Beckley and Stowood Parish Council Minutes for The
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www.beckley-and-stowood-pc.gov.uk BECKLEY AND STOWOOD PARISH COUNCIL MINUTES FOR THE MONTHLY PARISH COUNCIL MEETING ON TUESDAY 10TH FEBRUARY 2015 AT 8.00 PM AT BECKLEY VILLAGE HALL MEETING NUMBER 2.15 Present: Cllr David Scott (Chair) Cllr Michael Soanes (Vice Chair) Cllr Chris Cox Cllr Vivienne Rust County/District Cllr Anne Purse Sue Cox (Clerk) 1. Apologies for Absence: were received from Cllr Clare Marsh. 2. Declarations of Interest: Redways House planning application – Cllr Cox. 3. Matters raised by Members of the Public: No members of the public were present. 4. Minutes from previous meeting: held on Monday 15th December 2014 (amended) and Tuesday 6th January 2015 were approved and signed by the Chairman. 5. Matters arising from previous minutes: None. 6. Planning Correspondence Received: Application Reference: P15/S0026/LB (Listed Building Consent) Application Type: Other Proposal: Reinstatement of a previously demolished chimney so as to enable the installation of a wood-burning stove. Address: Lindum Cottage, Church Street, Beckley, OX3 9UT Beckley Parish Council considered that this application should be APPROVED. Application Reference: P14/S4098/HH (Householder) Application Type: Other Proposal: Erection of a single storey side and rear extension. Address: Fieldfare, Woodperry Road, Beckley, OX3 9UY Beckley Parish Council considered that this application should be APPROVED. Application Reference: P14/S4086/HH (Householder) Application Type: Other Proposal: Construction of ancillary building containing plant room for biomass bale burner boiler, garaging, games/fitness room and guest bedroom. Address: Redways House, New Inn Road, Beckley, OX3 9SS Beckley Parish Council considered that this application should be APPROVED. Minutes 10.02.15 Chairman’s Signature Page 1 www.beckley-and-stowood-pc.gov.uk Planning Decision Notices Received: Application Reference: P14/S3563/HH Proposal: Demolition of existing attached garage and proposed 2 storey side extension and pitched roof over existing single storey kitchen. (As amended by drawing showing stone gable end received with agents email 19 December 2014) Site Location: Amber Cottage, High Street, Beckley, OX3 9UU PLANNING PERMISSION IS GRANTED Application Reference: P14/S3786/HH Proposal: Demolition of inadequate attached garage, covered utility area and outbuilding, extension of driveway and construction of new garage building with store, home office and gym. Site Location: Tanglewood, Woodperry Road, Beckley, OX3 9UY WITHDRAWN BY THE APPLICANTS PRIOR TO DETERMINATION BY SODC ON 27TH JANUARY 2015 7. Correspondence Received: For Action: Elections South and Vale – Contested Parish, District and Parliamentary Election Costs for May 2015 - £1,700 for 301/600 Electorate – PC agreed for £1700 to be added to the submitted Precept to cover the parish election costs – ACTION: Clerk Local Plan Town and Parish Council Briefing 2031 – one representative to attend a local plan briefing on Monday 16th February 2015 at 6.00 pm – Cllr Anne Purse will attend and represent Beckley PC – ACTION: Clerk to reply to SODC Jubilee House – Cleaner required – ACTION: Clerk to contact BVHMC for details of their cleaners and forward info to Jubilee House. Ben Gristwood – quote for ground maintenance contract – postponed to March meeting. Nick, Rainbow Garden Services Ltd – quote for ground maintenance – postponed to March meeting. Geoff Drewett – quote for ground maintenance – postponed to March meeting. Ann Henman – Beckley & Stowood Spring Newsletter – deadline 20th February for printing and distribution in March – ACTION: Cllr Marsh to write the PC article George Lee – phone call on 14th January 2015 regarding Otmoor Lane and coaches and the need for signage – ACTION: Cllr Cox to speak to Range Warden Jan Weller Pre-School in Stanton St John – request for donation – ACTION: Clerk to request further information from the Pre-School for the next meeting Mike Hobbs – Assets of Community Value: Local Pubs – ACTION: Clerk to obtain Assets of Community Value Nomination form for next meeting. Minutes 10.02.15 Chairman’s Signature Page 2 www.beckley-and-stowood-pc.gov.uk For Info: Tom McCulloch, ORCC – Affordable Housing in Beckley – Update – no requirement Network Rail – Important Safety Notice Regarding Rail Electrification along the Great Western Route – to be treated as “live” at all times David Turner, Chair, Wheatley NAG – NAG Updates PCSO Dawn Hunt – monthly report for Beckley Spinal Injuries Association – Great British Fish and Chip Supper 2015 RoSPA Playsafety Playground Inspection Training – Course dates for 2015 Chief Executive’s Office, OCC - DCLG Conference Invitation – Parishes Delivering More – 24th February 2015 at High Wycombe Thames Valley Environmental Records Centre – Training Programme for 2015 Volunteers, Thames – Volunteer Opportunities on the River Thames Cllr Ian Hudspeth – Message from the leader of Oxfordshire County Council South & Vale – An update from South Oxfordshire District Council OALC – January Members Update John Howell MP – Announcement on Mobile Phone Coverage OALC – Services Post Fire Update ORCC Policy Bulletin for January Crisis Events Team – Join the Crisis RideLondon Team 8. Payments and Accounts: cheques to be considered for payment in February: 10.02.15 JTW Cox Farms – clearing bonfire remains £72.00 chq 01358 10.02.15 Ron Jones – Mole control for January £60.00 chq 01359 10.02.15 David Scott – Village Hall project expenses – postage £243.54 chq 01360 10.02.15 David Scott – Village Hall project expenses – printing £1961.95 chq 01360 10.02.15 David Scott – Village Hall project expenses – stationery £1824.58 chq 01360 10.02.15 Sue Cox – Feb wages, Jan wages arrears, expenses £718.92 chq 1361 31.03.14 Oxford Design & Photographic Ltd – cheque cancelled -£1194.74 chq 1280 9. Receipts: HM Revenue & Customs – Remittance Advice for VAT Repayment in the sum of £1689.50. 10. To receive a Feedback Report from Cllr Vivienne Rust following the joint planning issues meeting held at Stanton St John on 3rd February 2015. Cllrs Rust and Purse attended the meeting with representatives from Stanton St John, Forest Hill and Horton cum Studley. Wick Farm is part of the Oxford growth plan and any changes at Bayswater Road and Wick Farm would impact on Beckley. There could be a Green Belt review at some point. Neighbourhood and village/parish plans were discussed and could be a useful tool for planning development areas. A neighbourhood plan could be done by all four villages and share the costs. Elsfield and Waterperry villages have developed their parish plans and the PC would look to develop a parish plan in the future. Safety of the B4027 was discussed, but it is not considered a high risk road due to a low injury accidents record. Cllr Rust had useful information she had found on the OCC website about future planning and agreed to let Clare Massey, Clerk have the links. ACTION: Cllr Rust Minutes 10.02.15 Chairman’s Signature Page 3 www.beckley-and-stowood-pc.gov.uk 11. To consider storage of filing cabinets and contents from the PC room at the Village Hall: PC agreed they would probably file the historical papers and asked the Clerk to find out the process for archiving old records with the County Records Office. ACTION: Clerk 12. To consider an email from Cllr Marsh dated 5th February 2015 to include playground and field report, litter picking, moles, newsletter, meeting dates and apologies: The date of the February meeting moved back from 5th in anticipation of new build tenders being returned at the end of January, and set for 10th February to meet available councillors diaries. The bonfire remains have been cleared. New bins for the hall will be needed when the hall is built. The preferred date for a Litter Pick was Saturday 14th March at 10.00 am and this could be advertised in the newsletter. Moles – to be added to the agenda for March. ACTION: Clerk to contact SSJ Clerk for details of their mole catcher. 13. To consider a Training Course for the Clerk: Excel course £140 at City of Oxford College (OCVC) over two days – PC agreed to fund the Clerk’s course. ACTION: Clerk 14. Skyline Promotions: Firework Display booked for Saturday 7th November 2015 at 7.00 pm. To consider possible cancellation of the event due to building works at the hall. Cancellations accepted up to 1st September 2015 with no penalties – PC agreed to review the situation later in the year. 15. To receive an update on goal posts from Cllr Scott: The PC has £500 left to spend from the Community Grant from Cllr Anne Purse. Cllr Scott has spoken to the Oxfordshire Football Association and will make an application for match funding up to 50% of £1500 for new goal posts. ACTION: Cllr Scott 16. To receive a Village Hall, Grants and Balance Funding Update from Cllr David Scott: The kitchen planning meeting will be held on Thursday 19th February 2015 at 7.00 pm at BVH – all welcome to attend. New build tender response deadline has been extended to 13th February following bidder requests, it is hoped to have 6 responses. Architect and Project Manager will work with the lowest bidder, and perhaps one other, to value-engineer the building to minimise cost before reporting to the PC and Advisory Group in March. A 3rd party funder is needed to cover the 10% of the Viridor Credits grant for which Viridor Credits does not receive tax credits, Cllr Scott has written to BVHMC Chairman requesting support for this from BVHMC. 17. To receive a Report from District and County Councillor Anne Purse: Cllr Purse was very sad to see the state of the SODC building following the fire. Officers are working out of Milton Park and committee meetings will be held at Howberry Park. SODC did well to get up and running and only lost two days of work that had not been entered onto their systems.