IMPORTANT INFORMATION FOR EXHIBITORS
MARCH 29–31, 2019 EXHIBITOR NEWSWIRE PUBLIC EXHIBIT HALL HOURS FRIDAY, MARCH 29: 11:30 AM - 7:00 PM SATURDAY, MARCH 30: 10:00 AM - 7:00 PM SUNDAY, MARCH 31: 10:00 AM - 5:00 PM * Remember the publicly advertised opening times for WonderCon Anaheim are 30 minutes later than the actual opening times* WWW.COMIC-CON.ORG/WCA
ANAHEIM CONVENTION CENTER • 800 WEST KATELLA AVE, ANAHEIM, CA 92802 WONDERCON ANAHEIM STAFF March 29-31 | WonderCon Anaheim 2019 FAE DESMOND: Anaheim Convention Center Executive Director DAVID GLANZER: Chief Communications and Strategy Officer GARY SASSAMAN: Director of Print and Digital Media WELCOME! EDDIE IBRAHIM: Senior Director of Programming Thank you for choosing to exhibit at WonderCon Anaheim 2019! We would like to MAIJA GATES: Division Administrator & acknowledge how important each and every exhibitor is to WonderCon Anaheim. The time Senior Director of Talent Relations and resources you invest in each year allow us to organize a successful, growing event. Your JUSTIN DUTTA: Director of Exhibits safety, comfort and well-being is our priority. In order to maintain the greatest standards MARK YTURRALDE: of excellence for both the exhibitors and the attendees, we implore that you read this Chief Technical Officer ADAM SMITH: document thoroughly. Within its pages you will find important information, policies and Executive Director Comic-Con Museum WENDI EKBLADE: dates outlining how best to prepare for WonderCon Anaheim 2019! Security ROD MOJICA: Exhibits: Sales SAM WALLACE: WHAT’S NEW FOR 2019 Exhibits: Registration • The Comic-Con Exclusive Merchandise Purchasing Ticket System (EMPTS) is now available to ALEX GENTRY, MADISON REDDINGTON: Assistants to the Director of Exhibits WonderCon Exhibitors. SUE LORD: Volunteers • Visual guides for booths pg 9-10 DONNA FREMED, CONNIE MARTINEZ: Human Resources • Freeman Anaheim has a new Warehouse Shipping Address JANET GOGGINS: Exhibiting Company Name/ Booth # Guest Relations CHRIS SCHOENTHAL: C/O Freeman Professional Registrar AMY RAMIREZ: 3454 Miraloma Ave. | Anaheim, CA 92806 Program Participants Registrar • Additional WonderCon Anaheim Exhibitor badges beyond your complimentary allotment ADRIENNE LUDWIG: are available or $125 each, the same price as last year! Talent Relations Registrar LISA MOREAU: Office Manager & Customer Service Supervisor KAREN MAYUGBA: Press Registrar DAMIEN CABAZA, MIKE STOLTZ, ROBERT SAYLOR, SAM SMITH: CONTENTS Assistants to the Chief Communications and Strategy Officer Important Terms ...... 3-4 TOMMY GOLDBACH, LAURA JONES, WonderCon Anaheim 2019 Exhibitor Deadlines ...... 5 ADAM NEESE: Assistants to the Senior Director of Programming Comprehensive Onsite Hours 6 JOE CAMACHO, DANIEL TIDEMAN: Graphic Designers Required Exhibitor Submissions ...... 7 TERRELL COLLINS: Talent Relations Manager Optional Exhibitor Submissions ...... 8 DAN ZISKO: Visual Guide for Booth ...... 9-10 Controller YVETTE DURHAM, ELLE O’REILLY, MARISSA Exhibitor Badge Registration ...... 11-12 RAMOS, SHANNON CRAWFORD: Accounting Staff Drayage Assistance Program (DAP): Hours, Procedures, and Policies ...... 13-14 TAYLOR COSSIART, NICOLE WATKINS, LILY THIEMENS, KATIE COURTNEY, TIM KIMURA, • Facilities Map 13 DANIEL SANCHEZ, CHRISTINE RUIZ: Experience Design Team Designers • Move-in and Move-Out ...... 14 Exhibitor Set-Up (Without DAP): Hours, Daily Procedures, and Policies 15-16 WonderCon Anaheim 2019 Exhibitor Newswire Hotel Reservations 17 Published by San Diego Comic Convention PO Box 128458 Special Guests ...... 17 San Diego, CA 92112 Exhibit Space Policies 18-20 619-414-1020 | Fax: 619-414-1022 EMAIL: WonderCon Anaheim 2019 Exhibitor Rules and Regulations ...... 18-20 General Exhibitor Inquiries WonderCon Anaheim General Terms and Conditions 21-23 [email protected] Exhibit Sales & Small Press inquiries Index ...... 24 [email protected] Exhibit Registration & Exhibitor Appointed Contractor Form ...... 25-26 Artists’ Alley Inquiries Swap Meets, Flea Markets, or Special Events Certification (CDTFA) ...... Back Page [email protected] 2 MORE INFORMATION: WWW.COMIC-CON.ORG/WCA March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center
IMPORTANT TERMS ARTISTS’ ALLEY TABLE EXHIBITOR BADGE A single exhibitor Artists’ Alley table consists of one 6’ x 24” draped An exhibitor badge grants the holder all the rights and privileges in-line table and one chair. There is three foot high divider drape as well as responsibilities of an attendee badge. Please see the behind each row of tables. There is no side divider drape. Exhibit Comic-Con website for full attendee badge terms and conditions. space in Artists’ Alley is limited to creative talent only. An exhibitor badge also allows the holder access to the Exhibit Hall during move-in, set-up, booth maintenance and tear down BADGE SHIPPING ADDRESS hours. Exhibitors are required to have their badge on them and The address where badges that qualify for advance shipping will prominently displayed at all times when they are in the convention be sent to prior to the event. This address can be updated in the center. All badges are the property of SDCC and must be Exhibitor Key Contact’s Comic-Con Member ID account. Please relinquished to SDCC upon request. WonderCon Anaheim check the shipping address in your Member ID account to ensure reserves the right to refuse admission, to refuse service and/or that the badges are sent to the correct location. to cancel/revoke your Member ID and/or badge at WonderCon Anaheim’s discretion. COMIC-CON MEMBER ID (MEMBER ID, MEMBER ID ACCOUNT) All Exhibitor Key Contacts need a valid Member ID to register EXHIBITOR BADGE REGISTRATION exhibitor badges. If you do not already have a Member ID, please Exhibitor badge registration is located on the dockside of Exhibit visit https://secure2.comic-con.org/memberid/ to sign up. A Hall A. If you did not have your exhibitor badges shipped to you Member ID is free, and you only need to register once! Make sure in advance or your application is missing required forms you must to use the same email address you provided on your WonderCon pick up your badges here. Exhibitors may be required to validate Anaheim Exhibitor Application. badges when they are picked up. All badges must have a name that can be verified by a state issued photo ID. CORNER PREMIUM A corner premium booth consists of a space approximately 10’ x EXHIBITOR KEY CONTACT (EKC) 10’ with two 8’ x 5’ back drapes and 3’ pipe and drape side rails, one The Exhibitor Key Contact is responsible for all pre-show forms and 8’ x 24” draped table and two chairs. paperwork as well as registering badges prior to getting onsite. The EKC may also be responsible for the exhibitor presence onsite. DOCK PASS If the EKC is not onsite you must designate and inform WonderCon Once an exhibitor is fully packed and ready to be loaded onto their Anaheim who the exhibitor onsite contact will be. vehicle Freeman will issue dock passes from the Material Handling desk(s) located in the back of the Exhibit Hall. Dock passes are EXHIBITOR PORTAL required for all vehicles wanting to enter and load merchandise (WONDERCON ANAHEIM EXHIBITOR PORTAL) from the dock areas of the convention center. Your Exhibitor Portal contains all the required and optional forms necessary to exhibit at WonderCon Anaheim. It also contains the DRAYAGE WonderCon Anaheim Newswire as well as PDFs and links to other Transporting goods a short distance. In this case from the Anaheim exhibitor information. Convention Center docks or your privately owned vehicle (POV) to your exhibit space. EXHIBITORS TAB Tab located in the Exhibitor Key Contact’s Comic-Con Member ID DRAYAGE ASSISTANCE PROGRAM (DAP) account. Links to exhibitor badge registration and your Exhibitor Assists exhibitors in transporting freight to and from the loading dock Portal. and exhibit spaces during convention move-in and move-out. FLOOR MANAGERS EXHIBIT SPACE WonderCon Anaheim Floor Managers ensure that all exhibitors The WonderCon Anaheim Exhibit Hall offers four different types are in compliance with all exhibitor policies, rules, and regulations. of exhibitor space: booths, dealer’s tables, Artists’ Alley tables and Small Press tables. Carpet and electricity are not included with any FREEMAN WonderCon Anaheim exhibit space. Freeman is the official service provider for WonderCon Anaheim. Among other things Freeman sets the halls prior to exhibitor move-in and provides drayage services and general decorating labor.
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3 MORE INFORMATION: WWW.COMIC-CON.ORG/WCA March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center
IMPORTANT TERMS (continued) HOME ADDRESS OPTIONAL EXHIBITOR SUBMISSIONS The address directly associated with an individual’s badge and Forms, items, etc. that may be submitted to receive certain services may be used for lead retrieval onsite. The Exhibitor Key Contact’s before/during/after the event. home address may be updated in their Comic-Con Member ID account. All other exhibitor home addresses are entered during PRIVATELY OWNED VEHICLES (POVS) exhibitor badge registration. Privately owned vehicles such as: cars, minivans, cargo vans, pick- up trucks, and sport utility vehicles (SUVs). ISLAND PREMIUM An island premium booth requires a four booth minimum PUBLIC EXHIBIT HALL HOURS purchase. Tables and chairs are not included. All islands must Hours the Exhibit Hall is open to the general public. submit a floor plan to WonderCon Anaheim for approval. REQUIRED EXHIBITOR SUBMISSIONS LOADING DOCKS Forms, items, etc. that must be submitted to register exhibitor The freight loading areas of the Anaheim Convention Center. This badges. includes the staging aprons used by privately owned vehicles (POVs) and the dock wells used by larger company vehicles. SMALL PRESS TABLE A small press table consists of one 8’ x 24” draped in-line table and LOADING two chairs. There is an 8’ drape behind the table, and approximately Moving freight and other exhibitor materials onto a vehicle. 4’ behind the table to the back drape. Exhibit space in the small press area is limited to independent and/or small publishers. MOVE-IN Transporting freight and exhibitor materials to exhibit spaces prior STANDARD BOOTH to the event. Each booth consists of a space approximately 10’ x 10’ with an 8’ back drape and 3’ pipe and drape side rails, one 8’ x 24” draped MOVE-OUT table and two chairs. Carpet and electricity are not included. Transporting freight and exhibitor materials from exhibit spaces, out of the Exhibit Hall after the event. TEMPORARY SET-UP STICKER These are temporary daily credentials that allow the holder access onPeak to the exhibit during move-in, set-up, booth maintenance, and The official hotel service provider for WonderCon Anaheim. tear-down hours. They do not allow access to the Exhibit Hall or programming rooms during public Exhibit Hall hours. Temporary OFFLINE FORMS set-up stickers can be requested from Exhibitor Registration on Forms that must be downloaded from your Exhibitor Portal, filled the day they are needed. It is at WonderCon Anaheim’s discretion out, and then submitted through a channel specific to that form. to limit or disallow any exhibitor the use of Temporary Set-up stickers on any given day of the convention. OFF-LOADING Moving freight and exhibitor materials off a vehicle. WONDERCON ANAHEIM DEALER’S TABLE ONLINE FORMS A single dealer’s table consists of one 8’ x 24” draped in-line Forms that may be filled out and submitted within your Exhibitor table and two chairs. There is an 8’ drape behind the table, and Portal. approximately 4’ of space behind the table to the back drape.
ONSITE BOOTH AND TABLE SET-UP Non-public Exhibit Hall hours designated to allow exhibitors to arrange merchandise and prepare exhibit space.
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4 MORE INFORMATION: WWW.COMIC-CON.ORG/WCA March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center
WONDERCON ANAHEIM 2019 EXHIBITOR DEADLINES
Exhibitor onPeak Hotel Reservations Open December 14, 2019 Programming Deadline January 21, 2019 WonderCon Anaheim 2019 Exhibitor Badge Registration Opens January 24, 2019 WonderCon Anaheim 60-day Cancellation Deadline January 28, 2019 Freeman Exhibitor Service Kit Available Online January 30, 2019 Program Book Ad Reservation Deadline February 15, 2019 Public Relations Contact Form Deadline February 15, 2019 Hotel Reservation Deposit Deadline February 15, 2019 WonderCon Anaheim 2019 Badge Shipping Deadline February 15, 2019 Floor Plan Due for Booths Greater than 20’ x 20’ February 20, 2019 Adult Materials Display Agreement Deadline February 20, 2019 Height and Line of Sight Variance Request Deadline February 20, 2019 Program Book Listing Deadline February 22, 2019 Freeman Advance Warehouse Opens February 25, 2019 Exhibitor Badge Shipping Deadline February 26, 2019 WonderCon Anaheim 30-day Cancellation Deadline February 27, 2019 WonderCon Anaheim Exclusives Portal opens for submissions February 28, 2019 Program Book Ad Art Deadline March 1, 2019 CDTFA-410-D (Swap Meets, Flea Markets, or Special Events Certification) Deadline March 1, 2019 In-booth Signing Request Submission Deadline March 8, 2019 Freeman Advance Order Discount Deadline March 8, 2019 Limited Edition Giveaways and Convention Exclusives Submission March 12, 2019 Exhibitor Appointed Contractor Form March 15, 2019 Freeman Advance Warehouse Deadline March 15, 2019 Exhibitor Badge Registration Closes March 22, 2019 WonderCon Anaheim 2019 Move-In Begins March 28, 2019 WonderCon Anaheim 2019 March 29 – 31, 2019 WonderCon Anaheim 2019 Move-Out Begins March 31, 2019 WonderCon Anaheim 2020 Application to Receive Onsite Discounted Rate Deadline April 12, 2019
5 MORE INFORMATION: WWW.COMIC-CON.ORG/WCA March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center
COMPREHENSIVE ONSITE HOURS
All hours posted below are subject to change. Please visit the WonderCon Anaheim Exhibitor Portal frequently for important updates.
ACTUAL EXHIBIT HALL* FRIDAY, MARCH 29: 11:00 AM - 7:00PM SATURDAY, MARCH 30: 9:30 AM - 7:00 PM SUNDAY, MARCH 31: 9:30 AM - 5:00 PM Remember the publicly advertised opening times for WonderCon Anaheim are 30 minutes later than the actual opening times
EXHIBITOR REGISTRATION WEDNESDAY, MARCH 27: 12:00 PM - 6:00 PM THURSDAY, MARCH 28: 9:00 AM - 9:00 PM FRIDAY, MARCH 29: 7:00 AM - 7:30 PM SATURDAY, MARCH 30: 8:30 AM - 7:30 PM SUNDAY, MARCH 31: 8:30 AM - 7:30 PM
DRAYAGE ASSISTANCE PROGRAM (DAP) THURSDAY, MARCH 28: BOOTHS AND WONDERCON ANAHEIM TABLES: 9:00 AM - 7:00 PM FAN TABLES: 12:00 PM – 7:00 PM SMALL PRESS TABLES: 2:00 PM – 7:00 PM ARTISTS’ ALLEY TABLES: 3:00 PM – 7:00 PM FRIDAY, MARCH 29 ALL BOOTHS AND TABLES: 7:00 AM - 9:00 AM SATURDAY, MARCH 30 ALL BOOTHS AND TABLES: NONE SUNDAY, MARCH 31 (TEARDOWN) ALL BOOTHS AND TABLES: 5:01 PM - 10:00 PM
EXHIBITOR SET-UP HOURS (WITHOUT DAP) WEDNESDAY, MARCH 27: BY APPOINTMENT ONLY THURSDAY, MARCH 28: 7:00 PM TO 9:00 PM FRIDAY, MARCH 29: 9:00 AM TO 10:45 AM SATURDAY, MARCH 30: 8:30 AM TO 9:15 AM SUNDAY, MARCH 31: 8:30 AM TO 9:15 AM
6 MORE INFORMATION: WWW.COMIC-CON.ORG/WCA March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center
REQUIRED EXHIBITOR SUBMISSIONS
Use the list below to ensure you have submitted all required pa- ADULT MATERIALS DISPLAY AGREEMENT perwork, forms, and payments to be able to register exhibitor Adult materials for sale at WonderCon Anaheim may not be dis- badges. You will not be able to register badges if any items be- played as part of your booth, attire or merchandise for view by the low are incomplete. general public. Visit “Online Forms” in your Exhibitor Portal to view, fill out, and submit an Adult Materials Display Agreement To submit online forms, use the link to the WonderCon Anaheim online. Exhibitor Portal found under the “Exhibitors” tab in the Exhibitor Deadline: February 20, 2019 Key Contact’s Comic-Con Member ID account. Offline forms must be emailed to the address listed in the descrip- OUTSTANDING BALANCE tion of that specific item. All other items must be submitted using To submit payment for outstanding balances via credit card, please the directions listed in that item’s description. contact [email protected] for a credit card authori- zation form. We are unable to accept online payments, payments COMIC-CON MEMBER ID by phone, or PayPal. You may also send a check or money order All Exhibitor Key Contacts need a valid Member ID to register ex- made payable to “WonderCon Anaheim” to: hibitor badges. If you do not already have a Member ID, please WonderCon Anaheim visit https://secure2.comic-con.org/memberid/ to sign up. A P.O. Box 128458 Member ID is free, and you only need to register once! Make sure San Diego, CA 92112 to use the same email address you provided on your WonderCon Deadline: Anaheim Exhibitor Application. • To qualify for advance badge shipping, payments must be Deadline: Immediately. No exhibitor can access your Exhibitor received by February 26, 2019. Portal or register badges without a valid Member ID • The last day to receive payments in the office isMarch 15, 2019. • Any outstanding balances after March 15 must be cleared BACK PAGE OF APPLICATION SIGNED onsite at the Exhibitor Registration Area prior to move-in. All Exhibitors must sign and date the back of the WonderCon Ana- heim application. This is in addition to the signature and date on the front of the application. Deadline: Immediately. No exhibitor can participate in Won- derCon Anaheim without a signed back page
SWAP MEETS, FLEA MARKETS, OR SPECIAL EVENTS CERTIFICATION (CDTFA-410-D) All companies must hold a seller’s permit (CDTFA-410-D) to have a booth at the event – whether they are selling or not. Visit “Offline Forms” in your Exhibitor Portalto download the form. Then sign, scan, and email your completed form to [email protected] Deadline: March 1, 2019
7 MORE INFORMATION: WWW.COMIC-CON.ORG/WCA March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center
OPTIONAL EXHIBITOR SUBMISSIONS
Please find below optional exhibitor submissions. These may or PUBLIC RELATIONS CONTACT FORM may not need to be submitted based on your exhibit space’s in- This form allows you to list a designated public relations contact. dividual needs during the event. To submit online forms, use the By supplying us with a contact, we can give the media as varied an link to the WonderCon Anaheim Exhibitor Portal found under the impression of the show as possible. Also, the press often looks for “Exhibitors” tab in the Exhibitor Key Contact’s Comic-Con Member knowledgeable people to interview; knowing your contact allows ID account. Offline forms must be emailed to the address listed in us to better coordinate our efforts with you. Visit“Online Forms” the description of that specific item. in your Exhibitor Portal” to fill out and submit the form online. Deadline: February 15, 2019 IN-BOOTH SIGNING REQUEST All in-booth signings MUST be coordinated with WonderCon Ana- LIMITED-EDITION GIVEAWAYS AND CONVENTION heim. Visit “Online Forms” in your Exhibitor Portal to fill out and EXCLUSIVES SUBMISSION submit an In-Booth Signing Request online. If we feel special steps The LEG/CEP submission is for merchandise exclusive to, or need to be taken to accommodate your signing we will contact making its debut at WonderCon Anaheim. Each exhibitor with you directly. qualifying items may submit a request for each item’s inclusion Deadline: March 8, 2019 on the WonderCon Anaheim website. Please make sure you upload complete descriptions and photos. Incomplete submissions EXHIBITOR APPOINTED CONTRACTOR FORM will not be reviewed. Not all products will qualify for inclusion If you are using a third-party to install and dismantle your on the website. WonderCon Anaheim reserves the right to edit exhibit space, you must submit an Exhibitor Appointed Con- descriptions and pictures as necessary to conform to our rules, tractor Form. The EAC form can be found at the end of the regulations, and policies. Exhibitor Newswire. Any exhibitor wishing to use an EAC must also fill out the Freeman Third Party Authorization form. This If WonderCon determines that the sale of your exclusive product(s) can be found on the Freeman Online site for WonderCon Ana- could cause undue stress to the exhibit hall or create a safety haz- heim 2019. Visit “Offline Forms” in your Exhibitor Portal to ard for the Attendees then your product(s) will be required to use download the form. Fill out and email the completed form to the Exclusive Merchandise Purchasing Ticket System (EMPTS). [email protected] There is no additional cost for the Exhibitor to use this system and Deadline: March 15, 2019 details will be provided upon notification. If you would like more information on potentially utilizing the EMPTS for your exclusive(s) FREEMAN ADVANCE ORDER DISCOUNT DEADLINE at WonderCon please email [email protected]. Visit “Online Get the best prices from Freeman by ordering early. Visit the Forms” in your Exhibitor Portal” to fill out an online submission. “Freeman Online” link found in your Exhibitor Portal to order Deadline: March 12, 2019 in advance. Deadline: March 8, 2019 HEIGHT AND LINE OF SIGHT VARIANCE REQUEST Review Sections 8 and 9 of the WonderCon Anaheim Exhibitor PROGRAM BOOK LISTING Supplemental Terms and Conditions (page 18-19) for exhibit WonderCon Anaheim offers FREE listings in the Program Book! The space display regulations. In order to better illustrate the standard Program Book has a print-run of 70,000+ copies, and is given to booth designs we have provided the IAEE booth design guidelines all attendees while supplies last. Take advantage of this listing by for inline, corner and endcap booths. If your booth does not meet promoting what’s going on in your booth at WonderCon Anaheim these guideline you must submit a Height and Line of Sight Vari- (signings, new products, exclusive items, etc.) to attendees. Visit ance request. All Island booths must submit a Height and Line of “Online Forms” in your Exhibitor Portal” to fill out and submit a Pro- Sight Variance request. If your exhibit space does not meet these gram Book listing online. regulations, you must visit “Online Forms” in your Exhibitor Por- Deadline: February 22, 2019 tal and submit this request online. Deadline: February 20, 2019
8 MORE INFORMATION: WWW.COMIC-CON.ORG/WCA March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center
(3.048M) Linear Booth 10'
Linear Booths, also called “in-line” booths, are generally arranged in a straight line and have 5' (1.524M)
neighboring exhibitors on their immediate right and
left, leaving only one side exposed to the aisle. 10' (3.048M) Dimensions For purposes of consistency and ease of layout and/ or reconfiguration, floor plan design in increments of 10ft (3.05m) has become the de facto standard in the United States. Therefore, unless constricted PLAN VIEW by space or other limitations, Linear Booths are most commonly 10ft (3.05m) wide and 10ft (1.524M) 5' (3.05m) deep, i.e. 10ft by 10ft (3.05m by 3.05m). A maximum back wall height limitation of 8ft (2.44m) is generally specified.
(1.524M)
Use of Space 5' Regardless of the number of Linear Booths utilized, e.g. 10ft by 20ft (3.05m by 6.10m), 10ft by 30ft (3.05m
by 9.14m), 10ft by 40ft (3.05m by12.19m), etc. display 4'
materials should be arranged in such a manner so as (1.219M) not to obstruct sight lines of neighboring exhibitors. The maximum height of 8ft (2.44m) is allowed LEFT SIDE VIEW only in the rear half of the booth space, with a 4ft (1.22m) height restriction imposed on all materials in the remaining space forward to the aisle. (See Line-of-Sight exception on page 8.) Note: When three 10' or more Linear Booths are used in combination as a single exhibit space, the 4ft (1.22m) height limitation 5' is applied only to that portion of exhibit space which is within 10ft (3.05m) of an adjoining booth.
Corner Booth
5' A Corner Booth is a Linear Booth at the end of a 8' series of in-line booths with exposure to intersecting
aisles on two sides. All other guidelines for Linear 4' Booths apply.
4' 10'
8' (2.438M) 4' (1.219M)
FRONT VIEW 10' X 10' LINEAR BOOTH
9 © 2009 IAEE MORE INFORMATION: WWW.COMIC-CON.ORG/WCA
© 2009 IAEE. No cost to members in good standing for including these guidelines in exhibitor service kits 4 and/or in their event's rules and regulations at www.tradeshowstore.com - non member rates apply. March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center End-cap Booth
(3.048M) An End-cap Booth is exposed to aisles on three sides and comprised of two booths. 10'
(1.524M) Dimensions 5' End-cap Booths are generally 10ft (3.05m) deep by 20ft (6.10m) wide. The maximum back wall height of 8ft (2.44m) is allowed only in the rear half of the booth space and within 5ft (1.52m)
of the two side aisles, with a 4ft (1.22m) height restriction imposed on all materials in the 4' (1.219M) remaining space forward to the aisle.
LEFT SIDE VIEW
(1.524M) (3.048M) (1.524M)
5' 10' 5'
AISLE AISLE
5' 8'
(1.524M)
10' 5' 10' 5'
(1.524M) (3.048M) (1.524M) (2.438M) (3.0484M) (3.0484M)
4' (1.219M) AISLE
PLAN VIEW FRONT VIEW
10'
5'
8'
4' (2.438M) (1.219M)
20' 10'
END-CAP BOOTH 10 © 2009 IAEE MORE INFORMATION: WWW.COMIC-CON.ORG/WCA
© 2009 IAEE. No cost to members in good standing for including these guidelines in exhibitor service kits 6 and/or in their event's rules and regulations at www.tradeshowstore.com - non member rates apply. March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center
EXHIBITOR BADGE REGISTRATION
EXHIBITOR REGISTRATION WILL AGAIN BE LOCATED ON THE DOCKSIDE OF HALL A ONSITE EXHIBITOR REGISTRATION HOURS Wednesday, March 27: 12:00 PM - 6:00 PM Thursday, March 28: 9:00 AM - 9:00 PM Friday, March 29: 7:00 AM - 7:30 PM Saturday, March 30: 8:30 AM - 7:30 PM Sunday, March 31: 8:30 AM - 7:30 PM
WonderCon Anaheim 2019 exhibitor badge registration will remain online until March 18, 2019 and is accessible through the Exhibitor Key Contact’s Comic-Con Member ID account! Simply log in to your Member ID account, and click the link under the “Exhibitors” tab.
EXHIBITOR BADGE SHIPPING EXHIBITOR BADGE CONFIRMATIONS Badges may be registered before February 26, 2019 to be Exhibitor badge confirmations will be available for download shipped in advance to the Exhibitor Key Contact. Please be sure immediately upon registration. You may log back into exhibitor to mark the appropriate checkbox during registration. Badges will badge registration by clicking the link found in the Exhibitor Key be sent to the badge shipping address located in the Exhibitor Contact’s Member ID account to view, download, and print your Key Contact’s Member ID account. The last day to update your confirmations. If you registered badges for onsite pick-up, badge shipping address on file in your Member ID account is you will not be able to enter the Anaheim Convention Center February 26, 2019. without your badge confirmation to retrieve your badges onsite. Arriving without your confirmation will delay your badge Name changes (for badges being shipped in advance) can be pick-up and move-in. processed through the exhibitor badge registration system until February 26, 2019. We are unable to update shipping addresses PURCHASING ADDITIONAL EXHIBITOR BADGES and registered names after February 26, 2019. If you need to You may purchase additional exhibitor badges up to the same change the name on a badge after the deadline, bring the original amount as your complimentary badge allotment. For example, if badge to the Exhibitor Registration Area when you arrive onsite you are allotted two complimentary exhibitor badges, you may to be issued a replacement badge. You must bring the original purchase up to two additional exhibitor badges. Please note that badge to receive a replacement. additional exhibitor badges are $125 each. Your badge allotments will be displayed when you log in to register badges. To purchase EXHIBITOR BADGE PICK-UP additional exhibitor badges please send an email request to Sam Badges marked for onsite pick-up, or registered after February 26, Wallace at [email protected] 2019, must be picked up onsite at the Exhibitor Registration Area. If you prefer to pick up all your exhibitor badges onsite, please be LOST BADGES sure to mark the appropriate checkbox during registration. Name Lost badges, including complimentary badges, may be replaced changes (for badges being picked up onsite) can be processed for a nominal fee at the Exhibitor Registration Area. within the exhibitor badge registration system until it closes on March 18, 2019. All name changes after this date must be done CHILD BADGES onsite at the Exhibitor Registration Area. Please note that you will WonderCon Anaheim offers one of the most generous child badge not be able to pick up your badges onsite until any outstanding policies in the industry. Children (age 12 and under) are free with balance is paid in full. an exhibitor badge. To register a child, please visit the Exhibitor Registration Area when you arrive onsite. For more information, INTERNATIONAL EXHIBITOR BADGE PICK-UP please visit www.comic-con.org/wca/2019/child-badge-policy. We are unable to ship to an international address. If you are an Children are NOT allowed in the Exhibit Hall during Drayage international exhibitor, your badges will be available for pick-up Assistance Program (DAP) hours. onsite at the Exhibitor Registration Area.
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EXHIBITOR BADGE REGISTRATION (continued)
REFUNDS/CANCELLATIONS Please remember that badges will NOT be activated until Please contact [email protected] for refund requests. you provide WonderCon Anaheim with a complete and valid California CDTFA-410-d seller’s permit form. If you have personnel changes, you may process your own badge • Additional exhibitor badges can be purchased for $125.00 cancellations. You may log back into exhibitor badge registration each. by clicking the link found in the Exhibitor Key Contact’s Member ID account. The deadline to cancel badges scheduled for advance • Booth exhibitors receive four (4) complimentary exhibitor shipping is February 26, 2019. The deadline to cancel badges badges for each 10 X 10 booth and may purchase up to four (4) scheduled for onsite pick-up is March 18, 2019. additional exhibitor badges per booth. • Small Press, Dealer’s Table, Media and Fan Table exhibitors TERMS AND CONDITIONS receive two (2) complimentary exhibitor badges and may By signing the back of the WonderCon Anaheim Exhibitor purchase up to two (2) additional exhibitor badges. Application, you agree to the WonderCon Anaheim 2019 Exhibitor Rules and Regulations (page 18), as well as the WonderCon • Artists’ Alley exhibitors receive one (1) complimentary exhibitor Anaheim Exhibitor General Terms and Conditions (page 21). badge and may purchase one (1) exhibitor badge. If you order additional badges, you will pay for them onsite at the Exhibitor Registration desk (located at the back of Hall A) prior to setting up. The deadline to register your badges and be eligible for pre-show delivery is Midnight, February 26, 2019.
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DRAYAGE ASSISTANCE PROGRAM (DAP): HOURS, PROCEDURES, AND POLICIES Below are the official WonderCon Anaheim 2019 onsite Drayage Assistance Program (DAP) hours, procedures, and policies. DAP THURSDAY, MARCH 28 assists exhibitors transporting freight to and from booth spaces Booths and WonderCon Anaheim Tables: 9:00 AM - 7:00 PM during convention move-in and move-out. WonderCon Anaheim has Fan Tables: 12:00 PM – 7:00 PM contracted with Freeman to provide DAP to exhibitors free of charge! Small Press Tables: 2:00 PM – 7:00 PM Make sure to carefully read all procedures and policies below to avoid Artists’ Alley Tables: 3:00 PM – 7:00 PM incurring any additional fees. FRIDAY, MARCH 29 All booths and tables: 7:00 AM - 9:00 AM SATURDAY, MARCH 30 All booths and tables: NONE SUNDAY, MARCH 31 (TEARDOWN) All booths and tables: 5:01 PM - 10:00 PM
ANAHEIM CONVENTION CENTER FACILITIES AND PARKING MAP
Updated 11/27/2018
CVS REDEVELOPMENT PROJECT Hyatt House Opening (2019) Walgreens
Car Park 7
Loading Dock Ramp
D. Alley
Grand Plaza
Hall E Loading Docks
Passenger
continued on next page
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DRAYAGE ASSISTANCE PROGRAM (DAP): HOURS, PROCEDURES, AND POLICIES (continued) GENERAL POLICIES AND PROCEDURES • Exhibitors will coordinate with Freeman in their aisle way to • All vehicles (POVs, common carriers, and van lines) must report to prepare freight and exhibitor materials for move-out. Once the Freeman Check-In Trailer located at 1850 South West Street materials have been consolidated, the exhibitor will receive a Anaheim, CA 92802 (AKA the West Street Entrance) for move-in dock pass and may then retrieve their vehicle and bring it into and move-out. Freeman will provide direction for proper loading the designated POV area for loading. and off-loading. • If you park in a different Anaheim Convention Center Car Park • Exhibitors are subject to a nominal parking fee each day during on Sunday prior to move-out, make sure to keep the parking move-in and move-out for access to the Anaheim Convention receipt. You will be allowed into Car Park 5 or 6 without having Center loading docks and car parks. There are no in-and-out to re-pay the parking fee with a valid receipt, provided there is privileges in any Anaheim Convention Center car park during room available in the lots days WonderCon Anaheim is open to the public. Overnight parking is prohibited. PARKING • In order to access the move-in and move-out parking lot and • No loading/off-loading is permitted in front of the Anaheim docks there will be a $16.00 parking charge for each day of usage. Convention Center and no vehicles are permitted in the Exhibit The pass will allow exhibitors in-and-out parking privileges on Hall at any time. All loading and off-loading must take place that day in the adjacent Anaheim Convention Center parking through the loading docks and/or exterior car parks. Loading and lots after they have off-loaded their vehicles. Exhibitors will not off-loading through Car Park 7 is only permitted if your materials be allowed to remain in Car Park 7 after they off-load. are hand carried in the arms of one individual. Exhibitors must exit Car Park 7 once loading/off-loading is complete. • There is NO overnight parking for any vehicles in the Convention Center parking lots. • Carts (including bell carts from nearby hotels) and dollies are not permitted in the Anaheim Convention Center car parks or • All parking charges, fees, fines, or towing expenses will be the lobbies. responsiblility of the exhibitor. • Any oversize vehicle that parks in the Anaheim Convention MOVE-IN POLICIES AND PROCEDURES Center parking lots will be charged $32.00 to park. • Freeman will direct your vehicle to its off-loading location. Once your vehicle is off-loaded, your freight and exhibitor materials will • All common carriers and van lines should proceed directly to the be delivered to your booth and your vehicle must immediately West Street entrance to the Anaheim Convention Center. exit the Privately-Owned Vehicle (POV) unloading area and park. • There will be no privately owned vehicles, common carriers, or • If you are using a commercial carrier service, they must deliver van lines loading or off-loading on the exhibit floor. All loading your product during the WonderCon Anaheim Drayage Assistance and off-loading will take place on the docks and exterior car Program (DAP) hours and you must be at your booth to sign for parks. the shipment in order to qualify for DAP. If either of these criteria • If you park in a different Anaheim Convention Center Car Park are not met you will incur fees by Freeman. on Sunday prior to move-out make sure you keep your parking • Please note that we advise all exhibitors to arrive early to utilize receipt. You will be allowed into Car Park 5 or 6 without having to DAP. You must be checked in and off-loaded by the end of pay the parking fee again with a valid receipt, provided there is published DAP hours to qualify for this complimentary service. room available in the lots • Exhibitors who are still in line at the program closing time or who • There are NO in-and-out privileges on days when WonderCon is arrive outside of the official Drayage Assistance Program hours open to the public. will not qualify and will be billed at the applicable Freeman The full Anaheim Convention Center parking rules can be found drayage rates. For more information on Freeman services and as a PDF in the WonderCon Anaheim Exhibitors Portal. prices, consult the Freeman Exhibitor Service Kit which will be made available in your Exhibitor Portal in early February. The Anaheim Convention Center Address is: 800 West Katella Avenue, Anaheim, CA 92802 (Map on page 13) MOVE-OUT POLICIES AND PROCEDURES • Freeman will have dedicated crews manning the main aisles to help exhibitors with their move-out drayage needs. Materials, including pallets and shrink wrap, will be available for delivery to exhibitor booths upon request. 14 MORE INFORMATION: WWW.COMIC-CON.ORG/WCA March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center
EXHIBITOR SET-UP HOURS (WITHOUT DAP): HOURS, DAILY PROCEDURES, AND POLICIES Please find the official WonderCon Anaheim 2019 onsite booth and table set-up hours, daily procedures, and policies below. Set-up hours allow exhibitors to arrange merchandise and prepare exhibit space during non-public Exhibit Hall hours. The Drayage Assistance Program (DAP) is available around certain set-up hours to aid exhibitors during convention move-in and move-out. Please refer to pages 13-14 for DAP hours, policies, and procedures.
EXHIBITOR SET-UP HOURS (WITHOUT DAP) WEDNESDAY, MARCH 27: SATURDAY, MARCH 30: By appointment only 8:30AM to 9:15AM THURSDAY, MARCH 28: SUNDAY, MARCH 31: 7:00PM to 9:00PM 8:30AM to 9:15AM FRIDAY, MARCH 29: 9:00AM to 10:45AM
DAILY EXHIBIT HALL OPENING Manager’s supervisor to avoid unnecessary escalation. In extreme All personnel must have an exhibitor badge and/or temporary set- situations, refusal to comply with WonderCon Anaheim’s policies, up sticker to access the Exhibitor Hall prior to public hours. You must rules, and regulations have resulted in removal from the Exhibit retrieve temporary set-up stickers from the Exhibitor Registration Area. Hall without refund and/or loss of future WonderCon Anaheim Freeman will NOT allow anyone in the loading dock area who does exhibit space. Our goal is to make sure no problem gets to this not have an exhibitor badge or temporary set-up/teardown sticker. level!
All freight, fixtures, and merchandise must be cleared from aisle ways FIRE MARSHAL POLICIES for cleaning each morning prior to public Exhibit Hall opening. Please • Exhibits containing enclosed rooms, multi-level structures, note professional badge holders may be granted early access at that dynamic or moving elements, display materials that may affect time. Exhibitors must be in their exhibit spaces during public Exhibit the manner in which persons can exit from inside the booth, or Hall hours. No products or displays may be placed in (or encroach exhibits that are 400 square feet or larger are required to submit into) the aisles. This includes, but is not limited to, booth fixtures, floor plans to WonderCon Anaheim prior to February 20, 2019 grid walls, chairs, structural supports, display boxes, storage boxes, for review. A special permit from the Anaheim Fire Marshal is or merchandise. required for all automobile/motor vehicle displays. Please email [email protected] for more information. DAILY EXHIBIT HALL CLOSING • Combustible Decorations: All decorations, including, but not To facilitate an orderly Exhibit Hall closing each day, all exhibitors must limited to drapes, tablecloths that hang six (6) inches below the refrain from any sales or promotional activities after closing to the edge of the table, signs, banners, acoustical materials, cotton, hay, public. WonderCon Anaheim staff and security will escort attendees paper, straw, moss, split bamboo, wood chips, wood less than 1/4 out of the Exhibit Hall daily for public closing. The Exhibit hall will inch in thickness (or fiberboard less than 3/8 inch in thickness), close to the attendees at 7:00pm on Friday and Saturday. The foam core, etc., shall be flame retardant treated. Glass or otherwise Exhibit hall will close at 5:00pm on Sunday. WonderCon Anaheim inherently fire retardant cloth may be used without being flame staff and security will escort the attendees out of the hall first. retardant treated. A California State Fire Marshal certificate of We will then clear the hall of exhibitors not later than 7:30pm on flame-retardant treatment or a sample of material for a field test Friday and Saturday. must be provided upon request of the Fire Marshal. Material failing the field flame test must be treated by a California State WONDERCON ANAHEIM FLOOR MANAGERS Fire Marshal Certified Flame Retardant Application contractor, or Compliance with all WonderCon Anaheim exhibitor policies, rules, the material must be removed from the building(s). and regulations is the responsibility of all exhibitors. WonderCon Anaheim Floor Managers (look for the sand colored polos with a • Only one day’s worth of product is allowed to be stored in your Comic-Con logo) ensure compliance with said regulations, so that exhibit space. Literature on display shall be limited to reasonable everyone has a safe and enjoyable onsite experience. Please work quantities. Reserve supplies shall be kept in closed containers with the Floor Manager in your area to resolve any compliance and stored in a neat and compact manner. issues. If problems arise, please ask to speak with the Floor continued on next page
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EXHIBITOR SET-UP HOURS (WITHOUT DAP): HOURS, DAILY PROCEDURES, AND POLICIES (continued) WONDERCON ANAHEIM WEAPONS POLICY WONDERCON ANAHEIM ALCOHOL POLICY A. Any exhibitor wishing to display prop weapons of any kind There is no alcohol allowed in the Exhibit Hall, or in any pro- at WonderCon Anaheim must have prior written approval gramming room, at any time during WonderCon Anaheim. Let’s all from Comic-Con International. All weapons must be officially enjoy a safe and responsible WonderCon Anaheim 2019! licensed products and must relate to comics, science fiction, fantasy, and/or popular arts. AISLE WAY ENCROACHMENT No product or displays may be placed on or encroach into the B. No steel weapons of any kind may be sold or delivered to aisles. This includes, but is not limited to; booth fixtures or grid the buyer (or delivered from a previous sale) at WonderCon walls including peg hooks and clothing hangers, chairs, structural Anaheim. Comic-Con International at its sole discretion may supports, display boxes, storage boxes, display easels, video require the removal of any weapon from any exhibitor’s display. screens, or merchandise.
C. All weapons displayed at WonderCon Anaheim must comply with all laws of the United States, the State of California, and all local laws and ordinances. Exhibitors are responsible for obtaining and complying with all applicable laws and ordinances as they pertain to the transport and sales of weapons.
D. Nonfunctional replica guns relating to comics, fantasy, or science fiction may be displayed and orders may be taken. You may take orders for nonfunctional guns to be fulfilled only after WonderCon Anaheim.
E. All weapons must be secured so that they cannot be easily removed from the display without the exhibitor’s assistance. Approved weapons may not be displayed loose on a table. Secure cable ties, locked display cases and displays beyond the reach of the attendees are all acceptable means of securing display weapons.
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HOTEL RESERVATIONS
WonderCon Anaheim is pleased to announce that onPeak will be handling all hotel reservations for 2019! This year we are offering several great hotels close to the Anaheim Convention Center, all with special rates for WonderCon Anaheim 2019. Please visit www. comic-con.org/wca/hotels for detailed information about hotel reservations including: deposit policies, room rates, and onPeak contact information. SPECIAL GUESTS WonderCon Anaheim 2019 continues to have a veritable “who’s who” of comics, science fiction, fantasy, and pop culture guests. Some of this year’s guests include: Greg Capullo, Donny Cates, Tom King, Jim Lee, and Tula Lotay. For more information about confirmed special guests, please visit www.comic-con.org/wca/2019/special-guests
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WONDERCON ANAHEIM 2019 EXHIBITOR RULES AND REGULATIONS These supplemental terms and conditions for WonderCon Anaheim 2019 8. DISPLAY REGULATIONS are to be applied in conjunction with the General Terms and Conditions A. When the exhibit floor is open to the public no handcarts of any type executed by Exhibitor and SDCC. The General Terms remain in full force will be allowed on the exhibit floor. No handcarts are allowed in the and effect. All capitalized terms used herein, which are defined in the lobby at any time. General Terms, shall have, for all purposes hereof, the respective meanings B. No exhibit may block or interfere with a neighboring exhibit. Booth given them in the General Terms. The General Terms and Conditions are exhibit fixtures, components, merchandise and identification signs will reprinted on page 21 and are printed on the back of the WonderCon be permitted to a maximum height of 8 feet. Sidewalls may not extend Anaheim 2019 Exhibitor Application. more than 5 feet from the back wall. All display fixtures over 4 feet high must be positioned at least 3 feet off the aisle to avoid blocking the line 1. CONTRACT ACCEPTANCE of sight to a neighboring exhibit. All agreements concerning exhibit space must be in writing. No verbal C. For table exhibits, fixtures, components, merchandise and identification agreements – including those involving space confirmation, placement signs will be permitted to a maximum height of 8 feet. Exhibit spaces and payment – will be honored. must be set up so that the long edge of the table remains parallel to the aisle and 4 feet from the back wall or drape of your space. Table 2. REFUNDS exhibitors on the end may purchase a 4’ draped table to create a closed All monies paid shall be retained by SDCC and are nonrefundable and corner if they will be able to access their booth without entering their nontransferable in the event that the exhibitor fails to fulfill or violates neighbor’s space. No portion of the table may protrude into any aisle this contract or withdraws from the convention after the stated deadlines. during convention hours. 3. EXHIBIT SPACE OCCUPANCY D. Any exhibitor with an exhibit over 400 square feet (four booths) will be If the exhibitor fails to submit space payments by the specified times, required to submit a floor plan 45 days prior to the convention. SDCC shall have the right to take possession of said space and lease it to E. All tables on the aisles of the Exhibit Facility exhibit floor must be another party. Exhibits must be staffed by an authorized representative of draped. Drapes may not be pulled up to sell or display merchandise. No the exhibitor during all convention hours. Exhibitors may store one day’s drape on an aisle may be removed during the convention. worth of stock in their exhibits. Exhibitor events that conflict with the F. No walls, drapes or other fixtures shall be permitted in the aisles without convention or convention hours must have the approval of SDCC. prior written consent from SDCC.
4. OBSERVANCE OF LAWS AND CONVENTION CENTER REGULATIONS G. Nothing may be hung from the ceiling or pillars without prior written No alcohol is allowed in the Exhibit Facility during the Event, its installation consent. All signs must have written approval from SDCC prior to or its dismantling. There is no smoking allowed in the Exhibit Facility at installation. All signage directly adjacent to another exhibitor must be any time. single-sided. G.1 Only exhibitors with 400 sq ft or more of contiguous exhibit space 5. RESTRICTIONS ON THE SALE OF VIDEOTAPES/DVDS may hang a banner from the ceiling. Hung banners must be at least Sale and display of videotapes and/or DVDs is not allowed unless they 5’ from any neighboring exhibit space. are packaged by the copyright holder or an approved license holder. H. No food may be given away or sold from any exhibit without prior The vendor must be able to provide proper documentation of copyright written approval. No chewing gum or stickers will be allowed at the ownership or public domain status. Event for sale or as promotional material. I. No strobe or flashing lights are permitted as part of any display exhibit. 6. UTILITIES SDCC shall use all proper and reasonable care to have all power, air, water J. No helium balloons or helium filled products, displays or advertisements and gas services installed prior to the Event. SDCC, however, shall not be will be permitted in the exhibit hall without prior written permission responsible for late installation or interruption of any such service. from SDCC. K. Exhibitors shall maintain their displays in a clean and orderly manner 7. ASSUMPTION OF RISKS; FORCE MAJEURE and shall take such action as deemed necessary to prevent injury or In the event that, due to circumstances beyond the reasonable control damage to any person or exhibit in the exhibit hall. of SDCC: (a) the Event is postponed, cancelled (in whole or in part) or L. Aisles of the exhibit hall will be cleaned each night. The exhibitor is moved to a different location; (b) the Exhibit Facility or its exhibitor area responsible for placing trash in the appropriate containers. is unavailable (in whole or in part); or (c) the installation, exhibition or move out time for exhibits is reduced, there will be no refunds (in whole or in part) of exhibitor or advertisement fees. For purposes of this section, the term “circumstances beyond the reasonable control of SDCC” shall include, but is not limited to: power outage, fire, earthquake, flood or other weather conditions, labor dispute or strike, war, riot, act of public enemy, acts of violence by third parties, governmental and municipal acts or ordinances and other acts of God. continued on next page
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WONDERCON ANAHEIM 2019 EXHIBITOR RULES AND REGULATIONS (continued) M. The exhibitor shall not utilize any fixture, device, merchandise, or B. Giveaway tables, autograph tables, video viewing tables, or demon- activity that is illegal, in bad taste, or detrimental to the convention or stration tables must be placed a minimum of 2 feet back from the the comics industry (as determined by SDCC at its sole discretion). aisle. Video games should be installed at the back of the booth to N. SDCC reserves the right to disapprove the display of any item that accommodate persons playing as well as onlookers. the convention, reasonably and in good faith, determines is not in C. Should participants and/or onlookers interfere with the normal traffic keeping with the nature, character, or orderly conduct of the SDCC or is flow of the aisle or overflow into neighboring exhibits, the Convention detrimental to the appearance of any other displays or the convention may discontinue the activity. as a whole. D. No drawings for prizes may be held that require anyone to be present to win. This includes trivia contests, audience participation events, 9. HEIGHT AND LINE OF SIGHT VARIANCE and scavenger hunts. Absolutely no games or contests where a fee is A. Exhibitors wishing to have a display that does not conform to the charged to participate are allowed. This includes wheels of fortune, card Display Regulations in this Section must submit a Height and Line of picks, raffles, and grab bags as well as video games and other arcade- Sight Variance request. style games. No contest will be allowed that involves the consumption B. Requests must be accompanied by detailed descriptions and/or images of any food or beverage. Limited giveaways and/or Comic-Con exclusive of the requested display. If SDCC can find a location that will not impact products must be coordinated with the Convention other exhibitors, or if the variance will not affect other exhibitors, it will E. Giveaways and flyer distributions must take place from within try to grant Exhibitor’s Request. an exhibitor booth only, and never in aisles, lobbies, outside any C. Requests will be evaluated as they are received, and Requests received Convention site, or in any other Convention space. early will have a higher probability of being granted. F. All “M” rated games must be displayed in such a way that are not readily D. SDCC may not be able to grant every Request it receives. The Request visible from the aisle. “M” rated games are considered adult material by deadline is February 20, 2019. The Height and Line of Sight Variance the convention and must abide by the Adult Materials policy found on form is now online and can be found in your Exhibitor Portal. page 20 of this Newswire. E. SDCC reserves the right to refuse variances requested on-site. Any G. Program Book Policy: If you receive free space from WonderCon labor or materials charges incurred from an on-site variance will be the Anaheim in the Autograph Area of the exhibit floor, you are NOT responsibility of Exhibitor. SDCC is the only party authorized to grant allowed to charge for your autograph. You may charge for any item that these Requests. Do not send the Request to the Exhibit Facility; any you supply and will be signing for free. You must sign one item of your arrangements pertaining to height and/or line of sight variance made choice, we suggest the WonderCon Anaheim Program Book, one per with a party other than SDCC will not be honored. person at no charge if requested, and you cannot require a purchase for this signature. F. All materials, displays, and products must be safe, stable, and resistant to collapse. WonderCon Anaheim reserves the right and sole discretion H. Exhibitors may not use barcode scanners anywhere outside of their to decide whether an exhibitor meets this definition. booths without written permission from WonderCon Anaheim. No barcode may be scanned without the permission of the badgeholder. G. Table Exhibit spaces, including Small Press and Artists Alley, must be set-up so that the long edge of the draped table remains parallel to I. Mystery Boxes and blind prize boxes: Any mystery box-style products the aisle and 4 feet from the back wall or drape of your space. Exhibit for sale at WonderCon Anaheim must contain products worth at least fixtures, components, and identification signs will be permitted to the minimum retail value of the price charged for the box. Comic-Con a maximum height of 8 feet. No side walls are allowed. No overhead reserves the right to spot check boxes and ascertain the value of their arches for display space of merchandise will be permitted. No back wall contents using the current retail value of the items included in the box. drape may be moved or removed J. Assisted mobility devices: Self balancing scooters (commonly known as hoverboards) are not allowed in the exhibit hall at any time. They 10. AUTOGRAPH SIGNINGS/ VIDEOGAMES/GIVEAWAYS cannot be used during exhibitor or public hours. This restriction applied A. Giveaways, video games, video viewings, demonstrations, flyer to both single and two wheeled scooters. distribution, and autograph areas must be organized within the exhibitor’s space so that they do not interfere with any traffic in the 11. SOUND aisle. A. Exhibitors must police their own booths to be sure that noise levels All in-booth signings must be coordinated with WonderCon Anaheim. from sound systems or any other activity are kept to a minimum and do Certain restrictions will apply. Not all signings may be allowed on the not interfere with others. exhibit floor and not all booths or locations can accommodate all type B. Speakers and sound systems must be turned to the inside of the booth. of signings. All in-booth signings must submit the In-booth Signing Form found online in the WonderCon Anaheim exhibitors’ portal. More information can be found in the Optional Exhibitor Submissions Instructions on page 8 of this Newswire. continued on next page
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WONDERCON ANAHEIM 2019 EXHIBITOR RULES AND REGULATIONS (continued) C. The use of sound systems or equipment producing sound is an C. Any adult material for sale or display must pertain to comics, animation, exception to the rule. The Convention reserves the right to determine science fiction, fantasy, adventure, horror or other related popular arts. at what point sound constitutes interference with others and must D. If an Exhibitor plans to sell adult material at the Event, they must be discontinued. No megaphones, bullhorns, or microphones will be complete a WonderCon Anaheim Adult Materials Display Agreement. allowed. Most attendees come to WonderCon Anaheim to shop and The request to sell adult material must be received by February 20, do business. They need to be able to carry on a conversation without 2019. The Adult Materials Display Agreement is part of the online sound interference. submissions and can be found in your Exhibitor Portal. 12. FIRE SAFETY All materials, displays and products must be safe, stable and resistant to 16. CALIFORNIA SWAP MEETS, FLEA MARKETS OR SPECIAL EVENTS collapse. SDCC reserves the right and sole discretion to decide whether CERTIFICATION (CDTFA-410-D) an exhibitor meets this definition. All display materials must be made of SDCC is required to obtain a valid California Seller’s Permit number from a flame proof material or be made flame proof. All construction and all all exhibitors engaged in sales at the Event. No Exhibitor will be issued decorations of tables and backspaces must conform to the Anaheim Fire badges or be allowed to set-up their exhibit without a valid California Regulations. The Fire Marshal also reserves the right to sample a portion Seller’s Permit. In addition, all Exhibitors, whether selling or not, are of any cover for a fire test. required to complete a California form CDTFA-410-d. A CDTFA-410-d form is included in this mailing. Please fill this form out and return it to SDCC by 13. ELECTRICAL/MECHANICAL COMPLIANCE March 1, 2019. Failure to complete this form may delay your registration Electrical wiring and mechanical equipment must meet Anaheim code on-site. California Seller’s permit information can be obtained from the (available on request). Any electrical or other mechanical apparatus must California Department of Tax and Fee Administration at (800) 400-7115 be muffled so that the noise does not bother other exhibitors. Monday through Friday 8:00 AM to 5:00 PM (Pacific) or at www.cdtfa.ca.gov.
14. WONDERCON ANAHEIM WEAPONS POLICY 17. EXHIBITOR BADGES A. Any exhibitor wishing to display prop weapons of any kind at All WonderCon Anaheim exhibitors are required to wear their exhibitor WonderCon Anaheim must have prior written approval from Comic- badge at all times whenever they are inside the Anaheim Convention Con International. All weapons must be officially licensed products Center. Exhibitor badges can be registered online. and must relate to comics, science fiction, fantasy, and/or popular arts. Exhibitors are limited in the total number of complimentary badges B. No steel weapons of any kind may be sold or delivered to the buyer they can request. The exhibitor’s staff shall at all times during the show (or delivered from a previous sale) at WonderCon Anaheim. Comic- hours be neat and clean and shall observe all the rules and regulations Con International at its sole discretion may require the removal of any of the Exhibit Facility. SDCC shall furnish the exhibitor’s staff with such weapon from any exhibitor’s display. identification passes as may be required for entrance to or exit from the C. All weapons displayed at WonderCon Anaheim must comply with all Exhibit Facility. Such identification passes shall be nontransferable. laws of the United States, the State of California, and all local laws and ordinances. Exhibitors are responsible for obtaining and complying 18. AMENDMENTS with all applicable laws and ordinances as they pertain to the transport SDCC shall have the full power in the interpretation and enforcement of and sales of weapons. all contract regulations contained herein and in the General Terms, and D. Nonfunctional replica guns relating to comics, fantasy, or science the power to make such amendments thereto, and such further rules and fiction may be displayed and orders may be taken. You may take orders regulations as shall be considered necessary and proper. for nonfunctional guns to be fulfilled only after WonderCon Anaheim. E. All weapons must be secured so that they cannot be easily removed SDCC RESERVES THE RIGHT TO CHANGE THE TERMS & CONDITIONS from the display without the exhibitor’s assistance. Approved weapons AT ANY TIME WITHOUT NOTICE. may not be displayed loose on a table. Secure cable ties, locked display cases and displays beyond the reach of the attendees are all acceptable means of securing display weapons.
15. ADULT MATERIAL A. Adult material is defined pursuant to the Anaheim municipal code. Art and/or other material displayed or offered for sale must conform to federal, state and local laws. B. No exhibitor may display material depicting nudity or sexual content unless it is blinded (i.e. depictions of nudity or sexual content must be covered to SDCC’s satisfaction) or displayed in such a way that it cannot be viewed by minors from the aisles. In particular, adult material on the aisles must be covered in such a way that it is not accessible without exhibitor assistance.
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WONDERCON ANAHEIM GENERAL TERMS AND CONDITIONS 1. DEFINED TERMS of the existence of Section 1542 of the California Civil Code (“Section The term “Event” means Comic-Con International Presents WonderCon 1542”), which provides: Anaheim, currently scheduled to be March 29-31, 2019. (“Event Dates”) at the Anaheim Convention Center (“Exhibit Facility”). The Event is owned, A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE produced and managed by San Diego Comic Convention, Inc. (“SDCC”). As CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS FAVOR AT THE used hereinafter, the term “Organizer” means, collectively, SDCC, and each TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM MUST HAVE of its/their respective officers, directors, agents, affiliates, representatives, MATERIALLY AFFECTED HIS SETTLEMENT WITH THE DEBTOR. employees and assigns, unless the context requires otherwise. The term “Exhibitor” means, collectively (I) the company, any other business entity, Notwithstanding such provisions, this release shall constitute a full release or person that applied for exhibit space rental and agreed to enter into in accordance with its terms. Exhibitor knowingly and voluntarily waives this contract upon acceptance by SDCC in the manner stated below and the provision of Section 1542, as well as any other statute, law or rule of (ii) each of its officers, directors, shareholders, employees, contractors, similar effect. agents, representatives, and/or invitees, as applicable. 4. INDEMNIFICATION 2. CONTRACT ACCEPTANCE Exhibitor shall on a current basis, indemnify, defend (with legal counsel This contract shall become binding and effective only when it has been satisfactory to SDCC in its sole discretion) and hold Organizer and the signed on the opposite page by Exhibitor and counter-signed on the Exhibit Facility harmless from any and all claims, demands, suits, liabilities, opposite page by a duly authorized representative of SDCC. damages, losses, costs, reasonable attorneys’ fees and expenses, which result from or arise out of or in connection with (a) Exhibitors’ participation 3. ASSUMPTION OF RISKS; RELEASES or presence at the Event; (b) any breach by Exhibitor of any agreements, Exhibitor expressly assumes all risks associated with, resulting from or covenants, promises or other obligations under this contract; (c) any arising in connection with Exhibitor’s participation or presence at the matter for which Exhibitor is otherwise responsible under the terms of Event, including, without limitation, all risks of theft, loss, harm, damage this contract; (d) any violation or infringement (or claim or violation or or injury to the person (including death), property, business or profits of infringement) of any law or ordinance or the rights of any party under Exhibitor or Exhibitor’s employees, contractors, representatives, patrons, any patent, copyright, trademark, trade secret or other proprietary right; guests or invitees (collectively, the “Exhibitor Parties”), whether caused by (e) any libel, slander, defamation or similar claims resulting from the negligence, intentional act, accident, act of God or otherwise. Exhibitor actions of Exhibitor; (f) harm or injury (including death) to Exhibitor; and has sole responsibility for its property or any theft, damage or other loss to (g) loss or damage to property or the business or profits of Exhibitor, such property and the Exhibitor Parties’ property (whether or not stored in whether caused by negligence, intentional act, accident, act of God, theft, any courtesy storage area), including without limitation any subrogation mysterious disappearance or otherwise, and (h) damage or loss of any claims by its insurer. Neither Organizer nor the Exhibit Facility accepts property belonging to Exhibitor or the Exhibitor Parties. Exhibitor shall not responsibility, nor is a bailment created, for property and the Exhibitor settle or compromise any claims against Organizer without Organizer’s Parties’ property delivered by or to Exhibitor. Neither Organizer nor the prior written consent. Exhibit Facility shall be liable for, and Exhibitor hereby fully and forever release and discharge the Organizer and the Exhibit Facility, individually 5. LIMITATION OF LIABILITY and collectively, and their present and former officers, directors, Under no circumstances shall Organizer or the Exhibit Facility be liable for shareholders, partners, affiliates, employees, agents, representatives and any lost profits or any incidental, special, indirect, punitive or consequential attorneys, and predecessors, assignees and successors of each of them, damages whatsoever for any of the acts or omissions whether or not from all claims, actions, causes of action, demands, cross-claims, counter- apprised of the possibility of any such lost profits or damages. In no claims, obligations, contracts, indemnities, contributions, suits, debts, event shall Organizers maximum liability under any circumstance sums, accounts, controversies, rights, damages, costs, attorneys’ fees, exceed the amount actually paid to SDCC by Exhibitor for exhibit space losses, expenses and liabilities whatsoever, in law, equity or otherwise rental pursuant to this contract. Organizer makes no representations or (collectively “Claims”) which either may now have or have had or which warranties, express or implied, regarding the number of persons who will may hereafter accrue, individually, collectively or otherwise in connection attend the Event or regarding any other matters. with, relating to or arising out of Exhibitor’s participation and/or presence in the Event and/or damage to property belonging to the Exhibitor or to 6. QUALIFICATIONS OF EXHIBITOR the Exhibitor Parties. Exhibitor acknowledges that there is a possibility SDCC, in its sole discretion, shall have the right to determine whether a that subsequent to the execution of this contract, it will discover facts prospective exhibitor is eligible to participate in the Event. Applicants who or incur or suffer claims that were unknown or unsuspected at the time have not previously exhibited at a prior event held by Organizer similar to this contract was executed, and which if known by it at that time may that of the Event may be required to submit a description of the nature of have materially affected its decision to execute this contract. Exhibitor their business and the items intended to be exhibited. SDCC reserves the acknowledges and agrees that by reason of this contract, and the releases right to restrict or remove any exhibit which SDCC, in its sole discretion, contained in this Section 3, it is assuming any risk of such unknown facts believes is objectionable or inappropriate. Only Exhibitors with products and such unknown and unsuspected claims. Exhibitor has been advised and/or services relating to comic books, comic strips, animation, or other continued on next page
21 MORE INFORMATION: WWW.COMIC-CON.ORG/WCA March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center
WONDERCON ANAHEIM GENERAL TERMS AND CONDITIONS (continued) related popular culture items are eligible to exhibit. No adult materials (as more than thirty (30) days earlier or thirty (30) days later than the dates defined pursuant to municipal code) may be displayed or sold without on which the Event originally was scheduled to be held, no refund will be prior written permission of SDCC. due to Exhibitor; provided however, SDCC shall assign use of such space to Exhibitor pursuant to the terms of this contract. If SDCC elects to cancel 7. ASSIGNMENT OF SPACE the Event other than for reasons previously described in this paragraph, Exhibit space shall be assigned by SDCC in its sole discretion for the Event SDCC shall refund to each Exhibitor its entire exhibit space rental payment and for the Event Dates only. Any such assignment does not imply that previously paid, in full satisfaction of any and all liabilities on the part of similar space will be assigned for future events held by Organizer. SDCC the Organizer to Exhibitor. reserves the right to change the floor plan or to move an Exhibitor to another booth location prior to or during the Event if SDCC in its sole 11. EXHIBIT SPACE OCCUPANCY discretion determines that to do so is in the best interest of the Event. Hours and dates for installing, occupying and dismantling exhibits shall be those expressly specified by SDCC. If Exhibitor fails to install its display 8. CANCELLATION BY EXHIBITOR in its assigned space by one hour before show opens or leaves its space Cancellation: Generally, partial cancellation of booth space is not unattended during the Exhibit hours, SDCC shall have the right to take permitted, any partial cancellation must have the prior written consent possession of the space and no refund will be due to Exhibitor. All exhibits of SDCC, which consent shall be in SDCC’s absolute discretion. Exhibitors must be open for business during the Event hours each day of the Event. who cancel exhibit space more than 90 days prior to the opening day Exhibitor may not dismantle their display until the Event is officially closed of the Event, will be refunded total due, less $50.00. Exhibitors who by SDCC on the last day of the Event. cancel exhibit space less than 90 days prior to the opening day of the Event, but more than 60 days prior to the opening day of the Event, will 12. LISTINGS AND PROMOTIONAL MATERIALS pay a cancellation fee of 50% of total due. There will be no refunds for By Exhibitor’s participation in the Event, Exhibitor expressly grants to SDCC cancellations made less than 60 days prior to the opening day of the a fully paid, perpetual non-exclusive license to use, display and reproduce Event. Exhibitor payment will be required. the name, trade names and product names of Exhibitor in any directory (print, electronic or other media) listing the exhibiting companies at the 9. CANCELLATION BY SDCC Event and to use such names in SDCC promotional materials. SDCC shall If Exhibitor fails to make a payment required by this contract in a timely not be liable for any errors in any listing or descriptions or for omitting any manner, SDCC may terminate this contract immediately (and Exhibitor’s Exhibitor from the directory or other lists or materials. Exhibitor agrees participation in the Event) without further notice and without obligation that SDCC may also take photographs of Exhibitor’s booth space, exhibit to refund monies previously paid. SDCC reserves the right at its discretion and personnel during, before or after the open hours of the Event and use to refuse Exhibitor permission to move in and set up an exhibit if Exhibitor such photographs for any SDCC promotional purpose. is in arrears of any payment due to SDCC. SDCC is expressly authorized (but has no obligation, expressed or implied) to occupy or dispose of any 13. CARE OF EXHIBIT FACILITY space vacated or made available by reason of action taken under this Exhibitor shall promptly pay for any and all damages to the Exhibit Facility paragraph in such manner as it may deem best, and without releasing or associated facilities, booth equipment or the property of others caused Exhibitor from any liability hereunder. SDCC may also terminate this by Exhibitor. contract effective upon written notice of termination if Exhibitor breaches any of its obligations under the contract without any obligations, 14. TAXES AND LICENSES expressed or implied, on SDCC’s part to refund any payments previously Exhibitor shall obtain any licenses, permits or approvals under federal, made and without releasing Exhibitor from any liability arising as a result state or local law applicable to its activities at the Event at its sole of or in connection with such breach. If SDCC removes or restricts an expense. Exhibitor shall obtain any necessary tax identification numbers exhibit which SDCC considers to be objectionable or inappropriate, no and permits and for paying all taxes, license fees, use fees, or other refund will be due Exhibitor. fees, charges, levies or penalties that become due to any governmental authority in connection with its activities at the Event. 10. CANCELLATION OF THE EVENT If SDCC cancels the Event due to circumstances beyond the reasonable 15. COPYRIGHTED MATERIALS control of SDCC (such as acts of God, acts of war, governmental emergency, Exhibitors shall not play or permit the playing or performance of, or labor strike or unavailability of the Exhibit Facility) SDCC shall refund to distribution of any copyrighted material at the Event unless it has obtained each Exhibitor its exhibit space rental payment previously paid, minus all necessary rights and paid all required royalties, fees or other payments. a share of costs and expenses incurred, in full satisfaction of Organizer’s liabilities to Exhibitor. SDCC reserves the right to cancel, rename or 16. OBSERVANCE OF LAWS relocate the Event or change the dates on which it is held. If SDCC changes Exhibitor shall abide by and observe all federal, state and local laws, codes, the name of the Event, relocates the Event to another event facility within ordinances, rules and regulations, and all rules and regulations of the the same city or changes the dates for the Event to dates that are not Exhibit Facility (including without limitation any union labor work rules).
continued on next page
22 MORE INFORMATION: WWW.COMIC-CON.ORG/WCA March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center
WONDERCON ANAHEIM GENERAL TERMS AND CONDITIONS (continued) Without limiting the generality of the foregoing, Exhibitor shall construct 21. CHARACTER OF DISPLAYS: USE OF AISLES AND COMMON AREAS its exhibits to comply with the Americans with Disabilities Act. Distribution of samples and printed matter of any kind and any promotional material is restricted to the exhibit booth. All exhibits shall display 17. ADDITIONAL TERMS AND CONDITIONS products or services in a tasteful manner as determined in SDCC’s sole SDCC has sole control over attendance policies. Except as provided to the discretion. The aisles, passageways and overhead spaces remain strictly contrary in this contract, all monies paid by Exhibitor shall be deemed under control of SDCC and no signs, decorations, banners, advertising fully earned and non-refundable at the time of payment. Exhibitor shall material or special exhibits will be permitted in any of these spaces except conduct itself at all times in accordance with normal standards of decorum by written permission of SDCC. Uniformed attendants, models and other and good taste. In addition to its right to close an exhibit and withdraw employees must remain within the booths occupied by their employers. acceptance of the contract, SDCC in its sole judgment may refuse to Any and all advertising distribution must be made by Exhibitor only consider for participation in future events held by Organizer an Exhibitor from within his or her booth. Equipment must be arranged so that show who violates or fails to abide by the contract and any of the accompanying visitors do not stand in the aisle while examining equipment or watching rules and regulations. Any amendment or modification to this contract demonstrations. Strolling entertainment or moving advertisements must be in writing and signed by an authorized representative of SDCC. outside of an Exhibitor’s exhibit space is prohibited. Exhibitor may not assign this contract or any right hereunder nor may Exhibitor sublet or license all or any portion of its exhibit space without 22. SOUND ADVERTISEMENTS the prior written consent of SDCC, which consent shall be in SDCC’s sole The use of devices for mechanical reproduction of sound or music discretion. is permitted, but must be controlled. Sound of any kind must not be projected outside of the exhibit booth. Exhibitors are specifically 18. EXHIBITOR SERVICE GUIDE prohibited from employing any carnival-type attraction, animal or Approximately one month from the Event, SDCC will send Exhibitor Service human, or from operating such noise-creating devices as bells, horns or Manuals to the Primary Contact listed on the front of this agreement. The megaphones. SDCC reserves the right to determine sound interference Exhibitor Service Manuals will include information integral to participation with others and Exhibitor shall comply with any request by SDCC to at the Event, including but not limited to additional exhibitor rules and discontinue any such sound or music. regulations, official contractor order forms, registration, shipping and drayage, utilities and building services, exhibitor display rules, and move- 23. FIRE AND SAFETY LAWS in, move-out schedules. Federal, State and city laws must be strictly observed. Exhibitor shall be responsible for compliance with all applicable laws. Additional information 19. INCORPORATION OF RULES AND REGULATIONS regarding fire and safety regulations will be found in the Exhibitor Service Any and all matters pertaining to the Event and not specifically covered by Manuals. the terms and conditions of this contract shall be subject to determination by SDCC in its sole discretion. SDCC my adopt rules or regulations from 24. RIGHTS OF OFFSET; ENFORCEMENT time to time governing such matters and may amend or revoke them In the event Exhibitor is indebted to SDCC, whether or not such at any time, upon reasonable notice to Exhibitor. Any such rules and indebtedness arises from this or any other agreement, SDCC shall have the regulations (whether or not included in an Exhibitor Service Manuals or right in its discretion, to apply any refunds of exhibit booth fees properly similar document) are an integral part of this contract and are incorporated due Exhibitor to such other indebtedness. In the event legal action is herein by reference and shall have the full force and effect as if such rules filed by SDCC to enforce the terms and provisions of the agreement, the and regulations are fully set forth herein. Exhibitor shall observe and abide prevailing party in such action shall be entitled to reimbursement of court by additional regulations made by SDCC as soon as these additional rules costs and reasonable legal fees. or regulations are communicated to Exhibitor. This contract (including the Exhibitor Service Manuals and any additional rules or regulations adopted 25. TERMS AND CONDITIONS UPDATES by SDCC from time to time) states the entire agreement of the parties with SDCC will be providing to Exhibitor from time to time additional materials respect to the subject matter hereof. which will specify additional terms and conditions for your participation and/or presence at the Event. Such additional terms and conditions 20. GOVERNING LAW (including without limitation those specified in the document entitled This contract is governed by the laws of the State of California as applied “General Terms and Conditions”) are hereby fully incorporated herein to contracts entered into and entirely performed within such state. by reference and shall have the full force and effect as if such terms and Exhibitor agrees that the courts located in the State of California shall conditions are fully and expressly set forth herein. You hereby agree that constitute the exclusive forum for the resolution of any and all disputes all information containing terms and conditions provided to you by SDCC arising out of, connected with or related to this contract or the breach of shall be deemed fully read and understood by you and that you shall be any provision of this contract. Exhibitor waives any right to assert lack of bound by all the terms and conditions contained herein and therein. personal or subject matter jurisdiction and agrees that venue property lies in Anaheim, California. SDCC RESERVES THE RIGHT TO CHANGE THE TERMS & CONDITIONS AT ANY TIME WITHOUT NOTICE.
23 MORE INFORMATION: WWW.COMIC-CON.ORG/WCA March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center
Index
Adult Materials Display Agreement ...... 7, 20 Limited-Edition Giveaways and Convention Exclusives Submission 8 Artists’ Alley Table ...... 3 Loading ...... 4 Back Page of Application Signed (Back Page of Application) . . . 7, 12 Loading Docks ...... 4 Badge Shipping Address 3 Lost Badges ...... 11 Booth and Table Set-Up ...... 15-16 Map of Anaheim Convention Center and Parking Map 13 CDTFA-410-D ...... 7, 20, Back Page Move-in ...... 4, 14 Child Badges ...... 11 Move-Out ...... 4, 14 Comic-Con Member ID (Member ID, Member ID account) 3, 7 Offline Forms ...... 4 Comprehensive Onsite Hours 6 Off-loading ...... 4, 14 Corner Booth ...... 3 Online Forms ...... 4, 7-8 Daily Exhibit Hall Closing 1, 6, 15 onPeak ...... 4, 17 Daily Exhibit Hall Opening 1, 6, 15 Onsite Booth and Table Set-Up 4, 13-15 DAP ...... 3, 13-14 Optional Exhibitor Submissions ...... 4, 8 Dock Pass ...... 3 Outstanding Balances ...... 7 Drayage ...... 3, 6 Parking ...... 13-14 Drayage Assistance Program (DAP): Hours, Policies, POV (Privately Owned Vehicles) ...... 4, 14 and Procedures 3, 13-14 Program Book Listing 8 EKC ...... 3 Public Exhibit Hall Hours 4 Exhibit Space ...... 3 Public Relations Contact Form ...... 8 Exhibit Space Policies 15-16, 18-20, 21-23 Purchasing Additional Exhibitor Badges ...... 11 Exhibitor Appointed Contact Form ...... 8, 25-27 Refunds/Cancellations ...... 12 Exhibitor Badge ...... 3, 11-12, 20 Required Exhibitor Submissions ...... 4, 7 Exhibitor Badge Confirmations 11 Set-Up Hours ...... 15 Exhibitor Badge Pick-Up ...... 11 Small Press Table 4 Exhibitor Badge Registration ...... 3, 11-12 Special Guests ...... 17 Exhibitor Badge Shipping ...... 11 Standard Booth 4 Exhibitor Deadlines ...... 5 Swap Meets, Flea Markets, Exhibitor Key Contact 3 or Special Events Certification (CDTFA-410-D) 7, 20, Back Page Exhibitor Registration 6 Temporary Set-Up Stickers ...... 4 Exhibitor Portal (WonderCon Anaheim Exhibitor Portal) 3 Terms and Conditions 12 Exhibitor Registration Hours Onsite 11 Visual Guidelines for Booth ...... 9-10 Exhibitor Set-Up ...... 6, 15-16 Weapons Policy ...... 16, 20 Exhibitors Tab 3 WonderCon Anaheim 2019 Exhibitor Rules and Regulations . . 18-20 Facilities Map ...... 13 WonderCon Anaheim Exhibitor General Terms and Conditions . 21-23 Floor Managers 3, 15 WonderCon Anaheim Staff ...... 2 Freeman ...... 3 WonderCon Anaheim Dealer’s Table ...... 4 Freeman Advance Order Discount Deadline ...... 8 Height and Line of Sight Variance Request ...... 8, 19 Home Address ...... 4 Hotel Reservations 17 Important Terms ...... 3-4 In-Booth Signing Request ...... 8 International Exhibitor Badge Pick-Up ...... 11 Island Premium 4
24 MORE INFORMATION: WWW.COMIC-CON.ORG/WCA Exhibitor Appointed Contractor Form
Members of the Decorators Union claim jurisdiction over all set-up and dismantling of exhibits including signs and laying of carpet. You may install and/or dismantle your exhibit display if one person, who is a full time employee, can accomplish the task in one hour or less without the use of tools. If your exhibit preparation, installation or dismantling requires more than one hour, We must receive this form you must use union personnel supplied by the Official Decorating Contractor or an by March 15, 2019 Exhibitor Appointed Contractor. If you plan to use an Exhibitor Appointed Contractor you must fill out this form and return it to Comic-Con no later than March 15, 2019. Please return this form to: • You must also provide a copy of your insurance certificate listing WonderCon WonderCon Anaheim Anaheim and the Anaheim Convention Center as being additionally insured. Please P.O. Box 128458 include this paragraph: San Diego, CA 92112 “San Diego Comic Convention, and the Members, Officers, Directors, Agents, Volunteers and Employees of San Diego Comic Convention, are named as ad- or Fax completed form to: ditional insureds and are provided the same coverage as the named insured, 619-414-1022 including the cost of defense, against claims for bodily injury, death, or property damage occurring in or upon, or resulting from the insureds participation during Exhibitor Appointed WonderCon Anaheim.” Contractor Form • Include the Exhibiting Company name on the insurance certificate. March 29-31, 2019 • Exhibitors must also fill out the Third Party Authorization form found in the Fri.: 11:00 AM-7 PM Freeman Exhibitor Information & Service Manual. Sat.: 9:30 AM-7 PM Sun.: 9:30 AM-5 PM EXHIBITOR INFORMATION Company Name: ______Anaheim Convention Center 800 West Katella Avenue, Contact Name: ______Anaheim, CA 92802 Booth Number: ______Contact: Contact Phone Number: ______Alex Gentry Phone: 619-414-1020 EXTENDED MOVE-IN/ MOVE-OUT REQUEST FAX: 619-414-1022 If your exhibit will require additional time to install or dismantle you may request www.comic-con.org early move-in and late move-out. Not all exhibitors will qualify for extended email: [email protected] move-in and move-out. Spaces are limited and we encourage you to make your request as early as possible. WonderCon Anaheim is produced by Comic-Con International: San Diego *Please note that there is NO Drayage Assistance during the extended move-in and a non-profit educational corporation dedicated move-out hours. All costs will be billed directly to the exhibitor. to creating awareness of and appreciation for comics and related popular art forms, primarily Early Move-in Wednesday, March 27 through the presentation of conventions and Late Move-out Monday, April 1 events that celebrate the historic and ongoing contributionof comics to art and culture.
WC 2019 Exhibitor Newswire 25 www.comic-con.org/wca EXHIBITOR APPOINTED CONTRACTOR INFORMATION
Contractor Name: ______Contractor Contact: ______Phone Number: ______E-mail: ______Type of Service Provided (i.e. labor, AV, design house, staffing, etc): We must receive this form by March 15, 2019 ______Please return this form to: WonderCon Anaheim P.O. Box 128458 San Diego, CA 92112 Exhibitors must provide their contractor with any necessary information regarding the installation and servicing of the exhibit. or Fax completed form to: 619-414-1022 All EACs must be licensed and carry Union credentials.
Exhibitor Appointed All EAC’s must check in and get appropriate WonderCon Anaheim credentials Contractor Form at the Exhibitor Registration desk located in the convention center. No one will be allowed inside the exhibit hall without proper WonderCon Anaheim March 29-31, 2019 credentials. Fri.: 11:00 AM-7 PM Sat.: 9:30 AM-7 PM EXHIBITOR APPOINTED CONTRACTOR INSURANCE Sun.: 9:30 AM-5 PM CARRIER INFORMATION
Anaheim Convention Center Insurance Carrier: ______800 West Katella Avenue, Anaheim, CA 92802 Insurance Carrier Contact: ______Phone Number: ______Contact: Alex Gentry Email: ______Phone: 619-414-1020 FAX: 619-414-1022 Address:______www.comic-con.org email: [email protected] Insurance requirements can be found on the next page of the EAC Packet.
WonderCon Anaheim is produced by Insurance policies must list WonderCon Anaheim and the Anaheim Conven- Comic-Con International: San Diego tion Center as being additionally insured. The specific text can be found on a non-profit educational corporation dedicated to creating awareness of and appreciation for the previous page of the EAC Packet. comics and related popular art forms, primarily through the presentation of conventions and events that celebrate the historic and ongoing contributionof comics to art and culture.
WC 2019 Exhibitor Newswire 26 www.comic-con.org/wca San Diego Comic Convention EVENT EXHIBITORS INSURANCE REQUIREMENTS
Prior to event, Exhibitors shall furnish Certificate of Insurance to San Diego Comic Convention, Inc. as evidence of the insurance coverage required herein.
Exhibitor(s) shall maintain the required insurance continuously during the term of the event. However, the Exhibitor(s) liabilities shall not be limited in any manner to the insurance coverage required. Insurance is to be placed with insurers having at least an A X policyholder’s rating in accordance with the current A. M. Best Rating Guide, or equivalent insurer rating service.
Each insurance policy required herein shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or limits except after a thirty (30) day prior written notice, ten (10) days for non-payment of premium, has been submitted to San Diego Comic Convention, Inc.
The Certificate of Insurance shall be sent to: Certificate Holder: San Diego Convention, Inc. Attn: Justin Dutta Address: 225 Broadway, Suite 1800 Email: San Diego, CA 92101
Minimum Limits of Liability – Unless otherwise agreed to in writing, Vendor’s insurance shall be written with the following minimum limits of liability:
A. Commercial General Liability: The Exhibitor(s) shall procure and maintain a policy of Commercial General Liability insurance, provided on an occurrence basis and in limits not less than:
Each Occurrence Limit $1,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal and Advertising Injury $1,000,000
Exhibitor(s) may utilize an Excess Liability policy to meet the required limits of insurance. Insurance deductibles greater than $25,000 shall be declared on the certificate of insurance and shall be subject to approval by San Diego Comic Convention, Inc.
San Diego Comic Convention, and the Members, Officers, Directors, Agents, Volunteers and Employees of San Diego Comic Convention be named as an additional insured on the Insurance Certificate and an “additional insured” endorsement shall apply.
A waiver of subrogation in favor of Inspiration as named on the “Additional Insured” endorsement shall apply (see sample Endorsement).
Coverage afforded shall be primary and non-contributing with any other insurance maintained by.
B. Automobile Liability: (Combined Single Limit) $1,000,000 Coverage shall provide for the loading and unloading of vehicles and liabilities arising out of the use of hired and/or non-owned vehicles.
C. Workers Compensation: The Exhibitor(s) shall procure and maintain Workers Compensation insurance as required by applicable state law for employees. Employers Liability insurance shall be provided in limits not less than:
Each Accident for Bodily Injury by Accident $1,000,000 Policy Limit for Bodily Injury by Disease $1,000,000 Each Employee for Bodily Injury by Disease $1,000,000 CDTFA-410-D REV. 7 (1-18) STATE OF CALIFORNIA SWAP MEETS, FLEA MARKETS, OR CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION SPECIAL EVENTS CERTIFICATION
People who sell merchandise in California are generally required to hold a seller’s permit. You may not sell at this event unless you have a seller’s permit or are not required to hold a permit. You are required to have a permit if you are selling, even temporarily, new or handcrafted items or used items you purchased for the purpose of reselling to others. You are not required to hold a permit if you are only making “occasional” sales, selling products that are not taxable when sold at retail, or selling on behalf of a section 6015 retailer. You may electronically register for a seller’s permit at no cost to you by visiting our website at www.cdtfa.ca.gov. To find a California Department of Tax and Fee Administration (CDTFA) office near you, call our Customer Service Center at 1-800-400-7115 (TTY:711) or visit our website. If you obtain a temporary seller’s permit, the business address on your temporary permit should be the address of the temporary selling location and the mailing address should be your permanent place of business or residence. Occasional and Nontaxable Sales—Occasional sellers are usually people who are not required to hold a seller’s permit because they will not be making a series of qualifying sales. A person who has cleared their garage of used items accumulated for their own use and who sells only those items would usually qualify as an occasional seller, provided they make sales no more than twice in a 12-month period. Some sellers who make only nontaxable sales are also not required to hold seller’s permits. Examples include sellers of fresh produce or other cold food products sold “to go.” Please note, however, some food sales are taxable, including sales of food for consumption in places where admission is charged. Section 6015 Retailers—Revenue and Taxation Code section 6015 relieves certain individuals of the requirement to obtain a seller’s permit when: (1) the product supplier is a CDTFA approved section 6015 retailer, (2) the product supplier reports and pays tax on the actual “retail selling price,” (3) the individual is selling only those items purchased from the section 6015 retailer, and (4) the individual provides the name of the product supplier. Typical section 6015 retailers include multi-level marketing retailers that solicit sales through a network of individual salespeople/representatives (for example, Avon, Tupperware). Verification of a seller’s status is required by law. Please complete all four sections of this form. Please print.
1. EVENT INFORMATION EVENT NAME AND PLACE
EVENT DATE(S) TABLE/BOOTH/LOCATION ID NUMBER
2. VENDOR/EXHIBITOR INFORMATION OWNER’S NAME
MAILING ADDRESS (street number or P.O. box)
(city, state and ZIP code) TELEPHONE NUMBER ( ) DRIVER LICENSE NUMBER OR STATE ID NUMBER AND STATE
TYPE OF BUSINESS, DESCRIPTION OF ITEMS TO BE SOLD/DISPLAYED
3. STATUS—Check appropriate boxes, and provide requested information
I hold a valid seller’s permit. My number is: S No sales of tangible personal property are being made or solicited at this event.
I am not required to hold a seller’s permit because: My retail product sales are not subject to tax My sales are exempt occasional sales I sell on behalf of a section 6015 retailer
4. CERTIFICATION—Partners/additional sellers, complete a separate copy of this form
The above statements are certified to be correct to the best knowledge and belief of the undersigned.
NAME (type or print) TITLE
SIGNATURE DATE
See reverse for disclosure information. CLEAR PRINT CDTFA-324-GEN-S REV. 11 (9-17) STATE OF CALIFORNIA CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION Annual Privacy Notice – No Action Needed
Your account records are covered by state laws that protect your privacy. The Information Practices Act (Civil Code §1798.17) requires the California Department of Tax and Fee Administration (CDTFA) to notify you each year of your privacy rights.
The CDTFA administers many of the state’s tax and fee laws. We ask you for your information (when you apply for your permit, certificate, license or renewal, relief request, payment plan, offer in compromise, settlement, or other applications) that is either required by law, or is used for our registration records. We will use the information to determine whether you are paying the correct amount of taxes and fees, or to collect any amounts you owe. You must provide all information requested, including your social security number (used for identification purposes [see Title 42 U.S. Code section 405(c)(2)(C)(i)]). A complete list of the California Revenue and Taxation Codes authorizing the CDTFA to maintain your information for the administration of its programs is available on our website at www.cdtfa.ca.gov/formspubs/cdtfa324gen.pdf.
What happens if I don’t provide the information? Your application for a permit, certificate, license, relief request, payment plan, or other programs may not be processed if your information is incomplete. If you are not able to file your required returns, you may have to pay penalties and interest. You may owe more taxes or fees, or receive a smaller refund, if you do not provide the requested information to support your exemptions, credits, exclusions, or adjustments.
If you provide fraudulent information, civil penalties may apply and you may be subject to criminal prosecution.
Can anyone else see my information? Yes; while your records are covered by state laws that protect your privacy, the CDTFA may share information regarding your account with specific local, state, and federal government agencies, or companies contracted and authorized to represent the government agencies.
We may release the information printed on your permit, certificate, or license, such as your account type, start and closeout dates, and the names of business owners or partners (unless otherwise protected from disclosure), to the public. When you sell a business, we may give the buyer or other involved parties information regarding any of your outstanding tax liabilities.
With your written permission, we can release some or all of the information regarding your account to anyone you designate.
Can I review my records? Yes. Requests should be made in writing to your closest CDTFA office or responsible official listed below. For a complete listing of our locations or a copy of the publication 58A, How to Inspect and Correct Your Records, visit us at www.cdtfa.ca.gov, or call our Customer Service Center at 1-800-400-7115 (TTY:711), Monday through Friday, 8:00 a.m. to 5:00 p.m. (Pacific time), except state holidays. You may contact the CDTFA’s Disclosure Office at:
Disclosure Office, MIC:82 California Department of Tax and Fee Administration PO Box 942879 Sacramento, CA 94279-0082 1-916-445-2918
Who is responsible for maintaining my records? The officials listed below are responsible for maintaining your records.
Sales and Use Tax Special Taxes and Fees Property Tax California Department of California Department of California State Board of Equalization Tax and Fee Administration Tax and Fee Administration Property Tax Department Field Operations Division, MIC:47 Business Tax and Fee Division Deputy Director, MIC:63 PO Box 942879 Deputy Director, MIC:57 PO Box 942879 Sacramento, CA 94279-0047 PO Box 942879 Sacramento, CA 94279-0063 1-916-322-4899 Sacramento, CA 94279-0057 1-916-274-3372 1-916-445-1441