IMPORTANT INFORMATION FOR EXHIBITORS MARCH 29–31, 2019 EXHIBITOR NEWSWIRE PUBLIC EXHIBIT HALL HOURS FRIDAY, MARCH 29: 11:30 AM - 7:00 PM SATURDAY, MARCH 30: 10:00 AM - 7:00 PM SUNDAY, MARCH 31: 10:00 AM - 5:00 PM * Remember the publicly advertised opening times for WonderCon Anaheim are 30 minutes later than the actual opening times* WWW.COMIC-CON.ORG/WCA ANAHEIM CONVENTION CENTER • 800 WEST KATELLA AVE, ANAHEIM, CA 92802 WONDERCON ANAHEIM STAFF March 29-31 | WonderCon Anaheim 2019 FAE DESMOND: Anaheim Convention Center Executive Director DAVID GLANZER: Chief Communications and Strategy Officer GARY SASSAMAN: Director of Print and Digital Media WELCOME! EDDIE IBRAHIM: Senior Director of Programming Thank you for choosing to exhibit at WonderCon Anaheim 2019! We would like to MAIJA GATES: Division Administrator & acknowledge how important each and every exhibitor is to WonderCon Anaheim. The time Senior Director of Talent Relations and resources you invest in each year allow us to organize a successful, growing event. Your JUSTIN DUTTA: Director of Exhibits safety, comfort and well-being is our priority. In order to maintain the greatest standards MARK YTURRALDE: of excellence for both the exhibitors and the attendees, we implore that you read this Chief Technical Officer ADAM SMITH: document thoroughly. Within its pages you will find important information, policies and Executive Director Comic-Con Museum WENDI EKBLADE: dates outlining how best to prepare for WonderCon Anaheim 2019! Security ROD MOJICA: Exhibits: Sales SAM WALLACE: WHAT’S NEW FOR 2019 Exhibits: Registration • The Comic-Con Exclusive Merchandise Purchasing Ticket System (EMPTS) is now available to ALEX GENTRY, MADISON REDDINGTON: Assistants to the Director of Exhibits WonderCon Exhibitors. SUE LORD: Volunteers • Visual guides for booths pg 9-10 DONNA FREMED, CONNIE MARTINEZ: Human Resources • Freeman Anaheim has a new Warehouse Shipping Address JANET GOGGINS: Guest Relations Exhibiting Company Name/ Booth # CHRIS SCHOENTHAL: C/O Freeman Professional Registrar AMY RAMIREZ: 3454 Miraloma Ave. | Anaheim, CA 92806 Program Participants Registrar • Additional WonderCon Anaheim Exhibitor badges beyond your complimentary allotment ADRIENNE LUDWIG: are available or $125 each, the same price as last year! Talent Relations Registrar LISA MOREAU: Office Manager & Customer Service Supervisor KAREN MAYUGBA: Press Registrar DAMIEN CABAZA, MIKE STOLTZ, ROBERT SAYLOR, SAM SMITH: CONTENTS Assistants to the Chief Communications and Strategy Officer Important Terms . .3-4 TOMMY GOLDBACH, LAURA JONES, WonderCon Anaheim 2019 Exhibitor Deadlines . 5 ADAM NEESE: Assistants to the Senior Director of Programming Comprehensive Onsite Hours. .6 JOE CAMACHO, DANIEL TIDEMAN: Graphic Designers Required Exhibitor Submissions . 7 TERRELL COLLINS: Talent Relations Manager Optional Exhibitor Submissions . .8 DAN ZISKO: Visual Guide for Booth . 9-10 Controller YVETTE DURHAM, ELLE O’REILLY, MARISSA Exhibitor Badge Registration . 11-12 RAMOS, SHANNON CRAWFORD: Accounting Staff Drayage Assistance Program (DAP): Hours, Procedures, and Policies . .13-14 TAYLOR COSSIART, NICOLE WATKINS, LILY THIEMENS, KATIE COURTNEY, TIM KIMURA, • Facilities Map . .13 DANIEL SANCHEZ, CHRISTINE RUIZ: Experience Design Team Designers • Move-in and Move-Out . 14 Exhibitor Set-Up (Without DAP): Hours, Daily Procedures, and Policies. .15-16 WonderCon Anaheim 2019 Exhibitor Newswire Hotel Reservations. .17 Published by San Diego Comic Convention PO Box 128458 Special Guests . 17 San Diego, CA 92112 Exhibit Space Policies . .18-20 619-414-1020 | Fax: 619-414-1022 EMAIL: WonderCon Anaheim 2019 Exhibitor Rules and Regulations . 18-20 General Exhibitor Inquiries WonderCon Anaheim General Terms and Conditions. .21-23 [email protected] Exhibit Sales & Small Press inquiries Index . 24 [email protected] Exhibit Registration & Exhibitor Appointed Contractor Form . .25-26 Artists’ Alley Inquiries Swap Meets, Flea Markets, or Special Events Certification (CDTFA) . Back Page [email protected] 2 MORE INFORMATION: WWW.COMIC-CON.ORG/WCA March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center IMPORTANT TERMS ARTISTS’ ALLEY TABLE EXHIBITOR BADGE A single exhibitor Artists’ Alley table consists of one 6’ x 24” draped An exhibitor badge grants the holder all the rights and privileges in-line table and one chair. There is three foot high divider drape as well as responsibilities of an attendee badge. Please see the behind each row of tables. There is no side divider drape. Exhibit Comic-Con website for full attendee badge terms and conditions. space in Artists’ Alley is limited to creative talent only. An exhibitor badge also allows the holder access to the Exhibit Hall during move-in, set-up, booth maintenance and tear down BADGE SHIPPING ADDRESS hours. Exhibitors are required to have their badge on them and The address where badges that qualify for advance shipping will prominently displayed at all times when they are in the convention be sent to prior to the event. This address can be updated in the center. All badges are the property of SDCC and must be Exhibitor Key Contact’s Comic-Con Member ID account. Please relinquished to SDCC upon request. WonderCon Anaheim check the shipping address in your Member ID account to ensure reserves the right to refuse admission, to refuse service and/or that the badges are sent to the correct location. to cancel/revoke your Member ID and/or badge at WonderCon Anaheim’s discretion. COMIC-CON MEMBER ID (MEMBER ID, MEMBER ID ACCOUNT) All Exhibitor Key Contacts need a valid Member ID to register EXHIBITOR BADGE REGISTRATION exhibitor badges. If you do not already have a Member ID, please Exhibitor badge registration is located on the dockside of Exhibit visit https://secure2.comic-con.org/memberid/ to sign up. A Hall A. If you did not have your exhibitor badges shipped to you Member ID is free, and you only need to register once! Make sure in advance or your application is missing required forms you must to use the same email address you provided on your WonderCon pick up your badges here. Exhibitors may be required to validate Anaheim Exhibitor Application. badges when they are picked up. All badges must have a name that can be verified by a state issued photo ID. CORNER PREMIUM A corner premium booth consists of a space approximately 10’ x EXHIBITOR KEY CONTACT (EKC) 10’ with two 8’ x 5’ back drapes and 3’ pipe and drape side rails, one The Exhibitor Key Contact is responsible for all pre-show forms and 8’ x 24” draped table and two chairs. paperwork as well as registering badges prior to getting onsite. The EKC may also be responsible for the exhibitor presence onsite. DOCK PASS If the EKC is not onsite you must designate and inform WonderCon Once an exhibitor is fully packed and ready to be loaded onto their Anaheim who the exhibitor onsite contact will be. vehicle Freeman will issue dock passes from the Material Handling desk(s) located in the back of the Exhibit Hall. Dock passes are EXHIBITOR PORTAL required for all vehicles wanting to enter and load merchandise (WONDERCON ANAHEIM EXHIBITOR PORTAL) from the dock areas of the convention center. Your Exhibitor Portal contains all the required and optional forms necessary to exhibit at WonderCon Anaheim. It also contains the DRAYAGE WonderCon Anaheim Newswire as well as PDFs and links to other Transporting goods a short distance. In this case from the Anaheim exhibitor information. Convention Center docks or your privately owned vehicle (POV) to your exhibit space. EXHIBITORS TAB Tab located in the Exhibitor Key Contact’s Comic-Con Member ID DRAYAGE ASSISTANCE PROGRAM (DAP) account. Links to exhibitor badge registration and your Exhibitor Assists exhibitors in transporting freight to and from the loading dock Portal. and exhibit spaces during convention move-in and move-out. FLOOR MANAGERS EXHIBIT SPACE WonderCon Anaheim Floor Managers ensure that all exhibitors The WonderCon Anaheim Exhibit Hall offers four different types are in compliance with all exhibitor policies, rules, and regulations. of exhibitor space: booths, dealer’s tables, Artists’ Alley tables and Small Press tables. Carpet and electricity are not included with any FREEMAN WonderCon Anaheim exhibit space. Freeman is the official service provider for WonderCon Anaheim. Among other things Freeman sets the halls prior to exhibitor move-in and provides drayage services and general decorating labor. continued on next page 3 MORE INFORMATION: WWW.COMIC-CON.ORG/WCA March 29-31 | WonderCon Anaheim 2019 Anaheim Convention Center IMPORTANT TERMS (continued) HOME ADDRESS OPTIONAL EXHIBITOR SUBMISSIONS The address directly associated with an individual’s badge and Forms, items, etc. that may be submitted to receive certain services may be used for lead retrieval onsite. The Exhibitor Key Contact’s before/during/after the event. home address may be updated in their Comic-Con Member ID account. All other exhibitor home addresses are entered during PRIVATELY OWNED VEHICLES (POVS) exhibitor badge registration. Privately owned vehicles such as: cars, minivans, cargo vans, pick- up trucks, and sport utility vehicles (SUVs). ISLAND PREMIUM An island premium booth requires a four booth minimum PUBLIC EXHIBIT HALL HOURS purchase. Tables and chairs are not included. All islands must Hours the Exhibit Hall is open to the general public. submit a floor plan to WonderCon Anaheim for approval. REQUIRED EXHIBITOR SUBMISSIONS LOADING DOCKS Forms, items, etc. that must be submitted to register exhibitor The freight loading areas of the Anaheim Convention Center. This badges. includes the staging aprons used by privately owned vehicles (POVs) and the dock wells used by larger company vehicles. SMALL PRESS TABLE A small press table consists of one 8’ x 24” draped in-line table and LOADING two chairs. There is an 8’ drape behind the table, and approximately Moving freight and other exhibitor materials onto a vehicle. 4’ behind the table to the back drape. Exhibit space in the small press area is limited to independent and/or small publishers. MOVE-IN Transporting freight and exhibitor materials to exhibit spaces prior STANDARD BOOTH to the event.