TATIARA DISTRICT COUNCIL 2015/16 Annual Report
To make the Tatiara a better and safer place in which to live, work and visit 2
Contents
Our Vision, Mission & Values 3 Message from the Mayor 4 Meet the Elected Members 7 Area Profile 10 From the Chief Executive Officer 14 Partnering with our Community - 16 Section 41 Committee Reports Governance & Administration 20 Delivering Services to our 34 Community From our Technical Services 64 Department From our Development 70 Department Financial Report 76 Limestone Coast Local 126 Government Association (LCLGA) Temply Annual Report 2015 Tatiara District Council - 2015/16 Annual Report 3
Our Vision, Mission and Values
OUR VISION To be a progressive and well managed Council that works closely with its various communities.
OUR MISSION To make the Tatiara a better and safer place in which to live, work and visit.
OUR VALUES • We value rigorous debate conducted by well informed Council Members. • We facilitate socially and environmentally responsible development. • We will display leadership and reflect community aspirations. • We believe in transparency and accountability. • We value respect and loyalty. 4 Message from the Mayor
2015/16 was a trying year for agriculture in our district. We ended the financial year facing a dry spring which is the second dry year in a row, a very unusual event. It has had a devastating effect on our cereal growers, however stock pricese have held up well with beef reaching an all time high. Our irrigators have had an excellent year pricewise and yield wise. Lucerne hay and seed have given great results.
The Autumn season has started well. Our The Young Citizen of the Year was award- agricultural industry is looking forward to a ed to Georgie Cornford of Keith. good year in 2016/17. The Community Event of the Year was shared between: Notable Events • Bordertown SA Rural Womens’ Mundulla won the top State Award in the Gathering KESAB awards, winning the 2015 KESAB • Keith Art Group 60th Anniversary Sustainable Communities Award – Best Celebrations Small Town. Mundulla represented South Australia at the Keep Australia Beautiful Volunteer Functions were again held National Tidy Towns Awards in Toodyay, across the district in the month of May at Western Australia. Whilst they were not Padthaway, Bordertown and Keith. the National winner, they were awarded the Community Action and Wellbeing award. The winners were as follows: The Keith Diesel & Dirt Derby event is the biggest event we have in the Tatiara. I con- • Brendon Jones – Keith gratulate Keith on holding such a success- • Cloreen Meecham – Keith ful event which is getting bigger and better • Carol Shakes – Padthaway each year. • Colin Gregson – Padthaway • Sonia Sharpe – Bordertown Other notable events held in the Tatiara • Suzanne Merrett – Bordertown were: Congratulations again to all award • Rural Womens’ Gathering – Bordertown recipients. Your time is very much • CWA Annual Conference – Bordertown appreciated. • Keith & Mundulla Shows • Bordertown Spring Festival During this year we continue to perform • Tatiara State Go Karting Championships Citizenship Ceremonies. It is very - Bordertown rewarding to see the excitement of • SA Cutting Horse Championships – these applicants on becoming Australian Mundulla citizens and we are proud of the commitment they have made to Australia Padthaway hosted the 2016 Australia Day and their community. Celebrations and welcomed our Australia Day Ambassador, David Malinda. It was an I was also privileged to help celebrate excellent function and everyone enjoyed the milestones of 100th birthdays to the warm weather and celebrations. Con- Jessie Clarke from Bordertown and Estelle gratulations to the Padthaway community Simpson and Gertie Gittens from Keith. for holding such a successful event. The Bordertown Men’s Shed celebrated their official opening which is a great The Citizen of the Year was awarded to joint achievement for this group. winners: • Rosemarie Hayes from Padthaway • Glen Simpson from Keith Tatiara District Council - 2015/16 Annual Report 5
Along with Minister Zoe Bettison and Member A new NBN tower was erected in Mundulla for Barker, Tony Pasin, I attended the opening of and installation has commenced in Keith and the revamped Bordertown Australian Migrant Bordertown. Many households are now enjoying Resource Centre. The centre’s hours have now the new faster internet service that NBN can deliver. been extended to 30 hours per week which provides the newly appointed MRC Officer, Tracey Grosser, with an increased opportunity to help our migrant community. Budget Process
Industry In 2015/16 Council reduced its General rate income by 4.42%. During budget deliberations for 2016/17 it was resolved to have a zero rate increase. This has Keith Farmers Centre opened their new premises placed pressure on the staff to draw up a balanced in Heritage Street. The new showroom has a budget which they have achieved. I thank the CEO great frontage to the town. and his staff for their hard work in achieving this. The Border Chronicle newspaper unfortunately Council has introduced green bins to town closed their doors after many years of operation. households to save the costs associated with The paper is now produced from the offices of transporting green waste to Murray Bridge to the Naracoorte Herald. become part of landfill. As this has resulted in a JBS have scaled down to one shift, processing saving in freight we have not increased the rubbish 5,000 lambs per day, reducing their staff collection fee for residents. numbers by 118. They have assured us they are In closing I would like to thank my fellow Councillors, here for the long run and this has reduced the the CEO and staff of the Tatiara District Council for pressure on our housing shortage. their help and guidance in helping us to maintain “The Good Country”. Graham EXCELL Mayor 6 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 7
Meet the Elected Members
Graham Excell Mayor
PO Box 57, Mundulla SA 5270 Ph: 8753-4096 Fax: 8753-4096 Mobile: 0428 534 096 Email: grahamexcell@tatiara. sa.gov.au
Robert Mock David Edwards Deputy Mayor Chairman - Administration & Finance Committee (Jul-Nov) PO Box 475, Bordertown SA 5268 17 Buik Street, Bordertown SA 5268 Ph: 8752-2743 Fax: 8752-0843 Ph: 8752-0608 Fax: 8765-5073 Mobile: 0429 944 213 Mobile: 0413 601 283 Email: [email protected]. au Email: davidedwards@tatiara. sa.gov.au
Liz Goossens Chairman - Development & Strategic Planning Committee
PO Box 62, Mundulla SA 5270 Ph: 8753-4041 Fax: 8753-4041 Mobile: 0448 292 821 Email: [email protected]. au 8 Tatiara District Council - 2015/16 Annual Report
Miles Hannemann Jamie Jackson Area Councillor Chairman - Engineering Committee PO Box 53, Keith SA 5267 3258 Riddoch Highway, Willalooka Ph: 8756-7043 Fax: 8756-7038 SA 5267 Mobile: 0429 952 327 Ph: 8757-8276 Fax: 8757-8276 Email: mileshannemann@tatiara. Mobile: 0427 799 504 sa.gov.au Email: jamiejackson@tatiara. sa.gov.au
Ken McInerney Chairman - Administration & Finance Committee (Nov-Jun) 19 Haynes Street, Bordertown SA 5268 Ph: 8752-0091 Fax: 8752-0510 Mobile: 0407 793 938 Email: kenmcinerney@tatiara. sa.gov.au
Mark Murphy Maureen Oliver Area Councillor Area Councillor C/- Post Office, Padthaway SA 5271 PO Box 354, Keith SA 5267 Ph: 8765-5025 Fax: 8765-5245 Ph: 8755-3384 Fax: 8755-1643 Mobile: 0408 055 025 Mobile: 0428 164 691 Email: [email protected]. au Email: maureenoliver@tatiara. sa.gov.au
Diana Penniment Area Councillor
PO Box 177, Bordertown SA 5268 Ph: 8752-0403 Fax: 8752-0654 Mobile: 0419 546 037 Email: dianapenniment@tatiara. sa.gov.au Tatiara District Council - 2015/16 Annual Report 9 Elected Members Committee Roles
Local Government Committees LOCAL GOVERNMENT ASSOCIATION OF SA Mayor Excell - Voting Delegate Cr Robert Mock - Voting Delegate (proxy) LOCAL GOVERNMENT FINANCE AUTHORITY SA Mayor Excell - Voting Delegate
External Committees Section 41 Council KEITH COMMUNITY LIBRARY Limestone Coast Committees Cr Maureen Oliver TATIARA COUNCIL EXECUTIVE COMMITTEE KEITH GYMNASIUM COMMITTEE Local Government Cr Jamie Jackson Mayor Graham Excell Association Committees Cr Robert Mock BORDERTOWN HIGH SCHOOL Cr Liz Goossens EQUIPMENT FUND Cr Jamie Jackson Cr Diana Penniment LIMESTONE COAST LOCAL Cr Ken McInerney GOVERNMENT ASSOCIATION BORDERTOWN HOSPITAL ADVISORY Mayor Graham Excell COMMITTEE Cr Robert Mock (proxy) TATIARA COUNCIL AUDIT Cr Diana Penniment Cr Diana Penniment (proxy) COMMITTEE Cr Robert Mock TATIARA EMPLOYMENT SOLUTIONS LIMESTONE COAST Cr Diana Penniment DIVERSIFICATION GROUP Cr Liz Goossens Mayor Graham Excell Cr Ken McInerney Independent Members: LIMESTONE COAST COORONG S Winter COASTAL MANAGEMENT GROUP J Ker Cr Robert Mock Council TATIARA ROAD SAFETY GROUP ROADS & TRANSPORT Cr Liz Goossens SUBCOMMITTEE Subcommittees Cr Jamie Jackson BORDERTOWN KEITH INSTITUTE MANAGEMENT SWIMMING POOL COMMITTEE Cr Diana Penniment Cr Maureen Oliver TATIARA TOURISM GROUP Cr Liz Goossens TATIARA CIVIC CENTRE KEITH URBAN DEVELOPMENT MANAGEMENT COMMITTEE Cr Maureen Oliver Cr Robert Mock Cr Miles Hannemann Cr Diana Penniment Independent Panel PLANT & MACHINERY Cr Jamie Jackson DEVELOPMENT ASSESSMENT PANEL TATIARA MIGRANT SETTLEMENT Cr Miles Hannemann Cr Liz Goossens COMMITTEE Cr Mark Murphy Cr David Edwards Cr Liz Goossens BORDERTOWN ON THE MOVE Cr Ken McInerney Cr Diana Penniment 10 Tatiara District Council - 2015/16 Annual Report
Area Profile
The Tatiara District Council is one of the largest Local Government Areas in South Australia (6,525 square kms). We are located in the Limestone Coast (Upper South East) region of South Australia and have the main service centres of Bordertown and Keith and the three smaller townships of Mundulla, Wolseley and Padthaway. Also includes the smaller rural communities of Willalooka, Wirrega and Western Flat.
Elected Body Council consists of a Mayor elected by the electors and 9 Elected Members elected from across the district. Prior to November 2014 Council had 10 Councillors, 1 of whom was elected Mayor by the Councillors.
Elected Members
Mayor Graham Excell Cr David Edwards Cr Liz Goossens Cr Miles Hannemann Cr Jamie Jackson Cr Ken McInerney Cr Robert Mock Cr Mark Murphy Cr Maureen Oliver Cr Diana Penniment Tatiara District Council - 2015/16 Annual Report 11
District Population
PADTHAWAY (EST.) KEITH 150 1,069
BORDERTOWN WOLSELEY (EST.) 2,549 150
MUNDULLA RURAL AREA 420 2,357 12 Tatiara District Council - 2015/16 Annual Report
Council Assists: 327km Sporting Groups State Roads Community Organisations
Council Owned Facilities
Council owns a number of buildings and structures throughout the dis- trict and is responsible for managing many parcels of crown land. Since the introduction of the Local Government Act 1999, Council staff are considering the requirements of the Act relating to its community land and have prepared management plans for this land. Major community facilities include: • Tatiara Civic Centre which includes Council Office, Chamber, Art Gallery, Library, Hall and Theatre. • Bordertown Over 50’s Clubrooms • Bordertown and Keith Swimming Pools • Keith and Bordertown Council Works Depots • Bordertown Saleyards • Keith Institute • Older Bordertown School Building • Recreation Grounds and Buildings at Wolseley • Wirrega Council Chamber 1,947km • Showgrounds at Bordertown, Keith and Mundulla. Council roads and streets Tatiara District Council - 2015/16 Annual Report 13
There are many community run facilities Council Administers on Council controlled land but they are not included on Council’s Asset Register eg. • Parking basketball stadiums, football clubrooms, racing • Signage club, tennis courts etc. • Litter Control • Waste removal Council Conducts • Building and planning regulations • Australia Day Awards • Development Plan • Volunteer Awards • Dog control and registration • Citizenship Ceremonies • Immunisation programs Council Provides and Maintains • Home and community care • Roads, footpaths and kerbing • Fire prevention • Traffic control and street closures Council Advises On • Parking bays and carparks • Infectious diseases • Street lighting • Pool hygiene • Street tree planting • Pest eradication • Public toilets Council’s Auditor • Seats and signs Galpins Accountants Auditors and Business • Library facilities Consultants • Parks, gardens and reserve areas 3 Kensington Road • Waste water management schemes Norwood SA 5067 • Information to visitors Council Inspects and Licences Council’s Banking Corporation • Food premises ANZ • Nursing/Rest Homes 84 Woolshed Street • Sanitary conditions of buildings Bordertown SA 5268
CAPITAL VALUATION OF RATEABLE LAND Residential Industrial Commercial Land Use in Residential Industrial Commercial Zones $ 373,557,300 Primary Industry Land Use in Residential Industrial Commercial Zones $892,800 Residential Land Use in Rural Living Zone $53,359,500 Industrial Commercial Land Use in Rural Living Zones $1,526,000 Primary Industry Land Use in Rural Living Zones $7,590,500 Residential Industrial Commercial Land Use in Primary Industry Zones $34,259,015
Primary Industry Land Use in Primary Industry Zones $1,101,378,985
SUB TOTAL $1,572,564,100
Non-rateable $31,892,500 TOTAL $1,603,456,600 14 TatiaraTatiara District District Council Council - 2015/16 - 2015/16 Annual Annual Report Report From the Chief Executive Officer 2015/16 was another very busy, Other positive news for the district eventful and successful year for Tatiara included: District Council. • An unemployment rate much This Annual Report includes some lower than the SE and the SA of those successes and it recognises average. those who helped make them • A lower Australian dollar helping happen. The Tatiara is a successful our export businesses. district due to the enormous input and • The price of diesel and petrol contributions from our volunteers, remained at lower levels. the general community, our elected • NBN broadband became members and our Council staff. available at Mundulla and parts of Bordertown with works We especially congratulate: commencing on connecting Keith and the main area of Bordertown. • Our Australia Day Citizens of • A number of our overseas workers the Year in Glen Simpson and are becoming Australian citizens Rosemarie Hayes and our Young with several building new homes. Citizen of the Year Georgie • Mundulla was named SA’s top Cornford. Sustainable Community in the 2015 KESAB awards. They then • Our Volunteer award recipients in represented SA at Toodyay in WA Sonia Sharpe, Cloreen Meecham, at the Australian Tidy town awards Sue Merrett, Carol Shakes, where they won the Community Brendon Jones and Colin Gregson. Action and Wellbeing award. These awards were presented at Mayor Graham Excell is 2 years into dinners at Bordertown, Keith and his 4 year term as Tatiara’s Mayor. Padthaway in May to recognise the Council’s other executive members tremendous work that our many are Robert Mock, Deputy Mayor, Ken volunteers do. McInerney, Chair of Administration & Finance, Jamie Jackson, Engineering Our district economy relies heavily on Committee Chair and Liz Goossens, the success of our farming community. Chair of Development & Strategic Rainfall in 2015 was again well below Planning. average which caused problems for farmers in parts of our district. Council Council continues to strive to improve recognised the 2 years of very dry its community consultation processes, conditions by cutting general rates in which included: 2015/16 by 4.4% and by having a zero general rate increase in 2016/17. Good • Council meetings again being news for the district was the much held at Padthaway and Keith. wetter start in 2016 with average to • Community consultation above average rainfall. sessions at the towns of Keith, Bordertown, Mundulla, Wolseley and Padthaway in April. • Residents during the year were invited to comment on: Tatiara District Council - 2015/16 Annual Report 15
with an emphasis on protecting Environment Protection and Biodiversity Conservation.
Council continued to allocate funds to maintaining and upgrading its road network taking advantage of Government grant funding wherever it could. Examples of this were:
• $362,000 in Special Local Road funding to reconstruct the final section of Emu Flat Rd and to widen intersections at Wolseley. • $90,000 obtained to upgrade the Winter Road bridge. Federal Government Budget cuts continued to affect us in 2015/6: • Supplementary Road funding was cut to SA Councils which meant a loss of $251,000 per year to Tatiara DC. • Financial Assistance Grants to all Councils across Australia were again not increased by cpi resulting in a loss of around $75,000 to Tatiara DC. o Council’s Draft Annual Business Plan and draft 2016/17 budget. In September 2015 Council closed its Visitor o Any lease of community land or road Information Centre which had been located at reserve Tolmer Park Bordertown since 2002. Visitors to o A proposed upgrade to the Bordertown Bordertown can still obtain tourism information wildlife Park from the Morning Loaf Bakery, from the Council o The Dry Zone in the Bordertown CBD office or from Council’s tourism website, www. o Proposal to revoke Community land in visittatiara.sa.gov.au. Bordertown adjacent the hospital o Parks and Gardens Asset Management Council introduced a 3rd waste bin for town residents Plan with green waste to be picked up on a fortnightly o 6 Draft By-laws basis as from June 2016. o Residents having the opportunity to have their say at the community forum Councillors and staff have worked hard over the at the start of each Council meeting. last 12 months to provide a high level of quality o Council’s Website (www.tatiara.sa.gov.au) service to the residents of the Tatiara. This effort will and Facebook sites are continually continue in 2016/17 and beyond. updated with interesting and relevant information about Council activities and Mr Robert HARKNESS policies. Chief Executive Officer We continued working on the development of long term Asset Management Plans and a Long Term Financial Plan. Initial results indicate that Council has a lot of work to do to maintain its as- set base but is well positioned financially to do so. Council has the continual challenge of find- ing a balance between what the Community needs and wants and what Council can afford to provide. A very successful relationship with Coorong Council continues in the environmental management area. We contribute financially to assist fund their staff with environmental skills and knowledge. Tatiara now has a Local Action Plan and funds are available for local projects 16 Tatiara District Council - 2015/16 Annual Report Partnering with our Community Section 41 Committee Reports
Tatiara Road Safety Group “Peter led the way for the Tatiara Road Safety It is with pleasure I present this report for Group. He was tenacious and dedicated to the year 2015/2016. this cause, which saw him make numerous The Road Safety Group met 6 times during 2015/16. representations at Council meetings” Some of the issues covered were: • Speed Limit at the East Bound BP Keith - The speed limit was reduced from 80 km/hr to 60 km/hr in the section 500m of the East Bound BP at Keith.
After the installation of the new 60 km/hr signs, Police have noticed that there has been a decrease in the speed of traffic. BP staff and truck drivers are now in favour of the change, even those who weren’t in favour previously.
• Proposed Speed Limit Change on Emu Flat Road - Council approved the speed limit change on Emu Flat Road from 80 km to 60 km past Densley Avenue and has made application to the Department of Planning Transport and Infrastructure (DPTI) for this change.
• Australian Rail Track Corporation (ARTC) - Boom Gates North Terrace Crossing Bordertown - Contacted ARTC regarding possible installation of boom gates at this location. Whilst ARTC acknowledge that this is a dangerous crossing, they do not have the funds to complete this project and have suggested that Council apply for funding via the State Level Crossing Unit. Tatiara District Council - 2015/16 Annual Report 17
• Variable Message Sign (VMS) Trailers – Council, The group welcomed Tracey Grosser, Community on behalf of the Tatiara Road Safety Group was Officer, Australian Migrant Resource Centre as able to secure two VMS trailers. These trailers a Community Road User Representative. Her were funded from applications for funding connections to the migrant community is of great through MAC and the RAA for promoting road benefit. safety. Council also approved an additional $7,000 to acquire a second VMS trailer. This will Once again the input from Limestone Coast Local enable a trailer to be kept both at Keith and Government Association (LCLGA) Regional Road Bordertown. Safety Officer, Rob Forgan, has been invaluable. Thank you to Rob for attending our meetings and supplying the group with regular updates. • Motor Cycle Riders Protective Clothing Issue – The Group recommended that Council write The Group put forward a nomination to the to the Road Safety Minister to request that the Community Achievement Awards for Chairman, wearing of protective clothing for motorcycle Peter Cook, for the Hunt & Hunt Lawyers Road riders to be legislated to be in line with other Safety Community Achievement Award. Peter was states. a semi finalist for this award. Unfortunately Peter passed away in August 2016 The Minister is not aware of any legislation in any and the Group wishes to acknowledge that over the state about wearing safety gear to be mandatory, past 20 years Peter led the way for the Tatiara Road however there is a code of practice that is being Safety Group. He was tenacious and dedicated looked at. to this cause, which saw him make numerous representations at Council meetings.
• Lighting at the Keith Truck Parking Bay – The Thanks to the Tatiara District Council for their Group recommended that Council write a support throughout the year. Thanks also must letter to the Minister for Road Safety Peter go to our group members for their continued Malinauskas including a copy of the letter that commitment in promoting road safety in our we have received from DPTI to again request district. lighting over the highway at the Keith Truck Parking Bay. Cr Liz GOOSSENS Acting Chairman • Pedestrian Crossing – Kindergarten & Childcare Centre Bordertown – Liaising with DPTI on a pedestrian crossing at the kindergarten/ childcare centre in Bordertown as currently there is an issue with speeding vehicles in this area that is confirmed by the use of traffic counter devices. 18 Tatiara District Council - 2015/16 Annual Report
Council Audit Committee • Discussing the 2014/15 Risk Management Review Data and Action Report. The scope The Audit Committee aims to provide a bridge of the Risk Management Review covers between Elected Members, management, most areas of Council Operations and Council auditors and the community to ensure specifically areas that have a level of civil the accuracy and importance of Council’s liability exposure according to the Local long-term financial viability and sustainability. Government Association Mutual Liability More specifically, the Audit Committee’s Scheme (LGAMLS) experience, or areas that main priorities for 2015/16 included: require a formal risk management approach to prevent potential civil liability claims. • Reviewing the 2015/16 annual financial statements to ensure they fairly The committee continues reviewing the presented the state of affairs of Council. development of Council’s Asset Management Framework, ensuring it is based on industry • Proposing, and contributing standards and lifecycle asset management relevant information to, a review principles. The Committee is working with staff of Council’s strategic management to review updated asset inventories and the and annual business plan. Asset Management Plan ensuring processes • Liaising with Council’s auditor on the continue to identify renewal, rehabilitation adequacy of Council’s accounting, and maintenance requirements based on internal control, reporting and other service standards and asset performance. financial management systems and practices including a tool that enabled accurate identification of the level of The Committee was pleased to see that risk from High to Better Practice. This Council continued to include its Strategic Plan is seen as a valuable addition for both in the Annual Business Plan. As this report Council and the Audit Committee. The goes to print, Council continues its process of meeting held with the auditors this year reviewing its Strategic Management Plan prior was robust and informative with the to community consultation and adoption. end result an expression of confidence This is very close to happening but has taken in the council’s Long Term Financial a lot longer than would have been expected. Planning and Management of its assets as set out in the adopted asset plan. • Reviewing Council’s quarterly financial The Committee appreciates the assistance reports to assess the efficiency and provided to it by Council staff, who have effectiveness of Council’s operations facilitated a communication process that to ensure congruence with its current has resulted in a high level of accountability, four-year strategic management transparency and good governance. plan and annual business plan. • Ongoing review of Council’s Draft Long Ken McINERNEY Term Financial Plan 2010/11 to 2019/20. Chairman • In accordance with the Local Government Financial Sustainability Program, continuing to refine a series of financial indicators that have been incorporated into Council’s Model Financial Statements. These indicators provide information on financial performance, financial position and long term viability, with performance targets for each financial indicator. • Reviewing the Audit Committee Works Program for 2014/15 and adopting the Audit Committee’s future forward work program for 2015/16. Tatiara District Council - 2015/16 Annual Report 19 20 Tatiara District Council - 2015/16 Annual Report
Governance & Administration Tatiara District Council - 2015/16 Annual Report 21
Governance & Administration 13 Temply Annual Report 2015 Tatiara District Council - 2015/16 Annual Report Designed By Temply 22
Senior Executive Officers
During 2015/16, Council had four Senior Executive Officers under the provisions of the Local Government Act 1999. All four of these officers are engaged under contracts. Their total remuneration packages consisted of the following:
Mr Robert Harkness Chief Executive Officer
Total remuneration package includes salary, superannuation, plus private use of vehicle in lieu of overtime (2 year contract)
Mr Kingsley Green Manager Corporate & Community Services
Total remuneration package includes salary, superannuation, plus private use of a vehicle in lieu of overtime (5 year contract)
Mr Rocco Callisto Mr Surya Prakash Manager Development & Manager Technical Services Inspectorial Services
Total remuneration package Total remuneration package includes salary, superannuation, includes salary, superannuation, plus private use of a vehicle in lieu plus private use of a vehicle in lieu of overtime (3 year contract) of overtime (5 year contract) Tatiara District Council - 2015/16 Annual Report 23
Decision Making Structure
Staff prepare reports, correspondence, petitions, deputations and consultations
Various Community Section 41 Subcommittees Committees
25% 25% 25% 25%
3 Standing Development Application Committees & Staff Reports
DEVELOPMENT ASSESSMENT COUNCIL PANEL
DECISION PUT INTO EFFECT 24 Tatiara District Council - 2015/16 Annual Report Corporate Structure COUNCIL Chief Executive Officer
Corporate & Community Development & Inspectorial Technical Services Services Services
Council Management & Advisory Development Road Construction Committees (Building & Planning) & Maintenance
Administration Public & Environmental Health Parks & Gardens
Finance & Accounting Dog Control Stormwater Drainage
Community Development General Inspections Recreation Facilities
Human Resources Fire Prevention Plant & Machinery
Libraries Swimming Centres Common Effluent Drainage
Information Technology Waste Collection & Disposal
Economic Development Cemeteries
Legal/Insurance
Tourist Information
Records Management Tatiara District Council - 2015/16 Annual Report 25 Organisation Structure 26 Tatiara District Council - 2015/16 Annual Report
Elected Member Allowances During 2015/16 the Mayor and/or Councillors: • Attended LGA General meeting and associated events in Adelaide The below allowance amounts (as of November 2015) are per annum and are paid monthly in arrears: • Attended LGA 2016 Showcase • Completed Council Members Induction Post Election 2014 Mandatory Training - Online Type of Allowance: • Attended Conflict of Interest training • Mayor $51,784 • Attended Mayors and Chairpersons Residential • Deputy Mayor $16,183 Seminar • Standing Committee Presiding Member • Attended LGA Presidents Forum $16,183 • Elected Member $12,946 Meeting Times
Councillors are also reimbursed for expenses such Meetings are held as outlined below and the public as travelling and the Mayor is provided with a are welcome to attend as part of the gallery: vehicle for Council use. • Committee Meetings - held quarterly on the first Tuesday of January, April, July and October, commencing at 3.00 pm. Council Members Training & • Council Meetings - held on the second Tuesday Development of each month commencing at 3.00 pm Council has a Training and Development Policy for its Elected Members which sets out that Council is committed to providing training and development Elector Representation activities for its Council Members and recognises its responsibility to develop and adopt a policy for this purpose under the Local Government Act, section Representation Quota 80A. It commits Council to developing and adopting The Tatiara District Council is a corporate body a training and development plan each year so consisting of a Mayor and nine Elected Members. as to ensure that activities available to all Council Councillors are known as Area Councillors. There Members contribute to the achievement of the is a requirement in the Local Government Act strategic and good governance objectives of (Section 33) that the number of people represented Council. by a Councillor in a ward must not vary by more Council recognises that some of the training than 10% from other wards. Currently the Tatiara needs of Council Members will be specific to their District Council has 4,514 electors, this equates to legislative and governance roles and functions such an elector ratio of 1:451. as: Representation Quota for Councils of similar size: • Role and function of Council Members • Coorong District Council 1:421 • Relationship between Council Members, the CEO and staff • Naracoorte Lucindale Council 1:525 • Meeting Procedures • Wattle Range Council 1:700 • Conflict of Interest • Clare & Gilbert Valleys Council 1:657 • Code of Conduct • Goyder Regional Council 1:435 • Specific areas of training and development • Grant District Council 1:532 deemed to be appropriate, eg. media training and issues that address environmental, social and economic challenges facing the community. Tatiara District Council - 2015/16 Annual Report 27
Elected Members Attendances
Council Standing Committee Elected Members Normal (12) Special (2) Normal (4) Special (0)
Edwards, D 11 2 4 0
Excell, GJ 12 2 4 0
Goossens, EA 12 2 4 0
Hannemann, MW 11 2 4 0
Jackson, JK 11 2 2 0
McInerney, KJ 12 1 3 0
Mock, RJ 11 1 3 0
Murphy, MF 10 2 4 0
Oliver, MK 10 2 4 0
Penniment, DE 9 2 4 0
Review of Council Representation The above changes came into effect in November 2014. Council undertook a review of Council Representation which commenced in October 2012 The next Review will commence in 2020. and concluded in July 2013 and was in accordance with the statutory requirements of the Local Government Act 1999, which states that Councils must undertake an Elector Representation Review every 8 years. Council appointed CL Rowe and Elector’s Submission on Associates to assist Council with the process. Representation
Under Section 28 of the Act a group of at least The process involved considerable public 20 elegible electors may submit to a Council a consultation with the district’s needs. submission that the Council consider a proposal: 1. To alter the boundaries of the Council; The outcomes of this process were: 2. To alter the composition of the Council or • Council’s Principal Member will be a Mayor the representative structure of the Council elected by the electors. This was determined by (including the creation, alteration or abolition a Poll of electors at which 60% voted in favour of wards); of changing from a Principal Member elected 3. To incorporate within the area of the Council a by the elected members to a Mayor elected by part of the State that is not within the area of a the electors. Council. • The number of Councillors will change from 10 to 9. • The two ward system will change to a no ward system. • The name of the Council will remain. 28 Tatiara District Council - 2015/16 Annual Report
A submission under subsection (2) must: A group of elgible electors who, after making a 1. Set out in general terms the grounds on which submission under subsection (2), are dissatisfied the submission is made and the issues that with: should be considered in an assessment of the 1. A decision of a Council under subsection (6); or matter; and 2. Any aspect of a review or proposed referred to 2. Nominate five persons who are willing to in that subsection, may submit the submission, represent the interests of persons who would or a submission in substantially the same terms, be directly affected by any proposal based on to the Panel. the matters raised in the submission; and 3. Comply with guidelines published by the Panel. Confidentiality Provisions
On the receipt of a submissoin under subsection (2), In fulfilling the role of an effective Council that a Council must consider the issues determined by is responsive to the needs of the community the Council to be relevant to the matter and then and operates within the legal framework as decide whether or not it is willing to: prescribed by the Local Government Act, Council 1. Conduct a review in relation to the matter under is fully committeed to the principle of open and Division 2 of Part 1; or accountable Government, whilst recognising that 2. Formulate (or participate in the formulation on some occasions it may be necessary in the of) a proposal in relation to the matter under broader community interest to restrict public access Division 4 of this Part. to discussion or documents. Council and/or Council Committee went into The Council must give the eligible electors and the confidence nine times this past year to discuss the Panel written notice of its decision. items set out in the table below:
Remaining in Date Subject Reasons Confidence
14/07/2015 Information Technology Tender 6-15/16 90 (3) (k) No
07/09/2015 Confidential Staff Matter 90 (3) (a) No Bordertown Council Office Extension, 08/09/2016 90 (3) (d) No Refurbishment & Upgrades
13/10/2015 Emu Flat Road Shoulder Widening Project 90 (3) (k) No
10/11/2015 Unity Housing Project 90 (3) (d) Yes
09/02/2016 Revoking a Road Rent Permit 90 (3) (a) No
Offer to purchase land at the Keith Industrial 08/03/2016 90 (3) (d) Yes Estate
12/04/2016 Unity Housing 90 (3) (d) Yes
14/06/2016 Septic Pump Out Tender 90 (3) (k) No
Confidentiality Provisions Reasons Key: (a) Personal affairs of any person (d) Commercial information of a confidential nature (k) Tender/supply of goods Tatiara District Council - 2015/16 Annual Report 29
Council has a Code of Practice - Access to Council Meetings & Documents. The objectives of this Freedom of Information code are to: • Clearly outline to the community for what purpose and on what basis Council may apply Tatiara District Council determined two Freedom the provisions of the Local Government Act of Information applications during the 2015/16 1999 to restrict public access to meetings or financial year. documents; Inquiries or requests for information under the Act • Provide information on Council’s Code of should be forwarded to: Practice to the community; and • Summarise the legal position relating to public Robert Harkness access to Council and Committee meetings and documents. Chief Executive Officer A copy of this code is available at the Council Office. PO Box 346 Any enquiries in relation to the process for seeking Bordertown SA 5268 access to documents held by the Council should be directed to Council’s nominated Freedom of Information Officer, Mr Robert Harkness, on (08) Freedom of Information Statement 8752 1044. An information statement in accordance with the requirements of the Freedom of Information Act 1991 is published by the Tatiara District Council Internal Review of Council annually and is available for viewing on Council’s Decisions website.
Council is committed to transparent decision making processes, and in providing access to a fair and objective procedure for the internal review of Number of applications 2 decisions. Number of applications Grievances may arise as a result of dissatisfaction 0 with a decision about a policy, procedure, service or carried over from 2014/15 fee. All attempts will be made to resolve grievances quickly and efficiently, without the need for formal Full access granted 2 applications for review to be lodged. Sometimes this cannot be achieved. If this happens then Access refused 0 you have the right to make a formal request for an internal review of that decision whether it was Fees not paid 0 made by Council, its employees, or other people Documents otherwise acting on behalf of Council. 0 available Formal requests for the review of Council decisions are to be made in writing to the Chief Incomplete (as at 30 June 0 Executive Officer, providing full details about the 2015) review request. Principles of natural justice will be observed in dealing with all matters. All parties Applications for Internal 0 will have the opportunity to express their point of Review view, provide relevant information, and respond to issues raised. Decision confirmed 0 During the 2015/16 financial year Council received no requests for a formal review of a Council decision. 30 Tatiara District Council - 2015/16 Annual Report
Mandatory Registers, Policies & Council Policy Documents Codes Under the Local Government Act 1999, Council is required to list policy documents of the Council Mandatory Registers current at the end of the financial year. These policies include: Under the Local Government Act 1999 and the Local Government (Elections) Act 1999, Council is required to list the following registers: 1. Policy Manual 2. Delegations Policy 1. Members Register of Interest 3. District Council of Tatiara By-Law No’s 1-6 2. Members Register of Allowances and Benefits 4. Meeting Procedure Code of Practice 3. Officers Register of Remuneration 5. Elected Members’ Allowances & Support Policy 6. LGA – Guidelines and General Approval re: 4. Offices Register of Interest Election Signs – July 2014 5. Community Land Register 7. Public Consultation Policy 6. By-Law Register 8. Procurement and Tenders Policy 7. Public Roads Register 9. Fees and Charges Policy 10. Code of Conduct for Elected Members In 2015/16 Council resolved to commence public consultation to revoke the Community Land 11. Code of Conduct for Employees classification of Sections 945 and 924 South Terrace, 12. Cemetery Policy Bordertown. 13. Internal Review of Council Decisions Procedure Council had recently purchased the former area of parklands located between the Bordertown 14. Code of Practice – Access to Council Meetings & Hospital on the western side and Haynes Street on Documents the eastern side off the State Government. The site 15. Order Making Policy consisted of open space that includes a number of mature gum trees plus the old Lions Club road 16. Surplus IT Equipment Disposal Policy safety training site. 17. Roadside Vegetation Policy – Guidelines for The whole site was classified as “Community Land” Management which restricted what could happen on the site. To 18. Risk Management Policy facilitate the use of the site as a possible medical centre and the possible disposal of a portion of the 19. Mobile Phone Policy site to the Tatiara Retirement Village, Council first 20. Freedom of Information Statement sought revocation of the Community Land status of the site. 21. Computer Systems Usage Policy Approval to Revoke the Community Land status 22. Records Management Policy was granted on by Minister John Rau. 23. Recognising Years of Council Service Policy Council at its January 2016 meeting officially 24. Community Grants Policy revoked the Community Land Classification. 25. Volunteer Policy 26. Service Standards Policy 27. Asset Management Policy 28. Councillors Training and Development Policy 29. Internal Control Policy 30. Council Managed Facilities Hire Grant Policy 31. Photocopying Facilities for Community Groups Policy Tatiara District Council - 2015/16 Annual Report 31
32. Code of Conduct for Council’s Development Mandatory Codes of Conduct or Practice Assessment Panel Under the Local Government Act 1999, and the Local 33. Itinerant Traders & Mobile Vendors Policy Government (Elections) Act 1999, Council is required 34. Local Heritage Grant Scheme Guidelines & Policy to list the following codes of conduct or practice: 35. Travel & Accommodation Policy 36. Use of Council Machinery for Community Groups 1. Meeting Procedure Code of Practice Policy 2. Code of Conduct for Elected Members, Officers 37. Fraud & Corruption Prevention Policy and Employees of Local Government 3. Code of Practice - Access to Council Meetings & 38. Graffiti Policy Documents 39. Caretaker Policy 40. Council Enforcement Policy 41. Child Safe Environment Policy Delivering Cost Effective Services 42. Maintenance of Footpaths & Nature Strips In Urban Areas Council is committed to ensuring an efficient, effective and ethical use of resources as well as 43. 2015/16 Rating Policy accountable and transparent processes to procure 44. Customer Complaints & Dispute Resolution goods and services. For example, our Procurement Policy and Tenders Policy aims to deliver best value services 45. Policy for Disposal of Land and Other Assets to the community. 46. Building and Swimming Pool Inspection Policy When considering the most appropriate form of 47. Prudential Management Policy service delivery the following factors are considered: 48. Council Sporting Leases – Responsibilities & Obligations • Council’s strategic directions 49. Legislative Compliance Policy • Relevant industrial awards and Enterprise 50. Asset Capitalisation & Materiality Threshold Bargaining Agreements Policy • A need to control specific services 51. Council Vehicle Use Policy • Risks in adopting the various options 52. Kerbside Waste & Recycling Collection Policy • Number of competitors in the marketplace 53. Hardship Policy for Residential Water Supply • Current service delivery arrangements Customers • Existing skills and resources of Council’s staff 54. Policy for the Provision of Council Resources to • Benefits associated with entering into a Support the Emergency Services in Emergencies commercial activity or project 55. Complaints Handling Procedure under the Code of Conduct for Council Members’ 56. Customer Charter – Water & Effluent Retail In fulfilling Council’s procurement role, the following Services principles will apply: 57. Treasury Management Policy • Transparency and accountability in purchasing 58. External Grants Administration Policy procedures and practices to ensure 59. Council Vehicle, Plant & Machinery Replacement responsibilities are clearly defined and decisions Policy are made in a transparent manner. 60. Informal Gatherings Policy 61. Australia Day Awards & Function Policy 32 Tatiara District Council - 2015/16 Annual Report
• Open and fair competition to ensure that Ten-year financial plan: This plan balanced the level of potential suppliers are given reasonable funding required to achieve the Council’s outcomes. Along opportunity to bid for the required goods and with the community plan, it was a basis for preparation services. of the annual business plan and budget. It was updated • Compliance with statutory and other obligations. to meet Local Government Association and financial regulation requirements. A major component was the • The highest standard of professionalism and focus on financial sustainability, accrual accounting and probity by making decisions in an ethical and effective management of Council assets. Due to significant impartial manner. changes in Council’s operating environment, the plan • Risk management practices and procedures underwent extensive review to represent a best possible in place to effectively manage risk exposure to estimate of future realities. Council with allocation of risk to the party best Infrastructure asset plans: In accordance with Chapter 8, able to manage that risk; and Section 122, of the Local Government Act 1999 (Strategic • Adopt practices that are consistent with the Management Plans), Council adopted plans for each of principles of ecological sustainability, to the its classes of assets, detailing maintenance and renewal greatest extent that is practicable. requirements for the next 10 years.
If all factors are equal when evaluating quotes Completion of Planned Activities and tender bids, preference will be given to local Council’s performance target is to complete as many businesses. of the Key Planned Activities (KPA) in each financial year. The following table shows the level of achievement: Strategic Plan 2012/13 to 2015/16
Completed or Commenced The Local Government Act 1999 requires Councils Didn’t Achieve to have plans to provide for the management of Achieved or Underway the local area, collectively referred to as “strategic management plans”. Strategic management is a 65 23 7 system of identifying objectives, developing plans and allocating resources to achieve the objectives, 68% 24% 7% and continuously evaluating developments to ensure objectives are achieved. The process of developing Council’s Strategic Management Plan 2012 to 2016 commenced The following table lists some of the major projects during 2012/13, with Council continuing to ask our completed in 2015/16: communities to help identify the big issues facing our District. What we set out to achieve through this process was to see if the adeas about what to Road Construction & Renewals retain, change and create in the Tatiara District going foward, matched the aspirations and opinions Emu Flat Road Shoulder Widening $ 371,697 of the community we serve. This feedback enabled Road Upgrade Six Mile Well Road $ 167,029 Council to develope detailed draft strategies and action plans for a sustainable future. Wolseley Rail East Crossing & $ 227,544 Intersection Upgrade The Plan looks at where the Tatiara wants to head as a Council and what the Council must focus on in Chark Road/Pigeon Flat Intersection $ 112,939 order to get there. The plan is amended as needed Hillier Road - Construct & Seal $ 129,698 each year as Council considers external and internal forces affecting our growth, monitor our targets Tatiara Road Reconstruction $ 100,847 and their achievement, and continually correct our Padthaway Road Reconstruction & $ 303,142 course to stay on track to attain our community’s Widen shared vision over the coming years. Emu Flat Road Reconstruction $ 118,629 The Strategic Plan includes the following plans: Road Construction - Resheets • 10 Year Financial Plan Dark Island Well Road (10.1 km) $ 224,248 • Infrastructure Asset Plans West McCallum Road (3.8 km) $ 78,051 Tatiara District Council - 2015/16 Annual Report 33
Construction Footpaths the draft budget and the opportunity for the public to Keith - Morris Street (Subway to $ 35,140 make comment. Showground Parade Items in the 2015/2016 business plan included: Wolseley - Railway Terrace North $ 45,180 Annual budget: Council’s annual budget was formulated (Garnett to Arabian) to address key outcomes from the Strategic Plan: “A Bordertown - South Terrace (Naracoorte $ 33,086 financially accountable and sustainable organisation with Road to Woolshed St) well managed assets, appropriate planning and review systems, and an equitable rating system in place.” It was Construction - Other developed in conjunction with the Ten-Year Financial Bike Tracks - Bordertown Safety $ 78,571 and Annual Business Planning documents, and in light Upgrade of finances reasonably available, services both required under legislation and those desired by the community, Bike Tracks - Keith Safety Upgrade $ 15,220 and with a view to long-term financial sustainability. Various Key financial indicators: In accordance with Section 122 Community Grant Submissions $ 55,742 of the Local Government (Financial Management and Bordertown CWMS Pump Renewals $ 165,258 Rating) Amendment Act 2005, Council implemented Keith CWMS Pump New & $ 228,529 measures to assess its performance over the year. Renewals Bordertown Office $ 214,620 Mundulla CWMS Pump Upgrade $ 79,188 Apex Park Disabled Toilet $ 8,896 Bordertown Old Primary School $ 30,127 Roof Bordertown Wildlife Park $ 10,835 Development Bordertown Tolmer Park Irrigation $ 34,845 Keith Airfield Lights $ 130,627 Business Assistance (7 Businesses) $ 49,842 Keith Depot Water and Bore $ 25,300 Upgrade
Annual Business Plan 2015/16
Council’s Annual Business Plan sets out the organisation’s proposed services, programs and projects for the following year. It aims to maintain efficient services for the community and continued progress towards the longer term objectives for Council as set out in the Strategic Management Plan 2012-2016. The Annual Business Plan is Council’s key management document reflecting work it needed to undertake over the year to meet its strategic plan goals and objectives within the constraints of its Ten-Year Financial Plan. The community was broadly canvassed to participate in the process. The document was placed on public exhibition, during which time written submissions were invited from the public; draft copies were promoted on Council’s website with a similar opportunity for comments; a public meeting was held in the Council Chamber which involved presentations and the opportunity to ask questions and make further submissions; and local newspaper and radio publicity promoted release of 34 Tatiara District Council - 2015/16 Annual Report
Delivering Services to our Community Tatiara District Council - 2015/16 Annual Report 35
Delivering Services to our Community 36 Tatiara District Council - 2015/16 Annual Report Manager Corporate & Community Services
Building a strong community involves providing an 2015/16 At a Glance environment where people feel valued and safe; where cultural diversity is respected, where people participate in social activities; and where they can The past year has shown our commitment to live with dignity and a sense of “Place”. I am proud to building a strong sustainable future for our live and work in a region that delivers on community residents. Council has been focused on our strategy needs and successfully strike a balance between the of the last five or so years of attempting to keep rate natural and built environment. rises to a minimum, delivering required services at a consistent and quality level, seeking grants for new projects and prudent loan borrowings. As the Manager Corporate & Community Services I continue to be impressed by the quality and diversity of the work we do, along with the drive However, it is not my intention to comment and commitment of our staff to achieve great results extensively on the achievements of the year. They for our communities. I express my thanks to the are sufficiently covered throughout this report and various community members, community groups I encourage you to read about them. I would prefer and stakeholders who have continued to support to take this opportunity to acknowledge the efforts me in my role. As a resident I share your desire and that contribute to the operations and effectiveness commitment to capitalise on the many advantages of Council. The elected members and staff commit and opportunities we have to make this the best many hours of loyal service and function with a great possible place to live, work and visit. deal of professionalism. They are ably supported by many volunteers who serve on committees, help out at our tourism operations, drive community As a Council we value and respect our community, transport vehicles, give support to the library and just as we do the Elected Members and staff. The assist with town beautification. caring, professional team we have has been able to achieve many successful outcomes in all areas of financial management, environmental awareness Indirectly, there are many more people who attend and social programs, which contribute to healthy public meetings, make submissions to Council communities through to new and well-maintained consultation processes and donate services and community infrastructure. We are an organisation funding to community projects. Together, you all which believes in what we do. Both Elected Members contribute in some way towards the strength and and staff are part of our community and we utilise performance of your local Council. Please take the the skills and expertise we have to build on the time to read this report. I am sure you will be surprised unique quality of life we enjoy. When we achieve, by the considerable work being undertaken by your we need to celebrate together. Council.
Events and festivals are an important part of the Tatiara District and bring the community together to Corporate & Community Services celebrate what is special about our Region. Council stages a broad range of free community events that attract many people annually. These include Council’s Corporate and Community Services major festivals, community and arts focused events, Section is a service orientated unit encompassing openings and launches, plus a range of other the three main functions of Corporate Services, community activities for local residents and visitors Community Services and Financial Services. to enjoy. CORPORATE SERVICES FUNCTION Clearly the challenges before us will be many and varied, but yet we can look forward with confidence • Customer Services. as our past has been paved with many successful • Records Management. achievements. Our future will continue to be bright and exciting. Tatiara District Council - 2015/16 Annual Report 37
• Human Resource Management functions, of services and in identifying areas of concern. including Payroll. Community consultation precedes action. It must • Work Health & Safety and Risk Management be seen as the beginning of the cycle that results in matters. action. • Maintenance and upgrade of Council’s information technology systems. Council is committed to openly collaborate • Insurance requirements for Council (property, with residents, community groups, staff, senior public liability, workers’ compensation, management and elected members to achieve personal accident). positive communication goals and strategic communications objectives. This style of • Contracts and Leases. communications provides the following values and • Maintenance of Council’s Voters’ Roll. goals: • Assists the State Electoral Commission in conducting Council Elections. • Provision of statistical data for Local • Promoting a consistent and positive Council identity. Government Association of South Australia, State and Federal Government. • Commitment to professional service excellence. • Administration of Freedom of Information • Providing transparent, correct and concise requests and legislative requirements. information. • Maintenance of Acts and Regulations relevant • Promoting positive relationships with local to the Corporate Services function. community groups. • Working innovatively towards best practice in COMMUNITY SERVICES FUNCTION communication strategies.
• Youth Services. Council recognises that to provide the best services • Provision of Library Services. and infrastructure for our District, we must form close relationships with all levels of the community. • Provision of administrative support for Volunteer Resource Centre. • Provision of administration support for The key elements of this consultation process recreation and sporting facilities (halls, ovals, included: caravan parks and swimming pools). • Provision of public relations/community • A regular newsletter (Tatiara Talks). information. • Provision of administrative support for • Direct mail publications (Budget Summary; Budget Snapshots). community events. • Preparing for Australia Day Breakfast. • Advertising in The Border Chronicle, Radio 5tcb, and other media outlets as seen appropriate. • Supporting the main street Christmas Parades. • Maintenance of Acts and Regulations relevant • Regular Media Releases to appropriate media to the Community Services function. outlets and community groups. • Community forums and stakeholder meetings. • Council’s website and Facebook site Consulting & Engaging the • General fixed displays (notice boards in the Community Council foyer and library). • Specific displays, as appropriate. The Tatiara District Council is strongly committed to genuine, effective and timely community consultation on a range of issues, often exceeding the During 2015/16 Council held community forums and minimum consultation requirements. The process meetings on a range of topics and issues including: of consultation must encourage the community to aligning the budget with the Council Plan, prioritising actively participate in policy development, planning works and projects, Council supported groups, and programming, the management and evaluation and, public buildings and assets. The meetings 38 Tatiara District Council - 2015/16 Annual Report
were designed to engage and consult with the management and elected members. This ensures community prior to undertaking preparations for a unity of purpose and a clearer understanding of the 2016/2017 Budget and review of the Strategic the linkage and financial impact amongst Councils’ Management Plan. operational areas. Using integrated Strategic Management Planning as a tool in developing Councils’ financial budgets gives the community Council will continue to hold community and ratepayers confidence, that the elected bodies’ engagement meetings to give residents and decision making is based on a common pathway in stakeholders of the Tatiara region the opportunity achieving our vision. to help us plan for the present and future needs of our region, and assist us in gauging our progress towards our stated goals and objectives. We are This Plan will be reviewed annually by Council to committed to ensuring that we are able to respond ensure that their vision is captured by the Plan. The to the real needs of our communities. Through our new Plan, unlike the old Plan which was based on 5 community engagement strategies we have put goals, has six Strategic Directions which are: in place systems to ensure that we can confidently hear and understand the views of our communities. We also see that we have an increasingly important 1. Healthy, Active, Safe and Engaged Community role in advocating on behalf of communities with other tiers of government. 2. Assets and Infrastructure. 3. Environmental Sustainability. Information obtained from community 4. Economic Development and Tourism. consultations, including participants’ priority issues, 5. Arts, Culture and Heritage. was used to prioritise existing Strategies, and to inform new actions. The Tatiara District Council 6. Governance, Service Delivery and Organisational Strategic Plan 2016/17 to 2019/20 can be obtained Efficiency. from Council’s website: www.tatiara.sa.gov.au. These six Strategic Directions then cascade down to outcomes which will be achieved by strategies and Integrated Strategic Management actions. The foundation for upgrading the current strategic plan commenced in 2014/15, with the Planning work of setting the priorities and reporting progress against those targets forming a key focus of Council’s The Key Objectives and Actions detailed in the work in 2016/17. Strategic Management Plan 2016/17 to 2019/20 are the basis for the preparation of Council’s Annual Business Plan and Annual Budget documents. Human Resources Individual capital works and operational programs are updated and evaluated through out the year, to monitor achievement of the desired Performance Our success as an organisation is commensurate Outcomes and accuracy of budgeting forecasts. with the calibre and commitment of our staff. Many of our new and continuing endeavours are driven by our desire to make this a great place for people to Council’s Infrastructure and Asset Management work. As such we are committed to the continued Plans (I&) will be reviewed and developed development of skills and knowledge, equity and further over the coming years, to assist Council in diversity and employee well–being. their decision making in relation to consolidation, improvement and replacing of assets and building of new community infrastructure. Council continues to offer competitive remuneration rates, career development opportunities, flexible working conditions that support work life balance Strategic Management Planning is vital for Council and has a genuine interest in the health and to ensure it remains financially sustainable into wellbeing of employees. We recognise that our staff the future. The success of its planning processes is our most important assetTatiara District and Councilour success - 2015/16 Annual as anReport is dependent upon a common direction by organisation is commensurate with their calibre and commitment. Tatiara District Council - 2015/16 Annual Report 39
By supporting, developing and investing in its people We utilise both in–house and external training and maintaining a positive work environment, the programs to ensure the skills and knowledge for Tatiara District Council improves the delivery of various trades, professions and roles are maintained quality, responsive services in line with its strategic and to ensure staff can deliver the required projects, objectives and in accordance with obligations under Clause 107 of the Local Government Act 1999. programs and operational activities.
During 2015/16 a number of employees were The Tatiara District Council recognises that great working towards or completed traineeships within organisations are built on shared and demonstrated our organisation. These programs provide a formal values. All Council employees are expected to demonstrate commitment and act in accordance qualification and are subsided by both federal and with these values. We also engage many volunteers state governments, which provide an extremely who provide support to activities such as the Visitor cost effective training outcome. Information Centre, Clayton Farm Heritage Museum, tidy town’s projects, etc. Work Experience Placements Key Statistics We are committed to providing an opportunity for secondary school and tertiary students to gain During 2015/16 Council employed a total of 90 staff, meaningful work experience. During the reporting which includes full time staff (42) and permanent period a number of students took part in work part-time staff (14), casual staff (4), trainees (1) and experience in a variety of vocational areas and work pool staff (20). Council’s staff profile highlights the locations across the organisation. high level of skills, experience and knowledge being retained, as indicated in the total years of service of all staff (excluding pool staff) (761 years), average age of staff (42 years) and the average length of Health & Wellbeing service (8.4 years). The Tatiara District Council aims to provide and promote a healthy and safe working environment Personal Development which minimises the risk of injury or illness for all employees while at work. Our effectiveness as an organisation is entirely dependent on the skills and commitment of our The Council has committed to “Return to Work SA” people and as such all staff are engaged in an annual and “The Local Government Workers Compensation personal development process, which includes Scheme” timeframes for the implementation of performance review, employee development and a “One Model Policy and Procedure System” that career management. is utilised throughout Local Government. This system was implemented in February 2011. Council continues to meet its annual audit requirements. The system enables Council to enhance and achieve Staff Development & Training continual improvement in injury management, claims performance and risk management and provide a safe working environment for all, We provide training and development achieve a reduction in the occurrence of injury in opportunities for our staff to ensure the successful our workforce and ensure ongoing reductions in implementation of organisational change and Worker’s Compensation premiums. continuous improvement, to meet changing legislative requirements, to maximise the use of The key to minimising the risk of injury in the technology and enable staff to develop and pursue workplace is the provision of relevant education Tatiara District Council - 2015/16 Annual Report their career within our organisation. and training to all staff as well as reinforcing the importance of maintaining personal health. 40 TatiaraTatiara District District Council Council - 2015/16 - 2015/16 Annual Annual Report Report Staff Facts & Figures Average 54.2 Full Time Equivalents 42 yrs Female 39 years Female 16 Male 38.2 Male 45 years
15-24 years 12 Female, 6 Male 25-34 years 5 Female, 9 Male Position Break Up 35-44 years 10 Female, 4 Male by Gender 45-54 years 10 Female, 9 Male 55 & Over 6 Female, 19 Male Pools Trainee
Contract Female - 268.50 total years total service Male Casual Female Male - 492.41 total years of service Part Time
Full Time 760.91 total - 10 20 30 40 Position Break Up years of by FTE service 30.0
25.0
20.0 Average Length 15.0 10.0 Female of Service 5.0 Male
0.0 Female 6.25 years Male 10.47 years Tatiara District Council - 2015/16 Annual Report 41
Council’s WH&S program in 2015/16 included the a range of family friendly benefits and flexible working following initiatives: arrangements acknowledging our commitment to being a family friendly workplace. This is reflected in the number of female staff that work on a part time • Work Health and Safety training provided to staff throughout the year to enhance their knowledge basis rather than full-time. and awareness. • Specialist training to Work Health and Safety Representatives and to Managers, Supervisor’s Volunteers and responsible officers. • During the year a number of opportunities were offered to staff as part of our ongoing program to National Volunteer Week is the largest celebration aid them in making informed life and well-being of volunteers and volunteerism in Australia, and decisions. These included: Annual health provides an opportunity to highlight the role of assessments conducted by the Corporate Health volunteers in our communities and to say thank you. Group, including blood analysis, nutrition profile, cardiac risk rating, fitness assessment, back care, vision screening, blood pressure, health goal Volunteering is integral to the operations of the setting and skin cancer screening. Tatiara District and makes an invaluable contribution • Training in workplace safety and Council’s policies, to our community. Council depends on hundreds of procedures and practices provided to all new volunteers who offer their time to deliver essential employees as part of their induction process. services to the community. • Voluntary corporate health assessments available to all staff including general health assessment, Volunteers offer their commitment, support and fitness tests, weight loss programs, nutrition experience to assist community members and seminars, eye and hearing testing, skin cancer visitors to the Tatiara – they form a vital part of the checks, influenza and hepatitis vaccinations. Tatiara community. We fully support and recognise our wonderful volunteers, who generously give up Equal Opportunity their time to provide care and support for those in need.
A range of acknowledgements and events for Council and the executive management team are volunteers were held throughout the year, particularly committed to the principles of Equal Opportunity during National Volunteer Week in May. (EO). During the past year Council has continued to commit to providing a workplace for staff which is free of all forms of inappropriate behaviour. Our aim is to Building Community Capacity - ensure fairness and equity in our organisation where the rights of individuals are upheld and everyone Community Grants Scheme is treated with respect, fairness, equity and dignity. Selection of individuals for employment, promotion or advancement, training and staff development Council has taken a proactive approach for a number will be on the basis of professional merit, in fair and of years in supporting community groups that are open competition according to the selection criteria, committed to contributing to the community’s quality relevant/appropriate qualifications and knowledge of life. Whether it is through project partnership relevant to the position. agreements, community grant applications or operational contributions, Council’s support has consisted of financial, in kind or a combination of Inappropriate behaviour includes harassment, both. workplace bullying, discrimination, occupational violence and victimisation, which are all unacceptable Each year Council also maintains a wide range of and illegal and any complaint will be treated with the facilities that are provided at heavily subsidised utmost seriousness. rates to community organisations. Many of these are Council’s Enterprise Bargaining Agreements provides 42 Tatiara District Council - 2015/16 Annual Report heavily reliant on additional funding from various • Waiving/reducing the cost of facility hire fees, sources (including user fees) but without Council photocopying newsletters, flyers, event programs contribution many of these services would not be etc. for not-for-profit community groups and viable. Some of these include Tatiara Civic Centre, organisations. Keith Institute, Bordertown Library, Bordertown Swimming Pool, Keith Swimming Pool and most recreation and sports grounds in the district. A Risk Management number of organisations also gain supplementary funding through Council for their operations. Council is committed to high standards of governance In total the investment into community activities, and accountability, where it manages risks through not including facility maintenance and operations, its Risk Management Policy and Enterprise Risk is only a small percentage of the total value that Management Framework in accordance with these activities return into the community in both Australian/New Zealand Standard AS/NZS ISO economic and social impact. 31000:2009.
Council has continued to support local community The Tatiara District Council faces internal and external initiatives and the development of appropriate factors and influences which create uncertainty for programs, services, activities and facilities to meet our organisation. The effect this uncertainty has on community need. During 2015/16, this annual the organisation’s objectives is recognised as “Risk”. program made financial contributions to several key community projects. Over the 2015/16 period Council has continued instigating effective management of risk through use of a number of principles which are comprised During 2015/16 Council provided the following of - creating value, including risk management as types of financial support: a part of decision making, explicitly addressing uncertainty as it is identified, being systemic and • Youth Sponsorship, providing funding for youth timely, sourcing best available information, being who display considerable talent in cultural, sport transparent and inclusive and tailoring risk programs and recreation, science, technology, arts and/ to Council’s needs. Risk management is becoming a or community service activities to enable those fundamental component of achieving sustainability persons to enhance their talents – whether that is and underpins Council’s capacity and resilience in by attending training and personal development meeting all its strategic and operational objectives. programs, participation in state or national Achievements over the period included: teams. During 2015/2016, this annual program continues to support some local young achievers. • Development of Council’s Risk Register to track • Event Sponsorship, which is designed to provide Council’s Strategic and Organisational Risks. an equitable means for community organisations • Inclusion of risk management principles in all to access Council funds and provide opportunities current project areas of Contractor Management, for skill and project development for members Volunteer Management, Project Management involved in events. During 2015/2016, this annual and Asset Management. program distributed its financial allocation to various successful community events. Council’s risk management approach ensures risks and internal controls are identified, assessed and properly managed and reported on, and that • Subsidising the use of Council facilities for a policies and operating guidelines are in place. Such range of regular community group meetings, a process ensures that the Council is able to achieve community events, celebrations and cultural the Strategic Plan and that the Mayor and Councillors festivals. fulfil their legislative responsibilities. Tatiara District Council - 2015/16 Annual Report 43
Each year the Local Government Association Mutual This change has a significant affect on the scoring Liability Scheme (LGAMLS), Council’s insurer for process and therefore cannot be compared to civil liabilities, carries out an annual review of risk previous years. management of all member Councils in South Australia. This review is one of a kind in that it is On the 11th July 2016 Council received its risk review the only independent review or audit of Local from the LGAWCS for 2015/16, which highlights the Government Risk Management benchmarked across overall performance of Council’s risk management the state by an independent body. program (68.5 points) compared to the average for Local Government in South Australia (63.5 points) and The annual risk profile is completed by the MCCS and Regional SA (59.2 points). the LGAMLS representative. The Review is designed to monitor Council’s risk profile and measure ongoing This performance is reflected in Council’s annual business improvement, as well as providing a gauge Performance Bonus from the Scheme. In 2015/16 to compare other Councils within the Region and received a performance bonus of $37,274, which is sector. The Review for 2016 was represented in the recognised as a discount on Council’s net insurance following functions: contribution. In recognising the increasing statutory obligations for Local Government to show good governance via the application of risk management, the method Disaster Recovery & Business by which a Council is assessed or scored has been Continuity refined to better reflect the successful application of our risk policy and accompanying framework. During 2015/16 Council continued its commitment to disaster recovery and business continuity planning. In 2016 the LGAMLS altered the method by which the Scheme calculates the score against each category. This revised risk review aims to recognise Council has overcome lengthy recovery timeframes with the planned implementation of server all functions of Council’s business, as any function / virtualisation allowing a fully pre-configured “standby” operation of Council can attract a level of civil liability copy of Council’s server environment available ready risk / opportunity. to be switched on. Future planning for the purchase of additional hardware in a standby state at a secure location to run the server environment will see restoration times reduced from days or weeks to the next business day. 44 Tatiara District Council - 2015/16 Annual Report
Another key component of this strategy is the I have no doubt that 2016/17 will be an equally constant replication of data throughout the day, as exciting year, one with achievements and challenges not only does this significantly reduce the amount that are all geared toward making the Tatiara District of data lost in the event of a disaster but reduces the a great place to live and work in. amount of time required to restore services. Summary In conclusion, I would once again like to pass on my sincere appreciation to the Elected Members, CEO Rob Harkness, Executive Officers and all staff and In 2015/16 Council will continue to develop the Tatiara volunteers for their continued dedication in serving as a Region where people of all ages, backgrounds the Tatiara District Council and for the support they and abilities are embraced and supported and can have given to me during the year. access Council services they need and are connected and involved in shaping decisions that affect them. In achieving this objective, we will continuously develop Kingsley GREEN Council and its people to provide our community, our businesses and our visitors with the best possible Manager Corporate & Community Services services. Tatiara District Council - 2015/16 Annual Report 45
now allows council to capture corporate Records information more effectively and improve business efficiency through the development of centralised storage area. The implementation Management has involved the sentencing of all old records in accordance with the State Records Act 1997, and involves a considerable training component both for Records staff (Administrators) and for all Local Government Software staff who will have responsibilities for capturing, recording and responding to correspondence in Council operates the ‘Authority’ enterprise software an online environment. solution developed and maintained by Local Government Software vendor IT Vision Pty Ltd on • Progress continues on the development and a Managed Service Platform. Council’s relationship integration of Council’s Human Resources with IT Vision offers many significant benefits and Information System (HRIS) and contract advantages to help address challenges such as: management which will provide managers and supervisors with additional information to • Significantly mitigating our IT related risk, especially manage their operations more effectively and in the case of a disaster; reduce the number of basic enquiries. • Increasing our IT infrastructure performance; These new initiatives have the potential to change • Improving our ability to adopt new technology the way we work within Council by helping us and keep our business applications current with minimise risk, optimise productivity and transform regular updates; our information into a trusted strategic asset. Clearly • Providing access to an acknowledged team of IT our data is one of our biggest assets already, where specialists and industry experts within the Local our IT environment is pivotal for us to manage our Government Sector; vast reservoirs of data in some meaningful, simple • Empowering staff to focus on our core business way. objectives; • Enabling connectivity to our remote sites and In fulfilling our commitment to this new business ensuring our remote sites; Bordertown and Keith improvement program, which has a strong emphasis Depots, Keith Office and Library are supported on systems, processes and communication and through Managed Services provision. cooperation, Council now manages approximately 450+ contracts, agreements, licences, leases, permits etc. within one database. The benefit IT Vision’s Managed Services also provides Council of this new system is that it will not only increase with assured application and service delivery and staff productivity, reduce inefficiency, comply with the day-to-day running of supporting processes and WH&S requirements, but also reduce our “carbon systems, to guaranteed levels and predictable costs. footprint”.
Council also retains membership of the IT Vision User Group and actively contributes to a range of special Council Website and Intranet interest groups established to drive the ongoing development of the various applications within the “Synergy Soft” suite. Communicating via electronic means is an integral aspect of day to day business that must be Council has over the past year introduced some maintained at a high standard. Council’s website has significantly improved practices, these include: become a valuable and key method of providing information to the public and one that is utilized far more frequently than in the past. • The introduction of an Electronic Documents and Records Management System (EDRMS) went live in 2013/2014 and has been a primary focus of continual development in 2015/16. The implementation 46 Tatiara District Council - 2015/16 Annual Report
During 2015/16 Council’s website www.tatiara.sa.gov. represents the second highest recording since au continued to be a popular resource for ratepayers 2013/14. The site has been strategically designed and visitors, recording 22,419 visits or an average of for the convenience of all users, enabling users to 2,422 visits per month. This represents a slight increase have information about Council around the clock, on the number of visits recorded from 2014/15, and which includes Council Agendas, Minutes, Annual Reports, Policies, Budgets and other documents.
As highlighted by the following graph, Council’s website received the most hits in January (2,354), followed by February (2,284) and March (2,043). Tatiara District Council - 2015/16 Annual Report 47
The following 23 sites attracted the most visits (72.1%) on Council’s website during 2015/16.
Clearly the use of Council’s website continues to grow. As an extension to the website, Council continued to This prompted Council to redevelop and redesign its maintain its intranet site. The Intranet is based on Councils tourism website during 2015/16 to provide a more user website for internal use of Council staff. It contained friendly and functional website for the community and information from the publicly accessible website as well tourists to use and to interact with Council. The revised as other material such as administration policies and tourism website was completed during 2015/16 will be procedures, staff consultation matters, training dates continuously updated to provide people with the latest and other various information required by staff. information on Council and the Tatiara region. 48 Tatiara District Council - 2015/16 Annual Report Work Health & Safety
Council is committed to maintaining a high standard Council’s Work Health and Safety Committee, which of WH&S Management. comprises management and employee representatives, continue to update its program, policies and procedures The Strategic Plan for WH&S requires Council as an in line with LGAWCS One System, for the use of exempt employer, to set its own WH&S objectives employees. Council, the committee, (which meets every in accordance with Work Cover’s performance two months to address occupational health safety and standards for self insurers and to integrate WH&S welfare issues), and all employees have a continuing into the organisation’s Strategic Management commitment to WH&S. This includes achieving the Planning. best possible policies, practices and procedures for the WH&S of all employees. The Committee currently This is a continuing process and Council aims to consists of: five workplace WH&S Representatives, increase workplace efficiency by maintaining: four management representatives with the WH&S Co- ordinator providing secretarial services. • Low incident, frequency and duration rates; • Assist with the reduction of the unit cost of labour for workers compensation; • Improve compliance with WH&S by contractors WH&S Management Plan working for Council; • Maintain compliance with WorkCover Performance Standards; and The objectives of the WH&S and Injury Management • Assess and maintain a high level of safety for (IM) Plan are to ensure that the Performance Standards employees engaged in high risk activities. for Self Insurers are met and for facilitating continuous improvement of the WH&S system. When appropriate, Council’s WH&S Committee comprises responsibilities, key performance indicators and time management and employee representatives and frames have been included to assess against the targets monitors performance against the plan. Council, as determined by the management team and the WHS the Committee (which meets regularly to address Committee. The WH&S and IM Plan address strategies on issues such as; occupational health and safety issues), all employees and the Regional Risk Coordinator have an ongoing • Training commitment to Work Health and Safety and to • Safety culture achieve the best possible policies, practices and • Performance Measurement and continuous procedures for the occupational health and safety improvement of all employees. Overall, the culture of safety is growing across the organisation which has ensured that staff is increasingly Safe Work Procedures and Policies are being conscious of their WH&S obligations whilst at work. continually monitored and reviewed with new The Tatiara District Council has developed a range of procedures being introduced where required performance indicators which have reinforced this according to legislation or new/ changed work message. practices. Workplace inspections are undertaken on a regular basis. As the following figures highlight, Council has The Tatiara District Council is a member of The Local maintained a consistently low incidence of workplace Government Association Workers Compensation lost time injury (LTI) and lost time injury days (LTI days). Scheme (LGAWCS), the second largest non-Crown As a result of the hard work undertaken by Council Self Insurer in South Australia, for the administration and employees, Council is receiving significant bonus and facilitation of Council’s workers compensation payments from the LGA Workers Compensation claims and rehabilitation. As well as meeting Scheme. legislation it is a requirement that all self insurers meet the WorkCover Performance Standards for Self Insurers (PSSI). Council believes that paying attention to competent rehabilitation management not only makes sense; it is indicative of a workforce culture where staff feels valued. This sense of value is an essential ingredient, Tatiara District Council - 2015/16 Annual Report 49
not only for positive return to work outcomes, but in All staff should be acknowledged for the level of the broader area of progressive workplace relations support they have shown to WH&S and for their which identifies Council as having the interest and adherence to the systems that have been put in place. capacity to attract and retain good staff. The commitment shown by Council’s staff has enabled Council to meet its obligation to ensure the health, Managing for the future means continuing to inform safety and welfare of staff, volunteers, contractors and ourselves about risks and more astutely anticipating visitors. the risks confronting our workforce. Known hazards will continue in the workplace and new ones will emerge. Council will continue to make improvements in effective injury prevention and management, where “Risk” is seen as both an opportunity and a hazard. However, Council is committed to a program where all workplace risks are systematically identified, treated, monitored and reviewed.
Number of Claims
14 12 12 10 9 9 9 9 8 8 8 8 8 7 No. of 6 6 6 Claims 6 5 5 5 5 5 4 4 4 4 4 4 3 3 2 1 0
TDC Other Councils 50 Tatiara District Council - 2015/16 Annual Report
Injury Management Audit Corporate Health Program
An ongoing program offered to local government An audit of Council’s Injury Management system was employees by the Corporate Health Group is strongly undertaken by Organisational Health Services (Aust) supported by the Tatiara District Council and seen and took place on the 18th November 2014. A followup as a pro-active step in encouraging employees to audit was scheduled for Thursday 27th October 2016. practice a healthy lifestyle. The regular health checks The purpose of the audit is to ensure the Tatiara District are carried out by qualified personnel and if problems Council can demonstrate: are evident, employees are advised to consult their • Compliance with the Workers Rehabilitation and medical practitioner. It was noted that staff members Compensation Act, 1986 (the Act) and associated have been referred to their general practitioners with regulations with respect to reporting compensation suspected skin cancer problems. Early intervention claims to LGAWCS, participating in the return to prevented serious complications and long term work rehabilitation process and providing suitable consequences. The program is a credit to Council’s work in accordance with Section 58B of the Act. commitment to staff’s health & welfare. • Compliance with the Return to Work Act 2014 and Regulations 2015. • Assistance to the LGAWCS to ensure compliance Overall, the culture of safety is growing across with the Act, Code of Conduct and Performance the organisation which has ensured that staff is Standards for Self Insured Employers (PSSI) to an extent reasonably required at Member level (as increasingly conscious of their WH&S obligations outlined by the abovementioned 11 Member’s whilst at work. The Tatiara District Council has requirements). developed a range of performance indicators which • Alignment of systems with the Guide to Injury have reinforced this message. Management for LGAWCS Members (The Guide). • Implementation of the WHS and Return to Work Policy and Workplace Return to Work Procedures. Looking forward 2016/17 Overall the audit showed that the IM process at council is working effectively and meeting objectives and requirements and that overall Council demonstrates • Further integration of the WH&S and Injury positive IM results and works closely with the LGAWCS Management system into Council’s operations to meet legislative compliance. through workshop and training sessions with staff. A number of system gaps and areas for improvement • Review schedule of all WH&S policies and were identified and are referred to in the report and the procedures in line with Council’s business time-frames for closing these items out. operations. • Maintain regular program of internal auditing. • Strengthening of communication and Contractor Management consultation processes by maintaining a strong WH&S presence on Council’s intranet site. • Review and update staff induction and re- The WH&S Committee has established greater induction kit. consistency of safety management in Council’s • Review and update Council’s Emergency arrangements with contractors. This has involved Management plan. reviewing tender documentation and contract • Review and update Council’s Business Continuity templates, seeking out additional information about plan. elements of contracted works, closer supervision of contracts and general education about the legislative requirements and compliance issues associated with contract management. This is an ongoing challenge for Council and contractors, and it is anticipated that substantial training and support will be provided over the coming year to ensure extra attention and diligence in our management of contracts. Tatiara District Council - 2015/16 Annual Report 51
These resources and activities also provide opportunities to bring people together, help to Library Services remove isolation and foster social inclusion. A wide variety of resources and opportunities for all generations and cultures are provided throughout the year as highlighted below. Library Services Highlights for 2015/16 The Bordertown Public Library provides equal access and a safe place for people to meet, acquire knowledge A Major project for 2015/16 has been participating in and recreation and be equipped for life. Other core the “Future Directions” project of the South Australian objectives include foundation literacy skills through Public library network, along with all public libraries in the resources, activities and events we provide and the state. The project has highlighted the great value improving digital literacy skills. of libraries in the Tatiara as platforms for: Learning is increasingly becoming an ongoing part of our professional and personal lives. Lifelong learning • Learning can be casual or formal, where the Bordertown Public • Participation library plays a key role in supporting informal learning, • Creativity literacy and knowledge creation to residents of the • Innovation Tatiara. • Well Being The project has involved meetings and consultation with Public Library Services, Council and public consultation through a Tatiara wide survey and public meetings. This consultation process has now enabled Bordertown Library staff to increase collaboration between the Bordertown Public Library and Keith School Community Library through regular meetings with all stakeholders, to help continue nourishing learning throughout the Tatiara. 52 Tatiara District Council - 2015/16 Annual Report
SA Public Libraries Network Local residents to the area, Trevor Thomas and Angela Heinrich, shared their wealth of knowledge • Within the Bordertown Library we continue to see to the 56 participants of the tour. The tour also an increase in use by borrowers from other areas included a short presentation by the authors of “The throughout South Australia. Most importantly, Disputed Country”, Bob Dunn and John Deckert. patrons are very appreciative of their ability to loan History Month also included a writer’s competition and return items at any public Library in the state. and family history workshops. • While the introduction of the shared Library Management system has brought with it many • Children’s book week – The highlight this year challenges for the network, work continues to was the visit by author illustrator Andy Jones, ensure there is consistency with cataloguing, which was attended by around 300 students from circulation and other processes across all network across the Tatiara. In addition to this event, library libraries. staff held storytelling sessions at the Carol Murray • Use of the Bordertown Library’s online catalogue Kindergarten to further encourage and celebrate and database (“Enterprise Page” as it is now children and stories. called), continues to increase as highlighted in the following table. • Summer Reading Club – This year’s theme “Heroes and Villains” attracted 98 members and challenged children to read 10 books over the summer. For each book read a reduction in the price of attending a movie at the end of the challenge period was offered. Each year small bags containing activity pages relating to the theme, stickers and bookmarks are handed out to each SRC member. This year’s sponsor was Arn and Anita Doan, owners of the Bordertown Pharmacy. Their donation of lollies for each child who became a member was much State and National Partnerships appreciated.
The Library has participated in a number of state and national projects, including: • The Little Big Book Club – Free story time bags are provided containing picture books and information for toddlers and pre-schoolers, which promotes the importance of reading, talking and singing to babies and young children. Bags are provided through South Australian state government funding and many sponsors. • National Simultaneous Story time – Library staff Local Partnerships visited kindergarten children to participate in this Partnerships have been and are being developed by nation-wide event. The story shared this year was “I the library and the local community to work together got this hat” by Jol and Kate Temple, which offered for the good of our community. Amongst these a terrific opportunity to add a wide variety of hats include: working with the Migrant Resource Centre to as props to enhance the telling of the story. assist those from non English speaking backgrounds; all schools in the district; Carol Murray Kindergarten; • Exhibitions – “Fireballs in the Sky” – On loan from the mothers groups;, and various local community groups. Curtin University in Peth, this exhibition provided information on meteors, how they form and when Pop Up Library – Book Swap Project to look out for them. • In March the Library and Friends of the Bordertown • State Wide History Month Celebrations – May 2016 Library collaborated to launch a “Pop Up Library – – Friends of Bordertown Library have worked with Book Swap” project at the Mundulla General Store library staff to present the highly popular annual and the Migrant Resource Centre. The aim of the history month in May. Highlights for May 2016 project was to share the enjoyment of stories and included a bus tour of the Pine Hill area to the west life long learning in new and unexpected ways of Bordertown and the Serviceton Railway station. around the district. The Pop Up library works in the form of a book swap, where people are encouraged Tatiara District Council - 2015/16 Annual Report 53
• Many thanks to Anthony and Megan Davies, to take a book and leave one. The emphasis being owners of the Mundulla General Store, and Tracy on “take one and enjoy” Grosser, coordinator of the Migrant Resource Centre, for partnering with us on this project, which people continue to enjoy.
Rural Women’s Gathering In September the library was pleased to be part of the Bordertown Library, Civic Centre Rural Women’s Gathering, offering two ninety minute and Keith School/Community Family History Workshops. Thirty women attended the workshops, which included using the library’s local Library as a Learning Space history collection, as well as using online databases.
Library staff has worked together with Council’s The Library as a Community Space Arts and Development Officer Naomi Fallon, and Council office staff, to offer highly successful and well attended events. This includes: The library space continues to be used by various community groups and organisations to share skills and • Youth Week - Cartooning Workshops with Paul knowledge. The groups enjoy the comfort, resources Duff were held in both Bordertown and Keith, and convenience of being somewhere cool/heated to attracting 46 participants. meet. The following continue to enjoy meeting regularly in the library. • School holiday activities – highlights included Dinosaur Dig and Carnival Games. • Friends of Bordertown Library – Meet once a month to support library activities and events, including fund raising through book sales and the sale of handmade greeting cards featuring photographs of • Every Generation Month - October – John library’s stained glass windows and the clay mural. Ovenden and his strolling players entertained 93 people with two comedy plays. • Historical group – for those interested in family and local history. • Author Talks – The library hosted 5 author talks during the year. Highlights were Angela • Chess group – meets on Fridays for the purposes of Goode, Tricia Stringer and the launch of local challenging each other to games of chess. author Tony Routs book “Midst Snow, Mud and Desert Sands”. • Up for a Yarn – knitting and crochet group. • Computer and internet assistance provided by library staff . • Third Tuesday book club – book discussion group. 54 Tatiara District Council - 2015/16 Annual Report
Weekly Programs music to ensure sessions are visually, verbally and motion stimulating. Currently, an average of 10 mothers and their babies attend each week, with a total of 272 people attending sessions over the • Rhyme Time: Held every Tuesday at 11am year. during the School term, Rhyme Time is designed to encourage parents/carers of young children • Out Reach Delivery service: Each week library to read, sing, talk and play with their babies to staff selects and delivers resources for clients who have fun with them and stimulate language are unable to get to the library. During 2015/16, development. Library staff uses a variety of the Library delivered to an average of 13 clients aids including, books, puppets, finger play and per week. Facts for 2015/16
able the library has become ‘virtual’, with members no Information Technology longer needing to step into the library to make use of its resources. Total ebooks/audio books loaned for the year 767. Internet access is provided free of charge by the Libraries Board of SA to the main library site within each local government area. The Tatiara District Online databases are also available including: Ancestry. Council supplies the computers to enable patrons com, TROVE – National library of Australia, Lynda.com to use this service. – online Information Technology Training and Carters Antiques. The Libraries Board of SA also provides free access to the state wide library wireless service. This service allows wireless users to register at any SA public library service with wireless capability and use the free wireless service at any of the other SA public libraries throughout the State currently offering the service.
Online Resources
Through the new ‘One Card’ system, the Border- town Public Library is now able to offer eBooks, Au- diobooks and emagazines for loan to anyone who is a member of the library and has a smart phone, tablet or home PC. With these resources now avail- Tatiara District Council - 2015/16 Annual Report 55
Volunteers Tourism
During 2015/16 the library has had 2 regular vol- unteers who come in each week to assist staff with The Tatiara District Council acknowledged the importance of tourism to the local economy many shelving, book covering, cleaning toys, preparing years ago and has planned and invested heavily rhyme time and school holiday activities, and larger in community infrastructure to provide a platform projects such as the recently completed RFID proj- which encourages the ongoing development of ect. tourism based businesses. This year we appreciated the assistance of one year The Tatiara District Council has provided Visitor 10 work experience student whose artistic skills Information Services since October 2000 and provided us with a fantastic Christmas display. continues to play a fundamental role in the cross border region, as it provides detailed information Friends of Bordertown Library (FOBL) – continue on the Tatiara District, Limestone Coast, South to support the library in a variety of ways, with the Australia and Victoria. During 2015/16 the Council’s highlights being the annual history month activities customer service staff has continued to provide and book sales. valuable support to business and tourism operators, tourism industry groups as well as offering a range of information services to the community. Activities library staff support and encourage, which occur on a regular basis but are not included in the During 2014/15 Council reviewed the effectiveness above figures include: of the Bordertown VIC and considered possible options to deliver tourism services in a more • Reading newspapers/Magazines. efficient and cost effective manner. This review • Reading books – silently. resulted in the Bordertown VIC changing from its location at Tolmer Park and making way for a • Reading aloud to children. new tourism strategy involving three new visitor • Study – either through books or via the libraries information service locations: Morning Loaf Bakery public computer or their own laptops. (including Tolmer Park), Tatiara Civic Centre; and • Learning to use computers – training provided Keith Institute (including Don Mosley Park). by library staff. • Photocopying, laminating, and scanning to In considering the future of the Bordertown Visitor Information Centre and the current position of email. Council’s visitor information services generally, • Exams – supervised by library staff. Council is trying to benefit from a number of new • Meeting place – especially for sharing of and different opportunities, including: knowledge. • Sourcing multiple copies of book titles that the • Visitor Information Services is now operating in local Book Club wishes to read. a fast moving environment, where increasing use of digital technology by visitors and tighter • Monthly spot on local radio station 5TCB economies is changing the traditional role promoting library activities. and function of the VIC. Council needed a new • Regular JP services available through library corporate strategy that was better aligned with staff member Chris Virgin on Thursday and the trends in visitor preferences. Fridays. • Visitor Information Services needed to be • Local and family history research. repositioned to key high profile locations, which would increase the exposure and promotion • Visits to and from Kindergarten, Schools, new of the Tatiara as a point of destination. The mothers groups, community groups. following new locations has the potential to • Assistance to new comers to our community that achieve this outcome by increasing exposure come from a non English background. by an additional 200,000 people: • Assistance with forms either filling them out online or downloading them, including o Tatiara Civic Centre – This attracts approximately 65,000 annually to its assistance with registering for events and Library, Walkway Galley, Bob Hawke Gallery, programs. For example, library staff assisted 25 Digital Cinema and Theatre, Conference ladies with registering for the Rural Women’s Facility and Main Hall. Gathering held in Bordertown in September. 56 Tatiara District Council - 2015/16 Annual Report
o Keith Institute, Keith, which attracts • Visitor and Information Services; approximately 30-40,000 visitors annually to • Event Support Services; the adjacent Don Moseley Park. • Tourism Industry Support; • Education Facility; • Establishing mobile, flexible pop-up tourism • Passenger Bus Terminal; displays which can be relocated where required, • Premier Stateliner and Firefly Bus Ticketing; and would compliment this new strategy by • Community Services. maximising its exposure at events around the centre or throughout the region. During 2015/16 long serving Visitor Information Centre staff in Chris Mackereth and Heather Sharp • Creating a new and engaging tourism website, finished up with Council. They both provided a and free wi-fi at all three locations, would enable tremendous service to tourists and we thank them Council’s new strategy to target all smart devices. for their contribution. • Concentrating on promoting and marketing the region at regional events and activities would enable Council to sell the region to captured Facts & Figures audiences.
• Continuing to be a ticket agency for Premier • According to Tourism Research Australia, the Stateliner and Firefly would provide an additional following key points provide an annualised stream of visitors. summary of the Tatiara tourism profile: • $15m in tourism expenditure in the region; • Utilising the skills and experience of Council • 97,000 overall visitors, comprising 3,000 staff and volunteers at multiple locations would international, 46,000 domestic overnight and compliment Council’s multi-skilling strategy. 48,000 domestic day trippers (N.B. driving through the region does not count as a Day Trip); By using more than one technique in which to • Top international markets are: NZ, UK and disseminate tourism information, Council will now Germany; reach well beyond its usual visitor and stakeholder • 78 Tourism business – 57 of these are small base. Through the use of a new website (www. employers which employ 4 people or less; visittatiara.com), free wi-fi, iPads and other types • Average stay of 2 nights and average spend of of social media, regional tourism information and $155; products will be promoted to local, interstate and • Most common purpose for visiting the Tatiara is international customers. Therefore Council has holiday, followed by Visiting Friends and Relatives the opportunity to embark upon an extraordinary (VFR); and journey that will take Council and the region further • Resident population 6,667 – over a year there are than it would have ever experienced in the past. almost 15 visitors to the region for every resident.
Council still maintains a fully accredited VIC at the Tatiara Civic Centre, which is committed to delivering a high level of professionalism in providing customer service and tourism services. The Bordertown VIC is recognisable by the nationally recognised trademark italicised yellow on blue ‘i’ sign which represents high quality provision of information, service and facilities. The Visitor Centre specialises and focuses on assisting visitors in the Tatiara Region, enhancing the visitor experience and increasing visitors length of stay and their spend in our region. As an accredited tourism facility, the Visitor Information Centre provides a one stop shop for visitors to the region. Providing an extensive range of brochures, information of regional accommodation and activities and attractions are among the many facilities and services available to visitors. The key elements of the Centre include: Tatiara District Council - 2015/16 Annual Report 57 Arts & Cultural Development
Our community is at the very heart of all that we do. We • Presenting works of local, state and national are passionate about bringing people of all cultures significance to engage, inspire and challenge our and ages together through events and value the audiences; opportunity to explore new ways to increase access • Bringing families and communities together across and engagement through arts and culture activities generations and cultural divides, and initiatives. • Inspiring curious minds of all ages through innovative and contemporary arts practice. A unique feature of Council’s art and cultural development program is that it’s a driving force for creativity, inspiration, dialogue and continuous Key Initiatives and Projects learning. Through our Creative Community Partnership with Country Arts South Australia we We have continued to provide opportunities for people have strengthened arts and culture in the Tatiara to connect, express themselves, share information District, not only upgrading our cultural facilities, but and enjoy lifelong learning opportunities. The Tatiara also offering diverse arts experiences and investing in District Council works directly with the community artists. to strengthen the linkages and networks through dedicated arts and culture events, library information Our Arts and Cultural Development Officer, Naomi services, support services for older people, new Fallon, is responsible for supporting a cultural and parents and socially disadvantaged members of the diverse environment, the program involves the community. promotion of arts and culture development activities throughout the Tatiara and surrounding regions and Our key initiatives and projects throughout 2015/16 encourages individuals and community groups to are highlighted; participate in cultural initiatives. Naomi is employed by Council with half her salary funded by Country Arts. Mental Health Awareness Our venues are places for everyone and this is reflected in our broad range of shows, ticket prices, free events • We supported the Keith and Tintinara Show and daytime programming. Tatiara residents have Society to deliver the Junk Heap Challenge. The access to stimulating professional and community original concept developed in 2012 to encourage based arts and culture offerings at the Tatiara Civic the community to look at men’s mental health Centre, Keith Institute, Walkway Gallery, community differently. The project reinforced and embraced buildings, its libraries, and through its civic events, the camaraderie and good natured spirit of community festivals and other Council departments. competition that is strong in any small community, In 2015/16 Tatiara District Council has played a leading but also challenged men and women to look role in showcasing the best local, South Australian differently at the ‘junk in their sheds, the junk in and National arts – from music, dance, drama to their heads’ by building a sculpture with their comedy and cabaret. We partnered with community mates. groups and flagship arts companies alongside a range of other regular presenting companies that bring our spaces to life. To complement the work of these • The event engaged and highlighted a range of companies, Walkway Gallery presents its own program services providers including South East Regional of exhibitions and events that offer audiences a Community Health Services (SERCHS), Older distinctly multidimensional approach to participation, Persons Mental Health Team, Older Persons Mental education and engagement. Health Team, Limestone Coast Division of GP, Uniting Care Westley, Carers SE, Mental Health The Arts and Cultural Development program’s core Illness Fellowship of South Australia, Keith and purpose is to enrich the lives of Tatiara residents – Bordertown Hospitals and Men’s Health Australia. culturally, educationally, socially and economically. This purpose drives our overarching Strategic Goal to Every Generation Festival enhance Arts, Culture and Heritage of the region. We believe that what we do makes a difference by; • Supported Bordertown Public Library on the presentation of the booked-out show Fame and • Making the Tatiara more creative and vibrant; Fortune, two short comedies written by former ABC • Making the arts more welcoming and accessible, TV and BBC World Service newsreader-presentation John Ovenden. The plays were presented as a 58 Tatiara District Council - 2015/16 Annual Report
rehearsed reading by four of Adelaide’s top award • Movies screened at the Keith Cinema – including winning amateur and semi-professional actors. Zootopia, Kung Fu Panda 3 and Superman v Bat- man;
Migrant & Refugee Support and Events • Circus Elements Circus School – hosted 4 work- shops in Keith and Bordertown on a range of crazy and clever circus skills like juggling, hula hoops, • Re-established the Multicultural Settlement uni-cycling, plate spinning, balance sticks, stilts; Committee with a range of new stakeholders including the Australian Migrant Resource Centre, • Paul Duff Cartooning – workshop with cartoonist JB Swift, Bordertown Primary School, Migrant and Paul Duff was held both in Bordertown Public and Community representation. Keith Community Library; • Formed a reference committee for the planning • Skate Park Jam – a ‘come ‘n try’ session was facili- and development of an annual event held during tated by Lighthouse Youth Projects Ryan Lloyd and National Refugee Week to welcome new arrivals Jamie Moore at the Bordertown Skate Park; to the district. Due to the annual Meatworks maintenance shutdown and Ramadan this • State Theatre Company “Gorgon” – presented in celebration was postponed to July 2016 where it conjunction with Country Arts SA the State The- was well attended. atre Company production “Gorgon”. Tatiara District Council supported Year 10, 11 and 12 students • Showcased the annual Colourfest Film Festival from Bordertown and Keith Schools to attend the featuring the best multi-cultural Australian stories show free of charge; through a selection of short films. The films challenge negative portrayals by showcasing a more authentic and inclusive image of Australians Supported Youth Workshops and Activities as a nation of diverse faces. The films were shown in Tatiara schools and is now available for borrowing • Range of free events offered throughout school in the Bordertown Public Library. holidays including workshops, authors and movies; • Supported and presented at the Tatiara Skills Expo; Youth Support and Events • Supported the presentation of the Limestone Coast Drug Action Team’s presentation “Understanding the Ice Factor” in Bordertown and Keith; National Youth Week • Supported the presentation of a Cyber Safety and NYW was celebrated nationally 8-17 April 2016. Safety at Schoolies workshop with Bordertown Traditionally, our Youth Week program has run High School; exclusively during that week, but this year we expanded our programming to spread across a month. The • Supported Bordertown Youth Centre to sell show program designed to target different demographics bags at the Bordertown Spring Festival; which proved incredibly successful by engaging over 1,235 local young people. • Supported Lutheran Youth Group events throughout the year; Events included; • Supported Keith Area School song writing • The Adventures of Broer & Zus – presented in workshop with Country group Carter and Carter. conjunction with the Country Arts SA Shows on the Road program and local presenter group PEAK and was held at the Keith Institute; Volunteer Support and Events • Movies screened at the Bordertown Cinema – including Zootopia, The Peanuts Movie, Kung National Volunteers Week Fu Panda 3, Superman v Batman and two “lock- in” movie marathon’s featuring Alvin and The NVW was celebrated nationally 9-15 May 2016 with Chipmunks 4 and Goosebumps and Zoolander 1 three separate functions held across the Tatiara to and Zoolander 2; thank Volunteers for their continuous dedication and hard work across the region. The functions held in Padthaway, Bordertown and Keith attracted over 250 Tatiara District Council - 2015/16 Annual Report 59 volunteers. The projects combined create a sense of diverse experiences that are at once global and local Our 2016 Volunteers of the Year award winners were; suggesting that every town is a border town. • Brendon Jones; This is a Border(town) is a Country Arts SA program • Carol Shakes; presented in partnership with Tatiara District • Cloreen Meecham; Council and funded by the Australia Council for • Colin Gregson; the Arts. • Sonia Sharpe; • Suzanne Merrett. Residencies include; • Malcolm McKinnon, Filmmaker working with Grants and Funding Advice new arrivals from distant countries, who are employed in the meatworks, to capturing Grant programs offered during the year have enabled their stories and also the experience of locals community groups and organisations to foster and extending the hand of friendship; build on this ethos with positive results in the form of new equipment, rejuvenated community halls, • James Dodd, Visual Artist, will work with recreation and sporting facilities thus enabling local young people exploring ways in which increased participation and producing positive patterns can become infused with cultural value, history and how it manifests for today’s outcomes for the community. young people. These elements will become part of multiple public outcomes; Major Initiatives • Mark de Nys, Sculptor will collaborate with men from the Tatiara Men’s Shed and local farmers to address Men’s Mental (and Physical) Tutti Engage Health in a rural context; Tatiara District Council were successfully funded by • The Ben Quilty collection from the Art Gallery the Country Arts SA Regional Arts Fund to collaborate of South Australia will be exhibited in the with inclusive arts organisation Tutti Arts to engage, Walkway Gallery in November 2016. The work support and advocate for people with disability. depict rural Australia and some of the more challenging aspects of our culture and history; Key outcomes included;
• Having previously mentored (already established) • This is a Border(town) publication will be cre- groups across regional South Australia and ated and launched in November 2016. Artists outer metropolitan suburbs to develop their and writers were commissioned to contribute own inclusive choirs, Tutti Arts and The Sisters of to the publication including James Darling, Dr Invention engaged with a Bordertown’s Uniting Linda Marie Walker, Peter Mares, Peter Drew, Care Wesley (formerly TESS) clients; Mark Thompson, Dave Graney and locals Vida Maney and Nikki Carson. • The Sisters of Invention worked with clients to write and record a song together; Walkway Gallery • The Sisters of Invention hosted a free concert for the Tatiara community. The Walkway Gallery has continued to present public programs which showcase art, celebrates diversity, and supports local art practices and This is a Bordert(town) regional artists. This is a Border(town) is a 12 month project, beginning Local artist / group exhibitions included; in early 2016 that includes a series of artist residencies, a major exhibition and a publication. The major theme • Bordertown artist Trish Daniel held her first of global, psychological and physical borders is solo show ‘To Catch a Rainbow’ (July 2015); overlayed across the physical places of the township as well amongst the residents who have participated • Keith Art Group 60th Anniversary exhibition at in the projects. the Keith Institute (November 2015); 60 Tatiara District Council - 2015/16 Annual Report
• Bordertown sign writer Brett Carr held his first exhibition ever (December 2015); PEOPLE’S CHOICE $500: Julia Davis “Community”; • Tatiara Palette Painters ‘Sunshine and Shadows’ exhibition featuring new artwork created in TATIARA ART PRIZE $10,000 (acquisitive): workshops and during the year (May 2016); Laura Wills “Murray Map” • • Bordertown artists Glenda Rowett presented Laura Wills is a visual artist based in Adelaide, the new work in an exhibition ‘Connections’ Australia. With a Bachelor of Visual Arts and Applied created as part of a mentorship with Adelaide Design from Adelaide centre of the Arts (2003) she Central Studios artist Nona Burden (June 2016) practices a diverse range of media from painting, drawing and photography to installation, media Curated exhibitions included; arts and community projects. Wills has a strong interest in using found materials, collaboration • Adelaide Hills artists Kathleen Munn, Jan and basing projects on social/ environmental Clifford and Bill Clifford were commissioned to themes. She regularly exhibits and has received create the exhibition ‘Shifting Connections’ for numerous grants, awards and residencies locally the South Australian Rural Women’s Gathering in Australia and overseas. held in Bordertown. The exhibition referenced the theme of the gathering ‘use it or lose it’ by Support for Local Artists using local natural fibres and images of nature in comment of the subtleties and fragilities of Supporting artists in applications to the Country our environment (September 2015); Arts SA grants program, and offering an important behind-the-scenes opportunity to experience the • Lucindale artist Hamish Macdonald exhibition grants assessment process. Local artists supported ‘A Glimpse of Home” (February 2016); through Country Arts SA Regional Arts Fund incudes; • 2015 Tatiara Art Prize Winner Laura Wills exhibition ‘Contourlines” featured a survey of • Tatiara District Council – Tutti Engage; works created over the last ten years on maps. Each explored themes of the environment and • Glenda Rowett – Mentorship with artist Nona how we are connected to it; Burden Special exhibitions included; Supported Community Driven Arts Events
• South Australian Living Artists (SALA) Festival: • Provided support and prize money for the SpinFX Australia artists Bob Daly, Kalyna Micenko and glass artist Kurt Florimond Moot Yang Gunya Acquisitive Sculpture Prize marked a 30 year art-making collaboration with for Eco Art Trail; the exhibition ‘In Our Nature’ in Bordertown – • Supported the Diamond Exhibition for the the place where they first met (August 2015); Keith Art Group in the Keith Institute; • Supported the Gum Tree Quilters biennial • Tatiara Art Prize: The biennial acquisitive art exhibition in the Tatiara Civic Centre Hall; prize was held in October 2015 with 77 entries in total, including 12 youth and 8 young • Installed Bordertown High School Art entrants. The winning entries were; Exhibition in Tatiara Civic Centre foyer gallery. MOST PROMISING YOUNG ARTIST (5-14 years) $250: Harry Schwarz (9) “Ned’s Last Marketing + Communication Stand”;
MOST PROMISING YOUTH ARTIST (15-26 Facebook.com years) $750: Jamie Alexander “Abandoning the Manly Dirt to Search for Inaction” Facebook provides a valuable platform for sharing our own content as well as third party events and RALPH WINTER MEMORIAL PRIZE (Local) $500: Jaime Prosser “Graffiti Tank”; Tatiara District Council - 2015/16 Annual Report 61 opportunities and communicating directly with our • What’s on Tatiara audience. Facebook allows us to be responsive to news as it arises, to share posts by partner organisation and 548 + Likes showcase Tatiara events. In this way Facebook has become a way to support 82% Women (23% aged 35-44, 19% aged 25- the local arts and creative industry and also grow the 34, 18% aged 45-54) Tatiara network. 17% Men (6% aged 25-34 and 5% aged 35-44) “Likers” from Bordertown (203), Keith (64), • Tatiara Civic Centre & Keith Institute Adelaide (29), Mundulla (26), Naracoorte (19), Melbourne (18), Mount Gambier (9), Kaniva 599 + Likes (8), Wolseley (6), Murray Bridge (5) 83% Women (26% aged 35-44 and 22% aged 25-34) 16% Men (5% aged 25-34 and 4% aged 35-44) “Likers” from Bordertown (197), Keith (67), Adelaide (41), Mundulla (27), Melbourne (21), Kaniva (18), Mount Gambier (8), Marion (8), Cannawigara (8), Salisbury (8) 62 Tatiara District Council - 2015/16 Annual Report Cinema
The need for alternative affordable, social and suitable for all ages, including near-recent releases, educational facilities is an ongoing priority for educational films, special feature films, etc. Never Council. This is where the idea of installing digital before has the Cinema resonated with as many people cinema projectors at the Tatiara Civic Centre and as it has over the last 2 years. We have experienced Keith Institute was born, and for creating a new and unprecedented film screenings, with approximately engaging entertainment experience and opportunity 5,500 people attending 150 screenings at the Tatiara for our region. Civic Centre and Keith Institute in 2015/16, compared with almost 5,700 people attending 132 screenings in It was initially intended that films would be shown 2014/15. once per month, however, sufficient demand has been experienced and films are now shown on a weekly The Cinemas are almost entirely volunteer run and our basis. thanks go to those wonderful people who do all the The Cinema continues to host a wide variety of films work behind the scenes to ensure that films are shown on a regular basis. 0 Tatiara District Council - 2015/16 Annual Report 63 64 Tatiara District Council - 2015/16 Annual Report
From our Technical Services Department Tatiara District Council - 2015/16 Annual Report 65
From our Technical Services Department 66 Tatiara District Council - 2015/16 Annual Report
Technical Services Manager
The 2015-16 financial year presented Technical Services • Shoulder widening of a 5.0 km section of Emu with a considerably large programme of works. This Flat Road. This completes the upgrade of Emu Flat was mainly due to extra the Road to Recovery grant Road from Dukes Highway to Ngarkat Highway. from the Federal Government. Under the Special Local Road Programme, Council has Council allocated funds to road works, footpath, kerb to match dollar for dollar funding received under this and gutter and stormwater drainage. This required up programme. In order to apply for funding, LCLGA has front planning of works in order to ensure that works formed a Transport Working Group of the member were completed in time, within budget and to the Councils to work together to come up with regional quality specified by the Council. priority roads which needs to meet certain criteria. Roads selected is then forwarded to LGTAP for their To the credit of the staff who were ably assisted by local considerations and approval for funding. contractors, not only the whole works programme was delivered but additional works were also completed. Tatiara District Council has been, over the past 5 years, Some of the projects in the works programme were successful in obtaining grants for the upgrade of Emu delivered under their budget allocation which meant Flat Road. that Council was able to bring forward projects from future years and fund them from the savings. Road Seal Upgrades This was possible due to an up to date Asset Council continued to fulfil its Policy to seal to seal urban Management Plan that has been adopted by the streets in all its townships. This year remaining streets Council. in Mundulla and Keith were upgraded from rubble road to sealed roads. This included: Roads & Streets Construction and • South Terrace Mundulla Maintenance Works • Stirling Street Keith • Hillier Road Mundulla. There are very few streets left to upgrade and once the Tatiara District Council has a significantly large road town streets are completed Council will assess the road network which services its towns and a diverse upgrade programme in accordance with its Transport agribusiness. Infrastructure Asset Management Plan. Each year Council spends the majority of its budget on its transport infrastructure which includes in excess Resheeting of Rubble Roads of 2,000 kilometres of road reserves which are made up of different categories of roads. Currently Council The re-sheet programme ensures that Council’s rubble is responsible for 1,789 kms of roads across the district roads have the required amount of rubble cover to of which approximately 530 km are sealed, 1077 km of meet the service standards specified under the Asset unsealed road and 200 km of tracks/unformed roads. Management Plan. Council’s overall expenditure on roads and street works Every rubble road in the District requires re-sheeting was approximately $6.33 million. This was funded at approximately 20 year intervals. Roads requiring mainly by rates but also by specific government grants re-sheets are identified as part of Council’s asset of approximately $1.82 million. Works carried out management plan. included: With 1,077 km of rubble roads to maintain across the district, roads are prioritised depending on volume Special Local Roads and type of traffic and quality of rubble. Council was successful in obtaining special local road In 2015/16 Council spent approximately $900,000 grant funding for two of its projects. Total funding on re-sheets of 35 kilometres of rubble roads in the received was of $361,500 which enabled: district. All of the re-sheet works is undertaken by • Upgrade of the intersections and rail crossings at Council staff with carting of rubble outsourced to local Wolseley for compliance to B-Double route trucking companies. Tatiara District Council - 2015/16 Annual Report 67
Maintenance Works Priority for the roads to be re-sealed is derived from Council’s Transport Infrastructure Asset Management In 2015-16 Council allocated approximately $1,865,000 Plan and condition monitoring undertaken by Council on its transport infrastructure assets. However due staff. to a large capital works programme not all the funds were spent. Maintenance works carried out across the Most of the reseal works is outsourced to contractors. district included: Currently TDC has joint agreement with two other neighbouring Councils to use the same sealing • Patrol Grading contractor. This has resulted in getting better prices from contractors based on increased volume of works. • Shoulder Grading • Unsealed Road repairs Town Street Upgrades • Sealed Road repairs Footpaths, Kerbs & Gutters Council also has identified construction of new • Guide Posts footpaths and kerbs and gutters for streets within the townships. This is also an outcome of Council’s Asset • Signs Management Plan which identifies the street where these items will contribute to community wellbeing as • Traffic Control well as manage the stormwater from streets. • Line marking The total spend on the kerbs and gutter in 2015/16 was approximately $200,000 with works distributed at • Roadside mowing Bordertown, Keith Padthaway and Wolseley. • Weed spraying Bicycle Lane Upgrade • Storm Water maintenance Council continued to carry out works on improving the bicycle lanes in Bordertown and Keith In accordance • Footpath maintenance with the Bicycle Strategic Plans for Bordertown and Keith. Priority was given to recommended safety • Kerb & Gutter upgrades works for existing bicycle lanes in the two • Tree maintenance (rural) towns. The majority of the maintenance works are done Council will continue to improve the bicycle lanes in by Council staff and contractors are only used the district over the next few years. for specialised works. Council has a preventative maintenance plan in place but also receives requests Parks & Gardens and notifications from local residents and this leads to reactive maintenance in some cases. Tatiara District Council adopted its Parks & Garden Asset Management Plan this year. The emphasis of Residents in the district are encouraged to contact the Plan is to ensure that not only Council’s parks and Council if they are aware of any works that are required gardens are maintained to community expectation on their local roads. but also a renewal and upgrade plans are in place for the playground equipment. This will ensure that the playground equipment are compliant with current Reseals standard as well as keeping up with the changes in the availability of new equipment. Council has 530 kms of sealed roads and streets which need to be resealed approximately every 20 years. In Council has continued its programme to maintain its 2015/16 Council spent $565,000 on resealing 27km of parks and gardens to a standard that the community sealed roads. This included works town streets and requires. Service levels for all parks and gardens were rural roads. reviewed to ensure that they were aligned to Council’s budget as well as ensuring that it met community Priority for the roads to be re-sealed is derived from expectations. Some of Council’s parks are adjacent to Council’s Transport Infrastructure Asset Management major transport routes and attracts travelling public to 68 Tatiara District Council - 2015/16 Annual Report
major transport routes and attracts travelling public to been capped and rehabilitated to meet the stipulated stop and utilise the facilities offered in Council’s parks requirement and Bordertown landfill still has work in and gardens which promotes local businesses. progress. In 2015-16 Council spent approximately $808,000 on The rehabilitation of the old landfill at Padthaway will Parks & Gardens in the district. The majority of the commence next year. expenditure was on maintenance rather than renewal or upgrade. The cardboard baler purchased by the Council now enable baling of bulker bags as well as cardboards Council staff commenced maintenance works in which also reduces rubbish going to landfill. Cardboard the Bordertown Wildlife Park as well as working on baling has increased from 40-50 tonnes/year to over a proposal to further develop the park to enhance 150tonnes/year. its reputation as an attraction for place to see white kangaroos. This is still works in progress with further The cost of recycling continues to increase considerably. development planned for in the coming year. Council sends its recycling waste to Naracoorte where it is sorted out and then transported to major recycling centres. Keeping the level of contamination in the Waste Management recycle bin will assist in keeping the costs down. Council passed a resolution to introduce green waste collection service in 2016-17 financial year. This was Plant & Machinery after receiving numerous requests from some of the ratepayers and a business case which proved that Total Expenditure on Plat Operation in 2015/16 was green waste collection will reduce the amount of $1,332,000 which includes Capital and Operational waste transported to landfill site. costs of the entire Council fleet. Waste management is in the top three expenses of the All Council’s plant & machinery needs to comply Council’s annual budget. The approximate expenditure with WHS legislation and are maintained to meet in 2015/16 was $982,000. this requirements, this is one of the reasons Council continues to upgrade and replace plant (vehicles and Staff are continually challenged with finding ways machinery) as well as in accordance with the Asset to reduce the cost of managing waste. This issue is Management Plan for Plant and Machinery. further compounded by the fact that there are not any landfill operations in the district. As a result all The plant purchases have allowed Council to keep putrescible waste needs to be carted approximately pace with the increased works program, with specialist 200 kilometres to the Brinkley landfill site. plant hired in for projects from locals as required to compliment Council’s own fleet. Work continued on capping the old landfill site at Bordertown and Keith under the license conditions and to comply with EPA requirements. Keith Landfill has Tatiara District Council - 2015/16 Annual Report 69
During 2015/16 Council procured the following major items of plant & machinery: Airfields The major works that were undertaken this year was the • Tool cat upgrade of the runway lights at Keith Airstrip. Previous • Tractor to this upgrade, the lights at Keith Airstrip were deemed unreliable due to the power source and individual • 2 Combination Rollers controls. Under new lights the power system has been • Small kerb roller upgraded by using solar panels (photovoltaic cells) which supply 240 volt power to the light in series. This • Cab Ride-on Mower has increased the reliability of the lights with no reported Council’s fuel expenditure was down from previous malfunctions since the completion of the upgrade. year, which reflects the drop in crude oil price globally. Council maintains 3 authorised landing fields at Bordertown, Keith and Padthaway which provides Community Wastewater service to RFDS and local community. Management Systems (CWMS) Safety audits were undertaken during the year as well Council expenditure on CWMS for 2015-16 was as regular fortnightly inspections followed by any approximately $850,000 which includes Capital necessary maintenance to ensure that the Tatiara’s upgrades, maintenance and operational costs. airfields remained suitable for continuing use. Council continued with the upgrade of its CWMS pump Other Works stations which included upgrade of the following pump stations: The Technical Services Department is also responsible for the following: • 3 Pump Stations in Keith Street Lighting - Council conducted trials for solar lights • 2 Pump Stations in Bordertown this year. Solar lights provide an alternative to using the SA Power Networks pole and wires to provide lighting • 1 Pump Station in Mundulla in walking trails, parks and gardens. The upfront costs of the lights are significantly high but there are no It is proposed that the pump upgrade programme operational costs. Council will evaluate the performance will continue in 2016-17 with up to six pumps to be of these lights before rolling out solar lights to other upgraded in next year’s programme. This will complete areas. Council’s pump upgrade programme which will allow the use of SCADA to monitor and undertake diagnostic Street Cleaning – Council uses a contractor to undertake check of the pumps remotely. regular cleaning of the kerbs and gutters in the five towns. This year Council increased the frequency of This year Council commissioned suitable contractor street cleaning in autumn months in order to keep up to undertake condition monitoring survey of the with falling leaves and to prevent them from clogging CWMS pipe networks in the four towns. This survey is the stormwater drains. Although this was somewhat performed with a video or a still camera deployed in the successful it still requires additional sweeping to totally pipes which provides a picture on the condition of the overcome this problem. pipe network. A report from this condition monitoring exercise provides Council with valuable information As well as keeping the appearance of the towns tidy on where to replace pipes or where leaks in joins etc. it keeps rubbish and plastics out of important water are occurring. This year only 20% of the network was courses. Expenditure in 2015-16 was approximately surveyed. $72,000. Council will continue to undertake the survey so that Cemeteries – in 2015-16 Council spent approximately the condition of majority of the pipe network is known. $204,000 on four cemeteries that it maintains compared to revenue of approximately $62,000. The majority of the expenses are attributed to the upgrade and maintenance of all the Council’s cemeteries. Surya PRAKASH Manager Technical Services 70 Tatiara District Council - 2015/16 Annual Report
From our Development Department Tatiara District Council - 2015/16 Annual Report 71
From our Development Department 72 Tatiara District Council - 2015/16 Annual Report Manager Development & Inspectorial Services
Responsibilities One of Council’s key objectives is to protect agricultural land from incompatible land uses as there continues to be opportunities in food Town Planning, Development Assessment, Building production. Inspections, Building Fire Safety, Land Divisions, Waste Control, Food Safety, Public Health, Dog & Cat Management, Fire Prevention, Compliance, Swimming Planning Reform Pools, Asset Management (buildings) and Council There continues to be discussion, debate and special projects. amendments to the Planning, Development and Infrastructure Act 2016 with one of the key issues Development Applications 2015/16 is the role of the State Planning Commission which will have an important function, The value of Development within the district was powers and duties. The Statutes Amendment approximately $6,550,000 which is a decrease of (Planning, Development and Infrastructure) Bill around $2m from the previous year which is reflected 2016 provides greater certainty as to how the in the reduced number of applications. transition to the new planning system and the timing will be undertaken. Unfortunately it is still unknown when the transition will commence Building Statistics - 1st July 2015 and what the key commencement dates will be to 30th June 2016 even though these should be become evident once the Bill progresses through Parliament.
New Dwellings 10 Development Assessment Dwelling Additions 9 Panel Commercial/Industrial 14 Council currently has a Development Outbuildings 54 Assessment Panel, consisting of five (5) members which include an independent chairman, two Land Divisions 9 independent members and elected members. Total 96 There are minimal applications that are assessed by the Panel Council continues to deal with a range of Development Applications with the majority being for residential, The Panel determines the following type of commercial and industrial developments. The majority applications: of the applications processed were Category 1 therefore did not require public notification and these • Non Complying were dealt with by staff under delegation. • Category 2 & 3 which are subject to third The Bordertown and Keith Industrial Estates continue party representations to provide suitable land for new and existing businesses to develop and expand. Seed Genetics who recently Council reviews the Terms of Reference and the moved into a new facility in the Keith Estate have operation of the Panel annually. acquired additional land to allow for future expansion. Council also resolved to proceed with the creation of Council has supported the proposal to establish an additional 6 allotments at the Bordertown Industrial “Assessment Panels” which are to consist of Estate. It is imperative that Council continues to provide accredited professionals subject to being at least land and infrastructure for economic growth as this is 2 Panels in the Limestone Coast. It is interesting to integral for the future ssustainability of industry within note that under the PDI Act Panels may have an the district. elected member but this is not mandatory and all members of the Panel must be accredited with the The district economy is firmly based on agricultural and exception of the Council member. pastoral industries and with the excellent underground water resources provides the opportunity for extensive The requirement for Councils to appoint an irrigation which has facilitated the production of assessment manager is an interesting initiative small seeds, fat lambs, horticulture and viticulture. as Council will have to relinquish all its planning powers. Tatiara District Council - 2015/16 Annual Report 73
Building Inspection Policy that Council advocates and facilitates programs to cater for their needs. Council has a Building inspection policy which was reviewed to include mandatory notifications for There were 40 participants enrolled in the program truss roofs and swimming pools and undertake the which were predominately middle aged men. It required inspections. Council authorised officers was very evident that once the participants grew are required to inspect a majority of building work in confidence so did there skill level. Twelve of the at least once and new buildings twice at mandatory participants received a participation award, 14 passed notification stages. Level 1 and 2 passed Level 2. As with VACSWIM, this program aims to provide Swimming Pools opportunities for participants to develop a range Council provides excellent outdoor aquatic facilities of skills and positive experiences in relation to at both Bordertown and Keith which are only water safety build confidence, personal survival open from mid November until early March. It activities, emergency procedures and basic stroke takes substantial funds to maintain these facilities improvement. but the social benefits to the community certainly outweigh these costs. Heritage Advisory Service Council employs an aquatic co-ordinator who has Council continues to utilise the services of Heritage developed and administered a range of programs Advisor, Richard Woods, who visits the district on which include; a regular basis. This is an excellent service which provides advice at no cost to the owners of heritage • Bordertown Swim School listed properties. • Aqua fitness Council has a Local Heritage Grant Scheme which offers owners of Local Heritage and Contributory • Vac Swim & RLSSA Higher Awards places up to $2,000 for conservation and restoration works on heritage buildings. Council includes in the • Private swimming lessons annual budget an amount of $5,000 pa. The grant scheme has been in place for many years and has • Migrant specific swim and survive program been beneficial for property owners as it assists in preserving and enhancing the long-term heritage • Lap swimming value of heritage places. The Vac Swim program continues to well patronized therefore Council will continue to administer this Local Action Plan Committee program. It has been an excellent initiative, well Council continues to contribute $40,000 per annum supported and provides an excellent platform for towards the Coorong Tatiara Local Action Plan continued expansion. Committees as this provides an excellent platform Council has also contributed funds to a privately and leverage to source other external funding. owned heated pool as this assists in maintaining Even though funding opportunities have reduced in the facility and provides the community access to recent years, the current programs will continue until ongoing programs facilitated by Councils aquatic mid 2017. These programs have shown to provide co-ordinator and rehabilitation programs. a significant outcome for ecosystem resilience and Council was again successful in obtaining a grant maintaining healthy vegetation in targeted areas. through the Sport and Recreation, Development Even though the funding streams have changed, and Inclusion Program for a “Migrant specific swim the programs still provided excellent environmental and survive program”. This program is for a three benefits. year period but funding is approved on an annual Research projects such as the recent one undertaken basis. by Federation University Australia, investigating tree The district has a large population of culturally decline and death (including Mundulla Yellows) within and linguistically diverse residents which is mainly the Council areas, is an excellent example. The project due to the employment opportunities at the JBS will run over 3 years. The first stage was completed in meatworks. Many of the personnel have no family June 2015 and this was to undertake a literature review to locally and limited English therefore it is important evaluate the current knowledge of issues that potentially lead to tree decline and tree death. The LAP committee 74 Tatiara District Council - 2015/16 Annual Report
are also keen to develop a partnership with the towards capital works through its community grants university where students could undertake specific program. projects in the district. There continue to be challenges in maintaining Local Action Plan officers continue to work and buildings and more importantly deciding which assets engage with NRM Groups, landholders and students are surplus to requirements, especially when service undertaking various projects and education as this is levels and affordability are taken into consideration. an integral part of the programs. They also assist in managing land in the care and control of Council. LAP Council completed the Bordertown Council Office officers facilitate numerous workshops in addition to alterations and refurbishment recently which cost attending local events where they display and share in the vicinity of $200,000. Even though there was information. They also promote drought services at only 8m2 of additional floor area, replacing the local shows and on the Council web site. air-conditioning and furnishings has provided an improved work environment for staff. Council has been successful in obtaining 2 grants from the Department of the Environment for a An existing public toilet facility was modified to specific Green Army Projects which will focus on high provide a compliant toilet for people for disabilities. biodiversity value remnant vegetation protection and Providing equitable access and facilities is a high enhancement works. These programs will provide priority of Council and it will endeavour to upgrade an opportunity for unemployed personnel to gain facilities where possible. experience in the workforce and more specifically projects associated with the environment. The first The Bordertown Hockey Club with the assistance of program will commence in mid September and Council was successful in obtaining a $90,000 grant conclude at the end of February 17 with the second to erect 4 light towers at Virgo Park. The funding program commencing mid March and concluding in was provided through the Sport and Recreation, September 17. Development and Inclusion Program. The lights will not only be beneficial for hockey but also soccer as Council also has an Advisory Body who provides numerous migrants participates in this sport. comment on the amenity value of Native Vegetation clearance applications. Desludging Programme of septic tanks connected to Community Wastewater Management Scheme It may also comment on other aspects relevant to the principles of clearance, set out in the Native The 5 year contract to desludge septic tanks Vegetation Act and where the body believes it has connected to the Community Wastewater appropriate qualifications or experience to provide Management Scheme concluded recently and a such comments. new contract has been entered into with Upper South East Liquid Waste. When considering “other” aspects the group provides a balanced view so issues such as revegetation, In total there are approximately 2,365 septic tanks economics, biodiversity and impact of vermin are connected to the schemes in the townships of considered. Bordertown, Keith, Mundulla and Wolseley. These are desludged every five years in addition to the annual Asset Management flushing of pump stations. Council has the care and control of many properties The regular desludging is extremely beneficial as it within the district, many of which contain buildings minimises the sludge entering the CWMS therefore and structures. An Asset Management Plan and 10 reduces impact on the infrastructure. year building maintenance schedule was developed for Council occupied buildings. We have commenced Environmental Health a review of priority buildings assessing all their components and developing a renewable program. Council employs an Environmental Health Officer This program will be integrated into Councils long on a contract basis. The EHO administers Council’s term financial plan. responsibilities pursuant to the Food Act 2001 & Regulations, the Public Health Act 2011and Housing Council provides annual contributions to community Improvement Act 1940. The EHO has a vital role in organisations as these funds assist in the maintenance protecting and enhancing the public health of the of facilities. Council may also provide a contribution community. Tatiara District Council - 2015/16 Annual Report 75
All food premises within the Council area are audited General Inspection / Animal to ensure compliance with Food Safety Standards and inspection frequency is based on a risk assessment Management / Fire Prevention process. Investigations are undertaken when there The general inspector/fire prevention officer has are complaints or an alleged food borne illness is many roles with his primary responsibility being to reported. administer the Dog and Cat Management Act, the Fire Pamphlets and educational material in relation and Emergency Services Act, Council By-Laws and to public health are regularly updated and made more recently the Environment Protection Air Quality available to the public. The EHO has and will continue Policy. The introduction of this policy has forced to run food safety sessions for community groups if landowners to consider options of the method they required. This year TAFE in conjunction with Council use to dispose of green waste. Council has introduced provided the opportunity employees and volunteers a third bin for the collection of green waste and also to attend a free food safety course. There were 2 provides residents the option of disposing green sessions and both well attended. Council continues to waste free of charge at the Transfer Stations. subscribe to the online food safety program “I’m Alert Knowledge of both animal and human behaviour is a Food Safety” program, as this provides an opportunity requirement for those working in this field as there is a for food handlers to undertake on line training. growing recognition that enforcement of laws will not, The bi-annual report for the Regional Public Health on its own, result in voluntary changes in behaviour, Plan was completed in conjunction with other Councils especially in relation to animal management. and the requirements of the Act. This highlighted and provided evidence the Tatiara Council is undertaking It is necessary for Council to take a strategic approach numerous projects and continually upgrading to managing, enforcing and harnessing the infrastructure for the benefit and well being of our knowledge of both animal and human behaviour in communities. pet ownership. Council reviewed and endorsed an updated Animal Other activities performed by the Environmental Management Plan 2015 – 2020 as required by the Act Health Officer include: prior to the current Plan expiring. As there are proposed amendments to the Dog and Cat Management Act, • Monitor water quality of swimming pools and the revised Plan has been “put on hold” to minimize spas for public access. any unnecessary duplication resulting from the • Investigation of insanitary conditions and legislative changes. offensive activities. Community education is a high priority as voluntary compliance is the best option for all concerned. • Water quality monitoring. Council has clear objectives and policies when expiating for breaches and past history indicates it is • Noise and air quality issues. better to resolve matters rather than issue fines. • Food auditing of premises serving vulnerable The General Inspector also monitors untidy township populations eg nursing homes and childcare allotments, parking, Council By-Laws and abandoned centre vehicles. Immunisation Prior to the Fire Danger Season, there is publicity in the local newspaper and on the local community Council contracts the Bordertown Memorial Hospital radio and signage is also erected at district entrances. to provide immunisation services for children who reside in the district. The programs are extremely Property inspections are undertaken and residents beneficial so Council will continue to investigate ways advised of their responsibilities in reducing and to improve participation. The contract has recently maintaining fuel loads. Notices are issued to being renewed. landowners for non-compliance.
Rocky CALLISTO Manager Development & Inspectorial Services 76 Tatiara District Council - 2015/16 Annual Report
Financial Report Tatiara District Council - 2015/16 Annual Report 77
Financial Report 78 Tatiara District Council - 2015/16 Annual Report Financial Management Council is always mindful of the impact and Responsibilities affordability of rates for the community, both householders and businesses. Council’s Financial “To provide financial, information and customer Sustainability Strategy contains a number of services of a high quality in support of the general principles that guide its financial management in operations of Council”. the areas of: • Balanced budget • Financial Management and Reporting • Funded asset and service provision costs • Property Information, Rate and Service • Debt limitations Charges • Review of assets • Annual Budget and Reviews • Council rate increases. • Investments and Loans • Accounts Payable and Receivable During the year a review of Council’s existing • Information Technology and Communication banking services was undertaken, which had been Systems in place for quite some time. Council submitted • Records Management its banking services out to tender, resulting in a benchmarking assessment to check for efficiency Achievements gains and check other services available. This resulted in a new banking provider being appointed during 2014. • Unqualified Audit Report; • Adoption of Annual Business Plan, Budget & Rates; • Budget Reviews completed each quarter; Audit Control • Review & improvement of processes, systems & procedures; Galpins Accountants, Auditors and Business • Review & improvement of Internal Financial Consultants, have undertaken Council’s Balance Controls; Date Audit at 30th June 2016 and issued an • Review of financial results against Council’s unqualified audit opinion, meaning the external Strategic Plan & Long Term Financial Plan; Auditor is satisfied as to the overall standard of • Expansion of the records system to improve Council’s accounting practices and management capture & management of documents & data; of Council’s financial affairs. • Continuing review of rating system & strategy; • Review, adoption & implementation of Council is in the process of preparing itself for the Council’s Community Grants Policy & funding new internal control requirements effective in the framework; 2015/16 financial year. With the assistance of the • Establishment of an Asset Management Deloitte Control Self Assessment (CSA) system, Committee to assist in asset financial Council is committed to ensuring a fully-compliant management & planning; internal control environment in accordance with • Review & development of financial policies & Section 125 of the Local Government Act of South procedures. Australia 1999. With the introduction of legislation for the audit Council is committed to ensuring that strong opinion of Council’s internal control effectiveness, sustainable financial management underpins the a program has been developed to enhance provision of an extensive range of services to our Council’s existing internal control processes. A community. Council manages approximately $200 control self assessment strategy is a large part of million in assets, which includes land, community this initiative that will provide responsible officers buildings, library resources, recreation facilities, with an important assessment and review process. equipment, roads, footpaths, stormwater drains and The outcomes from this process will provide community wastewater management systems. To valuable operational and strategic process and maintain our region’s valuable assets and to deliver risk management information for Council, staff, our services, Council collects revenue from ratepayers Audit Committee and external Auditors. and receives some grant funding from the Federal and State Government. Tatiara District Council - 2015/16 Annual Report 79
Renewal and Replacement of • Asset management: implementing a systematic, structured approach to the maintenance, upgrade Assets and operation of assets. Consistent with the principles of financial sustainability, Council is committed to continuing Council has taken a 10-year approach to addressing its development of comprehensive asset the above priorities, including plans for: management plans. The operations of Council are highly asset intensive – the Council has assets • Committing to expenditure on buildings, plant and infrastructure valued in excess of $200 million and equipment including the development of – and the further development of long term community hub facilities. asset management plans will deliver significant • Committing budget funds to road and footpath improvements to our strategic decisions. infrastructure. Strategic decisions and budget allocations on capital can be significantly improved through A strategic focus is a must if long-term issues are to be the use of long term infrastructure and asset managed responsibly, while community assets must management plans. Recent amendments to the be protected and preserved for future generations Local Government Act now require all Councils to use and enjoy, as many of these assets have useful to have long term infrastructure and asset lives of 100 years, perhaps longer. management plans for all of its assets. Most importantly, Council implements a budget Working with the Asset Management Coordinator, review process to ensure Council realigns the budget there is a continuing focus on asset accounting to the business plans and reassesses its service level through: robust asset information, data and requirements, resourcing needs, other inputs, outputs assessment to accurately reflect asset valuation, and outcomes for service in each area. This ongoing condition and local use. A rolling asset class work will help monitor that outcomes from Council’s program for revaluation and condition assessment strategic plan are budgeted, measured, reviewed and was expanded to ensure Council’s assets are reported. appropriately managed and records maintained. 2015/16 In Focus Throughout 2015/16 Council continued with its Annual Business Plan rigorous approach to financial accountability, where it not only met all of its financial and statutory reporting Pursuant to the provisions of Section 123 of the requirements, but it also managed its expenditure Local Government Act 1999 (“the Act”) each Local and income in line with the discipline of a far-sighted Government Authority is required to develop Long-Term Financial Strategy. By focusing on the an Annual Business Plan and a Budget for each renewal of ageing infrastructure and responsible financial year. financial management, Council is protecting future Council adopts an annual Business Plan that generations by funding a sustainable future today. outlines the Council’s objectives (as set out in the This resulted in Council adopting a responsible strategic management plans) for the financial year 2015/16, budget which saw funds allocated to core and assesses the financial requirements to meet and essential services. those objectives. The strategy outlines a number of approaches we will The Annual Business Plan is available on Council’s employ in setting our budgets over the next three website, www.tatiara.sa.gov.au or at Council’s years including: Bordertown and Keith Office and the Bordertown • Concentrating on existing projects and plans. Library. Key business priorities, as detailed in the • Using reserve funds where appropriate. Annual Plan, include: • Maintaining project and capital works budgets at current levels. • Sustainability: ensuring Council’s ability to manage • Reviewing our Major Projects to ensure we are its finances so it can meet spending commitments, within our borrowing capacity resulting from our both now and in the future. Long Term Financial Plan. 80 Tatiara District Council - 2015/16 Annual Report
• Building capacity to respond to external • Building capacity to respond to external funding opportunities in the areas of funding opportunities in the areas of community and economic development. community and economic development. • Realigning existing services. • Realigning existing services. • Identifying savings in our operating costs. • Identifying savings in our operating costs. • Ensuring responsible rate increases. • Ensuring responsible rate increases. • Providing contingency funds to ensure we have • Providing contingency funds to ensure we have capacity to respond to funding opportunities capacity to respond to funding opportunities and the ability to absorb unforeseen financial and the ability to absorb unforeseen financial shocks. shocks. • Defining targets for our key financial • Defining targets for our key financial performance indicators. performance indicators. • Concentrating on existing projects and plans. • Using reserve funds where appropriate. • Maintaining project and capital works budgets at current levels. • Reviewing our Major Projects to ensure we are within our borrowing capacity resulting from our Long Term Financial Plan.
Financial Accountability and with the Strategic Plan has ensured the Tatiara District Council has secured a solid financial Responsibility position. Council’s Strategic Plan stipulates that Council Council maintains its focus through a Corporate will continue to develop and implement a robust Reporting Framework that identifies financial and and transparent system of financial management non financial measures to ensure our performance aligned to its Strategic Management Plan and can be assessed against stated objectives. Included maintained to a category 3 level of financial in the regular schedule of reports are: sustainability. Category 3 financial sustainability is described as ‘financially sustainable with a moderate margin of comfort’. It is calculated by • Monthly financial reports to Council. dividing the operating surplus (before capital • Quarterly budget reviews to Council and Audit revenues) by the rate revenue for the year and Committee. adjusting for any significant capital backlog. • Quarterly key financial indicator updates to Category 3 equates to an operating surplus of Council and Audit Committee. between 0% - 5%. In 2014/15 Council achieved an • Annual Report. Operating Surplus, and continued to reverse the prior trend of Operating Deficits. The commitment The Framework is continually being reviewed of Elected Members and staff over recent years in to ensure it delivers the most informative and achieving financial sustainability in accordance effective reports to Council. Tatiara District Council - 2015/16 Annual Report 81
Council, by using a number of key financial Financial Indicators indicators, assesses its financial sustainability to determine its financial performance and position. In accordance with Section 122 of the Local Council’s long term financial performance and Government (Financial Management and Rating) position is sustainable where planned long-term Amendment Act 2005, Council is required to service and infrastructure levels and standards are introduce measures to assess it performance met without unplanned and disruptive increases over the financial year. The Local Government in rates or cuts to services. Financial Sustainability Program has defined a series of financial indicators that have been Long term financial sustainability promotes fairness incorporated into the Model Financial Statements. in distributing public resources between current These indicators provide information on financial and future ratepayers, that is inter generational performance, financial position and long term equity, it maintains a healthy financial position and viability. The Operating Surplus before capital items provides greater stability and certainty of financial for 2012/13 was above budget and continues our outcomes. It also ensures continuation of delivery strong performance over recent years. It provides of essential community services and the efficient a sound base for the achievement of our financial operation of infrastructure and a reasonable sustainability objectives into the future. degree of stability and predictability in overall rates burden over time.
The financial measures adopted by the Council, this indicator is being used to measure the ‘gap’ which are in line with those recommended for all from our operating result to break even. councils by the Local Government Association of South Australia, are contained in Note 15 of the Target: At the end of the five year period to 2014/15 financial statements and are commented on below. we will achieve an accumulated operating surplus/ (deficit) position that will be within a band of +/- Operating Surplus/(Deficit) 5% of rate revenue without requiring significant increases in rates or decreases in services Indicator: An operating surplus before capital throughout the period. revenues indicates the extent to which operating revenue is sufficient to meet all operating expenses Result: In 2015/16 Council recorded an operating including depreciation. An operating deficit occurs deficit of $1,004,000. As illustrated by the following when total operating expenses exceed total graph, while this result reverses a 5 year trend of operating revenues and consequently the burden operating surpluses, the 5 year trend average is a of a portion of expenses will need to be met by surplus of $501,145 and the 10 year average being future ratepayers. For the Tatiara District Council, a surplus of $565,972. 82 Tatiara District Council - 2015/16 Annual Report
Operating Surplus/(Deficit) Ratio Target: at the end of the five year period to 2015/16 we will achieve an accumulated operating surplus/ Indicator: This ratio expresses the operating (deficit) ratio that will be within a band of +/-5%. surplus / (deficit) as a percentage of general This ratio is consistent with the Operating Surplus and other rates, net of rebates. A negative ratio indicator. indicates the percentage increase in total rates required to achieve a break-even operating result. Result: Council achieved a ratio of -7.0% in 2015/16, A positive ratio indicates the percentage of total however the 5 year average is 11% and the 10 year rates available to fund capital expenditure over and average is 9%. above the level of depreciation expense without increasing council’s level of net financial liabilities. Tatiara District Council - 2015/16 Annual Report 83
Net Financial Liabilities Target: Over the five year period to 2015/16 our net financial liabilities will not exceed 65% of our Indicator: Net financial liabilities measure a council’s forecast annual operating revenue. total indebtedness. Net financial liabilities is a broader measure than net debt as it includes all of a council’s Result: In 2015/16 Council recorded a negative obligations including provisions for employee indicator of -$5,086 million. The 5 year trend entitlements and creditors. The level of net financial average is -$4,295,200 and the 10 year average liabilities increases when a net borrowing result being -$3,716,300. occurs in a financial year and will lead to a council incurring liabilities and/or reducing financial assets. The level of net financial liabilities decreases when a net lending result occurs in a financial year and will result in a council purchasing financial assets and/or repaying liabilities.
Net Financial Liabilities Ratio Result: This ratio indicates the extent to which net Indicator: This ratio indicates the extent to which financial liabilities of the Council could be met by net financial liabilities of the council can be met by its operating revenue. The Council achieved -38% in the Council’s total operating revenue. Where the 2015/16, with a 5 year trend average of -29.8% and a ratio is falling, it indicates the council’s capacity 10 year average of -28.7%. to meet its financial obligations from operating revenues is strengthening. Where the ratio is increasing, it indicates a greater amount of council’s operating revenues is required to service its financial obligations. Target: Over the five year period to 2015/16 our net liabilities as a percentage of total operating revenue will not exceed 65%. This ratio is consistent with the net financial liabilities indicator. 84 Tatiara District Council - 2015/16 Annual Report
Asset Sustainability Ratio Result: In 2015/16 Council achieved a ratio of 69%, which is well below Council’s target of between Indicator: This ratio indicates whether a Council is 90% and 110%. However, Council is expecting to renewing or replacing existing non- financial assets significantly improve its performance in relation to at the same rate that its overall stock of assets is asset management from 2015/16, where it intends wearing out. to spend in accordance with its 10 year infrastructure and asset management plans. In 2015/16 Council’s Target: The target for this ratio is an average between Asset Renewal Funding Ratio was 112%, which 90% and 100% over any five-year period. This would highlights the “cash flow from Council’s operations mean that Council is replacing 100% (or all) of the expressed as a percentage of the average asset assets that require renewal. replacement required from the Asset Management Plans and Schedules. Tatiara District Council - 2015/16 Annual Report 85
The LGA SA Information paper 12 (published in 2007): • Addressing rating and fiscal management issues targets for Local Government Indicators: Suggests including reviewing services, retaining assets, that Council’s can choose one of two options for their resource sharing opportunities and the income Asset Sustainability Ratio: base of Council. • Addressing long-term financial sustainability of • Option 1: Capital outlays on renewing/replacing Council owned assets. assets net of proceeds from sale or replaced • Developing and completing Council’s internal assets is greater than 90% but less than 110% of control policies and procedures. depreciation over a 3 year rolling period. • Developing Council’s regional tourism management and economic development strategy. • Option 2: Capital outlays on renewing/replacing assets net of proceed from sale of replaced assets is greater than 90% but less than 110% of the level proposed in the infrastructure and asset management plan over a rolling 3 year period Information paper 12 was discontinued in 2012, and its contents were merged into LGA Information Paper 9 (published in 2015), which suggests that option 2 is the preferred option with no mention of the first option. Historically Council initially decided to use depreciation in the calculation of this ratio because Asset Management Plans had not been completed for all categories of Council’s assets. However, AMPs have now been completed for the majority of assets, making option 2 the most suitable for our Council. Option 2 ensures we are spending the appropriate amount on asset renewals as per Council’s current asset management plans, taking into account the current position of our assets in their lifecycle which is not currently consistent with our depreciation costs. According to our Asset Management Coordinator, “the risk of adopting this indicator is that we don’t have the capacity to fund renewals in the long-term. To overcome this we need to maintain accurate asset management plans and condition monitoring so that we have a good understanding of the peaks and troughs well in advance so Councillors can make informed decisions when setting rates. We also have significant capacity to reduce upgrade funding in the future to pay for renewals.”
The Coming Year As our local community becomes more aware of the services and amenities we provide as local government, our Council will continue to focus on responsible financial management and improving service delivery. Among the goals we have set for 2016/17 is: • Ongoing consultation with our community on budget and rating arrangements. 86 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 87 88 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 89 90 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 91 92 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 93 94 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 95 96 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 97 98 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 99 100 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 101 102 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 103 104 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 105 106 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 107 108 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 109 110 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 111 112 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 113 114 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 115 116 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 117 118 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 119 120 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 121 122 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 123 124 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 125
THIS PAGE IS LEFT BLANK INTENTIONALLY 126 Tatiara District Council - 2015/16 Annual Report
Limestone Coast Local Government Association (LCLGA) Report Tatiara District Council - 2015/16 Annual Report 127
Limestone Coast Local Government Association (LCLGA) Report 128 Tatiara District Council - 2015/16 Annual Report
Office Bearers 2015-16 STAFF MEMBER REGIONAL PROGRAM In accordance with the LCLGA Charter, the positions of Tony Elletson STARCLUB Field Officer LCLGA President and Vice President are appointed at Regional Community the Annual General Meeting, held in February. Rob Forgan Road Safety Officer At the Annual General Meeting in February 2016, Mayor Erika Vickery was again elected as LCLGA Daniel Willsmore (until 24th July 2015) President, to serve in the position for a period of 12 Regional Waste months. Mayor Richard Sage was elected as LCLGA Management June Saruwaka Vice President. Co-Ordinator (commenced 13th During 2015 - 2016, the Executive Officer role was filled October 2016) by Ann Aldersey until (19th August). Dominic Testoni (commenced 9th November). Michaela Bell Project Manager
Tourism Industry Galpins are the appointed Auditor. Biddie Shearing Development Manager During 2015 - 2016, LCLGA engaged the following staff to deliver regional programs: Jackie Hao (commenced Economic Development 14th March 2016) Officer
Alice McLeod Administration Officer
LCLGA BOARD MEMBERS 2015-16
COUNCIL DELEGATE DEPUTY BOARD MEMBERS
Cr Brian Collins District Council of Grant Mayor Richard Sage Cr Bruce Bain
CR Kay Rasheed Kingston District Council Mayor Reg Lyons Cr Chris England
Cr Penelope Richardson City of Mount Gambier Mayor Andrew Lee Cr Ian Von Stanke
Cr Scott McLachlan Naracoorte Lucindale Council Mayor Erika Vickery Cr Craig McGuire
District Council of Robe Mayor Peter Riseley Cr Harvey Nolan
Cr Diana Penniment Tatiara District Council Mayor Graham Excell Cr Robert Mock
Wattle Range Council Mayor Peter Gandolfi Cr Robert Dycer Tatiara District Council - 2015/16 Annual Report 129
DELEGATES TO THE LOCAL GOVERNMENT ASSOCIATION OF SOUTH AUSTRALIA
COUNCIL LC LGA REPRESENTATIVE
Mayor Erika Vickery LGA Board Mayor Richard Sage (Proxy)
Mayor Erika Vickery
SAROC Mr Dominic Testoni
Mayor Richard Sage (Proxy)
SAROC is an imprtant LGA committee for non-metroplitan Councils. Membership is drawn from each of the six non-metropolitan Regional Local Government Associations with members meeting bi-monthly to discuss the key issues affecting non-metropolitan Councils. 130 Temply Annual Report 2015 Tatiara District Council - 2015/16Designed Annual By Report Temply Tatiara District Council - 2015/16 Annual Report 131 132 TatiaraTatiara District District Council Council - 2015/16 - 2015/16 Annual Annual Report Report Tatiara District Council - 2015/16 Annual Report 133 134 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 135
Acknowledgements
Tatiara District Council would like to thank the following:
• Volunteers and the Community for their valued input.
• Anthony Cirocco for the use of photographs. 136 Tatiara District Council - 2015/16 Annual Report Tatiara District Council - 2015/16 Annual Report 137
TELEPHONE (08) 8752 1044
FACSIMILE (08) 8752 1442
43 Woolshed Street Bordertown SA 5268 (PO Box 346) WEBSITE: www.tatiara.sa.gov.au EMAIL: [email protected]