Board Members Medway Town Hall John Foresto, Chair 155 Village Street Glenn Trindade, Vice Chair Medway, MA 02053 Dennis Crowley, Clerk Telephone (508) 533-3264 Richard D’Innocenzo, Member Fax (508) 321-4988 Maryjane White, Member TOWN OF MEDWAY
COMMONWEALTH OF MASSACHUSETTS
BOARD OF SELECTMEN
Board of Selectmen’s Meeting March 16, 2020 7:00 PM Sanford Hall, Town Hall 155 Village Street Agenda
7:00 PM Call to order; Recitation of the Pledge of Allegiance Public Comments
Other Business 1. Approval of Minutes: March 2, 2020 and March 7, 2020 2. Approval: Resale Agreement for 7-5 Kingson Lane 3. Authorization to Spend Donation Funds: Donation from Ayco Charitable Foundation for Cultural Council Use - $2,000 4. Approval: 2020 Housing Choice Designation Application 5. Approval: Contract Amendment Number 5 – Compass Project Management - $16,252 6. Approval: Contract with Cassidy Corporation for Asphalt Paving and Patching – Not to Exceed $100,000**Annually 7. Approval: Contract with Bannon Paving, LLC for Paving Lovering Heights Sidewalks - $76,725 8. Approval: Contract with Clean Harbors for Household Hazardous Waste Day – Not to Exceed $13,000 9. Discussion: May 11, 2020 Annual Town Meeting Warrant - Planning Board and Zoning Articles 10. Approval: Change in Health Insurance Vendor to Harvard Pilgrim Health Care*** 11. Discussion/Vote: Junk, Old Metals or Second Hand Articles for Purchase, Sale or Barter License - License Fee 12. One-day Liquor License Applications: a. Ivy Faustino – Thayer Homestead – 4/4/2020 b. Marie Marchetti – Thayer Homestead – 4/5/2020 c. Colleen Cantin – Thayer Homestead – 4/11/2020 d. Shanleigh Reardon – Thayer Homestead – 4/19/2020 e. Ingrid Ambulos – Thayer Homestead – 4/25/2020 13. Action Items from Previous Meeting 14. Town Administrator’s Report 15. Selectmen’s Reports *Revised, ** 2nd Revision, 3rd Revision*** For more information on agenda items, please visit the Board of Selectmen's page at www.townofmedway.org
Upcoming Meetings, Agenda and Reminders April 6, 2020 --- Regular Meeting April 21, 2020 --- Regular Meeting (Holiday Week)
AGENDA ITEM
#1 Approval of Minutes: March 2, 2020 and March 7, 2020
Associated back up materials attached: Draft Minutes of March 2, 2020 and March 7, 2020
3.16.20 Selectmen’s Meeting 1 Board of Selectmen’s Meeting 2 March 2, 2020 – 7:00 PM 3 Sanford Hall 4 155 Village Street 5 6 Present: John Foresto, Chair; Glenn Trindade, Vice Chair; Dennis Crowley, Clerk; Richard D’Innocenzo, 7 Member. 8 9 Absent: Maryjane White, Member. 10 11 Staff Present: Michael Boynton, Town Administrator; Allison Potter, Assistant Town Administrator; 12 Barbara Saint Andre, Director, Community and Economic Development; Susy Affleck-Childs, Planning 13 and Economic Development Board Coordinator; Carol Pratt, Finance Director; Dave D’Amico, Director, 14 Department of Public Works (DPW); Pete Pelletier, Deputy Director, DPW; Sandy Johnston, 15 Communications Director. 16 17 Others Present: Planning and Economic Development Board (PEDB): Andy Rodenhiser, Chair; Robert 18 Tucker, Vice-Chair, Tom Gay, Clerk; Richard Di Iulio, Associate Member. 19 20 ********************************** 21 22 At 7:00 PM Selectman Foresto called the meeting to order and led the Pledge of Allegiance. 23 24 Public Comments: None 25 26 Appointment Consideration: Planning and Economic Development Board (PEDB) – Associate Member 27 – Jessica Chabot 28 The Board reviewed the (1) memo dated February 26, 2020 from Susy Affleck-Childs, (2) appointment of 29 PEDB associate zoning by-law explanation, (3) e-mail of interest dated February 6, 2020 from Jessica 30 Chabot, and (4) Jessica Chabot’s resume. 31 32 Ms. Chabot of 4 Milford Street introduced herself and reviewed her background and interest in serving 33 on the PEDB. She stated she has been on the Design Review Committee (DRC) for the past four years 34 along with chairing the Oak Grove Zoning Taskforce and would like to expand her volunteering efforts. 35 Selectman Trindade noted that she is good at articulating the Town’s position and dealing very 36 respectfully with angry residents. Selectman Crowley asked if she was planning to stay on the DRC. She 37 confirmed. Mr. Rodenhiser stated he has enjoyed working with Jessica noting at a previous PEDB 38 meeting, all were in favor of her appointment to the PEDB. The PEDB then voted and seconded her 39 appointment. Selectman Crowley asked if she can sit in with full member privileges if someone is not 40 available. Mr. Rodenhiser explained that can she sit in if someone is not available and can vote under 41 certain circumstances. Ms. Affleck-Childs explained that Ms. Chabot can participate but cannot vote 42 unless a specific set of situations exist that would allow her to vote. 43 44 Selectman Crowley moved that the Board appoint Jessica Chabot as an associate member of the 45 Planning and Economic Development Board for a two-year term. Selectman Trindade seconded. No 46 Discussion. VOTE: 4-0-0. 47 48 Approval of Minutes 49 The Board reviewed the draft minutes of February 18, 2020.
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50 Selectman Trindade moved that the Board approve the minutes of February 18, 2020. Selectman 51 D’Innocenzo seconded. No Discussion. VOTE: 3-0-1. (Selectman Crowley abstained as he was not 52 present at the meeting.) 53 54 Approval: Contract with CJP and Sons Construction Company, Inc. for Road Repair – Not to Exceed 55 $200,000 56 The Board reviewed the (1) memo dated March 2, 2019 from Dave D’Amico, (2) bid summary, and (3) 57 contract. 58 59 Mr. D’Amico stated CJP has been doing business with the Town in the past, they work on smaller 60 projects, and they were the lowest bidder. 61 62 Selectman D’Innocenzo moved that the Board authorize the chair to execute the contract with CJP 63 and Sons Construction Company, Inc. for road repair in an amount not to exceed $200,000 annually as 64 presented. Selectman Trindade seconded. Discussion: Selectman Foresto asked how they are held 65 accountable for completing the work based on the matrix. Mr. D’Amico stated because they submitted 66 unit pricing. He stated the matrix was utilized for bid comparison as they must be very specific with the 67 unit pricing for comparison of all the bid submissions. He stated they will group the work for efficient 68 use of the contractor. Selectman D’Innocenzo asked why the bids vary so greatly. Mr. D’Amico stated 69 this company has the one advantage of working with us before noting that they are based in Millis. He 70 believes the large gaps in bids is based on how busy some of these contractor are. Selectman Crowley 71 noted that this states work must be completed in twenty days and asked about the cost impact if it goes 72 beyond those twenty days. Mr. D’Amico stated the bid pricing will hold. Selectman Crowley asked who 73 had the contract last year and what has been the expenditure to date. Mr. D’Amico stated this company 74 did and did not have the spending to date available at this time. Ms. Pratt will provide this to the Board. 75 VOTE: 4-0-0. 76 77 Discussion: Roadway Rehabilitation Program 78 The Board reviewed the (1) memo dated 24, 2019 from Dave D’Amico, and (2) the road rehabilitation 79 plan. 80 81 Mr. D’Amico explained that this document includes a summary of expenses detailing what was done and 82 spent last year, leftover funds from last year, and additional funding received. He is anticipating total 83 available funding of $4.1 million and has developed a road plan of which roads will be addressed. There 84 are additional projects outside of this including culvert work, Lovering Heights sidewalks, etc. listed on 85 the final spreadsheet. Selectmen Trindade asked for validation that those streets listed under calendar 86 year 2020 are all we are doing this year. Mr. D’Amico confirmed along with the other projects listed on 87 the third sheet spreadsheet provided. Town Administrator Boynton stated the prioritization was based 88 on those roads that have the most immediate need noting that some on the list are related to the water 89 project. He noted that there is no way we will be doing the amount of work currently listed in calendar 90 year 2021 year which is year four of the plan. He stated we will need to discuss how we will be funding 91 those projects. He further noted that this is a fluid plan beyond this year due to the final 92 implementation dates of the water projects along with yearly adjustments needed to address weather 93 impact on streets. He stated this is a very aggressive plan. Mr. D’Amico stated that certain roads that 94 currently have sidewalks on both sides will be reduced to a sidewalk on one side of the road only. 95 Selectman Crowley noted that the original decision and plan was to do sidewalks on both sides so that 96 should free up revenue and this plan should be adjusted to reflect this. Selectman Foresto asked for the 97 rationale to have roads not considered poor done in 2021 and those that are considered poor for 2022.
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98 Mr. D’Amico stated it is to keep the projects in the same area to minimize mobilization and 99 demobilization by the contractor which is very inefficient and increases costs. 100 101 Selectman Crowley requested a status on the bids for the Brentwood project. Mr. Pelletier stated they 102 hope to get those out next week. Selectman Crowley asked what caused the delay. Mr. Pelletier 103 answered it was largely due to the need to add Wellington Street to the project, as well as addressing 104 the State Revolving Funds (SRF) component of the procurement. Selectman Crowley was concerned 105 that the bond was issued, preventing the project change to include Wellington Street. Town 106 Administrator Boynton stated the bond has not been issued. The request to borrow for the project is in 107 this upcoming Town Meeting warrant. Selectman Crowley requested details about the Village Street 108 repairs. Mr. D’Amico stated the Village Street transmission line work was completed resulting in that 109 area requiring road work. There was further discussion on the Walker Street to Millis line project 110 including the change in project plan. Mr. D’Amico then explained the work plan for the Brentwood 111 project. There was further discussion about the $450,000 leftover Chapter 90 funds which was moved 112 to the following year and increased to $495,000 as we received additional Chapter 90 funding. 113 Selectman Crowley asked why the Walker Street bridge project came in over budget. Mr. Pelletier 114 stated is was due to additional sidewalk and decking work that was found during the project that 115 needed to be addressed. Selectman Crowley stated that the Board should have been made aware of 116 this. He noted that we received a grant for $40,000 for the West Street design and asked who is paying 117 for the sidewalks once the project is completed. Town Administrator Boynton stated the plan is to apply 118 for further State grant funds. There was further discussion about the West Street project plan. 119 Selectman Foresto noted his concern about the costs of the actual project based on the $40,000 cost for 120 project design. Selectman Crowley asked who the put the project budget together. Mr. D’Amico stated 121 the engineers. Town Administrator Boynton noted that this road and sidewalk plan is a moving target as 122 when we first started planning two years ago, the intent was to keep the expenditures at $2million per 123 year however with the drop in Chapter 90 funds and changing road conditions, mostly caused by winter 124 conditions, the plan continues to be fluid. He appreciated the feedback by the Board. Selectman 125 Crowley requested that the Board be keep updated on any changes so they can appropriately address 126 resident concerns. He voiced his concern about the condition of Coffee Street. 127 128 Discussion/Vote Recommendations: May 11, 2020 Special and Annual Town Meeting Warrants 129 (Excluding Planning Board and Zoning Articles) 130 The Board reviewed May 11, 2020 Special and Annual Town Meeting Warrants. 131 132 Special Town Meeting Warrant 133 134 ARTICLE 1: (Free Cash Transfer: Snow and Ice Deficit) 135 136 Town Administrator Boynton stated that we do not have a dollar value for this yet and anticipates a 137 change based on the potential storm the end of this week. 138 139 ARTICLE 2: (Prior Year Bills) 140 141 Town Administrator Boynton stated we do not have a dollar value for this yet; there are currently no 142 known outstanding bills. 143 144 ARTICLE 3: (Transfer to Ambulance Receipts Reserved Account) 145
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146 Town Administrator Boynton stated this ends the enterprise fund piece and is a housekeeping item. 147 Selectman Foresto asked for the reason that we are keeping the old ambulance since we bought a new 148 ambulance. Town Administrator Boynton stated we have two Advanced Life Support fully stocked 149 ambulances and will keep the third as a back-up. He explained the expected lifetime for an ambulance 150 of four to five years in front line use, three to four years as back-up use, and then one year as a 151 mechanical back-up. He noted that we are very busy and can support these uses. The plan is to 152 purchase an ambulance from the ambulance fund every four to five years. 153 154 ARTICLE 4: (Repurpose Monetary Article – Police Dept) 155 156 Town Administrator Boynton stated we are still evaluating the need to do this. We may need to use 157 these funds on radio equipment as the current software being used will no longer be supported. 158 159 Annual Town Meeting Warrant: 160 161 ARTICLE 1: (Debt Stabilization Fund Transfer) 162 163 Town Administrator Boynton stated this is the Exelon money. 164 165 ARTICLE 2: (Appropriation: FY21 Operating Budget) 166 167 Town Administrator Boynton stated this is the annual operation budget to be reviewed at Saturday’s 168 budget meeting. 169 170 ARTICLE 3: (Appropriation: FY21 Water Enterprise Fund)) 171 172 Town Administrator Boynton stated that we may be able to lessen the impact on water rates but he is 173 not anticipating a significant change. He reported we are not selling as much water. Ms. Pratt will 174 provide the Board with information about the feathering of rates and the Board will need to decide how 175 much they want to feather. It was noted that there is a 5.5 to 6% increase in construction costs per year 176 if a water project is postponed. 177 178 ARTICLE 4: (Appropriation: FY21 Sewer Enterprise Fund) 179 180 Town Administrator Boynton stated the anticipated rate increase is 11% with the same issue as water 181 rates that was previously discussed. 182 183 ARTICLE 5: (Appropriation: FY21 Solid Waste Enterprise Fund) 184 185 Town Administrator Boynton stated there are no substantial changes anticipated. 186 187 ARTICLE 6: (Free Cash Appropriation: Capital and Other Items) 188 189 Town Administrator Boynton stated this was already presented to the Board at a prior meeting by the 190 Capital Improvement Planning Committee. Selectman Foresto asked why the Chromebooks for the 191 schools are listed under Information Services and not the School Department budget. Town 192 Administrator Boynton stated because Mr. Boucher submits the capital requests. 193 194 ARTICLE 7: (Raise & Appropriate: Roads & Sidewalks)
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195 196 Town Administrator Boynton stated this is for the previously discussed road and sidewalk plan. 197 198 ARTICLE 8: (Free Cash Appropriation: Zoning Consulting Services) 199 Town Administrator Boynton stated this is to change to the central business district zoning at the 200 request of the PEDB. Selectman Foresto asked if the PEDB has access their own funds that they can 201 spend outside of this appropriation. Town Administrator Boynton stated the funds they take in they pay 202 out. 203 204 ARTICLE 9: (Borrowing – Water Enterprise – Brentwood Water Project) 205 206 Town Administrator Boynton stated we are waiting on bid results for the specific amount. We 207 anticipated $5.6 million for construction costs but the engineer stated they expect the costs to be 208 higher. 209 210 ARTICLE 10: (Transfer – Ambulance Receipts Reserved for New Ambulance) 211 212 Town Administrator Boynton explained this is the counterpart to the Special Town Meeting warrant 213 article previously discussed. Selectman Crowley asked where the funds that come out are placed. Ms. 214 Pratt stated the general fund. Town Administrator Boynton explained the flow of funds for these 215 receipts noting that only Town Meeting can appropriate funds out of this account. Selectman Crowley 216 asked what this account is named. Ms. Pratt stated Receipts Reserved for Appropriation is the name of 217 account. 218 219 ARTICLE 11: (Design – Parks and Fields Improvement Projects) 220 221 Town Administrator Boynton stated this is for the design only and he anticipates $80,000 as a free cash 222 transfer. Selectman Foresto asked if there will be any Community Preservation Act funding for these 223 projects. Town Administrator Boynton stated that the Community Preservation Committee is not 224 interested in funding these projects. 225 226 ARTICLE 12: (General Stabilization Appropriation) 227 228 Town Administrator Boynton stated this is the continued commitment to funding this account. 229 230 ARTICLE 13: (Appropriation: OPEB Trust) 231 232 Town Administrator Boynton stated there is no change from prior years. 233 234 ARTICLE 14: (Appropriation: Medway Day) 235 236 Town Administrator Boynton stated there is no change to this. Selectman Foresto stated this is not 237 enough funding as only $850 is left over in the account. He suggested the Board consider increasing the 238 amount to $15,000. 239 240 ARTICLE 15: (Appropriation: Community Preservation Committee) 241 242 Town Administrator Boynton stated this is the annual shoring up of Community Preservation Act 243 monies.
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244 245 ARTICLE 16: (Revolving Funds –Authorize FY21 Spending Limits) 246 247 Ms. Pratt explained the need to increase the funding limits because we are spending more and reviewed 248 those specific funds that were increased. Selectman Trindade requested a report from Ms. Harrington 249 regarding participation statistics for Parks programming. Selectman Foresto noted that these are all 250 new programs and both residents and Ms. Harrington are working out what works and what does not. 251 Selectman Trindade requested a report in May. 252 253 ARTICLE 17: (Purchase Real Property – 13 and 15R Populatic St) 254 255 Town Administrator Boynton stated there is no agreement yet, but this has been put in as a placeholder 256 noting this will protect the existing well site. It was noted any further discussion on this topic would 257 need to occur in executive session. 258 259 ARTICLE 18: (Accept MGL Ch. 138, Sec. 33B – Sunday Morning Alcohol Sales by On-Premise 260 Licensees) 261 262 Town Administrator Boynton stated this was at the request of Restaurant 45 as discussed at a prior 263 Selectmen’s meeting. Selectman Crowley stated the wording makes it sound line it is only allowed from 264 10am-12pm. Town Administrator Boynton stated this is the timeframe associated with this specific 265 State law. 266 267 ARTICLE 19: (Amend General Bylaws – Article XII, Penal Laws, and XX, Noncriminal Disposition) 268 269 Ms. Saint Andre stated in the process of reviewing the general by-law, it was noted there is 270 inconsistency in the charging of penalties and enforcements. They would like to increase some of the 271 penalties and balance these with warnings. The specific change for swimming pools is to make it 272 consistent with the State law at four feet. 273 274 ARTICLE 20: (Amend General Bylaws – Stormwater) 275 276 Town Administrator Boynton stated this is a placeholder article. 277 278 ARTICLE 21: (Amend General Bylaws – Placeholder for Bylaw Review Com.) 279 280 Town Administrator Boynton stated this is a placeholder article. 281 282 Consideration of Public Event Permit: Open Space Committee/Medway Trail Club – Winterfire – 283 3/15/2020 284 The Board reviewed the (1) public event application, (2) comments by Fire Chief Lynch, (3) approval by 285 Police Chief Tingley, and (4) approval by Health Agent Hallal. 286 287 Selectman Trindade moved that the Board approve the public event application as presented subject 288 to the Police Chief’s recommendation and proof of appropriate insurance coverage. Selectman 289 D’Innocenzo seconded. Discussion. Selectman Foresto noted that since the Open Space Committee is 290 co-sponsoring the event, the insurance is covered through the Town. It was confirmed that the Fire 291 Chief is aware of this event and the need for a burning permit. VOTE: 4-0-0. 292
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293 One-day Liquor License Applications 294 The Board reviewed the Police Chief’s recommendations for Matthew Keras, Katie Ambrosini, Tracey 295 Twamley, Andrew Gallo, Mary Aronson, and Jamie Van Buren. 296 297 Selectman Trindade moved that the Board approve the one-day liquor licenses as presented subject 298 to the Police Chief’s recommendation and proof of appropriate insurance coverage. Selectman 299 D’Innocenzo seconded. No Discussion. VOTE: 4-0-0. 300 301 Action Items from Previous Meeting 302 The Board reviewed the Action Items dated February 18, 2020. 303 304 Unaccounted for water loss status report: Selectman Crowley asked why this was not presented at 305 tonight’s meeting. Town Administrator Boynton stated due to new Department of Environmental 306 Protection reporting requirements. Selectman Crowley requested this be moved to the second meeting 307 in April. 308 309 Medway Plaza Redevelopment: Town Administrator Boynton stated this is now in the purview of the 310 PEDB. 311 312 Name of Board of Selectmen: Selectman Foresto asked the time frame needed in order to get this on 313 the May ballot. Ms. Potter will determine the date. Selectman Crowley noted that we need three 314 names from Board. 315 316 Report on Sewer Capacity from CRPCD: Selectman Crowley asked when the Board will be receiving this 317 information. Town Administrator Boynton stated he will e-mail that to the Board. 318 319 Town Administrator’s Report 320 There were no items for the Board to review. 321 322 Charles River Pollution Control District (CRPCD) Flows & Capacity: Town Administrator Boynton 323 reported that he met with Doug Downing and the administration of the CRPCD. The current flow and 324 approved projects were discussed. We are currently still below capacity but with our additional projects 325 will reach capacity. Using average flow, our current flow rate is still at 900,000 gallons per day. The 326 upcoming projects will add 45,000 additional gallons per day so we will be at our capacity at 945,000 327 gallons per day. There was discussion about the water treatment plant and the need to either discharge 328 or remove what is left following water treatment. Town Administrator Boynton noted that following 329 discussion with the Town of Franklin, they were not willing to change the formula to provide Medway 330 with increased capacity nor allow Medway to purchase additional capacity from them. He noted that, as 331 a district, we need to determine what needs to occur to increase the flow at the plant. He further noted 332 that we have a by-law that prohibits sewer extensions and we need to determine what legal authority 333 the CRPCD has to say yes or no to these extensions. He stated there is sufficient capacity built into the 334 plant as they are running at 80% capacity. Selectman Foresto stated that these are all short term 335 solutions. Town Administrator Boynton also noted that we are spending a lot of time to put together a 336 development plan for Oak Grove which will further impact capacity noting negotiating with neighboring 337 towns will not solve our issues. There was further discussion about the agreement between Franklin 338 and Medway noting that Franklin would save money if they go to 200 gallons versus the current 300 339 gallons in the contract. Mr. Boynton reiterated that the issue of plant expansion is for the CRPCD. 340 Selectman Crowley noted that the Zoning Board of Appeals gave Timbercrest eighteen years to 341 complete their build out which ties up their anticipated sewer usage for that period of time.
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342 343 Snow & Ice Update: Town Administrator Boynton directed the Board to the latest snow and ice 344 document provided and to contact him with any questions. 345 346 Budget Meeting – Saturday 8:30am: Town Administrator Boynton reminded all of the budget meeting 347 scheduled for this Saturday. 348 349 Town Administrator Out of the Office: 350 Nothing Scheduled 351 352 NEXT Regular Selectmen’s Meeting – Monday, March 16, 2020 353 354 Selectman Crowley asked what additional capacity is achieved if CRPCD increases from 80-90% and the 355 process to get increased capacity. Town Administrator Boynton stated the State approved their capacity 356 at 80% and would need to approve any increase. Selectman Foresto requested that the Board be kept 357 updated of any changes. 358 359 Selectmen’s Reports 360 There were no items for the Board to review. 361 362 Selectman D’Innocenzo reported that girls basketball plays Saturday and boys hockey plays tomorrow in 363 Bourne. 364 365 Selectman Foresto stated he was involved in the selection process for the Owner’s Project Manager 366 (OPM) for the water treatment facility. The group met and reviewed four submittals, interviewed two 367 companies, and came to a final recommendation. They have done work for both for Medfield and 368 Franklin with positive feedback from both of these communities. 369 370 Selectman Crowley congratulated the boys basketball team. 371 372 At 8:17 PM, Selectman Trindade moved that the Board enter Executive Session under Exemption 3: To 373 discuss strategy with respect to collective bargaining or litigation if an open meeting may have a 374 detrimental effect on the bargaining or litigating position of the public body [Potential Litigation, 375 Applegate Subdivision] and the chair so declares, with no intention of returning to open session. 376 Selectman D’Innocenzo seconded. (Crowley - aye; D’Innocenzo – aye; Foresto – aye; Trindade - aye). 377 378 379 Respectfully submitted, 380 Liz Langley 381 Administrative Assistant 382 Town Administrator’s Office
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Board of Selectmen’s Meeting: Budget Workshop March 7, 2020 – 8:30AM Sanford Hall, Town Hall 155 Village Street
Present: John Foresto, Chair; Glenn Trindade, Vice Chair (8:50am); Dennis Crowley, Clerk; Maryjane White, Member.
Absent: Richard D’Innocenzo, Member.
Staff Present: Michael Boynton, Town Administrator; Allison Potter, Assistant Town Administrator; Carol Pratt, Finance Director; Dave D’Amico, Director, Department of Public Services (DPS); Peter Pelletier, Deputy Director, Department of Public Services; Police Chief Allen Tingley; Fire Chief Jeff Lynch; Deputy Chief Mike Fasolino; Richard Boucher, Director, Information Services.
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At 8:35 AM Selectman Foresto called the meeting to order and led the Pledge of Allegiance.
Review of Proposed Fiscal Year 2020 Operating Budget The Board reviewed the proposed Fiscal Year 2021 Operating Budget. Town Administrator Boynton stated that is very similar to prior years. For this specific budget, local receipts have been increased along with excise, specifically $100,000. New growth has been increased from $250,000 and $350,000 due to the Salmon development and increased permitting anticipated for both this and next year. The same amount will be left on the table this year to stabilize taxes. There are two new positions, a data position in Information Services and a Parks position. Both the Fire and Police Chiefs’ as well as the Town Accountant’s contracts have been renewed. Those are the major budget impacts.
Information Services (IS) Present: Richard Boucher, Director
Director Boucher reported the budget is level service on all line-items with the exception of annual maintenance contracts due to cost increases, the addition of MUNIS permitting services, and the implementation of office 365. This line item will stabilize at $200,000 per year. The new Network Technician position is designed to be a security officer who will be looking at all our data, specifically, what our current data elements are, where they are, what the risk is for data loss, to suggest other products to support this, and training on cyber security awareness. They will be looking for an entry level position at $55,000. Selectman Foresto asked if the $55,000 was a realistic salary for this position. Mr. Boucher stated he is hoping to hire from within and train that person, specifically someone we hired right out of Rhode Island Technical College. Selectman White asked why the annual software maintenance was cut from what was requested. Mr. Boynton stated due to the need to close the $1.5 million budget gap and after revisiting this with Mr. Boucher, $10,000 for digital scanning was dropped to adjust this line item. Selectman Crowley asked how Mr. Boucher determines the school appropriation amount. Mr. Boucher stated the majority of the computer equipment costs is the School Department’s. Selectman Crowley asked how staff salaries are allocated to the school. Mr. Boucher stated he does not allocate salaries to the school. Selectman Crowley requested we ensure that the school reports all costs to the Department of Elementary and Secondary Education (DESE) including the
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salary percentages. Ms. Pratt confirmed that equipment costs are reported to the school. Town Administrator Boynton noted a number of factors go into DESE reporting including health insurance, property and casualty insurance, DPW costs, etc., and are included in the net school spending cost. The Board requested that Finance Director Pratt confirm with Mr. Aicardi that these costs are included in DESE reporting. Mr. Boynton added there is a formula used to determine these allocation amounts. Selectman Foresto asked what was included in the $290,000 in the capital plan. Mr. Boucher stated this includes the yearly purchase of Chromebooks for the new eighth grade students who will utilize these through their senior year. They are anticipating a five-year lifespan and this is the first year that they will follow the eighth grade students through to their senior year. As current seniors graduate, these are passed on until they meet their expected five-year lifespan. The need to purchase newer Chromebooks was driven by MCAS testing as Pearson changed their operating software and the older devices are no longer compatible. Mr. Boynton stated Mr. Boucher is purchasing these now and swapping out of the projection systems to adjust his budget requirements. Mr. Boucher explained the upgrade to Windows 10 as an additional need to upgrade devices. He reported the initial expected lifespan of the Epson devices was ten years but they are only lasting seven years so he has planned to purchase twelve additional devices. Selectman Crowley stated that Mr. Boucher used to provide the Board a three to five year look at anticipated purchases. Mr. Boucher stated he provided this to the Capital Improvement Planning Committee. Selectman Crowley requested he provide this to Ms. Potter so it can be forwarded to the Board. Selectman Trindade asked if the school is making appropriate use of technology. Selectman Foresto reported yes based on his shadowing experience at the schools and suggested that Selectmen Trindade schedule a session as he was very impressed. It was confirmed that both the Middle and High Schools have touch screen technology. Mr. Boucher noted that they have an integration specialist specifically for the implementation of new technology which assists with the proper usage and implementation across the curriculum. Selectman Trindade asked who is responsible for the PA system. Mr. Boucher stated it depends on the level of the issue noting his department helps maintain what is there now and we have a service provider to fix any issues that arise.
Department of Public Works (DPS) Present: Dave D’Amico, Director and Peter Pelletier, Deputy Director
Town Administrator Boynton stated there is an added position to deal with the Route 109 plantings, grass, etc. He noted that the work that DPW is doing is phenomenal. He also noted that a past request from the Board to show a work plan and work schedule will include items that come up that were not scheduled, for example, the Cassidy field project. He noted that we are purchasing a piece of equipment in the capital budget to assist with roadside cutting.
Selectman Foresto noted that the DPW budget general fund was reduced but Parks went up and asked if that represents the additional head count. Ms. Pratt stated that counts for fifty percent. Selectman Crowley asked why the salaries only increased $5,000. Town Administrator Boynton stated due to reallocation of positions and the turnover of heavy equipment operators. Selectman Crowley stated that Mr. Blethen’s salary is 100% in the Parks budget but he is also overseeing solid waste. Mr. D’Amico stated that is because the Board did not want to support full time employees in the solid waste budget. Town Administrator Boynton noted the new position will be reflected this coming year with one half in solid waste and one half in parks. Selectman Crowley asked if all of the salaries in solid waste are part- time. Ms. Pratt confirmed. Selectman Crowley suggested looking into moving the salaries back into the solid waste budget next year. Selectman Trindade stated his concern with recycling costs due to the volatile market and asked if any surplus will be used to address this. Mr. D’Amico confirmed.
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Solid Waste: Town Administrator Boynton stated the biggest change is the 50% position. Mr. D’Amico stated, in trying to decrease overtime, they are trying to limit the number of part-time employees as they are difficult to maintain in this position and it is difficult to find part time staff with experience. Selectman Trindade asked if the property is secure. Mr. D’Amico stated it is locked up and there are security cameras. Selectman Crowley asked if the full budget will be used for trash bags. Mr. D’Amico confirmed. Selectman Crowley asked for the Town’s cost per trash bag. Mr. D’Amico will provide this information to the Board. Selectman Crowley stated his concern about the increase in overhead from $23,000 to $48,000. Ms. Pratt stated this is the cost of the 50% position which includes indirect costs which include health insurance, retirement, property and causality insurance, etc. Selectman Trindade noted the indirect cost formula used is from the Department of Revenue. Selectman Crowley requested that Ms. Pratt provide the Board with how this cost was determined. Selectman Crowley requested that we publicize that there will be a second Hazardous Waste day. Both Selectman Trindade and Crowley want a flyer placed in the tax bills.
Water: Mr. D’Amico provided the Board with a first draft of the five-year water rates feathering plan noting that Ms. Pratt provided the back-end data and he updated the usage data. This will be discussed at the April 6th Selectmen’s meeting. Town Administrator Boynton stated that the water budget is not substantially different from last year. Selectman Crowley wanted to discuss the debt. Ms. Pratt stated that will be discussed when the debt budget is reviewed. Selectman Trindade asked if Mr. D’Amico has the appropriate amount of staffing. He confirmed noting that we may want to replace the SCADA system, and may hire one additional staff member for the water treatment plant. He is also encouraging existing staff to obtain their T2 licenses. Town Administrator Boynton noted that when the new water treatment plant is on-line, higher qualified staff will be needed than we currently have.
Sewer: Selectman Crowley asked how close are we to what we estimated for the Charles River Pollution Control District. Ms. Pratt stated we are now at $800,000 noting we overestimated. Town Administrator Boynton stated we are trending higher on flow. Selectman Trindade asked if the savings is from inflow and infiltration and if we are using less water. Mr. D’Amico stated this is due to both rainfall and reduced water consumption. Selectman Crowley stated that we talked to Franklin about purchasing additional capacity and asked about approaching Millis for capacity. Town Administrator Boynton stated they have a lot of development in the pipeline and will be using their available capacity.
Police Department Present: Chief Allen Tingley
Town Administrator Boynton stated there is nothing substantially different in this budget and that we are maintaining a good success rate with current personnel. He reported there is one person currently in the academy and one will be going in April. Upon their graduation, we will be fully staffed. He reported there will be an assessment in May to fill the vacant Lieutenant position due to Lieutenant McSweeney’s retirement. He also reported that we are doing more social work than ever and therefore need to adjust the workforce.
Chief Tingley stated we are seeing more rapid changes in the law resulting in the need for more training. He reported that due to State requirements, we needed to create a Civil Rights Officer role and a Domestic Violence Officer role. He also reported that many lawyers, etc. are requesting photos and video for specific situations which has also resulted in additional training required. Town Administrator Boynton noted that trends are differing in the District Attorney and Courts where a lot of juvenile offenses are no longer receiving jail time which has an increased impact on local law enforcement.
Board of Selectmen – Public Session – March 7, 2020 3
Selectman Trindade noted that the two officers assigned to MABA were shooting baskets with the kids and it was a good role modeling opportunity. Selectman White asked if next year has a full complement of staff. Town Administrator Boynton confirmed. Selectman Crowley asked for the total positions. Chief Tingley stated twenty-five including himself. Selectman Crowley noted that the holiday pay was over budget and asked if this would be an issue. Chief Tingley stated this gets paid out the last week in December so there will be no further hits to this line-item. Selectman Crowley asked for confirmation of the two additional vehicles requested. Chief Tingley confirmed along with one motorcycle. Selectman Trindade asked about vest upgrades and gun training. Chief Tingley stated the vests were upgraded this year and they are required to complete gun training three times per year. He stated we are meeting all of our training needs. He further reported that they are required to do forty hours of in-service training yearly and an additional sixteen hours of training to meet State mandates.
Fire Department Present: Chief Jeff Lynch, Deputy Chief Mike Fasolino
Town Administrator Boynton stated we are transitioning to a mostly full-time department. There are no new positions in the budget and we continue to look to take advantage of grant funding. The request to move to a five staff complement per day per shift would add flexibility to how calls are managed. There is a spike in overtime due to the need to do call backs related to ambulance calls. We are running the second ambulance full-time. Once Salmon is on-line along with the other new developments, the needs will increase further, but we do not know the impact yet. Selectman Crowley asked what the benefit is of five members per shift. Town Administrator Boynton reported that if a staff member is off, they would not backfill. If they fall below three, then this adds to the overtime budget. There are currently four shifts of four staff per shift so if we add one additional staff per shift, we would need to add four total positions. Selectman Crowley stated his concern that the department will be overburdened once the Salmon memory care facility is on-line. There was further discussion on when the Salmon facility will come on-line, when we would need to hire additional staff to support the anticipated increase in workload, and the associated costs. Selectman Crowley suggested that we staff three months prior to Salmon coming on-line. Both Selectman Foresto and Trindade requested more information on when Salmon is expected to come on-line and more accurate costs to hire additional staff. Selectman Trindade asked if more vehicles would be needed if we hire four additional staff and if the command structure would need to change. Chief Lynch stated no additional vehicles would be needed nor would the command structure change. He stated that we are currently designing the trucks to fit in the station versus for functionality noting the current trucks will not fit in Station 2. It was noted that we need to reevaluate our ambulance rates. Selectman Foresto asked if this budget was or was not built on grant money. Town Administrator Boynton stated it does include grant money. Ms. Pratt added the grant funding is based on a calendar year.
Selectman Crowley asked for confirmation that the total positions are at seventeen plus his position. Chief Lynch confirmed. Selectman Foresto stated the overtime budget is $20,000 less and still $50,000 more than last year. Town Administrator Boynton stated that part is due to the need for call-backs for ambulance service to ensure two staff are available to operate the second ambulance. Selectman Trindade asked for a status on inspections and other parts of the job including public education. Chief Lynch stated we receive State grant funds to address public education, noting we are keeping up with inspections but he wished they were able to do more but at the current time they are getting job the done. Deputy Chief Fasolino stated we need to look at the Fire Prevention area moving forward as this is taking more and more time. Selectman Foresto asked if that is a full time job. Chief Lynch stated yes and will only increase with Salmon and the other new projects in the pipeline. Deputy Chief Fasolino
Board of Selectmen – Public Session – March 7, 2020 4
stated the need to inspect existing businesses on a yearly or twice a year basis is becoming difficult to maintain. Town Administrator Boynton stated the Advance Life Service and Basic Life Support oversight process needs to be looked at as well. Selectman Crowley asked if the false alarms and initiating of fines are still issues. Chief Lynch stated this was mostly an issue with the senior complex, so he had them change the alarm to only sound within the unit, which was how they should work and, therefore, this issue has resolved. Selectman Trindade asked for a status on carbon monoxide incident issues. Chief Lynch stated these have increased, but with a change in policy this is not impacting the budget.
General Budget Discussion The Board reviewed the proposed Fiscal Year 2020 Operating Budget.
Expense: Selectman Foresto asked for an explanation for the increase in Human Resources. Town Administrator Boynton stated that CommCan was giving $10,000 for drug testing per the Host Community Agreement. However, the Department of Revenue requires that these funds be directed to the general fund; they cannot be allocated to a specific budget upon receipt. Ms. Pratt stated this also impacted the library budget. There was discussion regarding the Energy Manager budget line item noting that Stephanie Carlisle has taken on this role. Selectman Trindade asked about the capital expenditure for accounting. Town Administrator Boynton said this is for the implementation of an employee self-service software module in MUNIS which will decrease the impact on Human Resources personnel time.
Selectman Crowley stated his concern from the meeting with the school on their budget relative to the cost for steps and lanes as this cost is around $500,000 each year, but they have asked for $710,000 this year plus an additional 2% for other items. He would like to see the detail that makes up the $710,000 and asked if the Board would want to request this detail. Selectman Trindade confirmed. Town Administrator Boynton will request this information from Mr. Aicardi. Selectman Foresto requested that we find out when the next Town and School leadership meeting is anticipated.
Selectman Crowley asked how much we are paying in the Affordable Care Act. Ms. Pratt will obtain this information. Selectman Crowley asked if the excess funds in the ambulance account would fall to free cash. Ms. Pratt stated no, that the funds would stay in the ambulance account. Selectman Crowley asked for the collection rate for ambulance service and the average cost per run. Ms. Pratt will provide that information. Town Administrator Boynton stated there are other options to fund this account. Selectman Crowley requested that Mr. Boynton provide the Board with a document of these options. Selectman Crowley reported that the school is looking to purchase two vans for transporting special needs students out of town and will be requesting this from the Finance Committee Reserve Fund at the next Finance Committee meeting. He reported that it costs $70,000 for the transportation of one of the students and it would cost $50,000 to purchase a van and have a van driver. Town Administrator Boynton would prefer that we buy one and lease the other as the impact of the coronavirus is not known and the reserve fund may be needed for related expenses. Selectman Trindade asked where they would store the vehicles. Mr. Boynton stated outside, probably at the high school. Selectman Crowley reported they are having a conversation with Millis on sharing the costs. Selectman Crowley asked if we are locked in at 9% for healthcare costs. Town Administrator Boynton confirmed noting the move to a new provider has been approved by the unions. He stated the HMO costs are at 14-15% but the senior plans are lower so that blends into an overall 9% increase. Selectman Crowley reported there is a school shortfall of $114,000 and the School Department may want a warrant article at Fall Town Meeting to transfer funds for this shortfall. It was stated that the past policy of the Board has been not to do this. Selectman Crowley shared informationally that the school spent $63,000 for ice time and
Board of Selectmen – Public Session – March 7, 2020 5
that is not a final number. Selectman Crowley asked why we are funding the overlay at $500,000 each year. Ms. Pratt explained that NSTAR files each year with the tax appellate board and the value is $500,000. She noted that once we settle with them, we will not have to fund this. Town Administrator Boynton stated that abatements are included in here as well. Selectman Crowley asked where these funds go once this is finally resolved. Ms. Pratt stated it goes to the general fund and flows to free cash. Town Administrator Boynton stated the overlay surplus is declared by the Board of Assessors and then it can be appropriated at Town Meeting. He reported that NSTAR has gone to the Supreme Judicial Court based on losing two of their cases with Boston and Springfield. Selectman Crowley asked what comprises the enterprise offsets and why it was increased from $550,000 to $600,000. Ms. Pratt explained that all indirect costs are on behalf of the three enterprise funds which include health insurance, retirement, property and casualty for the related personnel. Ms. Pratt will provide the Board with the information about how she arrived at that number.
Debt Service: Town Administrator Boynton noted that nothing was added on the municipal side and we did not add in as much as originally anticipated in water. Selectman Crowley asked for confirmation that it was pushed out one year. Ms. Pratt confirmed. Selectman Crowley stated that for the Brentwood project, we are borrowing at $5.5 million but anticipate this will be exceeded and asked how we come up with the additional amount. Ms. Pratt explained that we do not incur the cost until the permanent borrowing, so timing may be OK. Mr. Boynton stated this assumes the $5.5 million is permanently borrowed on July 1st and this will not occur on July 1st. Selectman Crowley asked about the $1.8 million for Oak Grove. Ms. Pratt stated this was appropriated at last year’s spring Town Meeting and we probably will not borrow all of that in Fiscal Year 2021.
Selectman Foresto asked if there is room in the budget to increase the funding of Medway Day from $9,000 to $15,000. Mr. Boynton confirmed. There was discussion on the unused levy funding amount and the impact on taxes.
11:08 AM Selectman White moved to adjourn. Selectman Trindade seconded. VOTE: 4-0-0
Respectfully submitted, Liz Langley Administrative Assistant Town Administrator’s Office
Board of Selectmen – Public Session – March 7, 2020 6
AGENDA ITEM
#2 Approval: Resale Agreement for 7-5 Kingson Lane
Associated back up materials attached. Resale Agreement E-mail dated September 25, 2019 from Lee Smith, KP Law
Proposed Motion:
I move that the Board authorize the chair to execute the resale agreement for 7-5 Kingson Lane as presented.
3.16.20 Selectmen’s Meeting TOWN OF MEDWAY
By: Dated: Name: John Foresto Title: Chair, Board of Selectmen Hereunto duly authorized
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF NORFOLK, ss.
On this _____ day of March, 2020, before me, the undersigned notary public, personally appeared John Foresto, proved to me through satisfactory evidence of identification, which was personal knowledge, to be the person whose name is signed on the preceding document, as Chairman of the Medway Board of Selectmen, and acknowledged to me that he signed it voluntarily for its stated purpose as Chairman of the Board of Selectmen.
Notary Public Print Name: My Commission Expires:
From: Lee S. Smith [mailto:[email protected]] Sent: Wednesday, September 25, 2019 3:54 PM To: Barbara Saint Andre
Barbara,
I have spoken with CHAPA, the monitoring agent for this affordable unit, and the bank’s attorney. The unit was offered at a foreclosure sale auction on September 24. There was no qualified bidder offering the minimum sale price at the auction and the bank that foreclosed purchased the unit. The bank will now work with the monitoring agent to advertise the sale of the unit as an “Affordable” unit subject to an affordable housing deed rider.
By way of background, the owners of the unit improperly obtained a loan secured by a mortgage on the property that was in excess of what was permitted under the affordable housing deed rider. The owners then defaulted on their loan terms and the bank began foreclosure proceedings. We got the bank to acknowledge this violation of the terms of the deed rider and the bank agreed to foreclose on the unit subject to an agreement between the bank, the monitoring agent and the Town. That agreement includes the requirement that the unit may only be sold to an “eligible purchaser” approved by the monitoring agent and that the sale would be subject to the recording of a new affordable housing deed rider.
The foreclosure sale yesterday came as a surprise as the documentation for the sale between the monitoring agent and the bank has not yet been finalized and the Town has not yet signed the re-sale agreement. Notwithstanding that, whereas the bank has agreed to only sell the unit to an eligible purchaser (by virtue of the re-sale agreement), this will likely accelerate the sale process to an eligible purchaser so seemingly, no “harm” has occurred.
I have attached the re-sale agreement between the bank, the monitoring agent and the Town which I have approved as to form. Please have this agreement included on the agenda of the next Board of Selectmen meeting and request that it be executed and notarized and then please forward it to me once it has been signed.
Please let me know if you have any questions or if I can be of further assistance at this time.
-Lee
Lee S. Smith, Esq. KP | LAW 101 Arch Street, 12th Floor Boston, MA 02110 O: (617) 654 1809 F: (617) 654 1735 [email protected] www.k-plaw.com
AGENDA ITEM
#3 Authorization to Spend Donation Funds: Donation from Ayco Charitable Foundation for Cultural Council Use - $2,000
Associated back up materials attached. Notice of Donation Form
Proposed Motion:
I move that the Board accept and authorize the expenditure of the donation from the Ayco Charitable Foundation in the amount of $2,000 for use by the Medway Cultural Council as presented.
3.16.20 Selectmen’s Meeting TOWN OF MEDWAY NOTICE OF DONATION FUND / AUTHORIZATION TO SPEND
DEPARTMENT: Cultural Council DATE: 3/11/2020
PERSON RESPONSIBLE FOR EXPENDITURE: Carla Cataldo
NAME OF DONATION: Cultural Council Use
SOURCE OF FUNDS: Ayco Charitable Foundation
INTIAL AMOUNT: $2,000.00
DURATION: no limit
DESIGNATED PURPOSE:For Cultural Council Use for public purposes
ARE MATCHING TOWN FUNDS REQUIRED? no
IF MATCHING IS NON-MONETARY (MAN HOURS, ETC.) PLEASE SPECIFY:
IF MATCHING IS MONETARY PLEASE GIVE ACCOUNT NUMBER AND DESCRIPTION OF TOWN FUNDS TO BE USED:
ANY OTHER EXPOSURE TO TOWN? no
BOARD OF SELECTMEN:
ACTION DATE
DEPARTMENT HEAD MUST SUBMIT THIS FORM AND A COPY OF THE DONATION APPROVAL TO THE TOWN ADMINISTRATOR'S OFFICE FOR APPROVAL BY THE BOS TO EXPEND THE FUNDS RECEIVED FOR THE PURPOSE OF THE DONATION MGL 44 S53A ONCE APPROVED - ORIGINAL TO TOWN ACCOUNTANT AGENDA ITEM
#4 Approval: 2020 Housing Choice Designation Application
Associated back up materials attached. 2020 Housing Choice Designation Application
Proposed Motion:
I move that the Board authorize the chair to execute the 2020 Housing Choice Designation Application as presented.
3.16.20 Selectmen’s Meeting
AGENDA ITEM
#5 Approval: Contract Amendment Number 5 – Compass Project Management - $16,252
Associated back up materials attached: Contract Amendment Number 5 from Compass Project Management
Proposed Motion:
I move that the Board authorize the chair to execute contract amendment number 5 with Compass Project Management in the amount of $16,252 as presented.
3.16.20 Selectmen’s Meeting
TESTING SERVICES RFP Price Proposal -ATTACHMENT Issued May 2019 Project Name: New Medway DPW Facility June 12, 2019 2/14/2020
Firm: UTS of Massachusetts
Email: [email protected] Contact: Bryan Crabtree Telephone: 781-438-7755 Fax: 781-438-6216
AMENDED CONTRACT Discipline Unit Qty Rate Total
Soil & Earthwork Field Compaction Testing hrs 237.5 $38.00 $9,025.00 Nuke Gauge Usage Charge hrs 8 $40.00 $320.00 In-field density per ASTM D1556 or D2167 hrs 0 $0.00 $0.00 Proctor Test tests 18 $110.00 $1,980.00 Washed Sieve Analysis tests 39 $85.00 $3,315.00 Loam Analysis (Includes nutrient content) tests 0 $180.00 $0.00 Atteberg Limits (liquid & plastic limits) tests 0 $150.00 $0.00 Pre-Characterization of Soils (chemical testing) tests 0 $150.00 $0.00 Staff Engineer hrs 4 $85.00 $340.00 $0.00 Concrete & Reinforcing $0.00 Conc Batch Plant Inspections hrs 0 $38.00 $0.00 ACI Certified Concrete Field Technician hrs 75 $38.00 $2,850.00 Reinforcing Steel Inspection hrs 94 $43.00 $4,042.00 Concrete Test Cylinders (5 cyl / tests) tests 180 $14.00 $2,520.00 Transportation of Test Cylinders each 23 $60.00 $1,380.00 Floor Flatness/Levelness Testing tests 2 $750.00 $1,500.00 Concrete Mix Design Review review 0 $0.00 $0.00 Slab water vapor transmission tests tests 10 $40.00 $400.00 Slab alkalinity tests tests 10 $25.00 $250.00 Slab relative humidity tests tests 10 $75.00 $750.00
Structural Steel & Misc. Metal Fabrication Plant QA Audit by AWS CWI audit 0 $800.00 By PEMB Engr Visual Steel & Misc. Metal Insp. hrs 0 $45.00 By PEMB Engr Nondestructive Evaluations (UT/MT) tests 0 $55.00 By PEMB Engr
Firestopping Field Coverage Inspection hrs 24 $40.00 $960.00 Bond Tests tests 10 $20.00 $200.00 Density Tests tests 10 $20.00 $200.00
Foamed In Place Insulation Field Coverage Inspection hrs 20 $40.00 $800.00 Bond Tests tests 10 $20.00 $200.00 Density Tests tests 10 $20.00 $200.00
Masonry Field Masonry Technician hrs 40 $40.00 $1,600.00 Mortar Cubes tests 15 $13.00 $195.00 Grout Prisms or Cylinders tests 10 $25.00 $250.00 Strength Test CMU Prisms tests 10 $50.00 $500.00
Bituminous Concrete Asphalt Batch Plant Inspector hrs 4 $45.00 $180.00 Asphalt Field Technician (Pavement) hrs 12 $40.00 $480.00
Miscellaneous: QA/QC Consultant Services or Research (if necessary) hrs 4 $100.00 $400.00 Registered Professional Engineer (if necessary) hrs 4 $125.00 $500.00 Travel Time - local (inclusive of all costs) hrs 100 No Charge No Charge Call-in Surcharge for "Rush" charge hrs 0 $75.00 $0.00 Provide hourly rates for various additional Testing Services and Rates for dual-trained (soils & concrete) Technicians if different from above. Notes:
TOTAL Base $20,562.00 Amended $35,337.00 AMENDMENT TOTAL $14,775.00
AGENDA ITEM
#6 Approval: Contract with Cassidy Corporation for Asphalt Paving and Patching – Not to Exceed $100,000 Annually
Associated back up materials attached: Memo dated March 16, 2020 from Dave D’Amico Bid Summary Contract
Proposed Motion:
I move that the Board authorize the chair to execute the contract with Cassidy Corporation for asphalt paving and patching in an amount not to exceed $100,000 annually as presented.
3.16.20 Selectmen’s Meeting
TOWN OF MEDWAY DEPARTMENT OF PUBLIC WORKS
MEDWAY, MASSACHUSETTS 02053
D A V ID D ’ A MICO PETER PELLETIER DIRECTOR DEPUTY DIRECTOR
MEMORANDUM
To: Board of Selectmen
From: David D’Amico, Director | Department of Public Services
Date: March 16, 2020
RE: Cassidy Corp. – PAVING REPAIR ______
Please find attached three (3) copies of a contract for Cassidy Corp. – PAVING REPAIR Contract provides for PAVING and Patching Repair Services, includes asphalt repair in specified areas, Prep work includes, saw cut and dig out existing asphalt and subgrade, or remove cold patch or gravel, Sidewalk work includes, install new 5 feet wide asphalt sidewalks and Sidewalk repairs, install concrete or asphalt ADA ramps, On-Call Services Contract. Total contract amount not to exceed $100,000 annually. Contract shall be for a term of 2 years initially, with an option to extend for an additional one year term.
Bid opening results Total cost of minor Asphalt repair, and Berm work
Cassidy Corp $107,153 PAQCON $156,150 Bannon Paving $207,241 Lorusso Corporation $224,000 Walsh Corp. $361,000 J H Lynch $629,000
We greatly appreciate your consideration of this issue.
HIGHWAY – WATER -- SEWER -- FLEET -- PARKS -- FACILITIES -- SOLID WASTE
45B Holliston street | MEDWAY, MASSACHUSETTS 02053 | TEL 508-533-3275 PAVING REPAIR & BERM BID RESULTS 2020 Bid opening 2/6/2020 Cassidy Corp PAQCON Bannon Woburn, MA Sagamore Beach, MA Radville, MA 5% Bid Bond received YES 5% Bid Bond received YES 5% Bid Bond received YES References received YES References received YES References received Yes
Asphalt PAVING-10FULL Day X 4,289 =$ 42,890 10FULL Day X 7,950 =$ 79,500 10FULL Day X 8,884.80 =$ 88,848
Asphalt PAVING- 3 Half Day X 2,349 =$ 7,047 3 Half Day X 4,200 =$ 12,600 3 Half Day X 6,492.40 =$ 19,477
Sidewalk PAVING-3 FULL Day X 4,289 =$ 12,867 3 FULL Day X 7,950 =$ 23,850 3 FULL Day X 14,390.40 =$ 43,171
Sidewalk PAVING- 1 Half Day X 2,349 =$ 2,349 1 Half Day X 4,200 =$ 4,200 1 Half Day X 9,745. =$ 9,745
Asphalt Berm 3000 lin feet X 14 =$ 42,000 3000 lin feet X 12 =$ 36,000 3000 lin feet X 15.77 =$ 46,000
Total cost of Crew + Berm work = $ $107,153 Crew + Berm work = $156,150 Crew + Berm work = $207,241
Cost to Haul away per cubic yard $ $50 Haul away per CY $20 Haul away per CY $10
Lorruso Corp Walsh Corp J H Lynch Plainville, MA Attleboro, MA Cumberland, RI 5% Bid Bond received YES 5% Bid Bond received YES 5% Bid Bond received YES References received YES References received YES References received YES
Asphalt PAVING-10FULL Day X 13,500 =$ 135,000 10FULL Day X 24,250 =$ 242,500 10FULL Day X 40,000 =$ 400,000
Asphalt PAVING- 3 Half Day X 7,500 =$ 22,500 3 Half Day X 14,500 =$ 43,500 3 Half Day X 40,000 =$ 120,000
Sidewalk PAVING-3 FULL Day X 8,500 =$ 25,500 3 FULL Day X 14,500 =$ 43,500 3 FULL Day X 16,000 =$ 48,000
Sidewalk PAVING- 1 Half Day X 5,000 =$ 5,000 1 Half Day X 7,500 =$ 7,500 1 Half Day X 16,000 =$ 16,000
Asphalt Berm 3000 lin feet X 12 =$ 36,000 3000 lin feet X 8 =$ 24,000 3000 lin feet X 15 =$ 45,000
Total cost of Crew + Berm work = $ $224,000 Crew + Berm work = $361,000 Crew + Berm work = $629,000
Cost to Haul away per cubic yard $ $15 Haul away per CY $25 Haul away per CY $20
AGENDA ITEM
#7 Approval: Contract with Bannon Paving, LLC for Paving Lovering Heights Sidewalks - $76,725
Associated back up materials attached: Memo dated March 16, 2020 from Dave D’Amico Bid Summary Contract
Proposed Motion:
I move that the Board authorize the chair to execute the contract with Bannon Paving, LLC for paving of the Lovering Heights sidewalks in the amount of $76,725 as presented.
3.16.20 Selectmen’s Meeting
TOWN OF MEDWAY DEPARTMENT OF PUBLIC WORKS
MEDWAY, MASSACHUSETTS 02053
D A V ID D ’ A MICO PETER PELLETIER DIRECTOR DEPUTY DIRECTOR
MEMORANDUM
To: Board of Selectmen
From: David D’Amico, Director | Department of Public Works
Date: March 16, 2020
RE: Lovering Heights – Bannon Paving LLC. ______
Please find attached the contract for Lovering Heights –Bannon Paving LLC.
Furnishing labor and material for removal of old existing concrete sidewalks and walkways and installation of new asphalt sidewalks and walkways. Reconstruction of 1,100 feet +/- of sidewalk and 420 feet +/- of walkways. There are 5 buildings with 3 walkways each, plus Community building walkway
Bid opening results Total
Bannon Paving. $76,725 Canniff Co. $84,000 Site Improvements $102,846 PAQCON $108,000 Ponch $122,842 Antonellis Constr $123,350 Lorusso Corp. $131,889 Bautista $167,200 Gravity Const $182,000
We greatly appreciate your consideration of this issue.
HIGHWAY – WATER -- SEWER -- FLEET -- PARKS -- FACILITIES -- SOLID WASTE
45B Holliston street | MEDWAY, MASSACHUSETTS 02053 | TEL 508-533-3275 Lovering Heights REFERENCE Addundum BASE BID Add TOTAL Asphalt Sidewalks Bid Bond #1 Sidewalks Alternate 1 Base + Alt 1 Bid Opening 2/20/2020
Bannon Paving YES YES $49,785 $26,940 $76,725 Readville MA Canniff Co YES YES $63,000 $21,000 $84,000 Quincy, MA Site Improvements YES YES $82,846 $20,000 $102,846 Andover, MA PAQCON YES YES $70,200 $37,800 $108,000 Sagamore Beach PONCH YES YES $88,842 $34,000 $122,842 Boston Antonellis Const YES YES $98,200 $25,150 $123,350 Newton MA
Lorusso Corp YES YES $105,449 $26,440 $131,889 Plainville, MA
Bautista Masonry YES YES $121,000 $46,200 $167,200 Waltham, MA Gravity Const YES YES $152,000 $30,000 $182,000 Plainville, MA
AGENDA ITEM
#8 Approval: Contract with Clean Harbors for Household Hazardous Waste Day – Not to Exceed $13,000
Associated back up materials attached. Memo dated March 16, 2020 from Dave D’Amico Contract
Proposed Motion:
I move that the Board authorize the chair to execute the contract with Clean Harbors for Household Hazardous Waste Day in an amount not to exceed $13,000 as presented.
3.16.20 Selectmen’s Meeting
TOWN OF MEDWAY DEPARTMENT OF PUBLIC WORKS
MEDWAY, MASSACHUSETTS 02053
DAVID D’AMICO PETER PELLETIER DIRECTOR DEPUTY DIRECTOR
MEMORANDUM
To: Board of Selectmen
From: David D’Amico, Director | Department of Public Services
Date: March 16, 2020
RE: Clean Harbors – Household Hazardous Waste Collection ______
Please find attached three (3) copies of a contract for Clean Harbors – Household Hazardous Waste Collection
Contract provides for Household Hazardous Waste Collection. Total contract amount not to exceed $13,000. Contract shall be for our May 16, 2020 collection date. We have scheduled our fall collection date with Clean Harbors for October 10, 2020, this date is pending that they are awarded the State contract. The current contract Clean Harbors has with the state expires June 30, 2020.
May 18, 2019 spring Household Hazardous Waste Collection event cost $13,064.
We greatly appreciate your consideration of this issue.
HIGHWAY – WATER -- SEWER -- FLEET -- PARKS -- FACILITIES -- SOLID WASTE
45B Holliston street | MEDWAY, MASSACHUSETTS 02053 | TEL 508-533-3275
AGENDA ITEM
#9 Discussion: May 11, 2020 Annual Town Meeting Warrant - Planning Board and Zoning Articles
Associated back up materials attached. Memo dated March 11, 2020 from Susy Affleck-Childs May 11, 2020 Annual Town Meeting Warrant Planning Board and Zoning Articles
3.16.20 Selectmen’s Meeting
Board Members Medway Town Hall Andy Rodenhiser, Chair 155 Village Street Robert Tucker, Vice Chair Medway, MA 02053 Telephone (508) 533-3291 Thomas Gay, Clerk Fax (508) 321-4987 Matthew Hayes, P.E., Member Email: planningboard Richard Di Iulio, Member @townofmedway.org Jessica Chabot, Associate TOWN OF MEDWAY www.townofmedway.org Member COMMONWEALTH OF MASSACHUSETTS
PLANNING AND ECONOMIC
DEVELOPMENT BOARD March 11, 2020
Proposed Amendments to Medway Zoning Bylaw for May 2020 Town Meeting
The Planning and Economic Development Board has submitted a series of proposed amendments to the Medway Zoning Bylaw to the Board of Selectmen for inclusion on the warrant for the May 11, 2020 Annual Town Meeting.
Public Hearing – The Board will conduct a public hearing on Tuesday, March 24, 2020 at 7:00 p.m. in Sanford Hall at Medway Town Hall, 155 Village Street.
Residents and property owners are invited to attend the public hearing and provide comments.
The proposed amendments to the Medway Zoning Bylaw and Map are summarized below:
ARTICLE A – Miscellaneous Housekeeping Revise Section 4.2.A Zoning Map to include the date of the most recently updated Zoning Map (12-27-19).
Revise Section 8.9 Registered Medical Marijuana Facilities to change the words
“Massachusetts Department of Public Health” to “Massachusetts Cannabis Control Commission” and to revise the language for mandatory findings. Revise Section 6.1 TABLE 2 Dimensional and Density Regulations to require a minimum lot frontage of 50 feet in the Central Business, Village Commercial, and Neighborhood commercial zoning districts. Revise Section 6.2.F Setbacks to add requirements for sight line clearance at intersections, to prohibit structures and swimming pools from being constructed in the front setback, and to prohibit boats, trailers, or unregistered vehicles from being stored in the front setback of any lot. Revise Section 9 Oak Grove Park Districts, Table 9.4.C.1.A to correct a reference under “cottage” from 9.5.B.2 to 9.5.B.5 for Pocket Neighborhood Development Standards.
ARTICLE B – Accessory Uses and Incidental Accessory Objects Add a definition of “Incidental Accessory Object” in Section 2 DEFINITIONS Revise Paragraph H in Section 6.3 Accessory Buildings and Structures to indicate that the standard zoning setback requirements apply to a list of certain incidental accessory objects.
ARTICLE C – Adaptive Use Overlay District Revise Section 5.6.2 Adaptive Use Overlay District to amend the list of allowed and prohibited uses for an adaptive use project to terms that are defined in the Zoning Bylaw. Clarify that adaptive use projects are allowed on properties located in the Adaptive Use Overlay District with at least 50’ of frontage on a street.
ARTICLE D – Multi-Family Housing Revise Section 5.6.4 to add language that an applicant is not entitled to the maximum possible number of multi-family dwelling units.
ARTICLE E – Use Table, Section 5.4 Move all marijuana related uses to a new Marijuana Related Uses category rather than have some listed under Business Uses and some listed under Industrial Uses. Separate Motel and Hotel into separate use categories. Prohibit certain specified Indoor Sales in the Central Business District. Fill in columns for Oak Grove zoning districts for drive through facilities.
ARTICLE F – Special Permits in the Central Business District, Section 5.4.1 Add language regarding purpose, applicability and definitions. Specify that the provisions of Section 8.6 Affordable Housing apply to mixed-use developments. Add text regarding the percentage of space a four-story mixed-use building can be comprised of multi-family housing units. Revise criteria for issuing a special permit for a mixed-use development.
ARTICLE G – Environmental Standards, Section 7.3 Replace Section 7.3 Environmental Standards with updated and improved standards to address noise, odor and other environmental concerns.
TOWN OF MEDWAY
WARRANT FOR MAY 11, 2020
ANNUAL TOWN MEETING
NORFOLK ss:
To either of the Constables of the Town of Medway
GREETINGS:
In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of said Town who are qualified to vote in Town affairs to meet at the Medway High School, 88 Summer Street, on Monday, May 11, 2020, at 7:30 PM, then and there to act on the following articles:
ARTICLE 23: (Street Acceptances –Forest Road)
To see if the Town will vote to accept as a public way, the following street as laid out by the Board of Selectmen and as shown on a plan or plans on file in the office of the Town Clerk:
Forest Road in its entirety from Station 0 + 00 at Brigham Street to its end at approximately Station 9 + 2 as shown on Road As-Built Plan of Land in Medway, MA, dated July 29, 1993, last revised February 26, 1995, by Francis X. DeSimone & Sons of Medway, MA. MAY ALSO NEED TO REFER TO the DEFINTIVE SUBDIVSION PLAN for various easements.
And further to authorize the Board of Selectmen to acquire by gift, purchase, eminent domain or otherwise, and to accept the deed or deeds to the Town of a fee simple interest or easements in said streets and any associated drainage, utility or other easements for said streets, and for any trail or public access easements and to appropriate a sum of money for this purpose and any related expenses;
And further to authorize the Board of Selectmen and town officers to take any and all related actions necessary or appropriate to carry out the purposes of this article;
Or to act in any manner relating thereto.
PLANNING AND ECONOMIC DEVELOPMENT BOARD
BOARD OF SELECTMEN RECOMMENDATION:
FINANCE COMMITTEE RECOMMENDATION:
ARTICLE 24: (Amend Zoning Bylaw: Misc.) To see if the Town will vote to amend the Zoning Bylaw, Section 4.2.A, Zoning Map, as follows (new text in bold, deleted text in strikethrough):
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A. Except for the Flood Plain District and Groundwater Protection District, the boundaries of these districts are defined and bounded on the map entitled, “Town of Medway Zoning Map,” dated December 4, 2014 27, 2019, as may be amended and revised, with a list of the names of the members of the Planning and Economic Development Board and filed with the Town Clerk, which map, together with all explanatory matter thereon, is hereby incorporated in and made a part of this Zoning Bylaw. ______
And amend the Zoning Bylaw, Section 8.9 Registered Medical Marijuana Facilities, specifically Section 8.9.J.5.b.i. as follows (deleted text in strikethrough):
5. Procedures. The special permit application and public hearing procedure for a RMMF shall be in accordance with Section 3.4 and G.L. c. 40A, § 9. Mandatory Findings. The Planning and Economic Development Board shall not grant a special permit for a RMMF unless it finds that: The RMMF is designed to minimize any adverse visual or economic impacts on abutters and other parties in interest, as defined in G.L. c. 40A, § 11; The RMMF demonstrates that it will meet all the permitting requirements of all applicable agencies within the Commonwealth of Massachusetts and will be in compliance with all applicable state laws and regulations; and The applicant has satisfied all of the conditions and requirements of this Section and Section 3.4 of this Zoning Bylaw. And amend Section 8.9 Registered Medical Marijuana Facilities to change the words “Massachusetts Department of Public Health” to “Massachusetts Cannabis Control Commission” wherever it appears in Section 8.9. ______And amend the Zoning Bylaw, Section 6.1, TABLE 2, Dimensional and Density Regulations, to require a minimum lot frontage of 50 feet in the Central Business, Village Commercial, and Neighborhood Commercial zoning districts.
______
And amend the Zoning Bylaw, Section 6.2.F, Setbacks, by adding new Section 6.2.F.4 and 6.2.F.5 as follows (new text in bold):
4. On a corner lot, no fence, wall, sign, landscaping or plantings shall be located within the clear sight triangle so as to obstruct visibility at the intersection for motorists. The clear sight triangle is that area formed by the intersecting
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street right of way lines and a straight line joining said street lines at a point twenty feet distant from the point of intersection of street lines.
Clear Sight Triangle
5. No structure or swimming pool shall be constructed within the front setback, and no boat, trailer, or unregistered vehicle shall be stored within the front setback, of any lot. ______
And amend the Zoning Bylaw, SECTION 9 Oak Grove Park Districts, Table 9.4.C.1.A, by correcting the reference in Section 4.3 in the column under “Cottage” to read “See Section 9.5.B.25 for Pocket Neighborhood Development Standards”.
Or act in any manner related thereto.
PLANNING AND ECONOMIC DEVELOPMENT BOARD
BOARD OF SELECTMEN RECOMMENDATION:
FINANCE COMMITTEE RECOMMENDATION:
ARTICLE 25: (Amend Zoning Bylaw: Adaptive Use Overlay District) To see if the Town will vote to amend the Zoning Bylaw, Section 5.6.2 Adaptive Use Overlay District, specifically Section 5.6.2.D.2. a. through h., and Section 5.6.2.D.3. c, as follows (new text in bold, deleted text in strikethrough):
1. Uses Allowed As of Right: All uses permitted in the underlying zoning district shall be permitted within the Adaptive Use Overlay District unless prohibited under sub-section D.3 hereof.
2. Uses Allowed by Special Permit: In approving an Adaptive Use Special Permit, the Planning and Economic Development Board may provide for the following uses or combination of uses and no others. The Adaptive Use special permit shall identify the uses
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that are specifically allowed, and may impose any conditions, safeguards and limitations deemed necessary by the Planning and Economic Development Board.
b. Professional or business offices for business or professional uses.
c. Studios for artists, photographers, interior decorators, and similar design related uses.
d. Retail sales for handcrafted merchandise, original arts and crafts or copies thereof, antiques, second-hand goods, gifts, clothing, accessories, and decorative home furnishings. (Amended 11- 16-15)
e. Food services including, but not limited to bakeries, cafes, coffee shops, delicatessens, frozen dessert shops, pastry shops, sandwich shops and other specialty food items, not to exceed 3,000 sq. ft. (Amended 11-16-15)
f. Repair shops for small electronic equipment, appliances or tools.
g. Personal care services establishments such as barber shops, beauty parlors and nail salons.
h. Florists
i. Service establishments Individual consumer services including but not limited to opticians, personal fitness, tailor, shoe repair, music lessons and travel agency.
(Added 11-1-15)
j. Museum (Added 11-19-18)
k. The alteration of, addition to, and/or conversion of an existing building to one or two residential dwelling units and one or more business uses listed in items a-i above, provided that the appearance of the building is characteristic of a single-family dwelling.
3. Prohibited Uses: The following uses are prohibited in the Adaptive Use Overlay District:
b. Motor vehicle sales, repair, or sales of parts
c. Manufacturing
d. Drive-through facilities windows of any kind
e. Exterior storage of equipment or materials
And to amend Section 5.6.2.C, Applicability, as follows (new text in bold, deleted text in strikethrough):
C. Applicability. The Planning and Economic Development Board may grant an Adaptive Use Special Permit for any property with at least 50 feet of frontage on a Town way street in the Adaptive Use Overlay District, provided that each lot in the development includes at least one building constructed prior to June 28, 2004.
2020 ATM Warrant 29
Or act in any manner related thereto.
PLANNING AND ECONOMIC DEVELOPMENT BOARD
BOARD OF SELECTMEN RECOMMENDATION:
FINANCE COMMITTEE RECOMMENDATION:
ARTICLE 26: (Amend Zoning Bylaw: Use Table) To see if the Town will vote to amend the Zoning Bylaw, Section 5.4, Table 1, Schedule of Uses, as follows (new text in bold, deleted text in strikethrough):
1. By adding a new Section G. Marijuana Related Uses, and moving the following marijuana related uses now found in Section D. Business Uses, and Section E. Industrial and Related Uses to the new Section G. Marijuana Related Uses, without any changes to the uses that are allowed, prohibited, or require a special permit:
Form-Based Distric AR-I AR-II VR CB VC NC BI EI ER WI OGVC OGBP O
G. MARIJUANA RELATED USES Recreational Marijuana Establishment N N N N N N N PB N (Added 3-19-18 and amended 5-21-18) Recreational Marijuana Retailer (Added 3-19-18 and amended 5-21-18) N N N N N N N N N Recreational Marijuana Social Consumption N N N N N N N N N Establishment (Added 5-21-18) Registered Medical Marijuana Facility (Retail) N N N N N N PB N N (Added 5-21-18) Registered Medical Marijuana Facility (Non- N N N N N N N PB N retail) (Added 5-21-18)
2. And further to amend said Table 1 by deleting the use category “Motel or hotel” and inserting two new use categories, “motel” and “hotel”, and provide for whether such uses are allowed, prohibited, or require a special permit:
Motel or hotel N N N SP N N N N N
Motel N N N SP N N N N N Hotel N N N SP N N N N N
3. And further to amend said Table 1 related to “Drive-through facility” to provide for whether such uses are allowed, prohibited, or require a special permit in the Oak Grove Zoning districts: e-through facility N N N N N PB PB N N N PB PB N
4. And further to amend said Table 1 to prohibit indoor sales in the Central Business District:
Indoor sales of motor vehicles, trailers, boats, farm equipment, with accessory repair services and storage, but excluding auto body, welding, N N N Y N N N N N N or soldering shop
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Or act in any manner relating thereto.
PLANNING AND ECONOMIC DEVELOPMENT BOARD
BOARD OF SELECTMEN RECOMMENDATION:
FINANCE COMMITTEE RECOMMENDATION:
ARTICLE 27: (Amend Zoning Bylaw: Incidental Accessory Objects) To see if the Town of Medway will vote to amend the Zoning Bylaw, SECTION 2 DEFINITIONS by inserting the following definition in alphabetical order: (new text in bold, deleted text in strikethrough) Incidental Accessory Object – A visible, functional or ornamental object or a man-made site feature that is subordinate to a principal building/structure or use and is located on the same lot as the principal building/structure or use or on an adjoining lot under the same ownership and in the same zoning district. And to amend Paragraph H. in Section 6.3 Accessory Building and Structures as follows: H. Incidental Accessory Objects. 1. The setback requirements specified in Table 2 DIMENSIONAL AND DENSITY REGULATIONS shall not apply to public bus stop shelters. 2. The standard setback requirements specified in Table 2 DIMENSIONAL AND DENSITY REGULATIONS shall apply to the following Incidental Accessory Objects: a. Animal hutch or pen exceeding one hundred and twenty square feet in gross floor area and taller than ten feet in height b. Athletic or sports court c. Bathhouse or cabana d. Gazebo or pavilion exceeding one hundred and twenty square feet in gross floor area and taller than ten feet in height. e. Ground mounted solar photovoltaic panel f. Hot tub g. Membrane structure exceeding one hundred and twenty square feet in gross floor area and taller than ten feet in height h. Patio or free-standing deck i. Outdoor fireplace or fire pit j. Outdoor kitchen, bar or dining area k. Outdoor play gym or structure or playhouse l. Man-made pond or water feature m. Shed exceeding one hundred and twenty square feet in gross floor area and taller than ten feet in height n. Swimming pool o. Trash dumpster/enclosure p. Wind turbine
Or to act in any manner relating thereto.
2020 ATM Warrant 31
PLANNING AND ECONOMIC DEVELOPMENT BOARD
BOARD OF SELECTMEN RECOMMENDATION:
FINANCE COMMITTEE RECOMMENDATION:
ARTICLE 28: (Amend Zoning Bylaw: Multi-Family Housing) To see if the Town will vote to amend the Zoning Bylaw, Section 5.6.4 Multi-Family Housing, D. Density Regulations, as follows (new text in bold):
D. Density Regulations:
1. For lots of one acre or more:
a. The density of a Multi-Family Building or a Multi-Family Development without an Apartment Building shall not exceed 8 dwelling units per whole acre. For example, the maximum density of a 1.8 acre lot shall not exceed 8 dwelling units.
b. The density of an Apartment Building or a Multi-Family Development which includes an Apartment Building shall not exceed 12 dwelling units per whole acre.
2. For lots under one acre, the density of a Multi-Family Building and a Multi-Family Development shall not exceed its relative portion of an acre. For example, the maximum density of a 0.5 acre lot shall not exceed 4 dwelling units. (Amended 11-19- 18 and 11-18-19)
3. An Applicant is not entitled to the maximum possible number of dwelling units described herein. The number of dwelling units for a Multi-Family Development and/or Multi-Family Building shall be determined by the Planning and Economic Development Board in accordance with the criteria specified in Paragraph I. Decision herein.
Or to act in any manner relating thereto.
PLANNING AND ECONOMIC DEVELOPMENT BOARD
BOARD OF SELECTMEN RECOMMENDATION:
FINANCE COMMITTEE RECOMMENDATION:
ARTICLE 29: (Amend Zoning Bylaw: Special Permits in Central Business District) To see if the Town will vote to amend the Zoning Bylaw, Section 5.4.1 Special Permits in the Central Business District (new text in bold, deleted text in strikethrough) as follows:
5.4.1 Special Permits in the Central Business District
In the Central Business district, the following provisions shall apply to uses allowed by special permit and are also available for applicants for uses permitted by right in order to propose a flexible site design.
A. Purposes
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1. To further the goals of the Medway Master Plan
2. To encourage mixed-use development in the Central Business District with a balanced and vibrant mix of compatible business uses and multi-family residential development.
3. To encourage revitalization and economic investment in the Central Business District in a manner which represents the qualities of a traditional New England town center.
B. Applicability
1. A Mixed-Use Development may be allowed in the Central Business District by special permit from the Planning and Economic Development Board to include a combination of uses allowed by right and uses allowed by special permit as specified in Table 1 – Schedule of Uses.
2. The provisions of this Section are available by special permit from the Planning and Economic Development Board for uses permitted by right in order to achieve a flexible site design.
3. All development projects considered under this Section are subject to site plan review pursuant to Section 3.5 herein and the Medway Design Review Guidelines.
C. Definitions:
Mixed-Use Development: See definition in SECTION 2 DEFINITIONS
Multi-Family Building: See definition in SECTION 2 DEFINITIONS
A. D. Dimensional Requirements.
Minimum lot size: 10,000 square feet
Minimum continuous frontage: 50 feet
Minimum front-yard setback: Principale buildings shall be set back a minimum of 10 feet from the front lot line. Architectural features such as bay windows, porches, balconies, porticos, canopies, etc. shall not be subject to the 10-foot minimum setback.
Minimum side-yard and rear-yard setback: For lot lines abutting a residential zoning district, 25 feet of which the first 10 feet nearest each lot line shall not be used for the parking or storage of vehicles and shall be suitably landscaped. There is no side-yard or rear- yard setback for properties abutting other properties within the Central Business district.
Maximum building height: 60 feet
B. E. Residential Uses in a Mixed-Use Development.
1. Except for assisted living residence facilities, a building comprised of multi-family dwelling units only shall not be permitted.
2. In a two-story building, no more than 50 percent of the gross floor area shall be comprised of multi-family dwelling units. In a three-story building, no more than 67 percent of the gross floor area shall be comprised of multi-family dwelling units. In a
2020 ATM Warrant 33
four-story building, no more than 75 percent of the gross floor area shall be comprised of multi-family dwelling units.
3. Multi-family dwelling units may not be located on the ground floor of a mixed-use building or development unless:
a. The building with the multi-family dwelling units is set behind another building which has business uses on the ground floor and a front façade that faces a public way or primary access drive; or
b. The residential portion of the ground floor is set behind the business uses within the same building which has a front façade that faces a public way or primary access drive.
4. No more than 10 percent of the total number of a mixed-use development’s residential dwelling units shall have more than two bedrooms.
5. The provisions of Section 8.6 Affordable Housing shall apply to Mixed-Use Developments.
C. F. A minimum of 15 percent of the site shall function as landscaped or public space. The landscaped or public space shall be architecturally integral to the site or, as appropriate and practical, to abutting sites. No space that is used for vehicular parking or circulation, or loading shall be included as landscaped and/or public space.
D.G. Special Permit Review Criteria.
1. Special permits granted under this Section 5.4.1 are not subject to the special permit criteria under Section 3.4.
2. Before granting a special permit for a special permit mixed-use development or flexible site design of a permitted use in the Central Business district, the special permit granting authority Planning and Economic Development Board shall find that all of the following criteria are met:
a. The proposed uses and site design represent the qualities of a traditional New England town center;
b. The proposed site design is environmentally sound and is readily accessible to and useable by pedestrians;
c. The proposed site design reflects and advances the goals and objectives of the Medway Master Plan as updated;
d. Adequate pedestrian and (where applicable) vehicular linkages are provided within the site and connecting to abutting properties;
e. Streets, driveways, sidewalks, landscaped areas and public services are laid out in a safe manner;
f. Any detrimental impacts of the use on abutting properties and/or residential neighborhoods have been adequately mitigated; and
g. The site design incorporates the site’s existing topography and protects natural features to the maximum extent possible.
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E. H. Design Requirements – The Planning and Economic Development Board shall adopt Central Business District Special Permit rules and regulations to administer this Section 5.4.1 including submission requirements and procedures and Central Business District design guidelines. Such guidelines may include any or all of the following:
1. Façade design for buildings visible from public ways
2. Vehicular or pedestrian connections to abutting commercial or residential areas;
3. Provision of pedestrian amenities; and
4. Sustainability, i.e., efficient resource use throughout a building’s life cycle from siting to design, construction, operation, maintenance, renovation and deconstruction.
Or to act in any manner relating thereto.
PLANNING AND ECONOMIC DEVELOPMENT BOARD
BOARD OF SELECTMEN RECOMMENDATION:
FINANCE COMMITTEE RECOMMENDATION:
ARTICLE 30: (Amend Zoning Bylaw: Environmental Regulations) To see if the Town will vote to amend the Zoning Bylaws, Section 7.3 Environmental Standards, by deleting it in its entirety and replacing it as follows:
….
Or act in any manner relating thereto.
PLANNING AND ECONOMIC DEVELOPMENT BOARD
BOARD OF SELECTMEN RECOMMENDATION:
FINANCE COMMITTEE RECOMMENDATION:
2020 ATM Warrant 35
AGENDA ITEM
#10 Approval: Change in Health Insurance Vendor to Harvard Pilgrim Health Care
Associated back up materials attached. Rate Contract
Proposed Motion:
I move that the Board approve the change in the health insurance vendor to Harvard Pilgrim Health Care and authorize the Town Administrator to execute the necessary documents.
3.16.20 Selectmen’s Meeting
AGENDA ITEM
#11 Discussion/Vote: Junk, Old Metals or Second Hand Articles for Purchase, Sale or Barter License - License Fee
Associated back up materials attached. Spreadsheet of Neighboring Town’s License Fees Application Submittal Requirements
Proposed Motion:
I move that the Board approve a license fee for a Junk, Old Metals or Second Hand Articles for Purchase, Sale or Barter License in the amount of ???.
3.16.20 Selectmen’s Meeting Town Second Hand/Junk License Fee Bellingham $100.00 Franklin $85.00 Holliston None Milford $50.00 Millis $75.00
Town of Medway BOARD OF SELECTMEN 155 Village Street, Medway MA 02053 (508) 533-3264 (508) 321-4988 (f)
APPLICATION FOR LICENSE TO PURCHASE/SELL JUNK, OLD METALS, OR SECOND HAND ARTICLES Application Fee $0 - License Fee: $??.00 ______Date Name of Business ______
Business Address ______
Social Security #: ______Federal ID #: ______
Owner ______
Address of Owner ______
Telephone FAX email address
Type of Business ______
Type of goods or articles to be bought or sold ______
Do you buy or sell articles by weight Yes _____ No______
Description of Premises ______
Location of Purchase/Sales Events______
Dates of Purchase/Sales Events______
Hours of Operation ______
Signature of Applicant ______
Building Department ______Date Medway Bylaws, Art. VIII., Sec. 8.1 and Treasurer ______MGL C. 140, §54 Date Police ______Chapter 140, Sec. 54 Date Fire ______Date
Please submit the following with the completed application: Letter to the Board of Selectmen describing the type of business to be conducted. Workers’ Compensation Affidavit and Proof of Workers Compensation Insurance.
Licenses/Forms/Junk License Application INSTRUCTIONS FOR OBTAINING LICENSE TO PURCHASE/SELL JUNK, OLD METALS, OR SECOND HAND ARTICLES 1. Complete on-line application including providing the following documents a. Submit a Floor Plan b. Business Certificate or Articles of Incorporation, if not on file with Board of Selectmen c. Copy of Lease d. Worker’s Compensation Insurance Affidavit e. Worker’s Compensation Copy of Policy f. Certificate of Compliance with State Tax Laws g. Complete on-line payment or mail check made payable to: Board of Selectmen Attention Licensing 155 Village Street Medway, MA 02053
Prior to the issuing of a license, either a new or a license being transferred to a new owner, inspection reports (sign-offs) will be required from the Board of Health, Building Inspection Department, Fire Department, Police Department, Department of Public Services and the Treasurer’s Office (“ALL TAXES, FEES, FINES, must be paid).
Floor Plan Requirements:
1. Address 2. Type of Building 3. Entrance and Exits 4. Number of Rooms 5. Number of Tables and Chairs 6. Bar Area: Number of Seats 7. Storage Area (Square Feet) 8. Kitchen Area (Square Feet) 9. Dance Area/Band Area 10. Outside Serving Area
Floor Plan Example Written Description:
228 Main St., Medway, MA. Wood frame building with two entrances on Main St. Two exits rear of building. Tables and chairs with seating for 96 people. One bar with seating for 15 people. A basement storage area with 1000 square feet. Kitchen area has 750 square feet. No dance floor. No outside serving area. AGENDA ITEM
#12 Consideration of Public Event Permit: Medway Youth Baseball Parade – 4/26/2020 Associated back up materials attached. Public Event Application Police Chief’s Recommendations
Proposed Motion:
I move that the Board approve the public event application as presented subject to the Police Chief’s recommendations and proof of appropriate insurance coverage.
3.16.20 Selectmen’s Meeting 3/4/2020 Print Screen quick search: Permit # Description License #
Home My Activities Create Search Reports Support Center Administration Logoff Permit Project
File #: 20-000432 Medway MA 02053 Medway Youth Baseball Parade
Permits Reviews Inspections Activities Documents Contacts History EDIT: Edit Permit: PE20-000003 File
ADD: Permit #: PE20-000003 Activity Permit Type: Public Event Permit Address Sub Type: Parade Alert Work Description: 4.26.20 Medway Youth Baseball Parade Contact Document
Email Applicant: Medway Youth Baseball - Jay Golde Inspection Status: Under Review Application Date: 03/04/2020 Letter Approval Date: Note Issue Date: Payment Expiration Date: Permit Route Close Date: Last Inspection: REPORTS: Custom Detail Applicant's Medway Youth Baseball Event Date: 04/26/2020 Summary Organization: https://www2.citizenserve.com/Admin/PrintScreen_Page.jsp 1/3 3/4/2020 Print Screen
Event Hours: 1:30 PM - 2:30 PM Location of Event: Start at McGovern School, and march parade to Cassidy Field (down Lovering to get to Cassidy).
Written Permission Select File Assembly Location, Select File of Property Owner: Route, Dispersal Location:
Attach Map of Route: Select File Description of Event Annual MYB Parade. Players, coaches and parents march from McGovern School to Cassidy Field via Lovering Street. and Proposed Activities:
Expected Number Roughly 500-700 Audience/Spectator A few hundred and Type of Estimate: Participants: Describe all crowd Medway Police and Fire will be notified. control, traffic control, or other safety measures:
Proof of Select File Insurance/Certificate of Liability: Requirements: You are required to provide the Town of Medway with Certificate of Insurance evidencing minimum public liability coverage of $1,000,000/$3,000,000 for the event and listing the Town of Medway as an additional insured.
You may be required to obtain a police detail or other additional municipal services. Costs for these are the responsibility of the applicant and prepayment, a deposit, or surety for payment may be required.
https://www2.citizenserve.com/Admin/PrintScreen_Page.jsp 2/3 3/4/2020 Print Screen
NOTE: Approval of permit is based upon Board of Selectmen's determination that event will not pose a substantial risk of endangering public health, safety or welfare, based upon its application of public safety criteria. If fundraising
Provide evidence of Select File Estimated expenses: $0.00 non-profit status:
Estimated profit: $0.00 Describe how proceeds will be expended:
Workers Comp Select File Workers Select File Affidavitbs: Compensation Policy Declaration/Summary Pagebs:
https://www2.citizenserve.com/Admin/PrintScreen_Page.jsp 3/3 3/4/2020 Print Screen quick search: Permit # Description License #
Home My Activities Create Search Reports Support Center Administration Logoff Permit Project
File #: 20-000432 Medway MA 02053 Medway Youth Baseball Parade
Permits Reviews Inspections Activities Documents Contacts History EDIT: View Review: Plan Review File
ADD: Department: Police Start Date: 03/04/2020 Activity |Activity Type: Plan Review Due Date: 03/04/2020 Address Assign To: Allen Tingley Alert Permit #: PE20-000003 4.26.20 Medway Yout Completion Date: 03/04/2020 Contact Created On: Status: Document 03/04/2020 by System User Approved with comment Email Hours: 0.0 Inspection Billable: Letter Comments: I would approve the issuing of this permit with the stipulation that two detail officers be hired by the organization, to assure the safety of the parade participants and the movement of traffic during the parade. The parade route Note will require the closing of Lovering Street from Holliston Street to Maple Street, Maple street from Pond to Winthrop Street and Winthrop Street from Maple Street to the back entrance to the park. The road closures will be Payment for a very brief period of time. Permit Route Review Comments
REPORTS: # Comments Custom Detail Summary https://www2.citizenserve.com/Admin/PrintScreen_Page.jsp 1/2
AGENDA ITEM
#13 One-day Liquor License Applications: Ivy Faustino – Thayer Homestead – 4/4/2020 Marie Marchetti – Thayer Homestead – 4/5/2020 Colleen Cantin – Thayer Homestead – 4/11/2020 Shanleigh Reardon – Thayer Homestead – 4/19/2020 Ingrid Ambulos – Thayer Homestead – 4/25/2020
Associated back up materials attached. Police Chief’s recommendations for Ivy Faustino, Marie Marchetti, Colleen Cantin, Shanleigh Reardon, and Ingrid Ambulos.
Proposed Motion: I move that the Board approve the one-day liquor licenses as presented subject to the Police Chief’s recommendations and proof of appropriate insurance coverage.
3.16.20 Selectmen’s Meeting 3/11/2020 Print Screen quick search: Permit # Description License #
Home My Activities Create Search Reports Support Center Administration Logoff Business License
File #: 20-000492 184 HOLLISTON STREET MEDWAY MA 02053 4.4.20 Faustino All Alc App - Thayer
Licenses Reviews Inspections Activities Documents Contacts History EDIT: View Review: License Application Review File
ADD: Department: Police Start Date: 03/11/2020 Activity |Activity Type: License Application Review Due Date: 03/11/2020 Address Assign To: Allen Tingley Alert License #: ODA20-000032 4.4.20 Faustino All A Completion Date: 03/11/2020 Contact Created On: Status: Document 03/11/2020 by System User Approved with comment Email Hours: 0.0 Inspection Billable: Letter Comments: I approve of the issuing of the listed permit with the following stipulations: The serving of the alcoholic beverages will comply with the standards set fourth in the Town of Medway's liquor policy for a one day alcoholic beverage Note license, including the stipulation that all the beer/wine and alcohol served at this event will be purchased from a licensed wholesale liquor distributor, as indicated in the license application. A responsible adult with some Payment knowledge of Mass Liquor Laws will be checking ID'S of individuals served alcoholic beverages at this event. License Route Review Comments
REPORTS: # Comments Custom Detail Summary https://www2.citizenserve.com/Admin/PrintScreen_Page.jsp 1/2
March 10, 2020
To: Michael Boynton Town Administrator
From: Allen M. Tingley Chief of Police
Re: One day liquor license- Thayer Property- Wedding Shower
I have reviewed the request from Marie Marchetti for a one day alcohol license for a Wedding shower, to be held at the Thayer House, April 5, 2020
I approve of the issuing of the permit with the following condition.
There will be no on-street parking on either side of Oak Street or Mechanic Street.
The serving of the alcoholic beverages will comply with the standards set forth in the Town of Medway’s liquor policy for a one day alcoholic beverage license, including the stipulation that all beer/wine and alcohol served at the event will be purchased from a licensed alcohol liquor distributor, as indicated on the license application.
A responsible adult with some knowledge of Mass. Liquor Laws will be checking ID’s of individuals served alcoholic beverages at this event
Sincerely,
Allen M. Tingley Chief of Police
March 10, 2020
To: Michael Boynton Town Administrator
From: Allen M. Tingley Chief of Police
Re: One day liquor license- Thayer Property- Bridal Shower
I have reviewed the request from Colleen Cantin for a one day wine and malt license for a bridal shower, to be held at the Thayer House, April 11, 2020
I approve of the issuing of this permit with the following condition.
The serving of the beer and wine will comply with the standards set forth in the Town of Medway’s liquor policy for a one day alcoholic beverage license, including the stipulation that all beer/wine served at the event will be purchased from a licensed alcohol liquor distributor, as indicated on the license application.
A responsible adult with some knowledge of Mass. Liquor Laws will be checking ID’s of all individuals served beer or wine at this event
There will be no on-street parking on either side of Oak Street or Mechanic Street.
Sincerely,
Allen M. Tingley Chief of Police 3/2/2020 Print Screen quick search: Permit # Description License #
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File #: 20-000405 107 BIGELOW STREET, UNIT 1 BOSTON MA 02135 4.19.20 Reardon Wine & Malt - Thayer
Licenses Reviews Inspections Activities Documents Contacts History EDIT: View Review: License Application Review File
ADD: Department: Police Start Date: 03/02/2020 Activity |Activity Type: License Application Review Due Date: 03/02/2020 Address Assign To: Allen Tingley Alert License #: ODA20-000025 4.19.20 Reardon W Completion Date: 03/02/2020 Contact Created On: Status: Document 02/28/2020 by System User Approved with comment Email Hours: 0.0 Inspection Billable: Letter Comments: I would approve of the issuing of this one day wine and malt license with the following stipulations; The beer and wine served at this event will be purchased from a licensed alcohol wholesale distributor, as indicated on the Note license application and the Town of Medway's Alcohol Policy. A responsible adult with some knowledge of Mass Liquor Laws will be checking ID's of all individuals served beer or wine at this event. There will be no on-street Payment parking on either side of Oak Street or Mechanic Street License Route Review Comments
REPORTS: # Comments Custom Detail Summary https://www2.citizenserve.com/Admin/PrintScreen_Page.jsp 1/2 3/4/2020 Print Screen quick search: Permit # Description License #
Home My Activities Create Search Reports Support Center Administration Logoff Business License
File #: 20-000436 3 CLARK ROAD MILLIS MA 02054 4.25.20 Ambulos Wine & Malt App
Licenses Reviews Inspections Activities Documents Contacts History EDIT: View Review: License Application Review File
ADD: Department: Police Start Date: 03/04/2020 Activity |Activity Type: License Application Review Due Date: 03/04/2020 Address Assign To: Allen Tingley Alert License #: ODA20-000027 4.25.20 Ambulos W Completion Date: 03/04/2020 Contact Created On: Status: Document 03/04/2020 by System User Approved with comment Email Hours: 0.0 Inspection Billable: Letter Comments: I would approve of the issuing of this one day wine and malt license with the following stipulations; The beer and wine served at this event will be purchased from a licensed alcohol wholesale distributor, as indicated on the Note license application and the Town of Medway's Alcohol Policy. A responsible adult with some knowledge of Mass Liquor Laws will be checking ID's of all individuals served beer or wine at this event. There will be no on-street Payment parking on either side of Oak Street or Mechanic Street License Route Review Comments
REPORTS: # Comments Custom Detail Summary https://www2.citizenserve.com/Admin/PrintScreen_Page.jsp 1/2 AGENDA ITEM
#14 Action Items from Previous Meeting
Associated back up materials attached. Action Items dated 3/2/2020
3.16.20 Selectmen’s Meeting DATE ACTION ITEMS BOS WHO DUE - COMPLETED
1 7/6/2010 Street acceptance progress & Performance Security S. Affleck-Childs Ongoing 2 9/20/2010 Route 109 Project DPW Ongoing 3 7/28/2014 DPS Facility Building Project DPW/TA/Committee Ongoing Quarterly UAW Reports to Board 2019 Year End Report DUE February IWRMP 18, 2020 rescheduled for March 2nd Task Force BOS Meeting-rescheduled for April 17 4 Mtg Unaccounted for water loss status report DPW BOS mtg 5 6/18/2018 Medway Plaza Redevelopment BOS Ongoing Report to BOS Strategic Plan for making fields more viable for 6 8/13/2018 youth sports EPFRAC Ongoing 7 11/5/2018 Conservation Restrictions for Town Owned Land TA & Conservation Offices June 2020 12/3/2018 8 9/16/2019 Report to BOS usage of Electronic Vehicle Charging Station DPW April 6 2020 BOS Mtg Follow up on Dog Policy/By-law update re: Allowing on Trails if on 9 4/16/2019 leash By-Law Committee ??? 10 7/8/2019 Name of Board of Selectmen BOS April 6,2020 Mtg 11 8/6/2019 Status on Grant Funding for Solar at New DPW Facility DPW Ongoing 12 8/6/2019 Assess Efficacy of Signage throughout Medway Sandy Johnston ??? 13 12/16/2019 Review data results from Cybersecurity State Grant Rich Boucher May 2020 14 1/6/2020 Report on Sewer Capacity from CRPCD DPW Completed 15 2/3/2020 Updated Road and Sidewalk plan DPW March 16, 2020
NOTE: The above update was provided by OPM-Compass on 3.9.20
3/2/2020 AGENDA ITEM
#15 Town Administrator’s Report
No associated back up materials.
3.16.20 Selectmen’s Meeting
AGENDA ITEM
#16 Selectmen’s Reports
No associated back up materials.
3.16.20 Selectmen’s Meeting