CITY OF WILLIAMS LAKE

REGULAR COUNCIL AGENDA

COUNCIL CHAMBERS - CITY HALL - 450 MART STREET JUNE 10, 2014 6:00 PM

Page

A. ADOPTION OF MINUTES / AGENDA

9 - 17 1. Minutes of the Regular Meeting of Council held May 27, 2014

That the Minutes of the Regular Meeting of Council held May 27, 2014 be adopted as circulated.

2. Adoption of Agenda

That Council adopt the agenda as presented.

B. DELEGATIONS

1. Mary Forbes, Williams Lake Heritage Advisory Committee re Upcoming Heritage Circles Event and Committee Update

C. REPORTS

1. GENERAL GOVERNANCE

19 - 24 a) A/P Computer Cheque Listing

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Recommendation: That the accounts payable computer cheque listings for the periods ending May 29 and June 5, 2014 be received for information.

25 - 40 b) Report of Councillor Rathor re 2014 FCM Convention Update

Recommendation: That the report of Councillor Rathor dated June 9, 2014 containing an summary of the 2014 Federation of Canadian Municipalities Annual Conference and Trade Show held May 30 to June 2, 2014 in Niagara Falls, Ontario be received for information.

2. PLANNING & OPERATIONS

41 - 58 a) Development Variance Permit Application - DVP #09-2014 - Platform Properties Ltd. - Increase in Fascia Sign Area for "SportChek" Sign - 710-1185 Prosperity Way

Recommendation: That pursuant to the report of the Planner dated May 29, 2014, Council receive the Development Variance Permit application from Platform Properties Ltd. requesting to vary Part IV - Section C.1.c.i. of City of Williams Lake Sign Bylaw No. 2153, 2012 to increase the total area of fascia sign from 1.0 sq m to 1.35 sq m per 1.0 m of building frontage, for the proposed "SportChek" sign only, on Lot 3, District Lots 7046, 7047 and 8836, Cariboo District, Plan BCP38739, situate at 710-1185 Prosperity Way; and further, Staff be directed to issue notice of the application to surrounding property owners and tenants within a 100 metre radius of the subject property and the application, comments and recommendations be brought back to Council for further consideration at the July 8, 2014 Regular Council Meeting.

59 - 75 b) Development Variance Permit Application - DVP #10-2014 - Mary LeBlanc - Front Lot Line Setback for Accessory Building - 1707 Signal Point Road

Recommendation: That pursuant to the report of the Planner dated June 3, 2014, Council receive the Development Variance Permit application from Mary LeBlanc requesting to vary City of Williams Lake Zoning Bylaw No. 1825, 2002, Section 302.3(b) Minimum Front Lot Line Setbacks for accessory buildings from requiring that accessory buildings be sited to the rear of the front face of the principal building to a 7.32 m (24.0 ft) Front Lot Line

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Setback, for the proposed accessory building only, on Lot 7, District Lot 8818, Cariboo District, Plan 15764, situate at 1707 Signal Point Road; and further, Staff be directed to issue notice of the application to surrounding property owners and tenants within a 100 metre radius of the subject property and the application, comments and recommendations be brought back to Council for further consideration at the July 8, 2014 Regular Council Meeting.

77 - 86 c) Legislative Lot Width Exemption - Lynette Patenaude - 935 Mackenzie Avenue North

Recommendation: That pursuant to the report of the Planner dated June 2, 2014, Council approve the request of Lynette Patenaude of 153 Mile Construction for an exemption from the minimum lot width as required by Section 944 (1)(a) of the Local Government Act to allow for the proposed subdivision of Lot 2, District Lot 71, Cariboo District, Plan 27693, Except Plan PGP3654, situate at 985 Mackenzie Avenue North.

87 - 88 d) Stormwater Management Phase 3 Project - Award of Tender

Recommendation: That pursuant to the report of the General Manager of Planning & Operations dated June 3, 2014, Council award the Stormwater Management Phase 3 project tender to Bree Contracting Ltd. for a total cost of $461,095, excluding GST, and the engineering construction services to TRUE Consulting Group for a total cost of $30,000, excluding GST.

89 - 90 e) CN Rail Pedestrian Underpass Tender Results

Recommendation: That pursuant to the report of the General Manager of Planning & Operations dated June 3, 2014, Council cancel the tender for the CN Rail Pedestrian Underpass project, notify the low bidder of the decision and direct Staff to contact the grant funder to request that the grant amounts be diverted to another project within the municipality.

3. COMMUNITY SERVICES

91 - 93 a) Positive Ticketing Program for CMRC - Joint Committee Rpt #11-2014

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Recommendation: That pursuant to Central Cariboo / City of Williams Lake Joint Committee Report #11-2014, the report of the Manager of Active Living dated May 16, 2014 regarding the Positive Ticketing Program be received and the program be endorsed.

95 - 114 b) Pool Renovations & Upgrade Project - Communications Working Group Meeting Notes of May 14, 2014 - Joint Committee Rpt #12-2014

Recommendation: That pursuant to Central Cariboo / City of Williams Lake Joint Committee Report #12-2014, the agenda item summary of Darron Campbell, Manager of Community Services, CRD dated May 21, 2014 regarding the Cariboo Memorial Recreation Complex Pool Renovations and Upgrade Project - Communications Working Group Meeting Notes of May 14, 2014 be received.

115 - 124 c) Results of Special Voting re Fee for Service for 2014 Canada Day Event - Joint Committee Rpt #13-2014

Recommendation: That Central Cariboo / City of Williams Lake Joint Committee Report #13-2014, together with the agenda item summary of Alice Johnston, Corporate Officer, CRD dated May 21, 2014, be received and the results of the special voting opportunity conducted May 15, 2014 to authorize the reallocation of the $1,500 Fee for Service for organization of the 2014 Canada Day event from the WLCBIA to the City of Williams Lake be ratified.

125 - 126 d) Heritage Advisory Committee Update & Event Promotion

Recommendation: That the report of the Planner dated June 4, 2014 containing an update on the Heritage Advisory Committee and information on their upcoming Heritage Circles event being held June 29, 2014 at 1:00 PM at the Museum of the Cariboo Chilcotin be received; and further, Council and the community be encouraged to participate in the event.

127 - 130 e) 2014 Graduation Parade - Poll of Council

Recommendation: That pursuant to the report of the Manager of Legislative Services dated June 5, 2014, the letter from the 2014

Page 4 of 213 June 10, 2014 Regular Council

Grad Committee dated June 2, 2014 be received and the Poll of Council taken on June 3, 2014 to obtain Council approval for the 2014 Graduation Parade scheduled for Saturday, June 7, 2014 between 5:00 PM and 7:30 PM, along the route as outlined and subject to RCMP approval, be ratified.

D. BYLAWS

E. COMMITTEE OF WHOLE COUNCIL REPORTS

131 - 133 1. Community Arts Council of Williams Lake - Aboriginal Day Mural Project in Boitanio Park

Recommendation: That pursuant to Committee of Whole Council Report #15-2014, Council endorse the request from the Community Arts Council of Williams Lake and their proposed mural project in Boitanio Park on Aboriginal Day, June 21, 2014

135 - 152 2. BC Transit Fares

Recommendation: That pursuant to Committee of Whole Council Report #16-2014, Council support, in principle, the fare increase contained in the reports of the Manager of Transportation & Buildings and BC Transit, dated April 14, 2014 and January 2014 respectively, and Council request BC Transit conduct a service review for Williams Lake and area.

153 - 159 3. Accessibility Advisory Committee - Terms of Reference

Recommendation: That pursuant to Committee of Whole Council Report #17-2014, Council approve the amendments to the Accessibility Advisory Committee Terms of Reference as contained in the report of the Manager of Active Living dated May 22, 2014.

161 - 172 4. On-Street Disabled Parking Recommendations

Recommendation: That pursuant to Committee of Whole Council Report #18-2014, Council approve the revisions and additional disabled parking spaces as contained in the report of the Manager of Active Living dated May 20, 2014.

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173 - 186 5. Zoning Bylaw Amendment - Disabled Parking

Recommendation: That pursuant to Committee of Whole Council Report #19-2014, the report of the Senior Bylaw Officer dated April 1, 2014 regarding Off-Street Disabled Parking recommendations be received and Zoning Amendment Bylaw No. 2212 be given first and second readings; and further, a Public Hearing be set for June 24, 2014 at 7:00 PM in the Council Chambers of City Hall.

F. CORRESPONDENCE

187 1. Annual Youth Street Party 2014 - Boys & Girls Club

Clerk's Note: That pursuant to the request of the Boys & Girls Club in their letter dated May 22, 2014, approval be given to close the alley below Oliver Street which connects Third Avenue South and Fourth Avenue South for the Annual Youth Street Party on Wednesday, July 9, 2014 from 5:30 PM to 9:30 PM and Emergency Services be so advised.

189 2. Street Party 2014 - Williams Lake Central Business Improvement Area

Clerk's Note: That the letter from the Williams Lake Central Business Improvement Area (WLCBIA) dated May 27, 2014 be received and, pursuant to City Policy, approval be given for the 2014 Annual Street Party to be held Saturday, June 28, 2014 immediately following the Stampede Parade until approximately 5:00 PM, along the route as outlined; and further, the WLCBIA be requested to coordinate this event with City Staff, provide proof of $3 million liability insurance saving the City harmless and the Lakers Go Bus Society and Emergency Services be so advised.

191 - 197 3. Minutes of the Central Cariboo / City of Williams Lake Joint Committee Meeting held May 28, 2014

Clerk's Note: That the Minutes of the Central Cariboo / City of Williams Lake Joint Committee Meeting held May 28, 2014 be received and endorsed.

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199 4. Special Occasion Liquor Licenses for 87th Annual Williams Lake Stampede

Clerk's Note: That pursuant to the request of the William Lake Stampede Association in their letter dated June 5, 2014, approval be given for Special Occasion Liquor Licenses on June 27, 28, 29 and 30, 2014 at the Stampede Grounds, pursuant to City policy and subject to RCMP approval.

G. PROCLAMATIONS

201 - 202 1. Proclamation - "Legion Week"

Clerk's Note: That pursuant to the request of the Royal Canadian Legion - Williams Lake Branch #139 in their letter dated May 29, 2014, the week of June 23 to 27 be proclaimed "Legion Week" in the City of Williams Lake, pursuant to City policy.

H. IN-CAMERA ITEMS FOR PUBLIC INFORMATION

I. NOTICE OF MOTION

J. LATE ITEMS / OTHER BUSINESS

K. INFORMATION / ANNOUNCEMENTS / ROUND TABLE

203 - 213 1. Council Information Package

Clerk's Note: That the Council Information Package for June 10, 2014 containing the following be received for information:  May 23, 2014 - 2014 Open for Business Award Information and Application;  May 26, 2014 - Williams Lake Chamber of Commerce wins 2014 Chamber of the Year;  May 26, 2014 - Peace River Regional District re Site C Clean Energy Project Joint Review Panel Report Recommendations;  June 6, 2014 - CRD Board Highlights.

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2. Roundtable

L. ADJOURNMENT

1. Adjournment

That this meeting be adjourned.

Page 8 of 213 MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS ON TUESDAY, MAY 27, 2014 AT 6:00 PM

PRESENT: Mayor K.L. Cook Councillors I.N. Bonnell, D.M. Hughes, SPS Rathor, L.T. Walters and S.J. Zacharias

ABSENT: Councillor G.W. Bourdon

IN ATTENDANCE: D. Garceau, Chief Administrative Officer C. Bouchard, Manager of Legislative Services G. Goodall, General Manager of Planning & Operations T. Chung, Manager of Information Technology K. MacInnis, Communications Coordinator Nigel Whitehead, Planner

DELEGATIONS: Stuart Ballantyne, CEO & Mike Davis, Director of Marking & Communications, 2015 Canada Winter Games Society re update on 2015 Canada Winter Games

Eileen Campbell & Heather Robertson, Williams Lake ALS Walk Coordinators re 2014 ALS Awareness Week - See RES # /14

Junior Councillors, Rebekah Corbett, Hanna Hett, Tanner Nickel, Monica Rawlek, Brooklyn Thiessen & Gagan Vaid - Recap of Activities for 2013/2014.

CALL TO ORDER

A1. Minutes of the Regular Meeting of Council held May 13, 2014

RES #216/14

Moved by Councillor Rathor Seconded by Councillor Zacharias

That the Minutes of the Regular Meeting of Council held May 13, 2014 be adopted as circulated.

CARRIED

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A2. Adoption of Agenda

RES #217/14

Moved by Councillor Bonnell Seconded by Councillor Walters

That Council adopt the agenda as amended.

CARRIED

C1a. A/P Computer Cheque Listing

RES #218/14

Moved by Councillor Walters Seconded by Councillor Bonnell

That the accounts payable computer cheque listings for the periods ending May 15 and 22, 2014 be received for information.

CARRIED

D1. Zoning Amendment Bylaw No. 2211 - WCD Holdings Ltd. - Development of Automobile Sales & Service Centre - Acreage Reserve (A-1) Zone to Service Commercial (CS-1) Zone - 800 Highway 97 North

RES #219/14

Moved by Councillor Rathor Seconded by Councillor Zacharias

That approval from the Ministry of Transportation & Infrastructure dated May 14, 2014 be received and Zoning Amendment Bylaw No. 2211, 2014 be reconsidered and adopted.

CARRIED

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C2a. Development Variance Permit Application - DVP #07-2014 - WCD Holdings Ltd. - Utilities Servicing from "Underground" to "Overhead" - 800 Highway 97 North - Approval

RES #220/14

Moved by Councillor Rathor Seconded by Councillor Zacharias

That pursuant to the report of the Planner dated April 23, 2014, Council approve Development Variance Permit #07-2014 for architect Wendy Rempel on behalf of WCD Holdings Ltd. to vary City of Williams Lake Subdivision and Servicing Bylaw No. 1730, 2000 by varying Hydro/Telephone/Cablevision servicing standards of Table A.1 - Development Standards By Road Classification for the Development classification from "Underground" to "Overhead", for the proposed automobile sales and service centre only, on Lot A, District Lot 588, Cariboo District, Plan 29111, situate at 800 Highway 97 North.

CARRIED

C2b. Development Permit Application - DP #02-2014 - WCD Holdings Ltd. - Development of Automobile Sales & Service Centre - 800 Highway 97 North - Approval

RES #221/14

Moved by Councillor Rathor Seconded by Councillor Zacharias

That the report of the Planner dated April 17, 2014 be received and Council approve Development Permit #02-2014 for architect Wendy Rempel on behalf of WCD Holdings Ltd. for the development of a new automobile sales and service centre on Lot A, District Lot 588, Cariboo District, Plan 29111, situate at 800 Highway 97 North, subject to receipt of a maintenance agreement with extended bonding to ensure establishment of the proposed landscaping.

CARRIED

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C2c. Development Variance Permit Application - DVP #08-2014 - Gilbert Johnston - Rear Yard Setback Reduction - 1717 Renner Road

RES #222/14

Moved by Councillor Rathor Seconded by Councillor Zacharias

That pursuant to the report of the Planner dated May 20, 2014, the Development Variance Permit application from Gilbert Johnston requesting to vary Section 310.3 of City of Williams Lake Zoning Bylaw No. 1825, 2002 by reducing the minimum rear lot line setback from 7.6 m (24.9 ft) to 3.35 m (11 ft), for the proposed addition to the existing single family dwelling only, on Lot 5, District Lot 8834, Cariboo District, Plan 12401, situate at 1717 Renner Road; and further, Staff be directed to issue notice of the application to surrounding property owners and tenants within a 100 metre radius of the subject property and the application, comments and recommendations be brought back to Council for further consideration at the June 24, 2014 Regular Council Meeting.

CARRIED

C2d. BC Hydro Power Smart Energy Conservation Pledge

RES #223/14

Moved by Councillor Rathor Seconded by Councillor Zacharias

That the report of the Manager of Transportation & Buildings dated May 16, 2014 regarding the BC Hydro Power Smart Energy Conservation Pledge be received for information and Council pledge continued partnership in the Power Smart Program.

CARRIED

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E1. Letter from Ministry of Transportation & Infrastructure re Proposed Design Changes for Highway 97 - Carson Drive to Toop Road Redesign Project

RES #224/14

Moved by Councillor Bonnell Seconded by Councillor Zacharias

That pursuant to Committee of Whole Council Report #13-2014, the letters from the Ministry of Transportation & Infrastructure and Citizens Committee dated May 9, 2014 and May 20, 2014, respectively, be received and Council advise the Ministry of Transportation & Infrastructure that they have no objections to the first three bullets, request further consultation with area residents/businesses on bullets 4 & 5 and additional information on bullet 6 and Staff be requested to report back to Council.

CARRIED

• COUNCILLOR RATHOR REGISTERED A NEGATIVE VOTE.

E2. City Parade Float

RES #225/14

Moved by Councillor Rathor Seconded by Councillor Bonnell

That pursuant to Committee of Whole Council Report #14-2014, Council contribute any funds available in the Council Contingency Fund to the development of the City's float entry in the 2014 Stampede Parade.

CARRIED

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F1. WLCBIA Request for Funding of Alley Art Mural Mentorship Project

• Councillor Rathor left the Council Chambers and was not present for the vote.

RES #226/14

Moved by Councillor Walters Seconded by Councillor Bonnell

That the letter from the Williams Lake Central Business Improvement Area (WLCBIA) dated May 23, 2014 requesting financial support in the amount of $5,000 towards their 2014 Alley Art Mural Mentorship Project be received and referred to the Community Services Committee to meet with the WLCBIA.

CARRIED

• COUNCILLOR HUGHES REGISTERED A NEGATIVE VOTE.

G1. Proclamation - "ALS Awareness Week"

RES #227/14

Moved by Councillor Bonnell Seconded by Councillor Walters

That pursuant to the request of the 2014 Williams Lake Walk for ALS Coordinator in their letter dated April 11, 2014, the week of June 8 to 14, 2014 be proclaimed as "ALS Awareness Week" in the City of Williams Lake, pursuant to City policy.

CARRIED

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G2. Proclamation - "Williams Lake Stampede 2014"

RES #228/14

Moved by Councillor Rathor Seconded by Councillor Walters

WHEREAS 2014 is the 88th Anniversary of the Williams Lake Stampede;

AND WHEREAS the 2014 Stampede will be held June 27th to 30th, 2014;

AND WHEREAS the Council of the City of Williams Lake wishes to encourage each and every resident, merchant and service organization to promote the 2014 Stampede festivities;

NOW THEREFORE the Council of the City of Williams Lake hereby proclaims JUNE 1ST to JUNE 30TH, 2014 as STAMPEDE SEASON IN THE CITY OF WILLIAMS LAKE and requests all citizens observe this period by:

(a) Decorating their places of business in western decor during Stampede Season; (b) Wearing western clothing during the above Season; (c) Supporting the Stampede Association in their many endeavours whenever possible; (d) Extending a friendly Cariboo smile and a hearty welcome to all visitors to the City.

CARRIED

G3. Proclamation - "Intergenerational Day Canada" and "World Elder Abuse Awareness Day"

RES #229/14

Moved by Councillor Rathor Seconded by Councillor Bonnell

That pursuant to the request of the Intergenerational Society of Canada in their letter dated May 20, 2014, June 1, 2014 be proclaimed as "Intergenerational Day Canada" and June 15, 2014 be proclaimed as "World Elder Abuse Awareness Day" in the City of Williams Lake, pursuant to City policy.

CARRIED

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K1. Council Information Package

RES #230/14

Moved by Councillor Rathor Seconded by Councillor Bonnell

That the Council Information Package for May 27, 2014 containing the following be received for information: • April 25, 2014 - BC Victims of Homicide re Homicide Loss Support Group Facilitators Training in Prince George in June; • May 2 & 7, 2014 - Letters from the Ministry of Justice re Province-Wide Earthquake Preparedness Consultation; • May 8, 2014 - BC Federation of Labour re Commitment to BC Shipbuilding Industry; • May 8, 2014 - Ministry of Transportation & Infrastructure re BC Coastal Ferry System; • May 9, 2014 - Ministry of Forests, Lands & Natural Resource Operations re Update on Mid-Term Timber Supply Action Plan in Cariboo Region; • May 9, 2014 - Williams Lake Indian Band Media Release re Successful First Nations Land Management Vote; • May 9, 2014 - Williams Lake Indian Band Media Release re Partnership with Lake Excavating; • May 9, 2014 - TELUS re Significant Capital Investments in Williams Lake; • May 9, 2014 - Northern Medical Program Trust Release re Approval of 2014 Disbursements; • May 16, 2014 - SeniorsBC.ca e-Newsletter Volume 5 Issue 5; • May 16, 2014 - CRD Board Highlights.

CARRIED

K2. Mayor's Monthly Activities Update

RES #231/14

Moved by Councillor Bonnell Seconded by Councillor Rathor

That the report of Mayor Cook dated May 20, 2014 containing an update on the Mayor's activities for the one month period ending May 20, 2014 be received for information.

CARRIED

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L1. Adjournment

RES #232/14

Moved by Councillor Rathor Seconded by Councillor Bonnell

That this meeting be adjourned.

CARRIED

Time 7:55 PM

MAYOR CORPORATE OFFICER

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DATE OF REPORT: June 9, 2014 DATE & TYPE OF MEETING: June 10, 2014 Regular Council Meeting AUTHOR: Councillor Surinderpal Rathor SUBJECT: FEDERATION OF CANADIAN MUNICIPALITIES 2014 ANNUAL CONFERENCE FILE: 0400-41-01

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to report on Councillor Rathor’s attendance at the 2014 Federation of Canadian Municipalities Annual Conference and Trade Show May 30 to June 2, 2014 in Niagara Falls, Ontario.

SECTION 2: BACKGROUND The FCM Annual Conference and Trade Show delivers informative and thought-provoking sessions designed to meet the unique professional development needs of municipal political leaders and senior staff. There is an opportunity to learn about leading-edge innovations and solutions for Canadian cities and towns. The FCM Annual Convention and Trade Show consists of nearly 2000 municipal leaders that come together to discuss key issues and challenges that their communities face.

SECTION 3: DISCUSSION Attended the following Study Tours:

“A Forest With a Heart”. Heartland Forest sits on 93 acres of provincially significant wetland and Carolinian forest. This nature experience and learning centre is purposefully designed around accessibility and offers barrier-free forest trails, an outdoor learning centre and one of the largest treehouses in Canada. I had a first-hand view of an accessible wetland and woodland environment, woodworking shop and nature centre.

“Happy Trails to You”. (Walkers Creek System from Cindy Drive Park at Lakeshore Road to Lake Ontario Lake Front – St. Catharines). The natural setting of Walkers Creek serves as one of the best examples of urban park and trail systems in Niagara. Showcasing an urban Carolinian forest, the watershed contains trails, parks and natural areas, and offers lakefront vistas. The Friends of Walkers Creek, a group of dedicated local citizens, has proven a significant advocate for the protection and improvement of the watershed.

Keynote Speakers Transport Minister – Hon. Lisa Raitt Official Opposition & NDP Leader – Tom Mulcair Liberal Leader – Justin Trudeau Green Party Leader – Elizabeth May

Celebrity Speaker – Rick Mercer, CBC

Page 25 of 213 b) Report of Councillor Rathor re 2014 FCM Convention Updat... 2014 FCM Conference Summary Page 2

Workshops Attended:

Friday, May 30, 2014 (3:30 – 5 pm) “Disaster Readiness – Preparing your Community” Re: Calgary Disaster Moderator – Councillor Brian Pincott, City of Calgary Speakers: Dr. Penny Ballem, City Manager, Vancouver Jeff McGuire, Chief of Police – Niagara Regional Police Paul Boissonneault, Fire Chief, Country Brant Fire Department & 1st Vice President of Canadian Association of Fire Chiefs

Saturday, May 31, 2014 (10:30 am – 12 pm) “Raising More Money Without Raising Taxes or User Fees” Presented by Partnership Group Example – Toronto Speakers: Manjit Jheeta – City of Toronto Councillor Bill McKay, City of Nanaimo Brent Bardotes, President & CEO, Partnership Group (Sponsorship Specialist)

Monday, June 2, 2014 “Growing Together – Partnership Between First Nations and Neighbouring Communities” Speakers: A) Chief Patricia Berard, Madawasaka First Nation, NB / Mayor Cyrille Simard, Edmundston, NB B) Mayor Dennis Lerey, Sioux Lookout, ON / Chief Clifford Bull, Lac Seyl First Nation, ON C) Reeve Murray Kerik, Lesser Slave River Municipal District, AB D) Councillor Andrea Reimer, City of Vancouver

Resolutions Resolutions submitted to the Annual Conference (ATTACHED) 1) Maintain the Current System of Door-to-Door Postal Delivery in Canada DEFEATED 2) Regulation of Exotic Animals and of Zoos and Aquariums PASSED 3) National Health and Fitness Day PASSED 4) New Building Canada Fund PASSED 5) Late Resolution – Genetically Engineered Free Zones DEFEATED

General Information 1070 exhibitors Approximately 2000 attendees 112 new FCM memberships 90.74% Canada-wide coverage by FCM

Mayor John Dooley re-elected as Chair of FCM BC Caucus.

Councillor Jenny Gerbasi – Elected 3rd Vice-President (from Winnipeg)

Lots of networking opportunities with other delegates.

2015 FCM AGM will be held in in Edmonton, Alberta.

Page 26 of 213 b) Report of Councillor Rathor re 2014 FCM Convention Updat... 2014 FCM Conference Summary Page 3

SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: N/A

b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A

c. This project most closely supports the following ICSP Priority Areas: N/A

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A

e. Environmental Considerations: N/A

f. Social Considerations: N/A

g. Economic Considerations: N/A

SECTION 5: RECOMMENDATION That this report be received for information.

Respectfully submitted,

Surinderpal Rathor, Councillor City of Williams Lake

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DATE OF REPORT: May 29, 2014 DATE & TYPE OF MEETING: June 10, 2014 Regular Council Meeting AUTHOR: Chris Hutton, Planner SUBJECT: DEVELOPMENT VARIANCE PERMIT – DVP #9-2014 – PLATFORM PROPERTIES – 710-1185 PROSPERITY WAY FILE: 3090-72

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide Council with the information required to determine whether or not to approve the requested development variance permit (DVP). If approved, as recommended, the DVP would allow the applicant to increase the allowable maximum size of a sign by 35%. This would allow the applicant to construct a 32.08 sq m (345.4 sq ft) sign, rather than the maximum 23.82 sq m (256.4 sq ft).

The tentative schedule for the approval of the development variance permit is as follows:

Council receives application June 10th, 2014 Public Notification June 11th, 2014 Final Reading and Approval July 8th, 2014

The DVP is being sought as a way to allow for a larger sized fascia sign.

SECTION 2: BACKGROUND The City issued a development permit for construction of a three (3) retail unit building in January of 2012. This development permit did not indicate the dimensions of the sign area that was to be the “SportChek” sign.

The applicant has indicated in Attachment A, under “Reasons and Comments in Support of Application” that by including the tenant’s corporate brand colour (dark gray) as the background to this sign is aesthetically pleasing and compliments the base building colours.

A variance was previously submitted and approved for the first, previously constructed, retail unit, which houses a “Dollarama”. That variance was also to allow an increase to the maximum allowable sign area.

SECTION 3: DISCUSSION The owner has now applied to construct the final two units under the original development permit. The building design incorporates a sign area that would not be attractive if the sign were restricted in size. Staff have no objection to the variance, given that there is no non-conformance with the development permit.

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SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: N/A

b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A

c. This project most closely supports the following ICSP Priority Areas: N/A

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A

e. Environmental Considerations: N/A

f. Social Considerations: N/A

g. Economic Considerations: N/A

h. Council Priorities: This Project Aligns with the Following Priorities N/A

SECTION 5: RECOMMENDATIONS That Council accept the application for a development variance permit from Platform Properties Ltd. requesting to vary Part IV – Section C.1.c.i of the City of Williams Lake Sign Bylaw No. 2153, 2012 to increase the total area of fascia sign from 1.0 sq m to 1.35 sq m per 1.0 m of building frontage for the proposed “SportChek” sign only, on Lot 3, District Lots 7046, 7047 and 8836, Cariboo District, Plan BCP38739, located at Unit 710 – Building 700 – 1185 Prosperity Way; and further, Staff issue notice of the application to property owners and tenants within 100 m of the subject property advising of the time and date when the matter will be considered by Council.

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Respectfully submitted,

Darrell Garceau Chief Administrative Officer

This report has been prepared in consultation with the following: Initials General Manager of Planning & Operations GG Manager of Legislative Services CB Manager of Social Development AB

ATTACHMENTS: Attachment A – Application Attachment B – Variance Plan Attachment C – Draft Development Variance Permit #9-2014 Attachment D – Draft Public Notice and Explanatory Note DVP #9-2014

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Land Title District PRINCE GEORGE Land Title Office PRINCE GEORGE

Title Number CA2558353 From Title Number BB1029406

Application Received 2012-05-24

Application Entered 2012-06-01

Registered Owner in Fee Simple Registered Owner/Mailing Address: 0840205 B.C. LTD., INC.NO. BC840205 900 - 1200 WEST 73RD AVENUE VANCOUVER, BC V6P 6G5

Taxation Authority CITY OF WILLIAMS LAKE

Description of Land Parcel Identifier: 027-696-715 Legal Description: LOT 3 DISTRICT LOTS 7046, 7047 AND 8836 CARIBOO DISTRICT PLAN BCP38739

Legal Notations HERETO IS ANNEXED EASEMENT BB1029414 OVER LOT 1 PLAN BCP38739

HERETO IS ANNEXED EASEMENT BB1029415 OVER LOT 1 PLAN BCP38739

HERETO IS ANNEXED EASEMENT BB1029416 OVER LOT 1 PLAN BCP38739

HERETO IS ANNEXED EASEMENT BB1029417 OVER LOT 1 PLAN BCP38739

HERETO IS ANNEXED RESTRICTIVE COVENANT BB1029419 OVER LOT 1 PLAN BCP38739

THIS TITLE MAY BE AFFECTED BY A PERMIT UNDER PART 26 OF THE LOCAL GOVERNMENT ACT, SEE BB1201186

Title Number: CA2558353 Title Search Print Page 1 of 5

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THIS TITLE MAY BE AFFECTED BY A PERMIT UNDER PART 26 OF THE LOCAL GOVERNMENT ACT, SEE BB2012598

THIS TITLE MAY BE AFFECTED BY A PERMIT UNDER PART 26 OF THE LOCAL GOVERNMENT ACT, SEE BB4036289

THIS TITLE MAY BE AFFECTED BY A PERMIT UNDER PART 26 OF THE LOCAL GOVERNMENT ACT, SEE BB4060898

HERETO IS ANNEXED EASEMENT BB724648 OVER THAT PART OF LOT 1, PLAN BCP38739 INCLUDED IN PLAN BCP38741

THIS TITLE MAY BE AFFECTED BY A PERMIT UNDER PART 26 OF THE LOCAL GOVERNMENT ACT, SEE BB901210

THIS TITLE MAY BE AFFECTED BY A PERMIT UNDER PART 26 OF THE LOCAL GOVERNMENT ACT, SEE BB901213

NOTICE OF INTEREST, BUILDERS LIEN ACT (S.3(2)), SEE CA1990143 FILED 2011-04-28

Charges, Liens and Interests Nature: STATUTORY RIGHT OF WAY Registration Number: BB724646 Registration Date and Time: 2008-10-24 14:00 Registered Owner: CITY OF WILLIAMS LAKE Remarks: INTER ALIA PART IN PLAN BCP38740

Nature: EASEMENT Registration Number: BB724649 Registration Date and Time: 2008-10-24 14:01 Remarks: PART IN PLAN BCP38741 APPURTENANT TO LOT 1, PLAN BCP38739

Nature: EASEMENT Registration Number: BB1029408 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739

Nature: EASEMENT Registration Number: BB1029409 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739

Title Number: CA2558353 Title Search Print Page 2 of 5

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Nature: EASEMENT Registration Number: BB1029410 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739

Nature: EASEMENT Registration Number: BB1029411 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38939

Nature: EASEMENT Registration Number: BB1029412 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739

Nature: EASEMENT Registration Number: BB1029413 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739

Nature: RESTRICTIVE COVENANT Registration Number: BB1029418 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739

Nature: RESTRICTIVE COVENANT Registration Number: BB1029420 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739

Nature: RESTRICTIVE COVENANT Registration Number: BB1029421 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 3 PLAN BCP38739

Nature: RESTRICTIVE COVENANT Registration Number: BB1029422 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739

Nature: RESTRICTIVE COVENANT Registration Number: BB1029423 Registration Date and Time: 2008-12-04 09:56 Remarks: APPURTENANT TO LOT 1 PLAN BCP38739

Title Number: CA2558353 Title Search Print Page 3 of 5

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Nature: COVENANT Registration Number: BB1171439 Registration Date and Time: 2010-07-16 09:52 Registered Owner: CITY OF WILLIAMS LAKE

Nature: MORTGAGE Registration Number: CA1715886 Registration Date and Time: 2010-08-31 10:46 Registered Owner: FIRST WEST CREDIT UNION Remarks: MODIFIED BY CA2692064

Nature: ASSIGNMENT OF RENTS Registration Number: CA1715887 Registration Date and Time: 2010-08-31 10:46 Registered Owner: FIRST WEST CREDIT UNION

Nature: STATUTORY RIGHT OF WAY Registration Number: BB4033464 Registration Date and Time: 2012-01-12 14:52 Registered Owner: BRITISH COLUMBIA HYDRO AND POWER AUTHORITY

Nature: STATUTORY RIGHT OF WAY Registration Number: BB4033465 Registration Date and Time: 2012-01-12 14:52 Registered Owner: TELUS COMMUNICATIONS INC. INCORPORATION NO. A55547

Nature: MODIFICATION Registration Number: CA2692064 Registration Date and Time: 2012-07-31 13:40 Remarks: MODIFICATION OF CA1715886

Nature: STATUTORY RIGHT OF WAY Registration Number: BB1496533 Registration Date and Time: 2012-08-23 13:41 Registered Owner: FORTISBC ENERGY INC. INCORPORATION NO. 0778288

Nature: COVENANT Registration Number: BB3003317 Registration Date and Time: 2012-11-30 13:15 Registered Owner: CITY OF WILLIAMS LAKE

Duplicate Indefeasible Title NONE OUTSTANDING

Title Number: CA2558353 Title Search Print Page 4 of 5

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Transfers NONE

Pending Applications NONE

Title Number: CA2558353 Title Search Print Page 5 of 5

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PERMITED SIGN AREA PROPOSED SIGN AREA Attachment “C” (2 Pages)

CITY OF WILLIAMS LAKE 450 MART STREET WILLIAMS LAKE B.C. V2G 1N3

DEVELOPMENT VARIANCE PERMIT DVP #09-2014

ISSUED TO: BC Ltd. Inc. No. 0840205 900-1200 West 73rd Avenue Vancouver, BC V6P 6G5

PROPERTY ADDRESS: 710 – 1185 Prosperity Way

1. Except as varied by this Permit, this Development Variance Permit is issued subject to compliance with all applicable Bylaws and Provincial and Federal Statutes and Regulations.

2. This Development Variance Permit applies only to those lands within the City described below:

Legal Description: Lot 3, District Lots 7046, 7047 and 8836, Cariboo District, Plan BCP38739 PID: 027-696-715

3. The land described herein shall be developed strictly in accordance with the following terms and conditions and provisions of this Permit and any plans and specifications attached hereto which shall form a part thereof.

4. With respect to the lands, the City of Williams Lake Sign Bylaw No. 2153, 2012 is hereby varied as follows:

Part IV - Section C.1.c.i total area of fascia sign is being increased from 1.0 m sq to 1.35 m sq per 1.0 m of building frontage on which the sign is placed, for the proposed “Sportchek” sign only.

5. If the Applicant does not commence the works permitted by this Permit within 24 months of the date of this Permit, the Permit shall lapse.

6. This Permit prevails over the provision of the Bylaw in the event of conflict.

7. Notice of this Permit shall be filed in the Land Title Office under Section 927(1) of the Local Government Act, and upon such filing, the terms of this Permit or any amendment hereto shall be binding upon all persons who acquire an interest in the land affected by this Permit.

8. This Permit is not a Building Permit.

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Authorizing Resolution No. ___/14 issued by Council the [DAY] day of [MONTH], 2014.

Development Variance Permit no. DVP #09-2014 issued this [DAY] day of [MONTH], 2014.

CITY OF WILLIAMS LAKE

______Mayor Kerry Cook

______Cindy Bouchard Manager of Legislative Services

Page 56 of 213 a) Development Variance Permit Application - DVP #09-2014 -... Attachment “D” (2 Pages) CITY OF WILLIAMS LAKE

PUBLIC NOTICE

APPLICATION FOR DEVELOPMENT VARIANCE PERMIT NO. DVP#09-2014

TAKE NOTICE that the Council of the City of Williams Lake on Tuesday, July 8th at the hour of 6:00 PM, at a Regular Council Meeting in the Council Chambers at 450 Mart Street, will consider an application for Development Variance Permit No. DVP-09/14.

Members of the public will be given the opportunity to speak in support of or against the issuance of the permit. Written submissions are encouraged and can be submitted in advance of, or presented at, the meeting.

A copy of the proposed Permit and relevant background documents may be inspected between 8:30 AM and 4:30 PM, Monday to Friday, inclusive, excluding holidays, from June th th 11 , 2014 to July 8 , 2014, both inclusive, at City Hall, 450 Mart Street, Williams Lake, BC.

A Notice giving an explanation of the purpose and effect of the Permit and stating the lands affected is also furnished herewith.

DATED at Williams Lake this 28th day of May, 2014.

Cindy Bouchard Manager of Legislative Services City of Williams Lake 450 Mart Street Williams Lake, British Columbia V2G 1N3

EXPLANATORY NOTE OF THE PURPOSE AND EFFECT

The purpose of Development Variance Permit No. DVP- 09/14 is to vary the requirements of the City of Williams Lake Sign Bylaw No. 2153, 2012, Part IV - Section C.1.c.i by increasing the total area of fascia sign from 1.0 m sq to 1.35 m sq per 1.0 m of building frontage on which the sign is placed, for the proposed “SportChek” sign only. The subject property is legally described as Lot 3, District Lots 7046, 7047 and 8836, Cariboo District, Plan BCP38739, and is located at 710-1185 Prosperity Way.

The subject property owner is: BC Ltd. Inc. No. 0840205 900-1200 West 73rd Avenue Vancouver, BC V6P 6G5

Page 57 of 213 a) Development Variance Permit Application - DVP #09-2014 -... Attachment “D” (2 Pages)

SUBJECT PROPERTY MAP 710-1185 PROSPERITY WAY

Page 58 of 213 a) Development Variance Permit Application - DVP #09-2014 -... C2b CITY OF WILLIAMS LAKE COUNCIL REPORT

DATE OF REPORT: June 3, 2014 DATE & TYPE OF MEETING: June 10, 2014 Regular Council Meeting AUTHOR: Chris Hutton, Planner SUBJECT: DEVELOPMENT VARIANCE PERMIT APPLICATION – DVP #10- 2014 – MARY LEBLANC – 1707 SIGNAL POINT ROAD FILE: 3090-73

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide Council with the information required to determine whether or not to approve the requested development variance permit (DVP). If approved, as recommended, the DVP would amend the front lot line setback regulation requiring that accessory buildings be located to the rear of the front plane of the principal building to allow a 7.32 m (24.0 ft) front lot line setback for the proposed accessory building only.

The tentative schedule for approval of the development variance permit is as follows:

Council receives application June 10th, 2014 Public notification June 11th, 2014 Final reading and decision July 8th, 2014

SECTION 2: BACKGROUND The subject property is zoned Single Family Residential (R-1) under t he City of Williams Lake Zoning Bylaw No. 1825, 2002. It is a waterfront property on Williams Lake.

The Zoning Bylaw defines a front lot line as “...the property line which abuts a highway...” In some other jurisdictions, land use regulations may make exceptions for waterfront properties; however ours does not. Therefore a variance is required to site the accessory building in front of the principal building.

The applicant applied for a similar variance, as well as a height variance, this past spring, which Council approved. That variance requested a 14.3 m setback, rather than a 7.32 m setback. The applicants later determined that they would like to further reduce the setback and have applied for this variance in order to do so.

SECTION 3: DISCUSSION It is understandable that most residential waterfront properties seek to maximize back views when developing such property and owners are therefore not inclined to construct accessory buildings between the house and the water’s edge that would compromise such views. Additionally, waterfront lots are often developed narrowly to increase the number of waterfront lots, so locating accessory buildings to the side of a dwelling may not be possible.

Ultimately, the requirement of the R-1 zone that requires accessory buildings and structures to be located to the rear of the front plane of the house is a good regulation for conventional residential development on conventional, low density, block-based development in the pursuit of developing an attractive, interactive streetscape.

Page 59 of 213 b) Development Variance Permit Application - DVP #10-2014 -... DVP #10-2014 – Mary LeBlanc – 1707 Signal Point Road Page 2

The applicant believes that by placing the accessory building further into the bank, the building will be less intrusive, given that less of the street facing wall will be exposed to the street.

Staff are of the opinion that this application should proceed to public notification, as there is no reason to deny such a variance request. However, the neighbouring public should have the opportunity to decide whether such a departure from a common streetscape is acceptable or not.

SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: N/A

b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A

c. This project most closely supports the following ICSP Priority Areas: N/A

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A

e. Environmental Considerations: N/A

f. Social Considerations: N/A

g. Economic Considerations: N/A

h. Council Priorities: This Project Aligns with the Following Priorities 1: Planning for Growth

SECTION 5: RECOMMENDATIONS That Council accept the application for a development variance permit from Mary LeBlanc requesting to vary the City of Williams Lake Zoning Bylaw No. 1825, 2002 as follows:

a) Section 302.3(b) Minimum Front Lot Line Setback regulation is being amended from requiring that accessory buildings be sited to the rear of the front face of the principal building to a 7.32 m (24.0 ft) Front Lot Line Setback, for the proposed accessory building only,

which is located at 1707 Signal Point Road, legally described as Lot 7, District Lot 8818, Cariboo District, Plan 15764; and further, Staff issue notice of the application to property owners and tenants within 100 m of the subject property advising of the time and date when the matter will be considered by Council.

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Respectfully submitted,

Darrell Garceau Chief Administrative Officer

This report has been prepared in consultation with the following: Initials General Manager of Planning & Operations GG Manager of Legislative Services CB Manager of Social Development AB

ATTACHMENTS: Attachment A – Application Attachment B – Building Drawings & Site Plan Attachment C – Draft Development Variance Permit #10-2014 Attachment D – Draft Public Notice and Explanatory Note of DVP #10-2014

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Attachment C (2pgs)

CITY OF WILLIAMS LAKE 450 MART STREET WILLIAMS LAKE, BC V2G 1N3

DEVELOPMENT VARIANCE PERMIT DVP #10-2014

ISSUED TO: Mary Ellen LeBlanc 1707 Signal Point Road Williams Lake, BC V2G 2W6

PROPERTY ADDRESS: 1707 Signal Point Road

1. Except as varied by this Permit, this Development Variance Permit is issued subject to compliance with all applicable Bylaws and Provincial and Federal Statutes and Regulations.

2. This Development Variance Permit applies only to those lands within the City described below:

Legal Description: Lot 7, District Lot 8818, Cariboo District, Plan 15764 PID: 011-955-121

3. The land described herein shall be developed strictly in accordance with the following terms and conditions and provisions of this Permit and any plans and specifications attached hereto which shall form a part thereof.

4. With respect to the lands, City of Williams Lake Zoning Bylaw No. 1825, 2002 is hereby varied as follows:

Section 302.3(b) Minimum Front Lot Line Setback regulation is being amended from requiring that accessory buildings be sited to the rear of the front face of the principal building to a 7.32 m (24.0 ft) Front Lot Line Setback.

5. If the Applicant does not finalize the construction permitted by this Permit within 24 months of the date of this Permit, the Permit shall lapse.

6. This Permit prevails over the provision of the Bylaw in the event of conflict.

7. Notice of this Permit shall be filed in the Land Title Office under Section 927(1) of the Local Government Act, and upon such filing, the terms of this Permit or any amendment hereto shall be binding upon all persons who acquire an interest in the land affected by this Permit.

8. This Permit is not a Building Permit.

Page 72 of 213 b) Development Variance Permit Application - DVP #10-2014 -... Mary LeBlanc DVP #10-2014 PAGE 2

Authorizing Resolution No. ___/14 issued by Council the [DAY] day of [MONTH], 2014.

Development Variance Permit No. DVP #10-2014 issued this [DAY] day of [MONTH], 2014.

CITY OF WILLIAMS LAKE

______Mayor Kerry Cook

______Cindy Bouchard Manager of Legislative Services

Page 73 of 213 b) Development Variance Permit Application - DVP #10-2014 -... Attachment D (2pgs) CITY OF WILLIAMS LAKE

PUBLIC NOTICE

APPLICATION FOR DEVELOPMENT VARIANCE PERMIT NO. DVP #10-2014

TAKE NOTICE that the Council of the City of Williams Lake on Tuesday, July 8th, 2014 at the hour of 6:00 PM., at a Regular Council Meeting in the Council Chambers at 450 Mart Street, will consider an application for Development Variance Permits No. DVP-10/14.

A formal public hearing will not be held, however members of the public will be given the opportunity to speak in support of or against the issuance of the permit(s).

A copy of the proposed Permit and relevant background documents may be inspected between 8:30 a.m. and 4:30 p.m., Monday to Friday, inclusive, excluding holidays, from June 11th, 2014 to July 8th, 2014, both inclusive, at City Hall, 450 Mart Street, Williams Lake, B.C.

A Notice giving an explanation of the purpose and effect of the Permit and stating the lands affected is also furnished herewith.

DATED at Williams Lake this 11th day of June, 2014.

Cindy Bouchard Manager of Legislative Services City of Williams Lake 450 Mart Street Williams Lake, British Columbia V2G 1N3

EXPLANATORY NOTE OF THE PURPOSE AND EFFECT

The purpose of Development Variance Permit No. DVP-10/14 is to vary City of Williams Lake Zoning Bylaw No. 1825, 2002, Section 302.3 (b) by amending the Minimum Front Lot Line Setback regulation from requiring that accessory buildings be sited to the rear of the front face of the principal building to a 7.32 m (24.0 ft) Front Lot Line Setback for the proposed accessory building only. The subject property is described as Lot 7, District Lot 8818, Cariboo District, Plan 15764, and located at 1707 Signal Point Road.

The subject property owners are: Mary Ellen LeBlanc 1707 Signal Point Road Williams Lake, BC V2G 2W6

Page 74 of 213 b) Development Variance Permit Application - DVP #10-2014 -... Attachment D (2pgs)

SUBJECT PROPERTY MAP 1707 SIGNAL POINT ROAD

Page 75 of 213 b) Development Variance Permit Application - DVP #10-2014 -... Page 76 of 213 C2c CITY OF WILLIAMS LAKE COUNCIL REPORT

DATE OF REPORT: June 2, 2014 DATE & TYPE OF MEETING: June 10, 2014 Regular Council Meeting AUTHOR: Chris Hutton, Planner SUBJECT: LEGISLATIVE LOT WIDTH EXEMPTION – LYNETTE PATENAUDE – 935 MACKENZIE AVENUE NORTH FILE: 3320-77

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide Council with the information necessary to determine whether or not to grant a legislative lot width minimum exemption to the legislated requirement that lots be at least 10% of the lot perimeter.

SECTION 2: BACKGROUND Section 944 (1)(a) of the Local Government Act stipulates that, “If a parcel being created by a subdivision fronts on a highway, the minimum frontage on the highway must be... 10% of the perimeter of the lot that fronts on the highway.” Subsection (2) stipulates that that requirement may be exempted by resolution from the local government.

SECTION 3: DISCUSSION The applicant has applied to subdivide Lot 2, District Lot 71, Cariboo District, Plan 27693, Except Plan PGP35654 into three lots. The subdivision layout is shown in Attachment B and the image below. The proposal would create three lots. Two lots will have regular, conforming frontage, and the third (proposed lot B) will have access by panhandle, which will be less than 10% of the lot perimeter.

Staff have no objection to the exemption, given that it allows for better organization of this industrial land. Matters such as access and servicing are being addressed through this subdivision as well.

SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: N/A

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b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A

c. This project most closely supports the following ICSP Priority Areas: Resilient Economy

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A

e. Environmental Considerations: N/A

f. Social Considerations: N/A

g. Economic Considerations: N/A

h. Council Priorities: This Project Aligns with the Following Priorities 6: Development of Industrial Lands

SECTION 5: RECOMMENDATIONS That Council approve the request for an exemption from Section 944 (1)(a) of the Local Government Act to allow the subdivision at Lot 2, District Lot 71, Cariboo District, Plan 27693, Except Plan PGP3654.

Respectfully submitted,

Darrell Garceau Chief Administrative Officer

This report has been prepared in consultation with the following: Initials General Manager of Planning & Operations GG Manager of Legislative Services CB Manager of Social Development AB

ATTACHMENTS: Attachment A – Request for Exemption & Signed Preliminary Layout Approval Attachment B – Site Plan

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C2d CITY OF WILLIAMS LAKE COUNCIL REPORT

DATE OF REPORT: June 3, 2014 DATE & TYPE OF MEETING: June 10, 2014 Regular Council Meeting AUTHOR: Geoff Goodall, General Manager of Planning & Operations SUBJECT: STORMWATER MANAGEMENT PHASE 3 AWARD FILE: 2-12-49B

SECTION 1: EXECUTIVE SUMMARY That Council award the Stormwater Management Phase 3 tender to Bree Contracting Ltd. for a total amount of $461,095 excluding GST, and award engineering construction services to TRUE Consulting Group for a total of $30,000, excluding GST.

SECTION 2: BACKGROUND N/A

SECTION 3: DISCUSSION The tender associated with the Stormwater Management Phase 3 project closed on May 22, 2014, at 2:00pm. There were a total of four (4) valid tenders received prior to closing time.

The audited results are outlined below (excluding GST):

1. Bree Construction Ltd. $461,095 (plus tax) 2. Mass Construction Ltd. $507,575 (plus tax) 3. Quality Excavation Ltd. $564,400 (plus tax) 4. Peterson Contracting Ltd. $609,335 (plus tax)

a. Financial Considerations – Cost and Resource Allocations: The total budget amount for this project is $771,625.00 received from the Innovations Fund grant. Therefore, the compliant low construction tender from Bree Contracting Ltd. $461,095 is well within expectation.

TRUE Consulting Group, the design engineer for the project, have submitted a proposal to perform inspection and engineering construction services, totaling $30,000. TRUE has been involved with this project and other similar phases since inception and are very familiar with it, as the designers.

Other costs for the project, not included in the above figures, include irrigation, totaling approximately $15,550 and planting, totaling approximately $17,000.

b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A

Page 87 of 213 d) Stormwater Management Phase 3 Project - Award of Tender ENGINEERING SERVICES AWARD – STORM PHASE 3 Page 2

c. This project most closely supports the following ICSP Priority Areas: N/A d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A

e. Environmental Considerations: N/A

f. Social Considerations: N/A

g. Economic Considerations: N/A

SECTION 5: RECOMMENDATION That Council award the Stormwater Management Phase 3 tender to Bree Contracting Ltd. for a total amount of $461,095, excluding GST, and award engineering construction services to TRUE Consulting Group for a total of $30,000, excluding GST.

Respectfully submitted,

Darrell Garceau Chief Administrative Officer

This report has been prepared in consultation with the following: Initials General Manager of Planning & Operations GG Director of Financial Services MS

Page 88 of 213 d) Stormwater Management Phase 3 Project - Award of Tender

C2e CITY OF WILLIAMS LAKE COUNCIL REPORT

DATE OF REPORT: June 3, 2014 DATE & TYPE OF MEETING: June 10, 2014 Regular Council Meeting AUTHOR: Geoff Goodall, General Manager of Planning & Operations SUBJECT: CN RAIL PEDESTRIAN UNDERPASS TENDER RESULTS FILE: 2250-30

SECTION 1: EXECUTIVE SUMMARY The tender for the CN Rail Pedestrian Underpass project closed on May 15, 2014 four tenders were received all of which exceeded the City’s budget for this project. Staff recommends that the project be cancelled and that staff be directed to contact the grant funder and request permission to redirect the grant to a different project.

SECTION 2: BACKGROUND A grant application for the CN Rail Pedestrian Underpass project was completed based on a feasibility study that was completed for this project in 2011. In 2012 the city was successful in receiving a grant from the Community Recreation Program in the amount of $550,640 which was 80% of the total estimated project cost based on the feasibility study.

SECTION 3: DISCUSSION The tender associated with the CN Rail Pedestrian Underpass project closed on May 15, 2014, at 2:00pm. There were a total of four (4) valid tenders received prior to closing time.

The audited results are outlined below (excluding GST):

1. Quality Excavating Ltd. $ 1,087,939.00 (plus tax) 2. Peterson Contracting Ltd. $ 1,096,666.50 (plus tax) 3. IDL Contracting Ltd. $ 1,666,740.00 (plus tax) 4. Coast Pro Contracting Ltd. $ 1,938,423.00 (plus tax)

a. Financial Considerations – Cost and Resource Allocations: The total budget amount for this project is $688,345.00 Of which a grant was received for $550,640 which left $137,705 to be funded from Community Works Reserves. The total breakdown of costs associated with this project are as follows:

Pre-Construction (including Engineering Design) $80,136.02 Construction Tender (low Bid) $1,087,939.00 Additional Items not included in tender $80,000 Land Purchase $16,000 Services During Construction $59,000 Total Projected Project Cost $1,323,075

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The total amount that this project exceeds the budget is $634,730.

b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A

c. This project most closely supports the following ICSP Priority Areas: N/A

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A

e. Environmental Considerations: N/A

f. Social Considerations: N/A

g. Economic Considerations: N/A

SECTION 5: RECOMMENDATION That Council cancel the tender for the CN Rail Pedestrian Underpass project, notify the low bidder of the decision and direct Staff to contact the grant funder and request that the grant amounts be diverted to another project within the municipality.

Respectfully submitted,

Darrell Garceau Chief Administrative Officer

This report has been prepared in consultation with the following: Initials General Manager of Planning & Operations GG Director of Financial Services MS Director of Community Services GP

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CITY OF WILLIAMS LAKE CENTRAL CARIBOO/CITY OF WILLIAMS LAKE JOINT COMMITTEE REPORT #11-2014

PRESENTED: Regular Council Meeting – June 10, 2014 DATE: June 5, 2014 FROM: Central Cariboo/City of Williams Lake Joint Committee FILE: 5120-01; cc2-9-0 SUBJECT: Positive Ticketing Program for CMRC

The Central Cariboo/City of Williams Lake Joint Committee met on May 28, 2014 and the following recommendation is being brought forward for endorsement by Council.

RECOMMENDATION:

“That the Central Cariboo/City of Williams Lake Joint Committee recommends the report of the Manager of Active Living dated May 16, 2014 regarding the Positive Ticketing Program be received and the program be endorsed.”

Respectfully submitted,

Cindy Bouchard Manager of Legislative Services

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CITY OF WILLIAMS LAKE COUNCIL REPORT

DATE OF REPORT: May 16, 2014 DATE & TYPE OF MEETING: May 28, 2014 Joint Committee Meeting AUTHOR: Deb Radolla, Manager of Active Living SUBJECT: POSITIVE TICKETING PROGRAM FILE: 5120-01; CC 2-9-0

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to inform Joint Committee that the “Positive Ticketing” program administered by the RCMP within First Nations communities has been expanded to include the City of Williams Lake and surrounding rural communities, as requested at the April 23, 2014 Joint Committee meeting.

SECTION 2: BACKGROUND This program encourages RCMP members in Williams Lake and surrounding communities to issue tickets for complimentary swims or skates to youth when they have positive interactions with them. Youth can use the passes at the Cariboo Memorial Recreation Complex. The “Positive Ticketing” program has been in existence for several years and plans are progressing to reactivate the program this spring. Partners include McDonald’s Restaurants, 7-Eleven Food Stores, and the Cariboo Memorial Recreation Complex.

SECTION 3: DISCUSSION Dave Dickson, Community Safety, City of Williams Lake, has confirmed the Positive Ticketing program will be expanded beyond the First Nations communities. Members in the City of Williams Lake, as well as members in the rural areas, will reward role modelling behaviour by youth with a Positive Ticket. Administration staff will track the number of tickets received on an annual basis to determine the financial implications of the program.

SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: N/A

b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A

c. This project most closely supports the following ICSP Priority Areas: World Class Recreation Partnering with First Nations Social Well-Being

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A

e. Environmental Considerations: N/A

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f. Social Considerations: N/A

g. Economic Considerations: N/A

SECTION 5: RECOMMENDATIONS That Joint Committee endorses the Positive Ticketing Program with the RCMP in the City of Williams Lake and surrounding rural communities.

Respectfully submitted,

Darrell Garceau Chief Administrative Officer

This report has been prepared in consultation with the following: Initials Director of Community Services

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CITY OF WILLIAMS LAKE CENTRAL CARIBOO/CITY OF WILLIAMS LAKE JOINT COMMITTEE REPORT #12-2014

PRESENTED: Regular Council Meeting – June 10, 2014 DATE: June 5, 2014 FROM: Central Cariboo/City of Williams Lake Joint Committee FILE: 7900-10-03 SUBJECT: Pool Renovations & Upgrade Project – Communications Working Group Meeting Notes of May 14, 2014

The Central Cariboo/City of Williams Lake Joint Committee met on May 28, 2014 and the following recommendation is being brought forward for endorsement by Council.

RECOMMENDATION:

“That the Central Cariboo/City of Williams Lake Joint Committee recommends the agenda item summary of Darron Campbell, Manager of Community Services, CRD dated May 21, 2014 regarding the Cariboo Memorial Recreation Complex Pool Renovations and Upgrade Project - Communications Working Group Meeting Notes of May 14, 2014 be received.”

Respectfully submitted,

Cindy Bouchard Manager of Legislative Services

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Date: 21/05/2014

AGENDA ITEM SUMMARY

To: Central Cariboo/City of Williams Lake Joint Committee And To: Janis Bell, Chief Administrative Officer From: Darron Campbell, Manager of Community Services Date of Meeting: Central Cariboo City of Williams Lake Joint Committee_May28_2014 File: 7010-01

Short Summary: Pool Renovations and Upgrade Project - Communications Working Group Meeting Notes - May 14, 2014

Voting: Committee works by modified consensus

Memorandum: The Communications Working Group was formed by the Central Cariboo Joint Committee in November 2013 with the delegated authority to implement the communications plan for the Cariboo Memorial Complex Pool Renovations and Upgrade Project. The group had its third meeting on May 14, 2014 and the meeting notes and background information are attached for receipt of the Joint Committee.

Details of the key action items from the meeting are included in the notes and can be summarized as:

- Scheduling plans for the remaining stakeholder meetings with the school district and seniors groups. - Updating the FAQ information as a result of questions raised during the stakeholder meetings. - Planning for a table at the Children’s Festival May 25 - Preliminary scheduling for public meetings and follow-up survey in September

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Attachments: Working Group May 14 Meeting Notes Media Tracking Summary You Asked Quick Fact Sheets Stakeholder Meeting Schedule Referendum Question Details Communications Plan Timeline

Financial Implications: None specific to the present action items. Implementation of the communications plan has a budget of $25,000 included in the Central Cariboo Recreation and Leisure Services 2014 budget. Cost for the public meetings and follow-up survey will be confirmed at the next working group meeting.

Policy Implications: None. The working group has been delegated the authority to implement the communications plan.

CAO Comments: Concur

Options: 1) Receipt; 2) Receipt and other action; 3) Defer

Recommendation: That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 21 2014, regarding the Cariboo Memorial Complex Pool Renovations and Upgrade Project - Communications Working Group Meeting Notes of May 14, be received.

2

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Sam Ketcham Pool Renovation and Upgrade Project

Communications Working Group Meeting

MEETING NOTES

May 14, 12:00 pm – CMRC meeting room

Attending: Director Joan Sorley, Director Byron Kemp, Councillor Ivan Bonnell, City staff Geoff Paynton and Ken MacKinnis, CRD staff Darron Campbell, Shelly Burich, Scott Reid

Absent: Councillor Laurie Walters

Agenda items for discussion

1. Notes from the February 13 meeting. - No questions or comments noted.

2. Media activity tracking - Summary of activity and success of the Facebook page were discussed.

3. Update on the Communications Plan – confirmation of completed action items and next steps

Resulting decisions and action items from the previous meeting:

Quick Facts - New Quick Facts sheets that focus on specific information, including project design and cost were developed and circulated with the FAQ (attached). A sheet on the referendum details is in progress and will be available prior to public meeting sin the fall.

- Action item: the Quick Facts sheets will be amended to clarify the title and topic of each. The documents look very similar and appear to be the same at a glance, but contain different information.

Stakeholder presentations - Nine stakeholder presentations were made through April as listed in the attached table. Two meetings remain to be scheduled; the school district and seniors groups.

- Action item: Ken is in contact with the school district and it is expected that a presentation will be made at a special meeting rather than a Board meeting due to the scheduling and time constraints. Joan and/or Byron will try again to contact Ross McCoubrie to schedule a time for a presentation to the seniors groups.

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Updating FAQ for online sites

- Action item: As a result of questions raised during the stakeholder meeting process, the following new answers will be posted to the project online sites and new ‘You Asked’ documents including: 1. What are the different property class tax rates? A: The rates for different property classes for the Regional District are fixed by provincial legislation and are as follows: Residential = (1x) tax rate; Commercial = (2.45x); Major and Light Industrial = (3.4x); Utilities = (3.5x)

2. Will the proposed tax rate increase for the project be different for City and Regional District residents? A: No, all residents within the Central Cariboo Recreation service pay the same tax rate regardless if they are with the City or surrounding rural areas.

3. If the main tank only is replaced; are there plans for upgrades to the other areas, such as the tot pool and hot tub? A: There are currently no plans to upgrade other areas of the pool if the referendum does not pass and the main tank only is replaced. An important reason the preferred project option is an expansion of these existing areas is that any replacement of the tot pool and hot tub at their current size and structure is not good value for the limited ongoing service they provide. These areas would continue to be maintained and repaired as necessary.

4. What is the expected increase in use of the pool after the project is complete? A: Currently the pool has about 132,000 swims per year and it is expected with the improvements this will increase to about 175,000.

Updating panel board information and circulation

- A clarification of details on the soft costs, which are included in the estimated project cost was added to the posters and the referendum date will be added as a banner.

- Action item: A display booth with project information will be set-up at the Children’s Festival Sunday, May 25. The table will be handled by CMRC staff with participation from communications group members.

- Action item: City staff will bring forward for consideration of Council to have the project FAQ document inserted into tax notices.

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4. Referendum Question and Bylaws – project funding and a new requisition limit (attached). - The Regional District Board will adopt a bylaw in June that sets the referendum question to authorize the borrowing of up to $10 million and increase the requisition limit of the Central Cariboo Recreation and Leisure Services function from $2,559,480 to $3.5M to allow for debt payments to be included in the budget as well as account for future inflationary costs.

- The new requisition limit equates to an increase of more than just the pool project costs and will require some explanation in the Quick Facts sheet on the referendum. The new maximum requisition limit translates to a residential tax rate of $148 / $100,000.

- The referendum bylaw will also provide for polling stations to be conducted at City Hall to allow residents within the City to vote at one place during the local government elections.

5. Planning for fall public meetings and follow-up survey - Survey is planned for the last week of September to follow the public meetings but also allow time for any critical, additional public information to be distributed prior to the referendum. - Preliminary plans for open house public meetings are as follows: 1. Sept 11 Cariboo Memorial Complex (date to be confirmed) 2. Sept 13 Area E Town Hall meeting Mountview School 3. Sept 15 Area D Town Hall meeting Wildwood School 4. Sept 17 City of Williams Lake Town Hall meeting CRD Boardroom 5. Sept 18 Area F 150 Mile Community Hall (date to be confirmed)

6. Next meeting – none scheduled in the short term; to be called as necessary. Next definite meeting will be in mid-August to confirm the public meeting arrangements and survey questions.

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SKP Communications Working Group Media and Social Media Overview

Print Media To date there have been a few articles and mentions within the newspaper. The City of Williams Lake has also included the Question of the Week from our online campaign in the weekly City Page in the Williams Lake Tribune. As we deliver further information through traditional media there will be more mentions and featured articles. Over the summer months staff will be preparing a number of pitched articles to the media for possible inclusion in the publications or to spur further storylines the media wish to cover

Social Media Facebook b) Pool Renovations & Upgrade Project - Communications Work... The SKP Referendum Facebook page has been performing extremely well especially during and after the Stakeholder meetings. Of particular note, after the meeting with the Blue Fins Swim Club, fans grew overnight by 27 members. We are extending our reach by sharing SKP posts through the CRD and the City of Williams Lake posts

Another interesting stat highlights the success of the “Question of the Week” program. The highest number of unique views, when expressed by day of the week, indicate Thursdays and Saturdays as the best performing days. The Question & Answer is always posted on either the afternoon of Wednesdays or Thursday mornings.

See Appendix A for the current Facebook stats which are steadily and consistently ramping up in popularity.

Twitter In our experience with both the Cariboo Regional District and the City of Williams Lake, Twitter is not as popular among our residents as Facebook. However, the information is showing that @SKPReferendum is slowly increasing and should increase in activity as we get closer to the referendum. We will continue to work at increasing our number of followers on Twitter. Tweets are being retweeted by CRD and the City of Williams Lake, and the Williams Lake Recreation feeds.

Overall, the media and social media campaigns are performing well and at a rate that would be expected this early in a communications campaign. As we progess, the others communications tools identified in the communications plan will also add to the overall coverage and awareness of the SKP Referendum.

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44 x Cariboo Memorial Comple You asked...

What is the cost of the proposed upgrades? What is the area effected by the tax increase? The construction cost is $11.3 million based on estimates The tax increase would affect all properties within the Central provided by an architectural firm in the Williams Lake and Cariboo Recreation and Leisure Services sub-regional District Pool Feasibility Study (2012). This figure includes the recreation boundary of the Cariboo Regional District. This phased construction approach as well as cost escalation boundary includes the City of Williams Lake as well as contingencies. surrounding areas, such as 150 Mile House, Wildwood, Mountview, Fox Mountain and Esler subdivision. A map of the Is there grant funding available from the provincial and area is included on the Cariboo Regional District and City of federal governments for the project? Williams Lake websites. The Regional District and the City will be pursuing grants from What is the cost of sub-regional recreation taxes now? senior governments as they become available; however large grants for recreation infrastructure projects have been difficult The 2014 residential tax rate will be $90 / $100,000 of assessed value. This generates approximately $2.2 million that supports to obtain in recent years. The project has an estimated cost of operation of the Cariboo Memorial Recreation Complex as well $11.3 million and the Regional District will be borrowing up to as other facilities such as the Esler Sports Complex and local $10 million. Therefore grants, along with capital reserves and mountain bike trails. local fundraising efforts, will be required to cover the difference. Any grants obtained in excess of the $1.3 million What happens if the referendum fails? will reduce the amount of funding to be borrowed for the If the referendum fails, the main pool tank and associated project so the cost to local taxpayers will be reduced. mechanical systems will still be replaced at a cost of about $2 million. This funding will come from the Central Cariboo Will there be an increase in operating cost after the Recreation and Leisure Services budget through a combination proposed upgrades? of capital reserves and short-term borrowing. The resulting The expected operating cost increase of the new, larger pool is residential property tax increase from this project will be $50,000 per year. This is a conservative estimate from the Pool approximately $17/$100,000 for five years. In this scenario, Feasibility Study, which notes that the cost could be much less. both pools, sauna and steam room would be closed for It is expected that the upgraded pool will generate significant approximately 12 months. The tank replacement is a new revenue to offset most operational cost increases. permanent solution and should last a minimum of 30 to 40 years. How will the project be paid for? The Cariboo Regional District will be seeking the authority to The results of this work will leave the pools essentially borrow up to $10 million over 20 years for the project in a unchanged from their current form and will not address many referendum planned for November 2014. The remaining $1.3 other ongoing issues such as the undersized leisure pool and million required will be made up from grants, fundraising and hot tub, deteriorating structural items including roofs, capital reserves in the Central Cariboo Recreation and Leisure windows, and floor tiles, as well as aging electrical and Services function. mechanical systems. These areas will also need to be addressed as individual projects in the near future and will require significant expenditures. What is the effect on property taxes? The cost to residential taxpayers is about $40 / $100,000 of the The recommended concept from the Pool Task Force was assessed value of land and improvements on properties within selected because it provided the best value to address all of the sub-regional recreation service area. This cost includes these issues and included the direct benefits of an expanded both the financing cost to borrow $10 million over 20 years and facility. the operational cost increase of $50,000 per year.

SKP Sam Ketcham Pool referendum facebook.com/samketchampoolreferendum @SKPReferendum

Page 106 of 213 b) Pool Renovations & Upgrade Project - Communications Work... 45 x Cariboo Memorial Comple Quick Facts Project Costs $4.1 million Aquatic Additions $1.9 million Second Floor Additions $1.0 million Main Pool Renovations $0.4 million Change Room Additions $1.0 million Upgrades to pool mechanical and electrical systems $0.2 million Site Development Allowance

$8.6 million Sub Total $2.2 million Architectural and engineering designs; tendering; furniture, fixtures & equipment (FF&E); pre-construction and, demolition reports (e.g. geotechnical or hazardous materials ) etc.

$10.8 million Sub Total $0.5 million Escalation and contingencies at 5% - 2013

$11.3 million Total Project Cost

Project Renovations The renovations include a “new lap pool” inside the existing building with a significant leisure pool addition

?Water slide that's fun and fast for the thrill seeker. ?A large family hot pool which includes includes an accessible ramp and stair access. ?The leisure pool will include fun water features and three 25m lanes for lessons and laps. ?Mechanical space addition is included in the upgrades. ?As much as possible, existing services will remain and be reworked for the new pools.

SKP Sam Ketcham Pool referendum facebook.com/samketchampoolreferendum @SKPReferendum

Page 107 of 213 b) Pool Renovations & Upgrade Project - Communications Work... 46 lex Cariboo Memorial Comp You asked...

Will the new pools have improved water quality? Can the current main pool tank just be repaired rather than Yes. The project scope for the new pools includes installation of replaced? updated water treatment technology. The new equipment will The main pool tank has structural damage in several key areas, help reduce the amount of chlorine required to meet including the expansion joints and underground piping. There is a regulatory standards and provide a better environment for high risk that it will fail completely. The main pool tank was closed swimmers. for seven weeks in 2011 due to an underground pipe bursting and expansion joint leakage, resulting in huge water loss beneath the What was the scope of the last pool renovation? main tank. During the repairs, structural damage was confirmed The facility renovation completed in 2006 had numerous by engineers. A temporary repair was put in place until the tank components. Key upgrades included in the pool area were: the could be replaced and it is not expected this repair will last much addition of new change rooms, pool lobby and offices, fitness longer, nor can a similar temporary repair be done again. The tank centre and steam room as well as repairs to drain pipes and is still leaking a significant amount of water each day, a situation structural columns. A primary objective of the proposed that cannot continue indefinitely. upgrade project is to maintain as much value from that renovation as possible. Are the City and CRD promoting this project? In the time leading up to the referendum, the role of the City and Why wasn't the pool leak repaired in the last renovation? the Regional District is to provide factual information on the During the extensive renovations in 2006, some repairs to the recommended option for the renovation and upgrade project main tank were completed. However, since that time new that was developed through the feasibility study and endorsed by issues have arisen or worsened, as can be expected with an the Central Cariboo/City of Williams Lake Joint Committee. This aging facility. This is an important reason that the proposed information is neutral by design and is intended to enable project is not a pool tank repair, but in fact a major rebuild of residents to understand the project scope and cost and then the underlying structure. make the decision that is right for them on Nov. 15.

Will the pool be closed for a long time? How will cost overruns on the project be avoided? The amount of time the pool would be closed depends mostly Undertaking a major renovation and upgrade project such as the on the result of the referendum. The proposed project which recommended option for the pool requires several strategies to would occur after a “Yes” vote can be built in two phases so keep the work within the planned budget. There are appropriate that there is water open for public use most of the time during contingencies for unforeseen circumstances and inflationary construction. In the recommended concept, the new leisure factors built into the $11.3 million construction estimate pool would be built first and the main tank would remain open provided by the architects, which created the concept design. The during construction. When the leisure pool is complete, it architects involved have extensive experience in developing would open and the main tank would be closed for budgets for projects of this nature; and detailed designs would be replacement. This phased process would take between 16-20 completed prior to construction to confirm the estimated costs. months to complete. There would be short periods of time The exact final construction cost will not be known until tender when both pools are unavailable. bids from construction companies are received. Of course, it is hoped that the bids will come in lower than the estimated In the event of a “No” vote for the referendum, replacement of budget. The expected cost for local taxpayers of $40 per $100,000 the main tank will still occur and the entire pool area (including of assessed value may also be significantly offset by grants from hot tub, wading pool, steam room and sauna) would be closed the provincial and federal governments and support from for approximately 12 months. corporate sponsors.

SKP Sam Ketcham Pool referendum facebook.com/samketchampoolreferendum @SKPReferendum

Page 108 of 213 b) Pool Renovations & Upgrade Project - Communications Work... 47 lex Cariboo Memorial Comp Quick Facts RENOVATIONS ?Ramps with zero depth entrance into The renovations include a “new lap pool” the pools will provide opportunities for inside the existing building with a people living with accessibility significant leisure pool addition challenges and for rehabilitation. ?Minimal impact on existing parking. ?Water slide that's fun and fast for the ?Features warm up and warm down thrill seeker. ?A large family hot pool which includes lanes in the leisure pool. ? includes an accessible ramp and stair New fitness/multi-purpose space. ? access. Good viewing onto pool deck from the ?The leisure pool will include fun water staff room. features and three 25m lanes for ?Excellent public viewing onto the pool lessons and laps. enclosure. ?Mechanical space addition is included in the upgrades. ?As much as possible, existing services will remain and be reworked for the new pools.

KEY ADVANTAGES ?Features a much larger leisure pool (increase from to 540ft2 to 3,665ft2). ?Extends the useable life of the existing lap pool by as much as 50 years. ?Phased construction provides significant aquatic capacity in the new leisure tank while the lap pool is being rebuilt. ?Reuses almost all of what exists that has value.

SKP Sam Ketcham Pool referendum facebook.com/samketchampoolreferendum @SKPReferendum

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Group Date Time Location Attending Notes

City Staff Jan 17 9 a.m. City Hall/Recreation GP, KM DONE Complex CRD staff Feb 19 11 a.m. CRD Board Room DC, SB DONE CC Joint Committee Feb 26 5 p.m. SB, GP, KM DONE Former Pool Task Force Members March 5 5 p.m. Recreation Complex SB, GP DONE

Rotary April 2 Noon CJ Grill DC, GP, KM, IB DONE. Information received a positive b) Pool Renovations & Upgrade Project - Communications Work... response with only a few questions regarding voting process, corporate sponsors and the economic value of investing in public recreation. Daybreak Rotary April 8 7 a.m. Hearth Restaurant DC, KM, SZ, BK DONE. Information received a positive response with only a few questions regarding costs for tank replacement versus full project, taxation levels based on assessment, voting process, corporate sponsors and the economic value of investing in public recreation. Blue Fins Swim Club April 9 Recreation Complex GP, KM DONE. Positive meeting with detailed questions and suggestions for additional information such as the cost of other repairs in a failed referendum, the potential increase in swimmers and confirmation of equitable tax rates for City and CRD residents. Business Improvement Area (BIA) April 17 8:30 a.m. BIA Board Room DC, SZ DONE. Information received a positive response and concurrence of the need for recreation facilities to retain and attract residents and businesses. Questions focused on design specifics and taxation rates for small businesses.

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WL and D Chamber of Commerce April 24 11:45 a.m. Signal Point DC, SB, LW, JS DONE. Information seemed to receive a mostly neutral response overall. Questions focused on operational costs of the current pool, the tax rates and proportional tax contribution from local businesses and industry and the effects of corporate sponsorship and grants on borrowing. School District 27 Board April 29 5:00 p.m. SD 27 Board Office DC, SZ, LW, BK May 27 is in 100 Mile. June? b) Pool Renovations & Upgrade Project - Communications Work... Seniors’ Committees (TBD) (TBD) Seniors Centre DC Byron Kemp and Ross McCoubrie are working with all seniors groups in town to establish a date in April or May for a presentation.

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Central Cariboo Recreation and Leisure Services

Pool Renovation and Upgrade Project

Referendum Question

Are you in favour of the Cariboo Regional District adopting Bylaws 4906 and 4907, which will authorize the borrowing of up to $10 million over 20 years and increase the Central Cariboo Recreation and Leisure Services annual taxation limit to a maximum of the greater of $3,500,000 or $1.98/$1,000 of assessed value of land and improvements, to provide for the upgrade and renovation of the pool and amenities at the Cariboo Memorial Recreation Complex?

(Based on 2014 assessed values, the estimated annual cost to undertake this borrowing and operate the upgraded pool translates to a residential tax rate increase of approximately $40/$100,000. The new taxation limit for recreation services of $3,500,000 translates to a residential tax rate of $148/$100,000 of the net taxable assessed value of land and improvements.)

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External Communications The strategy for all external communications will be to provide as much accurate information about the project including costs, work schedules, the benefits of a major renovation to the pool as well as the possible impacts and solutions a long renovation project could have on the community. Tools to be used include: • Open houses and public information sessions to be held on-site in meeting rooms. These sessions will provide opportunities for residents to obtain factual information about the proposal which will help them make a decision that is right for them on Referendum Day. Brochures, FAQs, and other background information will be made available to taxpayers, local businesses and user groups through these meetings • Kiosks at Boitanio mall, Walmart and grocery stores will be both static and manned (preferably with elected officials and staff) when possible. • Two mailers will be issued to all residents and businesses within the recreation service boundary. • Both the City and CRD websites will be used with information updated regularly. • The City Page in the Williams Lake Tribune/Advisor will be used. • City and CRD Social Media Facebook pages and twitter feeds will be utilized. A Facebook page specifically for this project and referendum which is administered by both the City and the CRD will be developed and used extensively to provide two- way communication with affected residents, user groups, and businesses. This will provide an excellent forum for questions to be asked about the project and for their answers to be provided by staff in a very quick time-frame. • We will seek out opportunities to make presentation about the project to targeted community groups and organizations such as the Rotary Clubs, the Chamber of Commerce, the BIA, Seniors’ Advisory Council and more.

Media Relations (uncontrolled or earned media) • Information packages for the media including FAQs, Background information, media releases. • A number of pitched media articles will also be incorporated. • A media tour of the complex will be arranged which will be conducted by the key spokesperson/s from the elected official as well as CRD and City staff to provide technical information about the proposal.

Advertising (controlled media) Advertising will be used to help raise awareness for the project and to clarify some of the more complex issues involved in the project such as finances, the referendum process itself as well as basic information about the proposal.

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Timeline The following timeline is based on the assumption the referendum will be taking place on November 15, 2014.

Months 1-3 • Prepare all print materials including brochures, Frequently Asked Questions • Prepare a schedule of open house meetings dates, times and locations • Develop social media presence for the project • Post materials on the websites as they become available • Hold initial meetings with staff and elected officials to brief them on the project and ensure all front line staff are fully aware of the process and are provided with speaking notes.

Months 4-6 • Send out first mailer to residents with information about open houses and where they can find information. • Start with open houses at varying times of the day over the next few months to accommodate shift workers from the mills and mines in the area. • Continue with social media and monitor closely to ensure any questions are answered swiftly • Start advertising campaign with public awareness ad • Meet with swim club and other user groups to collaborate in finding solutions for training in the event the referendum is successful and help facilitate options such as arranging for pol time in Quesnel. • Hold a news conference • Continue updating websites

Months 7-9 • Build kiosk displays for shopping centres and grocery stores and make all necessary arrangements • Continue with public meetings • Conduct second public opinion survey • Continue monitoring traditional and online media for any emerging issues and provide responses to residents as needed. • Continue with advertising • Prepare and deliver pitched articles to members of the media • Run a Facebook public opinion survey and encourage feedback and dialogue

Months 10-12 • Send out the second mailer to residents including referendum information as well as basics about the program. • Shopping Centre and grocery store kiosk put into place. • Provide media with an opportunity for interviews with official spokesperson/s and technical staff for any final stories the media may want to run leading up to the referendum. • Run the final flighting of “Get out and Vote” ads. • Hold the Referendum – Further action will be based on the outcome of the vote.

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CITY OF WILLIAMS LAKE CENTRAL CARIBOO/CITY OF WILLIAMS LAKE JOINT COMMITTEE REPORT #13-2014

PRESENTED: Regular Council Meeting – June 10, 2014 DATE: June 5, 2014 FROM: Central Cariboo/City of Williams Lake Joint Committee FILE: 1660-02-15/16 SUBJECT: Results of Special Voting re Fee for Service for 2014 Canada Day Event

The Central Cariboo/City of Williams Lake Joint Committee met on May 28, 2014 and the following recommendation is being brought forward for endorsement by Council.

RECOMMENDATION:

“That the Central Cariboo/City of Williams Lake Joint Committee recommends the agenda item summary from Alice Johnston, Corporate Officer, CRD dated May 21, 2014 regarding the following resolution passed on May 15th:

That background information including a letter from the WL Central Business Improvement Area (BIA) regarding Canada Day, the Central Cariboo Arts and Culture fee for service agreement with the BIA and a proposed plan for delivering the event from Geoff Paynton, Director of Community Services at the City of Williams Lake, be received. Further, that the service agreement with the BIA be amended to remove Canada Day from the events listed and that the fee payable to the BIA be reduced by $1,500 and that $1,500 be provided to the City of Williams Lake for the coordination of Canada Day in 2014.

be received.”

Respectfully submitted,

Cindy Bouchard Manager of Legislative Services

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Date: 21/05/2014

AGENDA ITEM SUMMARY

To: Central Cariboo/City of Williams Lake Joint Committee And To: Janis Bell, Chief Administrative Officer From: Alice Johnston, Corporate Officer Date of Meeting: Central Cariboo City of Williams Lake Joint Committee_May28_2014 File: 0206-01

Short Summary: Results of Special Voting

Voting: Document Description

Memorandum: On May 15th, the Joint Committee members voted via email on the following resolution:

“That background information including a letter from the WL Central Business Improvement Area (BIA) regarding Canada Day, the Central Cariboo Arts and Culture fee for service agreement with the BIA and a proposed plan for delivering the event from Geoff Paynton, Director of Community Services at the City of Williams Lake, be received. Further, that the service agreement with the BIA be amended to remove Canada Day from the events listed and that the fee payable to the BIA be reduced by $1,500 and that $1,500 be provided to the City of Williams Lake for the coordination of Canada Day in 2014.”

The resolution was passed, with all members voting in favour with the exception of Director Kemp.

Attachments: Letter from Business Improvement Area Arts and Culture Fee for Service Agreement CMRC Canada Day Plans

Financial Implications: none

Policy Implications: Click here to enter text.

CAO Comments: Concur 1

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Options: Receipt.

Recommendation: That the agenda item summary from Alice Johnston, Corporate Officer, dated May 21, 2014, regarding the following resolution passed on May 15th,

That background information including a letter from the WL Central Business Improvement Area (BIA) regarding Canada Day, the Central Cariboo Arts and Culture fee for service agreement with the BIA and a proposed plan for delivering the event from Geoff Paynton, Director of Community Services at the City of Williams Lake, be received. Further, that the service agreement with the BIA be amended to remove Canada Day from the events listed and that the fee payable to the BIA be reduced by $1,500 and that $1,500 be provided to the City of Williams Lake for the coordination of Canada Day in 2014.

be received.

2

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From: Geoff Paynton [mailto:[email protected]] Sent: May-08-14 9:43 AM

To: Joan Sorley 'Laurie Walters'; 'Graham Kelsey'; 'Central Cariboo Arts & Culture Society'; Darron Campbell; 'Mr. Harry / Susan Jennings / O'Sullivan'

Subject: RE: Canada Day- BIA

After some discussions with my staff and with Darrell and Darron I have come up with the following proposal for consideration;

Given the timelines for Canada Day finding another community group to take this event on seems unlikely. While we do not have a lot of capacity to take it on there is a way in which we could (for this year anyways). Here’s what I propose;

We (the Complex) use the $1,500 from the fee for service to add some extra hours to one of our part time staff to coordinate Canada Day. This fund would also be used to pay our seven (7) day camp leaders to work on Canada Day. Doing this off the side of someone’s desk would be extremely difficult so I feel strongly this is the way to go.

What we envision is a VERY simple Canada Day with a couple live local bands, some fun games with small prizes for kids (run by our day camp staff), a cake, and lots of balloons, flags, etc…

In order to pull this off we would need the additional Canada Day grant $$$ that the BIA was able to get, and I assume there would be no issues transferring this to us as long as we are putting on a Canada Day event.

The main message here will be simple, simple, simple. No fireworks or grand events. Low key family fun, featuring local artists and fun for the family. Of course, the local politicians, etc… would all have their opportunity to speak, etc….

All this would require is an amendment to the BIA agreement taking it out of theirs, and an agreement that the $1,500 be provided to us instead. We will require the additional grant money the BIA received to pull this off so for some reason if that can’t occur we would need some additional funding. I would guess the transfer of this grant funding would not be an issue so hopefully we do not need to go there.

Given the timelines for planning this the sooner this is confirmed the better so I can confirm my staff’s extra hours and they can start working on it. It’s coming up quick!

Thanks.

Geoff Paynton Director of Community Services City of Williams Lake 525 Proctor Street

Williams Lake, BC V2G 4J1 P: (250) 392-1786 C: (250) 267-4808 F: (250) 398-7884

E: [email protected]

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DATE OF REPORT: June 4, 2014 DATE & TYPE OF MEETING: June 10, 2014 Regular Council Meeting AUTHOR: Chris Hutton, Planner SUBJECT: HERITAGE ADVISORY COMMITTEE UPATE & EVENT PROMOTION FILE: 0360-34-01

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide Council with an update of the Heritage Advisory Committee (HAC) and to advise of a Heritage Circles event being held on June 29th, at 1:00 pm at the Museum of the Cariboo Chilcotin.

SECTION 2: BACKGROUND The City of Williams Lake Heritage Advisory Committee is guided by its terms of reference. The HAC’s mandate, at this time, is to take stock of Heritage Values and begin identification of valuable sites for registration on the City’s Heritage Register. In conjunction with this, the Committee’s mandate dictates that the Committee should promote awareness of heritage conservation through information, consultation, promotion and discussion.

SECTION 3: DISCUSSION Heritage Circles, 2013 & Potato House Registration:

In the winter of 2013, the HAC hosted a number of Heritage related events during Heritage Week.

Heritage Circles celebrated life in the Central Cariboo in the 1940s and 1950s. A diverse collection of speakers was present and the event was attended by approximately 50 people.

A heritage walk was also organized by a local citizen and promoted and facilitated by the committee and staff. This walk was attended by approximately a dozen participants (including some Stampede Royalty hopefuls) and was guided by the late Dr. John Roberts. This tour consisted of a summary of a number of older homes in the old quarter of town.

The Potato House (49 Borland Street) was registered on the City’s Heritage Registry in 2013.

City’s 85th Birthday & Horse Tours:

The HAC has been pleased in the past year to have participated in the City’s celebration of its 85th birthday. A liaison was established between the HAC and the 85th Birthday: Lynda Pinette provided regular updates to the Committee.

As part of the celebrations, the HAC organized an historical horse rides tour through downtown. As with all of the Birthday celebrations, despite the weather, it was a success.

Heritage Circles, 2014:

The HAC is excited to be proceeding with another Heritage Circles event. This event will consist of another diversity of speakers. For this event, they will be talking about life in the 1950s.

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The HAC has elected to hold the event in June this year to coincide with Stampede Weekend. The HAC feels that the Williams Lake Stampede, more than any other event, embodies Williams Lake’s heritage, as well as the heritage of the region. The event will begin at 1:00 pm on June 29th and will be held at the Museum of the Cariboo Chilcotin.

SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: N/A

b. Legislative Considerations: N/A

c. This project most closely supports the following ICSP Priority Areas: Distinctive Arts, Culture and Heritage

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A

e. Environmental Considerations: N/A

f. Social Considerations: N/A

g. Economic Considerations: N/A

h. Council Priorities: This Project Aligns with the Following Priorities 4: Strenthening Social Fabric 2: Developing Relationships With First Nations

SECTION 5: RECOMMENDATIONS That Council receive the report from the Heritage Advisory Committee for information.

Respectfully submitted,

Darrell Garceau Chief Administrative Officer

This report has been prepared in consultation with the following: Initials General Manager of Planning & Operations GG Manager of Legislative Services CB Manager of Social Development AB

Page 126 of 213 d) Heritage Advisory Committee Update & Event Promotion C3e CITY OF WILLIAMS LAKE COUNCIL REPORT

DATE OF REPORT: June 5, 2014 DATE & TYPE OF MEETING: June 10, 2014 Regular Council Meeting AUTHOR: Cindy Bouchard, Manager of Legislative Services SUBJECT: 2014 GRADUATION PARADE FILE: 4500-01

SECTION 1: EXECUTIVE SUMMARY On June 2, 2014, a request for approval of the 2014 Graduation Parade scheduled for Saturday, June 7, 2014 was hand delivered to City Hall. A Poll of Council was conducted on June 3, 2014 in order to obtain Council approval in time for the parade, and the results are as follows:

Mayor Cook Yes Councillor Bonnell Yes Councillor Bourdon Yes Councillor Hughes Yes Councillor Rathor Yes Councillor Walters Yes Councillor Zacharias Yes

SECTION 2: BACKGROUND (if applicable)

SECTION 3: DISCUSSION

SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations:

b. Legislative Considerations (Applicable Policies and/or Bylaws):

c. This project most closely supports the following ICSP Priority Areas: N/A

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A

e. Environmental Considerations:

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f. Social Considerations:

g. Economic Considerations:

SECTION 5: RECOMMENDATION(S) That the Poll of Council taken on June 3, 2014 to obtain Council approval for the 2014 Graduation Parade scheduled for Saturday, June 7, 2014, be ratified.

Respectfully submitted,

Darrell Garceau Chief Administrative Officer

This report has been prepared in consultation with the following: Initials Director of Financial Services General Manager of Planning & Operations Manager of Economic Development Manager of Legislative Services Manager of Social Development Planner

ATTACHMENT(S): Attachment A – Letter from Sam Schellenberg dated June 2, 2014

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CITY OF WILLIAMS LAKE COMMITTEE OF WHOLE COUNCIL REPORT #15-2014

PRESENTED: Regular Meeting of Council – June 10, 2014 DATE: June 5, 2014 FROM: Committee of Whole Council FILE: 0230-28 SUBJECT: ABORIGINAL DAY MURAL PROJECT IN BOITANIO PARK

The Committee of Whole Council met on June 3, 2014 to consider the above matter and makes the following recommendation to Council:

RECOMMENDATION:

That the Committee of Whole Council recommends Council endorse the request from the Community Arts Council of Williams Lake and their proposed mural project in Boitanio Park on Aboriginal Day, June 21, 2014.

Respectfully submitted,

Cindy Bouchard Manager of Legislative Services

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Community Mural Project Plan Botiano Park – National Aboriginal Day June 21st, 2014

The CACWL is looking to pursue a Community Ground Mural Project in Boitanio Park, modeled off the Roberts Creek Community Mandala project at the Pier in Roberts Creek, Sunshine Coast BC. The CAC would work with the organizers of Aboriginal Day and the City of Williams Lake to seek permission to organize and paint a community mural on section of asphalt trail in Boitanio Park on June 21st, 2014 . This project would be lead by Artists Cat Prevette and Joan Gentles and will engage members of the public during the Aboriginal Day Celebrations. This project will be funded through the CAC and the CCACS Grants program.

2009 Roberts Creek Community Mural http://robertscreekmandala.org

What is a Community Mural Project? A Community Mural Project is a large mural that will be designed as a stencil by Artist Cat Prevette and Joan Gentles. The Artists and CAC volunteers will wash, and prime an 8ft by 8ft circular area on a section of asphalt trail in Boitanio Park located between the Stage, Washrooms, MADD gardens and the entrance to the park. This area will then have a series of circular stencils painted on the ground. During the Aboriginal Day Celebrations Artist Cat Prevette will be at the Mural encouraging members of the public or Aboriginal Day participants to participate in contributing to the community mural by completing a stenciled area.

The idea is that the mural will gently wear away over time, Figure 1 Roberts Creek Community Mural allowing the weather and pedestrian traffic to wear the art, with the potential of following in Roberts Creek’s steps, by renewing the design and art work every year or adding to it in years to come. The mural will remain on the ground and serve as a reminder of the diversity and creativity that is alive in our community of Williams Lake!

The CACWL volunteers will clean, and prep the painting surface prior to Aboriginal Days. On Aboriginal Day, June 21st, the CACWL and Artist Cat Prevette will supply all the paint brushes, paint and artist supervision to complete the Community Mural Project. Once the project painting is complete the CACWL will spray the mural with a protective coating. The mural will take little to no maintenance, with the idea that time and regular wear will fade the design, and then in future years there can be new murals or an extension of the mural in the same location.

Where is the project being proposed? The convergence of pathways in Bointanio park, particularly the convergence behind the MADD garden and just south of the Stage. Every location three paths converge, there seems to be more ashphalt suraface area to paint a design onto.

1

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Benefits: The mural could spread to different areas of the park each year and fade with the elements. This is a benefit because it is more organic and helps to colour and liven the park. Could incorporate stencils in shapes of fish, horses etc. On Aboriginal Day will be easier to engage the public in assisting with painting. Draw Backs: If it rains on Aboriginal Day we will have to reschedule the event. Will wear much faster because of foot traffic, sun and snow removal. Support needed: The CACWL will need a letter of support from the organizers for Aboriginal Day stating that the Community Art Project will complement Aboriginal Days and offer an arts based activity for participants to partake in. The CAC has been in discussion with the Aboroginal Day Oganizers and we have completed a form to participate in their event. The Organiziers are positive on the CAC’s involvement. Finally, the CACWL will need permission from the City to place such a mural in Boitanio Park.

What is the Commuity Arts Council of Williams Lake? The Community Arts Council of Williams Lake (CACWL) is a non-profit arts promoting and producing organization in Williams Lake since 1976. The purpose of the Society is to increase and broaden the opportunities for the citizens of Williams Lake and its environs to enjoy and participate in cultural activities and include the following: • to help coordinate the work and programs of the groups formed for the furthering of cultural growth and enjoyment; • stimulate and encourage the development of cultural projects and activities; • render service to all members/groups; • act as a clearinghouse for information on cultural projects and activities; • foster interest and pride in the cultural heritage of the community; • interpret the work of cultural groups to the community, to enlist public interest and to promote public understating of arts and culture through educational and other initiatives; • bring to the attention of civic, regional and provincial authorities the cultural needs of the community; and initiate and produce events, programs and performances.

Proposed Budget for the Project

Description In-kind Hours cost Expenses (1 hr @ $10) Planning, administration $100 $200 Artist Payment $200* Materials $300* Advertising Green Gaz, Trib, Advisory $100*

Total Project Cost and Revenue Source Total Project Cost Source $100 In- Kind Time $300 CACWL Budget $500 CCACS Grant*

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CITY OF WILLIAMS LAKE COMMITTEE OF WHOLE COUNCIL REPORT #16-2014

PRESENTED: Regular Meeting of Council – June 10, 2014 DATE: June 5, 2014 FROM: Committee of Whole Council FILE: 8500-01 SUBJECT: BC TRANSIT FARES

The Committee of Whole Council met on June 3, 2014 to consider the above matter and makes the following recommendation to Council:

RECOMMENDATION:

That the Committee of Whole Council recommends Council support, in principle, the fare increase contained in the reports of the Manager of Transportation & Buildings and BC Transit, dated April 14, 2014 and January 2014 respectively, and Council request BC Transit conduct a service review for Williams Lake and area.

Respectfully submitted,

Cindy Bouchard Manager of Legislative Services

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DATE OF REPORT: April 14, 2014 DATE & TYPE OF MEETING: June 3, 2014 Committee of Whole Council Meeting AUTHOR: Reg Ryan, Manager of Transportation & Buildings SUBJECT: BC TRANSIT FARES FILE: 8500-01

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide council with the Fare Structure Review Report, completed by BC Transit, for information and request Councils authorization to implement transit fare increases.

SECTION 2: BACKGROUND (if applicable)

As reported In the November 19, 2013 council meeting, City of Williams Lake Transit Fees were last increased April 19, 2011 as per Resolution # 158/11. The increases were as follows:

• Cash Fares: o Adult - $1.00 to $1.25 o Senior /Student - $.75 to $1.00 • Book Tickets: o Adult - $.95 to $1.13 o Seniors/Students - $.70 to $.90 • Monthly Passes: o Adult - $32.00 to $37.00 o Senior/Student - $24.00 to $28.00 o HandyDART: - $1.50 to $1.75

In the November 19, 2013 council meeting, City Council authorized staff to proceed with a Fare Structure Review through BC Transit. The results of this review are attached for Councils information.

• SECTION 3: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: 2012/2013 fiscal year Financials: Total Ridership: 86,026 Total operating costs: $741,043 Less Flex Funding: ($68,628) Total Sharable Operating Expenses: $672,415

Total Municipal Share: $498,344 (including Use of asset) Total revenue from Fare Sources: ($77,924) Additional Revenue: ($34,112) (Advertising, Administration Fees, BC Bus Pass) The City’s net share: $386,308

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A fare increase should reduce City Tax Payers transit Tax.

As documented in the Fare Review Report, the following table shows comparison of Williams Lake to similar sized transit systems as of January, 2014.

TABLE 4: COMPARISON TO PEER SYSTEMS Williams Lake Average of Variance Average of Variance Transit Similar Sized* Regional** System Systems Systems Regular Cash $1.25 $1.80 -$0.55 $2.29 -$1.04 Fare Regular Monthly $37.00 $42.40 -$5.40 $43.14 -$6.14 Pass Price Average Fare $1.14 $1.72 -$0.58 $1.90 -$0.76 Cost Recovery 12% 12% 0% 17% -5% *Average of 5 similar sized Paratransit systems including Fort St. John, Castlegar, Quesnel, Comox Valley and Shuswap **Average of 7 North/Central Paratransit systems: Quesnel, Bella Coola, Hazelton, 100 Mile House, Port Edward, Skeena Regional and Smithers

As evidenced in Table 4, (above), the adult cash fare in Williams Lake is significantly lower than that of the two peer system groups shown. The adult monthly pass price is also priced lower than that of both peer groups.

B.C. Transits analysis indicates that: • Demand for the service has been increasing over the past five years, and • Both cash fares and monthly passes prices are set well below those of similar sized transit systems, and neighbouring transit systems.

There appears to be an opportunity to increase the proportion of revenue derived from prepaid fares and to increase the proportion of costs recovered by passenger revenue. Using a $1.75 cash – which meets the hypothetical 15% cost recovery target – and by using BC Transit fare guidelines, BC Transit proposes the following fare structure : TABLE 7: CONVENTIONAL FARES (CURRENT FARES IN BRACKETS) Cash Fares 10 Tickets Monthly Passes Regular $1.75 ($1.25) $15.75 ($11.30) $43.00 ($37.00) Discount* $1.75 ($1.00) $13.50 ($9.00) $36.00 ($28.00) Child 4 yrs. and under No Charge - - *Reduced fare for seniors age 65+, with valid ID and for students up to grade 12 in full-time attendance with valid Student ID

TABLE 8: HandyDART FARES Local* Regional* Passenger & companions $1.75 $4.00 Attendants (needed to help passenger travel) No Charge - *no change is proposed

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This fare may increase revenue, improve the cost recovery measure, and promote the sale of prepaid fare products thereby encouraging more frequent ridership from existing customers. With the single cash fare, operational efficiencies may be gained while on-board fare disputes may be lessened. This fare structure would closer align fares with those of peer transit systems and would align conventional fares with HandyDART fares. It would also conform to BC Transit fare guidelines.

Other goals might include increasing or retaining ridership, maintaining or improving public image, improving operational efficiency and reducing on-board fare disputes. Additionally, consideration of extending student discounts to include full time TRU students and increase book ticket discounts potentially could increase ridership.

Besides risk of ridership loss, the option proposed by BC Transit also presents a second potential concern: having monthly rates for seniors and students increase by a higher proportion than adult fares. Some segments of the population may not support such an increase.

Staff have recommended continuing with the $0.25 discount on full cash fares for seniors and full time students.

b. Legislative Considerations (Applicable Policies and/or Bylaws):

c. This project most closely supports the following ICSP Priority Areas: Active and Convenient Transportation d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A e. Environmental Considerations: N/A

f. Social Considerations: Council may want to consider that Transit ridership in Williams Lake primarily serves our most vulnerable population of citizens, the majority of whom have very limited financial resources. While a small increase such as that proposed may seem insignificant, it may have larger implications for those whose limited and fixed budgets are already stretched.

g. Economic Considerations: If this fare structure was implemented, the resulting revenue increase is estimated at $14,800 annually or 12% over total revenue. Although this option is likely to create some immediate revenue gains, risk of ridership loss should also be considered. In estimating revenue gains, BC Transit assumed a ridership decline of 10,000 riders per year1.

1 Revenue forecasts take into account a 0.3% drop in ridership for every 1% increase in fares. This guideline, known as the Simpson-Curtin Rule, is commonly applied in transit analyses.

SECTION 4: RECOMMENDATION(S) That Council receive this report for information and authorize staff to proceed with the following Transit Fare adjustments:

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Regular Cash Fare

1. Increase Regular Single Cash Fares from $1.25 to $1.75 by 2015 through a two tier process over a 2 year time frame. o A $0.25 increase in August, 2014 to $1.50 (Table A) o A $0.25 increase in August of 2015 to $1.75. (Table B) 2. Continue with a $0.25 cent discount from Conventional fares for seniors aged 65+ and for students up to grade 12 students in full time attendance with valid Student ID. 3. Extend the Student discount to include TRU students in full time attendance with valid Student ID.

Book of 10 Tickets

1. Increase the price on books of 10 Tickets on Regular Fare through a two tier process, over a two year time frame (Discount Books: Riders purchase a book of 10 tickets for the price of 9 tickets at the rate which applies to the individual) o A 2.20 increase in August, 2014 to $13.50 (Table A) o A $2.25 increase in August of 2015 to $15.75 (Table B) 2. Increase the price of books of 10 Tickets on Discount Fare through a two tier process, over a two year time frame. (Discount Books: Riders purchase a book of 10 tickets for the price of 9 tickets at the rate which applies to the individual) o A 2.25 increase in August, 2014 to $11.25 (Table A) o A $2.25 increase in August of 2015 to $13.50 (Table B) Monthly Passes

1. Increase the price of Regular Monthly Passes from $37.00 to $43.00 through a two tier process over a 2 year time frame. o A $3.00 increase in August, 2014 to $40.00 (Table A) o A $3.00 increase in August of 2015 to $43.00 (Table B) 2. Increase the price of Discount Monthly Passes from $28.00 to $36.00 through a two tier process over a 2 year time frame. o A $4.00 increase in August, 2014 to $32.00 (Table A) o A $4.00 increase in August of 2015 to $36.00 (Table B) Table A: FARE INCREASE Aug 1, 2014 (CURRENT FARES IN BRACKETS) Cash Fares 2014 10 Tickets Monthly Passes Regular $1.50 ($1.25) $13.50 ($11.30) $40.00 ($37.00) Discount* $1.25 ($1.00) $11.25 ($9.00) $32.00 ($28.00) Child 4 yrs. and under No Charge - -

Table B: FARE INCREASE Aug 1, 2015 (2014 FARES IN BRACKETS) Cash Fares 2014 10 Tickets Monthly Passes Regular $1.75 ($1.50) $15.75 ($13.50) $43.00 ($40.00) Discount* $1.50($1.25) $13.50 ($11.25) $36.00 ($32.00) Child 4 yrs. and under No Charge - - HandyDart Fares

1. No Change to HandyDart Fares

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Respectfully submitted,

Darrell Garceau Chief Administrative Officer

This report has been prepared in consultation with the following: Initials General Manager of Planning and Operations Director of Municipal Services Director of Financial Services Manager of Transportation and Buildings Manager of Economic Development Manager of Legislative Services Manager of Social Development

ATTACHMENTS: Attachment A – Resolution #158/11 Attachment B – BC Transit Fare Structure Review Report

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CITY OF WILLIAMS LAKE

DATE & April 19 2011-E2 ITEM NO.

RES # RES #158/11

SUBJECT Transit Fare Increases - COWC Rpt #18-2011 Moved by Councillor Zacharias Seconded by Councillor Barr That pursuant to Committee of Whole Council Report #18-2011 and the report of the Chief Administrative Officer dated March 24, 2011, Council approve increases to the Transit fares as follows:

Cash Fares: Adult - $1.00 to $1.25 Senior/Student - $.75 to $1.00

Book Tickets: Adult - $.95 to $1.13 Seniors/Students - $.70 to $.90

Monthly Passes: Adult - $32.00 to $37.00 Senior/Student - $24.00 to $28.00 handyDART - $1.50 to $1.75

CARRIED

RECORD OF VOTE (UPON REQUEST)

YEAS NAYS

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Fare Structure Review City of Williams Lake

Prepared by

Prepared by

January, 2014

City of Williams Lake Cariboo Regional District

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GLOSSARY

Average Fare − Total revenue excluding advertising divided by total ridership excluding taxi saver and taxi supplement. Conventional transit – Serves the general population in urban settings using mid-sized, large or double-deck buses. The buses are accessible and low-floor and run on fixed routes and fixed schedules. handyDART – Custom door-to-door service for those passengers who cannot use conventional transit due to a disability. Riders must be registered with the handyDART office before they can use the service. Also known as custom transit, handyDART stands for handy Dial-a-Ride-Transit. Paratransit – Serves small town and rural B.C. as well as some suburban areas using minibuses, taxis and vans for flexible routing and schedules. Cost recovery – Reflects annual total revenue divided by total cost. This ratio indicates the proportion of costs recovered from total revenue. A strong cost recovery is desirable, as it reduces the subsidy from the taxpayer. This factor, however, is a municipal policy decision. Performance measures – Statistical ratios combining system outputs and transit service area statistics to benchmark performance within the industry and operational trends over time. Total revenue – Includes passenger and advertising revenue; excludes property tax, fuel tax, and flex funding revenue. Discount fare – Discounts on cash fares and prepaid products are applicable to seniors and students upon proof of eligibility. Regular fare – A regular fare must be paid by all passengers who do not qualify for a discount or cannot prove eligibility.

Page 143 of 213 2. BC Transit Fares Fare Structure Review | Page 1

1.0 OVERVIEW The development of any fare structure or the decision to change it will depend on the objectives of local government. Many governments set revenue targets designed to share the costs between property taxpayers and users of the system at a set percentage. Other goals might include increasing or retaining ridership, maintaining or improving public image, improving operational efficiency and reducing on-board fare disputes.

With the goals of local government in mind, many factors should be considered in establishing a fare structure: the history and trends of revenue and ridership over time, the composition of revenue and ridership by fare type, the fares of comparable transit systems and the fare guidelines recommended by BC Transit. BC Transit has prepared this report for the City of Williams Lake and the Cariboo Regional District1 in order to encourage discussion about fare strategy and to provide the relevant information to support a fare decision that reinforces the goals of the local governments.

2.0 CURRENT FARES The following two tables outline the conventional fare structure and the handyDART fare structure in the Williams Lake Transit System for reference.

TABLE 1: CONVENTIONAL FARES Cash Fares 10 Tickets Monthly Passes

Regular $1.25 $11.30 $37.00 Discount* $1.00 $9.00 $28.00

Child 4 yrs. and under No Charge - -

*Reduced fare for seniors age 65+, with valid ID and for students up to grade 12 in full-time attendance with valid Student ID

TABLE 2: handyDART FARES Local Regional

Passenger & companions $1.75 $4.00

Attendants (needed to help passenger travel) No Charge -

In addition to cash fares, handyDART tickets for the local zone are sold individually for the full fare of $1.75. Regional zone fares are cash only. There is a Health Connections service running between Williams Lake and Kamloops for $5.00 each way, cash only.

1The City of Williams Lake is responsible for conventional and local zone handyDART fares; the Cariboo Regional District is responsible for the regional handyDART fare

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3.0 RIDERSHIP AND REVENUE HISTORY The table below outlines some key performance statistics for the Williams Lake Transit System as at 2012/13.

TABLE 3: KEY FACTS AND FIGURES Ridership Growth (5-year annual compound rate) 1.6%

Revenue Growth (5-year annual compound rate) 4.1% Total Ridership 86,026

Total Revenue $99,327

2012/13 Total Revenue from Fare Sources** $77,924 Average Fare $1.14

Cost Recovery 12%

Date of Last Fare Adjustment July 1, 2011 **Excludes advertising, BC Bus Pass, and miscellaneous revenue. This represents revenue that will be affected by a fare change. It should be noted that the statistics shown refer to the transit system as a whole, combining conventional, handyDART and Health Connections services but excluding and amounts received from flex funding arrangements.

4.0 REVENUE COMPOSITION The chart below indicates how revenue from conventional fares is divided by fare type.

EXHIBIT 1: REVENUE BY FARE TYPE The analysis of revenue composition can be considered from two different perspectives. On one hand, having a higher percentage of revenue cash means that more often a full cash fare is being paid (with no discounts for prepayment) and revenue should be maximized. On the other hand, prepaid fares offer greater stability, predictability and security of revenue as well as promoting more frequent ridership from existing transit customers. In addition, increased use of prepaid products (especially passes since they don’t require transfers) can improve operational efficiency (increasing on-time performance) and may help reduce the likelihood of on-board fare disputes. In general BC Transit recommends the promotion of prepaid products. With only 24% of conventional fare revenue coming from prepaid products, there is an opportunity to increase this segment through a fare adjustment. It should be noted that although tickets are sold for the handyDART service, they are not discounted so the analysis of revenue composition for that service is irrelevant.

Page 145 of 213 2. BC Transit Fares Fare Structure Review | Page 3

5.0 PERFORMANCE EVALUATION In the next two sections, the report outlines how the Williams Lake Transit System’s performance indicators compare to those of its peer transit systems and how the conventional service fares compare to general fare guidelines recommended by BC Transit.

5.1 Comparison to Peer Systems As evidenced in Table 4 below, the adult cash fare in Williams Lake is significantly lower than that of the two peer system groups shown. The adult monthly pass price is also priced lower than that of both peer groups. The Williams Lake Transit System performs below its peers in terms of the average fare indicator. The average fare indicator measures the average fare paid by all riders including BC Bus Pass holders. The lower average fare in Williams Lake suggests that the current fare structure may not be capturing the optimum level of revenue per passenger. The cost recovery indicator, on which Williams Lake measures on par with its similar sized peer group and lower than its regional peer group, measures the percentage of total costs that are recovered by total revenue. When the percentage of cost recovery is higher, the percentage of costs that must be recovered by non-passenger funding sources (taxation) is lower. Cost recovery is a policy decision and so it may or may not be appropriate to compare performance across transit systems, however, local governments commonly prefer to have a higher cost recovery and less reliance on local property taxes.

TABLE 4: COMPARISON TO PEER SYSTEMS Williams Lake Average of Similar Variance Average of Variance Transit System Sized* Systems Regional** Systems

Regular Cash Fare $1.25 $1.80 -$0.55 $2.29 -$1.04

Regular Monthly $37.00 $42.40 -$5.40 $43.14 -$6.14 Pass Price

Average Fare $1.14 $1.72 -$0.58 $1.90 -$0.76

Cost Recovery 12% 12% 0% 17% -5%

*Average of 5 similar sized Paratransit systems including Fort St. John, Castlegar, Quesnel, Comox Valley and Shuswap **Average of 7 North/Central Paratransit systems: Quesnel, Bella Coola, Hazelton, 100 Mile House, Port Edward, Skeena Regional and Smithers The cost recovery indicator may provide valuable insight into the appropriateness of the level of fares in relation to the cost recovery targets often set by local governments. The table below highlights three hypothetical target cost recovery scenarios and shows the base cash fare that may be required to meet each hypothetical target.

Page 146 of 213 2. BC Transit Fares Fare Structure Review | Page 4

TABLE 5: COST RECOVERY SCENARIOS Total Ridership* Cost Recovery Revenue Average Fare Cash Fare Cost* Target Target^ Required Required` $933,859 89,311 15% $140,000 $1.57 $1.75 $933,859 89,311 20% $189,000 $2.12 $2.50

$933,859 89,311 25% $234,000 $2.62 $3.00

*2014/15 AOA Budget ^Rounded to the nearest thousand; includes Health Connections revenue but excludes flex funding amount `Rounded up to the quarter In BC Transit fiscal year 2012/13, the average fare was approximately 91% of the cash fare. Using this statistic, we can estimate that the cash fare required to meet a 15% cost recovery target is $1.75. To achieve targets of 20% or 25% would require equivalent cash fares of $2.50 and $3.00 respectively.

5.2 Comparison to BC Transit Fare Guidelines The table below compares the present transit fare structure in Williams Lake to BC Transit’s recommended fare guidelines. The adult cash fare (regular fare) is the base from which other fares are calculated.

TABLE 6: COMPARISON TO BC TRANSIT FARE GUIDELINES BC Transit Fare Guideline Williams Lake Fare Structure

CASH FARES

Regular Base Fare $1.25 Discount* Equal to Base Fare* 80% of Base Fare

TICKETS

Regular 9 times Base Fare 9 times Base Fare Discount 9 times Base Fare less 15% 9 times Base Fare less 20%

MONTHLY PASSES Regular 20 - 30 times Base Fare 29.6 times Base Fare

Discount 20 - 30 times Base Fare less 15% 29.6 times Base Fare less 24%

*BC Transit no longer recommends discounting cash fares It should be noted that BC Transit no longer recommends offering age-based discounts on cash fares and instead promotes the use of a single cash fare with age-based discounts on prepaid products only. The single cash fare is becoming a popular choice for numerous transit systems across Canada and has several benefits: it offers simplicity in the fare structure, reduced reliance on operators to enforce age-based fares thereby reducing the likelihood of fare disputes and provides incentive for riders to switch to prepaid products potentially encouraging more consistent ridership all while reducing fare collection costs.

Page 147 of 213 2. BC Transit Fares Fare Structure Review | Page 5

The table shows that when compared to BC Transit fare guidelines, monthly passes are priced on the high end of the spectrum in relation to the base fare. Under the current fare structure, passengers can purchase tickets for $1.13 per ride ($11.30/10) and so, in order to be induced to purchase a monthly pass as passenger would need to ride at least 33 times per month ($37.00/$1.13). In addition, when compared to the guideline, age-based discounts are higher than the guideline discounts. The general fare guideline for handyDART fares is that they align with conventional cash fares. In order to align the fare structure with this guideline conventional cash fares would need to be increased by $0.50 or handyDART fares would need to be reduced by $0.50.

6.0 CONCLUSIONS

Our analysis indicates that: • Fares were increased in summer 2011 • Demand for the service has been increasing over the past five years, and • Both cash fares and monthly passes prices are set well below those of similar sized transit systems, and neighbouring transit systems. Moreover, there is an opportunity to increase the proportion of revenue derived from prepaid fares and to increase the proportion of costs recovered by passenger revenue. Using a $1.75 cash – which meets the hypothetical 15% cost recovery target – and by using BC Transit fare guidelines, the following fare structure is proposed: TABLE 7: CONVENTIONAL FARES (CURRENT FARES IN BRACKETS) Cash Fares 10 Tickets Monthly Passes

Regular $1.75 ($1.25) $15.75 ($11.30) $43.00 ($37.00)

Discount* $1.75 ($1.00) $13.50 ($9.00) $36.00 ($28.00)

Child 4 yrs. and under No Charge - - *Reduced fare for seniors age 65+, with valid ID and for students up to grade 12 in full-time attendance with valid Student ID

TABLE 8: handyDART FARES Local* Regional*

Passenger & companions $1.75 $4.00

Attendants (needed to help passenger travel) No Charge -

*no change is proposed This fare structure can help to accomplish several goals that may be important to the Williams Lake transit system. It may increase revenue, improve the cost recovery measure, and promote the sale of prepaid fare products thereby encouraging more frequent ridership from existing customers. With the single cash fare, operational efficiencies may be gained while on-board fare disputes may be lessened. This fare structure would closer align fares with those of peer transit systems and would align conventional fares with handyDART fares. It would also conform to BC Transit fare guidelines. If this fare structure was implemented, the resulting revenue increase is estimated at $14,800 annually or 12% over total revenue. Although this option is likely to create some immediate revenue gains, risk

Page 148 of 213 2. BC Transit Fares Fare Structure Review | Page 6

of ridership loss should also be considered. In estimating revenue gains, we have assumed a ridership decline of 10,000 riders per year2. Besides risk of ridership loss, this option also presents a second potential concern: having rates for seniors and students increase by a higher proportion than adult fares. Some segments of the population may not support such an increase. A comprehensive communication plan which would precede any fare increase is strongly recommended.

7.0 RECOMMENDATIONS

It is recommended that the City of Williams Lake and the Cariboo Regional District: (1) receive this report as information (2) approve a fare structure that best matches the goals and concerns of the City and Regional District

Please note that fare changes should be scheduled for the 1st of a given month. BC Transit requires at least eight weeks’ notice after Council or Board approval to implement a fare change.

2 Revenue forecasts take into account a 0.3% drop in ridership for every 1% increase in fares. This guideline, known as the Simpson-Curtin Rule, is commonly applied in transit analyses.

Page 149 of 213 2. BC Transit Fares Page 150 of 213 Subject: Response from BC Transit re CoWC inquiries

From: Curran, Gina [mailto:[email protected]] Sent: Thursday, June 05, 2014 1:02 PM To: [email protected] Cc: Strobl, Doug Subject: Response: CoW inquiries

Good afternoon Reg,

I have some answers regarding a Service Review, some information as to ideal commencement times for Fare Reviews and Service changes and the current status and cost of riders guides.

Service Review A Service Review is fairly comprehensive and actually requires a significant amount of time to deliver, approximately a year to 14 months to implement. Please note the MOU would need to be signed prior to any actual work being started.

The good news is, the planning department had allocated time in their fiscal plans to do a service review for Williams Lake, and had a tentative start time of the Fall, October perhaps. This would mean that if the MOU was signed previous to October, we may be able to undertake the service review and implement the change the following fall (2015). The service review provides many benefits to the community, such as assessing whether the current transit system is meeting the needs of the community, could be more efficient or effective and could possibly give some good information that would feed into the City’s plan for development and resource allocation.

Fare increase Since the Service Review will take a significant amount of time to deliver, I am thinking the council will want to implement the fare review in the meantime. However, there can be some leveraging of the communication around the fare increase, to announce, “we are undertaking a service review to ensure transit is meeting the needs of the community and will be looking to make improvements, please come join us for one of our public consultations”. I am told the optimal time to implement a fare increase is either July/August or April, as people will make their transportation plans in late August/early September or in December, so there is less fallout if the increase has already happened and will have informed passenger’s decision making process.

Riders Guides/Marketing budget The last Rider’s Guides were printed in May 2013, and cost about $700 for 5,000 of them. Tina has about 500 rider’s guides left, that she expects to last about two more months. This information may have an impact on the council’s decision as to when to implement. These riders guides would have been expensed in last year’s budget and the only thing that will impact this year’s budget is the bus stop signs (approx.. $700) you have just ordered. Riders guides do not usually get reprinted with a fare increase, as they contain a clause that says, “all fares subject to change”, however we do try to align fare increases with service changes, etc. as we will reprint riders guides for service changes.

I hope this give you the information you require to place these items on the agenda for council, if not, please let me know.

Page 151 of 213 2. BC Transit Fares I am sorry, I do not remember the woman’s name that needs this information before noon tomorrow in order to ensure it is on the agenda for the council meeting on Tuesday night, however, I am sure you do, so please forward whatever is appropriate.

Many thanks Reg and we will talk soon.

Gina Curran, MBA Senior Regional Transit Manager BC Transit | 520 Gorge Road East, Victoria, BC, V8W 2P3 T: 250.995.5736 | C: 778.677.6127 | F: 250.995.5689 Email: [email protected]

The information in this Email is confidential and may be legally privileged. It is intended solely for the named recipient. Access to this Email by anyone else is unauthorized. If you are not the intended recipient or the employee or agent responsible for delivering the message to the recipient named, please note that any use, disclosure, copying, distribution of this Email or any action taken or omitted to be taken in reliance on it is prohibited. If you are not the intended recipient, please inform us by returning a copy of the Email with the subject line marked "wrong address" and then deleting the Email, and any attachments and any copies of it.

Page 152 of 213 2. BC Transit Fares E3

CITY OF WILLIAMS LAKE COMMITTEE OF WHOLE COUNCIL REPORT #17-2014

PRESENTED: Regular Meeting of Council – June 10, 2014 DATE: June 5, 2014 FROM: Committee of Whole Council FILE: 3-57-2 SUBJECT: ACCESSIBILITY ADVISORY COMMITTEE – TERMS OF REFERENCE

The Committee of Whole Council met on June 3, 2014 to consider the above matter and makes the following recommendation to Council:

RECOMMENDATION:

That the Committee of Whole Council recommends Council approve the amendments to the Accessibility Advisory Committee Terms of Reference as contained in the report of the Manager of Active Living dated May 22, 2014.

Respectfully submitted,

Cindy Bouchard Manager of Legislative Services

Page 153 of 213 3. Accessibility Advisory Committee - Terms of Reference C1 CITY OF WILLIAMS LAKE COUNCIL REPORT

DATE OF REPORT: May 22, 2014 DATE & TYPE OF MEETING: June 3, 2014 Committee of Whole Council Meeting AUTHOR: Deb Radolla, Manager of Active Living SUBJECT: ACCESSIBILITY ADVISORY COMMITTEE TERMS OF REFERENCE FILE: 3-57-2

SECTION 1: EXECUTIVE SUMMARY At the first meeting of the 2014 Accessibility Advisory Committee (AAC) the Terms of Reference were reviewed. The AAC would like Council to consider the following recommendations for changes to the Terms of Reference.

SECTION 2: BACKGROUND (if applicable) The Terms of Reference have not been reviewed for two years. The following changes are brought forward for Council’s consideration. All changes fall under the STRUCTURE and MEMBERSHIP category. I have included a copy of the 2012 Terms of Reference and the Proposed 2014 Terms of Reference. In addition, the changes are outlined below.

C. STRUCTURE AND MEMBERSHIP

The following additions:

C2 The Accessibility Advisory Committee membership shall be comprised of 2 members with a disability, 3 service providers for people with a disability, 2 seniors’ representatives and 2 members at large. Council will consider applications and appoint members to the Committee on an annual basis. Each term will be two years ending the last day of February, alternating half of the committee every second year.

C3 (New) At the first meeting of the new Accessibility Advisory Committee, put out a call for nominations for a two year term for Chairperson and Vice Chairperson in opposite years.

C3 becomes C4

C5 Liase with SPARC (Social Planning and Research Council of BC) and other organizations that support people with a disability whenever necessary.

C6 Accessibility Advisory Committee meetings are open to the public.

SECTION 3: Discussion The AAC believes the above changes will strengthen the committee, save administrative time and costs, and serve the community better.

Page 154 of 213 3. Accessibility Advisory Committee - Terms of Reference Accessibility Advisory Committee – Terms of Reference Page 2

SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: N/A

b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A

c. This project most closely supports the following ICSP Priority Areas: Social Well-Being Social Well-Being Choose an item.

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures)

e. Environmental Considerations: N/A

f. Social Considerations: N/A

g. Economic Considerations: N/A

SECTION 5: RECOMMENDATIONS That Council approve the proposed 2014 Accessibility Advisory Committee Terms of Reference.

Respectfully submitted,

Darrell Garceau Chief Administrative Officer

This report has been prepared in consultation with the following: Initials Director of Financial Services General Manager of Planning & Operations Manager of Economic Development Manager of Legislative Services Manager of Social Development Planner

ATTACHMENTS: Attachment A – Terms of Reference 2012 Attachment B – Proposed Terms of Reference 2014

Page 155 of 213 3. Accessibility Advisory Committee - Terms of Reference

THE CITY OF WILLIAMS LAKE ACCESSIBILITY ADVISORY COMMITTEE TERMS OF REFERENCE

A. MISSION

TO REMOVE PHYSICAL AND SOCIAL BARRIERS WHICH IMPEDE THE FULL PARTICIPATION OF PERSONS WITH DISABILITIES IN ALL ASPECTS OF COMMUNITY LIFE.

B. RESPONSIBILITY AND JURISDICTION

1. To provide advice on matters Council is considering which affect persons with disabilities.

2. To bring to Council matters identified by the Committee as requiring action by the Municipality.

3. To work cooperatively with City Departments, Boards, Commissions and Committees whose activities affect persons with disabilities to:

a. provide advice and information on directions for future planning of municipal services, programs and facilities; and

b. monitor municipal services, programs and facilities to ensure full participation of persons with disabilities.

4. To inform persons with disabilities of the existence and mission of this Committee and to work with them to identify existing social and physical barriers.

5. To work with Council to increase public awareness of the needs and abilities of people with disabilities.

C. STRUCTURE AND MEMBERSHIP

1. The Committee shall be comprised of a maximum of nine (9) members.

2. The Accessibility Advisory Committee membership shall be comprised of 2 members with a disability, 3 service providers for people with a disability, 2 seniors’ representatives and 2 members at large. Council will consider applications and appoint members to the Committee on a yearly basis and each term will be for a one year term ending on the last day of February of each year.

Page 156 of 213 3. Accessibility Advisory Committee - Terms of Reference Accessibility Advisory Committee Page 2 TERMS OF REFERENCE

3. To ensure cross-sectional representation, it is optimal that as many of the World Health Organization’s (WHO) International Classification of Functioning, Disability and Health as possible are represented by either a person with a disability or service provider on the Committee.

The WHO’s six disability types are:

a. mobility; b. agility; c. hearing; d. seeing; e. speaking; and f. mental.

D. PROCEDURE AND OPERATION

1. Meetings shall be held every two months or at the call of the chairperson.

2. Continuous absence of a member at three (3) consecutive meetings, without prior consent of the Chairman/Committee or a reasonable need (e.g. illness), will be reviewed by the Committee, which may recommend to Council that the member be removed from the Committee.

3. If unable to attend a meeting of the Committee the member must contact the City’s staff liaison or the Chair no later than the day prior to the meeting.

4. The Committee shall only consider those matters, which are included in the meeting agenda circulated to the members in advance of the meeting. New business items may be introduced at a meeting but will be forwarded for consideration by the Committee at a subsequent meeting. By unanimous consent of its members the Committee may consider new business/emergent items at a duly constituted meeting.

5. The quorum shall be constituted of 50% + 1 of all the current members of Accessibility Advisory Committee (e.g. if the Committee currently has six (6) members, four members constitute a quorum).

6. In all unprovided cases, meetings of the Committee shall be governed by Roberts Rules of Order.

Page 157 of 213 3. Accessibility Advisory Committee - Terms of Reference

THE CITY OF WILLIAMS LAKE ACCESSIBILITY ADVISORY COMMITTEE TERMS OF REFERENCE (Proposed)

A. MISSION

TO REMOVE PHYSICAL AND SOCIAL BARRIERS WHICH IMPEDE THE FULL PARTICIPATION OF PERSONS WITH DISABILITIES IN ALL ASPECTS OF COMMUNITY LIFE.

B. RESPONSIBILITY AND JURISDICTION

1. To provide advice on matters Council is considering which affect persons with disabilities.

2. To bring to Council matters identified by the Committee as requiring action by the Municipality.

3. To work cooperatively with City Departments, Boards, Commissions and Committees whose activities affect persons with disabilities to:

a. provide advice and information on directions for future planning of municipal services, programs and facilities; and

b. monitor municipal services, programs and facilities to ensure full participation of persons with disabilities.

4. To inform persons with disabilities of the existence and mission of this Committee and to work with them to identify existing social and physical barriers.

5. To work with Council to increase public awareness of the needs and abilities of people with disabilities.

C. STRUCTURE AND MEMBERSHIP

1. The Committee shall be comprised of a maximum of nine (9) members.

2. The Accessibility Advisory Committee membership shall be comprised of 2 members with a disability, 3 service providers for people with a disability, 2 seniors’ representatives and 2 members at large. Council will consider applications and appoint members to the Committee on “an annual basis. Each term will be two years ending the last day of February, alternating half of committee every second year.”

Page 158 of 213 3. Accessibility Advisory Committee - Terms of Reference Accessibility Advisory Committee Page 2 TERMS OF REFERENCE

3. At the first meeting of the new Accessibility Advisory Committee, put out a call for nominations for a two year terms for the Chairperson and Vice Chairperson in opposite years.

4. To ensure cross-sectional representation, it is optimal that as many of the World Health Organization’s (WHO) International Classification of Functioning, Disability and Health as possible are represented by either a person with a disability or service provider on the Committee.

The WHO’s six disability types are:

a. mobility; b. agility; c. hearing; d. seeing; e. speaking; and f. mental.

5. Liaise with SPARC (Social Planning and Research Council of BC) and other organizations that support people with a disability whenever necessary.

6. Accessibility Advisory Committee meetings are open to the public.

D. PROCEDURE AND OPERATION

1. Meetings shall be held every two months or at the call of the chairperson.

2. Continuous absence of a member at three (3) consecutive meetings, without prior consent of the Chairman/Committee or a reasonable need (e.g. illness), will be reviewed by the Committee, which may recommend to Council that the member be removed from the Committee.

3. If unable to attend a meeting of the Committee the member must contact the City’s staff liaison or the Chair no later than the day prior to the meeting.

4. The Committee shall only consider those matters, which are included in the meeting agenda circulated to the members in advance of the meeting. New business items may be introduced at a meeting but will be forwarded for consideration by the Committee at a subsequent meeting. By unanimous consent of its members the Committee may consider new business/emergent items at a duly constituted meeting.

5. The quorum shall be constituted of 50% + 1 of all the current members of Accessibility Advisory Committee (e.g. if the Committee currently has six (6) members, four members constitute a quorum).

6. In all unprovided cases, meetings of the Committee shall be governed by Roberts Rules of Order.

Page 159 of 213 3. Accessibility Advisory Committee - Terms of Reference Page 160 of 213 E4

CITY OF WILLIAMS LAKE COMMITTEE OF WHOLE COUNCIL REPORT #18-2014

PRESENTED: Regular Meeting of Council – June 10, 2014 DATE: June 5, 2014 FROM: Committee of Whole Council FILE: 1-95-25; 1-95-4 SUBJECT: ON-STREET DISABLED PARKING RECOMMENDATIONS

The Committee of Whole Council met on June 3, 2014 to consider the above matter and makes the following recommendation to Council:

RECOMMENDATION:

That the Committee of Whole Council recommends Council approve the revisions and additional disabled parking spaces as contained in the report of the Manager of Active Living dated May 20, 2014.

Respectfully submitted,

Cindy Bouchard Manager of Legislative Services

Page 161 of 213 4. On-Street Disabled Parking Recommendations

CITY OF WILLIAMS LAKE P1 COUNCIL REPORT

DATE OF REPORT: May 20, 2014 DATE & TYPE OF MEETING: June 3, 2014 Committee of Whole Council Meeting AUTHOR: Deb Radolla, Manager of Active Living SUBJECT: DISABLED PARKING SPACES FILE: 1-95-25; cc 1-95-4

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide additional information to Council on disabled parking spaces in the City’s downtown core. Four new spaces are proposed for the 2014 Line Painting contract while two spaces, one proposed two years ago, and one painted last year, are eliminated. The net gain is two spaces.

SECTION 2: BACKGROUND (if applicable) The mission of the Accessibility Advisory Committee, (AAC), which is appointed by Council, is “To remove physical and social barriers which impede the full participation of persons with disabilities in all aspects of community life.” One of the 2013 goals of the AAC was to review the number of parking spaces in the downtown core and make recommendations to Council.

The AAC conducted a walking tour of the downtown core in July 2013. During the tour and subsequent AAC meetings, the committee discussed the spaces and listened to feedback from clients, committee members, and a representative of the WL Central Business Improvement Area about the challenges people with disabilities face when parking downtown. The revised parking map (attached) eliminates two spaces – one that was proposed for Oliver Street near the former Fields Department Store, and one located at 1st Avenue North in front of the BCGEU building. This recommendation is due to under utilization of those parking spaces. Additionally, the feedback suggests adding four new spaces.

SPARC (Social Planning and Research Council of BC) recommends Municipal Bylaws designating parking for disabilities should specify 10% of on road parking spaces should be reserved for people with disabilities. According to the City of Williams Lake’s Bylaw Department’s imagery scanning device, the City has 425 on street parking spaces. This report recommends twenty-one spaces are painted in 2014, which means 5% of the on road spaces in the downtown core will be reserved for people with disabilities.

According to SPARC, the City of Vancouver adds spaces when people with disabilities (or business owners) indicate they are having difficulties accessing a particular business or service. The City of Victoria also adds spaces when there is demand and monitors usage of available spots. Prior to this recommendation, the Williams Lake AAC received a letter of support from the WLCBIA, spoke to business owners and toured the downtown core.

SPARC BC confirmed that 608 active disabled parking permits were issued to residents of Williams Lake in 2011. In 2014, 601 permits have been issued, plus 10 temporary permits.

SECTION 3: Discussion Designated on street parking allows people with disabilities to have access to a variety of buildings and services in the community. People who qualify for parking permits either need the extra width of the designated spaces to get in and out of their vehicles when using a wheelchair, crutches, a cane or other mobility aid, or need to park close to a building entrance because their health challenges prevent them from walking very far.

Page 162 of 213 4. On-Street Disabled Parking Recommendations Revised Disabled Parking Spaces Report Page 2

According to BC Stats 2006-2036 Population Projections for Cariboo RD, “a significantly larger number of seniors, from the current 15% of the population aged 65 or older to as high as 25% of the population in 2031 will be living in the Cariboo.” Older populations often need access to disabled parking spaces close to the business they are visiting. The current and proposed spaces in this report are spread as evenly as possible through the downtown core, taking into consideration the slope of the space, current curb cuts, and access to businesses.

The Parking Space on Oliver Street in front of Walk-Rite Shoes has been removed. The map has been re- numbered. Proposed Parking space #4 on 1st Avenue North will serve the Oliver Street businesses.

The Senior Bylaw Officer personally visited the businesses in the direct vicinity of the four proposed spaces. His report with a variety of responses is attached.

The AAC provides advice to Council on matters which affect persons with disabilities. The Committee membership has members with disabilities, service providers, senior’s representatives and members at large. This group has heard for several years that parking in the downtown core is difficult. They addressed this concern by listening to the community, physically walking through the downtown core, noting the slope of the streets and counting the current number of spaces. The increase was based on this thorough, mindful review of the spaces, and feedback heard from other members of the AAC, clients, and the community at large.

The net number of parking spaces recommended for the 2014 Line Painting Contract is 21 spaces, two spaces more than the 2013 contract and the follows the first thorough review in several years.

SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: N/A

b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A

c. This project most closely supports the following ICSP Priority Areas: Lively Downtown Active and Convenient Transportation Choose an item.

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) Choose an item.

Mitigation measures:

e. Environmental Considerations: N/A

f. Social Considerations: N/A

Page 163 of 213 4. On-Street Disabled Parking Recommendations Revised Disabled Parking Spaces Report Page 3

g. Economic Considerations: N/A

SECTION 5: RECOMMENDATIONS That Council support painting four new parking spaces for people with disabilities in the downtown core in the City of Williams Lake.

Respectfully submitted,

Darrell Garceau Chief Administrative Officer

This report has been prepared in consultation with the following: Initials Director of Financial Services General Manager of Planning & Operations Manager of Economic Development Manager of Legislative Services Manager of Social Development Planner

ATTACHMENTS: Attachment A – Letter to Mayor Kerry Cook from the WL Central Business Improvement Area Attachment B – Revised Map Attachment C – Copy of Disabled Parking Spaces Report dated March 28, 2014 Attachment D – Senior Bylaw Officer’s Interviews

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Page 166 of 213 4. On-Street Disabled Parking Recommendations P2 CITY OF WILLIAMS LAKE COUNCIL REPORT

DATE OF REPORT: March 28, 2014 DATE & TYPE OF MEETING: May 6, 2014 Committee of Whole Council Meeting AUTHOR: Deb Radolla, Manager of Active Living SUBJECT: DISABLED PARKING SPACES FILE: 1-95-25; cc 1-95-4

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to advise the Committee of the Whole of the City of Williams Lake’s Accessibility Advisory Committee’s (AAC) recommendations for Disabled Parking Spaces in the downtown core. This includes the addition of five new disabled parking spaces.

SECTION 2: BACKGROUND The AAC conducted a walking tour through the City’s downtown core in July 2013. The purpose of the walkabout was to study the current designated disabled parking spaces. Participants included members of the AAC, a representative from the Business Improvement Association and the Senior Bylaw Officer. The Director of Municipal Services also reviewed the recommendations and has provided input.

In the fall of 2013, the executive of the Business Improvement Association was consulted and they supported the proposed spaces with a letter to Mayor and Council, as attached.

In January 2014 a map of the proposed changes was delivered to the businesses affected by the new parking proposals and feedback was requested. The four responses have been incorporated into this report.

The attached Downtown Handicap Parking map shows existing parking spaces, existing city parking lots, and proposed parking spaces.

SECTION 3: DISCUSSION The AAC analyzed the current disabled parking spaces and plotted them onto a map with the existing street and existing city parking lot spaces. The attached Downtown Handicapped Parking lot map is based on a review of the distance between spaces, impact on businesses and private disabled parking spaces. Many of the proposed disabled spaces have curb cuts to make exiting vehicles safe and easy for people with disabilities.

The recommendation involves relocating two spaces on 3rd Avenue South. This would eliminate the space that doubles as a loading zone in front of Copy Plus/Earthright Solar on the west side of the street and allow the disabled parking spot to serve its intended purpose. The change on the east side of the street has less traffic congestion and the committee felt it would be safer and better used. A business owner from the mini mall sought clarification on why the spaces were being changed and once she received the rationale there was no further correspondence.

Proposed space 1 is located in front of Walk Rite Shoes and has a curb cut. Recently, the new owners of this business relayed they are not in favor of losing this space, as it may negatively impact customers.

Page 167 of 213 4. On-Street Disabled Parking Recommendations Disabled Parking Spaces Report Page 2

Proposed space 2 is near the Bean Counter and the curb has been cut. A Cariboo Regional District Library employee noted that library staff park along 3rd Avenue for safety reasons and was disappointed that two spaces were proposed for Disabled Parking. Once it was clarified that only one space located close to the restaurant was going to be affected, they accepted the proposal.

Proposed space 3 is located in front of Karen’s Place restaurant on 2nd Avenue and a curb cut is in place. Feedback from the United Steelworkers Union suggested the disabled space should be relocated to Borland Street, due to traffic concerns with Dominoes Pizza and the City’s bus stop. In order to mitigate these concerns, the proposed space was moved further north on 2nd Avenue and a new map was delivered to the United Steelworker’s. Further correspondence was not received.

Proposed Space 4 is located in front of Kornak and Hamm’s Pharmacy and there is no curb cut in place. No comments were heard regarding this space. Many seniors and people with disabilities are customers of the pharmacy.

Proposed space 5 is on 1st Avenue North; disabled people would have access to businesses on Oliver Street, including Maureen Saunders School of Dance, Walk-Rite Shoes and other businesses.

SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: N/A

b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A

c. This project most closely supports the following ICSP Priority Areas: Social Well-Being Active and Convenient Transportation Lively Downtown

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A

e. Environmental Considerations: N/A

f. Social Considerations: N/A

g. Economic Considerations: These changes have been built into the budget for the 2014 line painting contract.

SECTION 5: RECOMMENDATIONS That Council approve the Accessibility Committee’s map of Proposed Disabled Parking Spaces and incorporate them into the line painting contract for 2014.

Page 168 of 213 4. On-Street Disabled Parking Recommendations Disabled Parking Spaces Report Page 3

Respectfully submitted,

Darrell Garceau Chief Administrative Officer

This report has been prepared in consultation with the following: Initials General Manager of Planning & Operations

ATTACHMENTS: Attachment A – Disabled Parking Spaces Map Attachment B – Letter to Business Owners

Page 169 of 213 4. On-Street Disabled Parking Recommendations Disabled Parking Consultation – Senior Bylaw Officer

3rd Avenue North Proposed Spot # 1

Date Business Comments May 15, 2014 Bean Counter – Cindy Supportive – No issues Chappell - Owner May 15, 2014 Raymond James Investment Supportive – No issues – Mike Austin - Owner May 15, 2014 CRD – Darren Campbell Supportive - No issues

2nd Ave North – Proposed Spot #2

Date Business Comments May 15, 2014 Karen’s Place – Karen Browne Supportive – No issues Owner

May 15, 2014 Venue Financial – Brandy Supportive – No issues McNolty - Manager May 15, 2014 A-Tech Security – Chris Supportive No issues Wheeldon May 15, 2014 BC Adjustment- Dave Cassidy Supportive – No issues Manager May 15, 2014 Lo’s Florist – Cecile - Supportive of Disabled parking but not at this spot as Employee – left info for parking is very limited as it has several different owner to call if her opinion businesses on this block. Feels it should be on the was any different other side of 2nd Ave where there is more room. May 15, 2014 United Steelworkers – Paul Concerned for the safety of Disabled persons at this French - Manager proposed spot as close to a bus stop. Feels it would be safer on the opposite side of the street or on Borland.

Yorston Street – Proposed Spot # 3

May 21, 2014 Kornak & Hamm”s – Sheila Fully supportive of this proposed spot, as is the owner. Piderman, Manager ( owner Kathy Hamm in Italy)

Page 170 of 213 4. On-Street Disabled Parking Recommendations 1st Ave North – Proposed Spot # 4

May 21, 2014 Cariboo Ski – Tom Wong I don’t have any issues with the city wanting to put a handicap spot other than I find it a rather bizarre location as it is not really close to anything. I doubt anyone going to the Dance Studio require a handicap spot and there is nothing else on that block. If it was on the other side (ie. same side as my building) than it could work for my customers and my tenants upstairs along with the handicap spot I already have. If u want another handicap spot for customers going onto Oliver Street than it would make sense but I see you already have a proposal for one there. (spot#1). Looking at your map, it seems you would need another one on 2nd Ave before 1st avenue between Oliver and Borland.

I guess having handicap parking has not been an issue for my buildings since unlike most businesses downtown, we have parking of some sort. I think you would be better off if you wanted to offer a handicap spot on that side of 1st avenue, you move it ahead so it is by the loans place. That way it may get used more from clients of the Sheep Creek building or going across the road to the strip mall?

Again, I don’t have an issue if you decide to put one there.

If spot #1 is not going forward, than spot#5 is probably as best u can get for access to the Oliver street so I would recommend it go there. I realize there is not enough parking for businesses on Oliver as many of their customers park in my lot (even when they don’t shop at my store) to access their businesses. If I had it my way, I would increase the fee for not offering parking spots to customers!

May 21, 2014 Maureen Saunders Dance – Some concern as spots are used after school for (building owned by Tom students coming to dance class Wong)

Page 171 of 213 4. On-Street Disabled Parking Recommendations 3rd Avenue – Relocated Site - Kondolas

May 15, 2014 Copy Plus – Louisa Chapman- Supportive -No issues Office Manager May 15, 2014 Sta-Well Health – Bruce Supportive - No issues Mattson - Owner May 15,2014 It’s Your Time Clothing – Supportive - No issues Lilliana Stupar -Owner May 21, 2014 Kondola’s Furniture – Paul Not Supportive as he advises his bigger trucks often use Kandola this area for loading/unloading . He feels parking here is limited as is.

Page 172 of 213 4. On-Street Disabled Parking Recommendations E5

CITY OF WILLIAMS LAKE COMMITTEE OF WHOLE COUNCIL REPORT #19-2014

PRESENTED: Regular Meeting of Council – June 10, 2014 DATE: June 5, 2014 FROM: Committee of Whole Council FILE: BL2212 SUBJECT: ZONING BYLAW AMENDMENT – DISABLED PARKING

The Committee of Whole Council met on June 3, 2014 to consider the above matter and makes the following recommendation to Council:

RECOMMENDATION:

That the Committee of Whole Council recommends the report of the Senior Bylaw Officer dated April 1, 2014 regarding Off-Street Disabled Parking recommendations be received and Zoning Amendment Bylaw No. 2212 be brought forward for the required readings.

Respectfully submitted,

Cindy Bouchard Manager of Legislative Services

Page 173 of 213 5. Zoning Bylaw Amendment - Disabled Parking

*DRAFT NOTICE CITY OF WILLIAMS LAKE NOTICE OF PUBLIC HEARING BY THE CITY OF WILLIAMS LAKE ON A BYLAW TO CHANGE THE OFF-STREET PARKING REQUIREMENTS

TAKE NOTICE that the Council or a Committee of the Council of the City of Williams Lake on Tuesday, the 24th day of June, 2014 at the hour of 7:00 PM will hold a Public Hearing in the Council Chambers at 450 Mart Street, to hear all persons interested in supporting or objecting to Zoning Amendment Bylaw No. 2212, 2014 being a Bylaw of the City of Williams Lake to amend the "City of Williams Lake Zoning Bylaw No. 1825, 2002".

A copy of the proposed Bylaws and relevant background documents may be inspected between 8:30 AM and 4:30 PM, Monday to Friday, inclusive, excluding holidays, from June 11th, 2014 to June 24th, 2014, both inclusive, at City Hall, 450 Mart Street, Williams Lake, BC.

DATED at Williams Lake this 11th day of June, 2014.

Cindy Bouchard, Manager of Legislative Services City of Williams Lake 450 Mart Street, Williams Lake, BC V2G 1N3

Page 174 of 213 5. Zoning Bylaw Amendment - Disabled Parking

EXPLANATORY NOTE OF THE PURPOSE AND EFFECT OF BYLAW NO. 2212

The purpose of Bylaw No. 2212 is to amend Williams Lake Zoning Bylaw No. 1825, 2002 by deleting section 406 and replacing it with the following:

406 – SPACES FOR DISABLED PERSONS As part of the off-street parking spaces that are required pursuant to Section 408, as well as any voluntary establishment of parking facilities in excess of the Bylaw requirements, off-street parking spaces for disabled persons shall be provided in accordance with the following Table of Required Disability Parking Spaces.

(a) Column 1 of this Table refers to those properties classified under Section 408 as Residential land use (except any Single family Dwelling), Commercial and Industrial. (b) Column 2 of this Table refers to properties classified under Section 408 as Institutional (Public/Private) .

TABLE OF REQUIRED DISABILITY PARKING SPACES

Required Number of Total Number of Parking Spaces Available Disability Parking Spaces Column 1 Column 2 Residential (except Single Institutional Family Dwelling) (Public/Private) Commercial and Industrial 1 1 - 39 1 2 40 - 70 2 - 29 3 75 - 124 30 - 44 4 125 - 174 45 - 59

(c) Dimensions for Designated Parking Space for Persons with a Disability

Width of Pedestrian Aisle Length of Space Width of Space Vertical Clearance

1.20meters 5.50meters 3.70meters 2.30meters

*Where two accessible parking spaces are adjacent, the pedestrian aisle may be and should preferably be increased to 1.50meteres

(d). The designated space shall:

(i) have a firm, slip resistant and level surface; (ii) be located close, and be accessible, to an entrance conforming to the British Columbia Building Code 2012 as amended; (iii) be clearly identified as being solely for the use of persons with disabilities.

This amendment would affect all lands within the City.

Page 175 of 213 5. Zoning Bylaw Amendment - Disabled Parking P2 CITY OF WILLIAMS LAKE COUNCIL REPORT

DATE OF REPORT: April 1, 2014 DATE & TYPE OF MEETING: June 3, 2014 Committee of Whole Council Meeting AUTHOR: Grant Martin, Senior Bylaw Officer SUBJECT: ZONING BYLAW AMENDMENT – DISABLED PARKING FILE: BL2212

SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to present to Council a Zoning Bylaw Amendment which has been developed in consultation with the City’s Accessibility Advisory Committee. This will further address all off-street Disability Parking issues within the City. This report also proposes that once these changes are implemented within the Zoning Bylaw, the Disabled Persons Parking Bylaw No. 1363, 1991 be repealed.

SECTION 2: BACKGROUND On June 26, 2012 Council directed Staff, in conjunction with the Accessibility Advisory Committee, to develop an Accessible Parking Bylaw modelled after the SPARC BC (Social Planning and Research Council of BC) guidelines.

Several meetings have taken place with Staff and the Accessibility Advisory Committee and a plan has been developed to address the needs of all stakeholders.

SECTION 3: DISCUSSION We first considered developing an entirely new bylaw using the SPARC BC template, as it includes a Table of Required Disability Parking Spaces, and replacing our current Bylaw No. 1363, 1991, titled Parking for Disabled Persons. This bylaw is now some 23 years old and in need of substantial updating.

Another option discussed was incorporating this “Table” within our current Zoning Bylaw No. 1825, 2002 as Section 406 already deals with off-street parking space requirements for Disabled Persons and currently reads as follows:

406 SPACES FOR DISABLED PERSONS “As part of the off-street parking spaces that are required pursuant to Section 408, off-street parking spaces for disabled persons shall be provided in accordance with the Disabled Persons' Parking Bylaw.”

The problem with this is where it states “in accordance with the Disabled Persons Parking Bylaw”, that particular Bylaw then reads:

“Every person who obtains a building permit under “Building Regulation Bylaw No 880, 1983”, shall provide on the parcel in respect of which the building permit is sought the number of disabled persons’ parking spaces as required in the most recent edition of the B.C. Building Code and every subsequent owner or occupier of the parcel shall maintain the required disabled persons’ parking spaces.”

The issue now becomes that you need to look at 2 separate bylaws and the BC Building Code to actually get the number of spaces required. Not to mention Bylaw No. 880, 1983 no longer exists, and the BC

Page 176 of 213 5. Zoning Bylaw Amendment - Disabled Parking Zoning Bylaw Amendment – Disabled Parking Page 2

Building Code is quite vague in outlining the actual number of disabled parking spots required for any particular type of building.

To address this issue, Staff recommends that we amend Section 406 of our Zoning Bylaw No. 1825 to include the Table of Required Disability Parking Spaces, as well as the dimensions required (provided by SPARC BC) for these particular spots. This would ensure all future developments’ “off-street” Disabled Parking issues will be addressed in this one Zoning Bylaw and at the initial planning stages.

Our proposed Table of Required Disability Parking Spaces requires a higher number of Disabled Parking spaces be included than that prescribed by the BC Building Code. This higher number better addresses the needs identified by our Accessibility Advisory Committee.

As for the “on-street” Disabled parking issues, our current Traffic Bylaw No. 2093, 2009 deals with any offences in relation to violations and reads as follows:

DISABLED ZONE means that portion of a highway designated by a traffic control device for the exclusive use of vehicles displaying an authorized disabled identification label.

5.10 DISABLED ZONES No person shall park a vehicle in a parking space designated for use by disabled persons, unless such vehicle displays a valid permit, issued by the Social Planning and Review Council of British Columbia, or equivalent certificate from any other province.

The current Disabled Persons Parking Bylaw No. 1363, 1991, Section 3.1 regarding designating certain Disabled Parking spots reads:

“The Bylaw Enforcement Officer is hereby authorized to make orders in respect of the designation and identification of areas or parking spaces on a highway or public place as parking zones for disabled persons by the placement of disabled parking signs as set out in Division 23 of the Regulations and such parking zones shall be deemed to be “disabled zones”, provided that the orders are filed with the Clerk for the convenience of the public.”

This practice has not been used in some time and now is done on recommendations from the Accessibility Advisory Committee which has a City Council member and a Staff representative as part of this committee. All recommendations are brought to Council for approval prior to being implemented.

With moving the off-street parking issues to our Zoning Bylaw and the on street issues being dealt with by our Traffic Bylaw, Staff recommends that Bylaw No. 1363, 1991 can then be repealed as all Disabled Parking issues are better addressed within these two up to date bylaws (Zoning & Traffic).

This concept was discussed at the Accessibility Advisory Committee Meeting held April 1, 2014, and the Committee members supported this move and were confident that the disabled parking Issues would be adequately addressed within the Zoning and Traffic Bylaws, and that the outdated Disabled Person Parking Bylaw would no longer be required.

SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: None

Page 177 of 213 5. Zoning Bylaw Amendment - Disabled Parking Zoning Bylaw Amendment – Disabled Parking Page 3

b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A

c. This project most closely supports the following ICSP Priority Areas: Social Well-Being

d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) Social Well-Being

e. Environmental Considerations: N/A

f. Social Considerations: N/A

g. Economic Considerations: N/A

SECTION 5: RECOMMENDATIONS That Council receive this report and Zoning Amendment Bylaw No. 2212 be brought forward to a Regular Meeting of Council to be introduced and given the required readings.

Respectfully submitted,

Darrell Garceau Chief Administrative Officer

This report has been prepared in consultation with the following: Initials General Manager of Planning & Operations GG Manager of Active Living DR Senior Building Inspector GD Planner CH

ATTACHMENTS: Attachment A – Zoning Bylaw Amendment 2212, 2014 Attachment B – Disabled Persons Parking Bylaw 1363, 1991

Page 178 of 213 5. Zoning Bylaw Amendment - Disabled Parking CITY OF WILLIAMS LAKE BYLAW NO. 2212

BEING A BYLAW OF THE CITY OF WILLIAMS LAKE TO AMEND BYLAW NO. 1825 BEING THE CITY OF WILLIAMS LAKE ZONING BYLAW NO 1825, 2002.

WHEREAS Part 26 the Local Government Act empowers the Municipal Council of the City of Williams Lake to enact bylaws respecting zoning and certain other developmental matters;

AND WHEREAS the Local Government Act also authorizes a local government to exercise these powers in a single bylaw;

AND WHEREAS the Council of the City of Williams Lake has passed Bylaw No. 1825, cited as the "City of Williams Lake Zoning Bylaw Number 1825, 2002";

AND WHEREAS changes are now required to amend the City of Williams Lake Zoning Bylaw No.1825, 2002, to include additional provisions for Disabled Persons off street parking regulations,

NOW THEREFORE the Council of the City of Williams Lake, in open meeting assembled, hereby enacts as follows:

1. Title This Bylaw shall be cited as the "City of Williams Lake Zoning Amendment Bylaw No. 2212, 2014".

2. Repeal That “Williams Lake Disabled Persons’ Parking Bylaw No. 1363, 1991” is hereby repealed.

3. Purpose Bylaw No. 1825, being the City of Williams Lake Zoning Bylaw No. 1825, 2002 is hereby amended as follows:

Page 179 of 213 5. Zoning Bylaw Amendment - Disabled Parking (a) by amending Section 406 to read:

406 SPACES FOR DISABLED PERSONS As part of the off-street parking spaces that are required pursuant to Section 408, as well as any voluntary establishment of parking facilities in excess of the Bylaw requirements, off-street parking spaces for disabled persons shall be provided in accordance with the following Table of Required Disability Parking Spaces.

(a) Column 1 of this Table refers to those properties classified under Section 408 as Residential land use (except any Single family Dwelling), Commercial and Industrial. (b) Column 2 of this Table refers to properties classified under Section 408 as Institutional (Public/Private)

TABLE OF REQUIRED DISABILITY PARKING SPACES

Required Number of Total Number of Parking Spaces Available Disability Parking Spaces

Column 1 Column 2

Residential (except Institutional Single Family Dwelling) (Public/Private) Commercial and Industrial

1 1 - 39 1

2 40 - 70 2 - 29

3 75 - 124 30 - 44

4 125 - 174 45 - 59

Page 180 of 213 5. Zoning Bylaw Amendment - Disabled Parking (c) Dimensions for Designated Parking Space for Persons with a Disability

Width of Pedestrian Length of Space Width of Space Vertical Clearance Aisle

1.20meters 5.50meters 3.70meters 2.30meters

*Where two accessible parking spaces are adjacent, the pedestrian aisle may be and should preferably be increased to 1.50meteres

(d). The designated space shall (i) have a firm, slip resistant and level surface; (ii) be located close, and be accessible, to an entrance conforming to the British Columbia Building Code 2012 as amended; (iii) be clearly identified as being solely for the use of persons with disabilities.

4. Adoption This Bylaw shall come into force and take effect upon the date of final adoption by the Council of the City of Williams Lake.

READ A FIRST TIME THIS DAY OF , 2014. READ A SECOND TIME THIS DAY OF , 2014. READ A THIRD TIME THIS DAY OF , 2014. RECONSIDERED AND ADOPTED THIS DAY OF , 2014.

______MAYOR

______CORPORATE OFFICER

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CENTRAL CARIBOO / CITY OF WILLIAMS LAKE JOINT COMMITTEE MINUTES

May 28, 2014 6:00 p.m. Cariboo Regional District Board Room Suite D - 180 Third Avenue North Williams Lake, B.C.

PRESENT : Cariboo Regional District: Co-Chair J. Sorley, Director B. Kemp, Alternate Director S. Forseth

City of Williams Lake: Co-Chair K. Cook, Councillor I. Bonnell, Councillor L. Walters, Councillor S. Zacharias

ABSENT : Cariboo Regional District: Director D. Bischoff, Director R. William, Director C. Mernett

City of Williams Lake: Councillor D. Hughes, Councillor G. Bourdon, Councillor S. Rathor

STAFF : Cariboo Regional District: D. Campbell, Manager of Community Services, A. Johnston, Corporate Officer

City of Williams Lake: D. Garceau, Chief Administrative Officer, G. Paynton, Director of Community Services, D. Radolla, Manager of Active Living

1. CALL TO ORDER 1.1. Adoption of Agenda CCJ.14-05-1 Moved Councillor Zacharias Seconded Alternate Director Forseth That the agenda items be adopted as presented.

Carried Unanimously

1

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2. RECEIPT AND ADOPTION OF MINUTES 2.1. Minutes of the Central Cariboo / City of Williams Lake Joint Committee - April 23, 2014 CCJ.14-05-2 Moved Alternate Director Forseth Seconded Councillor Zacharias That the minutes of the Central Cariboo / City of Williams Lake Joint Committee meeting held April 23, 2014, be received and adopted.

Carried Unanimously

3. DELEGATIONS

3.1. Delegation - Williams Lake Air Quality Roundtable Ralph Adams, Ministry of Environment Meteorologist and Williams Lake Air Quality Roundtable member, appeared before the Committee to provide an update on the air quality in and around Williams Lake.

4. REPORTS AND CORRESPONDENCE

4.1. City of Williams Lake - Positive Ticketing Program Ratification not required - Item for receipt only

CCJ.14-05-3 Moved Councillor Walters Seconded Councillor Bonnell That the Council Report from Deb Radolla, Manager of Active Living, City of Williams Lake, dated May 16, 2014, regarding the Positive Ticketing Program, be received and that the program be endorsed.

Carried Unanimously

2

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4.2. Esler Recreation Advisory Commission Spring Meeting Minutes and Recommendations Voting - Electoral Areas D, E, F and Council Ratification required by: CRD

CCJ.14-05-4 Moved Alternate Director Forseth Seconded Councillor Zacharias That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 21, 2014, regarding minutes from the Esler Recreation Advisory Commission meeting held May 1, 2014, be received. Further that the following recommendation from the Commission be endorsed:

That the proposed capital projects for each user group be approved including: the soccer associations will construct bleachers and install playground equipment, the slo-pitch league will construct dugouts and bleachers, and the minor fastball league will rebuild a retaining wall and upgrade its concession building. And further that $5,000 for the approved capital projects for each user group be approved as allocated in the Central Cariboo Recreation and Leisure Services (CCRLS) budget and business plan for 2014.

Carried Unanimously

CCJ.14-05-5 Moved Alternate Director Forseth Seconded Councillor Zacharias That the following recommendation from the Esler Recreation Advisory Commission meeting held May 1, 2014, be endorsed:

That a report from Western Water Associates confirming that the overall annual water use at the Esler Sports Complex can be increased from 1.85 million USG to 2.5 million USG, be received. Further that the Use and Occupancy Agreements for each group at the complex be amended to reflect the new water allocations as follows: Soccer - 2,000,000 USG; Minor Fastball - 150,000 USG; Slow Pitch - 350,000 USG and that the appropriate signatories be authorized to enter into the revised agreements.

Carried Unanimously

3

Page 193 of 213 3. Minutes of the Central Cariboo / City of Williams Lake J...

CCJ.14-05-6 Moved Director Sorley Seconded Director Kemp That the following recommendation from the Esler Recreation Advisory Commission meeting held May 1, 2014, be endorsed:

That the advisory commission members for 2014 be appointed as follows: Linda Barbondy for the WL Slo-pitch League, Luke Moger for the WL Soccer Associations, Michelle Tenning for the WL Minor Fastball Association and Judy Reilander and Judy Newbery for the Esler Community Association.

Carried Unanimously

4.3. Pool Renovations and Upgrade Project - Communications Working Group Meeting Notes - May 14, 2014 Ratification not required - Item for receipt only

CCJ.14-05-7 Moved Councillor Bonnell Seconded Councillor Zacharias That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 21 2014, regarding the Cariboo Memorial Complex Pool Renovations and Upgrade Project - Communications Working Group Meeting Notes of May 14, be received.

Carried Unanimously

4.4. Results of Special Voting Ratification not required - Item for receipt only

CCJ.14-05-8 Moved Alternate Director Forseth Seconded Councillor Bonnell That the agenda item summary from Alice Johnston, Corporate Officer, dated May 21, 2014, regarding the following resolution passed on May 15th,

That background information including a letter from the WL Central Business Improvement Area (BIA) regarding Canada Day, the Central Cariboo Arts and Culture fee for service agreement with the BIA and a proposed plan for delivering the event from Geoff Paynton, Director of Community Services at the City of

4

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Williams Lake, be received. Further, that the service agreement with the BIA be amended to remove Canada Day from the events listed and that the fee payable to the BIA be reduced by $1,500 and that $1,500 be provided to the City of Williams Lake for the coordination of Canada Day in 2014.

be received.

Carried Unanimously

6. ACTION PAGE CCJ.14-05-9 Moved Councillor Bonnell Seconded Councillor Walters That the Action Page as presented at the Central Cariboo / City of Williams Lake Joint Committee meeting on May 28, 2014, be received.

Carried Unanimously

CCJ.14-05-10 Moved Director Sorley Seconded Councillor Zacharias That items #1 and #3 be deleted from the Action Page as presented to the Committee on May 28, 2014.

Carried CONTRARY TO THE MOTION: Councillor Bonnell

7. IN-CAMERA SESSION

CCJ.14-05-11 Moved Director Sorley Seconded Alternate Director Forseth

That the meeting be closed to public to discuss an item suitable for discussion in-camera pursuant to Section 90(1)(k) of the Community Charter.

Carried Unanimously

5

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RECESSED: The meeting recessed at 7:53 p.m. to go in-camera.

RECONVENED: The meeting reconvened at 8:12 p.m.

PRESENT : Cariboo Regional District: Co-Chair J. Sorley, Director B. Kemp, Alternate Director S. Forseth

City of Williams Lake: Co-Chair K. Cook, Councillor I. Bonnell, Councillor L. Walters, Councillor S. Zacharias

ABSENT : Cariboo Regional District: Director D. Bischoff, Director R. William, Director C. Mernett

City of Williams Lake: Councillor D. Hughes, Councillor G. Bourdon, Councillor S. Rathor

STAFF : Cariboo Regional District: D. Campbell, Manager of Community Services, A. Johnston, Corporate Officer

City of Williams Lake: D. Garceau, Chief Administrative Officer, G. Paynton, Director of Community Services, D. Radolla, Manager of Active Living

Application for Increased Grant Funding – Pool Renovation Project

CCJ.14-05-12 Moved Director Sorley Seconded Councillor Zacharias That a process be initiated with the Regional Advisory Commission for Northern Trust to waive policy and apply for increased grant funding for the pool renovation project whether the referendum passes or fails.

Carried Unanimously

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8. ADJOURNMENT

CCJ.14-05-13 Moved Alternate Director Forseth Seconded Councillor Bonnell That the meeting of the Central Cariboo / City of Williams Lake Joint Committee be adjourned at 8:30 p.m., May 28, 2014.

Carried Unanimously

______Co-Chair Co-Chair

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PROCLAMATION

“LEGION WEEK” JUNE 23 to 27, 2014

WHEREAS The Royal Canadian Legion is Canada’s primary non-governmental organization providing services and assistance to Canada’s war veterans as well as to serving Canadian Forces personnel; and WHEREAS The Royal Canadian Legion is Canada’s primary non-governmental organization ensuring that the memory of and sacrifices made by Canada’s military in the service of this nation and the peace and stability of the world shall never be forgotten; and WHEREAS BC/Yukon Command, The Royal Canadian Legion, represents tens of thousands of veterans and their families and relatives in the Province of British Columbia and the Yukon; and WHEREAS BC/Yukon Command, The Royal Canadian Legion, comprised of 155 branches and approximately 70,000 members throughout British Columbia and the Yukon raises several millions of dollars a year through many non- profit fund-raising activities at the community and branch level; and WHEREAS these millions of dollars are used to support a myriad of community programs and activities, benefiting youth, seniors and the elderly, educational institutions, medical and research facilities, indeed all the residents of British Columbia, directly and indirectly; and WHEREAS BC/Yukon Command, The Royal Canadian Legion, embodies, supports and protects the values and ideals of Canadians, such as national unity, service to one’s country and community, citizenship, physical fitness and tolerance; and WHEREAS Our Lieutenant Governor, by and with the advice and consent of the Executive Council, has been pleased to enact Order in Council 903 on October 11, 2002; and

NOW THEREFORE I, Kerry Cook, as Mayor of the City of Williams Lake, do hereby proclaim the week of June 23 to 27, 2014 as “LEGION WEEK” in the City of Williams Lake.

______MAYOR KERRY COOK CITY OF WILLIAMS LAKE

450 M ART STREET, M MMMMMM S LAKE BC, V 2G 1 N 3

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Suite #1201-750 West Pender Street, Vancouver, BC V6C 2T8 (604) 683-0700 Fax: (604) 683-0416 Website: www.bcchamber.org

NEWS RELEASE Williams Lake & District Chamber wins 2014 Chamber of the Year ______

FOR IMMEDIATE RELEASE

Vancouver, May 26, 2014 – The Williams Lake & District Chamber of Commerce has been named B.C.’s 2014 Chamber of the Year by the BC Chamber of Commerce.

“The Williams Lake & District Chamber of Commerce has truly been a rock for its business community,” said BC Chamber Chair Jim Belsheim, in presenting the award at the BC Chamber AGM & Conference in Richmond on Saturday, May 24.

Belsheim described how, in the face of significant job losses caused by the Mountain Pine Beetle’s devastation of the forestry industry plus the economic downturn of 2008, the Williams Lake & District Chamber mobilized the community to look for new economic opportunities.

“Demonstrating resourcefulness and leadership, this Chamber rallied the community and identified an industry – mining – that could diversify the local economy beyond forestry,” Belsheim said. “In doing so, this Chamber set a new vision for the economic future of the region and was able to keep its membership levels strong.”

Belsheim commended the Chamber, among other things, for its fierce advocacy in support of the New Prosperity mine.

“The Williams Lake & District Chamber has been an outstanding leader in its community, boosting morale and helping the local business community pull together and reinvent itself in the face of significant economic challenges,” he said. “We sincerely applaud this Chamber for its vision, initiative, resilience and sheer hard work.”

Jason Ryll, president of the Williams Lake and District Chamber, said his Chamber is honoured to receive the award.

“We are a community built on small business and to be recognized for our work is very rewarding,” he said. “We feel it demonstrates to the business community that we are doing everything we can to be their voice of business on issues that concern them. Advocating through collaboration with our members is a priority for us, and it’s nice to be acknowledged for the results.”

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Suite #1201-750 West Pender Street, Vancouver, BC V6C 2T8 (604) 683-0700 Fax: (604) 683-0416 Website: www.bcchamber.org

Ryll added that, behind the Chamber’s hard work, is a strong sense of purpose.

“We do what we do because we believe it’s the right thing to do,” he said. “The more we can help small businesses, the more we help our communities. The Williams Lake & District Chamber will always work to provide leadership and to fulfill our vision for the growth we’d like to see. It’s not always easy, but taking a stand never is.”

Given out annually at the BC Chamber AGM & Conference, the Chamber of the Year Award recognizes a local Chamber of Commerce that has made an exceptional contribution to its business community. This Award is the most prestigious distinction that the BC Chamber can present to a local Chamber.

The BC Chamber is the largest and most broadly-based business organization in the province. Representing more than 125 Chambers of Commerce and 36,000 businesses of every size, sector and region of the province, the BC Chamber of Commerce is “The Voice of Business in BC.”

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For further details, please contact:

Claudia Blair Executive Director Williams Lake & District Chamber of Commerce T 250-392-5025 or 1-877-967-5253 E [email protected]

John Winter President & CEO BC Chamber of Commerce T 604.638.8110 C 604.376.3577 E [email protected]

Jenny MacPhee Communications Officer BC Chamber of Commerce T 604.638.8114 C 604.366.4990 E [email protected]

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June 6, 2014

Agricultural Climate Change Adaptation Strategy On the Road Again , 2014 Emily MacNair, BC Agriculture Climate Change The CRD Board of Directors and staff travelled to Adaptation Strategy Coordinator, appeared before the Alexis Creek for the 2014 Board on the Road event. On Board to present the final report on the Agricultural Thursday, June 5, the Committee of the Whole meeting Climate Change Adaptation Strategy. Topics of discussion took place followed by a community BBQ with proceeds included the Agricultural Climate Change Adaptation of the event benefitting the Alexis Creek Visitor initiative, climate change projections, Cariboo agriculture Information Centre. Meetings continued on Friday priority impacts, strategies and actions, and the morning with the CRD’s Regular Board meeting at 9:30 implementation plan. Further information about the a.m. in Williams Lake. Strategy can be found online at bcagclimateaction.ca. Grant Writing Workshops Bees and Hens The Regional District agreed to provide refreshments After considering input from public hearings for the upcoming Grant writer workshop in Williams Lake throughout the Cariboo Chilcotin, the CRD Board gave on June 19. The Cariboo Regional District annually third reading and final adoption to bylaws that will allow partners with the Northern Interior Communities for bees and hens on residential zoned properties. Association (NICA) to provide grant writing workshops in 100 Mile House, Quesnel, and Williams Lake since 2012. Support for Interlakes Economic Association The workshops focus on how to write successful The Cariboo Regional District agreed to support an applications for the BC Community Gaming Grants application from the Interlakes Economic Association to program. This year’s events will be held on the following the Farm Credit Canada AgriSpirit Fund. The application is dates: for up to $25,000 to implement the Association’s Farmers’ Market Business Plan.  100 Mile House - June 18, 1-5p.m. – The Valley Room  Williams Lake - June 19, 5:30-9:30 p.m. – Council Later in the meeting the Board of Directors also Chambers agreed to allocate $500 of Electoral Area L Special  Quesnel - June 21, 9 a.m.-1 p.m. – Native Friendship Projects Funds to the Interlakes Economic Association. Centre The funds will be used to offset the cost of the Association’s attendance at the 2014 Bio-Energy The workshops are free to attend and open to all Conference scheduled to take place June 11-13, 2014 in organizations and individuals in the Cariboo Chilcotin. For Prince George. further information email the CRD Grant Writer at [email protected]. New CRD Website During the June 5 Committee of the Whole meeting in Upcoming Meetings/Important Dates Alexis Creek, the Board reviewed the new Cariboo Regional District website. CRD staff provided an overview June 9 – North Cariboo Arena Replacement Project of the new site highlighting some of the key features Referendum – Advance Polling including improved navigation, search engine optimization, enhanced internal search capabilities, and June 14 – North Cariboo Arena Replacement Project mobile device compatibility, in a user-friendly layout. The Referendum. Polling locations and information new website can be found at cariboord.ca. available online at cariboord.ca/news/referenda

Canada Day in Quesnel June 27 – CCRHD & CRD Board Meetings – Williams A total of $1,000 of Special Projects funds will be Lake shared equally between Electoral Areas A, B, C and I in support of Quesnel’s Canada Day celebrations.

For additional information, contact Shelly Burich, Manager of Communications at 250-392-3351 or toll free at 1-800-665-1636 www.cariboord.bc.ca www.facebook.com/caribooregion

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