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City of Healdsburg Parks and Recreation Commission Special Meeting – Agenda

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City of Healdsburg Parks and Recreation Commission Special Meeting – Agenda CITY OF HEALDSBURG PARKS AND RECREATION COMMISSION SPECIAL MEETING – AGENDA Healdsburg City Council Chambers Meeting Date: August 9, 2017 401 Grove Street, Healdsburg CA 95448 Time: 6:00 P.M. Phone: 707-431-3301 Date Posted: August 4, 2017 1. CALL TO ORDER a) Roll Call b) Pledge of Allegiance c) Changes (Deletions) from Agenda d) Approval of Minutes: June 21, 2017 2. PUBLIC COMMENTS This time is set aside to receive comments from the public regarding matters of general interest not on the agenda, but related to Commission business. Pursuant to the Brown Act, however, the Commission cannot consider any issues or take action on any requests during this comment period. 3. OLD BUSINESS 4. NEW BUSINESS a) Sonoma County Integrated Parks Plan (Themig) Receive a presentation from Sonoma County Regional Parks on the Sonoma County Integrated Parks Plan and provide feedback as desired b) Sorrento Development Art Installation (Licea) Review a proposal from the Voight Foundation for the installation of a piece of artwork for Sorrento Park c) City of Healdsburg Request to Allow the Consumption of Alcohol at Plaza Park at Business Showcase on October 11, 2017 (Jahns) Review a request from the City of Healdsburg, in conjunction with the Healdsburg Chamber of Commerce, to allow the Consumption of Alcohol at the Business Showcase on October 11, 2017 and by motion make a recommendation to City Council to approve or deny the request 5. INFORMATION AND REPORT OF COMMUNITY SERVICES ACTIVITIES (Staff, Information Only) a) Summer Activities Update b) Subcommittee Structure c) Other 6. COMMISSION REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS REGULAR MEETING SB 343 - DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Any writings or documents provided to a majority of the City Parks and Recreation Commission regarding any item on this agenda after the posting of this agenda and not otherwise exempt from disclosure, will be made available for public review in the Parks and Recreation Office located at 1557 Healdsburg Avenue during normal business hours. If supplemental materials are made available to the members of the Commission at the meeting, a copy will be available for public review at the Parks and Recreation Office located at 1557 Healdsburg Avenue, Healdsburg, CA 95448.These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act. DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable accommodations for persons having special needs due to disabilities. Please contact Parks and Recreation Office, at 1557 Healdsburg Avenue, Healdsburg, California, 431-3301, at least 72 hours prior to the meeting, to ensure the necessary accommodations are made. 7. FUTURE AGENDA ITEMS (Tentative) a) Additional Sculpture Installations b) c) 8. ADJOURNMENT Next meeting: September 13, 2017 at the City Council Chambers (unless otherwise established) Commission Members Kathy Birdsong (Term Expires 12/31/2017) Ron Dobley (Term Expires 12/31/2019) Chris Herrod, Chair (Term Expires 12/31/2018) Ariel Kelley, Vice Chair (Term Expires 12/31/2019) John Lambert (Term Expires 12/31/2019) Juan Mota (Term Expires 12/31/2018) Jay Tripathi (Term Expires 12/31/2017) CITY OF HEALDSBURG PARKS AND RECREATION COMMISSION SPECIAL MEETING MINUTES June 21, 2017 Healdsburg Community Center 1557 Healdsburg Ave, Healdsburg, CA 95448 The Parks and Recreation Commission met in special meeting session. 1. CALL TO ORDER Chairperson Herrod called the special meeting to order at 6:01 P.M. 1.a. Roll Call Present Commissioners: Birdsong, Dobley, Herrod, Kelley, Lambert, Mota, Tripathi Absent Commissioners: None Staff Present: Active Adult and Senior Services Supervisor Grant, Community Services Director Themig, Facilities and Events Supervisor Jahns, Office Assistant Salas, Recreation Coordinator Schwarz, Recreation Supervisor Perdigao 1.b. Pledge of Allegiance 1.c. Changes (deletions) from Agenda None 1.d. Approval of Minutes: May 17, 2017 The minutes were revised under 1.d., Approval of Minutes to the correct date of May 17, 2017. In addition, under 6.b. Commissioner Herrod referred to West Plaza Park and not the Wetzel Garden while discussing the cigarette issues. Commissioner Kelley, seconded by Commissioner Tripathi approved the minutes as amended. Minutes were approved on a voice vote. (Ayes – 7, Noes – 0, Absent – None) 2. PRESENTATIONS 2.a. Introduction of Recreation Coordinator Rich Schwarz Director Themig commented that after two years the department will be fully staffed once a Parks Maintenance position is filled. Garrett Perdigao has been promoted to Recreation Supervisor, he previously held the Recreation Coordinator position. Perdigao introduced Rich Schwarz as the Recreation Coordinator his responsibilities will include youth and adult sports PRC Special Meeting Minutes June 21, 2017 programs. Schwarz has been working for the department and is excited about his new role; he looks forward to continue working with the team. He has his own volleyball club, and over thirty years of experience working with children. 2.b. Introduction of Active Adult and Senior Services Supervisor Anna Grant Themig introduced Anna Grant, Active Adult and Senior Services Supervisor; she will be working with the older adults and aging community. She is very pleased to be working at the Center and hopes to expand the services being offered. Grant is a vehicle enthusiast, and will be getting married this summer. Commissioner Kelley inquired about the new Bistro Program at the Center. Grant replied that Council on Aging reviewed their offerings due to a decrease in participation; the program now offers new dining options. The Bistro Program numbers have doubled and they are working with local businesses to do community outreach. Taste of Tea will be offering free tea on certain days during the lunch program. Herrod congratulated the staff and said it is great news for the department. 3. PUBLIC COMMENTS None 4. OLD BUSINESS None 5. NEW BUSINESS 5.a. West Plaza Art Installation (Themig) Review a proposal from George Lawson for the installation of sculpture for West Plaza Park Mr. Lawson approached the Community Services Department in regards to installing a new piece of art in West Plaza Park, “Harvest Joy, The Crust” by Larry Shank. A report on the donation proposal was distributed to those in attendance which went over a description and other details. Mr. Lawson spoke about the artist and some of his previous work. Ted Calvert and Cynthia Jarvis met with the Parks and Recreation Commission (PRC) Subcommittee. Commissioners asked questions about the art piece which included the clay model, dimensions, process and installation of the artwork. Commissioners also provided their opinions about the artwork. Lawson and Calvert touch on the history and culture of the town which they believe is reflected by the sculpture and added that it would be made possible with private funding. PRC Special Meeting Minutes June 21, 2017 Commissioner Tripathi thanked Mr. Lawson for the initial footwork; he inquired whether other locations have been looked into, due to West Plaza Park going thru construction in the future. He added that the size of the structure also seems a bit large and inquired about the ownership in case this would need to be moved at any point. Commissioners continued to discuss the size, appearance, location and cost of the piece. Commissioner Herrod questioned the fundraising efforts, Mr. Lawson responded that he would dedicate $20K and he has already identified other potential sponsors. After the PRC subcommittee meeting, Birdsong reviewed the City’s Public Art Policy and noticed that some key elements are missing and should be reviewed. Dobley commented that the subcommittee is working on guidelines in regards to accepting public art. He added that the current installed pieces are abstract and that the piece is allegoric. Commissioners showed concerns about the size, location, and recognition of donors. A conversation about the current public art policy took place and Commissioners agreed that the policy is missing some key components; therefore they need this in order to make a decision. Lawson suggested that an arts committee needs to be formed, the process streamlined and the committee should have the authority to accept or deny artwork without it being a long public process. Themig responded that he would have to speak to City Manager, Mickaelian and find out who would be responsible for creating the criteria for the arts policy. Tripathi stated that in the past the artwork has always come before the PRC for recommended approval. Commissioner Kelley, seconded by Commissioner Lambert, made a motion to have the Arts Subcommittee review and create suggested amendments to the Public Art Policy, bring suggestions back to the Commission for review and recommend approval to City Council. Motion made on a voice vote. (Ayes – 7, Noes – 0, Absent – None) Commissioner Tripathi, seconded by Commissioner Kelley, made a motion to table action on the “Harvest Joy, The Crush” art installation proposal until the subcommittee has reviewed the Public Art Policy. Motion made on a voice vote. (Ayes – 7, Noes – 0, Absent – None) 5.b. City of Healdsburg Request to Allow the Consumption of Alcohol in Plaza Park at the Día de los Muertos Festival on October 29, 2017 (Jahns) Review a request from the City of Healdsburg, in conjunction with Corazon Healdsburg, to allow the consumption of alcohol at the Día de los Muertos Festival on October 29, 2017 and by motion make a recommendation to City Council to approve or deny the request Jahns brought forward the request to allow alcohol consumption at the Día de Los Muertos Event sponsored by Corazón Healdsburg which is to be held on October 29, 2017. Jahns shared that this will be the second year the event takes place. Last year the event took place under the rain, however it was well attended.
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