CITY OF WILLIAMS LAKE REGULAR COUNCIL AGENDA COUNCIL CHAMBERS - CITY HALL - 450 MART STREET JUNE 10, 2014 6:00 PM Page A. ADOPTION OF MINUTES / AGENDA 9 - 17 1. Minutes of the Regular Meeting of Council held May 27, 2014 That the Minutes of the Regular Meeting of Council held May 27, 2014 be adopted as circulated. 2. Adoption of Agenda That Council adopt the agenda as presented. B. DELEGATIONS 1. Mary Forbes, Williams Lake Heritage Advisory Committee re Upcoming Heritage Circles Event and Committee Update C. REPORTS 1. GENERAL GOVERNANCE 19 - 24 a) A/P Computer Cheque Listing Page 1 of 213 June 10, 2014 Regular Council Recommendation: That the accounts payable computer cheque listings for the periods ending May 29 and June 5, 2014 be received for information. 25 - 40 b) Report of Councillor Rathor re 2014 FCM Convention Update Recommendation: That the report of Councillor Rathor dated June 9, 2014 containing an summary of the 2014 Federation of Canadian Municipalities Annual Conference and Trade Show held May 30 to June 2, 2014 in Niagara Falls, Ontario be received for information. 2. PLANNING & OPERATIONS 41 - 58 a) Development Variance Permit Application - DVP #09-2014 - Platform Properties Ltd. - Increase in Fascia Sign Area for "SportChek" Sign - 710-1185 Prosperity Way Recommendation: That pursuant to the report of the Planner dated May 29, 2014, Council receive the Development Variance Permit application from Platform Properties Ltd. requesting to vary Part IV - Section C.1.c.i. of City of Williams Lake Sign Bylaw No. 2153, 2012 to increase the total area of fascia sign from 1.0 sq m to 1.35 sq m per 1.0 m of building frontage, for the proposed "SportChek" sign only, on Lot 3, District Lots 7046, 7047 and 8836, Cariboo District, Plan BCP38739, situate at 710-1185 Prosperity Way; and further, Staff be directed to issue notice of the application to surrounding property owners and tenants within a 100 metre radius of the subject property and the application, comments and recommendations be brought back to Council for further consideration at the July 8, 2014 Regular Council Meeting. 59 - 75 b) Development Variance Permit Application - DVP #10-2014 - Mary LeBlanc - Front Lot Line Setback for Accessory Building - 1707 Signal Point Road Recommendation: That pursuant to the report of the Planner dated June 3, 2014, Council receive the Development Variance Permit application from Mary LeBlanc requesting to vary City of Williams Lake Zoning Bylaw No. 1825, 2002, Section 302.3(b) Minimum Front Lot Line Setbacks for accessory buildings from requiring that accessory buildings be sited to the rear of the front face of the principal building to a 7.32 m (24.0 ft) Front Lot Line Page 2 of 213 June 10, 2014 Regular Council Setback, for the proposed accessory building only, on Lot 7, District Lot 8818, Cariboo District, Plan 15764, situate at 1707 Signal Point Road; and further, Staff be directed to issue notice of the application to surrounding property owners and tenants within a 100 metre radius of the subject property and the application, comments and recommendations be brought back to Council for further consideration at the July 8, 2014 Regular Council Meeting. 77 - 86 c) Legislative Lot Width Exemption - Lynette Patenaude - 935 Mackenzie Avenue North Recommendation: That pursuant to the report of the Planner dated June 2, 2014, Council approve the request of Lynette Patenaude of 153 Mile Construction for an exemption from the minimum lot width as required by Section 944 (1)(a) of the Local Government Act to allow for the proposed subdivision of Lot 2, District Lot 71, Cariboo District, Plan 27693, Except Plan PGP3654, situate at 985 Mackenzie Avenue North. 87 - 88 d) Stormwater Management Phase 3 Project - Award of Tender Recommendation: That pursuant to the report of the General Manager of Planning & Operations dated June 3, 2014, Council award the Stormwater Management Phase 3 project tender to Bree Contracting Ltd. for a total cost of $461,095, excluding GST, and the engineering construction services to TRUE Consulting Group for a total cost of $30,000, excluding GST. 89 - 90 e) CN Rail Pedestrian Underpass Tender Results Recommendation: That pursuant to the report of the General Manager of Planning & Operations dated June 3, 2014, Council cancel the tender for the CN Rail Pedestrian Underpass project, notify the low bidder of the decision and direct Staff to contact the grant funder to request that the grant amounts be diverted to another project within the municipality. 3. COMMUNITY SERVICES 91 - 93 a) Positive Ticketing Program for CMRC - Joint Committee Rpt #11-2014 Page 3 of 213 June 10, 2014 Regular Council Recommendation: That pursuant to Central Cariboo / City of Williams Lake Joint Committee Report #11-2014, the report of the Manager of Active Living dated May 16, 2014 regarding the Positive Ticketing Program be received and the program be endorsed. 95 - 114 b) Pool Renovations & Upgrade Project - Communications Working Group Meeting Notes of May 14, 2014 - Joint Committee Rpt #12-2014 Recommendation: That pursuant to Central Cariboo / City of Williams Lake Joint Committee Report #12-2014, the agenda item summary of Darron Campbell, Manager of Community Services, CRD dated May 21, 2014 regarding the Cariboo Memorial Recreation Complex Pool Renovations and Upgrade Project - Communications Working Group Meeting Notes of May 14, 2014 be received. 115 - 124 c) Results of Special Voting re Fee for Service for 2014 Canada Day Event - Joint Committee Rpt #13-2014 Recommendation: That Central Cariboo / City of Williams Lake Joint Committee Report #13-2014, together with the agenda item summary of Alice Johnston, Corporate Officer, CRD dated May 21, 2014, be received and the results of the special voting opportunity conducted May 15, 2014 to authorize the reallocation of the $1,500 Fee for Service for organization of the 2014 Canada Day event from the WLCBIA to the City of Williams Lake be ratified. 125 - 126 d) Heritage Advisory Committee Update & Event Promotion Recommendation: That the report of the Planner dated June 4, 2014 containing an update on the Heritage Advisory Committee and information on their upcoming Heritage Circles event being held June 29, 2014 at 1:00 PM at the Museum of the Cariboo Chilcotin be received; and further, Council and the community be encouraged to participate in the event. 127 - 130 e) 2014 Graduation Parade - Poll of Council Recommendation: That pursuant to the report of the Manager of Legislative Services dated June 5, 2014, the letter from the 2014 Page 4 of 213 June 10, 2014 Regular Council Grad Committee dated June 2, 2014 be received and the Poll of Council taken on June 3, 2014 to obtain Council approval for the 2014 Graduation Parade scheduled for Saturday, June 7, 2014 between 5:00 PM and 7:30 PM, along the route as outlined and subject to RCMP approval, be ratified. D. BYLAWS E. COMMITTEE OF WHOLE COUNCIL REPORTS 131 - 133 1. Community Arts Council of Williams Lake - Aboriginal Day Mural Project in Boitanio Park Recommendation: That pursuant to Committee of Whole Council Report #15-2014, Council endorse the request from the Community Arts Council of Williams Lake and their proposed mural project in Boitanio Park on Aboriginal Day, June 21, 2014 135 - 152 2. BC Transit Fares Recommendation: That pursuant to Committee of Whole Council Report #16-2014, Council support, in principle, the fare increase contained in the reports of the Manager of Transportation & Buildings and BC Transit, dated April 14, 2014 and January 2014 respectively, and Council request BC Transit conduct a service review for Williams Lake and area. 153 - 159 3. Accessibility Advisory Committee - Terms of Reference Recommendation: That pursuant to Committee of Whole Council Report #17-2014, Council approve the amendments to the Accessibility Advisory Committee Terms of Reference as contained in the report of the Manager of Active Living dated May 22, 2014. 161 - 172 4. On-Street Disabled Parking Recommendations Recommendation: That pursuant to Committee of Whole Council Report #18-2014, Council approve the revisions and additional disabled parking spaces as contained in the report of the Manager of Active Living dated May 20, 2014. Page 5 of 213 June 10, 2014 Regular Council 173 - 186 5. Zoning Bylaw Amendment - Disabled Parking Recommendation: That pursuant to Committee of Whole Council Report #19-2014, the report of the Senior Bylaw Officer dated April 1, 2014 regarding Off-Street Disabled Parking recommendations be received and Zoning Amendment Bylaw No. 2212 be given first and second readings; and further, a Public Hearing be set for June 24, 2014 at 7:00 PM in the Council Chambers of City Hall. F. CORRESPONDENCE 187 1. Annual Youth Street Party 2014 - Boys & Girls Club Clerk's Note: That pursuant to the request of the Boys & Girls Club in their letter dated May 22, 2014, approval be given to close the alley below Oliver Street which connects Third Avenue South and Fourth Avenue South for the Annual Youth Street Party on Wednesday, July 9, 2014 from 5:30 PM to 9:30 PM and Emergency Services be so advised. 189 2. Street Party 2014 - Williams Lake Central Business Improvement Area Clerk's Note: That the letter from the Williams Lake Central Business Improvement Area (WLCBIA) dated May 27, 2014 be received and, pursuant to City Policy, approval be given for the 2014 Annual Street Party to be held Saturday, June 28, 2014 immediately following the Stampede Parade until approximately 5:00 PM, along the route as outlined; and further, the WLCBIA be requested to coordinate this event with City Staff, provide proof of $3 million liability insurance saving the City harmless and the Lakers Go Bus Society and Emergency Services be so advised.