance at the 11 June 2020 GRFMA Ordinary meeting
------The Local Government (Stormwater Management Agreement) Amendment Act 2016 Section 22—Payments out of Fund , provides (1) The Authority may apply any part of the Fund (without further appropriation than this subclause) for any of the following purposes: (a) the preparation of stormwater management plans (or replacement stormwater management plans); (b) the carrying out of works or the acquisition of land (including by a council or some other entity) in accordance with an approved stormwater management plan or otherwise for the purpose of stormwater management; (c) community education and awareness programs related to stormwater management; (d) projects or measures relating to water quality or pollution abatement;
Q1 Why is the SMA now specifically requesting a Storm Water management Plan for the lower Gawler River when there is a reasonable interpretation that “ or otherwise for the purpose of stormwater management” could be for the purpose of the Northern Floodway project.
Q2 Will SMA support funding more than 50% of the cost of any required lower Gawler River Storm Water Management Plan.
Q3 Will SMA provide technical staff support to assist the process of developing a SMP as required.
The SMA considers that the development and documentation of a detailed works program within an SMP would facilitate the prioritisation and timing of funding from multiple potential sources including the Stormwater Management Fund. The GRFMA has previously developed the 35 page Northern Floodway Project Prospectus which clearly outlines the project objectives and implementation schedule.
Q4 Will the SMA support funding (via the Storm Water Management Fund) for implementation of initial works identified in the Northern Floodway Project Prospectus at item 7.1 Implementation costs, page 37 : as this will provide the detailed and costed work program necessary to commence the project rather than undertaking a new Storm Water Management Plan for the same purpose.
The Stormwater Management Fund Guide for Applicants provides there is no upper or lower limit to the amount of funding that can be applied for. The SMA ordinarily funds 50% of the total cost of eligible projects with the remainder to be matched by the applicant, however, the SMA has discretion to fund more or less than 50% of the cost of eligible projects.
Q5 Will SMA support funding more than 50% of the eligible project costs of the Northern Floodway project in relation to: A) Completion of item 7.1 Implementation costs (known as stage 1) B) Subsequent construction of the Northern Floodway Project (based on costs subsequently identified by completion of stage 1)
Q6 In relation to cost contributions by applicants is it acceptable to include contributions by other parties, such as private developers and the Federal Government, within the applicant contribution.
1
Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 44 of 86 Gawler River Floodplain Management Authority
Agenda Item: 8.3 Committee: Board Meeting Date: 11 June 2020 Title: Finance Report
Recommendation: That the GRFMA:
1. Receives the financial report as at 31 May 2020 showing a balance of total funds available $179,223.70. 2. Adopts the the 2019/20 Budget Review 3 Documents May 2020 and the variances contained as its amended and current budget for the period ended 30 June 2020.
Attachments: • Reconciliation to 31/5/20 showing a balance of total funds available of $179,223.70: o Bank SA $34,368.21 o LGFA $144,855.49 • 2019/20 Budget Review 3 with Uniform Presentation of Financial Statements.
Tabled below Executive Officer Activities report.
Activity Dec Jan Feb Mar April May To keep maintained the business office of 3.5 13.5 7 14.25 18.5 5.5 the Authority To prepare the Business Plan, Budgets 5.5 7.5 1.5 and reports in a timely manner To liaise with Councils, and Stakeholders 4.5 14 17.5 19.75 21 19.5 to foster the outcomes of the Business Plan To attend all meetings of the GRFMA, to 15 13.5 16.5 3.5 9 13.75 prepare agendas, minutes and correspondence as required. TOTAL 23 46.5 48.5 37.5 50 38.75
Budget Review 3
Prior to this budget review (3) no other changes have occurred to the budget as adopted for 2019/2020. ie Budget Review 1 and 2 nil changes.
The Profit and Loss Budget Analysis to 31 May 2020 has been formulated to include the forecast Budget Review 3 adjustments and results in a projected loss of ($130,391) as at 30/6/2020.
This is calculated as • Total Income $320,685 • Minus total expenses $503,951 • Net loss ($130,391)
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Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 45 of 86 Gawler River Floodplain Management Authority
GRFMA policy is to not fund(cash) depreciation on the Bruce Eastick North Para Flood Mitigation Damn which effects a forecast cash surplus of $69,960.
See attached for Budget Review 3 information as per Local Government Uniform Presentation of Finances.
See also attached Profit and Loss Budget Analysis which shows income and expenditure to 31 May 2020 in MYOB format.
See further below for Budget Functions and Items document which indicates the 2019/20 budget details and the proposed Budget Review 3 variation. The 2020/21 draft budget details are also indicated.
Key BR3 variations from adopted 19/20 Budget are:
Item Account Budget BR3 Variation Detail
6.1 EO contract $50,000 $57,000 + $7,000 Board Approved rate adjustment from 1/1/20 plus extra costs associated with Northern Floodwater Project Advocacy
6.5 Audit fees $6,660 $7,720 +$1,060 Additional costs
6.8 Hon Chair $7,000 $8,000 +$1,000 Board approved honorarium adjustment plus extra costs associated with Northern Floodwater Project Advocacy.
6.9 Admin Finance $300 $3,200 +$2,900 Board approved new admin support.
9.7 Consultancies $179,695 $158,475 - $21,220 Carry over scheduled payment Charter Review 2
10.2 Mtce wks $85,000 $25,000 - $60,000 Deferred budgeted repair work to the Contract Lower Level Outlet Pipe and Baffles in the Stilling Basin of the Bruce Eastick North Para Flood Mitigation Dam
Note Committed expenditure carry over Balance scheduled payment Charter Review 2 Completion March 2021 $21,220
LLOP and Baffle Repair process( Likely Nov Dec 2020) $60,000
2019/2020 Anticipated committed expenditure carry over of $81,220
BR3 Forecast result is a CASH surplus of $69,960
Regulation 9 of Local Government (Financial Management) Regulations 2011 states:
‘A report showing a revised forecast of its operating and capital investment activities for the relevant financial year compared with the estimates for those activities set out in the budget presented in a manner consistent with the note in the Model Financial Statements entitled Uniform Presentation of Finances'.
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Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 46 of 86
Gawler River Floodplain ManagementGawler River AuthorityFloodplain Management Authority
Budget - Functions & Items
2020-2021
Code 2019-2020 2020-2021 Budget BR3 Budget Notes
REVENUE
Administration of the GRFMA
1,1 Member Subscriptions 145,000 145,000 145,935 1,3 Interest LGFA 1,500 1000 1,000 1,4 Interest BankSA 100 300 100 1,5 Other 15 100 15 Total 146,615 146,400 147,050
Operations Flood Mitigation Scheme
2,1 Member Subscriptions 0 0
2,3 State Grant 110,980 110.980 0 2,4 Commonwealth Grant 0 0 2,5 Sale of Land 0 0 2,6 Other 0 0 Total 110,980 110,980 0
Maintenance Flood Mitigation Scheme
3,1 Council Subscriptions 85,300 85,300 50,300 3,3 Other Total 85,300 85,300 50,300
Capital Revenue Flood Mitigation Scheme
4,1 Council Subscriptions 0 0 4,3 State Grant 0 0 4,4 Commonwealth Grant 0 0 4,5 Sale of land 0 0 4,6 Other 0 0 Total 0 0 0
5,1 Surplus C/ Forward Net 0
GST on Income 0
Debtors paid /Payable
TOTAL INCOME 342,895 342,680 197,350
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Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 47 of 86 Gawler River Floodplain Management Authority
EXPENDITURE 2019-2020 2020-2021 Budget BR3 Budget Notes
Administration of the GRFMA
Hourly rate now 6,1 Executive Officer Contract 50,000 57,000 55,000 $120 6,2 Advt, Print, Stat, Postage 1,270 700 1,295 Attendance FMA 6,3 Travelling Expenses 1,350 1,400 4,000 conference 6,4 Insurance - PL & PI 6,400 6,225 6,530 6,41 Audit Committee 2,800 2,600 2,900 New external 6,5 Audit Fees 6,660 7,720 5,500 auditor 6,6 Bank Fees 120 50 125 6,7 Legal Advice 2,000 2,200 2200 Revised from 6,8 Honorarium Chairperson 7,000 8,000 8,500 appointment New Admin 6,9 Administration and Finance 300 3,200 6,000 support Total 77,900 89,095 92,050
Gawler River Scheme Mark 2
Management 9,7 Consultancies 179,695 158,475 55,000 Framework 9,8 Total 179,695 158,475 55,000
Maintenance Flood Mitigation Scheme
Maintenance Works Maintenance 10,2 Contractors 85,000 25,000 50,000 operations 10,3 Property Maintenance 10,31 Rates -Levies 300 150 300 10,4 Depreciation Dam 231,231 233,081 Revaluation Total 316,531 25,150 283,381
ALL EXPENDITURE 574,126 272,720 430,431
SURPLUS 69,960 233,081
2020/2021 Mark 2 Consultancies Budget $55,000 - Provision for development of the new management framework requirement of a Long-Term Financial Plan, a Strategic Plan an Asset Management plan as well as annual budget (External accounting expertise). and continuation of the advocacy program to secure funding for the Northern Floodway project
2020/2021 Mtce Flood Mitigation Scheme Budget $50,000 - Establishment of a Dam Emergency Management Plan.Requirements of the reviewed O&M Manual. Revegetation of land. Scheduled inspections in accordance with ANCOLD recommendations. Principality Routine (monthly), Intermediate(annually), Comprehensive (every 5 years).Repairs and Maintenance - New signs/padlocks/Screens for LLOP and HLOP.
Contingency for LLPO and Stilling Basin repair costs following into 2021 (from budgeted 2019/20 works).
Page 4 of 4
Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 48 of 86 Created: 6/1/2020 10:28 AM Gawler River Floodplain Manage Auth 266 Seacombe Road Profit & Loss [Budget Analysis] Seacliff Park SA 5049 July 2019 To June 2020 ABN: 12 925 534 861 Email: [email protected]
Selected Period Budgeted $ Difference
Income Admin of GRFMA Member Subscriptions $145,000 $145,000 $0 Interest LGFA $734 $1,000 ($266) Interest Bank SA $285 $300 ($15) Other $0 $100 ($100) Total Admin of GRFMA $146,019 $146,400 ($381) Operations Flood Mit Scheme State Grant $71,266 $110,980 ($39,714) Other $100 $0 $100 Total Operations Flood Mit Scheme $71,366 $110,980 ($39,614) Maint Flood Mit Scheme Council Subscriptions $85,300 $85,300 $0 Total Maint Flood Mit Scheme $85,300 $85,300 $0 Total Income $302,685 $342,680 ($39,995) Gross Profit $302,685 $342,680 ($39,995) Expenses Admin of GRFMA Executive Officer Contract $48,240 $57,000 ($8,760) Adv, printing, stationery post $510 $700 ($190) Travelling Expenses $1,400 $1,400 $0 Insurance PL & PI $6,225 $6,225 $0 Audit Committee $1,300 $2,600 ($1,300) Audit Fees $7,712 $7,720 ($8) Bank Fees $46 $50 ($5) Legal Fees $2,133 $2,200 ($68) Honorarium - Chairperson $7,400 $8,000 ($600) Other $2,544 $3,200 ($656) Total Admin of GRFMA $77,509 $89,095 ($11,586) Gawler River Scheme Mark 2 Consultancies $93,313 $158,475 ($65,162) Total Gawler River Scheme Mark 2 $93,313 $158,475 ($65,162) Maint Flood Mitigation Scheme Maintenance Contractors $1,351 $25,000 ($23,649) Rates & Levies $122 $150 ($28) Total Maint Flood Mitigation Scheme $1,473 $25,150 ($23,677) Depreciation Depreciation $0 $231,231 ($231,231) Total Expenses $172,294 $503,951 ($331,657) Operating Profit $130,391 ($161,271) $291,662
Total Other Income $0 $0 $0 Total Other Expenses $0 $0 $0 Net Profit/(Loss) $130,391 ($161,271) $291,662
Page 1 of 1
Full Agenda - GRFMA Board Meeting 11-06-2020 Page 49 of 86 Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 49 of 86 GAWLER RIVER FLOODPLAIN MANAGEMENT AUTHORITY CONSOLIDATED BUDGET REVIEW 1 2019/20
STATEMENT OF COMPREHENSIVE INCOME
2018/2019 2019/2020 2019/2020 2019/2020 2019/2020 2019/2020 FULL YEAR ADOPTED BUDGET REVIEW BUDGET REVIEW MAY BUDGET REVIEW AUDITED ACTUALS BUDGET BUDGET BUDGET BUDGET BUDGET $'000 INCOME $'000 $'000 $'000 $'000 $'000
231,577 Subscriptions 230,300 230,300 230,300 230,300 230,300 - Grants Subsidies and Contributions 110,980 110,980 110,980 71,266 110,980 1,718 Investment Income 1,515 1,515 1,515 990 1,300 5,024 Other 100 100 100 - 100
238,319 TOTAL REVENUES 342,895 342,895 342,895 302,556 342,680
EXPENSES
146,603 Materials, Contracts and Other Expenses 342,895 342,895 342,895 172,286 272,720 - Finance Costs - - - - - 233,081 Depreciation, amortisation & impairment 231,231 231,231 231,231 - 231,231
379,684 Total Expenses 574,126 574,126 574,126 172,286 503,951
OPERATING SURPLUS/(DEFICIT) (141,365) BEFORE CAPITAL AMOUNTS (231,231) (231,231) (231,231) 130,270 (161,271)
- Net gain (loss) on disposal or revaluation of assets ------Amounts specifically for new or upgraded assets ------Physical resources received free of charge - - - - -
(141,365) TOTAL COMPREHENSIVE INCOME (231,231) (231,231) (231,231) 130,270 (161,271)
Ful Agenda - GRFMA Board Meeting4/06/2020 11-06-2020 Page 50 of 86 GAWLER RIVER FLOODPLAIN MANAGEMENT AUTHORITY CONSOLIDATED BUDGET REVIEW 1 2019/20
CASH FLOW STATEMENT
2018/2019 2019/2020 2019/2020 2019/2020 2019/2020 2019/2020 FULL YEAR ADOPTED BUDGET REVIEW BUDGET REVIEW MAY BUDGET REVIEW AUDITED ACTUALS BUDGET BUDGET BUDGET BUDGET BUDGET $ $ $ $ $ $ Inflows Inflows Inflows Inflows Inflows Inflows (Outflows) (Outflows) (Outflows) (Outflows) (Outflows) (Outflows) CASHFLOWS FROM OPERATING ACTIVITIES RECEIPTS 236,374 Operating Receipts 341,380 341,380 341,380 265,195 341,380 1,800 Investment Receipts 1,515 1,515 1,515 990 1,300 PAYMENTS (146,603) Operating payments to suppliers & employees (342,895) (342 ,895) (342 ,895) (171 ,352) (27 2,720) - Finance Payments - - - - -
91,571 Net Cash provided by (or used in) Operating Activities - - - 94,833 69,960
CASH FLOWS FROM INVESTING ACTIVITIES RECEIPTS - Grants specifically for new or upgraded assets - - - - - 0 Sale of Assets 0 0 0 0 0 PAYMENTS - Capital Expenditure on renewal/replacement of assets - - - - - (84,081) Capital Expenditure on new/upgraded assets - - - - -
(84,081) Net Cash provided by (or used in) Investing Activities - - - - -
CASH FLOWS FROM FINANCING ACTIVITIES RECEIPTS - Proceeds from Borrowings - - - - - PAYMENTS - Repayment of Borrowings - - - - -
- NET CASH USED IN FINANCING ACTIVITIES - - - - -
7,490 NET INCREASE (DECREASE) IN CASH HELD - - - 94,833 69,960 59,412 CASH AT BEGINNING OF YEAR 66,902 66,902 66,902 66,902 66,902 66,902 CASH AT END OF YEAR 66,902 66,902 66,902 161,735 136,862
Ful Agenda - GRFMA Board Meeting4/06/2020 11-06-2020 Page 51 of 86 GAWLER RIVER FLOODPLAIN MANAGEMENT AUTHORITY CONSOLIDATED BUDGET REVIEW 1 2019/20
BALANCE SHEET 2018/2019 2019/2020 2019/2020 2019/2020 2019/2020 2019/2020 FULL YEAR ADOPTED BUDGET REVIEW BUDGET REVIEW MAY BUDGET REVIEW AUDITED ACTUALS BUDGET BUDGET BUDGET BUDGET BUDGET ASSETS $ CURRENT ASSETS $ $ $ $ $ 66,902 Cash and cash equivalents 66,902 66,902 66,902 161,735 136,862 1,958 Trade & other receivables 1,958 1,958 1,958 42,856 1,958 - Inventories - - - - - 68,860 TOTAL CURRENT ASSETS 68,860 68,860 68,860 204,591 138,820
NON-CURRENT ASSETS - Financial Assets - - - - - 22,332,000 Infrastructure, Property, Plant & Equipment 22,100,769 22,100,769 22,100,769 22,332,000 22,100,769 22,332,000 TOTAL NON-CURRENT ASSETS 22,100,769 22,100,769 22,100,769 22,332,000 22,100,769 22,400,860 TOTAL ASSETS 22,169,629 22,169,629 22,169,629 22,536,591 22,239,589
LIABILITIES CURRENT LIABILITIES - Trade & Other Payables - - - 5,461 - - Borrowings ------Short-term Provisions ------TOTAL CURRENT LIABILITIES - - - 5,461 -
NON-CURRENT LIABILITIES - Long-term Borrowings ------Long-term Provisions ------TOTAL NON-CURRENT LIABILITIES ------TOTAL LIABILITIES - - - 5,461 -
22,400,860 NET ASSETS 22,169,629 22,169,629 22,169,629 22,531,130 22,239,589
EQUITY 13,718,887 Accumulated Surplus 13,487,656 13,487,656 13,487,656 13,849,157 13,557,616 8,681,973 Asset Revaluation 8,681,973 8,681,973 8,681,973 8,681,973 8,681,973 - Other Reserves - - - - - 22,400,860 TOTAL EQUITY 22,169,629 22,169,629 22,169,629 22,531,130 22,239,589
Ful Agenda - GRFMA Board Meeting4/06/2020 11-06-2020 Page 52 of 86 GAWLER RIVER FLOODPLAIN MANAGEMENT AUTHORITY CONSOLIDATED BUDGET REVIEW 1 2019/20
STATEMENT OF CHANGES IN EQUITY 2018/2019 2019/2020 2019/2020 2019/2020 2019/2020 2019/2020 FULL YEAR ADOPTED BUDGET REVIEW BUDGET REVIEW MAY BUDGET REVIEW AUDITED ACTUALS BUDGET BUDGET BUDGET BUDGET BUDGET $ $ $ $ $ $ ACCUMULATED SURPLUS 13,860,252 Balance at end of previous reporting period 13,718,887 13,718,887 13,718,887 13,718,887 13,718,887 -141,365 Net Result for Year -231,231 -231,231 -231,231 130,270 -161,271 0 Transfer From Reserves 0 0 0 0 0 0 Transfer To Reserves 0 0 0 0 0
13,718,887 BALANCE AT END OF PERIOD 13,487,656 13,48 7,656 13,48 7,656 13,84 9,157 13,5 57,616
ASSET REVALUATION RESERVE 2,851,810 Balance at end of previous reporting period 8,681,973 8,681,973 8,681,973 8,681,973 8,681,973 Gain on revaluation of infrastructure, property, plant & 5,830,163.00 equipment 0.00 0.00 0.00 0.00 0.00 Transfer to Accumulated Surplus on sale of infrastructure, 0.00 property, plant & equipment 0.00 0.00 0.00 0.00 0.00 8,681,973 BALANCE AT END OF PERIOD 8,681,973 8,681,973 8,681,973 8,681,973 8,681,973
22,400,860 TOTAL EQUITY AT END OF REPORTING PERIOD 22,169,629 22,496,629 22,169,629 23,023,750 22,566,589
Ful Agenda - GRFMA Board Meeting4/06/2020 11-06-2020 Page 53 of 86 GAWLER RIVER FLOODPLAIN MANAGEMENT AUTHORITY CONSOLIDATED BUDGET REVIEW 1 2019/20
UNIFORM PRESENTATION OF FINANCES 2018/2019 2019/2020 2019/2020 2019/2020 2019/2020 2019/2020 FULL YEAR ADOPTED ADOPTED ADOPTED ADOPTED ADOPTED AUDITED ACTUALS BUDGET BUDGET BUDGET BUDGET BUDGET $ $ $ $ $ $ 238,319 Operating Revenues 342,895 342,895 342,895 302,556 342,680 (379,684) less Operating Expenses (574,126) ( 574,126) (574 ,126) (172 ,286) (50 3,951) (141,365) Operating Surplus / (Deficit) before Capital Amounts (231,231) (231 ,231) (231 ,231) 130,270 (16 1,271)
Less Net Outlays in Existing Assets Capital Expenditure on renewal and replacement of - Existing Assets - - - - - (233,081) less Depreciation, Amortisation and Impairment (231,231) (231 ,231) (231 ,231) - (23 1,231) - less Proceeds from Sale of Replaced Assets - - - - - (233,081) (231,231) (231,231) (231 ,231) - (23 1,231)
Less Net Outlays on New and Upgraded Assets 84,081 Capital Expenditure on New and Upgraded Assets - - - - - less Amounts received specifically for New and Upgraded - Assets ------less Proceeds from Sale of Surplus Assets - - - - - 84,081 - - - - -
7,635 Net Lending / (Borrowing) for Financial Year - - - 130,270 69,960
Ful Agenda - GRFMA Board Meeting4/06/2020 11-06-2020 Page 54 of 86 Gawler River Floodplain Management Authority 266 Seacombe Road Seacliff Park SA 5049
Council Deposits Transaction Statement from 01-May-2020 to 31-May-2020 inclusive
Deal Date Transaction Interest Rate Amount Balance Gawler River General
Council Dep - 24HR Mthly
58319 01-05-2020 Opening Balance $144,825.75
58319 01-05-2020 CAPITALISE 0.2500 $29.74 $144,855.49 INTEREST
58319 31-05-2020 Closing Balance $144,855.49
Accrued interest for period 01-May-2020 to 31-May-2020 $35.52
Total Gawler River General - Council Dep - 24HR Mthly $35.52
Summary
Gawler River Floodplain Management Authority Accrued Interest Gawler River General $35.52
Grand Total $35.52
Local Government Finance Authority of South Australia Suite 1205 147 Pirie Street ADELAIDE SA 5000 Phone (08) 8223 1550 Fax (08) 8223 6085 www.lgfa.com.au ABN: 80 189 672 209 Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 55 of 86 Created: 6/1/2020 10:19 AM Gawler River Floodplain Manage Auth 266 Seacombe Road Reconciliation Report Seacliff Park SA 5049 ABN: 12 925 534 861 Email: [email protected] ID No. Date Memo/Payee Deposit Withdrawal
Account: 1-1130 LGFA Investment Account Date Of Bank Statement: 5/31/2020 Last Reconciled: 4/30/2020 Last Reconciled Balance: $144,825.75
Cleared Deposits
IE053120 5/31/2020 LGFA interest $29.74 Total: $29.74 $0.00 Reconciliation: AccountRight Balance On 5/31/2020: $144,855.49 Add: Outstanding Cheques: $0.00 SubTotal: $144,855.49 Deduct: Outstanding Deposits: $0.00 Expected Balance On Statement: $144,855.49
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Full Agenda - GRFMA Board Meeting 11-06-2020 Page 56 of 86 Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 56 of 86 Created: 6/1/2020 10:12 AM Gawler River Floodplain Manage Auth 266 Seacombe Road Reconciliation Report Seacliff Park SA 5049 ABN: 12 925 534 861 Email: [email protected] ID No. Date Memo/Payee Deposit Withdrawal
Account: 1-1110 Bank SA Account Date Of Bank Statement: 5/31/2020 Last Reconciled: 4/30/2020 Last Reconciled Balance: $52,483.69
Cleared Cheques
EFT 5/6/2020 Bushfire Natural Hazards CRC $24,581.70 EFT 5/6/2020 Ian Baldwin $1,400.00 EFT 5/6/2020 Norman Waterhouse $550.00 EFT 5/6/2020 David Hitchcock $6,809.00 EFT 5/21/2020 Think Purple Solutions $443.41 EFT 5/21/2020 HWL Ebsworth LawyersPO Box 3 $1,795.75 SC053120 5/31/2020 Safe Deposit Fee $5.00 Total: $0.00 $35,584.86
Cleared Deposits
CR000134 5/26/2020 Payment; Rhys Wilson $110.00 CR000133 5/28/2020 Payment; The Barossa Council $17,359.10 IE053120 5/31/2020 Bank Int $0.28 Total: $17,469.38 $0.00 Reconciliation: AccountRight Balance On 5/31/2020: $34,368.21 Add: Outstanding Cheques: $0.00 SubTotal: $34,368.21 Deduct: Outstanding Deposits: $0.00 Expected Balance On Statement: $34,368.21
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Full Agenda - GRFMA Board Meeting 11-06-2020 Page 57 of 86 Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 57 of 86 Business Banking Online
Transaction History Report Account name GAWLER RIVER FLOODPLAIN MANAGEMENT Please advise any error or unauthorised transaction Account number 010 0101 248 140 promptly to the bank BSB 105-010 Currency AUD Opening balance 52,483.69CR Transaction period from 01/05/2020 to 31/05/2020
Date Description Serial number Debit Credit Balance
INTERNET WITHDRAWAL 06MAY14:33 06/05/2020 Legal adv 550.00 51,933.69CR
INTERNET WITHDRAWAL 06MAY14:38 06/05/2020 Chair Hon Aprl20 1,400.00 50,533.69CR
INTERNET WITHDRAWAL 06MAY14:38 06/05/2020 EO services April20 6,809.00 43,724.69CR INTERNET WITHDRAWAL 06MAY14:33 06/05/2020 GRUMP inst 3 24,581.70 19,142.99CR
The Barossa Coun 14/05/2020 075918 17,359.10 36,502.09CR
20/05/2020 SAFE DEPOSIT FEE (INC GST) 5.00 36,497.09CR
INTERNET WITHDRAWAL 21MAY14:12 21/05/2020 Admin services April 443.41 36,053.68CR
INTERNET WITHDRAWAL 21MAY14:12 21/05/2020 Legal fees 1,795.75 34,257.93CR
OSKO DEPOSIT 22MAY08:59 22/05/2020 Lease payment Inv 20200521 RHYS C WILSON 110.00 34,367.93CR
30/05/2020 CREDIT INTEREST 0.28 34,368.21CR
TOTAL 35,584.86 17,469.38 34,368.21CR
Full Agenda - GRFMA Board Meeting 11-06-2020 Page 58 of 86 © BankSA. A Division of Westpac Banking Corporation ABN 33 007 457 141. AFSL and Australian credit licence 233714 Page 1 of 1 Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 58 of 86 Gawler River Floodplain Management Authority
Agenda Item: 8.4 Committee: Board Meeting Date: 11 June 2020 Title: GRFMA Business Plan 2020-21
Recommendation: That pursuant to Clause 12.2 of the Charter, the GRFMA Business Plan 2020-21 be adopted.
The newly amended GRFMA Charter (2020) now provides the Authority must prepare an Annual Business Plan and Budget for the forthcoming financial year.
The new Charter also provides requirement for establishment of a Strategic Plan, Long-Term Financial Plan and Asset Management Plan. The GRFMA Board has determined that a transition program to establish the new management framework will be undertaken.
Prior to setting the draft budget each year the Authority must review its Business Plan in conjunction with the Constituent Councils.
The annual Budget must be consistent with and account for activities and circumstances referred to in the Authority’s Business Plan and must be submitted in draft form to each Constituent Council before 31 March for approval.
The draft Business Plan and Budget have previously been considered at the 12/2/2020 GRFMA Audit Committee Meeting and the 27/2/20 GRFMA Meeting.
The budget must not be adopted by the Authority until after 31 May but before 30 September; and the Authority must then provide a copy of its budget to each Constituent Council within five business days after adoption.
GRFMA Annual Business Plan
Key elements of the 2020/2021 Annual Business Plan include:
• Continuation of the advocacy program to secure funding for the Northern Floodway project. • Progress of the second stage of the GRFMA Charter and Governance Review to scope and consider other contemporary governance arrangements. • Establishment of new management framework and plans now required as per the amended Charter (1). • Establishment of a Dam Emergency Management Plan. • Implementation of requirement of the revised (2020) Operation and Maintenance Manual. • Establishment of a revegetation program around land associated with the Bruce Eastick North Para Flood Mitigation Dam. • Scheduled inspections and environmental management of land associated with the Dam location to be undertaken in accordance with ANCOLD recommendations. Principally routine (monthly), intermediate(annually), comprehensive (every 5 years).
See attached for a copy of the 2020/2021 GRFMA Annual Business Plan. See meeting Agenda Item 8.5 for further detail regarding the 2020/2021 GRFMA Annual Budget.
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A copy of the Business Plan was provided to all Constituent Councils on 24/3/19 with request to provide subsequent indication of Councils consideration in sufficient time for consideration at the 13/6/19 GRFMA meeting.
See table 8.4 below for collation of responses received from Constituent Councils.
Table 8.4 – Responses Received From Constituent Councils
Adelaide Plains That Council, having considered Item 14.7 – Gawler River Floodplain Council Management Authority – Draft Annual Business Plan and Budget 2020/2021, dated 27 April 2020, receives and notes the report and in doing so instructs the Chief Executive Officer to write to the Executive Officer of the Gawler River Floodplain Management Authority to advise that Council is in support of the Draft 2020/2021 Annual Business Plan and Budget.”
Adelaide Hills 1. That the report be received and noted. Council 2. To advise the Board of the Gawler River Floodplain Management Authority that it has reviewed its 2020/21 Annual Business Plan and approves the Adelaide Hills Council’s contribution of $25,193 as set out in the draft 2020/21 Budget.
The Barossa That Council endorse the draft Gawler River Floodplain Management Council Authority Annual Business Plan 2020-2021 and the draft Consolidated Budget 2020-2021 as circulated to constituent councils.
Town of Gawler That Council: 1. Endorses the Gawler River Floodplain Management Authority Draft Annual Business Plan 2020 – 2021. 2. Endorses the Gawler River Floodplain Management Authority Draft Annual Budget 2020 – 2021. 3. Staff investigate the possibility of having the Gawler Floodway project, estimated at $27M, being included as part of the regional considerations of priority projects currently being progressed in partnership with the participating Councils including Adelaide Plains Council, Light Regional Council, Barossa Council and the RDA. Such funding and following investment opportunities will assist the region’s community recover from the current COVID crisis amongst generating other long term benefits.
Light Regional That Council: Council 1. Support the adoption of the Gawler River Floodplain Management Authority 2020 – 2021 Draft Budget and 2020 – 2021 Draft Annual Business Plan; 2. Fund the requested Member Council contribution to support the Gawler River Floodplain Management Authority 2020 – 2021 Draft Budget and 2020 – 2021 Draft Annual Business Plan to the value of $28,683 subject to the adoption of Council’s 2020 – 2021 Budget & Annual Business Plan.
City of Playford That Council endorse the attached GRFMA Business Plan (2020-21) and draft GRFMA budget (2020/21).
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Ful Agenda - GRFMA Board Meeting 11-06-2020 Page 60 of 86 GRFMA ANNUAL BUSINESS PLAN
2020-2021
Gawler River Floodplain Management Authority
Constituent Councils: Adelaide Hills Council Town of Gawler Adelaide Plains Council Light Regional Council The Barossa Council City of Playford
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Business Plan 2020-2021 Gawler River Floodplain Management Authority (GRFMA)
The Gawler River
The Gawler River is formed by the confluence of the North Para and South Para in the town of Gawler and is located in the Adelaide Plains district of South Australia. The district surrounding the river produces cereal crops and sheep for both meat and wool, as well as market gardens, almond orchards and vineyards. The farm gate output of the Gawler River floodplain horticultural areas is estimated to be at least $225 million.
History
The river is subject to periodic flood events.
Desirable Levels of Protection Cost of Flooding Flood Frequency (ARI) Estimated Damages 1 in 10 $15m 1 in 20 $24m 1 in 50 $102m 1 in 100 $182m 1 in 200 $212m Average Annual Damage $7.40m Present Value of Damages $109m
Properties at Risk Flood Frequency (ARI) Number of residential properties within each hazard rating Low Medium High Extreme 1 in 50 1056 785 483 236 1 in 100 1559 1451 1179 457 1 in 200 1814 1652 1419 615
Following the November 2005 flood, which flooded the Virginia district and township, a series of meetings of the major stakeholders led to the approval of $20 million in funding from Federal, State and Local Governments to fund the Gawler River Flood Mitigation Scheme (Scheme Works).
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The Scheme Works had three parts:
One The construction of aflood controldam ontheNorthParaRivernearTurretfield designed to control a 1 in 100-year flood. Two The modification of the South Para Reservoir dam wall and spillway to provide 1 in 100- year flood control storage on top of full reservoir storage (completed2012). Three The formalisation of controlled flow paths for floodwaters along the lower reaches of the Gawler River.
Following successful construction of the flood control Dam on the North Para (Bruce Eastick North Para Flood Mitigation Dam) in 2007 and modification of the South Para Reservoir Dam and spillway in 2012, the Authority has progressed the Gawler River Flood Mitigation Scheme, elements which include:
further development of the preliminary assessment of possible local area levees prepared in the 2008 Gawler River Floodplain Mapping Study at Gawler, Angle Vale and Two Wells andto develop a levee strategy for Virginia. establishment of a protocol with the Floodplain Councils that where development of land in areas identified as ‘at risk of flooding’ is planned to proceed by the implementation of alocal area levee that mapping of the proposed levees on the Gawler River Floodplain Mapping Study Model will be required. to develop a funding strategy for flood protection that is delivered by local area levees on the questions of who should own and maintain the levees and whether local area leveesare regional works that the GRFMA should fund or are they local works that are the responsibility of the local Council. investigate opportunities for funding partners and grants to undertake thenecessary assessments and designs.
Purpose of the GRFMA
The Gawler River Floodplain Management Authority (GRFMA) was formed as a Regional Subsidiary under Section 43 and Schedule 2 of the Local Government Act 1999 on 22 August 2002. The Constituent Councils are the Adelaide Hills Council, The Adelaide Plains Council, The Barossa Council, The Town of Gawler, Light Regional Council, and the City of Playford.
The Authority has been established for the following purposes: to co-ordinate the construction, operation and maintenance of flood mitigation infrastructure for the Gawler River. This purpose is the core business of theAuthority; to raise finance for the purpose of developing, managing and operating and maintaining works approved by the Board; to provide a forum for the discussion and consideration of topics relating to the constituent council’s obligations and responsibilities in relation to management of flood mitigation for the Gawler River; and upon application of one or more constituent councils pursuant to clause12.4: o to coordinate the construction, maintenance and promotion and enhancement of the Gawler River and areas adjacent to the Gawler River as recreational open space forthe www.gawler.sa.gov.au/grfmaFul Agenda - GRFMA BoardGRFMA Meeting 11-06-2020 Annual Page Business 63 of 86 Plan 2020 - 2021 4
adjacent communities; and o to enter into agreements with one or more of the constituent councils for thepurpose of managing and developing the Gawler River.
Governance
The Authority has established a Charter which sets down the powers, functions, safeguards, accountabilities and an operational framework and the Business Plan sets down the operational plan and financial plan to achieve agreed objectives.
The Authority is governed by the Board of management
The Board comprises of one independent person, who is not an officer, employee or elected member of a constituent council, to be appointed as the Chairperson of the Board of Management of the GRFMA for a term of two years. Two persons appointed from each of the six constituent councils (12 members in total). Council appointees comprise of the Council CEO, or delegate and one Elected Member. Deputy Board members as appointed by each constituent council
The Board The Members of the Board are:
Council Board Members Deputy Board Members Chairperson and Independent Mr. Ian Baldwin Member Adelaide Hills Council Cr Malcolm Herrmann Cr Pauline Gill Mr. Marc Salver Adelaide Plains Council Cr Terry-Anne Keen Cr John Lush Mr James Miller Mr Robert Veitch The Barossa Council Mayor Bim Lange Cr Russell Johnstone Mr. Gary Mavrinac
Town of Gawler Cr Paul Koch Cr Nathan Shanks Mr. Sam Dilena Mr. Ben DeGilio Light Regional Council Cr William Close Mr. Andrew Philpott Mr. Brian Carr City of Playford Cr Peter Rentoulis Cr Clinton Marsh Mr. Greg Pattinson
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A Technical Assessment Panel has been appointed to support the decision-making processes of the Board with delegated powers to provide advice and manage the technical aspects of the design, assessment and construction of the various parts of the Scheme.
The Members of the Panel are: Mr Ian Baldwin, Independent Chair Ms Ingrid.Franssen, Manager Flood Management, DEWNR Dr Moji Kan, Principal Engineer Dams, SA Water Mr Matt Elding, Barossa Council Mr Braden Austin, Playford Council Mr David Hitchcock Executive Officer Mr Dino Musolino, Observer, Lower Gawler River representative
An Audit Committee has been appointed to review: the annual financial statements to ensure that they present fairly the financial state of affairs of the Board; and the adequacy of the accounting, internal control, reporting and other financial management systems and practices of the Board on a regular basis.
The Members of the Audit Committee are: Mr. Peter Brass, Independent member and Chair Cr. Malcolm Herrmann, Adelaide Hills Council Mr. Greg Pattinson, City of Playford.
The following Policies have been adopted to provide management guidelines for the day-to-day business of the GRFMA: Access to Meetings and Documents Internal Review of Decisions Procurement and Operations Dam Valuation Public Consultation Treasury Management
Further work will be undertaken to establish and adopt appropriate policy documents as required (Public Interest Disclose, Fraud and Corruption etc).
To meet the statutory and operational responsibilities the Authority will maintain appointment of a part time Executive Officer, and an Auditor, on a contract basis.
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Dean Newbery and Partners have been appointed as the external auditor for the financial year period 2019/20 until 2023/24.
The Authority is required to hold a minimum of 6 meetings per year and to provide the required Business Plans, Budgets Reports and Audited Statements to its constituent councils required by the Charter and Local Government 1999.
The Authority will conduct two reviews each year of its performance against the targets set in this Business Plan that will form part of the report to its constituent councils and will be included in its Annual Report. Cost of Operations
The scope of the GRFMA annual budget and operations is small in comparison to the extensive undertakings by constituent councils.
Principally the budget revenue is sourced from predetermined “formulae based’ financial contributions by the six constituent councils, opportunistic funding applications and some interest from financial institutions. Recently any shortfalls in income (over expenditure) have been met from reserves.
Expenditure is principally budgeted on estimated costs of executive management and administrative and governance requirements of the Authority according to its charter. Some costs are incurred with maintenance of the Bruce Eastick North Para River Flood Mitigation Dam site andaccess.
The contributions of the constituent councils are based on the following percentage shares for capital works, maintenance of Scheme assets and operational costs of the Authority. (GRFMA Charter Clause 10)
Constituent Council Shares for Contributions
Constituent Council Capital Works Maintenance of Assets Operational Costs Percentage Share Percentage Share Percentage Share Adelaide Hills Council 1.73% 1.73% 16.66% Adelaide Plains Council 28.91% 28.91% 16.66% The Barossa Council 8.67% 8.67% 16.66% Town of Gawler 17.34% 17.34% 16.66% Light Regional Council 8.67% 8.67% 16.66% City of Playford 34.68% 34.68% 16.66% Total 100% 100% 100%
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Work Priorities 2020/2021
Previously in 2016/17 the Authority engaged:
AECOM to provide a fatal flaw screening assessment for the potential raising of the North Para Dam by up to 10 metres to provide additional flood protection for a 1 in 100 Annual Event Probability (AEP) event to the township of Gawler and further downstream. Australian Water Environments to undertake the Gawler River 2016 FloodReview
Both reports have been subsequently completed and following consultation with constituent councils the Authority has resolved that decision on extending the height (10mtr) of the dam be on held over pending the initiatives recommended in the Gawler River 2016 Flood Review report are implemented and outcomes considered. Feasibility of raising of the North Para Dam will then subsequently be considered.
The Gawler River 2016 Flood Review report provides three recommendations for works to be undertaken and provides first stage indicative costs of $27 million:
a) proposed Gawler River northernfloodway; b) upgrade andmaintenance of the leveesystem; and c) managementofsiltandpestvegetation.
The Authority will continue to pursue endeavors to obtain State and Federal government funding for the project having an estimated $27 million cost, on the basis of securing commitment from Federal and State Governments to fund in totality all capital costs, including the further design and development cost associated with the project.
During 2019 the Authority, in partnership with the University of Adelaide, via funding from the Federal and State Government National Disaster Resilience Program (NDRP) commenced development of decision support tool to explore how to manage flood risk into the future in an integrated and dynamic approach. The project is on schedule to conclude in June 2020 and findings provided by the final report will be further explored.
On 16/8/18 the Authority endorsed commencement of a GRFMA Charter and Governance Review to be undertaken in two phases consisting of:
1. A charter review to be undertaken as a shorter-term action;and 2. Following completion of the charter review a further process to scope and consider other contemporary governance arrangements be undertaken. www.gawler.sa.gov.au/grfmaFul Agenda - GRFMA BoardGRFMA Meeting 11-06-2020 Annual Page Business 67 of 86 Plan 2020 - 2021 8
Phase 1, Charter Review has now been completed and key elements of changes to be effected in the new charter are.
Clause Change 1.2 Provision of Definitions 3.1.4 New wording to facilitate sustainable outcomes to ensure a proper balance between economic, social, environmental and cultural considerations. 4.3.11 New options to identify Board and Deputy Board Members. 4.5.1 New process for appointment of Chairperson three-year term. 6. Reworded and reorganised to reflect Role and Functions and provision for a new Code of Practice for Meeting Procedures 7.2 Clarifies obligations of the Authority in regards to Register of Interest and Related Party Disclosures 8.4.2 Sets limit of overdraft facility. 8.5.2 Provides direction on draw down of loan funds. 9.4.1 Establishment of Committees - Provides opportunity for more than one independent and Audit Committee member and term of appointment. 9.4.2 11.1 Requires separate funding agreement with constituent councils where capital or maintenance cost exceed $1 Million in any one year. 12 Provision for Annual Business Plan and Annual Budget - clarification that Council approve the Budget as a whole. 13 New Management Framework requiring a Long-Term Financial Plan, a Strategic Plan and an Asset Management plan as well as annual budget. 21 Clarifies dispute resolution process between Authority and one or more constituent councils. 23.3 No change to financial contributions by constituent councils. Depreciation falls withinthe scope of the Authorities operational costs. 24 New identification of non-derogation and Direction by constituent councils.
The new Charter (phase1) commenced from 28 January 2020 and a transition program will be undertaken to effect the new GRFMA Management Framework requiring a Long-Term Financial Plan, a Strategic Plan and an Asset Management plan as well as annual budget.
The Authority has now separately initiated Phase 2 of the Charter review so as to facilitate a process to scope and consider other contemporary governance arrangements that the GRFMA might, with constituent council support, adopt in seeking to deliver its purpose of coordinating the planning, construction, operation and maintenance of flood mitigation infrastructure for the Gawler River.
This process is to also examine percentage rate contributions (subscriptions) pursuant to the current Charter (2015), Clause 10. Financial Contributions to the Authority (now Clause 11 in the proposed Charter, Stage 1, 2019).
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A Charter Review (2) Working Group has been established to provide and manage the process and to facilitate conclusion of the Charter Review considerations and arrangements such that any resultant new charter will be operational and effective from 1 July 2021.
Maintenance and operations of the scheme during 2020to 2021 will include:
Establishment of a Dam Emergency Management Plan. Implementation of requirement of the reviewed (2020) Operation and Maintenance Manual; Establishment of a revegetation program around land associated with the BruceEastick North Para Flood Mitigation Dam. Scheduled inspections and environmental management of land associated with the Dam location will be undertaken in accordance with ANCOLD recommendations. Principality Routine (monthly), Intermediate (annually), Comprehensive (every 5 years).
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Agenda Item: 8.5 Committee: Board Meeting Date: 11 June 2020 Title: GRFMA Budget 2020-21
Recommendation: That the GRFMA: 1. Pursuant to Section 25 Schedule 2 Part 2 of the Local Government Act 1999, adopts the GRFMA Budget 2020-2021. 2. Pursuant to Clause 11.1 of the Charter, approves the subscriptions scheduled below to be subscriptions payable for the 2020-2021 year: The Schedule: • Part A: Flood Mitigation Works – No subscriptions. • Part B: Capital works and Maintenance – A total of $50,300 calculated by the percentage shares prescribed in Clause 10.1 of the Charter:
Adelaide Plains Council 14,541 Adelaide Hills Council 871 The Barossa Council 4,361 Town of Gawler 8,722 Light Regional Council 4,361 City of Playford 17,444 Total $50,300
• Part C: Operation – A total of $145,935 calculated by even shares prescribed in Clause 11.1 of the Charter
Adelaide Plains Council $24,322 Adelaide Hills Council $24,322 The Barossa Council $24,322 Town of Gawler $24,322 Light Regional Council $24,322 City of Playford $24,325 Total $145,935
The 2020/21 draft GRFMA Budget has been prepared based on 2019/20 Budget estimates with an annual price escalator of 2% to other general expenses not identified above. Noting the (September 2019) Local Government Price Index) of 1.9%.
Constituent Council contributions for 2020/21 total $196,235 which is a budgeted reduction from $230,300 in 2019/20.This is principally due to reduction in property maintenance and capital work costs and conclusion of the GRUMP project.
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A net Operating Loss of ($233,081) is forecast for 2020/21. This is the amount of unfunded depreciation.
Operational Contributions
Operational contributions are calculated from the costs reflective of Administration of the GRFMA and general costs for the Gawler River Scheme Mark 2 (does not include capital works or maintenance of Assets) less Bank and other income.
Determinations by the GRFMA Board have resulted in increase to Executive Officer consultancy costs and addition of new administration assistance. Provision has also been made for development of the new management framework requirement of a Long-Term Financial Plan, a Strategic Plan and Asset Management Plan as well as annual budget.
The Budget also includes provision for: • Continuation of the advocacy program to secure funding for the Northern Floodway project • Progress of the GRFMA Charter and Governance Review 2 to scope and consider other contemporary governance arrangements.
Appointment of a new External Auditor has resulted in reduction of external audit fees.
Operational contributions of $145,935 consist of $92,050 Administration costs plus $55,000 Gawler River Mark 2 consultancies less $1,115 Bank Interest and other income.
Maintenance Contributions
Maintenance contributions are calculated from the costs reflective of capital works or maintenance works for Construction North Para Works and Gawler River Scheme Mark 2 capital works.
Capital works and maintenance contributions of $50,300 consists of $50,000 Maintenance works contractors plus $300 Rates/levies.
Gawler River Scheme Mark 2
The Authority, from time to time, determines that additional modelling and analysis should be undertaken to assist the Board in considering the merits or otherwise of flood mitigation initiatives to be considered in implementation of the Gawler River Scheme Mark 2.
Additionally, external bodies (and Constituent Councils) periodically seek advice from the Authority on possible impacts their proposals might have on the Gawler River system and associated flood mitigation initiatives arising from implementation of the Gawler River Scheme Mark 2. Often this necessitates referral a to consulting engineers to model and determine possible impacts and consequences. Capacity for this work is facilitated in the budget.
Maintenance and operations of the scheme during 2020 to 2021 will include: • Establishment of a Dam Emergency Management Plan. • Implementation of requirement of the reviewed (2020) Operation and Maintenance Manual. • A revegetation program around land associated with the Bruce Eastick North Para Flood Mitigation Dam. • Scheduled inspections and environmental management of land associated with the Dam location will be undertaken in accordance with ANCOLD recommendations. Principality Routine (monthly), Intermediate(annually), Comprehensive (every 5 years).
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• Repairs and Maintenance - New signs/padlocks/Screens for Lower level Outlet Pipe (LLOP) and High Level Outlet Pipe(HLOP). • Contingency for LLPO and Stilling Basin repair costs following into 2020/21(from budgeted 2019/20 works).
Depreciation of Assets
The Bruce Eastick North Para Flood Mitigation Dam) can be expected to have a life of 80 years. On that basis the Bruce Eastick North Para Flood Mitigation Dam has been depreciated at the rate of 1.25% annually.
Following a revaluation review (2019) of the Dam, depreciation costs are now calculated as $233,081pa. GRFMA Board Policy is currently to not fund depreciation within the GRFMA budget process.
The net equity share (of annual depreciation costs) of each Constituent Council is subsequently reflected in the (Financial Statements) Schedule of Constituent Councils interest in net assets as at 30 June each year.
See below Table 2 - Constituent Council Shares proposed as per draft 2020/21 GRFMA Budget and appendix 1 for copy of details of the GRFMA Budget functions which identifies the current 2019/20 Budget against Year to Date (31/1/20) income and expenditure and also the 2020/21 Draft Budget income and expenditure proposals.
See separate attachment copy of GRFMA 2020/21 budgeted financial statements presented, in a manner consistent with the Model Financial Statements, pursuant to section 123(10)(b) of the Local Government Act 1999.
Table 2
Constituent Council Shares proposed as per draft 2020/21 GRFMA Budget - Refer 1.1 Member Subscriptions ($145,935) and 3.1 Council Subscriptions (50,300).
2019/20 2019/20 2019/20 2020/21 2020/21 2020/21 Council Operational Maint Total Operational Maint TOTAL Adelaide Plains $24,166 $24,660 $48,826 $24,322 14,541 $38,863 Council Adelaide Hills Council $24,166 $1,476 $25,642 $24,322 871 25,193 The Barossa Council $24,166 $7,396 $31,562 $24,322 4,361 28,683 Town of Gawler $24,166 $14,791 $38,957 $24,322 8,722 33,044 Light Regional $24,166 $7,396 $31,562 $24,322 4,361 28,683 Council City of Playford $24,170 $29,581 $53,751 $24,325 17,444 41,769 Total $145,000 85,300 $230,300 $145,935 $50,300 $196,235
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Constituent Council Capital Works Maintenance of Assets Operational Costs Percentage Share Percentage Share Percentage Share Adelaide Plains Council 28.91% 28.91% 16.66% Adelaide Hills Council 1.73% 1.73% 16.66% The Barossa Council 8.67% 8.67% 16.66% Town of Gawler 17.34% 17.34% 16.66% Light Regional Council 8.67% 8.67% 16.66% City of Playford 34.68% 34.68% 16.66% Total 100% 100% 100%
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Agenda Item: 8.6 Committee: Board Meeting Date: 11 June 2020 Title: Achievements Against the Business Plan
Recommendation: That the Statement of Achievements Against the Business Plan be received.
The Statement of Achievements Against the Business Plan provides a basis for evaluation of performance by the GRFMA. It also forms part of the Key Outcomes Summary to Councils following the meetings at which it is tabled. The June 2020 report will form part of the GRFMA Annual Report 2019-2020. See separately attached for the completed 2019-20 Statement of Achievements Against the Business Plan.
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ACHIEVEMENTS AGAINST THE BUSINESS PLAN
2019-2022
June 20 20
Gawler River Floodplain Management Authority
Constituent Councils: Adelaide Hills Council Town of Gawler Adelaide Plains Council Light Regional Council The Barossa Council City of Playford
GRFMA
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Gawler River Floodplain Management Authority (GRFMA)
The Gawler River
The Gawler River is formed by the confluence of the North Para and South Para in the town of Gawler and is located in the Adelaide Plains district of South Australia. The district surrounding the river produces cereal crops and sheep for both meat and wool, as well as market gardens, almond orchards and vineyards. The farm gate output of the Gawler River floodplain horticultural areas is estimated to be at least $225 million.
Purpose of the GRFMA
The Gawler River Floodplain Management Authority (GRFMA) was formed as a Regional Subsidiary under Section 43 and Schedule 2 of the Local Government Act 1999 on 22 August 2002. The Constituent Councils are the Adelaide Hills Council, The Adelaide Plains Council, The Barossa Council, The Town of Gawler, Light Regional Council, and the City of Playford.
The Charter provides for one independent person, who is not an officer, employee or elected member of a Constituent Council, to be appointed as the Chairperson of the Board of Management of the GRFMA for a term of two years.
The Charter sets down the powers, functions, safeguards, accountabilities and an operational framework and the Business Plan sets down the operational plan and financial plan to achieve agreed objectives.
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3
Evaluation of Performance against the Business Plan
This Statement of Achievements against the Business Plan will form part of the Key Outcomes Summary to Councils following the meetings at which it is tabled. The June report will form part of the GRFMA Annual Report 2019 – 20 Part A: Funding
Performance Timings: To be measured Actual Achievements: Targets: By:
Grant Claims At all times Lodge claims Claims lodged according to monthly for the grant conditions payment of Commonwealth and State Government Grants. Maintain positive At all times Positive bank Positive cash flow maintained Cash Flow account balances at all times.
Part B: Proposed Flood Mitigation Scheme Works
South Para Works Completed 2012 The South Para Reservoir is under the control and management of SA Water Corporation who agreed to undertake the required modifications to the South Para Reservoir to provide the required level of flood mitigation capacity as a cost to the Scheme. Dam safety review and design proposal to modify the dam wall and spillway was completed September 2005 Detailed hydrology study of the catchment completed by Department of Transport, Energy and Infrastructure March 2007. Practical completion of the modification works to the dam wall and spillway was achieved June 2012
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Gawler River Flood Mitigation Scheme
One What will the Mark Two Scheme Include? (Note these steps may occur concurrently and not necessarily in the following order).
Two Reconfirm with the Constituent Councils that a 1 in 100-year level of protection is the protection standard that is to be pursued in the development of the Gawler River Flood Mitigation Scheme - Mark Two Strategy. N.B. The protection standard does not guarantee full protection for all flood events. The Findings Report 2016 advises the 1 in 100 ARI event is considered to be the minimum desirable level of flood protection for new development as well as for much of the existing floodplain development. Determine if a second dam on the North Para River or modification to the Bruce Eastick North Para Flood Mitigation Dam is an option. The GRFMA Board has recently accepted a tender for a Findings Report to undertake an assessment to determine if a second dam is required and feasible. The Findings Report 2016 advised enlarging the existing Bruce Eastick North Para Flood Mitigation Dam on the North Para offers the greatest level of protection with least impacts and is rated as the most favoured structural mitigation option. This option deferred pending completion of the Northern Floodway Project proposal. Noting feasibility of raising the height of the Bruce Eastick Dam is still a strategic consideration. Three The Gawler River Floodplain Mapping Model should be maintained as the reference tool to demonstrate the level of flood protection and validity of design of land proposed for development as part of the approval process. To achieve this, the model should be upgraded to include recent works such as the Northern Expressway works and the additional floodplain mapping completed as part of the Light River Templers Creek Salt Creek Mapping Study by the Adelaide Plains Council. Completed.
Four To further develop the preliminary assessment of possible local area levees prepared in the 2008 Gawler River Floodplain Mapping Study at Gawler, Angle Vale and Two Wells and develop a levee strategy for Virginia to a robust design standard with a staging plan. Undertake a cost benefit study for each stage of the plan. Currently being considered in association with the Northern Floodway Project proposal.
Five Establish a protocol with the Floodplain Councils that where development of land in areas identified as ‘at risk of flooding’ is planned to proceed by the implementation of a local area levee that mapping of the proposed levees on the Gawler River Floodplain Mapping Study Model will be required. It is anticipated the Gawler River Unharmed Mitigation Project, currently underway, will contribute to understanding of this issue and relevant strategies.
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Gawler River Flood Mitigation Scheme Six Maintain a working relationship with the Australian Rail Track Corporation to ensure that any changes to Railtrack infrastructure of culverts and rail heights are mapped on the Gawler River Floodplain Mapping Study Model to identify any changes to flooding impacts. Ongoing - new modifications to the trail bridge commenced June 2020. Seven Develop a funding strategy for flood protection that is delivered by local area levees on the questions of who should own and maintain the levees and whether local area levees are regional works that the GRFMA should fund or are they local works that are the responsibility of the local Council. Currently being considered in association with the Northern Floodway Project proposal.
Eight Investigate opportunities for funding partners and grants to undertake the necessary assessments and designs. Ongoing.
Nine The Scheme will also seek to clarify, through the Local Government Association, the policy and legal framework around maintenance of rivers and creeks where those rivers and creeks are part of the regional flood management plan. Under current legislation a landowner is responsible for the condition of a creek or waterway on private land. Currently under review by Department Environment and Water. GRFMA submission provided.
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Part B: Maintenance of the Scheme
Performance Timings: To be measured By: Actual Achievements: Targets:
Six monthly June and Completion of Inspection Comprehensive Dam inspection December Report inspection (Newman Engineering) carried out Jan 2018 Dam Break Consequence study due for completion June 2019. Road Access Repairs completed February 2019. Dam Survey Monument (5 year) Survey completed April 2019. Lower Level Outlet Pipe and stilling basin dewatered, and inspections undertaken March 2019.
Part C: Operation of the Regional Subsidiary
Performance Timings: To be measured By: Actual Achievements: Targets:
Reports to Bi-Monthly Key Outcomes Summary Key Outcomes Summary Stakeholders to be published prepared following GRFMA following each Board meetings Meeting
Maintain December The performance of the Review conducted in effective Regional Executive Officer be December 2020 Subsidiary reviewed annually GRFMA Charter Review (1st Charter Review stage) completed June 2019 GRFMA Charter Review (2nd stage) commenced April 2020
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Performance Timings: To be measured By: Actual Achievements: Targets:
August The appointment of New External Auditor 2019- Auditor, Bank Operators, 2014 appointed June 2019 levels of insurance, Appropriate levels of appropriate insurance reviewed in July registrations, 2019 delegations and policies be reviewed annually. Review of the By 31st March Review the Business June 2019 – Business Plan Business Plan Plan prior to preparing 2019-2023 adopted the Budget June 2019 – Achievements Forward to the Councils against the Business Plan 2019 - 23 presented Annual Budget By 31st March, Adopt for consultation March 2020 –Council June, October, forward to Councils- consultation December Adopt Budget – copy to Budget 2020 -2021 adopted Councils in 5 days- at June 2019 Board meeting Conduct Budget Reviews
Subscriptions June Send half year All first half subscriptions December subscriptions to Council paid All Second half subscriptions paid Report to Following each The receipt of the Key Outcomes Summary Constituent Board meeting following reports by prepared following meetings Councils By 30th Councils, Board Meeting Annual Report forwarded September Key Outcome Summary electronically to Councils. Annual Report including Annual Financial Statements
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Performance Timings: To be measured By: Actual Achievements: Targets:
Annual Advocacy for Ongoing- Still to realise Operations construction of Northern actual funding commitment Floodway project. by State and Federal Completion of the Government detailed Dam Failure Completed Consequence. Assessment of the Dam
pursuant to ANCOLD guidelines. Review of Dam Safety Review in progress - Emergency Plans and completion June 2020 Operation and Maintenance Manuals. Dewatering and repair On hold till late 2020 of the low-level inlet discussion with contractors pipe and stilling basin.
Scheduled inspection. Periodic inspections GRFMA officer level
Environmental Annual land management management of land lease in place associated with the Dams location.
GRUMP decision support Nearing completion due end tool to manage flood risk June 2020
Revegetate land zone Contractor engaged around the Bruce Eastick commencement June 2020 North Para Flood Mitigation Dam.
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Gawler River Floodplain Management Authority
Agenda Item: 8.7 Committee: Board Meeting Date: 11 June 2020 Title: ARTC Bridge
Recommendation: That the GRFMA considers advice from Tonkin in relation to replacement of the rail bridge across the Gawler River.
On 6 May 2020 the Executive Officer meet with representatives Tonkin (consultants) for an initial project briefing regarding replacement of the rail bridge across the Gawler River.
The following summary of information is provided: 1. ARTC have awarded a design and construct contract to Bardavcol for the replacement of the rail bridge across the Gawler River. Tonkin are providing the design services. 2. Site investigation work and concept development has commenced. Construction on site will initially involve early works packages such as piling and headstock elements starting around Sept/Oct 2020. The main construction and rail occupation window being provided by ARCT is mid Jan 2021. This is a 60-hour window for removal of the old bridge and erection of the new bridge and associated track works. Completion works will take up to late Feb 2021 to finalise. 3. Currently there are two bridge configuration concepts being investigated: a. A three-span bridge matching the footprint of the existing, incorporating short spans and central piers. b. A single span bridge, incorporating a larger span. For a number of reasons option b. is the preferred option being investigated in more detail. 4. There are major project constraint creating tension that require resolution: a. ARTC track level to match existing. b. No reduction in waterway capacity under the bridge. c. Higher rail traffic live load. d. A structure clearance envelope that requires the entire bridge structure to be below track level. 5. The D&C contract with ARTC is based on the following in regard to stream hydraulics: a. From ARTC’s perspective, the minimum key requirement from a “Hydrology perspective is to improve upon the river waterway characteristics”. It is proposed to target a nominal increase in hydraulic capacity of 10% above the existing capacity. b. We propose to establish a HEC-RAS hydraulic model of the existing bridge configuration and channel profile in order to undertake direct comparison to any proposed alternative bridge configurations. Existing channel profile will be based on ARTC survey files provided in RFP. c. No additional catchment hydrology is to be undertaken, the hydraulic capacity of the channel beneath the rail bridge is to be based on a comparison between existing and new design and not to achieve a specific probability of exceedance or return period flow rate.
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d. The Gawler River channel in this area is known to have limited capacity and experiences channel break-out in major flow event up-stream of this bridge, both to the north and south. This project will not address this existing flooding issue. e. The new bridge substructure will be designed to cater for the estimated 2000-year ARI scour depth. f. A construction working platform will be built across the invert of the river to facilitate construction of the bridge. Minor flows shall be passed under the platform through a single or multi cell base flow pipe crossings, with larger events designed as weir flow over the platform. g. Supporting technical information will be submitted to GRFMA demonstrating conformance with the project scope of works and technical requirements. h. Surface scour treatments beneath the bridge to define the new channel shape will be incorporated. 6. In order to confirm stream flow hydraulics addition river channel cross section survey, extending 500 m down and up stream of bridge, are being collected currently. 7. The existing concrete bridge piers would be demolished to the extent necessary to generate the proposed cross-sectional shape below the bridge. 8. It should also be noted that Epic Energy have a major, of state significance, high pressure gas main immediately downstream of the bridge that impacts the potential width of channel widening and batter layback and extent of match in earthworks.
The above information has previously been provided to GRFMA Board Members via email.
Mr Geoff Fisher, Australian Water Technologies, has been engaged to review the detail provided by Tonkin and to further provide advice the GRFMA might need to consider in relation to making sure that any resultant bridge structure and embankment does not compromise water flows in the Gawler River channel.
It is anticipated the response from Mr Fisher will be available for presentation at the 11/6/2020 GRFMA meeting.
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Agenda Item: 8.8 Committee: Board Meeting Date: 11 June 2020 Title: GRFMA Strategic Plan
Recommendation: That the GRFMA: 1. Establishes a Strategic Plan Working Group to identify a suitable framework and scope of services required to deliver the new strategic plan. 2. Authorises the Working Group to seek quotations from suitable consultants for services to deliver the plan. 3. Requests the Working Group to provide a report to the August 2020 GRFMA meeting which will outline the agreed framework and methodology and identify the preferred quotation for services. 4. Strategic Plan Working Group Members be: a. ______
At the 16/4/2020 GRFMA Meeting the Board endorsed the Strategic Management Document implementation program as detailed in that meeting Agenda Item 8.1.
The Strategic Management Document program identifies the Authority must prepare and adopt in consultation with the Constituent Councils a Strategic Plan for the conduct of its business which will identify the Authority's objectives over the period of the Strategic Plan and the principal activities that the Authority intends to undertake to achieve its objectives.
The program also requires the Authority to: • prepare a budget for each financial year (actioned). • have an annual business plan in respect of the ensuing 12 months (actioned). • develop and adopt in consultation with the Constituent Councils a long term financial plan covering a period of at least ten (10) years in a form and including such matters which, as relevant, is consistent with section 122 of the act and the local government (financial management) regulations 2011 as if the authority were a Council. • prepare and adopt in consultation with the Constituent Councils an asset management plan in a form and including such matters which, as relevant, is consistent with section 122 of the act as if the authority were a Council.
The Strategic Plan is undertaken first so that the vision of the Authority is identified. Then the Asset Management Plan and the Long-Term Financial Plan are established to inform management of all assets and ultimately to fund the organisations vision and operation requirements.
The report identified independent and external resources (consultancy) would be required to facilitate and lead establishment of the plan with financial resources to facilitate the process to be provided from 2020/21 the budget.
Provision has now been included in the draft 2020/2021 GRFMA Budget.
Provision has also been provided to separately develop the GRFMA Asset Management Plan and the GRFMA Long-Term Financial Plan.
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It is suggested that a small GRFMA working group (to include representative Constituent Council staff) should now be established to identify a suitable framework and scope of services required to deliver the new strategic plan.
A suitable strategic plan should among other things identify the GRFMA Vision, Goals, Objectives and relationships with Constituent Councils and desired partnerships with other levels of government, the private sector and the broader community.
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