EMA PROJECT NO. 2 001 0489 001
JANUARY 3, 2019
SOUND SYSTEM UPGRADES FOR ELGIN HIGH SCHOOL
ELGIN INDEPENDENT SCHOOL DISTRICT
CSP # 2019-01
ROBERTO VASQUEZ PURCHASING DIRECTOR ELGIN INDEPENDENT SCHOOL DISTRICT
ENGINEER: ESTES, McCLURE & ASSOCIATES, INC. ENGINEERING AND CONSULTING 3608 WEST WAY TYLER, TEXAS 75703 903-581-2677
REGISTRATION NO. F-893
Z:\EMA\ELGIN\2 001 0489 001 HS SOUND SYSTEM UPGRADE\02 SPECS 2 001 0489 001\2 001 0489 001 PROJECT MANUAL.docx SEALS PAGE
EMA PROJECT NO. 2 001 0489 001
SOUND SYSTEM UPGRADES FOR ELGIN HIGH SCHOOL
ELGIN INDEPENDENT SCHOOL DISTRICT
CSP # 2019-01
ENGINEER: Estes, McClure & Associates, Inc. James M. Tate, III, P.E. 3608 West Way Tyler, Texas 75703 903.581.2677 (Phone) 903.581.2721 (Fax)
Z:\EMA\ELGIN\2 001 0489 001 HS SOUND SYSTEM UPGRADE\02 SPECS 2 001 0489 001\2 001 0489 001 PROJECT MANUAL.DOCX ESTES, McCLURE & ASSOCIATES REGISTRATION NO. F-893 TABLE OF CONTENTS
SECTION # PAGES
DIVISION 0 - BIDDING AND CONTRACT REQUIREMENTS
INSTRUCTIONS TO PROPOSERS 18 PAGES AGREEMENT WITH CONTRACTOR FOR SERVICES 8 PAGES WAGE RATES AND PAYROLL REPORTING 3 PAGES ELGIN ISD PREVAILING WAGE SCALE 1 PAGE COMPETITIVE SEALED PROPOSAL FORM 2 PAGES
DIVISION 27 - COMMUNICATIONS
27 05 00 GENERAL COMMUNICATION SYSTEMS REQUIREMENTS 12 PAGES 27 51 25 SOUND REINFORCEMENT SYSTEMS 26 PAGES
DRAWINGS
ET1.1 DEMOLITION PLAN ET1.2 INSTALLATION PLAN ET2.1 DETAILS ET2.2 DETAILS
Z:\EMA\ELGIN\2 001 0489 001 HS SOUND SYSTEM UPGRADE\02 SPECS 2 001 0489 001\2 001 0489 001 PROJECT MANUAL.DOCX ESTES, McCLURE & ASSOCIATES REGISTRATION NO. F-893 ELGIN INDEPENDENT SCHOOL DISTRICT JANUARY 9, 2019 CSP 2019-01: ELGIN HS CAFETORIUM SOUND SYSTEM UPGRADE
INSTRUCTIONS TO PROPOSERS
PROJECT NAME: ELGIN HS CAFETORIUM SOUND SYSTEM UPGRADE
PROJECT ADDRESS: 14000 COUNTY LINE ROAD ELGIN, TX 78621
PROJECT NUMBER: CSP 2019-01
SUBMITTAL DEADLINE: WEDNESDAY, FEBRUARY 6, 2019, 2:00 PM (CENTRAL
COMMUNICATIONS:TIME) If you intend to respond to this CSP, do not contact any other members of the District or Board of Trustees in any form until a contract has been awarded, unless granted permission to do so in writing by the District.
All inquiries, written or verbal, shall only be directed to:
Roberto C. Vasquez, Director of Purchasing & Organizational Planning Telephone: 512-285-9226 Facsimile: 512-285-9933 Email Address: [email protected]
Elgin Independent School District 1002 N. Ave C Elgin, TX 78621
1. RECEIPT OF COMPETITIVE SEALED PROPOSALS
Competitive Sealed Proposals will be received until 2:00 PM, Central Standard Time, Wednesday, February 6, 2019, in the Business Office of the Elgin Independent School District Administration Building located at 1002 N. Avenue C, Elgin, TX 78621. All proposal pricing will be opened and publically read at that time.
One (1) copy of the Contractors Qualifications Statement must be included with the Proposal Form and Bonds.
Requirements for Contractors Qualification Statement must include, but are not limited to: ▪ Bid Bond or Cashier Check in an amount not less than five percent (5%) of contracted amount shall be submitted with proposal. ▪ Minimum of three (3) references shall be submitted with proposal. Contact persons and telephone numbers shall be inclusive of this document.
All required forms shall be submitted with Proposal.
Contractor must have been in similar business for at least five (5) years.
Contractor should have successfully completed at least three (3) projects of similar scope and complexity over the last five (5) years.
Payment Bond in the amount of one hundred percent (100%) of the contract shall be required within seven (7) days after awarding of contract, if cost matches or exceeds $25,000. Payment Bond shall meet the requirements of Tex.Rev.Civ.Stat.Art.5160 (The McGregor Act) as amended. The issuing company shall be authorized to issue in the State of Texas and shall have a “A.M. Best” rating of no less than (A-). Note: Awarded contractor will not be permitted to proceed until Payment bond has been obtained by and written to provide for completion of work by the proposal entity.
It is not anticipated that this project will exceed $100,000.00. Therefore, Performance Bonds are not required.
Where Contractor and/or Subcontractor licensing is required at a Federal, State, or Local level, the contractor shall provide written proof of such copies of licenses, certificates, etc. to owner, prior to awarding of contract.
Proof of liability, workers compensation and any and all other insurance usual to the project size in both coverage and limits are required within seven (7) days after awarding of contract. Liability limits shall be compatible to industry standards for similar projects.
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The felony conviction notice must be submitted for all employees to be associated with the project.
Contractor shall comply with district approved Prevailing Wage recommendations. (This rate shall be used to establish minimum wage rates only, as per Texas Labor Code 5159 (a), Section 2).
Elgin Independent School District shall retain five percent (5%) of the total contract amount until such time as all required warranties, testing documents, and punch-list items are completed and approved.
Based on listed criteria, the school district reserves the right to reject any and all proposals, to waive any irregularities, and to accept the proposal deemed to be the best value and most advantageous to the School District.
2. ACCURACY OF PROPOSALS
It is specifically required that each offeror warrants that his/her competitive sealed proposal contains true, correct and complete information, and that the offeror will make no claim for omission or error.
3. VISIT TO SITE
Each offeror, before submitting a proposal for work, should visit the site to inspect and satisfy the offeror with the existing conditions and requirements of the site under which he/she will be obligated to perform his/her work or that will in any manner affect the work. There will be no change order allowed for increased costs associated with conditions which could have been determined by examining the site and the project documents before submission of proposals and/or before a contract is awarded to the successful offeror.
4. PRE-PROPOSAL CONFERENCE
A Pre-Proposal Conference will be held at 10:00 AM, Wednesday, January 23, 2019, at Elgin High School, 14000 County Line Road, Elgin, TX 78621. All firms interested in submitting proposal may attend, ask questions, and discuss the project with the Project Consultants and District representatives. Offerors are strongly encouraged to attend.
5. REQUIREMENTS OF COMPETITIVE SEALED PROPOSALS
In order for your competitive sealed proposal to be evaluated it must contain the following completed information:
A. Competitive Sealed Proposal Form B. Contractors Qualifications Statement A305 C. Proposal Bond or Cashier’s Check for 5% of the Base Proposal (see paragraphs below for additional requirements) D. Required District Forms (see pages 8-18). E. List of Texas litigation for last three years. If none, provide a signed notarized affidavit stating that the offeror has not been involved in any litigation in Texas from December 1, 2015 to present. F. All other information requested in the Information for Offerors Specification Section G. Provide payment bond that is A+ United States Treasury listed. Include samples of the current bonds your firm is using written on companies you propose to use for this project (if applicable). H. Provide a sample of a Certificate of Insurance showing all names of issuing companies.
6. OFFEROR’S REPRESENTATIONS
By submitting his/her competitive sealed proposal, the offeror represents that he/she:
A. Understands and has carefully read all of the Project Documents B. Has examined the project site, and is familiar with the conditions under which the work will be performed; and C. Will comply with the requirements of the project documents.
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7. COMPETITIVE SEALED PROPOSALS A. Place all documents in an envelope, sealed, and mark as follows:
Elgin Independent School District Attention: Roberto Vasquez 1002 N. Avenue C Elgin, TX 78621
CSP 2019-01: Elgin HS Cafetorium Sound System Upgrade Due Date/Time: February 6, 2019. 2:00 PM
B. Proposal will be received for the furnishing of all labor, materials, equipment and performing all work required and must be based upon contract documents prepared by Elgin ISD.
C. In the event the proposal is mailed, it is the responsibility of the offeror to allow enough time in transit for proposal to be received by owner prior to date and hour of proposal opening. Telephone, email and faxed proposals will not be accepted.
D. Proposals received prior to the advertised hour of opening will be kept securely sealed until the published due date and time. No proposals will be accepted if received after the advertised due date and time. The owner or its representative will not be responsible for the premature opening of, or the failure to open, a proposal not properly addressed or identified. Once a proposal has been received by Elgin ISD, it will not be returned to the vendor for final inspections, reviews, changes, etc.
E. In case of ambiguity or lack of clearness in the stated price in the proposal, the owner will adopt the price written in words.
F. Any proposal which is not based upon the drawings and specifications, or which contains any qualification of same, or which is not properly completed and signed by the offeror, may be rejected by Elgin ISD, the owner. The Owner reserves the right to waive any informalities.
G. Within 48 hours of bid opening, the district will require a bid tabulation of all subcontractors to be used in delivery of this project.
8. EVALUATION OF COMPETITIVE SEALED PROPOSALS
Within 45 days after the opening of the competitive sealed proposals, District officials and the project Consultants shall review all proposals to determine if they contain the information required in “Requirements of the Competitive Sealed Proposals”. Upon confirmation and qualification of contents, Elgin ISD shall evaluate the proposals in accordance with the selection criteria as addressed below:
1. Relevant K-12 Public Schools Experience (10 points) 2. Key Personnel Assigned to the Project (5 points) 3. Current and Past Performance (10 points) 4. Subcontractors and Suppliers (5 points) 5. Cost (50 points) 6. Warranty Information (10 points) 7. Proposed Project Schedule (5 points) 8. Litigation History (5 points) TOTAL POINTS (100 points)
A. Relevant Experience (10 points) Required Information: 1. Submit information indicating the years that the offeror’s company has been in business as a commercial firm capable of bonding a single project costing equal to the amount of work the contractor has completed. 2. Chronologically list all of the school projects the offeror has completed in the past three (3) years, stating the name of the project, the address of the project, the date the project was completed, project size, the owner contact name for the project, as well as the owner contact title, phone number and email address. For each project provide the original contract cost, final cost and the number of change orders. Also list
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the original contract project time in days and the actual time it took to reach substantial completion and to submit final closeout documents. 3. List of all projects offeror is currently working on, stating the name of the project, the address of the project, the start date and the date the project is to be completed, project size, as well as the owner contact title, phone number and email address.
B. Key Personnel Assigned to the Project (5 points) Required Information: 1. The offeror’s organizational chart showing key team members for this project, and their location (on-site or off-site) during project completion. 2. The resume of the Project Manager. 3. The offeror’s current company safety policy, and a specific safety plan for this project. Provide the rate your firm is charged for workers’ compensation insurance by the State of Texas.
C. Current and Past Performances (10 points) Required Information: 1. Owner and Consultant reserve the right to contact any current or past project listings.
D. Subcontractors and Suppliers (5 points) Required Information: 1. Provide a list of all the major Subcontractors and Suppliers proposed for the project. a. Note 1: The list of subcontractors presented will be considered final and not subject to change whether or not alternates are accepted. b. Note 2: If notified after the receipt of the Competitive Sealed Proposal, provide the following information within 48 hours. Provide a list of subcontractors and material suppliers on your construction project team that are located within Bastrop County and Travis County. For each subcontractor or material supplier indicate the work or materials they will provide. Also indicate the value of the total percentage of the project value that will go to subcontractors and material suppliers located within the Elgin ISD. 2. Refer to Competitive Sealed Proposal Form for list to be included.
E. Cost (50 points) Required Information: 1. The price on offeror’s completed “Competitive Sealed Proposal Form”.
F. Warranty Information (10 points) Required Information: 1. Provide a summary of the warranty terms and agreement.
G. Proposed Project Schedule (5 points) Required Information: 1. Provide a description of your proposed project schedule, including: the number of crews to be assigned, the number of personnel on each crew, and the timeframes needed to complete each project phase.
H. Litigation (05 points) Required Information: 1. Provide a list of all Texas litigation your firm has been involved with for the last three years. If none, provide a signed notarized affidavit stating that the offeror has not been involved in any litigation in Texas from December 1, 2015, to the present. List all current ongoing disputes (those that your firm has had to employ an attorney to act on behalf) your firm has ongoing with any owner or subcontractor that is related to a similar project. Briefly describe the situation and how you see it being resolved.
9. PROPOSAL SURETY
Each Proposal must be accompanied by a Proposal Security (“Bid Bond”) on a form similar to AIA Document A310 in the amount of five percent of the base proposal amount. This bond shall be paid to the owner in the event that the awarded firm fails to return an executed contract along with payment and performance bonds that have been issued by an acceptable surety within (7) days of contract award . In lieu of a Bid Bond, as Proposed Security, Owner may accept a deposit in the amount of five percent of the base proposal amount by cashier’s check issued by a bank satisfactory to the owner.
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10. ACCEPTABLE SURETY
“Acceptable Surety” is defined as an insurance company, duly authorized to do business in the State of Texas and licensed by the State of Texas to issue security bonds, and having an acceptable record, in the opinion of Owner, for faithful performance during preceding five years of all undertaking to Owner. Notwithstanding any other law to the contrary, the Owner may establish financial criteria for the surety companies that provide payment and performance bonds.
11. RESERVATION OF RIGHTS
Elgin ISD, the Owner, reserves the right to reject any and all competitive sealed proposals, and to waive any informalities or irregularities in the proposals, when such rejection or waiver is in the best interests of the Owner. Also, the Owner reserves the right to accept any base proposal, and/or any combination of a base proposal and alternate proposals (if applicable).
12. TERMINATION OF PROPOSALS
No proposal shall be withdrawn or terminated for a period of sixty (60) days subsequent to the opening of proposals without Owner consent.
13. PRICING
Proposal pricing must remain firm for 60 days after proposal opening.
Elgin ISD may discuss with selected offeror, options for a scope or time modification and any price change associated with such modification.
All prices for supplies and materials shall be quoted F.O.B. Destination.
Where unit prices are requested, the offeror shall state the unit price on the Proposal Form in the appropriate space.
14. OFFERORS’ QUESTIONS ABOUT PROJECT DOCUMENTS
Offeror shall submit any questions regarding the project documents including, but not limited to, the specifications and drawings, in writing, to the Elgin ISD Purchasing Director for clarification. Questions will be accepted until 2:00 PM, on Tuesday, January 29, 2019. Responses to all questions received by the due date will be answered through an addendum to be posted on the district’s website by the end of business on Thursday, January 31, 2019. This information will be posted at:
http://www.elginisd.net/Domain/104
All changes and/or additions posted by a written addendum shall become a part of the offeror’s official proposal.
All other oral and written interpretations, or explanations, corrections and/or approvals, do not constitute a change to the project documents, and therefore, should not be relied upon as such.
15. SUBSTITUTIONS (PRIOR TO PROPOSAL DATE)
Where a definite product is specified, it is not necessarily the intention to discriminate against other products but rather to set a definite standard and indicate the quality and capacity of equipment found satisfactory for the Owner’s use. However, all proposed substitutions must be received and approved by the Owner prior to receipt of proposals and must be listed as approved in written addendum (verbal/oral approvals are not acceptable or binding). Sufficient information should accompany a proposed substitution to enable the Owner to render a decision. Substitute items shall not deviate in basic construction and performance from the specified item. Proposed substitutions must be submitted for approval by 2:00 P.M. on Tuesday, January 29, 2019. All approved substitutions will be noted in addenda. Oral approvals or approval in any manner, other than written addenda, are not acceptable and will not be recognized. All addenda noting approval of a manufacturer only and not a specific product come with the requirement that the manufacturer produces a product that meets the original specified item in terms of materials, finishes, gauges and thickness, dimensions, quality available color selection, etc.
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16. ALTERNATE MANUFACTURERS
Where alternate manufacturers are noted as approved in specification, drawings, addenda, etc. and no specific or model number is noted, it shall be treated and processed the same as a substitution. If the manufacturer is approved, however, the specific item proposed by the manufacturer must still be submitted for approval. The item shall not deviate in basic construction, features, operation, and performance from the specified item. The approved manufacturer’s proposed item shall meet the original specified item in terms of materials, finishes, gauges and thickness, dimensions, quality, available colors selections, etc. Approved manufacturer’s item shall be processed for approval by Owner, Consultant same as “Substitutions”.
17. SALES TAX
Under ruling No. 9, Repairment and Contractor (amended April 3, 1962) Limited Sales, Exercise and Use Tax Rules and Regulations, Comptroller of Public Accounts, State of Texas, tangible personal property (materials) becoming part of improvements and structures incorporated in such, under lump sum contracts, are not subject to sales tax when cost of such materials is segregated from the cost of skill, labor, and all other materials not becoming part of the improvement of structure. Under interpretation of this ruling, contract will state not only the lump sum but also the value of materials and value of skill, labor, etc. Proposals are to be tendered in lump sum only.
18. CONTRACT SECURITY
Payment Bonds will be required on this project. The successful proposer must deliver to the Owner a fully executed Payment Bond in the amount of one hundred percent (100%) of the accepted proposal as security for the faithful performance of the contract and payment of all persons performing labor and furnishing materials in connection with this contract. The Payment Bond shall meet the requirements of Tex.Rev.Civ.Stat.Art.5160 (The McGregor Act) as amended. All bonds shall be issued on AIA Document A-311 by the a surety company licensed, listed and authorized to issue bonds in the State of Texas by the Texas Department of Insurance. The surety company shall also provide such other information as may be necessary to document net worth, stability, total bonding capacity, other projects under coverage and to establish adequate financial capacity for this project. Should the bond amount be in excess of ten percent (10%) of the surety company’s capital and surplus, the surety company issuing the bond shall certify that the surety company has acquired reinsurance, in a form and amount acceptable to the Owner, to reinsure the portion of the risk that exceeds ten percent (10%) of the surety company’s capital and surplus with one or more reinsurers who are duly authorized and admitted to do business in Texas and that amount reinsured by any reinsurer does not exceed ten percent (10%) of the reinsurer’s capital and surplus.
19. CONTRACT FORMS
The latest edition of the following forms, appropriately completed, will be used to execute the contract between the Owner and Contractor.
▪ AIA Document A312: Labor and Material Payment Bond ▪ Agreement with Contractor for Services
Required District Forms Include:
A. Felony Conviction Notice & Criminal History Review of Contractor Employees B. Certificate of Residency C. Suspension & Debarment Certification Form D. Affidavit of Non-Discriminatory Employment E. Conflict of Interest Questionnaire F. Non Collusion Statement and Signature Page G. Provisions for Contracts Under Federal Award H. Compliance with House Bill 89 & Senate Bill 252 I. W-9
20. RETAINAGE
95% progress payment of the duration of the contract will be allowed.
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21. OWNER
Whenever the term “Owner” is used in this specification, it shall refer to Elgin Independent School District, Elgin, Texas.
22. CONSULTANT
Whenever the term “Consultant” is used in this specification, it shall refer to Leo Sound Company, (512) 517- 9895, who by contract is authorized by the Owner to assist in the preparation of specifications and proposal reviews.
23. APPLICABLE LAW
This agreement shall be governed by the Uniform Commercial Code. Whenever the term “Uniform Commercial Code” is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas effective and in force on the date of this agreement.
24. VENUE
All parties agree that venue for any litigation arising from this contract/project shall be in Bastrop County, Texas.
25. ADDITIONAL INFORMATION
Elgin ISD will be closed on the following weekdays: December 24, 2018-January 4, 2019; January 21, 2019; March 18-22, 2019.
The anticipated project start date is Saturday, March 16, 2019, with a substantial completion date of Thursday, March 21, 2019. The firm’s proposed project schedule will be included in the evaluation.
Contractor shall comply with the District-approved Prevailing Wage Scale included with this CSP. (This rate shall be used to establish minimum wage rates only, as per Texas Labor Code 5159(a), Section 2).
There are no liquidated damages.
Elgin ISD intends to select only one vendor for this project.
Elgin ISD retains ownership of existing fixtures and equipment.
The vendor is responsible for the removal of debris associated with this project. Debris is not to be placed in District dumpsters.
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FORM A: FELONY CONVICTION NOTICE & CRIMINAL HISTORY REVIEW OF CONTRACTOR EMPLOYEES
State of Texas Legislative Senate Bill No. 9, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.”
Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.”
Texas Education Agency Amendment to 19 TAC 153.1101 and new rule 19 TAC 153.117 regarding criminal history checks of contractor employees provide the school district with rules interpreting Texas Education Code §22.0834. The rules define continuing contract duties, direct contact with students and other relevant terms within the statute.
Except as otherwise provided herein, Contractor will obtain and certify in writing, before work begins, and at least annually, a criminal history record information that relates to an employee, applicant, agent or Subcontractor of the Contractor or a Subcontractor, if the person has or will have continuing duties related to the Project, and the duties are or will be performed on Owner’s property where students are regularly present or at another location where students are regularly present. Contractor shall assume all expenses associated with the background checks and shall immediately remove any employee or agent who was convicted of, received probation for, or received deferred adjudication for any felony as outlined below or any misdemeanor involving moral turpitude, from Owner’s property or other location where students are regularly present. Owner shall determine what constitutes “moral turpitude” or “a location where students are regularly present.” Contractor or sub-contractors may not work on District property where students are present when they have been convicted, received probation or deferred adjudication for the following felony offenses: 1. Any offense against a person who was, at the time the offense occurred, under 18 years of age or enrolled at a public school; 2. Any sex offense; 3. Any crimes against persons involving: a. Controlled substances; or b. Property; or 4. Any other offense the District believes might compromise the safety of students, Staff or property.
Contractor is responsible for the performance of the persons, employees and/or subcontractors Contractor assigns to provide services for the Elgin ISD pursuant to this contract on any and all Elgin ISD campuses or facilities. Contractor will not assign individuals to provide services at an Elgin ISD campus or facility who have a history of violent, unacceptable, or grossly negligent behavior or who have a felony conviction, without the prior written consent of the Elgin ISD Purchasing Department. If at any time during performance of this contract, there is a change in felony status of any persons, employees, and/or subcontractors providing services to the Elgin ISD, Contractor will immediately update the above form and provide such form to the Elgin ISD Purchasing Department within five business days of becoming aware of the change in status.
(Continued On Next Page)
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Please complete the information below:
I, the undersigned agent for the firm named below, certify that I have reviewed the information concerning notification of felony convictions and required criminal history checks and that ALL information furnished is true to the best of my knowledge.
Vendor’s Name:______
Authorized Company Official’s Name (please print)______
My firm is a publicly-held corporation; therefore, this reporting requirement is not applicable:
Signature of Company Official:______Date:______
My firm is not owned or operated by anyone who has been convicted of a felony.
Signature of Company Official:______Date:______
My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:
Name of Felon(s):______
Details of Conviction(s)______
Signature of Company Official:______Date______
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FORM B: CERTIFICATE OF RESIDENCY
The State of Texas passed HB 620 relating to bids by nonresident contractors. The pertinent portion of the Act is as follows:
Section 1 (a)….
“Non-resident bidder” means a bidder whose principal place of business is not in this state, but excludes a contractor whose ultimate parent company or majority owner has its principal place of business in the State of Texas.
“Texas resident bidder” means a bidder whose principal place of business is in this state, and includes a contractor whose ultimate parent company or majority owner has its principal place of business in this state.
Section 1. (b) The state or a governmental agency of the state may not award a contract for general construction, improvements, services, or public works projects or purchases of supplies, materials, or equipment to a non-resident bidder unless the non-resident’s bid is lower than the lowest bid submitted by a responsible Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid a non-resident bidder to obtain a comparable contract in the state in which the non-resident’s principal place of business is located.
I certify that ______is a (Company Name)
Resident Bidder of Texas as defined by HB 620.
Signature______
Printed Name______
I certify that ______is a (Company Name)
Non-resident Bidder of Texas as defined in HB 620 and our principal place of business is:
______(City and State)
Signature______
Printed Name______
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FORM C: SUSPENSION AND DEBARMENT CERTIFICATION
Federal Law (A-102 Common Rule and OMB Circular A-110) prohibits non-federal entities from contracting with or making sub-awards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. Elgin ISD does not do business with firms that have been suspended or debarred (e.g., sub- awards to sub-recipients).
Firms receiving individual awards and all sub-recipients must certify that their organization and its principals are not suspended or debarred by a federal agency.
Before an award will be made to your firm, you must certify that your organization and its principals are not suspended or debarred by a federal agency.
I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended or debarred by a federal agency.
Name of Firm: ______
Signature of Authorized Official:
Printed Name: ______
Date Signed: ______
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FORM D: AFFFIDAVIT OF NON-DISCRIMINATORY EMPLOYMENT
This company, Contractor, or Subcontractor agrees to refrain from discrimination in terms and conditions of employment on the basis of race, color, religion, sex, or national origin, and agrees to take affirmative action as required by Federal Statutes and rules and regulations issued pursuant thereto in order to maintain and insure non- discriminatory employment practices.
Signature:
Printed Name & Title: ______
Company Name: ______
Date Signed: ______
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Form E: CONFLICT OF INTEREST QUESTIONNAIRE
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FORM F: NON-COLLUSION STATEMENT & SIGNATURE PAGE
The undersigned affirms that he/she is duly authorized to execute this contract, that this company, corporation, firm, partnership, or individual has not prepared this Proposal in collusion with any other offeror, and that the contents of this Proposal as to prices, terms or conditions of said Proposal have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business or any individual affiliated with the Elgin Independent School District, prior to the official opening of this Proposal. Failure to observe this procedure may be cause for rejection of this Proposal.
I, , have read the standard terms and conditions, (Print/Type Name of Company Officer)
I fully understand them, and will fully execute them if I am awarded this Proposal.
I fully understand the Proposal specifications.
Company:______
Address: ______
City: ______State: ______Zip Code: ______
Telephone: ( ) Fax Number: ( ) Email: ______
Signature______Date______
Printed Name______Title______
14 ELGIN INDEPENDENT SCHOOL DISTRICT JANUARY 9, 2019 CSP 2019-01: ELGIN HS CAFETORIUM SOUND SYSTEM UPGRADE
FORM G: PROVISIONS FOR CONTRACTS UNDER FEDERAL AWARDS All contracts under federal awards must meet federal, state and local requirements. State requirements for all contracts under federal awards include the following: ▪ The contract is only effective upon receipt by the District of the NOGA/GAN from the federal/state awarding agency. ▪ The contract period is aligned to the grant period of availability as stated on the NOGA/GAN from the federal/state awarding agency (period of availability). ▪ All services will be completed during the effective dates of the contract. ▪ All services will be invoiced monthly after services are received (rather than paid lump sum at the beginning of the period of availability before services are rendered) and paid upon verification of receipt of services. ▪ The regulations for procurement in 2 CFR §§200.318-323 are followed in issuing the contract. ▪ All professional services provided under the contract will follow the provisions of 2 CFR 200.459 Professional service costs. ▪ The contract identifies the funding sources that will be charged for the services provided, including the specific amount and/or percentage of the total contract amount to be charged to each funding source. ▪ The contract identifies and lists only reasonable, necessary, allocable and allowable services to be provided during the period of availability of the funding sources listed in the contract. ▪ The administrative costs charged to the grant in the contract must comply with any limitations for administrative costs for funding sources (if applicable). ▪ The contract specifies that the invoice provided by the contractor will include the list of services provided, dates of services, and location(s) where services were provided during the billing period. ▪ If the contract is to develop materials, concepts, or products, protection and ownership of such materials, concepts, or products are retained by TEA, the State of Texas, and the federal government, as applicable (including copyright, patent, trademark).
Federal requirements for all contracts under federal awards may include the following, as indicated below: ▪ Contracts for more than the simplified acquisition threshold currently set at $50,000 for Texas ISDs, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. ▪ All contracts in excess of $10,000 must address termination for cause and for convenience by the District including the manner by which it will be effected and the basis for settlement. ▪ Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” ▪ Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by the District must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The District must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The District must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The District must report all suspected or reported violations to the Federal awarding agency. ▪ Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the District in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C.43702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute
15 ELGIN INDEPENDENT SCHOOL DISTRICT JANUARY 9, 2019 CSP 2019-01: ELGIN HS CAFETORIUM SOUND SYSTEM UPGRADE
the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. ▪ Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. ▪ Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the District to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). ▪ Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. ▪ Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. ▪ See §200.322 Procurement of recovered materials.
Business Name: ______
Select One of the Following: I certify that I DO agree to the federal purchasing requirements noted above. I certify that I DO NOT agree to the federal purchasing requirements noted above.
______Vendor’s Printed Name Date
______Vendor’s Signature
16 ELGIN INDEPENDENT SCHOOL DISTRICT JANUARY 9, 2019 CSP 2019-01: ELGIN HS CAFETORIUM SOUND SYSTEM UPGRADE
FORM H. COMPLIANCE WITH HOUSE BILL 89 & SENATE BILL 252
Compliance with HB 89: A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it does not boycott Israel and will not boycott Israel during the term of the contract.
Compliance with SB 252: A governmental entity may not enter into a contract with a company engaged in business with Iran, Sudan or a foreign terrorist organization identified on a list prepared by the Texas Comptroller.
In signing this agreement, you attest to comply with HB 89 and SB 252.
______Printed Name of Consultant/Contractor
______Consultant’s/Contractor’s Signature Date
17 ELGIN INDEPENDENT SCHOOL DISTRICT JANUARY 9, 2019 CSP 2019-01: ELGIN HS CAFETORIUM SOUND SYSTEM UPGRADE
FORM I: W-9
END OF INSTRUCTIONS TO PROPOSERS
18 AGREEMENT WITH CONTRACTOR FOR SERVICES
This Contract is executed on the ______day of February 2019, by and between the Elgin Independent School District (“Owner”), a Texas public school district, and ______(“Contractor”) for the services described below.
1. Scope of the Work. Contractor agrees to complete the following improvements (the “Work”): Elgin High School Cafetorium Sound System Upgrade as shown on plans.
2. Contract sum. Contractor shall be paid $______for satisfactory completion of the Work, subject to additions and deductions as provided in the Contract Documents.
3. Costs and expenses. Contractor shall be responsible for all costs and expenses associated with the Work, including but not limited to costs to furnish all labor, supervision, insurance, equipment, tools, and other accessories and services necessary to complete the Work in accordance with the Contract Documents.
4. Contract Documents. This Contract contains the complete agreement of the parties, superseding all oral or written agreements between the parties relating to matters herein. This Contract expressly includes the following documents which are incorporated into the Contract by reference and constitute the “Contract Documents”: a. Competitive Sealed Proposal issued by Owner for the Work; b. All Addenda; c. Contractor’s Proposal or Cooperative Quote; d. Specifications for the Work prepared by Owner’s Representative; e. All maps, plats, blueprints, and/or other drawings and printed or written explanatory manner provided by Owner, and/or Engineer relating to the Work; f. Special Provisions of this Contract; and g. Contractor Certification for Contractor Employees / Contract Addendum Requirement for Criminal Background Checks, and other required District documents as stated in the CSP. This Contract cannot be modified without the written agreement of the parties. In the event that there is a conflict among the terms of the Contract Documents, the terms of the Contract and the CSP shall supersede the terms of the Proposal or Quote.
5. Standard of care. Contractor shall perform the Work in a good and workmanlike manner, continuously and diligently in accordance with generally accepted standards of practice for projects similar to the Work, except to the extent the Contract Documents expressly specify a higher degree of finish or workmanship, in which case the standard shall be the higher standard.
Elgin High School Cafetorium Sound System Upgrade CSP 2019-01 Page 1 6. Commencement. Contractor shall commence Work on March 16, 2019, in order to reach substantial completion by March 21, 2019. Contractor shall complete the Work to Owner’s satisfaction no later than March 25, 2019.
7. Payment. Contractor will submit monthly pay estimates to Owner for approval. Owner shall make final payment of all sums due the Contractor not more than thirty (30) days after the Engineer executes and recommends to Owner a final Certificate for Payment. Five percent retainage will be withheld until the completed Work is accepted by Owner. Payments are subject to the Texas Prompt Payment Act, Texas Government Code Chapter 2251.
8. Termination for cause. Owner may terminate this agreement immediately if Contractor (1) breaches any term of this Contract, (2) fails to commence or perform the Work in accordance with the provisions of this Contract or the Contract Documents, (3) fails to diligently perform the Work in an efficient, timely, and prudent manner, or (4) fails to use an adequate number or quality of personnel and equipment to complete the Work. In the event that such breach is curable, Owner may elect to give written notice to Contractor of the breach and allow Contractor a reasonable time, as determined in Owner’s sole discretion, to cure the breach prior to termination. If Contractor fails to cure the breach in the allotted time period, Owner may terminate this Contract and complete the Work as it sees fit, including engaging the services of other contractors. Any such act by Owner shall not be deemed a waiver of any other right or remedy of Owner. If after exercising any such remedy, the cost to Owner to complete the Work exceeds the contract sum, Contractor shall be liable for and shall reimburse Owner for such excess.
9. Independent contractor. Contractor is an independent contractor. Nothing in this Contract is intended or shall in any way be construed to create any form of partnership, joint venture, or agency relationship between the parties. The parties expressly disclaim any intention to create any such partnership, joint venture, or agency relationship between themselves.
10. Assignment. Owner and Contractor each bind themselves, their successors, executors, administrators and assigns to the other party to this Contract. Neither Owner nor Contractor may assign, sublet, subcontract or transfer any interest in this Contract without the written consent of the other party. No assignment, delegation of duties, or subcontract will be effective without Owner’s prior written consent.
11. Terms enforceable. If any term of this Contract is held for any reason to be invalid, void, or unenforceable, the remainder of the terms shall remain in full force and effect and shall in no way be affected, impaired, or invalidated. No covenant or condition of this Contract may be waived without written consent of the Owner. Owner’s delay or failure to exercise any rights or remedies under this Contract shall not constitute a waiver of any covenant, condition, or remedy.
Elgin High School Cafetorium Sound System Upgrade CSP 2019-01 Page 2 12. Governing Law. All Work and obligations under this Contract are performable in Bastrop County, Texas. This Contract shall be governed by Texas law. Venue shall be in Bastrop County, Texas.
13. Notices. All required notices shall be delivered via hand delivery or certified mail, return receipt requested, to each party’s respective representatives at addresses listed below. Neither party’s representative shall be changed without ten (10) days written notice to the other party.
To Owner: Dr. Jodi Duron, Superintendent Elgin Independent School District 1002 North Ave C Elgin, Texas 78621
With a copy to: Rainey Lann Executive Director of Operations Elgin Independent School District 805 W. 10th St. Elgin, Texas 78621
To Contractor: ______
SPECIAL PROVISIONS
a. No lien rights. The Contractor acknowledges that no lien rights exist with respect to public property.
b. Compliance with laws. The Contractor shall comply with and give notices required by laws, ordinances, rules, regulations, and lawful orders of public authorities applicable to performance of the Work. Contractor shall pay prevailing wages in compliance with Texas Government Code Chapter 2258.
c. Compliance with policies. Contractor and all of Contractor’s employees and subcontractors shall comply with all policies, regulations, and rules of the Owner, including but not limited to those related to employee conduct, prohibitions against alcohol, weapons, drugs, fraternization, harassment, and tobacco on school property, and fraud and financial impropriety.
d. Identification Badges. Contractor will, at least annually, obtain criminal history record information that relates to each employee, applicant, agent or subcontractor if the person will perform duties for the Work on Owner’s property. Contractor shall comply with all
Elgin High School Cafetorium Sound System Upgrade CSP 2019-01 Page 3 of Owner’s requirements for contractor certification for contractor employee criminal background checks. Contractor shall obtain criminal histories of its covered employees. Contractor shall require all workers, whether Contractor’s own forces or the forces of Contractor’s subcontractors, to wear identification tags on the front of their persons during all times that they are on Owner’s property. Contractor shall immediately remove any employee or agent who was convicted of a felony or a misdemeanor involving moral turpitude from Owner’s property or other location where students are regularly present. Owner shall determine what constitutes “moral turpitude” or “a location where students are regularly present.”
e. Progress meetings. Owner and/or Program Supervisor may schedule Progress Meetings relating to the Work. Contractor will attend such meetings upon reasonable request.
f. Duty to notify. It is not the Contractor’s responsibility to ascertain that the Contract Documents are in accordance with applicable laws, statutes, ordinances, building codes, and rules and regulations. However, if the Contractor observes that portions of the Contract Documents are at variance therewith, the Contractor shall promptly notify the Owner in writing, and necessary changes shall be accomplished by appropriate modification.
g. Non-conforming work. If the Contractor performs work contrary to any law, statute, ordinance, building code, rule, or regulation without such notice to the Engineer and Owner, the Contractor shall assume appropriate responsibility for such work and shall bear the costs of correcting such work.
h. Permits. The Owner will pay for all Contractor Related City and/or State building permits, impact fees, and other building fees related to the project. The Contractor and Subcontractors will be responsible and pay for obtaining all required trade permits including Three Way Agreements or Right of Way Work Permits and/or license fees.
i. Timely completion. Time is of the essence in all phases of the Work. In the event substantial completion of the Work is not achieved by the designated date, or as it may be extended with the Owner’s prior written approval, Owner may withhold payment of any further sums due until substantial completion is achieved.
j. Change Orders. Changes in the Work may be accomplished after execution of the Contract, and without invalidating the Contract, by Change Order, a Construction Change Directive, or order for a minor change in the Work. (1) A Change Order shall be based upon agreement among the Owner, Contractor and Architect and/or Engineer and shall govern a change in the Work, the amount of the adjustment, if any, in the Contract Sum, and the extent of the adjustment, if any, in the Contract Time. A Construction Change Directive requires agreement by the Owner and Architect (if applicable) and may or may not be agreed to by the Contractor. An order for a minor change in the Work may be issued by the Architect (if applicable) alone. (2) Changes in the Work shall be performed under applicable provisions of the Contract Documents, and the Contractor shall proceed promptly, unless otherwise
Elgin High School Cafetorium Sound System Upgrade CSP 2019-01 Page 4 provided in the Change Order, Construction Change Directive, or order for a minor change in the Work. (3) Upon receipt of a Construction Change Directive, the Contractor shall promptly proceed with the change in the Work involved and advise the Architect and/or Engineer of the Contractor’s agreement or disagreement with the method, if any, provided in the Construction Change Directive for determining the proposed adjustment in the Contract Sum or Contract Time. A Construction Change Directive signed by the Contractor indicates the Contractor’s agreement therewith, including adjustment in Contract Sum and Contract Time or the method for determining them. Such agreement shall be effective immediately and shall be recorded as a Change Order. If the Contractor does not respond promptly or disagrees with the method for adjustment in the Contract Sum, the Engineer shall determine the method and the adjustment on the basis of a reasonable expenditures and savings of those performing the Work attributable to the change, including, in case of an increase in the Contract Sum, an amount for overhead and profit as set forth in the Agreement, or if no such amount is set forth in the Agreement, a reasonable amount as determined by Owner. (4) The amount of credit to be allowed by the Contractor to the Owner for a deletion or change that results in a net decrease in the Contract Sum shall be actual net cost as confirmed by the Architect or Engineer. When both additions and credits covering related Work or substitutions are involved in a change, the allowance for overhead and profit shall be figured on the basis of net increase, if any, with respect to that change. The total Contractor mark-up for overhead, profit or fee shall not exceed 10% of the cost of the Change in the Work.
k. Hazardous materials. If Contractor discovers hazardous materials on the Work site, Contractor shall immediately stop Work in the affected area and report the condition to Owner and Architect in writing. In such event, the Contractor may be entitled to an equitable adjustment of the Contract Time.
l. INDEMNIFICATION. CONTRACTOR SHALL INDEMNIFY AND HOLD OWNER HARMLESS FROM ANY CLAIMS, SECURITY INTEREST, ENCUMBRANCES, STATUTORY OR COMMON LAW CLAIMS FILED BY THE CONTRACTOR, SUBCONTRACTORS, OR ANYONE CLAIMING BY, THROUGH OR UNDER THE CONTRACTOR OR SUBCONTRACTORS FOR ITEMS COVERED BY PAYMENTS MADE BY THE OWNER TO CONTRACTOR. TO THE FULLEST EXTENT PERMITTED BY LAW, CONTRACTOR SHALL WAIVE AND RELEASE CLAIMS AGAINST AND SHALL INDEMNIFY AND HOLD HARMLESS THE OWNER, ARCHITECT, ENGINEER, OWNER’S TRUSTEES, ARCHITECT’S CONSULTANTS, OWNER’S CONSULTANTS, AND OFFICERS, AGENTS AND EMPLOYEES OF ANY OF THEM FROM AND AGAINST CLAIMS, DAMAGES, LOSSES, CAUSES OF ACTION, SUITS, JUDGMENTS, AND EXPENSES, INCLUDING BUT NOT LIMITED TO ATTORNEYS’ FEES ARISING OUT OF OR RESULTING FROM PERFORMANCE OF THE WORK, PROVIDED THAT SUCH CLAIM, DAMAGE, LOSS OR EXPENSE IS ATTRIBUTABLE TO BODILY INJURY, SICKNESS, DISEASE OR DEATH, OR TO INJURY TO OR DESTRUCTION OF TANGIBLE PROPERTY (INCLUDING THE WORK ITSELF) INCLUDING LOSS OF USE RESULTING THEREFROM, BUT ONLY
Elgin High School Cafetorium Sound System Upgrade CSP 2019-01 Page 5 TO THE EXTENT CAUSED IN WHOLE OR IN PART BY WILLFUL OR NEGLIGENT ACTS OR OMISSIONS OF THE CONTRACTOR, A SUB- CONTRACTOR, ANYONE DIRECTLY OR INDIRECTLY EMPLOYED BY THEM, ANYONE THEY CONTROL OR EXERCISE CONTROL OVER, OR ANYONE FOR WHOSE ACTS THEY MAY BE LIABLE, REGARDLESS OF WHETHER OR NOT SUCH CLAIM, DAMAGE, LOSS OR EXPENSE IS CAUSED IN PART BY ANY WILLFUL OR NEGLIGENT ACTS OR OMISSIONS OF OWNER OR OWNER’S CONSULTANTS OR OTHER INDEMNIFIED PARTIES.
m. Payment and Performance Bonds. The Contractor shall, as a condition precedent to any obligation of the Owner under this Contract, provide to the Owner payment and performance bonds in the full amount of the Contract. The payment and performance bonds shall meet requirements of Texas Government Code Chapter 2253. All bonds shall be issued by a surety company licensed, listed, and authorized to issue bonds in the State of Texas by the Texas Department of Insurance. Bonds shall be issued by a company authorized to do business in Texas with an A.M. Best Company rating of at least “A- X” and included on the U.S. Department of Treasury Listing of Approved Sureties (Dept. Circular 570). Contractor shall absorb any and all costs of such Bonds. Upon request, the surety company shall provide information on bonding capacity, other projects under coverage, and proof of adequate financial capacity for this project. Contractor shall submit all original bonds to the Owner prior to execution of the Contract.
n. Insurance. Prior to execution of the Contract, Contractor shall submit proof of Contractor’s Liability Insurance to the Owner with the minimum limits listed below. (1) Contractor shall not commence work until all required bonds and insurance coverages have been obtained and such insurance has been reviewed and accepted by the Owner. Certificates of Insurance on the current ACORD form shall be issued to the Owner showing all required insurance coverages. All insurance coverages shall be issued on an Occurrence basis (except Professional Liability) by companies acceptable to the Owner and licensed to do business in Texas. Such companies shall have a Best’s Key rating of at least “A- X”. All insurance must be maintained for one year following substantial completion with Certificates of Insurance provided. Contractor shall be responsible for all deductibles. If any policy has aggregate limits, a statement of claims against the aggregate limits is required. The Owner reserves the right to review the insurance requirements during the effective period of the Contract to make reasonable adjustments to insurance coverages and limits when deemed reasonably prudent by the Owner based upon changes in statutory laws, court decisions, or potential increase in exposure to loss.
Elgin High School Cafetorium Sound System Upgrade CSP 2019-01 Page 6 (2) All insurance certificates must include: the location or description and the bid number for the Work; a 60-day notice of cancellation of any non-renewal, cancellation, or material change to any of the policies; “Additional Insured” on the Property, General Liability, Automobile Liability and Umbrella (Excess) Liability policies naming the Owner, Construction Program Supervisor, and Engineer as additional insureds; and a waiver of subrogation clause in favor of the Owner and attached to the Workers Compensation, General Liability, Automobile Liability, Umbrella Liability, and the Property Insurance policies. (3) Contractor shall notify Owner in writing within ten (10) days after the Contractor knew or should have known of any change that materially affects the provision of coverage of any person providing service on the Work. (4) Contractor shall post on each Project site a notice, in the text, form and manner prescribed by the Texas Worker’s Compensation Commission, informing all persons providing services on the Project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage.
Type of insurance or bond Limit of liability or bond amount ($ 0.00) Workers’ Compensation, with a waiver State: Statutory amounts to comply with the Texas Workers’ of subrogation in favor of Elgin ISD Compensation Act and other law Federal: Statutory amounts
Employer’s Liability $1,000,000 aggregate $ 500,000 per accident $ 500,000 disease, policy limit $ 500,000 disease, each employee
Commercial General Liability, naming $1,000,000 aggregate, occurrence and personal injury Elgin ISD as an additional insured, $1,000,000 bodily injury, aggregate including Premises-Operations, Personal $1,000,000 bodily injury, each occurrence Injury (with Employment Exclusion $2,000,000 property damage, aggregate deleted), Products and Completed $1,000,000 property damage, each occurrence, including X,C, Operations, Independent Contractors’ and U coverage Protective, Broad Form Property Damage $2,000,000 products and completed operations, aggregate, to (including Completed Operations), Broad be maintained for one year after final payment Form Contractual Liability, Pollution, and $ 500,000 personal & advertising injury Blanket Contractual Liability Coverage. $ 500,000 combined single limit each occurrence XCU exclusions to be removed when $ 500,000 fire damage underground work is performed. $ 5,000 medical payments Coverage shall be extended to include the interests of Architect and its consultants. There shall be no total pollution exclusion in the policy.
Contractual Liability, including Property Damage within Comprehensive General Liability Coverage, in amounts sufficient to cover Contractor’s contractual indemnities
Auto Liability, naming Elgin ISD as an $1,000,000 combined single limit additional insured. Hired/non-owned $1,000,000 bodily injury, per person coverage must also be provided. $1,000,000 bodily injury, per accident $1,000,000 property damage
Elgin High School Cafetorium Sound System Upgrade CSP 2019-01 Page 7 $1,000,000 aggregate
Umbrella or Excess Liability Insurance $2,000,000 each occurrence, over primary insurance (excess of Primary General Liability, Automobile Liability, and WC Coverage B)
All Risk Builders Risk Property Contract Amount or Replacement Cost Value of Scope of Insurance shall be required for all Work, whichever is greater. Permission to Occupy granted. construction contracts when property of Deductible: 1% of contract, $50,000 maximum, unless the owner is at risk or in the care, otherwise approved by the Owner custody, or control of the Contractor. Builders Risk insurance shall be required for all construction contracts requiring a bond. All Property insurance shall include coverage against the perils of Flood and Earthquake. (Installation Floater may be substituted when contract involves installation only.)
Occurrence Policy $1,000,000 each occurrence (applicable for asbestos related projects only)
Payment and Performance Bonds, as Contract Sum required pursuant to Texas Government Code, Chapter 2253
Owner (Signature) Contractor (Signature)
Dr. Jodi Duron, Superintendent Elgin Independent School District Printed name and title
Elgin High School Cafetorium Sound System Upgrade CSP 2019-01 Page 8 Bidding Requirements, Contract Forms Conditions of the Contract WAGE RATES AND PAYROLL REPORTING Section 00830BC
PREVAILING WAGE RATE DETERMINATION BUILDING CONSTRUCTION TYPE COUNTY NAME : TRAVIS Wages based on DOL General Decision: TX120017 07/20/2012 TX17
CLASSIFICATION RATE FRINGES TOTAL WAGE
Bricklayer (Excluding Caulking & Waterproofing) $ 13.25 $ - $ 13.25 Caulkers $ 13.05 $ - $ 13.05 Carpenter * $ 19.65 $ 5.97 $ 25.62 Carpenter (Formbuilding Only) $ 13.20 $ - $ 13.20 Cement Mason/Concrete Finisher $ 10.22 $ - $ 10.22 Electrician ** $ 26.18 $ 6.66 $ 32.84 Elevator Mechanic*** (< 5 yrs experience) $ 38.22 $ 23.535 $ 61.76 Elevator Mechanic*** (> 5 years experience) $ 38.94 $ 23.535 $ 62.48 Floor Layer: Carpet (Soft) Floor $ 10.00 $ - $ 10.00 Glaziers $ 18.37 $ 6.33 $ 24.70 HVAC Mechanic (Excluding Duct or Pipe Work) $ 11.83 $ 1.14 $ 12.97 Iron Workers - Structural (Excluding Metal Bldg. Erection) $ 20.55 $ 4.40 $ 24.95 Iron Worker - Reinforcing $ 10.00 $ - $ 10.00 Laborer (Common) $ 7.57 $ - $ 7.57 Laborer (Brick Tender) $ 8.00 $ - $ 8.00 *Lead Paint & Asbestos Abatement $ 12.17 $ - $ 12.17 Millwright $ 23.13 $ 6.55 $ 29.68 Painter - Brush $ 10.06 $ 0.31 $ 10.37 Painter - Drywall Finishing $ 9.00 $ - $ 9.00 Painter - Spray $ 9.70 $ 0.19 $ 9.89 Pipefitter (Including HVAC Work) $ 26.25 $ 10.18 $ 36.43 Plumber (Excluding HVAC Work) $ 26.25 $ 10.18 $ 36.43 Power Equipment Operator - Backhoe $ 11.11 $ 1.92 $ 13.03 Power Equipment Operator - Crane $ 12.50 $ 2.03 $ 14.53 Power Equipment Operator - Front End Loader $ 11.33 $ - $ 11.33 *Roofer $ 13.80 $ - $ 13.80 *Roofer - Metal $ 14.05 $ - $ 14.05 Sheet Metal Worker (Including HVAC Duct Work) $ 24.30 $ 10.18 $ 34.48 Sprinkler Fitter $ 14.00 $ - $ 14.00 Tile Setter $ 13.00 $ 1.55 $ 14.55 Tile Setter - Finisher $ 10.00 $ - $ 10.00 Truck Driver (Lowboy) $ 8.00 $ - $ 8.00 Waterproofer $ 12.13 $ - $ 12.13 http://www.wdol.gov/wdol/scafiles/davisbacon/tx.html * See Page 2 for Additional Wage Information Note: *Lead Paint & Asbestos Abatement and Roofer Classifications have been added to this Prevailing Wage Wage Rates Payroll Reporting Rev. Date 07-23-12 Building Construction Trades Page 1 of 3 Rate Determination pursuant to a City of Austin Prevailing Wage Survey (trades absent from DOL).
The Wage Compliance information detailed below was excerpted from General Decision TX070018 or other DOL sources.
1. Additional Trade information: Carpenters* (including acoustical installation and drywall framing/hanging, including metal studs ). Electricians** - Including low voltage wiring for computers, fire/smoke alarms and telephones. Elevator Mechanics*** - also must be paid for 7 holidays - New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Friday after Thanksgiving Day, and Christmas Day. Welders - Receive rate prescribed for craft performing operation to which welding is incidental.
Unlisted classifications needed for work not included within the scope of the classifications listed may be added upon the advance approval of City of Austin Contract Administration. CONTRACTOR shall submit to City of Austin Contract Administration for review the classification, a bona fide definition of work to be performed and a proposed wage with sample payrolls conforming to area practice prior to the start of the job for that type of work.
2. Wages The Total Wage may be met by any combination of cash wages and credible "bona fide" fringe benefits by the employer. For overtime, the basic hourly rate listed in the contract wage determination must be used in computing pay obligations.
3. Crediting fringe benefit contributions to meet DBA/DBRA and City of Austin requirements: The Davis-Bacon Act (and 29 CFR 5.23), list fringe benefits to be considered. Examples are: > Life Insurance > Health Insurance > Pension > Vacation > Holidays > Sick Leave Note: The use of a truck is not a fringe benefit; a Thanksgiving turkey or Christmas bonus is not a fringe benefit. No credit may be taken for any benefit required by federal, state, or local law such as: workers compensation, unemployment compensation; or social security contributions.
Contributions to fringe benefit plans must be made regularly, e.g. daily, weekly, etc. They must be more frequent than quarterly. (see 29 CFR 5.5 (a)(1)(I)) A periodic bonus may not be counted as a fringe benefit.
4. Annualization of Benefit Costs If a firm provides an electrician with $200 per month medical insurance, to calculate allowable fringe benefit credit contributions per hour, the formula ( [$200 x 12 months] divided by 2080 hours = $1.15 per hour ) should be used.
5. Proper Designation of Trade A work classification on the wage decision for each worker must be made based on the actual type of work he/she performed and each worker must be paid no less than the wage rate on the wage decision for that classification regardless of his or her level of skill.
6. Split Classification If a firm has employees that perform work in more than one classification, it can pay the wage rates specified for each classification ONLY if it maintains accurate time records showing the amount of time spent in each classification. If accurate time records are not maintained, these employees must be paid the highest wage rate of all the classifications of work performed by each worker. Accurate time records tracking how many hours a worker performed the work of one trade and then switched to another trade must be accounted for on a daily basis and reflected on Employer Certified Payroll accordingly. ------WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental. ======Unlisted classifications needed for work not included within the scope of the classifications listed may be added after
Wage Rates Payroll Reporting Rev. Date 07-23-12 Building Construction Trades Page 2 of 3 award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (ii)). ------In the listing above, the "SU" designation means that rates listed under the identifier do not reflect collectively bargained wage and fringe benefit rates. Other designations indicate unions whose rates have been determined to be prevailing. ------WAGE DETERMINATION APPEALS PROCESS 1.) Has there been an initial decision in the matter? This can be: * an existing published wage determination * a survey underlying a wage determination * a Wage and Hour Division letter setting forth a position on a wage determination matter * a conformance (additional classification and rate) ruling
On survey related matters, initial contact, including requests for summaries of surveys, should be with the Wage and Hour Regional Office for the area in which the survey was conducted because those Regional Offices have responsibility for the Davis-Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.) and 3.) should be followed.
With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to: Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Write to: Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 The request should be accompanied by a full statement of the interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue.
3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to: Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4.) All decisions by the Administrative Review Board are final. ======
Wage Rates Payroll Reporting Rev. Date 07-23-12 Building Construction Trades Page 3 of 3 ELGIN ISD PREVAILING WAGE SCALE
Category Specific Elgin ISD Proposed Rates Carpentry Carpenter $20.21 Carpentry Helper $15.18 Concrete Finisher/Mason $15.16 Concrete Form Setter/Framer $13.35 Concrete Laborer $11.09 Drywall/Ceiling Tile Installer $16.66 Drywall Finisher/Taper $15.93 Electrical Low Voltage Installer $19.14 Electrician Master $28.50 Electrician Journeyman $23.70 Electrician Apprentice/Helper $16.73 Equipment Operator Forklift $17.21 Equipment Operator Truck Driver $18.98 Equipment Operator Bobcat/Skid Loader $16.77 HVAC Duct Installer $21.73 HVAC Mechanic $21.53 Insulator Mechanical $18.36 Ironworker Structural $21.13 Ironworker Reinforcing $15.73 Laborer Unskilled $11.91 Laborer Skilled $14.99 Masonry Bricklayer $21.62 Masonry Mason Laborer/Tender $14.70 Floor Layer Carpet $19.41 Glazier Glazier $18.93 Tile Setter Tile Setter $16.14 Painter Painter $14.00 Plumber Plumber/Pipefitter $25.39 Plumber Fire Sprinkler/Pipefitter $26.82 Plumber Helper $14.09 Fire Protection Helper $13.84 Roofer Roofer $16.35 Sheet Metal Worker $19.77 Water Proofer Water Proofer $16.33 Competitive Sealed Proposal Form
Owner: Elgin I.S.D.
Project Title: CSP 2019-01: Elgin High School Cafetorium Sound System Upgrade
Bid Due Date: Wednesday, February 6, 2019, at 2:00 PM (Central Time)
Deliver Bid and corresponding Payment Bond in a sealed envelope marked:
Elgin Independent School District Attn. Roberto Vasquez 1002 N. Avenue C Elgin, Texas 78621
CSP 2019-01: Elgin High School Cafetorium Sound System Upgrade Due Date/Time: Wednesday, February 6, 2019, 2:00 PM
This proposal is submitted by: ______(Firm Name) here after called (“Bidder”), for the Elgin ISD Elgin High School Cafetorium Sound System Upgrade identified in the proposal documents.
ACKNOWLEDGEMENT In preparing and submitting this Bid, the undersigned (Bidder) attests to have carefully examined the Bidding Documents relating to the Work, become acquainted with the site and all other conditions relevant to the Work, and made all evaluations and investigations necessary to achieve a full understanding of any difficulties which may be encountered when performing the Work.
Bid Item #1: Installation of cafetorium sound system as shown on plans. The undersigned hereby agrees to furnish all labor, specified materials, equipment, tools, delivery charges, permits, services, bonds, as stated in the project plans and specifications to complete execution of the Project Work for the lump sum of:
A. ______Dollars $______(No Tax)
B. Associated Coop Fee (if applicable) ______Dollars $______(No Tax)
C. Payment Bond Fee ______Dollars $______(No Tax)
(Continued on Next Page) SUBCONTRACTOR LIST
List all subcontractors that will be used on the project.
______
______
ADDENDA
The undersigned hereby acknowledges receipt of the following addenda which shall become part of the Contract Documents:
Addendum Number (1) Dated______Addendum Number (2) Dated______
The undersigned agrees that if he is the successful Bidder, to enter into an agreement (Contract) with the Owner in accordance with the conditions and requirements set forth in the Bidding Documents and submittal sections.
The bidder agrees that the Owner has the right to accept or reject any or all bids and to waive all formalities, and to select the proposal which provides Elgin ISD with the best value.
Respectfully Submitted,
______Company Name
______COOP Name and Contract Number
______Company Address
Title Date Telephone
______Signature Date Printed Name
______Email Address SOUND SYSTEM UPGRADES FOR ELGIN HIGH SCHOOL ELGIN INDEPENDENT SCHOOL DISTRICT
COMMUNICATIONS
DIVISION 27
27 05 00 General Communication Systems Requirements 27 51 25 Sound Reinforcement Systems
Z:\EMA\ELGIN\2 001 0489 001 HS SOUND SYSTEM UPGRADE\02 SPECS 2 001 0489 001\2 001 0489 001 PROJECT MANUAL.DOCX ESTES, McCLURE & ASSOCIATES REGISTRATION NO. F-893 SOUND SYSTEM UPGRADES FOR ELGIN HIGH SCHOOL ELGIN INDEPENDENT SCHOOL DISTRICT
1 SECTION 27 05 00 2 3 GENERAL COMMUNICATION SYSTEMS REQUIREMENTS 4 5 6 PART 1 - GENERAL 7 8 1.1 WORK INCLUDES 9 10 A. Drawings and general provisions of the Contract, including General and Supplementary 11 Conditions, apply to this Section. 12 13 B. Communication Systems complete including complete demolition of existing systems to be 14 replaced including cabling, special backboxes, devices and equipment. 15 16 C. Installation of system equipment per specifications. 17 18 D. To supply in a timely manner to the electrical contractor special backboxes for installation as 19 required. 20 21 E. Coordinate wireway, raceway, power, and outlet requirements with the builder and the 22 electrical contractor. 23 24 F. Communication Systems Contractors shall provide and install prior to cable installation plastic 25 snap in bushings at each box opening, passage through a metal stud, and at the end of all 26 open conduit stubs or sleeves to protect the cabling from damage. 27 28 G. Furnishing of all required materials, equipment, tools, scaffolding, labor, and transportation 29 necessary for the complete installation of the communication systems as shown on the 30 drawings and as specified herein. 31 32 H. Cable pathways, conduit, and cable support systems shall be complete with bushings, de- 33 burred, cleaned, and secure prior to installation of cable. 34 35 I. It is the intent of these specifications to provide complete installations although every item 36 necessary may not be specifically mentioned or shown. 37 38 1.2 WORK TO BE INCLUDED BY THE ELECTRICAL CONTRACTOR IN BASE CONTRACT 39 PROPOSAL 40 41 A. Provide utility services conduit as outlined on drawings as required. 42 43 B. All required conduit for accessibility to attic space. 44 45 C. Furnishing and installation of all required standard back boxes and conduit. 46 47 D. Installation of special back boxes supplied by the Division 27 contractor(s). 48 49 E. Furnishing and installation of all floor boxes, surface raceways, and other wireways which are 50 detailed. 51 52 F. Provide equipment-mounting boards as outlined on drawings. 53 54 G. Provide equipment grounding system, conductors, and bus bars. 55 56 H. Provide 120-volt power and hook-up to equipment provided in Division 27.
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1 2 I. Coordination of requirements of Division 27 with the Builder. 3 4 1.3 WORK NOT INCLUDED 5 6 A. Contractors shall make no agreement that obligates the Owner to pay any company providing 7 communications, monitoring, or other services. Contractors shall not make selection, 8 purchase, or installation of interconnect instruments/equipment to be used on this project. 9 10 1.4 OWNER FURNISHED CONTRACTOR INSTALLED (OFCI) EQUIPMENT 11 12 A. The contractor shall verify that new and existing products and site conditions are satisfactory 13 for installation or relocation of OFCI equipment. If unsatisfactory conditions exist or other 14 discrepancies are identified, the contractor shall immediately document the conditions and 15 notify the owner in writing. 16 17 B. The contractor shall coordinate all required equipment schedule quantities and any 18 dimensions or variations required to adapt to field conditions with the owner at the earliest 19 possible date. 20 21 C. The contractor shall verify compatibility, installation rough-in, mounting, and utility 22 requirements for the scheduled OFCI equipment. 23 24 D. The owner shall coordinate delivery dates with the builder to meet the construction schedule. 25 26 E. The installation of items as identified in the plans and specifications as OFCI equipment shall 27 conform to the provisions of the Contract Documents and shall be coordinated with the builder. 28 29 F. Installation shall be performed by competent and trained workers in accordance with all 30 applicable codes and governing regulations. 31 32 G. Installation, testing, and startup shall comply with the manufacturer’s instructions. 33 34 H. The contractor shall provide all miscellaneous hardware, structural support, cabling, fittings, 35 etc. that is not included by the manufacture, but required for installation. 36 37 I. The contractor shall clean and adjust all relocated and new OFCI products as necessary. 38 39 J. All crating, packing materials, and debris and shall be properly disposed of off-site. 40 41 K. Installation shall be subject to inspection by the architect, engineer, owner, and builder. The 42 installer shall not proceed until any unsatisfactory conditions are corrected. Any damage 43 caused by improper handling or installation procedures shall be corrected at no cost to the 44 owner. 45 46 L. For drop shipped equipment, the builder shall be the consignee and shall have a 47 representative on site for coordination of delivery, to receive shipments, and to inspect each 48 shipment for obvious signs of damage or shortages. The builder shall be responsible for all 49 shipping damage claims, including hidden damage, refusal of shipment, and Return 50 Authorization procedures. The builder shall provide secure storage, handling, and protection 51 from the elements, prior to the contractors’ acceptance for installation. 52 53 M. For equipment stored at an owner’s facility, the contractor shall load the equipment and 54 provide transportation to the work site. Prior to loading, the contractor shall inspect the 55 equipment for obvious signs of damage and document all quantities, noting shortages from 56 the project requirements, indicating acceptance of the merchandise as is and in good order.
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1 2 N. The contractor shall conduct and properly document testing of all installed equipment to verify 3 proper operation. When appropriate, on site operation and maintenance instruction shall be 4 provided to the owner’s personnel. This instruction shall include demonstration of proper use, 5 maintenance, and cleaning procedures. 6 7 O. The nature of the equipment procurement shall determine responsibility for resolving any 8 claims with the manufacturer or supplier relating to defects in material or workmanship and 9 warranty claims. The party that purchased the equipment shall resolve these issues. 10 11 1.5 CODES, STANDARDS, AND THEIR ABBREVIATIONS 12 13 A. General: 14 1. Perform all work in strict accordance with the requirements and recommendations stated 15 in the codes and standards except when requirements are exceeded by the contract 16 documents. 17 2. In addition to the requirements outlined in other sections of the specifications the following 18 standards are imposed as applicable to the work in each instance: 19 a. OSHA Safety and Health Regulations for Construction. 20 b. NFPA No. 70 National Electrical Code. 21 c. NESC National Electrical Safety Code, ANSI Standard C2. 22 d. NEiS National Electrical Installation Standards. 23 e. Local Codes and Ordinances. 24 25 B. Where local codes or practices exceed or conflict with the NEC, it shall be the Contractor's 26 responsibility to perform the work in accordance with the local code prevailing and local 27 interpretations thereof. Any such additional work shall be performed at no additional cost to 28 the Owner. 29 30 C. Materials and components shall be UL listed and labeled by Underwriters Laboratories, Inc. 31 for the intended use under the latest appropriate testing standard. 32 33 D. The Contractor shall obtain all permits required to commence work and, upon completion of 34 the Work, obtain and deliver to the Owner's Representative a Certificate of Inspection and 35 Approval from the State Board of Fire Underwriters, the City of Elgin, Texas, and other 36 authorities having jurisdiction. The Contractor shall pay required permit fees. 37 38 1.6 LIST OF ASSOCIATIONS AND STANDARDS: 39 40 ADA: Americans with Disabilities Act. 41 ANSI: American National Standards Institute, 1430 Broadway; New York, NY 42 10018. 43 ASTM: American Society for Testing and Materials, 1916 Race Street; Philadelphia, 44 PA 19103. 45 BICSI: (RCDD5 Standards), 8610 Hidden River Parkway, Tampa, FL 33637 46 CBM: Certified Ballast Manufacturers Association, 2116 Keith Building; Cleveland, 47 Ohio 44115. 48 IEEE: Institute of Electrical and Electronics Engineers, 345 East 47th Street; New 49 York, NY 10017. 50 ICEA: Insulated Cable Engineers Association, P.O. Box P, South Yarmouth, MA 51 02664. 52 NEC: National Electrical Code; NFPA No. 70. 53 NECA: National Electrical Contractors Association, Inc., 7315 Wisconsin Ave.; 54 Washington, DC 20014. 55 NEMA: National Electrical Manufacturers Association, 155 East 44th Street; New 56 York, NY 10017.
General Communication Systems Requirements 27 05 00 - 3 Estes, McClure & Associates, Inc. Engineering and Consulting SOUND SYSTEM UPGRADES FOR ELGIN HIGH SCHOOL ELGIN INDEPENDENT SCHOOL DISTRICT
1 NESC: National Electrical Safety Code, ANSI Standard C2. 2 NFPA: National Fire Protection Association, 60 Batterymarch Street; Boston, MA 3 02110. 4 OSHA: Occupational Safety and Health Administration, US Department of Labor; 5 Washington, DC 20402. 6 TAS: Texas Accessibility Standards (TAS) Article 9102. 7 UL: Underwriters Laboratories, Inc., 333 Pfigsten Road; Northbrook, IL 60062. 8 9 A. Nothing in the Contract Documents shall be construed to permit work not conforming to these 10 codes. 11 12 B. When two or more codes or standards are applicable to the same work, then the stricter code 13 or standard shall govern. 14 15 C. The date of the code or standard is that in effect on the date of issue stated on the contract 16 documents, except when a particular publication date is specified. 17 18 D. The Contractor shall comply with all State, Federal, NFPA, local codes and ordinances that 19 may alter any part of the plans or specifications. The Contractor shall bear all costs for 20 correcting any deficiencies due to non-compliance. 21 22 E. Where local codes and ordinances are not in writing or on record but local precedence have 23 been set, the Owner shall pay for any additional resulting cost. 24 25 1.7 DEFINITIONS 26 27 A. Approval: It is understood that approval must be obtained from the Architect in writing before 28 proceeding with the proposed work. Approval by the Architect of any changes, submitted by 29 the Contractor, will be considered as general only to aid the Contractor in expediting his work. 30 31 B. The Builder: The primary contractor engaged to oversee the construction project. They may 32 be technically described as a Construction Manager, General Contractor, Managing 33 Construction Contractor, et cetera. 34 35 C. The Contractor: The Contractor engaged to execute the work included a particular section 36 only, although he may be technically described as a Subcontractor to the Builder. If the 37 Contractor, engaged to execute said work, employs Sub-Contractors to perform various 38 portions of the work included under a particular Section, they shall be held responsible for the 39 execution of this work, in full conformity with Contract Document requirements. The Contractor 40 shall cooperate at all times and shall be responsible for the satisfactory cooperation of his 41 Subcontractors with the other Contractors on the job so that all of the various sections and 42 phases of work may be properly coordinated without unnecessary delays or damage. 43 44 D. The Electrical Contractor: The Electrical Contractor shall be engaged to execute work as 45 required. This cost is left to the Audio-Visual Contractor and must be included in their bid. 46 47 E. PDF file or .pdf: The filename extension associated with “Portable Document Format” files, 48 which are multi-platform computer files in the ISO 32000-1:2008 open standard format 49 developed and licensed by Adobe Systems. These files are a digital electronic representation 50 of text, documents, images, and technical drawings in a font and color-accurate fixed-layout 51 format that is platform and display resolution independent. PDF files can be electronically 52 transmitted, viewed, or printed with various free PDF reader application programs, and may 53 allow markups/comments with various PDF editing application programs. 54 55 F. Provide: Defined as requiring both the furnishing and installation of the item or facility 56 indicated, complete in all respects and ready for operation unless otherwise specifically noted.
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1 2 1.8 SCHEDULE OF VALUES, APPLICATION FOR PAYMENT 3 4 A. The Contractor shall in accordance with the General Provisions of the Contract, including 5 General and Supplementary Conditions, complete a Schedule of Values and Applications for 6 Payment. When a portion of this work separately funded, including donations or an E-Rate 7 program, the contractor shall accommodate this in the Schedule of Values and Applications 8 for Payment. For E-Rate eligible portions of this work, the contractor will be required to 9 participate in the E-Rate program, comply with all E-Rate regulations, and provide billing as 10 needed. The contractor shall coordinate with the Owner to file Form 471 or latter edition and/or 11 other forms as may be required. 12 13 1.9 WARRANTY 14 15 A. The Contractor shall warranty his work against defective materials and workmanship for a 16 period of one year from date of acceptance of the job. 17 18 B. Neither the final payment nor any provisions in Contract Documents shall relieve the 19 Contractor of the responsibility for faulty materials or workmanship. 20 21 C. He shall remedy any defects due thereto and pay for any damage to other work resulting there 22 from, which shall appear within a period of one year from date of substantial completion. 23 24 D. The Owner shall give notice of observed defects with reasonable promptness. 25 26 E. This Warranty shall not be construed to include the normal maintenance of the various 27 components of the system covered by these specifications. 28 29 1.10 SITE VISIT 30 31 A. Before submitting a proposal, each proposed contractor shall examine all plans and 32 specifications relating to the work, shall visit the site of the project, and become fully informed 33 of the extent and character of the work required, including all required utilities. 34 35 B. No consideration will be granted for any alleged misunderstanding of the materials to be 36 furnished or the amount of work to be done, it being fully understood that the tender of a 37 proposal carries with it the agreement to all items and conditions referred to herein or indicated 38 on the accompanying plans or required by nature of the site of which may be fairly implied as 39 essential to the execution and completion of any and all parts of the work. 40 41 1.11 SUBMITTALS 42 43 A. Provide a complete submittal for each section as specified. 44 45 B. Submit complete submittal package within 30 calendar days after award of this work for 46 approval. Equipment is not to be ordered without approval. Partial submittals are not 47 acceptable for review. Each submittal shall include a dated transmittal. 48 49 C. Submittal may be electronically transmitted in PDF file format (preferred) or paper copies may 50 be provided in quantities indicated in this specification. Paper copies shall be organized 51 including index tabs in a 3-ring black binder of sufficient size. 52 53 D. Each Product data submittal shall include: 54 1. A cover sheet with the name and location of the project, the name, address, and 55 telephone number of the Contractor, and the name, address, and telephone number of
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1 the submitting sub-contractor. Include on or after the cover sheet sufficient space for 2 review stamps. 3 2. An indication of any deviations from Contract Document requirements, including 4 variations and limitations. Show any revisions to equipment layout required by use of 5 selected equipment. 6 3. A product data index and complete equipment list including for each product submitted 7 for approval the manufactures name and part number, including options and selections. 8 4. Cut-sheets or catalog data illustrating the physical appearance, size, function, 9 compatibility, standards compliance, and other relevant characteristics of each product 10 on the equipment list. Indicate by prominent notation (an arrow, circle, or other means) 11 on each sheet the exact product and options being submitted. 12 5. Submit design data, when the scope of work requires, including calculations, schematics, 13 risers, sequences, or other data. 14 6. When the contract requires extended product warranties, submit a sample of warranty 15 language. 16 7. Any resubmittal shall include a complete revised equipment list and any product data that 17 is revised. 18 19 E. Submit shop or coordination drawings, when specified or the required for the scope of work, 20 which include information that will allow to the Contractor to coordinate interdisciplinary work 21 and when necessary guide the manufacturer or fabricator in producing the product. Shop or 22 coordination drawings shall be specifically prepared to illustrate the submitted portion of work, 23 this may require diagrams, schedules, details, and accurate to scale equipment and device 24 layouts prepared using a CAD or BIM engineering drawing program. 25 26 F. The Engineer's review of submittals is only for confirmation of adherence to design of project 27 and does not relieve the Contractor of final responsibility for furnishing all materials required 28 for a complete working system and in complying with the Contract Documents in all respects. 29 30 1.12 PROJECT RECORD DOCUMENTS 31 32 A. The Contractor shall keep a set of plans on the job, noting daily all changes made in 33 connection with the final installation including exact dimensioned locations of all new and 34 uncovered existing utility piping outside the building. 35 36 B. Upon submitting his request for final payment, he shall turn over to the Architect/Engineer, for 37 subsequent transmittal to the Owner revised plans showing "as installed" work. 38 39 C. In addition to the above, the Contractor shall accumulate during the jobs progress the following 40 data in PDF file format (preferred) or paper copies to be turned over to the Architect/Engineer 41 for checking and subsequent delivery to the Owner: 42 1. All warranties, guarantees, and manufacturer's directions on equipment and material 43 covered by the Contract. 44 2. PDF file or paper copies of all Shop Drawing prints and CAD or BIM engineering drawing 45 program files. 46 3. Any software programs, data/programming files, passwords, special interface cables, or 47 keys that may be needed to maintain or access equipment. 48 4. Set of operating instructions. Operating instructions shall also include recommended 49 maintenance and seasonal changeover procedures. 50 5. Any and all other data and/or plans required during construction. 51 6. Repair parts lists of all major items and equipment including name, address, and 52 telephone number of local supplier or agent. 53 7. The first page, or pages, shall have the names, addresses, and telephone numbers of 54 the following: 55 a. Builder and all Contractors. 56 b. Major Equipment Suppliers
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1 c. Submit communication systems warranties. 2 3 1.13 TRAINING 4 5 A. Upon completion of the work and at a time designated by the Architect, provide formal training 6 sessions for the Owner's operating personnel to include location, operation, and maintenance 7 of all communication systems equipment and systems. 8 9 B. See other sections for time requirements. 10 11 1.14 PLANS AND SPECIFICATIONS 12 13 A. The intent of the project drawings is to establish the types of systems and functions, but not 14 to set forth each item essential to the functioning of the system. 15 16 B. Electrical drawings are generally diagrammatic and show approximate location and extent of 17 work. 18 19 C. Install the work complete including minor details necessary to perform the function indicated. 20 Provide communication systems (including all hook-ups) complete in every respect and ready 21 to operate. 22 23 D. If clarification is needed, consult the Architect/Engineer. 24 25 E. Review pertinent drawings and adjust the work to conditions shown. Where discrepancies 26 occur between drawings, specifications, and actual field conditions, immediately notify the 27 Architect/Engineer for his interpretation. 28 29 F. The Architect/Engineer reserves the right to make any reasonable change in the location of 30 any part of this work without additional cost to the Owner. 31 32 1.15 PRODUCT SUBSTITUTIONS 33 34 A. Descriptions and details, acceptable manufacturers' names listed, and specific manufacturer 35 and model number items indicated in the plans and specifications shall establish a standard 36 of quality, function, and design. Manufacturers and model numbers listed "no exceptions" shall 37 not be substituted without specific notice in an addendum. Otherwise, where a specific 38 manufacturer's product is indicated, products of other manufacturers listed as acceptable may 39 be submitted for approval based on the substitute product being, in the opinion of the Engineer, 40 of equivalent or better quality than that of the product specified. 41 42 B. Proposed contractors wishing to propose systems which differ in manufacturer, features, 43 functions, or operating characteristics from those outlined in these specifications must do so 44 in writing to the specifying authority at least ten (10) days prior to the proposal opening. 45 46 C. For manufacturers equipment or models other than that specified, the proposed contractor 47 shall supply proof that such substitute equipment equals or exceeds the features, functions, 48 performance, and quality of the specified equipment. Proposals must include detailed 49 information showing all deviations from the system as specified and include relevant technical 50 and cost data. This shall include a complete description of the proposed substitution, drawings, 51 catalog cuts, performance data, test data, or any other data or information necessary for 52 evaluation. 53 54 D. The Engineer will consider all such submittals and the Architect will issue an addendum listing 55 items that the Engineer considers acceptable. Only such items as specified or approved as 56 acceptable will be installed on this project.
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1 2 E. Substitute products for which the proposed contractor does not obtain prior approval will not 3 be considered acceptable for this project. Final approval of the alternate system shall be based 4 on the decision of the Owner and Architect. Prior approval to make a proposal for this project 5 does not automatically ensure the system will be an acceptable equivalent. 6 7 F. The Contractors’ proposal represents that the contract proposal price is based solely upon the 8 materials, equipment, and labor described in the Contract Proposal Documents (including 9 addenda, if any) and that he contemplates no substitutions or extras. 10 11 G. The manufacturer of the proposed substitute unit shall provide samples for evaluation, when 12 required, at no charge and non-returnable. 13 14 H. Requests for substitution are understood to mean that the Contractor: 15 1. Has personally investigated the proposed substitution and determined that it is equivalent 16 or superior in all respects to that specified. 17 2. Will provide the same guarantee for the substitution that he would for that specified. 18 3. Will, at no cost to the Owner, replace the substitute item with the specified product if the 19 substitute item fails to perform satisfactorily. 20 4. After Award of the Contract, substitutions will be considered only under one or more of 21 the following circumstances: 22 a. The substitution is required for compliance with subsequent interpretations of code 23 or insurance requirements. 24 b. The specified product is unavailable through no fault of the Contractor. 25 c. The manufacturer refuses to warranty the specified products as required. 26 d. Subsequent information indicates that the specified product is unable to perform 27 properly or to fit in the designated space. 28 e. In the Engineer's sole judgment, the substitution would be in the Owner's best 29 interest. 30 f. Revisions to the electrical system caused by substitutions shall be under the 31 supervision of the Engineer, at a standard hourly rate charged by the Engineer. 32 Charges from the Engineer, Architect, and Electrical Contractor shall be paid by the 33 Contractor originating the changes. 34 35 1.16 FUTURE USE CABLING 36 37 A. When cabling is installed for future use, it shall be identified with a tag of sufficient durability 38 to withstand the environment involved. 39 40 B. Locations and Existing Conditions: 41 1. Location and condition of any existing equipment or services, when shown, have been 42 obtained from substantially reliable sources, are shown as a general guide only, without 43 guarantees as to accuracy. 44 2. The Contractor will examine the site, verify all requirements, service points, and 45 availability of all services required to complete this project. No consideration will be 46 granted for any alleged misunderstanding of the materials and labor to be provided as 47 necessitated by nature of the site including those items that may be fairly implied as 48 essential to the execution and completion of any and all parts of this project. 49 50 1.17 EXISTING COMMUNICATION SYSTEMS COMPLETE DEMOLITION FOR ADDITIONS AND 51 RENOVATION 52 53 A. As indicated by the plans and specifications the communication contractor shall be responsible 54 for complete demolition for additions and renovation of the existing communication systems, 55 including demolition of any devices and cabling previously abandoned. Demolition shall 56 include:
General Communication Systems Requirements 27 05 00 - 8 Estes, McClure & Associates, Inc. Engineering and Consulting SOUND SYSTEM UPGRADES FOR ELGIN HIGH SCHOOL ELGIN INDEPENDENT SCHOOL DISTRICT
1 1. Disconnection and removal of all communication devices not to remain in service in walls, 2 floors, and ceilings. 3 2. Identification and verification of abandoned wiring and equipment. All disconnected or 4 abandoned devices that are visible shall be removed, i.e. non-functional fire pulls, bells, 5 speakers, signals, et cetera. Remove abandoned wiring to the source of the supply 6 everywhere possible, the accessible portions of all inaccessible abandoned cabling shall 7 be removed. 8 3. Removal of exposed abandoned conduit and supports including brackets, stems, 9 hangers, and other accessories located on walls and above accessible finished ceilings. 10 Cut abandoned conduit flush with walls, floors, etc., and patch surfaces. 11 4. Provide a blank cover for abandoned device backboxes that are impractical to remove 12 from masonry construction without unnecessary damage. 13 5. Confirm with Owner/Architect regarding the handling and disposal/reuse of removed 14 material, equipment, devices, et cetera. 15 6. Off-site disposal in a legal manner of all materials not requested to be turned over to the 16 Owner. Comply with government regulations pertaining to environmental protection, and 17 disposal of materials and equipment. Do not burn any materials on the site. 18 7. Repair of any finishes or adjacent construction damaged during modification, extension, 19 and demolition work. 20 21 1.18 EXAMINATION 22 23 A. Verify field conditions including existing systems, equipment models, configurations, circuiting 24 arrangements, cabling, and devices. Adjust all circuiting, cabling, and materials to be provided 25 as required by job conditions. 26 27 B. Project drawings are based on casual field observation and existing record documents when 28 available, report any significant discrepancies to the Engineer before disturbing existing 29 systems. 30 31 C. The Contractor accepts the existing conditions when beginning demolition. 32 33 1.19 IMPLEMENTATION 34 35 A. Verify phasing in regard to systems and coordinate before energizing any system. 36 37 B. When required during phases of construction to maintain existing systems in service in 38 particular areas, provide temporary wiring and connections as necessary to accommodate 39 construction. 40 41 1.20 OPERATION OF NEW EQUIPMENT PRIOR TO PROJECT COMPLETION 42 43 A. When the phasing of a project requires that communication systems are operable in certain 44 areas and the Owner needs to operate the equipment the contractor shall make such 45 provisions. The warranty period shall commence on new equipment when it is operated for 46 the beneficial use of the Owner. Regardless of whether or not the equipment has or has not 47 been operated, the Contractor shall properly clean the equipment, properly adjust, and 48 complete all punch list items before final acceptance by the Owner. In these cases, the date 49 of acceptance and the start of the warranty may be different dates. 50 51 1.21 CLEANING AND REPAIR 52 53 A. Clean and repair existing materials and equipment in areas of renovation that are to remain 54 or be reused. 55
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1 1.22 PROTECTION OF EQUIPMENT AND MATERIALS 2 3 A. The Contractor shall take such precautions as may be necessary to protect his apparatus from 4 damage. 5 6 B. This shall include the creation of all required temporary shelters to protect any apparatus 7 above the floor of the construction and the covering of apparatus in the completed building 8 with tarpaulins or other protective covering. 9 10 C. Failure to comply with the above to the satisfaction of the Owner's inspector will be sufficient 11 cause for the rejection of the equipment in question and its complete replacement by the 12 Contractor. 13 14 1.23 FINAL OBSERVATION 15 16 A. It shall be the duty of the Contractor to make a careful observation trip of the entire project, 17 assuring themselves that the work on the project is ready for final acceptance before calling 18 upon the Architect/Engineer to make a final observation. 19 20 B. To avoid delay of final acceptance of the work, the Contractor shall have all necessary bonds, 21 warranties, receipts, affidavits, et cetera, called for in the various articles of these 22 specifications, prepared and signed in advance, together with a letter of transmittal, listing 23 each paper included, and shall deliver the same to the Architect/Engineer at or before the time 24 of said final observation. The Contractor is cautioned to check over each bond, receipt, et 25 cetera, before preparing for submission to verify that the terms check with the requirements of 26 the specifications. 27 28 C. The following will be required at time of final completion: 29 1. Final clean up completed. 30 2. All systems are fully operational, all material and devices installed. 31 3. As built (as installed) drawings and operations manuals. 32 33 1.24 PROHIBITED MATERIALS 34 35 A. No new asbestos, lead, or materials containing these substances shall be permitted in this 36 project. The Contractor shall consult the Architect concerning these materials if their presence 37 is suspected. All work in or around existing asbestos or lead materials is at the sole risk of the 38 Contractor and his personnel. 39 40 1.25 CUTTING AND PATCHING 41 42 A. Notify the Builder sufficiently ahead of construction of any floors, walls, ceiling, roof, et cetera, 43 of any openings that will be required for his work. 44 45 B. The Contractor shall see that all sleeves required for his work are set at proper times to avoid 46 delay of the job. 47 48 C. All necessary cutting of walls, floors, partitions, ceilings, et cetera, as required for the proper 49 installation of the work under this Contract shall be done at the Subcontractor or at the 50 Subcontractor's expense in a neat and workmanlike manner, and as approved by the 51 Architect/Engineer. 52 53 D. Patching of openings and/or alterations shall be provided by the communications 54 Subcontractor or at the Subcontractor's expense in an approved manner. 55
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1 E. No joists, beams, girders, or columns shall be cut by any Contractor without first obtaining 2 written permission of the Architect/Engineer. 3 4 F. All openings in firewalls and floors shall be completely sealed after installation for a completely 5 airtight installation. Sealing material shall be non-combustible and UL approved. The installed 6 sealing assembly shall not cause the fire rating of the penetrated structure to be decreased. 7 8 G. All openings in exterior walls shall be sealed watertight. 9 10 H. Seal voids around conduits penetrating fire-rated assemblies and partitions using fire stopping 11 materials and methods in accordance with NFPA and local codes. 12 13 1.26 MANUFACTURERS' INSTRUCTIONS 14 15 A. All equipment and devices shall be installed in accordance with the drawings and 16 specifications, manufacturer's instructions, and applicable codes. 17 18 B. Where specifications call for installation of a product to be in accordance with manufacturer's 19 instructions and/or where manufacturer's instructions are required for installation of a product, 20 it shall be the contractor's responsibility to obtain the necessary applicable manufacturer's 21 instructions and install the product in accordance with the manufacturer's instructions. 22 23 C. It shall be the Contractor's responsibility to install all equipment, materials, and devices shown 24 on the plans and as called out in these specifications even if manufacturer's instructions are 25 absolutely unattainable. 26 27 1.27 INSTALLATION 28 29 A. The Communications Contractor shall coordinate installation of the communication systems 30 with the Builder, Electrical, Mechanical, and Plumbing Contractors to ensure a complete 31 working system for the Owner. 32 33 B. Where required for accessibility, all conduit and boxes for all communication systems shall be 34 provided by the Audio-Visual Contractor as specified, including systems in Division 27, any 35 and all allowances shall be included. Normally low voltage wiring shall run open and supported 36 in accessible attic space. All low voltage wiring in exposed areas such as gyms, stages, shops, 37 and field houses shall be enclosed in conduit. 38 39 C. Conduit, innerduct, track, or raceway shall conceal and protect wiring in exposed areas, within 40 walls, through in- accessible areas, floors, chases, under slab, crawlspaces, or underground. 41 42 D. All conduit, duct, track, and raceway runs shall be spaced apart to allow for maintenance, such 43 as the installation of couplings, without disturbing adjacent pathways. 44 45 E. All work must be performed by workers skilled in their trade. The installation must be complete 46 whether the work is concealed or exposed. 47 48 F. Provide stainless screw/bolt hardware wherever stainless devices are used and in potentially 49 wet areas. 50 51 G. Coordinate the actual locations of devices and outlets and equipment with building features 52 and mechanical equipment as indicated on architectural, structural, and mechanical drawings. 53 Review with the Architect any proposed changes in outlet or equipment location. Relocation 54 of devices, before installation, of up to 3 feet from the position indicated, may be directed 55 without additional cost. Remove and relocate outlets placed in an unsuitable location when so 56 requested by the Architect.
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1 2 3 PART 2 - PRODUCTS 4 5 A. Not Applicable 6 7 8 PART 3 - EXECUTION 9 10 A. Not Applicable 11 12 END OF SECTION
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1 SECTION 27 51 25 2 3 SOUND REINFORCEMENT SYSTEMS 4 5 6 PART 1 GENERAL 7 8 1.1 SPECIFICATIONS AND DRAWINGS 9 10 A. The Specification and the Drawings are complementary, they are not separate or different. 11 They must be understood together. 12 13 B. This section requires that any proposed contractor provide for all of the following: 14 1. Required licenses, insurance, and permits including payment of charges and fees 15 2. Field verify all aspects of the job site. 16 3. Retrieving all Owner Furnished Equipment (OFE), if any, performance test said 17 equipment, and incorporate said equipment into the system(s) as required. 18 4. Development and implementation of AV control system software code and control panel 19 layouts, which shall become the property of the Owner 20 5. Understanding and following all related recommendations from the manufacturers, 21 applicable codes and standards, and all requirements of the Authority Having Jurisdiction 22 (AHJ) that are associated with the project. 23 6. Routing and connecting electrical power from locations provided by Electrical Contractor 24 to equipment, as required per manufacturers’ specification. 25 7. Documentation of all final testing, programming, manufacturers’ commissioning reports, 26 and any other final documentation related to the system(s) installed. 27 8. Education and training of any, and all required owner’s personnel, owner’s agents, and 28 others as required on use of the system(s). 29 9. Ability to honor all warranties for the full warranty period. 30 31 1.2 CONTRACTOR’S RESPONSIBILITIES 32 33 A. ACCOUNTABILITY 34 1. Proposed contractor shall provide all products as called out in these specifications and 35 complimentary drawings in their entirety with any required ancillary equipment to make 36 all specified and drawn systems complete and operational. This includes installation 37 material, programming, rigging hardware, testing equipment, and more. 38 2. If any equipment is not listed in the specification or drawings that needs to be present, it 39 is the responsibility of the proposed contractor to bring the required change to the 40 equipment/system(s) to the attention of the Architect, Engineer and General Contractor 41 during the bid phase, through a Request For Information (RFI) 42 3. The Specifications and Drawings that have been developed and provided for this project 43 have been designed in accordance with Owner and Architect requirements. Any 44 alterations to system(s) designed in the Specifications and Drawings must be approved, 45 in writing, by both the Architect and Engineer. Changes made without written 46 authorization from the Architect and Engineer will be required to be reverted to the original 47 design. This will be at the expensive of the contractor that made the changes. 48 4. Absolutely NO claim for additional payment shall be permitted for the systems specified 49 and drawn, unless a change is requested by the Owner and approved by the Architect 50 and Engineer, and proper documentation is sent to the contractor to make said changes. 51
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1 B. CONSTRUCTION DOCUMENTS 2 1. The Specifications and Drawings for the system(s) have been designed for this Client. 3 These Specifications and Drawings are not to be reproduced, altered, manipulated, or 4 reused in any way without the expressed authorization of the Architect and Engineer 5 responsible for the overall project. If the AutoCAD, Revit, or other files are required, 6 written request must be submitted through the Architect. 7 2. Contract Documents include Specifications, Drawings, Addendums, and other issued 8 documents. They are all complimentary of each other. What is called for by any one of 9 them is binding for all others and must be adhered to. Any discrepancies should be 10 brought to the attention of the Architect and Engineer during the RFI phase of the bidding 11 process. 12 13 C. RELATED WORK SPECIFIED ELSEWHERE 14 1. Electrical Work 15 a. Conduit, wireways, floor boxes, wall boxes, pull boxes, junction boxes, AC power 16 circuits, and ground wiring to be provided by the awarded electrical contractor. Do 17 not attempt to connect any equipment that does not simply “plug-in” to an electrical 18 circuit. The jobsite’s licensed electrical contractor is responsible for all high voltage 19 work. 20 2. Structural Work 21 a. Any structural alterations of the building structure must be approved by the Structural 22 Engineer and Architect before any work can be performed. Once approved, the 23 proper rigging contractor, erection contractor, steel contractor, or others need to 24 perform the work. This does not relate to connecting unistrut, threaded rod, clamps, 25 or similar devices to the structural steel. However, loads must be taken into account. 26 Verify with the Architect that all loads have been reported to the Structural Engineer 27 and have been approved prior to suspending equipment. 28 3. Drywall/Paint Work 29 a. If the contractor must open a space that has been covered with drywall and/or paint, 30 communicate this with the drywall and/or paint contractor and the general contractor 31 to make sure that the work is properly covered up once complete. 32 33 1.3 LIST OF ASSOCIATIONS AND STANDARDS 34 35 A. Proposed contractor is to adhere to all of the following associations and standards. 36 37 ADA: Americans with Disabilities Act. 38 ANSI: American National Standards Institute, 1430 Broadway; New York, NY 10018. 39 ASTM: American Society for Testing and Materials, 1916 Race Street; Philadelphia, PA 40 19103. 41 BICSI: (RCDD5 Standards), 8610 Hidden River Parkway, Tampa, FL 33637 42 CBM: Certified Ballast Manufacturers Association, 2116 Keith Building; Cleveland, Ohio 43 44115. 44 IEEE: Institute of Electrical and Electronics Engineers, 345 East 47th Street; New York, 45 NY 10017. 46 ICEA: Insulated Cable Engineers Association, P.O. Box P, South Yarmouth, MA 02664. 47 NEC: National Electrical Code; NFPA No. 70. 48 NECA: National Electrical Contractors Association, Inc., 7315 Wisconsin Ave.; 49 Washington, DC 20014. 50 NEMA: National Electrical Manufacturers Association, 155 East 44th Street; New York, 51 NY 10017. 52 NESC: National Electrical Safety Code, ANSI 2. 53 NFPA: National Fire Protection Association, 60 Batterymarch Street; Boston, MA 02110. 54 OSHA: Occupational Safety and Health Administration, US Department of Labor; 55 Washington, DC 20402. 56 TAS: Texas Accessibility Standards (TAS) Article 9102.
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1 UL: Underwriters Laboratories, Inc., 333 Pfigsten Road; Northbrook, IL 60062 2 3 B. Nothing in the Contract Documents shall be construed to permit work not conforming to these 4 codes. 5 6 C. When two or more codes or standards are applicable to the same work, then the stricter code 7 or standard shall govern. 8 9 D. The date of the code or standard is that in effect on the date of issue stated on the contract 10 documents, except when a particular publication date is specified. 11 12 E. The Contractor shall comply with all State, Federal, NFPA, local codes and ordinances that 13 may alter any part of the plans or specifications. The Contractor shall bear all costs for 14 correcting any deficiencies due to non-compliance. 15 16 F. Where local codes and ordinances are not in writing or on record but local precedence have 17 been set, the Owner shall pay for any additional resulting cost. 18 19 1.4 SUBMITTALS 20 21 A. Awarded Contractor is required to provide a complete Submittal Package to the General 22 Contractor for approval prior to the commencement of any work. The Submittal Package is to 23 be received within 30-Days of notification of project award. 24 25 B. Absolutely NO work may be performed without approval of the Submittal Package. Any work 26 performed without an approved submittal may be required to be changed or removed at the 27 contractor’s expense. 28 29 C. Required Information for the Complete Submittal Package: 30 1. Awarded Contractor Information: 31 a. Resumes of Persons that will be working on the project 32 (1) Personnel List shall include 33 • Name 34 • Job Title 35 • Cell Phone Number 36 • Email Address 37 • Copies of Certifications (if applicable) 38 2. System(s) Contents 39 a. Complete Table of Contents 40 b. A Gantt Chart for the Project 41 c. List of Exclusions 42 d. Bill of Materials 43 e. Product Specification Sheets: 44 (1) Provide sheets on all specified equipment 45 (2) Organize data sheets in order that they appear in the specifications. 46 (3) On product sheets where more than one product is discussed, highlight the 47 proper product to be use. 48 (4) Include product sheets for fire stopping material. 49 (5) Do not put Owner and/or Instructional Manuals in lieu of data sheets in the 50 Submittals. Manuals are part of Close Out Documents. If a data sheet 51 cannot be easily found on the Manufacturer’s website, contact the 52 Manufacturer directly and request the product sheet.
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1 f. Shop Drawings 2 (1) These drawings shall be detailed installation plans, elevation plans, one-line 3 schematics, rack and furniture elevations, and more showing that the 4 contractor has a full and clear understanding of how the systems are to 5 function and be assembled. 6 (2) Installation plans and elevation plans shall be drawn accurately to a 1/8” = 1’- 7 0” scale and placed on the contractor’s sheets with identifying borders. 8 (3) These drawings shall also include the Structural Rigging and Mounting Details 9 described below. 10 g. Fabrication Details 11 (1) All custom fabrication details shall be drawn on the contractor’s sheets and 12 approved prior to ordering custom materials or parts. These drawings shall 13 include dimensions, material, color, and engraving required. Do not order 14 these products until approved. Any products incorrectly ordered prior to 15 approval, will be required to be replaced at the expense of the contractor, and 16 claim for further payment or reimbursement for these errors will be denied. 17 (2) Provide complete drawings on custom fabricated plates or panels. Drawings 18 shall include dimensioned locations of components, component types, 19 engraving information, plate material and color, and bill of material. 20 h. Schedules 21 (1) Wiring Schedule showing source and destination of wiring and indicating 22 which wiring is in conduit. Junction box schedule showing type of box, size, 23 mounting, and location. Include this information with remainder of wiring 24 diagrams. 25 (2) Responsibility Schedule showing which work the contractor will be 26 performing, and which work the contractor must coordinate with other trades. 27 (3) Labeling Schedule showing the methods and designations of the labeling 28 scheme used on the various wire throughout the project. 29 i. Submittal drawings must be drawn by the proposed contractor and may not be 30 simply copies of the contract documents. 31 j. Submittals which are not organized and setup in the proper formats as identified in 32 this specification, will be rejected without review, and shall not be considered for 33 approval. 34 k. Include any other pertinent data which is necessary to provide the work at the end 35 of the specification. 36 3. Structural Rigging and Mounting Details: 37 a. Any equipment being attached to structure by means of Rigging from Wire Rope, 38 Shackles, Turnbuckles and more shall have a detail showing exactly how the 39 equipment is to be attached to the structure, the amount of equipment weight being 40 suspended, and the hardware being used to suspend the equipment. Be specific in 41 listing the hardware being used. 42 b. Any equipment being attached to the structure by means of Mounting, by lag bolts, 43 toggle bolts, beam or perlin penetration, wall penetration, masonry penetration, 44 anchor bolts, and any other type of mounting shall have a detail showing exactly 45 how the equipment is to be attached to the structure. If mounting is overhead, then 46 the detail shall also include the weight of equipment being suspended overhead and 47 detailed hardware being used to suspend the equipment. Be specific in listing the 48 hardware being use. 49 50 D. Resubmission Requirements 51 1. If a Resubmission is required, either by Revise and Resubmit or an Overall Reject of the 52 submittal, it is the requirement of the contractor to address all notes made to the submittal 53 and resubmit in a prompt and timely manner. 54 2. If a submittal is sent back for Resubmission, the Resubmission shall be treated the same 55 as the original submittal. No work may be performed without complete approval of the 56 submittal either by a simple Review or Furnish As Correct statement from the Engineer.
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1 3. To properly make a Resubmission, the contractor must address all notes made by the 2 engineer, make the proper adjustments to the submittal, indicate what changes have 3 been made to the submittal by highlight or cloud, and resubmit them through the proper 4 channels. 5 6 1.5 CUSTOM SOFTWARE (AS REQUIRED) 7 8 A. Some Systems require custom software in order to function properly. This software can be 9 anything from simple drag and drop presets, to DSP Layouts, to system specific line code with 10 modules, and more. These programmed systems are to be setup and programmed for the 11 specific system to which they are to provide control. 12 13 B. Any custom software required, must make the system(s) complete and operational. 14 15 C. A programming scope of work may or may not be included with the specification. It is the 16 responsibility of the proposed contractor to identify, bid, and properly program the system(s) 17 in the specification to fit the requirements and needs of the owner. 18 19 D. If graphics or other information are needed from the owner, the contractor must notify the 20 General Contractor, Architect, and Engineer as soon as possible so this does not delay the 21 project. 22 23 E. All programming must be approved by the Engineer, before final acceptance and approval. 24 Final payment may be held pending the final programming approval. 25 26 F. Any, and all custom software shall become property of the owner at the conclusion of the 27 project. This includes, but is not limited to, custom graphics, custom line coding, custom DSP 28 layouts, custom modules, and more. All must be turned over with the Close-Out Documents. 29 30 1.6 CONTRACTOR REQUIREMENTS 31 32 A. The Proposed Contractor must be experienced in the installation and service of similar 33 systems, as those in this specification and the contract drawings. The proposed contractor 34 should also possess the following: 35 1. A minimum of five (5) years of experience with the similar equipment and systems to 36 those listed in this specification. 37 2. Have a minimum of three (3) similar sized and scoped projects with the past three (3) 38 years. 39 3. Maintain active and authorized dealership with all brands listed in this specification. 40 4. Employ sufficient staff to complete the entire project and to honor the warranty period. 41 5. Employ CTS and CTS-I staff (certified by AVIXA) and assigned to, and active on this 42 project. 43 6. A minimum of one (1) CTS employee to supervise each project, and on site during the 44 construction phase. 45 46 1.7 DELIVERY, HANDLING & STORAGE 47 48 A. Products must be shipped in their original packaging from the manufacturer. If a product is 49 damaged from the manufacturer, contact the manufacturer for an immediate replacement. 50 51 B. Products and equipment that are installed during the construction process must be covered to 52 prevent damage, dust coverage, discoloration, and other issues. If a product or piece of 53 equipment is damaged, covered in dust, discolored, or has other issues due to lack of proper 54 protection, it is the responsibility of the contractor to have the equipment replaced. 55
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1 C. Proper Wire Protection 2 1. Any wiring pulled during the construction phase must: 3 a. Be wrapped in a protective wrapping to protect all conductors 4 b. Be suspended off the ground to prevent damage to the wire from lifts, trampling, and 5 more. 6 c. Protected from being painted. Painted wire voids wire warranty, and therefore must 7 not happen. 8 9 D. Store any, and all equipment, wiring, products, and more in either an insured and bonded 10 warehouse, an insured and bonded container, or a locked space on the job site, as indicated 11 by the General Contractor. If equipment is located on the job site, the General Contractor 12 must be notified, and a complete inventory of all equipment, wiring, and products must be 13 provided to the General Contractor. Despite being stored on the job site, the equipment, 14 wiring, and products are still the responsibility of the contractor, until installed. 15 16 1.8 PROJECT CONDITIONS 17 18 A. Though all parties try to make the job site a safe and orderly place to work, this is not always 19 the case. It is the responsibility of the contractor to verify the conditions of the job site, by 20 either a site visit, or contacting the General Contractor. This is with regards to building 21 progress, weather conditions, other trade coordination, and more. 22 23 B. With regards to changes in the building design or construction, it is the contractor’s 24 responsibility to stay informed on the building design or construction 25 26 C. Drawings show expected equipment and product locations, and some wiring paths. It is the 27 contractor’s responsibility to verify these locations and paths are valid, prior to the installation 28 of equipment. 29 30 D. It is the responsibility of the contractor and the contractor’s employees to keep a clean and 31 functional job site. Contractor shall clean up any messes they make. There will not be a 32 cleaning crew following behind the contractor. 33 34 E. Adhere to all jobsite safety regulations, set forth by the General Contractor, Architect, 35 Engineer, OSHA, and/or any other Authority Having Jurisdiction (AHJ). 36 37 F. Contractor is responsible for any equipment, heavy machinery, and other tools used on the 38 job site. This includes, but is not limited to scissor lifts, boom lifts, fork trucks, pipe threaders, 39 cable pullers, saws, drills, and more. Any equipment, heavy machinery, and other tools 40 brought on to the job site falls under this responsibility. If the contractor does not want other 41 trades to use their equipment or is worried about theft, lock up the equipment, take the key, 42 remove controllers, and any other types of protection. This responsibility extends to operating 43 equipment, heavy machinery, and other tools in the proper manner. Improper use of 44 equipment, heavy machinery, and other tools can cause injury and loss of life. Contractor to 45 use all equipment, heavy machinery, and other tools safely and in the manner described by 46 the manufacturer. 47 48 49 PART 2 PRODUCTS 50 51 2.1 GENERAL 52 53 A. Provide all equipment, hardware, materials, rigging, and more to provide a complete project. 54 Some equipment required to make the system(s) functional, may not be listed. It is expected 55 that the Contractor understand what equipment is required, and that said equipment is 56 provided on the project.
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1 2 B. All equipment, hardware, materials, rigging, and more shall be new-in-box, having never- 3 before been used. This statement does not apply to any Owner Furnished Equipment (OFE). 4 5 C. Equipment listed in these specifications may have a short description or long description. 6 Despite the length of the descriptive paragraph, provide the proper equipment, and set it to 7 the proper settings to cover the 8 9 D. Do not alter equipment in any way, shape, or form that invalidates the warranty. If the warranty 10 is invalidated, it will be the contractor’s responsibility to honor the manufacturer’s warranty. 11 12 E. Take care during installation to prevent scratches, dents, chips, etc... 13 14 2.2 INTENTION AND SCOPE 15 16 A. The design of this sound system is to provide accurate and clear sound for the entire 17 Cafetorium, including the seating area at the back of the room. The system shall also be 18 capable of allowing use of microphones and audio input in the rear seating area, separate 19 from the main cafetorium seating. 20 21 B. Scope of work shall include: 22 1. Coordinate Electrical Requirements with District’s Electrician – District to provide 23 Electrician for Required Work. 24 2. Removal of all existing equipment 25 3. Install Amplifier Rack Over Back Can for Existing In Wall Amplifier. Remove In Wall 26 Amplifier Components prior to installation. 27 4. Overhead Rigging of (1) Subwoofer, (1) Full Range Loudspeaker and (1) Down Fill 28 Speaker at the edge of the stage apron. This requires access to the above ceiling space 29 over the stage. See rigging standards below. 30 5. Addition of (1) New Equipment Rack On-Stage and shall house Power Amplifiers, Digital 31 Signal Processor, Assistive Listening System, (4) Wireless Microphones, Power 32 Sequencing, Dante input/output devices, Media Player, Media Recorder, and other 33 equipment as required. 34 6. Delivery of (6) Stage Monitors 35 7. Installation of (4) New Input/Output Wall Mounted Boxes and Plates 36 8. Installation of (1) New Dante Interface Plate at Remote Mixing Location 37 9. Delivery and Assembly of Remote Mixing Rack, including digital mixing console, (16) 38 Wireless Microphones, Media Player, Media Recorder, Power Conditioner, and other 39 equipment as required. 40 10. Installation of New In-Ceiling Loudspeakers in Seating Area at the Rear of the Cafetorium. 41 11. Installation of New Wall Mounted Touch Panel at the Rear of the Room. 42 12. Installation of New Rack Mounted Touch Panel in Main Equipment Rack 43 13. Control System Programming 44 45 2.3 CAFETORIUM SOUND SYSTEM 46 47 A. Remove any equipment related to the existing auditorium sound system that is being replaced 48 in this specification. Return all equipment to the owner. 49 50 B. WALL MOUNTED EQUIPMENT RACK 51 1. Wall Attached Swiveling Equipment Rack 52 2. 35-Rack Units 53 3. Locking Front Door 54 4. Acceptable Product: 55 a. Middle Atlantic DWR-35-26 56 b. Or Approved Equivalent
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1 5. Required Accessories: [per rack] 2 a. Middle Atlantic LVFD-35 Locking Vented Front Door 3 b. Middle Atlantic PDLT-815RV-RN Power Distribution Unit with Light 4 c. Middle Atlantic LBP-1A Lacing Bars (as required) 5 d. Middle Atlantic SS Sliding Shelf 6 e. Middle Atlantic D4LK 4 Rack Unit Locking Drawer 7 f. Middle Atlantic LT-CABUTL-DUAL Dual Work Lights for Inside the Rack 8 g. Middle Atlantic DWR-RR35 Rear Rack Rails 9 h. Middle Atlantic UQFP-4DRA Fan Panel 10 i. Middle Atlantic EB1 and EB2 Blank Rack Panels (as required) 11 j. Or approved equivalent 12 13 C. PORTABLE EQUIPMENT RACK 14 1. Two – 16 Space Rack Sections 15 2. Mixer Deck: 41-Inches Wide by 25-Inches Deep 16 3. Overall Case Dimensions: 49.125-Inches Tall by 43.125-Inches Wide by 34.25-Inches 17 Deep. 18 4. (4) 4-Inch Swivel Casters 19 5. (6) Recessed Handles 20 6. (8) Catch Latches 21 7. Smooth Black Flight Case Finish 22 8. Acceptable Product: 23 a. Grundorf T2-COMBO-D16C 24 9. Required Accessories: 25 a. Middle Atlantic 5-Space Locking Drawer D5LK 26 27 D. DANTE NETWORK SWITCHES (PRIMARY AND SECONDARY) 28 1. 8 Port Gigabit Switch 29 2. PoE Power 30 3. Acceptable Product: 31 a. Cisco GS250-8HP 32 b. No substitutions shall be excepted 33 34 E. NETWORK CABLING FOR AUDIO NETWORK (DANTE™ SYSTEM) 35 1. Cable: Category 6A UTP 10G CMR 36 2. Color: Green 37 3. To be installed by Audio-Visual Contractor (Data cabling contractor will not provide these 38 drops) 39 4. Acceptable Product: 40 a. West Penn Wire 254246AGN1000 41 b. Or approved equivalent 42 43 F. DIGITAL MIXING SYSTEMS 44 1. Sound Reinforcement Console [MIX] 45 a. 24 channel faders 1 master fader 46 b. Single 7” Capacitive Touchscreen 47 c. Acceptable Product: 48 (1) Allen & Heath SQ-6 49 (2) Or approved equivalent 50 d. Required Accessories 51 (1) Allen & Heath M-Dante I/O Card 52 2. Digital Mixrack 53 a. 16-Balanced Input Channels 54 b. 16-Balanced Output Channels
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1 c. Acceptable Products: 2 (1) AtteroTech Synapse D16Mio (Qty: 2) 3 (2) Or approved equivalent 4 3. Rack Mounted Mixer 5 a. 14-Input Channels 6 b. 4-Output Channels 7 c. Dante Interface 8 d. Acceptable Products: 9 (1) AKG DMM14ULD 10 (2) Or approved equivalent 11 12 G. DIGITAL SIGNAL PROCESSOR AND MIXING SYSTEM 13 1. 12-Input Channels 14 2. 8-Output Channels 15 3. Approved Products: 16 a. Biamp TesiraForte DAN AI 17 b. Or approved equivalent 18 19 H. POWER AMPLIFIERS 20 1. Power Amplifier Type 1 [PA1] 21 a. 4-Channel Power Amplifier 22 b. Power Rating: 1,500 Watts @ 8-Ohms, 3,000 Watts @ 4-Ohms, 5,000 Watts @ 2- 23 Ohms (All Channels Driven) 24 c. Operational Power 208-240-VAC 25 d. Dante Compatible 26 e. Acceptable Products: 27 (1) Danley Sound Labs DNA20K4 Pro Dante 28 (2) No substitutions shall be accepted 29 2. Power Amplifier Type 2 [PA2] 30 a. 4-Channel Power Amplifier 31 b. Power Rating: 600 Watts @ 8-Ohms, 600 Watts @ 4-Ohms, 300 Watts @ 2-Ohms 32 c. Operational Power: 120-VAC 33 d. Acceptable Products: 34 (1) Crown Audio CDi 4|600 35 (2) Or approved equivalent 36 3. Power Amplifier Type 3 [PA3] 37 a. 4-Channel Power Amplifier 38 b. Power Rating: 600 Watts @ 70-Volts 39 c. Operational Power: 120-VAC 40 d. Acceptable Products: 41 (1) Crown Audio CDi 2|600 42 (2) Or approved equivalent 43 I. LOUDSPEAKERS 44 1. Speaker Type 1: [S1] 45 a. Three-Way Point Source Loudspeaker with Four 12-Inch Low Frequency Drivers, 46 Six 4-Inch Mid Frequency Drivers, and One 1.4-Inch High Frequency Drivers 47 b. Frequency Response: 40Hz - 24,000Hz 48 c. Coverage Pattern: 90° Horizontal, 60°Vertical Coverage 49 d. Power Handling: LF – 2,800 Watts (RMS) @ 2-Ohms, MF/HF 600 Watts (RMS) @ 50 4-Ohms. 51 e. Acceptable Products: 52 (1) Danley Sound Labs SH96HO (IN WHITE) 53 (2) No substitutions shall be accepted 54 2. Speaker Type 2: [S2] 55 a. Two-Way Point Source Down-Fill Loudspeaker with Two 8-Inch Low Frequency 56 Drivers and One 1.4-Inch High Frequency Driver
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1 b. Frequency Response: 175 – 22,000Hz 2 c. Power Handling: 600 Watts (RMS) @ 4-Ohms 3 d. Acceptable Products: 4 (1) Danley Sound Labs SH95 (IN WHITE) 5 (2) No substitutions shall be accepted 6 e. Required Accessories: 7 (1) Danley Sound Labs BRKT-96DF (IN WHITE) 8 (2) Danley Sound Labs BRKT-95 (IN WHITE) 9 3. Speaker Type 3: [S3] 10 a. Subwoofers with Four 12-Inch Low Frequency Drivers 11 b. Frequency Response: 27 - 200Hz 12 c. Power Handling: One Channel 4,000-Watts @ 2-Ohms Each 13 d. Acceptable Products: 14 (1) Danley Sound Labs TH-412 (IN WHITE) 15 (2) Or approved equivalent 16 e. Stack above Danley SH96HO 17 4. Speaker Type 4: [S4] 18 a. Two-Way Loudspeaker with a 12-Inch Low Frequency Driver and a 1-Inch High 19 Frequency Driver 20 b. Power Handling 600-Watts @ 8-Ohms Program 21 c. Frequency Response: 50 – 20,000Hz 22 d. Acceptable Products: 23 (1) JBL PRX412M (Qty: 6) 24 (2) Or approved equivalent 25 e. Required Accessories: 26 (1) Rapco Horizon H12-50N4N4 50-Foot Speaker Cable (Qty: 6) 27 5. Speaker Type 5: [S5] 28 a. Two-Way Loudspeaker with a 6.5-Inch Low Frequency Driver and a 1-Inch High 29 Frequency Driver 30 b. Power Handling 30-Watts @ 70-Volts 31 c. Frequency Response: 50 – 20,000Hz 32 d. Acceptable Products: 33 (1) Atlas IED FAP62T 34 (2) Or approved equivalent 35 36 J. WIRELESS MICROPHONES 37 1. Digital Wireless Microphone Systems 38 2. Shure SLX124/85/SM58 (Qty: 20) 39 3. Countryman E6 Headset Microphone (Qty: 20) 40 4. Shure SBC200-US Battery Charger with Power Cord (Qty: 3) 41 5. Shure SBC200 Battery Charger Add On (Qty: 9) 42 6. Shure SBC900 Rechargeable Battery (Qty: 40) 43 7. Shure UA844+SWB Antenna Distribution System (Qty: 5) 44 8. Shure UA874 Paddle Antenna (Qty: 4) 45 46 K. AUDIO MEDIA PLAYER 47 1. Single Rack Unit Media Player 48 2. USB Input 49 3. SD/SDHC Input 50 4. Bluetooth Input 51 5. Acceptable Products: 52 a. Denon DN-350UI (2) 53 b. Or approved equivalent 54 55 L. MEDIA RECORDER 56 1. Single Rack Unit Media Recorder
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1 2. USB Input 2 3. SD/SDHC Input 3 4. Bluetooth Input 4 5. Acceptable Products: 5 a. Denon DN-700R (2) 6 b. Or approved equivalent 7 6. Required Accessories 8 a. Provide (2) 32GB SD Cards 9 10 M. POWER SEQUENCER 11 1. 20 Amp Thermal Breaker 12 2. (6) Sequenced NEMA 5-20Rs 13 3. (2) Unswitched NEMA 5-20Rs 14 4. Series Multi-Stage Protection 15 5. Linear Filtering Technology 16 6. Extreme Voltage Shutdown 17 7. Smart Sequencing 18 8. BlueBolt Compatible 19 9. Approved products 20 a. Furman CN-2400s 21 b. Approved equivalent 22 23 N. POWER RELAYS 24 1. Extreme Voltage Shutdown 25 2. BlueBolt Compatible 26 3. 15-Amp Rating 27 4. (2) NEMA 5-15Rs or 5-20Rs 28 5. 15- or 20-Amp Power Rating 29 6. Approved products 30 a. Furman CN-15MP 31 b. Furman CN-20MP 32 c. Approved equivalent 33 34 O. ETHERNET ADAPTER 35 1. RJ-45 Interface 36 2. RS-232 Interface 37 3. Approved Products 38 a. Furman BB-RS232 39 b. Approved equivalent 40 41 P. MAIN CONTROL PROCESSOR 42 1. Crestron MC3 43 2. Required Programming for: 44 a. Independent Microphone Volume and Mute Control 45 b. Remote Console Location Activation 46 c. Room Combine Control 47 d. Master System Volume 48 e. And more as required. 49 50 Q. CONTROL SYSTEM TOUCH PANELS 51 1. 7” LCD Screen 52 2. (1) in Main Equipment Rack 53 3. (1) Table Top unit in PA/Announcer’s Room – include Table Top Kit 54 4. Acceptable Product: 55 a. Crestron TSW-760 (Qty: 2) Verify Colors as required 56 b. No Substitutes
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1 5. Include Custom Rack Panel for Main Equipment Rack 2 6. Wall Mount with Clear Plastic Cover with Lock for Back of Cafeteria Location 3 4 R. HAND-OVER EQUIPMENT 5 1. Microphone Cables - Shure C25F Microphone Cables (Qty: 40) 6 2. Microphone Stands - Atlas SMS5B Heavy Duty Microphone Stand (Qty: 20) 7 3. Microphone Boom Stands – Atlas SB36WE (Qty: 6) 8 4. Microphone Boom Attachment – Atlas PB21XEB (Qty: 10) 9 5. Short Microphone Stands – Atlas SMS2B (Qty: 2) 10 6. Choir Microphones – Audix MB8055 (Qty: 4) 11 7. Wired Vocal Microphone – Shure SM58LC (Qty: 8) 12 8. Wired Instrument Microphone – Shure SM57LC (Qty: 4) 13 9. Active Direct Boxes – Radial J48 (Qty: 4) 14 10. Multimedia Directo Box – Radial PROAV1 (Qty: 2) 15 11. Microphone Case – SKB iSeries 3i-2015-MC24 (Qty: 2) 16 17 2.4 ASSISTIVE LISTENING SYSTEM (IN COMPLIANCE WITH ADA GENERAL GUIDELINES 2010 18 SECTION 219) PER AMERICANS WITH DISABILITIES ACT (2010) SECTION 219 – ASSISTIVE 19 LISTENING SYSTEMS 20 21 A. 219.1 General. 22 1. “Assistive listening systems shall be provided in accordance with 219 and shall comply 23 with 706”. 24 25 B. 219.2 Required Systems. 26 1. “In each assembly area where audible communication is integral to the use of the space, 27 an assistive listening system shall be provided”. 28 2. EXCEPTION: “Other than in courtrooms, assistive listening systems shall not be required 29 where audio amplification is not provided”. 30 31 C. 219.3 Receivers. 32 1. “Receivers complying with 706.2 shall be provided for assistive listening systems in each 33 assembly area in accordance with Table 219.3. Twenty-five percent minimum of receivers 34 provided, but no fewer than two, shall be hearing-aid compatible in accordance with 35 706.3” 36 2. EXCEPTIONS: 37 a. “1. Where a building contains more than one assembly area and the assembly areas 38 required to provide assistive listening systems are under one management, the total 39 number of required receivers shall be permitted to be calculated according to the 40 total number of seats in the assembly areas in the building provided that all receivers 41 are usable with all systems”. 42 b. “2. Where all seats in an assembly area are served by an induction loop assistive 43 listening system, the minimum number of receivers required by Table 219.3 to be 44 hearing aid-compatible shall not be required to be provided”. 45 46 Table 219.3 Receivers for Assistive Listening Systems Capacity of Seating In Receivers Required to Assembly Area Minimum Number of Required Receivers be Hearing-Aid Compatible 50 or Less 2 2 51 to 200 2, plus 1 per 25 seats over 50 seats 2 201 to 500 2, plus 1 per 25 seats over 50 seats 1 per 4 receivers 501 to 1000 20, plus 1 per 33 seats over 500 seats 1 per 4 receivers 1001 to 2000 35, plus 1 per 50 seats over 1000 seats 1 per 4 receivers 2001 and over 55, plus 1 per 100 seats over 2000 seats 1 per 4 receivers 47
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1 D. Equipment 2 1. Transmitter 3 a. 72 MHz band (72.025 to 75.950 MHz) 4 b. +/-0.005% Channel Tolerance 5 c. Transmission Power: 72 MHz-8,000 ohm/Volts @ 3M Minimum 6 d. Signal-to-Noise Ratio 80dB with SQ Enabled 7 e. Line input with automatic level control 8 f. Rack mounting bracket for transmitter base unit 9 g. Remote antenna with cable and bracket 10 h. Acceptable Product: 11 (1) Listen Technologies LT-800-072 12 (2) Williams Sound PPA T45 13 i. Required Accessories 14 (1) Listen Technologies 15 • LA-326 Rack Mount Kit 16 • LA-122 Antenna [HA1] 17 • LA-30 Remote Antenna Kit 18 (2) William Sound 19 • RPK 005 Rack Mount Kit 20 • ANT-024 Dipole Wall-Mount Antenna Kit [HA1] 21 2. Personal Receiver Sets – (Verify Quantities for Number of Seats) 22 a. 72 MHz band (72.025 to 75.950 MHz) 23 b. Compatible with ANSI S3.22 Hearing Aid Characteristics 24 c. Sensitivity: 2-Ohm/Volts max for 12Db Sinad 25 d. Antenna: Integral with earphone cord 26 e. Audio frequency response 40 Hz to 15 kHz minimum 27 f. Distortion not to exceed 1.5% THD at rated output 28 g. Provide Rechargeable Batteries for each unit 29 h. Acceptable Product: 30 (1) Listen Technologies LR-400-072 31 (2) Williams Sound PPA R38N 32 i. Required Accessories: 33 (1) Listen Technologies 34 • LA-164 Ear Buds 35 • LA-166 Neck Loops 36 • LA-365 Rechargeable Batteries 37 (2) William Sound 38 • EAR 022 Ear Buds 39 • NKL 001 Neck Loops 40 • BAT 026-2 Rechargeable Batteries 41 3. Wall Plaque 42 a. Self-Adhesive 43 b. Availability and Type of assistive listening system 44 c. International Symbol of access for hearing loss 45 d. Meet ADA requirement 46 e. Mount as directed by Architect 47 f. Acceptable Products: 48 (1) Listen Technologies 49 • LA-304 50 (2) Williams Sound 51 • IDP 008 52 4. Charging Station 53 a. Quantity as needed 54 b. Acceptable Products 55 (1) Listen Technologies
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1 • LA-317 4-Unit Charger 2 • LA-321 8-Unit Charger 3 • LA-311 16-Unit Charger 4 (2) William Sound 5 • CHG 3512 PRO 12-Unit Charger 6 7 2.5 CABLES & WIRING 8 9 A. All electrical conductors installed under this contract, except where otherwise specified, shall 10 be soft drawn annealed stranded copper having a conductivity of not less than 98% of pure 11 copper, and meet appropriate ratings (e.g. CMR, CMP, etc.) 12 13 B. Cable shall carry appropriate fire rating (e.g. CMR, CMP, OFNR, OFNP, etc.) on jacket of 14 cable. 15 16 C. Where cables are routed through cable tray, provide tray rated cable of equal specification. 17 18 D. Where speaker cables are run exposed through a return air plenum, provide plenum rated 19 cable of equal specification. 20 21 E. Shielded cables located in raceways shall have aluminum foil shield with drain wire. 22 23 F. The West Penn cables listed below are approved for use on this project and are listed to set 24 the acceptable standard of performance. If field conditions or actual cable pathway requires 25 tray or plenum cable, provide version of cable that meets required rating. Cables from Liberty, 26 Commscope, Gepco, and Belden are also acceptable provided they meet the performance 27 specifications of the approved listed cables. 28 29 G. Loudspeaker Cables adhere to table below 30 Wire Size 2Ω Load 4Ω Load 8Ω Load 70-Volt Load 22 AWG Up to 3 Feet Up to 7 Feet Up to 13 Feet Up to 661 Feet 20 AWG Up to 5 Feet Up to 11 Feet Up to 21 Feet Up to 1,068 Feet 18 AWG Up to 8 Feet Up to 17 Feet Up to 34 Feet Up to 1,694 Feet 16 AWG Up to 13 Feet Up to 27 Feet Up to 53 Feet Up to 2,687 Feet 14 AWG Up to 20 Feet Up to 43 Feet Up to 87 Feet Up to 4,380 Feet 12 AWG Up to 31 Feet Up to 69 Feet Up to 138 Feet Up to 6,950 Feet 10 AWG Up to 52 Feet Up to 110 Feet Up to 219 Feet Up to 11,072 Feet 8 AWG Up to 78 Feet Up to 174 Feet Up to 349 Feet Up to 17,598 Feet 6 AWG Over 78 Feet or Over 174 Feet or Over 349 Feet or Over 17,598 Feet Relocate Amp Relocate Amp Relocate Amp or Relocate Amp Rack with Rack with Rack with Rack with approval approval approval approval 31 32 1. Minimum of CMR Rated, but CMP Rated where required 33 2. Jacket color: black 34 3. Approved products: 35 a. West Penn 454 (22 AWG) 36 b. West Penn 25454 (22 AWG Plenum Rated where required) 37 c. West Penn 222 (20 AWG) 38 d. West Penn 25222 (20 AWG Plenum Rated where required) 39 e. West Penn 224 (18 AWG) 40 f. West Penn 25224 (18 AWG Plenum Rated where required) 41 g. West Penn 225 (16 AWG) 42 h. West Penn 25225 (16 AWG Plenum Rated where required)
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1 i. West Penn 226 (14 AWG) 2 j. West Penn 25226 (14 AWG Plenum Rated where required) 3 k. West Penn 227 (12 AWG) 4 l. West Penn 25227 (12 AWG Plenum Rated where required) 5 m. West Penn HA210 (10 AWG) 6 n. West Penn 25210 (10 AWG Plenum Rated where required) 7 o. West Penn C208 (8 AWG) 8 p. Or approved equivalent(s) 9 10 H. Microphone/Line Level Wire: 11 1. Provide shielded 22 AWG cable 12 2. Bonded jacket 13 3. Minimum of CMR Rated, but CMP Rated where required 14 4. Jacket color: black 15 5. Acceptable Product: 16 a. West Penn 454 17 b. West Penn 25454 (Where required) 18 c. Or approved equivalent 19 20 I. Twisted Pair Cable: 21 1. Digital Media Shielded Twisted Pair: 22 a. 350 MHz ultra-high-performance shielded CAT5e (F/UTP) 23 b. NEC® Type CM and CSA® Type CMR rated 24 c. Meets HDBT requirements. 25 d. Color: Blue 26 e. Acceptable Product: 27 (1) Crestron DM-CBL-8G-NP 28 (2) Crestron - DM-CBL-8G-P (where required) 29 (3) Or approved equivalent 30 2. Low-Skew/Skew-Free Video Twisted Pair 31 a. Acceptable Product: 32 (1) Extron Skew-Free UTP 22-141-03 33 (2) Extron Skew-Free UTP-P 22-142-03 (where required) 34 (3) Or approved equivariant 35 3. Ethernet/LAN Cable (UTP): 36 a. Enhanced category 5e 37 (1) 4 pair, 24-AWG Bare Copper 38 (2) Minimum of CMR Rated, but CMP Rated where required 39 (3) Standard Termination T-568-B 40 (4) Color - Yellow 41 (5) Acceptable Product: 42 • West Penn 4245 43 • West Penn 254245 (Where required) 44 • Or approved equivalent 45 b. Enhanced category 6 46 (1) 4 pair, 23-AWG Bare Copper 47 (2) Minimum of CMR Rated, but CMP Rated where required 48 (3) Standard Termination T568B 49 (4) Color - Yellow 50 (5) Acceptable Product: 51 • West Penn 4246 52 • West Penn 254246 (Where required) 53 • Or approved equivalent 54 c. Enhanced category 6A 55 (1) 4 pair, 23-AWG Bare Copper 56 (2) Minimum of CMR Rated, but CMP Rated where required
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1 (3) Standard Termination T568B 2 (4) Color - Yellow 3 (5) Acceptable Product: 4 • West Penn 4246A 5 • West Penn 254246A (Where required) 6 • Or approved equivalent 7 8 J. RF Antenna Cables (as required by manufacturer’s specifications) 9 1. RG-58/U Type 10 a. Minimum of CMR Rated, but CMP Rated where required 11 b. 20 (19x32) Tinned Copper Conductor 12 c. 100% Bi-Foil, Tinned Copper Braid Shield with 95% or better coverage 13 d. Nominal Impedance of 50Ω 14 e. Acceptable Products: 15 (1) West Penn 812 16 (2) West Penn 25812 (Where required) 17 2. RG-213/U Type 18 a. Minimum of CMR Rated, but CMP Rated where required 19 b. 13 (7x21) Tinned Copper Conductor 20 c. Bare Copper Braid Shield with 95% or better coverage 21 d. Nominal Impedance of 50Ω 22 e. Acceptable Products: 23 (1) West Penn 810 24 (2) West Penn 25810 (Where required) 25 3. RG-8/U Type 26 a. Minimum of CMR Rated, but CMP Rated where required 27 b. 10 AWG Solid Tinned Copper Conductor 28 c. 100% Bonded Bi-Foil + 90% Tinned Cu Braid Shield 29 d. Nominal Impedance of 50Ω 30 e. Acceptable Products: 31 (1) West Penn 98G8 32 (2) West Penn 2598G8 (Where required) 33 34 K. Other Misc. Cables: 35 1. Acceptable Product: 36 a. As per manufacturer specifications 37 38 39 PART 3 EXECUTION 40 41 3.1 GENERAL 42 43 A. All work specified and/or drawn in these construction documents shall be coordinated with 44 other work and trade to allow for a seamless installation and system(s). 45 46 B. Use industry standards for all installation. 47 48 C. Use standard means and methods for installation and construction. 49 50 D. Equipment or products that are to be installed permanently must use a minimum of a five (5) 51 time safety ratio and utilize a minimum of a Grade 5 Hardware Rating. For any equipment or 52 products installed overhead, ONLY USED OVERHEAD RATED HARDWARE. Purchasing 53 shackles, turnbuckles, wire rope, thimbles, and other equipment from Home Depot or Lowes 54 may or may not be rated for overhead rigging. Contractor to verify that the hardware being 55 used is properly rated. 56
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1 E. Perform a site walk with the General Contractor and/or the Architect to verify locations for all 2 equipment and products. 3 4 3.2 INSTALLATION 5 6 A. Cabling and Wiring: 7 1. All cable shall be installed per manufacturer’s specifications. Pay special attention to 8 bend radius measurements. 9 2. When transitioning from horizontal to vertical orientation with continuous cabling and 10 wiring, provide support for the wire that accounts for the weight of the vertical cabling and 11 wiring. 12 3. Support all horizontal cabling and wiring at a maximum interval of forty-eight (48) inches. 13 This may need to be shortened as more cables or wires are added to a bundle. 14 4. Cabling and Wires may be bundled in bundles of no more than fifty (50) per bundle. 15 5. Cable shall be installed above fire-sprinkler, HVAC, and other systems throughout the 16 facility. No cable or wire shall be supported by other trades hardware, products, or 17 supports. No cable or wire shall be laid on the ceiling grid. If a device must be connected 18 that is located in the ceiling grid, service loops must be supported above the device, 19 where the horizontal cable/wire transitions to vertical. 20 6. Cables and Wiring may not be supported by ceiling grid supports. All cables and wiring 21 must be supported at the structure or on a wall. 22 7. Any damaged cable or wire must be removed and repulled. Cable splicing is not allowed 23 under any circumstances. 24 8. All cables and wires shall be identified at BOTH ENDS, with a self-laminating label 25 utilizing the labeling scheme shown in the submittals. 26 9. Cables and Wires must be pulled into place using no more than four (4) 90-degree turns. 27 If pulling through a conduit that has more than four (4) 90-degree turns, notify the 28 Electrical Contractor that the conduit run is unacceptable, and request it to be changed. 29 10. Cable or Wire Splicing is unacceptable and will be rejected. If a manufacturer cable or 30 wire is sent with a package, or is to be used, but is too short to make the complete cable 31 or wire run, replace the cable or wire with an equivalent cable or wire that is of proper 32 length. Simply splicing the manufacture cable or wire is unacceptable and will be 33 rejected. 34 11. Solder joints or connections shall be made using a Rosin-Core 60/40 solder and a 35 minimum of 30-watt soldering iron with variable control. 36 12. Mechanical connections must be made with the manufacturer’s recommended tools, 37 whether punch down, crimp on, or compression. Make sure to use the proper tool for the 38 job. 39 13. Avoid generating ground loops in the system. Shield wires are only to be connected to 40 connectors at the control end of the cable or wire. Do not connect shield wires at both 41 ends of the cable or wire, as this will not allow the interference anywhere to be grounded 42 properly. 43 14. All cables and wires shall be separated into groups of like signals. (i.e. Mic/Line Wire, 44 Speaker Wire, Video Wire, etc.) 45 15. Best practices say to keep signal wires completely away from electrical wires. This is not 46 always achievable and therefore you must keep a minimum of twelve (12) inches is 47 required between signal wires and paralleling electrical wires. If a signal wire must cross 48 an electrical wire, it must be done at a 90-degree perpendicular crossing. 49 16. Any time multiple output or input connections are available on a piece of equipment or 50 product, use the best possible connection for the system. 51 17. All conduits are to have bushings on entrances and exits. These are typically provided 52 by the electrical contractor, but do not rely on the electrical contractor for these. The 53 contractor is responsible for these bushings. 54
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1 B. Equipment Housing Cabling and Wiring: 2 a. Lace, tie, or harness wire or cable as required herein, and in accordance with accepted 3 professional practice. Dress, lace or harness all wire or cable to prevent mechanical 4 stress on electrical connections; no wire or cable shall be supported by a connection 5 point. Install cable and wire neatly tied in manageable bundles with cable lengths cut to 6 minimize excess cable slack but still allow for service and testing. Provide horizontal 7 support bars if cable bundles sag. Reference photos below for standard of quality. 8 b. Provide adequate service loops so that equipment mounted on rack slides may be 9 pulled fully out, to their locked position without straining cable. 10 c. Neatly bundle excess AC power cable from housing mounted equipment with plastic 11 cable ties. 12 d. Provide plastic cable ties or Velcro straps to bundle cabling and wiring. Electrical tape 13 and adhesive backed cable tie anchors are not acceptable. 14 e. Install with connections completely visible and labeled. 15 f. Provide termination resistors, if required, of 5 per cent tolerance; fully visible and not 16 concealed. 17 18 C. Cable Ties 19 1. Nylon cable ties, sometimes referred to as Zip-Ties, may be used, however, it is preferred 20 that the Contractor use Velcro the majority of the time. 21 2. If Nylon cable ties are used, make sure they are not cinched down onto the cable or wire, 22 causing damage to the wire. 23 24 3.3 GENERAL INSTALLATION 25 26 A. The Contractor shall supply all products as called out in these specifications and shown in the 27 drawings. The Contractor shall also supply any equipment specifically identified 28 29 B. Do not reverse the polarity of any cable or wire, unless specifically detailed in the one-line 30 diagrams from the Engineer. 31 C. Splicing Cables or Wires is unacceptable, no matter the reason. If a Cable or Wire is too short, 32 pull another Cable or Wire. If the Cable or Wire is a manufacturer Cable or Wire, replace the 33 Cable or Wire with another approved Cable or Wire of proper length. 34 35 D. Solder joints or connections shall be made using a Rosin-Core 60/40 solder and a minimum 36 of 30-watt soldering iron with variable control. 37 38 E. Mechanical connections must be made with the manufacturer’s recommended tools, whether 39 punch down, crimp on, or compression. Make sure to use the proper tool for the job. 40 41 F. All equipment and products shall be labeled and identified to match the one-line diagrams. 42 43 G. All cable shall have a label on both ends utilizing self-laminating, flexible vinyl film, Brady 44 IDXPERT XSL-30-427 labels (or similar), with a White on Black Contrast, 1-1/2” in height and 45 0-3/4” wide. The laminate shall complete wrap around the printed area of the label, and secure 46 smoothly without rippling. Handwritten labels and electrical wire maker labels will not be 47 accepted. Do not write on the cable. 48 49 H. All equipment shall be held firmly in place with proper types of mounting hardware. All 50 equipment shall be installed to provide reasonable safety to the operator. Supply adequate 51 ventilation for all enclosed equipment items that produce heat. 52 53 I. Shields of audio cables shall be grounded at one end only, at the inputs of the various 54 equipment items in the system. 55
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1 J. System wiring and equipment installation shall be in accordance with good engineering 2 practices as established by the EIA and the NEC. Wiring shall meet all state and local electrical 3 code requirements. 4 5 K. All wiring shall test free from opens, grounds, or shorts. All communication cable shall be 6 supported from the building structure and bundled. Do not attach any supports to joist bridging 7 or other lightweight members. 8 9 L. The support system shall provide a protective pathway to eliminate stress that could damage 10 the cabling. The cable shall not be crushed, deformed, skinned, crimped, twisted, or formed 11 into tight radius bends that could compromise the integrity of the cabling. 12 13 M. In all exposed areas such as stages, gymnasiums, shops, field houses, janitors’ closets, or 14 mechanical / electrical rooms all communication cable shall be fully enclosed in conduit. 15 16 N. Communication cables shall be run in conduit stubs from wall boxes to accessible areas above 17 finished ceilings. Conduit shall be required only within walls and concealed spaces to provide 18 access. 19 20 O. Provide bushings to protect the cable from damage for conduit ends, box openings, and 21 passage through metal studs. 22 23 P. Communication cables shall be run in bundles above accessible ceilings and supported from 24 building structure. Cabling shall be loosely bundled with cable ties randomly spaced at 30 to 25 48 inches on center, cable ties shall not be tight enough to deform cabling and shall not be 26 used to support the cabling. 27 28 Q. Communication cable must not be fastened to electrical conduits, mechanical ductwork/piping, 29 sprinkler pipes, or routed to obstruct access to hatches, doors, utility access panels, or service 30 work areas. Do not route cables through fire doors, ventilation shafts, grates, or parallel for 31 more than four-feet with line voltage electrical conductors. Communication cables shall not be 32 run loose on ceiling grid or ceiling tiles. Communication cable bundles shall not be cinched 33 with zip ties, damaging the cable. 34 35 R. Support shall be provided by mounting appropriate fasteners that may be loaded with multiple 36 cables. Provided that the weight load is carried by the support rod or wire the support assembly 37 may attach to the ceiling grid for lateral stabilization. The require support wires for the ceiling 38 grid or light fixtures shall not be utilized. Any fastener attached to the ceiling grid shall not 39 interfere with inserting or removing ceiling tiles. The cable pathway of supports must be 40 positioned at least 12 inches above the ceiling grid. 41 42 S. All cabling shall be placed with regard to the environment, EMI/RFI interference, and its effect 43 on communication signal transmission. 44 45 T. Do not route any data communication cable within two feet of any light fixture, HVAC unit, 46 service access area, electric panel, or any device containing a motor or transformer. 47 48 U. Communication cable will not be installed in the same conduit, raceway, tray, duct, or track 49 with line voltage electrical cable without a metallic barrier, meeting NEC requirements. 50 51 V. Maximum cable pulling tension should not exceed 25 pounds force (110 N) or the 52 manufactures recommendation, whichever is less. 53 54 W. Any pulling compounds utilized must be approved by the cable manufacturer and shall not 55 degrade the strength or electrical characteristics of the cable. 56
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1 X. No terminations or splices shall be installed in or above ceilings. 2 3 Y. Cable bends shall not be tighter that the manufacturers’ suggested bend radius. 4 5 Z. Mount all equipment firmly in place such that vibration or jarring will not activate an alarm, 6 supervisory, or trouble signal. Route cable in a professional, neat and orderly installation. 7 8 AA. Provide for adequate ventilation to all equipment and take precautions to prevent 9 electromagnetic or electrostatic hum. 10 11 BB. All conduit, ducts, track, and raceways shall be supported from the structure at industry 12 standard intervals for the size specified, utilizing proper anchoring devices. Cable fill may not 13 exceed the manufacturers’ instructions for each type of support. 14 15 CC. All installation hardware shall be Grade 5 or higher and must be rated for overhead rigging 16 where applicable. Verify grade of each nut, bolt, and other hardware prior to installation. 17 18 DD. Use Loctite “ThreadLocker” on nuts and bolts to make the connect tighter. 19 20 EE. Use lock or “split” washers inside of every nut. Double nutting and lock nuts are allowed, but 21 lock or “split” washers are required. 22 23 FF. All eyebolts or eye nuts must be forged steel, not turned or welded. 24 25 GG. Shackles and Turnbuckles shall be used as necessary. All shackles and turnbuckles must be 26 rated for overhead rigging and lifting. Secure shackle and turnbuckle pins with Locktite 27 “ThreadLocker”. Carabiners, Quick Links, and other similar devices are not to be used under 28 any circumstances. 29 30 HH. 3/16” Aircraft Cable/Wire Rope is to be used to mount speakers, unless otherwise noted. 31 Aircraft cable is to be secured using aluminum 3-16” x 1” wire rope swage sleeves, not copper. 32 Avoid using wire rope clips. 33 34 II. Work 35 1. Perform Work in compliance with the applicable standards listed herein and governing 36 codes and regulations of the authorities having jurisdiction and the Contract Documents. 37 a. Drawings and specification requirements govern where they exceed Code and 38 Regulation requirements. 39 b. Where requirements between governing Codes and Regulations vary, the more 40 restrictive provision applies. 41 c. Nothing in the Contract Documents grants authority or permission to disregard or 42 violate any legal requirements. 43 44 JJ. Coordination 45 1. Coordinate with other trades as called for in the specifications and/or drawings, and as 46 needed for any, and all associated work as required. 47 2. Submit Requests for Information (RFI) for any major changes or changes requiring 48 additional cost. All RFIs must be submitted in a timely fashion. Do not wait until the end 49 of the project to notify the engineer of issues that will hold up the project. 50 51 3.4 TERMINATION PRACTICES 52 53 A. Use Neutrik standards for all stripping and soldering practices. 54 55 B. Preserve wire twists as closely as possible to point of termination (0.5" maximum) to keep 56 signal impairment to a minimum.
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1 2 C. Avoid twisting cable jacket during installation. 3 4 D. Install Teflon tubing on drain or ground wires, to prevent the drain or ground wire making 5 incorrect contact with other wires or the connector. 6 7 E. Install Heat Shrink on the end of the PVC jacket surrounding the wire pairs. 8 9 F. The Contractor shall observe proper circuit polarity and loudspeaker wiring polarity. Properly 10 and clearly label all connections and wires as to function and polarity. Connectors shall be 11 wired as follows: 12 1. 3-Pin XLR connectors 13 Pin Number Connection Wire Color 14 1 Ground (shield) Bare 15 2 Positive + (High) Red 16 3 Negative - (Low) Black 17 18 2. 5-Lug Screw Terminals 19 Pin Number Connection Wire Color 20 1 Ground (shield) Bare 21 2 Positive + (High) Red 22 3 Negative - (Low) Black 23 4 RVC White 24 5 RVC Ground Green 25 26 3.5 BUSHINGS 27 28 A. Provide a plastic snap in bushing at each box opening, passage through a metal stud, and at 29 the end of all open conduit stubs or sleeves prior to cable installation to protect the cabling 30 from damage: 31 1. Box openings - Thomas & Betts Knockout Bushing Series 3210, or equivalent 32 2. Metal stud passage - Thomas & Betts Twist It Bushing Catalog Number SB1216-SC, or 33 equivalent 34 3. Conduit ends - Thomas & Betts Anti-Short Bushing Series 390 or Tite-Bite Combination 35 Couplings Series 442, or equivalent 36 37 B. Bushings must be put on boxes, stud passages, and conduits prior to wires being run in the 38 space. Bushings that are cut indicate that the bushing was put on after the wires were pulled, 39 and the wires may be damaged. Therefore, the wire must be replaced. Verifying that the 40 bushings are in place is the responsibility of the contractor pulling the wire. 41 42 3.6 J-HOOKS 43 44 A. Attachments for cabling support shall be spaced at approximately 48 to 60 inches on center. 45 The cable bundle shall not be allowed to sag more than 12 inches mid-span between 46 attachments. Attachments shall be sized as follows: 47 1. Single cables or bundles up to four cables may be supported directly by the building 48 structure. 49 2. Bundles up to 1/2" dia. (Ten 1/4" cables) - 2" bridle ring, Caddy #4BRT32 or equivalent 50 3. Bundles up to 3/4" dia. (Sixteen 1/4" cables) - 3/4" J-Hook, Caddy #CAT12 or equivalent 51 4. Bundles up to 1-5/16" dia. (Fifty 1/4" cables) - 1-5/16" J-Hook, Caddy #CAT21 or 52 equivalent 53 5. Bundles up to 2" dia. (Eighty 1/4" cables) - 2" J-Hook, Caddy #CAT32 or equivalent 54
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1 B. Do not mix different signal strength cables on the same J-Hook (i.e. fire alarm with 2 telephone/data cable). Multiple J-Hooks can be placed on the same attachment point, up to 3 the rated weight load of the attachment device. 4 5 C. J-Hooks must be attached directly to structure where possible. 6 7 3.7 FIRESTOP 8 9 A. A fire-stop system is comprised of the item or items penetrating the fire rated structure, the 10 opening in the structure and the materials and assembly of the materials used to seal the 11 penetrated structure. Fire-stop systems comprise an effective block for fire, smoke, heat, 12 vapor and pressurized water stream. 13 14 B. All penetrations through fire-rated building structures (walls and floors) shall be sealed with an 15 appropriate fire-stop system. This requirement applies to through penetrations (complete 16 penetration) and membrane penetrations (through one side of a hollow fire rated structure). 17 18 C. Any penetrating item i.e., riser slots and sleeves, cables, conduit, cable tray, and raceways, 19 etc. shall be properly fire-stopped. 20 21 D. Fire-stop systems shall be UL Classified to ASTM E814 (UL 1479) and shall be approved by 22 a qualified Professional Engineer (PE), licensed (actual or reciprocal) in the state where the 23 work is to be performed. 24 25 E. A drawing showing the proposed fire-stop system, stamped/embossed by the PE shall be 26 provided to the Owner's Technical Representative prior to installing the fire-stop system(s). 27 28 F. All fire-stop systems shall be installed in accordance with the manufacturer's 29 recommendations and shall be completely installed and available for observation by the local 30 authorities prior to cable system acceptance. 31 32 3.8 LABELING OF EQUIPMENT 33 34 A. Provide each terminal strip with a unique descriptor and a numerical designator for each 35 terminal. Show terminal strip descriptor and designator on system schematic drawing. 36 37 B. Provide logical and legible cable and wiring label permanently affixed for easy identification. 38 1. Labels on cables to be adhesive strip type covered with clear heat-shrink tubing. Factory 39 stamped heat shrink tubing may be used in lieu of the adhesive strip style. 40 2. Wiring designator to be an alpha-numeric code unique for each cable. Actual cable 41 designation assignments to be determined by Contractor. Add cable designation codes 42 to system schematic drawings. 43 3. Locate the cable designator at the origination and destination of each circuit within 3 44 inches of the point of termination or connection. Provide cable designator on circuits with 45 intermediate splice points with an additional suffix to indicate each segment. 46 47 3.9 ENGRAVING 48 49 A. Text font: 1/8-inch block sans serif characters unless noted otherwise. 50 51 B. On dark materials, provide white characters; on stainless steel or brushed natural aluminum 52 plates, or light-colored materials, provide black characters. 53 54 C. Provide at least two lines of text with first line listing the general device name, e.g., amplifier. 55 Second line to include schematic reference of the device, e.g., AMP-1. 56
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1 D. Equipment label: black with white characters except where indicated. 2 3 3.10 COMMISSIONING 4 5 A. Prior to energizing or testing the system, ensure the following: 6 1. All products are installed in proper and safe manner according to manufacturer's 7 instructions. 8 2. Insulation and shrink tubing are present were required. 9 3. Dust, debris, solder splatter, etc. is removed. 10 4. Cable is dressed, routed, and labeled; connections are consistent with regard to polarity. 11 5. Labeling has been provided. 12 6. Temporary facilities and utilities have been properly disconnected, removed and disposed 13 of off-site. 14 7. Products are neat, clean and unmarred and parts securely attached. 15 8. Broken work, including glass, raised flooring and supports, ceiling tiles and supports, 16 walls, doors, etc. have been replaced or properly repaired, and debris cleaned up and 17 discarded. 18 19 B. Prior to energizing the System verify and perform the following tests and adjustments in 20 compliance with applicable EIA standards. 21 1. Electronic devices are properly grounded. 22 2. Test each AC power receptacle with a circuit checker for proper hot, neutral and ground 23 connections. 24 3. Verify each individual component is operating properly. 25 4. Verify each individual component's performance meets the manufacturer's published 26 performance for this unit. 27 5. Measure and record the DC resistance between the technical ground in any equipment 28 rack or console and the main building ground. Resistance should be 0.15 ohms or less. 29 30 C. Audio Signal Paths 31 1. Verify operation from each source device through all switching, amplification and 32 distribution devices. 33 34 D. Remote Input Verification Test 35 1. Using a microphone or portable signal generator, connect to each microphone/line level 36 receptacle throughout the facility. 37 2. Verify that the receptacle under test appears at the correct input and is operating properly. 38 3. In a similar manner, check all remote tie-lines and media related lines for correct wiring 39 and labeling. 40 41 E. RFI and Parasitic Oscillation 42 1. With systems operating check to ensure that all systems are free from spurious oscillation 43 and radio frequency interference in the absence of audio signal. 44 45 F. Buzzes, Rattles and other Distortions 46 1. Adjust the system for normal operating level in the space. Apply a slow sine wave sweep 47 from 60 Hz to 3 KHz and listen carefully for buzzes, rattles and other objectionable 48 distortions. 49 2. Correct the cause of the defect. If the cause is not from the system. Bring the cause to 50 the attention of the GC, indicating cause and suggestive corrective actions. 51 52 3.11 FINAL OBSERVATION & TESTING 53 54 A. Upon completion of installation, initial adjustments, tests, and measurements specified in Part 55 3, and submission and review of the results, a final observation and test shall be performed
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1 by the Owner or Owner's representative no earlier than two weeks after receipt of the written 2 results. 3 4 B. Provide a minimum of one (1) person for observation and testing familiar with aspects of the 5 System to assist the Owner. 6 7 C. The process of testing the System may necessitate moving and adjusting certain components. 8 9 D. Testing includes operation of each major system and any other components deemed 10 necessary. Perform tests and provide required test equipment, tools and material required to 11 make any necessary repairs, corrections, or adjustments. 12 13 E. The following procedures shall be performed on each System: 14 1. Observation of the methods and means employed to incorporate the System within the 15 facility. 16 2. Verification of proper operation, from controlling devices to controlled devices. 17 3. Verification of proper adjustment, balance, and alignment of equipment for optimum 18 quality and to meet the manufacturer's published specifications. Establish and mark 19 normal settings for each level control, and appropriately record these settings within the 20 Record Documents. 21 4. Other tests on equipment or systems deemed appropriate. 22 23 F. In the event the need for further adjustment or work becomes evident during testing, the 24 Contractor is to continue his work until the System is acceptable at no addition to the contract 25 price. If approval is delayed because of defective equipment, or failure of equipment or 26 installation to meet the requirements of these specifications and any extension of the 27 observation and testing period is required, the Contractor shall pay for additional time and 28 expenses of the Owner at the standard rate in effect at that time. 29 30 3.12 CLEANUP AND REPAIR 31 32 A. The Contractor is required to clean-up any messes made while working on the job site, and to 33 repair any damage caused during the installation process. 34 35 3.13 CLOSE-OUT DOCUMENTS 36 37 A. Contract Close-Out Documents are documents both indicating that the contract has been 38 fulfilled as specified and drawn, as well as the owner documents. These documents will be 39 presented to the general contractor prior to final payment for the general contractor to verify 40 that all work has been completed. 41 B. Provide submittals in accordance with Conditions of the Contract, Submittal Procedures 42 section unless otherwise indicated, after substantial completion but prior to final observation. 43 44 C. Contract Close Out Documents include all of the following: 45 1. Company Information 46 a. Company Name 47 b. Company Address City, State and Zip Code 48 c. Company Phone Number 49 d. List of Company Personnel that performed the work for the project 50 e. Copies of all Personnel Certification that performed work on the project 51 2. Copies of the Contract Documents for reference 52 3. Copies of the Approved Submittals 53 4. Copies of any changes and/or change orders 54
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1 D. Owner Documents include all of the following 2 1. Company Information 3 a. Company Name 4 b. Company Address City, State and Zip Code 5 c. Company Phone Number 6 d. List of Company Personnel that performed the work for the project 7 e. Copies of all Personnel Certification that performed work on the project 8 2. Table of Contents 9 3. Statement of Warranty explaining what the warranty covers, as called out in these 10 specifications, and explaining how the Owner is to obtain warranty services from the 11 contractor. 12 4. Printed Copies of Equipment Owner’s and Instruction Manuals 13 a. Documents that were included with the equipment will not be accepted 14 b. All manuals shall be the same sized sheets. Printed front and back is acceptable. 15 c. Manuals shall be organized in the order in which they appear in the specifications. 16 d. If more than one system was installed, indicate the separation of systems by 17 inserting dividers and labeling them properly. (i.e. Auditorium Sound System, 18 Auditorium Video System, Gymnasium Sound System, etc.) 19 5. A copy of the As-Built Drawings shall be printed on 11”x17” and folded so they fit with the 20 other sheets. The As-Built Drawings shall reflect exactly how the system(s) were 21 installed, and the labels that were used, to make tracing wires and connections easy. 22 6. All Owner Documents shall be placed in a 3-Ring Binder of proper size to contain all 23 documentation. The 3-Ring Binder shall be labeled both on the outside of the front flap, 24 as well as on the binding of the 3-Ring Binder. 25 7. A full-sized set of plans shall be included with the 3-Ring Binder. 26 8. Copies of all Programming Software, Firmware, Codes, Modules Used, Graphics, and 27 Uploaded Programs shall be included with the Owner Documents. These shall be 28 presented on a single USB Thumb Drive with each copy of the Owner Documents. 29 a. All Programming Software, Firmware, Codes, and Compiled and Uploaded 30 Programs shall be completely Unlocked so the Owner can utilize them in the future. 31 9. Three complete copies of the Owner Documents shall be presented to the general 32 contractor with the Contract Close Out Documents. 33 34 3.14 DRAWINGS, MANUALS, AND TRAINING 35 36 A. As-built drawings and operating & maintenance manuals may be electronically transmitted in 37 PDF format (preferred) or paper copies may be provided in quantities indicated in Part 1. 38 Paper copies shall be printed 8-1/2”x11” copies of the manuals, organized including index tabs 39 in a 3-ring black binder of sufficient size. Manuals that are shipped with the product WILL NOT 40 be accepted as a substitute. 41 42 B. Upon completion of the installation, and prior to final inspection, the Contractor shall furnish 43 as-built drawings. Reissuance of the Architect/Engineer drawings for the “as-built” drawings 44 WILL NOT be accepted. 45 46 C. In addition, the contractor shall furnish complete operating & maintenance manuals listing the 47 manufacturer’s name(s), including technical data sheets. Manuals shall include wiring 48 diagrams to indicate internal wiring for each device and the interconnections between the 49 items of equipment. Provide a clear and concise description of operation that gives, in detail, 50 the information required to properly operate the equipment and system. Provide a parts list 51 with manufacturer and model number for commonly replaced parts. Include complete 52 instructions for inspection, testing, and maintenance of the system including wiring diagrams. 53 Include manufacturer’s operation, maintenance, and troubleshooting manuals. Include copies 54 of manuals for each item that is powered or passive that impacts the system from an 55 operational value or from a troubleshooting value. Also, copies of all programming sheets used
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1 to program the system. Maintain one (1) complete and up-to-date manual at the contractor’s 2 place of business for the life of the system. 3 4 D. The Contractor shall conduct formal on-site training sessions. The sessions shall be 5 conducted by the contractor. The personnel conducting the training shall have the proper 6 qualifications to conduct said training. Provide documented general instructions as follows: 7 1. Provide Instruction to the maintenance personnel to include the location, inspection, 8 maintenance, testing, and operation of all system components. Provide a minimum of two 9 (2) hours per system. 10 2. Provide instruction to the designated users on the operation of the system(s) and how to 11 utilize the system to their best benefit. Provide a minimum of two (2) hours per system. 12 3. A log of each attendee of the training shall be included with the final documentation. Each 13 attendee shall print and sign their name and include their email address and phone 14 number as a record of their attendance. 15 4. The individual conducting the training shall provide their direct contact information, 16 including but not limited to, phone number and email address, for direct contact from 17 anyone involved in the training. 18 19 3.15 WARRANTY 20 21 A. For TWO (2) YEARS following the date of substantial completion, the Contractor is required 22 to warranty labor and products. The finished project is to be free of defects and deficiencies, 23 and to operate as specified and drawn. All repairs and/or replacements during the warranty 24 period are to be performed without claim for further payment. 25 26 B. This warranty is to be concurrent to the manufacturer’s warranty period. 27 28 C. Response times for the warranty periods are as follows: 29 1. Answer/Return Initial Service requests within twenty-four (24) hours. 30 2. Asses the issues within forty-eight (48) hours. 31 3. Have issues repaired and/or replaced within five (5) business days of the Initial Service 32 request. 33 34 D. Contact information for warranty services shall be included with the closeout documents. 35 36 E. Thirty (30) days prior to the end of the warranty period, the Contractor shall inspect all systems 37 to make sure they are in proper working order. The Contractor shall also notify the Owner that 38 the Contractual Warranty Period is about to expire, so that the Owner can also verify that 39 everything is in proper working order. 40 41 END OF SECTION
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