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BOC Agenda 07-16-2002 WASHINGTON COUNTY BOARD OF COMMISSIONERS WORKSESSION ROOM 140 PUBLIC SERVICES CENTER JULY 16, 2002 TENTATIVE 8:30 a.m. 1. Board of Commissioners Communication (15 min.) 8:45 a.m. 2. Discussion of Formal Agenda Items (20 min.) 9:05 a.m. 3. Briefing on Tigard Urban Service Agreement (15 min.) - Brent Curtis, Land Use and Transportation, Planning Division 9:20 a.m. 4. Discussion of the Board of Commissioners Development Philosophy (20 min.) - Mark Brown, Land Use and Transportation Jail Inspection for Month of July: Commissioner John Leeper AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS Agenda Category: Consent Agenda Title: ACQUIRE AN EASEMENT TO PROVIDE SANITARY SEWER TO A PROPERTY IN CLEAN WATER SERVICES’ SERVICE DISTRICT Presented by: Bill Gaffi, General Manager (nmc) SUMMARY (Attach Supporting Documents if Necessary) The following easement is necessary to provide sanitary sewer to a property in Clean Water Services’ service district: I. SANITARY SEWER PROPERTY OWNER PROJECT SQUARE FEET VALUE Frederick S. Page and Cedar Dale LID (6089) 530 $685 Ann E. Page FISCAL IMPACT: $685 Budget Information: 108.0000.0000.55220 (Project 6089) REQUESTED ACTION: Acquire an easement to provide sanitary sewer to a property served by Clean Water Services. Agenda Item No. 1.a. Date: 7/16/02 77 1 BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES 2 In the Matter of Acquisition of ) RESOLUTION AND ORDER 3 An Easement Needed for District Purposes. ) ) NO._____________________ 4 5 The above-entitled matter came before the Board of Directors of Clean Water Services 6 (Board) at its regular meeting of July 16, 2002; and 7 It appearing to the Board that Clean Water Services (District) requires a certain easement 8 for the construction of sanitary sewer; and 9 It appearing to the Board that ORS 451.550 (3) and (4) give the Board the power to acquire 10 easements determined to be necessary and proper in the exercise of District purposes; and 11 It appearing to the Board that District representatives have secured a duly executed 12 easement for sanitary sewer from the property owners named in Exhibit A, which recites thereon 13 an appropriate amount of consideration for the acquisition of the easement; and 14 It appearing to the Board that said easement should be accepted and recorded, and the 15 Board being fully advised in the premises and that the grantors thereof should be compensated for 16 the easement granted thereby as provided in the easement document and as set forth in Exhibit A; 17 it is therefore 18 / / / 19 / / / 20 / / / 21 / / / 22 / / / 23 / / / 24 / / / 25 / / / 26 / / / Page 1 – RESOLUTION AND ORDER CLEAN WATER SERVICES 155 North First Avenue, Suite 270 Hillsboro, Oregon 97124 78 Telephone (503) 846-8621 Fax (503) 846-3757 1 RESOLVED AND ORDERED that the easement granted by the property owners named in 2 Exhibit A to this Resolution and Order be, and hereby is, accepted by the Board of Directors of the 3 District. 4 DATED this 16th day of July, 2002. 5 CLEAN WATER SERVICES 6 By its Board of Directors 7 8 ________________________________ Chairman 9 10 ________________________________ 11 Recording Secretary 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Page 2 – RESOLUTION AND ORDER CLEAN WATER SERVICES 155 North First Avenue, Suite 270 Hillsboro, Oregon 97124 Telephone (503) 846-8621 Fax (503) 846-3757 79 EXHIBIT A I. SANITARY SEWER PROPERTY OWNER PROJECT SQUARE FEET VALUE Frederick S. Page and Cedar Dale LID (6089) 530 $685 Ann E. Page 80 AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS Agenda Category: Consent CPO 3 Agenda Title: ACCEPT THE CONSTRUCTION OF BUTNER LOCAL IMPROVEMENT DISTRICT (6049) AND RELEASE RETAINAGE TO KASEY COOPER EXCAVATING, INC. Presented by: Bill Gaffi, General Manager (dg) SUMMARY (Attach Supporting Documents if Necessary) On April 16, 2002, the Clean Water Services Board of Directors (Board) approved Minute Order No. 02-35, which awarded the contract for the construction of the Butner Local Improvement District (LID) to Kasey Cooper Excavating, Inc. in the amount of $36,405. The General Manager has approved Change Order No. 1. The change order covered additional work associated with additional pavement restoration quantities and trench excavation depth. Change Order No. 1 increased the contract amount by $10,843.50, to $47,248.50 (29.8 percent). All project work is complete and in conformance with the specifications of the contract. The final actual construction cost is $47,887, a 31.5% increase in the contract price. Staff recommends the Board accept the project as final and authorize release of retainage in the amount of $2,394.35 to Kasey Cooper Excavating, Inc. FISCAL IMPACT: N/A Budget Information: 112.062.8224.52204 Project 6049 REQUESTED ACTION: Accept the construction of the Butner LID (6049) and release retainage in the amount of $2,394.35 to Kasey Cooper Excavating, Inc. Agenda Item No. 1.b. Date: 7/16/02 81 82 AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS Agenda Category: Consent CPO 1 Agenda Title: ACCEPT THE CONSTRUCTION OF SUNNINGDALE LOCAL IMPROVEMENT DISTRICT SANITARY UPGRADE (6034) AND RELEASE RETAINAGE TO CANBY EXCAVATING, INC. Presented by: Bill Gaffi, General Manager (tml) SUMMARY (Attach Supporting Documents if Necessary) On May 21, 2002, the Clean Water Services Board of Directors (Board) approved Minute Order No. 02-43, which awarded the contract for the construction of the Sunningdale Local Improvement District Sanitary Upgrade to Canby Excavating, Inc. in the amount of $36,985.45. All project work is complete and in conformance with the specifications of the contract. The final actual construction cost is $37,536.25. This is an increase of 1.49% over the original contract amount due to increased pavement restoration quantities. Staff recommends the Board accept the project as final and authorize release of retainage in the amount of $1,876.81 to Canby Excavating, Inc. FISCAL IMPACT: N/A Budget Information: 212.062.8224.52205 (Project No. 6034) REQUESTED ACTION: Accept the construction of the Sunningdale Local Improvement District Sanitary Upgrade (6034), and release retainage in the amount of $1,876.81 to Canby Excavating, Inc. Agenda Item No. 1.c. Date: 7/16/02 83 84 AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS Agenda Category: Consent Agenda Title: APPROVE AN AGREEMENT WITH TCI CABLEVISION OF OREGON TO UTILIZE THE METROPOLITAN AREA NETWORK Presented by: Bill Gaffi, General Manager (ms) SUMMARY (Attach Supporting Documents if Necessary) TCI Cablevision of Oregon (TCI) provides a Metropolitan Area Network (MAN) based on fiber- optic technology. Clean Water Services (District) satisfactorily utilized TCI’s services for the past several years to utilize this infrastructure for data communication between District sites. This allows the District to achieve high-speed, reliable communications of its distributed computing environment for significantly less then if it were to utilize traditional telephone company services. In short the District pays less for more bandwidth. Most of the District’s sites operate at 1 gigabyte of bandwidth for a monthly charge of roughly $850 per site. The District requests the Board of Directors to approve a one-year agreement with TCI in the amount of $68,576.34, so that the District can utilize the MAN for its data communications. FISCAL IMPACT: $68,576.34 Budget Information: 040.8305.0000.52440 REQUESTED ACTION: Approve a one-year Agreement with TCI Cablevision of Oregon in the amount of $68,576.34 to utilize the Metropolitan Area Network for the District’s data communications. (A copy of the Agreement is available at the Clerk’s desk.) Agenda Item No. 1.d. Date: 7/16/02 85 86 AGENDA WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Land Use and Transportation (CPO 7) Agenda Title: APPROVE ESTABLISHMENT OF THE ROADS IN ARBOR RIDGE NO. 6 AND A DEDICATION DEED AS A COUNTY ROAD Presented by: Michael A. Borresen, County Engineer SUMMARY (Attach Supporting Documents if Necessary) The roads in the subdivision of ARBOR RIDGE NO. 6 and Dedication Deed No. 2000077981 are new roads that have been constructed in accordance with approved plans and specifications meeting County Standards. Final inspections have been made and all improvements were found to meet specifications. The inspector’s reports are on file. The Board, by Resolution and Order No. 87-108, required that as a condition of development approval, a Road Maintenance Local Improvement District (MLID) be formed with the final platting of any subdivision initiated after May 19, 1987. Resolution and Order No. 01-012 established an MLID. As the Board is aware, MLIDs and their assessments will continue to be established for administrative purposes only. There will be no assessments as the Urban Road Maintenance District is funded as a result of Ballot Measure 50, unless otherwise ordered by the Board. A Resolution and Order has been prepared establishing the roads contained in this subdivision, as a County Road. Attachments: 1. Resolution and Order 2. Map DEPARTMENT’S REQUESTED ACTION: Approve the attached Resolution and Order establishing the roads in ARBOR RIDGE NO. 6 and Dedication Deed No. 2000077981 as County Road No. 3157. F:\SHARED\ENG\WPSHARE\Colleen\agendas\CRAGENDAS\CR3157ArborRidge071602.doc COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action. Agenda Item No. 1.e. Date: 7/16/02 87 IN THE BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON In the Matter of Establishing County ) RESOLUTION AND ORDER Road No. 3157, the Roads in ARBOR ) RIDGE NO. 6, and Dedication Deed No. ) NO. 2000077981, a Subdivision in the Southeast ) C.R. NO. 3157 One-quarter of Section 19, T1N, R1W, ) Willamette Meridian. ) This matter having come on regularly before the Board at its meeting of July 16, 2002; and It appearing to the Board that pursuant to ORS 368.016(2)(C), this is the time and place that the Board may establish the following as County Roads: “NW LaPaloma Lane, NW Chaparral Terrace, and NW Gold Canyon Lane, as shown on the duly recorded plat of ARBOR RIDGE NO.
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