TRELAWNYD AND GWAENYSGOR COMMUNITY COUNCIL

Minutes of the Annual General Meeting of the Community Council held on Monday 12th May 2014 in the Memorial Hall at 6.45pm.

PRESENT: - Cllr D Smith (Trelawnyd Ward); Cllr I Papworth (Trelawnyd Ward); Cllr. D Ellis (Trelawnyd Ward); Cllr. J Whiteway (Gwaenysgor Ward)*; Cllr A Wenger (Gwaenysgor Ward); Cllr P Jones *(Gwaenysgor Ward) Cllr D Paulus (Trelawnyd Ward) County Councillor N Steele-Mortimer ( County Council)

The appointment of a Chair

Cllr DE proposed and Cllr AW seconded the nomination of Cllr D S to continue for the ensuing year.

The appointment of a Vice Chair

Cllr DP proposed and Cllr AW seconded the nomination of Cllr DE for the ensuing year. The proposals were carried with one abstention.

Financial Matters

The Clerk reported that the balances at the bank on 18 April 2014 were £5530.97 in the Business Money Manager Account and £1712.29 in Community Current Account. A financial spreadsheet was circulated showing income and expenditure for the year.

Any Other Business

• The Clerk was asked to approach One Voice Wales and research their website with the aim of obtaining an accounting package.

Minutes of Ordinary Meeting

1770: Apologies Cllrs. P Bartley & E Lloyd Ellis (Trelawnyd Ward); 1771: Declaration of Interests There was none 1772: To read and consider the minutes of the ordinary meeting held on Monday 14 April 2014. Min 1761 after “that” in final sentence insert “even”. Min 1765 deletes “gave” and inserts “asked for an” and delete final sentence. 1773:To approve the signature of the Chair Proposed by Cllr PJ and seconded by Cllr DE with amendments. 1774: To discuss matters arising from the minutes. The Clerk was to chase up the officer who attended the recent site meetings regarding the stile and footpath in Gwaenysgor. A meeting was to be held to prioritise items ready for a Community Development Plan meeting set for 21 May 2014. Cllr NSM gave an update on the matter of the footpath outside the Crown and explained that officers were aware of the issues and had been asked to state where on the list of priorities was it. It was suggested a FOI request be made on the matter of where on the list of prioritise it was. 1775: To dispose of any business remaining from the last meeting There was none. 1776: Planning Applications An application for a two storey extension at Hafod Ffordd Teilia Gwaenysgor Rhyl had been withdrawn. 1777: -To receive communications as directed by the Chair Bryniau Clwyd and Dyffryn Dyfrdwy: Red K6 Telephone Boxes SLCC: Receipt for subscription St Kentigern Hospice: Receipt for donation and newsletter. FCC: Invite to County Forum meeting 12.06.14. 1778: – To receive reports and minutes of committees The Whistle blowing Policy was agreed with amendments having been proposed and seconded by Cllr JW and Cllr AW. 1779:– Questions to Chair or Clerk: put and answered: provided 14 days notice has been given There were none

1780: To receive and to note any urgent business not requiring discussion any member wishes to bring to the attention of the meeting Streetscene were to be contacted about the absence of a dog bin and a rubbish bin had been removed in Trelawnyd. It was reported that the rent at the Crown had been increased by the owners which was a cause for concern as the public house is an asset of the local community. A motion for the next meeting was suggested as follows “Register the Crown as an asset under the Localism Act 2011”. 1781: To receive and consider resolutions or recommendations The Community Council’s minutes were to be made available to Lynne Jones of Colony of Ants for inclusion on the website. Residents in Gwaenysgor were concerned that the signs in the villages were not like for like with Trelawnyd which was a conservation group matter which would be resolved when it is known what direction it’s going. 1782: Financial Matters Approved payments of Clerks May 2014 salary £176.75 and expenses £8.18; Scottish Power £290.81.Zurich Municipal £589.10.Printer £79.00; One Voice Wales £110.00. 1st Precept received 1/3 for £4550.00. Proposed by Cllr PJ and seconded by Cllr IP [Zurich] Annual Financial Statement circulated and matters approved. Proposed by Cllr JW and seconded by Cllr IP

Carried Unanimously

1783; Motions for the next meeting

• See min.1780. • Rumble Strips

R D Owens P/T Clerk to the Community Council

16 June 2014