FINAL MINUTES
5 November 2014
FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Table of Contents
Folio Date Particulars
35215 05.11.2014 Ordinary Meeting Minutes
35258 08.09.2014 - 05.10.2014 Community and Client Services Monthly Review for the Period 8 September to 5 October 2014
35296 31.10.2014 Economic Development Monthly Review - October 2014
35304 14.10.2014 Minutes - Fields of Dreams Advisory Committee
35306 07.10.2014 Minutes - Natural Environment Advisory Committee
35308 13.10.2014 Minutes - Sustainable Futures Advisory Committee
Declaration of Perceived Conflict of Interest
Item 9.5 - Cr Casey
MIN/05.11.2011 FOLIO 35214 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
ORDINARY MEETING MINUTES
1. ATTENDANCE:
Her Worship the Mayor, Cr D T Comerford (Chairperson), Crs K J Casey, C J Bonanno, L G Bonaventura, F A Gilbert, A N Jones, G J Martin, T A Morgan, D J Perkins, P F Steindl, and R D Walker were in attendance at the commencement of the meeting. Also present was Mr B Omundson (Chief Executive Officer) and Mrs M Iliffe (Minute Secretary).
The meeting commenced at 10.04 am.
2. OPENING PRAYER:
Pastor Reno Klashorst led those present in Prayer.
3. ABSENT ON COUNCIL BUSINESS:
Nil
4. APOLOGIES:
Nil
5. CONDOLENCES:
Council expressed their condolences on the passing of Mrs Sue Whitehead to her husband John and their family. Sue was an active member of the Road Accident Awareness Group (RAAG) and worked tireless to improve the conditions for her community.
MIN/05.11.2011 FOLIO 35215 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
6. CONFIRMATION OF MINUTES:
6.1 ORDINARY MEETING MINUTES - 22 OCTOBER 2014
THAT the Ordinary Meeting Minutes held on 22 October 2014 be confirmed.
Moved Cr Casey Seconded Cr Perkins
CARRIED
7. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:
Nil
8. MAYORAL MINUTES:
Nil
9. CORRESPONDENCE AND OFFICERS’ REPORTS:
9.1 COMMUNITY AND CLIENT SERVICES MONTHLY REVIEW FOR THE PERIOD 8 SEPTEMBER TO 5 OCTOBER 2014
Author Director Community and Client Services
Purpose
Attached is a copy of the Community and Client Services Monthly Review for the period 8 September to 5 October 2014 for information purposes.
Officer's Recommendation
THAT the Community and Client Services Monthly Review covering the period 8 September to 5 October 2014 be received.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Jones Seconded Cr Bonanno
CARRIED
MIN/05.11.2011 FOLIO 35216 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
9.2 LEASE OF LAND: LEAP-YAKAPARI DISTRICT DEVELOPMENT ASSOCIATION INC
File No 732120-007-RP Author Manager Property Services
Purpose
To approve a request from the Leap-Yakapari District Development Association Inc for a lease over Council Freehold land and Community Hall at 10 Westlake Drive The Leap described as Lot 7 on RP732120.
Background/Discussion
In line with on-going reviews of Council facilities and in particular the 2011 Service Level Review recommendation that Council further investigate the leasing of The Leap Community Hall, Property Services officers have been negotiating with representatives from groups in the Leap-Yakapari area to facilitate such goal being achieved.
The Leap Community Hall began as a community-owned facility. Residents in that area raised funds, sought grants, and negotiated with government agencies to build the hall. When a shortfall in funds meant the building couldn’t be completed, an approach was made to (then) Mackay City Council to “take over” the completion of the project. An agreement was reached that the hall would become the property of Council.
Residents in the Leap-Yakapari area have supported the ongoing functioning and operation of the hall by fund-raising initially under the umbrella of the Leap Community Hall Committee and more recently a newly established organisation – the Leap-Yakapari District Development Association Inc. (LYDDA) which has a broader scope to support the development of the social and community fabric of the area.
The Association has taken a keen interest in the use of the Hall and is now ready to expand its role into the management and growth of the hall as a community meeting- place.
Consultation and Communication
Establishment of the lease has been discussed with LYDDA, Community Development Officers, Asset & Lease Officer, Planning Officers, Central Area Maintenance Coordinator, Manager Waste Services, Manager Technical Services, Sport and Recreation Coordinator and Manager Parks & Environment.
It was agreed that the lease should be established subject to the hall remaining as a community facility and that the oval remain accessible for community and sporting/recreation groups to utilise.
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Resource Implications
All costs incurred in respect to the preparation and lodgement of the lease document will be borne by the lessee.
The lease will be a standard “community” type lease inclusive of peppercorn rental of $50.00 per annum and other like conditions.
Risk Management Implications
If approved, the lease to LYDDA will include clauses that hand over the responsibility of maintenance of the facility and grounds to LYDDA, which currently falls under Council’s responsibility.
The group will be required to hold all appropriate insurances and has prepared a plan of management to ensure the hall and surroundings are managed in a safe and prudent manner.
Conclusion
Given that LYDDA has a long standing association with the community hall and have an interest in developing community involvement, approving a ten year lease would be the most advantageous outcome to Mackay Regional Council and the regional community.
Officer's Recommendation
THAT Council approve a new lease for a term of ten (10) years in the name of Leap-Yakapari District Development Association Inc. over Lot 7 on RP732120, 10 Westlake Drive The Leap with such lease to be a standard community lease inclusive of peppercorn rental and other like conditions.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Steindl Seconded Cr Bonanno
CARRIED
MIN/05.11.2011 FOLIO 35218 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
9.3 NOTICE OF MOTION - RECISION OF THE MOTION REGARDING THE LEASE OF LAND PIONEER POTTERS MACKAY INC
Author Manager Property Services
Motion
THAT Council rescind the motion below, as adopted at the Ordinary Council Meeting of 2 October 2013 with regard to the Lease of Land – Pioneer Potters Mackay:-
9.6 Lease of Land- Pioneer Potters Mackay Inc.
THAT Council approve a renewed lease for a term of ten (10) years in the name of Pioneer Potters Mackay Inc. over Lot 1 on RP702773, 8 Loughnane Court, North Mackay with such lease to be a standard “community” type lease inclusive of peppercorn rental and other like conditions.
Council Resolution
THAT the Motion be adopted.
Moved Cr Steindl Seconded Cr Gilbert
CARRIED
9.4 LEASE OF LAND: PIONEER POTTERS MACKAY INC.
File No 702773-001-RP Author Manager Property Services
Purpose
To approve the renewal of the Pioneer Potters Mackay Inc. lease for an area of approximately 389m2 being part of Lot 1 on SP262693, 8 Loughnane Court, North Mackay.
Background/Discussion
Mackay Regional Council is the owner of Lot 1 on SP262693 located on the northern end of Loughnane Court, North Mackay.
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Pioneer Shire Council established a 30 year lease with the Pioneer Potters Mackay Inc. on the site in 1991, and such lease expired on 3 March 2011. Property Services and Sport and Recreation staff entered into lease negotiations with the club to ensure all requirements were met resulting in the completion of a Land Management Plan and agreement being reached on lease conditions.
It is the club’s desire to remain on their current site with a renewed lease to allow them to be able to carry on as a well-respected recreational organisation for their members and the wider community. Council has experienced no major issues with the club over the last 30 year period in regards to their compliance with lease conditions with both the site and facilities being well maintained.
The previous lease contains a clause guaranteeing that if the club has been compliant with the conditions of the lease a new 30 year lease will be issued to the club on completion of the first lease. The club has complied with the conditions and legal advice was sought on Councils ability to reduce the new term to 10 years to bring the lease in line with our current lease periods, however our legal advice confirms the club should be given another 30 year term. The new lease will be on the current documentation with today’s standard clause, excepting the term.
Consultation and Communication
Committee Members Pioneer Potters Mackay Inc, Asset and Lease Officer, Property Services and Sport and Recreation Coordinator, Community Lifestyle.
Solicitors SB Wright & Wright and Condie confirmed as compliance had been met by the Lessees in respect to the previous lease Council is required to also meet compliance by granting a new lease for the 30 year term.
Resource Implications
All costs incurred in respect of the preparation and lodgement of the lease document to be borne by the lessee.
The lease will be a standard ‘community’ type lease inclusive of peppercorn rental of $50.00 per annum and other like conditions.
Risk Management Implications
The Pioneer Potters Mackay Inc. have been in existence on the site for the past 30 years helping people from across the region’s various communities to learn pottery. Should the lease not be renewed, both our community and region would not be able to benefit from the opportunities that arise from such a community group.
The group will be required to develop a plan of management ensuring the facility is managed in a safe and prudent manner and the group also holds all appropriate insurances.
MIN/05.11.2011 FOLIO 35220 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Conclusion
That the renewal of the lease to Pioneer Potters Mackay Inc. who have shown a long term commitment to the land, its infrastructure and a diverse cross section of the local community, is the most advantageous outcome to Mackay Regional Council.
Officer's Recommendation
THAT Council approve a renewed lease for a term of thirty (30) years in the name of Pioneer Potters Mackay Inc. over Lot 1 on SP262693, 8 Loughnane Court, North Mackay with such lease to be a standard ‘community’ type lease inclusive of peppercorn rental and other like conditions.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Steindl Seconded Cr Gilbert
CARRIED
Cr Casey declared that a perceived conflict of interest in Item 9.5 could exist (as per section 173 of the Local Government Act 2009), due to him being a patron and life member of the Mackay Hockey Association Inc., but that he had considered his position and was firmly of the opinion he could participate in debate and vote on this matter in the public interest.
Voting is then recorded as per usual.
9.5 LEASE OF LAND: MACKAY HOCKEY ASSOCIATION INC.
File No 255646-091-SP Author Manager Property Services
Purpose
To approve the renewal of Mackay Hockey Association Inc. lease for an area of approximately 59,874m2 being part of Lot 91 on SP255646, 25 Harney Street, South Mackay.
MIN/05.11.2011 FOLIO 35221 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Background/Discussion
Mackay Regional Council (MRC) is the trustee of Lot 91 on SP255646 located on 25 Harney Street, South Mackay. This lot adjoins the Mackay & Regional Football Zone, and is in close vicinity to the South Mackay Sporting Precinct.
The current 10 year lease held by the Mackay Hockey Association Inc. (The Association) was established in 2007, and will expire on 31 December 2016.
The Association submitted a request to MRC to remain on their current site with a renewed lease to support their future applications for external funding. The club is renewing the lease earlier than expected (current lease to be surrendered) to apply for the development of a second artificial hockey playing surface with associated grounds infrastructure, flood lighting and fencing through a grant. One of the grant conditions is the provision of proof that the land tenure will be held for a minimum of five (5) years, generating the need for the early renewal of the lease.
The laying of an additional artificial hockey playing surface will make the Association eligible to host Queensland Junior Age and Senior Championships. At present with only one artificial surface, the Association is not able to host championships higher than under 15 boys and girls.
Renewing the Association lease may facilitate the development of additional sporting facilities in the Mackay region which will benefit players and the wider community.
Consultation and Communication
Discussion has been held with Association Committee Members, Property Services Assets and Lease Officer, Sport and Recreation Coordinator, Sport and Recreation Officer.
Consultation took place with the Manager of Development Assessment in relation to the close proximity of the hockey fields to the airport, advices received note that if there are no new buildings involved then there should be no issue given that the activity is an existing use and not being intensified.
Further consultation with Council’s Development Services provided the following information:
It is considered that the proposed synthetic field would not intensify the ‘use’ of the facility as it simply replaces one of the existing fields. A Material Change of Use would not be required to convert an existing field into a synthetic field, similar to the fact that no MCU was required to convert a bowling green to synthetic and put a roof over it (P & E Court decision in relation to City Bowls Club) and for the Stadium Mackay when they converted one of the JRL fields to the main stadium.
In relation to the Public Safety Zone, the additional synthetic playing field would not increase the peak number of people on the premises, be they players or spectators.
MIN/05.11.2011 FOLIO 35222 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
The proposed use is consistent with the sport and recreation zone. The provisions relating to the Public Safety Zone states that safety risks for aircraft approaching and departing from Mackay Airport are minimised through ensuring that development is limited within the airport safety zones new development.
It will be strongly recommended that Mackay Hockey inform Mackay Airport of their proposal before the commencement of works to confirm Safety Zone satisfaction.
The renewal of this trustee lease will be subject to the Minister’s Consent being obtained from the Department of Natural Resources and Mines.
Resource Implications
All costs incurred in respect to the surrender, preparation and lodgement of the lease documents to be borne by the lessee.
The lease will be a standard ‘trustee’ type lease inclusive of peppercorn rental of $50.00 per annum and other like conditions.
Risk Management Implications
Construction of the proposed additional synthetic playing field will be subject to negotiations between Mackay Hockey Association Inc and Mackay Airport Pty Ltd satisfying Public Safety Zone requirements. There are no other major risks associated with the lease or proposed new synthetic field.
The Association has been located on the site for 54 years providing opportunities to the regional community to both learn and play hockey, this has allowed local players to compete in local and state level competitions. Should the lease not be renewed, the Associations ability to grow and host Queensland Junior Age and Senior Championships will be seriously hindered.
Mackay Hockey has also prepared a detailed volunteer management and operational plan which addresses risk management concerns.
Conclusion
That the renewal of the lease to the Association, who have shown a long term commitment to the land, its infrastructure and the local community, is the most advantageous outcome for Mackay Regional Council.
MIN/05.11.2011 FOLIO 35223 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Officer's Recommendation
THAT Council approve a renewed lease for a term of ten (10) years in the name of Mackay Hockey Association Inc. over an area of approximately 59,874m2 being part of Lot 91 on SP255646, 25 Harney Street, South Mackay, such lease to commence from date of signing and be a standard ‘trustee’ type lease inclusive of peppercorn rental and be subject to the following conditions:
1. Construction of the proposed additional synthetic playing field to be subject to negotiations between Mackay Hockey Association Inc. and Mackay Airport Pty Ltd satisfying Public Safety Zone requirements.
2. Approval of the Department of Natural Resources and Mines.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Steindl Seconded Cr Walker
CARRIED
Cr Casey voted in favour of the motion.
9.6 LEASE OF SARINA RAILWAY STATION
File No 129947-125 & 173728-001-SP Author Manager Property Services
Purpose
To approve a Lease Agreement being established between Mackay Regional Council (Council) with Queensland Rail (“QR”) for the following areas within Lots 125 on SP129947 and Lot 1 on SP173728 known as Lot 125 Station Lane, Sarina (“the Lease”):-
A: Station Lane for incorporation into the local bikeway and pathway networks. B: Sarina Railway Station for inclusion within the Fields of Dreams precinct. C: Field of Dreams access road and car park upgrade.
Background/Discussion
LEASE AREAS - A and C
The Lease will also include an existing non-gazetted laneway known as Station Lane which lies within the QR rail corridor, Council will utilise this laneway for the purposes
MIN/05.11.2011 FOLIO 35224 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
of pedestrian / cycle way creation under the Active Towns Program and to improve connectivity for bicycle and pedestrian movements.
The last part of the lease deals with legalising an encroachment by Council on QR land to facilitate both current use and future upgrades to FOD roadways and car parks.
LEASE AREA - B
The Sarina Railway Station was identified in 2012 for possible inclusion in the Fields of Dreams Parklands (FOD) which currently incorporates the Sarina Historic Centre, Tourist Information Arts and Crafts Centre, Art Gallery and the Sarina Sugar Shed.
The station is still utilised as a pick-up and drop-off point for passengers but QR do not have a staff presence at the station. Council being aware of this situation and seeing opportunities for the building to be incorporated into FOD entered into negotiations with QR to Lease the Sarina Railway Station which have proven to be successful.
Following acceptance and execution of the Lease Council would advertise the Sarina Railway Station via Expression of Interest for sub-licence to a local community group whilst ensuring the usage being expressed fits within the overall purpose of the precinct.
Consultation and Communication
The establishment of the proposed lease has been discussed with the Manager Technical Services, Facilities Planning Coordinator – Queensland Rail, Hywel Jones – Landscape Architects and the Fields of Dreams Advisory Committee.
Resource Implications
Railway Station
The railway station has been inspected by Property Services Staff and it is estimated that funding of $14,000.00 would be required to undertake the following work to prepare the building for sub-leasing, it is proposed that responsibility for this cost be part sub-lease negotiations:
Internal and external clean 4,000.00 Replace damaged fascia and Paint 1,000.00 Electrical Inspection, repairs, RCD testing etc. 1,500.00 Plumbing inspection/repairs 1,500.00 Asbestos Inspection/report 1,000.00 Fencing of platform 5,000.00 Approximate Costs $14,000.00
Station Lane
Station Lane funding is included within the $350,000.00 as allocated in the Technical Services Program budget under the Active Towns Program to improve connectivity for
MIN/05.11.2011 FOLIO 35225 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
bicycle and pedestrian movements, this work needs to be completed prior to the 30 June 2015.
Encroachment
No cost associated with this section, proposed works at the FOD will only be undertaken as funding becomes available.
Lease
The lease term with QR will be 10 years for a prescribed rental of $1.00 with Council being responsible for its legal costs.
Risk Management Implications
The main identified risk is the safety of sub-lessees and visitors to the station given that trains will continue to stop at the platform, this aspect has been reviewed from a safety aspect and discussed with QR representatives with the result being that the risk can be negated through the erection of appropriate fencing on the platform.
Conclusion
That approving the establishment of the lease will benefit Council and the community through enhancing the FOD precinct, improving connectivity for bicycle and pedestrian movements and legalise a Council encroachment on QR land.
Officer's Recommendation
THAT Council consent to entering into a Lease Agreement with Queensland Rail for areas A – Station Lane, B – Sarina Railway Station and C - Road Encroachment within part of Lot 125 on SP129947 and Lot 1 on SP173728 for a 10 year period.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Steindl Seconded Cr Perkins
CARRIED
MIN/05.11.2011 FOLIO 35226 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
9.7 ECONOMIC DEVELOPMENT MONTHLY REVIEW - OCTOBER 2014
Author Manager Economic Development
Purpose
Attached is the Economic Development Monthly Review for the period of October 2014 for information purposes.
Background/Discussion
The Economic Development Program delivered a broad range of projects during the month and achieved a number of milestones as outlined in the attached report.
Consultation and Communication
Consultation undertaken included City Centre Taskforce, Diversify Mackay Leadership Alliance meeting, Mackay Regional Chamber of Commerce, Resource Industry Network, Evans Avenue Business Group and the Department of State Development, Infrastructure and Planning.
Communications included:
• Mackay City Centre Facebook Page • Mackay City Centre Website • e-Newsletters for the Sarina Focus Business Network, Regional Focus Business Network and City Centre Business Network
Resource Implications
Nil
Risk Management Implications
Nil
Conclusion
The Economic Development Program has delivered a broad range projects during the month including several cross-regional projects. City Centre marketing and development is significant project which is supporting the City Centre Revitalisation Project. The ‘first point of contact’ service fielded strong enquiry during the month and the new Principal Economic Development Officer is settling into the role and proving to be a value addition to the Team.
MIN/05.11.2011 FOLIO 35227 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Officer's Recommendation
THAT the Economic Development Monthly Review for the period October 2014 be received.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Martin Seconded Cr Bonanno
CARRIED
9.8 PETITION - REPAIR RETAINING WALL AND BACK FENCE - CARTLEDGE COURT, NORTH MACKAY
Author Manager Technical Services
Purpose
Following Council's receipt of a petition from residents of Cartledge Court, North Mackay, investigations into the reported issues have been undertaken as required and our assessment of the issues indicated are submitted for consideration by Council.
Background/Discussion
Following receipt of the petition to Council, investigations into the reported issues have been undertaken. The rock retaining wall was constructed as part of drainage infrastructure required under DA-2005-332A and OW-2009-37 associated with the Mackay Christian College development of the new school campus and 30 lot residential subdivision at 42 Valley Street, North Mackay.
The works were completed in late 2010 and are now off maintenance. Negotiations are ongoing regarding the responsibility for ongoing maintenance regarding vegetation growth in the drain and the ongoing maintenance and operation of the water quality device. The basis of the petition stated that the land at the rear of the properties has sunk and water run-off has eroded the back fence retaining posts and retaining wall.
A summary of inspections undertaken at the site are as follows:
1. The Cartledge Street open drain is approximately 130m long, between Elizabeth Street and the detention basin on the western side of Ambrose Way. 2. There is 110m of rock retaining wall on the northern side and 130m of rock retaining wall on the southern side. 3. There is some minor piping along both banks due mainly to inter allotment drainage.
MIN/05.11.2011 FOLIO 35228 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
4. The piping on the southern side is regular but small in size and does not appear to be affecting the fencing. The houses are set along Zammit Street and possibly have no roof drainage systems in place resulting in larger volumes of storm water flowing over the wall. The surface of the land between the rock wall and the property fences was hydro mulched. 5. There appears to be no obvious movement of the wall on the southern side. 6. The piping on the northern side is irregular and small in size and does not appear to be affecting the fencing. There is some property erosion under the fence that has not affected the structural integrity of the fence. 7. The houses in this area are larger and the allotments smaller, they should all have roof drainage systems to Cartledge Court and the allotments all slope towards the street. 8. There is some minor movement of the face of the wall on the northern side towards the eastern end (behind 10 & 12 Cartledge Court) however this is cosmetic only with no major movements to the wall structure. 9. No. 8 Cartledge Court has placed an overflow pipe from a rainwater tank into the drain rather than connecting to internal stormwater draining. 10. There is some rotation of the fence behind 12 Cartledge Court but no damage to the fence structure exists 11. Some erosion has occurred around fence post foundations and under the fence from property overland flow. 12. In areas some consolidation of the site has occurred. 13. Installation of slab on ground residences and pathways have redirected the designed overland flow path from toward Cartledge Court to the rear drainage path. 14. Residents have taken measures to repair some erosion by filling the areas affected with grass clippings and soil, which appears to be creating rot on bottoms of palings as does turf installation which appears to have been affected after the fence was erected. 15. Residents appear to be using the drain easement banks as a pedestrian path where no intention existed for this to occur
In summary:
No serious defects were found. The fence is sound with minor sinking of a post at 8 Cartledge Court. Some rotation of the fence has occurred at 12 Cartledge Court. There appears to be little evidence of damage to the fence from movement of the rock wall behind the properties. Movement could be attributed to consolidation of site fill and the effects of weather/wind events recorded over the last few seasons. Erosion of areas around posts appears to be generated by internal overland flow issues Signage should be erected to prevent pedestrian access along the drain batters.
Given the above it is suggested that the basis of the petition is not found to be valid. Council has ongoing 'normal' maintenance requirements as follows and ongoing discussions are to be held with Mackay Christian College as it is believed that mowing operations in this area forms part of the water quality requirements for the area which is their ongoing responsibility:
MIN/05.11.2011 FOLIO 35229 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Regrouting of rock wall joints and repair of displaced sections. Ensure subsoil drainage installations are in operational condition and flushed on a regular basis. Erection of signage to exclude pedestrian access
Consultation and Communication
There was consultation with the following Council staff:
Director Engineering & Commercial Infrastructure Manager Technical Services Manager Civil Operations Manager Development Engineering
Resource Implications
Minor repairs and ongoing maintenance works are currently funded via current allocations.
Risk Management Implications
Nil.
Conclusion
Inspections indicate that no implications exist from the constructed retaining wall at the location indicated and the basis of the petition is unfounded. Some maintenance works are required to be undertaken and these should be undertaken via normal maintenance allocation.
Officer's Recommendation
THAT Council note that following an inspection of the site that the basis of the petition in relation to fence and retaining wall stability appears unfounded. Maintenance works required will be scheduled to be undertaken by Civil Operations.
FURTHER THAT the principal petitioner be advised of the outcome of the investigation.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Casey Seconded Cr Bonaventura
CARRIED
MIN/05.11.2011 FOLIO 35230 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
10. CONSIDERATION OF COMMITTEE REPORTS:
10.1 DRAFT MINUTES FIELDS OF DREAMS ADVISORY COMMITTEE
Author Manager Property Services
Purpose
Attached is a copy of the draft minutes of the Fields of Dreams Advisory Committee meeting held on 14 October 2014 for information purposes.
Officer's Recommendation
THAT the minutes of the Fields of Dreams Advisory Committee of 14 October 2014 be received.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Bonanno Seconded Cr Martin
CARRIED
10.2 DRAFT MINUTES NATURAL ENVIRONMENT ADVISORY COMMITTEE
File No NEAC Minutes Author Manager Parks and Environment
Purpose
Attached is a copy of the draft Natural Environment Advisory Committee Meeting Minutes dated 7 October 2014, for information purposes.
Officer's Recommendation
THAT the publication cost of $65,000 for the Eungella book being prepared by Griffith University is jointly funded from the Sustainability budget and the Natural Environment Fund.
FURTHER THAT the Minutes of the Natural Environment Advisory Committee Meeting of 7 October 2014 be received.
MIN/05.11.2011 FOLIO 35231 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Morgan Seconded Cr Jones
CARRIED
10.3 DRAFT SUSTAINABLE FUTURES ADVISORY COMMITTEE MEETING MINUTES - 13 OCTOBER 2014
Author Executive Officer Sustainability and Collaboration
Purpose
To present to Council the draft Sustainable Futures Advisory Committee Meeting Minutes dated 13 October 2014 for information purposes.
Officer's Recommendation
THAT the publication cost for the Eungella book being prepared by Griffith University is jointly funded from the Sustainability budget and the Natural Environment Fund.
FURTHER THAT the draft Minutes for the Sustainable Futures Advisory Committee Meeting of 13 October 2014 be received.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Morgan Seconded Cr Steindl
CARRIED
11. RECEIPT OF PETITIONS:
Nil
MIN/05.11.2011 FOLIO 35232 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
12. TENDERS:
12.1 TENDER: MRC 2015-027 MACKAY ENTERTAINMENT AND CONVENTION CENTRE AIR CONDITIONING REFURBISHMENT
File No MRC 2015-027 Mackay Entertainment and Convention Centre Air Conditioning Refurbishment Author Manager MECC and Events
Purpose
To present to Council for approval, tenders submitted for MRC 2015-027 Mackay Entertainment and Convention Centre Air Conditioning Refurbishment.
Background/Discussion
Mackay Regional Council (Council) issued tender documents seeking submissions from suitably licenced and resourced contractors to undertake the refurbishment of the air conditioning located in the Mackay Entertainment Centre due to ongoing operational issues with the original system installed in 1987.
The works include the supply of labour, equipment and materials for replacement of the main mechanical services plant.
Due to the nature of the facilities, access for the major component of work is minimal and shall be finalised within the building’s shutdown period of nine (9) weeks commencing 14 December 2014.
Tenders were invited on 6 September 2014 via Council’s website and advertised locally in the Daily Mercury.
Tenderers were invited to a site meeting on 18 September 2014 with Council encouraging attendance to ensure a full understanding of the scope of works required.
The following submissions were received by the closing time of 5.00pm Tuesday 30 September 2014:
a) AE Smith & Son (NQ) Pty Ltd Head office VIC with local office b) Airconstruct HVAC Pty Ltd Local business c) Johnson Controls Australia Pty Ltd Head office NSW d) MVO Airconditioning Pty Ltd Based Townsville e) Northpine Aust Pty Ltd Based Brisbane f) Wisely Services Pty Ltd Local business
Of the submissions received, Airconstruct HVAC Pty Ltd and Wisely Services Pty Ltd are local businesses and AE Smith & Son (NQ) Pty Ltd has a local office.
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An initial compliance check was conducted on 1 October 2014 to identify submissions that were non-conforming with the immediate requirements of the Request for Tender (RFT). This included compliance with contractual requirements and provision of requested information.
All submissions were progressed through to the qualitative criteria assessment on the basis that all terms, conditions and mandatory requirements of the RFT had been met.
During the evaluation, tenderers were assessed against the nominated qualitative criteria. The weighting attributed to each qualitative criteria was:
a) Relevant Experience 15% b) Key Personnel Skills and Experience 15% c) Tenderers Resources 10% d) Demonstrated Understanding 20% e) Value for Money 30% f) Local Content 10%
The tendered lump sum prices are listed below:
Tenderer Lump Sum total (Excluding GST) Northpine Aust Pty Ltd $ 799,850.00 AE Smith & Son (NQ) Pty Ltd $ 984,310.00 Airconstruct HVAC Pty Ltd $ 1,076,663.00 Johnson Controls Australia Pty Ltd $ 1,124,248.00 MVO Airconditioning Pty Ltd $ 1,354,560.00 Wisely Services Pty Ltd $ 1,809,279.46
The qualitative criteria assessment was carried out by the evaluation panel on 3 October 2014 with the evaluation panel scoring the tenders according to the evaluation matrix.
All applicants were assessed against the qualitative selection criteria. Specific criteria were weighted according to their importance as agreed by the evaluation panel. Relative weightings were published within the RFT.
A Tender Information Request (TIR) was issued to AE Smith & Son (NQ) Pty Ltd on 8 October 2014 requesting confirmation of their day labour rates for any additional work that may become necessary during the completion of the scope of works.
Airconstruct HVAC Pty Ltd nominated two conforming options in relation to the chillers to be installed as per the scope of works. Council issued a TIR on the 8 October 2014 requesting further technical details for both options.
The evaluation panel reviewed the TIR responses and determined that the day rates offered by AE Smith & Son (NQ) Pty Ltd were similar to current industry standard rates and that both conforming options provided by Airconstruct HVAC Pty Ltd in relation to the chillers to be installed are in accordance with Council’s requirements. The evaluation panel undertook final scoring on 9 October 2014.
MIN/05.11.2011 FOLIO 35234 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Northpine Aust Pty Ltd tendered the lowest lump sum price, however the complex nature of the works and non-attendance at the site inspection resulted in a submitted price that is believed to be unsustainable and below average industry rates.
The submission received from AE Smith & Sons (NQ) Pty Ltd is competitively priced however some fundamental issues were identified within their submission, which has the potential to place Council at risk in both the long and short term. Council placed significant emphasis on the safety in design of the new air conditioning configuration in the request for tender. The evaluation panel agreed that the location nominated in their submission for the relocation of the air handling unit did not address the safety issues identified and would not result in the ability for future contractors to safely service the units.
The evaluation panel further considered the response received from AE Smith & Sons (NQ) Pty Ltd in relation to the design for the supply and return fan configuration. The evaluation panel noted some concerns as to the serviceability of this area if the configuration was to remain as per the original design.
Further TIRs were issued to AE Smith & Sons (NQ) Pty Ltd on 16 and 22 October 2014 requesting clarification in relation to the height safety allocations for the air- handling units and plant room design regarding contingency measures put in place to mitigate the potential risk to service personnel along with a request to identify any potential cost savings available to Council.
AE Smith & Sons (NQ) Pty Ltd confirmed their original methodology in relation to the sequencing of works for the installation of the air-handling units and the plant room design. They provided a reduction in their lump sum price with an adjusted price of $979,310.00 (excluding GST).
The Entertainment Centre has a number of challenges in relation to height and fire safety within the plant rooms and air-handling areas, which stem from the original design of the facility. The potential risk has been identified and well-thought-out by Airconstruct HVAC Pty Ltd with solutions well documented within their submission, mitigating potential risk to Council.
Following the review of the submissions and TIR responses, the panel agreed that Airconstruct HVAC Pty Ltd have shown a superior level of attention to safety, particularly in the design components, provided details indicating a high level of industry experience, demonstrated a strong understanding of Council’s requirements including the provisions of a Gantt chart demonstrating the completion of works within Council’s strict time frame and further provided ongoing value for money to Council.
The evaluation panel nominated Airconstruct HVAC Pty Ltd as the preferred tender. A TIR was issued to Airconstruct HVAC Pty Ltd on 16 October 2014 requesting the identification of any potential cost savings available to Council.
Airconstruct HVAC Pty Ltd responded with a discount offered by their supply chain which resulted in a cost saving to Council. Their adjusted price offered is a total lump sum price of $1,044,663.00 (excluding GST).
MIN/05.11.2011 FOLIO 35235 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
The evaluation panel recommend that Airconstruct HVAC Pty Ltd be awarded the contract due to their demonstrated experience, value for money to Council and ability to complete the works in a safe and timely manner.
The evaluation of the tender was conducted by:
Manager MECC and Events Assistant Precinct Manager MECC and Events Contracts Coordinator Procurement and Plant
Consultation and Communication
Consultation was conducted between MECC and Procurement and Plant prior to and during the tender evaluation process.
Resource Implications
Description Amount Notes Project Name Expenditure to Date $ 13,950.15 A E Smith to design Tender specifications
Contract Price $1,044,663.00 Airconstruct Project risks $ 60,000.00 Contingency allowed Council’s costs $ 25,000.00 Superintendent wages and Fire System management costs. Estimated Cost of $1,143,613.15 Project
BUDGET Budget for 2014/2015 $1,200,000.00
BALANCE $ 56,386.85
Risk Management Implications
The risk management of this tender has been mitigated by extensive scoping of the building repairs and replacement needed. The risk levels, both likelihood and impacts, are considered low on this tender.
The program time frames have a risk score of medium due to the time frame for completion of nine working weeks, together with the Christmas period.
Risks associated with timing of the project are completing installation in a tight time frame. The preferred tenderer, Airconstruct HVAC Pty Ltd, have presented a Program
MIN/05.11.2011 FOLIO 35236 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
clearly demonstrating that they are able to achieve delivery of the scope of works within this strict time frame.
The conditions of contract provide sufficient remedies to Council based on the risk profile of the services being provided.
The recommended tenderer is required to provide all relevant insurances, work health and safety and other regulatory compliances prior to the executing of their contract. This includes:
Product Liability - $20,000,000.00 Public Liability - $20,000,000.00 WorkCover - As required by law Plant and Equipment - Full Market Value
All respondents were required to demonstrate in their submissions on how they will manage safety, environment and quality elements of their management systems and these were assessed as part of the evaluation process.
Conclusion
That awarding the contract to Airconstruct HVAC Pty Ltd represents the most advantageous outcome and demonstrated value for money to Mackay Regional Council based on the added value provided in their submission, their demonstrated understanding of Council’s requirements, organisational experience and capacity to provide quality services within a strict timeframe.
Officer's Recommendation
THAT Council award contract MRC 2015-027 Mackay Entertainment and Convention Centre Air Conditioning Refurbishment to Airconstruct HVAC Pty Ltd for the lump sum tender price of $1,044,663.00 (excluding GST).
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Bonanno Seconded Cr Jones
CARRIED
MIN/05.11.2011 FOLIO 35237 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
12.2 TENDER: MRC 2015-010 LEASE OF SARINA SWIMMING POOL
File No MRC 2015-010 Lease of Sarina Swimming Pool Author Manager Property Services
Purpose
To present to Council for approval, tender submitted for MRC 2015-010 Lease of Sarina Swimming Pool.
Background/Discussion
Mackay Regional Council (Council) issued tender documents for the Lease of the Sarina Swimming Pool.
The successful tenderer is to enter into lease arrangement for the Sarina Swimming Pool for an initial term of twelve months with the option of a further two individual options at two years each.
The Lessee is required to operate the pool seven (7) days a week including public holidays (but excluding Christmas Day, Boxing Day, Good Friday, New Year’s Day and Anzac Day) during the swimming season, with hours to be determined by the Landlord.
The Lessee will be responsible for all repairs and maintenance with the exception of capital repairs, maintenance and replacements (except for damage caused through negligence of the Lessee), telephone charges and the maintenance of appropriate insurances. Council will provide chemicals associated with the maintenance of water quality for the term of the lease.
Tenders were invited on the 2 August 2014, via Council’s website and advertised locally in the Daily Mercury.
The following submissions were received by the closing time of 10.00am Tuesday 2 September 2014.
a) LTS Leisure Pty Ltd b) Brylaw Pty Ltd (T/A Pat Wright Swim School)
Of the submissions received, both are local businesses within the Mackay Region.
An initial compliance check was conducted on 5 September 2014 to identify submissions that were non-conforming with the requirements of the Request for Tender (RFT). This included compliance with contractual requirements and provision of requested information.
All submissions were progressed through to the qualitative criteria assessment on the basis that all terms, conditions and mandatory requirements of the RFT had been met.
MIN/05.11.2011 FOLIO 35238 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Prior to undertaking the Qualitative Assessment Tender Information Requests (TIR’s) were issued to both LTS Leisure Pty Ltd and Brylaw Pty Ltd (T/A Pat Wright Swim School) to clarify responses within their tender responses.
During the evaluation, tenderers were assessed against the nominated qualitative criteria. The weighting attributed to each qualitative criteria was:
a) Financial Capacity 30% b) Respondents Experience 20% c) Pool Operating Qualifications 20% d) Demonstrated Use of Premise 20% e) Local Content 10%
The tendered monthly fees payable by Council are listed below, excluding GST:
a) LTS Leisure Pty Ltd $7,954.55 b) Brylaw Pty Ltd (T/A Pat Wright Swim School) $5,348.11
The qualitative criteria assessment was carried out by the evaluation panel on 18 September 2014 with the evaluation panel scoring the tenders according to the evaluation matrix.
All applicants were assessed against the qualitative selection criteria. Specific criteria were weighted according to their importance as perceived and agreed by the evaluation panel. Relative weightings were published within the RFT.
Following the qualitative criteria assessment further TIR’s were issued. Brylaw Pty Ltd (T/A Pat Wright Swim School) were asked to provide further information relating to their response to evaluation criteria. LTS Leisure Pty Ltd were requested to clarify financial information received within their tender submission and subsequent tender information requests responses.
The evaluation panel reviewed the responses and finalised scoring on 14 October 2014. Based on the evaluation panel scoring Brylaw Pty Ltd (T/A Pat Wright Swim School) has the highest qualitative score, submitted the lowest fixed price and was the preferred tenderer with the highest combined qualitative/price score.
Brylaw Pty Ltd (T/A Pat Wright Swim School) has demonstrated extensive industry experience, a high level of staff qualifications and has demonstrated the provision of a beneficial outcome to the local community with functional use of the premises. The evaluation of the tender was conducted by:
Coordinator Property Services – Property Services Asset & Lease Officer – Property Services Contracts Officer – Procurement and Plant
Consultation and Communication
Consultation was conducted between Property Services and other programs within Council prior to the Request for Tender being released.
MIN/05.11.2011 FOLIO 35239 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Negotiations with the Department of Education, Training and Employment pertaining to the Head Lease are still in the process of being finalised.
Resource Implications
Description Amount Notes Project Name Sarina Swimming Pool Complex – Sub Lease Expenditure to Date $0.00
Contract Price $5,348.11 Brylaw Pty Ltd (T/A Pat Wright Swim (Fixed month School) LS price (Excl GST)
Project risks $0.00 N/A Estimated Cost of $64,177.32 Annualised amount Project
BUDGET Budget for 2014/2015 $38,500.00
BALANCE $25,677.32 / over expenditure
Staff will look to cover expenditure through operational savings in Council’s regional swim centres budgets during the 2014/15 year.
Note: Council also has expenditure external to the contract fee to run the Sarina Pool which equates to $33,000.
Risk Management Implications
The procurement process has ensured that the recommended lessee has required insurances and that staff will hold qualifications and be trained in all aspects of pool operation to negate Council’s risk.
Lessee compliance will be monitored by Property Services staff.
Conclusion
That awarding the contract to Brylaw Pty Ltd (T/A Pat Wright Swim School) represents the most advantageous outcome and demonstrated value for money to Mackay Regional Council based on their experience and demonstrated understanding of Council’s requirements.
MIN/05.11.2011 FOLIO 35240 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Officer's Recommendation
THAT Council approve the tender submitted by Brylaw Pty Ltd T/A Pat Wright Swim School for MRC 2015 – 010 Lease of Sarina Swimming Pool (Sub-Lease) for the fixed monthly lump sum price of $5,348.11 (excluding GST), subject to the term and conditions of the lease being confirmed by the Department of Education, Training and Employment (In line with Head Lease) and that Council and Brylaw Pty Ltd re-negotiate the term, conditions and lease payment based on direction received from the department.
FURTHER THAT Council enter in a Memorandum of Understanding with Brylaw Pty Ltd T/A Pat Wright Swim School, to supply services as defined by Council, prior to and up to 3 December 2014.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Steindl Seconded Cr Bonaventura
CARRIED
12.3 MRC 2015-015 TELEMETRY UPGRADE
File No MRC 2015-015 Telemetry Upgrade Author Manager Infrastructure Delivery
Purpose
To present to Council for approval, tenders submitted for MRC 2015-015 Telemetry Upgrade.
Background/Discussion
A control system strategy was developed and ratified in 2010 to review the most appropriate options for the management, development, operation and maintenance of Mackay Water Services control systems assets for sewerage and water networks, sewage treatment plants and water treatment plants.
The next stage of upgrade works includes 10 work packages that include replacing obsolete telemetry assets including Remote Terminal Units (RTU’s) and radios, installing float switches and level sensors at water reservoirs and sewage pump station wells, and installing new RTUs and radios at currently unmonitored sites.
Mackay Regional Council (Council) therefore issued a request for tender (RFT) seeking a suitably experienced and resourced contractor to carry out minor electrical and
MIN/05.11.2011 FOLIO 35241 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
telemetry system upgrades to water and waste infrastructure at a number of sites across the region.
Council requested that tenderers provide prices based on the 10 individual packages, with package 6 including the following two options:
Package 6 - option A
Replacing the existing Alpha PLC at Seaforth Sewage Treatment Plant (Alpha used for SMS alarming) with a new SCADAPack 357e and Viper SC400. The new telemetry hardware will be used to interface the treatment plant control system with Paget ClearSCADA via Mt Blackwood Repeater. It is anticipated that I/O will be wired from the existing STP switchboard to the new SCADAPack RTU.
Package 6 - option B (Preferred Option)
Replace existing Alpha PLCs (all 3) at Seaforth Sewage Treatment Plant with a new SCADAPack 357e RTU and Viper SC400. The control of the STP will be achieved via ISAGraf in the new RTU and the Viper radio will be used to transfer data to and from the Pioneer Valley ClearSCADA for monitoring and limited control of the STP.
Tenders were invited on 26 July 2014, via Council’s website and advertised locally in the Daily Mercury.
The following submissions were received by the closing time of 10.00am Tuesday 2 September 2014:
Comlek Group Mackay Based G & S Engineering Services Pty Ltd Perth Registered Office - Mackay Office Industrial Controls Australia Pty Ltd Gympie Based Closedane Pty Ltd T/A JM Switchboards Cairns Based LogiCamms Northern Pty Ltd Brisbane Based – Mackay Office Monadelphous Engineering Pty Ltd Brisbane Based – Mackay Office MPA Engineering Pty Ltd Townsville Based
Of the submissions received, Comlek Group is a local business with the Mackay Region. G & S Engineering Services Pty Ltd, LogiCamms Northern Pty Ltd and Monadelphous Engineering Pty Ltd have offices located in Mackay.
An initial compliance check was conducted on 5 September 2014 to identify submissions that were non-conforming with the requirements of the RFT. This included compliance with contractual requirements and provision of requested information.
All submissions were progressed through to the qualitative criteria assessment on the basis that all terms, conditions and mandatory requirements of the RFT had been met.
MIN/05.11.2011 FOLIO 35242 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
During the evaluation, tenderers were assessed against the nominated qualitative criteria. The weighting attributed to each qualitative criteria was:
a) Relevant Experience 25% b) Key Personnel Skills and Experience 25% c) Tenderers’ Resources 20% d) Demonstrated Understanding 20% e) Local Content 10%
The tendered lump sum prices are listed below, excluding GST:
Comlek Group $ 393,574.01 MPA Engineering Pty Ltd $ 490,550.00 G & S Engineering Services Pty Ltd $ 540,462.53 Industrial Controls Australia Pty Ltd $ 756,090.00 LogiCamms Northern Pty Ltd $ 762,154.00 Closedane Pty Ltd T/A JM Switchboards $ 939,790.00 Monadelphous Engineering Pty Ltd $1,072,148.00
The qualitative criteria assessment was carried out by the Evaluation Panel on 11 September 2014 with the evaluation panel scoring the tenders according to the evaluation matrix.
All applicants were assessed against the qualitative selection criteria. Specific criteria were weighted according to their importance as perceived and agreed by the evaluation panel. Relative weightings were published within the RFT.
A Tender Information Request (TIR) was issued to MPA Engineering Pty Ltd requesting they provide clarification in relation to responses to the evaluation criteria. Their response was received within the required timeframe and reviewed by the evaluation panel.
The evaluation panel reviewed the response and finalised scoring on 1 October 2014. Based on the evaluation panel scoring local company Comlek Group has the highest qualitative score, submitted the lowest fixed price and was the preferred tenderer with the highest combined qualitative/price score.
Comlek Group has demonstrated proven experience in undertaking and delivering works of a similar nature. They provide a comprehensive demonstration of their methodology for undertaking the works, a thorough understanding of Council’s requirements and represent a value for money outcome to Council. The evaluation panel recommends Comlek Group be awarded the contract, including Option B for package 6, as per their submission.
The evaluation of the tender was conducted by:
Senior Engineer – Infrastructure Delivery Project Engineer – Infrastructure Delivery Contracts Officer – Procurement and Plant
MIN/05.11.2011 FOLIO 35243 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Consultation and Communication
Consultation was conducted between Infrastructure Delivery and other programs within Council prior to the Request for Tender being released. These included Network and Treatment Operations for the project scope and Procurement and Plant through the Tender process.
Resource Implications
The funding for these works is in the WWS Water Capital Budget 2014/15 – 60250 & 73007 – Digitisation of Telemetry (Water and Sewage) with a combined budget of $450,000.
Description Amount Notes 60250 - Digitisation of Telemetry (Water) Expenditure to date $20,697.00 Includes completion of 13/14 works
Contract Price $177,108.30 Comlek Group (Portion of Tender price attributable to water assets) Project Risks $16,000 Approx 10% of contract price Project Management $10,000 Estimate on internal costs Estimated cost of $223,805.30 Project BUDGET Budget for 14/15 $200,000 BALANCE ($23.850.30) The likely budget shortfall will be funded via another project or through a quarterly budget review
73007 - Digitisation of Telemetry (Sewerage) Expenditure to date $4,526.00 Includes completion of 13/14 works
Contract Price $216,465.71 Comlek Group – Option 6B (Portion of Tender price attributable to sewerage assets) Project Risks $19,000 Approx 10% of contract price Project Management $10,000 Estimate on internal costs Estimated cost of $249,991.71 Project BUDGET Budget for 14/15 $250,000 BALANCE $8.29
The estimated shortfall of approximately $25,000 for the water project, if realised, will be addressed through a transfer from another project or in the 3rd Quarter FY14/15 WWS capital budget review in March 2015.
MIN/05.11.2011 FOLIO 35244 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Risk Management Implications
Telemetry assets such as RTUs and radios at water and waste pump stations and reservoirs are critical for remote monitoring (e.g. early warning of sewage pump failures, impending overflows or low/high levels in reservoirs) and automatic control (automatic starting and stop of pumps to fill water reservoirs as an example).
Mackay Water Services telemetry assets have previously been identified as obsolete and a staged approach has been undertaken to replace them with modern and reliable assets. The works planned in FY14/15 are a continuation of that strategy and include replacement of a number of obsolete assets as well the installation of new assets at previously unmonitored sites.
Conclusion
That awarding the contract to Comlek Group, including Option B for Package 6, represents the most advantageous outcome and demonstrated value for money to Mackay Regional Council based on their experience and demonstrated understanding of Council’s requirements.
Officer's Recommendation
THAT Council award contract MRC 2015-015 Telemetry Upgrade to Comlek Group, including Option B for Package 6, for the Lump Sum Tender price of $393,574.01 (excl GST).
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Gilbert Seconded Cr Walker
CARRIED
12.4 SUPPLY AND DELIVERY OF TRAFFIC CONTROL SIGNS AND DEVICES
Author Manager Procurement and Plant
Purpose
To present to Council tenders submitted for MRC 2015-014 Preferred Supplier Arrangement – Supply and Delivery of Traffic Control Signs and Devices.
MIN/05.11.2011 FOLIO 35245 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Background/Discussion
Preferred Supplier Arrangements (PSA) have proven to be a cost-effective means of supplying high usage items utilised by council’s operation departments whilst satisfying legislative requirements.
Considerable delays to operational activities would be incurred if tenders were to be obtained in each instance, as stipulated under section 226 Local Government Regulation 2012. In order to gain cost efficiencies and competitive market rates due to the economies of scale achieved by aggregating demand, Council issued the Request for Tender (RFT) MRC 2015-014 PSA – Supply and delivery of traffic control signs and devices.
The proposed commencement date for this contract is 10 November 2014, for a twenty- four (24) month period, with a provision for rise and fall after each twelve (12) months and an option of a twelve month extension period.
Tenders were invited on 19 July 2014, via council’s website and advertised locally in the Daily Mercury seeking submissions for the supply and delivery of traffic control signs and devices.
The following responses were received by the closing date of 12 August 2014 at 10.00am:
Artcraft Pty Ltd Townsville Based Delnorth Pty Ltd NSW Based Enviropost Australia Brisbane Based HiVis Signs and Safety NSW Based JMP Signage Pty Ltd Brisbane Based McGinns Engineering Supplies Mackay Based Protector Alsafe Pty Ltd Brisbane Based with local branch Reflective Signs and Decals Pty Ltd Brisbane Based HJD Industries Pty Ltd T/A Road Management Brisbane Based Solutions Roadside Products Pty Ltd Brisbane Based SafeSignShop Pty Ltd Gold Coast Based Traffic Control Supplies Pty Ltd Brisbane Based
Of the submissions received, McGinns Engineering Supplies (McGinns) are the only supplier who is local to the Mackay region. McGinns offer was for four items only.
An initial compliance check was conducted on 14 August 2014 to identify submissions that were non-conforming with the requirements of the RFT. This includes compliance with the contractual requirements and provision of requested information.
HiVis Signs and Safety were deemed non-conforming as they did not provide any pricing.
MIN/05.11.2011 FOLIO 35246 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
All other submissions were progressed through to the qualitative criteria assessment on the basis that all terms and conditions and mandatory requirements of the RFT had been met.
The tender assessment was carried out by the evaluation panel on 17 September 2014 with the evaluation panel assessing submissions against the nominated criteria. The weighting attributed to each criteria was:
Value for Money - 90% Local Content - 10%
A number of Tender Information Requests (TIR) were issued, as follows:
Artcraft Pty Ltd were issued with TIR’s on 17 September 2014, 26 September 2014 and 29 September 2014 requesting the following information:
Samples of products Confirmation of box quantities of products Confirmation of product pricing
Enviropost Australia were issued with TIR’s on 16 September 2014 and 26 September 2014 requesting the following information:
Samples of products Confirmation of box quantities of products
JMP Signage Pty Ltd were issued with TIR’s on 23 September 2014 and 29 September 2014 requesting the following information:
Confirmation of box quantities of products Confirmation of product pricing
Protector Alsafe Pty Ltd were issued with TIR’s on 17 September 2014 and 25 September 2014 requesting the following information:
Confirmation of box quantities of products Confirmation of product pricing Technical information on particular products Samples of products
Reflective Signs and Decals Pty Ltd were issued with TIR’s on 17 September 2014 and 29 September 2014 requesting the following information:
Confirmation of box quantities of products Confirmation of product pricing Samples of products HJD Industries Pty Ltd TA Road Management Solutions (RMS) were issued with TIR’s on 17 September 2014 and 29 September 2014 requesting the following information:
Confirmation of product pricing
MIN/05.11.2011 FOLIO 35247 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Samples of products
Roadside Products Pty Ltd were issued with a TIR on 17 September 2014 requesting the following information:
Samples of products
SafeSignShop Pty Ltd were issued with TIR’s on 17 September 2014 requesting the following information:
Confirmation of product pricing Technical information on particular products
Traffic Control Supplies Pty Ltd were issued with TIR’s on 29 September 2014 requesting the following information:
Confirmation of product pricing
The evaluation panel received and reviewed all responses to the TIR’s received including trialling product samples received for brands or items which have not previously been used by Council. Recommendations for these items were based on the quality of products nominated in tenderers submissions.
Following the review of the submissions and TIR’s, the evaluation panel acknowledged that all conforming respondents were capable of supplying the items tendered on, to Council specifications and that all respondents will be awarded items on this tender.
In some instances, the evaluation panel recommended items that have provided a high degree of operational performance as the preferred product by the majority of employees, required compatibility with existing items and provided administrative cost efficiencies. In the instances where the product or brand was identified as preferred, the cheapest supplier of each item was selected.
The evaluation of the tenders was conducted by:
Warehouse Supervisor - Procurement and Plant Contracts Coordinator - Procurement and Plant Construction Engineer - Civil Projects Supervisor Linemarking & Signs - Civil Operations Supervisor Roads & Drainage - Civil Operations
Consultation and Communication
Prior to releasing the RFT, all operational branches were consulted to ensure all requirements were specified in the tender documentation.
MIN/05.11.2011 FOLIO 35248 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Resource Implications
The PSA – Supply and delivery of traffic control signs and devices contract is a schedule of rates contract, which is utilised on an as required basis with funding to be provided from relevant department budgets.
Based on the usage as detailed in the tender documents and utilising the rates of the recommended providers, the contract has the potential total value of approximately $581,942.76 (excluding GST) for the 24 month period.
The total value of the last contract based on the same usage figures was $644,962.22 (excluding GST), resulting in an approximate 10.5% decrease. This is due to decrease in price in a number of high use items and the competitive tendering process.
Risk Management Implications
The general conditions of contract provide sufficient remedies and warranties to council based on the risk profile of the goods being provided. This includes compliance with relevant Australian Standards and regulations.
The recommended respondents are required to provide all relevant insurance and compliances prior to the executing of their contracts. This includes:
Product Liability - $20,000,000.00 Public Liability - $20,000,000.00 Workcover - As required by law
Conclusion
It is recommended that MRC 2015-014 Preferred Supplier Arrangement – supply and delivery of traffic control signs and devices for a twenty-four month period with a twelve month extension period and the provision of rise and fall after each twelve months period, commencing 10 November 2014, be awarded to:
Artcraft Pty Ltd - 164 items Delnorth Pty Ltd - 2 items Enviropost Australia - 2 items JMP Signage Pty Ltd- 55 items McGinns Engineering Supplies - 2 items Protector Alsafe Pty Ltd - 36 items Reflective Signs and Decals Pty Ltd - 10 items Roadside Products Pty Ltd - 8 items SafeSignsShop Pty Ltd - 5 items Traffic Control Supplies Pty Ltd - 4 items HJD Industries Pty Ltd trading as Road Management Solutions - 37 items
MIN/05.11.2011 FOLIO 35249 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Officer's Recommendation
THAT Council award tender MRC 2015-014 Preferred Supplier Arrangement – supply and delivery of traffic control signs and devices for a twenty-four month period with a twelve month extension period and the provision of rise and fall after each twelve months, commencing 10 November 2014 to:
Artcraft Pty Ltd - 164 items Delnorth Pty Ltd - 2 items Enviropost Australia - 2 items JMP Signage Pty Ltd - 55 items McGinns Engineering Supplies - 2 items Protector Alsafe Pty Ltd - 36 items Reflective Signs and Decals Pty Ltd - 10 items Roadside Products Pty Ltd - 8 items SafeSignsShop Pty Ltd - 5 items Traffic Control Supplies Pty Ltd - 4 items HJD Industries Pty Ltd trading as Road Management Solutions - 37 items
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Walker Seconded Cr Casey
CARRIED
13. CONSIDERATION OF NOTIFIED MOTIONS
Nil
14. LATE BUSINESS:
Cr Gilbert advised that the water accounts will be in resident's mailboxes next week and it was interesting to note that there was an 8% reduction in usage for the period covered. However, usage last week was very high with 44 million litres being used daily throughout the region. Cr Gilbert wanted to remind everyone about the current water restrictions in place which are available on Council's website.
Cr Bonanno advised that RAAG has been nominated as a finalist in the Australian Road Safety Awards to be announced at the Awards Gala Dinner on 27 November 2014.
MIN/05.11.2011 FOLIO 35250 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
15. PUBLIC PARTICIPATION:
Nil
16. CONFIDENTIAL REPORTS:
16.1 PROPOSED PROPERTY CONTRACT
Confidential
Council Recommendation
THAT Council authorises the CEO to undertake action as detailed in this report.
Moved Cr Steindl Seconded Cr Walker
CARRIED
16.2 MACKAY REGION ENTERPRISE
Confidential
Council Recommendation
THAT Council authorises the CEO to undertake action as detailed in this report.
Moved Cr Bonanno Seconded Cr Casey
CARRIED
17. MEETING CLOSURE
The meeting closed at 10.31 am.
MIN/05.11.2011 FOLIO 35251 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
18. FOR INFORMATION ONLY
18.1 DEVELOPMENT APPLICATION INFORMATION - 13.10.14 TO 26.10.14
For Council Information Only - No Decision Required.
Development Applications Received
20.10.14 - 26.10.14
App No. Code / Address Applicant Description Officer Impact CON-2014- 38 Bernborough Avenue, GMA Certification Building Work - Road Boundary Josephine McCann 164 OORALEA Group Pty Ltd - Port Setback Variation for Open Douglas Carport. CON-2014- 7 Balzan Drive, GMA Certification Building Work - Boundary Helle Jorgensen 169 RURAL VIEW Group Pty Ltd - Setback for Dwelling Smith Mackay CON-2014- 11 Maryvale Circuit, Development Planning Building Work - Boundary Andrea McPherson 170 BEACONSFIELD & Approvals Setback for Shed CON-2014- 60 Katey Crescent, Jake D Shepperson Building Work - Boundary Kathryn Goodman 171 MIRANI Setback for Shed and Open Carport MCUC-2014- Code 6 River Street, David J Caracciolo Multiple Dwelling Units (54), Shane Kleve 217 MACKAY and Graham L Catering Shop/s and Shop/s Caracciolo and Brian P Caracciolo MCUC-2014- Code 6-8 Arana Drive, Derek A Woods Home Based Business Josephine McCann 227 RURAL VIEW (Surveying and Planning) MCUC-2014- Code 56 Dawson Boulevard, Murphy Homes QLD Dual Occupancy Josephine McCann 232 RURAL VIEW Pty Ltd ROLC-2014- Code 138A Waverley Street, Clawback Self- Boundary Realignment 4 Urban Kathryn Goodman 231 BUCASIA Managed Super Fund Residential Lots into 4 Lots and Chicken Runners Pty Ltd
13.10.14 - 19.10.14
App No Code / Address Applicant Description Officer Impact CON-2014- 4 Cambridge Avenue, Coastal Building Building Work - Boundary Setback Helle 165 ANDERGROVE Approval Service for Open Carport Jorgensen Smith CON-2014- 38 Barber Drive, Garage World Building Work - Boundary Setback Helle 167 EIMEO for Shed Jorgensen Smith MCUC-2010- Code L 4 Mirani-Eton Road, Iliv Property Group Request to Change Conditions of Leah Harris 135 MIRANI Development Approval - Material Change of Use - Preliminary Approval to vary the effect of the Planning Scheme pursuant to s242 of the Sustainable Planning Act 2009 to facilitate development for Residential Uses (Dwelling Houses, Home Occupations, Multiple Dwelling Units and Oversized Sheds) and Community Uses (Community Facilities, Local Utilities)
MIN/05.11.2011 FOLIO 35252 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
App No Code / Address Applicant Description Officer Impact MCUC-2013- Code 1 Gateway Drive, Pengelly Developments Change of Development Approval Leah Harris 19 PAGET Pty Ltd - Vehicle Hire Premises MCUC-2013- Code L 50 Makybe Diva Drive, McLynskey Planners Pty Permissible Change - Multiple Andrea 219 OORALEA Ltd Dwelling Units (5) McPherson MCUC-2013- Code 10 Industrial Street, Optus Mobile Pty Ltd Request to Change Conditions of Andrea 30 MACKAY Approval - Telecommunications McPherson Facility MCUC-2014- Code 41 Evans Avenue, NORTH Optus Mobile Pty Ltd Telecommunication Facility Kathryn 219 MACKAY Goodman MCUC-2014- Code 11 Sapphire Court, Sandsky Developments Dual Occupancy Helle 224 NORTH MACKAY Jorgensen Smith MCUC-2014- Code 47 Logan Crescent, Jamie L Willis and Ellen Residential Storage Shed Josephine 225 ERAKALA N Willis Exceeding 85m2 on Rural Res McCann Lot. MCUC-2014- Code 6-8 Margaret Vella Drive, Australian Furniture Warehouse Leah Harris 226 PAGET Relocations Pty Ltd MCUC-2014- Code 6-8 Arana Drive, RURAL Derek A Woods Home Based Business (Surveying Josephine 227 VIEW and Planning) McCann MCUC-2014- Code 13 Youngs Lane, McGowan Builders Pty Residential Storage Shed Kathryn 228 WALKERSTON Ltd Goodman
Development Applications entering Decision Making Period
20.10.14 - 26.10.14
App No. Code / Address Applicant Description Officer Impact MCUC-2014- Code 7 Hucker Street MACKAY Michelle J Tkalec Multiple Dwelling Units (3) Darryl Bibay 188 MCUC-2014- Code 561 Marian-Hampden Dixon Homes Pty Ltd Dwelling House (Steep Land Andrea McPherson 193 Road HAMPDEN Overlay) MCUC-2014- Code 6 River Street MACKAY David J Caracciolo Multiple Dwelling Units (54), Shane Kleve 217 and Graham L Catering Shop/s and Shop/s Caracciolo and Brian P Caracciolo MCUCD- Code 104 Evans Avenue North Macwood Pty Ltd Request to Change Conditions Kathryn Goodman 2007-128B NORTH MACKAY of Approval & Request to Extend Relevant Period - Material Change of Use - 16 Multiple Dwelling Units MCUI-2014- Impact 5 Wellington Street Kenneth B Place of Worship Josephine McCann 190 MACKAY Wigglesworth
13.10.14 - 19.10.14
App No Code / Address Applicant Description Officer Impact MCUC-2013- Code 0 Makybe Diva Drive McLynskey Planners Pty Permissible Change - Multiple Andrea 219A OORALEA Ltd Dwelling Units (5) McPherson MCUC-2013- Code 10 Industrial Street Optus Mobile Pty Ltd Request to Change Conditions of Andrea 30A MACKAY Approval - Telecommunications McPherson Facility
MIN/05.11.2011 FOLIO 35253 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Development Applications Finalised
20.10.14 - 26.10.14
App No. Code / Address Applicant Description Officer Impact Approved Subject to Conditions CA-IDAS- Code L 44 Midge Point John L Lyons Request to Extend Currency Leah Harris 2006/168A RoadMIDGE POINT QLD Period - Material Change of Use 4799 and Reconfiguration of a Lot to create 103 Village lots and common property AND Material Change of Use for Environmentally Relevant Activity (ERA No 15(b)) CON-ASPA- 4 Cambridge Coastal Building Building Work - Boundary Helle Jorgensen 2014/165 AvenueANDERGROVE Approval Service Setback for Open Carport Smith QLD 4740 CON-ASPA- 38 Barber DriveEIMEO Garage World Building Work - Boundary Helle Jorgensen 2014/167 QLD 4740 Setback for Shed Smith MCUC-ASPA- Code 76 Willetts RoadNORTH Mercy Health and Request for Permissible Shane Kleve 2013/131A MACKAY QLD 4740 Aged Care Central Change - Extension to Hospital Queensland Ltd MCUC-ASPA- Code 9 Gregory StreetMACKAY Ooralea Hotel (Staged) Stage 1 - Josephine McCann 2014/166 QLD 4740 Developments Pty Ltd Gregory Street Bar Area, Ground Level Victoria Street Bar Extension and Wood Street Bar ExtensionStage 2 - Victoria Street Level 1 Bar Area MCUC-ASPA- Code 246 Cliftonville Amanda Marriage Second House Josephine McCann 2014/211 RoadSARINA QLD 4737 MCUC-ASPA- Code 4 Jarman Antonio S Leotta and Dwelling House and Residential Helle Jorgensen 2014/220 CourtSEAFORTH QLD Janet-Leigh Leotta Storage Shed Smith 4741 MCUC-ASPA- Code 54 Dawson Murphy Homes QLD Dual Occupancy Andrea McPherson 2014/222 BoulevardRURAL VIEW Pty Ltd QLD 4740 MCUC-ASPA- Code 11 Sapphire CourtNORTH Sandsky Dual Occupancy Helle Jorgensen 2014/224 MACKAY QLD 4740 Developments Smith MCUC-ASPA- Code 47 Logan Jamie L Willis and Residential Storage Shed Josephine McCann 2014/225 CrescentERAKALA QLD Ellen N Willis Exceeding 85m2 on Rural Res 4740 Lot. MCUC-ASPA- Code 6-8 Margaret Vella Australian Furniture Warehouse Leah Harris 2014/226 DrivePAGET QLD 4740 Relocations Pty Ltd MCUI-ASPA- Impact 10/54 Branscombe Western Suburbs Indoor Entertainment Leah Harris 2013/217 RoadWALKERSTON Rugby League (Gymnasium and Extension to QLD 4751 Existing Clubhouse Facility) & Sport and Recreation (Undercover Bowls Green) MCUI-ASPA- Impact 184-192 Malcomson Cotherstone Pty Ltd Shopping Centre Josephine McCann 2014/139 StreetMOUNT PLEASANT QLD 4740 MCUI-ASPA- Impact 53 Palm Lynette J Prince Conversion from Church to Josephine McCann 2014/159 AvenueSEAFORTH QLD Dwelling House and Shed 4741 MCUI-ASPA- Impact 2 Patch StreetSARINA Jab Fitness Indoor Entertainment Josephine McCann 2014/66 QLD 4737 (Gymnasium Facility). MCUI-ASPA- Impact 371 Connors Johnny Farming General Industry (hardstand Brogan Jones 2014/84 RoadBAKERS CREEK Company Pty Ltd storage and rubber recycling) QLD 4740 and Warehouse ROLC-ASPA- Code 8 Treloar PlaceMARIAN Barry Sheedy and 3 Residential Lots into 4 Lots Leah Harris 2014/208 QLD 4753 John F Hocking
MIN/05.11.2011 FOLIO 35254 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
App No. Code / Address Applicant Description Officer Impact ROLC-ASPA- Code L 1 Kowari RoadFINCH Michael C Muscat Boundary Realignment 2 Rural Darryl Bibay 2014/209 HATTON QLD 4756 Lots into 2 Lots Relevant Period Extended ROLC-ASPA- Code 97 Sydney Alan J Venturi Request to Extend Relevant Darryl Bibay 2012/192A StreetMACKAY QLD Period - 1 Mixed Use Lot into 2 4740 Lots & Access Easement
13.10.14 - 19.10.14
App No Code / Address Applicant Description Officer Impact Application Not Required CAC-ASPA- Code 43 Malcomson Street Charles A Barnes Request to Extend Currency Shane Kleve 2011/17A NORTH MACKAY QLD Period - General Industry (Outdoor 4740 Storage Facility) and Caretaker's Residence Approved Subject to Conditions CON-ASPA- 1485 Koumala Alison M Adair Amenity and Aesthetics Cindy Bailey 2014/155 Bolingbroke Road KOUMALA QLD 4738 CON-ASPA- 70 Cinnamon Drive Geoff Carhart Building Building Work - Boundary Setback Jessica 2014/161 GLENELLA QLD 4740 Designs for Patio Cassells CON-ASPA- 11 Corymbia Court Mackay and Whitsunday Building Work - Boundary Setback Andrea 2014/162 ANDERGROVE QLD Building Certification for Car Port and Alteration to McPherson 4740 Dwelling - 1 Storey CON-ASPA- 7 Stuart Hindle Drive Francis M Vella Building Work - Side and Rear Josephine 2014/163 MOUNT PLEASANT QLD Boundary Setback Variation for McCann 4740 Shed. MCUC- Code 14C David Muir Street QCCS Pty Ltd Change to Development Approval Brogan Jones ASPA- SLADE POINT QLD - Material Change of Use - 2012/70B 4740 General Industry (Industrial Administration Building) and Operational Works - Civil - Industrial MCUC- code 26 Sydney Street Westfund Ltd Health Care Centre Josephine ASPA- MACKAY QLD 4740 McCann 2014/185 MCUIMP- Impact L 1 Broad Street Nationwide Civil Pty Ltd Request to Extend Relevant Helle IDAS- SARINA QLD 4737 Period - Motel (50 Accommodation Jorgensen 2008/249C Units plus managers' residence) Smith ROLC- Code L 965 Rosewood Drive Plantation Palms 1 Urban Expansion & Open Space Shane Kleve ASPA- RURAL VIEW QLD 4740 Properties Pty Ltd Lot into 59 Urban Residential Lots 2013/205 and Balance Land ROLC- Code 9 Anastasia Street Lagoon Estate 1 Rural Residential Lot into 2 Lots Darryl Bibay ASPA- WEST MACKAY QLD Developments Pty Ltd 2014/184 4740 ROLC- Code 23 Raffia Street Ignite Homes 1 Urban Expansion Lot into 2 Lots Kathryn ASPA- RURAL VIEW QLD 4740 Goodman 2014/189 ROLC- Code 11 Raffia Street Ignite Homes 1 Urban Expansion Lot into 2 Lots Kathryn ASPA- RURAL VIEW QLD 4740 Goodman 2014/195 ROLC- Code 35 Evan Street Colleen M Agnew 1 Urban Residential Lot into 3 Lots Andrea ASPA- EAST MACKAY QLD McPherson 2014/204 4740 ROLC- Code 77 Borgs Road Salvator J Micallef 1 Rural Lot into 2 Lots Brogan Jones ASPA- ALLIGATOR CREEK 2014/205 QLD 4740
MIN/05.11.2011 FOLIO 35255 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
Generally in Accordance With MCUCD- Code 7 Nelson Street RPS Group (Mackay) Request for Generally in Shane Kleve IDAS- MACKAY QLD 4740 Pty Ltd Accordance - Material Change of 2007/54C Use - 38 Multiple Dwelling Units
Confirmed on Wednesday 12 November 2014
………………………………………
MAYOR
MIN/05.11.2011 FOLIO 35256 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
APPENDIX / ATTACHMENTS
MIN/05.11.2011 FOLIO 35257 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35258 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35259 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35260 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35261 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35262 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35263 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35264 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35265 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35266 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35267 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35268 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35269 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35270 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35271 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35272 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35273 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35274 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35275 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35276 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35277 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35278 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35279 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35280 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35281 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35282 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35283 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35284 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35285 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35286 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35287 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35288 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35289 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35290 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35291 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35292 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35293 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35294 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35295 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35296 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35297 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35298 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35299 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35300 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35301 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35302 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35303 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35304 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35305 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35306 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35307 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35308 FINAL MINUTES WEDNESDAY 5 NOVEMBER 2014
MIN/05.11.2011 FOLIO 35309