Registration of School Candidates for Category C Subjects (Other Languages – November 2016 Series)
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Ref.: DSE/CR 3/2016 1 June 2016 Hong Kong Diploma of Secondary Education Examination 2017 Examination Circular No. (10) 2015/2016 Registration of School Candidates for Category C Subjects (Other Languages – November 2016 Series) 1. Registration of School Candidates (a) Registration for Category C subjects (Other Languages – November 2016 Series) of the 2017 Hong Kong Diploma of Secondary Education Examination (HKDSE) will be accepted from 15 June to 11 July 2016. Schools presenting students for the Examination are required to register with the HKEAA via the Registration System at the HKDSE Examination Online Services (https://www.hkdse.hkeaa.edu.hk). Hardcopy of entry forms will not be accepted. (b) All six Category C subjects, viz. French, German, Hindi, Japanese, Spanish and Urdu, will be offered in the November 2016 Series. The AS level question papers of Cambridge International Examinations (CIE) will be used in the Category C examinations. For details about the selection of subjects, please refer to Annex 1. (c) Before submitting their students’ registration entries to the HKEAA, schools should make sure that all students entering for the Category C subjects (Other Languages – November 2016 Series) examination are bona fide S6 students in the school year 2016/2017. (d) Schools should remind their students that they must abide by the regulations laid down in the HKDSE Examination Regulations and ‘Instructions to Candidates’ for Category C subjects (Other Languages – November 2016 Series) when taking the examination. Candidates in breach of any requirements or regulations are subject to penalty. 2. Arrangements for the Release of Results for Category C subject examinations The results for Category C subjects (Other Languages – November 2016 Series) examination will be released in early February 2017 while the results for Category C June 2017 series will only be released in late August 2017, which could not meet the JUPAS schedule for tertiary admissions. School principals are requested to remind their students who intend to take the Category C French and Spanish examinations that they should sit the November 2016 series examination so that their results could be considered by JUPAS for tertiary admission purposes. 3. Registration Procedures and Support for Schools (a) Guides to Schools for Preparing Entries To facilitate schools in preparing candidates’ entries for the Category C subjects (Other Languages – November 2016 Series) of the 2017 HKDSE, a new document, namely “Guides to Schools for Preparing Entries – June Registration”, which introduces the step-by-step registration procedures, highlights the important points to note and the documents that need to be downloaded by schools/candidates, is given in Annex 1 for ease of reference. School principals and School Examination Officers (SEOs) may follow the summary of important dates in paragraph 4 below and read the guides to carry out the administrative works that will take place during the period. - 2 - (b) School Briefing A briefing session has been arranged in the afternoon of 24 June 2016. In the briefing session, apart from introducing the logistics arrangements for the release of results and rechecking and remarking applications in the 2016 HKDSE, the June Registration of the 2017 HKDSE will also be covered so as to familiarise school personnel with the registration procedures for their students. The programme rundown is given in Annex 4. To facilitate our logistics arrangements, School Principals/SEOs should sign up for the briefing session via the School Information Management (SIM) System (Login HKDSE Examination Online Services School Information Management Maintain Register Event) on or before 21 June 2016 (Tuesday). Due to limited seating capacity, each school may nominate up to two representatives to attend the briefing session. The presentation materials will also be uploaded to the main page of the respective systems of the HKDSE Examination Online Services and the “School and Teacher” corner of the HKEAA website on 27 June 2016. 4. Examination Timetable and Important Dates The timetable for the Category C subjects (Other Languages – November 2016 Series) examination is given in Annex 3. A summary of the important dates pertaining to the June registration of the 2017 HKDSE is given below for ease of reference: Event Date References June – July 2016 1. Register for School Briefing via By 21 June 2016 Annex 4 SIM Rundown 2. Applications for special 15 June – 11 July 2016 Annex 1 examination arrangement for SEN Part 7 – Application for candidates – applicable to Category Special Examination C subjects (Other Languages – Arrangements November 2016 Series) only 3. Registration for Category C 15 June – 11 July 2016 Annex 1 subjects (Other Languages – Part 2 – Preparation November 2016 Series) Part 3 – Completing the Registration Entries 4. Payment of examination fee By 11:59 pm on 18 July 2016 Annex 1 Part 4 – Payment (4.1 & 4.2) 5. Late payment of examination fee Between 19 July 2016 and Annex 1 before 12:00 noon on 23 July Part 4 – Payment (4.3) 2016 (Note: Entries will be accepted on payment of a supplementary fee of $238 per candidate in addition to the subject fees) 6. Applications6 for Late Entry / 12 July – 23 July 2016 Annex 1 Subject Amendment Part 8 – Late Entry / Subject Amendment 7. Payment of supplementary fee & By 12:00 noon on 23 July subject fees (if applicable) 2016 - 2 - September 2016 8. Deadline7 for withdrawal 5 September 2016 Annex 1 Part 11 – Withdrawal from the Examination 9. Issue8 of Admission Forms and Late September 2016 Annex 1 ‘Instructions to Candidates’ for Part 12 – Admission Category C subjects (Other Forms and ‘Instructions Languages – November 2016 to Candidate’ Series) examinations October – November 2016 10. Examination9 period for Category Annex 3 C subjects (Other Languages – Examination Timetable November 2016 Series): - Written examinations 3 October – 11 November 2016 - Speaking examinations 2 October – 22 October 2016 February 2017 11. Release1 of examination results: Annex 3 -0 Category C subjects (Other early February 2017 Examination Timetable Languages – November 2016 (tentative) Series) 5. Enquiries (1) For enquiries on the WebSAMS, please contact: WebSAMS Help Desk (EDB) (Tel. No.: 3125 8510) CDS Help Desk (EDB) (Tel. No.: 3464 0550) (2) For general enquiries on the registration for the 2017 HKDSE, please contact: HKEAA Public Examinations Information Centre (Tel No.: 3628 8860) (Email: [email protected]) MARGARET HUI (MS) General Manager, School Examinations and Assessment Division To: Principals of schools participating in the 2017 HKDSE - 3 - Annex 1 Hong Kong Diploma of Secondary Education Examination 2017 Guides to Schools for Preparing Entries - June Registration 1. Selection of Category C Subjects 1.1 There are two examination series for the 2017 HKDSE Category C subjects, namely November 2016 and June 2017 Series. All six Category C subjects, viz. French, German, Hindi, Japanese, Spanish and Urdu, will be offered in the November 2016 Series. The AS level question papers of Cambridge International Examinations (CIE) will be used in the Category C examinations. While French and Spanish will be offered in both November 2016 and June 2017 Series*, a candidate may enter for the same subject(s) only once in either series. The Category C subjects entered in both series will be combined with the Categories A and B subjects entered for the 2017 HKDSE and the total number is limited to a maximum of eight subjects. Registration for the June 2017 Series will be accepted in September / October 2016. * The results for Category C subjects (Other Languages – June 2017 Series) examination will only be released in late August 2017, which could not meet the JUPAS schedule for tertiary admissions. School principals are requested to remind their students who intend to take the Category C French and Spanish examinations that they should sit the November 2016 series examination, the results of which are expected to be available in early February 2017 so that their results could be considered by JUPAS for tertiary admission purposes. 1.2 Candidates can find more information about the Category C subjects at the HKEAA website (www.hkeaa.edu.hk HKDSE Assessment Information Subject Information) and the CIE website at www.cie.org.uk. 2. Preparation June Registration Period 15 June to 11 July 2016 Registration Method via the Registration System at the HKDSE Examination Online Services: https://www.hkdse.hkeaa.edu.hk Hardcopy of entry forms will not be accepted. Before submitting students’ registration entries to the HKEAA, schools should make sure that: All students entering for the Category C subjects (Other Languages – November 2016 Series) examination are bona fide S6 students in the school year 2016/2017. School Examination Officer (SEO)/School Principal should have their own login ID and password ready. [See below for more information.] Read carefully the “Instructions to Applicants” and “User Manual for the HKDSE Examination Registration System” which will be available for download from the Registration System from 8 June 2016. Candidates can download the “Instructions to Applications” from the HKEAA website (www.hkeaa.edu.hk HKDSE Examination Administration Exam Registration & Fees Exam Registration). Read “Supplementary Information for Schools Using WebSAMS” (Annex 2) for the steps of preparing their candidates’ entry data in the WebSAMS and transmitting the data files via CDS (for Schools using WebSAMS). What to do if I encounter the following user account problems? User Account Problem School Principals SEOs Loss of User IDs Contact the PEIC on 3628 8860 Contact School Principal or or send an email to School Administrator to [email protected] and provide check/update their account information for verification. profile via SIM. If necessary, a Change of account users new account can be created for the school teacher/staff who will serve as SEOs via SIM. Forgot login password Click the “Forgot Login Password” button on the login page of the HKDSE Examination Online Services.