Tennessee Technology Centers Student

TENNESSEE TECHNOLOGY CENTERS STUDENT INFORMATION SYSTEM 2010-2011 ENROLLMENT REPORT INSTRUCTIONS Tennessee Board of Regents 1415 Murfreesboro Road Suite 350 Nashville, TN 37217 (615) 366-4400 EFFECTIVE September 2010 TABLE OF CONTENTS Introduction…….… ........................................................ ....................................................................... 4 Definitions . ............................................. ..................... ....................................................................... 4 Elements Reported School Code ................................................................... Col 1-2 ............................................................ 5 Location Code. ............................................................... Col 3-4 ............................................................ 5 Student Number ............................................................. Col 5-13 .......................................................... 6 Gender Code .................................................................. Col 14 .............................................................. 6 Race Code ....................................................................... Col 17 .............................................................. 6 Permanent Address ........................................................ Col 18-22 ......................................................... 7 Fee Payment Status ......................................................... Col 23 ............................................................ ..8 Citizenship Status ............................................................ Col 24 ............................................................ ..9 Previous Education ......................................................... Col 25 ............................................................ ..9 Term Reported ................................................................ Col 38 ............................................................ 10 Hours Earned, Cumulative .............................................. Col 42-46 ....................................................... 11 Contact Hours Earned During Term .............................. Col 48-51 ....................................................... 11 Completer/Non-completer Status ................................... Col 52 ............................................................ 11 Type of Award ................................................................ Col 53 ............................................................ 12 Major Field Code ............................................................ Col 67-76 ...................................................... 12 Remedial Contact Hours ................................................. Col 77-79 ....................................................... 13 Year of Birth ................................................................. Col 80-83 ....................................................... 13 Year Reported ................................................................. Col 84-87 ....................................................... 13 Resident Status ................................................................ Col 88 ............................................................ 14 Lottery Resident Status ................................................... Col 89 ............................................................ 14 Zip Code Permanent Address ......................................... Col 90-94 ....................................................... 14 High School Code ........................................................... Col 95-100 ..................................................... 14 Year of High School Graduation .................................... Col 101-104 ................................................... 15 Month of High School Graduation ................................. Col 105-106 ................................................... 15 Overall High School GPA (GED if Applicable) Col 107-110 ...................................................... 15 Initial Year of Lottery Scholarship Receipt.................... Col 111-114 ................................................... 15 Lottery Scholarship Type................................................ Col 115 .......................................................... 16 Lottery Scholarship Amount........................................... Col 116-122 ................................................... 16 Lost Scholarship Reason ................................................. Col 123 .......................................................... 16 Displaced Homemaker .................................................... Col 124 .......................................................... 16 Economically Disadvantaged ......................................... Col 125 .......................................................... 17 Single Parent ................................................................... Col 126 .......................................................... 17 Individuals with Disabilities ........................................... Col 127 .......................................................... 17 Limited English Proficiency ........................................... Col 128 .......................................................... 18 Non Traditional Student .................................................. Col 129 .......................................................... 18 Training Level ................................................................. Col 130 .......................................................... 18 Secondary Students ......................................................... Col 131 .......................................................... 19 Delivery Method ............................................................. Col 132-133 ................................................... 20 Training Schedule ........................................................... Col 134 .......................................................... 20 Section Type (Day, Evening, Weekend) ........................ Col 135 .......................................................... 20 Program Funding Source ................................................ Col 136-137 ................................................... 21 Ethnicity ID Hispanic or Non Hispanic.......................... Col 138 .......................................................... 22 Race ID Unknown .......................................................... Col 139 .......................................................... 22 Race ID Alaskan Native ................................................. Col 140 .......................................................... 22 Race ID American Indian ............................................... Col 141 .......................................................... 22 Race ID Asian ................................................................. Col 142 .......................................................... 23 Race ID Black/African American .................................. Col 143 .......................................................... 23 Race ID White ................................................................. Col 144 .......................................................... 23 Race ID Native Hawaiian/Pacific Islander ..................... Col 145 .......................................................... 23 2 TABLE OF CONTENTS Location Codes ............................................................... ....................................................................... 24 Tennessee County Codes ................................................ ....................................................................... 25 Codes for States of the United States ............................ ....................................................................... 26 Tennessee High School Codes ....................................... ....................................................................... 27 Program Category Dimension ........................................ ....................................................................... 41 TTC Student Record Layout .......................................... ....................................................................... 42 3 ENROLLMENT REPORT Introduction The enrollment report consists of a record for each student who attended the institution during a term. The report will be submitted electronically. The format for naming files is as follows: instYYYYZ.FLE inst - institutional abbreviation YYYY - year Z - term One or more records are generated for each student who attended the school during the three month period (term). If a student enrolls in more than one program in a term, then a separate record is required for each program. Record format and instructions for data elements follow this discussion. The basic definitions used in analyzing enrollments are listed below. Other definitions necessary for clarification are included with the description of the individual element. The student information system report is due in the TBR office no later than 30 calendar days after the completion of the Fall and Spring terms, and no later than 15 calendar days after the summer term is completed. The due dates for the reporting terms are as follows: Due Dates for Enrollment Report Term 1, 2010 (Fall) Due no later than January 31, 2011 Term

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