Council Agenda Wednesday November 20, 2019 @ 6:30 p.m.
1) CALL TO ORDER 2) OPENING CEREMONIES – O CANADA AND MOMENT OF REFLECTION 3) OPEN FORUM (MAXIMUM FIFTEEN MINUTES) Interested Persons are invited to speak to Council about any matter that appears on this agenda. Please sign the registration form available from the Deputy Clerk or Clerk. Individuals may only speak for a total of three (3) minutes. 4) APPROVE OR AMEND AGENDA Resolution: That Council adopt the Agenda as circulated. 5) DECLARATION OF PECUNIARY INTEREST 6) CONFIRMATION OF MINUTES Resolution: That the following minutes be hereby confirmed as recorded: i) Minutes of the Special Council Meeting of October 31, 2019, ii) Minutes of the Council Meeting in Committee of the Whole and Council Session held on November 6, 2019, iii) Public Meeting Meetings of November 6, 2019 be confirmed as recorded. iv) Closed session minutes of July 3, 2019 and October 16, 2019 (circulated separately).
7) MATTERS ARISING FROM MINUTES 8) PUBLIC MEETING(S) (Statutory and Non-Statutory) - none 9) MATTERS ARISING FROM PUBLIC MEETING(S) 10) INTRODUCTION OF BY-LAWS – FIRST AND SECOND READING Resolution: That the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: 2019-77 Zoning Amendment Z05 2019 Deveau/Schwass
11) COMMITTEE OF THE WHOLE Resolution: That Council now go into Committee of the Whole.
11.1 Consent Agenda and Determination of Items to be Separated Council: If you wish additional information pertaining to any of the payables please contact the Treasury Dept. prior to the meeting. If you wish to separate an Item from the Consent Agenda or if you wish to support any of the motions from other municipalities, please contact the Clerk’s Dept. prior to the meeting so a resolution can be prepared. a) Accounts Payable Listing - $ 342,720.49
b) Reports for Information - none
c) Committee Minutes - none
d) Correspondence for Council information i) 2020 Grey County Council Inaugural Invitation ii) Grey County Comments - Proposed Aggregate Resource Act Changes iii) Source Protection Committee Minutes July 26, 2019 iv) Hawks Nest Support v) Womens House Support vi) Grey Highlands Notice of Passing of Zoning By-law 2019-102 vii) Grey Highlands Notice of Passing of Zoning By-law 2019-103 viii)AMO Watchfile October 31, 2019 ix) AMO Watchfile November 7, 2019 1 | P a g e
e) Motions from Other Municipalities i) Grey Highlands – Conservation Authorities
Resolution: That the Consent Agenda items be hereby received for information.
11.2 Presentations/Delegations (Pre-Registered) 11.3 Matters arising from Presentations/Delegations 11.4 Staff Reports and Verbal Updates from Staff a) FD 2019-15 October Monthly Fire Department Report Recommendation: THAT Fire Chief’s Report 2019-15 dated November 20, 2019 regarding the October 2019 Activity Report be hereby received for information.
b) CAO Clerk’s Report 2019-33 West Grey Police Services Proposal Recommendation: THAT CAO Clerk’s Report 2019-33 regarding the West Grey Police Services Policing Proposal be hereby received; and FURTHER THAT Committee of the Whole recommends to Council that the Township of Chatsworth remain with the Ontario Provincial Police for the provision of policing services; and FURTHER THAT the CAO Clerk be directed to forward correspondence to West Grey Police Services and the Municipality of West Grey, expressing Township of Chatsworth’s appreciation for their time and effort in presenting their proposal to Chatsworth for consideration.
c) Verbal Department Updates
11.5 Consideration of By-laws Resolution: That By-law 2019-77 Zoning Amendment Z05 2019 Deveau/Schwass be referred to Council for consideration.
11.6 Items Requiring Direction 11.7 Items Requiring Discussion including Items Removed from Consent Agenda 11.8 Rise and Report from Committee of the Whole Resolution: That Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.
12) ADOPT ACTION OF COUNCIL IN COMMITTEE OF THE WHOLE (Items requiring discussion and direction will require a separate motion) Resolution: That the actions taken in Committee of the Whole today be confirmed and adopted by this Council; and Further that staff be authorized to take the actions necessary to give effect to the recommendations contained within the staff reports; and Further that by- laws under consideration be presented to Council for third reading.
13) THIRD READING OF BY-LAWS Resolution: THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal: 2019-77 Zoning Amendment Z05 2019 Deveau/Schwass
14) NOTICES OF MOTION 15) NOTICE PROVISION 16) TRACKING SHEET 17) OTHER BUSINESS
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18) CLOSED MEETING Resolution: That Council move into closed session to discuss matters about an identifiable individual including municipal or local board employees RE: By-law Enforcement Complaint;
19) CONFIRMATORY BY-LAW Resolution: That By-law 2019-78 being a by-law to confirm all actions and proceedings of the November 20, 2019 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.
20) ADJOURNMENT
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Township of Chatsworth Council Minutes Thursday October 31, 2019 @ 8:00 a.m. Members Present: Mayor - Scott Mackey Deputy Mayor - Brian Gamble Councillor - Diana Rae Councillor - Shawn Greig Councillor - Elizabeth Thompson
Staff Present: CAO Clerk, Patty Sinnamon Operations Manager, Jamie Morgan
1. Call to Order Mayor Mackey called the Special Meeting to order at 8:00 a.m.
2. Opening Ceremonies - O Canada and Moment of Reflection Council dispensed with the opening ceremonies.
3. Adoption of Agenda Mayor Mackey indicated that the Special Meeting was for the purpose of reviewing the conceptual drawings for the proposed Multi-use Community Hub Resolution as these drawings will be submitted with the grant application.
Resolution 2019-29-01 Moved by: Brian Gamble Seconded by: Shawn Greig That Township of Chatsworth Council adopt the Agenda as circulated. Carried
4. Declaration of Pecuniary Interest - No Pecuniary Interests were declared. 5. Review of Conceptual Drawings for Multi-Use Community Hub Resolution 2019-29-02 Moved by: Brian Gamble Seconded by: Shawn Greig
Whereas Council has reviewed the conceptual drawings for the Multi-Use Community Hub prepared by Barry Bryan Associates;
AND WHEREAS Council hereby supports the draft conceptual drawings to be submitted with the Investing in Canada Infrastructure Program (ICIP) Carried Mayor Mackey requested a recorded vote: Deputy Mayor Gamble Yes Councillor Greig Yes Mayor Mackey Yes Councillor Rae Yes Councilor Thompson Yes
6. Confirmatory By-law Resolution 2019-29-03 Moved by: Elizabeth Thompson Seconded by: Diana Rae That By-law 2019-73 being a by-law to confirm all actions and proceedings of the October 31, 2019 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried
7. Adjournment The Mayor adjourned the meeting at 8:43 a.m. ______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk 1 | P a g e Township of Chatsworth Council Minutes Wednesday November 6, 2019 @ 9:00 a.m.
Members Present: Mayor - Scott Mackey Deputy Mayor - Brian Gamble Councillor - Diana Rae Councillor - Elizabeth Thompson Councillor - Shawn Greig
Staff Present: CAO Clerk, Patty Sinnamon Deputy Clerk, Carolyn Marx Operations Manager, Jamie Morgan Planner, Ron Davidson
1. Call to Order Mayor Mackey called the meeting to order at 9:32 a.m.
2. Opening Ceremonies - O Canada and Moment of Reflection Mayor Mackey invited members of Council to join him in O Canada followed by a moment of reflection before proceeding with the Council Meeting.
3. Open Forum - There were no speakers for Open Forum
4. Adoption of Agenda Resolution 2019-30-01 Moved by: Shawn Greig Seconded by: Elizabeth Thompson That Township of Chatsworth Council adopt the Agenda as circulated. Carried
5. Declaration of Pecuniary Interest - No Pecuniary Interests were declared
6. Confirmation of Minutes Resolution 2019-30-02 Moved by: Diana Rae Seconded by: Brian Gamble That the minutes of the Council Meeting in Committee of the Whole and Council Session held on October 16, 2019 be confirmed as recorded. Carried
7. Matters Arising from Minutes - There were no matters arising from the Minutes
8. Public Meetings (Statutory and Non-Statutory) 8.1 Zoning Amendment Application Z05-2019 Deveau/Schwass Part Lot 86 and 87, Concession 1 NETSR, former Township of Holland
9. Matters Arising from Public Meetings Resolution 2019-30-03 Moved by: Elizabeth Thompson Seconded by: Diana Rae
THAT Zoning Amendment Application Z05-2019 (Deveau/Schwass) be referred to Committee of the Whole for discussion. Carried
10. Introduction of By-laws – First and Second Reading Resolution 2019-30-04 Moved by: Elizabeth Thompson Seconded by: Brian Gamble That the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: 1 | P a g e Township of Chatsworth Council Minutes November 6, 2019
2019-74 Being a by-law to enter into a Waste Acceptance Agreement with the Township of Georgian Bluffs and Region of Huronia Environmental Services (2013) Ltd. 2019-75 Being a by-law to appoint a Deputy Treasurer/Tax Collector Carried
11. Committee of the Whole Resolution 2019-30-05 Moved by: Diana Rae Seconded by: Shawn Greig
That Council now go into Committee of the Whole. Carried
11.1 Consent Agenda Resolution 2019-30-06 Moved by: Shawn Greig Seconded by: Diana Rae That the Consent Agenda items be hereby received for information. Carried
11.2 Presentations/Delegations (Pre-Registered) a) West Grey Policing Proposal Further to the invited proposal from West Grey Police Services, and the public meeting held on September 19, 2019 Council had an opportunity to provide questions to West Grey Police Chief Robert Martin and to OPP Inspector Martin Murray regarding Policing Services. All information will be assembled and Council is expected to make a decision at the November 20th Council meeting.
b) Steve Lembke Mr. Lembke recommended that Council reconsider the signage at the intersection of Sideroad 5 and Concession 12. He spoke regarding his concerns with the changes and asked that in future public notice letters with the reasoning be distributed to residents. Mr. Lembke also commented on the Township Policing and noted that the OPP are doing a decent job, are located in the Township, and Council needs to support them.
11.3 Matters Arising from Presentations/Delegations
11.4 Staff Reports and Verbal Updates from Staff a) Presentation of Move Over Pull Over Video Council watched the video Move Over Pull Over that was created by the Township Fire Department, County of Grey, County of Grey Paramedics and the Ontario Provincial Police as a reminder that when you see emergency lights, do what’s right. Pull over. Move over. It’s the law.
b) Planning Report 2019-04 Zone Amendment 2019-05 – Deveau/Schwass Resolution 2019-30-07 Moved by: Shawn Greig Seconded by: Brian Gamble That Planners Report 2019-04 be hereby received; and Further That Committee of the Whole recommend to Council the approval of the Zoning Bylaw Amendment Application for Part Lot 86 and 87, Concession 1 NETSR, former Geographic Township of Holland, now in the Township of Chatsworth Owners: Byron Schwass/ Duane Deveau; and Further that staff be directed to prepare the necessary by-law to give effect to the application. Carried
c) Chief Building Report 2019-03 - Building Department Statistics for Q3-2019 Resolution 2019-30-08 Moved by: Elizabeth Thompson Seconded by: Shawn Greig THAT CBO Report 2019-03 regarding Building Department activity for Q3-2019 be hereby received for information. Carried
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d) CAO Clerks Report 2019-32 - Vaughan Kennel and Request for Exemption Resolution 2019-30-09 Moved by: Diana Rae Seconded by: Shawn Greig THAT CAO Clerk’s Report 2019-32 regarding a Kennel License for Part Lot 11, Concession 1, former Township of Sullivan (Vaughan) be hereby received for Information; and
FURTHER that the property owner be advised that the current zoning to permit a Kennel will remain with the property until such time as the zoning is amended either through an application of the property owner or an amendment through a comprehensive review of the zoning by-law; and
FURTHER that the property owner also be advised that the provisions of the animal control by-law in regards to kennels must be complied with at the time of application. Carried
e) Review and Discussion on Animal Control By-law Discussion regarding the Animal Control By-law was held. Council felt the by-law was too restrictive and directed staff to bring back a report looking at minimum safety requirements, conditions, etc.
f) CAO Clerk’s Report 2019-33 Funding Application Investing Canada Infrastructure Program CAO Clerk’s Report was referred to Council.
Resolution 2019-30-10 Moved by: Shawn Greig Seconded by: Brian Gamble THAT Township of Chatsworth Council extend the Council Meeting past lunch curfew. Carried
Staff Verbal Updates The CAO Clerk provided a verbal update on the following: 2018 Financial Information Return (FIR) has been completed and uploaded Working on Tax Arrears and Collection Notice that the Township will be receiving an additional $26,000 in 2020 through the Ontario Municipal Partnership Fund. Treasurer interviews were held and a verbal offer extended The Operations Manager provided a verbal update on the following: Finalizing construction projects – Concession 8 gravel/ 30 Sideroad guardrails and gravel/Sideroad 60 and Boundary Road asphalt repairs New patroller has been hires and Seasonal Operators all returning Nov 11th
The Deputy Clerk provided a verbal update on the following: Community Safety and Well Being Plan status
11.5 Consideration of By-laws Resolution 2019-30-11 Moved by: Brian Gamble Seconded by: Diana Rae
That By-law 2019-74 and 2019-75 be referred to Council for consideration. 2019-74 Waste Acceptance Agreement 2019-75 Appoint Deputy Treasurer Tax Collector Carried
11.6 Items Requiring Direction a) Grey Sauble Conservation Authority 2020 Budget Proposal Resolution 2019-30-12 Moved by: Brian Gamble Seconded by: Diana Rae
3 | P a g e Township of Chatsworth Council Minutes November 6, 2019
That Committee of the Whole recommend Council support the draft Grey Sauble Conservation Authority Budget for 2020. Carried
b) Chatsworth Agricultural Society – Financial Request 2019 Resolution 2019-30-13 Moved by: Brian Gamble Seconded by: Elizabeth Thompson That Committee of the Whole recommend Council grant the request for financial assistance for 2019 in the same amount as previous years; and Further that the Township assist with the placing of road signs for the Santa Clause Parade being held on December 14, 2019. Carried
c) Demand the Right Coalition – Ontario Landfill legislation Resolution 2019-30-14 Moved by: Shawn Greig Seconded by: Diana Rae That Committee of the Whole recommend Council support the initiatives of the Demand the Right Coalition regarding landfill sites policies and granting municipal authority to approve landfill sites in Ontario and directs the CAO Clerk to forward Chatsworth’s Support as per the draft letter attached in the agenda package. Carried
11.7 Items Requiring Discussion including Items Removed from Consent Agenda There were no items requiring discussion or removed from the Consent Agenda.
11.8 Rise and Report from Committee of the Whole Resolution 2019-30-15 Moved by: Brian Gamble Seconded by: Shawn Greig That Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole. Carried
12. Adopt Action of Council in Committee of the Whole: Resolution 2019-30-16 Moved by: Elizabeth Thompson Seconded by: Diana Rae That the actions taken in Committee of the Whole today be confirmed and adopted by this Council; And Further that staff be authorized to take the actions necessary to give effect to the recommendations contained within the staff reports; And Further that by-laws under consideration be presented to Council for first, second and third reading. Carried
13. Third Reading of By-Laws Resolution 2019-30-17 Moved by: Shawn Greig Seconded by: Brian Gamble THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal: 2019-74 Being a by-law to enter into a Waste Acceptance Agreement with the Township of Georgian Bluffs and Region of Huronia Environmental Services (2013) Ltd. 2019-75 Being a By-law Appoint Deputy Treasurer/Tax Collector Carried
14. Notices of Motion There were no Notices of Motion
15. Notice Provision There was no Notice Provision
16. Tracking Sheet There was no Tracking Sheet
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Councillor Thompson left the meeting at 12:45 p.m.
18. Closed Meeting There was no Closed Meeting 19. Confirmatory By-law Resolution 2019-30-19 Moved by: Brian Gamble Seconded by: Diana Rae That By-law 2019-76 being a by-law to confirm all actions and proceedings of the October 2, 2019 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried
20. Adjournment The Mayor adjourned the meeting at 12:50 p.m.
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
5 | P a g e Township of Chatsworth Public Meeting Minutes Wednesday November 6, 2019 9:00 a.m.
Present: Scott Mackey, Mayor Brian Gamble, Councillor Shawn Greig, Councillor Diana Rae, Councillor Elizabeth Thompson, Councillor Staff Present: Carolyn Marx, Deputy Clerk Ron Davidson, Township Planner
The Mayor announced that this is a Public Meeting under the Planning Act to hear comments from the public and agencies to give consideration to an application for a proposed Zoning By-law Amendment Z05/2019.
The subject lands are located at Part Lot 86 and 87, Concession 1 NETSR former Geographic Township of Holland, now in the Township of Chatsworth. The properties are owned by Byron Schwass and Duane Deveau.
The purpose of the Zoning By-law Amendment is to reduce the minimum lot area and frontage requirements of the ‘A1’ zone to facilitate a lot line adjustment. Byron Schwass, the owner of 775513 Highway 10, proposes to convey 2363 square metres of his property to the adjacent property owned by Duane Deveau. (The lot line adjustment is being considered through application B05/2019.)
The lands subject to rezoning are designated ‘Rural’ on Schedule A to the County of Grey Official Plan.
The Deputy Clerk confirmed the following; Notices were sent to all parties within 400 feet of the subject lands. Township staff and commenting Agencies were circulated the Notice of an Application for Zoning By-law Amendment on October 10, 2019. The following comments were received indicating they have no concerns with the Application and are included in your Agenda Package: i) Township Fire Department ii) Township Building Department iii) Township Roads Department iv) Township Finance Department v) County of Grey Planning Department vi) Historic Saugeen Metis vii) Saugeen Valley Conservation Authority
You also have in your agenda package, the report from Township Planner, Ron Davidson and Mr. Davidson is here to speak to the application on behalf of the Township.
Planner Ron Davidson gave an overview of the application and recommended approval.
Mr. Deveau introduced himself and thanked the Committee for their consideration of his application. Persons in attendance wishing to speak with regard to this application were asked to come forward. Nobody did so. An attendance sheet was circulated for any interested persons to sign their full name, address and postal code.
The Mayor thanked everyone for attending and adjourned the Public Meeting.
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
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THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH BY-LAW NUMBER 2019-77
BEING a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law
Whereas the Council of the Corporation of the Township of Chatsworth deems it in the public interest to pass a By-law to amend Zoning By-law No. 2015-61; and
Whereas pursuant to the provisions of Sections 34 of the Planning Act, R.S.O. 1990, as amended, By-laws may be amended by Councils of Municipalities;
Now Therefore the Council of the Corporation of the Township of Chatsworth enacts as follows:
1. Schedule “25" to Zoning By-law No. 2015-61 is hereby amended by changing the zone symbols affecting the lands described as Part Lots 86 and 87, Concession 1 NETSR, Geographic Township of Holland, Township of Chatsworth from ‘A1’ to ‘A1-206’ as shown more particularly on Schedule “A” attached hereto.
2. Section 27 of By-law No. 2015-61 is hereby amended adding the following:
27.206 A1-206 Lands within the A1-206 zone shown on Schedule 25 and described as Part Lots 86 and 87, Concession 1 NETSR, Geographic Township of Holland, Township of Chatsworth shall be used in accordance with the A1 zone provisions excepting however that:
(I) Minimum lot area: 0.6 hectares
(II) Minimum lot frontage: 56 metres
3. This By-law shall come into force and take effect upon being passed by Council subject to any approval necessary pursuant to the Planning Act, R.S.O. 1990, as amended.
Read a first and second time this 20th day of November, 2019
Read a third time and finally passed this 20th day of November, 2019
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
Z05/2019 SCHEDULE "A" BY-LAW No. 2019 - 77 AMENDING BY-LAW No. 2015-61 TOWNSHIP OF CHATSWORTH
DATE PASSED: November 20, 2019
Euphrasia-Holland Townline
Grey Road 12 Sideroad 4A ± Subject Lands 70 Sideroad Highway 10
West Back Line Cheeseville
80 Sideroad Markdale Thistlewood Road KEY MAP 1:50,000 ±
I
Euphrasia-Holland Townline
A1 M2 -88
A1- 206 A1 Highway 10 A1-23
EP A1 1:8,000
LEGEND
Subject Lands
A1 Rural I Institutional
EP Environmental Protection M2 Rural Industrial
GREY COUNTY: 2019_05_Schwass.MXD 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-14 1:08PM Accounts Payable November 20, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-11-07 to 2019-11-13 Paid Invoices Cheque Date 2019-11-07 to 2019-11-13
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Asset Accounts 01-0000-1180 002056 MARVIN FREIBURGER & SONS INC 00001047174 2019-11-13 2019-11-13 2013 WESTERN STAR REPAIRS 2,923.13
01-0000-1618 000160 HYDRO ONE NETWORKS INC. (BUILD 16724414.10.30.19 2019-11-13 2019-11-13 WF HALL 269.18
01-0000-1700 001001 AMCTO 101718-2020 2019-11-13 2019-11-13 2020 MEMBERSHIP 457.65 01-0000-1700 000151 ONTARIO GOOD ROADS ASSOCIATION 53908 2019-11-13 2019-11-13 2020 MUNICIPAL MEMBERSHIP 962.17
Account Total 1,419.82
Department Total 4,612.13
Liability Accounts 01-0010-2171 000112 RECEIVER GENERAL 0001 10.31.19 2019-11-07 2019-11-07 Remittance-OCT 16-31/19 22,106.35 01-0010-2171 000212 RECEIVER GENERAL 0003 10.31.19 2019-11-07 2019-11-07 Remittance-OCT 16-31/19 4,925.61 01-0010-2171 000112 RECEIVER GENERAL 0001 11.15.19 2019-11-13 2019-11-13 Remittance-NOV 1-15/19 11,023.81 01-0010-2171 000212 RECEIVER GENERAL 0003 11.15.19 2019-11-13 2019-11-13 Remittance-NOV 1-15/19 3,333.12
Account Total 41,388.89
01-0010-2173 000573 OMERS 10.31.19 2019-11-07 2019-11-07 Group Benefits-OCT 28,717.98
01-0010-2174 000006 MINISTER OF FINANCE - EMP HEALT 10.31.19 2019-11-07 2019-11-07 Mnthy Remit for OCT 3,463.95
01-0010-2177 000071 WORKPLACE SAFETY & INSURANCE B 10.31.19 2019-11-07 2019-11-07 REMITTANCE-OCT 5,091.79
01-0010-2191 000009 COUNTY OF GREY 10.31.19 2019-11-07 2019-11-07 CTY DEV CHARGES-MC CRACKEN 7,120.00 01-0010-2191 000009 COUNTY OF GREY 19.10.31 2019-11-07 2019-11-07 CTY DEV CHARGES-KENNEDY 7,120.00 01-0010-2191 000009 COUNTY OF GREY 31.10.19 2019-11-07 2019-11-07 CTY DEV CHARGES-BARRY'S CONST 7,120.00
Account Total 21,360.00
01-0010-2193 002317 HANNA RICHARD 10.31.19 2019-11-07 2019-11-07 RETURND BLD DEPOSIT 250.00
Department Total 100,272.61
Council
Page 1 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-14 1:08PM Accounts Payable November 20, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-11-07 to 2019-11-13 Paid Invoices Cheque Date 2019-11-07 to 2019-11-13
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0200-7369 000467 ROGERS WIRELESS INC. 2091440800 2019-11-13 2019-11-13 COUNCILLOR 73.45
Department Total 73.45
Administration 01-0300-5053 001988 MURDOCH BILL 10.30.19 2019-11-13 2019-11-13 MARRIAGE SOLEMNIZATION-CANHAM 150.00
01-0300-7152 001830 GREAT WEST LIFE 10.31.19 2019-11-07 2019-11-07 GROUP INSURANCE-NOV 1,411.70 01-0300-7152 001347 AIG COMMERCIAL INSURANCE 11.01.19 2019-11-07 2019-11-07 Group Insurance -NOV 13.57
Account Total 1,425.27
01-0300-7302 000440 COATES & BEST 0000114235 2019-11-13 2019-11-13 OFFICE SUPPLIES 375.11 01-0300-7302 000228 MURRAY'S PRINT SHOP 11.05.19 2019-11-13 2019-11-13 2000 CHQS 491.55 01-0300-7302 000863 CULLIGAN WATER 12452TI 2019-11-13 2019-11-13 2-18.9LTR BOTTLED WATER 14.00 01-0300-7302 001532 CORPORATE EXPRESS CANADA INC O/A STAPLES51811073 ADVANTAGE 2019-11-13 2019-11-13 OFFICE SUPPLIES 190.85 01-0300-7302 001953 BARRETT'S BLUEWATER COFFEE SALES & SERVICE52368 2019-11-13 2019-11-13 COFFEE 60.00 01-0300-7302 001953 BARRETT'S BLUEWATER COFFEE SALES & SERVICE52368 2019-11-13 2019-11-13 DELIVERY 2.26
Account Total 1,133.77
01-0300-7305 002124 CINTAS 30N234714 2019-11-13 2019-11-13 Floor Mat Service 49.36 01-0300-7305 002124 CINTAS 30N236354 2019-11-13 2019-11-13 Floor Mat Service 49.36 01-0300-7305 002124 CINTAS 30N238014 2019-11-13 2019-11-13 Floor Mat Service 49.36
Account Total 148.08
01-0300-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 08244792.11.5.19 2019-11-13 2019-11-13 TWP OFFICE 522.78 01-0300-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 08244792.11.5.19 2019-11-13 2019-11-13 TWP OFFICE-LTE PYMT 6.29
Account Total 529.07
01-0300-7337 001515 EXCEL BUSINESS SYSTEMS 370949 2019-11-13 2019-11-13 BLACK COPIES 16.89 01-0300-7337 001515 EXCEL BUSINESS SYSTEMS 370950 2019-11-13 2019-11-13 COLOUR&BLACK COPIES 882.62
Account Total 899.51
Page 2 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-14 1:08PM Accounts Payable November 20, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-11-07 to 2019-11-13 Paid Invoices Cheque Date 2019-11-07 to 2019-11-13
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0300-7369 000467 ROGERS WIRELESS INC. 2091440800 2019-11-13 2019-11-13 CAO/CLERK 73.45 01-0300-7369 000352 BELL CANADA 519 794 2307 2307.11.01.19 2019-11-13 2019-11-13 Toll Free 13.50 01-0300-7369 000136 BELL CANADA 2673.10.19.19 2019-11-13 2019-11-13 OFFICE EMERGENCY LINE 160.42 01-0300-7369 001820 FIBERNETICS CORPORATION 344543 2019-11-13 2019-11-13 PHONE SYSTEM/INTERNET 261.86
Account Total 509.23
01-0300-7449 002319 RIER JOHN 11.12.19 2019-11-12 2019-11-12 RETURN TAX OVRPYMT 674.33 01-0300-7449 002320 MILLICAN DAVID 11.12.19 2019-11-12 2019-11-12 REFUND OVERPYMT TAXES 30.00 01-0300-7449 002184 SHARPE FARM SUPPLIES LTD 11.13.19 2019-11-13 2019-11-13 TAX REFUND-42-04-320-051-07100 886.60
Account Total 1,590.93
Department Total 6,385.86
Chatsworth Fire Expenditures 01-0411-7302 001515 EXCEL BUSINESS SYSTEMS 370951 2019-11-13 2019-11-13 BLACK COPIES 7.68 01-0411-7302 001532 CORPORATE EXPRESS CANADA INC O/A STAPLES51811073 ADVANTAGE 2019-11-13 2019-11-13 OFFICE SUPPLIES 10.36
Account Total 18.04
01-0411-7305 000678 GIVENS, MIKE 11.10.19 2019-11-13 2019-11-13 FLOORMATS 60.92 01-0411-7305 000081 HATTEN HARDWARE 763818 2019-11-13 2019-11-13 ROPE-NYLON BRAID 27.11 01-0411-7305 000081 HATTEN HARDWARE 764057 2019-11-13 2019-11-13 CLNR RUST & STAIN 20.32
Account Total 108.35
01-0411-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 34046159.11.4.19 2019-11-13 2019-11-13 FIREHALL 327.98 01-0411-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 34046159.11.4.19 2019-11-13 2019-11-13 FIREHALL 327.97
Account Total 655.95
01-0411-7312 000482 GEORGIAN BAY FIRE & SAFETY LTD 785970 2019-11-13 2019-11-13 4-SCBA TEST 146.90 01-0411-7312 000482 GEORGIAN BAY FIRE & SAFETY LTD 785974 2019-11-13 2019-11-13 4-SCBA TEST 146.90 01-0411-7312 000482 GEORGIAN BAY FIRE & SAFETY LTD 785976 2019-11-13 2019-11-13 20LB DRY CHEMICAL,4 SCBA TEST 195.43
Page 3 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-14 1:08PM Accounts Payable November 20, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-11-07 to 2019-11-13 Paid Invoices Cheque Date 2019-11-07 to 2019-11-13
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Account Total 489.23
01-0411-7321 002249 STILLWATER CONSULTING LTD 0003208 2019-11-13 2019-11-13 FIRE MGMT SYSTEM COURSE 394.94 01-0411-7321 001263 MINISTER OF FINANCE-FIRE 110711191137029 2019-11-13 2019-11-13 NEW PROGRAM REGISTRATION 130.00 01-0411-7321 001120 GEORGIAN COLLEGE S0077498 2019-11-13 2019-11-13 FIRE TRAINING 1,808.00
Account Total 2,332.94
01-0411-7335 000118 IMPERIAL OIL-ESSO- FIRE DEPT. 62334068 2019-11-13 2019-11-13 FUEL 79.10 01-0411-7335 000118 IMPERIAL OIL-ESSO- FIRE DEPT. 62334068 2019-11-13 2019-11-13 FUEL-DISCOUNT -0.34
Account Total 78.76
01-0411-7344 001716 INGENIOUS SOFTWARE 7079 2019-11-13 2019-11-13 FIREPRO2-DEC2019-NOV2020 1,106.65
01-0411-7364 000537 M & L SUPPLY 0000157506 2019-11-13 2019-11-13 FREIGHT 59.22
01-0411-7369 000136 BELL CANADA 2581.10.19.19 2019-11-13 2019-11-13 FIRE EMERGENCY LINE 160.42 01-0411-7369 001820 FIBERNETICS CORPORATION 346484 2019-11-13 2019-11-13 PHONE SYSTEM/INTERNET 130.12
Account Total 290.54
Department Total 5,139.68
Markdale Area Fire Department 01-0412-7370 000125 GREY HIGHLANDS, THE CORP OF THE MUNICIPALITY4361 OF 2019-11-13 2019-11-13 FIRE RECOVERY 900.00
Department Total 900.00
Building/Septic Inspections 01-0450-5422 002318 SOKOLOWSKI MARK 10.31.19 2019-11-07 2019-11-07 RETURN OCC DEPOSIT 1,000.00
01-0450-7152 001830 GREAT WEST LIFE 10.31.19 2019-11-07 2019-11-07 GROUP INSURANCE-NOV 401.38 01-0450-7152 001347 AIG COMMERCIAL INSURANCE 11.01.19 2019-11-07 2019-11-07 Group Insurance -NOV 0.98
Account Total 402.36
01-0450-7301 000228 MURRAY'S PRINT SHOP 05.11.19 2019-11-13 2019-11-13 INSPECTION RPTS 110.74
Department Total 1,513.10
Page 4 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-14 1:08PM Accounts Payable November 20, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-11-07 to 2019-11-13 Paid Invoices Cheque Date 2019-11-07 to 2019-11-13
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
By-Law Enforcement 01-0455-7375 000228 MURRAY'S PRINT SHOP 05.11.19 2019-11-13 2019-11-13 BUSINESS CARDS 73.45
Department Total 73.45
Roads - Bridges/Culverts 01-0602-7301 000281 J.A. PORTER HOLDINGS (LUCKNOW) 209307 2019-11-13 2019-11-13 CULVERTS 133.48
Department Total 133.48
Roads - Cold Patch/Crack Sealing 01-0608-7301 000449 E.C. KING CONTRACTING P-20-00088212 2019-11-13 2019-11-13 COLD MIX 678.30
Department Total 678.30
Roads - Sanding/Salting/Ice Blading 01-0621-7301 001632 GEORGIAN BAY CHEMICAL 36409 2019-11-13 2019-11-13 TREATED ED-ICER 663.89
Department Total 663.89
Roads - Overhead 01-0630-7152 001830 GREAT WEST LIFE 10.31.19 2019-11-07 2019-11-07 GROUP INSURANCE-NOV 8,684.66 01-0630-7152 001347 AIG COMMERCIAL INSURANCE 11.01.19 2019-11-07 2019-11-07 Group Insurance -NOV 23.43
Account Total 8,708.09
01-0630-7302 001532 CORPORATE EXPRESS CANADA INC O/A STAPLES51811073 ADVANTAGE 2019-11-13 2019-11-13 OFFICE SUPPLIES-DISCOUNT 165.80
01-0630-7305 001632 GEORGIAN BAY CHEMICAL 36322 2019-11-13 2019-11-13 DE-ICER, WIPER 151.56 01-0630-7305 000081 HATTEN HARDWARE 764214 2019-11-13 2019-11-13 SCISSOR 7.66 01-0630-7305 000081 HATTEN HARDWARE 764401 2019-11-13 2019-11-13 DUCT TAPE 22.53 01-0630-7305 000081 HATTEN HARDWARE 764405 2019-11-13 2019-11-13 CUT KEY 6.78 01-0630-7305 001936 PRINCESS AUTO 918898 2019-11-13 2019-11-13 SUPPLIES 212.33 01-0630-7305 000353 LAWSON PRODUCTS, INC (ONTARIO) 9307122325 2019-11-13 2019-11-13 SUPPLIES 731.64
Account Total 1,132.50
Page 5 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-14 1:08PM Accounts Payable November 20, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-11-07 to 2019-11-13 Paid Invoices Cheque Date 2019-11-07 to 2019-11-13
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 00362837.10.31.19 2019-11-13 2019-11-13 SULL RDS DEPOT 130.49 01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 23520346.11.5.19 2019-11-13 2019-11-13 HOLL SHED 57.71 01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 23520346.11.5.19 2019-11-13 2019-11-13 HOLL SHED-LT PYMT 0.80 01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 29259541.11.5.19 2019-11-13 2019-11-13 HOLL RDS DEPOT 111.64 01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 29259541.11.5.19 2019-11-13 2019-11-13 HOLL RDS DEPOT-LT PYMT 1.26
Account Total 301.90
01-0630-7310 002161 MC DOUGALL ENERGY INC 4247709 2019-11-13 2019-11-13 428.7L/FURN/HOLL 383.52
01-0630-7337 002000 GBTEL INC 281295 2019-11-13 2019-11-13 Wireless Internet-Sullivan 56.49
01-0630-7369 000467 ROGERS WIRELESS INC. 2091440800 2019-11-13 2019-11-13 OPS MGR 73.45 01-0630-7369 000467 ROGERS WIRELESS INC. 2091440800 2019-11-13 2019-11-13 LEADHAND-SULL 73.45 01-0630-7369 000467 ROGERS WIRELESS INC. 2091440800 2019-11-13 2019-11-13 LEADHAND-HOLL 62.15 01-0630-7369 000136 BELL CANADA 2313.10.19.19 2019-11-13 2019-11-13 HOLL RDS DEPOT 83.77 01-0630-7369 000136 BELL CANADA 3040.10.19.19 2019-11-13 2019-11-13 SULL RDS DEPOT 80.21
Account Total 373.03
Department Total 11,121.33
Roads - Equipment Overhead 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC 213917 2019-11-13 2019-11-13 FUEL JD BLOWER 12.75 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC 214508 2019-11-13 2019-11-13 FUEL JD BLOWER 13.00 01-0700-6500 001829 GREEN ENVOY CONSULTANTS INC 214660 2019-11-13 2019-11-13 FUEL JD BLOWER 15.50 01-0700-6500 002161 MC DOUGALL ENERGY INC 4253130 2019-11-13 2019-11-13 950.1L/CL/HOLL 1,106.56 01-0700-6500 002161 MC DOUGALL ENERGY INC 4260530 2019-11-13 2019-11-13 853.9L/CL/SULL 989.71
Account Total 2,137.52
01-0700-6501 000252 HOLLAND CENTRE GAS BAR 10.31.19 2019-11-13 2019-11-13 FUEL 1,698.58
Page 6 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-14 1:08PM Accounts Payable November 20, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-11-07 to 2019-11-13 Paid Invoices Cheque Date 2019-11-07 to 2019-11-13
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0700-6505 002161 MC DOUGALL ENERGY INC 4253076 2019-11-13 2019-11-13 2575.2L/DY/HOLL 2,583.19 01-0700-6505 002161 MC DOUGALL ENERGY INC 4264675 2019-11-13 2019-11-13 1435.6L/DY/SULL 1,431.94
Account Total 4,015.13
01-0700-7353 001624 UNI-SELECT CANADA STORES INC 1740-58051 2019-11-13 2019-11-13 OIL & FILTERS 179.00
Department Total 8,030.23
Roads - 07-03 Volvo Tandem Truck 01-0703-7353 001402 J & B AUTO ELECTRIC 7069 2019-11-13 2019-11-13 FABRICATE HYDRAULIC HOSE 120.93
Department Total 120.93
Roads - 19-04 Westarn Star 01-0704-7353 000347 VIKING CIVES LTD CR0000002818-0 2019-11-13 2019-11-13 CREDIT FOR REPAINT BY 3RD PTY -767.99
Department Total -767.99
Roads - 05-05 Volvo Grader 01-0705-7353 001624 UNI-SELECT CANADA STORES INC 1740-57961 2019-11-13 2019-11-13 PARTS 123.86 01-0705-7353 000013 HURON TRACTOR P70844 2019-11-13 2019-11-13 NUTS&BOLTS 11.00
Account Total 134.86
Department Total 134.86
Roads - 14-08 Western Star (New 2013) 01-0708-7353 001624 UNI-SELECT CANADA STORES INC 1740-59490 2019-11-13 2019-11-13 SEALED BEAM 45.00
Department Total 45.00
Roads - 16-10 INTERNATIONAL TDM 01-0710-7353 001624 UNI-SELECT CANADA STORES INC 1740-59143 2019-11-13 2019-11-13 DOME LAMP 82.72
Department Total 82.72
Roads - 07-15 CAT Grader 01-0715-7353 001624 UNI-SELECT CANADA STORES INC 1740-58054 2019-11-13 2019-11-13 HALOGEN 81.09 01-0715-7353 002003 KLAGES MATTHEW 1763 2019-11-13 2019-11-13 WELDING REPAIR 423.75 01-0715-7353 002003 KLAGES MATTHEW 1805 2019-11-13 2019-11-13 TRANS OIL LEAK REPAIR 626.59
Page 7 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-14 1:08PM Accounts Payable November 20, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-11-07 to 2019-11-13 Paid Invoices Cheque Date 2019-11-07 to 2019-11-13
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Account Total 1,131.43
Department Total 1,131.43
Roads - 16-16 Ford F250 01-0716-7353 000371 BARNARD'S TRUCK SALES & SERVIC 226948 2019-11-13 2019-11-13 PLOW LIGHT 395.50
Department Total 395.50
Roads - 11-17 John Deere Grader 01-0717-7353 000013 HURON TRACTOR P70844 2019-11-13 2019-11-13 NUTS&BOLTS 11.00
Department Total 11.00
Roads - 07-30 New Holland Backhoe 01-0730-7353 002164 RUSTY MFG 5303 2019-11-13 2019-11-13 REPAIRS 102.81 01-0730-7353 002164 RUSTY MFG 5334 2019-11-13 2019-11-13 REPAIRS 278.96
Account Total 381.77
Department Total 381.77
Roads - 09-32 Volvo Tandem 01-0732-7353 000347 VIKING CIVES LTD 2686967 2019-11-13 2019-11-13 LIFT YOKE 117.00 01-0732-7353 000347 VIKING CIVES LTD 2687051 2019-11-13 2019-11-13 SHOE PLOW RUNNER 1,757.17
Account Total 1,874.17
Department Total 1,874.17
Roads - 08-34 Cat Grader 01-0734-7353 001781 660341 ONTARIO INC - SPRINGMOUNT HEAVYI003454 SUPPLY 2019-11-13 2019-11-13 BREATHER ASSY 68.61 01-0734-7353 000013 HURON TRACTOR P70844 2019-11-13 2019-11-13 NUTS&BOLTS 11.00
Account Total 79.61
Department Total 79.61
Waste Collection 01-0840-7370 002011 WASTE MANAGEMENT 0003084-0677-6 2019-11-13 2019-11-13 Comingled 3,814.37 01-0840-7370 001017 WASTE MANAGEMENT 057879-0256-2 2019-11-13 2019-11-13 WASTEPICKUP -OCT 8,652.31
Account Total 12,466.68
Department Total 12,466.68
Page 8 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-14 1:08PM Accounts Payable November 20, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-11-07 to 2019-11-13 Paid Invoices Cheque Date 2019-11-07 to 2019-11-13
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Waste Disposal - Sullivan Site 01-0850-7152 001830 GREAT WEST LIFE 10.31.19 2019-11-07 2019-11-07 GROUP INSURANCE-NOV 226.46 01-0850-7152 001347 AIG COMMERCIAL INSURANCE 11.01.19 2019-11-07 2019-11-07 Group Insurance -NOV 0.84
Account Total 227.30
Department Total 227.30
Recycling 01-0860-7370 002011 WASTE MANAGEMENT 0003084-0677-6 2019-11-13 2019-11-13 Comingled 2,669.05 01-0860-7370 001017 WASTE MANAGEMENT 057879-0256-2 2019-11-13 2019-11-13 RECYCLE PICKUP-OCT 10,855.43 01-0860-7370 000053 CITY OF OWEN SOUND OSINV152402 2019-11-13 2019-11-13 HHWP-JULY-OCT 2019 3,275.00
Account Total 16,799.48
Department Total 16,799.48
Cemeteries 01-1040-7152 001830 GREAT WEST LIFE 10.31.19 2019-11-07 2019-11-07 GROUP INSURANCE-NOV 50.73 01-1040-7152 001347 AIG COMMERCIAL INSURANCE 11.01.19 2019-11-07 2019-11-07 Group Insurance -NOV 0.16
Account Total 50.89
Department Total 50.89
Chatsworth Cemetery 01-1041-5446 001611 OWEN SOUND VAULT WORKS LTD 94972 2019-11-13 2019-11-13 GRAVE OPENING & LOCATE 593.25
01-1041-5447 001611 OWEN SOUND VAULT WORKS LTD 94972 2019-11-13 2019-11-13 GRAVE OPENING & LOCATE 84.75
01-1041-5448 002136 CHATSWORTH CEMETERY TRUST 11.04.19 2019-11-07 2019-11-07 CHATS CEM C&M-ANDERSON 50.00
Department Total 728.00
Parks/Cenotaphs 01-1610-7152 001830 GREAT WEST LIFE 10.31.19 2019-11-07 2019-11-07 GROUP INSURANCE-NOV 113.24 01-1610-7152 001347 AIG COMMERCIAL INSURANCE 11.01.19 2019-11-07 2019-11-07 Group Insurance -NOV 0.42
Account Total 113.66
Department Total 113.66
Page 9 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-14 1:08PM Accounts Payable November 20, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-11-07 to 2019-11-13 Paid Invoices Cheque Date 2019-11-07 to 2019-11-13
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Recreation Facilities 01-1620-7152 001830 GREAT WEST LIFE 10.31.19 2019-11-07 2019-11-07 GROUP INSURANCE-NOV 113.23 01-1620-7152 001347 AIG COMMERCIAL INSURANCE 11.01.19 2019-11-07 2019-11-07 Group Insurance -NOV 0.42
Account Total 113.65
01-1620-7369 000467 ROGERS WIRELESS INC. 2091440800 2019-11-13 2019-11-13 REC 79.10
Department Total 192.75
Recreation Grants 01-1622-7000 000771 CHATSWORTH SANTA PARADE FUND 11.11.19 2019-11-11 2019-11-11 Township Grant-2019 400.00
Department Total 400.00
Deboro Arena CC Operations 01-1626-7152 001830 GREAT WEST LIFE 10.31.19 2019-11-07 2019-11-07 GROUP INSURANCE-NOV 637.00 01-1626-7152 001347 AIG COMMERCIAL INSURANCE 11.01.19 2019-11-07 2019-11-07 Group Insurance -NOV 2.46
Account Total 639.46
01-1626-7302 001532 CORPORATE EXPRESS CANADA INC O/A STAPLES51811073 ADVANTAGE 2019-11-13 2019-11-13 OFFICE SUPPLIES 20.72
01-1626-7305 001007 TRIPLE M MECHANICAL 3421 2019-11-13 2019-11-13 CHGD OUT PUMP IN COMP RM 884.51
01-1626-7310 000554 SPARLING'S PROPANE CO LTD 88725046912729 2019-11-13 2019-11-13 PROPANE 543.39 01-1626-7310 000554 SPARLING'S PROPANE CO LTD 88725046912730 2019-11-13 2019-11-13 PROPANE 418.41
Account Total 961.80
01-1626-7353 000554 SPARLING'S PROPANE CO LTD 88550112978111 2019-11-13 2019-11-13 CYLINDER EXCHANGE 65.36 01-1626-7353 001722 RESURFICE CORP 89668 2019-11-13 2019-11-13 PARTS 282.73
Account Total 348.09
01-1626-7369 000136 BELL CANADA 3202.10.19.19 2019-11-13 2019-11-13 DSB ARENA 119.87
Department Total 2,974.45
Keady CC Operations
Page 10 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-14 1:08PM Accounts Payable November 20, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-11-07 to 2019-11-13 Paid Invoices Cheque Date 2019-11-07 to 2019-11-13
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-1627-7152 001830 GREAT WEST LIFE 10.31.19 2019-11-07 2019-11-07 GROUP INSURANCE-NOV 957.53 01-1627-7152 001347 AIG COMMERCIAL INSURANCE 11.01.19 2019-11-07 2019-11-07 Group Insurance -NOV 2.40
Account Total 959.93
01-1627-7302 001532 CORPORATE EXPRESS CANADA INC O/A STAPLES51811073 ADVANTAGE 2019-11-13 2019-11-13 OFFICE SUPPLIES 20.72
01-1627-7305 001589 HENDERSON IAN 11.13.19 2019-11-13 2019-11-13 BLEACH, SUPPLIES 10.07 01-1627-7305 001589 HENDERSON IAN 11.13.19 2019-11-13 2019-11-13 BLEACH, SUPPLIES 217.81
Account Total 227.88
01-1627-7353 000554 SPARLING'S PROPANE CO LTD 88550253974575 2019-11-13 2019-11-13 CYLINDER EXCHANGE 161.50
01-1627-7369 000136 BELL CANADA 2241.10.25.19 2019-11-13 2019-11-13 KEADY CC 247.24
Department Total 1,617.27
Chatsworth CC Operations 01-1629-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 47275603.11.1.19 2019-11-13 2019-11-13 CHATS BALL DIAMOND 45.58
Department Total 45.58
Desboro Ball Booth Water 01-1632-7336 001007 TRIPLE M MECHANICAL 3412 2019-11-13 2019-11-13 DESBORO BB WINTERIZE 84.75
Department Total 84.75
Planning/Zoning 01-1810-7370 001166 DAVIDSON RON 1920-17 2019-11-13 2019-11-13 PLANNING SERVICES 3,531.30
Department Total 3,531.30
Capital Roads Job 15-07 01-5667-7371 002321 ROUBOS FARM SERVICE LTD PPC #1 2019-11-13 2019-11-13 PROGRESS PYMT CERT #1 145,584.17
Department Total 145,584.17
Walters Falls Water System 01-9830-7369 000136 BELL CANADA 4626.10.19.19 2019-11-13 2019-11-13 WFW PUMP STN 99.76
Page 11 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-14 1:08PM Accounts Payable November 20, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-11-07 to 2019-11-13 Paid Invoices Cheque Date 2019-11-07 to 2019-11-13
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-9830-7370 001354 ONTARIO CLEAN WATER AGENCY INV000117396 2019-11-13 2019-11-13 NOV O&M 5,110.35
Department Total 5,210.11
Chatsworth Water System 01-9835-7152 001830 GREAT WEST LIFE 10.31.19 2019-11-07 2019-11-07 GROUP INSURANCE-NOV 620.58 01-9835-7152 001347 AIG COMMERCIAL INSURANCE 11.01.19 2019-11-07 2019-11-07 Group Insurance -NOV 2.05
Account Total 622.63
01-9835-7305 001354 ONTARIO CLEAN WATER AGENCY INV000115820 2019-11-13 2019-11-13 SANDPIPE COMMUNICATION UPGRADE 357.50 01-9835-7305 001354 ONTARIO CLEAN WATER AGENCY INV000115821 2019-11-13 2019-11-13 UV TIMER RELAYS 430.74
Account Total 788.24
01-9835-7337 002191 KTI LIMITED 121260 2019-11-13 2019-11-13 METERS, MXU'S, TAILS 2,831.19
01-9835-7369 000467 ROGERS WIRELESS INC. 2088495385 2019-11-13 2019-11-13 CELL PHONE/BLACKBERRY FEES 4.63 01-9835-7369 000136 BELL CANADA 2289.10.19.19 2019-11-13 2019-11-13 CW PUMP STN 160.42
Account Total 165.05
01-9835-7370 001354 ONTARIO CLEAN WATER AGENCY INV000117396 2019-11-13 2019-11-13 NOV O&M 5,200.48
Account Total 5,200.48
Department Total 9,607.59 Total Paid Invoices 101,333.25 Total Unpaid Invoices 241,387.24 Total Invoices 342,720.49
Page 12 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-14 1:08PM Accounts Payable November 20, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-11-07 to 2019-11-13 Paid Invoices Cheque Date 2019-11-07 to 2019-11-13
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Department Summary 01-0000 Asset Accounts 4,612.13 01-0010 Liability Accounts 100,272.61 01-0200 Council 73.45 01-0300 Administration 6,385.86 01-0411 Chatsworth Fire Expenditures 5,139.68 01-0412 Markdale Area Fire Department 900.00 01-0450 Building/Septic Inspections 1,513.10 01-0455 By-Law Enforcement 73.45 01-0602 Roads - Bridges/Culverts 133.48 01-0608 Roads - Cold Patch/Crack Sealing 678.30 01-0621 Roads - Sanding/Salting/Ice Blading 663.89 01-0630 Roads - Overhead 11,121.33 01-0700 Roads - Equipment Overhead 8,030.23 01-0703 Roads - 07-03 Volvo Tandem Truck 120.93 01-0704 Roads - 19-04 Westarn Star -767.99 01-0705 Roads - 05-05 Volvo Grader 134.86 01-0708 Roads - 14-08 Western Star (New 2013) 45.00 01-0710 Roads - 16-10 INTERNATIONAL TDM 82.72 01-0715 Roads - 07-15 CAT Grader 1,131.43 01-0716 Roads - 16-16 Ford F250 395.50 01-0717 Roads - 11-17 John Deere Grader 11.00 01-0730 Roads - 07-30 New Holland Backhoe 381.77 01-0732 Roads - 09-32 Volvo Tandem 1,874.17 01-0734 Roads - 08-34 Cat Grader 79.61 01-0840 Waste Collection 12,466.68 01-0850 Waste Disposal - Sullivan Site 227.30 01-0860 Recycling 16,799.48 01-1040 Cemeteries 50.89 01-1041 Chatsworth Cemetery 728.00 01-1610 Parks/Cenotaphs 113.66 01-1620 Recreation Facilities 192.75 01-1622 Recreation Grants 400.00 01-1626 Deboro Arena CC Operations 2,974.45 01-1627 Keady CC Operations 1,617.27 01-1629 Chatsworth CC Operations 45.58 01-1632 Desboro Ball Booth Water 84.75 01-1810 Planning/Zoning 3,531.30 01-5667 Capital Roads Job 15-07 145,584.17 01-9830 Walters Falls Water System 5,210.11 01-9835 Chatsworth Water System 9,607.59
Page 13 2019.09.13 8.0 9759 Township of Chatsworth 2019-11-14 1:08PM Accounts Payable November 20, 2019 Vendor 000000 Through 999999 Invoice Entry Date 2019-11-07 to 2019-11-13 Paid Invoices Cheque Date 2019-11-07 to 2019-11-13
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Report Total 342,720.49
Page 14
csffit, Planning and Development
595 gth Avenue East, Owen Sound ON N4K 3E3 519-372-0219 / 1-800-567-GREY I Fax 519-376-7970
October 30, 2019
Andrew MacDonald Natural Resources Conservation Policy Branch 300 Water Street Peterborough, ON, KgJ 8M5
*Comments submitted through the ERO website and hard copy via mail*
RE County of Grey Comments on Summary of Proposed Changes fo fhe Aggregate Resources Act- 019-0556
Dear Mr. MacDonald
Please find attached a copy of Grey County Staff Report PDR-CW-43-19 Comments on the proposed Changes to the Aggregate Resources Act, which represents the County of Grey comments on Environmental Registry Posting # 019-0556.
Thank you for the opportunity to provide comments on the summary of the proposed changes to the Aggregate Resources Act (Act). Please note that these comments only apply to the summary of the proposed changes to the Act and does not include comments regarding the actual proposed changes to the Act as proposed under Bill 132 as these were just released two days ago. Staff have not had an opportunity to review the actual proposed changes to the Act under Bill 132, Better for People, Smarter for Business Act, 2019.
Should you have any questions or require any further information please do not hesitate to contact this office.
Yours truly,
r, MCIP, RPP Director of Planning & Development 519-372-0219 exl.1237 Randy. Scherzer@q rey. ca cc. Local Municipalities - Grey County (via email only) Cathie Brown, Association of Municipalities of Ontario (via email only)
Grey County: Colour lt Your Way Committee Report
To: Warden Hicks and Members of Grey County Council Committee Date: October 24, 2019 Subject / Report No: PDR-CW-43-19 Title: Proposed Changes to the Aggregate Resources Act Prepared by: County Planning Staff Reviewed by: Kim Wingrove Lower Tier(s) Affected: All municipalities Status: Recommendation adopted by Committee of the Whole as presented October 24, 2019 per Resolution CW206-19;
Recommendation 1. That Report PDR-CW-43-19 regarding an overview of the proposed changes to the Aggregate Resources Act be received; and
2. That Report PDR-CW-43-19 be forwarded to the Province of Ontario and confirmed as the County of Grey’s comments on the proposed regulation changes posted on the Environmental Registry through posting #019-0556; and
3. That the Report be shared with member municipalities having jurisdiction within Grey County; and
4. That staff be authorized to proceed with submitting these comments prior to County Council approval as per Section 25.6(b) of Procedural By-law 5003-18. Executive Summary
The Ministry of Natural Resources and Forestry (MNRF) has released a summary of proposed changes to the Aggregate Resources Act (ARA). Comments are being requested by November 4, 2019. County staff have reviewed the proposed changes and have provided comments which are included in this Report. Further clarification is required for some of the proposed changes in order to better understand what is being proposed. The province has committed to further consultation on more specific details related to the regulatory proposals, including any proposed changes to the aggregate
PDR-CW-43-19 1 Date: October 24, 2019 fees. It is recommended that the Staff Report be sent to the MNRF as the County’s initial comments on the proposed changes to the ARA.
Background and Discussion The Ministry of Natural Resources and Forestry (MNRF) is responsible for managing Ontario’s aggregate resources which are regulated under the Aggregate Resources Act (ARA). The Province notes that Ontario requires approximately 160 million tonnes of aggregate each year. In March of this year, MNRF hosted an Aggregates Summit where certain industries, municipal and indigenous leaders were invited to share their ideas on how to improve the aggregate industry. An online survey was also released in May of this year. The Province notes that the following comments were heard as part of that consultation:
reducing duplication, inefficiency, and inconsistency in application and approval processes improving access to aggregate resources protecting agricultural lands and water resources enhancing rehabilitation continue public engagement and outreach on any proposed changes to the ARA framework.
As a result of this input, MNRF is proposing changes to the Aggregate Resources Act which the Province notes will reduce burdens for business while also ensuring the environment is protected and Ontarians continue to have an opportunity to participate in processes that may impact them.
The Province has released a summary of the proposed changes to the Aggregate Resources Act and are asking for comments by November 4, 2019. It would be beneficial to see the actual proposed changes to the Act in order to better understand the changes being proposed. It is recommended that the Province provide a ‘redlined’ version of the Aggregate Resources Act showing the actual proposed changes to the legislation and providing municipalities and other stakeholders additional time to review the draft legislation. The Province has noted that they are committed to consult further on more specific details related to the regulatory proposals, including any proposed changes to aggregate fees at a later date. The County is supportive of further opportunities for consultation on these changes.
The following is a summary of the proposed changes to the Aggregate Resources Act as well as comments from County staff on the proposed changes:
1. Strengthen protection of water resources by creating a more robust application process for existing operators that want to expand to extract aggregate within the water table, allowing for increased public engagement on applications that may
PDR-CW-43-19 2 Date: October 24, 2019
impact water resources. This would allow municipalities and others to officially object to an application and provide the opportunity to have their concerns heard by the Local Planning Appeal Tribunal.
Comment: There are some existing pit and quarry operations that have proposed to go below the water table in the past. These often raise concerns about potential impacts to the water and often neighbouring property owners are concerned about having pits and quarries operate below the water table. Grey County appreciates the province recognizing the public interest in extraction below the water table and supports a more robust application process for existing operators wanting to go below the water table.
2. Clarify that depth of extraction of pits and quarries is managed under the Aggregate Resources Act and that duplicative municipal zoning by-laws relating to the depth of aggregate extraction would not apply.
Comment: Municipal efforts to regulate depth of extraction or “vertical zoning” have arisen due to a lack of engagement opportunities for license amendments. This change makes sense together with the changes noted in (1) above.
3. Clarify that the application of municipal zoning on Crown land does not apply to aggregate extraction.
Comment: There is relatively little Crown land in Grey County outside of the Niagara Escarpment Plan (NEP) area. If zoning does not apply, Plan amendments would also not be required to enable a zoning change. The NEP does require aggregate operations to conform to Official Plans, and so Official Plan Amendment(s) may be required if extraction was proposed on crown land within the NEP. It would be of concern if the Crown-owned lands were leased to a private operator who might be exempt from the standard approval process. It is recommended that this matter be clarified.
4. Clarify how haul routes are considered under the Aggregate Resources Act so that the Local Planning Appeal Tribunal and the Minister, when making a decision about issuing or refusing a licence, cannot impose conditions requiring agreements between municipalities and aggregate producers regarding aggregate haulage. This change is proposed to apply to all applications in progress where a decision by the Local Planning Appeal Tribunal or the Minister has not yet been made. Municipalities and aggregate producers may continue to enter into agreements on a voluntary basis.
PDR-CW-43-19 3 Date: October 24, 2019
Comment: Haul routes can generate neighbourhood concerns regarding offsite impacts of extraction, in terms of noise/dust/vibration, safety, and impacts to road infrastructure. Sorting out agreements can significantly extend the review process. Voluntary agreements may help to address concerns with operations, but if entered into need some mechanism to ensure that they are followed. The use of haul route agreements is sometimes necessary in situations where considerable upgrades to the roads are necessary to make a safe haul route. If haul route agreements are removed as a formal tool for addressing impacts of operations, then tonnage fees for Municipalities will need to increase.
Grey County has suggested in the past that the tonnage fees should increase to $0.20 per tonne for upper-tier municipalities and that tonnage fees to local municipalities should increase as well in order to negate the need for municipalities to enter into haul road agreements.
Clarification is required around circumstances when a municipality requests an agreement and the proponent refuses or cannot reach an agreement (i.e. if LPAT can’t pass an order conditional on an agreement will the matter be refused or could it be approved with no agreement?). It appears that LPAT would need to make a decision without the requirement for a haul road agreement and if this is the case, County staff recommends that haul route agreements should still be required if a municipality requests one and if made voluntary, the aggregate fees should be increased significantly (see comments under Item#13 below).
It would also be helpful to establish criteria for haul route agreements (i.e. are they only with the host municipality (lower and upper tiers), or can other municipalities many kilometres away along the primary haul rote also request an agreement? Enforcement rules on haul road agreements would also be beneficial. Clarification should also be provided to indicate that haul road agreements can apply to haul routes/entrances only and should not apply to other operational matters on site (e.g. hours of operation).
5. Improve access to aggregates in adjacent municipal road allowances through a simpler application process (i.e. amendment vs a new application) for an existing license holder, if supported by the municipality.
Comment: Recolour Grey Official Plan policies currently recognize opportunities to extract within road allowances and even beneath roads subject to the Aggregate Resources Act. Reducing barriers to extraction in these circumstances could help to make materials available and increase flexibility and options in developing a comprehensive approach to
PDR-CW-43-19 4 Date: October 24, 2019
rehabilitation where there are clusters of aggregate operations. This flexibility should be integrated into extraction and progressive rehabilitation plans to maintain natural corridor functions that unopened road allowances and extraction setbacks often provide between extraction operations. The simpler application process should only apply where the proposal is to encroach into a road allowance that won’t impact the operation of the existing road if supported by a municipality. If the proposal is to extract within the municipal road allowance which causes the need to remove and/or relocate the road either on a permanent or temporary basis, then a more robust application process should be required including consultation with adjacent municipalities, members of the public, public agencies, etc. The new Grey County Official Plan does include some policies that considers these principles – Sections 5.6.5(13) and (14) of the Grey County OP. Grey County requests further clarification on the what is being considered in terms of a ‘simpler application process’.
6. Provide more flexibility for regulations to permit self-filing of routine site plan amendments, as long as regulatory conditions are met.
Comment: Streamlining routine amendments is appropriate. We note that many operations are increasingly complex, and the definition of “routine” is important to understand. A summary of some regulatory (Ontario Regulation 244/97) changes also being considered follows – further consultation will occur on regulations. More clarification regarding these proposed changes is recommended.
7. Enhanced reporting on rehabilitation by requiring more context and detail on where, when and how rehabilitation is or has been undertaken.
Comment: Grey County supports provincial efforts to encourage rehabilitation of areas where extraction has been completed that are not needed for ongoing operations. It is recommended that wording be included around maximum disturbed area provisions to ensure that progressive rehabilitation is encouraged, where feasible.
8. Allowing operators to self-file changes to existing site plans for some routine activities, subject to conditions set out in regulation. For example, re-location of some structures or fencing, as long as setbacks are respected.
Comment: These amendments appear to be appropriate; we would suggest that the regulation include ‘and other operational requirements’. For matters that were either part of an LPAT Order or through minutes of settlement that were approved by the LPAT, these matters should be required to remain in place without the ability for the
PDR-CW-43-19 5 Date: October 24, 2019
operator to self-file changes to existing site plans. If there are conditions set in a site plan that were issued by the LPAT, these should be clearly identified on the site plan as matters that need to remain in effect and cannot be altered through this proposed self-filing process.
9. Allowing some low-risk activities to occur without a licence if conditions specified in regulation are followed. For example, extraction of small amounts of aggregate if material is for personal use and does not leave the property.
Comment: A personal use exemption is appropriate. Grey County encourages the province to take care in crafting the details of the regulation and provide adequate resources to monitor it for abuse. Conservation Authorities and their regulated areas should still be respected for ‘low-risk activities’. For example, if the small amount of aggregate is in a regulated area, a permit from the conservation authority may be required prior to extraction.
10. Clarifying requirements for site plan amendment applications.
Comment: Grey County encourages clarity in requirements.
11. Streamlining compliance reporting requirements, while maintaining the annual requirement.
Comment: Recent aggregate extraction proposals in Grey County have included complex annual monitoring requirements to avoid impacts to groundwater, species at risk, and other provincial interests. Grey County encourages the province to ensure that streamlining annual reporting requirements maintains or enhances their effectiveness in tracking compliance with operations requirements.
12. Reviewing application requirements for new sites, including notification and consultation requirements.
Comment: Grey County recognizes that review under the Aggregate Resources Act often generates changes to proposed aggregate developments and encourages proponents to proceed through the Aggregate Resources Act notification and consultation process, including First Nations engagement, and to resolve issues under that Act to the extent possible before filing formal applications for local planning approvals. Consultation with municipalities and consideration for Official Plan requirements should be considered in the amended Act with a strong emphasis on pre-submission consultation being required with municipalities/counties . Further clarification is also required on the
PDR-CW-43-19 6 Date: October 24, 2019
proposed notification and consultation requirements being considered for new sites.
13. While no changes to aggregates fees are being proposed at this time, the Ministry is also interested in hearing feedback on fees.
Comment: Review of Aggregate fees is strongly recommended if Municipalities are no longer able to compel proponents to address impacts to infrastructure through haul route agreements. Grey County has been advocating for quite some time to increase the aggregate fees in order to avoid cumbersome haul route agreements. Here is a link to a previous staff report on this matter - Staff Report - TR-CW-14-17. Grey County has also made delegations to previous Minister’s on this topic matter asking the Province to increase the aggregate fees.
Another fair option would be to allocate the aggregate fees according to the roads that they are using. For example, if the primary haul route for an aggregate operation is using a local municipal road to get to a Provincial Highway then the total aggregate fees collected for that operation should be allocated to the local municipality and the Province. Likewise, if an aggregate operation is using just County roads and Provincial Highways as their primary haul route, then the aggregate fees should be allocated to the County and the Province. This would need to be added to the reporting requirements provided by Operators to The Ontario Aggregate Resources Corporation (TOARC) and then TOARC can calculate and allocate the aggregate fees based on the actual roads used as the primary haul route.
Legal and Legislated Requirements
At this stage it is difficult to fully comment on the summary of the proposed changes until we have seen the draft legislation changes. The Province has committed to further consulting on the proposed changes which the County supports. Financial and Resource Implications
The proposed change that could have a financial impact to the County and municipalities is the change to make proposal haul route agreements voluntary without increasing the aggregate fees. If haul route agreements are voluntary, and LPAT will be required to make decisions without considering the need for a haul route agreement, then the County requests that the aggregate fee for upper-tier municipalities increase from 3 cents per tonne to 20 cents per tonne. Another option to consider is to allocate the aggregate fees for each operation based on the actual usage of roads as the
PDR-CW-43-19 7 Date: October 24, 2019 primary haul route. By increasing the levy, or allocating the fees based on actual usage, it would negate the need to have haul route agreements related to aggregate fee increases which benefits both aggregate operators and municipalities.
Relevant Consultation
☒ Internal (Planning Staff, Transportation Services Staff, Legal Staff, Finance Staff)
☒ External (Bruce County staff, Local Municipal Staff – copy of the report to be provided to local municipalities)
Appendices and Attachments Proposed Changes to the Aggregate Resources Act – ERO Posting 019-0556
TR-CW-14-17 Proposed Changes to the Aggregate Fees and Royalties
PDR-CW-43-19 8 Date: October 24, 2019
NOV 0 4 2019 pctober 30, 2019
Dear Mrs. Patty Sinnamon
Hawks' Nest competition is back for a third time! The 'Dragon's Den' inspired event presented by Saugeen Economic Development Corporation (SEDC) and Bruce Community Futures Development Corporation (Bruce CFDC) covers the areas of Grey, Bruce, Wellington North, Minto and Owen Sound.
The intention of the Hawks' Nest is to create local economic development through supporting new and existing businesses/entrepreneurs with training, coaching, mentorship, and financial assistance. In previous years we have had over 90 individuals take part in the free business plan training workshops. Over 50 applications have been received hoping they would have the opportunity to pitch their ideas to the Hawks. Over $104,000 in investments has been raised which included; grants, loans and partnerships. These investments have leveraged over $3.2M and assisted with creating/maintaining 160 jobs within Bruce/Grey and North Wellington counties.
Economic development is critical in keeping our communities alive and vibrant. This year we are looking for the Counties and Municipalities to partner with SEDC and Bruce CFDC and show your support to those who are the backbone of our communities. As well, you will be partnering with 6 local business and regionally minded people The HAWKS- who invest a minimum of $ 5,000 each, showcasing their support to our local SMEs. With your support we can empower our SMEs to unlock their economic potential by being responsive to their needs and realities, allowing them to thrive and be successful.
Your contribution would go a long way in creating an atmosphere that supports small business in our area. We are fortunate to have six Hawks' from the local catchment area step forward and support the endeavours of new and upcoming business in their areas. Your support would showcase that economic development isn't organic but planted, nurtured and supported by the local community as well as its government.
More information on the Hawks' Nest is available at www.sbdc.ca or www.bruce.on.ca.
We thank you for your consideration and support! Trish Walton, Project Co-ordinator 519-799-5750 [email protected]
Proudly Presented by: Rose Austin Barb Fisher ... - SEDC - Bruce CFDC [email protected] [email protected]
www.sbdc.ca www.bruce.on.ca
519-799-5750 X 1 SiiUIHII EconomicDevelopment Corporadon 519-386-9933 BRUCE A.Community Futurn O�tCotporilloo ..Omllllllllty 11�um Dt.:vdopm"''' CortlOro�lll'n
Our fundraising not only covers cost for the above under-funded services and programs, but without those fundraising efforts, Women's House would not be capable of delivering services not covered by our government funding such as emergency transportation, group supplies, extra staffing and client necessities.
Impact
During the last fiscal year (2017/18L Women's House Serving Bruce and Grey:
• Served 810 individual women; • Served 219 individual children; and • Responded to 8,649 crisis, support, and advocacy calls
Women and children fleeing abusive relationships can depend on Women's House Serving Bruce & Grey to be their safe haven in their moments of crisis. We rely on fundraising and donors throughout Bruce & Grey Counties to help us meet our shortfall in government funding. We appreciate the support you have given us in the past and hope you can continue to help us provide these essential services, as the demand is on the rise.
It is our mission at Women's House to work towards the awareness and elimination of violence against women. In order to meet our mission and provide these vital services and programs within our community, we rely on the generosity of individuals and organizations for support. Without the support of community-minded organizations, we would not be able to serve those in need in our community and surrounding communities each year. In order to help alleviate these costs, we are asking you to consider supporting Women's House Serving Bruce & Grey in your 2020 budget.
I would be pleased to visit the Township of Chatsworth to discuss Women's House programs and services. This year marks 35 years that we have been in operation. That means we have served over 67,500 crisis, support and advocacy calls; over 18,010 women; and over 2,669 children. If you would like to schedule a presentation time to learn more about Women's House and what we do, or have any questions or concerns about Women's House, please do not hesitate to contact me at (519) 396-9814 Ext. 225 or by email at [email protected].
Thank you for taking the time to review this request. Together we can work towards the elimination of violence against women and children.
Sincerely, /1 '2)\a-n vJ ,__,.7 z/ Michelle Lomont Women's House Serving Bruce & Grey Community and Fund Development Coordinator (519) 396-9814 ext. 225 [email protected] Charitable Registration #108104464RR0001
Workiug towards awareness mrd elimination 1�{ Pi ole nee
The Corporation of the Municipality of Grey Highlands 206 Toronto Street South, Unit 1, Box 409 Markdale, ON N0C 1H0 Tel.: 519-986-1216
October 02, 2019
The Honourable Jeff Yurek Minister of the Environment, Conservation and Parks 5th Floor 777 Bay St. Toronto, ON M7A 2J3 Sent via email: [email protected]
To Minister Yurek,
Re: Grey Highlands Resolution 2019-603
Please be advised that the following resolution was passed at the October 02, 2019 meeting of the Council of the Municipality of Grey Highlands.
2019-603 Cathy Little, Dane Nielsen Whereas the Municipality of Grey Highlands is a member of the Grey Sauble Conservation Authority (GSCA), the Nottawasaga Valley Conservation Authority (NVCA) and the Saugeen Valley Conservation Authority (SVCA) and has a representative on each board of directors; and Whereas each board of directors determines the policies, priorities and budget of their respective Conservation Authority (CA); and Whereas each CA provides the Municipality of Grey Highlands with expert advice on the environmental impact of land use planning proposals and that the Municipality does not have staff with comparable expertise or experience; and Whereas the CAs provide programs and services to the residents of Grey Highlands and other member municipalities that include recreation, education, water quality monitoring, reduction of vegetation loss and soil erosion, preservation of species at risk as well as protecting life and property through a variety of measures; Therefore be it resolved that the Municipality of Grey Highlands supports continuation of the programs and services of the three CAs, both mandatory and non-mandatory, and that no programs or services of GSCA, NVCA and SVCA or of other CAs in Ontario be “wound down” at this time; and That the Minister of Environment, Conservation and Parks give clear direction as to what programs and services are considered mandatory and non-mandatory and how those programs will be funded in the future; and That this resolution be forwarded to the Minister of the Environment, Conservation and Parks, Premier Doug Ford, MPP Bill Walker, the Association of Municipalities of Ontario, the Grey Sauble Conservation Authority, the Nottawasaga Valley Conservation Authority, the Saugeen Valley Conservation Authority, Conservation Ontario and all Ontario municipalities. CARRIED.
www.greyhighlands.ca
If you require anything further, please contact this office.
Sincerely,
Raylene Martell Director of Legislative Services/Municipal Clerk Municipality of Grey Highlands
Cc: Premier Doug Ford – [email protected] MPP Bill Walker – [email protected] Association of Municipalities of Ontario – [email protected] Grey Sauble Conservation Authority – [email protected] Nottawasaga Valley Conservation Authority – [email protected] Saugeen Valley Conservation Authority – [email protected] Conservation Ontario – [email protected] Ontario Municipalities
www.greyhighlands.ca
TOWNSHIP OF CHATSWORTH FIRE CHIEFS REPORT 2019-15
To: Mayor Scott Mackey and Council Members From: Mike Givens, Fire Chief Re: October 2019 Fire Department Activity Date: November 20, 2019 ______
RECOMMENDATION: THAT Fire Chief’s Report 2019-15 dated November 20, 2019 regarding the October 2019 Activity Report be hereby received for information.
BACKGROUND Attached hereto is the Fire Department Activity Report for the month of October 2019.
There were 7 incidents during the month, with 0 structure/chimney fire and 0 vehicle fires resulting in $0 loss. The 7 incidents resulted in 10.6 total firefighter hours.
The Department held 3 in-house training sessions in October, 1 off-site training session and 1 work party session with a total of 72.4 firefighter hours.
It should also be noted that 11 Open Air Burn Permits were issued, 2 Fire Safety Inspections were conducted and 1 Public Education event was hosted in October for a total of 36 firefighter hours. .
Budget Impact: Standard operations
Attachments: 5
Respectfully submitted, Reviewed by,
Mike Givens Patty Sinnamon, Dipl.M.M. Fire Chief CAO Clerk
1 | Page
Township of Chatsworth Fire Department Page 1 of 1 Fire Chief :Mike Givens P.O. Box 278, 75 McNab Street Chatsworth ON N0H 1G0 PH : 519-794-3188 FAX : 519-794-4146 Email :[email protected] URL : www.chatsworth.ca
Incident Summary From Oct 1 19 to Oct 31 19
Printed 7 incident reports Average Dispatch Total 00:00:57 Average Chute Total 00:04:09 Average Enroute Time 00:07:24 Average Response time 00:11:32 Average Total Time 00:28:33 Average # of Personnel at scene 2.57 Average # of total Personnel 5.29 Total Personnel Hours 10 hours 36 minutes Average Personnel Hours per incident 1 hours 31 minutes
Total Dollar Loss $0.00 Average reported Dollar Loss $0.00 for 0 incidents. Total Saved $0.00 Average reported Dollar Saved $0.00 for 0 incidents. Township of Chatsworth Fire Department Page 1 of 1 Fire Chief :Mike Givens P.O. Box 278, 75 McNab Street Chatsworth ON N0H 1G0 PH : 519-794-3188 FAX : 519-794-4146 Email :[email protected] URL : www.chatsworth.ca
Burn Permit Summary From Oct 1 19 to Oct 31 19
Chatsworth Open Air Burn Permit 11 Township of Chatsworth Fire Department Page 1 of 1 Fire Chief :Mike Givens P.O. Box 278, 75 McNab Street Chatsworth ON N0H 1G0 PH : 519-794-3188 FAX : 519-794-4146 Email :[email protected] URL : www.chatsworth.ca
Inspection Summary Oct 1 2019 - Oct 31 2019
Number Date Status Reason Address Current Inspector Reports I... Site Visits
19-022 Oct 23 2019 Closed Routine 136285 Grey Road 40, Twp....Givens Mike 1 1 19-021 Oct 17 2019 Closed Annual 777346 Highway 10, Twp. O...Givens Mike 1 1
2 Records Printed Township of Chatsworth Fire Department Page 1 of 1 Fire Chief :Mike Givens P.O. Box 278, 75 McNab Street Chatsworth ON N0H 1G0 PH : 519-794-3188 FAX : 519-794-4146 Email :[email protected] URL : www.chatsworth.ca
Training Summary From Oct 1 19 to Oct 31 19
5 sessions printed for these parameters 6 Subjects Covered 14.50 total session hours 72.25 total staff hours 8.75 total Instructor hours 1 OFM or Outside Train sessions 3 In-house Training sessions 1 Work Party sessions Township of Chatsworth Fire Department Page 1 of 1 Fire Chief :Mike Givens P.O. Box 278, 75 McNab Street Chatsworth ON N0H 1G0 PH : 519-794-3188 FAX : 519-794-4146 Email :[email protected] URL : www.chatsworth.ca
Public Education Summary From Oct 1 19 to Oct 31 19
Date: Oct 5 2019 Nunber: 19-006 Age Groups: Start Time: 10:00:00 Type: Annual Fire Prevention Week Open Group # Participants End Time: 10:00 Audience: HouseGeneral Public All 75 Duration: 3.00 Presentation: Fire Prevention Education & Apparatus Display Put on by: Chatsworth Handouts: Type # Handouts Subject: Home Fire Safety, Escape Planning, Childerns' Fire Prevention 50 Apparatus & Equipment Display, Firefighter Materials Obstacle Course Home Fire Prevention & 50 Hazards Activity Booklets
Staff: FF 3 Bouwmeester Jonathan ACC 2 Brainard Terry FF 20 Cherry Bob CP 5 Edwards Devin FF 23 Gibbons Anthony FC FC Givens Mike CP 17 Harnack Rob DC 15 Howell Shawn FF 9 McCartney Ben FF 7 McComb Ray FF 4 McMurray Peter FF 12 Stewart Paul
Address: 75 Mcnab St, Twp. Of Chatsworth TOWNSHIP OF CHATSWORTH
CAO CLERK’S REPORT 2019-33
TO: Mayor Mackey and Members of Council
FROM: Patty Sinnamon, CAO Clerk
RE: West Grey Police Services Policing Proposal
DATE: November 20, 2019 RECOMMENDATION: THAT CAO Clerk’s Report 2019-33 regarding the West Grey Police Services Policing Proposal hereby received.
AND FURTHER THAT Committee of the Whole recommends to Council that the Township of Chatsworth remain with the Ontario Provincial Police for the provision of policing services.
And further that the CAO Clerk be directed to forward correspondence to West Grey Police Services and the Municipality of West Grey, expressing Township of Chatsworth’s appreciation for their time and effort in presenting their proposal to Chatsworth for consideration.
BACKGROUND:
In 2016 Council requested that West Grey Police Services provide a costing for police services. A formal costing was presented in July, 2018 Council meeting by West Grey Police Chief Rob Martin and Mayor Kevin Eccles. A copy of the proposal is attached hereto.
Chatsworth’s current Section 10 Contract with the Ontario Provincial Police expires on December 31, 2019. The agreement indicates that the municipality must give one year’s notice of termination which would therefore be December 31, 2019.
Further discussion was deferred until after the October, 2018 municipal election.
CONSULTATION AND CONSIDERATION: The following provides a timeline of events in chronological order with respect to the review of the policing proposal, including public consultation:
July, 2018 Chatsworth Council receives formal costing proposal from West Grey Police Services
April, 2019 Chatsworth Mayor and CAO meet with West Grey Mayor, CAO and Police Chief – clarifications provided by West Grey with regard to proposal
June 5, 2019 CAO Clerk’s Report 2019-22 presented to Council (copy attached). Council gives CAO direction to host public information session (Report attached).
Sept. 19, 2019 Public Meeting held in Williamsford followed by Question and Answer session with public. A copy of the presentations by CAO, West Grey Police, Minutes of the Public Information Session and Q & A’s to West Grey Police Services and OPP are attached.
Oct. 16, 2019 CAO Clerk’s Report 2019-31 presented to Council. CAO directed to invite West Grey Police Chief and Chatsworth OPP Inspector to November 6 meeting for Q & A session with Council.
Nov. 6, 2019 West Grey Police Chief and Chatsworth OPP Inspector attend Council meeting. Summary of Q & A’s attached.
Nov. 20, 2019 Council to make decision on West Grey Policing Proposal
All material has been posted to the Township’s website (www.chatsworth.ca) for public viewing.
Additional correspondence has been received as well as two delegations to Council as follows: Sept. 19, 2019 Email from Donna and Doug Kral Oct. 16, 2019 Delegation – Cathy Watson Nov. 1, 2019 Ken St. John, copy of correspondence attached. Nov. 4 , 2019 Email from Lorne McCauley Nov. 6, 2019 Delegation – Steve Lembke
All correspondence and delegations support remaining with the Ontario Provincial Police.
ANALYSIS Please refer to CAO Clerk’s Report 2019-31 regarding cost analysis. The five year fixed term proposal from West Grey would see an accumulated cost savings to Chatsworth of approximately $961,608. for the five-year period. However, Council should consider the points set out in my previous report as costs of renewal are unknown at this time. Two significant questions exist at renewal that give rise for caution:
i) Should Chatsworth renew with WGPS at the end of the five years, there may be a “levelling out” of costs per household between West Grey and Chatsworth which may have the effect of Chatsworth cost per household increasing significantly (approximately $109.00 per household), and West Grey cost per household decreasing by a similar amount ($104.00). ii) Should Chatsworth opt out of the WGPS contract, Chatsworth is responsible for all transition costs which may negate any previous cost savings.
Should Chatsworth accept the proposal from WGPS, I would strongly recommend that any savings realized over the term of the contract be placed in a policing reserve to cover any future contract cost increases.
Staffing Levels – The staffing models have been presented by both police services. Five officers would be dedicated to cover the Chatsworth area by West Grey Police Services, with one officer being dedicated to Chatsworth per shift. Given the very large area of both West Grey and Chatsworth, Township staff have concerns regarding response time and availability. It has been suggested that WGPS could be given access to the Chatsworth Fire Hall which can be provided logistically, however this will add expenses to Township. (additional heat, hydro, maintenance, etc.).
There is no evidence to suggest that there will be a decline in the OPP staffing levels or in performance and response times. The OPP model suggests that sixteen officers could respond to an incident in Chatsworth at any given time.
Without the benefit of a consultant to carry out an in-depth review of response times and calls for service and comparing one service to the other, this writer cannot adequately comment or make a recommendation based on calls for service alone.
Both police services are capable and professional. The OPP integrated model has proven to be effective policing in the past for the Township of Chatsworth and currently provides policing services to 324 of 444 municipalities across the Province.
Further, the Province has passed the Comprehensive Ontario Police Services Act which among other things, repeals the former Police Services Act. The CAO has concerns and questions regarding the new Community Safety and Policing Act, 2019 and how those changes might impact smaller municipal police forces. Unfortunately, the regulations to implement the Act have not been introduced and it is expected that they will not be released until mid-2020. Some of the changes may have financial impacts to municipal police services such as the provision of new mandated services which could previously be provided by the OPP.
The CAO’S recommendation is to remain with the OPP for the provision of policing
services and is in no way intended to reflect negatively on the West Grey Police Services.
Respectfully submitted,
Patty Sinnamon, Dipl.M.M. CAO Clerk Attachments
TOWNSHIP OF CHATSWORTH
CAO CLERK’S REPORT 2019-22
TO: Mayor Mackey and Members of Council
FROM: Patty Sinnamon, CAO Clerk
RE: Policing Proposal – Municipality of West Grey
DATE: June 5, 2019 ______RECOMMENDATION: That CAO Clerk’s Report 2019-22 regarding the policing proposal from the Municipality of West Grey be hereby received; AND FURTHER THAT Committee of the Whole recommends to Council that a public meeting be held prior to a decision made by the Township of Chatsworth Council; AND FURTHER THAT the public meeting be arranged for early September; AND FURTHER THAT the Ontario Provincial Police be invited to provide comment and participate in the proposal process. BACKGROUND The Township of Chatsworth is currently serviced by the Ontario Provincial Police through a Police Services Act Section 10 Agreement. The current Section 10 Contract with the Ontario Provincial Police expires on December 31, 2020. The agreement indicates that the Township must give one year’s notice of termination which would therefore be December 31, 2019.
In 2016 Chatsworth Council had requested a policing proposal from the Municipality of Grey to compare costs. West Grey was not in a position to submit a proposal at that time as they had embarked on discussions with a neighbouring municipality to consider joining two police forces into one. Those discussions had come to an end in 2018 and Chatsworth once again directed staff to obtain a proposal from West Grey. A copy of that proposal is attached hereto as Schedule “A”. The proposal was presented by West Grey Police Chief Robert Martin and former Mayor Kevin Eccles in July, 2018. In April, 2019 Mayor Mackey and CAO Patty Sinnamon met with representatives of West Grey to seek clarification on some of the points in the proposal. Township staff have now had an opportunity to review the proposal and provide the following preliminary comments for Council’s consideration. As part of the review and Council’s consideration some of the points to consider are the following:
• A comparison of the West Grey Police Service (WGPS) AND Ontario Provincial Police in relation to deployment, staffing levels, service standards, service levels, accountability and budget impact including transition costs, annual operating costs and post contract costs should the Township enter into a contract with WGPS and then opt out at the end of the proposed five year term. • Complete a comprehensive review of current and future costs and analysis of overall costs of providing police services; • Outline all advantages and disadvantages of each contract position; • Facilitate public and stakeholder consultation sessions for the purposes of gathering public input into the matter of the WGPS costing proposal. EVALUATION AND APPROACH The purpose of the analysis is to complete a comprehensive comparison of the two police service models that will assist in determining which option would be the best service model going forward. The evaluation workplan includes the following steps: i) Data collection and organizational comparisons ii) Review of other jurisdictions that have changed from OPP to another municipal force and vice versa; iii) Public and stakeholder consultation sessions; iv) Recommendation development and reporting including a detailed service, governance and financial comparison between the two models v) Review and consideration of draft contract between the service provider and Chatsworth; vi) Final report and recommendations to Council SUMMARY OF PRELIMINARY FINDINGS
WEST GREY POLICE SERVICE ONTARIO PROVINCIAL POLICE POLICING MODEL POLICING MODEL SERVICE For the purposes of evaluation, service delivery includes the types and level of service provided by the respective policing models. Areas of comparison between the OPP and WGPS includes deployment, staffing levels, service provision, officer skills and abilities. • The WGPS proposes a complement of 5 • The current staff model from the OPP (Grey constables, exclusive to Chatsworth. Patrol County Detachment) includes uniform officers Sergeants are responsible for Officer In Charge and civilian employees. The OPP work under an duties and front line supervision; integrated policing model where police resources Operational/administrative support will be provided are shared regionally based on need. through the West Grey Police Service by the Chief • OPP Provincial responsibilities are provided and of Police and three sergeants. will continue to be provided at no extra cost to • One officer is assigned from the four platoons to Chatsworth service Chatsworth as General Patrol 24 hours • Grey County OPP has one dedicated Community inclusive. Services Officer that is shared throughout the • WGPS always has two officers on patrol (24/7). County Any services not provided by WGPS are currently • OPP provides prisoner transport, court security provided by the OPP at no additional cost (other and attends ambulance calls on a priority basis. than incident command). • WGPS currently attends all ambulance calls, conducting mental health and prisoner transports.
GOVERNANCE Important aspects of governance include level of oversight, flexibility, autonomy and control that the PSB has within the respective models, consultation methodology between management and the BOARD, the degree to which key decisions are made, the internal review process and the assumption of risk/liability • WGPS is governed by a Police Service Board, • Chatsworth has an appointed Police Services allowing for flexibility, autonomy and input into the Board for the OPP Contract – provides for less key strategic direction of the police service. The Board decision-making capabilities and flexibility – is actively involved and informed about internal however, the PSB can consult with the reviews with regards to complaints and/or Detachment Commander and input is considered misdemeanors in decision making • Monthly reporting to PSB by Police Chief • Internal reviews are conducted within the OPP; • The Municipality of West Grey assumes all risk and • PSB provides input in to the selection and annual liability for municipal police service operations. review of the Detachment Commander • Council may wish to give consideration as to the • PSB can review the detachment commander’s governance structure should an agreement be administration of the complaint system and receive reached with WGPS. The former Polices Act regular reports regarding same. (referred to in the WGPS proposal) permitted the creation of joint police services boards in two or more municipalities. An agreement for this purpose required the consent of the Solicitor General. Under the proposed new legislation the Comprehensive Ontario Police Services Act (S. 22), Chatsworth and West Grey could a) jointly constitute a municipal board to have policing responsibility for the two municipalities; or b) enter into a written agreement under S. 26 to have WG’s municipal board assuming policing responsibility for the municipality. Section 24 sets out the required contents in an agreement under option a) and S. 26 provides that two municipalities may enter into a written agreement to have one of the municipalities’ municipal boards assume responsibility for the municipality.
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FINANCIAL A cost comparison for both policing models during the initial policing transition, five year contract and post contract should a further change in service be anticipated. Comparison should include increases in the number of employees, base service cost, calls for service cost, contract cost, costs for extra services and any other additional costs that Chatsworth might incur. • The value of the proposed contract over five years is • The present 2019 annual cost of the OPP Contract $4,328,375. ($865,675.00 per annum) is $1,072,499., an increase from $1,022,059. in • Chatsworth would be responsible for any severance 2018 (increase of $50,740.). Using a rounded costs (including severance, accrued vacation, sick increase of 1%, the projected cost for a further five leave and pension adjustments) at the end of the years is approximately $5,525.529. Chatsworth term, should the contract not be renewed does not contract additional or enhanced services. • The PSB receives grants for programs such as There is no cost difference therefore in a Section RIDE 10 Contract and Section 5.1 Non-contract • The WGPS proposal is silent on court costs, • Under the current Section 10 Contract, the including transportation of prisoners to and from Township receives an annual RIDE grant. If the court, as well as court security. In a recent meeting Township opted for a Section 5.1 non-contract, the with Chatsworth and WG, Chatsworth was advised municipality becomes ineligible for this grant. that all costs are included in the proposal. A draft Further, the cost of a RIDE program would be agreement should set out these provisions in detail. borne by the municipality. • Overtime – a provision of $7,000.00 is budgeted for • Chatsworth is billed on a base service fee plus overtime hours attributed to Chatsworth. Calls for Service . Overtime is billed to the Chatsworth has been advised that there is no municipality based on specific usage and excludes additional cost if the overtime hours exceed what is overtime incurred for provincial obligations. anticipated; likewise, there is no offset if the • Cost of Criminal Record Checks to the public – overtime hours are not expended. $25.00 (waived for volunteers) • Cost of Criminal Record Checks to the public - • Cost of Vulnerable Sector Checks $25.00 – with a $15.00 time line of 3 – 6 weeks depending on workload) • Cost of Vulnerable Sector Checks to the public - $40.00 – both can be done on same day • With regard to post contract costs (Transition Costs), should Chatsworth opt out of the WGPS at the end of the five year period, the severance costs are currently unknown. Chatsworth would be responsible for severance pay, accrued vacation and sick time, pension , etc. More information is required from West Grey on how the costs are determined, and the estimated financial impact to the Township of Chatsworth
PROVINCIALLY MANDATED RESPONSIBILITIES VS. MUNICIPAL RESPONSIBILITIES Currently the OPP does not invoice the municipality for provincial policing responsibilities. Provincial some of the responsibilities include (from OPP website): • Patrolling all provincial highways • Patrolling numerous provincial waterways; • Investigating province-wide and cross-jurisdictional major crimes (ie. organized crime, trafficking, smuggling); • Air support for search and rescue • Providing specialized response service across the province; • Providing protection to visiting politician and government representatives (including the Lieutenant Governor of Ontario)
• Providing Provincial Offender Transport services; and • Working closely with other provincial agencies, including the Ministry of Transportation and Ministry of Natural Resources to enforce highway safety and conservation regulations
Although the OPP regularly provide these services to municipalities, under Section 19 of the Police Services Act, the OPP may charge for any services that it provides a municipality under the Act with approval of the Solicitor General. To date I have found no evidence that the OPP has charged back to any municipality, the cost of fulfilling provincial responsibilities. The new legislation has now received Royal Asset, but has not come into force. Staff are currently reviewing the new legislation to determine responsibilities and cost/sharing in the event that additional services are required by West Grey of the OPP during an event or emergency.
COMMUNITY POLICING FOCUS The Province of Ontario has established a “Mobilization and Engagement Model for Community Policing which was created as a guide for all police services in Ontario in collaboration with the Ministry of Community Safety and Correctional Services and the Ontario Association of Chiefs of Police. It is designed to enable and prioritize the formation of relationships between community members and police to enhance the community’s overall safety and wellbeing.
Both police services provide numerous community policing activities including Community Liaison/School Resource Officers.
OTHER POLICE SERVICES Council has also discussed whether proposals should be invited from other police services such as Owen Sound and Hanover. Under the current Police Services Act, “the councils of two municipalities may enter into an agreement for the provision of police services for one municipality by the board of the other municipality, on the conditions set out in the agreement, if the municipality that is to receive the police services in contiguous to the municipality that is to provide the police service, or is contiguous to any other municipality that receives police services from the same municipality”. Under the new Comprehensive Safety and Policing Act, 2019 which received Royal Asset but is not yet in force, the requirement to be contiguous has been removed unless the providing police service is providing services to two or more non-contiguous municipalities which would then require approval.
Staff are currently undertaking a detailed review of WGPS annual budget vs. actual costs for the past four years, and have copies of their annual reports showing calls for service over the same time frame. Staff are also reviewing the impacts of the new Comprehensive Ontario Police Service Act with regard to billing models, billing for additional services, etc. This information will be available in a further report to Council by the end of July, 2019. Should Council wish to proceed further, including requesting a draft contract for review, staff recommend that a public engagement process be undertaking including at the very least, a public meeting. Staff could also prepare and present a draft public survey to be posted on the Township’s website (advertised on various media outlets), to receive feedback on the proposal.
Staff would also recommend that an invitation to present comments and/or proposal be extended to the Ontario Provincial Police as soon as possible.
Staff anticipate that further discussions with West Grey Police Service will also be necessary in the coming months regarding more specific details in the proposal and/or draft agreement.
Respectfully submitted,
Patty Sinnamon, Dipl.M.M. CAO Clerk
Public Consultation Meeting Regarding the Provision of Police Services in the Township of Chatsworth
Thursday, September 19, 2019 @ 7:00 p.m. Williamsford Community Centre AGENDA
Welcome – Mayor Scott Mackey Singing of O Canada and Moment of Reflection Introductions – CAO Clerk Patty Sinnamon Background Information – CAO Clerk Patty Sinnamon Presentation of West Grey Policing Proposal – Robert Martin, Chief, West Grey Police Service Presentation of Ontario Provincial Police – Martin Murray, Inspector, Grey County OPP Detachment and Sgt. Peter Marshall, Municipal Policing Bureau, Ontario Provincial Police Public Question and Answer Session West Grey Policing Proposal
Format for this evening Background Chatsworth currently contracts services of Ontario Provincial Police (Police Services Act, S.10) Contract expires December 31, 2020 Council invited West Grey to present a policing proposal in 2016 West Grey was not in a position to respond as they were in discussions with Hanover Police Service. The process was put on hold at that time. Background (cont’d)
In 2018 and West Grey was invited to enter into further discussions with Chatsworth. A Costing Proposal was presented by West Grey representatives at the July 18, 2018 Council meeting (held in Keady). That proposal is posted on the home page of the Township’s web site and copies are available this evening. In April, 2019 Chatsworth and West Grey representatives met to seek clarification on some of the points in the proposal. Background (cont’d)
CAO presented a preliminary report to Council on June 5, 2019 (Copy of that report is also posted on website and available this evening). Council directed that a public meeting be arranged for September, 2019 inviting West Grey to further present its proposal and invited Ontario Provincial Police to provide comments and participate in the proposal process. Staff were directed to further investigate costs and other legislative impacts for Council consideration and that investigation continues and will form part of the report to Council in October. Current OPP Contract Summary
Where we are at today:
Three year contract, expires December 31, 2020 Should the contract not be renewed, a one year notice period is required to be given (ie. Dec. 31, 2019) Township receives an Annual Billing Statement for the upcoming year in October of each year which is used for budgeting purposes for the following year. OPP Billing Statement
Total Cost per Property 2019 = $321.57 2018 = $317.61 2017 = $314.55 West Grey Proposal
Five year fixed contract proposed Total Annual Direct Operating Costs - $855,675.00 (Plus $15,500. Start Up Costs in Year 1 and Capital Contribution to Vehicles in Year 3 - $55,000. Cost per household is $268.46 West Grey Proposal
Should an agreement be reached with West Grey for the provision of policing services and Chatsworth chooses to opt out of the agreement at the end of the five year term, Chatsworth would be responsible for any transition costs including severance allowances Transition Costs are unknown at this time West Grey currently exploring building a new police headquarters – how will those capital costs affect Chatsworth? West Grey 2018 policing budget = $3,061,241 Actual Cost = $3,067,994.00 5,852 properties Cost per household = $ 524.26 Next Steps:
All questions and answers will be posted to the Township’s website and will form part of the information package that will be presented to Council at a later date. Staff will continue to gather information to present to Council. Upcoming Council Meetings to Note
Wednesday, October 16, 2019 Council Meeting - Staff Present Report to Council for Consideration
Wednesday, November 6, 2019 Council Meeting – Council may invite Representatives from West Grey Police Service and OPP to answer any further questions
Wednesday, November 20, 2019 Council Meeting – Decision on the provision of policing services for the Township of Chatsworth Council member contacts: Posted on website Documentation regarding Proposal: Posted on website www.chatsworth.ca
CAO Clerk Patty Sinnamon contact: [email protected] 519-794-3232, Ext. 124 Presented on: September 19th, 2019 Presented by: Chief Robert Martin Organizational Chart Mission Statement
The West Grey Police Service will endeavour to create a safe environment in which to live, work and play.
Vision Statement
Members of the West Grey Police Service are committed to working with the citizens of the Municipality of West Grey to understand their policing needs, enforce laws, and develop proactive solutions that will improve the service we provide and continue to be one of the best Community Oriented Police Services in the Province of Ontario.
Community Partners The West Grey Police Service polices the largest geographical portion of Grey County
• Over 875 km² of land and water patrolled • Over 780 km of roadways patrolled • 1 centrally located police station (Former Town of Durham) • 1 satellite office (Former Village of Ayton) • 3 townships amalgamated into one municipality • Population of 12,518 (2016) • Cars, SUVs, Off-road vehicle etc. used to patrol territory
Community Partners 2018 Annual Report in Numbers • Out of the 363 people who took our community survey, 318 residents say they feel safe or very safe
• 300 Criminal charges laid
• On average, 911 calls are answered within the first 7.60 seconds by our Communications Center
• 589 hours of foot patrol in our Municipality
• 314 motor vehicle collisions investigated
• 1123 Provincial Offence Notices issued Community Partners Our members are trained and ready to serve in a multitude of specialty fields including: Drug Recognition Experts Child Sexual Exploitation Domestic Violence investigators Qualified Breath Technicians Intelligence Firearms Verification Standard field sobriety officers Anti-Terrorism Hate Crimes Off-road Trail System Team Hate Crime Investigator Technical Traffic Investigators Domestic Violence Coordinators Training Unit Mobile Surveillance Scenes of Crime Sexual Assault Investigators Search and Rescue Criminal Investigation Bureau Drug Recognitions Experts Major Case Management Elder abuse specialist Commercial Vehicle Inspectors Media Relations DNA sampling and collection Drug Investigation Specialist Crisis intervention Surveillance (Electronic & Physical) In School K.I.D.S (Knowledge, Issues, Decisions Death Investigator Violent Crime Linkage Analysis and Supports) program offered to all schools
Sex Offender Registry Community Partners Administrative Support Services
• Staffing & Recruitment • Training • Tendering & Purchasing • Policy Development & Maintenance • Professional Standards, Ethics & Discipline • Employee & Family Assistance Program • Financial Management
Community Partners Civilian Support Staff
• Data Entry (reports, e-ticketing) • Front Office Support • Court Case Management • NICHE coordinator • Information Technology • Collision Reporting System Entry (MTO) • Freedom of Information Inquiries • Record Checks • Administrative Support • Peer Support Team
Community Partners Employee Wellness
Mental Health First Aid Employee Assistance Program (EAP)
Critical Incident Stress Peer Support Management Road to Mental Readiness (R2MR) ASIST (Suicide Intervention) Sun Life Benefits Service contracted psychotherapist
Community Partners Ongoing Annual Training • First Aid, defibrillator and CPR certification • Use of Force • Firearms (day and night firearms) twice per year • IRD (Immediate Rapid Deployment) • Conducted Energy Weapon (CEW) • Judgement Training • Fitness Testing • Review legal and Ministry changes and policy updates
Community Partners Uniform Patrol Officer Equipment
DEFENCE AND PROTECTION Each Cruiser CEW Mobile radar C8 Mobile computer workstations Ceramic Armor Spike strip Defibrillator First aid kits Biohazard kits Fentanyl kits Naloxone
IMPAIRED DETECTION Drager Alcotest Intoxilyzer 8000c (Qualified Technicians) Drug Recognition Kits (Drug Recognition Experts) Blood Sample Kits (DNA recovery officers)
Community Partners Our commitment to our communities
• The Police Services Act (PSA) sets out the roles and responsibilities of municipalities with respect to the provision of policing services in Ontario and outlines the adequate and effective services that every police service shall meet. The West Grey Police Service is compliant in all aspects of Ontario Regulation 3/99 and the Police Services Act including:
– Crime prevention – Law enforcement – Assistance to victims of crime – Public order maintenance – Emergency response -
Community Partners Community Partners
Community Partners Shared Services Agreement
The sharing of a larger number of police resources is an advantage in meeting the overall goal of having safe communities. Benefits:
• Allows sharing of administration, supervisory and other resources • Enhanced flexibility in meeting fluctuating demand at a lower cost • Economies of scale by sharing resources (people & equipment) • Larger number of officers to draw on for major occurrences and emergencies (more effective response and reduced overtime) • Coordinated policing strategies for multi-jurisdictional issues Community Partners Support Services available through the Shared Services Agreement
Child Sexual Exploitation Surveillance (Electronic & Physical) High Risk Entry team Sex Offender Registry Forensic Identification Services GPS grid & ground search (Search masters) Canine Unit Hate Crimes Specialists ALPR vehicle Breath Technicians Drug Recognition Evaluators
Technical Electronic Investigative Support Intelligence Professional Standards Shore Based Water Rescue Marine Unit (boat patrol) Community Partners West Grey Police Service will continue to work with the
If additional specialized support services were required
to respond/investigate a serious incident that took
place, the O.P.P is required to provide both provincial and specialized services to municipalities as part of their
provincial mandate. There would be
NO ADDITIONAL COST
for those services regardless of whether policing is
provided by a municipal police service or by the O.P.P.
Community Partners Community Policing
The West Grey Police Service is committed to Community Policing and solving community issues through a collaborative approach with our community networks. Community Policing is a fundamental principle under which all of our services are delivered. Ontario’s Mobilization and Engagement Model of Community Policing forms part of all business planning. Community Partners Community Programs available
• Auxiliary Program • Community presentations on drugs, internet safety, bullying, driving, elder abuse prevention, frauds and scams, etc. • Crime Stoppers • Cannabis working group • Vulnerable Person Registry • Leadership Table (Formerly alcohol and drug table) • Medical Alert Registry • Victim Services Grey Bruce Perth • R.l.D.E . Program
Community Partners Community Programs available -Grey Bruce County Situational Table -M.A.D.D program -Opioid Working Group of Grey Bruce -Lock It or Lose It
-Amber Alert -CPTED (Crime Prevention Through Environmental Design) -Bicycle Serial Number Registry -ATV Patrols - partnerships with local trail wardens
Community Partners Annual Community Events • Polar Plunge for Special Olympics Ontario -over $20,000 raised in past three years – Highest increase in donations (2017) • West Grey Police Toy Drive - Thousands of dollars raised and toys donated each year to ensure children have a presents for the holidays • Torch Run for Special Olympics Ontario - Thousands of dollars raised in past three years • Touch a Truck – scout cars display • Pulling Together (Hospital Firetruck Pull) – WGPS was highest fund raising team in 2018 and 2019 • Trek for Tourette's – WGPS was highest fund raising team in 2019 • West Grey Loves Canada Day- participants in tug-of-war since the conception of the event • Presentations at local schools - award ceremonies and graduations • Christmas in the Country – West Grey Police displays on site for the three day event as well as foot patrols and community engagement. • Cops for Cancer- Shave to save event. Local elementary school students shave officers heads to raise money for cancer research • Air Cadets of Canada- continued partnership and honored guests/ speakers during ceremonial events • Agricultural Fairs – annual participation and Communityinformation booths Partners Youth Programs
• KIDS program (Knowledge, Issues, Decisions and Supports) • Co -op Student program • Youth in Policing Initiative • Positive Ticketing • School Resource Officer Mentorship • Chief for the day • Ongoing school presentations (Internet Safety, Drug and Alcohol awareness, Cyberbullying, etc.) Community Partners What we can offer
• 1 Community Patrol officer assigned to Chatsworth for 24 hours per day
• Immediate Back-up officers deployed from other West Grey zones as needed
• Enforcement of Municipal Bylaws
• In 2018, West Grey Police officers conducted 589 hours of foot patrol in our municipality.
• Community Services and School Programs
• Traffic Programs Community Partners Victim Assistance
• Help prevent re-victimization
• Provide referrals/counseling/court support
• Assist in completing Criminal Injuries Compensation packa
• CPTED (Crime Prevention Through Environmental Design)
Community Partners Public Order Maintenance
• Community policing model improves quality of life and promotes safe and secure neighbourhoods
• Pre-planned responses for community events and labour disputes or any unforeseen events
• Agreements with neighbouring police services for additional resources as required
Community Partners West Grey Police Service Contract Policing
-Accountable to Council and the community
- Immediate access to specialized services to fulfill our policing obligations
- Deliver a wide range of community programs
- 2018 satisfaction survey showed that out of the 363 people who took our community survey, 318 residents say they feel safe or very safe
Community Partners Four Officer Platoon Rotating Shift Schedule
Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday I Days Days Nights Nights Off Off Off Off II Off Off Days Days Nights Nights Off Off III Off Off Off Off Days Days Nights Nights IV Nights Off Off Off Off Days Days Nights
One officer will be assigned from the four platoons to service Chatsworth as a Community Patrol officer, from 6:00-18:00 and 18:00-6:00 hours
Community Partners Uniform Salaries and Benefits
Uniform Members Positions
Constables $700,000.00
Sergeant $25,000.00
Overtime $7,000.00
W.S.I.B. $10,800.00
Total Uniform Salaries & Benefits $742,800.00 Other Direct Operating Expenditures (ODOE) Other Annual Operating Costs
Community Services $250.00 Training $2,500.00 Criminal Investigations $2,000.00 Vehicle Operation Costs $12,000.00 Cruiser Purchase $0.00 Legal $25,000.00 Communication Contract $64,000.00 NICHE member dues $4625.00 Uniform and Equipment $2,500.00
TOTAL OTHER ANNUAL DIRECT OPERATING COSTS $112,875.00
Total Annual Operating Costs $855,675.00 Annual Contract Proposal and Initial Costs
Capital Expenditures (Start-up cost) Chatsworth's CAO report pegs the total Taser $3,000.00 cost of the West Grey Police Service Uniform and Equipment $4,500.00 Communications (portable radios, & contract proposal over five years at $4.32- accessories) $8,000.00 million, while the projected cost of OPP TOTAL START-UP CAPITAL EXPENSES $15,500.00 services over that same period is $5.52- million. Start-up & year #1 Total Cost: $871,175.00 This represents a cost savings of Year #2 Total Cost: $855,675.00
Capital Expenditures Year #3 $1.2-million
Patrol Vehicle with emergency equipment $55,000.00 Total Cost: $910,675.00 Over five years by accepting the West Grey Year #4 Total Cost: $855,675.00 Police costing proposal Year #5 Total Cost: $855,675.00
Community Partners Next Steps
Contract proposal accepted: Contract proposal is declined:
-By-law accepting proposal -Notify the West Grey Police Services Board by letter
-Township of Chatsworth to Provide OPP with -Process is terminated one year termination notice -Continued to excellent working relationship
-Formal Contract entered into with the Township of Chatsworth and the Municipality of West Grey
-Roadway boundary protocol with the O.P.P
316837 Highway 6, RR 1 Chatsworth, Ontario N0H 1G0 Telephone 519-794-3232 - Fax 519-794-4499
WEST GREY POLICE SERVICES PROPOSAL FOR THE PROVISION OF POLICING SERVICES
Q & A’s from Public Meeting held in Williamsford on Thursday September 19, 2019
QUESTIONS POSED TO WEST GREY POLICE SERVICES CHIEF ROBERT MARTIN:
1. How many female officers does West Grey Currently have? Two
2. The proposal indicates that Chatsworth would be responsible for any transition costs including severances should Chatsworth end the contract at the end of the five year period. What are those costs? This would have to be negotiated between West Grey and Chatsworth. It would be based on the new personnel hired to keep costs as low as possible for the municipality ending the working agreement. Hopefully this is a long term relationship and these severances would not be implemented.
3. How can West Grey justify the proposed cost of a vehicle covering Chatsworth 24/7 for just $30.00 per day? The costs are additional to what is already allotted for the vehicle in the budget and is not only $30.00 per day. The zone officer would also be doing foot patrol and possibly use the Fire Hall to complete paper work, phone calls, etc. The vehicle would not be in motion 24/7.
4. Both the Municipality of West Grey and Township of Chatsworth have large coverage areas. What would your response time be from West Grey to Chatsworth? It currently takes nine minutes to get across West Grey. We will get there as fast and safely as we are able. The car in the closest zone and closest to the call will be sent. We are confident that we can provide same response as we provide now in West Grey to Chatsworth.
5. How visible are your officers when on duty? Visibility is very important to community policing. Foot patrol and school zone patrols are a daily expectation for our officers.
6. If the cost of the proposed service was not on the table, I would like to hear one compelling reason why we should choose West Grey Police Service. We are a community focused organization and we hire local officers would have direct ties to the community. One of our foundations is a constant community presence.
7. Your proposal includes $25,000.00 for a Sergeant – what are we getting for $25,000.00? You would be getting a sergeant available to the officer covering the Chatsworth zone, sometimes as his back up but always as a resource for him/her.
8. What amount of mental health training do your officers receive? West Grey Officers have R2MR training and in addition our supervisors have ASIST suicide intervention training, crisis negotiations and de-escalation techniques. We have a two member peer support team which is associated with Owen Sound, Hanover and Shelburne’s teams as well. These team members have been trained in R2MR. Mental Health First aid, Trauma Informed Peer Support and Suicide Intervention as well as CISM debriefings. West Grey is proud to have successfully transitioned three members with PTSD back to full duties.
9. How many officers would be assigned to Chatsworth during each shift? The proposal calls for one officers to be assigned to Chatsworth and the officers working in West Grey are would be available for back up.
10. If there is only one officer assigned to a shift, who would be attending community events. Community events are not general attended by an on duty staff. These events are covered by myself as Chief, off duty officers, the Administrative Sgt. and auxiliary officers, of which we currently have six. .
11. There is a significant discrepancy in cost to West Grey residents from $524.26 to Chatsworth’s proposed costs of $268.43. If the contract is renewed in five years with West Grey, can we expect the same cost? The contract renewal will depend on both Councils and what they wish to pay for in terms of policing for the community.
12. My question is about communication and is two parts – first, are you renewing your contract with Owen Sound? Yes, in fact it was renewed a month ago with a four year contract term.
Now that your contract with Owen Sound is completed, will your proposal to Chatsworth have to be amended. No, we have proposed a five year fixed contract. We will have to look at the cost at renewal.
13. There is a difference in what West Grey is paying versus what you are offering to Chatsworth. Who is at risk here for costs? We have provided a fixed costs for five years and I am confident we can provide policing for what the proposal states. The proposal the West Grey Police were requested to prepare was for one officer for the Township of Chatsworth. .
14. What capacity do you have to patrol the two lakes? We partner with the Ministry of Natural Resources and if needed can increase that if required. We also have an agreement through West Grey to use the Hanover Fire Service for water rescues. .
15. Can you please clarify the platoon structure and zones? We currently have four platoons. Each zone has one officer assigned. Chatsworth will become its own zone. We also have shared services for supervisors with the Hanover Police Service.
316837 Highway 6, RR 1 Chatsworth, Ontario N0H 1G0 Telephone 519-794-3232 - Fax 519-794-4499
WEST GREY POLICE SERVICES PROPOSAL FOR THE PROVISION OF POLICING SERVICES
Q & A’s from Public Meeting held in Williamsford on Thursday September 19, 2019
QUESTIONS POSED TO OPP INSPECTOR MARTIN MURRAY
1. If the cost of the proposed service was not on the table, I would like to hear one compelling reason why we should choose West Grey Police Service. Quite simply it comes down to capacity. The Ontario Provincial Police has a long standing history across the Province and we have the capacity to get there and do what is necessary. We have an overarching public safety that can be drawn from resources across the Province.
2. In 2019 Chatsworth experienced an increase in their household cost. What is that made up of? Costing is based on a per household cost If there are more houses, the base cost would go up.
3. What amount of mental health training do your officers receive? The OPP takes mental health training very seriously and has a robust program to ensure that not only the public is well, but our officers are well also. We have access to emergency response workers with the LHIN (Local Health Integration Networks) who have a clinician embedded into our program.
4. How many officers would be assigned to Chatsworth during each shift? The current staffing model is such that one officer is not enough for Chatsworth given the multiple calls we deal with. The OPP has an integrated service delivery model that allows me to bring in additional officers from other areas.
5. Who would be attending community events if the OPP continues to provide policing? Community events would be handled the same way we do now – we have several auxiliary members as well as two community service officers.
6. How many officers are on duty on any given day? We have sixteen officers assigned to each shift.
7. What capacity do you have to patrol the two lakes? We have the availability of a marine unit with a boat on a truck 24/7. We have been on all Chatsworth lakes this summer and in addition we were at McCullough Lake yesterday.
TOWNSHIP OF CHATSWORTH
CAO CLERK’S REPORT 2019-31
TO: Mayor Mackey and Members of Council
FROM: Patty Sinnamon, CAO Clerk
RE: West Grey Police Services Proposal to Provide Policing
DATE: October 16, 2019
RECOMMENDATION: THAT CAO Clerk’s Report 2019-31 regarding the West Grey Police Services proposal to provide policing to the Township of Chatsworth be hereby received for information.
1 BACKGROUND: This report is being provided to Council to summarize the findings to date regarding an invited proposal from the West Grey Police Services to provide policing to the Township of Chatsworth.
A copy of my initial report to Council dated June 5, 2019, is attached as a starting point. As a result of that report, staff arranged for a public meeting on September 19th, 2019, inviting the West Grey Police Services to present their proposal to the public. The Ontario Provincial Police were also invited to make a presentation and/or provide comments. The public meeting, held in Williamsford was attended by approximately 80 residents. A copy of the presentations by myself as CAO Clerk and West Grey Police Chief Robert Martin are located on the homepage of the Township’s website (www.chatsworth.ca).
At the public meeting, those in attendance were invited to ask questions to either or both West Grey Police Chief Martin or OPP Inspector Martin Murray. Those questions and subsequent answers are also attached. All reports, presentations and documentation have also been posted on the website. The public questions and answers are attached for your information.
2. COST COMPARISON Under the current OPP Billing Model, the Township of Chatsworth paid $1,022,059 in 2018. The estimated cost per household for 2019 is $321.57 or $1,047,991.. It should be noted that a year end adjustment for overtime is generally made in subsequent years. The Township has now received the estimated cost per household for 2020 budgeting purposes, with a slight increase of $5.46 or 1.7%
A cost per household analysis is shown in the table below based on the 2019 OPP cost and the proposal submitted by West Grey. The municipality has now received the 2020 billing statement
WGPS Current OPP Annual Cost (Adjusted) 855,675. $1,047,991 Cost Per Household - $262.56 $321.57 Chatsworth
The cost per household is based on Chatsworth having 3,259 residential and commercial/industrial properties. Vacant land is not counted in the property count.
West Grey has 5,852 properties. In 2018 West Grey residents paid $524.26 per household based on a budget of $3,061,241.
The West Grey proposal is a five year fixed cost contract, plus $15,500.00 start up capital costs in year 1. A capital expenditure of $55,000 for a patrol vehicle would be expected in year 3 of the contract. The Total five year contract price would be $4,348,875.
The Township of Chatsworth would realize a cost savings of approximately $192,322. annually with a five year savings of $961,608.. This report does not take into account any annual increase of the OPP contract for the next five years.
The West proposal does not appear to include any overhead costs (ie. building operations costs) and therefore those costs are absorbed by West Grey for the five year term of the contract.
The terms of a renewal are unknown at this time, however it can surmised that West Grey would expect a “levelling out” of costs per household between West Grey and Chatsworth residents. That scenario could see the Chatsworth renewal increasing by approximately $109.00 per household.
West Grey households 5,852 Chatsworth households 3,259 Total Households 9,111
Using a combined West Grey 2018 Budget of $3,061,241 proposed annual contract of $ 855,675 Total Cost $3,916,916 ______Divided by # of households 9,111
Equals Potential Cost per Household at Renewal $429.91
West Grey residents could potentially see a reduction of $94.35 and Chatsworth residents would see an increase of $108.34 at renewal. This has the potential of increasing the annual cost to Chatsworth to $1,401,076.. This calculation does not take into consideration any annual operational costs at the renewal period. Any cost savings to Chatsworth in the first five year term would quickly be expended during the first two years of renewal, should the renewal proposal include a “levelling out of costs among West Grey and Chatsworth residents.
West Grey is also exploring the construction of a new police headquarters. It is unknown what the budget impact to Chatsworth would be both from a capital expense and/or increased operating costs.
The cost estimates per household may shift somewhat as there is an opportunity for residential growth in West Grey with the recent approval of a new subdivision.
Revenue (ie. fines, fees for services, RIDE and Prisoner Transportation Grants, have been taken into account in the budgeted costs per household.
The updated 2015 OPP Billing Model incorporates a “base service cost” which is determined by the number of properties in a municipality and a standard province- wide average base cost per property.
Calls for Service under the OPP Billing Model include crime calls (assaults, break & enters, mischief, drug offences, etc.), Provincial Statute Enforcement (Mental Health Act, Trespass to Property Act, Landlord/Tenant disputes), Motor Vehicle Collisions (property damage, personal injury, fatality, etc.), and General Calls (false alarms, lost property, missing persons).
For Council’s information, below is a list of municipalities currently policed by the Ontario Provincial Police and their associated cost per property for 2019. Chatsworth currently is in line with the Municipality of West Grey:
• Adjala-Tosorontio/Essa/New Tecumseth $391.91 • Blue Mountains $340.56 • Clearview $346.37 • Collingwood $425.86 • Grey Highlands $322.67 • Kincardine $364.47 • Mono $346.02 • Southgate $343.18 • Wasaga Beach $370.55
3. TERMINATION OF CONTRACT AT END OF FIVE YEAR TERM Should Chatsworth end the contract at the end of the five year term, Chatsworth is responsible for all “transitional costs including severance, accrued vacation, sick leave, pension adjustments, etc.
The transitional costs could see any savings over the term of the contract be expended. Severance costs would be determined based on years of service, age and common law settlements. Recent awards
Should Council decide to contract police services with the West Grey Police Services, any budgetary savings over the five year term of the contract, should continue to be budgeted and those funds put into reserve to offset any unknown costs, either due to a termination of the contract or increased costs at renewal.
4. OVERTIME The West Grey proposal includes a cost for overtime at $7,000.00 per year. While this is a fixed cost for the next five years, it should be noted that the annual billing to the Township of Chatsworth by the OPP sets out overtime costs to be significantly higher and is estimated at $24,649 for 2019; Reconciled overtime costs for 2018 were $55,783. 2017 - $51,837. and 2016 - $15,530.
Overtime under the OPP model includes time resulting from occurrences in the contracted area and a portion of overtime that is not linked specifically to a municipality, such as training. Municipalities are not charged for overtime identified as a provincial responsibility.
5. LEVEL OF SERVICE 5.1 Calls for Service The chart below is a comparison of the calls for service for the past four years.
WGPS OPP 2018 974 2017 989 801 2016 808 865 2015 602 793
A detailed analysis has not been undertaken to better understand and evaluate the two policing models from a day to day operation standpoint.
5.2 Staffing
The West Grey Police Service consists of the following personnel:
1 Chief of Police Records Manager 3 Patrol Sergeants 1 Detective Constable (Criminal Investigation) 13 Full Time Constables 3 Part Time Constables
The costing submission proposes the following personnel:
5 Constables – one officer is assigned from the four platoons to service Chatsworth as General Patrol Officer (6:00 – 18:00 and 18:00- 6:00 hours)
Patrol Sergeant – Proposal includes .25 FTE Sergeant. Supervisory resources are shared among other municipal police services.
There is no allocation of the Police Chief’s salary in the proposal.
Back up officers would be deployed from other West Grey Zones if needed. The submission does not address how court time and/or personal leave (ie. vacation, sick, etc.) would be covered if the dedicated Chatsworth officer is absent.
Under the OPP model, there are several reporting locations that make up the Chatsworth Detachment; namely Chatsworth, Markdale, Meaford and Wiarton. A total of 16 constables and 2 sergeants report to those detachments and then cover the area as needed. One of the sergeants along with 2 staff sergeants report to Chatsworth.
There are currently 108 officers/sergeants assigned to the Grey Bruce Detachment area.
Further, the Collective Agreement between the West Grey Police Services Board and the West Grey Police Association expires on December 31, 2019. Any cost impacts of a renewed contract have not been taken into consideration.
NEXT STEPS Council has not had an opportunity to directly ask questions of West Grey Police Services or OPP. Should Council wish to do so, the November 5th Council meeting has been targeted for this purpose and this date has been shared with both Chief Martin and Inspector Murray. Council would then be in a position to make a final decision at the November Council meeting, keeping in mind that should Council wish to not renew the OPP contract, notice must be given by December 31, 2019. The current contract expires on December 31, 2020.
In the event that Council chooses to move forward with the WGPS proposal, a request would be made to WG to prepare a draft contract for consideration. A timeline should be established to ensure that ample time is given for Chatsworth legal counsel to review and enter into a written agreement
Respectfully submitted,
Patty Sinnamon, Dipl.M.M. CAO Clerk
316837 Highway 6, RR 1 Chatsworth, Ontario N0H 1G0 Telephone 519-794-3232 - Fax 519-794-4499
COUNCIL Q & A’S TO WEST GREY POLICE SERVICES AND OPP WEDNESDAY, NOVEMBER 6, 2019
1. Where would secondary officers be coming from – does it leave another area at a deficit? OPP – Grey Bruce has 16 officers with multiple officers in zones to respond, so we have the ability to call in assistance when necessary. Occurrences don’t generally happen at the same time. We can also call in other area officers as Grey Bruce officers are redeployed. Wherever the calls are – they go.
2. Who pays the termination costs and how are they determined? WGPS – If WGPS terminates the contract, then West Grey pays, if Chatsworth terminates the contract, you pay. It is based on years of experience, but we won’t have all 25 and 30 year officers assigned to Chatsworth. The risk of those costs is something you will have to accept as a Council.
3. Is there any way to determine what those costs might be – is it based on your collective agreement. WGPS – Severance is based on what an arbitrator rules. We have seen arbitration decisions providing 7 weeks of severance for each year of service.
4. Is there a maximum severance? WGPS – I can’t answer that – it would be up to the arbitrator and common law.
5. How are benefits affected – are they continued after termination? WGPS – Not that I am aware of.
6. Regarding Capital Expenditures and patrol vehicles – Have you budgeted enough for vehicle expense – it doesn’t seem to very high if we are getting 24/7 service. WGPS -Included in the contract at year 3 is a replacement vehicle. I am confident that the amount budgeted is sufficient OPP – vehicle replacement is included in the base cost of service.
7. If there is an accident on Highway 6 or 10, would you still respond and are we billed? OPP – yes, we will still attend and there is no extra billing for that.
8. Similar to the vehicle budget, the overtime budget seems very low when we compare it to what we have paid in overtime to the OPP over the past few years. WGP – I have reviewed the proposal with West Grey Treasurer and have worked on reducing overtime in our department. We are confident that the numbers are good.
9. At the public meeting in Williamsford, you indicated that you had different numbers than the OPP was indicating. WGPS – We used the numbers a provided to the Police Services Board. OPP – There are two sections of billing that you need to look at – one is the base cost and the other are calls outside of the billable model, (such as traffic enforcement and intelligence work). This will not be reflected in the calls for service. The reporting to the Police Service Board on calls for service doesn’t reflect the work covered in the base cost. My respectful opinion is that the proposal by West Grey is that the service cannot be done by one officer.
10. We have a concern about theft in our area. What policing idea or methods do you put forward that can address this. People are upset that nothing is being done. OPP – Thefts are common everywhere. Criminals don’t respect boundaries and the theft may occur here or outside the Township. We have specialized officers here and we see a lot of stolen vehicles here. Our tactical analysis tells us where we need to be. We are not going to solve all of them, but we leverage our resources across the Province. We are not going to arrest our way out of the problem WGPS – a lot of what the Inspector has said I can reiterate. We carry out awareness campaigns and also use analytics. We have full time CIB officers whose job it is to solve crimes. WE have an issue with high opioid use which brings about theft as a crime of convenience. We promote community prevention, but this is also a global issue.
11. What is your clearance rate for thefts? WGPS – we have a collaborative approach to thefts, working hand in hand with the OPP. We also have an opioid and cannabis working group. Our relationship will continue with the OPP regardless of the outcome of Council’s decision on the proposal.
12. Have you spoken to West Grey Council about the proposal – and why they are subsidizing a neighbouring municipality? WGPS - We are not subsidizing Chatsworth. If you multiply the proposal amount X 3, you would be paying the same. Our police service is not looking to expand and grow, this is simply a proposal to provide a service. If you want more police presence in the contract, your cost would increase.
13. I understand a new police services building is being considered, would we be expected to pay for that? WGPS – We are still looking at property and yes, a building is being proposed. There has been no discussion on sharing these costs, but if you were to have your own building that would be at your cost.
14. There has been discussion about billing back for OPP services provided to other municipal forces – how will that affect us? OPP – the framework has always been there but not utilized in the past. The OPP is looking at how we provide services internally and we will put forward our recommendations to the province for consideration. WGPS – At a recent Chief’s meeting we discussed this – it is currently in limbo – OPP is doing its own review. OPP - If that changes, it will change how OPP is billing such as providing speciality services.
15. If there are multiple incidents in West Grey, and a call comes in to Chatsworth, how would you respond. WGPS – we would call in our shared resources and then call in our people to come in and assist. We have shared services agreements with Saugeen Shores and Hanover. OPP – When it’s a 911 call, we are going no matter what. When it’s a routine call for service in Chatsworth, we will not be responding on a day to day basis. That would be up to West Grey to respond. WGPS – We won’t be calling OPP in for routine calls for service. OPP – We don’t stack calls; we call in from other areas to ensure response is adequate.
16. Are we paying for 2 officers around the clock with the OPP? OPP – this is not an FTE (Full time equivalent) model. Calls for service based – how many officers are needed depends on how many calls come in. We re-deploy to the area needed.
17. So, if there is nothing going on here, we won’t have someone here? OPP - Most likely not, our model has staggered starts at shift time and we shift those resources depending on need. Just as we call in or shift officers to cover Chatsworth, the Chatsworth officers may be redeployed down to Markdale or Meaford – wherever they are needed, that’s where they’ll be and that’s why this model works.
18. OPP has sixteen officers at one time, how does that compare with West Grey? WGPS – 3 in total, 2 in West Grey and one in Chatsworth.
19. I think this means that the OPP ratio is lower than the West Grey model? OPP – calls for service dictate where the officers are. I oversee many areas which allow me to see where the incidents are happening and respond accordingly.
20. How many municipalities are going through this process? WGPS – Orangeville is currently going through this – There are seven others looking at going with municipal services. OPP – Some have stayed with OPP and some have gone with municipal services. Some municipalities have gone with municipal services and gone back to OPP.
Pattty Sinnamon
From: donna j and doug kral
I attended the September 19th meeting and ln my op¡n¡on the presentations from both police forces were very well done. For the difference in cost between West Grey's proposal and the OPP proposal, I feel remaining with the OPP is a better choice. I feel that the OPP offer more services, training and manpower for our Township. regards donna kral 105 Echo Valley Rd, Desboro, ON
Sent from Outlook Patty Sinnamon
From: Lorne McCauley < [email protected] > Sent: November 4,2019 12:11 PM To: psi nna [email protected] Subject: re policing please keep our O.P.P. as We believe they serve our community well and we also have a department office in the community of Chatsworth which is very important . We haved looked at the financial picture and we are obviously in better shape per property than west grey . Thank you for your ongo¡ng work.
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U"L u f/" h /"^ Jo ,., pz /t.- s c-/ u ) Ê,-t,o"f< /".- i/ 6r *o{ 1',s/ /, J*ru,n, ,4 {,: ,./u # i'ee ,/ /r( ,2r7'-." /Á" ; A v" r///. u. ,o (n"*i /a ¿tea,au*trþ , 47et* KT*/g// kß7 /¿¿/=/ ç:,*4- lt2- 72 7:78ss THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH BY-LAW NUMBER 2019-77 BEING a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law Whereas the Council of the Corporation of the Township of Chatsworth deems it in the public interest to pass a By-law to amend Zoning By-law No. 2015-61; and Whereas pursuant to the provisions of Sections 34 of the Planning Act, R.S.O. 1990, as amended, By-laws may be amended by Councils of Municipalities; Now Therefore the Council of the Corporation of the Township of Chatsworth enacts as follows: 1. Schedule “25" to Zoning By-law No. 2015-61 is hereby amended by changing the zone symbols affecting the lands described as Part Lots 86 and 87, Concession 1 NETSR, Geographic Township of Holland, Township of Chatsworth from ‘A1’ to ‘A1-206’ as shown more particularly on Schedule “A” attached hereto. 2. Section 27 of By-law No. 2015-61 is hereby amended adding the following: 27.206 A1-206 Lands within the A1-206 zone shown on Schedule 25 and described as Part Lots 86 and 87, Concession 1 NETSR, Geographic Township of Holland, Township of Chatsworth shall be used in accordance with the A1 zone provisions excepting however that: (I) Minimum lot area: 0.6 hectares (II) Minimum lot frontage: 56 metres 3. This By-law shall come into force and take effect upon being passed by Council subject to any approval necessary pursuant to the Planning Act, R.S.O. 1990, as amended. Read a first and second time this 20th day of November, 2019 Read a third time and finally passed this 20th day of November, 2019 ______Scott Mackey, Mayor ______Patty Sinnamon, CAO Clerk Z05/2019 SCHEDULE "A" BY-LAW No. 2019 - 77 AMENDING BY-LAW No. 2015-61 TOWNSHIP OF CHATSWORTH DATE PASSED: November 20, 2019 Euphrasia-Holland Townline Grey Road 12 Sideroad 4A ± Subject Lands 70 Sideroad Highway 10 West Back Line Cheeseville 80 Sideroad Markdale Thistlewood Road KEY MAP 1:50,000 ± I Euphrasia-Holland Townline A1 M2 -88 A1- 206 A1 Highway 10 A1-23 EP A1 1:8,000 LEGEND Subject Lands A1 Rural I Institutional EP Environmental Protection M2 Rural Industrial GREY COUNTY: 2019_05_Schwass.MXD THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH BY-LAW NUMBER 2019-78 BEING a By-law to confirm the proceedings of the Council Meeting of the Corporation of the Township of Chatsworth held on November 20, 2019 Whereas Section 5(1) of the Municipal Act 2001, S.O. 2001, Chapter 25 as amended, grants powers of a Municipal Corporation to be exercised by its Council; and Whereas Section 5(3) of the Municipal Act 2001, S.O. 2001, Chapter 25 as amended, provides that powers of every Council are to be exercised by By-law unless specifically authorized to do otherwise; and Whereas it is deemed expedient that the proceedings of the Council Meeting held on November 20, 2019 are confirmed and adopted by By-law; Now Therefore the Council of the Corporation of the Township of Chatsworth enacts as follows: 1. That the actions of the Council of the Corporation of the Township of Chatsworth at its Council Meeting held on November 20, 2019 in respect to each motion and resolution passed, reports received and direction given by the Council at the said meeting is hereby adopted and confirmed. 2. The Mayor and the proper Officials of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action of the Council. Read a first and second time this 20th day of November, 2019 Read a third time and finally passed this 20th day of November, 2019 ______Scott Mackey, Mayor ______Patty Sinnamon, CAO Clerk