Expression of Interest

Canterbury Cathedral // Expression of Interest

EXPReSSION OF INTeReST

1 Canterbury Cathedral // Expression of Interest

ICOMOS

Malcolm Reading Consultants Limited

T +44 (0) 20 7831 2998

F +44 (0) 20 7404 7645 ofﬁ[email protected]

Fourth Floor

10 Ely Place London EC1N 6RY

© All images are the copyright of Canterbury Cathedral or Malcolm Reading Consultants unless otherwise 2 indicated. Every effort has been made to locate and credit the source of images. Many of the historic images have been reproduced from the Canterbury Archaeological Trust Limited’s South Precincts, Canterbury Cathedral Phase 1: An Archaeological Desk-Based Assessment (June 2009). Canterbury Cathedral // Expression of Interest

CONTeNTS

PART one Foreword 5 Introduction 6 Key Themes 9 Competition Process 11 Background and Context 12 Project Essentials 20 Teams 21 Site 22 Budget 23 Dates 24 Next Steps 25

PART TWO Submission Requirements 27 Competition Requirements 31 Anticipated Programme 34 Pre-Qualification Questionnaire 35 Evaluation Criteria 42 Submission Form 44 Declaration Form 45

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4 P ART ON Canterbury Cathedral // Expression of Interest

FOReWORD

England’s first Cathedral, Canterbury was created as a destination for worship, learning and discovery. Spanning 1400 years, our history is founded on welcoming visitors, pilgrims and the local community. The site is a reflection of the nation’s history, and has undergone significant redesigning over the centuries. In this spirit, our future plans are based on a desire to share this astonishingly beautiful place with the world and to introduce visitors to both the people and stories that make the Cathedral so exceptional.

Aware of our stewardship of a World Heritage Site and dedicated to its conservation, we believe the Cathedral’s existing setting requires sensitive and considered updating, to meet the needs of 21st-century visitors and to attract new audiences.

We are therefore seeking new approaches to the way in which we orientate and direct visitors, to present opportunities for them to connect individually with the Cathedral. We anticipate a revised approach to the existing ensemble of greenery and paths to intensify the classic qualities of the space and heighten the pleasure of stepping through Christ Church Gate into the Precincts.

The Canterbury Cathedral Landscape Design Competition offers a wonderful and rare opportunity to make the setting ‘live up to’ this ecclesiastical masterpiece. Whilst a proven knowledge of landscape architecture would be a considerable advantage, we are open-minded about the composition of applicant teams. We are looking for emerging talent, collaborations with artists or craftspeople, creativity, together with an awareness of the particular challenges of working within a heritage site, and a fresh approach.

We are indebted to Peter Baldwin and Lisbet Rausing for generously funding this competition, without which this opportunity to connect with new talent would simply not have been possible.

We look forward with great anticipation to your proposals.

The Very Reverend Dr Robert Willis, Dean of Canterbury

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INTRODUcTION

This Expression of Interest (EOI) document explains the process behind the Canterbury Cathedral Landscape Design Competition, which runs from June to September 2013. It details the submission requirements for selection onto the shortlist.

Competitors should note that this is a two-stage process: the first stage (June − July) is to establish a shortlist, the second (July − September) to determine a winner. There is no expectation of a final concept design at either stage, but the competition process is intended to draw out creative responses to the competition brief, and evidence of your ability to communicate through drawing is expected. These requirements are set out in the Teams (page 21) and Submission Requirements sections (page 27).

The Design Competition is one of a number of initiatives outlined in the Cathedral’s strategic plan for the management of its heritage assets. All are designed to conserve the Cathedral’s heritage, improve the visitor experience and reach out to new audiences.

The Competition’s focus is on the walled area known as the Precincts, particularly the area which runs just south of the Cathedral, from its western end to the Transepts. This area acts as the organisation’s ‘front-of-house’, creating the first impression for visitors, as they pass from the busy City through the Christ Church Gate and into space directly influenced by the Cathedral.

Last remodelled following the Second World War, the setting is currently underperforming in several key ways. In practical terms, visitors arrive without any strong sense of orientation − not knowing where to go or what to look at first. An opportunity is also wasted to connect them with the story of the Cathedral, before they begin their personal journey around the grounds. In aesthetic terms, the space lacks a holistic design to evoke atmosphere and intensify its classic qualities.

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Competitors should be aware of three other planned projects and the Cathedral’s wider strategic aims, which would link with the plans for the setting. Key projects under development include fabric repairs to the Christ Church Gate and West end of the Cathedral and ongoing education and training programmes around the site. The Cathedral’s broader aims include the welcoming of all people, connecting with local communities and caring for the Cathedral, and being a centre of excellence for education and life-long learning. In meeting these aims, the Cathedral looks to enhance its existing acitivities and role within the community:

• Strengthening the link between the Cathedral and the wider city • Improving facilities, particularly at the start of the visitor’s journey • Improving physical and interpretative access to the Cathedral, appropriate to each of its areas • Creating strong links between urgent fabric conservation work and the Cathedral’s interpretative story

The Cathedral believes that incorporating a competition element within these aspirations will encourage innovative thinking about, and renewed interest in, both the setting of the Cathedral and the role of the Precincts.

Canterbury Cathedral is supported by Malcolm Reading Consultants (MRC) in the management of this competition. Any questions pertaining to the competition should be directed to MRC; contact details are provided in this document.

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The Cathedral today compared with a photograph from the late 1880s Reproduced by permission of English Heritage

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KeY THeMeS

Canterbury Cathedral is keen to identify and support emerging talent. It encourages collaborations, which include emerging practices in landscape architecture and related fields, that can bring a fresh approach to this reconsideration of the landscape around the Cathedral − the Precincts.

The project’s key themes encompass:

• A skillful balance of the sacred heritage of the Precincts together with their modern purpose • Exemplary, original and sustainable design, which relates to the high-quality, historic setting • The needs of the Cathedral and its community − worshippers − locals and visitors

The intention behind the Expression of Interest stage is to identify a team the Cathedral can work with productively and engage with throughout the creative and construction process, who have the ability to deliver an innovative and exciting project to both time and budget.

The following document sets out the requirements of this two-stage competition process. At this Expression of Interest stage, we are not seeking a design but an explanation behind the proposed composition of your team, an approach to the issues at hand and a reaction to the emerging brief.

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COMPeTITION PROceSS

Canterbury Cathedral wishes to appoint a design team to consider the Precincts’ effect on the visitor experience. The Cathedral has set out to address the landscape of the site in a sustainable way that respects the Cathedral’s heritage. It seeks a design team capable of realising this project in ways that combine imagination and creativity with economy, quality and sustainability.

Malcolm Reading Consultants (MRC), an independent expert organiser of national and international design competitions, will administer and advise the Cathedral throughout this two-stage competition. The Competition aims to result in the selection of a winning team and design, with the hope for the Cathedral to go on to appoint the winning team to develop their design and, funding permitting, to deliver the project with the Cathedral. The two-stage design contest is comprised of:

Stage 1: A call for participation − an Expression of Interest (EOI) − that is aimed at attracting multi-disciplinary teams, including such members as emerging designers, ecologists and craftspeople. These technically-competent and professional teams will register their interest in the project, as described in this document. A shortlist of five to seven of the best teams will be selected to move to Stage 2. Successful and unsuccessful teams will be contacted by MRC prior to the commencement of Stage 2.

Stage 2: The shortlisted teams will be asked to produce a concept design. A comprehensive brief will be issued to these teams, as well as detailed information about the site. This stage may also require visits to projects completed by each of the shortlisted teams. A peer review panel will review the entries and a final jury will conduct interviews prior to a winner being announced. A public exhibition of the shortlisted teams will be held prior to the jury meeting.

It is anticipated that the jury will be chaired by The Very Reverend Dr Robert Willis, Dean of Canterbury.

An honorarium of £2,500 will be awarded to each of the unsuccessful shortlisted teams following the selection of the winner.

Image: Exterior of Christ Church Gate

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BAckGROUND AND CONTeXT

To inform your approach to this project, it is worth exploring both the history of the Precincts and the broader architectural and social importance of Canterbury Cathedral, outlined below. Initial information is also provided for those parts of the site which are in closest proximity, and therefore most affected by the atmosphere created by the west end of the Precincts under consideration.

The celebrated Kent historian Edward Hasted in 1800 stated what is still evident today:

‘The appearance of the City, from whatever part you approach it, is beautiful, and equals the most sanguine expectation. The magnificent tower of the Cathedral strikes the eye as the principal object of admiration.’

But the impact of the private setting of the Precincts is more subtle. Sometimes, life seems to have stood still; at other times it is almost medieval in its noise and vibrancy. Many people begin and end a real pilgrimage in the Precincts; for others the Precincts are a place of respite; some simply wish to enjoy the extraordinary ecclesiastical architecture.

The Cathedral and its Precincts remain a significant site of pilgrimage, ignited by the Martyrdom of Thomas Becket in 1170. Indeed the appeal for individuals to journey to Canterbury was captured for eternity by Chaucer in his Canterbury Tales, in 1475. The rich panorama of art, glass and architecture – and the precious treasures housed within − represent the cultural heritage and lives of many, both past and present.

The Precincts are fundamental to the initial impression visitors have of the Cathedral. The setting and materials − the open lawns, bounded by setts and edging − do little for visitors. The presence of cars and street furniture is irksome. Visitor feedback confirms a sense of confusion and lost opportunity.

The area of the Precincts towards the western end of the Nave forms the basis of the preliminary concept design required at the second stage − this design will entail wider thinking about the relationship between building, setting and visitor.

Making changes to the Precincts will naturally elicit strong opinions and will require careful consideration of many factors, including the architectural heritage, the day-to-day use, maintenance and the archaeological context.

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Significance of the Cathedral Canterbury Cathedral is the seat of the Archbishop of Canterbury and Mother Church of the worldwide Anglican Communion. It is an ecclesiastical corporation, which has charitable status.

The Cathedral welcomes people of all ages, from all backgrounds and from around the world and offers opportunities for life- long learning. It is also a focus for worship and community activities, with more than 1,500 services each year, graduation ceremonies and other events held in the Nave and Precincts. The Cathedral works in Hop hoddening in the Precincts partnership with local people and businesses to boost local tourism and trade, primarily through the one million-plus visitors it brings to the area each year. The Cathedral also supports traditional and modern craft skills in stonemasonry, stained glass, leadworking, carpentry and textiles, and is a centre of excellence for traditional choral music.

The Cathedral Governance Structure The Cathedral’s governing body is Chapter, comprising the Dean, Receiver General, Residentiary Canons and other lay members – ten in total – and supported by the Cathedral Council and College of Canons. The Cathedral employs more than 300 paid staff and over 600 volunteers. The Receiver General is the Administrator of the Cathedral, with each Residentiary Canon overseeing one of the four areas of the Cathedral’s work; Fabric & Estates, Fundraising & Commercial Business, Administration & Support, Mission & Services. The latter includes our education and outreach work, and collections management. Each area of work is comprised of multiple specialist departments, each with its own Head of Department and staff.

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The Precincts Classified as a Scheduled Ancient Monument, the Precincts of the Cathedral have been the subject of academic study for generations. In recent years, the Roman occupation of the site and its relationship to the Cathedral has been of particular interest.

The Precincts are vital in understanding the setting of the Cathedral, as well as being architecturally significant. As visitors pass through Christ Church Gate they gain their first understanding of the scale of Canterbury Cathedral. The Precincts also play an important role in the Cathedral community’s day-to-day life, providing a central meeting place and communal space for the Cathedral’s staff and visitors.

The Precincts are also home to a small but significant number of people and their families. This includes the Dean and Residentiary Canons, as well as members of staff and those who have a longstanding relationship

with the Cathedral and its work. Fig.1 South prospect dated 1727, based on a 17th-century view Reproduced by permission of English Heritage

History of the Precincts The Precincts have served a number of uses over the centuries. While Roman archaeological remains (perhaps two roads and associated buildings) are probably deep enough not to be affected, structures near the Anglo-Saxon church and more recent features may lie relatively close to the surface in the area under consideration and reveal a great deal about the history of the Precincts.

Multiple building programmes both for the Cathedral and numerous structures throughout the Precincts have taken place over the centuries, notably the changes made during the New Foundation in 1541. These activities, both recorded and unrecorded, have left their mark, including remains of work and storage areas, yards, sheds and workshops. Pipes and drains from various points in history are also preserved, as well as foundation walls for buildings built and destroyed over time, such as a 15th-century chantry chapel.

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Perhaps most notable in the Precincts’ history is the fact that a cemetery ran along the area to the south of the Nave from the mid-8th to early 19th centuries. The digging of burials and placement of gravestones shaped the area to the south of the Cathedral, causing the ground level to rise and undulate over the centuries (see Figure 1).

A key feature no longer evident in the modern Precincts was a wall Fig. 2 Watercolour of the Michaelmas Fair, dated 1816 dividing the cemetery that ran north-south from the south side of St Gabriel’s Chapel. It dated perhaps from the mid-12th century and stood until 1836. It is recorded in many prints (see Figure 4), and separated the lay cemetery in the west from the monks’ cemetery in the east and The Oaks, the tree-filled area, beyond.

One of the only public areas within the Cathedral grounds, the land south of the Cathedral was the site of fairs from the medieval period until the early 19th century (see Figure 2). This open area was also the site of military parading and exercising in the 19th century.

It appears from contemporary illustrations that the Precincts were a popular place for promenading in recent history. Nineteenth-century prints depict activity in the area to the south of the Nave, including couples strolling in their Sunday best and children playing (see Figure 3).

Illustrations suggest that the movement of people through the Precincts has been shaped by the introduction of paths, fences, bollards and even trees, particularly during the late 18th and 19th centuries. The grassy lawn with which we are familiar today was introduced in the 19th century (see Figures 5-6).

The most recent and notable change was the introduction of the tarmac road to the south of the grassed area between 1946 and 1953.

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The Nave and Great West Towers The eight-bay Nave of the Grade I Listed Cathedral was designed by Henry Yevele, the extraordinary Master Mason of the 14th century and faces onto the Precincts. Recent archaeological study has unearthed evidence of Roman occupation of the site, with a Roman street running diagonally beneath the Nave. The Nave is also home to a unique and internationally-renowned collection of stained glass. The windows in the north clerestory are of particular significance, being the only surviving glass in the Cathedral created by George Austin Jr. in his own artistic idiom.

The Nave has been the site of continual Christian worship from 597 AD and possibly even back into the Roman period. It is of such architectural, historical and archaeological significance that it has formed the basis of numerous research papers, discussions and books.

The Nave continues to be the focal point for the Cathedral’s social activity: it is the principal area for worship, provides primary access to the building and is host to events important to local communities, such as local graduations and charity events.

Fig. 3 Mid 19th-century engraving

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Christ Church Gate Christ Church Gate provides the initial welcome to the Precincts and first view of the Cathedral. The façade of the gatehouse, which looks towards the City of Canterbury, is taken to be the first Renaissance building in England, dating from 1507 to 1514. Archaeological investigations have also indicated that the present gate stands on a much earlier structure.

It is a Scheduled Ancient Monument and is Grade I Listed. Its architecture, sculpture, and heraldry attract worldwide interest. The image of the Fig. 4 An engraving c. 1835 showing the dividing cemetary wall at the far left gateway is an iconic part of the City, invariably used in guidebooks as an identifying landmark for tourists. The area outside the gate, Buttermarket, serves as a gathering point for both local residents and visitors to the City.

The Cloisters The Cloister area is fundamental to an architectural understanding of how the Cathedral works. The Cloisters sit behind the main building, hidden in relation to the area of the Precincts under consideration. They are almost certainly based on Lanfranc’s 1070 build, but have undergone a gradual transformation since then. For example, the 1425 doorway in the south-east corner now leads to the Martyrdom and it is here that Becket entered the Cathedral followed by the Knights who murdered him.

The purpose of the Grade I Listed Cloisters has also been transformed over time, evolving from the epicentre of the resident monastic community’s life and learning to being both a physical and metaphorical pathway between distinct areas of the Precincts. This provides a sense of ‘walking in history’ to all visitors who journey through the grounds.

The Cloisters’ heraldic carvings and memorials enable interpretation of the Cathedral’s story, as well as providing an oasis of calm for reflection. Despite the Cloisters being on one level, the north door to the main Cathedral is reached by five stone steps. Those with a physical disability therefore have to currently travel around the perimeter of the Cathedral to gain access to the Cloisters, sidestepping the natural route between the Cathedral’s external space and the Nave’s interior.

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Object Collections at Canterbury Cathedral These consist of the Cathedral’s Archives and Library materials, accessed primarily through the Cloisters from the Precincts. They include records for the Diocese of Canterbury, individual parishes in the Archdeaconry of Canterbury, Canterbury City Council, as well as the archives of organisations, businesses, administrations and individuals in the Canterbury area. In addition, the Cathedral’s collections include significant artefacts relating to worship and liturgy, such as vestments and treasury items and personal possessions of previous Archbishops. Notable examples include Canon Bargrave’s 17th-century diaries and his cabinets of curiosities containing some 200 objects; and the Achievements (clothes and armour) of the Black Prince, son of Edward III, currently on public display.

Some collections are in-situ, including the Cathedral’s breathtaking stained glass, mostly in the Nave and Clerestory and viewable from the Precincts. This collection includes some of the finest medieval glass in Europe, with elements dating to the 12th century.

The collections create a tangible link between the Cathedral and the City which is currently being explored. The Cathedral’s aspiration to increase exhibition opportunities across the Cathedral site − connecting new audiences with the story of Canterbury − may well have ramifications regarding interpretation and access requirements for the Precincts.

Intangible Heritage at Canterbury Cathedral In addition to the Cathedral’s outstanding physical heritage, its global role as Mother Church of the Anglican Communion and place of pilgrimage is of significant social value. The history of the Christian faith in Britain and its impact on the political landscape is manifested in the Cathedral’s architecture, stained glass and archival collections. The community of choir, clergy, staff and volunteers continues this legacy. The themes of pilgrimage, context and personal connection underpin the Cathedral’s renewed approach to the visitor experience, hopefully to be complemented and perpetuated by the winning design of this competition.

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Fig. 5 A photograph from the mid to late 1860s Reproduced by permission of English Heritage

Fig. 6 Photograph from the late 1890s from the south-east Reproduced by permission of English Heritage

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PROJecT ESSeNTIALS

The result of the Competition, as part of the Cathedral’s wider programme of activities, will be an enrichment of visitors’ experience as they move through the site, helping them to understand the Cathedral, its history and its setting. At the heart of these aspirations is the balancing of the conservation of the fabric with the benefits of improved visitor access in a way which is respectful to the medieval architecture yet promotes new thinking about the future.

At tender stage, shortlisted teams will be asked to:

• Include landscape configuration to guide visitors to points for interpretation and to other areas of the site • Create a dynamic yet respectful environment for visitors in the Precincts • Propose subtle yet clear connections across the site to foster an environment of meaningful connection with the physical space

Please note that the interior of the Cathedral, including the Cloisters, will not form part of the competition brief.

First edition Ordnance Survey

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TeAMS

Canterbury Cathedral hopes to inspire emerging designers, ecologists and craftspeople to reflect on the concepts of place-making, personal experience and pilgrimage within an ancient but vibrant setting. This approach carries on the Cathedral’s historical tradition of encouraging creativity and the marrying of the modern with the traditional.

The Cathedral encourages EOIs from multi-disciplinary teams with members from a wide scope of fields, from landscape design, architecture, engineering and cost consultancy to ecology, the arts, interpretation, learning, barrier-free design and even gardening.

The teams should be structured under a lead consultant, identified within their submission. Competitors should note within their response the team members they believe will be necessary to complete the commission (see Question 2 of the Submission Requirements, page 27).

The team selected to undertake the project with the Cathedral must demonstrate sensitivity to multiple stakeholders’ views and an understanding of the issues specific to a Cathedral-based project.

The form of construction procurement is yet to be determined. It is currently anticipated that the selected team will be required to provide full design services for the landscape from the Landscape Institute’s Work Stages A to L. The Cathedral intends to call on the expertise of the selected team to determine the most sensible procurement method.

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SITe

The site is located within the Cathedral Precincts to the south-west of the Nave − the area running just south of the Cathedral, wrapping around from its western end to the south- west transept.

The site at present is a combination of hard and soft landscaping.

Please see the diagram below and photo overleaf.

A full site information pack, together with survey information and the brief will be made available to the shortlisted practices at the next stage.

Competitors will be encouraged at the tender stage (Stage 2) to determine the relationship of this area with the other parts of the Precincts.

Anticipated site parameters

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BUDGeT

The extent of the site affected and budget for the eventual works will be defined in part by the winning team, and is expected to amount to roughly £1,000,000 (including fees, VAT and associated costs).

Further information on the budget will be given at the next stage of the competition.

Aerial view of the Precincts © Clive (Clicks 2006)

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DATeS

Competition launched (Stage 1) 13th June 2013 Submission of EOIs 17th July 2013 Stage 2 launched w/c 22nd July 2013 Submission of tender responses 2nd September 2013 Winner announced early October 2013 Planning application Spring 2014 (anticipated)

South-West Porch, c. mid to late 1860s

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NeXT STePS

Once you have considered the background and site information provided in this document, we invite you to submit an Expression of Interest.

In this written report, you will be asked to describe the team you have assembled (who would you like to work with and why), demonstrate your approach to the project by citing past experience, and complete a series of pre-qualification questions. A brief press statement and three accompanying images should also be provided.

These submission requirements are outlined in further detail in Part Two of this document. We encourage your report to be highly visual and concise. This is your chance to show us why you should be shortlisted.

We look forward to seeing your submission.

South-West Porch, c. mid to late 1860s

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26 P ART T Canterbury Cathedral // Expression of Interest

SUbMISSION ReQUIReMeNTS

Competitors are asked to produce the responses to Questions 1 - 4 as a bound A4 document. All responses must be in the order shown below.

Your response should be both well written and highly visual.

1. Pre-Qualification Questionnaire (PQQ) Questions should be submitted electronically and in hard copy. Please see the Pre- Qualification Questionnaire (page 35). Teams may change the layout if they wish, but the format and order must remain the same. There is a Word version of the PQQ available for download online, should competitors prefer to use this. http://competitions.malcolmreading.co.uk/canterburycathedral

Format: A4, hard and electronic copy in PDF format (to be completed by the lead consultant only).

2. Team composition We are looking for interesting team collaborations to undertake this project. Please tell us why you have brought together the team members you have and why you think the team will deliver a successful project.

Please provide a summary of the details of each of your proposed team members. State who will be the lead consultant (team lead). Multi-disciplinary teams composed of both emerging and established firms will be looked upon favourably.

Please note: Canterbury Cathedral reserves the right to determine the final composition of the design team appointed as the winner, and this may include the appointment of consultants that are not suggested within the competitor’s bid. For the avoidance of doubt, this is to ensure the correct mix of skills and expertise and will not be imposed unreasonably.

Format: Six sides of A4 maximum, hard and electronic copy in PDF format.

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3. Relevant experience Help us understand how you would approach the project. Please provide examples of relevant projects or experience that demonstrate your approach to similar challenges and how you have worked to maximise value for the client or end user. These examples should include analysis of programme, budget and buildability, as well as a description of your approach to site problems and your design solutions.

Your response should convince us why your team is appropriate for this commission.

Please identify:

• Client name, email address and contact number. • Date of project completion. • Previous experience of working as a team, where possible with the team members proposed in this EOI. • Anticipated and final budget. • Anticipated and final duration of the project. • Aspects of the design or design approach that are relevant or showcase equivalent challenges to the Canterbury Cathedral landscape design project.

Illustrations and sketches should be used where appropriate. Client references may be taken up.

Format: Eight sides of A4 maximum, hard and electronic copy in PDF format.

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4. Press Each team should also provide a 150-word snapshot of the practice or collaboration that can be used for press in the event of the team being shortlisted. This statement should include the lead consultant’s website (if you have one).

In addition, up to three high-resolution images of representative projects should be provided for the same reason. These will only be used in any press announcements, and should be submitted digitally in JPEG or TIFF format with the EOI submission.

Submission Details Please return seven hard copies and one digital copy (in PDF format, either on a memory stick or CD) of your submission to:

Malcolm Reading Consultants Fourth Floor 10 Ely Place London EC1N 6RY

Submissions must be sent securely in a single package, clearly marked:

Canterbury Cathedral Landscape Design Competition

Submissions must be received by 14.00 on Wednesday 17th July 2013.

All copies of the submission MUST display the Submission Form (page 44) on the front and be clearly marked with your registration number.

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COMPeTITION ReQUIReMeNTS

Only candidates who respond in accordance with the submission requirements will be considered. During the Expression of Interest (EOI) stage, Canterbury Cathedral staff, its consultants and project team members should not be contacted, as this may lead to disqualification from the competition.

Receipt of Expressions of Interest Expressions of Interest will be received up to 14.00 hours (BST) on Wednesday 17th July 2013.

Please ensure that your submission is delivered no later than the appointed time. Canterbury Cathedral may not consider your submission if it is received after the deadline.

Questions All enquiries relating to the competition should be addressed to Malcolm Reading Consultants, the independent competition organisers appointed to manage the process. Do not contact Canterbury Cathedral or any member of staff directly.

Questions should be emailed to: [email protected]

A question and answer log will be compiled and uploaded to the website on a regular basis: http://competitions.malcolmreading.co.uk/canterburycathedral

Please note that telephone enquiries will not be accepted, and the latest date for submitting enquiries is 14.00 hours (BST) on Thursday 4th July 2013.

Permissions Canterbury Cathedral and Malcolm Reading Consultants reserve the right to make use of all materials submitted in any future publication about the competition, exhibition or website. Any use will be properly credited to the competitor and the competitor warrants that the material submitted comprises solely their own work or that of any member of a team submitting an EOI response. This non-exclusive licence is irrevocable, shall survive the competitor’s exit from the tendering process and is royalty-free.

Image: Cloisters © Hugo Chisolm

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Language The official language of the competition is English. All entries must be in English, including all additional information.

Financial data Any financial data provided must be submitted in, or converted into, pounds sterling. Where official documents include financial data in a foreign currency, a sterling equivalent must be provided.

Insurance Canterbury Cathedral and Malcolm Reading Consultants will take reasonable steps to protect and care for entries but neither organisation will insure the proposals at any time. Competitors are urged to maintain a complete record of their full entries and be able to make this available at any time should adverse circumstances require this.

Deviations Only submissions that meet the basic criteria of entry will be considered. Information or supplementary material, unless specifically called for in subsequent communication, will not be considered by the assessors.

Amendments to the Expression of Interest Canterbury Cathedral may, at any time prior to the submission date, amend the Expression of Interest (EOI), and Malcolm Reading Consultants (MRC) shall notify all competitors of any such amendments. If MRC issues any circular letters to competitors during the EOI period to clarify the interpretation to be placed on part of the documents or to make any changes to them, such circular letters will form part of the EOI. Accordingly, all competitors will have been deemed to take account of these in preparing their submission.

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Overseas competitors Overseas competitors should note that, for customs purposes, no commercial value should be assigned to any postal or courier documentation for the EOI. This may cause your submission to be delayed and returned to you unopened.

Site visits and drawings Competitors are welcome to visit the site, but at this stage of the competition there will be no formal site visits or drawings distributed.

Competition materials All material which is submitted as part of your response to the EOI will be retained by Canterbury Cathedral and will not be returned to participants.

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ANTIcIPATeD PROGRAMMe

Competition launched 13th June 2013 Deadline for enquiries 4th July 2013 Submission of EOIs 17th July 2013 Shortlist and issue of competition information w/c 22nd July 2013 Site visit 1st August 2013 Final submissions by shortlisted teams 2nd September 2013 Assessment, including interviews w/c 23rd September 2013 Winner announced w/c 30th September 2013 Planning application Spring 2014 Construction commences April 2016 Project completion November 2017

South side of the nave © Steve Cadman

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PRe-QUALIFIcATION QUeSTIONNAIRe

The PQQ should be completed for the lead consultant only.

Please answer all of the following questions. Teams may change the layout if they wish, but please ensure that submitted answers are in the order given, with clear indications of any appendices/supplementary information.

There is a Word version of the PQQ available for download online, should competitors prefer to use this. http://competitions.malcolmreading.co.uk/canterburycathedral

Practice Information The questions below are for information only and will not be scored.

1. Practice name

2. Address of registered office

3. Contact point for this tender

4. Address, telephone number and email address of Contact. 5. Address of office where the services relating to this appointment will be provided (if different from 2) 6. Telephone number including code

7. Contact email address

8. VAT registration number (if applicable)

9. Company status (Partnership, Limited Company, etc.) 10. Please provide details of any parent company or ultimate holding company (if applicable). 11. If a Limited Company, please provide registration number and date of incorporation.

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Mandatory Grounds for Exclusion

Has your organisation (or its directors or any other person who has powers of representation, decision or control of the named organisation) been convicted of any of the following offences?

Please note answering yes to any of these questions may disqualify you from the process.

1. Conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or Y/N article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 3 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA 4

2. Corruption within the meaning of section 1 of the Public Bodies Corrupt Practices Y/N Act 1889 or section 1 of the Prevention of Corruption Act 1906 (as amended)

3. The offence of bribery, where the offence relates to active corruption and/or Y/N bribery within the meaning of section 1 or 6 of the Bribery Act 2010

4. Fraud, where the offence relates to fraud affecting the financial interests of the Y/N European Communities as defined by Article 1 of the Convention relating to the protection of the financial interests of the European Union, within the meaning of:

a. the offence of cheating the Revenue; b. the offence of conspiracy to defraud; c. fraud or theft within the meaning of the Theft Act 1968 and the Theft Act 1978; d. fraudulent trading within the meaning of section 458 of the Companies Act 1985; e. defrauding the Customs within the meaning of the Customs and Excise Management Act 1979 and the Value Added Tax Act 1994; f. an offence in connection with taxation in the European Community within the meaning of section 71 of the Criminal Justice Act 1993; or g. destroying, defacing or concealing of documents or procuring the extension of a valuable security within the meaning of section 20 of the Theft Act 1968

5. Money laundering within the meaning of the Money Laundering Regulations 2003 Y/N

6. Other offence within the meaning of Article 45(1) of the Public Sector Directive Y/N

36 Canterbury Cathedral // Expression of Interest

Please confirm whether any of the following applies to your organisation. Where the answer is yes, please provide details.

Please note answering yes to any of these questions may disqualify you from the process.

1. Please state if any Director or Partner has been involved in any company that has been Y/N declared bankrupt or been put into Administration, Liquidation or Receivership.

2. Is the organisation bankrupt or being wound up, having its affairs administered by the Y/N court, or have you entered into an arrangement with creditors, suspended business activities or any analogous situation arising from similar proceedings under national laws or regulations?

3. Is the organisation the subject of proceedings for a declaration of bankruptcy, for Y/N compulsory winding-up or administration by the court or for an arrangement with creditors or of any other similar proceedings under national laws or regulations?

4. Has any employee whom you would propose to use to deliver this service been Y/N convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata?

5. Has any employee whom you would propose to use to deliver this service been guilty Y/N of grave professional misconduct?

6. Has the organisation failed to fulfil obligations relating to the payment of social Y/N security contributions in accordance with the legal provisions of the United Kingdom or the country in which it is established?

7. Has the organisation failed to fulfil obligations relating to the payment of taxes in Y/N accordance with the legal provisions of the United Kingdom or the country in which it is established?

8. Has the organisation failed to obtain the necessary license in the relevant State in Y/N which he is established or is not a member of an organisation in that relevant State when the law of that relevant State prohibits the provision of the services to be provided under the contract by a person who is not so licensed or who is not such a member?

9. Has the organisation not registered on the professional or trade register of the relevant Y/N State in which he is established under conditions laid down by that State.

10. Is the organisation or any of its Partners or directors guilty of serious Y/N misrepresentation in providing any information referred to within this regulation 23, 24, 25, 26 or 27 of the Public Contract Regulations or has not provided such information in response to a request by the contracting authority?

11. Please give details of any relatives or any relevant persons associated with the Y/N applicant who are in senior positions within the client organisation and confirm there are no conflicts of interest in that respect. Please note that if any conflict of interest is identified you are required to inform the Cathedral of the steps you would take to satisfy the Cathedral that the conflict can be resolved and comply with any steps required by the Cathedral to resolve the conflict. Please answer yes to this question if this is not acceptable to you.

37 Canterbury Cathedral // Expression of Interest

Financial and Business Standards The questions below will be marked in accordance with the evaluation criteria set out in Evaluation Criteria (page 42).

1. Please provide your organisation’s Delete as For information only bank details. Including name and appropriate address and contact number for your Enclosed / Not branch. Enclosed

2. Please confirm that if requested you Y/N [Answering yes to this 100% would be able to provide a banker's question will score 10 reference. and an answer of no will score 1]

3. Please provide one of the below:

a copies of your organisation’s audited Delete as For information only accounts for the last three years. If you appropriate are a subsidiary of a group and you Enclosed / Not are relying on group resources for the Enclosed purposes of this PQQ, this information is required for both the subsidiary and the parent company.; or

b a statement of your turnover, profit Delete as For information only and loss and cash flow position for the appropriate most recent full year of trading (or part Enclosed / Not year if full year not applicable) and Enclosed an end period balance sheet, where this information is not available in an audited form as set out in 3a. above. If you are a subsidiary of a group and you are relying on group resources for the purposes of this PQQ, this information is required for both the subsidiary and the parent company; or

c a statement of your cashflow forecast Delete as For information only for the current year and a bank letter appropriate outlining the current cash and credit Enclosed / Not facility position If you are a subsidiary Enclosed of a group, and you are relying on group resources for the purposes of this PQQ this information is required for both the subsidiary and the parent company.

4. Please confirm you will supply a Y/N For information only performance bond and/or guarantee if required by the Cathedral and that such bond and/or guarantee will be in form approved by the Cathedral.

38 Canterbury Cathedral // Expression of Interest

1. Please provide your organisation’s Delete as For information only 5. Please confirm your organisation Y/N Pass/Fail bank details. Including name and appropriate has (or would be willing to obtain if address and contact number for your Enclosed / Not awarded the contract) Employers Insurer: [This question requires branch. Enclosed Liability Insurance sufficient to Policy Number: a yes answer, if you achieve the level of Employer’s Liability Extent of Cover: cannot answer yes Insurance required by law. Expiry Date: to this question, you 2. Please confirm that if requested you Y/N [Answering yes to this 100% If this insurance is already in place will be scored 0 and would be able to provide a banker's question will score 10 please provide details of this policy, the Cathedral will not reference. and an answer of no will along with a copy of the certificate. continue to evaluate your score 1] tender] 3. Please provide one of the below: a copies of your organisation’s audited Delete as For information only 6. Please confirm your organisation Y/N Pass/Fail accounts for the last three years. If you appropriate has (or would be willing to obtain if are a subsidiary of a group and you Enclosed / Not awarded the contract) Public Liability Insurer: [This question requires are relying on group resources for the Enclosed Insurance to provide £5,000,000 Policy Number: a yes answer, if you purposes of this PQQ, this information Public Liability cover. Extent of Cover: cannot answer yes is required for both the subsidiary and If this insurance is already in place Expiry Date: to this question, you the parent company.; or please provide details of this policy, will be scored 0 and along with a copy of the certificate. the Cathedral will not b a statement of your turnover, profit Delete as For information only continue to evaluate your and loss and cash flow position for the appropriate tender] most recent full year of trading (or part Enclosed / Not year if full year not applicable) and Enclosed an end period balance sheet, where 7. Please confirm your organisation Y/N Pass/Fail this information is not available in an has (or would be willing to obtain if audited form as set out in 3a. above. awarded the contract) Professional Insurer: [This question requires If you are a subsidiary of a group and Indemnity Insurance for at least Policy Number: a yes answer, if you you are relying on group resources £1,000,000 Professional Indemnity Extent of Cover: cannot answer yes for the purposes of this PQQ, this cover. Expiry Date: to this question, you information is required for both the If this insurance is already in place will be scored 0 and subsidiary and the parent company; or please provide details of this policy, the Cathedral will not along with a copy of the certificate. continue to evaluate your c a statement of your cashflow forecast Delete as For information only tender] for the current year and a bank letter appropriate outlining the current cash and credit Enclosed / Not facility position If you are a subsidiary Enclosed of a group, and you are relying on group resources for the purposes of this PQQ this information is required for both the subsidiary and the parent company. Total 10 100%

39 Canterbury Cathedral // Expression of Interest

Technical and Professional Capability The questions below will be marked in accordance with the evaluation criteria set out in Evaluation Criteria (page 42).

Question Response Score Available Weighting 1 Question 2: Team composition of the Six sides of A4 [This question 25% Submission Requirements on page maximum, hard will be scored in 27. and electronic accordance with the copy in PDF Evaluation Criteria format. on page 42] 2 Does your organisation hold a Y/N [A “Yes” will score 15% recognised quality management 10 and a “No” will certificate (ISO9001 certificate or Delete as score 1.] equivalent)? appropriate Enclosed / Not If yes, please enclose a copy. Enclosed

3 Please confirm you have a written Y/N [Providing this 15% health and safety at work policy information will gain and enclose a copy of your Delete as a maximum score; organisation’s health and safety appropriate failure to provide management system, enclosing any Enclosed / Not this information certificates. Enclosed will be evaluated in accordance with question 3b.] 3b If “No” please explain why. [This question will be scored in accordance with the Evaluation Criteria on page 42] 4 Has any court/industrial/ Y/N [A “Yes” will score 1 15% employment tribunal or equivalent and a “No” will score body upheld a decision of unlawful 10.] discrimination against the Bidder in the last 2 years? 5 Please confirm that you have an Y/N [A “Yes” will score 15% equal opportunities policy which 10 and a “No” will ensures compliance with all anti- Delete as score 1.] discrimination legislation, and sets appropriate out steps to treat all people fairly Enclosed / Not and equally. Please provide details of Enclosed this equal opportunities policy. 6 Has any court/industrial/ tribunal or Y/N [A “Yes” will score 1 15% equivalent body upheld a decision and a “No” will score under Health & Safety Legislation 10.] against the Bidder in the last 2 years?

Total 60 100%

40 Canterbury Cathedral // Expression of Interest

Relevant Experience The questions below will be marked in accordance with the evaluation criteria set out in Evaluation Criteria (page 42).

Question Response Score Available Weighting

1 Question 3: Relevant experience Eight sides of A4 [This question 100% of the Submission Requirements maximum, hard and will be scored in on page 27. electronic copy in accordance with PDF format. the Evaluation Criteria on page 42]

Total 10 100%

Declaration Please print off and complete the Declaration Form on page 45 of this document and enclose a digital and hard copy with your submission.

41 Canterbury Cathedral // Expression of Interest

EVALUATION CRITeRIA

Responses to the PQQ (page 35) will be scored in accordance with the selection criteria set out in this section.

Summary The Practice Information must be completed, but will not be scored.

Failure to answer “no” to the Mandatory Grounds for Exclusion will result in your PQQ being rejected and not evaluated further.

All compliant PQQ responses will be evaluated on the following basis:

Questions marked as mandatory pass/fail criteria, must be answered such as to meet the ‘pass’ requirements failure to do so will lead to your PQQ not being assessed further.

Responses to remaining questions will be scored as set out below, split as indicated in the separate questions.

Summary of Score Awarded The following criteria will be used to select a shortlist:

Criteria Total Score available for Weighting this section (%)

Ability to meet essential financial and business standards 10 15% for the commission, based on the Financial and Business Standards section of the PQQ.

Technical and professional capability of the proposed 60 40% team, including the communication of ideas and composition of team, based on the Technical and Professional Capability section of the PQQ.

Overall experience and examples of previous work, 10 45% including the ability to deliver to specification, budget and programme, based on the Relevant Experience section of the PQQ.

Total 80 100%

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Scoring approach The following scoring approach will be used to award the scores for each question area:

Score Classification of response Reason for classification

0 Failure to reply with a mandatory pass/fail question. Response will not be considered further.

1 Unacceptable in whole or part No answer has been provided or the response fails to answer the question provided; all elements of the response are not justified or unsupported by evidence where required; fails to demonstrate any understanding of the question or the context.

2 Poor and significantly below Very significant gaps or lack of justification/evidence requirements in response where required; responses given are very generic and not relevant in whole or part; fails to demonstrate considerable understanding of the question or context.

3 Poor and below requirements A lack of content or explanation in one or more aspects of the question; significant gaps or lack of justification/ evidence in response where required; responses given are generic and not relevant in whole or part; a degree of a failure to demonstrate understanding of the question or context.

4 Satisfactory response but does The question is answered satisfactorily overall but not meet all requirements some key aspects lack sufficient detail or explanation.

5 Satisfactory response that The question is answered satisfactorily for the most meets most requirements part and some aspects lack sufficient detail.

6 Satisfactory response that The question is answered well for the most part and in meets most requirements and is areas is particularly clear and justified. a good response in some areas

7 A strong response that is very The question is answered very well for the most part satisfactory in all areas and and in areas is particularly clear and justified. exceeds expectations in some areas

8 A very strong response The question is answered very well throughout and in all areas is clear and justified.

9 Outstanding quality response The question is answered in an outstanding way throughout, meets all requirements and in all areas is extremely clear and justified.

10 Exceptional response that The answer demonstrates an exceptional response that exceeds the Authority's meets all requirements and exceeds the level of quality requirements required in some key areas.

43 Canterbury Cathedral // Expression of Interest

SUbMISSION FORM

Competitors MUST complete the following form and attach it to the FRONT of all copies of their submission:

Canterbury Cathedral Landscape Design Competition

Registration number:

(Competitors will have received this by registering for the competition on the website: http://competitions.malcolmreading.co.uk/canterburycathedral)

Name of Lead Consultant:

Names of all Collaborators:

Company Name Role (e.g. architect, landscape architect)

A Word version of this document is available for download on the competition website.

44 Canterbury Cathedral // Expression of Interest

DecLARATION FORM

The following declaration should be completed by the lead consultant only.

I declare that to the best of my knowledge the answers submitted in this PQQ and any supporting documents are true and correct. I understand that the information will be used in the process to assess our suitability to be invited to tender for Canterbury Cathedral’s requirement. I acknowledge that the Cathedral may reject this PQQ and/ or disqualify this team from the procurement process if there is a failure to answer all relevant questions fully or if I/we provide false/misleading information.

I confirm (please tick) that our submission includes:

1. Completed Questions 1-4 of Submission Requirements (page 27)

2. CD or memory stick with PDF files (obligatory)

Signed

Name

Position (Job Title)

On behalf of

Date

Telephone number

A Word version of this document is available for download on the competition website.

45 Canterbury Cathedral // Expression of Interest