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2023 Capital Improvements Program Clean Water Services FY 2019 – 2023 Capital Improvements Program Board of Directors Andy Duyck, Chairman Dick Schouten, District 1 Greg Malinowski, District 2 Roy Rogers, District 3 Bob Terry, District 4 District Management Team Bill Gaffi, General Manager Diane Taniguchi-Dennis, Deputy General Manager Gerald Linder, Legal Counsel Mark Poling, Director, Business Operations Department Nora Curtis, Director, Conveyance Systems Department Nate Cullen, Director, Wastewater Treatment Department Ken Williamson, Director, Regulatory Affairs Department Bruce Roll, Director, Watershed Management Department July 2018 5 N Firs District Vision, Mission and Values VISION Enhance the environment and quality of life in the Tualatin River Watershed through visionary and collaborative management of water resources in partnership with others. MISSION We provide cost-effective services and environmentally sensitive management of water resources for the Tualatin River watershed. VALUES We Value… • Our Employee Team as Clean Water Services' greatest and trusted resource and asset. • A Supportive, Collaborative Team-Based Work Environment utilizing timely communication and diverse backgrounds, skills and aspirations of all Clean Water Services employees. • Active Public Awareness and Involvement in Clean Water Services affairs and regional water resources issues. • Financially Sound, Fiscally Responsible Management maximizing value for Clean Water Services rate payers and investors. • Quality, Cost Effective Customer Service for Clean Water Services customers supported by friendly, service-oriented personnel. • Strong, Visionary and Principle-Based Leadership providing direction and purpose in the achievement of the Clean Water Services mission. • Timely, Efficient Decision-Making at the Appropriate Level of the Organization enabling Clean Water Services to act swiftly, responsibly and effectively. • Up-to-Date, Scientific and Technical Information available to everyone. • Technical Excellence and Innovation in the management of Clean Water Services' water resource facilities. • Protection of the Public Health and Enhancement of the Environment through the development and delivery of Clean Water Services programs and services. • A Long Range, Comprehensive Basin-Wide Perspective on water resources issues, challenges and opportunities Table of Contents Capital Improvements Program Overview Introduction ............................................................................................................................................. 1 Current Operating Environment .............................................................................................................. 2 Index of Capital Funds .............................................................................................................................. 5 Capital Projects Summary ........................................................................................................................ 6 Major Sanitary Sewer Projects ................................................................................................................. 7 Major Surface Water Management (SWM) Projects ............................................................................. 10 Sanitary Sewer Projects Sanitary Sewer Project List ..................................................................................................................... 13 Sanitary Sewer Project Detail by Department Business Services ................................................................................................................................ 27 Conveyance Systems........................................................................................................................... 29 Regulatory Affairs - Laboratory........................................................................................................... 89 Business Services - Office of the General Manager ............................................................................ 90 Watershed Management .................................................................................................................... 97 Wastewater Treatment .................................................................................................................... 111 Surface Water Management (SWM) Projects Surface Water Management Project List ............................................................................................ 211 Surface Water Management Project Detail by Department Conveyance Systems......................................................................................................................... 216 Regulatory Affairs ............................................................................................................................. 249 Watershed Management .................................................................................................................. 250 This page intentionally left blank Introduction The District annually develops a five-year Capital Improvement Program (CIP) for Board of Directors’ (Board) consideration and adoption. To guide the capital budgeting process, the Board has adopted policies concerning the scope and approval of capital projects. The purpose of these policies is to clarify what is included within its capital improvement plan and budget, and to ensure continuity and consistency between projects and from one fiscal year to another. The following table summarizes the District’s capital budget philosophy and policies: Topic/Issue Board Adopted Policy Capital Improvement The District shall prepare a multi-year capital improvement program Program (CIP) (CIP), updated annually, to identify all capital projects it expects to undertake within that timeframe and to estimate their capital costs and, where significant, identify their operating budget impact. Capital Budget Projects undertaken in the first year of the CIP and their corresponding appropriations shall become the District’s capital budget and shall be approved by the District’s Budget Committee and adopted by the District’s Board as part of the operating budget. Definition of Capital Project A capital project is any physical asset acquired, constructed, financed, modified or replaced by the District with a total capital cost of $50,000 or more and a useful life of 5 years or more. All capital projects shall have a definitive beginning and end. All costs needed to acquire, construct, finance or modify a physical asset shall be included in the estimate of a capital project’s total cost, including planning, engineering and project implementation costs. Costs must be directly related to and primarily benefit a single capital project to be considered project costs, unless the Board has explicitly approved multiple, smaller projects under the aegis of the same project (e.g., Small Works Projects). Clean Water Services FY 2019-2023 Capital Improvements Program Page 1 Topic/Issue - continued Board Adopted Policy – continued Capital Outlay Capital items costing between $5,000 and $50,000 that result in the creation of a physical asset or extend the useful life of a physical asset for at least five years shall be classified as capital outlay within the operating budget. Supplies, materials, repair and maintenance are not considered capital outlay. Financial Forecast The District shall annually prepare a multi-year financial forecast of major revenues, expenditures, and other financing sources and uses for the District. Mid-Year Projects Any capital project not included within the CIP that cannot be deferred until the next CIP due to emergency, lost opportunity, additional costs, or significant impact for the District shall be first approved by the General Manager or his/her designee. The District’s Board shall be notified of any project approved by the General Manager that is critical to the District’s operations or involves a significant dollar value. Notification may be made as part of a request for Board approval of a related contract or change order, or as part of a regular update to the Board. Current Operating Environment On behalf of the public, the District owns, operates, and maintains the local collection systems in the unincorporated areas within the service area. The system includes more than 851 miles of collection system sewers, trunk sewers, and interceptor sewers, 42 pump stations, and 4 sewage treatment plants. The District is also responsible for Surface Water Management (SWM) facilities within the service area including more than 529 miles of storm water collection lines. The seven larger incorporated cities in the District’s service area are supplied through service agreements. These cities are expected to operate and maintain the collection systems and trunk sewers smaller than 12 inches in diameter within their borders. These cities also operate SWM programs and SWM facilities within corporate limits. On February 26, 2004, Clean Water Services was issued an integrated, municipal NPDES permit. This permit, the first in the nation, outlined the requirements for discharge of treated effluent and stormwater within its service boundary. On April 22, 2016 the District Was issued a new permit with an effective date of June 1, 2016. Clean Water Services is in compliance with all of the terms of its NPDES permit. DEQ has established Total Maximum Daily Loads (TMDLs) and waste load allocations for the Tualatin River. The NPDES permit acts as the implementation mechanism
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