ADOPTED FY 2016 - 2017 BUDGET
Clean Water Services 2550 SW Hillsboro Highway Hillsboro, Oregon 97123 cleanwaterservices.org
Clean Water Services Budget Committee FY 2016-17
Board of Directors Members Citizen Members
Andy Duyck, Chairman Molly Brown
Dick Schouten, District 1 Lori Hennings
Greg Malinowski, District 2 Mike McKillip
Roy Rogers, District 3 Erin Poor
Bob Terry, District 4 Tony Weller
o,
The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation award to Clean Water Services, Oregon for its annual budget for fiscal year beginning July 1, 2015. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements and we are submitting it to GFOA to determine its eligibility for another award.
The District has received both the Distinguished Budget Presentation and the Certificate of Achievement for Excellence in Financial Reporting every year it has applied. This represents twenty-eight years for the budget award and twenty-nine years for the financial report.
Table of Contents
Budget in Brief
Budget Message & Budget Overview ...... 1
About Clean Water Services District History, Economic, and Demographic Information ...... 11 District Map ...... 14 Organizational Chart ...... 15
Strategic Planning District Vision, Mission, and Values ...... 17 Business Planning ...... 18
Financial Policies ...... 29
Budget Process ...... 33 Budget Process Calendar ...... 35
Budget Overview ...... 37
Budget Sources & Uses Sources of District Funds ...... 41 Uses of District Funds ...... 45 Departmental Summaries ...... 49 District Summary of Positions ...... 52
Debt Service Debt Service Requirements ...... 53
Capital Projects Summary ...... 57 Major Sanitary Sewer Projects ...... 58 Major Surface Water Management Projects ...... 60
Financial Outlook Future Strategies ...... 63 Financial Forecast Assumptions ...... 64
Fund and Program Detail
Funds Summary Budget Resources and Requirements FY 2016-17 ...... 67 Fund Accounting Structure ...... 69 General Fund Program Codes ...... 70
Operating Funds Summary ...... 71 General Fund 101 ...... 72 Storm and Surface Water Management Fund 201 ...... 74
Construction Funds Summary ...... 77 Sanitary Sewer System LID Construction Fund 108 ...... 78 Surface Water Management LID Fund 208 ...... 79 Sanitary Sewer Construction Fund 112 ...... 80 Surface Water Management Construction Fund 212 ...... 81 Tualatin Basin Water Supply Capital Project Fund 115 ...... 82
Reserve Funds Summary ...... 83 Liability Reserve Fund 102 ...... 84 Sanitary Capital Replacement Fund 106 ...... 85 Surface Water Management Capital Replacement Fund 206 ...... 86 Sanitary Capital Reserve Fund 107...... 87 Surface Water Management Capital Reserve Fund 207 ...... 88
Debt Service Funds Summary ...... 89 Master Plan Update Debt Service Fund 111 ...... 90 Revenue Pension Bond Fund 114 ...... 91
Departmental Detail
Business Services Department ...... 93
Regulatory Affairs Department ...... 119
Watershed Management Department ...... 131
Conveyance Systems Department ...... 139
Wastewater Treatment Department ...... 163
Appendix Chart of Accounts ...... 197 Sanitary Sewer Capital Project List ...... 198 Surface Water Management Capital Project List ...... 211 Capital Outlay Summary ...... 215 Glossary ...... 216 Acronyms and Abbreviations ...... 225
FY 2016-17 Budget Message & Overview Clean Water Services
Chairman Andy Duyck Members of the Board of Directors Members of the Citizens Budget Committee Clean Water Services’ Customers and Partners:
We are pleased to present Clean Water Services’ Adopted Budget for Fiscal Year (FY) 2016-17. This budget message is presented in accordance with Oregon Revised Statutes (ORS), Chapter 294, and is designed to present an overview that will help readers better understand this budget as a financial planning road map. Comparisons in this Budget Message are “budget to budget” to the previously adopted FY 2015-16 budget, unless otherwise noted.
Budget Summary The adopted all-funds budget for FY 2016-17 excluding interfund transfers is $425.9 million, compared to last year’s adopted budget of $420.8 million. This is an increase of $5.1 million or 1.2%. The total budget includes operating expenditures, capital investments, debt service, contingency and unappropriated ending working capital and reserves.
Primary ongoing budget revenues are rate revenues from sewer and surface water of $130.7 million and System Development Charges of $22 million. Rate revenues for Sanitary Sewer and Surface Water Management (SWM) are projected to increase by $5.8 million or 4.6%, reflecting the effects of rate changes (discussed below) and customer growth.
Primary expenditures include $67.5 million for departmental operating expenses, $26.3 million for debt service on outstanding debt obligations, $71 million for capital projects, and $24.7 million for contingencies. Total expenditures for FY 2016-17 increased by $10.1 million, compared to the prior year, or 6.3%.
Total departmental operating expenditures increased by 2.7% overall, primarily due to $1.6 million or 4.2% in increased labor costs. This increase is the result of additional costs from adding 8.45 additional positions. These positions will enable the District to continue its excellence in operations and maintenance as well as handle the increasing capital project workload. Materials and services remained relatively flat with an increase of $160,000 or 0.6%, and capital outlay decreased by $13,700 or 3.1% for equipment purchases.
District Financial Management Financial Management Excellence Recognized District financial management continues to earn honors for excellence in financial reporting and budget presentation, as evidenced by Government Finance Officers Association of the United States and Canada (GFOA) awards to the District for Achievement of Excellence in Financial Reporting and for Distinguished Budget Presentation in the most recent reporting periods.
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Strategies to Keep the District On-Track Financially This budget has been prepared in accordance with the tenets of Board established financial strategic direction. These are as follows (see page 63 of this document):
Keep Rate Increases Reasonable and Predictable Maintain Adequate Capacity to Issue Debt Establish and Maintain Appropriate Financial Reserves Adopt Sound Financial Policies
Controlling Costs Clean Water Services continues to focus on reducing the long-term operating costs of the utility through innovation, using new technology and reorganizing the workforce. Even with an increased investment in the District’s workforce to serve a growing community and increased program requirements the number of employees per customer served is still less than 6 employees per 10,000; a decrease of more than 35 percent from a high of 9 employees per 10,000 residents in 1997. In 1997, the estimated population of Washington County was 400,000 and the District had 366 approved FTE. Between 1997 and 2016, the County’s population has grown by 43% while the number of District employees has decreased by 8% over the same timeframe.
District Forms Captive Insurance Company This budget contains initial funding of $4 million for a captive insurance company, Clean Water Insurance Company, LLC, serving the District as its sole client. The formation of the captive was approved by the Board of Directors at the February 16, 2016 meeting and will operate for the benefit of the District and its ratepayers. The captive, which will be managed by the District, will result in long term risk management program savings through the use of a formalized self-insurance program that can access the reinsurance markets for additional seismic coverages as well as provide a potential for funding of loss prevention and mitigation projects to further protect District assets or recover from a seismic event.
District Utility Rates In accordance with Board direction, reasonable and predictable rate increases are vital to the District’s long- term financial health, providing strong assurance that the District is well positioned to meet future needs, equipped with the strongest bond credit ratings and financial flexibility possible.
Sanitary sewer rates are increasing by 3% or $1.21 per month in FY 2016-17 for the average residential customer. In addition to supporting cost effective operations, this increase is needed to sustain the District’s capital investment program, including program enhancements and proper maintenance of assets, as well as meeting increasingly stringent EPA and DEQ regulatory requirements.
SWM fees are increasing by $0.50 per month for the average residential customer. SWM fees fund the operation and maintenance of the public drainage system. The sanitary sewer and SWM rate increases will add an estimated $1.71 per month to the average residential customer’s combined bill, a total combined rate increase of 3.56%.
To help fund District capital investments, sanitary sewer System Development Charges (SDCs) are increasing from $5,100 to $5,300 per Equivalent Dwelling Unit (EDU). SWM SDCs will increase from $500 to $510 per Equivalent Service Unit (ESU).
Average combined monthly service fees for Sanitary Sewer and SWM utilities have risen at a ten year average annual rate of 4.32% (see table below) and average District sanitary sewer bills are substantially lower than those of a majority of local service providers (please see chart below). This is especially notable since the District provides a substantially higher level of wastewater treatment than nearly all local, regional, and national providers of comparable services.
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10-Year Utility Rate History Sanitary Sewer & SWM Average Monthly Rates (Single Family Residential) Combined Sanitary Percentage Rate Increases Fiscal and SWM Monthly Combined 10-Year Year Rates (per EDU & ESU) Annual Annual Avg (08-17) 2008 $33.62 3.07% 2009 $34.96 3.99% 2010 $36.91 5.58% 2011 $39.21 6.23% 2012 $41.25 5.21% 2013 $43.08 4.43% 2014 $44.71 3.78% 2015 $46.36 3.69% 2016 $48.05 3.65% 2017 $49.76 3.56% 4.32%
Typical Monthly Sewer and SWM Bill Comparisons FY 2015-16 FY 2015-16 FY 2015-16 Estimated Average Average Average Combined Monthly Monthly Monthly Rate Change Monthly Bill Level of Sanitary SWM Combined for as of City / Agency Treatment Charge Charge Bill FY 2016-17 July 1, 2016 Clean Water Advanced 3% sani & $.50 $40.80 $7.25 $48.05 $49.76 Services Tertiary SWM Clackamas County Service Secondary $43.50 $6.50 $50.00 estimated 5% $52.50 District #1 McMinnville Advanced 2.9% in July $60.36 $0.00 $60.36 $62.13 Tertiary 2016 3.4% Portland Secondary $40.44 $26.57 $67.01 (storm and $69.29 sanitary) Secondary, Vancouver, WA $44.90 (a) $53.12 (a) $55.49 (a) Activated $8.22 various rates Rates effective 1/1/16 $67.30 (b) $75.52 (b) $78.89 (b) Sludge (a) Inside city limits (b) Outside city limits
CleanClean Water Water ServicesServices $49.76 $49.76
CCSD #1 $52.50 CCSD #1 $52.50
Vancouver - Inside $55.49 Vancouver - Inside $55.49 McMinnville $62.13
McMinnville $62.13 Portland $69.29
Vancouver - PortlandOutside $78.89 $69.29
$0.00$0.00 $10.00$10.00$20.00$20.00$30.00 $30.00$40.00 $50.00$40.00 $60.00$50.00 $70.00$60.00$80.00 $70.00$90.00 MonthlyMonthly Single Single Family Family Combined Combined Bill Bill as of JulyJuly 1,1, 2008 2016
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Capacity to Issue Debt To ensure adequate fiscal capacity to issue debt and meet sanitary sewer system expansion needs, the District has made a practice to maintain coverage ratios far above those required by the bond covenants. The FY 2016- 17 budget continues this practice with an estimated coverage ratio of 3.45, compared to the minimum coverage requirement of 1.20 times annual debt service. The District’s strong financial position has earned the District an AA+ rating from Standard & Poor’s and Aa2 by Moody’s Investors Service.
Maintain Financial Reserves Financial reserves are needed to provide working capital, fund operating contingencies, and finance future capital replacement and infrastructure. The District’s FY 2016-17 budget projects a stable amount of General Fund reserves. The District’s multi-year financial forecast reflects planned growth in operating reserves to meet future funding needs, including reserves to cover anticipated increases in retirement benefit liabilities and costs required by the Public Employees Retirement System (PERS) as well as anticipated major capital projects such as the Water Supply project
Surface Water Management (SWM) Fund reserves have been declining in past years as operating and capital project costs exceed service charges collected. That trend has ended and as anticipated the cash reserves in the fund are beginning to build and are estimated to be $4.8 million at the start of FY 2016-17. The FY 2016-17 budget includes a SWM rate increase of $0.50 per month to continue building the reserves and funding needed capital replacements such as street sweepers and providing stormwater treatment to areas with inadequate stormwater facilities. The District has prioritized SWM capital projects in the 5-year Capital Improvement Program.
Financial Policies The Board has proposed a number of policies which provide management with direction in decision making that fosters financial stability and the ability to accomplish the District’s mission. These policies are detailed on page 29 of this document.
Business Climate and Influences Population Growth Decades of population and employment growth have led various sectors to focus much of their energy and resources on meeting physical infrastructure needs. New and expanded roads, bridges, schools, churches, high- tech manufacturing facilities, hospitals and other "brick-and-mortar" projects, including Clean Water Services’ sanitary sewer and surface water management improvements, have helped define this increasingly urban community.
The District currently serves more than 570,000 residents of urban Washington County, Oregon. The County is expected to add an additional 160,000 people by 2030. Planning well is essential to meet service needs in an effective and cost efficient manner.
Regulatory Climate In February 2004, the Oregon Department of Environmental Quality (DEQ) issued Clean Water Services the nation’s first integrated, municipal, watershed-based permit under the Clean Water Act. This innovative permit integrates the District’s four municipal wastewater treatment facilities and the municipal stormwater system permits into an integrated bundle, which changes the regulatory framework to allow the District greater flexibility to take advantage of creative approaches and new solutions, such as the following:
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• Water quality credit trading between the Rock Creek Advanced Waste Water Treatment Plant (WWTP) and the Durham Advanced WWTP for various parameters. • Water quality credit trading for thermal loads between treatment facilities and the release of stored water from Hagg Lake and Barney Reservoirs. • Water quality credit trading for thermal loads between treatment facilities and streamside shading improvements outside and inside the District’s service boundary. • Establishes performance benchmarks for the stormwater management activities of the District, its partner cities and Washington County as a whole. • Consolidation of regulatory reporting requirements.
The District is working to extend the advantages of the integrated elements for protecting and enhancing the watershed in the renewed permit. Regulatory changes, including new, more stringent water quality standards for the protection of human health, more aggressive stormwater management requirements, and stricter controls on wet weather flow management will pose new challenges to the District in maintaining regulatory compliance and meeting the overall ecological objectives for the Tualatin basin.
While water quality has improved in the Tualatin River and its tributaries in the last decade, new and more complex challenges have arisen that cannot be solved through pollution control alone. These challenges to the health of the Tualatin River Basin require a cohesive, watershed-based strategy that reaches beyond the existing regulatory framework. The watershed-based permit allows regulators, permit holders and community stakeholders to consider the entire watershed, not just individual point sources, when managing the water resources in the basin.
Clean Water Services’ successful track record of implementing complex water quality regulations through partnerships and collaboration is widely recognized as a national model. Investments by Clean Water Services’ customers in a highly advanced wastewater treatment program and a comprehensive surface water management program have paid off in a watershed that is healthier than it has been in generations - and at an affordable cost, in comparison to peer agencies.
Investing in the Tualatin Basin Clear Commitment in our Budget This commitment is apparent in the proposed budget with advanced wastewater treatment and comprehensive stormwater management. Our conveyance and treatment of wastewater produces billions of gallons of clean water, with millions of gallons applied to wetlands, parks, schools, and golf courses. We produce biosolids which helps grow grass seed and forage crops. Recovering resources in the wastewater includes recovering energy – enough to produces millions of kilowatt hours of electric power used to offset over a third of the requirements for treatment and recovering nutrients to create a unique slow release fertilizer that is not only better for plants, but it also helps protect our streams and the Tualatin River. It’s now available to our customers as a retail product called Clean Water Grow.
Our Capital Improvement Program (CIP) reflects our commitment to serve a growing community while maintaining our assets. With significant investment in both increased capacity and renewal of the capital infrastructure that serves our current community the District will meet its commitment to asset renewal and a thriving community.
Our commitment to the watershed, innovation, and cost effectiveness meet at the new Fernhill Natural Treatment System (NTS). This project will enable the District to utilize existing treatment facilities year round saving capital costs for new treatment of $12 million as well as providing an ecological bridge to return the cleaned water to a vibrant ecological habitat for aquatic life. The District’s commitment to innovation to deliver superior environmental results at a sustainable cost is also a feature of the NTS – a ground breaking new application of nutrient removal in a natural system will enable treatment in significantly less space. And last but
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not least, the Fernhill Natural Treatment system provides our community with a beautiful space to engage with nature.
Our commitment to create beautiful clean water for today and tomorrow means maintaining the District’s amazing network pipes, pumps, and plants. This year’s CIP includes investment in improving plant process units, replacing a major trunk line as well as a significant force main. It also includes new electrical components that keep the necessary power flowing to the treatment plants. Investments will also renew existing assets as well as increasing capacity effectively and efficiently using the funds entrusted to us by our ratepayers.
Investing in Watershed Health Clean Water Services has spent more than 40 years pursuing a cohesive strategy to advance the health of the Tualatin River Watershed for 570,000 residents in 12 cities. Through innovation, scientific knowledge and creativity we work to improve environmental health and value for our customers. These efforts have paid dividends for water quality, public health, and our community—the Tualatin River is healthier than it has been in generations and has become a valued recreational asset.
In September 2014 Clean Water Services set the highest bar yet in Tree-For-All with a goal to plant one million trees and native plants in one year for one water. We did it! Through innovative and collaborative partnerships in urban and agricultural areas and with great support from our communities we planted two million! And we’re not done. Tree-For-All is using Mother Nature as its guide to develop and implement long-term stewardship strategies while making the Tualatin Watershed a showcase of economic prosperity, ecological health, and community wellness. By implementing community-based restoration and enhancing the benefits that natural resources provide, we are leveraging partnerships to meet Clean Water Services’ goal of beautiful clean water while also meeting our partner’s goals – natural areas for wildlife, cleaner air, noise reduction, and scenic beauty – all at lower cost than if we did it alone.
Investing in Infrastructure, Public Health and the Environment In the last 10 years, Clean Water Services and our partner Cities have invested more than $100 million to expand, replace and upgrade our community’s four wastewater treatment facilities, 40 pump stations, 839 miles of sewer lines, and 495 miles of storm sewers. 2015-16 Achievements Cleaned more than 23.0 billion gallons of wastewater. Recycled 31 dry tons of biosolids a day on to agricultural fields in the Willamette Valley and eastern Oregon to improve soil condition and crop production. Monitored nearly 1,000 strict permit conditions at each treatment facility, including monthly, weekly and daily limits established to protect the Tualatin River. Swept more than 12,715 miles of streets collecting almost 687 dump truck loads of debris and cleaned more than 16,141 catch basins collecting material equivalent to 218 dump truck loads to keep pollutants out of our river and streams. Replaced 239 sanitary sewer laterals and rehabilitated 12,882 linear feet of sewer mains and 518 manholes associated with the Infiltration and Inflow (I/I) reduction program. District and member cities retrofitted 86 catch basins to provide additional water quality treatment Increased area treated by 431 acres to almost 30% of the basin. Managed over 500 permits issued to industrial customers to monitor and control their discharges to the wastewater treatment facilities and to stormwater.
Investing in Public Involvement & Education Clean Water Services reaches out to the community to encourage residents to join our efforts in protecting public health, enhancing the region’s environmental quality of life, and planning for the region’s water future.
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2015-16 Achievements Maintained and promoted Westside Voices (www.joinwestsidevoices.org ) –an online community engagement panel that allows residents to weigh in on community issues through surveys and focus groups. Just over 2,000 residents participate in the two-year-old program. Westside Voices is a partnership between Clean Water Services, Washington County, other local agencies and nonprofits. The award-winning Tualatin River Rangers program reached 3,000 students and an estimated 6,000 adults at nearly 50 percent of public elementary schools in the Tualatin Basin. Nearly 600 high school science students participated in Sewer Science and got hands on education about water treatment followed by a facility tour. More than 1,500 people from around the world toured Clean Water Services treatment facilities to learn how wastewater is cleaned at a higher level than 98% of the nation’s facilities. This year the Fernhill Natural Treatment System project continued to attract thousands of visitors including 600 who attended five public events (Birds and Brew, May Day, tree plantings), engaged 300 students from nine Tualatin Basin schools in place-based education, hosted tours and projects by students from Pacific University, Portland Community College (PCC), and Portland State University (PSU), and was the subject of tours or presentations to 8 civic and professional groups. To engage our community in a discussion about water and how we can make water fit for purpose the District launched the Pure Water Brew project. The District supplied high purity water from 100% effluent to a non-profit association of local home brewers, the Oregon Brew Crew (OBC). Twenty five homebrewers from the OBC brewed beer and submitted entries to a competition sponsored by Carollo. The top ten were featured at tastings at the national WateReuse Symposium and the Water Environment Federation Conference. The project so far has generated regional, national, and international coverage with more than 500 media stories and started a wonderful conversation about the nature of water and how it is continually recycled and reused.
Investing in Resource Recovery Wastewater treatment has transformed over the last decade, moving from waste disposal to a growing recognition as resource recovery facilities that produce clean water, recover valuable nutrients, and produce clean, renewable energy. Clean Water Services is on the leading edge of this transformation: 2015-16 Achievements Provided 92.3 million gallons of irrigation water to more than 250 acres of athletic fields, golf courses, wetlands and parks from the Durham Advanced Wastewater Treatment Facility. Provided another 54.5 million gallons of Class A irrigation water from the Rock Creek Advanced Treatment Facility to the wetlands and Natural Treatment System at Fernhill. The Durham and Rock Creek Resource Recovery Facilities recycled phosphorus and ammonia to produce 464 tons of Crystal Green® fertilizer for sale to the commercial nursery and turf industry. Generated 11.3 million kWh of renewable energy by capturing digester gas from the Rock Creek and Durham facilities as well as solar power at Durham to meet approximately 22% of the District’s electrical demands. Continued the development of Clean Water Grow™, a slow-release fertilizer that helps reduce nutrient runoff to waterways by gently releasing nutrients as plants use them. It’s Clean Water Services’ opportunity to provide ratepayers with a product—a critical part of which is harvested from our treatment plants—that can help further reduce the amount of phosphorus runoff into streams. The fertilizer is offered at many retail nurseries around the region as well as native plant sales and farmers markets. This product is made possible by the ratepayer’s investment in building the nation’s most advanced resource recovery facilities at the Durham and Rock Treatment Facilities.
Investing in Science Together with the USGS, DEQ and the Washington County Watermaster, Clean Water Services has conducted comprehensive water quality and flow monitoring of the Tualatin River and its tributaries for more than two
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decades. This integrated monitoring program has allowed water resource managers to be more responsive to the needs and potential of the watershed. 2015-16 Achievements The Water Quality Laboratory collected more nearly 27,000 treatment plant, stormwater, surface water and industrial samples and performed nearly 114,000 chemical, biological and physical analyses to help Clean Water Services assure the health and safety of the Tualatin River watershed and its residents. Monitored more than two dozen water quality parameters at 27 sites on the Tualatin River and its tributaries on a twice per month basis and also assumed the operation of a continuous water quality monitoring station on Beaverton Creek. The Laboratory supported research and projects that included frog embryo survival in Kingfisher Marsh, effects of tributary flow restoration on water quality, harmful algae blooms, and fungal uptake and degradation of pollutants, along with a number of studies on improving efficiencies and effectiveness at the wastewater treatment facilities. Working with the Watermaster and consultants, Clean Water Services managed and maintained more than 15 stream flow gauging stations to continuously measure the flow in the Tualatin River, Dairy, Fanno, Rock, Beaverton, Gales, Chicken Creeks, and many other Tualatin River tributaries. Working with the USGS, gathered continuous, real-time water quality data in the Tualatin River and major tributaries.
Investing in Community and Building Partnerships Clean Water Services is building innovative partnerships to create a shared vision and strategy to advance the health of the Tualatin River Watershed: 2015-16 Achievements Worked with the Tualatin Soil and Water Conservation District, Tualatin Hills Park and Recreation District, U.S. Fish and Wildlife Service, Metro and other partners on over 100 miles of stream corridors that have been restored in agricultural and urban areas. This work provides temperature, water quality, habitat and recreational benefits along the Tualatin River and tributaries. Inspired Cities, non-profits, park districts, private landowners and agricultural partners to plant a diverse collection of more than 2,000,000 native trees, shrubs and plants along streams, wetlands and the river to filter pollutants, provide shade and create healthy wildlife habitat as part of the Tree-For-All campaign. Catalyzed community organizations to rally more than 6,600 volunteers to get their hands dirty on behalf of Mother Nature. The volunteers donated more than 17,000 hours, an estimated value of $375,000, and they rooted over 50,000 native plants to clean water, purify air, create wildlife habitat and promote Washington County’s scenic beauty. Partnered with community restoration organizations to access and deploy advanced technologies that increase efficiency of large scale planting operations and reduce staff time associated with plant inventory management and site review. Partnered with Portland Community College to develop Vegetated Private Water Quality Facilities Management Training modules. Partnered with the City of Tigard to restore the confluence of Derry Dell and Fanno Creeks. This restoration project reconnected floodplain to Derry Dell Creek, eliminated three sanitary sewer creek crossings and an existing fish barrier at the Walnut Street culvert. Partnered with Washington County to construct Bio-retention Swale using remnant parcel owned by the County, resulting in stormwater treatment to over 65 acres of existing developed area. Received Salmon Safe certification for site management of District facilities by meeting stringent qualifications for conserving urban habitat and water quality.
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Summary Commitment to Service & Financial Sustainability Clean Water Services’ ongoing commitment to service and financial sustainability is demonstrated by: • Advancing restoration of the ecological integrity of the Tualatin River Watershed, continuing to apply principles of long-term environmental sustainability and continual improvement in the design, construction and operation of its facilities and programs. • Providing high quality services at a reasonable cost to ratepayers, both now and in the future. • Producing environmental and economic outcomes that are superior to those achievable through the application of individual state/federal laws, rules and regulations by adopting an integrated watershed based approach. • Continually seeking out and implementing innovative and cost effective solutions.
Epilogue Clean Water Services has long provided cost-effective and environmentally sensitive management of sanitary sewer and surface water management services for the Tualatin Watershed. The District’s ongoing vision and commitment to providing sustainable, high value water resource management services at a reasonable cost continues with this Budget. We thank the Board, our partners and most of all, our ratepayers for enabling this vital work.
Bill Gaffi General Manager
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About Clean Water Services
History - District Formation Clean Water Services, formerly Unified Sewerage Agency of Washington County, was formed February 4, 1970 as a regional service district under Oregon Revised Statutes Chapter 451. It was created by popular vote with the authority to implement sewerage improvements and programs and to provide for the financing of those improvements and programs. The formation of the District unified 26 wastewater treatment plants, consolidating their facilities and operations into one entity. The District began a multi-million dollar pollution control program based on the area-wide wastewater treatment Master Plan. The plan called for the elimination of all treatment plants on the tributaries of the Tualatin River and limited the construction or expansion of major treatment facilities to the Tualatin River. In July 1989, the Portland Metropolitan Area Local Government Boundary Commission authorized an expansion of the District’s authority to include storm and surface water management services. In this capacity, the District manages nonpoint source pollution, rainfall-related erosion and sedimentation, and rainfall run-off and flood control.
The Organization The District is an independent municipal corporation closely allied with Washington County Government. Its Board of Directors consists of five persons serving as the elected Washington County Board of Commissioners. The Board of Directors appoints a 15-member advisory body, the Clean Water Services Advisory Commission (CWAC), to assist the District in its operations. This Commission advises the Board on programs and policies and works closely with the District’s General Manager. Five representatives from the Commission along with the Board of Directors comprise the District’s 10-member Budget Committee which reviews and approves the proposed budget before it goes to the Board of Directors for adoption. The General Manager, who is appointed by the Board of Directors, is the District’s administrator.
Regulatory History and Current Operating Environment The most important requirements for Clean Water Services center on the discharge of highly treated wastewater effluent and stormwater runoff into the Tualatin River Basin. The United States Environmental Protection Agency (EPA) is empowered to develop and enforce regulatory standards for surface water resources throughout the United States. As part of its regulatory effort, the EPA established the National Pollutant Discharge Elimination System (NPDES) to control discharges of effluent. At the state level, the Oregon Department of Environmental Quality (DEQ) acts on behalf of the EPA to administer and enforce EPA programs and state environmental programs and regulations.
On February 26, 2004, Clean Water Services was issued an integrated, municipal NPDES permit. This permit, the first in the nation, outlined the requirements for discharge of treated effluent and stormwater within its service boundary. Clean Water Services is in compliance with all of the terms of its NPDES permit.
DEQ has established Total Maximum Daily Loads (TMDLs) and waste load allocations for the Tualatin River. The NPDES permit acts as the implementation mechanism for the TMDL. The requirements of the NPDES act as the
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implementation mechanism for the elements of the Tualatin TMDL directly related to the activities of Clean Water Services.
Economic and Demographic Information The District’s service area encompasses most of the developed part of the Tualatin River watershed, an area of approximately 123 square miles. The service area includes more than 95 percent of Washington County’s population. Cities located within and served by the District are as follows: Banks, Beaverton, Cornelius, Durham, Forest Grove, Gaston, Hillsboro, King City, North Plains, Sherwood, Tigard, Tualatin, and a small portion of Lake Oswego. The District contracts services to portions of Multnomah County, Clackamas County, and the City of Portland.
The economy of the District's service area reflects the diversification of industry characteristic of the Portland metropolitan area. The county relies more heavily on the high tech industry than other counties in the metropolitan area, and less dependent on the forest products industry than the state as a whole. Other major county economic clusters include sporting goods and apparel, manufacturing, agriculture, and food processing.
Per Capita Personal Income $50,000
$45,000
$40,000
$35,000
$30,000
$25,000 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
United States Oregon Washington County
Source: Bureau of Economic Analysis
The region’s population continues to grow at a modest pace. Although official population estimates are not available for special districts, Clean Water Services’ estimates the population of its service area at approximately 570,000, based on 2015 estimates. Population growth within the District’s service area has consistently outpaced population growth within the region over the past decade, and is predicted to continue growing with an estimate of 677,000 by the year 2025. Washington County per capita personal income continues to show signs of modest growth. Washington County’s per capita personal income has consistently outpaced state average and the unemployment rate remains among the lowest in the region.
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State and County Population Trend 2.5%
2.0%
1.5%
1.0%
0.5%
0.0% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 est.
Oregon Population Change Washington County Population Change
Source: Portland State University Population Research Center
Unemployment Rates 12.0%
10.0%
8.0%
6.0%
4.0%
2.0%
0.0% 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 United States 4.6% 4.6% 5.8% 9.3% 9.6% 8.9% 8.1% 7.4% 6.2% 5.3% Oregon 5.3% 5.2% 6.5% 11.3% 10.6% 9.5% 8.8% 7.9% 6.8% 5.7% Washington 4.4% 4.3% 5.3% 9.5% 9.0% 7.7% 7.1% 6.3% 5.7% 4.8% County
Source: State of Oregon Employment Department
District Customers – Four Types Clean Water Services provides services to four types of customers: cities served as wholesale customers, cities served as retail customers, industrial customers located both within cities and in unincorporated areas, and residential and commercial customers located in unincorporated areas.
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Wholesale City Customers The District provides wholesale sewage transport and treatment to seven cities. These cities are Beaverton, Cornelius, Forest Grove, Hillsboro, Sherwood, Tigard, and Tualatin.
The service charge for sanitary sewage service for wholesale city customers is based on Clean Water Services’ rate per equivalent dwelling unit (EDU) per month. Rate revenues from these wholesale customers represent about 53% of sanitary sewer service rate revenues. The rate allocation formula is under regular periodic review.
Retail City Customers Clean Water Services provides retail service, sewage treatment, transmission and collection system maintenance to five cities. These cities are: Banks, Durham, Gaston, King City, and North Plains. Rate revenues from these retail customers represent about 35% of sanitary sewer service rate revenues
The District is responsible for billing retail city customers, and returns a franchise fee to retail city customers.
Industrial Customers The District currently bills and collects for sewer service to all industrial customers in its service area. Clean Water Services remits to each city an agreed upon percentage of the wastewater volume charge for industrial customers within that city. Rate revenues from these industrial customers represent about 10% of sanitary sewer service rate revenues.
Customers in Unincorporated Areas The last category of customers includes residential and commercial customers in unincorporated areas. These customers are charged a fixed rate based upon the number of plumbing fixtures within the dwelling and a variable rate based upon the calculated average domestic water consumption during the “winter” period of November through April of each year.
District Map
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District Organizational Chart
Clean Water Services Customers
Clean Water Board of Directors Services Advisory Commission
General Manager
Deputy General Manager
Conveyance Wastewater Watershed Business Services Regulatory Affairs Systems Treatment Legal Management Department Department Department Department 3 FTE Department 45 FTE 33 FTE 113 FTE 122 FTE 20 FTE
Field Operations Finance & Operations Division Source Control Operations Division Accounting
Mechanical Engineering Information Laboratory Maintenance Services Division Technology Services Division
Planning & Government & Development Reuse/Support Public Affairs Services Division
Engineering Human Resources Services
Electrical & Instrumentation & Risk & Benefits Controls Division
Fleet & Purchasing
ABC Building Maintenance
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District Vision, Mission and Values
VISION Enhance the environment and quality of life in the Tualatin River Watershed through visionary and collaborative management of water resources in partnership with others.
MISSION We provide cost-effective services and environmentally sensitive management of water resources for the Tualatin River watershed.
VALUES
We Value… • Our Employee Team as Clean Water Services' greatest and trusted resource and asset.
• A Supportive, Collaborative Team-Based Work Environment utilizing timely communication and diverse backgrounds, skills and aspirations of all Clean Water Services employees.
• Active Public Awareness and Involvement in Clean Water Services affairs and regional water resources issues.
• Financially Sound, Fiscally Responsible Management maximizing value for Clean Water Services rate payers and investors.
• Quality, Cost Effective Customer Service for Clean Water Services customers supported by friendly, service-oriented personnel.
• Strong, Visionary and Principle-Based Leadership providing direction and purpose in the achievement of the Clean Water Services mission.
• Timely, Efficient Decision-Making at the Appropriate Level of the Organization enabling Clean Water Services to act swiftly, responsibly, and effectively.
• Up-to-Date, Scientific and Technical Information available to everyone.
• Technical Excellence and Innovation in the management of Clean Water Services' water resource facilities.
• Protection of the Public Health and Enhancement of the Environment through the development and delivery of Clean Water Services programs and services.
• A Long Range, Comprehensive Basin-Wide Perspective on water resources issues, challenges and opportunities.
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Business Planning
Four strategic initiatives focus and drive the District’s efforts to achieve its Vision, Mission and Values. These organization-wide goals set the overall direction for the District both for the short term and long term.
Clean Water Services Strategic Initiatives
Organizational Excellence Organizational Excellence To maximize the capabilities and effectiveness of our employees and organization. We will provide systems, tools, information, and incentives, and promote a culture that enables our employees to excel individually and collectively. Integrated We will reach beyond organizational boundaries to Competitive- Water ness Resource deliver value to our customers and stakeholders. Value Management
Integrated Water Resource Management To optimize and integrate the management of water resources for the benefit of the public and the environment. We will lead collaborative efforts to meet the Partnerships present and future water resource needs of the Tualatin River Basin.
Competitiveness To provide unparalleled value in the wastewater, surface water, and water resource management services CWS provides to our customers. We will constantly improve ourselves, and identify and take advantage of business opportunities to create value for our ratepayers and stakeholders. We will be broadly recognized as a leader in delivering high quality and cost-effective services.
Partnerships To increase the effectiveness of our strategic partnerships. We will strengthen our relationships with other utilities, government agencies, stakeholders, and businesses for our mutual benefit.
Goals and Objectives Goals and objectives, performance measurement, and compensation strategies are integral to any well-run organization. At Clean Water Services, business planning establishes short and long- range goals and objectives.
Annually, each business unit (department or division) establishes objectives that support the strategic initiatives. These objectives are reviewed and approved by the management team to ensure that business units are focused on progressing toward District-wide priorities.
After the objectives are finalized, each business unit (department or division) identifies accompanying measures and targets to track progress toward achieving and communicating the intent of the objective against expected performance levels. These specific measures and targets are developed as part of the Goal Sharing program, and
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may change as new objectives are identified or as more effective and efficient measurements are devised. Progress is measured throughout the fiscal year and reported on a quarterly basis.
Performance Measurement The District’s Pay Delivery system for employees consists of two elements: performance based pay and goal sharing. This system has been extensively re-evaluated to refine and improve the overall programs in order to better connect employee compensation to measurable business results. These changes were implemented by the District Board in November of 2008.
The changes to the pay-for-performance program are focused on the individual level, and have resulted in simplification and refinement of the formulas to improve communication of the evaluation process with employees and also to improve the competitiveness of the District’s salary structure. No automatic pay increases are built into the revised system.
The District’s goal sharing program has been very successful in promoting cost savings and service enhancements by encouraging both practical and innovative employee approaches and solutions to improve delivery of priority services to ratepayers. This goal sharing program is entering its twelfth year, and has been modified to stay true to its original intent. The original goal sharing program included elements that were largely outside the ability of teams of employees to influence or control, such as rapidly rising energy and chemical costs, as well as changing financial audit protocols. The revised goal sharing program provides a better linkage between employee achievement of meeting targets and related financial compensation. This will help to carry on the trend of continually increasing employee productivity.
In addition to these performance measurement systems, the District tracks and reports on a wide array of other performance indicators for regulatory and operational purposes.
District Strategic Initiatives Following are the District’s strategic objectives, measures, and targets for the prior budget year FY 2015-16.
Met? Objective Measure FY2015-16 Target Yes No Manage workflow and District Percent of quarterly plan commitments Complete 90% of planned quarterly activities X resources and meet customer needs. achieved on-schedule for the fiscal year. Manage workflow and District Percent of quarterly plan commitments Complete 90% of planned quarterly activities X resources and meet customer needs. achieved on-schedule in the fiscal year. Meet the commitments IT makes to Percent of IT quarterly plan commitments Complete 90% of planned activities each X their customers. achieved on schedule. quarter. Replace Oracle Discoverer Replacement of Oracle Discoverer identified Project plan in place for replacement of X Oracle Discoverer Implement internal web-based GIS Percent of stand-alone ArcReader 75% of ArcReader installations on July 1 X Viewer installations retired retired by end of FY 16 Establish earthquake risk cost profile Establish a costing model using vulnerability Costing modeling tool completed with at for collection system mapping of collection system least 3 loss level models showing expected X losses at established percent loss from earthquake Establish a Captive for the District's Self- Captive operational for FY 2017 Approvals and implementation completed in Insurance program to be operational on time for 7/1/2016 start up X 7/1/2016
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Met? Objective Measure FY2015-16 Target Yes No Provide responsive planning and timely Percentage of projects proceeding on 75% of projects will meet all scheduled implementation of capital projects to schedule milestones for the program year ensure compliance with regulatory requirements and support regional land use planning goals; develop, perform, and provide oversight of X proactive, cost-effective, and efficient maintenance and operation programs which maximize useful life of capital assets and the economies of scales of being a regional service provider.
Improve Vegetation Monitoring App to Create and implement standard reporting Develop Veg Mon App modification for include Vegetative Corridor format for SPL applications that also provide Vegetative Corridor Assessment and X Assessment Data ecological baseline data consistent with standardized datasheet for SPL applications. District monitoring protocol Improve efficiency and performance of Investigate, analyze and document retention Develop a storm analysis tool to provide near existing and proposed surface water facility performance and efficiency real-time (e.g., within 24 hours of retention facilities. improvement opportunities utilizing Real completion) characterization (e.g., size, X Time Control Systems. intensity, distribution, return interval) of storm events Streamline permitting, improve Enhance existing work flow process and Create a mapping tool to expedite Limited customer service, and enhance expedite review of projects that meet Development Reviews (LDR) and develop interactions with Washington County. certain criteria for size, scope, and impact. questionnaire/decision tree to complement X the tool for implementation at Permit Counter. Improve Development Services Update and standardize outreach material 1) Write an outreach plan for Development customer experience, standardize (printed and web-based) and distribute to Services. 2) Develop a framework and information available to answer customers. standardized format for web and printed X frequently asked questions. outreach material. 3) Develop outreach material in 5 priority areas and distribute to customers. Improve information available for Update and distribute information based on 1) Update LIDA Handbook including successful LIDA implementation, lessons learned during design and modifying and/or adding new standard design and construction. construction of real projects within the details, creating a planting guidance District document, and updating operation and X maintenance plans. 2) Distribute information to internal and external stakeholders. Verify city reporting of performance Determine if information provided by the 1) Develop a city audit procedure to evaluate standards. cities is consistent with performance four key activities of the performance standards. standards. 2) Implement audit procedure by conducting an audit of at least one of the partner cities. 3) Evaluate results of audit and propose corrective actions as needed to X ensure consistency with performance standards. 4) Based on lessons learned from implementing audit, evaluate and modify the audit procedure for future use.
Maintain high level of Field Operations Using current and past Lucity production data Develop performance dashboards or reports production efficiency. develop dashboards , reports, and tools for for four FO tasks. FO Supervisors and crews to use in planning, X implementing, and monitoring FO's daily work in order to meet the current Performance Standards.
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Met? Objective Measure FY2015-16 Target Yes No Maintain an industry leading Increase use of Lucity functionality to Develop and implement three new maintenance management system. optimize FO data collection while webforms for high value, existing FO X maintaining data quality. processes along with a QA/QC process to ensure data integrity. Improve cost-effectiveness of Implement prioritized repair process Revise prioritization process and use repair infrastructure repair activities activities inventory to rehabilitate two pipe segments, X complete 20 point repairs, and rehabilitate 10 manholes. Improve District and City staff access to Implement CEU-eligible training for Host multiday, OESAC approved, CEU eligible CEU-eligible training necessary to District/City staff. mini-conference geared toward collection X maintain certifications and licenses. system operators. Business Process Improvement Evaluate the District's current process for Complete a business case analysis of the meeting underground utility marking and District’s current underground utility marking X locating requirements services and present findings to the Department Directors. Disaster Preparedness Ensure District has a viable and economical Evaluate options and make a emergency and routine communications recommendation to the Department X system. Directors for emergency and routine communications system. Improve District Based on Key Key Performance Indicators Implement a minimum of 3 key performance Indicators indicators for every department and put into X a dashboard. Improve employee wellness Promote workplace wellness by creating Design a pilot program with Jackson Bottom nature-based activity programs that encourages at least 20 workers at ABC to X engage in two activities a week for 20 weeks.
Promote lean and six sigma tools to Improvement of processes that boost District Complete 9 lean six sigma projects as create additional value and find productivity and control or reduce the selected by the DGM. Present results to the X innovative solutions organization's costs through efficiencies. Director's Team.
Improved Cost Effectiveness Pilot the Activity Based Cost System in Field Costs per unit of production tracked and Ops reported for the last three quarters of the X fiscal year and tracked in a dashboard, Elimination or control of odors Efficient response to public complaints and Establish process for integrating co- associated with conveyance and resolution to odor problems associated with implementer data into odor complaints treatment plant processes. District's facilities. module, development of dashboard, and establishment of standard data retrieval to X suppot evaluation and presentations. Process approved by the Leadership Team by May 31, 2016 Incentivize innovation throughout the Provide the forum and process for actively Recommendation to the GM for funding of District supporting and developing selected two proposals toward full development innovative concepts that achieve significant X cost saving or commercially viable products or processes. Provide ecosystems services uplift Development of a clear description of an Develop an overall strategy for complying through integrated storm water control effective, integrated stormwater program with the anticipated municipal stormwater within the District that can be used to component of the District’s watershed based support permit compliance, integrated NPDES permit renewal. As part of the overall planning, and outcome based stormwater compliance strategy, draft an integrated goals. hydro-modification, retrofit, and post- X construction strategy for achieving District goals for environmental uplift, outcome oriented programs, and compliance with NPDES permit conditions. Target must be met by June 30, 2016.
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Met? Objective Measure FY2015-16 Target Yes No Achieve cost-effective ecological Developed strategies that optimize Identify and develop conceptual plans for improvement through innovative and ecological outcomes through use of four projects that involve integrated teams collaborative outcome based efforts. integrated approaches to provide protection, including Watersheds, Conveyance, and RAD. restoration, and water pollution and Conceptual plans will propose metrics for X stormwater controls. determining ecological uplift and project costs. Projects will be approved by the Integrated Planning Team. Improve records management to Expand 2015 pilot records management Coordinate with Conveyance and Finance to increase efficiencies and encourage project to Conveyance and Finance develop and implement written procedures consistency departments to enable both departments to manage their X public records and provide training to the workgroups Improve efficiency of contracts and Refine and clarify Legal Department roles Revise and have GM authorize the new Legal purchasing process and responsibilities; cooperate and assist in Department Review Policy, present revised developing efficient contract processes Policy to identified workgroups and provide X within TPS, Conveyance and Watershed training and assistance to the departments to implement revised process Address Scoggins Dam seismic Federal legislation is needed to ensure the Congress passes and the President signs modifications and secure additional Federal dam safety improvements can legislation that will 1) reauthorize the Bureau storage capacity at Hagg Lake necessary accommodate an increase in storage of Reclamation's Safety of Dams program and for Clean Water Services to protect necessary for water quality and critical 2) authorize additional project benefits, X water quality and improve critical habitat improvements in the Tualatin river including storage, in conjunction with Safety habitat in the Tualatin River and its and its tributaries. of Dams improvements for Federal Fiscal tributaries. Year 2016. Develop and implement facility signage Develop an environmental signage program 1) Environmental Signage program and way-finding program at Rock Creek for Rock Creek and Durham including site completed; 2) Construction specifications and Durham to 1) Build awareness of identity, all site and building signage, and bid documents for Rock Creek fabrication the District and its facilities; 2) Provide interior graphic enhancements and completed by February 1, 2015 an updated, consistent and unified educational signage, construction signage and way-finding program that specifications, and bid documents for Implement the signage plan; aligns with RC & X can be applied to district treatment fabrication and installation. Durham brand plan and communicate it facilities; and 3) Improve onsite way- internally. finding and education for vendors, visitors and tour groups.
Support homeowners and neighbors of Compile a "Creek Kit" of cost-free resources 1) Publicize the Creek Kit via the website, creeks and wetlands who contact the and tools that address common homeowner billing inserts, and social media channels; 2) District about erosion, flooding, and concerns related to creeks and wetlands such inform employees to refer callers to the Kit; other concerns on their property by as vegetation, beavers, and flooding, etc. to 3) provide hard copy packets to staff who X providing a menu of resources to help be available online and as a hard copy field calls for assistance; and 4) document them resolve their problems. packet. thirty individuals who received or were referred to the Creek Kit by may 15, 2016. Continuously improve our engagement Develop a streamlined version to Deliver the streamlined and/or complete of and relationships with stakeholders supplement the STEP training. STEP training to twenty District employees by providing Stakeholder Engagement (project managers, supervisors, and other X Process (STEP) training to District appropriate staff), and offer the training to employees and partners. employees of member Cities and other partners. Improve fulfillment of Clean Water Implement the peer-to-peer engagement At least one hundred fifty employees, of Services' mission and vision by component of the District-wide Internal whom no more than thirty are supervisors, strengthening employee satisfaction, Communication Plan. The peer learning participate in at least one peer learning engagement and productivity. Build experience menu will include topics experience by June 30, 2016. internal credibility and support for identified by employee in-reach focus District's role in protection the health groups, Communication Resources Team and of the Tualatin River Watershed. staff supervisors. Connect employees to the District's X brand and position as a pioneering leader in water resources management, resource recovery and innovation. Build an organizational culture of open communication and sense of pride for individual contributions to District's mission.
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Met? Objective Measure FY2015-16 Target Yes No Help ensure Clean Water Services Work with other Westside Voices clients and Increase number of participants enrolled in program, policies and initiatives are the research consultant to increase the WSV after June 30, 2016 by 400. X consistent with public values and Westside Voices panel size. expectations. Achieve cost effective environmental Demonstration of effective compliance with Develop a prioritized implementation plan, uplift through implementation of the regulatory requirements contained in NPDES tracking method, and schedule that District's watershed-based approach as permit. enunciates program leads, tasks and X expressed in the National Pollutant schedule as described in the NPDES permit. Elimination System (NPDES) permit Demonstrate full implementation plan by June 6, 2016. Develop plans for future direction for Demonstrated progress towards adoption of Document and recommend to the Leadership the laboratory to insure effective and new laboratory measurements and Team an implementation strategy for the timely information for compliance, approaches that will insure focused, timely five goal share white papers developed operations, and environmental and cost-effective services in the future. under FY15 RAD-02. The recommendation assessments. will describe the level of services provided and present a business case for selecting follow-up actions. These five white papers addressed topics of increasing the use of new measurement technologies (probes, automated sensors, etc.) for both wastewater operations and ambient X monitoring, better methods to assess ecological uplift, application of techniques such as genomic sequencing and polymerase chain reaction (PCR) to monitor effective biological treatment processes, reduction of the need for routine analytical chemistry (TSS TDS, etc.) for process control, and development of methods to insure environmental compliance related to copper.
Protect environmental health, achieve Reduction in the net cost associated with Twenty percent reduction in cleaning time compliance, protect infrastructure discharge of excess FOG to the public sewer, compared to base period. Baseline for costs investments, and provide opportunity e.g., net costs of cleaning FOG lines as annual and length of cleaning is being developed by for resource recovery through effective cleaning costs for all FOG lines above the FOG Phase II goal share (FY14). implementation of a FOG program. routine 1 in 4 year cleaning. The business X case for targeting source reduction (focused Triage) will be developed and describe sources targeted. The ultimate goal is achieving the routine cleaning frequency for the entire collection system. Improve ecological health by Development and implementation of an A draft Industrial--Commercial Program will controlling significant sources of toxic action plan. The action plan will lead to be developed and submitted to the and other pollutants from industrial describing the level of service and business Leadership Team for review. The program X and commercial sources. case for a commercial and industrial program. will provide a framework needed to ensure The business case will identify permit compliance. implementation metrics and program costs. Protect human health, fish, and wildlife Identify and evaluate potential alternatives Summarize findings and recommendations by achieving compliance with human to reduce chlorinated by-products in for next steps for Improve phase - reported health and ecological water quality effluent. to a joint meeting of RAD and WWTD X standard for chlorinated-by-products Leadership. discharged from District wastewater plants.
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Met? Objective Measure FY2015-16 Target Yes No Protection of ecological health through Demonstrate timely and effective reporting, Complete the creation of an information prevention and control of illicit tracking and response to illicit discharges management system in LUCITY and initiate discharges of pollutants to the throughout the District (CWS and Co- use across District (CWS and Co- stormwater sewer system. Implementers). Implementers) with at least one complete quarter of data entered. Completion of the IDDE module to address the co- implementers has yet to be developed by X the IT group. This will directly have an effect on the training to District and co- implementers staffing who will need training to enter data into Lucity. As well this will hold up the entry of a complete quarter into Lucity. The development phase was not completed to meet this goal. Provide environmental uplift through Achieve pollution reduction through Achieve sixty percent of permitted industrial implementation and focus on compliance and innovation incentives facilities qualifying for award for industrial inspection programs to achieve through a well-developed recognition and stormwater. compliance and reduce discharge of program. Expand the recognition program toxic and other industrial stormwater for industrial stormwater permit holders pollution. Insure industrial discharges do not impair treatment processes or X degrade infrastructure. To facilitate compliance Source Control provides technical assistance to permitted sources. Source Control will continue to track technical assistance time and will develop outcome metrics. Improve program flexibility by Established procedures and tracking Develop procedures and recommendation establishing purchased capacity billing mechanisms for billing and oversight of for tracking mechanism for eighty percent of and tracking of System Development industrial SDC capacity outside of the current permits modified to implement the X charges of industrial discharges regulatory structure of industrial permits. new system separate from the Pre-Treatment regulatory process. Improve efficiency by use of available Establish process and preparation for field A business case presenting implementation technology for field entry of inspection data of inspection for source control costs, costs savings, and efficiency metrics data stormwater and industrial inspections. for implementing a field data entry process X Source control will develop the business case will be presented to RAD management by presenting implementation costs, costs May 27, 2016 for review. savings, and efficiency metrics. Develop a document that will aid Clean RAD and USGS will develop three Watershed Final Watershed Assessment Reports will be Water Services' internal and external Assessment Reports for the Tualatin River created for Fanno Creek, Rock/Beaverton partners in the development of an basin. Each report will include a clear and Creek, and the Tualatin River watershed. enhanced and consistent concise overview of the following These will be presented to the Integrated understanding of the Tualatin River information: watershed-specific conditions, Planning Implementation Team. X Watershed and its sub-watersheds. issues and drivers, watershed-specific goals Recipients of the final document will and objectives, work currently being include Clean Water Services' partner performed, and future challenges and agencies such as THPRD, Metro, SWCD, opportunities. and ODOT.
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Met? Objective Measure FY2015-16 Target Yes No Develop a plan to expand the RAD and WWTD will develop a realignment A final draft plan would be developed by laboratory services at the four plan to create and conduct an expansion of December 31, 2015 and reviewed by senior wastewater treatment plants to on-site operational testing at the four management of WWTD and RAD. provide increased operational data wastewater treatment plants. The through continuous monitoring and on- realignment will allow greater support of the site analysis. facilities including calibration and maintenance of continuous monitoring equipment and rapid turnaround of selected water quality and sludge parameters. This realignment would retain the existing X management structure and would not alter present laboratory services for compliance and watershed monitoring. The plan would include needs for facilities development, changes in staffing, potential cost savings and identification of improved services. The plan would also identify how realignment would support the goals related to becoming a laboratory of the future.
Demonstrate effectiveness of District Apply existing knowledge and increase A biodiversity assessment plan that includes ecological enhancement projects in understanding of how watershed restoration identified ecological measures and developing functions that lead to a has been influencing wildlife diversity and evaluation protocols. Present assessment X broad range of ecological and abundance at project sites. plan, metrics and protocols to natural community outcomes resource Depts of Metro and THPRD by 6/30/2016. Secure future water supplies - Develop CWS Dam Raise design alternatives Complete the CWS Dam Raise design report Reclamation Phase II CAAS Study in collaboration with Reclamation Phase II and present to General Manager. X Corrective Action Alternatives Study. Enhanced Ecological functions of Improve planning and implementation of Signed Memorandum of Understanding restoration sites coordinated management activities on (MOU) on coordinated approach to outreach, natural area sites. restoration, stewardship, and management of natural systems on large landscapes from two Tualatin Basin natural resource partners. X Begin outreach activities based on the MOU on one project. Develop a plan for engaging other partners in the agreement and gain approval of the plan from the Leadership Team. Foster collaboration on environmental Improve communication and build trust CIP Planning Process for integrating resource aspects of capital projects in among WMD and Conveyance staff, align ecological needs during alterative/feasibility the Conveyance and Watershed project execution processes to incorporate . Proposed process approved by directors by Management Departments. collaboration among departments, develop 12/30/15 and implemented during 2015-2016 tools (GIS or spreadsheet) necessary to budget process. X facilitate desired improvements, and begin implementing the collaboration process on pilot projects that will be used as a model for future projects. Develop broader understanding of how Provide specific examples of the ecosystem Basin-wide communications strategy that investments in nature advance the CWS services provided by natural systems and identifies key elements and outcomes of value proposition and deliver greater articulate how a collective impact model of regional restoration efforts and the business overall community benefits. ecological enhancement is a cost-effective case for designing and implementing X method for ensuring the long-term resiliency collective impact restoration model. of natural systems that provide multiple benefits to the communities within the Tualatin Basin.
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Met? Objective Measure FY2015-16 Target Yes No Increase the scope, scale and pace of Develop programs to direct partner funding Incorporate new funding source into conservation programs by leveraging for broader watershed enhancement landowner incentive program and sign IGA X other existing funding sources activities within the farm conservation plan with entity providing funding. platform Provide a coordinated effort for Develop a clear path for on the ground Complete 4 of the 5 work plans or plan maintaining, operating and continuing activities that are consistent with the Fernhill updates identified for completion in FY 16 as to develop Fernhill. Master Plan. There are five plans or plan outlined in the Fernhill Master Plan. updates identified in the Fernhill Master Complete 15 of the additional tasks Plan that are scheduled to be completed in scheduled to be completed in FY 16. X FY 16. There are also approximately two Completion report to be presented to dozen additional tasks that are scheduled to Directors. be completed in FY 16.
Expand benefits of the flow restoration Develop a long-term strategic plan to Strategic Plan will be completed for Fiscal pilot program to maximize maximize and capitalize on the ecological Year 2017 implementation. opportunities with partners and benefits of the flow restoration program. increase return on investment. Strategic Plan will include documentation of existing stream restoration crediting X methodologies, benefit-cost analysis of flow restoration, partnership participation plan, implementation schedule, TVID capacity analysis, and a long-term vision for the flow restoration program. Create efficient storage and recovery of Develop process improvements to identify Identify the team needs and the record long-term project information and capture relevant historic project records retention requirements for historical in digital format taking into consideration information of projects and sites; organize X record retention requirements. staging area for document upload and setup restoration management system to receive uploads. Develop innovative approaches to Apply emerging technologies to demonstrate Implement LiDAR vegetation change evaluation and communication of the scope, scale and outcomes of restoration detection model for project sites currently project benefits projects enrolled in TMP. Pilot vegetation change detection process across variety of project types and determine applicability for all X project sites. Determine options for visualizing and disseminating information to a broad audience. Pilot a web-based option based on determination of available options.
Collaborate with community partners Identify potential stewardship role for non- An implementation plan for engaging CWS to develop sustainable paths to profit partner organizations. community partners in the long-term stewardship. stewardship of prioritized community sites X across the basin. Present implementation plan to WMD managers and staff before 6/30/2016. Resource Recovery - Crystal Green Optimize production of Crystal Green Produce 600 tons of Crystal Green in FY 2016 X
Resource Recovery - Energy Improve energy efficiency by creating an Create a dashboard to record energy energy dashboard and implementing efficiency modifications and implement X projects. projects that are projected to save 1,000,000 kWh / year. Partnerships - Community Promote positive working relationships with Reduce nuisance odor conditions at the four local neighbors and businesses by treatment plants and limit complaints to no X reducing/eliminating migrating odors. more than 3 incidents for FY 2016 per plant.
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Met? Objective Measure FY2015-16 Target Yes No Organizational Excellence - Fiduciary Manage our assets responsibly and perform Develop a fleet management program for the Responsibility maintenance on electric carts cost electric carts and report the X effectively. recommendations to the WWTD LC by April 1, 2016. Organizational Excellence - Planning Deliver projects just in time by developing a Develop a comprehensive schedule to show comprehensive schedule. the status of CIP and Capital Outlay projects X for each plant by December 31, 2015.
Organizational Excellence - Planning Develop SOPs for effective handing off Develop an SOP for project start ups and projects from TPS to O&M ensuring that all present to the WWTD LC by March 31, 2016. X needed conditions are in place for a smooth start up of the project. Organizational Excellence - Fiduciary Operate cost Effectively by tracking M&S Develop and implement a tracking matrix for Responsibility purchases. supervisors to log and approve M&S X purchases by December 31, 2015 Organizational Excellence - Staff Invest in improving staff knowledge, skills Launch the new EOM into production by Development and abilities by implementing the new December 31, 2015 X Electronic Operator's Manual. Organizational Excellence - Fiduciary Operate cost effectively by evaluating Evaluate the best beneficial use of chemical Responsibility beneficial use of the chemical sludge sludge and report recommendations to the X produced at the Rock Creek and Durham WWTD LC by June 30, 2016. Treatment Plants. Organizational Excellence - Staff Invest in improving communications, staff Expand the "Bringing out the Best" program Development knowledge, skills and abilities along with to the Operations and Mechanical X teamwork by expanding the "Bringing out Maintenance work groups. the Best" program. Innovation - Treatment Optimize performance of Tertiary processes Evaluate if Actiflo is equivalent to by evaluating of the Actiflo process for coagulation / filtration for producing Class A X producing Class A Recycled Water. Recycled Water and present the results to the WWTD LC by June 30, 2016. Innovation - Treatment Improve the dewaterability of sludge Present protocols and test results to WWTD produced while doing BPR by developing LC by June 30, 2016. protocols for and conduct testing to establish X a baseline for post-WASSTRIP dewatering sludge characteristics at Rock Creek and present results to WWTD LC. Innovation - Treatment Optimize performance of Biological Develop a diagnostic tool to validate Phosphorus Removal (BPR) by using instrumentation and sampling data using X modeling results to predict instrumentation calibrated modeling results and present to and process problems. the WWTD LC by June 30, 2016. Innovation - Business Employ best business practices to track Achieve a 90% accuracy rate during the June X storeroom inventory transactions. 2016 Stores inventory audit Resource Recovery - Reuse Evaluate expanding the current biosolids Develop a business case analysis for program by implementing composting of composting Waste Activated Sludge from the X Waste Activated Sludge at the Forest Grove Forest Grove Facility and present to the NTS Facility. Steering Committee by June 30, 2016.
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Financial Policies
Following are summaries of the District’s financial policies.
Accounting, Auditing, and Financial Reporting
The District shall maintain its accounting records and report on its financial condition and results of operations in accordance with Generally Accepted Accounting Principles (GAAP), as promulgated by the Governmental Accounting Standards Board (GASB).
The District shall have an independent financial and compliance audit performed annually in accordance with generally accepted auditing standards and Oregon Revised Statutes.
The District shall publish an audited Comprehensive Annual Financial Report (CAFR) each year.
Budgeting, Financial Planning, and Forecasting
The District shall balance budgeted resources with budgeted requirements within each fund to produce a balanced budget per Oregon Administrative Rules 150-294.388(1).
The District shall legally adopt its budget at the fund level with appropriations adopted in the categories of operating expenses, debt service, capital outlay, contingency and operating transfers for each fund, except the General Fund, which shall have appropriations adopted by major expenditure category. Appropriations shall lapse at the end of the fiscal year.
The District shall maintain a budgetary system to monitor and report on actual revenues and expenditures in comparison to budgeted amounts in order to ensure appropriate budgetary compliance.
The District shall include its goal share objectives, measures and targets as well as other measures of performance in its published annual budget.
The District shall appropriate a minimum contingency of 10 percent of total budgeted expenditures in the General Fund and 5 percent of total expenditures for all other District operating and construction funds, within each individual fund.
Strategic utility rate stabilization planning will be facilitated through sustainable budget contingency and carryover balance levels in the General Fund and the Surface Water Management Operating Fund. This approach will help promote reasonable and predictable future rate adjustments, supported by advance multi-year rate forecasting.
The District shall maintain reasonable resources for CIP and Capital Outlay, working capital, and prudent risk management.
The District shall annually prepare a multi-year financial forecast of major revenues, expenditures, and other financing sources and uses for the District.
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Capital Improvement Program (CIP) and Budget
The District will plan for capital improvements over a multi-year period of time. The Capital Improvement Program (CIP) will directly relate to the Master Plan, departmental operation plans, and other long-range plans.
The District shall annually prepare and update a multi-year capital improvement program (CIP) to identify and plan for anticipated capital projects and estimated costs and to identify estimated significant impacts on the operating budget.
The District will reasonably maintain its capital assets at a level sufficient to protect the District’s capital investment and to mitigate future maintenance and replacement costs. The budget will provide for adequate maintenance and orderly replacement of capital assets, as resources allow.
The District shall define as CIP capital assets any asset acquired, constructed, financed, modified or replaced by the District with a total cost of $50,000 or more and a useful life of 5 years or more, in accordance with GAAP. Expenditures between $5,000 and $50,000 that result in the creation of a capital asset or extend the useful life of an existing capital asset for at least five years shall be classified as capital outlay within the operating budget.
The District shall include CIP projects and their estimated costs within the operating budget for the period covered by the operating budget for approval by the District’s Budget Committee and adoption by the District’s Board.
Debt Management
The District shall issue long-term debt in accordance with all applicable federal, state and local laws and regulations, as well as District resolutions and orders, for appropriate purposes.
The District shall adhere to full disclosure of financial and pertinent credit information as it relates to the District’s outstanding securities and comply with applicable continuing disclosure requirements.
The District shall strive to maintain credit ratings of A or higher to ensure that borrowing costs are minimized and the District’s access to credit is assured.
The District shall comply with all requirements associated with revenue bonds, including, but not limited to, debt service reserve requirements and debt service coverage ratios.
The District shall use a competitive bidding process in the sale of bonds unless the Board authorizes a negotiated sale process that is expected to produce more favorable results for the District.
Investments
The District’s cash and investments shall be received, safeguarded, invested, and disbursed by the Washington County Treasurer on behalf of the District for District purposes, in accordance with Oregon Revised Statutes.
The District shall monitor the activities of the Washington County Treasurer regarding District cash and investments held by the County to ensure that liquidity and working capital needs are met and that investments are in compliance with Washington County’s investment policy.
Clean Water Services FY 2016-17 Adopted Budget Page 30
Revenue
The District shall maintain sanitary sewer and surface water management rates at levels that are deemed appropriate by the Board to finance costs associated with the following: regulatory requirements, needed program enhancements, maintenance of a competitive workforce, maintenance or replacement of capital assets, debt service related requirements, and to avoid or mitigate rate spikes in the future.
The District will follow an assertive policy of collecting revenues determined to be due to the District.
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Clean Water Services FY 2016-17 Adopted Budget Page 32
The Budget Process
The District follows a budget process that is consistent with Oregon Local Budget Law requirements. These requirements are designed to accomplish two very important results:
Utilize standard procedures for preparing, presenting, and administering the budget; Enhance citizen involvement in the budget process and public exposure to the budget before formal adoption.
The four phases of the budget process include:
Requested The initial in-house development of the structure, levels of appropriation, and revenue and expenditure estimates. New and revised program approaches are developed and reviewed by staff at this time.
These requests are then reviewed at the Department level and a recommendation sent to the District Leadership Team for collaborative review. All District managers participate in relevant portions of this review and discussions.
Operating and capital budgets are reviewed against previously developed evaluation criteria and District priorities. No budget increases were approved unless they were driven by growing demand for service that could not be met by operating more efficiently and reallocating resources from other programs.
Proposed The Proposed Budget is prepared under the direction of the Budget Officer, using the results from the District's internal review process as outlined above, and presented to the Budget Committee in a public meeting.
Approved In the public meeting, the Budget Committee receives the budget document and has the opportunity to amend and/or approve the budget as proposed. After the Budget Committee meeting, the budget is in the approved stage.
Adopted In a public hearing, the Board of Directors calls for comments from interested parties on the budget and may make revisions in response to those comments. After the public hearing, the Board adopts the budget, formalizing the appropriations for the coming fiscal year.
An increase in appropriations outside of the above process requires a Supplemental Budget, which involves many of the same procedures for notification and public hearings as the adoption of the annual budget. Transfers from the contingency appropriations may be made with Board authorization.
Clean Water Services FY 2016-17 Adopted Budget Page 33
Budget Process The budget process on the following page outlines the four phases of the process the District follows each year in putting together its annual budget.
The budget process calendar identifies opportunities for public input while moving toward the actual adoption of appropriations for the coming fiscal year.
Accounting Structure The District reports costs in two separate enterprise funds for sanitary sewer and storm water operations. For financial reporting purposes, financial statements are presented on a full accrual basis of accounting. In this method, revenues are recorded when they are earned and expenses are recorded at the time liabilities are incurred regardless of the timing of related cash inflows and outflows.
The District’s budget is prepared using the modified accrual basis of accounting. Under modified accrual basis of accounting, revenues are recognized as soon as they are both measureable and available. Measureable means the amount of the transaction can be determined and revenues are considered available when they are collected within the current period or expected to be collected soon enough thereafter to be used to pay liabilities of the current period. For this purpose, revenues are considered available if they are collected within 60 days of the end of the current fiscal period.
For legal requirements set forth in Oregon Local Budget Law, the District is required to prepare and adopt a budget by individual funds. Accounting records are maintained on a governmental fund accounting basis, and the resolution authorizing appropriations is adopted by fund each year in the categories of operating expenses, debt service, capital outlay, contingency, and operating transfers for each fund.
The District's budget and financial tracking systems are based on a hierarchy of accounts which start at the Fund level and continue down to specific Projects. Line items are simply the individual expenditure and revenue categories which are tracked during the year (e.g., Electricity, Salaries, Service Charges).
For the Operating Funds, it looks like this: Fund Department/Division Division/Program Project (as needed)
The other funds rely on Projects and Line Items to identify budget appropriations dedicated to specific purposes.
The fund accounting structure table on page 69 shows the organization of the various funds within the Operating, Construction, Reserve, or Debt fund types. Each tab identifies the various budget components included in that section of the document. A listing of the general fund program codes and the chart of accounts are provided within this document.
Clean Water Services FY 2016-17 Adopted Budget Page 34
Budget Process Calendar FY 2016-17
The outline below illustrates in general terms the process used to arrive at an Adopted Budget.
October through January Individual program budgets developed using electronically linked spreadsheets and word processing templates. Draft Capital Improvement Program developed using an electronic database.
February and March Requested Initial meetings with District staff and management to develop current fiscal year expenditures and review initial budget requests as prepared by Division and Department leaders. Finance Manager and staff develop revenue projections for upcoming fiscal year and conduct rate analysis based on anticipated fund balances and revenues.
April and May Proposed Proposed Budget prepared for publication. Mid-April - Required public notice published in a newspaper of general circulation which announces when the Proposed Budget will be available for viewing, as well as the date and purpose of the Budget Committee meeting. The notice is also posted on the District’s website per ORS 294.426(5). Proposed Budget document published.
Approved Early May - Budget Committee meeting held for reviewing and revision of Proposed Budget. Public comments received and addressed. When approved, the budget moves forward to the Board of Directors for adoption.
May and June Adopted May - Notice published in newspaper of general circulation that a public hearing will be held to review the budget. (Notice includes schedule of appropriations, meeting time, and place.) Mid June - Board of Directors holds public hearing(s) before the beginning of the fiscal year (July 1) to receive public comment and adopt the budget. At this time, Board also adopts Resolution and Orders setting salaries, staffing levels, and rates and charges.
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Clean Water Services FY 2016-17 Adopted Budget Page 36
Budget Overview
Summary Total District revenues are estimated to increase $8.8 million, or 5.8%. Total estimated District expenditures, including operating and capital expenditures, as well as debt service, are expected to increase by $10.1 million, or 6.3%, due primarily to increases in the CIP and initial funding of the captive insurance company. Combined beginning fund balances are estimated to increase by just over $49.7 million, or 23.2%, largely as a result of sanitary sewer System Development Charge (SDC) revenues and net operating proceeds in the General Fund over the past two years. The District continues to be in excellent financial condition, as indicated by its credit ratings of AA+ from Standard & Poor’s and Aa2 by Moody’s Investors Service.
Revenue Highlights The primary ongoing revenue drivers are service charges for sanitary sewer and surface water management (SWM), as well as System Development Charges (SDCs) for sanitary sewer and surface water. Together these revenue sources make up approximately 94.4% of estimated ongoing revenues for FY 2016-17.
Other sources of operating and non-operating revenue are interest earnings, grants, contributions, other assessments, and miscellaneous fees. These other sources of revenue make up approximately 4.6% of estimated revenues for FY 2016-17. The remaining 1.0% of revenue is attributable to project cost reimbursements received from the Tualatin Basin Water Supply Project partners and the Build America Bond (BABs) subsidy payment.
Expenditure Highlights Total departmental operating and capitalized expenditures are budgeted to increase by just over $1.7 million, or 2.7%. Expenditures for personnel services, materials and services, capital investment, debt service, and other fund level outlays are discussed in greater detail below.
Personnel Services (Labor) Total personnel services increased by $1.6 million, or 4.2%, from the FY 2015-16 adopted budget. The increase in personnel services is primarily due to the addition of 8.45 full-time equivalent (FTE) positions. The new positions are described in detail in the departmental summaries beginning on page 49.
Materials and Services Materials and services increased by $160,500 or 0.6%, compared to last year’s adopted budget. This increase reflects an anticipated increase in costs associated with the anticipated NPDES permit, utility billing contract services, and watershed improvements through the rural shade program.
Capital Investment (CIP) The District is proposing an estimated $67.1 million in new sanitary sewer system improvements and $3.9 million in new surface water management system improvements in fiscal 2016-17. These investments are planned to increase system capacity, meet regulatory requirements for water quality, and for watershed health. All of the projects scheduled for implementation in this budget have been vetted against previously adopted sanitary and surface water management facilities/master plans.
Debt Service Debt service for existing debt will remain relatively flat over the current budget year, with an increase of just 0.5%.
Clean Water Services FY 2016-17 Adopted Budget Page 37
Other Fund Level Outlays This expenditure type includes utility bad debt expense, franchise fees, and other miscellaneous non- departmental outlays. This category is proposed to increase by $3.3 million or 111.6% as compared to the prior year primarily due to the proposed transfer of $4 million to fund the captive insurance company.
Fund Balances Beginning fund balances are anticipated to increase by approximately $49.7 million or 23.2% over the current budget year primarily due to higher than anticipated revenues received in FY 2015. It is essential for the District to continue to carefully plan ahead and utilize appropriate periodic borrowing to fund system wide capital improvements.
Budget Overview – All Funds Summary The chart below shows the District’s all fund information at a summary level, which is presented on the following page in more detail.
FY 2016-17 Budget Overview - All Funds Summary $300
$250
$200
$150 in in millions $100
$50
$- FY14 Actual FY15 Actual FY16 Budget FY17 Adopted
Combined Beginning Fund Balances Total Operating & Nonoperating Revenues Total Expenditures Ending Fund Balance & Contingency
Clean Water Services FY 2016-17 Adopted Budget Page 38
Clean Water Services FY 2016-17 Budget Overview - All Funds
FY 2014 FY 2015 FY 2016 FY 2017 % Change Actual Actual Budget Adopted From FY 16 SOURCES OF FUNDS Budget Combined Beginning Fund Balance $ 205,614,737 $ 221,837,284 $ 214,466,472 $ 264,218,948 23.2%
Operating Revenue Service Charges $ 113,698,924 $ 119,018,916 $ 124,868,400 $ 130,673,100 4.6% Miscellaneous Fees 5,653,131 7,000,062 8,440,900 4,959,100 -41.2% TBWSP Partner Reimbursement 11,378 1,891 6,890 6,900 (1) 0.1%
Non-Operating Revenue System Development Charges $ 21,130,430 $ 18,962,971 $ 16,089,400 $ 22,000,300 36.7% Grants, Contributions, & Assessments 632,560 662,223 502,200 1,064,400 111.9% Build America Bond (BABs) Subsidy 1,550,026 1,555,131 1,557,100 1,534,200 -1.5% Interest Earnings 1,653,028 1,887,829 1,390,000 1,415,100 1.8% Total Operating & Non-Operating Revenues: $ 144,329,477 $ 149,089,023 $ 152,854,890 $ 161,653,100 5.8%
Bond Sale Proceeds - - 53,500,000 -
TOTAL SOURCES $ 349,944,214 $ 370,926,307 $ 420,821,362 $ 425,872,048 (2) 1.2%
USES OF FUNDS Departmental Expenses (Operating & Capital) Personnel Services $ 29,204,591 $ 30,202,646 $ 38,447,900 $ 40,060,400 4.2% Materials and Services 25,241,514 23,890,100 26,867,900 27,028,400 0.6% Capital Outlay 267,663 280,063 437,500 423,800 -3.1% Total Operating & $ 54,713,768 $ 54,372,809 $ 65,753,300 $ 67,512,600 2.7% Capitalized Expenditures
Other Uses of Funds Debt Service $ 26,060,361 $ 26,087,139 $ 26,135,222 $ 26,266,141 0.5% Construction (CIP) 46,461,692 46,099,971 66,152,510 71,006,000 7.3% Construction (CIP) TBWSP Partner Share 11,378 1,891 6,890 10,000 (1) 45.1% Other Fund Level Outlays 859,731 608,563 2,989,200 6,325,200 111.6% Total Expenditures: $ 128,106,930 $ 127,170,373 $ 161,037,122 $ 171,119,941 6.3%
Contingency $ - $ - $ 21,281,900 $ 24,659,900 15.9% Ending Fund Balance 221,837,284 243,755,934 238,502,340 230,092,207 -3.5%
TOTAL USES $ 349,944,214 $ 370,926,307 $ 420,821,362 $ 425,872,048 (2) 1.2%
TOTAL FTEs 312.55 319.55 329.55 338.00 2.6%
(1) TBWSP Partner reimbursement pass-throughs are budgeted in accordance with Oregon Budget Law (2) Excludes transfers between funds, which have a zero net effect on Sources and Uses of Funds, but are budgeted in accordance with Oregon Budget Law
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Sources of District Funds
Recent Fiscal Trends Key sources of funds for the District include sanitary sewer revenues, surface water management service revenues, and system development charges. In developing financial plans, staff reviews the history of these key revenues to identify trends that might be useful in formulating assumptions for the current year budget and for financial forecasts over the next five years. Below are brief historical discussions of the key sources of funds, followed by a more detailed discussion of FY 2016-17 sources of District funds. In most cases, the comparative data used is as of FY 2014-15 as audited, with the exception of FY 2015-16 information, which is estimated.
Service Revenue The sanitary sewer revenues, which represent service charges assessed of wholesale and retail customers, represent the single largest source of operating revenues for the District. In FY 2015, they amounted to $107.5 million. The surface water management (SWM) revenues, which represent a flat fee assessed of any District customer who uses or discharges stormwater to the public storm and surface water systems, amounted to just over $11.5 million in FY 2015.
Estimated Avg FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Change Sanitary Sewer Revenue $ 92,742,085 $ 100,621,135 $ 103,145,531 $ 107,502,738 $ 112,363,259 $ 4,410,068 SWM Revenue $ 8,743,998 $ 9,686,945 $ 10,553,394 $ 11,516,179 $ 12,519,216 $ 924,017 TOTAL $ 101,486,083 $ 110,308,080 $ 113,698,925 $ 119,018,917 $ 124,882,475 $ 5,334,085 % Increase 3.3% 8.7% 3.1% 4.7% 4.9% 4.9%
$120 $14
$12
$100
$10 $80
$8
in millions in in millions in $60 $6 FY 2012 FY 2013 FY 2014 FY 2015 Est. FY FY 2012 FY 2013 FY 2014 FY 2015 Est. FY 2016 2016
Sanitary Sewer Revenue SWM Revenue
The District increased sanitary sewer rates by 4.5% in FY 2012, 3.6% in FY 2013, and 3.0% in FY 2014, FY 2015, and FY 2016 while SWM rates remained constant at $4.00/month/ESU through FY 2009 with an increase of 25 cents per ESU in FY 2010 and 50 cents per ESU each year from FY 2012 through FY 2016. A 3% sanitary sewer and a 6.9% (50 cent) SWM rate increase are budgeted for FY 2016-17. Over this period, service revenues have grown an average of 4.9% per year.
Population and economic trends are also used in estimating future revenues. Sanitary sewer revenues are largely affected by land and housing development stemming from population growth. As shown in the following table, the county’s population has increased by approximately 16.5% since 2006, and state economists expect that trend to continue in Washington County over the next 10 years.
Clean Water Services FY 2016-17 Adopted Budget Page 41
Washington County, Oregon Demographic Statistics Last Ten Fiscal Years Fiscal Year Personal Ended June Population Income Per Capita Unemployment 30 (estimated) (in thousands) Income Rate 2016 570,510 n/a n/a 4.4% 2015 560,465 $ 26,299,466 $ 46,924 4.8% 2014 550,990 $ 24,940,284 $ 45,264 5.6% 2013 542,845 $ 24,817,543 $ 45,718 6.3% 2012 536,370 $ 23,208,234 $ 43,269 7.1% 2011 532,620 $ 21,132,801 $ 39,677 7.7% 2010 527,140 $ 20,798,130 $ 39,455 9.0% 2009 519,925 $ 21,540,424 $ 41,430 9.5% 2008 511,075 $ 20,636,676 $ 40,379 5.3% 2007 500,585 $ 19,519,736 $ 38,994 4.3% 2006 489,785 $ 17,836,272 $ 36,417 4.4%
The largest threat to sanitary sewer revenues would be a slowdown in the region’s economy and subsequent residential housing occupancy. The last economic slowdown did not significantly impacted service revenues received from existing residences. Population growth and retainage remain strong in Washington County. As more data becomes available, the District will monitor revenues and adjust projected expenses accordingly. Over a longer term, reserve funds could be used to maintain service levels as needed and beyond that, programs would be evaluated for efficacy based on the changes in demand as well. As the chart below indicates, the ten largest ratepayers comprise only 9.73% of the District’s FY 2015 rate income. This indicates that the business risk of any single customer having a significant direct impact on revenue projections is relatively small.
Ten Largest Individual Ratepayers Fiscal Year 2015 Customer Amount % Intel Corporation - Ronler Acres $ 7,335,213 6.14% Intel Corporation - Aloha Campus 775,754 0.65% Maxim Integrated Products 708,907 0.59% Resers Fine Foods - Jenkins Road 685,707 0.57% Pacific Foods of Oregon 651,162 0.54% SolarWorld Industries America 515,008 0.43% Jireh Semiconductor, Inc. 420,189 0.35% Viasystems Technologies Corp. 223,365 0.19% Hillsboro Landfill, Inc. 154,235 0.13% Triquint Semiconductor 154,095 0.13% SUBTOTAL (10 largest ratepayers) 11,623,635 9.73% Balance from other customers 107,888,941 90.27% Grand Totals $ 119,512,576 100.00%
Clean Water Services FY 2016-17 Adopted Budget Page 42
System Development Charges (SDCs) The second largest source of revenue is SDCs, one-time assessments charged when customers connect to the District’s system. These revenues totaled just over $18.9 million in FY 2015. Estimated Avg FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Change SDCs $ 11,832,882 $ 31,822,543 $ 21,130,429 $ 18,962,970 $ 21,212,231 $ 2,772,910 % Increase 61.0% 168.9% -33.6% -10.3% 11.9% 39.6%
$40
$30
$20
in millions in $10
$- FY 2012 FY 2013 FY 2014 FY 2015 Est FY 2016 System Development Charges
As evidenced by large swings from one year to the next, SDC revenues are not very predictable and can be influenced by a few major developments, particularly development by large multi-family, commercial or industrial customers, as was the case in FY 2013.
FY 2016-17 Sources of Funds Interest On a current year basis, resources for Build America Earnings Clean Water Services to provide services Bond Subsidy $1,415,100 $1,534,200 0.3% and carry out other responsibilities are Operating Fund 0.4% derived primarily from the following Balances sources: beginning fund balances and Misc Fees & $130,338,724 Construction current operating and non-operating Grants 30.6% Fund Balances $6,030,400 revenues. The beginning fund balance $59,041,218 1.4% 13.9% consists of estimated balances carried SDC's forward from previous fiscal years and Service Reserve Fund $22,000,300 the required bond reserve amounts. Charges Balances 5.2% Current revenues are those earned $130,673,100 $49,417,420 during the fiscal year from the District’s 30.7% 11.6% Debt Svc Fund operations, such as service charges, or Balances received from other sources, such as $25,421,586 SDC’s, interest earnings, various fees, 6.0% and project reimbursements.
Current Revenues Current revenues or resources the District earns during the year account for $161.7 million or about 38% of total resources expected in FY 2016-17. The principal sources of current revenues are sanitary sewer and surface water management (SWM) charges which are labeled Service Charges in the pie chart above. These two sources account for $130.7 million or 80.8% of the District’s total current revenues. The other major sources are system development charges (SDCs), grants, Build America Bond (BAB) subsidy, contributions and assessments, and interest earnings.
Service Charges Based on trend analysis and anticipated rate changes, sanitary sewer service charges are estimated at $117.1 million and SWM charges are estimated at $13.5 million. Rate increases of 3% in sanitary sewer and $0.50 in SWM are built into the revenue estimates.
Clean Water Services FY 2016-17 Adopted Budget Page 43
System Development Charges (SDCs) The second largest source of current revenues, SDCs, amount to just over $22 million or 13.6% of total current revenues. District customers are assessed this one-time system development charge upon connection to the sanitary sewer system.
The sanitary sewer SDC is designed to recognize the cost of growth and consists of an improvements assessment for the share of costs related to new capacity and performance improvements, as well as an assessment to share cost burdens with existing customers for collection and treatment systems already built. The District completed an update of the SDC rate study during 2009 and plans to complete another update during fiscal 2017. This budget reflects an increase in the sanitary sewer SDC to $5,300 for FY 2016-17, which is a $200 increase from FY 2015-16.
The surface water management SDC is a one-time charge designed to recover the cost of surface water management improvements. This budget reflects an increase in the SWM SDC to $510 for FY 2016-17, which is a $10 increase from FY 2015-16.
Revenues from both SDCs are dedicated to capital projects and payment of bonded debt service, per Oregon Revised Statutes (ORS 223.302).
Bond Proceeds The District does not plan to issue any bonds during the fiscal year. Issuing revenue bonds and other options, such as a State Revolving Fund loan, are under consideration to assist with funding a large construction project at the Durham plant for secondary expansion scheduled to start in Fiscal 2018.
Miscellaneous Fees, Grants, and Other Revenues The Tualatin Basin Water Supply Project partners share represents 69% of project expenses. Partners reimburse the District as expenses are incurred. For FY 2016-17, that reimbursement accounts for approximately $7,000.
An anticipated subsidy payment related to the Series 2010B Build American Bond issue accounts for just over $1.53 million or 0.9% of total current revenues.
The remaining current revenues are comprised of grants, contributions and assessments, interest earnings, and miscellaneous fees accounting for approximately $7.4 million or 4.6% of total current revenues.
Combined Beginning Fund Balances The beginning fund balances for all funds combined consist of unused revenues carried forward from prior fiscal years. In FY 2016-17, these combined balances account for just over $264.2 million, or 62% of the total $425.9 million in budgeted District resources. Approximately $13.0 million of this fund balance is held in reserve pursuant to debt service requirements.
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Uses of District Funds
Recent Fiscal Trends Due to substantial infrastructure needs, capital improvements remain one of the District’s largest expenditures. In developing financial plans, staff reviews historical spending trends and anticipated capital needs in the Capital Improvement Program to formulate assumptions for the current year budget and financial forecasts over the next five years. Below are brief historical discussions of key expenditure categories, followed by more detailed discussions of FY 2016-17 uses of District funds.
Capital Expenditures Clean Water Services allocates a large portion of its budget to capital improvements that are needed to meet water quality and quantity standards as well as to satisfy the sanitary sewer and surface water management needs of a growing customer base. Also included within capital expenditures is the routine replacement of vehicles, heavy equipment, information systems, and wastewater treatment and conveyance equipment. For FY 2015, the total comprised about $45.5 million or 36.3% of total current expenditures. Estimated Avg. FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Change Capital Expenditures $ 48,547,446 $ 47,050,423 $ 47,151,625 $ 45,552,554 $ 51,486,300 $ 688,238 % Increase 1.0% -3.1% 0.2% -3.4% 13.0% 1.6%
$60
$40
$20 in millions in
$0 FY 2012 FY 2013 FY 2014 FY 2015 Est FY 2016
Capital Expenditures
Operating Expense Another significant expenditure type for Clean Water Services in FY 2016-17 is operating expense, which represented $54.2 million in FY 2015. The biggest portion of operating expense is for personnel services, including salaries and fringe benefits. Estimated Avg. FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Change Operating Expenses $ 51,198,105 $ 53,157,305 $ 53,661,878 $ 54,153,598 $ 58,698,545 $ 1,617,648 % Increase 1.2% 3.8% 0.9% 0.9% 8.4% 3.0%
Over the five year period from FY 2011 through FY 2015, operating expense has grown an average of 3.0% annually. The biggest drivers of cost increases have been rising utility and chemical costs, along with the increasing cost of wages and benefits for personnel. During this timeframe, the District added 13.7 FTE which contributed to the increasing personnel costs.
Clean Water Services FY 2016-17 Adopted Budget Page 45
$60
$40
in millions in $20
$0 FY 2012 FY 2013 FY 2014 FY 2015 Est FY 2016
Operating Expenses
Combined Ending Fund Balances The ending fund balance for all funds combined includes unrestricted operating cash reserves for sanitary sewer and stormwater operations, restricted reserves for capital construction and debt service funded by bond proceeds, sanitary sewer and stormwater SDC’s restricted for capacity enhancing improvements to the systems, and self-insurance reserves.
The unrestricted operating cash reserves are used by the District to finance future capital improvements, maintain existing systems, and provide reserves for working capital needs. The District currently holds approximately three months operating reserves in both sanitary sewer and stormwater operating funds, with an interim goal of six months by 2017 for sanitary sewer and stormwater operations.
The restricted reserves can only be used to fund capital construction or debt service payments. These funds are not available to meet daily operating cash needs.
Estimated FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Sanitary Operating $ 44,447,213 $ 59,623,397 $ 77,944,671 $ 99,092,379 $ 122,899,936 SWM Operating 2,997,869 4,239,921 4,706,751 6,369,030 7,438,788 Sanitary Construction 107,378,776 84,968,847 69,306,691 55,836,311 54,407,301 SWM Construction 2,312,208 2,458,251 3,100,047 4,607,416 4,633,917 Debt Service 23,629,307 16,823,754 18,505,974 24,151,708 25,421,586 Insurance Liability 4,530,277 4,759,734 5,067,991 5,352,222 5,639,422 Capital Reserve 8,950,281 32,740,833 43,205,159 48,346,867 43,777,998 TOTAL $ 194,245,931 $ 205,614,737 $ 221,837,284 $ 243,755,933 $ 264,218,948
$300
$250
$200
$150 in millions in $100
$50
$- FY 2012 FY 2013 FY 2014 FY 2015 Est FY 2016
Combined Ending Fund Balances
Clean Water Services FY 2016-17 Adopted Budget Page 46
FY 2016-17 Uses of Funds Construction Clean Water Services uses resources Fund Balances to provide sanitary sewer and $42,641,818 surface water management services 10.0% to its customers. Ending fund Operating balances are resources that are not Reserve Fund Fund Balances spent during the year but are carried Balances $129,813,324 $33,181,620 over to subsequent years. The Contingency 30.5% 7.8% District spends most of its resources $24,659,900 on the construction of wastewater 5.8% Debt Service treatment and conveyance facilities. Fund Balances $24,455,445 Capital Other Fund Construction 5.7% Level Outlays Operating $71,016,000 Current Expenditures $6,325,200 Expenses 16.7% Current expenditures are funds that 1.5% $67,088,800 are budgeted for the 2017 fiscal Capital Outlay 15.8% Debt Service year. This includes, among others, $423,800 0.1% $26,266,141 payments to construction 6.2% contractors, wages and benefits to employees and principal and interest on borrowed monies. Current expenditures estimated for FY 2016-17 amount to approximately $171.1 million. The major categories of current expenditures are described below.
Capital Outlay and Projects One of the largest expenditures are for capital projects which, combined with capital outlay of just over $0.4 million, amounts to $71.4 million or 41.7% of all current expenditures. Clean Water Services allocates a large portion of its budget to capital improvements needed to meet water quality and quantity standards as well as to satisfy the sanitary sewer and surface water management needs of a growing customer base. Brief descriptions of major capital projects are presented in the Capital Projects Overview section of this document, and the index listing all projects is included in the appendix.
Debt Service Debt service for construction of the District’s facilities and other capital improvements as well as pension obligations are expected to amount to $26.3 million in FY 2016-17, or 15.4% of total current expenditures. Debt service represents the repayment of principal and interest costs on bonds issued to finance construction projects and other major capital assets. Borrowing allows the District to spread the costs of a capital project over the life of the asset and thereby avoid sharp increases in rates.
Personnel Services The District expects to spend $40.1 million in FY 2016-17 on salaries and wages and associated fringe benefits for its employees. Total personnel services costs represent about 23.4% of total current expenditures. The net number of full-time equivalent positions (FTE) is proposed to increase by 8.45 FTE from the fiscal 2016 budget of 329.55 FTE. At 338 FTE, staffing levels at Clean Water Services remain well below the 1997 high of 366 FTE positions, before the District embarked on its Competitiveness Initiative. The graph below indicates the staffing trends over the last 5 years.
Clean Water Services FY 2016-17 Adopted Budget Page 47
Districtwide FTE Counts by Department 400 350 329.55 338.00 311.05 312.55 319.55 300 250 200 150 100 50 - FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Actual Actual Actual Budget Adopted Conveyance Systems Wastewater Treatment Business Services Watershed Management Regulatory Affairs
Materials and Services The District expects to spend $27 million on materials and services in FY 2016-17. This represents approximately 15.8% of total current expenditures. The single largest cost in this category is contracted services which account for about $3.8 million or 14.1% of total materials and services. The second largest materials and services cost is chemical costs at just over $3.7 million followed by other governmental services cost of approximately $3.3 million.
Combined Ending Fund Balances and Contingencies At the close of the fiscal year, funds remaining comprise the ending fund balance. The ending fund balances are estimated for FY 2016-17 at just over $254.7 million, including $24.7 million that the District will set aside in fiscal 2016-17 for operating contingency in the event of significant unexpected or unforeseen costs. The unappropriated ending fund balance includes restricted funds of approximately $114.2 million for future debt principal and interest payments, self-insurance liability reserves, and capital expansion and renewal reserves. The remaining $140.5 million includes six months operating reserves ($61.9 million), employee retirement stabilizing funds ($5 million), risk loss reserves for seismic events ($10 million), and future water supply needs at Scoggins Dam (the District’s share is an estimated $140 million to construct).
Clean Water Services maintains minimum contingencies at 5 to 10 percent of total budget appropriations for this purpose, depending on fund type. The remaining portion of the ending fund balance consists of the same reserves, working capital, and remaining unrestricted funds that comprise the beginning fund balance. Su
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Departmental Summaries Departmental expenses for the District are comprised of operating and capital costs from five different Wastewater departments. In total, departmental Treatment expenditures for FY 2016-17 are $26,080,000 expected to increase by 2.7%, 39% primarily due to increasing personnel Business costs. A detailed summary of Conveyance Services positions by department and Systems $13,463,000 program is available on page 52. $15,350,700 20% 23% Summaries of these costs as well as any significant changes within departments are detailed below. Watershed Regulatory Business Services Department Management Affairs $5,775,100 $6,843,800 The Business Services Department 8% 10% (BSD) is comprised of the administrative programs that support District operations and services provided to customers. This budget includes an addition of .45 FTE in the Finance & Accounting program which brings an existing Accounting Specialist staffed at .55 FTE to full-time. The added hours will allow this position to provide primary back-up to the Payroll Coordinator. The Payroll Coordinator is the main payroll processor. Payroll workload is very time sensitive and the volume of transactions and manual processes have increased in recent years. The existing payroll staffing does not provide adequate coverage to allow for absences, adequate training, and the ability to perform valuable testing and reconciliation processes. The added support will allow for a second staff member to process payroll at least quarterly to maintain knowledge of the payroll system and provide consistent back-up for payroll reporting and reconciliations.
Within the Public Affairs program, this budget includes the addition of 1.0 Public Affairs Specialist. This position will be dedicated to digital media and content creation including websites, digital publishing, social media, video production, and communication metrics. Also included in FY17 is the transfer of an Administrative Associate position to the Wastewater Treatment Department from the Office of the General Manager. With the addition of 1.45 FTE and the interdepartmental transfer of 1 FTE to Wastewater, BSD’s FY17 budget proposes a net increase of .45 FTE. Change from FY 2014 FY 2015 FY 2016 FY 2017 FY 16 Expenditure Summary ACTUAL ACTUAL BUDGET ADOPTED Budget Departmental Expenses - (operating & capital) Personnel Services $ 6,022,567 $ 6,004,761 $ 7,143,200 $ 7,406,500 Materials & Services $ 4,787,176 $ 5,015,824 $ 5,853,000 $ 6,056,500 Capital Outlay $ 21,052 $ 10,246 $ - $ - TOTAL DEPARTMENTAL BUDGET $ 10,830,795 $ 11,030,831 $ 12,996,200 $ 13,463,000 3.6%
FTE's 47.55 48.55 49.55 50.00
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Regulatory Affairs Department The Regulatory Affairs Department (RAD) provides technical support to other District divisions and departments in the form of research and data analysis regarding ambient water quality, updates of the Tualatin TMDL, compliance and monitoring, and development of state and federal regulations. RAD also coordinates annual reporting and renewals for NPDES and Clean Air Act permits, implementation of environmental management systems, and regulatory compliance. The District’s industrial pretreatment and stormwater programs are located within RAD. The Laboratory Services Division provides laboratory services for the entire District.
In fiscal 2017 the Regulatory Affairs Department is again presented with 33 FTE which includes the reduction of one Source Control Investigator I and the addition of one Principal Engineer. These changes keep the overall FTE count the same as FY 2016. Change from FY 2014 FY 2015 FY 2016 FY 2017 FY 16 Expenditure Summary ACTUAL ACTUAL BUDGET ADOPTED Budget Departmental Expenses - (operating & capital) Personnel Services $ 3,637,474 $ 3,902,478 $ 4,249,200 $ 4,414,900 Materials & Services $ 1,736,789 $ 1,334,182 $ 2,121,900 $ 2,279,000 Capital Outlay $ 33,062 $ 40,209 $ 108,000 $ 149,900 TOTAL DEPARTMENTAL BUDGET $ 5,407,325 $ 5,276,869 $ 6,479,100 $ 6,843,800 5.6% FTE's 34.00 33.00 33.00 33.00
Watershed Management Department The Watershed Management Department (WMD) provides leadership in surface water management (water supply, stream enhancement, revegetation, flow restoration, ecosystems data management), the District’s greenspace property management, sustainability and ecosystem marketplace initiatives. The Department also assists with storm and waste water management related activities led by others. The overall goal of the Department is to provide visionary, cost effective, and scientifically grounded management of the water quality, water quantity, and habitats of the Tualatin River Basin. In FY17 three positions are transferring from Conveyance to WMD in order to streamline the District’s restoration efforts. A Water Resources Project Manager position is also being added to accommodate permit requirements tied to the temperature management plan and the implementation of restoration efforts in the watershed.
Change from FY 2014 FY 2015 FY 2016 FY 2017 FY 16 Expenditure Summary ACTUAL ACTUAL BUDGET ADOPTED Budget Departmental Expenses - (operating & capital) Personnel Services $ 1,187,104 $ 1,464,468 $ 2,268,800 $ 2,757,300 Materials & Services $ 2,378,718 $ 2,473,508 $ 2,777,000 $ 3,017,800 Capital Outlay $ - $ - $ - $ - TOTAL DEPARTMENTAL BUDGET $ 3,565,822 $ 3,937,976 $ 5,045,800 $ 5,775,100 14.5% FTE's 14.00 16.00 16.00 20.00
Conveyance Systems Department The Conveyance Systems Department (CSD) is responsible for the management, design, construction oversight, and maintenance of the conveyance systems of the District. The Department was slightly reorganized this year to include the Administration program and three Divisions--the Engineering Services Division, the Development Services Division, and the Field Operations Division. This year’s budget reflects the transfer of 3 positions from the Conveyance Department into the Watershed Management Department and includes the addition of 2 FTE within the Engineering Services Division. The two new positions include a Right of Way Acquisition Specialist to
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assist with obtaining easements for District capital projects and an Engineering Project Coordinator to provide capital project management and design support.
Change from FY 2014 FY 2015 FY 2016 FY 2017 FY 16 Expenditure Summary ACTUAL ACTUAL BUDGET ADOPTED Budget Departmental Expenses - (operating & capital) Personnel Services $ 9,156,271 $ 9,294,801 $ 11,754,300 $ 11,960,100 Materials & Services $ 2,495,577 $ 2,515,857 $ 3,083,400 $ 3,166,700 Capital Outlay $ 174,290 $ 166,087 $ 179,500 $ 223,900 TOTAL DEPARTMENTAL BUDGET $ 11,826,138 $ 11,976,745 $ 15,017,200 $ 15,350,700 2.2%
FTE's 109.00 111.00 114.00 113.00
Wastewater Treatment Department The Wastewater Treatment Department (WWTD) provides operation, maintenance, engineering, and capital improvements for the District’s four wastewater treatment plants and 40 pump stations. The FY17 budget includes the addition of four new FTEs including a Senior Plant Maintenance Technician to support the Hillsboro and Forest Grove Treatment Plants; a relief Operator 2 at the Durham Treatment Plant to reduce overtime accrued; an Engineering Technician 3 to provide drafting and engineering support for Treatment Plant Services; and an Engineering Project Coordinator to manage the energy efficiency program for the department. Additionally, there is an Administrative Associate position transferring into WWTD from the Office of the General Manager. The addition of four and transfer of one FTE account for WWTD’s year over year increase of five FTE.
Change from FY 2014 FY 2015 FY 2016 FY 2017 FY 16 Expenditure Summary ACTUAL ACTUAL BUDGET ADOPTED Budget Departmental Expenses - (operating & capital) Personnel Services $ 9,189,256 $ 9,536,137 $ 13,032,400 $ 13,521,600 Materials & Services $ 13,217,133 $ 12,331,521 $ 13,032,600 $ 12,508,400 Capital Outlay $ 39,259 $ 63,520 $ 150,000 $ 50,000 $ 22,445,648 $ 21,931,178 $ 26,215,000 $ 26,080,000 -0.5% FTE's 108.00 111.00 117.00 122.00
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District Summary of Positions FY 2017 FY 2014 FY 2015 FY 2016 FY 2017 PERSONNEL ACTUAL ACTUAL BUDGET ADOPTED SERVICES Business Services Department Office of the General Manager - 8101 5.00 5.00 6.00 5.00 $ 1,045,400 Legal Services - 8102 3.00 3.00 3.00 3.00 549,500 Public Affairs - 8110 6.00 6.00 6.00 7.00 975,000 Human Resources - 8501 4.00 4.00 4.00 4.00 658,600 Information Systems - 8305 13.00 14.00 14.00 14.00 2,120,100 ABC Building - 8507 0.00 0.00 0.00 0.00 - Business Operations Administration - 8500 2.00 2.00 2.00 2.00 352,300 Finance & Accounting Services - 8504 10.55 10.55 10.55 11.00 1,211,600 Risk & Benefits - 8502 2.00 2.00 2.00 2.00 270,000 Fleet & Purchasing - 8503 & 8111 2.00 2.00 2.00 2.00 224,000 47.55 48.55 49.55 50.00 $ 7,406,500 Regulatory Affairs Department Administration - 8210 7.00 8.00 8.00 9.00 $ 1,444,500 Source Control - 8212 10.00 8.00 8.00 7.00 947,500 Laboratory Services Division - 8232 17.00 17.00 17.00 17.00 2,022,900 34.00 33.00 33.00 33.00 $ 4,414,900 Watershed Management Department Administration - 8233 2.25 2.25 2.25 2.25 $ 411,000 Operations - 8234 11.75 13.75 13.75 17.75 2,346,300 14.00 16.00 16.00 20.00 $ 2,757,300 Conveyance Systems Department Administration - 8201 3.00 3.00 3.00 4.00 $ 825,200 Engineering Capital Projects Administration - 8224 16.00 17.00 17.00 16.00 1,501,300 Engineering Development Related Services - 8225 17.00 18.00 19.00 18.00 2,118,400 Engineering Service Delivery Planning - 8226 3.00 4.00 4.00 4.00 491,100 Field Ops Administration - 8370 3.00 3.00 3.00 3.00 302,700 Field Ops Systems Repair - 8371 11.00 11.00 13.00 13.00 1,144,700 Field Ops Systems Maintenance - 8373 15.00 14.00 15.00 15.00 1,544,800 Field Ops TV/Flow Monitoring - 8375 14.00 14.00 13.00 13.00 1,318,200 Local Repair & Construction - 8380 11.00 11.00 11.00 11.00 1,113,700 Field Ops Facility Maintenance - 8383 16.00 16.00 16.00 16.00 1,600,000 109.00 111.00 114.00 113.00 $ 11,960,100 Wastewater Treatment Department Administration - 8301 10.00 10.00 9.00 11.00 $ 1,339,800 Treatment Plant Services Engineering - 8211 12.00 12.00 11.00 12.00 974,400 Operations Division - 8311, 8312, 8314, 8315, 8316 36.00 38.00 40.00 41.00 4,654,000 Maintenance Division - 8343, 8344, 8361, 8362, 8336 30.00 30.00 33.00 34.00 3,780,000 Biosolids/Reuse Division - 8331 0.00 0.00 1.00 1.00 189,200 Electrical & Instrumentation - 8351, 8352, 8353 20.00 21.00 23.00 23.00 2,584,200 108.00 111.00 117.00 122.00 $ 13,521,600
Total District FTE's and Salary 312.55 319.55 329.55 338.00 $ 40,060,400
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Debt Service Requirements
The District has a policy of utilizing cash, system development charges, and long term debt as tools to manage the funding requirements of its infrastructure investment strategy. As of June 30, 2016 the District’s long term indebtedness consists of the following:
June 30, 2016 Debt Service Fiscal 2017 Date of Date of Principal Issue Maturity Amount Issued Outstanding Principal Interest Serial Revenue Bonds Senior Lien 2004 Refunding Bonds 7/1/2004 10/1/2016 $ 26,455,000 $ 3,860,000 $ 3,860,000 $ 101,325 2009A Bonds 3/25/2009 10/1/2028 58,755,000 50,860,000 2,845,000 2,495,913 2010B Bonds 4/28/2010 10/1/2035 90,260,000 90,260,000 3,300,000 4,726,318 2011A Refunding 8/24/2011 10/1/2021 30,255,000 19,820,000 2,915,000 918,125 2011B Bonds 8/24/2011 10/1/2032 50,000,000 44,890,000 1,815,000 1,877,450 Total Serial Revenue Bonds 209,690,000 14,735,000 10,119,131 Special Purpose Revenue Bonds Pension Bonds 5/27/2004 6/30/2028 15,990,000 14,000,000 565,000 847,010
Total Long Term Debt $ 223,690,000 $ 15,300,000 $ 10,966,141
The chart above does not reflect the FY 2017 anticipated $1.53 million Build America Bond subsidy payment revenues.
The District’s legal debt limitation, as defined by Oregon Revised Statutes 451.545, shall not exceed 13 percent of the true cash value of all property by law assessable for state and county purposes within the Agency's boundaries. The limitation applies to the aggregate of all outstanding General Obligation Bonds. The District does not have any general obligation debt and hence has not incurred any such debt under the $10.787 billion debt margin allowed by state law. The table below illustrates the debt margin calculation for the past 5 years. Audited FY 2016 information is not yet available.
Fiscal Year General Ended Real Market Legal Debt Obligation Debt June 30 Value Limitation Indebtedness Margin Estimated 2016 $ 82,980,385,435 $ 10,787,450,107 $ - $ 10,787,450,107 2015 77,171,791,099 10,032,332,843 - 10,032,332,843 2014 68,905,326,845 8,957,692,490 - 8,957,692,490 2013 60,917,986,854 7,919,338,291 - 7,919,338,291 2012 61,998,155,960 8,059,760,275 - 8,059,760,275 2011 64,712,780,266 8,412,661,435 - 8,412,661,435
Clean Water Services is required by its bond documents to generate coverage of at least 120% of the annual debt service on its senior lien bonds and at least 110% on its second lien bonds. Senior lien coverage is calculated as the ratio of net revenues (as defined in the bond documents) to annual senior lien bond debt service. Second lien bond coverage is calculated as the ratio of net revenues, less the annual senior lien bond debt service, to the annual second lien bond debt service.
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District Debt Service Coverage $100,000,000 $90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 3.04 2.32 3.20 3.63 $30,000,000 3.67 $20,000,000 $10,000,000 $0 2016 2012 Actual 2013 Actual 2014 Actual 2015 Actual Estimated Net Revenues $62,274,130 $84,985,501 $79,501,050 $91,026,296 $90,031,300 Total Debt Service* $33,858,014 $35,023,599 $24,814,298 $24,784,461 $24,780,511 Sr Debt Svc Coverage 2.32 3.04 3.20 3.67 3.63
*Excluding Pension Bonds not subject to covenants.
Schedule of Future Debt Service Requirements of Sewer Revenue Bonds The table below illustrates the debt service requirements over the next 30 years based on current outstanding debt. Fiscal Year Principal Interest Total 2017 $ 15,300,000 $ 10,966,141 $ 26,266,141 2018 11,970,000 10,341,659 22,311,659 2019 12,540,000 9,769,305 22,309,305 2020 13,170,000 9,149,792 22,319,792 2021 13,835,000 8,484,119 22,319,119 2022 14,550,000 7,775,269 22,325,269 2023 11,385,000 7,130,045 18,515,045 2024 11,960,000 6,555,563 18,515,563 2025 12,595,000 5,931,265 18,526,265 2026 13,275,000 5,254,202 18,529,202 2027 13,980,000 4,546,537 18,526,537 2028 13,575,000 3,816,735 17,391,735 2029 13,075,000 3,116,637 16,191,637 2030 8,165,000 2,582,991 10,747,991 2031 8,480,000 2,164,233 10,644,233 2032 8,810,000 1,726,721 10,536,721 2033 9,150,000 1,269,726 10,419,726 2034 5,740,000 870,440 6,610,440 2035 5,955,000 531,227 6,486,227 2036 6,180,000 179,251 6,359,251 2037 0 0 0 2038 0 0 0 2039 0 0 0 2040 0 0 0 2041 0 0 0 2042 0 0 0 2043 0 0 0 2044 0 0 0 2045 0 0 0 2046 0 0 0 $ 223,690,000 $ 102,161,858 $ 325,851,858
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Projected Bond Issues The number and size of new bond issues for the forecast period is driven by the level of projected capital spending and level of projected operating revenue. In order to responsibly maintain ending reserves and to keep rate increases modest, the District would need to issue debt in increments driven by increasing capital requirements. To date, the District has not issued debt for Surface Water Management projects.
The current financial forecast has projected the need to sell approximately $50 million in bonds in four to five years in order to sustain the financing of vital sanitary sewer projects. This projected schedule could be impacted by increased development that will require the District to accelerate construction of infrastructure to meet system demands, and will be adjusted accordingly.
Projected Debt Service Coverage $120,000,000
$100,000,000
$80,000,000
$60,000,000
$40,000,000 3.45 3.89 3.91 4.10 3.70 $20,000,000
$0 2017 2018 2019 2020 2021 Budget Projected Projected Projected Projected Est. Net Revenues $85,649,200 $89,564,100 $93,459,700 $97,570,600 $101,864,900 Est. Debt Service $24,854,100 $23,037,900 $23,874,700 $23,820,900 $27,502,500 Est. Debt Svc Coverage 3.45 3.89 3.91 4.10 3.70
Excluding Pension Bonds not subject to covenants.
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Capital Projects Summary
The District annually develops a five-year Capital Improvement Program (CIP). New project requests and updates to the status of existing projects are developed by division and program managers each December and are presented for extensive review by the District’s Leadership Team in the first quarter of each calendar year. A preliminary five-year CIP is recommended as an outcome of this review. The CIP is then analyzed in the context of the ten-year financial plan and projected spending is matched with cash or debt funding, as appropriate. The first year of the CIP is the basis for the budget for the ensuing fiscal year with respect to capital improvements and related professional services. The CIP also has an impact on staffing and materials and services in the operating budget as discussed below. Further information regarding CIP projects can be found on the District’s website: www.cleanwaterservices.org.
Prioritization of Capital Projects Projects at the District are largely driven by the need to meet stringent regulatory requirements. Population growth, infrastructure age, and system capacity all impact the Districts ability to meet those requirements. While operating budget impacts are also considered, projects needed to meet regulatory requirements are prioritized.
Operating budget impact is assessed secondarily as a part of the project-by-project review of the CIP each year. The District’s operations are large enough that the impact of any one capital improvement project on operating cost is relatively small. In total, however, the impacts can be significant enough to warrant additions to the operating budget. These additions are often partially offset by savings achieved through the use of new capital technology. In addition to considering direct operational budget impacts in project selection, the District also considers operational efficiencies and long-term viability of the system to meet growing capacity needs.
Additions in wastewater treatment often arise from a need to increase capacity due to growth, or to replace aged or inadequate equipment. These additions can often impact energy and chemical costs. Collection system and rehabilitation projects tend to result in staffing additions rather than significant materials and services additions. Staffing changes for the collection system are integrated with the District’s Conveyance System Management Plan so as to ensure coordination with member cities for efficient provision of collection system maintenance throughout the service territory.
Like sanitary collection and rehabilitation projects, Surface Water Management (SWM) capital projects do not tend to require significant additions to energy or chemical budgets, but can be labor-intensive and lead to added maintenance costs. Maintenance of the SWM system is a primary driver of staffing decisions in the Field Operations Division of the Conveyance Department budget.
Sanitary Sewer CIP For sanitary sewer system projects, the major project types are Treatment, Collection, Pump Stations, Rehabilitation, and Support. The District also shares costs with cities and other partners for certain projects. Capital improvements summarized in the CIP do not include collection system projects wholly designed, managed, and maintained by member cities. The budget will typically show the gross project costs for District- managed projects as an appropriation with any shared cost proceeds received as resources.
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Major Sanitary Sewer Projects
The chart below illustrates the different categories of projects and their corresponding projected costs for the next five years of the budgeted Sanitary CIP:
Sanitary Sewer CIP FY 2017 - 2021 (in millions) Budget Projected Project Type FY 17 FY 18 FY 19 FY 20 FY 21 Collection $14.8 $8.7 $6.4 $6.1 $5.8 Rehabilitation 2.2 2.6 3.5 2.5 1.8 Pump Stations 5.8 4.9 1.1 1.0 8.3 Treatment 34.0 49.2 35.3 46.4 39.3 Watershed Management 6.7 8.3 9.8 9.6 28.4 Support 3.6 1.7 0.9 1.0 0.5 Total $67.1 $75.4 $57.0 $66.6 $84.1
$100
$90
$80
$70
$60
millions $50
$40
$30
$20
$10
$- FY 17 FY 18 FY 19 FY 20 FY 21
Fiscal Year 2016-17 Of the $67.1 million in the FY 2016-17 capital budget for sanitary sewer projects, $17.9 million, or 27% is estimated to be spent on the following five projects. A complete project listing is located in the Appendix.
Fernhill Natural Treatment System (NTS) Western Wetlands - $5.57 million The Western Wetlands will be located on the site of the existing materials handling (street sweepings) area. The planned construction sequence for NTS is to build the South Wetlands followed by the Western and then the Upper Wetlands. South Wetland construction is essentially complete. The Western Wetlands are scheduled to be built during FY 2016/17. Screened and de-gritted wastewater from the Hillsboro Facility will be added to Forest Grove Facility influent. Treated effluent from the Forest Grove Facility will flow through
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the nitrifying Western Wetlands. The Upper Wetlands will be constructed in future years to perform denitrification as needed. Flow from the Western and Upper Wetlands will pass into the South Wetlands and be discharged to the Tualatin River.
Rock Creek West Secondary Clarifier - $3.95 million Improvements to West Secondary Clarifiers #1 to #4 to increase secondary clarifier capacity, improve process performance by alleviating denitrification issues, and extend service life of existing clarifier structures. This project will provide new energy dissipating inlet structures, new rotating mechanism, new mechanism bridge, new overflow trough and scum beach, new return activated sludge withdrawal, and modify clarifier floor slab per hydraulic modeling.
Onion Flat Trunk Sewer Upgrade - $3.1 million The 2011 update of the Large Diameter Trunk Lines Rehabilitation Project identified five segments of the Onion Flat Trunk to be in poor structural condition due to corrosion damage, including visible reinforcement and exposed aggregate. These segments (#109 through #113 as referenced in the report) are included within the recommended projects, as pipe bursting (project # PB-1). CCTV reports show these segments are continuing to degrade and that other segments of the trunk are experiencing operational issues due to significant sags causing backwater and grease build-up.
The existing pipe has adequate capacity for Sherwood's current needs. However, potential industrial growth in Sherwood's south end and future southerly extension of the UGB between Sherwood and Tualatin will require the trunk to be upsized within its useful life. Therefore, rather than rehab the existing pipe, an alternatives analysis has identified relocation as the preferred action to offset poor access, soil conditions and ease construction. Therefore approximately 5,260 linear feet of 18-inch sanitary sewer will be abandoned and a new 27-inch sanitary line will be constructed west of its current alignment through the Onion Flat Unit of the Tualatin River National Wildlife Refuge. The project will abandon the existing sewer in place.
North Bethany Sewer Trunk Extension - $2.8 million Extension of the North Bethany Trunk (NBT) to the east was anticipated to occur with development. However, the Beaverton School District is in the planning stages for the construction of a new elementary school sited along Kaiser Road, scheduled to open for the 2017/2018 school year, which requires accelerating the implementation of the NBT. A preliminary alignment, profile and layout was developed as proof of concept showing the need for approximately 3900 linear feet of 21 inch pipe. The Project includes alternatives analysis to refine the alignment, design and permitting support to assist the District in constructing the NBT. The alternative analysis is nearly complete. Project costs are preliminary at this stage until an alignment is established.
Durham Operations & Maintenance Building Rehab - $2.5 million The Durham O&M Building Remodel is being completed in phases using a CM/GC delivery approach. Phase 1a has been completed and Phase 1b is beginning construction. Phase 2 includes fully completing the interior and exterior renovation of the existing 32,000 square foot facility, as well as a construction a new conference room/Emergency Command Center. Major renovation elements include replacing the deteriorated building exterior and roof systems with new systems to extend the facility’s service life, upgrading the HVAC system to improve energy efficiency, improving fire alarm and sprinkler systems to Factory Mutual Insurance standards, add additional workspaces and Operations Control Center, improving conference and employee common space room utilization, renovating the existing laboratory and locker rooms spaces, and updating the building lighting systems energy efficiency.
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Major Surface Water Management (SWM) Projects
The SWM CIP is financed through transfers from the SWM Operating Fund and the SWM Capital Reserve Fund, the latter of which is funded with SWM system development charges. Some project costs in the Surface Water Management program are shared between the District and other agencies or are otherwise reduced by grant monies.
The SWM CIP levels from FY 2017-21 as shown below reflect a prioritized project list based upon available funding. As rates are steadily increase, the available fund balance will grow and the District can begin taking on more SWM projects.
Surface Water Management CIP FY 2017-2021 (in millions)
Budget Projected Project Type FY 17 FY 18 FY 19 FY 20 FY 21 Stormwater Management $3.2 $3.9 $3.7 $3.8 $3.3 Support 0.4 0.2 0.2 0.2 0.0 Watershed Management 0.4 0.5 0.3 0.3 0.1 Total $4.0 $4.6 $4.2 $4.3 $3.4
$10
$8
$6
millions $4
$2
$0 FY 17 FY 18 FY 19 FY 20 FY 21
Fiscal Year 2016-17 Of the $4.0 million in the capital budget for surface water management projects, $3.0 million, or 76%, will be spent on the following five projects. A complete project listing is located in the Appendix.
N Bethany Stormwater Projects - $2 million Since the adoption of the North Bethany Concept and Community Plan in Dec 2010, the District has funded design and construction of Regional Stormwater Approach Projects (RSAP) resulting in collection of the Regional Stormwater Management Charges (RSMC) from lots in the North Bethany area.
This is the programmatic placeholder for the North Bethany Storm Facilities to reflect budget impacts until actual projects are identified and commence. It represents construction of 1-2 regional facility(ies) and acquisition of land and/or easements per year.
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Permits of Entry have been obtained for the purpose of gathering design data. Both permanent and temporary easements will be required to construct any projects. The District is currently engaged with the Developer of the parcel to coordinate improvements and negotiate needed easements. Easements negotiations and finalizations are expected in early FY17 for the Abbey Creek West Tributary Area
Rock Creek Floodplain Mitigation - $290,000 The 105 acre enhancement project will restore the floodplain dominated by invasive grasses and link together high quality riparian forest along Rock Creek. The District has a permanent easement and a MOU with Portland Community College over the entire project area. Monitoring of the site's hydrology is in year 2 of the 3 year baseline study. The North Bethany Trunk is located in the Vegetative Corridor on the north side of Rock creek and is adjacent to the project area. Enhancement of the 2 projects will blend together. BPA power corridor extends through the project area and is the only infrastructure within the project area. This project will explore advanced wetland credit opportunities through a wetland mitigation bank to be used for future public infrastructure projects in North Bethany. This project will provide critical backwater habitat for ESA species and several Oregon Conservation Strategy species. It will include placement of large wood, native vegetation and invasive species management of areas impacted by agricultural use and will partner with PCC staff to integrate restoration management into Environmental Studies program.
SWM Heavy Vehicle Replacement - $290,000 Replace the following vehicles: Program 8375 #203 box van with TV monitoring gear $125,000 (half funded by Sani Heavy Replacement for total vehicle cost of $250,000); Program 8383 #530 Tymco sweeper unit $165,000.
Bethany Creek Enhancement Pilot- $250,000 The 5.9 acre project area extends 1,200 feet upstream, east of NW Kaiser Road, and has an average width of approximately 230 feet. The area was recently used for agricultural production and has narrow and uniformly constructed stream channel bisection the site. The site consists of a mix of pasture and invasive herbaceous vegetation and there are approximately 10 trees/shrubs along the project reach. The stream slope averages 4 percent. The valley cross slope is relatively steep and ranges from 2 to 15 percent. The existing stream channel is disconnected from the surrounding, narrow, floodplain. The flow for the 25 year return event is conveyed though the channel and does not reach the floodplain.
This project is the implementation of a stormwater management strategy to incorporate natural features, landscape and vegetation, and restoration activities with structural stormwater practices to achieve stormwater management goals and objectives for quantity. The goal and objective of this project is to enhance existing natural areas and features while addressing flow augmentation to limit channel degradation, floodplain disconnection and erosion potential.
Elks Water Quality Facility and Stream Enhancement - $200,000 In collaboration with the Elks Lodge Development, a regional water quality facility will be installed on the Elks property to treat upstream stormwater runoff. Additionally, a stream enhancement project will be constructed to provide increased flood storage, stream water quality, and habitat improvements. This project will see the removal of 0.60 acres of existing impervious area on the 2.34 acre lot, and the installation of 6,821 SF of LIDA planters. CWS will use this easement to construct a WQF designed to manage 5.6 cfs in 25 year storm event and with 1,882 SF of treatment area, help to store 0.82 cfs of runoff prior to being discharged into the Hall Creek tributary crossing the property. The project will also work to enhance approximately 175 LF of stream, increasing floodplain connectivity and habitat. This project presents unique opportunities for ecological uplift in the area, as well as outreach and partnership with a private organization to showcase Clean Water Service's positive impacts throughout the district.
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Financial Outlook
The purpose of the long range financial plan at Clean Water Services is to identify financial trends, forecast future revenue-raising and spending, and identify strategies to mitigate negative trends and enhance the positive ones. The District has prepared a plan that supports the goal of continued financial health and flexibility. The plan provides background on recent financial trends, presents 10-year financial forecasts, and then defines several strategies that can be implemented to maintain the District’s financial strength.
Clean Water Services has a history of sound finances evidenced by its strong credit ratings on its bonded indebtedness over the years and healthy unrestricted financial reserves. The District has taken steps over the last ten years to become more competitive with the private sector and other leading public wastewater and stormwater management agencies. A reduction in workforce and operational changes generated significant savings that have allowed the District to avoid sewer and surface water management rate increases or increase them by very little over the same period of time. Continued large investments in capital infrastructure necessitated by regulatory requirements and growth in customer base, however, have reduced cash reserves and revenue coverage to lower, yet still healthy, levels.
Future Strategies To continue a successful track record into the future, the District has crafted financial strategies enabling response in a timely and effective manner to a variety of economic, operational, and regulatory changes. These strategies are presented below.
1. Keep Rate Increases Reasonable and Predictable Planning and implementing reasonable and predictable rate increases helps avoid negative ratepayer reaction, especially during uncertain economic times. Moreover, years without rate increases put added pressure on the District’s reserve and debt service coverage levels. To address both ratepayer and operational issues, the District has adopted a policy of reasonable rate increases on a regular basis, if not annually.
2. Maintain Adequate Capacity to Issue Debt Borrowing is absolutely essential to finance the large capital investments that are necessary to meet regulatory requirements and growth in customer base. To ensure that the District has adequate fiscal capacity to issue debt, the District has made it a practice to maintain coverage ratios far above those set for debt service coverage.
3. Establish and Maintain Appropriate Financial Reserves Financial reserves are needed to provide working capital, fund operating contingencies, finance future capital replacement, and cover risk management liabilities. In recent past, cash reserves have been sufficiently high to cover all these needs. Specific target amounts have been set for each reserve type so that the unrestricted ending fund balances are adequate to meet each of those needs.
4. Adopt Sound Financial Policies Financial policies can provide a broad framework within which the District can make decisions in a financially sound and prudent manner. They should not be so specific that they otherwise constrain management flexibility or prevent efficiency gains. The District has established financial policies for the major areas of financial management. Those policies can be seen elsewhere in the budget document.
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Financial Forecast Assumptions The District has prepared multi-year financial forecasts to help plan its revenue raising and borrowing. Although the reliability of financial forecasts decline the longer the planning horizon, the value of forecasts as a policy tool increases as the horizon expands. The longer range forecast makes it possible to see the range of consequences that can result years ahead from various revenue raising and spending decisions and formulate actions to help attain financial goals.
District staff made the following assumptions in developing the 10-year forecast. The base year for the forecast is FY 2016 (estimated). Major revenues and expenditures for the forecast period (FY 2017 - FY 2025) are projected based upon a multiplier of the base year. The multiplier in turn is chosen based upon historical trends or staff’s best estimate of future activity for a given revenue or expenditure category.
Customer Usage Revenue Growth Sanitary sewer charges and other minor service assessments are projected to grow by about 1.5% annually due to customer usage. Staff estimates that 1.5% revenue growth is sustainable because the average annual growth in Equivalent Dwelling Units has remained close to 1.5% over the past ten years.
SDC Revenue Growth Because of the unpredictability of this revenue, projections for the forecast period assume that SDC revenues will grow at the rate of population growth, or 1.5% annually plus a planned rate increase of 3.0% annually, over the next ten years. This assumption is the most vulnerable to the vagaries associated with SDCs that often are a leading indicator of economic activity, but one that can swing dramatically with the timing of only a few major development projects.
Operating Expense Increases Like the District’s largest source of revenue, the assumption for increases in operating expenses relies on historical trends and anticipated impacts in the future. Increases are currently estimated to average 3% over the forecast period.
Capital Expenditures The largest portion of capital expenditures is dedicated to capital projects. The District has a reasonably reliable source for those spending projections of the forecast in the form of its capital improvement program. This projection may also be heavily affected by regulatory requirements imposed by the federal and state governments.
Rate Increases Rate increases for the forecast period are derived from all other revenue and spending variables in the forecast, as well as the need to responsibly maintain ending reserves and debt service. The District will continue to propose reasonable annual rate increases to support upcoming capital spending necessitated by federal and state requirements.
The current forecast for Sanitary Sewer operations assumes reasonable and predicable rate increases of 3.0% annually through the forecast period. The current forecast for Surface Water Management operations assumes that the rate will increase $0.50 annually through the forecast period. The forecast indicates depletion of SWM funds if substantial reductions to SWM spending or rate increases in excess of those already forecasted were not made. The SWM capital project list was prioritized and selected projects will be included each year. As the fund balance grows, more projects will be included on the project list. The District will evaluate options as more information on planned capital expenditures and actual spending levels come into clearer focus in the future.
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Bond Issues The number and size of new bond issues for the forecast period is driven primarily by the level of projected capital spending and the level of projected operating revenues and expenditures. For further information refer to the Debt Service Requirements section beginning on page 53.
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Fund and Program Detail
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CLEAN WATER SERVICES All Funds Summary - Fund Budget Detail Fiscal Year 2016-2017 Service SANITARY SEWER SURFACE WATER MANAGEMENT Fund Number 101 102 106 107 108 111 112 114 115 201 206 207 208 212
Capital LID Master Plan Tualatin Basin SWM Capital Capital LID Liability Capital Sanitary Sewer Revenue SWM SWM Fund Name General Fund Replacement Construction Update Debt Water Supply Replacement Reserves Construction Reserve Fund Reserves Sani Construction Pension Bond Operating Construction Fund Sanitary Service Capital Project Fund SWM SWM District Total
Resources: Beginning fund balance $ 122,899,936 $ 5,639,422 $ - $ 43,000,079 $ 1,685,851 $ 24,827,431 $ 52,353,388 $ 594,155 $ 368,062 $ 7,438,788 $ - $ 777,919 $ 650,234 $ 3,983,683 $ 264,218,948
Service charges 117,133,900 13,539,200 130,673,100 System development charges (SDCs) 21,799,700 200,600 22,000,300 Plan check fees 253,100 234,100 487,200 Septage charges 847,900 847,900 County/City contract maintenance 350,000 350,000 Erosion control fees 405,700 405,700 Grants, contributions, & assessments 300,000 164,400 - 464,400 Reimbursements from developers 2,085,000 95,000 2,180,000 Payments from third parties - - - Refunds 5,000 - 5,000 Bond subsidy 1,534,200 1,534,200 Miscellaneous 895,800 50,000 6,900 212,500 75,000 50,000 1,290,200 Interest on investments 273,200 4,000 20,000 67,300 72,100 157,800 709,300 4,600 2,600 50,500 9,000 6,300 4,700 33,700 1,415,100 Bond sale proceeds ------
Subtotal 242,603,836 5,648,422 20,000 64,867,079 1,922,351 26,519,431 55,197,688 598,755 377,562 22,230,788 9,000 1,059,819 654,934 4,162,383 425,872,048
Transfers IN 9,461,200 - 5,000,000 - - 23,502,100 48,998,800 1,412,000 3,100 1,000,000 - 4,100,000 93,477,200
Total Resources $ 252,065,036 $ 5,648,422 $ 5,020,000 $ 64,867,079 $ 1,922,351 $ 50,021,531 $ 104,196,488 $ 2,010,755 $ 380,662 $ 22,230,788 $ 1,009,000 $ 1,059,819 $ 654,934 $ 8,262,383 $ 519,349,248
Requirements: Departmental: Personnel services $ 40,060,400 $ 40,060,400 Materials & services 27,028,400 27,028,400 Capital outlay 423,800 423,800 Subtotal 67,512,600 67,512,600 Non-Departmental: Capital construction (CIP) 2,580,000 2,942,000 50,000 61,482,000 10,000 364,000 25,000 3,563,000 71,016,000 Materials & services 544,700 4,890,000 461,600 50,000 - 100,000 10,000 218,900 - 50,000 6,325,200 Debt service - principal 14,735,000 565,000 15,300,000 Debt service - interest 10,119,131 847,010 10,966,141 Contingency 10,250,000 650,000 340,400 4,125,600 100,000 1,242,700 7,000,000 68,000 10,000 500,000 18,200 30,000 100,000 225,000 24,659,900 Unappropriated ending fund balance 122,762,636 108,422 1,276,000 30,240,579 1,722,351 23,924,700 35,614,488 530,745 350,662 7,050,688 626,800 929,819 529,934 4,424,383 230,092,207 Subtotal 203,649,936 5,648,422 5,020,000 34,366,179 1,922,351 50,021,531 104,196,488 2,010,755 380,662 7,769,588 1,009,000 959,819 654,934 8,262,383 425,872,048
Transfers OUT 48,415,100 30,500,900 - - 14,461,200 - 100,000 - 93,477,200 Total Requirements $ 252,065,036 $ 5,648,422 $ 5,020,000 $ 64,867,079 $ 1,922,351 $ 50,021,531 $ 104,196,488 $ 2,010,755 $ 380,662 $ 22,230,788 $ 1,009,000 $ 1,059,819 $ 654,934 $ 8,262,383 $ 519,349,248
Net Increase (Decrease) in Fund Balance $ (137,300) $ (5,531,000) $ 1,276,000 $ (12,759,500) $ 36,500 $ (902,731) $ (16,738,900) $ (63,410) $ (17,400) $ (388,100) $ 626,800 $ 151,900 $ (120,300) $ 440,700 $ (34,126,741) % Change -0.1% -98.1% -29.7% 2.2% -3.6% -32.0% -10.7% 100.0% -5.2% 19.5% -18.5% 11.1% -12.9%
Clean Water Services Clean Water Services FY 2015-16 Adopted Budget Page 68
Fund Accounting Structure
Fund Major Revenue Fund Type Specific Fund Title Major Expense Number Source Operating General Fund 101 Service Charges Operations, transfers to Funds fund debt service and construction
Surface Water 201 Service Charges Operations, transfers to Management fund SWM construction Construction Local Improvement 108 Assessments & Construction projects for Districts (Sanitary) Loans benefitted properties
Local Improvement 208 Assessments & Construction projects for Districts (SWM) Loans benefitted properties
Sanitary Sewer 112 Bond Proceeds, Treatment Facility Construction Fund General Fund & Projects, Conveyance SDC Transfers System and Support Projects
SWM Projects and 212 SWM Operating SWM Construction Construction and SDC Transfers
Tualatin Basin Water 115 Partner Tualatin Basin Water Supply Capital Contributions & Supply Capital Project Project Fund General Fund Transfers Reserve Liability 102 General Fund Deductible and Claims
Capital Replacement 106 General Fund Replacement/renewal of (Sanitary) existing assets
Capital Replacement 206 SWM General Fund Replacement/renewal of (SWM) existing assets
Capital Reserves 107 SDCs Through fund transfers: Sanitary Debt Service and Construction
Capital Reserves 207 SDCs Through fund transfers: Surface Water Debt Service and Management Construction
Debt Master Plan Update 111 General Fund & Revenue Bond Debt SDC Transfers
Revenue Pension 114 General Fund Pension Obligation Bond Fund Transfers
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General Fund Program Codes Department Program Department / Division Program Code Code Business Services Department Office of the General Manager 010 8101 Legal Services 010 8102 Public Affairs 020 8110 Human Resources 020 8501 Information Technology 020 8305 ABC Building Maintenance 020 8507 Fleet Administration 050 8111 Finance Administration 050 8500 Risk & Benefits Management 050 8502 Purchasing 050 8503 Finance & Accounting 050 8504 Regulatory Affairs Department Administration 040 8210 Source Control Division 040 8212 Laboratory Services 040 8232 Watershed Management Department Administration 030 8233 Operations 030 8234 Conveyance Systems Department Administration 061 8201
Engineering Services Division Capital Projects Administration 062 8224
Planning & Development Services Division Development Related Services 062 8225 Systems Delivery Planning 062 8226
Field Operations Division Administration 063 8370 System Repair 063 8371 System Maintenance 063 8373 Local Repair & Construction 063 8380 SWM Surface Facility Maintenance 063 8383 TV/Flow Monitoring 063 8375 Wastewater Treatment Department Administration 071 8301
Operations Division Durham Operations 072 8311 Rock Creek Operations 073 8312 Hillsboro Operations 073 8314 Forest Grove Operations 073 8315 Technology Development & Research 074 8316
Mechanical Maintenance Division Durham Mechanical Maintenance 072 8361 Pump Station Maintenance 073 8343 Rock Creek Mechanical Maintenance 073 8344 Facilities Maintenance 074 8362
Reuse/Support Programs Biosolids/Support Program 074 8331
Engineering Services TPS Engineering 075 8211
Electrical & Instrumentation Division Durham E&I Maintenance 072 8351 FG/Hillsboro/Rock Creek E&I Maint. 073 8352 Control Systems 074 8353
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Operating Funds Summary
The District fund structure includes the following two operating funds:
General Fund 101 Includes appropriation for all personnel-related expenses and materials and services related to day-to- day operations.
Surface Water Management Operating Fund 201 Collects service charge revenues from the SWM program and transfers a portion to the General Fund in support of SWM related operations.
Both funds track not only the revenues from service charges, but also maintain budgetary segregation of these resources and expenses.
Beginning in FY 1997-98, the District began to capitalize the personnel and materials and services costs associated with staff whose time is dedicated to capital improvement projects. This practice is continuing in FY 2016-17.
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General Fund 101
The District General Fund supports the overall operations of the treatment and conveyance systems through collection of service charge revenues. The FY 2016-17 budget reflects a 3% increase in sewer services charges, which equates to a monthly charge of $42.01 for the average residential customer.
Resources in the FY 2016-17 budget total $252.1 million; including service charges of $117.1 million, other revenues of $2.6 million, reimbursement for SWM operating costs of $9.5 million, and $122.9 million in anticipated fund balance carry over from the prior year.
Operating expenditures in the FY 2016-17 budget total $67.5 million, including labor costs of $40.1 million, materials and services of $27.0 million and capital outlay of $0.4 million. The budget also includes transfers totaling $48.4 million to fund debt service principal and interest payments of $8.4 million, capital construction of $35 million, and replacement reserve of $5 million.
Authorized Positions: All District positions are funded in Fund 101. Where appropriate, Fund 101 personnel expenditures are reimbursed by other funds such as SWM Operating Fund 201. The District’s FTE total includes both operating and capital staff. The format of Fund 101 requirements reflects the decision to capitalize staff whose time is dedicated to capital projects.
GENERAL FUND SUMMARY FUND 101 FY 2014 FY 2015 FY 2016 RESOURCES OR REQUIREMENTS: OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED
RESOURCES $35,986,163 $37,326,078 $38,980,900 Service Charges 40110 $40,577,600 $40,577,600 $40,577,600 55,952,950 58,290,568 60,296,500 City Service Payments 40120 63,449,700 63,449,700 63,449,700 9,857,722 11,053,525 11,800,600 Industrial/Commercial 40140 12,451,400 12,451,400 12,451,400 11,834 16,178 16,900 Water Usage Accounts 40130 31,100 31,100 31,100 1,336,861 816,390 1,280,600 Portland Customers 40150 624,100 624,100 624,100
$103,145,530 $107,502,738 $112,375,500 SERVICE CHARGES Subtotal $117,133,900 $117,133,900 $117,133,900
$195,029 $383,353 $342,400 Plan Check Fees 40190 $253,100 $253,100 $253,100 697,216 776,456 709,700 Septage Charges 40170 847,900 847,900 847,900 3,733 9,542 0 Sewer Field Services 40250 0 0 0 14,271 2,320 0 Fines and Penalties 46410 0 0 0 2,884,280 2,188,892 620,200 Miscellaneous Revenue 40200-42000 895,800 895,800 895,800 453,651 662,223 300,000 Grants/Contributions 43010-43040 300,000 300,000 300,000 TRANSFERS FROM: 8,520,015 8,703,592 9,314,200 Fund 201 - SWM Operating 49201 9,461,200 9,461,200 9,461,200 459,471 630,374 268,500 Investment Interest 44020 273,200 273,200 273,200 Unappropriated Reserves: 59,623,397 77,944,671 86,424,238 Beginning Balance 31100 122,899,936 122,899,936 122,899,936 $175,996,593 $198,804,161 $210,354,738 TOTAL RESOURCES $252,065,036 $252,065,036 $252,065,036
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FUND 101 (continued)
FY 2014 FY 2015 FY 2016 RESOURCES OR REQUIREMENTS: OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED
REQUIREMENTS DEPARTMENTAL 34,422,639 35,614,310 42,376,600 Personnel Services 44,556,900 44,556,900 44,556,900 (5,229,966) (5,411,664) (3,928,700) Less Capital Personnel Services (4,496,500) (4,496,500) (4,496,500) 24,615,393 23,670,893 26,867,900 Materials & Services 27,028,400 27,028,400 27,028,400 267,663 280,063 437,500 Capital Outlay 423,800 423,800 423,800 $54,075,729 $54,153,602 $65,753,300 Total Departmental $67,512,600 $67,512,600 $67,512,600
$264,615 $146,923 $426,300 Materials & Services Bad Debt Expense 52905 $431,600 $431,600 $431,600 79,215 80,392 111,700 Materials & Services Franchise Fees 52530 113,100 113,100 113,100 972,763 999,065 2,222,100 Non-Departmental Costs 52000 2,580,000 2,580,000 2,580,000 TRANSFERS TO: 300,000 300,000 300,000 Liability Reserve 57102 0 0 0 0 0 0 Replacement Reserve 57106 5,000,000 5,000,000 5,000,000 16,083,500 17,724,100 10,000,000 Revenue Bond Debt 57111 7,000,000 7,000,000 7,000,000 25,000,000 25,000,000 30,000,000 Capital Construction 57112 35,000,000 35,000,000 35,000,000 1,246,100 1,302,700 1,354,700 Revenue Pension Bond Fund 57114 1,412,000 1,412,000 1,412,000 30,000 5,000 3,100 Tualatin Water Supply Cap Proj Fund 57115 3,100 3,100 3,100 0 0 25,000 Tualatin Water Supply Cap Proj Fund 57115 0 0 0 RESERVES AND ENDING BALANCES: 0 0 8,969,000 Operating Contingency 58100 10,250,000 10,250,000 10,250,000 77,944,671 99,092,379 91,189,538 Ending Fund Balance 31100 122,762,636 122,762,636 122,762,636 $175,996,593 $198,804,161 $210,354,738 TOTAL REQUIREMENTS $252,065,036 $252,065,036 $252,065,036
General Fund 101 Revenue & Expenditure Trends (excluding transfers) $140,000,000
$120,000,000
$100,000,000
$80,000,000
$60,000,000
$40,000,000
$20,000,000
$- 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Adopted
Revenues Expenditures Reserves (contingency & unappropriated)
Clean Water Services FY 2016-17 Adopted Budget Page 73
Storm & Surface Water Management Fund 201
Introduced in 1990, the District’s Surface Water Management (SWM) Program is based on a monthly service charge of $7.75 per typical household. The larger cities retain a portion of this charge to fund SWM maintenance activities within their respective boundaries. Resources in the FY 2016-17 budget total $22.2 million; including service charges of $13.5 million, other revenues of $1.3 million, and $7.4 million in anticipated fund balance carry over from the prior year. Expenditures in the FY 2016-17 budget are primarily attributable to a transfer of approximately $9.5 million to the General Fund (Fund 101) to reimburse for operating expenses, a transfer of $4 million to the SWM Construction Fund (Fund 212) to fund capital projects, and a transfer of $1 million to establish the SWM Capital Replacement Fund (Fund 206). The District continues to increase rates by 50 cents per year and the FY 2016-17 budget has prioritized capital projects to help stabilize reserves going forward. Adequate reserves will be needed to address increased operating costs due to wet weather conditions, regulatory requirements, and increased public demand for services, as well as to fund capital projects.
SURFACE WATER MANAGEMENT OPERATING FUND FUND 201
FY 2014 FY 2015 FY 2016 RESOURCES OR REQUIREMENTS: OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED RESOURCES: Service Charges $6,708,093 $7,292,970 $8,000,100 CWS Customers 40110 $8,544,600 $8,544,600 $8,544,600 3,845,301 4,223,208 4,492,800 City Customers 40120 4,994,600 4,994,600 4,994,600 350,000 350,000 350,000 County/City Contract Maintenance 40340 350,000 350,000 350,000 224,669 272,168 227,000 Erosion Control Fees 40280/40290 405,700 405,700 405,700 90,452 161,413 157,000 Inspection 40200 112,500 112,500 112,500 188,965 383,203 276,800 Plan Check Fees 40190 234,100 234,100 234,100 301,625 941,413 50,800 Miscellaneous Revenue 40380 100,000 100,000 100,000 30,414 37,077 49,600 Interest on Investments 44020 50,500 50,500 50,500 4,239,921 4,706,751 4,808,408 Beginning Balance 7,438,788 7,438,788 7,438,788
$15,979,440 $18,368,203 $18,412,508 TOTAL RESOURCES $22,230,788 $22,230,788 $22,230,788
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SURFACE WATER MANAGEMENT OPERATING FUND (continued) FY 2014 FY 2015 FY 2016 RESOURCES OR REQUIREMENTS: OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED
REQUIREMENTS: Transfer to General Fund 101: Administrative Costs $1,052,600 $1,062,398 $1,157,300 Business Operations 81XX $1,223,100 $1,223,100 $1,223,100 88,496 87,292 93,500 Conveyance Systems Administration 8201 110,200 110,200 110,200 96,569 102,274 129,200 Capital Projects Administration 8224 132,600 132,600 132,600 902,026 1,010,052 1,121,000 Development Related Services 8225 1,115,200 1,115,200 1,115,200 97,198 98,542 143,000 Systems Delivery Planning 8226 142,700 142,700 142,700 Programmatic Costs 329,555 327,332 364,400 Laboratory Services 8232 367,400 367,400 367,400 70,096 77,836 83,100 Watershed Administration 8233 86,300 86,300 86,300 371,800 363,837 433,900 Source Control 8212 393,000 393,000 393,000 256,353 255,497 277,900 Field Operations Division Admin 8370 266,300 266,300 266,300 464,253 466,258 528,100 Regulatory Affairs Admin 8210 585,500 585,500 585,500 637,388 709,006 737,300 Watershed Operations 8234 707,900 707,900 707,900 1,890,088 1,915,855 1,993,700 SWM Facility Maintenance 8383 2,043,500 2,043,500 2,043,500 2,263,591 2,227,412 2,251,800 System Repair/Maintenance/Flow Monitoring8371/8373/8375 2,287,500 2,287,500 2,287,500
$8,520,015 $8,703,592 $9,314,200 Transfer to General Fund 57101 $9,461,200 $9,461,200 $9,461,200 Materials & Services: $35,064 $26,174 $162,400 Bad Debt Expense 52905 $164,400 $164,400 $164,400 17,611 19,408 53,800 Franchise Fees 52530 54,500 54,500 54,500 2,700,000 3,250,000 3,000,000 Transfer to Fund 212 57212 4,000,000 4,000,000 4,000,000 0 0 0 Transfer to Fund 206 57206 1,000,000 1,000,000 1,000,000 0 0 476,500 Contingency 58100 500,000 500,000 500,000 4,706,751 6,369,029 5,405,608 Ending Fund Balance 31100 7,050,688 7,050,688 7,050,688 $15,979,440 $18,368,203 $18,412,508 TOTAL REQUIREMENTS $22,230,788 $22,230,788 $22,230,788
SWM Fund 201 Revenue & Expenditure Trends (excluding transfers) $16,000,000
$12,000,000
$8,000,000
$4,000,000
$- 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Adopted Revenues Expenditures Reserves (contingency & unappropriated)
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Construction Funds Summary
The District’s fund structure includes five funds that provide for the construction of major treatment and sanitary collection system improvements, support facilities, Surface Water Management facilities, local improvement district construction, and one-time or ongoing specialized professional services that relate to capital projects and/or long-term planning.
These funds are:
Sanitary Sewer Local Improvement District (LID) Construction Fund 108 Fund 108 finances collection system construction projects benefiting local property owners who pay assessments to fund the projects.
Surface Water Management Local Improvement District (SWM LID) Construction Fund 208 Fund 208 finances storm drainage and other surface water management facilities benefiting local property owners who pay assessments to fund the project.
Sanitary Sewer Construction Fund 112 Fund 112 finances treatment, recycled wastewater, sanitary system collection, and planning and support projects from a combination of revenue bond proceeds, sanitary system development charge (SDC) revenues, and transfers from the District’s General Fund.
Surface Water Management (SWM) Construction Fund 212 Fund 212 finances storm drainage and surface water management facilities, project related studies, and capital equipment needs from a combination of transfers from SWM Fund 201 and the SWM Capital Reserve Fund 207.
Tualatin Basin Water Supply Capital Project Fund 115 Fund 115 finances the Tualatin Basin Water Supply Project, which is a joint project to provide additional water volume to enable continued compliance with water quality requirements, from a combination of partner contributions, grants, and transfers from the General Fund 101.
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Sanitary Sewer System Local Improvement District Construction Fund 108
At the request of interested property owners, the District will assist in the construction of local sanitary sewer system improvements by forming Local Improvement Districts (LIDs). The costs of construction are ultimately funded by assessments paid by benefitted property owners.
Due to changes in state law and federal regulations for tax exempt financing, the District has financed LIDs internally. It is possible that a LID bond sale may be an option in the future; however this budget assumes continued internal financing.
LOCAL IMPROVEMENT DISTRICT CONSTRUCTION FUND SUMMARY FUND 108 FY 2014 FY 2015 FY 2016 RESOURCES OR REQUIREMENTS: OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED
RESOURCES: $178,909 $0 $235,000 Assessment Principal 46010 $235,000 $235,000 $235,000 10,223 10,287 35,300 Interest on Investments 44020 35,900 35,900 35,900 13,497 24,270 35,600 Interest on Assessments 44040 36,200 36,200 36,200 (28,489) 0 (69,700) Incentives 46015 (70,600) (70,600) (70,600) 1,649,436 1,616,211 1,820,911 Beginning Balance 31100 1,685,851 1,685,851 1,685,851
$1,823,576 $1,650,768 $2,057,111 TOTAL RESOURCES $1,922,351 $1,922,351 $1,922,351
REQUIREMENTS: LOCAL IMPROVEMENT DISTRICT (LID) PROJECT DETAIL EXPENDITURES: $207,365 $216 $50,000 New Projects (LID Support) 6273 $50,000 $50,000 $50,000
$207,365 $216 $50,000 PROJECT COSTS - SUBTOTAL $50,000 $50,000 $50,000
0 0 50,000 Materials & Services 52240 50,000 50,000 50,000 0 0 100,000 Contingency 58100 100,000 100,000 100,000 1,616,211 1,650,552 1,857,111 Ending Fund Balance 31100 1,722,351 1,722,351 1,722,351
$1,823,576 $1,650,768 $2,057,111 TOTAL REQUIREMENTS $1,922,351 $1,922,351 $1,922,351
Clean Water Services FY 2016-17 Adopted Budget Page 78
Surface Water Management (SWM) Local Improvement District Construction Fund 208
The Surface Water Management Local Improvement District Construction Fund was created to provide for the financing of local storm drainage and surface water management improvements benefiting specific property owners. Benefitted property owners ultimately repay the costs of construction.
As in the case of the Sanitary System LID Construction Fund, changes in state law and federal regulations have made tax exempt financing unavailable. Fund 208 SWM LID projects will be financed internally. It is possible that a LID bond sale may be an option in the future; however this budget assumes continued internal financing.
SWM - LOCAL IMPROVEMENT DISTRICT CONSTRUCTION FUND SUMMARY FUND 208
FY 2014 FY 2015 FY 2016 RESOURCE OR REQUIREMENTS OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED
RESOURCES: $0 $0 $0 Transfer from Fund 207 49207 $0 $0 $0 0 0 55,200 Assessment Principal 46010 0 0 0 0 0 (18,300) Incentives 46015 0 0 0 5,026 5,049 4,100 Interest on Investments 44020 4,200 4,200 4,200 0 0 500 Interest on Assessments 44040 500 500 500 665,559 670,585 675,085 Beginning Balance 31100 650,234 650,234 650,234 $670,585 $675,634 $716,585 TOTAL RESOURCES $654,934 $654,934 $654,934
REQUIREMENTS: LOCAL IMPROVEMENT DISTRICT (LID) PROJECT DETAIL EXPENDITURES: $0 $0 $140,000 Capital Outlay 55300 $25,000 $25,000 $25,000 $0 $0 $140,000 PROJECT COSTS - SUBTOTAL $25,000 $25,000 $25,000
0 0 11,900 Contingency 58100 100,000 100,000 100,000 670,585 675,634 564,685 Ending Fund Balance 31100 529,934 529,934 529,934 $670,585 $675,634 $716,585 TOTAL REQUIREMENTS $654,934 $654,934 $654,934
Clean Water Services FY 2016-17 Adopted Budget Page 79
Sanitary Sewer Construction Fund 112
The Sanitary Sewer Construction Fund was created to manage the financing for sanitary sewer capital projects. Treatment, sanitary, collection system, and related support projects and studies are financed from a combination of revenue bond proceeds, sanitary system development charges (SDC) revenues, and cash transfers from the District’s General Fund.
The primary budgeted expenditures for this fund consist of the projects included in the first year of the District’s FY 2017 – 2021 five-year capital improvements program (CIP).
MASTER PLAN UPDATE CONSTRUCTION FUND SUMMARY FUND 112 FY 2014 FY 2015 FY 2016 RESOURCE OR REQUIREMENTS OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED RESOURCES: $25,000,000 $25,000,000 $30,000,000 Transfer from Fund 101 49101 $35,000,000 $35,000,000 $35,000,000 2,154,700 3,130,920 13,346,000 Transfer from Fund 107 49107 13,998,800 13,998,800 13,998,800 0 0 53,500,000 Bond Sale Proceeds 46200 0 0 0 534,910 1,323,356 1,466,700 Contributions-City or Developer 47010 1,485,000 1,485,000 1,485,000 245 10,470 1,276,900 Miscellaneous Revenue 40380 50,000 50,000 50,000 29,380 39,767 1,275,000 Grants/Contributions 43030 600,000 600,000 600,000 634,072 494,460 697,100 Interest on Investments 44020 709,300 709,300 709,300 82,981,766 67,322,672 50,586,554 Beginning Balance 31100 52,353,388 52,353,388 52,353,388
$111,335,073 $97,321,645 $152,148,254 TOTAL RESOURCES $104,196,488 $104,196,488 $104,196,488 REQUIREMENTS: CIP PROJECT EXPENDITURES: $33,556,056 $30,098,226 $36,915,000 Treatment Facilities 55300 $37,805,000 $37,805,000 $37,805,000 7,995,481 7,085,567 14,276,300 Collection and Capital 55800 16,962,000 16,962,000 16,962,000 2,405,864 6,327,564 8,565,000 Planning and Support Projects 55400 6,715,000 6,715,000 6,715,000 $43,957,401 $43,511,357 $59,756,300 PROJECT COSTS - SUBTOTAL $61,482,000 $61,482,000 $61,482,000
$55,000 $0 $1,100,000 Materials and Services 52240 $100,000 $100,000 $100,000 0 0 2,000,000 Transfer to Fund 111 - Debt Reserve from Proceeds 57111 0 0 0 0 0 5,975,600 Contingency 58100 7,000,000 7,000,000 7,000,000 67,322,672 53,810,288 83,316,354 Ending Fund Balance 31100 35,614,488 35,614,488 35,614,488 $111,335,073 $97,321,645 $152,148,254 TOTAL REQUIREMENTS $104,196,488 $104,196,488 $104,196,488
Clean Water Services FY 2016-17 Adopted Budget Page 80
Surface Water Management (SWM) Construction Fund 212
This fund was established to manage the capital investments and related costs for the Surface Water Management program in a manner similar to the way that Fund 112 is used for the sanitary sewer system. The budget for FY 2016-17 is based on the first year of the Capital Improvements Program (CIP) for FY 2017-2021. The funding sources for FY 2016-17 budgeted project expenditures come from the beginning fund balance and transfers from the Storm and Surface Water Management Fund - 201 and the SWM Capital Reserve Fund - 207.
The SWM Program has more capital project needs than cash available to support. The District prioritized projects and limited the amounts included in the CIP for FY 2016-2017 to build and stabilize reserves in future years.
SWM PROJECTS AND CONSTRUCTION FUND FUND 212 FY 2014 FY 2015 FY 2016 RESOURCE OR REQUIREMENTS OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED RESOURCES: $2,700,000 $3,250,000 $3,000,000 Transfer from Fund 201 49201 $4,000,000 $4,000,000 $4,000,000 200,000 200,000 100,000 Transfer from Fund 207 49207 100,000 100,000 100,000 9,856 62,850 1,420,000 Reimbursements from developers 47010 95,000 95,000 95,000 0 0 158,300 Other charges 46400 50,000 50,000 50,000 18,697 27,706 33,100 Interest on Investments 44020 33,700 33,700 33,700 1,792,692 2,429,462 1,926,461 Beginning Fund Balance 31100 3,983,683 3,983,683 3,983,683 $4,721,245 $5,970,018 $6,637,861 TOTAL RESOURCES $8,262,383 $8,262,383 $8,262,383
REQUIREMENTS: $2,291,783 $2,038,235 $3,971,000 CIP Project Expenditures $3,563,000 $3,563,000 $3,563,000
0 0 50,000 Materials and Services 52240 50,000 50,000 50,000 0 0 225,000 Contingency 58100 225,000 225,000 225,000 2,429,462 3,931,783 2,391,861 Ending Fund Balance 31100 4,424,383 4,424,383 4,424,383 $4,721,245 $5,970,018 $6,637,861 TOTAL REQUIREMENTS $8,262,383 $8,262,383 $8,262,383
Clean Water Services FY 2016-17 Adopted Budget Page 81
Tualatin Basin Water Supply Capital Project Construction Fund 115
Tualatin Basin Water Supply Project Construction Fund was established in FY 2010 to manage the financing for capital improvements to provide additional water volume in the Tualatin River, enabling continued compliance with water quality requirements. The partners funding the project include the District, the Cities of Hillsboro and Beaverton, the Tualatin Valley Water District and the U.S. Bureau of Reclamation. The District is serving as the Project Manager with an estimated 31% share in the project costs.
Due to changes in make-up of the partners, this project is in the process of being phased out while final wrap-up work is completed. Any future water supply project work will be funded from Sanitary Sewer Construction Fund 112.
TUALATIN BASIN WATER SUPPLY CAPITAL PROJECT FUND FUND 115
FY 2014 FY 2015 FY 2016 RESOURCE OR REQUIREMENTS OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED RESOURCES: $11,378 $1,891 $6,890 Contributions from partners 47010 $6,900 $6,900 $6,900 30,000 5,000 3,100 Transfer from Fund 101 49101 3,100 3,100 3,100 0 0 25,000 Transfer from Fund 101 49101 0 0 0 2,054 0 0 Rental Income 0 0 0 3,252 3,519 2,600 Interest on Investments 44020 2,600 2,600 2,600 337,645 367,808 370,399 Beginning Balance 31100 368,062 368,062 368,062 $384,329 $378,218 $407,989 TOTAL RESOURCES $380,662 $380,662 $380,662 REQUIREMENTS: $0 $0 $10,000 Materials and Services 52240 $10,000 $10,000 $10,000 16,521 2,746 35,000 Project Costs - Capital Outlay 55400 10,000 10,000 10,000 0 0 0 Contingency 58100 10,000 10,000 10,000 367,808 375,472 362,989 Ending Fund Balance 31100 350,662 350,662 350,662
$384,329 $378,218 $407,989 TOTAL REQUIREMENTS $380,662 $380,662 $380,662
Clean Water Services FY 2016-17 Adopted Budget Page 82
Reserve Funds Summary
The District budgetary fund structure includes five funds intended to provide for mid-and long-term financial requirements and revenues.
The three funds include:
Liability Reserve Fund - 102
Sanitary Capital Replacement Fund – 106
Surface Water Management Capital Replacement Fund - 206
Sanitary Capital Reserve Fund - 107
Surface Water Management Capital Reserve Fund - 207
Information about the condition and purpose of each fund is included in the following pages.
Clean Water Services FY 2016-17 Adopted Budget Page 83
Liability Reserve Fund 102
The Liability Reserve Fund provides for payments of the retained amount (deductible) of any insured loss and payments for losses that are either uninsured or uninsurable. The District maintains retention levels of $50,000 per occurrence on its liability insurance coverage and $1,000,000 per occurrence on its property coverage.
A portion of the ending fund balance is appropriated as Contingency each year in case of significant payments for self-insured programs and insured losses greater than policy limits. Actual expenditures of these funds would require formal Board action. Examples of self-insured risks include:
damage to the District's vehicles and equipment valued at more than $3,500,000 railroad liability, on premises pollution from above ground storage tanks, and off premises pollution liability legal defense costs associated with any uninsured or insured but contested occurrence employee-related claims such as medical expenses from volunteers, employee dishonesty resulting in losses greater than $100,000, and Workers' Compensation claims in excess of the standard premium
Anticipated annual expenses are funded by insurance reimbursements and interest earnings.
Although expenditures are impossible to predict reliably, appropriations are included in the budget as potential payments against District deductibles in areas of property, legal liability, automobile loss and prior years' workers' compensation claim payments. The contingency enables the District to modify its insurance policies in volatile markets. For example, expanding the "self-funded" liability portion of coverage can be used to keep insured programs affordable when insurance costs increase due to changes in market conditions or insurers' assessment of District risk. The Board approved formation of the captive insurance company is the largest budgeted requirement, with $4 million being transferred to fund its formation.
LIABILITY RESERVE FUND SUMMARY FUND 102 FY 2014 FY 2015 FY 2016 RESOURCE OR REQUIREMENTS OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED
RESOURCES: $300,000 $300,000 $300,000 Transfer from Fund 101 49101 $0 $0 $0 11,066 93 6,100 Payments from 3rd Parties 46300 0 0 0 27,383 0 29,000 Workers Compensation Refunds 46320 5,000 5,000 5,000 6,485 49,766 0 Insurance Reimbursement 46310 0 0 0 36,825 39,487 33,100 Interest on Investments 44020 4,000 4,000 4,000 4,759,734 5,067,991 5,323,291 Beginning Balance 31100 5,639,422 5,639,422 5,639,422 $5,141,493 $5,457,337 $5,691,491 TOTAL RESOURCES $5,648,422 $5,648,422 $5,648,422
REQUIREMENTS: $0 $24,843 $50,000 Workers Comp Medical Claims 52770 $50,000 $50,000 $50,000 0 0 25,000 Materials & Svcs - Dental Reserve 52710 0 0 0 Materials & Services: 31,964 18,539 350,000 Legal 52710 350,000 350,000 350,000 7,954 33,881 250,000 Property 52720 350,000 350,000 350,000 5,996 0 50,000 Automobile/vehicle-liability 52725 50,000 50,000 50,000 9,999 0 35,000 Automobile/vehicle-collision 52730 40,000 40,000 40,000 17,588 27,852 50,000 Non - Clean Water Services 52735-52750 50,000 50,000 50,000 0 0 0 Captive Insurance 4,000,000 4,000,000 4,000,000 0 0 335,000 Contingency 58100 650,000 650,000 650,000 5,067,991 5,352,222 4,546,491 Ending Fund Balance 31100 108,422 108,422 108,422 $5,141,493 $5,457,337 $5,691,491 TOTAL REQUIREMENTS $5,648,422 $5,648,422 $5,648,422
Clean Water Services FY 2016-17 Adopted Budget Page 84
Sanitary Sewer Capital Replacement Fund 106
The Sanitary Capital Replacement Fund is being established in FY 2016-17 for the purpose of routine replacement of rolling stock, computers, and minor treatment facility and collection system needs. This fund will be established and maintained through service charge revenue transferred from the General Fund (Fund 101).
CAPITAL REPLACEMENT FUND SUMMARY FUND 106
FY 2014 FY 2015 FY 2016 RESOURCE OR REQUIREMENTS OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED
RESOURCES: $0 $0 $0 Transfer from Fund 101 49101 $5,000,000 $5,000,000 $5,000,000 0 0 0 Interest on Investments 44020 20,000 20,000 20,000 0 0 0 Beginning Balance 31100 0 0 0
$0 $0 $0 TOTAL RESOURCES $5,020,000 $5,020,000 $5,020,000
REQUIREMENTS: $0 $0 $0 Capital Outlay 55000 $2,942,000 $2,942,000 $2,942,000 0 0 0 Non Departmental Materials & Services 52000 461,600 461,600 461,600 0 0 0 Contingency 58100 340,400 340,400 340,400 0 0 0 Ending Fund Balance 31100 1,276,000 1,276,000 1,276,000
$0 $0 $0 TOTAL REQUIREMENTS $5,020,000 $5,020,000 $5,020,000
Clean Water Services FY 2016-17 Adopted Budget Page 85
Surface Water Management Capital Replacement Fund 206
The SWM Capital Replacement Fund is being established in FY 2016-17 for the purpose of routine replacement of rolling stock and collection system needs. This fund will be established and maintained through service charge revenue transferred from the SWM General Fund (Fund 201).
SWM CAPITAL REPLACEMENT FUND SUMMARY FUND 206
FY 2014 FY 2015 FY 2016 RESOURCE OR REQUIREMENTS OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED
RESOURCES: $0 $0 $0 Transfer from Fund 201 49201 $1,000,000 $1,000,000 $1,000,000 0 0 0 Interest on Investments 44020 9,000 9,000 9,000 0 0 0 Beginning Balance 31100 0 0 0
$0 $0 $0 TOTAL RESOURCES $1,009,000 $1,009,000 $1,009,000
REQUIREMENTS: $0 $0 $0 Capital Outlay 55000 $364,000 $364,000 $364,000 0 0 0 Non Departmental Materials & Services 52000 0 0 0 0 0 0 Contingency 58100 18,200 18,200 18,200 0 0 0 Ending Fund Balance 31100 626,800 626,800 626,800
$0 $0 $0 TOTAL REQUIREMENTS $1,009,000 $1,009,000 $1,009,000
Clean Water Services FY 2016-17 Adopted Budget Page 86
Sanitary Sewer Capital Reserve Fund 107
New customers are required to pay a System Development Charge (SDC) when connecting for the first time to the District wastewater collection and treatment systems. This fund collects and tracks revenue for the Sanitary SDC’s. The revenues are expended in support of sanitary sewer projects and related debt service by means of transfers to the Sanitary Sewer Construction Fund – 112 and the Master Plan Update Debt Service Fund – 111.
Historically, SDC charges constituted a substantial revenue source for the District. However, SDC’s are a very volatile revenue source dependent on the local economy and development climate. Revenues slowed significantly during the five-year period of 2007 through 2011, reaching a low of $7.25 million in FY 2011. Development activity has increased in recent years and revenue is anticipated to continue gradually increasing as the population and commercial development increases over the next four to five years.
Some large industrial customers opt to make payments on a deferred basis as is permitted by longstanding policy. The deferral is for two years, but at the end of the two-year period, the SDC is based on the actual flow for the immediately preceding six months. This option, while used rarely, is often chosen by the largest customers and has the effect of delaying the appearance of significant new revenues.
The sanitary sewer SDC is proposed to increase from $5,100 to $5,300 per Equivalent Dwelling Unit (EDU) to more accurately reflect the cost of construction.
CAPITAL RESERVE FUND SUMMARY FUND 107 FY 2014 FY 2015 FY 2016 RESOURCE OR REQUIREMENTS OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED RESOURCES: REIMBURSEMENT $3,342,534 $4,556,085 4,810,700 CWS 41010 6,435,800 6,435,800 6,435,800 6,730,891 7,132,853 7,524,400 Cities 41020 10,066,300 10,066,300 10,066,300 3,251,973 200,709 93,800 City Industrial 41110 400,000 400,000 400,000 IMPROVEMENT 1,787,811 2,333,355 1,202,700 CWS - District Wide 41200 1,609,000 1,609,000 1,609,000 213,602 327,831 262,200 CWS - Local 41205 389,800 389,800 389,800 3,752,193 3,993,600 1,881,100 Cities 41210 2,516,600 2,516,600 2,516,600 1,851,111 114,248 52,800 City Industrial 41310 382,200 382,200 382,200 50,000 0 0 Miscellaneous Revenue 40380 0 0 0 306,295 450,768 66,100 Interest on Investments 44020 67,300 67,300 67,300 32,366,377 42,767,287 42,682,594 Beginning Balance 31100 43,000,079 43,000,079 43,000,079
$53,652,787 $61,876,736 $58,576,394 TOTAL RESOURCES $64,867,079 $64,867,079 $64,867,079 REQUIREMENTS: $8,730,800 $10,990,080 $12,335,100 Transfer to Fund 111 57111 16,502,100 16,502,100 16,502,100 2,154,700 3,130,920 13,346,000 Transfer to Fund 112 57112 13,998,800 13,998,800 13,998,800 0 0 3,852,200 Contingency 58100 4,125,600 4,125,600 4,125,600 42,767,287 47,755,736 29,043,094 Ending Fund Balance 31100 30,240,579 30,240,579 30,240,579
$53,652,787 $61,876,736 $58,576,394 TOTAL REQUIREMENTS $64,867,079 $64,867,079 $64,867,079
Clean Water Services FY 2016-17 Adopted Budget Page 87
Surface Water Management Capital Reserve Fund 207
As with the sanitary sewer collection and treatment system, new customers are required to pay a System Development Charge (SDC) when they become a part of the District’s Surface Water Management (SWM) system. Similar to the Sanitary Capital Reserve Fund, SWM SDC revenues are accounted for in this fund. The revenues are expended in support of SWM capital projects by means of a transfer to the SWM Construction Fund - 212.
The SWM SDC is proposed to increase in FY 2016-17 from $500 to $510 per Equivalent Service Unit (ESU) to more appropriately reflect the cost of SWM capital projects.
CAPITAL RESERVE STORM AND SURFACE WATER MANAGEMENT FUND SUMMARY FUND 207
FY 2014 FY 2015 FY 2016 RESOURCE OR REQUIREMENTS OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED RESOURCES: Connection Fees $40,142 $32,899 $20,800 Quality 41410 $37,900 $37,900 $37,900 160,173 271,391 240,900 Quantity 41400 162,700 162,700 162,700 60,000 45,000 75,000 Fees in Lieu Received 41413 75,000 75,000 75,000 3,101 3,970 6,200 Interest on Investments 44020 6,300 6,300 6,300 374,456 437,872 468,927 Beginning Balance 31100 777,919 777,919 777,919 $637,872 $791,132 $811,827 TOTAL RESOURCES $1,059,819 $1,059,819 $1,059,819
REQUIREMENTS: $0 $0 $0 Capital Outlay 55000 $0 $0 $0 200,000 200,000 100,000 Transfer to Fund 212 57212 100,000 100,000 100,000 0 0 30,000 Contingency 58100 30,000 30,000 30,000 437,872 591,132 681,827 Ending Fund Balance 31100 929,819 929,819 929,819 $637,872 $791,132 $811,827 TOTAL REQUIREMENTS $1,059,819 $1,059,819 $1,059,819
Clean Water Services FY 2016-17 Adopted Budget Page 88
Debt Service Funds Summary
The District budget includes two funds that provide for the payment of long term bonded debt.
The two funds include:
Master Plan Update Service Fund - 111
Revenue Pension Bond Fund - 114
As of June 30, 2016, principal outstanding on sewer revenue bond debt is $209,690,000 and $14,000,000 in revenue pension bonds. Resources and requirements for each fund are identified on the following pages.
Clean Water Services FY 2016-17 Adopted Budget Page 89
Master Plan Update Debt Service Fund 111
The Master Plan Update Debt Service Fund provides for the repayment of revenue bonded debt incurred in support of projects identified in the District’s 1985 and 2006 Master Plan Updates, the 1990, 1993, and 2008 Facilities Plans and Updates, and a portion of treatment plant improvements identified in the Capital Improvements Program.
As a result of major changes in the municipal bond market during FY 2009, the District opted to hold cash bond reserves to meet bond covenant requirements for its Series 2009A, 2010A, 2010B, 2011A, and 2011B issues instead of issuing surety reserve policies. The reserved funds are housed in Fund 111 as a restricted portion of the Ending Fund Balance. Future bond issues may include the addition of cash bond reserves as well.
The District’s rate covenants on outstanding revenue debt require debt service coverage ratios of at least 1.2 times annual debt service on Senior Lien Parity Obligations plus 1.0 times annual debt service on Subordinate Lien Parity Obligations. Bond coverage as of June 30, 2015 was 3.67 for Senior bonds. The District has no subordinate debt outstanding as of June 30, 2015.
MASTER PLAN UPDATE DEBT SERVICE FUND SUMMARY FUND 111 FY 2014 FY 2015 FY 2016 RESOURCE OR REQUIREMENTS OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED RESOURCES: $16,083,500 $17,724,100 $10,000,000 Transfer from Fund 101 49101 $7,000,000 $7,000,000 $7,000,000 0 0 2,000,000 Transfer from Fund 112 49112 0 0 0 8,730,800 10,990,080 12,335,100 Transfer from Fund 107 49107 16,502,100 16,502,100 16,502,100 127,754 156,436 155,100 Interest on Investments 44020 157,800 157,800 157,800 0 0 0 Bond Proceeds 46200 0 0 0 1,550,026 1,555,131 1,557,100 Series 2010B Build America Bond Subsidy 43050 1,534,200 1,534,200 1,534,200 16,241,574 17,919,356 18,789,986 Beginning Balance 31100 24,827,431 24,827,431 24,827,431 $42,733,654 $48,345,103 $44,837,286 TOTAL RESOURCES $50,021,531 $50,021,531 $50,021,531 REQUIREMENTS: Series 2004 ($26,455,000) 3,310,000 3,480,000 3,660,000 Principal 56100 3,860,000 3,860,000 3,860,000 651,550 481,800 298,725 Interest 56105 101,325 101,325 101,325 Series 2009A ($58,755,000) 2,535,000 2,625,000 2,735,000 Principal 56100 2,845,000 2,845,000 2,845,000 2,805,238 2,714,713 2,607,513 Interest 56105 2,495,913 2,495,913 2,495,913 Series 2010A ($8,895,000) 2,850,000 2,965,000 3,080,000 Principal 56100 0 0 0 299,950 198,475 77,000 Interest 56105 0 0 0 Series 2010B ($90,260,000) 0 0 0 Principal 56100 3,300,000 3,300,000 3,300,000 4,791,823 4,791,823 4,791,823 Interest 56105 4,726,318 4,726,318 4,726,318 Series 2011A (Refunding Series 2001) ($30,255,000) 2,590,000 2,640,000 2,775,000 Principal 56100 2,915,000 2,915,000 2,915,000 1,287,650 1,195,750 1,060,375 Interest 56105 918,125 918,125 918,125 Series 2011B ($50,000,000) 1,655,000 1,700,000 1,755,000 Principal 56100 1,815,000 1,815,000 1,815,000 2,038,087 1,991,900 1,940,075 Interest 56105 1,877,450 1,877,450 1,877,450
0 0 200,000 Bond Issuance Costs 56105 0 0 0 0 0 1,239,000 Contingency 58100 1,242,700 1,242,700 1,242,700 Ending Fund Balance 13,562,598 13,562,598 14,990,966 Restricted - Debt Reserve 31100 12,990,965 12,990,965 12,990,965 4,356,758 9,998,044 3,626,809 Unrestricted 31100 10,933,735 10,933,735 10,933,735 $42,733,654 $48,345,103 $44,837,286 TOTAL REQUIREMENTS $50,021,531 $50,021,531 $50,021,531
Clean Water Services FY 2016-17 Adopted Budget Page 90
Revenue Pension Bond Fund 114
The Revenue Pension Bond Fund provides for payment of the Series 2004 Revenue Pension Bonds, which were issued in July of 2004. The proceeds of these bonds were used to finance the unfunded actuarial liability (UAL) of approximately $16 million generated by shortfalls in the Public Employees Retirement System (PERS). The District has elected to fund this liability through the sale of bonds at historically low market rates.
REVENUE PENSION BOND FUND FUND 114
FY 2014 FY 2015 FY 2016 RESOURCE OR REQUIREMENTS OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET CATEGORY CODE PROPOSED APPROVED ADOPTED
RESOURCES: $1,246,100 $1,302,700 $1,354,700 Transfer from Fund 101 49101 $1,412,000 $1,412,000 $1,412,000 4,401 4,426 3,100 Interest on Investments 44020 4,600 4,600 4,600 582,180 586,618 589,618 Beginning Balance 31100 594,155 594,155 594,155 $1,832,681 $1,893,744 $1,947,418 TOTAL RESOURCES $2,010,755 $2,010,755 $2,010,755
REQUIREMENTS: Series 2004 Revenue Pension Bond $330,000 $405,000 $480,000 Principal 56100 $565,000 $565,000 $565,000 916,063 897,678 874,711 Interest 56105 847,010 847,010 847,010
0 0 67,700 Contingency 58100 68,000 68,000 68,000 586,618 591,066 525,007 Ending Fund Balance 31100 530,745 530,745 530,745 $1,832,681 $1,893,744 $1,947,418 TOTAL REQUIREMENTS $2,010,755 $2,010,755 $2,010,755
Clean Water Services FY 2016-17 Adopted Budget Page 91
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Clean Water Services FY 2016-17 Adopted Budget Page 92
Business Services Department The Business Services Department is comprised of the administrative programs that support District operations and services provided to customers.
Office of the General Manager The Office of the General Manager (OGM) is responsible for ensuring implementation of the policy direction provided by the Board of Directors and for consideration of advisory input from Clean Water Services’ Citizen Advisory Commission (CWAC). The OGM is also responsible for overall management and administration of District operations, intergovernmental coordination with partner cities, Washington County, and other jurisdictions.
Legal Services The constantly changing legal and regulatory environment faced by Clean Water Services provides challenges that are addressed by in-house legal counsel. Legal Services provides proactive, practical advice to other departments and divisions to meet their business needs while protecting the legal interests of the District. Legal Services provides assistance on enforcement, contract, real property, environmental, regulatory, municipal law and various other legal issues. Legal services reports directly to the General Manager.
Government and Public Affairs The Government and Public Affairs program develops and manages the strategic direction of Clean Water Services’ government relations, legislative affairs, communications, marketing and public involvement strategies to consistently and effectively build awareness, support and credibility with the public, environmental interests, business community, media, key opinion leaders and elected officials. The program is a key element in meeting National Pollution Discharge Elimination System (NPDES) requirements related to public involvement and education, and Endangered Species Act (ESA).
Program activities include: Board of Directors communication and coordination of the Board-appointed Clean Water Advisory Commission (CWAC); coordination of District-wide public education, project management, public involvement, media training, publications and emergency response; public involvement planning, coordination and support for capital projects, facility expansions, planning activities and major District initiatives; building partnerships and coordinating volunteer activities with key watershed stakeholder groups; coordinating research services to assess customer values, knowledge and satisfaction with District services; managing and developing District-wide communication and marketing strategy; and coordinating Congressional and Legislative affairs strategies.
Human Resources The Human Resources (HR) program provides for planning, developing, and implementing employee related processes and programs that allow Clean Water Services to remain competitive while encouraging a team- oriented, quality work environment. Some of the HR program responsibilities include: acting as staff consultants to management and supervisory personnel relating to HR issues; recruitment, selection, and new employee orientation; administration of the compensation and classification plans; labor relations to include contract interpretation and dispute resolution; employee training and development and performance evaluations; administration of human resources related policies and procedures; District compliance with state and federal laws pertaining to employees.
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Information Technology Division The Information Technology (IT) Division develops and manages the strategic direction of Clean Water Services’ information systems by partnering with all other work groups to identify needs and bring solutions to bear that enable organizational excellence and operational efficiency.
Division activities include technology vision and direction, infrastructure selection, procurement, installation and support; end-user device selection, installation and support; software selection, installation and support; internet capabilities; and information technology vendor management.
For the past several years, the District has had a strategic goal share focusing on improving business processes. Recently the District formed a cross-departmental team, led by the Information Technology Division Manager, which will be learning and utilizing some additional tools for analysis and problem solving. These tools are often referred to as LEAN, Six Sigma, or Structured Process Improvement. The primary focus is process improvement and efficiency, working smarter, to eliminate wasteful process steps, and rework that can free up valuable employees to focus on the District's expanding responsibilities.
Finance & Accounting The Finance and Accounting program is responsible for strategic financial planning and direction, and financial accounting and reporting. Finance and Accounting provides services related to external financial reporting through the Comprehensive Annual Financial Report (CAFR), general ledger accounting, internal financial reporting, accounts payable and receivable, payroll, and utility billing and collections. This group also manages budget planning, development, and administration; capital improvement program development and project accounting; rate analysis; financial forecasting and planning; and bond issuance and debt management.
Risk & Benefits The Risk and Benefits program includes risk analysis and reporting, loss prevention, safety training, and employee benefits administration.
Fleet & Purchasing The Fleet & Purchasing program includes purchasing and outfitting of vehicles, and service and maintenance, while ensuring the efficient operation of all District motor vehicles to include light, medium, and heavy vehicles and equipment. Fleet and Purchasing also provides a determination and disposal of all surplus property. Fleet & Purchasing provides services related to procurement of equipment, goods and services, and supplies, while ensuring District compliance with purchasing rules and regulations. Some Districtwide or commonly used contracts are administered and managed in Fleet and Purchasing.
Administrative Building Complex Building The Administrative Building Complex (ABC) Building program provides for the maintenance of the ABC and Field Operations facilities.
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Performance Measures FY 2015 FY 2016 FY 2017 Actual Estimated Target Inputs Full time employees 48.55 49.55 50 Departmental budget $ 11,030,832 $ 11,795,547 $ 13,463,000 Outputs Number of vehicles maintained 178 180 180 Production system availability performance (hours of downtime) 15.6 13.4 < 15 Effectiveness Measures IT project task execution performance 97% 93% 93% Maintain strong credit ratings AA+/Aa2 AA+/Aa2 AA+/Aa2 Elementary students participating in River Rangers program 2,024 2,620 3,000 High school students participating in Sewer Science program 565 630 650 29 tours 57 tours 50 tours Public tours of treatment plant facilities completed 959 people 2,332 people 2,000 people Number of storm drains marked by volunteers 936 346 500 Number of community events attended by Public Affairs 12 13 14 Maintain coverage ratio in compliance with bond covenants 3.67 3.63 3.45 Efficiency Measures IT help desk call resolution performance (% of calls resolved within two business days) 76% 81% 75% IT help desk responsiveness performance for Priority 1 & 2 calls (missed calls) 0 0 < 4 IT help desk responsiveness performance for Priority 3 & 4 calls (missed calls) 0 0 < 12
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BUSINESS SERVICES DEPARTMENT POSITION AND SALARY EXPENSE - DEPARTMENT SUMMARY FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 CLASSIFICATION TITLE ACTUAL ACTUAL BUDGET EST ENDING ADOPTED SALARY Office of the General Manager - 8101 5.00 5.00 6.00 6.00 5.00 $ 1,045,400 Legal Services - 8102 3.00 3.00 3.00 3.00 3.00 $ 549,500 Public Affairs - 8110 6.00 6.00 6.00 6.00 7.00 $ 975,000 Human Resources - 8501 4.00 4.00 4.00 4.00 4.00 $ 658,600 Information Technology - 8305 13.00 14.00 14.00 14.00 14.00 $ 2,120,100 Business Operations Administration - 8500 2.00 2.00 2.00 2.00 2.00 $ 352,300 Finance & Accounting - 8504 10.55 10.55 10.55 10.55 11.00 $ 1,211,600 Risk & Benefits - 8502 2.00 2.00 2.00 2.00 2.00 $ 270,000 Fleet & Purchasing - 8111 & 8503 2.00 2.00 2.00 2.00 2.00 $ 224,000
Total FTEs 47.55 48.55 49.55 49.55 50.00 $ 7,406,500
DEPARTMENT TOTALS - PERSONNEL SERVICES OBJECT FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Change from OBJECT CODE DESCRIPTION CODE ACTUAL ACTUAL BUDGET EST ENDING ADOPTED FY16 Budget Full Time Reg Salaries 51110 4,455,406 4,492,355 5,011,300 4,678,513 5,177,700 Temporary 51130 97,327 71,325 131,400 140,533 275,300 Overtime 51140 5,511 7,656 27,500 13,856 27,500 Out of Class Straight Time 51170 0 0 0 0 0 Other Personnel Expense 51600 1,416,290 1,393,869 1,894,800 1,518,322 1,847,800 Unemployment Insurance 51730 14,299 7,043 50,000 10,000 50,000 Tuition Reimbursement 51761 2,106 0 0 0 0 Other Employee Allowances 51900 243 292 400 300 400 Automobile Allowance 51910 10,230 11,160 11,300 7,500 11,300 Mobile Computing Allowance 51915 21,155 21,061 16,500 19,326 16,500
PERSONNEL SERVICES SUBTOTAL $ 6,022,568 $ 6,004,761 $ 7,143,200 $ 6,388,350 $ 7,406,500 3.7%
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DEPARTMENT TOTALS - MATERIALS & SERVICES OBJECT FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Change from OBJECT CODE DESCRIPTION CODE ACTUAL ACTUAL BUDGET EST ENDING ADOPTED FY16 Budget Electricity 52110 143,433 148,679 140,000 135,000 140,000 Water 52120 8,005 11,040 12,000 12,000 12,000 Natural Gas 52130 49,136 35,192 45,000 35,000 40,000 Garbage 52140 4,160 4,347 4,000 4,000 4,000 Surface Water Management Charge 52150 3,104 2,635 2,600 2,600 2,600 Other Utility Services 52160 1,260 1,725 1,000 3,000 2,500 Contracted Services 52205 516,919 518,620 579,800 546,700 563,300 Engineering Services 52210 0 0 0 0 0 Landscape Services 52215 55,720 68,351 65,000 55,000 60,000 Audit & Accounting Services 52220 46,750 45,000 46,300 46,300 47,600 Legal Services 52230 0 0 0 0 0 Professional Services 52240 329,705 337,376 664,400 540,126 674,400 Recording Fees 52250 0 0 0 0 0 Laundry 52260 0 0 0 0 0 Other Government Services 52270 1,334,029 1,400,646 1,536,200 1,524,892 1,615,400 Office Supplies 52305 37,217 16,171 20,700 13,926 20,200 Operating Supplies 52310 10,913 11,782 15,600 16,600 15,600 Gas, Oil, Lubrication 52315 2 0 0 0 0 Janitorial Supplies 52320 10,226 13,476 11,000 12,000 12,000 Tech & Scientific Supplies 52325 0 366 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 Construction & Bldg Supplies 52335 12,175 89,213 20,000 35,000 30,000 Parts - Equipment 52340 0 0 0 0 0 Small Tools 52350 13,602 7,512 14,600 10,100 14,600 Safety Equipment 52360 1,397 2,458 5,400 5,400 5,400 Postage & Freight 52375 184 779 3,000 2,100 3,000 Software Expensed 52380 1,367 677 0 200 0 Computer Equipment 52385 27,081 39,545 17,100 25,213 0 Dues & Memberships 52405 84,731 111,060 89,800 90,701 121,900 Books, Subscriptions & Publications 52410 69,987 69,333 59,000 56,072 59,500 Tri Met Subsidy 52420 25,876 26,789 30,500 26,143 30,500 Software Licenses & Support 52425 316,677 519,290 472,300 460,800 468,900 Publication Notices 52430 16,765 9,059 20,700 20,000 21,200 Printing & Duplicating 52435 165,212 48,890 57,700 54,734 57,600 Telecom Internal 52440 128,964 6,733 0 0 0 Telephone Service 52445 103,338 238,171 250,000 250,000 250,000 Pager Services 52450 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 Fueling Contract 52475 3,718 2,361 4,400 3,603 4,700 Training & Education 52480 49,671 79,704 107,200 56,063 108,100 Travel Expense 52485 58,356 69,827 58,900 68,696 78,400 Fleet Charges 52486 4,324 5,667 4,400 2,400 6,300 Private Mileage 52487 8,286 9,879 9,000 8,155 8,800 Other Materials & Services 52495 126,876 118,783 242,400 223,973 229,000 Permits, Licenses & Fees 52500 17 106 500 700 500 Public Information 52505 0 0 0 0 0 Taxes, Assmts, Liens 52510 826 0 0 0 0 Bank Service Charges 52515 6,048 6,155 10,000 10,000 10,000 Bond Trustee Fees 52550 3,320 3,370 5,000 5,000 5,000 Equipment Rental 52605 13,540 3,383 0 0 1,000 Repair & Maintenance Services 52610 285,601 206,970 467,500 285,000 292,500 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 Computer R&M 52630 600 0 0 0 0 Insurance 52705 708,060 724,707 760,000 760,000 1,040,000
MATERIALS & SERVICES SUBTOTAL $ 4,787,177 $ 5,015,825 $ 5,853,000 $ 5,407,197 $ 6,056,500 3.5%
CAPITAL OUTLAY SUBTOTAL 21,052 10,246 0 0 0 0.0% TOTAL EXPENDITURE $ 10,830,796 $ 11,030,832 $ 12,996,200 $ 11,795,547 $ 13,463,000 3.6%
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BUSINESS SERVICES DEPARTMENT POSITION AND SALARY EXPENSE OFFICE OF THE GENERAL MANAGER 8101
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Deputy General Manager 14 Non 1.00 1.00 1.00 1.00 General Manager Non 2.00 2.00 3.00 2.00 Administrative Associate 3 Non 1.00 1.00 1.00 1.00 Executive Assistant 6 Non
5.00 5.00 6.00 5.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Deputy General Manager 14 Non 1.00 1.00 1.00 1.00 General Manager Non 2.00 2.00 3.00 2.00 Administrative Associate 3 Non 1.00 1.00 1.00 1.00 Executive Assistant 6 Non
5.00 5.00 6.00 5.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Deputy General Manager 14 Non 0.00 0.00 0.00 0.00 General Manager Non 0.00 0.00 0.00 0.00 Administrative Associate 3 Non 0.00 0.00 0.00 0.00 Executive Assistant 6 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
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BUSINESS SERVICES DEPARTMENT EXPENDITURE SUMMARY 8101 OFFICE OF THE GENERAL MANAGER FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 617,005 629,656 701,200 Full Time Reg Salaries 51110 652,900 652,900 652,900 8,133 7,843 0 Temporary 51130 124,800 124,800 124,800 1,230 1,588 0 Overtime 51140 0 0 0 0 0 0 Out of Class Straight Time 51170 0 0 0 163,504 165,852 279,700 Other Personnel Expense - FT Reg only 51600 239,400 239,400 239,400 Other Personnel Expense - All Other 51600 22,100 22,100 22,100 0 0 0 Tuition Reimbursement 51761 0 0 0 0 0 0 Other Employee Allowances 51900 0 0 0 3,410 3,720 3,800 Automobile Allowance 51910 3,800 3,800 3,800 2,880 2,880 2,400 Mobile Computing Allowance 51915 2,400 2,400 2,400
$ 796,162 $ 811,538 $ 987,100 PERSONNEL SERVICES SUBTOTAL $ 1,045,400 $ 1,045,400 $ 1,045,400 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 33,211 33,079 40,200 Contracted Services 52205 40,200 40,200 40,200 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 442 110 25,000 Professional Services 52240 25,000 25,000 25,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 409,366 415,829 452,000 Other Government Services 52270 467,000 467,000 467,000 439 106 1,500 Office Supplies 52305 1,500 1,500 1,500 8,405 9,549 12,000 Operating Supplies 52310 12,000 12,000 12,000 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 95 0 0 Small Tools 52350 0 0 0 0 0 0 Safety Equipment 52360 0 0 0 14 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 2,734 4,246 0 Computer Equipment 52385 0 0 0 71,113 95,272 70,000 Dues & Memberships 52405 100,000 100,000 100,000 1,536 1,833 2,000 Books, Subscriptions & Publications 52410 2,000 2,000 2,000 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 0 105 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 0 Fueling Contract 52475 0 0 0 5,415 11,584 8,000 Training & Education 52480 8,000 8,000 8,000 19,513 27,409 18,000 Travel Expense 52485 30,000 30,000 30,000 0 0 0 Fleet Charges 52486 0 0 0 518 1,354 1,200 Private Mileage 52487 1,200 1,200 1,200 3,411 4,765 23,000 Other Materials & Services 52495 10,000 10,000 10,000 0 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0
$ 556,212 $ 605,242 $ 652,900 MATERIALS & SERVICES SUBTOTAL $ 696,900 $ 696,900 $ 696,900
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 1,352,374 $ 1,416,780 $ 1,640,000 TOTAL EXPENDITURE $ 1,742,300 $ 1,742,300 $ 1,742,300
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BUSINESS SERVICES DEPARTMENT POSITION AND SALARY EXPENSE LEGAL SERVICES 8102
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 0.10 1.00 1.00 Contracts Coordinator 6 Non 1.00 1.00 1.00 1.00 General Counsel 13 Non 1.00 1.00 1.00 1.00 Senior Assistant Legal Counsel 10 Non
3.00 2.10 3.00 3.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.90 0.10 1.00 1.00 Contracts Coordinator 6 Non 1.00 1.00 1.00 1.00 General Counsel 13 Non 1.00 1.00 1.00 1.00 Senior Assistant Legal Counsel 10 Non
2.90 2.10 3.00 3.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.10 0.00 0.00 0.00 Contracts Coordinator 6 Non 0.00 0.00 0.00 0.00 General Counsel 13 Non 0.00 0.00 0.00 0.00 Senior Assistant Legal Counsel 10 Non
0.10 0.00 0.00 0.00 TOTAL PERSONNEL
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BUSINESS SERVICES DEPARTMENT EXPENDITURE SUMMARY 8102 LEGAL SERVICES FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 373,570 390,547 403,100 Full Time Reg Salaries 51110 421,200 421,200 421,200 0 0 0 Temporary 51130 0 0 0 0 0 1,400 Overtime 51140 1,400 1,400 1,400 0 0 0 Out of Class Straight Time 51170 0 0 0 112,716 116,799 129,300 Other Personnel Expense - FT Reg only 51600 122,200 122,200 122,200 Other Personnel Expense - All Other 51600 200 200 200 0 0 0 Tuition Reimbursement 51761 0 0 0 Other Employee Allowances 51900 0 0 0 3,410 3,720 3,700 Automobile Allowance 51910 3,700 3,700 3,700 840 840 800 Mobile Computing Allowance 51915 800 800 800
$ 490,536 $ 511,906 $ 538,300 PERSONNEL SERVICES SUBTOTAL $ 549,500 $ 549,500 $ 549,500 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 0 20,000 Contracted Services 52205 13,500 13,500 13,500 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 7,831 13,372 30,000 Professional Services 52240 30,000 30,000 30,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 115 52 0 Other Government Services 52270 0 0 0 218 307 300 Office Supplies 52305 300 300 300 0 28 0 Operating Supplies 52310 0 0 0 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 398 0 0 Small Tools 52350 0 0 0 0 0 0 Safety Equipment 52360 0 0 0 41 47 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 1,497 974 0 Computer Equipment 52385 0 0 0 1,211 1,205 1,300 Dues & Memberships 52405 1,300 1,300 1,300 1,958 1,151 1,000 Books, Subscriptions & Publications 52410 1,500 1,500 1,500 586 586 500 Software Licenses & Support 52425 0 0 0 771 0 0 Publication Notices 52430 0 0 0 0 0 100 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 0 Fueling Contract 52475 0 0 0 4,969 3,089 6,500 Training & Education 52480 6,500 6,500 6,500 4,101 3,475 2,300 Travel Expense 52485 2,300 2,300 2,300 0 0 0 Fleet Charges 52486 0 0 0 1,133 1,211 1,000 Private Mileage 52487 1,000 1,000 1,000 388 2,514 300 Other Materials & Services 52495 500 500 500 0 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 826 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0
$ 26,043 $ 28,011 $ 63,300 MATERIALS & SERVICES SUBTOTAL $ 56,900 $ 56,900 $ 56,900
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 516,579 $ 539,918 $ 601,600 TOTAL EXPENDITURE $ 606,400 $ 606,400 $ 606,400
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BUSINESS SERVICES DEPARTMENT POSITION AND SALARY EXPENSE PUBLIC AFFAIRS 8110
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Graphics Specialist 5 Non 1.00 1.00 1.00 1.00 Gov't & Public Affairs Manager 10 Non 1.00 0.00 0.00 1.00 Public Affairs Specialist 5 Non 2.00 1.00 1.00 1.00 Public Involvement Coordinator 7 Non 0.00 2.00 2.00 2.00 Sr Public Affairs Specialist 6 Non 1.00 1.00 1.00 1.00 Communications Supervisor 7 Non
6.00 6.00 6.00 7.00 TOTAL PERSONNEL
BUSINESS SERVICES DEPARTMENT PUBLIC AFFAIRS Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Graphics Specialist 5 Non 0.85 0.85 0.85 0.85 Gov't & Public Affairs Manager 10 Non 1.00 0.00 0.00 1.00 Public Affairs Specialist 5 Non 1.60 0.80 0.50 0.50 Public Involvement Coordinator 7 Non 0.00 1.80 1.80 2.00 Sr Public Affairs Specialist 6 Non 1.00 1.00 1.00 1.00 Communications Supervisor 7 Non
5.45 5.45 5.15 6.35 TOTAL PERSONNEL
BUSINESS SERVICES DEPARTMENT PUBLIC AFFAIRS Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Graphics Specialist 5 Non 0.15 0.15 0.15 0.15 Gov't & Public Affairs Manager 10 Non 0.00 0.00 0.00 0.00 Public Affairs Specialist 5 Non 0.40 0.20 0.50 0.50 Public Involvement Coordinator 7 Non 0.00 0.20 0.20 0.00 Sr Public Affairs Specialist 6 Non 0.00 0.00 0.00 0.00 Communications Supervisor 7 Non
0.55 0.55 0.85 0.65 TOTAL PERSONNEL
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BUSINESS SERVICES DEPARTMENT EXPENDITURE SUMMARY 8110 PUBLIC AFFAIRS FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 475,373 490,616 559,200 Full Time Reg Salaries 51110 657,000 657,000 657,000 13,430 28,204 61,400 Temporary 51130 59,500 59,500 59,500 2,496 3,256 6,600 Overtime 51140 6,600 6,600 6,600 0 0 0 Out of Class Straight Time 51170 0 0 0 139,883 152,419 228,400 Other Personnel Expense - FT Reg only 51600 237,200 237,200 237,200 Other Personnel Expense - All Other 51600 11,700 11,700 11,700 0 0 0 Tuition Reimbursement 51761 0 0 0 Other Employee Allowances 51900 0 0 0 0 0 0 Automobile Allowance 51910 0 0 0 3,815 4,006 3,000 Mobile Computing Allowance 51915 3,000 3,000 3,000
$ 634,997 $ 678,501 $ 858,600 PERSONNEL SERVICES SUBTOTAL $ 975,000 $ 975,000 $ 975,000 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 22 0 0 Contracted Services 52205 0 0 0 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 128,404 175,605 248,000 Professional Services 52240 248,000 248,000 248,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 52,994 55,810 60,000 Other Government Services 52270 60,000 60,000 60,000 1,935 292 1,500 Office Supplies 52305 1,500 1,500 1,500 720 0 1,100 Operating Supplies 52310 1,100 1,100 1,100 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 641 0 0 Small Tools 52350 0 0 0 0 0 0 Safety Equipment 52360 0 0 0 0 296 1,000 Postage & Freight 52375 1,000 1,000 1,000 0 0 0 Software Expensed 52380 0 0 0 765 6,138 3,000 Computer Equipment 52385 0 0 0 2,603 2,497 2,200 Dues & Memberships 52405 2,200 2,200 2,200 2,151 722 2,500 Books, Subscriptions & Publications 52410 2,500 2,500 2,500 45 0 0 Software Licenses & Support 52425 0 0 0 0 209 800 Publication Notices 52430 800 800 800 160,420 44,210 48,900 Printing & Duplicating 52435 48,900 48,900 48,900 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 330 261 400 Fueling Contract 52475 700 700 700 3,675 5,751 8,400 Training & Education 52480 9,300 9,300 9,300 9,873 9,165 6,100 Travel Expense 52485 9,300 9,300 9,300 39 101 400 Fleet Charges 52486 300 300 300 2,825 2,606 2,000 Private Mileage 52487 2,000 2,000 2,000 89,790 87,781 192,500 Other Materials & Services 52495 192,500 192,500 192,500 0 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0
$ 457,232 $ 391,443 $ 578,800 MATERIALS & SERVICES SUBTOTAL $ 580,100 $ 580,100 $ 580,100
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 1,092,229 $ 1,069,944 $ 1,437,400 TOTAL EXPENDITURE $ 1,555,100 $ 1,555,100 $ 1,555,100
Clean Water Services FY 2016-17 Adopted Budget Page 103
BUSINESS SERVICES DEPARTMENT POSITION AND SALARY EXPENSE HUMAN RESOURCES 8501
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Human Resources Manager 10 Non 1.00 1.00 1.00 1.00 Human Resources Analyst 6 Non 2.00 2.00 2.00 2.00 Sr Human Resources Analyst 7 Non
4.00 4.00 4.00 4.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Human Resources Manager 10 Non 1.00 1.00 1.00 1.00 Human Resources Analyst 6 Non 2.00 2.00 2.00 2.00 Sr Human Resources Analyst 7 Non
4.00 4.00 4.00 4.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Human Resources Manager 10 Non 0.00 0.00 0.00 0.00 Human Resources Analyst 6 Non 0.00 0.00 0.00 0.00 Sr Human Resources Analyst 7 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 104
BUSINESS SERVICES DEPARTMENT EXPENDITURE SUMMARY 8501 HUMAN RESOURCES FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 274,520 221,290 398,500 Full Time Reg Salaries 51110 408,000 408,000 408,000 53,008 22,623 50,000 Temporary 51130 50,000 50,000 50,000 0 0 0 Overtime 51140 0 0 0 0 0 0 Out of Class Straight Time 51170 0 0 0 87,891 61,614 157,900 Other Personnel Expense - FT Reg only 51600 141,300 141,300 141,300 Other Personnel Expense - All Other 51600 8,900 8,900 8,900 14,299 7,043 50,000 Unemployment Insurance 51730 50,000 50,000 50,000 0 0 0 Tuition Reimbursement 51761 0 0 0 0 0 0 Other Employee Allowances 51900 0 0 0 0 0 0 Automobile Allowance 51910 0 0 0 465 0 400 Mobile Computing Allowance 51915 400 400 400
$ 430,184 $ 312,571 $ 656,800 PERSONNEL SERVICES SUBTOTAL $ 658,600 $ 658,600 $ 658,600 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 0 0 Contracted Services 52205 0 0 0 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 55,507 62,345 115,000 Professional Services 52240 115,000 115,000 115,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 3,070 42 400 Office Supplies 52305 700 700 700 0 0 0 Operating Supplies 52310 0 0 0 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 0 0 0 Small Tools 52350 0 0 0 0 0 0 Safety Equipment 52360 0 0 0 0 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 967 2,620 2,000 Computer Equipment 52385 0 0 0 710 649 400 Dues & Memberships 52405 900 900 900 263 16 300 Books, Subscriptions & Publications 52410 300 300 300 0 0 11,000 Software Licenses & Support 52425 0 0 0 13,115 6,215 15,000 Publication Notices 52430 15,000 15,000 15,000 36 0 1,000 Printing & Duplicating 52435 1,000 1,000 1,000 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 42 0 0 Fueling Contract 52475 0 0 0 10,473 24,967 34,000 Training & Education 52480 34,000 34,000 34,000 2,106 541 2,700 Travel Expense 52485 7,000 7,000 7,000 0 0 0 Fleet Charges 52486 0 0 0 35 182 400 Private Mileage 52487 400 400 400 13,740 12,948 15,000 Other Materials & Services 52495 15,000 15,000 15,000 0 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0
$ 100,063 $ 110,524 $ 197,200 MATERIALS & SERVICES SUBTOTAL $ 189,300 $ 189,300 $ 189,300
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 530,247 $ 423,095 $ 854,000 TOTAL EXPENDITURE $ 847,900 $ 847,900 $ 847,900
Clean Water Services FY 2016-17 Adopted Budget Page 105
BUSINESS SERVICES DEPARTMENT POSITION AND SALARY EXPENSE INFORMATION TECHNOLOGY 8305
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 1.00 1.00 1.00 Business Systems Analyst 1 6 Non 2.00 2.00 2.00 2.00 Data Base Administrator 9 Non 1.00 1.00 1.00 1.00 Information Technology Technician 4 Non 1.00 1.00 1.00 1.00 Information Systems Division Manager 11 Non 2.00 2.00 2.00 2.00 Information Systems Manager 10 Non 3.00 3.00 3.00 3.00 Information Technology Analyst 8 Non 1.00 1.00 1.00 1.00 Programmer Analyst 8 Non 3.00 3.00 3.00 3.00 Software Engineer 9 Non
13.00 14.00 14.00 14.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 1.00 1.00 1.00 Business Systems Analyst 1 6 Non 2.00 2.00 2.00 2.00 Data Base Administrator 9 Non 1.00 1.00 1.00 1.00 Information Technology Technician 4 Non 1.00 1.00 1.00 1.00 Information Systems Division Manager 11 Non 2.00 2.00 2.00 2.00 Information Systems Manager 10 Non 3.00 3.00 3.00 3.00 Information Technology Analyst 8 Non 1.00 1.00 1.00 1.00 Programmer Analyst 8 Non 3.00 3.00 3.00 3.00 Software Engineer 9 Non
13.00 14.00 14.00 14.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Business Systems Analyst 1 6 Non 0.00 0.00 0.00 0.00 Data Base Administrator 9 Non 0.00 0.00 0.00 0.00 Information Technology Technician 4 Non 0.00 0.00 0.00 0.00 Information Systems Division Manager 11 Non 0.00 0.00 0.00 0.00 Information Systems Manager 10 Non 0.00 0.00 0.00 0.00 Information Technology Analyst 8 Non 0.00 0.00 0.00 0.00 Programmer Analyst 8 Non 0.00 0.00 0.00 0.00 Software Engineer 9 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 106
BUSINESS SERVICES DEPARTMENT EXPENDITURE SUMMARY 8305 INFORMATION TECHNOLOGY FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 1,430,282 1,456,283 1,529,200 Full Time Reg Salaries 51110 1,575,700 1,575,700 1,575,700 0 0 0 Temporary 51130 0 0 0 1,538 1,802 15,000 Overtime 51140 15,000 15,000 15,000 0 0 0 Out of Class Straight Time 51170 0 0 0 457,273 464,188 548,000 Other Personnel Expense - FT Reg only 51600 520,600 520,600 520,600 Other Personnel Expense - All Other 51600 2,700 2,700 2,700 0 0 0 Tuition Reimbursement 51761 0 0 0 0 0 0 Other Employee Allowances 51900 0 0 0 0 0 0 Automobile Allowance 51910 0 0 0 8,955 9,135 6,100 Mobile Computing Allowance 51915 6,100 6,100 6,100
$ 1,898,049 $ 1,931,408 $ 2,098,300 PERSONNEL SERVICES SUBTOTAL $ 2,120,100 $ 2,120,100 $ 2,120,100
0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 21,737 24,692 21,700 Contracted Services 52205 21,700 21,700 21,700 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 160 13,018 80,400 Professional Services 52240 80,400 80,400 80,400 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 174 167 1,500 Office Supplies 52305 1,500 1,500 1,500 204 1,104 500 Operating Supplies 52310 500 500 500 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 890 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 11,840 7,359 14,000 Small Tools 52350 14,000 14,000 14,000 0 0 0 Safety Equipment 52360 0 0 0 0 150 0 Postage & Freight 52375 0 0 0 1,367 677 0 Software Expensed 52380 0 0 0 14,411 17,907 10,200 Computer Equipment 52385 0 0 0 388 777 1,000 Dues & Memberships 52405 1,000 1,000 1,000 63,265 65,060 50,000 Books, Subscriptions & Publications 52410 50,000 50,000 50,000 312,841 518,704 458,800 Software Licenses & Support 52425 466,900 466,900 466,900 0 0 0 Publication Notices 52430 0 0 0 79 95 100 Printing & Duplicating 52435 100 100 100 128,964 6,733 0 Telecom Internal 52440 0 0 0 103,338 238,171 250,000 Telephone Service 52445 250,000 250,000 250,000 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 0 Fueling Contract 52475 0 0 0 18,465 24,467 30,000 Training & Education 52480 30,000 30,000 30,000 12,573 13,360 12,100 Travel Expense 52485 12,100 12,100 12,100 0 0 0 Fleet Charges 52486 0 0 0 1,656 1,922 1,800 Private Mileage 52487 1,800 1,800 1,800 897 1,165 2,000 Other Materials & Services 52495 2,000 2,000 2,000 0 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 215 0 0 Equipment Rental 52605 0 0 0 204,146 90,628 142,500 Repair & Maintenance Services 52610 142,500 142,500 142,500 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 600 0 0 Computer R & M 52630 0 0 0 0 0 0 Sodium Bisulfite 52850 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 897,320 $ 1,027,046 $ 1,076,600 MATERIALS & SERVICES SUBTOTAL $ 1,074,500 $ 1,074,500 $ 1,074,500
21,052 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0
$ 2,816,421 $ 2,958,454 $ 3,174,900 TOTAL EXPENDITURE $ 3,194,600 $ 3,194,600 $ 3,194,600
Clean Water Services FY 2016-17 Adopted Budget Page 107
BUSINESS SERVICES DEPARTMENT POSITION AND SALARY EXPENSE BUSINESS OPERATIONS ADMINISTRATION 8500
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Administrative Associate 3 Non 1.00 1.00 1.00 1.00 Business Operations Director 13 Non
2.00 2.00 2.00 2.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Administrative Associate 3 Non 1.00 1.00 1.00 1.00 Business Operations Director 13 Non
2.00 2.00 2.00 2.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Administrative Associate 3 Non 0.00 0.00 0.00 0.00 Business Operations Director 13 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 108
BUSINESS SERVICES DEPARTMENT EXPENDITURE SUMMARY 8500 BUSINESS OPERATIONS ADMINISTRATION FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 251,608 205,127 260,400 Full Time Reg Salaries 51110 255,700 255,700 255,700 5,654 3,186 0 Temporary 51130 14,000 14,000 14,000 0 0 0 Overtime 51140 0 0 0 0 0 0 Out of Class Straight Time 51170 0 0 0 69,946 56,442 85,700 Other Personnel Expense - FT Reg only 51600 75,400 75,400 75,400 Other Personnel Expense - All Other 51600 2,500 2,500 2,500 0 0 0 Tuition Reimbursement 51761 0 0 0 Other Employee Allowances 51900 0 0 0 3,410 3,720 3,800 Automobile Allowance 51910 3,800 3,800 3,800 840 840 900 Mobile Computing Allowance 51915 900 900 900
$ 331,458 $ 269,315 $ 350,800 PERSONNEL SERVICES SUBTOTAL $ 352,300 $ 352,300 $ 352,300 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 0 0 Contracted Services 52205 0 0 0 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 3,408 50,000 Professional Services 52240 50,000 50,000 50,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 15,000 15,000 15,000 0 58 300 Office Supplies 52305 300 300 300 0 0 0 Operating Supplies 52310 0 0 0 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 0 0 0 Small Tools 52350 0 0 0 0 0 0 Safety Equipment 52360 0 0 0 0 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 659 0 1,200 Computer Equipment 52385 0 0 0 273 532 700 Dues & Memberships 52405 700 700 700 0 293 300 Books, Subscriptions & Publications 52410 300 300 300 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 0 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 0 Fueling Contract 52475 0 0 0 2,314 2,499 3,800 Training & Education 52480 3,800 3,800 3,800 4,775 6,796 6,700 Travel Expense 52485 6,700 6,700 6,700 0 0 0 Fleet Charges 52486 0 0 0 620 685 0 Private Mileage 52487 0 0 0 223 163 1,000 Other Materials & Services 52495 1,000 1,000 1,000 0 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmt's, Liens 52510 0 0 0 0 0 0 Petty Cash 52525 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0
$ 8,864 $ 14,433 $ 64,000 MATERIALS & SERVICES SUBTOTAL $ 77,800 $ 77,800 $ 77,800
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 340,322 $ 283,748 $ 414,800 TOTAL EXPENDITURE $ 430,100 $ 430,100 $ 430,100
Clean Water Services FY 2016-17 Adopted Budget Page 109
BUSINESS SERVICES DEPARTMENT POSITION AND SALARY EXPENSE FINANCE & ACCOUNTING 8504
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.55 0.55 0.55 1.00 Accounting Specialist 4 Non 3.00 3.00 3.00 3.00 Associate Accounting Clerk 2 Rep 1.00 1.00 1.00 1.00 Business Systems Analyst 2 8 Non 2.00 2.00 2.00 2.00 Customer Service Representative 2 Rep 1.00 1.00 1.00 1.00 Finance Manager 10 Non 1.00 1.00 1.00 1.00 Financial Analyst 6 Non 1.00 1.00 1.00 1.00 Payroll Coordinator 6 Non 1.00 1.00 1.00 1.00 Sr Accountant 6 Non
10.55 10.55 10.55 11.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.55 0.55 0.55 1.00 Accounting Specialist 4 Non 3.00 3.00 3.00 3.00 Associate Accounting Clerk 2 Rep 1.00 1.00 1.00 1.00 Business Systems Analyst 2 8 Non 2.00 2.00 2.00 2.00 Customer Service Representative 2 Rep 1.00 1.00 1.00 1.00 Finance Manager 10 Non 1.00 1.00 1.00 1.00 Financial Analyst 6 Non 1.00 1.00 1.00 1.00 Payroll Coordinator 6 Non 1.00 1.00 1.00 1.00 Sr Accountant 6 Non
10.55 10.55 10.55 11.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Accounting Specialist 4 Non 0.00 0.00 0.00 0.00 Associate Accounting Clerk 2 Rep 0.00 0.00 0.00 0.00 Business Systems Analyst 2 8 Non 0.00 0.00 0.00 0.00 Customer Service Representative 2 Rep 0.00 0.00 0.00 0.00 Finance Manager 10 Non 0.00 0.00 0.00 0.00 Financial Analyst 6 Non 0.00 0.00 0.00 0.00 Payroll Coordinator 6 Non 0.00 0.00 0.00 0.00 Sr Accountant 6 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 110
BUSINESS SERVICES DEPARTMENT EXPENDITURE SUMMARY 8504 FINANCE & ACCOUNTING FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 729,165 804,871 804,900 Full Time Reg Salaries 51110 847,700 847,700 847,700 0 1,625 20,000 Temporary 51130 27,000 27,000 27,000 74 911 4,500 Overtime 51140 4,500 4,500 4,500 0 0 0 Out of Class Straight Time 51170 0 0 0 274,927 283,129 326,000 Other Personnel Expense - FT Reg only 51600 325,900 325,900 325,900 Other Personnel Expense - All Other 51600 5,600 5,600 5,600 2,106 0 0 Tuition Reimbursement 51761 0 0 0 0 0 0 Other Employee Allowances 51900 0 0 0 0 0 0 Automobile Allowance 51910 0 0 0 840 840 900 Mobile Computing Allowance 51915 900 900 900
$ 1,007,112 $ 1,091,376 $ 1,156,300 PERSONNEL SERVICES SUBTOTAL $ 1,211,600 $ 1,211,600 $ 1,211,600 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 0 0 Contracted Services 52205 0 0 0 0 0 0 Engineering Services 52210 0 0 0 46,750 45,000 46,300 Audit & Accounting Services 52220 47,600 47,600 47,600 0 0 0 Legal Services 52230 0 0 0 32,915 14,518 40,000 Professional Services 52240 40,000 40,000 40,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 871,555 928,955 1,024,200 Other Government Services 52270 1,073,400 1,073,400 1,073,400 1,078 1,167 4,000 Office Supplies 52305 4,000 4,000 4,000 1,008 1,093 2,000 Operating Supplies 52310 2,000 2,000 2,000 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 228 0 600 Small Tools 52350 600 600 600 0 0 0 Safety Equipment 52360 0 0 0 77 287 2,000 Postage & Freight 52375 2,000 2,000 2,000 0 0 0 Software Expensed 52380 0 0 0 2,650 5,754 700 Computer Equipment 52385 0 0 0 1,556 1,815 2,700 Dues & Memberships 52405 2,700 2,700 2,700 645 258 2,200 Books, Subscriptions & Publications 52410 2,200 2,200 2,200 0 0 0 Software Licenses & Support 52425 0 0 0 2,879 2,054 4,000 Publication Notices 52430 4,000 4,000 4,000 4,416 2,970 7,500 Printing & Duplicating 52435 7,500 7,500 7,500 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 0 Fueling Contract 52475 0 0 0 2,318 3,882 10,000 Training & Education 52480 10,000 10,000 10,000 2,934 3,936 8,000 Travel Expense 52485 8,000 8,000 8,000 0 0 0 Fleet Charges 52486 0 0 0 897 597 1,100 Private Mileage 52487 1,100 1,100 1,100 3,212 2,716 6,600 Other Materials & Services 52495 6,600 6,600 6,600 0 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 6,048 6,155 10,000 Bank Service Charges 52515 10,000 10,000 10,000 3,320 3,370 5,000 Bond Trustee Fees 52550 5,000 5,000 5,000 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 984,483 $ 1,024,527 $ 1,176,900 MATERIALS & SERVICES SUBTOTAL $ 1,226,700 $ 1,226,700 $ 1,226,700
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 1,991,595 $ 2,115,903 $ 2,333,200 TOTAL EXPENDITURE $ 2,438,300 $ 2,438,300 $ 2,438,300
Clean Water Services FY 2016-17 Adopted Budget Page 111
BUSINESS SERVICES DEPARTMENT POSITION AND SALARY EXPENSE RISK & BENEFITS MGMT 8502
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Risk and Benefits Manager 9 Non 1.00 1.00 1.00 1.00 Loss Prevention Technician 6 Non
2.00 2.00 2.00 2.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Risk and Benefits Manager 9 Non 1.00 1.00 1.00 1.00 Loss Prevention Technician 6 Non
2.00 2.00 2.00 2.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Risk and Benefits Manager 9 Non 0.00 0.00 0.00 0.00 Loss Prevention Technician 6 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 112
BUSINESS SERVICES DEPARTMENT EXPENDITURE SUMMARY 8502 RISK & BENEFITS MGMT FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 172,775 178,184 193,800 Full Time Reg Salaries 51110 199,400 199,400 199,400 1,960 7,843 0 Temporary 51130 0 0 0 174 99 0 Overtime 51140 0 0 0 0 0 0 Out of Class Straight Time 51170 0 0 0 67,659 64,498 72,600 Other Personnel Expense - FT Reg only 51600 69,200 69,200 69,200 Other Personnel Expense - All Other 51600 0 0 0 0 0 0 Tuition Reimbursement 51761 0 0 0 150 150 200 Other Employee Allowances 51900 200 200 200 0 0 0 Automobile Allowance 51910 0 0 0 1,680 1,680 1,200 Mobile Computing Allowance 51915 1,200 1,200 1,200
$ 244,398 $ 252,453 $ 267,800 PERSONNEL SERVICES SUBTOTAL $ 270,000 $ 270,000 $ 270,000 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 77,296 87,544 117,900 Contracted Services 52205 117,900 117,900 117,900 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 104,446 55,000 75,000 Professional Services 52240 85,000 85,000 85,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 277 22 200 Office Supplies 52305 200 200 200 89 0 0 Operating Supplies 52310 0 0 0 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 0 0 0 Small Tools 52350 0 0 0 1,397 2,458 5,400 Safety Equipment 52360 5,400 5,400 5,400 41 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 2,740 430 0 Computer Equipment 52385 0 0 0 1,545 2,954 5,500 Dues & Memberships 52405 7,500 7,500 7,500 169 0 500 Books, Subscriptions & Publications 52410 500 500 500 25,876 26,789 30,500 Tri Met Subsidy 52420 30,500 30,500 30,500 0 0 0 Software Licenses & Support 52425 0 0 0 0 101 0 Publication Notices 52430 0 0 0 0 0 100 Printing & Duplicating 52435 100 100 100 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 200 Fueling Contract 52475 200 200 200 1,692 3,115 2,500 Training & Education 52480 2,500 2,500 2,500 2,482 5,144 2,500 Travel Expense 52485 2,500 2,500 2,500 0 0 0 Fleet Charges 52486 0 0 0 232 1,115 800 Private Mileage 52487 800 800 800 281 253 500 Other Materials & Services 52495 500 500 500 0 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmt's, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 708,060 724,707 760,000 Insurance 52705 1,040,000 1,040,000 1,040,000 0 0 0 Other Chemicals 52890 0 0 0
$ 926,621 $ 909,633 $ 1,001,600 MATERIALS & SERVICES SUBTOTAL $ 1,293,600 $ 1,293,600 $ 1,293,600
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 1,171,020 $ 1,162,086 $ 1,269,400 TOTAL EXPENDITURE $ 1,563,600 $ 1,563,600 $ 1,563,600
Clean Water Services FY 2016-17 Adopted Budget Page 113
BUSINESS SERVICES DEPARTMENT POSITION AND SALARY EXPENSE FLEET & PURCHASING 8111 & 8503
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 1.00 1.00 Accounting Specialist 4 Non 1.00 1.00 0.00 0.00 Buyer 5 Non 1.00 1.00 1.00 1.00 Fleet & Purchasing Coordinator 7 Non
2.00 2.00 2.00 2.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 1.00 1.00 Accounting Specialist 4 Non 1.00 1.00 0.00 0.00 Buyer 5 Non 1.00 1.00 1.00 1.00 Fleet & Purchasing Coordinator 7 Non
2.00 2.00 2.00 2.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Accounting Specialist 4 Non 0.00 0.00 0.00 0.00 Buyer 5 Non 0.00 0.00 0.00 0.00 Fleet & Purchasing Coordinator 7 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 114
BUSINESS SERVICES DEPARTMENT EXPENDITURE SUMMARY 8111 & 8503 FLEET & PURCHASING FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 131,108 115,781 165,200 Full Time Reg Salaries 51110 160,100 160,100 160,100 15,141 0 0 Temporary 51130 0 0 0 0 0 0 Overtime 51140 0 0 0 0 0 0 Out of Class Straight Time 51170 0 0 0 71,967 28,930 61,900 Other Personnel Expense - FT Reg only 51600 62,900 62,900 62,900 Other Personnel Expense - All Other 51600 0 0 0 93 142 200 Other Employee Allowances 51900 200 200 200 0 0 0 Automobile Allowance 51910 0 0 0 840 840 800 Mobile Computing Allowance 51915 800 800 800
$ 219,149 $ 145,693 $ 228,100 PERSONNEL SERVICES SUBTOTAL $ 224,000 $ 224,000 $ 224,000 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 0 0 Contracted Services 52205 0 0 0 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 1,000 Professional Services 52240 1,000 1,000 1,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 10,338 14,009 11,000 Office Supplies 52305 10,200 10,200 10,200 44 0 0 Operating Supplies 52310 0 0 0 2 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 400 0 0 Small Tools 52350 0 0 0 0 0 0 Safety Equipment 52360 0 0 0 12 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 659 1,476 1,600 Computer Equipment 52385 0 0 0 5,332 5,358 6,000 Dues & Memberships 52405 5,600 5,600 5,600 0 0 200 Books, Subscriptions & Publications 52410 200 200 200 450 0 2,000 Software Licenses & Support 52425 2,000 2,000 2,000 0 362 400 Publication Notices 52430 400 400 400 262 1,510 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 3,346 2,100 4,000 Fueling Contract 52475 3,800 3,800 3,800 350 350 4,000 Training & Education 52480 4,000 4,000 4,000 0 0 500 Travel Expense 52485 500 500 500 4,285 5,566 4,100 Fleet Charges 52486 6,000 6,000 6,000 369 208 700 Private Mileage 52487 500 500 500 92 1,268 1,500 Other Materials & Services 52495 900 900 900 0 22 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 25,939 $ 32,229 $ 37,000 MATERIALS & SERVICES SUBTOTAL $ 35,100 $ 35,100 $ 35,100
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 245,089 $ 177,922 $ 265,100 TOTAL EXPENDITURE $ 259,100 $ 259,100 $ 259,100
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BUSINESS SERVICES DEPARTMENT POSITION AND SALARY EXPENSE ABC BUILDING 8507
FY 2014 FY 2015 FY 2016 FY 2017 SALARY Represented ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE GRADE or FTE Non-Rep 0.00 0.00 0.00 0.00 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 SALARY Represented ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE GRADE or FTE Non-Rep 0.00 0.00 0.00 0.00 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 SALARY Represented ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE GRADE or FTE Non-Rep 0.00 0.00 0.00 0.00 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
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BUSINESS SERVICES DEPARTMENT EXPENDITURE SUMMARY 8507 ABC BUILDING FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 0 0 0 Full Time Reg Salaries 51110 0 0 0 0 0 0 Temporary 51130 0 0 0 0 0 0 Overtime 51140 0 0 0 0 0 0 Out of Class Straight Time 51170 0 0 0 0 0 0 Other Personnel Expense - FT Reg only 51600 0 0 0 Other Personnel Expense - All Other 51600 0 0 0 0 0 0 Other Employee Allowances 51900 0 0 0 0 0 0 Automobile Allowance 51910 0 0 0 0 0 0 Mobile Computing Allowance 51915 0 0 0
$ - $ - $ - PERSONNEL SERVICES SUBTOTAL $ - $ - $ - 143,433 148,679 140,000 Electricity 52110 140,000 140,000 140,000 8,005 11,040 12,000 Water 52120 12,000 12,000 12,000 49,136 35,192 45,000 Natural Gas 52130 40,000 40,000 40,000 4,160 4,347 4,000 Garbage 52140 4,000 4,000 4,000 3,104 2,635 2,600 Surface Water Management Charge 52150 2,600 2,600 2,600 1,260 1,725 1,000 Other Utility Services 52160 2,500 2,500 2,500 384,653 373,305 380,000 Contracted Services 52205 370,000 370,000 370,000 0 0 0 Engineering Services 52210 0 0 0 55,720 68,351 65,000 Landscape Services 52215 60,000 60,000 60,000 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 19,689 0 0 Office Supplies 52305 0 0 0 443 8 0 Operating Supplies 52310 0 0 0 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 10,226 13,476 11,000 Janitorial Supplies 52320 12,000 12,000 12,000 0 366 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 12,175 88,323 20,000 Construction & Bldg Supplies 52335 30,000 30,000 30,000 0 0 0 Parts - Equipment 52340 0 0 0 0 153 0 Small Tools 52350 0 0 0 0 0 0 Safety Equipment 52360 0 0 0 0 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 0 0 0 Computer Equipment 52385 0 0 0 0 0 0 Dues & Memberships 52405 0 0 0 0 0 0 Books, Subscriptions & Publications 52410 0 0 0 2,755 0 0 Software Licenses & Support 52425 0 0 0 0 117 500 Publication Notices 52430 1,000 1,000 1,000 0 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 0 Fueling Contract 52475 0 0 0 0 0 0 Training & Education 52480 0 0 0 0 0 0 Travel Expense 52485 0 0 0 0 0 0 Fleet Charges 52486 0 0 0 0 0 0 Private Mileage 52487 0 0 0 14,841 5,211 0 Other Materials & Services 52495 0 0 0 17 84 500 Permits, Licenses & Fees 52500 500 500 500 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 13,325 3,383 0 Equipment Rental 52605 1,000 1,000 1,000 81,455 116,342 325,000 Repair & Maintenance Services 52610 150,000 150,000 150,000 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 804,397 $ 872,736 $ 1,006,600 MATERIALS & SERVICES SUBTOTAL $ 825,600 $ 825,600 $ 825,600
0 10,246 0 CAPITAL OUTLAY SUBTOTAL 0 0 0
$ 804,397 $ 882,982 $ 1,006,600 TOTAL EXPENDITURE $ 825,600 $ 825,600 $ 825,600
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Regulatory Affairs Department
The Regulatory Affairs Department (RAD) is comprised of three divisions.
Administration Division The Administration Division provides technical, scientific, regulatory, and policy support to the District. This support involves research, modeling, and analysis of environmental data related to protection of watershed health, implementation of the Tualatin River TMDL, and compliance with our NPDES wastewater-discharge permit. The Administration Division is also responsible for tracking, evaluating, and influencing the development of state and federal environmental regulations. The Administration Division staff reviews, directs, and coordinates reports related to monitoring, effluent discharges-, non-compliance-incidents, and the NPDES permit. RAD administration is responsible for renewal of the watershed-based permit and for maintaining communications with state and federal regulatory staff and with the partner cities within the District. The Administration Division manages the release of stored water for flow augmentation within the Tualatin River and oversees the District’s intergovernmental agreements related to flow augmentation with the Department of Environmental Quality (DEQ), the US Geological Survey, and the Washington County Watermaster.
Source Control Division The Source Control Division is responsible for managing the federally-mandated Industrial Pretreatment Program for all industrial wastewater discharges to the municipal wastewater treatment facilities. The Source Control Division ensures that industrial users do not adversely impact the quality of the wastewater plant effluents or biosolids.
The Source Control Division regulates all industries that discharge into the sanitary sewer system, including those located in member cities, and regulates disposal of septic tank pumpage and chemical toilet waste at the District’s treatment plants. Regulation of the permitted industrial users includes receiving and reviewing reports, issuing permits, inspecting industrial sites, sampling, reviewing industrial discharge analytical data, and enforcing pretreatment standards and permits. Source Control also has responsibility to reduce the discharge of fats, oils, and grease (FOG) to the sanitary sewer system and is working with the Clean Water Advisory Commission to develop guidance for a more effective FOG control program.
The Source Control Division is also responsible for implementation of the District’s Memorandum of Agreement with the Oregon DEQ for the 1200-Z NPDES Industrial Stormwater permitting and compliance program. It oversees specific storm-water best management practices, and conducts an inspection and plan review program for industries’ compliance with their DEQ-issued 1200-Z storm water permits.
The Source Control Division responds to reports of spills or contamination affecting surface water, storm drainage, or sanitary sewers. This includes providing technical assistance to fire and emergency response authorities relating to spills or surface water clean-up concerns. The Source Control Division provides outreach and education, making the public aware of the importance of protecting the public systems and waterways.
The Source Control Division leads the Pollution Prevention activities of the District. The most active outreach program is the Ecological Business (EcoBiz) Certification Program for the Automobile Services and Landscape business sectors (see the web site at www.ecobiz.org). The District continues to work on the Mercury Reduction
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Outreach Program in conjunction with the Oregon Dental Association (ODA) and Washington County Dental Society to survey and provide technical assistance to dental facilities.
Laboratory Services Laboratory Services is the sampling and analysis group for Clean Water Services. They perform over 140,000 water quality analyses per year as well as sampling services, supporting the entire District including industrial, storm water, and Tualatin watershed sampling and analysis. These analyses provide information related to permit compliance, process operations, and watershed health. Laboratory Services also supports data collection and analysis for numerous innovative research and development projects within the District.
Performance Measures FY 2015 FY 2016 FY 2017 Actual Estimated Target Inputs Number of full time employees 33 33 33 Departmental budget $ 5,276,869 $ 5,484,400 $ 6,843,800 Number of regulatory permits managed 537 534 542 Number of professional services contracts/IGAs managed 18 19 19 annually Number of significant industrial users/septage waste 158 150 160 haulers/1200Z permits managed Outputs Number of routine regulatory reports generated by NPDES 70 70 70 permitted facilities Number of significant industrial users inspections completed 101 111 110 Number of water quality investigations conducted 70 82 70 Number of businesses certified as EcoBiz businesses 57 57 59 Number of Fat/Oil/Grease inspections/consultations 229* 229* 230 completed Number of significant industrial users permits modified or 11 15 20 renewed *Does not include consultations completed
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FY 2015 FY 2016 FY 2017 Actual Estimated Target Effectiveness Measures Number of regulatory violations due to reporting 0 0 0 inadequacies Number of violations noted in regulatory program audit 0 0 0 reports Number of 1200Z permittees exceeding benchmarks 54 54 45 Percentage of significant industrial users in compliance 100% 100% 98% Number of water quality violations caused by spills in the 0 0 0 stormwater system Number of sanitary sewer overflows with FOG listed as a 0 1 0 significant contributing factor Number of treatment plant upsets or effluent limit violations 0 0 0 caused by industrial discharges Efficiency Measures Number of revisions or corrections to previously submitted 2 0 0 regulatory reports Number of SIU permits managed per Source Control 8 11 9 employee (case manager) Number of all permits managed per Source Control employee 107 129 103 (case manager) Number of regulatory reports completed accurately and on- 70 70 70 time Comparison of year-end budget to approved budget 90% 93% 90% Total number of food service establishments managed 1,900 2,342 2,400 Number of SIU/1200Z permits renewed on time 100% 100% 100%
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REGULATORY AFFAIRS DEPARTMENT POSITION AND SALARY EXPENSE - DEPARTMENT SUMMARY FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 CLASSIFICATION TITLE ACTUAL ACTUAL BUDGET EST ENDING ADOPTED SALARY Administration 7.00 8.00 8.00 8.00 9.00 $ 1,444,500 Source Control 10.00 8.00 8.00 8.00 7.00 $ 947,500 Laboratory Services 17.00 17.00 17.00 17.00 17.00 $ 2,022,900 Total FTEs 34.00 33.00 33.00 33.00 33.00 $ 4,414,900
DEPARTMENT TOTALS-PERSONNEL SERVICES OBJECT FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Change from OBJECT CODE DESCRIPTION CODE ACTUAL ACTUAL BUDGET EST ENDING ADOPTED FY16 Budget Full Time Reg Salaries 51110 2,597,363 2,749,546 2,808,700 2,915,600 2,926,600 Temporary 51130 95,326 161,801 233,000 227,000 277,000 Overtime 51140 57,080 50,267 97,000 60,000 97,000 Out of Class Straight Time 51170 0 0 1,500 500 1,500 Other Personnel Expense 51600 873,865 927,732 1,095,700 1,079,800 1,099,500 Tuition Reimbursement 51761 4,168 2,685 0 0 0 Other Employee Allowances 51900 1,452 1,853 4,400 2,800 4,400 Automobile Allowance 51910 0 0 0 0 0 Mobile Computing Allowance 51915 8,220 8,595 8,900 8,900 8,900
PERSONNEL SERVICES SUBTOTAL $ 3,637,474 $ 3,902,478 $ 4,249,200 $ 4,294,600 $ 4,414,900 3.9%
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DEPARTMENT TOTALS - MATERIALS & SERVICES OBJECT FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Change from OBJECT CODE DESCRIPTION CODE ACTUAL ACTUAL BUDGET EST ENDING ADOPTED FY16 Budget Electricity 52110 0 0 0 0 0 Water 52120 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 Garbage 52140 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 0 Contracted Services 52205 10,957 112 13,000 13,000 13,000 Engineering Services 52210 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 Professional Services 52240 1,001,982 846,237 1,332,600 692,400 1,486,600 Recording Fees 52250 0 0 0 0 0 Laundry 52260 4,777 7,701 7,000 7,000 7,000 Other Government Services 52270 0 0 0 0 0 Office Supplies 52305 6,721 1,704 0 0 0 Operating Supplies 52310 51,236 18,456 47,000 47,000 53,000 Gas, Oil, Lubrication 52315 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 Tech & Scientific Supplies 52325 232,097 206,270 300,000 300,000 300,000 Repair & Maintenance Supplies 52330 1,296 3,557 7,000 7,000 10,000 Construction & Bldg Supplies 52335 0 0 0 0 0 Parts - Equipment 52340 0 0 0 0 0 Small Tools 52350 1,680 189 1,000 1,000 1,000 Safety Equipment 52360 0 0 0 0 0 Postage & Freight 52375 200 730 0 0 0 Software Expensed 52380 0 0 0 0 0 Computer Equipment 52385 27,470 11,929 14,400 17,600 0 Dues & Memberships 52405 2,637 3,096 4,100 5,200 5,600 Books, Subscriptions & Publications 52410 1,133 0 1,200 500 1,200 Software Licenses & Support 52425 60 0 10,000 5,000 10,000 Publication Notices 52430 431 106 500 500 500 Printing & Duplicating 52435 3,868 2,007 5,500 2,000 5,500 Telecom Internal 52440 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 Fueling Contract 52475 13,313 9,122 14,000 14,000 11,500 Training & Education 52480 16,778 23,332 40,700 26,700 40,700 Travel Expense 52485 23,497 26,705 32,500 16,700 36,500 Fleet Charges 52486 11,253 9,570 7,000 7,000 10,500 Private Mileage 52487 6,143 7,729 10,600 5,000 10,600 Other Materials & Services 52495 2,080 5,006 1,000 0 1,000 Permits, Licenses & Fees 52500 306,288 136,420 256,800 6,200 256,800 Public Information 52505 2,021 3,952 6,000 6,000 6,000 Taxes, Assmts, Liens 52510 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 Repair & Maintenance Services 52610 0 7,134 0 0 0 Non-Vehicle Eqpt R&M 52620 8,577 3,105 10,000 10,000 12,000 Computer R&M 52630 295 0 0 0 0 Insurance 52705 0 0 0 0 0
MATERIALS & SERVICES SUBTOTAL $ 1,736,789 $ 1,334,182 $ 2,121,900 $ 1,189,800 $ 2,279,000 7.4%
CAPITAL OUTLAY SUBTOTAL 33,062 40,209 108,000 0 149,900
TOTAL EXPENDITURE $ 5,407,325 $ 5,276,869 $ 6,479,100 $ 5,484,400 $ 6,843,800 5.6%
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REGULATORY AFFAIRS DEPARTMENT POSITION AND SALARY EXPENSE ADMINISTRATION 8210
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 1.00 1.00 1.00 Asst Regulatory Affairs Dept Director 12 Non 0.00 0.00 0.00 1.00 Principal Engineer 10 Non 1.00 1.00 1.00 1.00 Regulatory Affairs Dept Director LT 13 Non 0.00 0.00 1.00 1.00 Water Resources Prog Manager 9 Non 4.00 5.00 4.00 4.00 Water Resources Analyst - Regulatory 8 Non 1.00 0.00 0.00 0.00 Regulatory Affairs Division Manager 11 Non 1.00 1.00 1.00 1.00 Administrative Associate 3 Non
7.00 8.00 8.00 9.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 1.00 1.00 1.00 Asst Regulatory Affairs Dept Director 12 Non 0.00 0.00 0.00 1.00 Principal Engineer 10 Non 1.00 1.00 1.00 1.00 Regulatory Affairs Dept Director LT 13 Non 0.00 0.00 1.00 1.00 Water Resources Prog Manager 9 Non 4.00 5.00 4.00 4.00 Water Resources Analyst - Regulatory 8 Non 1.00 0.00 0.00 0.00 Regulatory Affairs Division Manager 11 Non 1.00 1.00 1.00 1.00 Administrative Associate 3 Non
7.00 8.00 8.00 9.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Asst Regulatory Affairs Dept Director 12 Non 0.00 0.00 0.00 0.00 Principal Engineer 10 Non 0.00 0.00 0.00 0.00 Regulatory Affairs Dept Director LT 13 Non 0.00 0.00 0.00 0.00 Water Resources Prog Manager 9 Non 0.00 0.00 0.00 0.00 Water Resources Analyst - Regulatory 8 Non 0.00 0.00 0.00 0.00 Regulatory Affairs Division Manager 11 Non 0.00 0.00 0.00 0.00 Administrative Associate 3 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
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REGULATORY AFFAIRS DEPARTMENT EXPENDITURE SUMMARY 8210 ADMINISTRATION FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 795,226 921,346 890,100 Full Time Reg Salaries 51110 1,053,000 1,053,000 1,053,000 0 54,386 34,000 Temporary 51130 40,000 40,000 40,000 0 2,640 0 Overtime 51140 0 0 0 0 0 0 Out of Class Straight Time 51170 0 0 0 238,433 280,518 321,000 Other Personnel Expense - FT Reg only 51600 341,700 341,700 341,700 Other Personnel Expense - All Other 51600 7,200 7,200 7,200 0 0 0 Tuition Reimbursement 51761 0 0 0 150 300 600 Other Employee Allowances 51900 600 600 600 0 0 0 Automobile Allowance 51910 0 0 0 2,310 2,835 2,000 Mobile Computing Allowance 51915 2,000 2,000 2,000
$ 1,036,119 $ 1,262,025 $ 1,247,700 PERSONNEL SERVICES SUBTOTAL $ 1,444,500 $ 1,444,500 $ 1,444,500 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 0 0 Contracted Services 52205 0 0 0 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 922,895 755,171 1,240,200 Professional Services 52240 1,344,200 1,344,200 1,344,200 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 0 0 0 Office Supplies 52305 0 0 0 106 0 2,000 Operating Supplies 52310 2,000 2,000 2,000 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 275 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 180 0 0 Small Tools 52350 0 0 0 0 0 0 Safety Equipment 52360 0 0 0 24 5 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 658 6,568 700 Computer Equipment 52385 0 0 0 246 469 1,000 Dues & Memberships 52405 1,000 1,000 1,000 767 0 1,000 Books, Subscriptions & Publications 52410 1,000 1,000 1,000 0 0 0 Software Licenses & Support 52425 0 0 0 0 106 0 Publication Notices 52430 0 0 0 913 405 2,500 Printing & Duplicating 52435 2,500 2,500 2,500 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 0 Fueling Contract 52475 0 0 0 5,138 12,514 11,000 Training & Education 52480 11,000 11,000 11,000 8,310 12,732 17,800 Travel Expense 52485 19,800 19,800 19,800 0 0 0 Fleet Charges 52486 0 0 0 1,774 4,063 4,000 Private Mileage 52487 4,000 4,000 4,000 754 2,749 1,000 Other Materials & Services 52495 1,000 1,000 1,000 306,247 136,420 250,800 Permits, Licenses & Fees 52500 250,800 250,800 250,800 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0
$ 1,248,011 $ 931,477 $ 1,532,000 MATERIALS & SERVICES SUBTOTAL $ 1,637,300 $ 1,637,300 $ 1,637,300
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 2,284,130 $ 2,193,502 $ 2,779,700 TOTAL EXPENDITURE $ 3,081,800 $ 3,081,800 $ 3,081,800
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REGULATORY AFFAIRS DEPARTMENT POSITION AND SALARY EXPENSE SOURCE CONTROL 8212
Total FY 2014 FY 2015 FY 2016 FY 2017 SALARY Represented ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE GRADE or FTE Non-Rep 1.00 0.00 0.00 0.00 Operations Program Manager 8 Non 8.00 7.00 7.00 6.00 Source Control Investigator 2 6 Rep 1.00 1.00 1.00 1.00 Source Control Manager 8 Non
10.00 8.00 8.00 7.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 SALARY Represented ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE GRADE or FTE Non-Rep 1.00 0.00 0.00 0.00 Operations Program Manager 8 Non 8.00 7.00 7.00 6.00 Source Control Investigator 2 6 Rep 1.00 1.00 1.00 1.00 Source Control Manager 8 Non
10.00 8.00 8.00 7.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 SALARY Represented ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE GRADE or FTE Non-Rep 0.00 0.00 0.00 0.00 Operations Program Manager 8 Non 0.00 0.00 0.00 0.00 Source Control Investigator 2 6 Rep 0.00 0.00 0.00 0.00 Source Control Manager 8 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 126
REGULATORY AFFAIRS DEPARTMENT EXPENDITURE SUMMARY 8212 SOURCE CONTROL FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 603,543 570,974 646,000 Full Time Reg Salaries 51110 576,800 576,800 576,800 29,160 61,075 62,000 Temporary 51130 62,000 62,000 62,000 17,064 19,303 72,000 Overtime 51140 72,000 72,000 72,000 0 0 1,000 Out of Class Straight Time 51170 1,000 1,000 1,000 214,649 201,641 259,900 Other Personnel Expense - FT Reg only 51600 206,300 206,300 206,300 Other Personnel Expense - All Other 51600 24,200 24,200 24,200 4,168 2,685 0 Tuition Reimbursement 51761 0 0 0 792 688 1,200 Other Employee Allowances 51900 1,200 1,200 1,200 0 0 0 Automobile Allowance 51910 0 0 0 3,030 2,880 4,000 Mobile Computing Allowance 51915 4,000 4,000 4,000
$ 872,406 $ 859,246 $ 1,046,100 PERSONNEL SERVICES SUBTOTAL $ 947,500 $ 947,500 $ 947,500 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 10,957 0 13,000 Contracted Services 52205 13,000 13,000 13,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 572 1,919 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 4,942 480 0 Office Supplies 52305 0 0 0 2,041 2,176 15,000 Operating Supplies 52310 15,000 15,000 15,000 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 217 0 0 Tech & Scientific Supplies 52325 0 0 0 593 110 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 30 161 1,000 Small Tools 52350 1,000 1,000 1,000 0 0 0 Safety Equipment 52360 0 0 0 13 20 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 1,696 3,740 11,500 Computer Equipment 52385 0 0 0 2,186 2,251 2,600 Dues & Memberships 52405 4,100 4,100 4,100 27 0 200 Books, Subscriptions & Publications 52410 200 200 200 60 0 0 Software Licenses & Support 52425 0 0 0 431 0 500 Publication Notices 52430 500 500 500 2,955 1,289 3,000 Printing & Duplicating 52435 3,000 3,000 3,000 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 4,888 3,878 5,000 Fueling Contract 52475 4,800 4,800 4,800 6,349 8,714 19,700 Training & Education 52480 19,700 19,700 19,700 10,168 10,241 9,700 Travel Expense 52485 9,700 9,700 9,700 2,533 4,563 3,000 Fleet Charges 52486 4,000 4,000 4,000 2,777 2,568 5,600 Private Mileage 52487 5,600 5,600 5,600 1,234 1,724 0 Other Materials & Services 52495 0 0 0 0 0 0 Permits, Licenses & Fees 52500 0 0 0 2,021 3,952 6,000 Public Information 52505 6,000 6,000 6,000 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0
$ 56,690 $ 47,786 $ 95,800 MATERIALS & SERVICES SUBTOTAL $ 86,600 $ 86,600 $ 86,600
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 929,096 $ 907,033 $ 1,141,900 TOTAL EXPENDITURE $ 1,034,100 $ 1,034,100 $ 1,034,100
Clean Water Services FY 2016-17 Adopted Budget Page 127
REGULATORY AFFAIRS DEPARTMENT POSITION AND SALARY EXPENSE LABORATORY SERVICES 8232
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 2.00 2.00 Laboratory Technician 3 Rep 1.00 1.00 1.00 1.00 Laboratory Services Division Manager 11 Non 13.00 13.00 12.00 12.00 Laboratory Specialist 5 Rep 1.00 1.00 1.00 1.00 Laboratory Supervisor 8 Non 1.00 1.00 1.00 1.00 Lab Systems & QA/QC Coord 7 Non
17.00 17.00 17.00 17.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 2.00 2.00 Laboratory Technician 3 Rep 1.00 1.00 1.00 1.00 Laboratory Services Division Manager 11 Non 13.00 13.00 12.00 12.00 Laboratory Specialist 5 Rep 1.00 1.00 1.00 1.00 Laboratory Supervisor 8 Non 1.00 1.00 1.00 1.00 Lab Systems & QA/QC Coord 7 Non
17.00 17.00 17.00 17.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Laboratory Technician 3 Rep 0.00 0.00 0.00 0.00 Laboratory Services Division Manager 11 Non 0.00 0.00 0.00 0.00 Laboratory Specialist 5 Rep 0.00 0.00 0.00 0.00 Laboratory Supervisor 8 Non 0.00 0.00 0.00 0.00 Lab Systems & QA/QC Coord 7 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 128
REGULATORY AFFAIRS DEPARTMENT EXPENDITURE SUMMARY 8232 LABORATORY SERVICES FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 1,198,594 1,257,225 1,272,600 Full Time Reg Salaries 51110 1,296,800 1,296,800 1,296,800 66,166 46,340 137,000 Temporary 51130 175,000 175,000 175,000 40,017 28,324 25,000 Overtime 51140 25,000 25,000 25,000 0 0 500 Out of Class Straight Time 51170 500 500 500 420,783 445,573 514,800 Other Personnel Expense - FT Reg only 51600 484,100 484,100 484,100 Other Personnel Expense - All Other 51600 36,000 36,000 36,000 0 0 0 Tuition Reimbursement 51761 0 0 0 510 864 2,600 Other Employee Allowances 51900 2,600 2,600 2,600 0 0 0 Automobile Allowance 51910 0 0 0 2,880 2,880 2,900 Mobile Computing Allowance 51915 2,900 2,900 2,900
$ 1,728,949 $ 1,781,207 $ 1,955,400 PERSONNEL SERVICES SUBTOTAL $ 2,022,900 $ 2,022,900 $ 2,022,900 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 112 0 Contracted Services 52205 0 0 0 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 78,515 89,146 92,400 Professional Services 52240 142,400 142,400 142,400 0 0 0 Recording Fees 52250 0 0 0 4,777 7,701 7,000 Laundry 52260 7,000 7,000 7,000 0 0 0 Other Government Services 52270 0 0 0 1,779 1,224 0 Office Supplies 52305 0 0 0 49,089 16,280 30,000 Operating Supplies 52310 36,000 36,000 36,000 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 231,880 205,995 300,000 Tech & Scientific Supplies 52325 300,000 300,000 300,000 703 3,447 7,000 Repair & Maintenance Supplies 52330 10,000 10,000 10,000 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 1,470 28 0 Small Tools 52350 0 0 0 0 0 0 Safety Equipment 52360 0 0 0 164 705 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 25,116 1,621 2,200 Computer Equipment 52385 0 0 0 205 376 500 Dues & Memberships 52405 500 500 500 339 0 0 Books, Subscriptions & Publications 52410 0 0 0 0 0 10,000 Software Licenses & Support 52425 10,000 10,000 10,000 0 0 0 Publication Notices 52430 0 0 0 0 312 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 8,425 5,244 9,000 Fueling Contract 52475 6,700 6,700 6,700 5,291 2,105 10,000 Training & Education 52480 10,000 10,000 10,000 5,019 3,732 5,000 Travel Expense 52485 7,000 7,000 7,000 8,719 5,007 4,000 Fleet Charges 52486 6,500 6,500 6,500 1,592 1,098 1,000 Private Mileage 52487 1,000 1,000 1,000 91 533 0 Other Materials & Services 52495 0 0 0 41 0 6,000 Permits, Licenses & Fees 52500 6,000 6,000 6,000 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 7,134 0 Repair & Maintenance Services 52610 0 0 0 8,577 3,105 10,000 Non-Vehicle Eqpt R&M 52620 12,000 12,000 12,000 295 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 13 0 Other Chemicals 52890 0 0 0
$ 432,087 $ 354,918 $ 494,100 MATERIALS & SERVICES SUBTOTAL $ 555,100 $ 555,100 $ 555,100
33,062 40,209 108,000 CAPITAL OUTLAY SUBTOTAL 149,900 149,900 149,900
$ 2,194,098 $ 2,176,334 $ 2,557,500 TOTAL EXPENDITURE $ 2,727,900 $ 2,727,900 $ 2,727,900
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Watershed Management Department
The Mission of the Watershed Management Department (WMD) is to build and strengthen innovative and resilient partnerships to enhance the benefits that natural resources provide to the community. This is accomplished by working on a landscape scale to restore and manage watershed health in rural and urban communities throughout the Tualatin River Watershed. Serving as a catalyst for streamside restoration, WMD is able to leverage millions of additional dollars from voluntary incentive Farm Bill programs, conservation districts, local parks and open space providers, cities, Fish & Wildlife Service and more than two dozen nonprofit partners (www.jointreeforall.org). Together these collective resources produce landscape scale results while continuing to support rural and urban economies.
In addition, WMD serves as a catalyst for acquiring long term water supplies to help meet future rural and urban water needs and at the same time ensure there is a healthy stream network for local fish and wildlife.
Water Resources Infrastructure - Investing in natural capital infrastructure for watershed health. Tualatin Basin Water Supply and Flow Restoration: Watershed Management staff is working in partnership with other water resource managers to expand opportunities to improve flow and the ecological health of Tualatin River and its tributaries. The department partners with local farmers to enhance fish flows and NPDES regulatory requirements and the same offer voluntary incentive programs that support a vibrant and healthy agricultural community. Regional Stream and Wetland Enhancement: Watershed Management staff are working on a variety of projects, including aquatic habitat enhancement, riparian planting, wetland restoration, and treatment facility upgrades across urban and rural areas of the Tualatin River Basin.
Strategic Watershed Assessment & Planning - Utilizing scientific knowledge and innovation to improve watershed and stream health for community benefit. The Healthy Streams Strategy: Partnering with over a 100 local nonprofits, governments and private companies, the Regional Conservation Strategy, serves as an ecological roadmap for the Great Portland Region. This strategy identifies key factors needed to ensure a healthy watershed and brings the collective efforts of these organizations together to maximize ecological uplift. Regional Restoration Collaboration: Using NPDES riparian restoration requirements to leverage additional resources allows the District to maximize watershed health benefits and meet multiple community objectives. This planning effort encourages organizations to partner and develop programs that meet shared restoration goals. This approach taps into existing local, state and federal resources and then applies them in a coordinated focused restoration strategy.
Stream Stewardship - Restoring ecological function with sustained action. Healthy riparian and wetland vegetation is central to Clean Water Services’ strategy for improved water quality and aquatic habitat. Native plant communities stabilize vulnerable stream banks, filter pollution, shade waterways, and provide essential wildlife habitat, among many other benefits. Restoration sites require active monitoring and stewardship to fully restore ecological functions of these sensitive habitats. CWS oversees a focused effort to maintain the gains and minimize emerging threats to our green infrastructure investments.
Clean Water Services FY 2016-17 Adopted Budget Page 131
Community Watershed Action - Building capacity in our community to sustain our natural capital investments. By working together with multiple partners WMD is able to focus restoration energy to maximize benefits for watershed health. In 2015 alone these partnerships were able to place more than 2 million native plants in the ground. This approach clearly demonstrates the benefits of working together and creating landscape opportunities for humans and wildlife.
Performance Measures FY 2015 FY 2016 FY 2017 Actual Estimated Target Inputs Full time employees 16 16 20 Departmental budget $ 3,937,976 $ 4,793,500 $ 5,775,100 Outputs Native plants planted by Tree for All community partners 2,100,000 1,390,817 1,000,000 Volunteers in community restoration events 6,600 5,000 5,500 Enhancement of tributary flows through integrated flow management (ac-ft) 1,226 1,612 1,500 Agricultural lands enrolled in water quality management programs (acres) 8,000 9,000 10,000 Effectiveness Measures Projects meeting ecological function targets 90% 90% 90% Total thermal load reduction (Kcal) from riparian shade 398,200,000 410,000,000 420,000,000 Stream miles enhanced 103 120 125 Efficiency Measures Projects meeting budget and schedule expectations during implementation 100% 88% 100% Native plants planted per FTE 131,250 86,926 50,000 Partner investment leveraged (annual) 550,000 705,000 800,000 Number of community partners investing 17 20 22 Total acres of donated capital for restoration 3,500 4,500 5,000
Clean Water Services FY 2016-17 Adopted Budget Page 132
WATERSHED MANAGEMENT DEPARTMENT POSITION AND SALARY EXPENSE - DEPARTMENT SUMMARY FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 CLASSIFICATION TITLE ACTUAL ACTUAL BUDGET EST ENDING ADOPTED SALARY Administration - 8233 2.25 2.25 2.25 2.25 2.25 $ 411,000 Operations - 8234 11.75 13.75 13.75 13.75 17.75 $ 2,346,300 Total FTEs 14.00 16.00 16.00 16.00 20.00 $ 2,757,300
DEPARTMENT TOTALS - PERSONNEL SERVICES OBJECT FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Change from OBJECT CODE DESCRIPTION CODE ACTUAL ACTUAL BUDGET EST ENDING ADOPTED FY16 Budget Full Time Reg Salaries 51110 899,598 1,074,575 1,547,500 1,210,000 1,926,800 Temporary 51130 70,040 108,055 120,000 143,000 128,000 Overtime 51140 3,471 1,878 10,000 4,000 10,000 Out of Class Straight Time 51170 0 0 0 0 0 Other Personnel Expense 51600 206,255 270,614 582,400 582,400 683,600 Tuition Reimbursement 51761 0 0 0 0 0 Other Employee Allowances 51900 900 1,262 1,200 1,950 1,200 Automobile Allowance 51910 0 0 0 0 0 Mobile Computing Allowance 51915 6,840 8,085 7,700 8,700 7,700
PERSONNEL SERVICES SUBTOTAL $ 1,187,104 $ 1,464,468 $ 2,268,800 $ 1,950,050 $ 2,757,300 21.5%
Clean Water Services FY 2016-17 Adopted Budget Page 133
DEPARTMENT TOTALS - MATERIALS & SERVICES OBJECT FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Change from OBJECT CODE DESCRIPTION CODE ACTUAL ACTUAL BUDGET EST ENDING ADOPTED FY16 Budget Electricity 52110 1,574 2,700 2,800 2,800 2,800 Water 52120 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 Garbage 52140 0 1,969 1,000 2,000 1,000 Surface Water Management Charge 52150 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 0 Contracted Services 52205 962,033 705,753 800,000 850,000 725,000 Engineering Services 52210 500 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 Professional Services 52240 116,574 70,093 150,000 90,000 125,000 Recording Fees 52250 0 137 0 0 0 Laundry 52260 0 0 0 0 0 Other Government Services 52270 846,954 1,181,369 1,402,000 1,425,000 1,702,000 Office Supplies 52305 1,574 1,056 1,500 1,100 1,000 Operating Supplies 52310 1,345 3,586 0 1,000 0 Gas, Oil, Lubrication 52315 273 703 0 250 0 Janitorial Supplies 52320 0 0 0 0 0 Tech & Scientific Supplies 52325 0 34 0 0 0 Repair & Maintenance Supplies 52330 961 2,027 1,000 2,000 1,000 Construction & Bldg Supplies 52335 28 4,414 5,000 2,000 5,000 Parts - Equipment 52340 0 0 0 0 0 Small Tools 52350 4,668 3,814 5,000 2,000 5,000 Safety Equipment 52360 0 0 100 0 100 Postage & Freight 52375 267 65 0 100 0 Software Expensed 52380 0 0 0 0 0 Computer Equipment 52385 14,962 19,143 6,700 6,800 0 Dues & Memberships 52405 7,813 13,832 11,400 15,500 13,400 Books, Subscriptions & Publications 52410 1,100 820 800 750 800 Software Licenses & Support 52425 674 1,070 0 50 0 Publication Notices 52430 0 108 0 100 0 Printing & Duplicating 52435 490 327 0 0 0 Telecom Internal 52440 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 Land & Building Rent 52470 9,162 0 10,000 10,000 10,000 Fueling Contract 52475 7,291 5,002 8,000 5,500 7,100 Training & Education 52480 27,437 29,748 22,000 22,000 26,000 Travel Expense 52485 26,165 21,251 19,000 26,000 26,000 Fleet Charges 52486 13,479 7,682 10,100 10,100 8,000 Private Mileage 52487 3,636 3,296 6,000 3,200 4,000 Other Materials & Services 52495 320,888 383,593 304,000 355,000 344,000 Permits, Licenses & Fees 52500 306 1,185 600 1,200 600 Public Information 52505 0 0 0 0 0 Taxes, Assmts, Liens 52510 8,426 8,543 8,000 8,000 8,000 Equipment Rental 52605 0 0 0 0 0 Repair & Maintenance Services 52610 141 189 1,000 1,000 1,000 Non-Vehicle Eqpt R&M 52620 0 0 1,000 0 1,000 Computer R&M 52630 0 0 0 0 0 Insurance 52705 0 0 0 0 0
MATERIALS & SERVICES SUBTOTAL $ 2,378,718 $ 2,473,508 $ 2,777,000 $ 2,843,450 $ 3,017,800 8.7%
CAPITAL OUTLAY SUBTOTAL 0 0 0 0 0 0
TOTAL EXPENDITURE $ 3,565,822 $ 3,937,976 $ 5,045,800 $ 4,793,500 $ 5,775,100 14.5%
Clean Water Services FY 2016-17 Adopted Budget Page 134
WATERSHED MANAGEMENT DEPARTMENT POSITION AND SALARY EXPENSE ADMINISTRATION 8233
Total FY 2014 FY 2015 FY 2016 FY 2017 SALARY Represented ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE GRADE or FTE Non-Rep 1.00 1.00 1.00 1.00 Administrative Assistant 4 Non 0.25 0.25 0.25 0.00 Senior Water Resources Prog Manager 10 Non 0.75 0.75 0.75 0.75 Watershed Mgmnt Dept Dir LT 13 Non 0.25 0.25 0.25 0.25 Water Supply Project Manager 11 Non 0.00 0.00 0.00 0.25 Watershed Operations Division Manager 11 Non
2.25 2.25 2.25 2.25 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 SALARY Represented ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE GRADE or FTE Non-Rep 1.00 1.00 1.00 1.00 Administrative Assistant 4 Non 0.25 0.25 0.25 0.00 Senior Water Resources Prog Manager 10 Non 0.75 0.75 0.75 0.75 Watershed Management Dept Director LT 13 Non 0.25 0.25 0.25 0.25 Water Supply Project Manager 11 Non 0.00 0.00 0.00 0.25 Watershed Operations Division Manager 11 Non
2.25 2.25 2.25 2.25 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 SALARY Represented ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE GRADE or FTE Non-Rep 0.00 0.00 0.00 0.00 Administrative Assistant 4 Non 0.00 0.00 0.00 0.00 Senior Water Resources Prog Manager 10 Non 0.00 0.00 0.00 0.00 Watershed Management Dept Director LT 13 Non 0.00 0.00 0.00 0.00 Water Supply Project Manager 11 Non 0.00 0.00 0.00 0.00 Watershed Operations Division Manager 11 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 135
WATERSHED MANAGEMENT DEPARTMENT EXPENDITURE SUMMARY 8233 ADMINISTRATION FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 222,166 239,007 266,500 Full Time Reg Salaries 51110 275,600 275,600 275,600 21,782 37,777 30,000 Temporary 51130 38,000 38,000 38,000 102 82 0 Overtime 51140 0 0 0 0 0 0 Out of Class Straight Time 51170 0 0 0 62,424 65,899 97,300 Other Personnel Expense - FT Reg only 51600 87,600 87,600 87,600 Other Personnel Expense - All Other 51600 6,900 6,900 6,900 0 0 0 Tuition Reimbursement 51761 0 0 0 0 0 1,200 Other Employee Allowances 51900 1,200 1,200 1,200 0 0 0 Automobile Allowance 51910 0 0 0 1,680 1,680 1,700 Mobile Computing Allowance 51915 1,700 1,700 1,700
$ 308,154 $ 344,445 $ 396,700 PERSONNEL SERVICES SUBTOTAL $ 411,000 $ 411,000 $ 411,000 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 0 0 Contracted Services 52205 0 0 0 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 523 0 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 283 738 1,500 Office Supplies 52305 1,000 1,000 1,000 202 792 0 Operating Supplies 52310 0 0 0 0 75 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 170 21 0 Small Tools 52350 0 0 0 0 0 0 Safety Equipment 52360 0 0 0 0 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 3,223 459 700 Computer Equipment 52385 0 0 0 6,651 12,676 11,400 Dues & Memberships 52405 13,400 13,400 13,400 132 274 800 Books, Subscriptions & Publications 52410 800 800 800 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 72 327 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 2,802 2,287 4,000 Fueling Contract 52475 3,800 3,800 3,800 4,256 4,211 4,000 Training & Education 52480 4,000 4,000 4,000 16,935 14,159 10,000 Travel Expense 52485 14,000 14,000 14,000 0 6 300 Fleet Charges 52486 0 0 0 2,056 1,651 4,000 Private Mileage 52487 2,000 2,000 2,000 3,742 3,331 4,000 Other Materials & Services 52495 4,000 4,000 4,000 150 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0
$ 41,198 $ 41,008 $ 40,700 MATERIALS & SERVICES SUBTOTAL $ 43,000 $ 43,000 $ 43,000
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 349,352 $ 385,453 $ 437,400 TOTAL EXPENDITURE $ 454,000 $ 454,000 $ 454,000
Clean Water Services FY 2016-17 Adopted Budget Page 136
WATERSHED MANAGEMENT DEPARTMENT POSITION AND SALARY EXPENSE OPERATIONS 8234
Total FY 2014 FY 2015 FY 2016 FY 2017 SALARY Represented ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE GRADE or FTE Non-Rep 0.00 0.00 0.00 1.00 Engineering Technician 2 5 Rep 0.00 1.00 1.00 1.00 Senior Engineer 9 Non 0.00 0.00 1.00 1.00 GIS Analyst 7 Non 1.00 1.00 1.00 1.00 Principal Engineer 10 Non 0.75 0.75 0.75 0.00 Senior Water Resources Prog Manager 10 Non 1.00 1.00 1.00 1.00 Water Resources Analyst - GIS 8 Non 1.00 1.00 1.00 1.00 Water Resources Analyst - Watershed 8 Non 1.00 1.00 1.00 1.00 Water Resources Program Manager 9 Non 3.00 3.00 3.00 5.00 Water Resources Project Manager 7 Non 0.25 0.25 0.25 0.25 Watershed Mgmnt Dept Dir LT 13 Non 3.00 4.00 3.00 4.00 Water Resources Specialist 4 Rep 0.75 0.75 0.75 0.75 Water Supply Project Manager 11 Non 0.00 0.00 0.00 0.75 Watershed Operations Division Manager 11 Non
11.75 13.75 13.75 17.75 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 SALARY Represented ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE GRADE or FTE Non-Rep 0.00 0.00 0.00 0.50 Engineering Technician 2 5 Rep 0.00 0.25 0.25 0.25 Senior Engineer 9 Non 0.00 0.00 1.00 1.00 GIS Analyst 7 Non 0.25 0.25 0.25 0.25 Principal Engineer 10 Non 0.50 0.50 0.50 0.00 Senior Water Resources Prog Manager 10 Non 1.00 1.00 1.00 1.00 Water Resources Analyst - GIS 8 Non 1.00 1.00 1.00 1.00 Water Resources Analyst - Watershed 8 Non 0.25 0.25 0.25 0.25 Water Resources Program Manager 9 Non 1.50 1.50 1.50 2.25 Water Resources Project Manager 7 Non 0.25 0.25 0.25 0.25 Watershed Mgmnt Dept Dir LT 13 Non 1.50 1.75 1.00 1.25 Water Resources Specialist 4 Rep 0.25 0.25 0.25 0.25 Water Supply Project Manager 11 Non 0.00 0.00 0.00 0.50 Watershed Operations Division Manager 11 Non
6.50 7.00 7.25 8.75 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 SALARY Represented ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE GRADE or FTE Non-Rep 0.00 0.00 0.00 0.50 Engineering Technician 2 5 Rep 0.00 0.75 0.75 0.75 Senior Engineer 9 Non 0.00 0.00 0.00 0.00 GIS Analyst 7 Non 0.75 0.75 0.75 0.75 Principal Engineer 10 Non 0.25 0.25 0.25 0.00 Senior Water Resources Prog Manager 10 Non 0.00 0.00 0.00 0.00 Water Resources Analyst - GIS 8 Non 0.00 0.00 0.00 0.00 Water Resources Analyst - Watershed 8 Non 0.75 0.75 0.75 0.75 Water Resources Program Manager 9 Non 1.50 1.50 1.50 2.75 Water Resources Project Manager 7 Non 0.00 0.00 0.00 0.00 Watershed Mgmnt Dept Dir LT 13 Non 1.50 2.25 2.00 2.75 Water Resources Specialist 4 Rep 0.50 0.50 0.50 0.50 Water Supply Project Manager 11 Non 0.00 0.00 0.00 0.25 Watershed Operations Division Manager 11 Non
5.25 6.75 6.50 9.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 137
WATERSHED MANAGEMENT DEPARTMENT EXPENDITURE SUMMARY 8234 OPERATIONS FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 677,432 835,568 1,281,000 Full Time Reg Salaries 51110 1,651,200 1,651,200 1,651,200 48,258 70,277 90,000 Temporary 51130 90,000 90,000 90,000 3,369 1,796 10,000 Overtime 51140 10,000 10,000 10,000 0 0 0 Out of Class Straight Time 51170 0 0 0 143,831 204,715 485,100 Other Personnel Expense - FT Reg only 51600 573,100 573,100 573,100 Other Personnel Expense - All Other 51600 16,000 16,000 16,000 0 0 0 Tuition Reimbursement 51761 0 0 0 900 1,262 0 Other Employee Allowances 51900 0 0 0 0 0 0 Automobile Allowance 51910 0 0 0 5,160 6,405 6,000 Mobile Computing Allowance 51915 6,000 6,000 6,000
$ 878,950 $ 1,120,023 $ 1,872,100 PERSONNEL SERVICES SUBTOTAL $ 2,346,300 $ 2,346,300 $ 2,346,300 1,574 2,700 2,800 Electricity 52110 2,800 2,800 2,800 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 1,969 1,000 Garbage 52140 1,000 1,000 1,000 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 962,033 705,753 800,000 Contracted Services 52205 725,000 725,000 725,000 500 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 116,052 70,093 150,000 Professional Services 52240 125,000 125,000 125,000 0 137 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 846,954 1,181,369 1,402,000 Other Government Services 52270 1,702,000 1,702,000 1,702,000 1,291 317 0 Office Supplies 52305 0 0 0 1,143 2,794 0 Operating Supplies 52310 0 0 0 273 628 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 34 0 Tech & Scientific Supplies 52325 0 0 0 961 2,027 1,000 Repair & Maintenance Supplies 52330 1,000 1,000 1,000 28 4,414 5,000 Construction & Bldg Supplies 52335 5,000 5,000 5,000 0 0 0 Parts - Equipment 52340 0 0 0 4,498 3,793 5,000 Small Tools 52350 5,000 5,000 5,000 0 0 100 Safety Equipment 52360 100 100 100 267 65 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 11,739 18,684 6,000 Computer Equipment 52385 0 0 0 1,162 1,156 0 Dues & Memberships 52405 0 0 0 968 546 0 Books, Subscriptions & Publications 52410 0 0 0 674 1,070 0 Software Licenses & Support 52425 0 0 0 0 108 0 Publication Notices 52430 0 0 0 417 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 9,162 0 10,000 Land & Building Rent 52470 10,000 10,000 10,000 4,489 2,715 4,000 Fueling Contract 52475 3,300 3,300 3,300 23,180 25,537 18,000 Training & Education 52480 22,000 22,000 22,000 9,230 7,091 9,000 Travel Expense 52485 12,000 12,000 12,000 13,479 7,676 9,800 Fleet Charges 52486 8,000 8,000 8,000 1,579 1,645 2,000 Private Mileage 52487 2,000 2,000 2,000 317,146 380,262 300,000 Other Materials & Services 52495 340,000 340,000 340,000 156 1,185 600 Permits, Licenses & Fees 52500 600 600 600 0 0 0 Public Information 52505 0 0 0 8,426 8,543 8,000 Taxes, Assmts, Liens 52510 8,000 8,000 8,000 0 0 0 Equipment Rental 52605 0 0 0 141 189 1,000 Repair & Maintenance Services 52610 1,000 1,000 1,000 0 0 1,000 Non-Vehicle Eqpt R&M 52620 1,000 1,000 1,000 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0
$ 2,337,520 $ 2,432,500 $ 2,736,300 MATERIALS & SERVICES SUBTOTAL $ 2,974,800 $ 2,974,800 $ 2,974,800
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0
$ 3,216,471 $ 3,552,523 $ 4,608,400 TOTAL EXPENDITURE $ 5,321,100 $ 5,321,100 $ 5,321,100
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Conveyance Systems Department The Conveyance Systems Department (CSD) is responsible for the management, design, construction oversight, and maintenance of the conveyance systems of the District. The Department was slightly reorganized this year to include the Administration program and three Divisions--the Engineering Services Division, the Development Services Division, and the Field Operations Division. This year’s budget reflects the transfer of 3 positions from the Conveyance Department into the Watershed Management Department and includes the addition of 2 FTE within the Engineering Services Division. The two new positions include a Right of Way Acquisition Specialist to assist with obtaining easements for District capital projects and an Engineering Project Coordinator to provide capital project management and design support.
Administration Program This program includes the senior management for the Department. Staff provides general and fiscal management of the Department’s programs and interacts with various external agencies on a wide variety of technical and policy issues. This work includes interaction with community and professional organizations and collaborative efforts with other jurisdictions through the City/District Technical Committee, Cooperative Public Agencies of Washington County, and other various partnering efforts.
Engineering Services Division The Engineering Services Division provides administration, design, and construction management of the District’s Capital Improvement Program for both Sanitary and Surface Water Management (SWM) Systems. The section is also responsible for administration, design, and construction management of Local Improvement Districts, Inflow and Infiltration (I/I) abatement, and SWM Small Works Program projects. The services provided by this section are driven by the need to comply with legal mandates, protect public health, protect beneficial uses, and meet public demands for efficient responsive service.
Development Services Division The Development Services Division provides services specifically related to private development, including: technical research and customer service; plan review, administration, and inspection of vegetated corridor improvements, erosion control best management practices (BMPs), and sanitary sewer, stormwater quality and quantity facilities; permit issuance for sanitary sewer, surface water and erosion control; record mapping services for the sanitary and surface water systems; and Geographic Information System (GIS) services supporting District programs.
The Development Services Division also includes the Service Delivery Planning program which provides quality control of plan review, erosion control and vegetated corridor inspection programs District-wide. This program is responsible for the implementation of the private storm water quality facilities inspection program, and for management and further analysis of Low Impact Development Approaches (LIDA). The program also assists in District-wide capital planning and analysis including the integration of developer-constructed infrastructure to assure capacity for growth in both the sanitary and storm sewer systems.
Field Operations Division The Field Operations Division maintains the public storm and sanitary sewer collection systems. In addition to Field Operations Administration, the Division includes the System Repair, System Maintenance, Local Repair, TV/Flow Monitoring, and Surface Facility Maintenance operational programs.
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The operational programs perform cleaning and TV inspection of public storm and sanitary sewer pipes, cleaning catch basins and water quality manholes, street sweeping, leaf pickup in the fall, and maintenance of water quality facilities. The Division responds to emergency requests for service, including storm event response. The Division also performs repairs and rehabilitation of the collection system including line and manhole sealing to reduce inflow and infiltration, localized repairs of damaged or deteriorated facilities, and assistance with neighborhood-wide system rehabilitation projects. Finally, the Division constructs small localized projects including short line extensions, catch basin and inlet installations, and stream corridor enhancements.
Performance Measures FY 2015 FY 2016 FY 2017 Actual Estimated Target Inputs Number of full time employees 111 114 113 Departmental budget $ 11,976,745 $ 13,214,938 $ 15,350,700 Outputs Routine sanitary line cleaning (in feet) 1,180,692 1,244,783 1,250,000 Routine sanitary line TV inspection (in feet) 517,381 523,203 500,000 Routine street sweeping (in curbed miles) 12,715 13,284 12,000 Additional areas treated 330 383 260 Effectiveness Measures Major milestone dates met for CIP projects 74% 87% 85% 100% of calls Customer response calls 742 926 received Efficiency Measures Environmental reviews 971 1,007 985 Permits issued 1,258 1,692 1,450 Sanitary manhole sealing 251 166 200
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CONVEYANCE SYSTEMS DEPARTMENT POSITION AND SALARY EXPENSE - DEPARTMENT SUMMARY FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 CLASSIFICATION TITLE ACTUAL ACTUAL BUDGET EST ENDING ADOPTED SALARY Administration - 8201 3.00 3.00 3.00 3.00 4.00 $ 825,200 Engineering Services Division - 8224 16.00 17.00 17.00 17.00 16.00 $ 1,501,300 Development Services Division - 8225, 8226 20.00 22.00 23.00 23.00 22.00 $ 2,609,500 Field Operations Division - 8370, 8371, 8373, 8375, 8383, 8380 70.00 69.00 71.00 71.00 71.00 $ 7,024,100 TOTAL FTEs 109.00 111.00 114.00 114.00 113.00 $ 11,960,100
DEPARTMENT TOTALS - PERSONNEL SERVICES OBJECT FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Change from OBJECT CODE DESCRIPTION CODE ACTUAL ACTUAL BUDGET EST ENDING ADOPTED FY16 Budget Full Time Reg Salaries 51110 6,696,077 6,786,380 8,234,100 7,399,716 8,361,600 Temporary 51130 181,105 188,372 184,000 225,000 298,000 Overtime 51140 73,808 64,960 125,700 115,000 124,200 Out of Class Straight Time 51170 0 0 0 5,400 4,000 Other Personnel Expense 51600 2,184,110 2,234,571 3,178,300 2,669,060 3,145,300 Tuition Reimbursement 51761 0 0 4,300 1,137 0 Other Employee Allowances 51900 10,419 10,455 13,300 13,200 14,000 Automobile Allowance 51910 0 0 0 0 0 Mobile Computing Allowance 51915 10,752 10,062 14,600 13,460 13,000 PERSONNEL SERVICES SUBTOTAL $ 9,156,271 $ 9,294,801 $ 11,754,300 $ 10,441,973 $ 11,960,100 1.8%
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DEPARTMENT TOTALS - MATERIALS & SERVICES OBJECT FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Change from OBJECT CODE DESCRIPTION CODE ACTUAL ACTUAL BUDGET EST ENDING ADOPTED FY16 Budget Electricity 52110 38,233 40,349 37,100 37,260 37,100 Water 52120 22,639 25,274 22,000 21,000 22,000 Natural Gas 52130 12,809 10,265 6,000 6,000 6,000 Garbage 52140 118,407 162,331 160,000 100,000 135,000 Surface Water Management Charge 52150 4,191 4,322 3,000 3,000 3,000 Other Utility Services 52160 10,610 12,002 8,000 8,000 8,000 Contracted Services 52205 416,233 438,647 584,000 518,000 619,000 Engineering Services 52210 0 0 0 0 0 Landscape Services 52210 7,542 5,965 16,000 16,000 16,000 Audit & Accounting Services 52220 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 Professional Services 52240 148,157 126,822 392,000 178,680 400,000 Recording Fees 52250 4,328 4,062 5,200 4,500 5,200 Laundry 52260 25,325 33,136 27,900 26,825 27,900 Other Government Services 52270 1,298 615 2,000 2,000 2,000 Office Supplies 52305 4,948 6,166 8,000 9,250 7,800 Operating Supplies 52310 135,027 123,231 134,000 122,610 134,000 Gas, Oil, Lubrication 52315 29,772 36,572 27,300 20,800 27,300 Janitorial Supplies 52320 5,706 5,142 5,000 5,000 5,000 Tech & Scientific Supplies 52325 32 0 0 0 0 Repair & Maintenance Supplies 52330 363,426 290,465 361,200 321,500 361,200 Construction & Bldg Supplies 52335 119,462 123,000 160,000 105,000 160,000 Parts - Equipment 52340 3,543 1,757 0 0 0 Small Tools 52350 42,572 21,683 44,000 40,500 44,300 Safety Equipment 52360 11,151 13,448 18,000 14,300 18,000 Postage & Freight 52375 1,913 1,458 2,000 2,600 2,000 Software Expensed 52380 548 1,139 1,500 1,500 1,500 Computer Equipment 52385 35,759 49,173 22,600 21,025 0 Dues & Memberships 52405 7,495 9,435 7,900 10,502 8,800 Books, Subscriptions & Publications 52410 317 501 2,400 1,800 2,000 Software Licenses & Support 52425 2,500 3,500 5,500 5,500 5,500 Publication Notices 52430 1,105 0 300 0 300 Printing & Duplicating 52435 8,475 9,051 6,700 7,200 6,700 Telecom Internal 52440 0 0 0 0 0 Telephone Service 52445 76 0 0 0 0 Pager Services 52450 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 Fueling Contract 52475 307,080 258,652 302,300 300,900 310,000 Training & Education 52480 24,610 36,699 58,900 47,800 58,900 Travel Expense 52485 21,013 15,886 39,500 31,500 39,500 Fleet Charges 52486 361,612 415,562 352,100 381,500 416,200 Private Mileage 52487 10,939 11,448 10,800 8,800 10,100 Other Materials & Services 52495 49,595 26,561 59,700 33,500 61,800 Permits, Licenses & Fees 52500 386 3,512 2,700 1,113 2,800 Public Information 52505 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 107 0 0 0 Bank Service Charges 52515 0 0 0 37,000 4,000 Equipment Rental 52605 18,835 26,768 54,500 45,500 54,500 Repair & Maintenance Services 52610 86,434 123,563 74,300 60,500 84,300 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 Computer R&M 52630 0 0 2,000 0 2,000 Sodium Bisulfite 52850 0 0 0 0 0 Other Chemicals 52890 31,476 37,587 57,000 35,000 57,000
MATERIALS & SERVICES SUBTOTAL $ 2,495,577 $ 2,515,857 $ 3,083,400 $ 2,593,465 $ 3,166,700 2.7%
CAPITAL OUTLAY SUBTOTAL 174,290 166,087 179,500 179,500 223,900 24.7% TOTAL EXPENDITURE $ 11,826,138 $ 11,976,745 $ 15,017,200 $ 13,214,938 $ 15,350,700 2.2%
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CONVEYANCE SYSTEMS DEPARTMENT POSITION AND SALARY EXPENSE ADMINISTRATION 8201
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Engineering Division Manager 11 Non 1.00 1.00 1.00 1.00 Conveyance Sys Dept Director LT 13 Non 1.00 1.00 1.00 1.00 Field Operations Division Manager 11 Non 0.00 0.00 0.00 1.00 Planning & Development Svcs Division Mgr 11 Non
3.00 3.00 3.00 4.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.85 0.85 0.85 0.85 Engineering Division Manager 11 Non 0.85 0.85 0.85 0.85 Conveyance Sys Dept Director LT 13 Non 0.85 0.85 0.85 0.85 Field Operations Division Manager 11 Non 0.00 0.00 0.00 0.85 Planning & Development Svcs Division Mgr 11 Non
2.55 2.55 2.55 3.40 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.15 0.15 0.15 0.15 Engineering Division Manager 11 Non 0.15 0.15 0.15 0.15 Conveyance Sys Dept Director LT 13 Non 0.15 0.15 0.15 0.15 Field Operations Division Manager 11 Non 0.00 0.00 0.00 0.15 Planning & Development Svcs Division Mgr 11 Non
0.45 0.45 0.45 0.60 TOTAL PERSONNEL
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CONVEYANCE SYSTEMS DEPARTMENT EXPENDITURE SUMMARY 8201 ADMINISTRATION FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 433,824 398,220 471,000 Full Time Reg Salaries 51110 640,200 640,200 640,200 15,440 62,915 50,000 Temporary 51130 0 0 0 0 39 0 Overtime 51140 0 0 0 0 0 0 Out of Class Straight Time 51170 0 0 0 112,808 96,801 152,800 Other Personnel Expense - FT Reg only 51600 182,400 182,400 182,400 Other Personnel Expense - All Other 51600 0 0 0 0 0 0 Tuition Reimbursement 51761 0 0 0 0 0 100 Other Employee Allowances 51900 100 100 100 0 0 0 Automobile Allowance 51910 0 0 0 2,520 2,520 2,500 Mobile Computing Allowance 51915 2,500 2,500 2,500
$ 564,592 $ 560,495 $ 676,400 PERSONNEL SERVICES SUBTOTAL $ 825,200 $ 825,200 $ 825,200 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 0 0 Contracted Services 52205 0 0 0 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 5,425 0 50,000 Professional Services 52240 50,000 50,000 50,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 493 367 500 Office Supplies 52305 500 500 500 259 45 0 Operating Supplies 52310 0 0 0 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 89 328 0 Small Tools 52350 0 0 0 0 0 0 Safety Equipment 52360 0 0 0 0 2 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 3,792 0 700 Computer Equipment 52385 0 0 0 2,878 3,705 2,500 Dues & Memberships 52405 2,500 2,500 2,500 36 119 300 Books, Subscriptions & Publications 52410 300 300 300 0 0 0 Software Licenses & Support 52425 0 0 0 1,105 0 0 Publication Notices 52430 0 0 0 0 678 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 0 Fueling Contract 52475 0 0 0 3,127 3,583 3,500 Training & Education 52480 3,500 3,500 3,500 4,655 1,548 6,600 Travel Expense 52485 6,600 6,600 6,600 0 0 0 Fleet Charges 52486 0 0 0 2,916 3,715 3,600 Private Mileage 52487 3,600 3,600 3,600 1,464 4,460 2,000 Other Materials & Services 52495 2,000 2,000 2,000 0 75 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 26,239 $ 18,626 $ 69,700 MATERIALS & SERVICES SUBTOTAL $ 69,000 $ 69,000 $ 69,000
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 590,831 $ 579,121 $ 746,100 TOTAL EXPENDITURE $ 894,200 $ 894,200 $ 894,200
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CONVEYANCE SYSTEMS DEPARTMENT POSITION AND SALARY EXPENSE CAPITAL PROJECTS ADMINISTRATION 8224
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Administrative Assistant 4 Non 2.00 3.00 3.00 3.00 Construction Inspector 3 6 Rep 0.00 0.00 0.00 1.00 Easement Acquisition Specialist 6 Non 3.00 4.00 4.00 4.00 Engineer 8 Non 1.00 1.00 1.00 0.00 Engineering Technician 2 5 Rep 3.00 2.00 2.00 2.00 Engineering Technician 3 6 Rep 1.00 1.00 1.00 1.00 Principal Engineer 10 Non 1.00 1.00 1.00 2.00 Engineering Project Coordinator 7 Non 2.00 2.00 2.00 2.00 Senior Engineer 9 Non 1.00 1.00 1.00 0.00 Water Resources Project Manager 7 Non 1.00 1.00 1.00 0.00 Water Resources Specialist 4 Rep
16.00 17.00 17.00 16.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.50 0.60 0.50 0.50 Administrative Assistant 4 Non 0.20 0.85 0.60 0.60 Construction Inspector 3 6 Rep 0.00 0.00 0.00 0.25 Easement Acquisition Specialist 6 Non 0.90 1.40 1.20 1.20 Engineer 8 Non 0.25 0.35 0.30 0.00 Engineering Technician 2 5 Rep 0.75 0.60 0.60 0.60 Engineering Technician 3 6 Rep 0.60 0.50 0.50 0.50 Principal Engineer 10 Non 0.30 0.35 0.35 0.70 Engineering Project Coordinator 7 Non 1.00 0.80 0.80 0.80 Senior Engineer 9 Non 0.25 0.40 0.40 0.00 Water Resources Project Manager 7 Non 0.25 0.25 0.25 0.00 Water Resources Specialist 4 Rep
5.00 6.10 5.50 5.15 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.50 0.40 0.50 0.50 Administrative Assistant 4 Non 1.80 2.15 2.40 2.40 Construction Inspector 3 6 Rep 0.00 0.00 0.00 0.75 Easement Acquisition Specialist 6 Non 2.10 2.60 2.80 2.80 Engineer 8 Non 0.75 0.65 0.70 0.00 Engineering Technician 2 5 Rep 2.25 1.40 1.40 1.40 Engineering Technician 3 6 Rep 0.40 0.50 0.50 0.50 Principal Engineer 10 Non 0.70 0.65 0.65 1.30 Engineering Project Coordinator 7 Non 1.00 1.20 1.20 1.20 Senior Engineer 9 Non 0.75 0.60 0.60 0.00 Water Resources Project Manager 7 Non 0.75 0.75 0.75 0.00 Water Resources Specialist 4 Rep
11.00 10.90 11.50 10.85 TOTAL PERSONNEL
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CONVEYANCE SYSTEMS DEPARTMENT EXPENDITURE SUMMARY 8224 CAPITAL PROJECTS ADMINISTRATION FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 469,352 509,747 1,041,300 Full Time Reg Salaries 51110 1,026,900 1,026,900 1,026,900 69,726 29,225 44,000 Temporary 51130 100,000 100,000 100,000 46 385 7,500 Overtime 51140 5,000 5,000 5,000 0 0 0 Out of Class Straight Time 51170 0 0 0 11,561 75,552 391,400 Other Personnel Expense - FT Reg only 51600 344,900 344,900 344,900 Other Personnel Expense - All Other 51600 18,800 18,800 18,800 0 0 0 Tuition Reimbursement 51761 0 0 0 1,320 1,367 1,200 Other Employee Allowances 51900 1,200 1,200 1,200 0 0 0 Automobile Allowance 51910 0 0 0 2,040 1,622 5,300 Mobile Computing Allowance 51915 4,500 4,500 4,500
$ 554,046 $ 617,897 $ 1,490,700 PERSONNEL SERVICES SUBTOTAL $ 1,501,300 $ 1,501,300 $ 1,501,300 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 10,589 4,829 10,000 Contracted Services 52205 10,000 10,000 10,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 43,848 7,085 25,000 Professional Services 52240 25,000 25,000 25,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 588 615 1,000 Other Government Services 52270 1,000 1,000 1,000 70 164 600 Office Supplies 52305 600 600 600 80 308 500 Operating Supplies 52310 500 500 500 0 268 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 8 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 2,792 247 2,100 Small Tools 52350 2,100 2,100 2,100 0 0 800 Safety Equipment 52360 800 800 800 0 98 0 Postage & Freight 52375 0 0 0 0 1,070 1,500 Software Expensed 52380 1,500 1,500 1,500 12,952 14,803 6,000 Computer Equipment 52385 0 0 0 1,928 2,880 3,000 Dues & Memberships 52405 3,000 3,000 3,000 150 214 500 Books, Subscriptions & Publications 52410 500 500 500 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 71 542 500 Printing & Duplicating 52435 500 500 500 0 0 0 Telecom Internal 52440 0 0 0 76 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 5,033 4,345 5,500 Fueling Contract 52475 4,000 4,000 4,000 5,612 8,872 11,400 Training & Education 52480 11,400 11,400 11,400 4,041 4,449 10,100 Travel Expense 52485 10,100 10,100 10,100 4,658 5,913 3,500 Fleet Charges 52486 5,700 5,700 5,700 4,823 4,004 3,500 Private Mileage 52487 3,500 3,500 3,500 297 3,402 1,600 Other Materials & Services 52495 1,600 1,600 1,600 38 113 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 97,654 $ 64,220 $ 87,100 MATERIALS & SERVICES SUBTOTAL $ 81,800 $ 81,800 $ 81,800
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 651,699 $ 682,117 $ 1,577,800 TOTAL EXPENDITURE $ 1,583,100 $ 1,583,100 $ 1,583,100
Clean Water Services FY 2016-17 Adopted Budget Page 146
CONVEYANCE SYSTEMS DEPARTMENT POSITION AND SALARY EXPENSE DEVELOPMENT RELATED SERVICES 8225
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Construction Inspection Supervisor 8 Non 4.00 4.00 5.00 5.00 Construction Inspector 2 5 Rep 1.00 1.00 1.00 1.00 Construction Inspector 3 6 Rep 0.00 1.00 1.00 0.00 Development Services Manager 10 Non 1.00 1.00 1.00 1.00 Development Services Supervisor 8 Non 1.00 1.00 1.00 1.00 Engineering Technician 2 5 Rep 2.00 2.00 2.00 2.00 Engineering Technician 3 6 Rep 0.00 1.00 1.00 1.00 GIS Analyst 7 Non 2.00 2.00 2.00 2.00 Permits Technician 2 3 Rep 1.00 1.00 1.00 1.00 Permit/Mapping Supervisor 8 Non 1.00 1.00 1.00 1.00 Plan Reviewer - Engineering 7 Non 1.00 1.00 1.00 1.00 Plan Reviewer - Environmental 7 Non 1.00 0.00 0.00 0.00 Record Mapping Specialist 6 Rep 1.00 1.00 1.00 1.00 Business Systems Analyst 2 8 Non 17.00 18.00 19.00 18.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Construction Inspection Supervisor 8 Non 4.00 4.00 5.00 5.00 Construction Inspector 2 5 Rep 1.00 1.00 1.00 1.00 Construction Inspector 3 6 Rep 0.00 1.00 0.90 0.00 Development Services Manager 10 Non 0.90 0.90 0.90 0.90 Development Services Supervisor 8 Non 1.00 1.00 1.00 1.00 Engineering Technician 2 5 Rep 1.90 1.90 1.90 1.90 Engineering Technician 3 6 Rep 0.00 1.00 1.00 1.00 GIS Analyst 7 Non 2.00 2.00 2.00 2.00 Permits Technician 2 3 Rep 1.00 1.00 1.00 1.00 Permit/Mapping Supervisor 8 Non 1.00 1.00 1.00 1.00 Plan Reviewer - Engineering 7 Non 1.00 1.00 1.00 1.00 Plan Reviewer - Environmental 7 Non 1.00 0.00 0.00 0.00 Record Mapping Specialist 6 Rep 1.00 1.00 1.00 1.00 Business Systems Analyst 2 8 Non 16.80 17.80 18.70 17.80 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Construction Inspection Supervisor 8 Non 0.00 0.00 0.00 0.00 Construction Inspector 2 5 Rep 0.00 0.00 0.00 0.00 Construction Inspector 3 6 Rep 0.00 0.00 0.10 0.00 Development Services Manager 10 Non 0.10 0.10 0.10 0.10 Development Services Supervisor 8 Non 0.00 0.00 0.00 0.00 Engineering Technician 2 5 Rep 0.10 0.10 0.10 0.10 Engineering Technician 3 6 Rep 0.00 0.00 0.00 0.00 GIS Analyst 7 Non 0.00 0.00 0.00 0.00 Permits Technician 2 3 Rep 0.00 0.00 0.00 0.00 Permit/Mapping Supervisor 8 Rep 0.00 0.00 0.00 0.00 Plan Reviewer - Engineering 7 Non 0.00 0.00 0.00 0.00 Plan Reviewer - Environmental 7 Non 0.00 0.00 0.00 0.00 Principal Engineer 10 Non 0.00 0.00 0.00 0.00 Record Mapping Specialist 6 Rep 0.00 0.00 0.00 0.00 Business Systems Analyst 2 8 Non 0.20 0.20 0.30 0.20 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 147
CONVEYANCE SYSTEMS DEPARTMENT EXPENDITURE SUMMARY 8225 DEVELOPMENT RELATED SERVICES FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 1,244,652 1,396,505 1,566,000 Full Time Reg Salaries 51110 1,461,300 1,461,300 1,461,300 0 0 0 Temporary 51130 88,000 88,000 88,000 3,827 5,126 6,700 Overtime 51140 6,700 6,700 6,700 0 0 0 Out of Class Straight Time 51170 4,000 4,000 4,000 422,962 472,982 591,600 Other Personnel Expense - FT Reg only 51600 537,600 537,600 537,600 Other Personnel Expense - All Other 51600 17,700 17,700 17,700 0 0 4,300 Tuition Reimbursement 51761 0 0 0 595 1,180 900 Other Employee Allowances 51900 1,500 1,500 1,500 0 0 0 Automobile Allowance 51910 0 0 0 920 1,500 1,600 Mobile Computing Allowance 51915 1,600 1,600 1,600
$ 1,672,957 $ 1,877,293 $ 2,171,100 PERSONNEL SERVICES SUBTOTAL $ 2,118,400 $ 2,118,400 $ 2,118,400 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 0 0 Contracted Services 52205 0 0 0 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 96,732 98,547 180,000 Professional Services 52240 200,000 200,000 200,000 4,328 4,062 5,200 Recording Fees 52250 5,200 5,200 5,200 786 136 800 Laundry 52260 800 800 800 710 0 1,000 Other Government Services 52270 1,000 1,000 1,000 783 1,015 2,000 Office Supplies 52305 2,000 2,000 2,000 0 75 0 Operating Supplies 52310 0 0 0 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 25 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 369 151 1,500 Small Tools 52350 1,500 1,500 1,500 0 0 200 Safety Equipment 52360 200 200 200 44 0 0 Postage & Freight 52375 0 0 0 548 0 0 Software Expensed 52380 0 0 0 5,589 13,640 4,400 Computer Equipment 52385 0 0 0 566 686 700 Dues & Memberships 52405 700 700 700 0 0 800 Books, Subscriptions & Publications 52410 400 400 400 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 300 Publication Notices 52430 300 300 300 3,067 1,943 1,000 Printing & Duplicating 52435 1,000 1,000 1,000 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 10,350 8,841 9,000 Fueling Contract 52475 8,600 8,600 8,600 2,299 4,534 7,800 Training & Education 52480 7,800 7,800 7,800 2,774 788 4,000 Travel Expense 52485 4,000 4,000 4,000 8,943 5,215 5,000 Fleet Charges 52486 7,500 7,500 7,500 0 375 200 Private Mileage 52487 200 200 200 440 1,043 3,500 Other Materials & Services 52495 6,000 6,000 6,000 0 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Bank Service Charges 52515 4,000 4,000 4,000 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 2,000 Computer R&M 52630 2,000 2,000 2,000 0 0 0 Sodium Bisulfite 52850 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 138,328 $ 141,075 $ 229,400 MATERIALS & SERVICES SUBTOTAL $ 253,200 $ 253,200 $ 253,200
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 1,811,285 $ 2,018,369 $ 2,400,500 TOTAL EXPENDITURE $ 2,371,600 $ 2,371,600 $ 2,371,600
Clean Water Services FY 2016-17 Adopted Budget Page 148
CONVEYANCE SYSTEMS DEPARTMENT POSITION AND SALARY EXPENSE SYSTEMS PLANNING 8226
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 1.00 1.00 1.00 Development Services Supervisor 8 Non 0.00 0.00 1.00 1.00 Inspection Program Manager 7 Non 1.00 1.00 1.00 1.00 Engineering Technician 2 5 Rep 1.00 1.00 1.00 1.00 Plan Reviewer 7 Non 1.00 1.00 0.00 0.00 Systems Planning Manager 10 Non
3.00 4.00 4.00 4.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 1.00 1.00 1.00 Development Services Supervisor 8 Non 0.00 0.00 1.00 1.00 Inspection Program Manager 7 Non 1.00 1.00 1.00 1.00 Engineering Technician 2 5 Rep 1.00 1.00 1.00 1.00 Plan Reviewer 7 Non 1.00 1.00 0.00 0.00 Systems Planning Manager 10 Non
3.00 4.00 4.00 4.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Development Services Supervisor 8 Non 0.00 0.00 0.00 0.00 Inspection Program Manager 7 Non 0.00 0.00 0.00 0.00 Engineering Technician 2 5 Rep 0.00 0.00 0.00 0.00 Plan Reviewer 7 Non 0.00 0.00 0.00 0.00 Systems Planning Manager 10 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 149
CONVEYANCE SYSTEMS DEPARTMENT EXPENDITURE SUMMARY 8226 SYSTEMS PLANNING FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 266,098 270,560 354,300 Full Time Reg Salaries 51110 360,200 360,200 360,200 0 0 0 Temporary 51130 0 0 0 0 0 0 Overtime 51140 0 0 0 0 0 0 Out of Class Straight Time 51170 0 0 0 90,933 81,026 136,300 Other Personnel Expense - FT Reg only 51600 130,000 130,000 130,000 Other Personnel Expense - All Other 51600 100 100 100 0 0 0 Tuition Reimbursement 51761 0 0 0 150 585 300 Other Employee Allowances 51900 400 400 400 0 0 0 Automobile Allowance 51910 0 0 0 1,072 360 1,200 Mobile Computing Allowance 51915 400 400 400
$ 358,253 $ 352,531 $ 492,100 PERSONNEL SERVICES SUBTOTAL $ 491,100 $ 491,100 $ 491,100
0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 0 0 Contracted Services 52205 0 0 0 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 1,344 21,190 100,000 Professional Services 52240 100,000 100,000 100,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 9 17 400 Office Supplies 52305 200 200 200 0 0 0 Operating Supplies 52310 0 0 0 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 2,145 0 Repair & Maintenance Supplies 52330 0 0 0 0 4,092 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 290 0 0 Small Tools 52350 300 300 300 0 0 0 Safety Equipment 52360 0 0 0 0 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 2,103 1,752 0 Computer Equipment 52385 0 0 0 392 382 700 Dues & Memberships 52405 700 700 700 0 0 0 Books, Subscriptions & Publications 52410 0 0 0 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 1,549 432 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 1,691 497 1,300 Fueling Contract 52475 1,900 1,900 1,900 1,630 1,242 2,700 Training & Education 52480 2,700 2,700 2,700 1,675 590 2,000 Travel Expense 52485 2,000 2,000 2,000 602 1,829 600 Fleet Charges 52486 1,000 1,000 1,000 1,037 206 1,500 Private Mileage 52487 800 800 800 18,376 3,227 600 Other Materials & Services 52495 200 200 200 73 2,951 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 429 270 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 31,198 $ 40,822 $ 109,800 MATERIALS & SERVICES SUBTOTAL $ 109,800 $ 109,800 $ 109,800
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 389,451 $ 393,353 $ 601,900 TOTAL EXPENDITURE $ 600,900 $ 600,900 $ 600,900
Clean Water Services FY 2016-17 Adopted Budget Page 150
CONVEYANCE SYSTEMS DEPARTMENT POSITION AND SALARY EXPENSE FIELD OPERATIONS ADMINISTRATION 8370
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 2.00 2.00 2.00 2.00 Administrative Associate 3 Non 1.00 1.00 1.00 1.00 Field Operations Coordinator 5 Non
3.00 3.00 3.00 3.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 2.00 2.00 2.00 2.00 Administrative Associate 3 Non 1.00 1.00 1.00 1.00 Field Operations Coordinator 5 Non
3.00 3.00 3.00 3.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Administrative Associate 3 Non 0.00 0.00 0.00 0.00 Field Operations Coordinator 5 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 151
CONVEYANCE SYSTEMS DEPARTMENT EXPENDITURE SUMMARY 8370 FIELD OPERATIONS ADMINISTRATION FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 171,873 176,275 189,500 Full Time Reg Salaries 51110 191,700 191,700 191,700 0 3,907 20,000 Temporary 51130 20,000 20,000 20,000 0 56 1,500 Overtime 51140 1,500 1,500 1,500 0 0 0 Out of Class Straight Time 51170 0 0 0 73,130 72,691 95,100 Other Personnel Expense - FT Reg only 51600 85,700 85,700 85,700 Other Personnel Expense - All Other 51600 3,800 3,800 3,800 0 0 0 Tuition Reimbursement 51761 0 0 0 0 0 0 Other Employee Allowances 51900 0 0 0 0 0 0 Automobile Allowance 51910 0 0 0 0 0 0 Mobile Computing Allowance 51915 0 0 0
$ 245,002 $ 252,928 $ 306,100 PERSONNEL SERVICES SUBTOTAL $ 302,700 $ 302,700 $ 302,700 30,005 31,140 30,000 Electricity 52110 30,000 30,000 30,000 6,735 7,905 6,000 Water 52120 6,000 6,000 6,000 12,809 10,265 6,000 Natural Gas 52130 6,000 6,000 6,000 2,306 2,443 5,000 Garbage 52140 5,000 5,000 5,000 4,191 4,315 3,000 Surface Water Management Charge 52150 3,000 3,000 3,000 10,610 10,890 8,000 Other Utility Services 52160 8,000 8,000 8,000 315,857 320,472 343,000 Contracted Services 52205 353,000 353,000 353,000 0 0 0 Engineering Services 52210 0 0 0 7,542 5,965 16,000 Landscape Services 52215 16,000 16,000 16,000 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 340 0 37,000 Professional Services 52240 25,000 25,000 25,000 0 0 0 Recording Fees 52250 0 0 0 1,715 1,637 1,800 Laundry 52260 1,800 1,800 1,800 0 0 0 Other Government Services 52270 0 0 0 3,558 4,580 4,000 Office Supplies 52305 4,000 4,000 4,000 104,612 92,234 90,000 Operating Supplies 52310 90,000 90,000 90,000 2,350 3,985 2,300 Gas, Oil, Lubrication 52315 2,300 2,300 2,300 5,706 5,142 5,000 Janitorial Supplies 52320 5,000 5,000 5,000 0 0 0 Tech & Scientific Supplies 52325 0 0 0 1,655 550 2,500 Repair & Maintenance Supplies 52330 2,500 2,500 2,500 0 3,911 0 Construction & Bldg Supplies 52335 0 0 0 2,196 217 0 Parts - Equipment 52340 0 0 0 1,997 319 5,000 Small Tools 52350 5,000 5,000 5,000 9,274 3,621 13,000 Safety Equipment 52360 13,000 13,000 13,000 654 0 2,000 Postage & Freight 52375 2,000 2,000 2,000 0 0 0 Software Expensed 52380 0 0 0 4,948 4,138 700 Computer Equipment 52385 0 0 0 0 0 0 Dues & Memberships 52405 900 900 900 131 169 800 Books, Subscriptions & Publications 52410 800 800 800 2,500 3,500 5,500 Software Licenses & Support 52425 5,500 5,500 5,500 0 0 0 Publication Notices 52430 0 0 0 3,788 5,458 5,200 Printing & Duplicating 52435 5,200 5,200 5,200 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 5,595 2,944 4,500 Fueling Contract 52475 4,300 4,300 4,300 3,203 2,803 5,500 Training & Education 52480 5,500 5,500 5,500 1,714 1,322 1,800 Travel Expense 52485 1,800 1,800 1,800 4,293 3,055 3,000 Fleet Charges 52486 5,000 5,000 5,000 0 0 0 Private Mileage 52487 0 0 0 2,719 3,127 2,000 Other Materials & Services 52495 2,000 2,000 2,000 176 300 0 Permits, Licenses & Fees 52500 100 100 100 0 0 0 Public Information 52505 0 0 0 0 107 0 Taxes, Assmts, Liens 52510 0 0 0 0 330 0 Equipment Rental 52605 0 0 0 19,030 24,333 13,000 Repair & Maintenance Services 52610 23,000 23,000 23,000 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Sodium Bisulfite 52850 0 0 0
$ 572,206 $ 561,175 $ 621,600 MATERIALS & SERVICES SUBTOTAL $ 631,700 $ 631,700 $ 631,700
36,680 36,800 47,500 CAPITAL OUTLAY SUBTOTAL 46,500 46,500 46,500 $ 853,888 $ 850,903 $ 975,200 TOTAL EXPENDITURE $ 980,900 $ 980,900 $ 980,900
Clean Water Services FY 2016-17 Adopted Budget Page 152
CONVEYANCE SYSTEMS DEPARTMENT POSITION AND SALARY EXPENSE SYSTEM REPAIR 8371
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 10.00 10.00 12.00 12.00 Field Construction/Maintenance Tech 2 5 Rep 1.00 1.00 1.00 1.00 Field Constr/Maint Supervisor 7 Non
11.00 11.00 13.00 13.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 4.00 4.00 4.80 4.80 Field Construction/Maintenance Tech 2 5 Rep 0.80 0.80 0.80 0.80 Field Constr/Maint Supervisor 7 Non
4.80 4.80 5.60 5.60 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 6.00 6.00 7.20 7.20 Field Construction/Maintenance Tech 2 5 Rep 0.20 0.20 0.20 0.20 Field Constr/Maint Supervisor 7 Non
6.20 6.20 7.40 7.40 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 153
CONVEYANCE SYSTEMS DEPARTMENT EXPENDITURE SUMMARY 8371 SYSTEM REPAIR FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 378,142 356,179 766,500 Full Time Reg Salaries 51110 776,900 776,900 776,900 39,407 35,467 40,000 Temporary 51130 40,000 40,000 40,000 10,415 11,590 25,000 Overtime 51140 25,000 25,000 25,000 0 0 0 Out of Class Straight Time 51170 0 0 0 86,659 83,034 300,400 Other Personnel Expense - FT Reg only 51600 288,100 288,100 288,100 Other Personnel Expense - All Other 51600 11,900 11,900 11,900 0 0 0 Tuition Reimbursement 51761 0 0 0 1,725 1,614 2,000 Other Employee Allowances 51900 2,000 2,000 2,000 0 0 0 Automobile Allowance 51910 0 0 0 840 840 800 Mobile Computing Allowance 51915 800 800 800
$ 517,189 $ 488,725 $ 1,134,700 PERSONNEL SERVICES SUBTOTAL $ 1,144,700 $ 1,144,700 $ 1,144,700 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 20 3,000 Garbage 52140 3,000 3,000 3,000 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 3,665 3,083 30,000 Contracted Services 52205 30,000 30,000 30,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 467 0 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 2,713 6,246 4,100 Laundry 52260 4,100 4,100 4,100 0 0 0 Other Government Services 52270 0 0 0 0 0 0 Office Supplies 52305 0 0 0 162 784 2,000 Operating Supplies 52310 2,000 2,000 2,000 7,558 12,070 5,000 Gas, Oil, Lubrication 52315 5,000 5,000 5,000 0 0 0 Janitorial Supplies 52320 0 0 0 32 0 0 Tech & Scientific Supplies 52325 0 0 0 59,580 57,821 55,900 Repair & Maintenance Supplies 52330 55,900 55,900 55,900 93,167 91,541 100,000 Construction & Bldg Supplies 52335 100,000 100,000 100,000 148 625 0 Parts - Equipment 52340 0 0 0 8,637 8,011 9,200 Small Tools 52350 9,200 9,200 9,200 0 0 0 Safety Equipment 52360 0 0 0 183 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 0 749 2,300 Computer Equipment 52385 0 0 0 75 0 0 Dues & Memberships 52405 0 0 0 0 0 0 Books, Subscriptions & Publications 52410 0 0 0 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 0 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 41,004 39,940 41,000 Fueling Contract 52475 44,200 44,200 44,200 1,160 7,154 4,600 Training & Education 52480 4,600 4,600 4,600 669 2,008 3,700 Travel Expense 52485 3,700 3,700 3,700 60,275 71,422 75,000 Fleet Charges 52486 72,000 72,000 72,000 525 1,713 0 Private Mileage 52487 0 0 0 177 108 0 Other Materials & Services 52495 0 0 0 0 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 10,170 1,275 13,500 Equipment Rental 52605 13,500 13,500 13,500 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 290,368 $ 304,570 $ 349,300 MATERIALS & SERVICES SUBTOTAL $ 347,200 $ 347,200 $ 347,200
74,984 28,249 45,000 CAPITAL OUTLAY SUBTOTAL 44,300 44,300 44,300 $ 882,540 $ 821,544 $ 1,529,000 TOTAL EXPENDITURE $ 1,536,200 $ 1,536,200 $ 1,536,200
Clean Water Services FY 2016-17 Adopted Budget Page 154
CONVEYANCE SYSTEMS DEPARTMENT POSITION AND SALARY EXPENSE SYSTEM MAINTENANCE 8373
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 14.00 13.00 14.00 14.00 Field Construction/Maintenance Tech 2 5 Rep 1.00 1.00 1.00 1.00 Field Constr/Maint Supervisor 7 Non
15.00 14.00 15.00 15.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 14.00 13.00 14.00 14.00 Field Construction/Maintenance Tech 2 5 Rep 1.00 1.00 1.00 1.00 Field Constr/Maint Supervisor 7 Non
15.00 14.00 15.00 15.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Field Construction/Maintenance Tech 2 5 Rep 0.00 0.00 0.00 0.00 Field Constr/Maint Supervisor 7 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 155
CONVEYANCE SYSTEMS DEPARTMENT EXPENDITURE SUMMARY 8373 SYSTEM MAINTENANCE FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 1,016,246 1,015,067 1,046,500 Full Time Reg Salaries 51110 1,062,600 1,062,600 1,062,600 32,803 50,183 30,000 Temporary 51130 30,000 30,000 30,000 20,862 15,228 30,000 Overtime 51140 30,000 30,000 30,000 0 0 0 Out of Class Straight Time 51170 0 0 0 394,261 384,532 416,400 Other Personnel Expense - FT Reg only 51600 408,100 408,100 408,100 Other Personnel Expense - All Other 51600 11,000 11,000 11,000 0 0 0 Tuition Reimbursement 51761 0 0 0 1,875 1,448 2,300 Other Employee Allowances 51900 2,300 2,300 2,300 0 0 0 Automobile Allowance 51910 0 0 0 840 700 800 Mobile Computing Allowance 51915 800 800 800
$ 1,466,887 $ 1,467,157 $ 1,526,000 PERSONNEL SERVICES SUBTOTAL $ 1,544,800 $ 1,544,800 $ 1,544,800 0 0 0 Electricity 52110 0 0 0 14,119 13,021 14,000 Water 52120 14,000 14,000 14,000 0 0 0 Natural Gas 52130 0 0 0 65,850 94,199 100,000 Garbage 52140 75,000 75,000 75,000 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 7,735 28,551 77,000 Contracted Services 52205 102,000 102,000 102,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 5,053 7,091 6,000 Laundry 52260 6,000 6,000 6,000 0 0 0 Other Government Services 52270 0 0 0 0 0 300 Office Supplies 52305 300 300 300 734 4,785 700 Operating Supplies 52310 700 700 700 7,232 8,109 4,000 Gas, Oil, Lubrication 52315 4,000 4,000 4,000 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 53,666 43,355 50,000 Repair & Maintenance Supplies 52330 50,000 50,000 50,000 0 0 0 Construction & Bldg Supplies 52335 0 0 0 93 0 0 Parts - Equipment 52340 0 0 0 15,801 2,539 6,300 Small Tools 52350 6,300 6,300 6,300 1,105 0 0 Safety Equipment 52360 0 0 0 151 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 3,112 5,050 4,900 Computer Equipment 52385 0 0 0 675 816 1,000 Dues & Memberships 52405 1,000 1,000 1,000 0 0 0 Books, Subscriptions & Publications 52410 0 0 0 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 0 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 90,846 71,732 89,000 Fueling Contract 52475 76,000 76,000 76,000 2,760 2,621 7,300 Training & Education 52480 7,300 7,300 7,300 2,212 913 1,500 Travel Expense 52485 1,500 1,500 1,500 95,770 105,551 90,000 Fleet Charges 52486 115,000 115,000 115,000 431 454 0 Private Mileage 52487 0 0 0 293 475 0 Other Materials & Services 52495 0 0 0 100 0 1,200 Permits, Licenses & Fees 52500 1,200 1,200 1,200 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 4,500 12,641 9,000 Equipment Rental 52605 9,000 9,000 9,000 0 0 8,100 Repair & Maintenance Services 52610 8,100 8,100 8,100 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 21,136 27,840 25,000 Other Chemicals 52890 25,000 25,000 25,000
$ 393,373 $ 429,743 $ 495,300 MATERIALS & SERVICES SUBTOTAL $ 502,400 $ 502,400 $ 502,400
0 40,613 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 1,860,260 $ 1,937,513 $ 2,021,300 TOTAL EXPENDITURE $ 2,047,200 $ 2,047,200 $ 2,047,200
Clean Water Services FY 2016-17 Adopted Budget Page 156
CONVEYANCE SYSTEMS DEPARTMENT POSITION AND SALARY EXPENSE TV/FLOW MONITORING 8375
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 12.00 12.00 11.00 11.00 Field Construction/Maintenance Tech 2 5 Rep 1.00 1.00 1.00 1.00 Field Construction/Maintenance Tech 1 5 Rep 1.00 1.00 1.00 1.00 Field Construction/Maint Supervisor 7 Non
14.00 14.00 13.00 13.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 12.00 12.00 11.00 11.00 Field Construction/Maintenance Tech 2 5 Rep 1.00 1.00 1.00 1.00 Field Construction/Maintenance Tech 1 5 Rep 1.00 1.00 1.00 1.00 Field Construction/Maint Supervisor 7 Non
14.00 14.00 13.00 13.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Field Construction/Maintenance Tech 2 5 Rep 0.00 0.00 0.00 0.00 Field Construction/Maintenance Tech 1 5 Rep 0.00 0.00 0.00 0.00 Field Construction/Maint Supervisor 7 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 157
CONVEYANCE SYSTEMS DEPARTMENT EXPENDITURE SUMMARY 8375 TV/FLOW MONITORING FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 952,648 941,002 910,300 Full Time Reg Salaries 51110 924,200 924,200 924,200 11,162 0 0 Temporary 51130 20,000 20,000 20,000 10,901 9,207 10,000 Overtime 51140 11,000 11,000 11,000 0 0 0 Out of Class Straight Time 51170 0 0 0 348,045 349,561 354,400 Other Personnel Expense - FT Reg only 51600 354,600 354,600 354,600 Other Personnel Expense - All Other 51600 5,800 5,800 5,800 0 0 0 Tuition Reimbursement 51761 0 0 0 1,409 1,160 1,800 Other Employee Allowances 51900 1,800 1,800 1,800 0 0 0 Automobile Allowance 51910 0 0 0 840 840 800 Mobile Computing Allowance 51915 800 800 800
$ 1,325,006 $ 1,301,770 $ 1,277,300 PERSONNEL SERVICES SUBTOTAL $ 1,318,200 $ 1,318,200 $ 1,318,200 7,990 8,878 7,100 Electricity 52110 7,100 7,100 7,100 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 1,112 0 Other Utility Services 52160 0 0 0 11,400 6,167 44,000 Contracted Services 52205 44,000 44,000 44,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 4,635 5,867 4,900 Laundry 52260 4,900 4,900 4,900 0 0 0 Other Government Services 52270 0 0 0 35 22 200 Office Supplies 52305 200 200 200 312 1,790 500 Operating Supplies 52310 500 500 500 1,086 157 1,000 Gas, Oil, Lubrication 52315 1,000 1,000 1,000 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 52,658 26,130 46,800 Repair & Maintenance Supplies 52330 46,800 46,800 46,800 279 20 0 Construction & Bldg Supplies 52335 0 0 0 143 0 0 Parts - Equipment 52340 0 0 0 4,098 5,030 5,200 Small Tools 52350 5,200 5,200 5,200 0 0 0 Safety Equipment 52360 0 0 0 880 1,271 0 Postage & Freight 52375 0 0 0 0 70 0 Software Expensed 52380 0 0 0 1,567 7,536 3,600 Computer Equipment 52385 0 0 0 581 365 0 Dues & Memberships 52405 0 0 0 0 0 0 Books, Subscriptions & Publications 52410 0 0 0 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 0 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 28,769 23,756 28,000 Fueling Contract 52475 28,500 28,500 28,500 2,885 2,778 4,500 Training & Education 52480 4,500 4,500 4,500 699 276 1,200 Travel Expense 52485 1,200 1,200 1,200 13,364 30,371 25,000 Fleet Charges 52486 27,500 27,500 27,500 197 112 0 Private Mileage 52487 0 0 0 109 162 0 Other Materials & Services 52495 0 0 0 0 73 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 66,119 77,969 37,500 Repair & Maintenance Services 52610 37,500 37,500 37,500 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 10,341 9,747 32,000 Other Chemicals 52890 32,000 32,000 32,000
$ 208,146 $ 209,658 $ 241,500 MATERIALS & SERVICES SUBTOTAL $ 240,900 $ 240,900 $ 240,900
42,310 40,889 67,000 CAPITAL OUTLAY SUBTOTAL 55,000 55,000 55,000 $ 1,575,462 $ 1,552,316 $ 1,585,800 TOTAL EXPENDITURE $ 1,614,100 $ 1,614,100 $ 1,614,100
Clean Water Services FY 2016-17 Adopted Budget Page 158
CONVEYANCE SYSTEMS DEPARTMENT POSITION AND SALARY EXPENSE LOCAL REPAIR & CONSTRUCTION 8380
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 10.00 10.00 10.00 10.00 Field Construction/Maintenance Tech 2 5 Rep 1.00 1.00 1.00 1.00 Field Construction/Maint Supervisor 7 Non
11.00 11.00 11.00 11.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 9.00 9.00 9.00 9.00 Field Construction/Maintenance Tech 2 5 Rep 1.00 1.00 1.00 1.00 Field Construction/Maint Supervisor 7 Non
10.00 10.00 10.00 10.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 1.00 Field Construction/Maintenance Tech 2 5 Rep 0.00 0.00 0.00 0.00 Field Construction/Maint Supervisor 7 Non
1.00 1.00 1.00 1.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 159
CONVEYANCE SYSTEMS DEPARTMENT EXPENDITURE SUMMARY 8380 LOCAL REPAIR & CONSTRUCTION FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 701,882 652,056 774,100 Full Time Reg Salaries 51110 785,800 785,800 785,800 12,566 0 0 Temporary 51130 0 0 0 6,994 5,350 20,000 Overtime 51140 20,000 20,000 20,000 0 0 0 Out of Class Straight Time 51170 0 0 0 265,557 252,496 303,500 Other Personnel Expense - FT Reg only 51600 301,200 301,200 301,200 Other Personnel Expense - All Other 51600 3,900 3,900 3,900 0 0 0 Tuition Reimbursement 51761 0 0 0 1,316 1,103 2,000 Other Employee Allowances 51900 2,000 2,000 2,000 0 0 0 Automobile Allowance 51910 0 0 0 840 840 800 Mobile Computing Allowance 51915 800 800 800
$ 989,156 $ 911,846 $ 1,100,400 PERSONNEL SERVICES SUBTOTAL $ 1,113,700 $ 1,113,700 $ 1,113,700 238 332 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 6,673 4,596 7,000 Garbage 52140 7,000 7,000 7,000 0 7 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 22,426 39,604 40,000 Contracted Services 52205 40,000 40,000 40,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 4,986 5,374 4,600 Laundry 52260 4,600 4,600 4,600 0 0 0 Other Government Services 52270 0 0 0 0 0 0 Office Supplies 52305 0 0 0 4,936 2,703 4,800 Operating Supplies 52310 4,800 4,800 4,800 4,180 5,940 5,000 Gas, Oil, Lubrication 52315 5,000 5,000 5,000 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 185,509 141,327 184,000 Repair & Maintenance Supplies 52330 184,000 184,000 184,000 0 0 0 Construction & Bldg Supplies 52335 0 0 0 685 343 0 Parts - Equipment 52340 0 0 0 6,646 3,173 9,200 Small Tools 52350 9,200 9,200 9,200 0 9,760 4,000 Safety Equipment 52360 4,000 4,000 4,000 0 87 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 1,696 0 0 Computer Equipment 52385 0 0 0 251 521 0 Dues & Memberships 52405 0 0 0 0 0 0 Books, Subscriptions & Publications 52410 0 0 0 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 0 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 40,669 30,254 41,000 Fueling Contract 52475 47,500 47,500 47,500 910 2,409 4,600 Training & Education 52480 4,600 4,600 4,600 913 464 3,700 Travel Expense 52485 3,700 3,700 3,700 34,219 55,676 40,000 Fleet Charges 52486 52,500 52,500 52,500 409 84 0 Private Mileage 52487 0 0 0 0 120 0 Other Materials & Services 52495 0 0 0 0 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 406 2,409 12,000 Equipment Rental 52605 12,000 12,000 12,000 0 2,660 700 Repair & Maintenance Services 52610 700 700 700 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 315,750 $ 307,844 $ 360,600 MATERIALS & SERVICES SUBTOTAL $ 379,600 $ 379,600 $ 379,600
20,316 13,608 20,000 CAPITAL OUTLAY SUBTOTAL 78,100 78,100 78,100 $ 1,325,222 $ 1,233,297 $ 1,481,000 TOTAL EXPENDITURE $ 1,571,400 $ 1,571,400 $ 1,571,400
Clean Water Services FY 2016-17 Adopted Budget Page 160
CONVEYANCE SYSTEMS DEPARTMENT POSITION AND SALARY EXPENSE SWM SURFACE FACILITY MAINTENANCE 8383
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 15.00 15.00 15.00 15.00 Field Construction/Maintenance Tech 2 5 Rep 1.00 1.00 1.00 1.00 Field Construction/Maint Supervisor 7 Non
16.00 16.00 16.00 16.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 15.00 15.00 15.00 15.00 Field Construction/Maintenance Tech 2 5 Rep 1.00 1.00 1.00 1.00 Field Construction/Maint Supervisor 7 Non
16.00 16.00 16.00 16.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Field Construction/Maintenance Tech 2 5 Rep 0.00 0.00 0.00 0.00 Field Construction/Maint Supervisor 7 Non
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 161
CONVEYANCE SYSTEMS DEPARTMENT EXPENDITURE SUMMARY 8383 SWM SURFACE FACILITY MAINTENANCE FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 1,031,359 1,040,769 1,114,600 Full Time Reg Salaries 51110 1,131,800 1,131,800 1,131,800 0 6,676 0 Temporary 51130 0 0 0 20,763 17,978 25,000 Overtime 51140 25,000 25,000 25,000 0 0 0 Out of Class Straight Time 51170 0 0 0 408,193 395,897 436,400 Other Personnel Expense - FT Reg only 51600 434,800 434,800 434,800 Other Personnel Expense - All Other 51600 4,900 4,900 4,900 0 0 0 Tuition Reimbursement 51761 0 0 0 2,028 1,998 2,700 Other Employee Allowances 51900 2,700 2,700 2,700 0 0 0 Automobile Allowance 51910 0 0 0 840 840 800 Mobile Computing Allowance 51915 800 800 800
$ 1,463,184 $ 1,464,158 $ 1,579,500 PERSONNEL SERVICES SUBTOTAL $ 1,600,000 $ 1,600,000 $ 1,600,000 0 0 0 Electricity 52110 0 0 0 1,785 4,349 2,000 Water 52120 2,000 2,000 2,000 0 0 0 Natural Gas 52130 0 0 0 43,579 61,074 45,000 Garbage 52140 45,000 45,000 45,000 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 44,562 35,940 40,000 Contracted Services 52205 40,000 40,000 40,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 5,438 6,785 5,700 Laundry 52260 5,700 5,700 5,700 0 0 0 Other Government Services 52270 0 0 0 0 0 0 Office Supplies 52305 0 0 0 23,933 20,507 35,500 Operating Supplies 52310 35,500 35,500 35,500 7,365 6,044 10,000 Gas, Oil, Lubrication 52315 10,000 10,000 10,000 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 10,350 19,112 22,000 Repair & Maintenance Supplies 52330 22,000 22,000 22,000 26,016 23,436 60,000 Construction & Bldg Supplies 52335 60,000 60,000 60,000 279 571 0 Parts - Equipment 52340 0 0 0 1,855 1,885 5,500 Small Tools 52350 5,500 5,500 5,500 773 67 0 Safety Equipment 52360 0 0 0 0 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 0 1,505 0 Computer Equipment 52385 0 0 0 150 80 0 Dues & Memberships 52405 0 0 0 0 0 0 Books, Subscriptions & Publications 52410 0 0 0 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 0 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 83,122 76,343 83,000 Fueling Contract 52475 95,000 95,000 95,000 1,025 705 7,000 Training & Education 52480 7,000 7,000 7,000 1,660 3,528 4,900 Travel Expense 52485 4,900 4,900 4,900 139,488 136,530 110,000 Fleet Charges 52486 130,000 130,000 130,000 601 783 2,000 Private Mileage 52487 2,000 2,000 2,000 25,719 10,437 50,000 Other Materials & Services 52495 50,000 50,000 50,000 0 0 1,500 Permits, Licenses & Fees 52500 1,500 1,500 1,500 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 3,760 10,112 20,000 Equipment Rental 52605 20,000 20,000 20,000 856 18,330 15,000 Repair & Maintenance Services 52610 15,000 15,000 15,000 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 422,315 $ 438,124 $ 519,100 MATERIALS & SERVICES SUBTOTAL $ 551,100 $ 551,100 $ 551,100
0 5,929 0 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 1,885,498 $ 1,908,210 $ 2,098,600 TOTAL EXPENDITURE $ 2,151,100 $ 2,151,100 $ 2,151,100
Clean Water Services FY 2016-17 Adopted Budget Page 162
Wastewater Treatment Department
The Wastewater Treatment Department (WWTD) provides operation, maintenance, and engineering for the District’s 4 wastewater treatment plants and 40 pump stations. Over 63 million gallons of wastewater per day, on average, is pumped and treated to some of the highest standards in the nation. It is then returned to the environment in the Tualatin River or reused for irrigation on golf courses, parks, and sports fields or to augment flow to wetlands. Solids removed from the wastewater are processed and used as soil amendments on farm land and nutrients are recovered and sold as a premium fertilizer.
Operations Division This division is responsible for the day-to-day operations of the District’s 4 wastewater treatment plants: Durham, Rock Creek, Hillsboro, and Forest Grove. Durham and Rock Creek provide tertiary treatment year round and Hillsboro and Forest Grove provide secondary treatment in the winter and pump to Rock Creek for tertiary treatment in the summer. Staff includes operations and process expertise that achieve exemplary permit compliance cost effectively by being early adopters of innovation.
Mechanical Maintenance Division This division provides for the mechanical maintenance of the District’s wastewater treatment plants and pump stations. Maintenance is more than repairing equipment, it embodies a total asset management philosophy that includes proactive preventative maintenance that maximizes the useful life of the mechanical equipment. Staff has extensive mechanical maintenance, fabrication, and program management expertise.
Electrical Instrumentation & Controls Division This division provides the electrical and instrumentation maintenance for the District’s wastewater treatment plants and pump stations and manages the controls systems that allow the plants to be highly automated. They ensure reliable performance of the automation that allows operation of the facilities with minimal staffing. Staff within this division possess expertise with low and medium voltage electrical equipment maintenance, analog and digital instrumentation, and controls programming.
Treatment Plant Services This division provides engineering for capital improvements at the District’s wastewater treatment plants and pump stations, management of the reuse program, and technology development and research. They utilize a just-in-time project delivery methodology that defers capital expenditures as long as possible, to minimize cost and to take advantage of new innovations in technology. Staff are professional engineers, scientists, and technicians with expertise in planning, design, and construction.
Clean Water Services FY 2016-17 Adopted Budget Page 163
Performance Measures FY 2015 FY 2016 FY 2017 Actual Estimated Target Inputs Full time employees 111 117 122 Departmental expenditures $ 21,931,178 $ 23,312,160 $ 26,080,000 Treatment plants 4 4 4 Off-site pump stations 40 40 40 Outputs Total gallons treated (MG) 23,074 26,580 24,000 Total gallons used for irrigation (MG) 135 207 100 Power produced (kWh) 11,320,299 16,540,569 19,000,000 Biosolids applied (dry tons) 11,152 11,475 11,400 Phosphorous recovered (tons) 464 250 500 Pieces of equipment maintained 12,854 13,649 13,850 Acres of landscape maintained 88 85 93 FOG revenue $ 30,439 $ 179,618 $ 250,000 % work orders are preventive maintenance 82% 83% 83% Effectiveness Measures NPDES permit compliance - outfalls 001 & 002 1 0 0 Energy neutral % 21% 30% 34% Priority 1 & 2 work orders 540 487 450 Efficiency Measures % of influent phosporous recovered in Crystal Green 10.9% 5.5% 11.0% $/MG 891 820 1,018 kWh/MG 2,491 2,162 2,367
Clean Water Services FY 2016-17 Adopted Budget Page 164
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE - DEPARTMENT SUMMARY FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET EST ENDING ADOPTED SALARY Administration - 8301 10.00 10.00 9.00 9.00 11.00 $ 1,339,800 Treatment Plant Services Engineering - 8211 12.00 11.00 11.00 11.00 12.00 $ 974,400 Technology Development - 8316 3.00 3.00 3.00 3.00 3.00 $ 508,800 Operations Division - 8311, 8312, 8314, 8315 33.00 35.00 37.00 37.00 38.00 $ 4,145,200 Maintenance Division - 8343, 8344, 8361, 8362 30.00 31.00 33.00 33.00 34.00 $ 3,780,000 Biosolids/Reuse Division - 8331 0.00 0.00 1.00 1.00 1.00 $ 189,200 Electrical & Instrumentation Division - 8351, 8352, 8353 20.00 21.00 23.00 23.00 23.00 $ 2,584,200
TOTAL FTE 108.00 111.00 117.00 117.00 122.00 $ 13,521,600
EXPENDITURE SUMMARY PERSONNEL SERVICES OBJECT FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Change from OBJECT CODE DESCRIPTION CODE ACTUAL ACTUAL BUDGET EST ENDING ADOPTED FY16 Budget Full Time Reg Salaries 51110 6,675,061 6,870,333 9,015,400 7,751,700 9,367,000 Temporary 51130 362,497 318,071 326,500 249,000 422,500 Overtime 51140 176,897 241,029 188,500 190,000 169,500 Out of Class Straight Time 51170 0 0 2,300 2,300 2,300 Other Personnel Expense 51600 1,930,354 2,056,431 3,439,700 2,420,000 3,491,400 Tuition Reimbursement 51761 50 526 0 0 0 Other Employee Allowances 51900 11,793 12,627 15,800 15,900 16,800 Automobile Allowance 51910 3,410 3,720 7,400 7,400 7,400 Mobile Computing Allowance 51915 29,195 33,400 36,800 40,080 44,700 PERSONNEL SERVICES SUBTOTAL $ 9,189,256 $ 9,536,137 $ 13,032,400 $ 10,676,380 $ 13,521,600 3.8%
Clean Water Services FY 2016-17 Adopted Budget Page 165
EXPENDITURE SUMMARY MATERIALS & SERVICES OBJECT FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Change from OBJECT CODE DESCRIPTION CODE ACTUAL ACTUAL BUDGET EST ENDING ADOPTED FY16 Budget Electricity 52110 3,694,782 3,439,101 3,333,700 3,348,300 3,097,300 Water 52120 171,597 132,985 169,000 186,000 176,000 Natural Gas 52130 542,170 231,144 303,000 287,500 303,000 Garbage 52140 197,800 219,811 170,000 171,000 173,500 Surface Water Management Charge 52150 15,100 16,078 6,300 17,300 6,500 Other Utility Services 52160 19,727 17,493 15,400 14,932 19,000 Contracted Services 52205 1,757,313 1,728,004 1,860,800 1,899,182 1,848,700 Engineering Services 52210 0 0 0 0 0 Landscape Services 52215 370,978 393,579 405,000 425,000 477,000 Audit & Accounting Services 52220 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 Professional Services 52240 105,193 34,727 117,600 53,600 107,600 Recording Fees 52250 0 0 0 0 0 Laundry 52260 39,976 46,550 41,000 39,000 45,000 Other Government Services 52270 300 41 0 0 0 Office Supplies 52305 18,429 18,316 16,000 21,300 21,300 Operating Supplies 52310 351,890 402,938 352,100 354,021 423,100 Gas, Oil, Lubrication 52315 69,686 61,581 97,000 91,224 140,000 Janitorial Supplies 52320 12,613 12,982 12,000 14,000 14,000 Tech & Scientific Supplies 52325 1,410 255 0 143 0 Repair & Maintenance Supplies 52330 1,175,569 1,180,483 1,116,000 1,165,643 1,250,000 Construction & Bldg Supplies 52335 160 3,745 0 0 0 Parts - Equipment 52340 1,978 0 0 0 0 Small Tools 52350 49,415 29,783 43,000 54,300 44,000 Safety Equipment 52360 24,951 43,435 22,000 22,038 22,000 Postage & Freight 52375 8,999 4,176 1,100 1,821 5,100 Software Expensed 52380 2,136 776 0 0 0 Computer Equipment 52385 61,801 40,566 76,000 93,404 0 Inventory 52395 73,701 52,072 0 0 Dues & Memberships 52405 13,415 13,299 35,400 30,580 36,900 Books, Subscriptions & Publications 52410 3,709 3,214 3,400 3,900 3,400 Software Licenses & Support 52425 36,020 67,315 74,400 69,400 86,900 Publication Notices 52430 1,215 1,019 500 500 500 Printing & Duplicating 52435 3,329 1,130 500 507 500 Telecom Internal 52440 0 0 0 0 0 Telephone Service 52445 0 0 200 0 200 Pager Services 52450 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 Fueling Contract 52475 341,636 262,886 327,300 226,397 238,000 Training & Education 52480 79,441 69,650 84,500 65,500 88,000 Travel Expense 52485 44,047 36,663 80,900 65,326 79,200 Fleet Charges 52486 25,165 29,988 23,700 28,446 31,500 Private Mileage 52487 41,122 33,983 47,900 41,350 52,300 Other Materials & Services 52495 58,609 22,936 2,200 12,824 10,700 Permits, Licenses & Fees 52500 16,344 13,078 29,100 28,242 26,600 Public Information 52505 0 0 0 0 0 Taxes, Assmts, Liens 52510 2,440 2,485 2,600 2,600 2,600 Equipment Rental 52605 40,555 17,297 34,500 34,500 34,500 Repair & Maintenance Services 52610 12,569 1,019 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 Computer R&M 52630 293 0 0 0 0 Insurance 52705 0 0 0 0 0 Polymers - Thickening 52805 107,985 16,713 245,000 230,000 245,000 Polymers - Dewatering 52810 1,170,613 1,291,432 830,000 870,000 850,000 Polymers - Tertiary 52815 33,435 (909) 80,000 80,000 80,000 Ferric Chloride 52820 142,740 193,228 166,000 211,000 211,000 Alum 52825 917,943 810,877 950,000 765,000 715,000 Sodium Hydroxide 52835 114,144 144,270 160,000 125,000 160,000 Sodium Hypochlorite 52840 363,388 353,704 567,000 445,000 392,000 Lime 52845 555,827 538,682 765,000 595,000 560,000 Sodium Bisulfite 52850 248,922 213,249 244,000 294,000 244,000 Other Chemicals 52890 74,553 83,687 121,500 96,000 186,500
MATERIALS & SERVICES SUBTOTAL $ 13,217,134 $ 12,331,521 $ 13,032,600 $ 12,580,780 $ 12,508,400 -4.0%
CAPITAL OUTLAY SUBTOTAL 39,259 63,520 150,000 55,000 50,000 -66.7%
TOTAL EXPENDITURE $ 22,445,648 $ 21,931,178 $ 26,215,000 $ 23,312,160 $ 26,080,000 -0.5%
Clean Water Services FY 2016-17 Adopted Budget Page 166
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE ADMINISTRATION 8301
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 2.00 Administrative Assistant 4 Non 2.00 2.00 2.00 2.00 Administrative Associate 3 Non 1.00 0.00 0.00 0.00 Business Planner 8 Non 0.00 1.00 1.00 1.00 Business Opportunities Manager 10 Non 1.00 0.00 0.00 0.00 Engineering Division Manager (TPS) 11 Non 0.00 0.00 0.00 1.00 Engineering Project Coordinator 7 Non 1.00 2.00 1.00 1.00 Operations Division Manager 11 Non 0.00 0.00 1.00 1.00 Treatment Plant Services Manager 12 Non 1.00 1.00 1.00 1.00 Wastewater Treatment Dept Dir LT 13 Non 1.00 1.00 0.00 0.00 Reuse Program Manager 8 Non 1.00 1.00 1.00 1.00 Electrical & Instrumentation Division Manager 11 Non 1.00 1.00 1.00 1.00 Mechanical Maintenance & Facilities Division Manager 11 Non
10.00 10.00 9.00 11.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 0.00 0.00 0.00 Administrative Assistant 4 Non 1.00 1.00 1.00 1.00 Administrative Associate 3 Non 1.00 0.00 0.00 0.00 Business Planner 8 Non 0.00 1.00 0.50 0.50 Business Opportunities Manager 10 Non 0.00 0.00 0.00 0.00 Engineering Division Manager (TPS) 11 Non 0.00 0.00 0.00 0.50 Engineering Project Coordinator 7 Non 1.00 1.00 1.00 1.00 Operations Division Manager 11 Non 0.00 0.00 0.00 0.00 Treatment Plant Services Manager 12 Non 1.00 1.00 1.00 1.00 Wastewater Treatment Dept Dir LT 13 Non 1.00 1.00 0.00 0.00 Reuse Program Manager 8 Non 1.00 1.00 1.00 1.00 Electrical & Instrumentation Division Manager 11 Non 1.00 1.00 1.00 1.00 Mechanical Maintenance & Facilities Division Manager 11 Non
8.00 7.00 5.50 6.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 1.00 1.00 2.00 Administrative Assistant 4 Non 1.00 1.00 1.00 1.00 Administrative Associate 3 Non 0.00 0.00 0.00 0.00 Business Planner 8 Non 0.00 0.00 0.50 0.50 Business Opportunities Manager 10 Non 1.00 0.00 0.00 0.00 Engineering Division Manager (TPS) 11 Non 0.00 0.00 0.00 0.50 Engineering Project Coordinator 7 Non 0.00 0.00 0.00 0.00 Operations Division Manager 11 Non 0.00 1.00 1.00 1.00 Treatment Plant Services Manager 12 Non 0.00 0.00 0.00 0.00 Reuse Program Manager 8 Non 0.00 0.00 0.00 0.00 Wastewater Treatment Dept Dir LT 13 Non 0.00 0.00 0.00 0.00 Reuse Program Manager 8 Non 0.00 0.00 0.00 0.00 Electrical & Instrumentation Division Manager 11 Non 0.00 0.00 0.00 0.00 Mechanical Maintenance & Facilities Division Manager 11 Non
2.00 3.00 3.50 5.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 167
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8301 ADMINISTRATION FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 731,998 755,821 918,500 Full Time Reg Salaries 51110 897,400 897,400 897,400 60,498 141,769 130,000 Temporary 51130 80,000 80,000 80,000 46 1,521 1,000 Overtime 51140 1,000 1,000 1,000 0 0 0 Out of Class Straight Time 51170 0 0 0 136,706 126,192 330,900 Other Personnel Expense - FT Reg only 51600 332,300 332,300 332,300 Other Personnel Expense - All Other 51600 14,600 14,600 14,600 0 0 0 Tuition Reimbursement 51761 0 0 0 600 750 1,500 Other Employee Allowances 51900 1,500 1,500 1,500 3,410 3,720 7,400 Automobile Allowance 51910 7,400 7,400 7,400 4,375 5,828 5,600 Mobile Computing Allowance 51915 5,600 5,600 5,600
$ 937,634 $ 1,035,601 $ 1,394,900 PERSONNEL SERVICES SUBTOTAL $ 1,339,800 $ 1,339,800 $ 1,339,800 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 2,987 3,888 8,000 Contracted Services 52205 8,000 8,000 8,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 19,665 16,430 30,000 Professional Services 52240 25,000 25,000 25,000 0 0 0 Recording Fees 52250 0 0 0 0 745 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 11,610 10,185 10,000 Office Supplies 52305 15,000 15,000 15,000 9,849 10,110 10,000 Operating Supplies 52310 10,000 10,000 10,000 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 905 326 0 Repair & Maintenance Supplies 52330 0 0 0 0 645 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 793 1,499 500 Small Tools 52350 500 500 500 16,581 34,872 22,000 Safety Equipment 52360 22,000 22,000 22,000 172 170 300 Postage & Freight 52375 300 300 300 1,500 29 0 Software Expensed 52380 0 0 0 11,297 7,668 2,900 Computer Equipment 52385 0 0 0 8,634 6,081 10,000 Dues & Memberships 52405 10,000 10,000 10,000 1,229 1,348 1,000 Books, Subscriptions & Publications 52410 1,000 1,000 1,000 0 59 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 1,051 746 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 209 919 0 Fueling Contract 52475 0 0 0 15,222 35,831 15,000 Training & Education 52480 15,000 15,000 15,000 16,511 13,088 35,000 Travel Expense 52485 30,000 30,000 30,000 0 0 0 Fleet Charges 52486 0 0 0 9,063 7,706 8,000 Private Mileage 52487 8,000 8,000 8,000 5,253 11,908 0 Other Materials & Services 52495 8,000 8,000 8,000 1,200 40 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 2,350 2,355 2,500 Taxes, Assmts, Liens 52510 2,500 2,500 2,500 0 0 0 Equipment Rental 52605 0 0 0 130 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 136,212 $ 166,649 $ 155,200 MATERIALS & SERVICES SUBTOTAL $ 155,300 $ 155,300 $ 155,300
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0
$ 1,073,846 $ 1,202,250 $ 1,550,100 TOTAL EXPENDITURE $ 1,495,100 $ 1,495,100 $ 1,495,100
Clean Water Services FY 2016-17 Adopted Budget Page 168
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE BIOSOLIDS REUSE 8331
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.50 1.00 Reuse Manager 8 Non
0.00 0.00 0.50 1.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.50 0.00 Reuse Manager 8 Non
0.00 0.00 0.50 0.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.50 1.00 Reuse Manager 8 Non
0.00 0.00 0.50 1.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 169
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8331 BIOSOLIDS REUSE FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 0 0 100,000 Full Time Reg Salaries 51110 103,400 103,400 103,400 0 5,445 7,500 Temporary 51130 42,000 42,000 42,000 0 0 0 Overtime 51140 0 0 0 0 0 0 Out of Class Straight Time 51170 0 0 0 0 466 38,600 Other Personnel Expense - FT Reg only 51600 35,600 35,600 35,600 Other Personnel Expense - All Other 51600 7,400 7,400 7,400 0 0 0 Tuition Reimbursement 51761 0 0 0 0 0 0 Other Employee Allowances 51900 0 0 0 0 0 0 Automobile Allowance 51910 0 0 0 0 0 0 Mobile Computer Allowance 51915 800 800 800
$ - $ 5,911 $ 146,100 PERSONNEL SERVICES SUBTOTAL $ 189,200 $ 189,200 $ 189,200 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 1,207,535 1,205,003 1,280,300 Contracted Services 52205 1,326,100 1,326,100 1,326,100 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Landscape Services 52215 97,000 97,000 97,000 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 37,914 8,113 17,600 Professional Services 52240 17,600 17,600 17,600 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 0 0 0 Office Supplies 52305 0 0 0 0 0 0 Operating Supplies 52310 0 0 0 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 0 0 0 Small Tools 52350 0 0 0 0 0 0 Safety Equipment 52360 0 0 0 0 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 0 0 0 Computer Equipment 52385 0 0 0 525 525 16,000 Dues & Memberships 52405 16,000 16,000 16,000 373 117 500 Books, Subscriptions & Publications 52410 500 500 500 0 0 0 Software Licenses & Support 52425 0 0 0 738 0 0 Publication Notices 52430 0 0 0 0 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 200 Telephone Service 52445 200 200 200 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 313,618 239,566 300,000 Fueling Contract 52475 209,000 209,000 209,000 1,025 2,665 4,500 Training & Education 52480 4,500 4,500 4,500 389 2,058 2,000 Travel Expense 52485 2,700 2,700 2,700 462 1,365 500 Fleet Charges 52486 500 500 500 0 108 500 Private Mileage 52487 500 500 500 44 16 500 Other Materials & Services 52495 500 500 500 242 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Sodium Bisulfite 52850 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 1,562,865 $ 1,459,536 $ 1,622,600 MATERIALS & SERVICES SUBTOTAL $ 1,675,100 $ 1,675,100 $ 1,675,100
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0
$ 1,562,865 $ 1,465,447 $ 1,768,700 TOTAL EXPENDITURE $ 1,864,300 $ 1,864,300 $ 1,864,300
Clean Water Services FY 2016-17 Adopted Budget Page 170
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE ENGINEERING SERVICES 8211
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 4.00 4.00 3.00 3.00 Construction Coordinator 8 Non 0.00 1.00 1.00 1.00 Engineer 8 Non 2.00 1.00 1.00 2.00 Engineering Technician 3 6 Rep 0.00 1.00 0.00 0.00 Engineering Project Coordinator 7 Non 1.00 0.00 0.00 0.00 HVAC Technician 6 Rep 1.00 0.00 0.00 0.00 Mechanical Maintenance Engineer 10 Non 4.00 4.00 4.00 4.00 Principal Engineer 10 Non 0.00 0.00 1.00 1.00 Senior Operations Analyst 9 Non 0.00 0.00 1.00 1.00 Senior Engineer 9 Non
12.00 11.00 11.00 12.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Construction Coordinator 8 Non 0.00 0.00 0.00 0.00 Engineer 8 Non 0.00 0.00 0.00 0.50 Engineering Technician 3 6 Rep 0.00 0.00 0.00 0.00 Engineering Project Coordinator 7 Non 0.00 0.00 0.00 0.00 HVAC Technician 6 Rep 0.00 0.00 0.00 0.00 Mechanical Maintenance Engineer 6 Rep 0.00 0.00 0.00 0.00 Principal Engineer 10 Non 0.00 0.00 0.00 0.00 Senior Operations Analyst 9 Non 0.00 0.00 0.00 0.00 Senior Engineer 9 Non
0.00 0.00 0.00 0.50 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 4.00 4.00 3.00 3.00 Construction Coordinator 8 Non 0.00 1.00 1.00 1.00 Engineer 8 Non 2.00 1.00 1.00 1.50 Engineering Technician 3 6 Rep 0.00 1.00 0.00 0.00 Engineering Project Coordinator 7 Non 1.00 0.00 0.00 0.00 HVAC Technician 6 Rep 1.00 0.00 0.00 0.00 Mechanical Maintenance Engineer 6 Rep 4.00 4.00 4.00 4.00 Principal Engineer 10 Non 0.00 0.00 1.00 1.00 Senior Operations Analyst 9 Non 0.00 0.00 1.00 1.00 Senior Engineer 9 Non
12.00 11.00 11.00 11.50 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 171
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8211 ENGINEERING SERVICES
FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 85,338 73,851 638,200 Full Time Reg Salaries 51110 717,300 717,300 717,300 63,697 34,922 0 Temporary 51130 7,500 7,500 7,500 3,292 4,536 5,000 Overtime 51140 5,000 5,000 5,000 0 0 0 Out of Class Straight Time 51170 0 0 0 8,845 56,151 219,900 Other Personnel Expense - FT Reg only 51600 231,300 231,300 231,300 Other Personnel Expense - All Other 51600 2,500 2,500 2,500 0 0 0 Tuition Reimbursement 51761 0 0 0 1,185 1,500 1,800 Other Employee Allowances 51900 1,800 1,800 1,800 0 0 0 Automobile Allowance 51910 0 0 0 8,275 8,593 12,000 Mobile Computing Allowance 51915 9,000 9,000 9,000
$ 170,631 $ 179,554 $ 876,900 PERSONNEL SERVICES SUBTOTAL $ 974,400 $ 974,400 $ 974,400
18,308 19,679 20,000 Electricity 52110 20,000 20,000 20,000 0 0 0 Water 52120 0 0 0 3,940 4,883 4,000 Natural Gas 52130 4,000 4,000 4,000 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 5,075 0 0 Other Utility Services 52160 0 0 0 20 1,342 2,500 Contracted Services 52205 2,500 2,500 2,500 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 906 5 10,000 Professional Services 52240 10,000 10,000 10,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 300 0 0 Other Government Services 52270 0 0 0 4,008 5,304 6,000 Office Supplies 52305 6,000 6,000 6,000 4,199 8,075 8,000 Operating Supplies 52310 8,000 8,000 8,000 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 1,226 0 500 Small Tools 52350 500 500 500 0 0 0 Safety Equipment 52360 0 0 0 298 257 500 Postage & Freight 52375 500 500 500 0 249 0 Software Expensed 52380 0 0 0 5,435 6,299 700 Computer Equipment 52385 0 0 0 1,391 1,434 4,000 Dues & Memberships 52405 4,000 4,000 4,000 1,350 899 500 Books, Subscriptions & Publications 52410 500 500 500 536 854 1,200 Software Licenses & Support 52425 1,200 1,200 1,200 187 308 500 Publication Notices 52430 500 500 500 1,172 384 500 Printing & Duplicating 52435 500 500 500 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 1,256 980 600 Fueling Contract 52475 700 700 700 3,666 5,548 10,000 Training & Education 52480 11,000 11,000 11,000 6,721 8,018 12,000 Travel Expense 52485 14,000 14,000 14,000 842 838 500 Fleet Charges 52486 1,000 1,000 1,000 14,515 8,919 15,000 Private Mileage 52487 15,000 15,000 15,000 2,036 1,407 0 Other Materials & Services 52495 0 0 0 120 3,982 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 293 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 77,800 $ 79,663 $ 97,000 MATERIALS & SERVICES SUBTOTAL $ 99,900 $ 99,900 $ 99,900
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0
$ 248,431 $ 259,217 $ 973,900 TOTAL EXPENDITURE $ 1,074,300 $ 1,074,300 $ 1,074,300
Clean Water Services FY 2016-17 Adopted Budget Page 172
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE TECHNOLOGY DEVELOPMENT & RESEARCH 8316
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 2.00 1.00 1.00 1.00 Operations Analyst 2 8 Non 1.00 1.00 1.00 1.00 Principal Engineer 10 Non 0.00 1.00 1.00 1.00 Sr Process Technologist 9 Non
3.00 3.00 3.00 3.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 2.00 1.00 0.90 0.90 Operations Analyst 2 8 Non 1.00 1.00 0.30 0.30 Principal Engineer 10 Non 0.00 1.00 0.40 0.40 Sr Process Technologist 9 Non
3.00 3.00 1.60 1.60 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.10 0.10 Operations Analyst 2 8 Non 0.00 0.00 0.70 0.70 Principal Engineer 10 Non 0.00 0.00 0.60 0.60 Sr Process Technologist 9 Non
0.00 0.00 1.40 1.40 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 173
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8316 TECHNOLOGY DEVELOPMENT & RESEARCH FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 198,609 85,410 345,300 Full Time Reg Salaries 51110 357,600 357,600 357,600 726 70,296 20,000 Temporary 51130 25,000 25,000 25,000 0 1,564 0 Overtime 51140 1,000 1,000 1,000 0 0 0 Out of Class Straight Time 51170 0 0 0 16,828 22,358 123,800 Other Personnel Expense - FT Reg only 51600 115,100 115,100 115,100 Other Personnel Expense - All Other 51600 5,100 5,100 5,100 0 0 0 Tuition Reimbursement 51761 0 0 0 0 0 0 Other Employee Allowances 51900 0 0 0 0 0 0 Automobile Allowance 51910 0 0 0 2,135 2,520 2,500 Mobile Computing Allowance 51915 5,000 5,000 5,000
$ 218,298 $ 182,148 $ 491,600 PERSONNEL SERVICES SUBTOTAL $ 508,800 $ 508,800 $ 508,800 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 0 0 Contracted Services 52205 0 0 0 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 182 25,000 Professional Services 52240 25,000 25,000 25,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 6 0 0 Office Supplies 52305 0 0 0 9,127 11,236 8,000 Operating Supplies 52310 24,000 24,000 24,000 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 27 0 Tech & Scientific Supplies 52325 0 0 0 0 1,237 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 0 0 500 Small Tools 52350 500 500 500 0 0 0 Safety Equipment 52360 0 0 0 0 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 0 4,443 1,400 Computer Equipment 52385 0 0 0 236 481 1,000 Dues & Memberships 52405 1,000 1,000 1,000 0 0 0 Books, Subscriptions & Publications 52410 0 0 0 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 79 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 0 Fueling Contract 52475 0 0 0 4,376 4,907 3,500 Training & Education 52480 3,500 3,500 3,500 8,031 8,841 11,500 Travel Expense 52485 11,500 11,500 11,500 0 0 0 Fleet Charges 52486 0 0 0 1,418 2,983 5,000 Private Mileage 52487 5,000 5,000 5,000 83 1,119 0 Other Materials & Services 52495 0 0 0 0 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 23,355 $ 35,455 $ 55,900 MATERIALS & SERVICES SUBTOTAL $ 70,500 $ 70,500 $ 70,500
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0
$ 241,653 $ 217,603 $ 547,500 TOTAL EXPENDITURE $ 579,300 $ 579,300 $ 579,300
Clean Water Services FY 2016-17 Adopted Budget Page 174
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE DURHAM OPERATIONS 8311
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.50 0.50 0.50 0.50 Operations Analyst 1 5 Non 1.00 1.00 1.00 1.00 Operations Analyst 2 8 Non 1.00 1.00 1.00 1.00 Plant Manager 8 Non 0.00 1.00 1.00 1.00 Senior Operator 6 Rep 12.00 12.00 12.00 13.00 Wastewater Plant Operator 2 5 Rep
14.50 15.50 15.50 16.50 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.50 0.50 0.50 0.50 Operations Analyst 1 5 Non 1.00 1.00 1.00 1.00 Operations Analyst 2 8 Non 1.00 1.00 1.00 1.00 Plant Manager 8 Non 0.00 1.00 1.00 1.00 Senior Operator 6 Rep 12.00 12.00 12.00 13.00 Wastewater Plant Operator 2 5 Rep
14.50 15.50 15.50 16.50 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Operations Analyst 1 5 Non 0.00 0.00 0.00 0.00 Operations Analyst 2 8 Non 0.00 0.00 0.00 0.00 Plant Manager 8 Non 0.00 0.00 0.00 0.00 Senior Operator 6 Rep 0.00 0.00 0.00 0.00 Wastewater Plant Operator 2 5 Rep
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 175
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8311 DURHAM OPERATIONS FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 794,282 1,017,197 1,135,400 Full Time Reg Salaries 51110 1,226,300 1,226,300 1,226,300 186,113 22,981 40,000 Temporary 51130 55,000 55,000 55,000 47,023 91,402 50,000 Overtime 51140 40,000 40,000 40,000 0 0 0 Out of Class Straight Time 51170 0 0 0 328,768 395,011 452,700 Other Personnel Expense - FT Reg only 51600 462,900 462,900 462,900 Other Personnel Expense - All Other 51600 17,100 17,100 17,100 0 0 0 Tuition Reimbursement 51761 0 0 0 1,408 1,831 2,100 Other Employee Allowances 51900 2,100 2,100 2,100 0 0 0 Automobile Allowance 51910 0 0 0 1,925 2,415 2,500 Mobile Computing Allowance 51915 2,500 2,500 2,500
$ 1,359,518 $ 1,530,837 $ 1,682,700 PERSONNEL SERVICES SUBTOTAL $ 1,805,900 $ 1,805,900 $ 1,805,900 1,524,364 1,283,088 1,039,900 Electricity 52110 799,900 799,900 799,900 37,823 46,456 60,000 Water 52120 60,000 60,000 60,000 364,817 122,866 136,000 Natural Gas 52130 136,000 136,000 136,000 104,686 100,020 90,000 Garbage 52140 90,000 90,000 90,000 11,204 11,881 0 Surface Water Management Charge 52150 0 0 0 13,816 13,663 15,000 Other Utility Services 52160 15,000 15,000 15,000 31,970 13,560 25,000 Contracted Services 52205 25,000 25,000 25,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 7,337 5,000 Professional Services 52240 5,000 5,000 5,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 0 0 0 Office Supplies 52305 0 0 0 37,209 50,515 40,000 Operating Supplies 52310 52,000 52,000 52,000 0 134 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 (0) 229 0 Tech & Scientific Supplies 52325 0 0 0 12,386 8,531 0 Repair & Maintenance Supplies 52330 5,000 5,000 5,000 0 0 0 Construction & Bldg Supplies 52335 0 0 0 1,150 0 0 Parts - Equipment 52340 0 0 0 7,524 3,179 1,500 Small Tools 52350 2,000 2,000 2,000 622 1,726 0 Safety Equipment 52360 0 0 0 0 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 5,173 3,263 27,100 Computer Equipment 52385 0 0 0 37,469 34,901 0 Inventory 52395 0 0 0 731 1,607 1,000 Dues & Memberships 52405 1,600 1,600 1,600 56 706 0 Books, Subscriptions & Publications 52410 0 0 0 0 0 0 Software Licenses & Support 52425 0 0 0 0 304 0 Publication Notices 52430 0 0 0 0 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 0 Fueling Contract 52475 0 0 0 10,028 3,145 6,000 Training & Education 52480 6,000 6,000 6,000 5,490 1,573 8,000 Travel Expense 52485 3,000 3,000 3,000 63 0 0 Fleet Charges 52486 0 0 0 2,392 1,470 3,000 Private Mileage 52487 3,000 3,000 3,000 695 701 500 Other Materials & Services 52495 500 500 500 2,263 2,347 7,500 Permits, Licenses & Fees 52500 5,000 5,000 5,000 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 2,885 0 70,000 Polymers - Thickening 52805 70,000 70,000 70,000 431,449 447,213 330,000 Polymers - Dewatering 52810 350,000 350,000 350,000 4,238 (3,962) 25,000 Polymers - Tertiary 52815 25,000 25,000 25,000 40,891 73,528 60,000 Ferric Chloride 52820 75,000 75,000 75,000 266,139 212,152 300,000 Alum 52825 265,000 265,000 265,000 78,801 96,646 90,000 Sodium Hydroxide 52835 90,000 90,000 90,000 232,427 211,717 320,000 Sodium Hypochlorite 52840 245,000 245,000 245,000 156,300 132,354 170,000 Lime 52845 150,000 150,000 150,000 126,929 85,697 120,000 Sodium Bisulfite 52850 120,000 120,000 120,000 10,463 14,720 20,000 Other Chemicals 52890 40,000 40,000 40,000
$ 3,562,452 $ 2,983,267 $ 2,970,500 MATERIALS & SERVICES SUBTOTAL $ 2,639,000 $ 2,639,000 $ 2,639,000
0 0 12,000 CAPITAL OUTLAY SUBTOTAL 0 0 0
$ 4,921,970 $ 4,514,104 $ 4,665,200 TOTAL EXPENDITURE $ 4,444,900 $ 4,444,900 $ 4,444,900
Clean Water Services FY 2016-17 Adopted Budget Page 176
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE ROCK CREEK OPERATIONS 8312
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.50 0.50 0.50 0.50 Operations Analyst 1 5 Non 1.00 1.00 1.00 1.00 Operations Analyst 2 8 Non 1.00 1.00 1.00 1.00 Plant Manager 8 Non 0.00 1.00 1.00 1.00 Senior Operator 6 Rep 12.00 12.00 13.00 13.00 Wastewater Plant Operator 2 5 Rep
14.50 15.50 16.50 16.50 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.50 0.50 0.50 0.50 Operations Analyst 1 5 Non 1.00 1.00 1.00 1.00 Operations Analyst 2 8 Non 1.00 1.00 1.00 1.00 Plant Manager 8 Non 0.00 1.00 1.00 1.00 Senior Operator 6 Rep 12.00 12.00 13.00 13.00 Wastewater Plant Operator 2 5 Rep
14.50 15.50 16.50 16.50 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Operations Analyst 1 5 Non 0.00 0.00 0.00 0.00 Operations Analyst 2 8 Non 0.00 0.00 0.00 0.00 Plant Manager 8 Non 0.00 0.00 0.00 0.00 Senior Operator 6 Rep 0.00 0.00 0.00 0.00 Wastewater Plant Operator 2 5 Rep
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 177
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8312 ROCK CREEK OPERATIONS FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 1,007,546 1,054,826 1,203,500 Full Time Reg Salaries 51110 1,226,300 1,226,300 1,226,300 24,273 19,610 40,000 Temporary 51130 60,000 60,000 60,000 54,275 74,892 60,000 Overtime 51140 50,000 50,000 50,000 0 0 0 Out of Class Straight Time 51170 0 0 0 383,824 408,046 480,900 Other Personnel Expense - FT Reg only 51600 462,900 462,900 462,900 Other Personnel Expense - All Other 51600 19,800 19,800 19,800 0 0 0 Tuition Reimbursement 51961 0 0 0 1,972 1,920 2,100 Other Employee Allowances 51900 2,100 2,100 2,100 0 0 0 Automobile Allowance 51910 0 0 0 1,785 2,380 2,200 Mobile Computing Allowance 51915 2,200 2,200 2,200
$ 1,473,675 $ 1,561,674 $ 1,788,700 PERSONNEL SERVICES SUBTOTAL $ 1,823,300 $ 1,823,300 $ 1,823,300 1,450,589 1,462,785 1,550,000 Electricity 52110 1,525,000 1,525,000 1,525,000 14,617 12,314 12,000 Water 52120 12,000 12,000 12,000 159,566 94,544 150,000 Natural Gas 52130 150,000 150,000 150,000 74,081 96,906 60,000 Garbage 52140 60,000 60,000 60,000 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 38,034 2,800 55,000 Contracted Services 52205 25,000 25,000 25,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 28,008 1,670 5,000 Professional Services 52240 5,000 5,000 5,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 20 0 0 Office Supplies 52305 0 0 0 28,153 55,191 40,000 Operating Supplies 52310 58,000 58,000 58,000 0 23 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 622 246 0 Repair & Maintenance Supplies 52330 5,000 5,000 5,000 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 348 92 1,000 Small Tools 52350 1,000 1,000 1,000 0 506 0 Safety Equipment 52360 0 0 0 37 7 0 Postage & Freight 52375 0 0 0 0 498 0 Software Expensed 52380 0 0 0 4,108 5,280 21,900 Computer Equipment 52385 0 0 0 36,232 17,172 0 Inventory Adjustment 52395 0 0 0 634 1,155 500 Dues & Memberships 52405 500 500 500 0 45 0 Books, Subscriptions & Publications 52410 0 0 0 0 0 0 Software Licenses & Support 52425 0 0 0 290 304 0 Publication Notices 52430 0 0 0 117 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 38 0 Fueling Contract 52475 0 0 0 10,728 2,530 7,300 Training & Education 52480 7,300 7,300 7,300 5,533 447 5,000 Travel Expense 52485 6,000 6,000 6,000 0 0 0 Fleet Charges 52486 0 0 0 2,396 1,931 2,200 Private Mileage 52487 2,200 2,200 2,200 895 1,008 500 Other Materials & Services 52495 500 500 500 149 155 7,500 Permits, Licenses & Fees 52500 7,500 7,500 7,500 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 105,100 16,713 175,000 Polymers - Thickening 52805 175,000 175,000 175,000 739,163 844,219 500,000 Polymers - Dewatering 52810 500,000 500,000 500,000 29,197 3,053 55,000 Polymers - Tertiary 52815 55,000 55,000 55,000 101,849 119,700 106,000 Ferric Chloride 52820 136,000 136,000 136,000 651,804 598,725 650,000 Alum 52825 450,000 450,000 450,000 35,343 47,624 70,000 Sodium Hydroxide 52835 70,000 70,000 70,000 130,962 141,501 247,000 Sodium Hypochlorite 52840 147,000 147,000 147,000 399,527 406,328 595,000 Lime 52845 410,000 410,000 410,000 121,993 127,552 124,000 Sodium Bisulfite 52850 124,000 124,000 124,000 19,454 23,379 31,500 Other Chemicals 52890 61,500 61,500 61,500
$ 4,189,549 $ 4,086,441 $ 4,471,400 MATERIALS & SERVICES SUBTOTAL $ 3,993,500 $ 3,993,500 $ 3,993,500
0 0 16,000 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 5,663,224 $ 5,648,115 $ 6,276,100 TOTAL EXPENDITURE $ 5,816,800 $ 5,816,800 $ 5,816,800
Clean Water Services FY 2016-17 Adopted Budget Page 178
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE HILLSBORO OPERATIONS 8314
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 2.00 2.00 2.00 2.00 Wastewater Plant Operator 2 5 Rep 0.00 0.00 0.50 0.50 Senior Operator 6 Rep
2.00 2.00 2.50 2.50 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 2.00 2.00 2.00 2.00 Wastewater Plant Operator 2 5 Rep 0.00 0.00 0.50 0.50 Senior Operator 6 Rep
2.00 2.00 2.50 2.50 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Wastewater Plant Operator 2 5 Rep 0.00 0.00 0.00 0.00 Senior Operator 6 Rep
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 179
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8314 HILLSBORO OPERATIONS
FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 94,777 98,807 175,200 Full Time Reg Salaries 51110 177,900 177,900 177,900 0 0 0 Temporary 51130 0 0 0 14,180 5,172 10,000 Overtime 51140 10,000 10,000 10,000 0 0 0 Out of Class Straight Time 51170 0 0 0 26,472 38,654 68,700 Other Personnel Expense - FT Reg only 51600 67,700 67,700 67,700 Other Personnel Expense - All Other 51600 1,800 1,800 1,800 0 0 0 Tuition Reimbursement 51761 0 0 0 144 150 300 Other Employee Allowances 51900 300 300 300 0 0 0 Automobile Allowance 51910 0 0 0 0 0 0 Mobile Computing Allowance 51915 0 0 0
$ 135,573 $ 142,783 $ 254,200 PERSONAL SERVICES SUBTOTAL $ 257,700 $ 257,700 $ 257,700
202,877 201,123 216,400 Electricity 52110 216,400 216,400 216,400 24,507 14,558 22,000 Water 52120 22,000 22,000 22,000 3,066 3,158 5,000 Natural Gas 52130 5,000 5,000 5,000 9,107 12,123 10,000 Garbage 52140 12,000 12,000 12,000 1,343 1,688 1,400 Surface Water Management Charge 52150 1,400 1,400 1,400 46 131 0 Other Utility Services 52160 0 0 0 0 13,250 2,000 Contracted Services 52205 2,000 2,000 2,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 0 0 0 Office Supplies 52305 0 0 0 978 3,114 5,000 Operating Supplies 52310 5,000 5,000 5,000 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 250 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 0 0 500 Small Tools 52350 500 500 500 0 0 0 Safety Equipment 52360 0 0 0 0 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 0 1,301 0 Computer Equipment 52385 0 0 0 80 80 0 Dues & Memberships 52405 0 0 0 0 0 0 Books, Subscriptions & Publications 52410 0 0 0 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 0 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 2,812 2,082 2,400 Fueling Contract 52475 2,900 2,900 2,900 210 440 1,000 Training & Education 52480 1,000 1,000 1,000 0 0 0 Travel Expense 52485 0 0 0 1,872 3,357 1,000 Fleet Charges 52486 2,800 2,800 2,800 0 0 0 Private Mileage 52487 0 0 0 0 0 0 Other Materials & Services 52495 0 0 0 0 0 1,000 Permits, Licenses & Fees 52500 1,000 1,000 1,000 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 486 0 Sodium Hypochlorite 52840 0 0 0 0 0 0 Lime 52845 0 0 0 0 0 0 Sodium Bisulfite 52850 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 246,898 $ 257,142 $ 267,700 MATERIALS & SERVICES SUBTOTAL $ 272,000 $ 272,000 $ 272,000
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0
$ 382,470 $ 399,925 $ 521,900 TOTAL EXPENDITURE $ 529,700 $ 529,700 $ 529,700
Clean Water Services FY 2016-17 Adopted Budget Page 180
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE FOREST GROVE OPERATIONS 8315
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 2.00 2.00 2.00 2.00 Wastewater Plant Operator 2 5 Rep 0.00 0.00 0.50 0.50 Senior Operator 6 Rep
2.00 2.00 2.50 2.50 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 2.00 2.00 2.00 2.00 Wastewater Plant Operator 2 5 Rep 0.00 0.00 0.50 0.50 Senior Operator 6 Rep
2.00 2.00 2.50 2.50 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Wastewater Plant Operator 2 5 Rep 0.00 0.00 0.00 0.00 Senior Operator 6 Rep
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 181
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8315 FOREST GROVE OPERATIONS FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 128,387 183,653 175,200 Full Time Reg Salaries 51110 177,900 177,900 177,900 0 0 0 Temporary 51130 0 0 0 6,204 10,946 7,500 Overtime 51140 7,500 7,500 7,500 0 0 2,300 Out of Class Straight Time 51170 2,300 2,300 2,300 46,228 66,561 68,700 Other Personnel Expense - FT Reg only 51600 67,700 67,700 67,700 Other Personnel Expense - All Other 51600 1,800 1,800 1,800 0 0 0 Tuition Reimbursement 51761 0 0 0 125 450 300 Other Employee Allowances 51900 300 300 300 0 0 0 Automobile Allowance 51910 0 0 0 0 0 0 Mobile Computing Allowance 51915 800 800 800
$ 180,945 $ 261,611 $ 254,000 PERSONNEL SERVICES SUBTOTAL $ 258,300 $ 258,300 $ 258,300 167,714 167,419 201,400 Electricity 52110 220,000 220,000 220,000 85,222 46,066 65,000 Water 52120 70,000 70,000 70,000 10,781 5,694 8,000 Natural Gas 52130 8,000 8,000 8,000 9,020 10,103 10,000 Garbage 52140 10,000 10,000 10,000 1,351 1,428 4,000 Surface Water Management Charge 52150 4,000 4,000 4,000 383 477 0 Other Utility Services 52160 0 0 0 0 0 0 Contracted Services 52205 0 0 0 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 255 0 0 Office Supplies 52305 0 0 0 0 3,536 5,600 Operating Supplies 52310 5,600 5,600 5,600 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 0 325 0 Repair & Maintenance Supplies 52330 0 0 0 0 3,100 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 40 0 500 Small Tools 52350 500 500 500 0 0 0 Safety Equipment 52360 0 0 0 0 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 0 0 700 Computer Equipment 52385 0 0 0 0 40 0 Dues & Memberships 52405 500 500 500 0 0 0 Books, Subscriptions & Publications 52410 0 0 0 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 0 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 0 Fueling Contract 52475 0 0 0 410 265 1,000 Training & Education 52480 1,000 1,000 1,000 100 0 0 Travel Expense 52485 0 0 0 0 0 0 Fleet Charges 52486 0 0 0 0 142 0 Private Mileage 52487 2,000 2,000 2,000 460 623 0 Other Materials & Services 52495 0 0 0 0 0 1,500 Permits, Licenses & Fees 52500 1,500 1,500 1,500 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Polymers - Thickening 52805 0 0 0 0 0 0 Polymers - Dewatering 52810 0 0 0 0 0 0 Polymers - Tertiary 52815 0 0 0 0 0 0 Ferric Chloride 52820 0 0 0 0 0 0 Alum 52825 0 0 0 0 0 0 Sodium Hydroxide 52835 0 0 0 0 0 0 Sodium Hypochlorite 52840 0 0 0 0 0 0 Lime 52845 0 0 0 0 0 0 Sodium Bisulfite 52850 0 0 0 0 0 0 Other Chemicals 52890 25,000 25,000 25,000
$ 275,736 $ 239,217 $ 297,700 MATERIALS & SERVICES SUBTOTAL $ 348,100 $ 348,100 $ 348,100
0 0 0 CAPITAL OUTLAY SUBTOTAL 0 0 0
$ 456,680 $ 500,828 $ 551,700 TOTAL EXPENDITURE $ 606,400 $ 606,400 $ 606,400
Clean Water Services FY 2016-17 Adopted Budget Page 182
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE FG / HB / RC PUMP STN MAINT 8343
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 0.00 0.00 0.00 Facilities Maintenance Technician 3 Rep 3.00 4.00 4.00 4.00 Plant Maintenance Technician 2 5 Rep 1.00 1.00 1.00 1.00 Plant Manager 8 Non 0.00 0.00 0.00 1.00 Sr Plant Maintenance Technician 6 Rep
5.00 5.00 5.00 6.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 0.00 0.00 0.00 Facilities Maintenance Technician 3 Rep 3.00 4.00 4.00 4.00 Plant Maintenance Technician 2 5 Rep 1.00 1.00 1.00 1.00 Plant Manager 8 Non 0.00 0.00 0.00 1.00 Sr Plant Maintenance Technician 6 Rep
5.00 5.00 5.00 6.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Facilities Maintenance Technician 3 Rep 0.00 0.00 0.00 0.00 Plant Maintenance Technician 2 5 Rep 0.00 0.00 0.00 0.00 Plant Manager 8 Non 0.00 0.00 0.00 0.00 Sr Plant Maintenance Technician 6 Rep
0.00 0.00 0.00 0.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 183
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8343 FG / HILLSBORO / RC PUMP STN MAINT FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 404,013 353,627 372,400 Full Time Reg Salaries 51110 459,100 459,100 459,100 16,752 23,048 40,000 Temporary 51130 60,000 60,000 60,000 8,662 7,430 10,000 Overtime 51140 10,000 10,000 10,000 0 0 0 Out of Class Straight Time 51170 0 0 0 147,737 125,698 152,000 Other Personnel Expense - FT Reg only 51600 170,900 170,900 170,900 Other Personnel Expense - All Other 51600 12,500 12,500 12,500 50 0 0 Tuition Reimbursement 51761 0 0 0 539 727 500 Other Employee Allowances 51900 500 500 500 0 0 0 Automobile Allowance 51910 0 0 0 840 840 1,000 Mobile Computing Allowance 51915 1,000 1,000 1,000
$ 578,593 $ 511,371 $ 575,900 PERSONNEL SERVICES SUBTOTAL $ 714,000 $ 714,000 $ 714,000 330,718 305,007 306,000 Electricity 52110 316,000 316,000 316,000 9,429 13,591 10,000 Water 52120 12,000 12,000 12,000 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 972 1,081 900 Surface Water Management Charge 52150 1,100 1,100 1,100 373 3,223 400 Other Utility Services 52160 4,000 4,000 4,000 57,289 140,598 100,000 Contracted Services 52205 100,000 100,000 100,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 41 0 Other Government Services 52270 0 0 0 44 486 0 Office Supplies 52305 0 0 0 420 99 0 Operating Supplies 52310 0 0 0 10,283 6,241 17,000 Gas, Oil, Lubrication 52315 17,000 17,000 17,000 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 180,628 177,470 150,000 Repair & Maintenance Supplies 52330 200,000 200,000 200,000 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 1,506 4,845 5,000 Small Tools 52350 5,000 5,000 5,000 1,885 0 0 Safety Equipment 52360 0 0 0 1,097 42 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 5,371 664 2,900 Computer Equipment 52385 0 0 0 220 152 400 Dues & Memberships 52405 800 800 800 83 0 0 Books, Subscriptions & Publications 52410 0 0 0 0 24,756 25,000 Software Licenses & Support 52425 27,500 27,500 27,500 0 104 0 Publication Notices 52430 0 0 0 141 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 10,683 8,758 12,000 Fueling Contract 52475 11,400 11,400 11,400 704 435 4,000 Training & Education 52480 4,000 4,000 4,000 319 156 400 Travel Expense 52485 400 400 400 18,953 14,894 15,000 Fleet Charges 52486 17,000 17,000 17,000 2,283 2,198 2,200 Private Mileage 52487 2,200 2,200 2,200 46,736 236 0 Other Materials & Services 52495 0 0 0 5,193 4,970 5,500 Permits, Licenses & Fees 52500 5,500 5,500 5,500 0 0 0 Public Information 52505 0 0 0 90 130 100 Taxes, Assmts, Liens 52510 100 100 100 20,378 5,237 10,000 Equipment Rental 52605 10,000 10,000 10,000 21 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 44,636 45,587 70,000 Other Chemicals 52890 60,000 60,000 60,000
$ 750,456 $ 760,999 $ 736,800 MATERIALS & SERVICES SUBTOTAL $ 794,000 $ 794,000 $ 794,000
0 0 0 CAPITAL OUTLAY SUBTOTAL 25,000 25,000 25,000 $ 1,329,049 $ 1,272,369 $ 1,312,700 TOTAL EXPENDITURE $ 1,533,000 $ 1,533,000 $ 1,533,000
Clean Water Services FY 2016-17 Adopted Budget Page 184
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE ROCK CREEK MECH MAINT 8344
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 0.00 0.00 Facilities Maintenance Technician 3 Rep 1.00 1.00 1.00 1.00 Mechanical Maint Supervisor 7 Non 8.00 8.00 8.00 8.00 Plant Maintenance Technician 2 5 Rep 0.00 0.00 0.50 0.50 Sr Engineer - Mechanical 9 Non 0.00 0.00 1.00 1.00 Sr Plant Maintenance Technician 6 Rep
10.00 10.00 10.50 10.50 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 0.00 0.00 Facilities Maintenance Technician 3 Rep 1.00 1.00 1.00 1.00 Mechanical Maint Supervisor 7 Non 8.00 8.00 8.00 8.00 Plant Maintenance Technician 2 5 Rep 0.00 0.00 0.25 0.25 Sr Engineer - Mechanical 9 Non 0.00 0.00 1.00 1.00 Sr Plant Maintenance Technician 6 Rep
10.00 10.00 10.25 10.25 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Facilities Maintenance Technician 3 Rep 0.00 0.00 0.00 0.00 Mechanical Maint Supervisor 7 Non 0.00 0.00 0.00 0.00 Plant Maintenance Technician 2 5 Rep 0.00 0.00 0.25 0.25 Sr Engineer - Mechanical 9 Non 0.00 0.00 0.00 0.00 Sr Plant Maintenance Technician 6 Rep
0.00 0.00 0.25 0.25 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 185
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8344 ROCK CREEK MECH MAINT FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 734,305 697,209 772,600 Full Time Reg Salaries 51110 784,600 784,600 784,600 0 0 0 Temporary 51130 24,000 24,000 24,000 5,066 6,885 10,000 Overtime 51140 10,000 10,000 10,000 0 0 0 Out of Class Straight Time 51170 0 0 0 269,027 261,648 296,400 Other Personnel Expense - FT Reg only 51600 295,100 295,100 295,100 Other Personnel Expense - All Other 51600 6,400 6,400 6,400 0 0 0 Tuition Reimbursement 51761 0 0 0 1,260 1,376 1,400 Other Employee Allowances 51900 1,400 1,400 1,400 0 0 0 Automobile Allowance 51910 0 0 0 840 840 900 Mobile Computing Allowance 51915 1,700 1,700 1,700
$ 1,010,498 $ 967,958 $ 1,081,300 PERSONNEL SERVICES SUBTOTAL $ 1,123,200 $ 1,123,200 $ 1,123,200 212 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 906 452 0 Garbage 52140 0 0 0 230 0 0 Surface Water Management Charge 52150 0 0 0 34 0 0 Other Utility Services 52160 0 0 0 49,848 63,878 55,000 Contracted Services 52205 55,000 55,000 55,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 13 0 0 Office Supplies 52305 0 0 0 98,523 18 0 Operating Supplies 52310 0 0 0 30,085 28,944 40,000 Gas, Oil, Lubrication 52315 50,000 50,000 50,000 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 349,455 338,519 345,000 Repair & Maintenance Supplies 52330 345,000 345,000 345,000 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 13,347 4,048 15,000 Small Tools 52350 10,000 10,000 10,000 5,180 3,904 0 Safety Equipment 52360 0 0 0 4,123 2,361 0 Postage & Freight 52375 2,000 2,000 2,000 0 0 0 Software Expensed 52380 0 0 0 3,292 1,497 700 Computer Equipment 52385 0 0 0 388 176 0 Dues & Memberships 52405 0 0 0 0 0 0 Books, Subscriptions & Publications 52410 0 0 0 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 79 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 533 667 800 Fueling Contract 52475 1,600 1,600 1,600 1,615 3,640 7,200 Training & Education 52480 7,200 7,200 7,200 8 0 1,800 Travel Expense 52485 1,800 1,800 1,800 192 1,506 400 Fleet Charges 52486 900 900 900 108 45 1,000 Private Mileage 52487 1,000 1,000 1,000 236 497 0 Other Materials & Services 52495 0 0 0 0 302 800 Permits, Licenses & Fees 52500 800 800 800 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 6,200 5,707 7,500 Equipment Rental 52605 7,500 7,500 7,500 0 464 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 564,607 $ 456,624 $ 475,200 MATERIALS & SERVICES SUBTOTAL $ 482,800 $ 482,800 $ 482,800
5,143 32,064 20,000 CAPITAL OUTLAY SUBTOTAL 10,000 10,000 10,000 $ 1,580,248 $ 1,456,647 $ 1,576,500 TOTAL EXPENDITURE $ 1,616,000 $ 1,616,000 $ 1,616,000
Clean Water Services FY 2016-17 Adopted Budget Page 186
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE DURHAM MECH MAINT 8361
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 0.00 0.00 0.00 Facilities Maintenance Technician 3 Rep 1.00 1.00 1.00 1.00 Mechanical Maint Supervisor 7 Non 9.00 9.00 8.00 8.00 Plant Maintenance Technician 2 5 Rep 0.00 0.00 0.50 0.50 Sr Engineer - Mechanical 9 Non 0.00 0.00 1.00 1.00 Sr Plant Maintenance Technician 6 Rep
11.00 10.00 10.50 10.50 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 0.00 0.00 0.00 Facilities Maintenance Technician 3 Rep 1.00 1.00 1.00 1.00 Mechanical Maint Supervisor 7 Non 9.00 9.00 8.00 8.00 Plant Maintenance Technician 2 5 Rep 0.00 0.00 0.25 0.25 Sr Engineer - Mechanical 9 Non 0.00 0.00 1.00 1.00 Sr Plant Maintenance Technician 6 Rep
11.00 10.00 10.25 10.25 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Facilities Maintenance Technician 3 Rep 0.00 0.00 0.00 0.00 Mechanical Maint Supervisor 7 Non 0.00 0.00 0.00 0.00 Plant Maintenance Technician 2 5 Rep 0.00 0.00 0.25 0.25 Sr Engineer - Mechanical 9 Non 0.00 0.00 0.00 0.00 Sr Plant Maintenance Technician 6 Rep
0.00 0.00 0.25 0.25 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 187
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8361 DURHAM MECH MAINT FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 637,651 623,769 772,600 Full Time Reg Salaries 51110 784,600 784,600 784,600 0 0 0 Temporary 51130 48,000 48,000 48,000 3,299 8,377 10,000 Overtime 51140 10,000 10,000 10,000 0 0 0 Out of Class Straight Time 51170 0 0 0 235,790 232,982 297,000 Other Personnel Expense - FT Reg only 51600 267,300 267,300 267,300 Other Personnel Expense - All Other 51600 10,600 10,600 10,600 0 0 0 Tuition Reimbursement 51761 0 0 0 1,309 1,289 2,000 Other Employee Allowances 51900 2,000 2,000 2,000 0 0 0 Automobile Allowance 51910 0 0 0 1,680 1,540 1,500 Mobile Computing Allowance 51915 1,700 1,700 1,700
$ 879,728 $ 867,958 $ 1,083,100 PERSONNEL SERVICES SUBTOTAL $ 1,124,200 $ 1,124,200 $ 1,124,200
0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 66,084 82,271 55,000 Contracted Services 52205 55,000 55,000 55,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Landscape Services 52215 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 (0) 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 2,432 2,259 0 Office Supplies 52305 0 0 0 92,036 5,191 0 Operating Supplies 52310 0 0 0 27,876 24,863 40,000 Gas, Oil, Lubrication 52315 72,000 72,000 72,000 0 0 0 Janitorial Supplies 52320 0 0 0 480 0 0 Tech & Scientific Supplies 52325 0 0 0 209,505 221,304 230,000 Repair & Maintenance Supplies 52330 250,000 250,000 250,000 160 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 10,706 9,220 10,000 Small Tools 52350 10,000 10,000 10,000 316 147 0 Safety Equipment 52360 0 0 0 1,789 689 0 Postage & Freight 52375 2,000 2,000 2,000 0 0 0 Software Expensed 52380 0 0 0 4,606 779 700 Computer Equipment 52385 0 0 0 0 0 0 Dues & Memberships 52405 0 0 0 37 0 0 Books, Subscriptions & Publications 52410 0 0 0 375 1,520 3,200 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 286 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 2,983 1,902 2,500 Fueling Contract 52475 1,400 1,400 1,400 1,530 5,753 7,500 Training & Education 52480 10,000 10,000 10,000 0 1,670 1,800 Travel Expense 52485 3,300 3,300 3,300 272 68 800 Fleet Charges 52486 500 500 500 1,215 1,087 1,000 Private Mileage 52487 1,000 1,000 1,000 278 482 0 Other Materials & Services 52495 0 0 0 1,126 209 500 Permits, Licenses & Fees 52500 500 500 500 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 8,815 1,182 7,500 Equipment Rental 52605 7,500 7,500 7,500 203 555 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Sodium Bisulfite 52850 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 433,110 $ 361,150 $ 360,500 MATERIALS & SERVICES SUBTOTAL $ 413,200 $ 413,200 $ 413,200
0 14,852 20,000 CAPITAL OUTLAY SUBTOTAL 15,000 15,000 15,000 $ 1,312,838 $ 1,243,959 $ 1,463,600 TOTAL EXPENDITURE $ 1,552,400 $ 1,552,400 $ 1,552,400
Clean Water Services FY 2016-17 Adopted Budget Page 188
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE FACILITIES MAINTENANCE/SUPPORT SVCS 8362
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 1.00 1.00 Asset Manager 8 Non 0.00 0.00 0.00 1.00 Engineering Project Coordinator 7 Non 0.00 1.00 0.00 0.00 Facilities Maintenance Technician 3 Rep 0.00 0.00 1.00 1.00 Landscape Specialist 4 Rep 1.00 1.00 1.00 1.00 Landscape Services Coordinator 6 Non 0.00 0.00 1.00 0.00 Sr Engineer 9 Non 0.00 1.00 0.00 0.00 Maintenance Mgmt Systems Analyst 7 Non 2.00 2.00 2.00 2.00 Storekeeper 2 5 Rep 1.00 1.00 1.00 1.00 Wastewater Treatment Support Supervisor 7 Non
4.00 6.00 7.00 7.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.50 0.50 Asset Manager 8 Non 0.00 0.00 0.00 1.00 Engineering Project Coordinator 7 Non 0.00 1.00 0.00 0.00 Facilities Maintenance Technician 3 Rep 0.00 0.00 0.50 0.50 Landscape Specialist 4 Rep 1.00 1.00 1.00 0.50 Landscape Services Coordinator 6 Non 0.00 0.00 1.00 0.00 Sr Engineer 9 Non 0.00 1.00 0.00 0.00 Maintenance Mgmt Systems Analyst 7 Non 2.00 2.00 2.00 2.00 Storekeeper 2 5 Rep 1.00 1.00 1.00 1.00 Wastewater Treatment Support Supervisor 7 Non
4.00 6.00 6.00 5.50 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.50 0.50 Asset Manager 8 Non 0.00 0.00 0.00 0.00 Engineering Project Coordinator 7 Non 0.00 0.00 0.00 0.00 Facilities Maintenance Technician 3 Rep 0.00 0.00 0.50 0.50 Landscape Specialist 4 Rep 0.00 0.00 0.00 0.50 Landscape Services Coordinator 6 Non 0.00 0.00 0.00 0.00 Sr Engineer 9 Non 0.00 0.00 0.00 0.00 Maintenance Mgmt Systems Analyst 7 Non 0.00 0.00 0.00 0.00 Storekeeper 2 5 Rep 0.00 0.00 0.00 0.00 Wastewater Treatment Support Supervisor 7 Non
0.00 0.00 1.00 1.50 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 189
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8362 FACILITIES MAINTENANCE/SUPPORT SVCS FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 326,284 338,521 573,100 Full Time Reg Salaries 51110 572,300 572,300 572,300 0 0 24,000 Temporary 51130 21,000 21,000 21,000 147 2,750 2,000 Overtime 51140 2,000 2,000 2,000 0 0 0 Out of Class Straight Time 51170 0 0 0 119,274 108,991 227,300 Other Personnel Expense - FT Reg only 51600 213,800 213,800 213,800 Other Personnel Expense - All Other 51600 4,200 4,200 4,200 0 190 0 Tuition Reimbursement 51761 0 0 0 600 300 1,100 Other Employee Allowances 51900 1,100 1,100 1,100 0 0 0 Automobile Allowance 51910 0 0 0 1,460 1,820 1,600 Mobile Computing Allowance 51915 4,200 4,200 4,200
$ 447,765 $ 452,573 $ 829,100 PERSONNEL SERVICES SUBTOTAL $ 818,600 $ 818,600 $ 818,600
0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 207 0 Garbage 52140 1,500 1,500 1,500 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 249,719 189,238 230,500 Contracted Services 52205 222,600 222,600 222,600 0 0 0 Engineering Services 52210 0 0 0 370,978 393,579 405,000 Landscape Services 52215 380,000 380,000 380,000 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 18,700 0 5,000 Professional Services 52240 10,000 10,000 10,000 0 0 0 Recording Fees 52250 0 0 0 39,976 45,805 41,000 Laundry 52260 45,000 45,000 45,000 0 0 0 Other Government Services 52270 0 0 0 0 51 0 Office Supplies 52305 0 0 0 13,047 235,094 216,000 Operating Supplies 52310 246,000 246,000 246,000 1,443 1,377 0 Gas, Oil, Lubrication 52315 1,000 1,000 1,000 12,613 12,982 12,000 Janitorial Supplies 52320 14,000 14,000 14,000 0 0 0 Tech & Scientific Supplies 52325 0 0 0 36,897 71,759 46,000 Repair & Maintenance Supplies 52330 60,000 60,000 60,000 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 5,443 3,068 1,500 Small Tools 52350 1,500 1,500 1,500 0 2,279 0 Safety Equipment 52360 0 0 0 18 183 300 Postage & Freight 52375 300 300 300 636 0 0 Software Expensed 52380 0 0 0 5,176 1,637 700 Computer Equipment 52385 0 0 0 0 225 0 Dues & Memberships 52405 0 0 0 0 99 400 Books, Subscriptions & Publications 52410 400 400 400 0 0 0 Software Licenses & Support 52425 3,200 3,200 3,200 0 0 0 Publication Notices 52430 0 0 0 105 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 4,637 4,287 4,000 Fueling Contract 52475 5,700 5,700 5,700 18,700 3,022 5,000 Training & Education 52480 5,000 5,000 5,000 5 743 900 Travel Expense 52485 2,500 2,500 2,500 1,651 5,631 3,500 Fleet Charges 52486 7,000 7,000 7,000 548 984 1,500 Private Mileage 52487 3,900 3,900 3,900 403 385 200 Other Materials & Services 52495 200 200 200 2,415 279 800 Permits, Licenses & Fees 52500 800 800 800 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 1,000 Equipment Rental 52605 1,000 1,000 1,000 11,428 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 794,536 $ 972,913 $ 975,300 MATERIALS & SERVICES SUBTOTAL $ 1,011,600 $ 1,011,600 $ 1,011,600
0 0 20,000 CAPITAL OUTLAY SUBTOTAL 0 0 0
$ 1,242,302 $ 1,425,486 $ 1,824,400 TOTAL EXPENDITURE $ 1,830,200 $ 1,830,200 $ 1,830,200
Clean Water Services FY 2016-17 Adopted Budget Page 190
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE DURHAM E&I MAINT 8351
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 3.00 3.00 3.00 3.00 Electrician 2 6 Rep 3.00 3.00 3.00 3.00 Instrument Technician 2 6 Rep 1.00 1.00 1.00 1.00 Electrical & Instrumentation Supervisor 8 Non 0.00 0.00 0.00 0.00 Electrical Supervisor 8 Non 1.00 1.00 0.50 0.50 Field Engineer - Electrical 8 Non 0.00 0.00 0.50 0.50 Field Engineer - Inspection 8 Non 0.00 0.50 0.00 0.00 Electrical & Instrumentation Control Engineer 9 Non 0.00 0.00 0.50 0.50 Senior Engineer - Electrical 9 Non
8.00 8.50 8.50 8.50 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 3.00 3.00 3.00 3.00 Electrician 2 6 Rep 3.00 3.00 3.00 3.00 Instrument Technician 2 6 Rep 1.00 1.00 1.00 1.00 Electrical & Instrumentation Supervisor 8 Non 0.00 0.00 0.00 0.00 Electrical Supervisor 8 Non 1.00 0.50 0.50 0.50 Field Engineer - Electrical 8 Non 0.00 0.00 0.00 0.00 Field Engineer - Inspection 8 Non 0.00 0.00 0.00 0.00 Electrical & Instrumentation Control Engineer 9 Non 0.00 0.00 0.00 0.00 Senior Engineer - Electrical 9 Non
8.00 7.50 7.50 7.50 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Electrician 2 6 Rep 0.00 0.00 0.00 0.00 Instrument Technician 2 6 Rep 0.00 0.00 0.00 0.00 Electrical & Instrumentation Supervisor 8 Non 0.00 0.00 0.00 0.00 Electrical Supervisor 8 Non 0.00 0.50 0.00 0.00 Field Engineer - Electrical 8 Non 0.00 0.00 0.50 0.50 Field Engineer - Inspection 8 Non 0.00 0.50 0.00 0.00 Electrical & Instrumentation Control Engineer 9 Non 0.00 0.00 0.50 0.50 Senior Engineer - Electrical 9 Non
0.00 1.00 1.00 1.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 191
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8351 DURHAM E&I MAINT
FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 515,219 549,747 668,200 Full Time Reg Salaries 51110 685,200 685,200 685,200 0 0 12,500 Temporary 51130 0 0 0 13,804 10,546 8,000 Overtime 51140 8,000 8,000 8,000 0 0 0 Out of Class Straight Time 51170 0 0 0 146,097 156,595 248,000 Other Personnel Expense - FT Reg only 51600 242,700 242,700 242,700 Other Personnel Expense - All Other 51600 1,700 1,700 1,700 0 0 0 Tuition Reimbursement 51761 0 0 0 1,371 956 600 Other Employee Allowances 51900 1,600 1,600 1,600 0 0 0 Automobile Allowance 51910 0 0 0 1,845 1,800 2,000 Mobile Computing Allowance 51915 2,000 2,000 2,000
$ 678,335 $ 719,645 $ 939,300 PERSONNEL SERVICES SUBTOTAL $ 941,200 $ 941,200 $ 941,200 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 17,572 6,116 40,000 Contracted Services 52205 20,000 20,000 20,000 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 37 32 0 Office Supplies 52305 300 300 300 48,233 10,985 10,000 Operating Supplies 52310 5,000 5,000 5,000 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 930 0 0 Tech & Scientific Supplies 52325 0 0 0 229,765 181,615 160,000 Repair & Maintenance Supplies 52330 185,000 185,000 185,000 0 0 0 Construction & Bldg Supplies 52335 0 0 0 828 0 0 Parts - Equipment 52340 0 0 0 5,517 3,051 3,000 Small Tools 52350 8,000 8,000 8,000 267 0 0 Safety Equipment 52360 0 0 0 29 140 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 8,786 6,877 6,600 Computer Equipment 52385 0 0 0 454 707 500 Dues & Memberships 52405 500 500 500 370 0 500 Books, Subscriptions & Publications 52410 500 500 500 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 141 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 571 682 500 Fueling Contract 52475 500 500 500 1,755 710 2,500 Training & Education 52480 2,500 2,500 2,500 14 0 500 Travel Expense 52485 2,000 2,000 2,000 265 720 500 Fleet Charges 52486 600 600 600 908 924 1,000 Private Mileage 52487 1,000 1,000 1,000 782 4,071 0 Other Materials & Services 52495 500 500 500 1,995 581 2,000 Permits, Licenses & Fees 52500 2,000 2,000 2,000 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 1,046 0 2,500 Equipment Rental 52605 2,500 2,500 2,500 786 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 321,050 $ 217,211 $ 230,100 MATERIALS & SERVICES SUBTOTAL $ 230,900 $ 230,900 $ 230,900
34,116 0 25,000 CAPITAL OUTLAY SUBTOTAL 0 0 0
$ 1,033,503 $ 936,856 $ 1,194,400 TOTAL EXPENDITURE $ 1,172,100 $ 1,172,100 $ 1,172,100
Clean Water Services FY 2016-17 Adopted Budget Page 192
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE FG / HB / RC E&I MAINT 8352
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 3.00 3.00 3.00 3.00 Electrician 2 6 Rep 3.00 3.00 3.00 3.00 Instrument Technician 2 6 Rep 1.00 1.00 1.00 1.00 Electrical & Instrumentation Supervisor 8 Non 0.00 0.00 1.00 1.00 Electrical & Instrumentation Technician 6 Rep 0.00 0.00 0.50 0.50 Field Engineer - Electrical 8 Non 1.00 1.00 0.50 0.50 Field Engineer - Inspection 8 Non 0.00 0.50 0.00 0.00 Electrical & Instrumentation Controls Engineer 9 Non 0.00 0.00 0.50 0.50 Senior Engineer - Electrical 9 Non
8.00 8.50 9.50 9.50 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 3.00 3.00 3.00 3.00 Electrician 2 6 Rep 3.00 3.00 3.00 3.00 Instrument Technician 2 6 Rep 1.00 1.00 1.00 1.00 Electrical & Instrumentation Supervisor 8 Non 0.00 0.00 1.00 1.00 Electrical & Instrumentation Technician 6 Rep 0.00 0.00 0.50 0.50 Field Engineer - Electrical 8 Non 1.00 0.50 0.00 0.00 Field Engineer - Inspection 8 Non 0.00 0.00 0.00 0.00 Instrumentation & Control Systems Supervisor 8 Non 0.00 0.00 0.00 0.00 Senior Engineer - Electrical 9 Non
8.00 7.50 8.50 8.50 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.00 0.00 0.00 0.00 Electrician 2 6 Rep 0.00 0.00 0.00 0.00 Instrument Technician 2 6 Rep 0.00 0.00 0.00 0.00 Electrical & Instrumentation Supervisor 8 Non 0.00 0.00 0.00 0.00 Electrical & Instrumentation Technician 6 Rep 0.00 0.00 0.00 0.00 Field Engineer - Electrical 8 Non 0.00 0.50 0.50 0.50 Field Engineer - Inspection 8 Non 0.00 0.00 0.00 0.00 Instrumentation & Control Systems Supervisor 8 Non 0.00 0.00 0.50 0.50 Senior Engineer - Electrical 9 Non
0.00 1.00 1.00 1.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 193
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8352 FG / HILLSBORO / RC E&I MAINT FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 525,476 561,192 746,200 Full Time Reg Salaries 51110 764,100 764,100 764,100 10,438 0 12,500 Temporary 51130 0 0 0 20,588 14,086 13,000 Overtime 51140 13,000 13,000 13,000 0 0 0 Out of Class Straight Time 51170 0 0 0 177,204 178,933 276,800 Other Personnel Expense - FT Reg only 51600 271,100 271,100 271,100 Other Personnel Expense - All Other 51600 2,500 2,500 2,500 0 0 0 Tuition Reimbursement 51761 0 0 0 1,280 777 900 Other Employee Allowances 51900 900 900 900 0 0 0 Automobile Allowance 51910 0 0 0 2,355 2,700 3,000 Mobile Computing Allowance 51915 4,000 4,000 4,000
$ 737,341 $ 757,688 $ 1,052,400 PERSONNEL SERVICES SUBTOTAL $ 1,055,600 $ 1,055,600 $ 1,055,600 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 36,255 6,059 7,500 Contracted Services 52205 7,500 7,500 7,500 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 990 0 Professional Services 52240 0 0 0 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 0 0 0 Office Supplies 52305 0 0 0 8,798 9,589 7,500 Operating Supplies 52310 7,500 7,500 7,500 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 143,501 178,902 185,000 Repair & Maintenance Supplies 52330 200,000 200,000 200,000 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 2,567 780 2,500 Small Tools 52350 4,000 4,000 4,000 100 0 0 Safety Equipment 52360 0 0 0 1,422 327 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 7,897 756 9,700 Computer Equipment 52385 0 0 0 123 352 1,000 Dues & Memberships 52405 1,000 1,000 1,000 210 0 500 Books, Subscriptions & Publications 52410 500 500 500 0 0 0 Software Licenses & Support 52425 0 0 0 0 0 0 Publication Notices 52430 0 0 0 160 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 4,334 3,006 4,500 Fueling Contract 52475 4,800 4,800 4,800 1,868 760 2,000 Training & Education 52480 2,000 2,000 2,000 925 70 1,000 Travel Expense 52485 1,000 1,000 1,000 594 1,610 1,500 Fleet Charges 52486 1,200 1,200 1,200 3,395 2,361 5,000 Private Mileage 52487 5,000 5,000 5,000 710 483 500 Other Materials & Services 52495 500 500 500 1,641 212 2,000 Permits, Licenses & Fees 52500 2,000 2,000 2,000 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 4,115 5,172 6,000 Equipment Rental 52605 6,000 6,000 6,000 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 218,615 $ 211,429 $ 236,200 MATERIALS & SERVICES SUBTOTAL $ 243,000 $ 243,000 $ 243,000
0 16,604 15,000 CAPITAL OUTLAY SUBTOTAL 0 0 0 $ 955,956 $ 985,720 $ 1,303,600 TOTAL EXPENDITURE $ 1,298,600 $ 1,298,600 $ 1,298,600
Clean Water Services FY 2016-17 Adopted Budget Page 194
WASTEWATER TREATMENT DEPARTMENT POSITION AND SALARY EXPENSE CONTROLS SYSTEMS 8353
Total FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 1.00 1.00 1.00 0.00 Controls Systems Supervisor 8 Non 3.00 3.00 3.00 1.00 Control Systems Analyst 2 7 Non 0.00 0.00 0.00 2.00 Field Engineer - Automations & Controls 8 Non 0.00 0.00 1.00 Software Engineer 9 Non 0.00 0.00 1.00 1.00 Sr Engineer - I&C 9 Non
4.00 4.00 5.00 5.00 TOTAL PERSONNEL
Operating FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.50 0.50 0.50 0.00 Controls Systems Supervisor 8 Non 1.50 1.50 2.50 0.50 Control Systems Analyst 2 7 Non 0.00 0.00 0.00 1.00 Field Engineer - Automations & Controls 8 Non 0.00 0.00 1.00 Software Engineer 9 Non 0.00 0.00 0.50 0.50 Sr Engineer - I&C 9 Non
2.00 2.00 3.50 3.00 TOTAL PERSONNEL
Capital FY 2014 FY 2015 FY 2016 FY 2017 Represented SALARY ACTUAL ACTUAL BUDGET ADOPTED CLASSIFICATION TITLE or GRADE FTE Non-Rep 0.50 0.50 0.50 0.00 Controls Systems Supervisor 8 Non 1.50 1.50 0.50 0.50 Control Systems Analyst 2 7 Non 0.00 0.00 0.00 1.00 Field Engineer - Automations & Controls 8 Non 0.00 0.00 0.00 0.00 Software Engineer 9 Non 0.00 0.00 0.50 0.50 Sr Engineer - I&C 9 Non
2.00 2.00 1.50 2.00 TOTAL PERSONNEL
Clean Water Services FY 2016-17 Adopted Budget Page 195
WASTEWATER TREATMENT DEPARTMENT EXPENDITURE SUMMARY 8353 CONTROLS SYSTEMS FY 2014 FY 2015 FY 2016 OBJECT FY 2017 FY 2017 FY 2017 ACTUAL ACTUAL BUDGET OBJECT CODE DESCRIPTION CODE PROPOSED APPROVED ADOPTED 316,177 276,701 419,000 Full Time Reg Salaries 51110 433,000 433,000 433,000 0 0 0 Temporary 51130 0 0 0 313 919 2,000 Overtime 51140 2,000 2,000 2,000 0 0 0 Out of Class Straight Time 51170 0 0 0 62,552 78,481 158,000 Other Personnel Expense - FT Reg only 51600 145,700 145,700 145,700 Other Personnel Expense - All Other 51600 1,300 1,300 1,300 0 0 0 Tuition Reimbursement 51761 0 0 0 0 600 1,200 Other Employee Allowances 51900 1,200 1,200 1,200 0 0 0 Automobile Allowance 51910 0 0 0 1,680 2,125 2,000 Mobile Computing Allowance 51915 4,200 4,200 4,200
$ 380,722 $ 358,826 $ 582,200 PERSONNEL SERVICES SUBTOTAL $ 587,400 $ 587,400 $ 587,400 0 0 0 Electricity 52110 0 0 0 0 0 0 Water 52120 0 0 0 0 0 0 Natural Gas 52130 0 0 0 0 0 0 Garbage 52140 0 0 0 0 0 0 Surface Water Management Charge 52150 0 0 0 0 0 0 Other Utility Services 52160 0 0 0 0 0 0 Contracted Services 52205 0 0 0 0 0 0 Engineering Services 52210 0 0 0 0 0 0 Audit & Accounting Services 52220 0 0 0 0 0 0 Legal Services 52230 0 0 0 0 0 20,000 Professional Services 52240 10,000 10,000 10,000 0 0 0 Recording Fees 52250 0 0 0 0 0 0 Laundry 52260 0 0 0 0 0 0 Other Government Services 52270 0 0 0 0 0 0 Office Supplies 52305 0 0 0 1,318 187 2,000 Operating Supplies 52310 2,000 2,000 2,000 0 0 0 Gas, Oil, Lubrication 52315 0 0 0 0 0 0 Janitorial Supplies 52320 0 0 0 0 0 0 Tech & Scientific Supplies 52325 0 0 0 11,906 0 0 Repair & Maintenance Supplies 52330 0 0 0 0 0 0 Construction & Bldg Supplies 52335 0 0 0 0 0 0 Parts - Equipment 52340 0 0 0 400 0 1,000 Small Tools 52350 0 0 0 0 0 0 Safety Equipment 52360 0 0 0 14 0 0 Postage & Freight 52375 0 0 0 0 0 0 Software Expensed 52380 0 0 0 659 103 0 Computer Equipment 52385 0 0 0 0 285 1,000 Dues & Memberships 52405 1,000 1,000 1,000 0 0 0 Books, Subscriptions & Publications 52410 0 0 0 35,109 40,126 45,000 Software Licenses & Support 52425 55,000 55,000 55,000 0 0 0 Publication Notices 52430 0 0 0 0 0 0 Printing & Duplicating 52435 0 0 0 0 0 0 Telecom Internal 52440 0 0 0 0 0 0 Telephone Service 52445 0 0 0 0 0 0 Pager Services 52450 0 0 0 0 0 0 Land & Building Rent 52470 0 0 0 0 0 0 Fueling Contract 52475 0 0 0 7,605 0 8,000 Training & Education 52480 8,000 8,000 8,000 0 0 1,000 Travel Expense 52485 1,000 1,000 1,000 0 0 0 Fleet Charges 52486 0 0 0 2,882 3,124 2,500 Private Mileage 52487 2,500 2,500 2,500 0 0 0 Other Materials & Services 52495 0 0 0 0 0 0 Permits, Licenses & Fees 52500 0 0 0 0 0 0 Public Information 52505 0 0 0 0 0 0 Taxes, Assmts, Liens 52510 0 0 0 0 0 0 Equipment Rental 52605 0 0 0 0 0 0 Repair & Maintenance Services 52610 0 0 0 0 0 0 Non-Vehicle Eqpt R&M 52620 0 0 0 0 0 0 Computer R&M 52630 0 0 0 0 0 0 Insurance 52705 0 0 0 0 0 0 Other Chemicals 52890 0 0 0
$ 59,892 $ 43,824 $ 80,500 MATERIALS & SERVICES SUBTOTAL $ 79,500 $ 79,500 $ 79,500
0 0 22,000 CAPITAL OUTLAY SUBTOTAL 0 0 0
$ 440,614 $ 402,650 $ 684,700 TOTAL EXPENDITURE $ 666,900 $ 666,900 $ 666,900
Clean Water Services FY 2016-17 Adopted Budget Page 196
52486 Fleet Charges Chart of Accounts 52487 Private Mileage Personnel Services 52495 Other Materials and Services 51110 Full Time Regular Salaries 51130 Temporary 52500 Permits, Licenses & Fees 51140 Overtime 52505 Public Information 51600 Other Personnel Expense (OPE) 52510 Taxes, Assessment, Liens 51900 Other Employee Allowances 52515 Bank Service Charge 51910 Automobile Allowance 52525 Finance Petty Cash Short
Materials and Services 52605 Equipment Rental 52110 Electricity 52610 Repair & Maintenance Services 52120 Water 52630 Computer R&M 52130 Natural Gas 52705 Insurance 52140 Garbage 52720 Property Damage 52150 Surface Water Management 52735 General Liability 52160 Other Utility Services 52170 Sewer Utility Services 52805 Polymers 52205 Contract Services Other 52820 Ferric Chloride 52210 Engineering Services 52825 Alum 52215 Landscape Services 52810 Polymers 52240 Professional Services 52815 Liquid Oxygen 52220 Audit and Accounting Services 52835 Sodium Hydroxide 52230 Legal Services 52840 Sodium Hypochlorite 52250 Recording Fees 52845 Lime 52260 Laundry Services 52850 Sodium Bisulfite 52270 Other Governmental Services 52890 Other Chemicals
52305 Office Supplies Capital Outlay - 55000 52310 Operating Supplies 55200 Land Purchase 52315 Gas, oil, lubrication 55220 Easements 52320 Janitorial Supplies 55300 Buildings and Structures 52325 Tech & Scientific Supplies 55400 Machinery and 52375 Postage and Freight 55130 Office Equipment 52330 Repair & Maintenance Supplies 55120 Data Processing Equipment 52335 Construction & Building Supplies 55500 Trucks and Autos 52340 Parts Equipment 55600 Plant Equipment 52350 Small Tools 55700 Construction & Maint. Equip. 52360 Safety Equipment Other Expenditures 52380 Software Expensed 52905 Bad Debt Expense 52385 Computer Equipment 56200 Principal-Long Term 52405 Dues, Memberships, Certifications 56205 Interest – Long Term Contracts 52410 Books, Subsc. & Publications 57102 Transfer to Fund 102 52425 Software Licenses & Support 57104 Transfer to Fund 104 52430 Publication Notices 57111 Transfer to Fund 111 52435 Printing & Duplicating 57112 Transfer to Fund 112 52440 Telecom Internal 57115 Transfer to Fund 115 52445 Telephone Service 57212 Transfer to Fund 212 52470 Building & Land Rental 58100 Operating Contingency 52475 Fuel Contract 52480 Training & Education 52485 Travel Expense
Clean Water Services FY 2016-17 Adopted Budget Page 197
Sanitary Sewer Capital Project List Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected Active Projects Business Svcs - Finance - Business Applications
$0 $0 $200,000 $0 $0 $0 $0 $200,000 UTILITY BILLING SOFTWARE REPLACEM ENT STUDY $0 $0 $200,000 $0 $0 $0 $0 $200,000
Business Svcs - Finance - Fleet
6221 $138,000 $131,000 $0 $150,000 $150,000 $150,000 $0 $450,000 SANI PASSENGER VEHICLE/LIGHT TRUCK 6303 $145,000 $140,000 $0 $360,000 $250,000 $300,000 $0 $910,000 SANI HEAVY TRUCKS/EQUIPM ENT $283,000 $271,000 $0 $510,000 $400,000 $450,000 $0 $1,360,000
Business Svcs - Finance - Replacement and Renewal (Fleet)
$0 $0 $800,000 $0 $0 $0 $0 $800,000 SANITARY HEAVY VEHICLE REPLACEM ENT $0 $0 $142,000 $0 $0 $0 $0 $142,000 SANITARY LIGHT VEHICLE REPLACEM ENT $0 $0 $942,000 $0 $0 $0 $0 $942,000
Conveyance - Engr - LID
6273 $50,000 $0 $50,000 $50,000 $50,000 $0 $0 $150,000 LOCAL IM PROVEM ENT DISTRICT SUPPORT $50,000 $0 $50,000 $50,000 $50,000 $0 $0 $150,000
Conveyance - Engr - Rehabilitation
$0 $0 $0 $110,000 $0 $0 $0 $110,000 ALOHA I/I $65,000 $0 $50,000 $265,000 $0 $0 $0 $315,000 BROADM OOR SANITARY SEWER REPLACEM ENT PH2 $180,000 $0 $50,000 $150,000 $500,000 $0 $0 $700,000 CANYON CREEK SEWER IM PROVEM ENTS $0 $100,000 $900,000 $0 $0 $0 $0 $900,000 CEDAR HILLS REHABILITATION $0 $0 $0 $50,000 $650,000 $750,000 $0 $1,450,000 CEDAR HILLS REHABILITATION PHASE 2 $0 $0 $0 $100,000 $0 $0 $0 $100,000 CEDAR HILLS REHABILITATION PHASE 3 $0 $0 $0 $600,000 $600,000 $0 $0 $1,200,000 FOOTHILLS PARK I/I ABATEM ENT IM PROVEM ENTS $0 $0 $70,000 $0 $0 $0 $0 $70,000 GARDEN HOM E SEWER REHABILITATION $0 $0 $10,000 $50,000 $300,000 $300,000 $300,000 $960,000 HIGH PRIORITY STRUCTURAL REPAIR PROGRAM $0 $350,000 $0 $0 $0 $0 $0 $0 SOUTHWOOD REHABILITATION $0 $0 $0 $0 $0 $0 $0 $0 SW 64TH & PATTON SANITARY SEWER REHAB $100,000 $100,000 $300,000 $900,000 $950,000 $1,000,000 $1,000,000 $4,150,000 WEST BASIN I/I
Clean Water Services FY 2016-17 Adopted Budget Page 198
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected 6298 $30,000 $10,000 $25,000 $100,000 $100,000 $100,000 $100,000 $425,000 LARGE TRUNKLINE I/I 6332 $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $400,000 REHABILITATION M ASTER PLANNING 6653 $10,000 $0 $10,000 $60,000 $310,000 $310,000 $310,000 $1,000,000 EXPOSED LATERALS PROGRAM 6685 $360,000 $273,000 $52,000 $0 $0 $0 $0 $52,000 86TH & COPELAND SANITARY SEWER REHAB 6767 $775,000 $50,000 $100,000 $0 $0 $0 $0 $100,000 BROADM OOR SANITARY SEWER REPLACEM ENT 6778 $263,000 $400,000 $200,000 $0 $0 $0 $0 $200,000 LARGE TRUNKLINE M ANHOLE REHAB 6283 $75,000 $45,000 $75,000 $75,000 $75,000 $75,000 $0 $300,000 UTILITY RELOCATION 6399 $100,000 $50,000 $75,000 $100,000 $100,000 $100,000 $0 $375,000 SANITARY SEWER CAPACITY UPGRADES 6493 $300,000 $300,000 $300,000 $0 $0 $0 $0 $300,000 UPPER TUALATIN INTERCEPTOR (D-250) 6581 $1,820,000 $267,000 $1,605,000 $0 $0 $0 $0 $1,605,000 STEED CREEK SEWER UPSIZE 6656 $1,000,000 $250,000 $500,000 $500,000 $0 $0 $0 $1,000,000 SYSTEM CAPACITY ASSESSM ENTS 6657 $350,000 $300,000 $3,100,000 $150,000 $0 $0 $0 $3,250,000 ONION FLAT TRUNK SEWER UPGRADE 6693 $1,100,000 $387,000 $1,025,000 $0 $0 $0 $0 $1,025,000 SOUTH COOPER M T GRAVITY TRUNK TO RIVER TERRACE PS 6762 $490,000 $515,000 $0 $0 $0 $0 $0 $0 NORTH HILLSBORO INDUSTRIAL GRAVITY SEWER @ GENENTECH 6763 $50,000 $15,000 $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 SANITARY SEWER M ASTER PLANS FOR EXPANSION AREAS 6764 $25,000 $25,000 $10,000 $0 $0 $0 $0 $10,000 REAL TIM E FLOW M ONITORING INTERFACE & CONTROL 6794 $300,000 $550,000 $2,800,000 $1,200,000 $0 $0 $0 $4,000,000 N BETHANY TRUNK SEWER EXTENSION PHASE 2 6804 $40,000 $40,000 $220,000 $0 $0 $0 $0 $220,000 NW 185TH SEWER EXTENSION AT SPRINGVILLE ROAD 6817 $0 $25,000 $75,000 $315,000 $0 $0 $0 $390,000 N BETHANY SEWER - SW EXTENSION 6820 $0 $140,000 $0 $0 $0 $0 $0 $0 EAST TIGARD SEWER REPLACEM ENT 6826 $0 $30,000 $50,000 $500,000 $0 $0 $0 $550,000 CEDAR M ILL TRUNK RELOCATION AT M URRAY/WALKER 6828 $0 $85,000 $95,000 $520,000 $0 $0 $0 $615,000 FOOTHILLS PARK SEWER IM PROVEM ENTS $8,974,000 $6,348,000 $12,835,000 $7,960,000 $5,725,000 $5,875,000 $5,550,000 $37,945,000
Conveyance - Field Ops - Field Operations
$0 $0 $50,000 $0 $0 $0 $0 $50,000 CHERRY LANE FACILITY IM PROVEM ENTS $0 $0 $50,000 $20,000 $0 $0 $0 $70,000 EM ERGENCY COM M UNCATION IM PROVEM ENTS $75,000 $25,000 $100,000 $200,000 $150,000 $0 $0 $450,000 SPRINGER STREET FACILITY IM PROVEM ENTS 6377 $100,000 $90,000 $100,000 $100,000 $110,000 $110,000 $110,000 $530,000 FLOW M ONITORING EQUIPM ENT RENEWAL PROGRAM 6627 $2,350,000 $1,850,000 $850,000 $0 $0 $0 $0 $850,000 M ATERIAL PROCESSING YARD IM PROVEM ENTS 6677 $25,000 $15,000 $10,000 $0 $0 $0 $0 $10,000 FIELD OPS SECURITY UPGRADE
Clean Water Services FY 2016-17 Adopted Budget Page 199
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected 6777 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 ROOT LIST REDUCTION 6809 $130,000 $95,000 $550,000 $250,000 $225,000 $0 $0 $1,025,000 FIELD OPERATIONS M ERLO FACILITY IM PROVEM ENTS $2,780,000 $2,175,000 $1,810,000 $670,000 $585,000 $210,000 $210,000 $3,485,000
Conveyance - Field Ops - Rehabilitation
$0 $0 $85,000 $0 $0 $0 $0 $85,000 CORNELIUS PUM P STATION DISCHARGE LOCATION SEWER REPLACEM ENT $0 $0 $85,000 $0 $0 $0 $0 $85,000
Conveyance - Field Ops - Sanitary Collection System
$0 $0 $65,000 $0 $0 $0 $0 $65,000 195th AND BASELINE SEWER REALIGNM ENT $0 $0 $65,000 $0 $0 $0 $0 $65,000
Laboratory - ABC and FO Facilities Projects
$100,000 $75,000 $0 $0 $0 $0 $0 $0 ABC WQL OFFICE REM ODEL $130,000 $90,000 $400,000 $400,000 $0 $0 $0 $800,000 ABC WQL REPLACE FUM E HOOD DUCTING $230,000 $165,000 $400,000 $400,000 $0 $0 $0 $800,000
Office of GM - IT - ABC and FO Facilities Projects
6790 $275,000 $0 $250,000 $250,000 $0 $0 $0 $500,000 ABC HVAC SYSTEM LIFE-CYCLE COSTS 6793 $975,000 $300,000 $975,000 $300,000 $300,000 $300,000 $300,000 $2,175,000 ABC FACILITY UPGRADES $1,250,000 $300,000 $1,225,000 $550,000 $300,000 $300,000 $300,000 $2,675,000
Office of GM - IT - Business Applications
$0 $0 $200,000 $0 $0 $0 $0 $200,000 BUDGET AND FORECASTING SOFTWARE $0 $0 $75,000 $0 $0 $0 $0 $75,000 ORACLE DISCOVERER REPLACEM ENT 4894 $50,000 $1,400 $100,000 $0 $0 $0 $0 $100,000 CM M S SOFTWARE PACKAGE 6782 $40,000 $0 $0 $0 $0 $0 $0 $0 PACS 2000 REPLACEM ENT $90,000 $1,400 $375,000 $0 $0 $0 $0 $375,000
Office of GM - IT - Infrastructure - Replacement
6063 $90,000 $80,000 $70,000 $70,000 $70,000 $70,000 $70,000 $350,000 IT COM M UNICATIONS ASSET LIFE-CYCLE COSTS 6106 $70,000 $70,000 $200,000 $70,000 $70,000 $70,000 $70,000 $480,000 IT STORAGE ASSET LIFE CYCLE COSTS 6107 $230,000 $230,000 $70,000 $70,000 $70,000 $70,000 $70,000 $350,000 IT SERVER ASSET LIFE-CYCLE COSTS 6265 $40,000 $30,000 $40,000 $40,000 $40,000 $40,000 $40,000 $200,000 IT END USER DEVICE ASSET LIFE-CYCLE COSTS $430,000 $410,000 $380,000 $250,000 $250,000 $250,000 $250,000 $1,380,000
Regulatory - Admin - Regulatory Affairs
$0 $60,000 $100,000 $0 $0 $0 $0 $100,000 FOG SCOUT $0 $60,000 $100,000 $0 $0 $0 $0 $100,000
Clean Water Services FY 2016-17 Adopted Budget Page 200
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected Watershed M gmt - CWS Property Improvements
6465 $85,000 $180,000 $220,000 $90,000 $60,000 $30,000 $30,000 $430,000 FOREST GROVE PROPERTY ENHANCEM ENTS 6475 $308,000 $205,000 $410,000 $130,000 $70,000 $60,000 $40,000 $710,000 JACKSON BOTTOM PROPERTY ENHANCEM ENTS 6562 $40,000 $35,000 $30,000 $25,000 $25,000 $25,000 $0 $105,000 SHOREBIRD SWALE M ITIGATION WETLANDS 6611 $210,000 $130,000 $165,000 $90,000 $60,000 $55,000 $0 $370,000 STREAM OPERATIONS CENTER RELOCATION 6678 $1,000,000 $1,000,000 $750,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $4,750,000 NATURAL SYSTEM RESOURCE PARTNERSHIPS $1,643,000 $1,550,000 $1,575,000 $1,335,000 $1,215,000 $1,170,000 $1,070,000 $6,365,000
Watershed M gmt - Flow Restoration and Reuse
6401 $10,000 $20,000 $10,000 $0 $0 $0 $0 $10,000 TUALATIN BASIN WATER SUPPLY PROJECT 6435 $190,000 $200,000 $350,000 $350,000 $350,000 $350,000 $350,000 $1,750,000 FLOW RESTORATION IM PROVEM ENTS 6483 $500,000 $500,000 $1,000,000 $2,000,000 $5,000,000 $6,200,000 $25,300,000 $39,500,000 LONG RANGE WATER SUPPLY PLAN 6672 $25,000 $75,000 $50,000 $0 $0 $0 $0 $50,000 HIGH PURITY WATER PROJECT $725,000 $795,000 $1,410,000 $2,350,000 $5,350,000 $6,550,000 $25,650,000 $41,310,000
Watershed M gmt - Watershed Enhancement
$0 $0 $610,000 $975,000 $555,000 $360,000 $315,000 $2,815,000 LOCAL RESTORATION PARTNERSHIPS $225,000 $125,000 $200,000 $350,000 $350,000 $350,000 $350,000 $1,600,000 NATURAL SYSTEM IM PROVEM ENTS - SANI $0 $0 $330,000 $525,000 $580,000 $170,000 $70,000 $1,675,000 TUALATIN RIVER REFUGE RESTORATION 4943 $170,000 $170,000 $130,000 $120,000 $95,000 $80,000 $80,000 $505,000 WETLAND M ITIGATION M ONITORING (SANITARY) 6409 $25,000 $40,000 $40,000 $25,000 $25,000 $25,000 $0 $115,000 GALES CREEK HALF M ILE LANE 6474 $108,000 $70,000 $240,000 $710,000 $310,000 $60,000 $0 $1,320,000 FANNO CREEK - 99W TO BONITA - SANI 6529 $425,000 $465,000 $525,000 $525,000 $525,000 $525,000 $525,000 $2,625,000 NATURAL SYSTEM REGIONAL SERVICES 6530 $1,890,000 $1,485,000 $1,385,000 $1,270,000 $745,000 $315,000 $315,000 $4,030,000 COLLABORATIVE REGIONAL RESTORATION 6555 $25,000 $65,000 $80,000 $70,000 $40,000 $30,000 $30,000 $250,000 SPRINGVILLE TRIB, ROCK CREEK - 185TH TO KAISER - SANI 6683 $225,000 $200,000 $150,000 $100,000 $50,000 $0 $0 $300,000 RESTORATION M ANAGEM ENT SYSTEM S $3,093,000 $2,620,000 $3,690,000 $4,670,000 $3,275,000 $1,915,000 $1,685,000 $15,235,000
WWTD - CWS Property Improvements
$0 $0 $210,000 $215,000 $1,240,000 $1,320,000 $1,000,000 $3,985,000 FOREST GROVE EAST AG LANDS DEVELOPM ENT $0 $0 $0 $0 $220,000 $230,000 $1,350,000 $1,800,000 FOREST GROVE WEST AG LANDS DEVELOPM ENT $0 $0 $210,000 $215,000 $1,460,000 $1,550,000 $2,350,000 $5,785,000
Clean Water Services FY 2016-17 Adopted Budget Page 201
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected WWTD - Durham
$0 $0 $0 $0 $125,000 $0 $0 $125,000 DURHAM AB 4, CELL 3 M IXER $0 $0 $50,000 $0 $0 $0 $0 $50,000 DURHAM DEWATERING CENTRIFUGE ROTATING ASSEM BLY REPLACEM ENT $0 $0 $0 $0 $0 $180,000 $0 $180,000 DURHAM LIQUIDS CONTROL & TERTIARY COM PLEX CHANNEL DEM OLITION $0 $0 $205,000 $205,000 $120,000 $0 $0 $530,000 DURHAM ODOR CONTROL FOLLOW UP PROJECTS $0 $0 $0 $0 $160,000 $0 $0 $160,000 DURHAM PC 3/4 SCUM PUM P REPLACEM ENT $0 $0 $120,000 $150,000 $1,000,000 $5,500,000 $0 $6,770,000 DURHAM PHASE 6 - Fermenter/WAS storage/misc. $0 $0 $0 $0 $0 $0 $0 $0 DURHAM PHASE 6B - New Digester $0 $0 $0 $0 $0 $0 $0 $0 DURHAM PHASE 6C - Sludge Dewatering Replacement/Rebuild $0 $0 $0 $0 $0 $0 $0 $0 DURHAM PHASE 7 - Second phase/round of tertiary upgrading/expansion $0 $0 $0 $0 $0 $0 $0 $0 DURHAM PHASE 7B - Tertiary Upgrade $0 $0 $0 $0 $0 $0 $0 $0 DURHAM PHASE 8 - Secondary/BNR Train #5 $0 $0 $0 $300,000 $0 $0 $0 $300,000 DURHAM SECONDARY CLARIFIER #3 FLOOR SLAB & M ECHANISM REPLACEM ENT $0 $0 $0 $0 $1,500,000 $0 $0 $1,500,000 DURHAM SLUDGE SCREENING $0 $0 $150,000 $300,000 $0 $0 $0 $450,000 DURHAM STRUVITE PREVENTION PROJECT $0 $0 $375,000 $0 $0 $0 $0 $375,000 DURHAM THICKENING CENTRIFUGE(S) TWAS DIVERSION $0 $0 $220,000 $0 $0 $0 $0 $220,000 PURIFICATION SYSTEM TEM PERATURE M ITIGATION 6368 $250,000 $250,000 $350,000 $350,000 $250,000 $250,000 $250,000 $1,450,000 DURHAM M ISCELLANEOUS UPGRADES 6471 $200,000 $265,000 $135,000 $0 $0 $0 $0 $135,000 DURHAM PHASE 5D - New Cogen Facility 6491 $4,450,000 $4,555,000 $250,000 $0 $0 $0 $0 $250,000 DURHAM PHASE 5B2 - HES/PC Piping Work/Primary OC/CEPT/ M isc Solids 6687 $1,000,000 $985,000 $2,497,000 $4,066,000 $0 $0 $0 $6,563,000 DURHAM O&M BUILDING REM ODEL/REHAB 6755 $900,000 $550,000 $1,710,000 $0 $0 $0 $0 $1,710,000 DURHAM SOLIDS BUILDING ODOR CONTROL M ODIFICATIONS- Phase 2 6757 $1,500,000 $830,000 $1,800,000 $10,750,000 $11,250,000 $0 $0 $23,800,000 DURHAM PHASE 5B3 - Secondary Capacity Expansion 6788 $250,000 $150,000 $1,560,000 $0 $0 $0 $0 $1,560,000 DURHAM PHASE 5A2 - TPS Building Rehab 6789 $550,000 $780,000 $750,000 $2,500,000 $3,150,000 $6,350,000 $6,500,000 $19,250,000 DURHAM PHASE 5C - Tertiary Clarification Improvements 6823 $50,000 $100,000 $750,000 $0 $0 $0 $0 $750,000 DURHAM HYPO LOOP REPLACEM ENT/DAY TANKS $9,150,000 $8,465,000 $10,922,000 $18,621,000 $17,555,000 $12,280,000 $6,750,000 $66,128,000
WWTD - Electrical & Instrumentation
$200,000 $200,000 $200,000 $1,650,000 $0 $0 $0 $1,850,000 DURHAM LIQUIDS AND SOLIDS POWER DISTRIBUTION UPGRADE $0 $0 $500,000 $500,000 $500,000 $500,000 $500,000 $2,500,000 ENERGY EFFICIENCY INCENTIVE PROJECTS $0 $0 $225,000 $380,000 $340,000 $0 $0 $945,000 SCADA/CONTROL UPGRADE FOR FG AND HB
Clean Water Services FY 2016-17 Adopted Budget Page 202
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected 6402 $100,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 PROCESS CONTROL REVISIONS 6662 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $1,500,000 PLANT LIGHTING UPGRADE/EVALUATION 6781 $1,450,000 $375,000 $2,100,000 $770,000 $0 $0 $0 $2,870,000 ROCK CREEK PRIM ARY ELECTRICAL SWITCHGEAR IM PROVEM ENTS 6803 $0 $360,000 $100,000 $0 $0 $0 $0 $100,000 DURHAM THICKENING CENTRIFUGE 1-3 E&IC CONTROL PANEL REPLACEM ENTS $2,050,000 $1,285,000 $3,475,000 $3,650,000 $1,190,000 $850,000 $850,000 $10,015,000
WWTD - Facilities
$100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $0 $400,000 FACILITIES SEISM IC UPGRADES 6371 $400,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 FACILITIES M ISCELLANEOUS UPGRADES $500,000 $300,000 $300,000 $300,000 $300,000 $300,000 $200,000 $1,400,000
WWTD - Forest Grove
$0 $0 $500,000 $2,000 $0 $0 $0 $502,000 FOREST GROVE AERATION BASIN M ODIFICATIONS $0 $0 $100,000 $2,000 $0 $0 $0 $102,000 FOREST GROVE ODOR ABATEM ENT $0 $0 $0 $300,000 $300,000 $4,500,000 $1,100,000 $6,200,000 FOREST GROVE SECONDARY CLARIFIERS $0 $0 $50,000 $50,000 $150,000 $1,350,000 $4,200,000 $5,800,000 FOREST GROVE SOLIDS TREATM ENT ALTERNATIVES EVALUATION $0 $0 $0 $0 $0 $0 $0 $0 FOREST GROVE TERTIARY TREATM ENT 6374 $110,000 $71,000 $35,000 $35,000 $35,000 $35,000 $35,000 $175,000 FOREST GROVE M ISCELLANEOUS UPGRADES 6698 $3,650,000 $1,450,000 $5,570,000 $2,000 $0 $0 $0 $5,572,000 FERNHILL NTS WEST WETLANDS 6699 $5,000 $1,000 $0 $50,000 $2,050,000 $1,800,000 $1,250,000 $5,150,000 FERNHILL NTS UPPER WETLANDS 6750 $200,000 $320,000 $160,000 $15,000 $15,000 $0 $0 $190,000 FERNHILL NTS SOUTH WETLANDS 6792 $850,000 $400,000 $850,000 $7,900,000 $4,000 $0 $0 $8,754,000 FOREST GROVE EFFLUENT PUM P STATION 6814 $150,000 $40,000 $340,000 $2,000 $0 $0 $0 $342,000 FOREST GROVE ADM INISTRATION BUILDING IM PROVEM ENTS $4,965,000 $2,282,000 $7,605,000 $8,358,000 $2,554,000 $7,685,000 $6,585,000 $32,787,000
WWTD - Hillsboro
$0 $0 $0 $140,000 $270,000 $0 $0 $410,000 HILLSBORO ADM INISTRATION BUILDING IM PROVEM ENTS $0 $0 $190,000 $410,000 $410,000 $2,000 $0 $1,012,000 HILLSBORO EFFLUENT HYDRAULICS UPGRADE $0 $0 $0 $0 $0 $0 $0 $0 HILLSBORO NATURAL TREATM ENT SYSTEM 6373 $40,000 $76,000 $40,000 $40,000 $40,000 $40,000 $100,000 $260,000 HILLSBORO M ISCELLANEOUS UPGRADES 6812 $65,000 $20,000 $190,000 $345,000 $2,000 $0 $0 $537,000 HILLSBORO ODOR ABATEM ENT $105,000 $96,000 $420,000 $935,000 $722,000 $42,000 $100,000 $2,219,000
Clean Water Services FY 2016-17 Adopted Budget Page 203
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected WWTD - M iscellaneous (Treatment)
$0 $0 $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 FERNHILL M ISC IM PROVEM ENTS $50,000 $0 $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 HINES NURSERY RECYCLED WATER $0 $0 $0 $0 $800,000 $2,400,000 $8,250,000 $11,450,000 TVID RECYCLED WATER PIPELINE 6408 $20,000 $12,000 $20,000 $20,000 $20,000 $20,000 $20,000 $100,000 WATER RIGHTS 6632 $25,000 $80,000 $40,000 $0 $0 $0 $0 $40,000 WASSTRIP PATENT ACQUISITIONS 6697 $10,000 $87,000 $2,000 $0 $0 $0 $0 $2,000 RECYCLED WATER FEASIBILITY ANALYSIS 6780 $0 $72,000 $10,000 $0 $0 $0 $0 $10,000 ELECTRONIC OPERATORS M ANUAL $105,000 $251,000 $372,000 $320,000 $1,120,000 $2,720,000 $8,570,000 $13,102,000
WWTD - Pump Stations (Treatment)
$0 $0 $0 $0 $0 $200,000 $2,050,000 $2,250,000 18th AVENUE PUM P STATION & FORCEM AIN $0 $0 $0 $0 $0 $0 $0 $0 BANKS FORCE M AIN LOCATION $0 $0 $0 $0 $0 $0 $0 $0 BUTTERNUT CREEK PUM P STATION PHASE 2 $0 $0 $0 $0 $0 $200,000 $1,800,000 $2,000,000 CEDAR STREET PUM P STATION & FORCEM AIN REPLACEM ENT $0 $0 $0 $0 $0 $0 $100,000 $100,000 CHILDS PUM P STATION REPLACEM ENT $0 $0 $0 $0 $0 $0 $0 $0 GASTON FORCEM AIN REPLACEM ENT PH 2 $0 $0 $0 $0 $0 $0 $200,000 $200,000 HELVETIA PUM P STATION & FORCEM AIN $0 $0 $0 $0 $0 $250,000 $2,000,000 $2,250,000 M CKAY CREEK PUM P STATION AND FORCEM AIN $0 $0 $45,000 $90,000 $2,000 $0 $0 $137,000 OAK VILLAGE & FIR GROVE WET WELL IM PROVEM ENTS $0 $0 $0 $0 $0 $0 $0 $0 ROSEDALE PUM P STATION AND FORCEM AIN $0 $0 $0 $100,000 $775,000 $0 $0 $875,000 SHERWOOD FORCEM AIN UPGRADE $0 $0 $0 $0 $0 $0 $300,000 $300,000 STONE CREEK PUM P STATION & FORCEM AIN $0 $0 $0 $0 $0 $0 $100,000 $100,000 STRASBURY PUM P STATION & FORCEM AIN $0 $0 $0 $0 $0 $0 $300,000 $300,000 SW TUALATIN PUM P STATION & FORCEM AIN $0 $0 $0 $0 $0 $0 $0 $0 SW TUALATIN SATELLITE PUM P STATION & FORCEM AIN 6380 $100,000 $202,000 $160,000 $160,000 $160,000 $160,000 $160,000 $800,000 PUM P STATION M ISCELLANEOUS UPGRADES 6554 $325,000 $352,000 $925,000 $1,202,000 $0 $0 $0 $2,127,000 BUTTERNUT PUM P STATION & FORCEM AIN 6631 $1,125,000 $1,400,000 $1,410,000 $2,000 $0 $0 $0 $1,412,000 RIVER TERRACE PUM P STATION & FORCEM AIN 6637 $50,000 $24,000 $0 $200,000 $200,000 $200,000 $200,000 $800,000 FORCEM AIN M ISCELLANEOUS UPGRADES 6756 $1,100,000 $175,000 $2,175,000 $2,000 $0 $0 $1,050,000 $3,227,000 GASTON FORCEM AIN REPLACEM ENT
Clean Water Services FY 2016-17 Adopted Budget Page 204
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected 6771 $110,000 $85,000 $430,000 $2,000 $0 $0 $0 $432,000 ENSCHEDE GRAVITY SEWER 6772 $375,000 $668,000 $2,000 $0 $0 $0 $0 $2,000 BEAVERTON PUM P STATION & FORCE M AIN 6773 $390,000 $670,000 $2,000 $0 $0 $0 $0 $2,000 BANKS & OAK VILLAGE PUM P STATION UPGRADE 6774 $375,000 $511,000 $2,000 $0 $0 $0 $0 $2,000 BULL M OUNTAIN PUM P STATION UPGRADE 6825 $0 $50,000 $0 $0 $0 $0 $0 $0 DAWSON CREEK PUM P STATION & GRAVITY SYSTEM CAPACITY ALTERNATIVES 6827 $400,000 $100,000 $600,000 $3,100,000 $2,000 $0 $0 $3,702,000 RIVER TERRACE SOUTH PUM P STATION AND FORCEM AIN $4,350,000 $4,237,000 $5,751,000 $4,858,000 $1,139,000 $1,010,000 $8,260,000 $21,018,000
WWTD - Replacement and Renewal
$0 $0 $175,000 $0 $0 $0 $0 $175,000 DURHAM CHEM ICAL BUILDING M AU REPLACEM ENT PROJECT $165,000 $0 $0 $155,000 $0 $0 $0 $155,000 DURHAM CLARIFIER RECOATING $0 $0 $0 $270,000 $0 $0 $0 $270,000 DURHAM PLANT ROAD REPAIR & REPLACEM ENT $0 $0 $50,000 $0 $0 $0 $0 $50,000 DURHAM SOLIDS BUILDING ELEVATOR REPLACEM ENT $400,000 $150,000 $250,000 $350,000 $350,000 $350,000 $350,000 $1,650,000 INSTRUM ENTATION AND PLC UPGRADES $0 $25,000 $25,000 $0 $0 $0 $0 $25,000 O&M DIGITAL RADIO CONVERSION $150,000 $0 $0 $150,000 $0 $0 $0 $150,000 ROCK CREEK CHEM ICAL BUILDING M AU REPLACEM ENT $1,200,000 $0 $50,000 $210,000 $210,000 $210,000 $210,000 $890,000 ROCK CREEK COATINGS REPLACEM ENT PROJECTS $0 $0 $0 $0 $0 $2,600,000 $0 $2,600,000 ROCK CREEK IPS VFD REPLACEM ENT $0 $0 $100,000 $250,000 $0 $0 $0 $350,000 ROCK CREEK NaOH TANK REPLACEM ENT $0 $0 $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 VALVE/GATE & ACTUATORS REPLACEM ENT 6091 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 DIFFUSER REPLACEM ENT 6131 $110,000 $100,000 $100,000 $0 $150,000 $0 $0 $250,000 ROOF REPLACEM ENT 6370 $100,000 $100,000 $150,000 $100,000 $100,000 $100,000 $100,000 $550,000 HVAC REPLACEM ENT 6655 $500,000 $500,000 $300,000 $500,000 $500,000 $500,000 $500,000 $2,300,000 M ECHANICAL EQUIPM ENT REPLACEM ENT 6663 $325,000 $200,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 PUM P VFD REPLACEM ENTS 6664 $150,000 $150,000 $200,000 $200,000 $200,000 $200,000 $200,000 $1,000,000 ELECTRICAL EQUIPM ENT UPGRADE $3,150,000 $1,275,000 $1,950,000 $2,735,000 $2,060,000 $4,510,000 $1,910,000 $13,165,000
WWTD - Rock Creek
$0 $100,000 $150,000 $0 $0 $5,350,000 $4,150,000 $9,650,000 ROCK CREEK AERATION BASIN #3 WEST SELECTOR $0 $0 $0 $0 $0 $0 $0 $0 ROCK CREEK AERATION BASIN #8 $0 $0 $0 $0 $0 $0 $0 $0 ROCK CREEK AERATION BASIN #9
Clean Water Services FY 2016-17 Adopted Budget Page 205
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected $50,000 $0 $50,000 $700,000 $3,450,000 $3,250,000 $0 $7,450,000 ROCK CREEK CHLORINE CONTACT BASIN #4 $0 $0 $250,000 $2,750,000 $0 $0 $0 $3,000,000 ROCK CREEK DIGESTER #3 & #4 COVER REPLACEM ENT $0 $0 $0 $155,000 $0 $0 $0 $155,000 ROCK CREEK EAST BACKWASH RECYCLE PUM P #3 $450,000 $50,000 $150,000 $1,275,000 $0 $0 $0 $1,425,000 ROCK CREEK GBT IM PROVEM ENTS $0 $0 $0 $0 $0 $900,000 $0 $900,000 ROCK CREEK IPS ODOR CONTROL IM PROVEM ENTS $0 $0 $0 $0 $480,000 $6,250,000 $0 $6,730,000 ROCK CREEK PRIM ARY CLARIFIER #4 $0 $0 $0 $0 $0 $200,000 $3,050,000 $3,250,000 ROCK CREEK RECYCLED WATER IM PROVEM ENTS $0 $0 $175,000 $0 $0 $0 $0 $175,000 ROCK CREEK RESILENCY PLAN $0 $0 $75,000 $625,000 $1,970,000 $0 $0 $2,670,000 ROCK CREEK SITE & ROADWAY IM PROVEM ENTS $1,800,000 $0 $0 $0 $0 $200,000 $0 $200,000 ROCK CREEK SOLIDS EXPANSION $0 $0 $150,000 $0 $0 $0 $0 $150,000 ROCK CREEK SRF pH REDUCTION SYSTEM 6372 $250,000 $300,000 $300,000 $300,000 $300,000 $300,000 $325,000 $1,525,000 ROCK CREEK M ISCELLANEOUS UPGRADES 6432 $0 $450,000 $1,150,000 $0 $0 $0 $0 $1,150,000 ROCK CREEK IPS WETWELL IM PROVEM ENTS 6639 $250,000 $464,600 $50,000 $2,125,000 $2,050,000 $0 $1,250,000 $5,475,000 ROCK CREEK ADM INISTRATION BUILDING IM PROVEM ENTS 6686 $3,000,000 $100,000 $350,000 $6,150,000 $0 $0 $0 $6,500,000 ROCK CREEK DIGESTER GAS UTILIZATION 6696 $31,000 $0 $0 $0 $0 $0 $3,250,000 $3,250,000 ROCK CREEK RECYCLED WATER SYSTEM IM PROVEM ENTS 6754 $160,000 $550,000 $3,950,000 $0 $0 $0 $0 $3,950,000 ROCK CREEK WEST SECONDARY CLARIFIERS IM PROVEM ENTS 6787 $0 $550,000 $1,950,000 $0 $0 $0 $0 $1,950,000 ROCK CREEK DIGESTER 1 & 2 IM PROVEM ENTS $5,991,000 $2,564,600 $8,750,000 $14,080,000 $8,250,000 $16,450,000 $12,025,000 $59,555,000
Active Projects $51,797,000 $36,905,000 $67,064,000 $75,367,000 $56,990,000 $66,657,000 $84,105,000 $350,183,000
Closed Projects Conveyance - Engr - LID
6636 $0 $0 $0 $0 $0 $0 $0 $0 92ND/93RD LID $0 $0 $0 $0 $0 $0 $0 $0
Conveyance - Engr - Rehabilitation
6497 $0 $0 $0 $0 $0 $0 $0 $0 FOREST GROVE I/I ABATEM ENT PHASE 4 6580 $0 $0 $0 $0 $0 $0 $0 $0 LARGE TRUNKLINE REPAIR (Phase 3) 6607 $0 $0 $0 $0 $0 $0 $0 $0 M ADELINE I/I ABATEM ENT Phase 2 6615 $0 $0 $0 $0 $0 $0 $0 $0 FANNO INTERCEPTOR M ANHOLE REPAIR 6640 $0 $0 $0 $0 $0 $0 $0 $0 FOREST GROVE I/I ABATEM ENT: 23RD AVE TO GAYLES WY
Clean Water Services FY 2016-17 Adopted Budget Page 206
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected 6654 $110,000 $75,000 $0 $0 $0 $0 $0 $0 SW 185TH AND PHEASANT SANITARY SEWER REHAB 6659 $0 $0 $0 $0 $0 $0 $0 $0 M ADELINE I/I ABATEM ENT Phase 3 6666 $0 $0 $0 $0 $0 $0 $0 $0 SW WILLOWM ERE & OXFORD SANITARY SEWER REHAB 6667 $0 $0 $0 $0 $0 $0 $0 $0 SW 209TH & INDUSTRIAL SANITARY SEWER REHAB 6765 $278,300 $278,300 $0 $0 $0 $0 $0 $0 FOREST GROVE 23RD/GALES WAY I/I ABATEM ENT 6766 $1,000,000 $800,000 $0 $0 $0 $0 $0 $0 BANKS I/I ABATEM ENT 6768 $0 $0 $0 $0 $0 $0 $0 $0 M ADELINE I/I ABATEM ENT Phase 4 6769 $135,000 $0 $0 $0 $0 $0 $0 $0 SW 64TH & SHERIDAN SANITARY SEWER REHAB 6818 $0 $25,000 $0 $0 $0 $0 $0 $0 PACIFIC UNIVERSITY I/I $1,523,300 $1,178,300 $0 $0 $0 $0 $0 $0
Conveyance - Engr - Sanitary Collection System
$50,000 $0 $0 $0 $0 $0 $0 $0 PIONEER CREEK TRUNK 4900 $0 $0 $0 $0 $0 $0 $0 $0 M ETZGER TRUNK, PHASE 2 6261 $0 $0 $0 $0 $0 $0 $0 $0 NORTH PLAINS EAST TRUNK EXTENSION 6263 $0 $0 $0 $0 $0 $0 $0 $0 DISTRICT SHARE OF DEVELOPM ENT INFRASTRUCTURE 6344 $0 $0 $0 $0 $0 $0 $0 $0 BETHANY AREA SEWER PROJECT 6369 $1,030,000 $560,000 $0 $0 $0 $0 $0 $0 SPRINGVILLE TRUNK SEWER UPSIZE 6415 $0 $0 $0 $0 $0 $0 $0 $0 87th & SW CANYON RD SEWER REPAIR 6492 $0 $0 $0 $0 $0 $0 $0 $0 WEST BASIN CONVEYANCE IM PROVEM ENTS 6496 $0 $15,000 $0 $0 $0 $0 $0 $0 DERRY DELL - SANI 6498 $0 $0 $0 $0 $0 $0 $0 $0 SANITARY SEWER FLOW M ONITORING CALIBRATION 6531 $0 $0 $0 $0 $0 $0 $0 $0 GRAVITY SEWER EXTENSION TO IRONWOOD PUM P STATION 6556 $0 $0 $0 $0 $0 $0 $0 $0 ROCK CREEK BLVD SANI SEGM ENT UPSIZE 6582 $0 $0 $0 $0 $0 $0 $0 $0 89th & SPRUCE STORAGE 6613 $0 $0 $0 $0 $0 $0 $0 $0 ARGONAUT SANITARY TRUNK UPGRADE 6648 $0 $23,000 $0 $0 $0 $0 $0 $0 SCHOLLS FERRY SEWER EXTENSION 6658 $0 $0 $0 $0 $0 $0 $0 $0 LOWER TURNER CREEK SEWER RELOCATION 6770 $0 $0 $0 $0 $0 $0 $0 $0 UPPER TUALATIN - RIVER RIDGE 6784 $100,000 $100,000 $0 $0 $0 $0 $0 $0 165th & RIGERT SEWER REPLACEM ENT 6791 $1,000,000 $810,004 $0 $0 $0 $0 $0 $0 BARROWS ROAD SANITARY SEWER UPSIZE $2,180,000 $1,508,004 $0 $0 $0 $0 $0 $0
Clean Water Services FY 2016-17 Adopted Budget Page 207
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected Conveyance - Field Ops - Rehabilitation
6568 $0 $0 $0 $0 $0 $0 $0 $0 KINNAM AN REHAB PHASE 2 $0 $0 $0 $0 $0 $0 $0 $0
Office of GM - IT - ABC and FO Facilities Projects
6486 $0 $0 $0 $0 $0 $0 $0 $0 ABC HVAC AIR CONDITIONING SYSTEM REPLACEM ENT 6641 $0 $0 $0 $0 $0 $0 $0 $0 ABC BUILDING THIRD FLOOR REM ODEL 6650 $0 $0 $0 $0 $0 $0 $0 $0 ABC IT LEARNING LAB 6665 $0 $0 $0 $0 $0 $0 $0 $0 ABC PRIVATE WATER QUALITY FACILITY 6790 $0 $0 $0 $0 $0 $0 $0 $0 ABC HVAC M ANAGEM ENT SYSTEM UPGRADE OR REPLACEM ENT $0 $0 $0 $0 $0 $0 $0 $0
Office of GM - IT - Business Applications
4933 $9,100 $29,000 $0 $0 $0 $0 $0 $0 LAB INFORM ATION M ANAGEM ENT SYSTEM (LIM S) 6447 $0 $0 $0 $0 $0 $0 $0 $0 AM ANDA 5 UPGRADE $9,100 $29,000 $0 $0 $0 $0 $0 $0
Watershed M gmt - CWS Property Improvements
6457 $0 $0 $0 $0 $0 $0 $0 $0 ROCK CREEK PROPERTY ENHANCEM ENTS - SANI $0 $0 $0 $0 $0 $0 $0 $0
Watershed M gmt - Watershed Enhancement
6476 $0 $0 $0 $0 $0 $0 $0 $0 BEAVERTON CREEK - 170TH TO 231ST - SANI $0 $0 $0 $0 $0 $0 $0 $0
WWTD - Durham
$250,000 $0 $0 $0 $0 $0 $0 $0 DURHAM CHEM ICAL BUILDING POLYM ER M ODIFICATIONS 6340 $0 $0 $0 $0 $0 $0 $0 $0 DURHAM STRUVITE RECOVERY FACILITY 6410 $0 $0 $0 $0 $0 $0 $0 $0 DURHAM PHASE 5B1 - Headworks & NPW Improvements 6550 $0 $0 $0 $0 $0 $0 $0 $0 DURHAM SOLIDS BUILDING ODOR CONTROL M ODIFICATIONS- Phase 1 6586 $0 $0 $0 $0 $0 $0 $0 $0 DURHAM AERATION SYSTEM HIGH EFFICIENCY BLOWER ADDITION 6628 $0 $0 $0 $0 $0 $0 $0 $0 DURHAM BISULFITE SYSTEM M ODIFICATIONS 6638 $0 $0 $0 $0 $0 $0 $0 $0 DURHAM INSTRUM ENTATION AND TESTING FOR 2013 AWT 6813 $100,000 $72,000 $0 $0 $0 $0 $0 $0 OSTARA M ISC PROJECTS $350,000 $72,000 $0 $0 $0 $0 $0 $0
Clean Water Services FY 2016-17 Adopted Budget Page 208
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected WWTD - Electrical & Instrumentation
4863 $0 $0 $0 $0 $0 $0 $0 $0 PLANT LIGHTING UPGRADE / EVALUATION 6252 $0 $0 $0 $0 $0 $0 $0 $0 ELECTRICAL EQUIPM ENT UPGRADES 6264 $0 $0 $0 $0 $0 $0 $0 $0 PUM P VFD REPLACEM ENT 6651 $0 $0 $0 $0 $0 $0 $0 $0 REM OTE PUM P STATION CELLULAR TELEM ETRY 6802 $350,000 $350,000 $0 $0 $0 $0 $0 $0 DURHAM BLOWER UPGRADE $350,000 $350,000 $0 $0 $0 $0 $0 $0
WWTD - Facilities
6796 $10,000 $100,000 $0 $0 $0 $0 $0 $0 DEWATERING CENTRIFUGE BRIDGE CRANE $10,000 $100,000 $0 $0 $0 $0 $0 $0
WWTD - Forest Grove
6405 $4,000 $97,500 $0 $0 $0 $0 $0 $0 FOREST GROVE NATURAL TREATM ENT SYSTEM 6453 $0 $0 $0 $0 $0 $0 $0 $0 FOREST GROVE DEM OLITION AND SITE WORK 6645 $0 $0 $0 $0 $0 $0 $0 $0 FOREST GROVE SECONDARY CLARIFIER RECOATING 6652 $0 $0 $0 $0 $0 $0 $0 $0 FOREST GROVE LOCKER ROOM /RESTROOM REM ODEL $4,000 $97,500 $0 $0 $0 $0 $0 $0
WWTD - Hillsboro
6537 $0 $0 $0 $0 $0 $0 $0 $0 HILLSBORO ULTRAVIOLET LIGHT DISINFECTION SYSTEM 6590 $0 $0 $0 $0 $0 $0 $0 $0 HILLSBORO HEADWORKS 6591 $0 $0 $0 $0 $0 $0 $0 $0 HILLSBORO PROCESS PIPING IM PROVEM ENTS 6592 $0 $0 $0 $0 $0 $0 $0 $0 HILLSBORO CLARIFIER RECOATING 6634 $0 $0 $0 $0 $0 $0 $0 $0 HILLSBORO HIGH HEAD PUM P STATION STRUCTURAL REPAIRS 6679 $0 $0 $0 $0 $0 $0 $0 $0 HILLSBORO SEC DRIVES & HHPS VALVES REPLACEM ENT $0 $0 $0 $0 $0 $0 $0 $0
WWTD - M iscellaneous (Treatment)
6783 $0 $60,000 $0 $0 $0 $0 $0 $0 BIOSOLIDS PROGRAM EVALUATION $0 $60,000 $0 $0 $0 $0 $0 $0
WWTD - Pump Stations (Treatment)
$20,000 $0 $0 $0 $0 $0 $0 $0 SE CORNELIUS PUM P STATION & FORCEM AIN $250,000 $180,000 $0 $0 $0 $0 $0 $0 TEKTRONIX FORCEM AIN REPLACEM ENT
Clean Water Services FY 2016-17 Adopted Budget Page 209
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected 6387 $0 $0 $0 $0 $0 $0 $0 $0 NORTH PLAINS PUM P STATION & FORCEM AIN 6412 $11,000 $2,000 $0 $0 $0 $0 $0 $0 BANKS OAK VILLAGE FORCE M AIN 6532 $0 $0 $0 $0 $0 $0 $0 $0 BROAD OAK PUM P STATION 6594 $0 $0 $0 $0 $0 $0 $0 $0 DAIRY CREEK PUM P STATION 6635 $2,000 $0 $0 $0 $0 $0 $0 $0 ROCK CREEK RANCH #3 PUM P STATION 6669 $0 $0 $0 $0 $0 $0 $0 $0 NORTH INDUSTRIAL TEM PORARY PUM P STATION 6797 $0 $275,000 $0 $0 $0 $0 $0 $0 BANKS OAK VILLAGE FORCEM AIN RELOCATION $283,000 $457,000 $0 $0 $0 $0 $0 $0
WWTD - Rock Creek
$50,000 $0 $0 $0 $0 $0 $0 $0 ROCK CREEK CAUSTIC FEED SYSTEM 6381 $0 $0 $0 $0 $0 $0 $0 $0 ROCK CREEK DIGESTER IM PROVEM ENTS 6392 $0 $0 $0 $0 $0 $0 $0 $0 ROCK CREEK STORM WATER IM PROVEM ENTS 6433 $0 $0 $0 $0 $0 $0 $0 $0 ROCK CREEK TERTIARY TREATM ENT 6482 $0 $0 $0 $0 $0 $0 $0 $0 ROCK CREEK OPERATIONS AND M AINTENENCE BUILDING 6519 $0 $0 $0 $0 $0 $0 $0 $0 WEST BASIN FACILITIES PLAN 6578 $0 $0 $0 $0 $0 $0 $0 $0 ROCK CREEK BIOLOGICAL PHOSPHORUS REM OVAL IM PROVEM ENTS 6593 $400,000 $445,000 $0 $0 $0 $0 $0 $0 ROCK CREEK BIOSOLIDS SILOS 6602 $2,000 $0 $0 $0 $0 $0 $0 $0 ROCK CREEK HEADWORKS VALVES REPLACEM ENT 6629 $1,750,000 $1,805,000 $0 $0 $0 $0 $0 $0 ROCK CREEK GRAVITY THICKNERS 6633 $0 $0 $0 $0 $0 $0 $0 $0 ROCK CREEK EAST TURBO BLOWER 6670 $0 $0 $0 $0 $0 $0 $0 $0 WEIR WASHER AUTO CLEANING SYSTEM 6671 $0 $0 $0 $0 $0 $0 $0 $0 ROCK CREEK ODOR CONTROL IM PROVEM ENTS 6694 $3,350,000 $5,150,000 $0 $0 $0 $0 $0 $0 ROCK CREEK HEADWORKS SCREENING IM PROVEM ENTS $5,552,000 $7,400,000 $0 $0 $0 $0 $0 $0
Closed Projects $10,261,400 $11,251,804 $0 $0 $0 $0 $0 $0
All Projects $62,058,400 $48,156,804 $67,064,000 $75,367,000 $56,990,000 $66,657,000 $84,105,000 $350,083,000
Suppo rt $3,622,000 $1,710,000 $950,000 $1,000,000 $550,000 $7,832,000
C o nveyance $17,012,000 $11,230,000 $9,850,000 $8,625,000 $7,550,000 $54,267,000
Watershed $6,675,000 $8,355,000 $9,840,000 $9,635,000 $28,405,000 $62,910,000
Wastewater $39,755,000 $54,072,000 $36,350,000 $47,397,000 $47,600,000 $225,174,000
TOTAL $67,064,000 $75,367,000 $56,990,000 $66,657,000 $84,105,000 $350,183,000
Clean Water Services FY 2016-17 Adopted Budget Page 210
Surface Water Capital Project List Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected Active Projects Business Svcs - Finance - Fleet
6222 SWM PASSENGER VEHICLE/ LIGHT TRUCK $8,000 $8,500 $0 $0 $0 $0 $0 $0
6304 SWM HEAVY TRUCKS/EQUIPM ENT $185,000 $153,000 $0 $200,000 $200,000 $200,000 $0 $600,000
$193,000 $161,500 $0 $200,000 $200,000 $200,000 $0 $600,000
Business Svcs - Finance - Replacement and Renewal (Fleet)
SWM HEAVY VEHICLE REPLACEM ENT $0 $0 $290,000 $0 $0 $0 $0 $290,000
SWM LIGHT VEHICLE REPLACEM ENT $0 $0 $74,000 $0 $0 $0 $0 $74,000
$0 $0 $364,000 $0 $0 $0 $0 $364,000
Conveyance - Engr - LID
SWM LID $0 $0 $25,000 $25,000 $25,000 $25,000 $25,000 $125,000
$0 $0 $25,000 $25,000 $25,000 $25,000 $25,000 $125,000
C o nveyance - Engr - Sto rmwater C o nveyance System
103RD TO 106TH AVE STORM IM PROVEM ENTS $0 $0 $0 $0 $0 $0 $0 $0
165TH & FLORENCE STORM IM PROVEM ENT $0 $0 $0 $0 $0 $0 $0 $0
176TH & BRITETREE CIR STORM $0 $0 $0 $0 $0 $0 $0 $0 IM PROVEM ENT 177TH & VINCENT STORM IM PROVEM ENT $0 $0 $0 $0 $0 $0 $0 $0
192ND & BLAINE TER. STORM IM PROVEM ENT $0 $0 $0 $0 $0 $0 $0 $0
195th AND FARM INGTON STREAM $0 $0 $0 $0 $0 $0 $0 $0 ENHANCEM ENT 77TH (BH HWY TO BROADM OOR TERR) $0 $0 $0 $0 $0 $0 $0 $0 STORM IM P BARCELONA STORM IM P: BAKER ST, 174TH $0 $0 $0 $0 $0 $0 $0 $0 AVE & SUGAR PLUM LN BUTTERNUT CK ENHANCEM ENT AT BALES $0 $0 $0 $0 $0 $100,000 $200,000 $300,000 POND BUTTERNUT CK ENHANCEM ENT AT WITZIG $100,000 $10,000 $0 $140,000 $120,000 $110,000 $0 $370,000 RESERVOIR BUTTERNUT CREEK STREAM REHAB AT $0 $0 $50,000 $170,000 $510,000 $450,000 $0 $1,180,000 GLEN IVY AND BARCELONA CEDAR HILLS BLVD STORM IM PROVEM ENT $0 $0 $0 $0 $0 $0 $0 $0
CEDAR M ILL/N JOHNSON PROJECT $0 $0 $0 $0 $0 $0 $0 $0 PLANNING CEDARCREST & WASHINGTON DR STORM $0 $0 $0 $0 $0 $0 $250,000 $250,000 IM P PROJECT
Clean Water Services FY 2016-17 Adopted Budget Page 211
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected EDGEM OOR & JENKINS WQF $0 $0 $0 $10,000 $265,000 $0 $0 $275,000
FARM INGTON ROAD & 204TH $0 $0 $0 $0 $0 $0 $0 $0
HOM EWOOD (LAURELWOOD TO 88TH) $0 $0 $0 $0 $0 $0 $0 $0
JAY ST & BURLINGTON/BOWERM AN DR WQF $25,000 $0 $0 $0 $0 $0 $0 $0 RETROFIT LAIDLAW CULVERT $0 $0 $0 $0 $0 $0 $0 $0
LANDAU & 85TH STORM IM PROVEM ENT $0 $0 $0 $50,000 $150,000 $0 $0 $200,000
LANEWOOD ST & SW DELM ONT AVE WQF $0 $0 $25,000 $250,000 $0 $0 $0 $275,000 RETROFIT M AUI & 90TH STORM IM PROVEM ENT $0 $0 $0 $0 $0 $0 $0 $0
QUEEN M ARY AVE STORM IM PROVEM ENT $0 $0 $0 $0 $0 $0 $0 $0
ROSA ROAD AND 185TH STORM IM P $0 $0 $0 $0 $0 $0 $0 $0
SCIENCE PARK DRIVE WQF $0 $0 $5,000 $20,000 $20,000 $215,000 $0 $260,000
SKYHAR DRIVE STORM IM PROVEM ENTS $0 $0 $0 $0 $0 $0 $0 $0
STORM IM PROVEM ENTS ON BRENTWOOD $0 $0 $0 $0 $0 $0 $0 $0 ST, 78TH AVE, LAUREL ST & LAURELWOOD AVE
STORM WATER BASIN M ASTER PLANS $0 $0 $0 $100,000 $100,000 $100,000 $0 $300,000
SW DANA CT NEAR 213TH $0 $0 $0 $0 $0 $0 $0 $0
SW PARKVIEW AVE TO M IDEA LANE $0 $0 $0 $0 $0 $0 $0 $0
SW PARRWAY DR $0 $0 $0 $0 $0 $0 $0 $0
WASHINGTON DRIVE (BIRCH TO CASE COURT) $0 $0 $25,000 $335,000 $0 $0 $0 $360,000
YORK AND 192ND $0 $0 $0 $0 $25,000 $200,000 $0 $225,000
4945 SWM SM ALL WORKS / STORM M ASTER $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 PROJECT 6190 DISTRICT SHARE OF DEVELOPM ENT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 PROJECTS 6237 STORM WATER OUTFALL RETROFIT $55,000 $15,000 $15,000 $55,000 $400,000 $440,000 $700,000 $1,610,000 PROGRAM 6346 STORM SEWER DRAINAGE PROJECTS $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $125,000
6378 N BETHANY STORM WATER PROJECTS $1,305,000 $400,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $10,000,000
6443 M CKAY CREEK DRAINAGE M ASTER PLAN $0 $0 $0 $0 $0 $0 $0 $0
6524 BAUM AN PAYM ENT TO PROVIDE $0 $5,000 $5,000 $5,000 $5,000 $0 $0 $15,000
6619 HIGHWAY 47 M ARTIN RD PAYM ENT TO $13,000 $13,000 $13,000 $0 $0 $0 $0 $13,000 PROVIDE 6630 170th AT FARM INGTON WQF $0 $500 $25,000 $250,000 $0 $0 $0 $275,000
6660 HYPORHEIC ZONE PILOT PROJECT $0 $20,000 $50,000 $200,000 $0 $0 $0 $250,000
Clean Water Services FY 2016-17 Adopted Budget Page 212
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected 6680 HILLSBORO DAVIS RD PAYM ENT TO PROVIDE $10,000 $7,500 $7,500 $7,500 $0 $0 $0 $15,000
6700 NORTH BETHANY DEVELOPM ENT RWQF $150,000 $450,000 $50,000 $0 $0 $0 $0 $50,000 (BASIN 10) 6700 (from 6378) 6701 BETHANY CREEK ENHANCEM ENT PILOT $545,000 $155,000 $250,000 $0 $0 $0 $0 $250,000
6703 NORTH ANDERSON SWM $0 $0 $0 $0 $0 $0 $0 $0
6704 SOUTH ANDERSON SWM $0 $0 $0 $0 $0 $0 $0 $0
6705 TUALATIN RIVER URBAN STORM WATER $0 $0 $0 $0 $0 $0 $0 $0 TOOL CALIBRATION 6758 ALDEN WQ FACILITY RETROFIT AND STORM $200,000 $365,000 $0 $0 $0 $0 $0 $0 SYSTEM IM P 6761 SPRINGVILLE ALLENBACH ACRES #3 WQF $75,000 $125,000 $0 $0 $0 $0 $0 $0
6776 JOSCELYN WQF $90,000 $35,000 $90,000 $0 $0 $0 $0 $90,000
6786 ELKS WQF & STREAM ENHANCEM ENT $50,000 $210,000 $200,000 $0 $0 $0 $0 $200,000
6800 SPRINGVILLE PAYM ENT TO PROVIDE $0 $7,500 $7,500 $7,500 $5,000 $5,000 $0 $25,000
6801 WOODHAVEN PARK PAYM ENT TO PROVIDE $0 $0 $0 $0 $0 $0 $0 $0
6806 STORM WATER CONV REAL TIM E CONTROL $60,000 $2,000 $60,000 $60,000 $60,000 $60,000 $60,000 $300,000
6807 TUALATIN-SHERWOOD RD WQF RETROFIT $50,000 $5,000 $10,000 $0 $0 $0 $0 $10,000
6808 196TH AND BLANTON CONVEYANCE $30,000 $0 $30,000 $75,000 $0 $0 $0 $105,000 PROJECT 6822 ROCK CREEK INTEGRATED PLAN $0 $50,000 $100,000 $0 $0 $0 $0 $100,000
$2,838,000 $1,955,500 $3,098,000 $3,815,000 $3,740,000 $3,760,000 $3,290,000 $17,703,000
Conveyance - Field Ops - Field Operations
6799 STORM CM P CONVEYANCE REHAB $25,000 $20,000 $25,000 $25,000 $0 $0 $0 $50,000
6819 BEEF BEND/HWY 99 STORM IM PROVEM ENT $25,000 $0 $10,000 $20,000 $0 $0 $0 $30,000
$50,000 $20,000 $35,000 $45,000 $0 $0 $0 $80,000
Watershed M gmt - Watershed Enhancement
NATURAL SYSTEM IM PROVEM ENTS - SWM $50,000 $50,000 $25,000 $50,000 $50,000 $50,000 $0 $175,000
4944 WETLAND M ITIGATION M ONITORING (SWM ) $85,000 $85,000 $65,000 $85,000 $65,000 $65,000 $65,000 $345,000
6522 PAYM ENT TO PROVIDE PROJECTS $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $0 $200,000
6566 ROCK CREEK FLOODPLAIN M ITIGATION $60,000 $145,000 $290,000 $350,000 $100,000 $100,000 $50,000 $890,000
$245,000 $330,000 $430,000 $535,000 $265,000 $265,000 $115,000 $1,610,000
Active Projects $3,326,000 $2,467,000 $3,952,000 $4,620,000 $4,230,000 $4,250,000 $3,430,000 $20,482,000
Closed Projects Conveyance - Engr - LID
6798 SW 107TH SWM IM PROVEM ENTS LID $0 $130,000 $0 $0 $0 $0 $0 $0
$0 $130,000 $0 $0 $0 $0 $0 $0
Clean Water Services FY 2016-17 Adopted Budget Page 213
Home Portfolio FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2017-2021 Budget Revised Projected Projected Projected Projected Projected Projected 6680 HILLSBORO DAVIS RD PAYM ENT TO PROVIDE $10,000 $7,500 $7,500 $7,500 $0 $0 $0 $15,000
6700 NORTH BETHANY DEVELOPM ENT RWQF $150,000 $450,000 $50,000 $0 $0 $0 $0 $50,000 (BASIN 10) 6700 (from 6378) 6701 BETHANY CREEK ENHANCEM ENT PILOT $545,000 $155,000 $250,000 $0 $0 $0 $0 $250,000
C o nveyance - Engr - Sto rmwater C o nveyance System
6238 CULVERT REPLACEM ENT PROJECTS $0 $0 $0 $0 $0 $0 $0 $0
6363 BROOKSIDE CULVERT REPLACEM ENT $500,000 $471,400 $0 $0 $0 $0 $0 $0
6445 FANNO CREEK DRAINAGE BASIN M ASTER $15,000 $15,000 $0 $0 $0 $0 $0 $0 PLAN 6533 170th AT BLANTON ST WQF $0 $0 $0 $0 $0 $0 $0 $0
6534 CONVEYANCE IM PROVEM ENT AT 88th AVE $0 $0 $0 $0 $0 $0 $0 $0 NEAR JAM IESON ST 6535 SKYHAR WQF $0 $0 $0 $0 $0 $0 $0 $0
6570 DEVONSHIRE DRAINAGE ANALYSIS $0 $0 $0 $0 $0 $0 $0 $0
6588 HWY 99W M EDIAN WQF $0 $0 $0 $0 $0 $0 $0 $0
6609 CEDAR M ILL FALLS WQF (119th @ Cornell) $0 $0 $0 $0 $0 $0 $0 $0
6610 WQM H RETROFIT PHASE 6 (from 6428) $0 $0 $0 $0 $0 $0 $0 $0
6643 SWM FACILITIES RETROFIT FOR $5,000 $800 $0 $0 $0 $0 $0 $0 HYDROM ODIFICATION 6661 WQM H RETROFIT PHASE 7 (from 6428) $0 $0 $0 $0 $0 $0 $0 $0
6684 BUTTERNUT CREEK RESILIENCY PLANNING $0 $0 $0 $0 $0 $0 $0 $0
6702 REAL TIM E CONTROL AT BETHANY CREEK $0 $98,800 $0 $0 $0 $0 $0 $0 WETLAND 6759 SHAW ST AT 192ND STORM (from 6346) $0 $1,500 $0 $0 $0 $0 $0 $0
6805 BARNES RD AT 89TH AVE STORM $50,000 $25,000 $0 $0 $0 $0 $0 $0 IM PROVEM ENT 6811 BURBANK/REGAL/IM PERIAL STORM $75,000 $110,000 $0 $0 $0 $0 $0 $0 IM PROVEM ENT $645,000 $722,500 $0 $0 $0 $0 $0 $0
Watershed M gmt - Watershed Enhancement
6200 FANNO CREEK - 99W TO BONITA - SWM $0 $0 $0 $0 $0 $0 $0 $0
6297 SPRINGVILLE TRIB, ROCK CREEK - 185TH TO $0 $0 $0 $0 $0 $0 $0 $0 KAISER - SWM $0 $0 $0 $0 $0 $0 $0 $0
Closed Projects $645,000 $852,500 $0 $0 $0 $0 $0 $0
All Projects $3,971,000 $3,319,500 $3,952,000 $4,620,000 $4,230,000 $4,250,000 $3,430,000 $20,482,000
Suppo rt $364,000 $200,000 $200,000 $200,000 $0 $964,000
C o nveyance $3,158,000 $3,885,000 $3,765,000 $3,785,000 $3,315,000 $17,908,000
Watershed $430,000 $535,000 $265,000 $265,000 $115,000 $1,610,000
TOTAL $3,952,000 $4,620,000 $4,230,000 $4,250,000 $3,430,000 $20,482,000
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Capital Outlay Summary
Proposed Department Program Budget Description Conveyance 8370 Field Operations Administration $ 37,500 Heavy Half CB Grate Replacements Conveyance 8370 Field Operations Administration 9,000 Plotter Conveyance 8371 System Repair 20,000 Riser Rings for County Overlay Conveyance 8371 System Repair 6,000 6" Bypass Pump Conveyance 8371 System Repair 18,300 *Trailer Mounted 4" Critically Silenced Bypass Pump Conveyance 8375 TV/Flow Monitoring 40,000 TV Inspection Camera and Transporter Replacement Conveyance 8375 TV/Flow Monitoring 15,000 18" Packer to add 18" Capability to Line Sealing Program Conveyance 8380 Local Repair & Construction 18,300 *Trailer Mounted 4" Critically Silenced Bypass Pump Conveyance 8380 Local Repair & Construction 39,800 Vac System for Erosion Control Conveyance 8380 Local Repair & Construction 20,000 Internal Sleeves for High Priority Lines Regulatory Affairs 8232 Laboratory Services 5,000 Balance Regulatory Affairs 8232 Laboratory Services 8,000 Spectrophotometer Regulatory Affairs 8232 Laboratory Services 30,000 EXO2 Continuous Monitoring Sensors Regulatory Affairs 8232 Laboratory Services 7,600 Digestion Blocks with Fume Capture Regulatory Affairs 8232 Laboratory Services 22,800 Automated Samplers for Industrial and Plant Sampling Regulatory Affairs 8232 Laboratory Services 7,500 Refrigerated Portable Composite Sampler Regulatory Affairs 8232 Laboratory Services 24,000 Replacement Refrigerators for Treatment Plant Samples Regulatory Affairs 8232 Laboratory Services 45,000 Aquarius Software for Monitoring Data Mangement Wastewater 8343 Pump Station Maintenance 25,000 ATV for use at Fernhill and Forest Grove Plant Wastewater 8344 Rock Creek Mech Maintenance 10,000 Gantry and Hoist System for Dewatering Feed Pump Removal Wastewater 8361 Durham Mech Maintenance 15,000 Engine Generator Emissions Analyzer
$ 423,800 TOTAL CAPITAL OUTLAY REQUEST * The trailer mounted bypass pump is a total of $36,600 split between two programs.
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Glossary
ACCRUAL BASIS OF ACCOUNTING Method of accounting recognizing transactions when they occur without regard to cash flow timing.
ADVISORY COMMISSION A fifteen member commission appointed by the Board of Directors, also known as Clean Water Services Advisory Commission (CWAC). CWAC provides policy and program analysis and interpretation to the District and acts as a point of appeal for District policy.
APPROPRIATION The legal authorization to spend and collect funds. The Board of Directors adopts a Resolution and Order setting budget appropriations for the ensuing year. Expenditures cannot legally exceed appropriations, and appropriations lapse at the end of the fiscal year.
APPROVED BUDGET (see BUDGET PHASES)
ASSESSED VALUE (AV) The value of a property, as determined by the Department of Assessment and Taxation. AV was used to compute the rate per $1,000 needed to pay the District's General Obligation Debt until FY 97-98 when the District chose to come off the tax rolls and retire remaining debt with fund balances and interest earnings.
AVERAGE DAILY FLOW The average flow in a system during a 24-hour period, expressed in million gallons per day (MGD), and determined for a multiple day period (i.e. month, quarter, year).
AUDIT The annual review and report of the financial status and procedures of the District, performed by an outside auditor. The report addresses the financial condition of each fund and compares actual expenditure and revenues to budgeted amounts. The audit also reviews procedures for compliance with statutes.
BALANCED BUDGET A budget in which the resources equal the requirements in every fund.
BANCROFT BOND A funding method that allowed local property owners to finance long-term debt using the credit rating of the District, most often used for Local Improvement Districts. Now referred to as Assessment Bonds.
BASE CHARGE The portion of the sanitary sewer service charge based on the fixed costs of service. For an individual account it is calculated by multiplying the number of Equivalent Dwelling Units times the base rate.
BASIS OF ACCOUNTING AND BUDGETING For financial reporting purposes the financial statements are presented on a full accrual basis of accounting, where revenues are recorded when they are earned and expenses are recorded at the time liabilities are incurred regardless of the timing of related cash inflows and outflows. The District's budget is prepared on a modified accrual basis of accounting where revenues are recognized as soon as they are both measureable and available. For financial reporting and operating purposes, the
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District’s activities are considered to be comprised of two enterprise operations and, as such, those activities are reported in two enterprise funds. However, for legal requirements set forth in Oregon Local Budget Law, the District is required to prepare and adopt a budget by individual funds.
BENCHMARKING A systematic process of searching for best practices, innovative ideas, and highly effective operating procedures that leads to superior performance -- and then adapting those practices, ideas and procedures to improve the performance of one’s own organization.
BIOSOLIDS The general term for all solid by-products of the District's treatment processes. The material can be used in composting, as a soil amendment, or applied to farm acreage.
BOARD OF DIRECTORS The five member policy board for the District, which is also the elected Board of Commissioners for Washington County.
BONDED DEBT Debt which is in the form of General Obligation or Revenue Bonds. Repayment is made by revenues from tax collections, operating revenues and/or capital contributions.
BOND RATING A rating based on the issuer's perceived ability to repay a bond debt. The District continues to maintain favorable bond ratings with Standard and Poor’s Corporation and Moody’s Investors Service, Inc, which rated the District’s most recently issued long-term insured revenue bond debt at AA and Aa3, respectively.
BUDGET (see BUDGET PHASES)
BUDGET COMMITTEE The Board of Directors and five citizens appointed by the Board which reviews the Proposed Budget. Their action on the Proposed Budget results in the Approved Budget.
BUDGET PHASES Local budget law and District procedures require that the adopted budget for each fiscal year be the result of a three step process that requires input by the Board of Directors, the Advisory Commission, management, and citizens before final appropriations are authorized. These three steps include: Proposed Budget - The document developed by District management based on requests for programs and appropriations from staff and reviewed by the Budget Committee in a public hearing(s). Approved Budget - The Proposed Budget is reviewed, modified, and developed into the Approved Budget, which then is submitted to the Board of Directors for adoption following additional public hearing(s). Adopted Budget - The acceptance of the Approved Budget authorizes actual appropriations. Rates and charges, staffing levels, and other specific actions are adopted by the Board, in addition to the Budget Resolution.
BUDGET RESOLUTION The Resolution and Order adopted by the Board of Directors which sets appropriations for the ensuing fiscal year. Expenditures cannot legally exceed appropriations, and appropriations lapse at the end of the fiscal year.
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BUSINESS PROCESS REENGINEERING (BPR) This is the fundamental rethinking and radical redesign of business process to achieve dramatic improvements in critical, contemporary measures of performance, such as cost, quality, service, and speed. In conducting BPR, we must ask the most basic questions: Why do we do what we do? And why do we do it the way we do? Asking these fundamental questions forces people to look at the basic rules and assumptions that underlie the way they conduct their business.
CCF One hundred cubic feet equals 748 gallons, a measure of volume commonly used by the water industry.
CAPITAL IMPROVEMENT PROGRAM (CIP) A detailed description of projects and capital expenditures which is used to plan for financial requirements and construction needs over a five-year period. The District's CIP includes projects needed for expanded treatment facilities, collection systems, and capital replacement and for SWM facilities. The complete five-year CIP is published in a separate document, but the first year is the basis for all construction and capital outlay expenditures included in the budget in funds 108, 208, 112, 115, and 212.
CAPITAL OUTLAY Expenditures for equipment costing between $5,000 and $50,000
CHART OF ACCOUNTS A coding structure which defines all financial transactions of the District. The Chart is sufficiently detailed to track individual revenues and expenditures during the fiscal year for any given project, program, division, department, or fund.
CLEAN WATER ACT The common name of the Federal Water Pollution Control Act. The major objective of this Act is to restore and maintain the chemical, physical, and biological integrity of the nation's waters. The Environmental Protection District (EPA) administers this Act.
CLEAN WATER SERVICES ADVISORY COMMISSION (CWAC) (see ADVISORY COMMISSION)
COMPETITIVENESS A District initiative intended to ensure Clean Water Services provides unparalleled value in the services we provide our customers.
CONNECTION FEE (SANITARY) A fee charged by the District to recover expenditures for treatment and collection facilities. The funds are placed in the Capital Reserve Fund (107) and transferred to the Sanitary Sewer Construction Fund (112), and other funds, to support improvements to the system. Also referred to as a "System Development Charge" (SDC).
CONNECTION FEE (STORM AND SURFACE WATER) Similar to the sanitary fee, the charge supports construction of systems designed to collect surface water run-off (e.g. culverts, detention ponds). Also referred to as "Fee in Lieu" of constructing on site facilities. Also referred to as a System Development Charge (SDC).
CONSUMPTION BASED RATES (CBR) The rate structure implemented by the District on July 1, 1994 which incorporates a customer's preceding winter water consumption into the calculation of sanitary sewer bills on the ensuing fiscal year.
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CONTINGENCY An appropriated amount in a given fund which can be used for the purchase of Personal Services, Materials & Services, or Capital Outlay. Expenditure of the contingency funds does not require a supplemental budget or public hearing, but does require Board action to transfer the contingency to line item appropriation(s).
DEBT SERVICE A fund established to account for payment of general long-term debt principal and interest.
DISCRETIONARY RESOURCES Funds that can be spent for virtually any purpose, unlike a grant which must be spent on a specific project. Discretionary resources may be appropriated for any purpose within the restrictions set by the Budget Committee, Local Budget Law, and the Board of Directors.
EFFLUENT The cleaned wastewater flowing out of sewage treatment plants.
ENTERPRISE FUND A fund established to account for operations that are financed and operated in a manner similar to private business enterprises. They are usually self-supporting. Examples of enterprise funds are those for swimming pools, airports and parking garages.
ENVIRONMENTAL PROTECTION AGENCY (EPA) An independent agency in the Executive branch of the federal government charged with protecting the environment. Primary functions are to abate and control pollution, conduct research, monitor, set standards and enforce pollution control, and support research and antipollution activities by other governmental, private, and public entities.
EQUIVALENT DWELLING UNIT (EDU) An average number of fixtures (e.g. sinks) in a residence, which is used to estimate the strength and flow from any type of customer.
ENDANGERED SPECIES ACT (ESA) The Endangered Species Act (ESA) is federal legislation passed in 1973 designed to protect any species that is in danger of extinction throughout all or significant portion of its range. The U.S. Fish and Wildlife Service (USFW) and the National Marine Fisheries Service (NMFS) share responsibility for administration of the ESA.
EQUIVALENT SERVICE UNIT (ESU) The average amount of impervious surface on a single-family residential property (currently equal to 2,640 square feet). Used to calculate the Surface Water Management connection fee and service charge.
EXPENDITURE The cost to the District of goods or services utilized.
FACILITIES PLAN Comprehensive plan which reports technical solutions, public values, and programs for the long-term achievement of CWS's mission. The plan was updated in Fiscal 2009.
FISCAL YEAR The period from 12:01 a.m. July 1 to midnight the following June 30.
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FLOW The continuous movement of liquid (or electric current) from one place to another.
FLOW METER A device to measure the amount of flow entering or leaving a particular process.
FORCE MAIN A pipe that carries wastewater under pressure from a pump to a point of gravity flow downstream.
FRANCHISE FEE A fee paid by the District to member cities to operate within their corporate boundaries.
FUND An independent budgetary, fiscal, and accounting entity used to track the expenditure and collection of appropriations for a specified purpose. The District has thirteen budgetary funds for operations, reserves, debt management and construction. Nine of the funds make up the District’s Sanitary Sewer Service enterprise operation, while the remaining four funds comprise the Surface Water Management enterprise operation. However, for financial statement reporting purposes, a single unitary disclosure is provided for all budgetary funds.
FUND BALANCE In the case of funds subject to budgetary accounting (which is the case for all of the District’s funds) “Fund Balance” represents the excess of the fund’s assets and estimated revenues for the period over its liabilities, reserves, and appropriations for the period.
GENERAL FUND The main operating fund used to account for all financial resources, except those required to be accounted for in another fund.
GENERAL OBLIGATION DEBT Long-term debt which is backed by credit and can be paid by assessment of property taxes.
GEOGRAPHIC INFORMATION SYSTEM (GIS) An information management system based on to the geography of an area.
GRAVITY FLOW Wastewater flowing by gravity from a higher to a lower elevation.
IMPELLER A rotating set of vanes in a pump that pumps or lifts water.
INFILTRATION The water entering a sewer system and service connections through defective pipes, pipe joints, connections, manhole walls, etc. Infiltration does not include inflow.
INFLOW The water discharged into a sewer system and service connections from roof leaders, cellar, yard and area drains, foundation drains, drains from springs and swampy areas, manhole covers, cross connections, catch basins, storm waters, surface run-off, etc. Inflow does not include infiltration.
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INFLUENT Water, wastewater, or other liquid flowing into a reservoir, basin, or treatment plant.
MANHOLE An opening in a sewer provided to allow operators or equipment to enter or leave the sewer.
MASTER PLAN STUDY The first Master Plan Study was prepared in 1969 in support of the District's formation. The District's capital improvement program for the first 16 years was based on that study. In general, the term refers to any capital program plans adopted and approved by the Directors.
MASTER PLAN UPDATE STUDY In 1985 the District retained an engineering firm to update the original Master Plan Study. This update focused on the District's capital requirements for the period 1985-2005 based on land use regulations and projected development at the time.
MATERIALS AND SERVICES Expenditure category including costs of commodities, supplies and services provided by sources either outside or within the District (e.g. interfund reimbursements)
METRO Metropolitan Service District – an elected regional government which provides region-wide planning and coordination to manage growth, infrastructure, and development issues that cross jurisdictional boundaries.
MONTHLY RATE (STORM AND SURFACE WATER - SWM) This fee is billed monthly per Equivalent Service Unit. The revenues directly support a variety of water management, erosion control, and system maintenance services.
NUTRIENTS A general term for the components of wastewater that contribute to the growth of plants, including algae and agricultural crops.
OBJECT CODE The accounting category to which an expenditure or revenue should be charged. (e.g. Operating Supplies).
OREGON DEPARTMENT OF ENVIRONMENTAL QUALITY A department in state government under the direction of the Environmental Quality Commission and charged with seeking enforcement of state air and water pollution laws.
OTHER PERSONAL EXPENSE (OPE) Includes wage related taxes and benefits and the cost of medical insurance for District employees. The item is included in each Program Expenditure Summary Table.
OVERFLOW Leak or spill of sewage out of the sewage collection system.
PAY PLAN Plan specifying the rate of pay for each job classification and employee of the District.
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PERSONAL SERVICES Expenses related to the compensation of salaried employees, such as health insurance and Social Security.
POTABLE WATER Water that is considered safe for domestic consumption.
PROCESSING TREATMENT PLANT The treatment plant that treats the sewage from a pump station.
PROJECT A budget unit relating to a defined set of improvements or a study.
PROJECT NUMBER An identification number assigned to a project.
PROPOSED BUDGET (see BUDGET PHASES)
PUMP STATION A pumping facility that lifts the wastewater flow to a high enough elevation that it can flow by gravity.
RATE (SANITARY) The rate charged per dwelling unit for a given period of time for collection and treatment of wastewater. The fee pays for operation and maintenance of the treatment plants and collection system and is a major revenue source for repayment of Revenue Bonds.
RESERVES Refers to the segregation of a portion of fund balance for specific purposes.
RESOURCE Estimated beginning funds on hand plus anticipated receipts.
RESTRICTED FUND BALANCE Any portion of ending fund balance of which the use is subject to externally enforceable legal restrictions imposed by creditors, grantors, contributors, laws or regulations of other governments.
REPRESENTATIVE SAMPLE A sample that is nearly identical in content and consistency to the larger body of material being sampled.
REVENUE BOND Long-term debt paid by annual receipts. The District's revenue bond is paid with service charge and connection fee revenues.
SAMPLE POINT A specific point in a stream, creek or river where consistently representative samples can be taken.
SEWAGE The used water and solids from homes and businesses that flow to a wastewater treatment plant.
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SEWER A pipe or conduit that carries wastewater or drainage water.
SEWERAGE The system of sewage collection and treatment works.
SERVICE CONNECTIONS The physical connection of a customer to the sanitary or surface water management systems by a pipe, culvert, or drainage way.
SLUDGE The semi liquid solids from sewage or industrial wastes (raw or treated) in clarifiers or sedimentation basins.
STORM AND SURFACE WATER MANAGEMENT (SWM) PLAN The Plan unanimously approved on July 27, 1989, by the Portland Metropolitan Area Local Government Boundary Commission designating USA as the regional stormwater service provider within USA boundaries. The initial plan addressed existing and future stormwater quality and quantity issues in USA's service area. Elements of the plan are: a comprehensive maintenance program watershed planning engineering public information financial management legal support
STORM SEWER A separate pipe, conduit or open channel that carries runoff from storms, surface drainage and street wash.
STRATEGIC INFORMATION SYSTEM PLAN (SISP) This is a master plan for the development and implementation of the District’s information technology system to insure that the proper system(s) and support are in place to meet the current and future information technology needs of the District. To establish the SISP requires developing the business process models which will define the business information needs. The SISP also includes development of the information technology architecture model and hardware/software standards, as well as, a capital budget and implementation schedule.
SUPPLEMENTAL BUDGET A financial plan adopted during a budget period to meet unexpected needs or to appropriate revenues not anticipated when the regular budget was adopted. It cannot be used to authorize a tax.
SYSTEM DEVELOPMENT CHARGE (see CONNECTION FEE)
TITLE 3 Title 3 is the Stream and Floodplain Protection Plan, a section of Metro’s Urban Growth Management Functional Plan. The plan requires local jurisdictions to meet regional performance standards relating to water quality and floodplain management. Key elements of Title 3 compliance are contained within the District’s Design and Construction Standards.
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TREATMENT - PRIMARY The treatment process which removes a substantial portion of solids in the wastewater in settling basins.
TREATMENT - SECONDARY Treatment after the primary treatment which adds biological processes to reduce the pollution loading. This treatment mixes oxygen with the wastewater. The three common types of secondary treatment facilities are trickling filters, activated sludge tanks, and waste stabilization ponds.
TREATMENT - TERTIARY Treatment after secondary treatment which uses physical, chemical, or biological processes to refine the effluent. The processes may include coagulation and sedimentation, filtration, and other chemical processes to further reduce nutrients in the wastewater.
UNAPPROPRIATED ENDING FUND BALANCE Unappropriated ending fund balances are requirements, but are not appropriated expenditures. According to Oregon local budget law, ending fund balances and reserves for future expenditures must be included in the totals for each fund in the publication of the budget’s financial summary. This amount cannot be transferred by resolution or used through a supplemental budget, unless necessitated by a qualifying emergency. The purpose of estimating an unappropriated fund balance is to provide a cash or working capital balance with which to begin the following year.
CLEAN WATER SERVICES ADVISORY COMMISSION (CWAC) (see ADVISORY COMMISSION)
USE The portion of the sanitary sewer charges that is based on the customer's water consumption.
WASTEWATER The used water and solids from homes and businesses that flow to a wastewater treatment plant.
WET WELL A compartment or tank where wastewater is collected. The suction pipe of a pump may be connected to the wet well or a submersible pump may be located in the wet well.
WINTER PERIOD The period from November 1 through April 30 which is used to determine winter water use for the consumption based rate structure. Water consumption during this period is used to calculate the USE portion for the following year.
WORKING CAPITAL Funds based on the difference between estimated revenues to be received and the amount expected to be spent.
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Acronyms & Abbreviations
ABC Administrative Building Complex acre-ft Acre feet ACWA Association of Clean Water Agencies APWA American Public Works Association ASR Aquifer Storage and Recovery AWWA American Water Works Association BAB Build America Bond BES (City of Portland) Bureau of Environmental Services BITC Billing Information Technical Committee BMP Best Management Practice BOD Biological Oxygen Demand BOR (United States) Bureau of Reclamation BPR Business Process Reengineering BRJOC Barney Reservoir Joint Ownership Commission BSD Business Services Department CAFR Comprehensive Annual Financial Report CBOD Carbonaceous biological oxygen demand CCF One hundred cubic feet (unit of volume often used for water) CCI Committee for Citizen Involvement CIP Capital Improvement Program (or Plan) COE (U.S. Army) Corps of Engineers CPO Citizen Participation Organization CSMS Conveyance Systems Management Study CWA (Federal) Clean Water Act CWAC Clean Water Services Advisory Commission CWI Clean Water Institute CWS Clean Water Services DEQ Department of Environmental Quality DLID Drainage Local Improvement District DMA Designated Management Agency DSL (Oregon) Division of State Lands E & I Electrical and Instrumentation
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EDU Equivalent Dwelling Unit EFU Equivalent Financial Unit EFU Exclusive Farm Use EM Electronic Mail EPA (United States) Environmental Protection Agency EQC (Oregon) Environmental Quality Commission ESA Endangered Species Act ESU Equivalent Service Unit FG Forest Grove FMIS Financial Management Information System FO Field Operations FOT Friends of Trees FTE Full Time Equivalent FY Fiscal Year GAAP Generally Accepted Accounting Principles GASB Governmental Accounting Standards Board GF General Fund GFOA Government Finance Officers Association GIS Geographic Information System GPD/gpd A unit of flow measurement in gallons per day GPM/gpm A unit of flow measurement in gallons per minute HRIS Human Resources Information Systems HRMP Human Resource Master Plan HVAC Heating, Ventilation, Air Conditioning I & I Inflow and Infiltration IGA Intergovernmental Agreement IWRM Integrated Water Resources Management JBWP Jackson Bottom Wetlands Preserve JWC Joint Water Commission LA Load Allocation LEBO Limited Eligibility Buy Out LEED Leadership in Energy and Environmental Design LID Local Improvement District LIDA Low Impact Development Approaches
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LIMS Laboratory Information Management System LSI Local Sewer Improvement LT Leadership Team M & I Municipal and Industrial MGD Million Gallons Per Day MO Minute Order (Board item) MOU Memorandum of Understanding MS4 Municipal Separate Storm Sewer System N/A Not available or does not apply NEDC Northwest Environmental Defense Center NMFS National Marine Fisheries Service NPDES National Pollutant Discharge Elimination System NRCS Natural Resource Conservation Service NTS Natural Treatment System OAR Oregon Administrative Rules ODF&W Oregon Department of Fish and Wildlife OGI Oregon Graduate Institute OGM Office of the General Manager OMFOA Oregon Municipal Finance Officers Association OPE Other Personnel Expense ORS Oregon Revised Statutes PERS Public Employee Retirement System PLC A programmable logic controller used to control a variety of functions with multiple inputs PNPCA Pacific Northwest Pollution Control Association POTW Publicly Owned Treatment Works PSI/psi Pounds per square inch (pressure measurement) RAD Regulatory Affairs Department R & O Resolution and Order RC Rock Creek RM River Mile RSMC Regional Stormwater Management Charge SCS (United States) Soil Conservation Service SDC System Development Charge SISP Strategic Information Systems Plan
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SOD Soil Oxygen Demands SS Suspended Solids SSES Sewer System Evaluation Survey SWCD Soil and Water Conservation District SWM Surface Water Management TB-PAC Tualatin Basin Public Awareness Committee (“Partners for Clean Water”) TDS Total Dissolved Solids THPRD Tualatin Hills Park and Recreation District TMDL Total Maximum Daily Load TRWC Tualatin River Watershed Council TSS Total Suspended Solids TVID Tualatin Valley Irrigation District TVWD Tualatin Valley Water District TWC The Wetlands Conservancy UGB Urban Growth Boundary USA Unified Sewerage Agency USAAC Unified Sewerage Agency Advisory Commission USGS United States Geological Survey WAMCO Water Management Committee of Washington County WASSTRIP Waste Activated Sludge Stripping to Remove Internal Phosphorus WEF Water Environment Federation (formerly WPCF or Water Pollution Control Federation) WES Water Environment Services (of Clackamas County) WLA Waste Load Allocation WMD Watershed Management Department WRD (Oregon) Water Resources Department WRI Willamette Restoration Initiative WWTD Wastewater Treatment Department
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