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BOARD MEETING to BE HELD WEDNESDAY, JUNE 24, 2015 – 6:00 PM BOARD ROOM a G E N D a Page 1 THE BOARD OF EDUCATION OF SCHOOL DISTRICT 68 REGULAR BOARD MEETING TO BE HELD WEDNESDAY, JUNE 24, 2015 – 6:00 PM BOARD ROOM A G E N D A Page 1. CALL TO ORDER The Chair will call the meeting to order and recognizes that tonight’s meeting is being held on the traditional territory of the Snuneymuxw people. 2. TRANSFER OF ITEMS TO OPEN MEETING AGENDA 3. ADDITIONS 4. DELETIONS 5. CHANGE IN ORDER 6. APPROVAL OF THE AGENDA 7. SECTION 72(3) REPORT 7.1 Section 72(3) Report for May 27, 2015. 7 23 - May 27 15 S73.pdf 8. ANNOUNCEMENTS AND REMINDERS Wednesday, September 2, 2015 Special Board Meeting 4:00 pm Wednesday, September 9, 2015 Education Committee Meeting 6:00 pm Wednesday, September 16, 2015 Business Committee Meeting 6:00 pm Wednesday, September 30, 2015 Closed Board Meeting 4:00 pm Regular Board Meeting 6:00 pm 8.1 2015-16 Board & Committee Meeting Schedule 8 Board Meeting Dates 2015-16.pdf 9. CORRESPONDENCE 9.1 R. Fleming 9 - 10 MLA Victoria-Swan Lake RE: Standing up for Students The Agenda Setting Committee recommends to the Board of Education of School District 68 (Nanaimo-Ladysmith) that correspondence items 9.1 to 9.6 be received and filed. Page 1 of 58 Procedure No. 1001 E(P) - Closed Meetings Policy No. 1070 - News Media Subject matter is restricted to salary negotiations; Communications personnel matters- acquisition, sale, lease, The Chairperson, or designate, shall be the official exchange, legal matters, confidential spokesperson to the news media for the Board. communication Page R. Fleming.pdf 9.2 C. Martin 11 RE: RDOS moratorium on smart meters C. Martin.pdf 9.3 I. Rongve 12 - 13 ADM, Knowledge Management & Accountability Division RE: International Education I. Rongve.pdf 9.4 D. Byng & T. Rezansoff 14 - 15 DM, Ministry of Education & President, BCSTA RE: Information and Discussion Forums D. Byng & T. Rezansoff.pdf 9.5 L. Warwick 16 - 17 Parent L. Warwick.pdf 9.6 R. Fleming 18 MLA, Victoria-Swan Lake RE: BC Liberals target 10 Vancouver Schools for Closure R. Fleming2.pdf 9.7 R. Pakosz 19 Parent RE: Facilities Plan The Agenda Setting Committee recommends to the Board of Education of School District 68 (Nanaimo-Ladysmith) to refer correspondence items 9.7 to 9.18 to the Updated Facilities Plan Review and Consultation Process. R. Pakosz.pdf 9.8 M. Robinson 20 - 21 Parent RE: School Closures M. Robinson.pdf 9.9 C. Waters 22 RE: Revised Facilities Plan 2015 C. Waters.pdf 9.10 T. Silver 23 - 24 Page 2 of 58 Procedure No. 1001 E(P) - Closed Meetings Policy No. 1070 - News Media Subject matter is restricted to salary negotiations; Communications personnel matters- acquisition, sale, lease, The Chairperson, or designate, shall be the official exchange, legal matters, confidential spokesperson to the news media for the Board. communication Page Parent RE: Proposed Closure of Departure Bay School T. Silver.pdf 9.11 C. Slobodan 25 - 27 Parent RE: Closure of Departure Bay Eco School C. Slobodan.pdf 9.12 J. Kurucz 28 - 29 Parent RE: Proposed Closure of Departure Bay Eco School J., D., A. Kurucz.pdf 9.13 T. Bray 30 - 31 Parent RE: Rutherford Opening and Thriving T. Bray.pdf 9.14 A. Mahony 32 - 37 RE: Closure of schools in SD68 A. Mahony.pdf 9.15 A. Manning 38 - 39 Parent RE: Proposed Closure of Rutherford Elementary A. Manning.pdf 9.16 H. Pedersen 40 - 41 RE: Rutherford H. Pedersen.pdf 9.17 J. Sage 42 Parent RE: Most recent facilities plan J. Sage.pdf 9.18 H. Boxrud 43 RE: Departure Bay Eco School H. Boxrud.pdf 9.19 K. Martinson 44 RE: Demolition of Harewood School Page 3 of 58 Procedure No. 1001 E(P) - Closed Meetings Policy No. 1070 - News Media Subject matter is restricted to salary negotiations; Communications personnel matters- acquisition, sale, lease, The Chairperson, or designate, shall be the official exchange, legal matters, confidential spokesperson to the news media for the Board. communication Page The Agenda Setting Committee recommends to the Board of Education of School District 68 (Nanaimo-Ladysmith) that correspondence items 9.19 to 9.21 be referred to staff for a response. K. Martinson.pdf 9.20 N. Hewitt 45 Parent RE: Sex Ed N. Hewitt.pdf 9.21 J. Lam 46 Director, Nanaimo Velodrome Association RE: Velodrome & Gym for Hammond Bay Elementary J. Lam.pdf 10. TRUSTEE ZONE REPORT 11. COMMITTEE REPORTS From the Education Committee From the Business Committee 11.2.1 Facilities Plan The Business Committee recommends to the Board of Education of School District 68 (Nanaimo-Ladysmith) that it receive the Updated Facilities Plan 2015-2021, and that they make a recommendation at the end of August in a Special Board Meeting. 11.2.2 Green Initiatives The Business Committee recommends to the Board of Education of School District 68 (Nanaimo-Ladysmith) that they explore the possibility of a district wide separation policy for all schools to include: plastics, metal, paper towel and compost and $1700 to support three (3) Green Network meetings per year: transportation plus one (1) annual project. 11.2.3 Trustee Composition The Business Committee recommends to the Board of Education of School District 68 (Nanaimo-Ladysmith) to direct staff to report on the process to reduce the number of Trustees from nine (9) to seven (7). This report is to be developed as a cost saving measure and to explore the possibility of converting to a ward system. Page 4 of 58 Procedure No. 1001 E(P) - Closed Meetings Policy No. 1070 - News Media Subject matter is restricted to salary negotiations; Communications personnel matters- acquisition, sale, lease, The Chairperson, or designate, shall be the official exchange, legal matters, confidential spokesperson to the news media for the Board. communication Page 11.2.4 BCTSA The Business Committee recommends to the Board of Education of School District 68 (Nanaimo-Ladysmith) they refer the discussion regarding potential cost savings/benefits in relinquishing membership with the BCTSA to the Meetings Format Committee. 11.2.5 Budget Surplus The Business Committee recommends to the Board of Education of School District 68 (Nanaimo-Ladysmith) direct staff to bring forward spending options following receipt of the 2014/15 Audit should there be a surplus. 11.2.6 Budget Process That the Business Committee recommends to the Board of Education of School District 68 (Nanaimo-Ladysmith) that the financial projection for the present fiscal year is presented to the Board prior to approval of next year’s budget. 12. SUPERINTENDENT'S REPORT 12.1 Presentation: Dover Bay Learners Grade 8 & 9, Principal and Staff 12.2 Policy Review Update 47 - 48 Memo - June 22 2015.pdf 12.3 International Education Review 12.4 Administrative Review 13. UNFINISHED BUSINESS 14. NEW BUSINESS 14.1 Mr. Roberts - Bylaw - AFG 49 - 54 AS for Capital Project Bylaw No 126868.pdf capital_bylaw 126868.pdf 2015_16 AFG.pdf Page 5 of 58 Procedure No. 1001 E(P) - Closed Meetings Policy No. 1070 - News Media Subject matter is restricted to salary negotiations; Communications personnel matters- acquisition, sale, lease, The Chairperson, or designate, shall be the official exchange, legal matters, confidential spokesperson to the news media for the Board. communication Page 14.2 Trustee Family of School Assignments 15. FOR INFORMATION 15.1 Board Motions Report as at May 27, 2015. 55 - 58 OS Reg Board Motions May 27 15.pdf 16. QUESTION PERIOD Questions from the audience must be submitted in writing and given to the Board’s Executive Assistant (Kelsey Toye) for submission to the Chair. The question period is intended to enable the public to obtain clarifying information regarding a current agenda item. Forms are available in the information rack near the entrance of the Board Room 17. ADJOURNMENT Page 6 of 58 7.1 BOARD OF EDUCATION OF SCHOOL DISTRICT 68 (NANAIMO-LADYSMITH) Report of Closed Board Meeting held May 27, 2015 Minutes – Section 72(3) Report (3) A board must prepare a record containing a general statement as to the nature of the matters discussed and the general nature of the decisions reached at a meeting from which persons other than trustees or officers of the board, or both, were excluded and the record must be open for inspection at all reasonable times by any person, who may make copies and extracts on payment of a fee set by the board. Trustees S. Rae, in the Chair N. Bob J. Brennan T. Brzovic S. Higginson S. Kimler B. Robinson N. Routley J. Solomon General Decisions Made by the Board Personnel Matters General Matters Discussed by the Board HR Related Matters Asset Management Page 7 of 58 8.1 The Board of Education Nanaimo Ladysmith Public Schools PROPOSED SCHEDULED BOARD AND COMMITTEE MEETINGS 2015-2016 2015 September 9, 2015 Wednesday Education Committee Meeting September 16, 2015 Wednesday Business Committee September 30, 2015 Wednesday Regular Board Meeting October 7, 2015 Wednesday Education Committee Meeting October 14, 2015 Wednesday Business Committee Meeting October 28, 2015 Wednesday Regular Board Meeting November 4, 2015 Wednesday Education Committee Meeting November 12, 2015 Thursday Business Committee Meeting November 25, 2015 Wednesday Regular Board Meeting December 2, 2015 Wednesday Inaugural Board Meeting December 2, 2015 Wednesday Education Committee Meeting December 9, 2015 Wednesday Business Committee Meeting December 16, 2015 Wednesday Regular Board Meeting 2016 January 6, 2016 Wednesday Education Committee Meeting January 13, 2016 Wednesday Business Committee Meeting January 27, 2016 Wednesday Regular Board Meeting February 4, 2016 Wednesday Education Committee Meeting February 10, 2016 Wednesday Business Committee
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