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Council Agenda Wednesday November 20, 2019 @ 6:30 P.M

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Council Agenda Wednesday November 20, 2019 @ 6:30 p.m. 1) CALL TO ORDER 2) OPENING CEREMONIES – O CANADA AND MOMENT OF REFLECTION 3) OPEN FORUM (MAXIMUM FIFTEEN MINUTES) Interested Persons are invited to speak to Council about any matter that appears on this agenda. Please sign the registration form available from the Deputy Clerk or Clerk. Individuals may only speak for a total of three (3) minutes. 4) APPROVE OR AMEND AGENDA Resolution: That Council adopt the Agenda as circulated. 5) DECLARATION OF PECUNIARY INTEREST 6) CONFIRMATION OF MINUTES Resolution: That the following minutes be hereby confirmed as recorded: i) Minutes of the Special Council Meeting of October 31, 2019, ii) Minutes of the Council Meeting in Committee of the Whole and Council Session held on November 6, 2019, iii) Public Meeting Meetings of November 6, 2019 be confirmed as recorded. iv) Closed session minutes of July 3, 2019 and October 16, 2019 (circulated separately). 7) MATTERS ARISING FROM MINUTES 8) PUBLIC MEETING(S) (Statutory and Non-Statutory) - none 9) MATTERS ARISING FROM PUBLIC MEETING(S) 10) INTRODUCTION OF BY-LAWS – FIRST AND SECOND READING Resolution: That the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: 2019-77 Zoning Amendment Z05 2019 Deveau/Schwass 11) COMMITTEE OF THE WHOLE Resolution: That Council now go into Committee of the Whole. 11.1 Consent Agenda and Determination of Items to be Separated Council: If you wish additional information pertaining to any of the payables please contact the Treasury Dept. prior to the meeting. If you wish to separate an Item from the Consent Agenda or if you wish to support any of the motions from other municipalities, please contact the Clerk’s Dept. prior to the meeting so a resolution can be prepared. a) Accounts Payable Listing - $ 342,720.49 b) Reports for Information - none c) Committee Minutes - none d) Correspondence for Council information i) 2020 Grey County Council Inaugural Invitation ii) Grey County Comments - Proposed Aggregate Resource Act Changes iii) Source Protection Committee Minutes July 26, 2019 iv) Hawks Nest Support v) Womens House Support vi) Grey Highlands Notice of Passing of Zoning By-law 2019-102 vii) Grey Highlands Notice of Passing of Zoning By-law 2019-103 viii)AMO Watchfile October 31, 2019 ix) AMO Watchfile November 7, 2019 1 | P a g e e) Motions from Other Municipalities i) Grey Highlands – Conservation Authorities Resolution: That the Consent Agenda items be hereby received for information. 11.2 Presentations/Delegations (Pre-Registered) 11.3 Matters arising from Presentations/Delegations 11.4 Staff Reports and Verbal Updates from Staff a) FD 2019-15 October Monthly Fire Department Report Recommendation: THAT Fire Chief’s Report 2019-15 dated November 20, 2019 regarding the October 2019 Activity Report be hereby received for information. b) CAO Clerk’s Report 2019-33 West Grey Police Services Proposal Recommendation: THAT CAO Clerk’s Report 2019-33 regarding the West Grey Police Services Policing Proposal be hereby received; and FURTHER THAT Committee of the Whole recommends to Council that the Township of Chatsworth remain with the Ontario Provincial Police for the provision of policing services; and FURTHER THAT the CAO Clerk be directed to forward correspondence to West Grey Police Services and the Municipality of West Grey, expressing Township of Chatsworth’s appreciation for their time and effort in presenting their proposal to Chatsworth for consideration. c) Verbal Department Updates 11.5 Consideration of By-laws Resolution: That By-law 2019-77 Zoning Amendment Z05 2019 Deveau/Schwass be referred to Council for consideration. 11.6 Items Requiring Direction 11.7 Items Requiring Discussion including Items Removed from Consent Agenda 11.8 Rise and Report from Committee of the Whole Resolution: That Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole. 12) ADOPT ACTION OF COUNCIL IN COMMITTEE OF THE WHOLE (Items requiring discussion and direction will require a separate motion) Resolution: That the actions taken in Committee of the Whole today be confirmed and adopted by this Council; and Further that staff be authorized to take the actions necessary to give effect to the recommendations contained within the staff reports; and Further that by- laws under consideration be presented to Council for third reading. 13) THIRD READING OF BY-LAWS Resolution: THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal: 2019-77 Zoning Amendment Z05 2019 Deveau/Schwass 14) NOTICES OF MOTION 15) NOTICE PROVISION 16) TRACKING SHEET 17) OTHER BUSINESS 2 | P a g e 18) CLOSED MEETING Resolution: That Council move into closed session to discuss matters about an identifiable individual including municipal or local board employees RE: By-law Enforcement Complaint; 19) CONFIRMATORY BY-LAW Resolution: That By-law 2019-78 being a by-law to confirm all actions and proceedings of the November 20, 2019 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. 20) ADJOURNMENT 3 | P a g e Township of Chatsworth Council Minutes Thursday October 31, 2019 @ 8:00 a.m. Members Present: Mayor - Scott Mackey Deputy Mayor - Brian Gamble Councillor - Diana Rae Councillor - Shawn Greig Councillor - Elizabeth Thompson Staff Present: CAO Clerk, Patty Sinnamon Operations Manager, Jamie Morgan 1. Call to Order Mayor Mackey called the Special Meeting to order at 8:00 a.m. 2. Opening Ceremonies - O Canada and Moment of Reflection Council dispensed with the opening ceremonies. 3. Adoption of Agenda Mayor Mackey indicated that the Special Meeting was for the purpose of reviewing the conceptual drawings for the proposed Multi-use Community Hub Resolution as these drawings will be submitted with the grant application. Resolution 2019-29-01 Moved by: Brian Gamble Seconded by: Shawn Greig That Township of Chatsworth Council adopt the Agenda as circulated. Carried 4. Declaration of Pecuniary Interest - No Pecuniary Interests were declared. 5. Review of Conceptual Drawings for Multi-Use Community Hub Resolution 2019-29-02 Moved by: Brian Gamble Seconded by: Shawn Greig Whereas Council has reviewed the conceptual drawings for the Multi-Use Community Hub prepared by Barry Bryan Associates; AND WHEREAS Council hereby supports the draft conceptual drawings to be submitted with the Investing in Canada Infrastructure Program (ICIP) Carried Mayor Mackey requested a recorded vote: Deputy Mayor Gamble Yes Councillor Greig Yes Mayor Mackey Yes Councillor Rae Yes Councilor Thompson Yes 6. Confirmatory By-law Resolution 2019-29-03 Moved by: Elizabeth Thompson Seconded by: Diana Rae That By-law 2019-73 being a by-law to confirm all actions and proceedings of the October 31, 2019 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried 7. Adjournment The Mayor adjourned the meeting at 8:43 a.m. ______________________________ Scott Mackey, Mayor ______________________________ Patty Sinnamon, CAO Clerk 1 | P a g e Township of Chatsworth Council Minutes Wednesday November 6, 2019 @ 9:00 a.m. Members Present: Mayor - Scott Mackey Deputy Mayor - Brian Gamble Councillor - Diana Rae Councillor - Elizabeth Thompson Councillor - Shawn Greig Staff Present: CAO Clerk, Patty Sinnamon Deputy Clerk, Carolyn Marx Operations Manager, Jamie Morgan Planner, Ron Davidson 1. Call to Order Mayor Mackey called the meeting to order at 9:32 a.m. 2. Opening Ceremonies - O Canada and Moment of Reflection Mayor Mackey invited members of Council to join him in O Canada followed by a moment of reflection before proceeding with the Council Meeting. 3. Open Forum - There were no speakers for Open Forum 4. Adoption of Agenda Resolution 2019-30-01 Moved by: Shawn Greig Seconded by: Elizabeth Thompson That Township of Chatsworth Council adopt the Agenda as circulated. Carried 5. Declaration of Pecuniary Interest - No Pecuniary Interests were declared 6. Confirmation of Minutes Resolution 2019-30-02 Moved by: Diana Rae Seconded by: Brian Gamble That the minutes of the Council Meeting in Committee of the Whole and Council Session held on October 16, 2019 be confirmed as recorded. Carried 7. Matters Arising from Minutes - There were no matters arising from the Minutes 8. Public Meetings (Statutory and Non-Statutory) 8.1 Zoning Amendment Application Z05-2019 Deveau/Schwass Part Lot 86 and 87, Concession 1 NETSR, former Township of Holland 9. Matters Arising from Public Meetings Resolution 2019-30-03 Moved by: Elizabeth Thompson Seconded by: Diana Rae THAT Zoning Amendment Application Z05-2019 (Deveau/Schwass) be referred to Committee of the Whole for discussion. Carried 10. Introduction of By-laws – First and Second Reading Resolution 2019-30-04 Moved by: Elizabeth Thompson Seconded by: Brian Gamble That the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: 1 | P a g e Township of Chatsworth Council Minutes November 6, 2019 2019-74 Being a by-law to enter into a Waste Acceptance Agreement with the Township of Georgian Bluffs and Region of Huronia Environmental Services (2013) Ltd. 2019-75 Being a by-law to appoint a Deputy Treasurer/Tax Collector Carried 11. Committee of the Whole Resolution 2019-30-05 Moved by: Diana Rae Seconded by: Shawn Greig That Council now go into Committee of the Whole. Carried 11.1 Consent Agenda Resolution 2019-30-06 Moved by: Shawn Greig Seconded by: Diana Rae That the Consent Agenda items be hereby received for information. Carried 11.2 Presentations/Delegations (Pre-Registered) a) West Grey Policing Proposal Further to the invited proposal from West Grey Police Services, and the public meeting held on September 19, 2019 Council had an opportunity to provide questions to West Grey Police Chief Robert Martin and to OPP Inspector Martin Murray regarding Policing Services.
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