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Printed Minutes PDF 155 KB MINUTES Meeting: Royal Docks Officer Level Programme Board Date: Monday 28 October 2019 Time: 3.00 pm Place: Workplace Westfield Stratford City, 2 Stratford Place, E20 1EJ Agendas and minutes of the meetings of this Board are published at lep.london/about/meetings (except in those cases where information may be exempt from disclosure under the Freedom of Information Act). Meetings are not held in public and are only open to those invited to attend by the Chair. Present: Members: Jane Sherwood, Head of Economic Regeneration, London Borough of Newham (LBN) (Co-Chair in the Chair) Simon Powell, Assistant Director – Strategic Projects and Property, GLA (Co-Chair) Daniel Bridge, Royal Docks Programme Director, Royal Docks Team Kevin Kingston, Interim Head of Regeneration, LBN Officers: Louis Harris, Board Officer, GLA (Observer) Laura Marshall, Board Officer, GLA (Clerk) Shelim Shakir, Head of Business, Governance and Programme, Royal Docks Team Contact Officer: Laura Marshall Telephone: 020 7084 2724 Email: [email protected] City Hall, The Queen’s Walk, London SE1 2AA Enquiries: 020 7983 4100 minicom: 020 7983 4458 www.london.gov.uk Greater London Authority Royal Docks Officer Level Programme Board Monday 28 October 2019 1 Apologies for Absence and Chair's Announcements (Item 1) 1.1 The Chair welcomed Members to the meeting, including Kevin Kingston who was attending his first Board meeting. 1.2 Members noted that Laura Marshall was starting a new role in the Skills and Employment Unit at the GLA and this would be her last meeting. The Chair thanked Laura for her hard work. The Chair welcomed Louis Harris to the meeting and explained that Louis would be providing temporary clerking cover to the Royal Docks Officer Level Programme Board and the Royal Docks Enterprise Zone Programme Board until the position was filled permanently. 1.3 Apologies were received from Jamie Izzard. 2 Declaration of Interests (Item 2) 2.1 Simon Powell declared an interest in respect of Item 6 (Update on Development and Crystal Building), as GLA Land and Property Limited, of which Simon is a director, owns the Crystal Building. The interest was noted for transparency and no further action was taken. 2.2 There were no further declarations of interests in the items set out on the agenda. 2.3 The Chair reminded Members to always be mindful of their interests and to err on the side of caution by declaring interests if ever in any doubt. 3 Minutes from the Previous Meeting (Item 3) 3.1 DECISION: That the minutes of the meeting held on 12 August 2019 be agreed. 4 Review Programme for Updating the Delivery Plan (Item 4) [Note: Items 4 and 5 were discussed together as the papers for the December Royal Docks Enterprise Zone Programme Board would impact on the forward plan for the Delivery Plan]. 4.1 The Board received an update on the High-Level Programme planned until March 2020. The programme included key milestones and outputs for the Royal Docks Enterprise Zone Programme Board meetings in December 2019 and March 2020. 2 Greater London Authority Royal Docks Officer Level Programme Board Monday 28 October 2019 4.2 Members noted that the Royal Docks Enterprise Zone Programme Board would be asked to review and endorse the drawdown of funds for 2020/21 project delivery in line with the approved delivery plan (Culture and Events Programme, Marketing and Engagement Programme, Early Economic Development Activity and Place Capital Works) at the December 2019 Royal Docks Enterprise Zone Programme Board. 4.3 Members heard that the Economic Strategy, Cultural Placemaking Strategy and Public Realm Strategy would be finalised by the end of2019 and the Monitoring and Evaluation Framework completed by mid-December 2019. These related strategies would inform the updating of the Project Implementation Documents (PIDs). The PIDs would be updated during December 2019 to January 2020. 4.4 Daniel Bridge explained that the Mayor of Newham, Rokhsana Fiaz OBE (LEAP Board Member and Co-Chair of Royal Docks Enterprise Zone Programme Board) had provided the LEAP Board with an update on the Royal Docks Programme delivery at the September 2019 LEAP Board meeting. Members noted that the next substantive LEAP Board update had been scheduled for March 2020, which would coincide with the two-year review as agreed at the June 2018 meeting. It had been agreed that a further update at the December 2019 LEAP Board would no longer required. Daniel Bridge would write to Rokhsana Fiaz OBE to update her on the forward plan. [Action: Daniel Bridge] 4.5 Members considered the timing of seeking LEAP Board endorsement for the additional Delivery Plan funding. Further detail was outlined in the reserved minute. 4.6 Kevin Kingston asked that a meeting between relevant LBN and Royal Docks Team officers be set up to discuss joint working on community engagement. [Action: Daniel Bridge] 5 Discuss Papers for December Royal Docks Enterprise Zone Programme Board Meeting (Item 5) [Note: Items 4 and 5 were discussed together as the papers for the December Royal Docks Enterprise Zone Programme Board would impact on the forward plan for the Delivery Plan]. 5.1 Members considered the forward plan for the Royal Docks Enterprise Zone Programme Board on 17 December 2019. 6 Update on Development and Crystal Building (Item 6) 6.1 Members heard that possession of The Crystal had been taken back by the GLA and Siemens had moved out of the premises. The Royal Docks exhibition had 3 Greater London Authority Royal Docks Officer Level Programme Board Monday 28 October 2019 been installed in the exhibition space. Further detail was outlined in the reserved minute. 7 Date of Next Meeting (Item 7) 7.1 The next meeting of the Royal Docks Officer Level Programme Board scheduled for 3.00pm on Monday 9 December 2019 would need to be rearranged to a date convenient for all Members. [Action: Clerk] 8 Any Other Business (Item 8) A) Royal Docks Networking Forum 8.1 Members heard that the Royal Docks Networking Forum would take place on 4 November 2019. The event would be hosted by the Mayor of Newham, Rokhsana Fiaz OBE and Deputy Mayor for Housing, James Murray. The guest list for the event would include former Royal Docks Advisory Board Members, local Newham councillors, SMEs, Citizens Assembly representatives and headteachers from local schools. Members considered the agenda and logistics for the event. 8.2 The Chair asked that Kevin Kingston be added to the guest list. [Action: Clerk] 8.3 The Chair asked that a basic set of terms of reference and key objectives for the Royal Docks Networking Forum be drafted before the first Forum on 4 November 2019. [Action: Clerk] 9 Close of Meeting (Item 9) 9.1 The meeting closed at 3.56pm. 4 .
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