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Ordinary Meeting Agenda 25 October 2017

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Ordinary Meeting Agenda 25 October 2017 HILLTOPS COUNCIL ORDINARY MEETING MINUTES 25 October 2017, commencing at 5.30 PM Held in the Hilltops Council, Boorowa Chamber, 6-8 Market Street, Boorowa ATTENDANCE Mayor Cr Brian Ingram COUNCILLORS Gregory Armstrong Tony Flanery John Horton Christopher Manchester Rita O’Connor Margaret Roles Matthew Stadtmiller Wendy Tuckerman John Walker Anthony Wallace STAFF A McMahon General Manager L Furness Executive Director Corporate and Community J Jordan Chief Financial Officer D Wymer Director Infrastructure Services S Langman Director Sustainable Growth PUBLIC FORUM Item: 17/206 – Forsythe Avenue, Young Residential Subdivision John Pattinson 17/205 – Coppabella Wind Farm Modification Application Annette Hume APOLOGIES Nil SYMPATHY EXPRESSIONS 17/274 RESOLVED: That Council staff and members of the public be upstanding for a minute silence to express our sympathy on the passing of: Ross Flanery; Noel Carroll; Lorna Owen; Julius Phillips; Mason Campbell; John Cavanagh; David Morgan; Robert Smith; Gwenda Bowyer; Noel Batinich; David King. Moved: Mayor Ingram ___________________________ ___________________________ General Manager Mayor HILLTOPS COUNCIL ORDINARY MEETING MINUTES 25 October 2017, commencing at 5.30 PM Held in the Hilltops Council, Boorowa Chamber, 6-8 Market Street, Boorowa CONFIRMATION OF MINUTES 17/275 RESOLVED: That the minutes of the Ordinary Meeting of Council held on 27 September 2017, be confirmed as a true and accurate record. Councillors: Walker/Flanery BUSINESS ARISING – MINUTES Nil DECLARATIONS OF INTEREST - CONFLICT OF INTEREST Cr Horton - non-pecuniary, Item 17/210 - Contract for the Provision of Services at Kruger Medical Centre Not vote or discuss matter Cr O’Connor - non-pecuniary, Item 17/201 - Development Application Statistics for September 2017 Not vote or discuss matter Cr Flanery - pecuniary - Item 17/204 - Hilltops Local Heritage Fund 2017-18 Left meeting and did not vote Cr Flanery, non-pecuniary, Item 17/206 – Forsythe Avenue, Young Residential Subdivision That the declaration is noted Cr Manchester, non-pecuniary, Item 17/204 - Hilltops Local Heritage Fund 2017- 18 Not vote or discuss matter NOTICE OF MOTION 17/276 RESOLVED: That further information to be bought back to a future meeting of Council regarding Men’s Sheds, rates. Motion: Mayor Ingram NOTICE OF RECISSION MOTION 17/277 RESOLVED: That the motion is invalid by Clause 283 Local Government Act – Unlawful Motion: Mayor Ingram ___________________________ ___________________________ General Manager Mayor HILLTOPS COUNCIL ORDINARY MEETING MINUTES 25 October 2017, commencing at 5.30 PM Held in the Hilltops Council, Boorowa Chamber, 6-8 Market Street, Boorowa GENERAL MANAGER’S REPORT 17/184 – GOLDENFIELDS WATER COUNTY COUNCIL 17/278 RESOLVED: Four nominations received for the Goldenfields Water County Council Board: Armstrong/Manchester/Stadtmiller/Tuckerman Cr Armstrong and Cr Stadtmiller - were elected to the Goldenfields Water County Council Board. 17/185 - HILLTOPS COUNCIL EXTERNAL COMMITTEE AND INTERNAL ADVISORY COMMITTEE REVIEW 17/279 RESOLVED: That Council; 1. Endorse the recommendations and interested representatives for each committee and group as outlined in the report; and 2. Call for nominations on all committees that are yet to be formed for a period of 28 days. Local Emergency Management Categorisation Council led External Operational/Statutory Committee – SES Act Role To coordinate management and planning of local emergencies. To prepare plans in relation to the prevention of, preparation for, response to and recovery from emergencies in the Hilltops Council LGA Membership Chair is the General Manager, no role for Councillors Requirement Recommendation General Manager Local Traffic Committee Categorisation External (Statutory / Technical) Role The detailed arrangements relating to the local traffic committee are available at: http://www.rms.nsw.gov.au/business-industry/partners- suppliers/documents/technicalmanuals/ltcguidev13_i.pdf This committee is a statutory committee that has clear defined functions, delegations and roles. It is proposed that Council have a separate Section 355 Traffic and Access Committee that would refer certain matters to the Local Traffic Committee for technical assessment. Membership Council representative, recommended that this be Councils Requirement Director of Infrastructure or his delegate Recommendation Director of Infrastructure ___________________________ ___________________________ General Manager Mayor HILLTOPS COUNCIL ORDINARY MEETING MINUTES 25 October 2017, commencing at 5.30 PM Held in the Hilltops Council, Boorowa Chamber, 6-8 Market Street, Boorowa Floodplain Risk Management Committee – external statutory Categorisation External Role To assist Council in the development and implementation of the floodplain risk management plans for the area under its jurisdiction Membership 2 Councillor nominations required Requirement Interested Mayor Ingram & Councillor Roles Representatives Hilltops Fruit Fly Initiatives – external advisory Categorisation External Role This committee was originally formed to understand how fruit fly could be better monitored and managed across the area. Membership Councillor nominations required Requirement Interested Mayor Ingram & Councillor Manchester Representatives Lachlan Regional Transport Categorisation External Role To establish the most efficient and fair transport system covering all means of transport for freight and people in the State of New South Wales. LRTC has many times raised the concerns of regional people about the need to make optimum use of transport infrastructure and maintain standards of transport services. Membership Councillor nomination required Requirement Interested Councillor Horton & Councillor Flanery Representatives Southwest Regional Waste Management Group Categorisation External Role To oversee the provision of regional waste management services, specifically in relation to contractual, operational and licensing arrangements at the Bald Hill Regional Waste Facility. The Group has representatives from Yass Valley, Snowy Valleys, Cootamundra Gundagai and Hilltops Councils. Membership Traditionally one Councillor and one staff representative Requirement Interested Councillor O’Connor & Manager of Environment and Representatives Health ___________________________ ___________________________ General Manager Mayor HILLTOPS COUNCIL ORDINARY MEETING MINUTES 25 October 2017, commencing at 5.30 PM Held in the Hilltops Council, Boorowa Chamber, 6-8 Market Street, Boorowa Southern Slopes Bushfire Management & Liaison Committees Categorisation External Role To assist the Rural Fire Service in the planning and performance of its functions Membership Councillor Nomination and General Manager Requirement Recommendation Mayor Ingram & General Manager Police Advisory Command Team Categorisation External Role To provide a conduit for community based issues to be raised with police for addressing. It should be noted that the functions of these committees are being reviewed. Membership Mayor Requirement Recommendation Mayor Ingram Southern Tablelands Regional Arts Inc (STARTS) Categorisation External Role To provide strategic direction for sustainable arts and cultural development in the region Membership Board has recently been elected. Will nominate Requirement representative to attend meetings. Young Showground Trust Categorisation External Crown Trust Role To take care of, control, plan for and manage the Young Showground Membership Council representative Requirement Recommendation Mayor Ingram Canberra Region Joint Organisation (CBRJO) Categorisation External (Joint Organisation of Councils) Role To promote regional cooperation of Councils (and the ACT Government) within the Canberra region with a particular focus on regional advocacy, regional strategic planning and service efficiencies where demonstrated benefit. Includes Bega Valley, Eurobodalla, Snowy Monaro, Queanbeyan Palerang, Upper Lachlan, Goulbourn Mulwaree, Yass Valley and Hilltops Councils as well as the ACT Government. Refer http://www.canberraregion.org.au/ Membership Mayor & General Manager Requirement Recommendation Mayor Ingram & General Manager ___________________________ ___________________________ General Manager Mayor HILLTOPS COUNCIL ORDINARY MEETING MINUTES 25 October 2017, commencing at 5.30 PM Held in the Hilltops Council, Boorowa Chamber, 6-8 Market Street, Boorowa Central West Regional Organisation of Councils (CENTROC) Categorisation External (Regional Organisation of Councils) Role To promote regional cooperation of Councils within the Central West region with a particular focus on regional advocacy, regional strategic planning and service efficiencies where demonstrated benefit. Refer http://www.centroc.com.au/ for further information Membership Mayor & General Manager Requirement Recommendation Mayor & General Manager Country Mayors Association Categorisation External Role A forum for regional and rural Councils to collectively advocate on issues that are relevant to its members and to have direct access to key Government stakeholders. Membership Mayor & General Manager (as observer) Requirement Recommendation Mayor & General Manager Blayney / Demondrille Rail Line Categorisation Working Group Role To work collectively with partner Councils of Weddin, Cowra and Blayney to advocate and secure funding for the reopening of the Blayney to Demondrille Rail Line Membership Mayor & General Manager Requirement Recommendation Mayor & General Manager Aboriginal Advisory
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