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B-133102 Further Improvement Needed in Assisting Military

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B-133102 Further Improvement Needed in Assisting Military . c i-. t?i - I y. Y 0 E-4 aI S t2D .- u S I I- in .-s v, .- LL s 2 Q a S Iz , COMPTROLLER GENERAL OF THE UNITED STATES WASHINGTON. D.C. 20548 B-l 33102 To the President of the Senate and the ..- Speaker of the House of Representatives We are reporting on the need for further improvement in assisting military personnel in finding adequate housing near bases to which they are assigned. We made our review pursuant to the Budget and Accounting Act, 1921 (31 U.S.C. 53), and the Accounting and Auditing Act of 1950 (31 U.S.C. 67). Copies of this report are being sent to the Director, Office of Management and Budget, and to the Secretary of Defense. Comptroller General of the United States Contents Page DIGEST 1 CHAPTER 1 INTRODUCTION 3 HRO functions 3 Joint or coordinated HROs 5 2 PROGRAMEFFECTIVENESS IMPAIRED 6 DOD apprised of the problem 8 Conclusions 8 3 NEED FOR IMPROVEMENTOF DOCUMENTATIONSUP- PORTING HRO REPORTING 10 Army 10 Fort Sam Houston 10 Fort Dix 10 Navy 11 Air Force Bases 11 Conclusions 11 Agency comments and GAO evaluation 12 4 INCIDENCE OF ALLEGED DISCRIMINATION IN COM- MUNITY HOUSING 13 Instances of unreported cases of alleged discrimination 13 Excessive time lapse before investiga- tion of cases at Fort Sam Houston 15 Conclusion 17 Agency comments and GAO evaluation 17 5 NEED FOR INCREASED EMPHASIS ON OBTAINING WRITTEN ASSURANCESOF OPEN HOUSING POLICY FROM LANDLORDSAND RELATED MATTERS 19 Need for updating assurances 19 Naval Air Station, Alameda 19 Naval Station, Treasure Island 20 CHAPTER Page Continued occupancy of sanctioned hous- ing 20 Conclusions 21 Recommendation 21 Agency comments and GAO evaluation 21 6 POTENTIAL FOR CENTRALIZING HRO FUNCTIONS IN SAN FRAIJCISCO BAY AREA 23 San Francisco Bay Area 23 Opportunity to improve housing referral effectiveness through a joint field team--East Bay Complex 24 Conclusion 27 Recommendation 27 Agency comments and GAO evaluation 27 7 SCOPE OF REVIEW 28 APPENDIX I Letter dated January 15, 1973, from Assist- ant Secretary of Defense (Installations and Logistics) 31 II Principal officials responsible for the administration of activities discussed in this report 34 ABBREVIATIONS AFB Air Force Base GAO General Accounting Office DOD Department of Defense HRO Housing Referral Office COMPTROLLERGENERAL'S FURTHER IMPROVEMENT NEEDED IN REPORTTO THECONGRESS ASSISTING MILITARY PERSONNELIN FINDING ADEQUATE HOUSINGNEAR BASES Department of Defense B-133102 ------DIGEST WHYTHE REVIEW WAS MADE Although reported cases of racial discrimination in offbase housing In July 1967 the Department of De- were few, GAO found several instances fense (DOD) established Housing E where house hunters felt they had Referral Offices (HROS) at military been re~j?Z'ii'!<e ?jf--ya& but bases to promote its policy of rely- did not lodge a formal complaint for ing on nearby communities as a a variety of reasons. primary source of _l___l-family housingAI__ - for military_ - ,... - personnel._~ - - The HROs One reason given to GAO by persons were to assist such personnel, as involved was that they were not well as DOD civilian emplovees, in aware of procedures to follow. locating adequate, suitable, eco- Another was that, since t. nomical.411J---F-I-^---ya-~ and nond.iscrimi?%%o?yoff- cgjmin&ion was subtle, it would be base housing n.eax-t&e~~~~~~~* difficult to prove. The problem, stations. therefore, may not be as minor as the few reported cases seem to sug- In this initial review of the pro- gest. (See pp. 13 and 17.) gram, GAO sought to learn how effectively the HROs were ach ieving DOD requires landlords to give their purposes. written assurances that they will rent to all military personnel with- out regard to race, creed, color, or FINDINGSAND CONCLUSIONS national origin. Of 17 installations checked, GAO found that only 6 had Although required to do so, many current and adequate landlord "assur- incoming military personnel were ances" on file. Some military person- not reporting to the base HROs. nel have entered into rental or sales This precluded HROs from providing agreements for units which are sup- valuable centralized information on posed to be officially restricted availability of onbase housing and because of landlords' failure to the type and cost of available furnish the assurances. (See private housing. (See p. 6.) pp. 19 and 20.) At some bases, reports prepared from Most HROs reviewed seemed to be HRO records were not timely, accu- meeting the requirement of coordinat- rate, reliable, or complete. There- ing and centralizing their activi- fore, it was not feasible for GAO ties, when possible, with other HROs or agency officials to evaluate in the same general area to avoid HROs' effectiveness. (See p. 10.) duplicating activities. Potential Tear Sheet. Upon removal, the report cover date should be noted hereon. 1.’ I existed, however, for further 1 DOD said its instruction on equal I centralization in the San Francisco opportunity in housing placed I Bay area of California. (See p. 23.) increased emphasis on GAO's sugges- I i tion that HROs provide greater assur- I As a result of GAO's bringing this ance that alleged cases of discrimi- I I to the attention of officials at nation will be promptly and I various installations in the San thoroughly investigated. GAO I Francisco area, preliminary actions believes proper implementation of the I I have been taken to form a joint instruction should correct delays I field team in the East Bay area of in investigating complaints. How- I I San Francisco. (See p. 27.) ever, GAO feels that some cases of I apparent discrimination may continue I RECOMMEi!JDATIONS to be unreported for one reason or I I another and increased attention I The Secretary of Defense should take should be given to interviewing I I steps to insure that: minority personnel to identify such I problems. (See p. 17.) I I --Nondiscrimination assurances are I obtained from owners and land- DOD said the military departments I lords. (See p. 21.) were notified of deficiencies GAO I found in DOD's policy requiring I --Maximum coordination among HROs signed nondiscrimination assurances I I in metropolitan areas is attained. from owners and landlords and that I (See p. 27.) DOD plans to revise Instruction I I 4165.51 to provide for a periodic i AGENCYACTIONS AND UNRESOLVEDISSUES review of written assurances to in- I sure they are current and correct. I I DOD agreed that HRO operations could (See p. 21.) I be improved and cited action taken I I or planned to accomplish objectives DOD agreed with G.lO's suggestion to I in GAO's recommendations. monitor the East Bay joint field I team effort and said that efforts I I GAO met with agency officials and thus far are encouraging. DOD in- I learned that subsequent actions, tends to apply this concept in other I I such as revising reporting-in proce- metropolitan areas, if it is success- I dures and giving more attention to ful. (See p. 27.) I intensive management, should allevi- I ate the problem of personnel failing I to process through the HRO. (See I , P= 8.) MATTERS FOR COKSIDERATION I BY THE CONGRESS I I DOD said procedures for recording I and reporting HRO operations had This information-type report is being been strengthened since GAO's issued to apprise the Congress on the I I review. A directive is being revised progress made in this area of wide- I and it addresses the recommendations. spread interest and identifies the I I (See p. 12.) improvements still required. I i I I I I I I I I I 2 I I I CHAPTER 1 INTRODUCTION In the past, assisting military personnel in obtaining offbase housing was a function of an installation’s housing or billeting office. Frequently, however, the installation did not sufficiently emphasize this type of service. As a result military families not only experienced difficulty in obtaining housing but in many cases were dissatisfied with it. Recognizing the need for a personalized and conveniently available service to assist military personnel in locating suitable housing within the community, the Secretary of Defense in July 1967 directed the establishment of Housing Referral Offices (HROs) at military installations having more than 500 military personnel. These offices were estab- lished to assist military personnel and certain Department of Defense (DOD) civilian employees in locating adequate, suitable, economical, and nondiscriminatory offbase housing within reasonable proximity of their duty stations. DOD’s policy is to rely on communities near military installations as primary sources of housing for military personnel. Housing is to be provided for all military per- sonnel regardless of race, color, creed, or national origin, In March 1968 interim guidance for establishing HROs was provided to installations and commands; and, in November 1968 DOD Instruction 4165.51, “Housing Referral Offices and Services, I’ formalized these guidelines, setting forth the objectives of the program. In 1971 this instruction was amended to provide civilian employees with the same serv- ices provided military personnel. As of December 31, 1971, there were 339 HROs in the United States. For fiscal year 1972, the estimated cost to operate these offices was about $8.8 million and the esti- mated manpower strength was 1,100 military and civilian personnel. HRO FUNCTIONS HROs are responsible for securing a maximum number of listings of housing units suitable for occupancy by military personnel and available on a nondiscriminatory basis. Such 3 listings are compiled through real estate interests in the community and through other Government agencies. HROs are required to inspect property submitted for listing if there is any question regarding its suitability.
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