EMA PROJECT NO. 2 001 0489 001 JANUARY 3, 2019 SOUND SYSTEM UPGRADES FOR ELGIN HIGH SCHOOL ELGIN INDEPENDENT SCHOOL DISTRICT CSP # 2019-01 ROBERTO VASQUEZ PURCHASING DIRECTOR ELGIN INDEPENDENT SCHOOL DISTRICT ENGINEER: ESTES, McCLURE & ASSOCIATES, INC. ENGINEERING AND CONSULTING 3608 WEST WAY TYLER, TEXAS 75703 903-581-2677 REGISTRATION NO. F-893 Z:\EMA\ELGIN\2 001 0489 001 HS SOUND SYSTEM UPGRADE\02 SPECS 2 001 0489 001\2 001 0489 001 PROJECT MANUAL.docx SEALS PAGE EMA PROJECT NO. 2 001 0489 001 SOUND SYSTEM UPGRADES FOR ELGIN HIGH SCHOOL ELGIN INDEPENDENT SCHOOL DISTRICT CSP # 2019-01 ENGINEER: Estes, McClure & Associates, Inc. James M. Tate, III, P.E. 3608 West Way Tyler, Texas 75703 903.581.2677 (Phone) 903.581.2721 (Fax) Z:\EMA\ELGIN\2 001 0489 001 HS SOUND SYSTEM UPGRADE\02 SPECS 2 001 0489 001\2 001 0489 001 PROJECT MANUAL.DOCX ESTES, McCLURE & ASSOCIATES REGISTRATION NO. F-893 TABLE OF CONTENTS SECTION # PAGES DIVISION 0 - BIDDING AND CONTRACT REQUIREMENTS INSTRUCTIONS TO PROPOSERS 18 PAGES AGREEMENT WITH CONTRACTOR FOR SERVICES 8 PAGES WAGE RATES AND PAYROLL REPORTING 3 PAGES ELGIN ISD PREVAILING WAGE SCALE 1 PAGE COMPETITIVE SEALED PROPOSAL FORM 2 PAGES DIVISION 27 - COMMUNICATIONS 27 05 00 GENERAL COMMUNICATION SYSTEMS REQUIREMENTS 12 PAGES 27 51 25 SOUND REINFORCEMENT SYSTEMS 26 PAGES DRAWINGS ET1.1 DEMOLITION PLAN ET1.2 INSTALLATION PLAN ET2.1 DETAILS ET2.2 DETAILS Z:\EMA\ELGIN\2 001 0489 001 HS SOUND SYSTEM UPGRADE\02 SPECS 2 001 0489 001\2 001 0489 001 PROJECT MANUAL.DOCX ESTES, McCLURE & ASSOCIATES REGISTRATION NO. F-893 ELGIN INDEPENDENT SCHOOL DISTRICT JANUARY 9, 2019 CSP 2019-01: ELGIN HS CAFETORIUM SOUND SYSTEM UPGRADE INSTRUCTIONS TO PROPOSERS PROJECT NAME: ELGIN HS CAFETORIUM SOUND SYSTEM UPGRADE PROJECT ADDRESS: 14000 COUNTY LINE ROAD ELGIN, TX 78621 PROJECT NUMBER: CSP 2019-01 SUBMITTAL DEADLINE: WEDNESDAY, FEBRUARY 6, 2019, 2:00 PM (CENTRAL COMMUNICATIONS:TIME) If you intend to respond to this CSP, do not contact any other members of the District or Board of Trustees in any form until a contract has been awarded, unless granted permission to do so in writing by the District. All inquiries, written or verbal, shall only be directed to: Roberto C. Vasquez, Director of Purchasing & Organizational Planning Telephone: 512-285-9226 Facsimile: 512-285-9933 Email Address: [email protected] Elgin Independent School District 1002 N. Ave C Elgin, TX 78621 1. RECEIPT OF COMPETITIVE SEALED PROPOSALS Competitive Sealed Proposals will be received until 2:00 PM, Central Standard Time, Wednesday, February 6, 2019, in the Business Office of the Elgin Independent School District Administration Building located at 1002 N. Avenue C, Elgin, TX 78621. All proposal pricing will be opened and publically read at that time. One (1) copy of the Contractors Qualifications Statement must be included with the Proposal Form and Bonds. Requirements for Contractors Qualification Statement must include, but are not limited to: ▪ Bid Bond or Cashier Check in an amount not less than five percent (5%) of contracted amount shall be submitted with proposal. ▪ Minimum of three (3) references shall be submitted with proposal. Contact persons and telephone numbers shall be inclusive of this document. All required forms shall be submitted with Proposal. Contractor must have been in similar business for at least five (5) years. Contractor should have successfully completed at least three (3) projects of similar scope and complexity over the last five (5) years. Payment Bond in the amount of one hundred percent (100%) of the contract shall be required within seven (7) days after awarding of contract, if cost matches or exceeds $25,000. Payment Bond shall meet the requirements of Tex.Rev.Civ.Stat.Art.5160 (The McGregor Act) as amended. The issuing company shall be authorized to issue in the State of Texas and shall have a “A.M. Best” rating of no less than (A-). Note: Awarded contractor will not be permitted to proceed until Payment bond has been obtained by and written to provide for completion of work by the proposal entity. It is not anticipated that this project will exceed $100,000.00. Therefore, Performance Bonds are not required. Where Contractor and/or Subcontractor licensing is required at a Federal, State, or Local level, the contractor shall provide written proof of such copies of licenses, certificates, etc. to owner, prior to awarding of contract. Proof of liability, workers compensation and any and all other insurance usual to the project size in both coverage and limits are required within seven (7) days after awarding of contract. Liability limits shall be compatible to industry standards for similar projects. 1 ELGIN INDEPENDENT SCHOOL DISTRICT JANUARY 9, 2019 CSP 2019-01: ELGIN HS CAFETORIUM SOUND SYSTEM UPGRADE The felony conviction notice must be submitted for all employees to be associated with the project. Contractor shall comply with district approved Prevailing Wage recommendations. (This rate shall be used to establish minimum wage rates only, as per Texas Labor Code 5159 (a), Section 2). Elgin Independent School District shall retain five percent (5%) of the total contract amount until such time as all required warranties, testing documents, and punch-list items are completed and approved. Based on listed criteria, the school district reserves the right to reject any and all proposals, to waive any irregularities, and to accept the proposal deemed to be the best value and most advantageous to the School District. 2. ACCURACY OF PROPOSALS It is specifically required that each offeror warrants that his/her competitive sealed proposal contains true, correct and complete information, and that the offeror will make no claim for omission or error. 3. VISIT TO SITE Each offeror, before submitting a proposal for work, should visit the site to inspect and satisfy the offeror with the existing conditions and requirements of the site under which he/she will be obligated to perform his/her work or that will in any manner affect the work. There will be no change order allowed for increased costs associated with conditions which could have been determined by examining the site and the project documents before submission of proposals and/or before a contract is awarded to the successful offeror. 4. PRE-PROPOSAL CONFERENCE A Pre-Proposal Conference will be held at 10:00 AM, Wednesday, January 23, 2019, at Elgin High School, 14000 County Line Road, Elgin, TX 78621. All firms interested in submitting proposal may attend, ask questions, and discuss the project with the Project Consultants and District representatives. Offerors are strongly encouraged to attend. 5. REQUIREMENTS OF COMPETITIVE SEALED PROPOSALS In order for your competitive sealed proposal to be evaluated it must contain the following completed information: A. Competitive Sealed Proposal Form B. Contractors Qualifications Statement A305 C. Proposal Bond or Cashier’s Check for 5% of the Base Proposal (see paragraphs below for additional requirements) D. Required District Forms (see pages 8-18). E. List of Texas litigation for last three years. If none, provide a signed notarized affidavit stating that the offeror has not been involved in any litigation in Texas from December 1, 2015 to present. F. All other information requested in the Information for Offerors Specification Section G. Provide payment bond that is A+ United States Treasury listed. Include samples of the current bonds your firm is using written on companies you propose to use for this project (if applicable). H. Provide a sample of a Certificate of Insurance showing all names of issuing companies. 6. OFFEROR’S REPRESENTATIONS By submitting his/her competitive sealed proposal, the offeror represents that he/she: A. Understands and has carefully read all of the Project Documents B. Has examined the project site, and is familiar with the conditions under which the work will be performed; and C. Will comply with the requirements of the project documents. 2 ELGIN INDEPENDENT SCHOOL DISTRICT JANUARY 9, 2019 CSP 2019-01: ELGIN HS CAFETORIUM SOUND SYSTEM UPGRADE 7. COMPETITIVE SEALED PROPOSALS A. Place all documents in an envelope, sealed, and mark as follows: Elgin Independent School District Attention: Roberto Vasquez 1002 N. Avenue C Elgin, TX 78621 CSP 2019-01: Elgin HS Cafetorium Sound System Upgrade Due Date/Time: February 6, 2019. 2:00 PM B. Proposal will be received for the furnishing of all labor, materials, equipment and performing all work required and must be based upon contract documents prepared by Elgin ISD. C. In the event the proposal is mailed, it is the responsibility of the offeror to allow enough time in transit for proposal to be received by owner prior to date and hour of proposal opening. Telephone, email and faxed proposals will not be accepted. D. Proposals received prior to the advertised hour of opening will be kept securely sealed until the published due date and time. No proposals will be accepted if received after the advertised due date and time. The owner or its representative will not be responsible for the premature opening of, or the failure to open, a proposal not properly addressed or identified. Once a proposal has been received by Elgin ISD, it will not be returned to the vendor for final inspections, reviews, changes, etc. E. In case of ambiguity or lack of clearness in the stated price in the proposal, the owner will adopt the price written in words. F. Any proposal which is not based upon the drawings and specifications, or which contains any qualification of same, or which is not properly completed and signed by the offeror, may be rejected by Elgin ISD, the owner. The Owner reserves the right to waive any informalities. G. Within 48 hours of bid opening, the district will require a bid tabulation of all subcontractors to be used in delivery of this project.