FRIENDS OF THC BOARD OF DIRECTORS Name Address City State Zip Work Home Mobile Email Email Code Killis P. Almond 342 Wilkens San TX 78210 210-532-3212 512-532-3212 [email protected] Avenue Antonio Peggy Cope Bailey 3023 Chevy Houston TX 77019 713-523-4552 713-301-7846 [email protected] Chase Drive Jane Barnhill 4800 Old Brenham TX 77833 979-836-6717 [email protected] Chappell Hill Road Jan Felts Bullock 3001 Gilbert Austin TX 78703 512-499-0624 512-970-5719 [email protected] Street Diane D. Bumpas 5306 Surrey Dallas TX 75209 214-350-1582 [email protected] Circle Lareatha H. Clay 1411 Pecos Dallas TX 75204 214-914-8137 [email protected] [email protected] Street Dianne Duncan Tucker 2199 Troon Houston TX 77019 713-524-5298 713-824-6708 [email protected] Road Sarita Hixon 3412 Houston TX 77027 713-622-9024 713-805-1697 [email protected] Meadowlake Lane Lewis A. Jones 601 Clark Cove Buda TX 78610 512-312-2872 512-657-3120 [email protected]
Harriet Latimer 9 Bash Place Houston TX 77027 713-526-5397 [email protected]
John Mayfield 3824 Avenue F Austin TX 78751 512-322-9207 512-482-0509 512-750-6448 [email protected]
Lynn McBee 3912 Miramar Dallas TX 75205 214-707-7065 [email protected] [email protected] Avenue
Bonnie McKee P.O. Box 120 Saint Jo TX 76265 940-995-2349 214-803-6635 [email protected]
John L. Nau P.O. Box 2743 Houston TX 77252 713-855-6330 [email protected] [email protected]
Virginia S. Nicholas 117 Stanford San TX 78212 210-826-7136 [email protected] Drive Antonio Robert Oliver PO Box 976 Cuero TX 77954 210-240-5533 [email protected] Roy R. Pachecano 504 King San TX 78204 210-222-1195 212-281-7444 [email protected] William Antonio MariBen Ramsey 1707 Elton Austin TX 78703 512-220-1414 512-694-9779 [email protected] Lane Gay Ratliff 3509 Hampton Austin TX 78705 512-476-3831 512-633-0403 [email protected] Road Julian O. Read 3702 Balcones Austin TX 78731 512-472-4122 512-459-0825 512-917-9041 [email protected] [email protected] Drive
Sally Anne Schmidt 3419 Locke Houston TX 77027 713-866-6343 [email protected] (Representative, John Lane Nau) Brian Shivers 3616 Lexington Dallas TX 75205 214-357-6665 214-521-2484 214-232-3653 [email protected] Avenue
Lee White 1200 Big Bend Fredericks TX 78624 361-701-0609 [email protected] burg
ABOUT US
Mission The mission of the Friends of the Texas Historical Commission is to provide private sector support and assistance to the Texas Historical Commission for the programs and activities that further the preservation, recognition and appreciation of our state’s heritage. History When the Texas Historical Survey Committee was formed, the Legislature did not appropriate revenue from the state treasury. At the same time, The Texas Historical Foundation was created to raise private funds to support the work of the Committee. The Commissioners and Foundation Trustees worked closely together for many years to develop private support for historic preservation. In 1973, the Texas Legislature changed the name of the Survey Committee to the Texas Historical Commission. The name change brought more protective powers, an expanded leadership role, and broader educational responsibilities. As the Legislature began appropriating state resources to the THC over time, the Foundation gradually began to support other entities working to preserve Texas history. As a result, the THC’s philanthropic arm no longer provided private support solely to the THC. For a time, state appropriations plus grants for special projects from the Texas Historical Foundation were sufficient to fund the work of the Commission. However, with the discovery of the shipwreck La Belle and Fort St. Louis, the need for greater philanthropic support and the flexibility of an affiliated nonprofit to manage private contributions and project expenses became imperative. Incorporated in 1996, the Friends of the Texas Historical Commission was established as a 501(c)(3) tax exempt nonprofit organization, further designated as a 509 (a)(3) supporting organization whose purpose was to secure donations to support the programs, projects, and activities of the Texas Historical Commission not provided for in the state budget. Despite its name, the Friends is not a membership organization. The Friends was created by THC staff members Dr. Jim Bruseth, Dr. Curtis Tunnell and Anice Read. Harriett Latimer became the first volunteer chair and president of the nonprofit. Three classes of Trustees with staggered three year terms were created and a simple majority of the Trustees were appointed by the Commission. These Trustees were known as “Commission Trustees”. During the early years, the Friends raised more than $7 million to support La Belle and Fort St. Louis projects. In 2001 the Friends discussed the need for an endowment to provide long term stable revenue for the Friends and THC. However, endowment plans were postponed and the concept of Texas Heroes as a small support group whose members each make an annual unrestricted gift of
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$1,000 to support the operations of the Friends was developed. This group was primarily composed of Trustees, with invitations to participate extended to the Commissioners and a handful of close friends of the agency. A campaign to introduce a larger group of prospective donors to the Friends was held in conjunction with the THC’s 50th anniversary in 2003. That same year, the Friends received their first endowment gift to support French and Spanish colonial archeology in Texas. As La Belle and Fort St. Louis fundraising for excavation and conservation came to a close, the Friends began actively raising funds for numerous special projects at the THC with great success. Completed and ongoing projects include conservation of 23 historic Texas flags, the Red River War Battle Sites Project, Texas in World War II Initiative, THC Diversity Internship Program, Texas Civil War Monuments Fund, Historic Courthouse Stewardship Workshops, Historic Cemeteries Program, Texas Archeological Stewardship Network, education programs to train volunteer preservationists around the state, First Lady’s Texas Treasures Main Street award, T. R. Fehrenbach Book Award and other recognition awards for excellence in preservation.
The La Belle excavation seeks to preserve one of the most important shipwrecks ever discovered in North America.
The Fort St. Louis excavation revealed the location of La Salle’s ill-fated colony. The project also included the establishment of The Fort St. Louis Archeological Library in Victoria and the creation of an ongoing documentary of the project
for the THC website.
The THC Diversity Internship Program promotes interest in and awareness of historic preservation among young adults from diverse cultural backgrounds.
Texas Civil War Monuments is an initiative to honor the valor and sacrifices of our state’s Civil War troops on battlefields throughout the nation.
The Texas in World War II project included a new heritage tourism brochure, 21 new Official Texas Historical Markers, oral history training workshops, online educational resources, a special edition of The Medallion, and a multi-year statewide survey to identify and document significant wartime sites as a basis for future planning, preservation, and interpretation.
A historic flag campaign preserved and conserved 23 historic flags stored at the Texas State Library and Archives.
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In response to the 82nd Texas Legislative session’s budget cuts in 2011 and its negative repercussions for a fundraising program built primarily on grant supported special projects, interest in developing giving opportunities specifically for individuals led to the redesign of the Texas Heroes program. The Texas Heroes Endowment also was created in 2011 to support unique opportunities, critical needs, and strategic initiatives at the THC. Most recently, in FY 2014, the Friends expanded the Texas Heroes program to include an annual fund solicitation to more than 20,000 individuals and launched a memorial program. More than $100,000 in unrestricted funds were raised. Special projects funds were also raised for the restoration of the Fulton Mansion in Rockport, Texas; the restoration of the Starr Family portraits; the Texas in the Cold War Oral History Project; and the Palmito Ranch Battlefield History book. Furthermore, the Friends provide grants totaling $125,000 for the digitization of Main Street slides; restoration of 1936 Centennial Markers; videos at the Caddo Mounds and Eisenhower State Historic Sites; archeology programs; and the economic impact study. Governance In 2008, in response to the Pension Protection Act of 2006, and at the request of several of the Friends’ major foundation donors and with the support of the Commission, the Friends changed their classification to a 501(c)(3) tax exempt nonprofit organization furthered classified as a 509 (a)(1) public charity. The purpose of the nonprofit did not change with this reclassification but the manner of its governance did in order to comply with the stipulations of the new designation. As an independent tax exempt public charity, the Friends is governed by a Board of Trustees nominated and elected by said Board of Trustees. In order to maintain the arm’s length relationship and avoid any possible implications of control dictated by the Internal Revenue Code’s requirements for a public charity designation, the Commission no longer appoints Trustees, nor does it have authority over Friends governance documents such as the By-laws, rules, policies and procedures. All funds raised by the Friends belong to the Friends for the benefit of the THC. The Friends Trustees are solely empowered with all decision making authority regarding the Friends funds and activities. Such decisions are governed by the Friends’ Articles of Incorporation, Friends’ bylaws, the Internal Revenue Code, and the Friends’ and THC’s Memorandum of Understanding. In order to enhance the positive working relationship enjoyed by the Friends and the THC, a simple majority of Trustees nominated and elected by the Trustees is presented to the Commission for confirmation according to the procedures outlined in the By-laws. “Commission Trustee” is an honorary distinction remaining in the Friends organizational procedures from the earlier era when the Friends was classified as a supporting organization. The distinction remains as a reminder of the spirit of cooperation between the two groups. “Commission Trustees” may not be actively serving Commissioners as that would imply control of the Friends by another organization and be in direct conflict with the IRC for 509 (a)(1) organizations. Also in the spirit of cooperation and to enhance communications between the Friends’ Trustees and the Commissioners, the Friends invite at least one but not more than three actively sitting commissioners to attend meetings of the Friends’ Board of Trustees. The purpose of these “Commission Liaisons” is to assist with the development of a culture of philanthropy at the Texas Historical Commission through the exchange of information between the Trustees and Commissioners regarding fundraising activities and to promote the participation of Commissioners in the philanthropic process achieved through personal gifts and the referral of other prospective donors.
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Currently composed of 22 voting Trustees, plus the ex-officio membership of the THC’s Executive Director, members reside in cities and towns across Texas in order to foster passion for and support of historic preservation within local communities. A companion group of Trustee Emeriti is composed of non-voting members who desire to stay closely informed of the Friends activities but are unable to attend meetings on a regular basis. As the Commission’s staunchest supporters and an important source of practical advice, the Friends’ Trustees serve as a bridge to the broader public providing a solid base of support for the Texas Historical Commission. Staffing The chief development officer of the Texas Historical Commission serves as the executive director of the Friends reporting to the THC executive director. Responsibilities include coordinating the Trustees and development process, working with staff across the agency to prepare special project proposals, providing training and consultation services for preservationists in best practices in resource development, directing the Diversity Internship and other paid graduate internships, and managing the financial and organizational activities of the Friends. The THC’s development coordinator provides critical services to the Friends. Responsibilities include grant administration, donor database management and training, gift processing, stewardship, direct mail preparation and implementation, email campaign preparation and implementation, coordinating the Diversity Internship, meeting arrangements, and daily financial responsibilities and reporting.
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Trustee Responsibilities and policies
The Friends of the Texas Historical Commission is governed by a Board of Trustees composed of individuals that reside in communities across Texas. Aside from being the THC’s staunchest supporters and an important source of advice and counsel, the trustees serve as advocates for THC.
Meetings
The Board of Trustees meets quarterly in conjunction with the meetings of the Texas Historical Commission. Meetings are generally held in October, January, April, and July. These meetings are often in Austin but on occasion are held in communities across Texas in order to visit historic sites of interest and participate in heritage tourism. Attendance at meetings is critical in order to have a quorum. Trustees who are absent from more than three consecutive board meetings with unexcused absences will be asked to rotate off the board. Some trustees are appointed to a standing committee. Those committees are described below:
Standing Committees
Executive Committee
The Executive Committee shall consist of the officers of the corporation including the Chair, Chair-Elect, Vice-Chair(s), Secretary, Treasurer and the immediate past Chair/President. The corporation’s past presidents shall serve in an advisory capacity to the Executive Committee on matters that require knowledge of the past history of the corporation. During periods when the Board of Trustees is not in session, this committee shall be authorized to act for the Board of Trustees on any matters affecting this corporation which in the opinion of the committee are important and require immediate attention. All such actions shall be reported to the Board of Trustees at its next meeting.
Finance and Investment Committee
The Finance and Audit Committee shall assist the Board of Trustees in its oversight responsibilities relating to fiscal management of organization-wide financial assets. It shall assist the Board of Directors in its oversight and monitoring the organization's systems of internal controls and risk mitigation, in ensuring compliance with legal and ethical standards
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and in selecting and hiring of the internal and independent auditors. The Treasurer will serve on the Committee and may serve as Chair. The Committee may be comprised of Trustees and non-trustee volunteers. John Mayfield, treasurer, chairs the committee. Current members include John Mayfield, Killis Almond, Harriet Latimer, Brian Shivers, MariBen Ramsey and Dianne Tucker. The Friends’ investment manager(s) and executive director serve in an advisory capacity.
Nominating and Governance Committee
The Nominating and Governance Committee meets as needed and conducts necessary business via phone and email in the interim. The committee is responsible for facilitating the nomination of new members, recruiting those nominated, preparing a trustee information packet for prospective new trustees, mentoring new trustees, filling vacancies on the Executive Committee, and coordinating the nomination of the new class by the commissioners in accordance with the by-laws. Peggy Cope Bailey serves as chair. Members include Gay Ratliff, Sarita Hixon, Harriet Latimer and Lareatha Clay. The Friends executive director serves in an advisory capacity.
Fund Development Committee
The Development Committee is comprised of the committee chair, chair of the Friends board and trustees appointed by the chair. The Committee works closely with the executive director to develop fundraising strategies for unrestricted and restricted gifts targeting individuals, foundations and corporations. This includes the Texas Heroes and Corporate Partners program, as well as endowments and capital projects. The Committee meets as needed and conducts business via phone and email in the interim. The Friends executive director serves in an advisory capacity.
Philanthropic Support
The Friends strives for 100% participation from the trustees in the Texas Heroes program. Each trustee is required to make an annual gift to the Friends. The recommended annual gift for trustees is a minimum of $1,000. Full participation of the trustees is important to demonstrate the commitment of the Friends’ volunteer leadership to potential donors.
In addition each trustee is asked to contribute $100 annually to offset the costs of board meetings, including lunches and materials.
The Friends is a fund raising board and each trustee is asked to participate in the fund raising process by supporting and assisting staff with donor cultivation, solicitation and stewardship.
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Public Relations
Trustees are encouraged to become fully informed about historic preservation efforts and the programs and projects of the Texas Historical Commission and the Friends in order to spread the word in their communities about the Commission’s good work.
Trustee Duties (Vernon’s Civil Statues, Ch. 9. Art. 1396-2.28, Sec. A. General Standards for Directors )
Duty of Care: a Board member owes the organization the duty to exercise reasonable care when making a decision as a steward of the organization.
Duty of Loyalty: a Board member must act in good faith, giving undivided allegiance when making decisions affecting the organization. Information obtained as a Board member must never be used for personal gain or for the advantage/gain of another individual, organization, or business.
Duty of Obedience: a Board member must be faithful to the organization’s mission and act in the best interest of the corporation.
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Friends of the Texas Historical Commission FY 2013/FY2014 DEVELOPMENT PLAN
FUNDRAISING GOAL: Raise $100,000 in unrestricted gifts ($25,000 increase) Objectives: Develop case statement for unrestricted giving (March 2013) Consider conducting database screening (March 2013) Conduct two direct mail appeals (Spring/Fall). Email appeal (December 2013) Request that current Texas Heroes upgrade to the next level (Ongoing) Secure 100% participation from Friends and Commissioners via personal meetings, calls (Ongoing) Call donors who give $100 or more (Ongoing) Develop and implement strategy to integrate NEON agency-wide (April 2013) Host two grant writing workshops (April/October 2013) Consider hosting 3-4 grant writing workshops in 2014. Develop strategy to increase promotion of memorial program (April 2013) Monitor website analytics to increase online giving and communications (Ongoing) Mail letter to CHC’s to re-introduce the Friends (April 2013) Consider restructuring Texas Heroes/1836 program and reprint collateral (October -December 2013). Consider acquiring prospect lists for direct mail solicitations (January 2014)
GOAL: Raise $700,000 in restricted gifts based on division priority projects Objectives: Develop prospect lists for each priority project (March 2013) Place donate now buttons on each historic site page (March 2013)
GOAL: Establish Major Gifts Program (Individual gifts of $5,000 or more) Objectives: Establish development committee (March 2013) Engage trustees/commissioners/state board of review and other stakeholders in identifying, qualifying and soliciting a minimum of 15 prospects (December 2013) Host reunion for past and current Commissioners/Friends (Fall 2013) Host regional cultivation/stewardship events (Spring 2014; Fall 2014) Develop strategy for $5M matching goal for Preservation Trust Fund (July 2013-tentative) Work with division directors to insure donors and prospects receive invitations to THC events and the Medallion. (Neon strategy and training to begin – March 2013) Feature major gift or planned gift donor in Medallion (October 2013)
GOAL: Raise $25,000 for endowment (Increase to $250,000) Objectives: Develop marketing and communications strategy for Vin La Belle (August 2013) Send email invitation to database for November 16 opening of La Belle at Bullock Texas State History Museum (October 2013) Host event at wineries to launch project (October 2013) Promote giving through State Employment Charitable Campaign
GOAL: Establish Planned Giving Program Objectives: Develop communications plan and collateral (May 2013) Evaluate use of Stelter for planned giving website page. (May 2013) Follow up with requests forwarded from Stelter. (Ongoing) Design logo and print collateral (March 2014) Identify and contact 5 planned giving prospects (June 2013) Develop guidelines, communications plan for launch of Stetson Society (March 2014)
GOAL: Establish Corporate Partners Program Objectives: Determine gift and sponsorship opportunities (June 2013) Establish parameters/guidelines (June 2013) Establish corporate page on website (February) Promote corporate matching program (Ongoing)
COMMUNICATIONS/MARKETING GOAL: Increase visibility and enhance communications of Friends Objectives: Develop multi-channel marketing strategy (March 2013) Increase Friends visibility on THC website (February 2013) Post a minimum of one message per month on Facebook (Ongoing) Include article about the Friends in each Medallion (Quarterly) Work closely with division directors and staff to increase awareness of Friends. (Ongoing) Increase communications with Commissioners/Trustees (February 2013) Post WWII and Cold War oral histories on website (October 2013)
ADMINISTRATION/OPERATIONS/FINANCE GOAL: Increase efficiency Evaluate status of all funds and consider consolidating (May 2013) Consider combining fundraising goals/projects across divisions (February/March) Review investment strategy for RBC and endowment accounts (June 2013) Develop plan for current and future use of unrestricted funds (October 2013) Evaluate current accounting system (May 2013)
BOARD DEVELOPMENT GOAL: Ensure that Board has adequate representation across the state/regionally.
Texas Historical Commission Diversity Internship
The Texas Historical Commission (THC) seeks to increase the diversity of professionals working in historic preservation, acknowledge the variety of cultures that enrich Texas’ heritage, and engage a wider range of organizations and communities in supporting efforts to protect and preserve the history of our state.
The Diversity Internship was created to build interest in and awareness of historic preservation, specifically among students from underrepresented cultural, ethnic, and socioeconomic groups. The THC recognizes that many such groups are currently underrepresented in the professional fields related to historic preservation. This initiative targets undergraduate students to encourage their interest in pursuing fields of study in history, preservation, architecture, landscape architecture, archeology, downtown revitalization and heritage tourism. Students will also learn about the impact that historic preservation programs can have on a community’s economic development.
Program Goals
Increase the representation of all cultural, ethnic, and socioeconomic groups in historic preservation careers Increase the number of historic and cultural resources associated with the state’s diverse cultural history that are identified, documented, preserved and interpreted Increase the number of diverse organizations and communities involved in the historic preservation field and served by public and private preservation programs.
Diversity Interns will complete a rotation amongst all divisions headquartered in Austin and then complete a special project in a division of their choice. Diversity Interns will receive a $5,000 stipend provided by the Friends of the Texas Historical Commission, for an eight week internship (40-hour week). Interns will work under the supervision of the THC, at its headquarters in Austin and/or “in the field” with its historic sites, an associated preservation organization such as a Main Street program, a heritage tourism program, a history museum or a historical association. Brief progress reports will be required, both during the employment period and at the conclusion of the student’s internship.
Working with THC staff and programs will expose the Interns to the various and exciting vocational opportunities in the field of historic preservation, with the goal of encouraging more students from underrepresented ethnic groups to pursue careers in this field upon graduation. In return, the THC and its partner organizations will have the opportunity to meet promising students who might choose to work in this field.
Eligibility
U.S. citizens College junior level or above Attending a college or university in Texas, or a Texas resident attending school out-of-state Grade Point Average (GPA) of 3.0 or above on a 4.0 system (or comparable GPA) Preference may be given to candidates from disadvantaged socioeconomic backgrounds Prior recipients are ineligible Development Seminars
The Development Seminars are held twice a year in Austin, Texas. The seminars highlight best practices and facilitate dynamic group interactions to help teach fundraisers how to achieve their goals. Volunteers and staff interested in learning more about securing philanthropic support for their organizations are encouraged to register. The seminars are especially suited for small organizations, with limited staff such as historic preservation organizations, small museums, County Historical Commissions, and other nonprofit organizations. Development 101: Understanding How to Secure Financial Resources for Your Nonprofit Topics include:
Best Practices for Donor Communications: Creating Your Fundraising Toolkit Using Technology to Advance Your Mission Building Unrestricted Resources through Annual Fund Campaigns Understanding Special Project and Capital Campaign Funding Best Practices in Gift Processing, Recordkeeping and Stewardship Cultivating Relationships for Major Gift Support
Grant Writing Workshop Topics include:
Identifying Potential Funders Developing the Case for Support Project Development and Evaluation Preparing the Budget Tips on Writing the Narrative and Completing the Application Grant Administration Best Practices
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Development Assessment, Recommendations, and Plan 2011 – 2017
Introduction
During the fall of 2010, the THC Executive Leadership and Friends President expressed their interest in expanding the fundraising program to include individual giving. Discussion ensued regarding the existing infrastructure of the development office and the need for tools to work efficiently and effectively with such a small staff.
Rather than pay an outside consultant for a Development Assessment to determine the Friends readiness to engage in individual fundraising on a larger scale, the Friends took advantage of the fresh, outside, perspective of a new employee that was qualified to conduct the assessment internally. In December 2010 and January 2011, Lisa Avra, as the new Friends Executive Director, conducted the Development Assessment and created recommendations to guide the work of the Friends over the next several years.
These recommendations were summarized and reviewed with the Friends Board of Trustees including ex-officio members, Mark Wolfe and Terry Colley, at the January 2011 meeting. An update was provided in March 2011, July 2011, and November 2011. An update is planned for the July 2012 meeting. While a formal vote to proceed was not taken, the Trustees indicated their approval to move forward at each review. The THC Executive leadership approved expenditures related to implementing the recommendations including the donor database and the new Friends website, with the THC providing financial resources to pay for these two key infrastructure elements. Updates on progress were additionally provided in each of the Friends Quarterly reports to the Commissioners since January 2011.
As the recommendations were implemented, Trustees with relevant experience were consulted by Avra for their input and suggestions.
This Development Plan includes the 2011 Development Assessment, Recommendations, and Development Plan with implementation status noted for each item.
Friends Individual Giving Assessment, Recommendations, and Plan July 14, 2012 Page 2 of 44
Trustee and Commission Liaison Involvement and Feedback:
Database recommendation: Carolyn Appleton. Avra reviewed three systems and their bids. Final selection reviewed and approved by Mark Wolfe and Terry Colley.
Stelter, Planned Giving Consultants: Carolyn Appleton, MariBen Ramsey, Mary Carroll Foley. External advice from PGCT member, Laura Hansen Dean, Executive Director for Planned Giving at the University of Texas. Use of Stelter consultants discussed and approved by the Board of Trustees in 2010.
Logo development: Julian Read. Previewed and approved by Mark Wolfe and Terry Colley. Reviewed and approved by Brian Shivers, Peggy Cope Bailey, Killis Almond, and Julian Read.
Texas Heroes expansion concept: Killis Almond, Peggy Bailey, Julian Read, Brian Shivers. Previewed and approved by Mark Wolfe and Terry Colley. Presented to the full Board.
Printed collateral: Julian Read. Brochures reviewed by Mark Wolfe and Terry Colley.
Web design: Julian Read, David Gravelle (Too early for a larger preview.)
Solicitation letter copy: Lindalyn Adams, Gay Ratliff, Brian Shivers, Sheri Krause, Mark Wolfe, Terry Colley.
Gift Acceptance Policies and Procedures: John Mayfield, Brian Shivers, Killis Almond, MariBen Ramsey, external advice from the Friends attorney, Rick Meyer. Copy provided prior to vote for comment from Mark Wolfe and Terry Colley.
Gift agreements: John Mayfield, Brian Shivers, Killis Almond, MariBen Ramsey, external advice from the Friends attorney, Rick Meyer. Copy provided prior to vote for comment from Mark Wolfe and Terry Colley.
Bylaw and MOU revisions: Gay Ratliff, John Mayfield, Brian Shivers, Killis Almond, Lee Spencer White, Peggy Cope Bailey. External review by the Friends attorney, Rick Meyer. Reviewed and approved by Mark Wolfe and Terry Colley.
Governance Policies: Gay Ratliff, John Mayfield, Brian Shivers, Killis Almond, Lee Spencer White, Peggy Cope Bailey. External review by the Friends attorney, Rick Meyer. Copy provided prior to vote for comment from Mark Wolfe and Terry Colley.
Fund Accounting: Julie Mayfield, Jeff Monzingo, John Mayfield, Brian Shivers.
Friends Individual Giving Assessment, Recommendations, and Plan July 14, 2012 Page 3 of 44
DEVELOPMENT ASSESSMENT December 2010 – January 2011:
Conducted by Lisa Avra upon arrival at the THC to identify the strengths, weaknesses, and opportunities of the development program in order to determine a plan for next steps.
A. The majority of fundraising efforts through the Friends have been based on special project support. The Friends has an excellent reputation among its foundation and government grant funders. It has a successful track record of completing quality projects. However, contribution income is cyclical, based on the deadlines and award schedules of grant funders. Potential gift revenue is capped by the cost of available projects to support. Additionally, with the majority of contributions earmarked for special projects, there is limited flexibility of resources for other non-project related needs. External factors preventing the ability to implement projects, such as staff turnover, limit the contribution revenue of the Friends.
B. The Texas Heroes program was created in 2003 in order to generate unrestricted support to fund the Friends operational expenses. Originally, the concept was to create an endowment but it was determined that the Friends were not operationally ready to pursue endowment gifts at that time. When the program launched, it was presented as a three year unrestricted pledge of $1,666 of each year. In conjunction with the 50th anniversary of the THC, a series of statewide events called “Growing Up Texan” were presented to raise funds for Texas Heroes. Anecdotal remarks indicate that more money was spent to present the events than gifts received. Data to confirm this information is unavailable. As of 2010, the program offers an option for unrestricted gifts of $1,000. With only one gift level, options do not exist for those who would give more or for those who cannot give $1,000. Consequently, those potential gifts are lost. The case for support is “to fund the operational expenses of the Friends”. This case is not compelling to donors and thus seems to limit participation from donors outside the Board of Trustees. Additionally, it is difficult to identify compelling uses of ongoing unrestricted funds at the THC in order to enhance the case for support.
C. Friends have only one gift opportunity for individual donors: the $1,000 unrestricted annual gift mentioned above.
Friends Individual Giving Assessment, Recommendations, and Plan July 14, 2012 Page 4 of 44
a. This gift opportunity is only made available to a small select group: Trustees, Commissioners, current Texas Heroes, and a few other donors based primarily on referrals from Trustees.
b. Approximately 75% of the current Trustees, one Commissioner, and about six other donors make up the membership for this type of gift.
c. A brochure/case for support/response device for this gift level does not exist.
d. There is a limited presence on the website with no online giving functionality. A downloadable gift form, which often does not download due to technical issues, is available.
e. Acquisition has been limited and based only on referrals or involvement in THC projects.
f. Solicitation of new prospects is limited due to lack of a database. There is not an effective method for maintaining current addresses or tracking interest beyond oral history and the memory of the staff. Cannot engage an outside vendor to expand and manage solicitation without a database.
g. Renewals occur 2 – 4 times a year. Staff does not have the tools (i.e. proven database) to effectively automate monthly renewals of annual gifts. Staff strives to reach this goal of monthly renewals but is inconsistent in achieving it due to lack of tools and other responsibilities outside of fundraising.
D. An ongoing gift opportunity for donors who can give less than $1,000 does not exist.
E. There are no ongoing gift opportunities for donors who would give more.
F. There are limited opportunities for individuals to give to special projects. The Friends do not have a method or tools to capture and track donor interests in THC programs and divisions beyond oral history so that targeted solicitations can be presented to them. This knowledge is lost during staff transition as there is not a donor database to track interests of donors in divisions, projects, or areas of preservation, for targeted solicitation. Consequently, individuals are not usually asked to help with special projects or for historic sites on a broader scale.
G. Success in annual giving is based on volume: Direct mail marketers consider 1 – 3 % return in direct mail solicitation very good. Therefore significant dollars result from larger mailing
Friends Individual Giving Assessment, Recommendations, and Plan July 14, 2012 Page 5 of 44
lists. The Friends’ renewal/referral/lapsed member mailing is usually about 60 pieces. The lack of a donor database and online giving functionality, as well as staff capacity, prevents mass solicitation.
H. Gift opportunity for long term unrestricted support (unrestricted endowment) does not exist.
I. Gift opportunities for long term designated support (project or staff endowments) does not exist.
J. Gift acceptance policies to govern major gifts do not exist.
K. As mentioned above, a fundraising strategy based on special events was attempted during the 50th anniversary of the agency. According to anecdotal reports, the income from the events did not offset the cost of the events. More recently, periodic stewardship events for Texas Heroes were offered. However, attendance was extremely low. Event planners usually expect 25% or less of a guest list to attend. With only 20 members, an attendance of five or fewer potential guests does not warrant a separate special event. The response did not warrant the staff time or expense of hosting the event. The latest strategy has involved including Texas Heroes on the guest list for other agency events rather than creating a special event. A low number of Texas Heroes participate in these events. The strategy may be more effective in cultivation and stewardship, even if members do not attend, if invitations clarified that the guest received the invitation in appreciation of their charitable contributions through Texas Heroes. Additionally, there are not regular existing THC opportunities for events that are suitable for inviting Texas Heroes to attend as a cultivation strategy. Opportunities for donors to have a shared experience with staff and programs is a sound cultivation strategy. However, the challenges of a statewide constituency, coupled with a small donor base, seem to make hosting successful stewardship events challenging.
L. A need exists for philanthropic funding of key staff positions, and/or salary supplementation but the state does not seem to have a framework for accepting this type of gift. Legislation to allow THC to carry additional FTE’s that are funded partially or in full by private resources similar to the way a state university funds endowed positions would need to be created to establish this type of gift opportunity.
M. THC constituents meet the profile for typical planned giving donors. There is an opportunity to expand the presence of planned gift opportunities. Promotion of planned giving consists mostly of the occasional Medallion article. Some gift forms have a soft mention asking if the donor put the Friends in their will. Sample bequest language exists but is not readily available to the public. Existing THC website limits ability to inform donors
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and promote planned gifts. A planned giving print brochure does not exist. A legacy society to recognize planned giving donors does not exist. Past Friends’ communications between board members reflect the interest of the board in contracting with Stelter, a consultancy group that specializes in planned giving marketing and support services, and to encourage Friends staff to develop and/or maintain knowledge of planned giving through ongoing professional development opportunities and involvement with the Partnership for Philanthropic Planning and Planned Giving Council of Central Texas. After further review, for the Friends to contract with Stelter at their very basic level of service, the Friends must have a donor database and a skinable website to utilize the planned gift related communications services. It appears that the contract had not yet been initiated because of the lack of a database and independent Friends website.
N. Donor communications is limited to the Medallion once a quarter. Content varies. A gift envelope is not included due to costs. Space is not available for printing names of donors. A monthly electronic newsletter for donors featuring the “inside scoop” does not exist. The electronic Newsbrief is geared for the press. It remains unclear as to whether donors are included on the mailing list for the Medallion as it has a maximum capacity of 5,000 printed copies due to costs. There is a regulation that prevents staff from adding donors to the mailing list as a customer service. Donors must request inclusion on their own. This extra step likely limits the number of donors that receive the primary donor communication on THC accomplishments. Method to inform donors that they are receiving the Medallion in appreciation of their charitable contributions does not exist. The Friends need to identify an existing publication which donors can receive that will provide them early information about happenings at the THC.
O. The existing Friends mission statement is vague and functions more like a purpose statement than a mission or vision statement. It essentially says that the Friends raise money for the THC. It does not paint a picture as to what that looks like or what can be accomplished. It is challenging to concisely articulate the vision of the agency. A case for support statement for the Friends does not exist. Case statements for special projects do exist in the form of grant proposal narratives. Additionally, there does not seem to be a record of a strategic planning process specifically for the Friends to guide ongoing gift opportunities and the development of a case for support beyond special projects.
P. The Friends corporate identity package (logo, stationary, branded fundraising collateral) needs updating in order to coordinate with the new brand for THC, illustrating the close connection between the two organizations. The existing logo is very dated in appearance and consists of only text without a graphic image to portray the purpose of the organization. The color is not complimentary to the THC’s new brand. The Friends intended to develop a complimentary logo and related materials after THC completed their rebranding with the
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Texclamation. This project was delayed due to staff transition. Print collateral assists in making a gift tangible transaction for the donor so it is important to complete this project.
Q. Current fundraising collateral consists of an out of date general brochure, and a Microsoft Word based general gift response form. Stationary is down to the last few pieces in preparation for a new logo design. A separate website does not exist. The Friends have a few pages on the pull down menu of the THC website. The layout of the THC website design is not conducive to telling engaging stories that inspire visitors to give. Nor is there online giving functionality. The agency is very complex and has simply outgrown the capability of the existing site. The existing THC website has limitations for expanding the Friends presence there due to the complexity and size of the THC programs presented on the website.
R. The Friends does not use Social Media to assist in building a sense of community and to help market time sensitive gift opportunities. THC is not using social media either.
S. The name of the non-profit, Friends of the Texas Historical Commission, does not convey the type of organization. A Friends group implies a group of supporters who form a club to put on events to support a non-profit. However, the Friends of THC looks more like a supporting foundation, an organization with the infrastructure to request and manage major gifts in perpetuity. The name may limit some donors from considering a major or endowed gift.
T. The Friends manages one endowment, a donor advised fund. An internal review of the endowment revealed a lack of understanding of endowment compliance. Procedures administering the fund are inadequate. The current accounting system does not allow for a clear and transparent means to track endowment performance, distribution, and use. Gift acceptance policies and procedures, and gift agreement templates do not exist.
U. There has been interest from the Board of Directors over the past ten years to establish an endowment to support operating needs. Endowment infrastructure should be established before pursuing this goal in order to ensure proper care and keeping of perpetual funds.
V. The Friends fund their fundraising and operating costs through a fee for services program which includes 10% of all gifts received except those designated for an endowment corpus. A percentage of the endowment payment is designated for Friends operating costs. Registration fees for best practices in development workshops targeted to training historic preservationists also support fundraising and operational expenses. The development staff develops the curriculum and handbooks, market the program, and serve as instructors.
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W. Staff contribute to the Friends to benefit the THC through the State Employee Charitable Campaign (SECC) each year. This opportunity has been available since approximately 2010.
X. According to Indiana University’s School of Fundraising research on giving trends, overall giving during the recession is down but there are signs that it is beginning to return. Most researchers agree that donors are scaling back by supporting only organizations they have long term giving relationships with and are not adding new charities. As the Friends and THC have not promoted individual giving opportunities to a broader donor base over time, they are most likely to see a reduction in annual giving and very few new donors until the nation is fully recovered from the recession. It remains an ideal time for charities to establish infrastructure and communication tools in order to be ready for the eventual shift in the giving climate. SWOT ANALYSIS
In the absence of a timely opportunity to engage a larger group in a SWOT analysis of the fundraising climate at the Friends and THC, Lisa Avra and Karen Knox engaged in this activity on their own so that they could move forward with creating a fundraising plan. Ideally, a group representing different constituencies such as Trustees, Division Directors, staff and Commissioners would engage in this activity together. A first draft of a SWOT was created by Lisa Avra in January 2011 and was revisited by Lisa and Karen in the spring of 2012.
A. STRENGTHS
a. Historic Preservation Community is close knit, passionate, and supportive. They are demonstrative in declaring their value of THC and its staff and services.
b. THC produces high quality programs. It recruits talented and highly skilled, program staff. THC staff is well respected among their peers.
c. Successful track record with foundation and government grants.
d. Highly skilled and experienced development staff with advanced knowledge and experience in all aspects of development and nonprofit management.
e. Strong continuity with the organization amongst the Trustees. Most have served multiple terms. Former Commissioners remain connected to the agency through service as Corporate, Commission, or Associate Trustees.
f. Effective collaborative relationship between the Friends staff and THC staff.
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g. THC maximizes private funding for historic preservation in the state by training volunteer fundraisers to support local projects.
h. Excellent records, in the form of hard files, of foundation and government relationships.
i. Grant Writing Workshop has a solid reputation as an excellent source for training on project development and proposal writing.
B. WEAKNESSES a. Organization name – it conveys that we are a volunteer run, event based club and not an organization with the history and capability to raise and manage perpetual funds. May not be seen by individuals as a destination for significant charitable gifts.
b. Inadequate or nonexistent fundraising collateral or communications with a consistent and compelling message.
c. Limited staff capacity for expanding annual giving volume.
d. Compete against ourselves-we train preservationists across the state on how to raise money. Limited pool of preservation funders available. Our best prospective donors will likely want to support their local projects first.
e. Limited engagement and participation in fundraising and philanthropic giving from Commission volunteer leadership.
f. State law prohibits THC Executive staff from soliciting gifts.
g. The overall Culture of Philanthropy at the agency is weak and not fully understood both internally and externally. Complicated by public understanding of the need for a state agency to raise charitable dollars. Giving message is absent from many agency publications and does not seem to be woven into the fabric of the agency.
h. Retirement of longtime Archeology Division Director with a history of bringing forth highly visible and compelling special projects.
i. No donor database exists.
j. No wealth screening data on individual donor list to focus work.
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k. Development staff is spread too thin-program implementation responsibilities as well as fundraising.
l. Social media presence to build community does not exist.
m. Limited two way communication or relationship building opportunities between Trustees and Commissioners. These two groups do not function as a cohesive group for fundraising purposes.
C. OPPORTUNITIES
a. There is great respect and love for the agency among constituents which should assist in providing expanded individual giving opportunities.
b. Prime time to add infrastructure needed to expand individual giving programs to existing foundation and government relations program in order to diversify contributions income.
c. Legislature’s budgetary decisions are highly public and making the case for the need for endowment. (Also a threat.)
d. Current political factions calling for elimination of THC acts as a call to action for long term private support by preservationists.
e. There is an opportunity to expand the Grant Writing Workshop to include more information in greater detail on other aspects of development that would be useful to preservationists. Training could include major gifts, campaign planning, personal solicitation, membership programs, special events, social media, annual fund, donor communication and other topics. Fees for consulting services could be offered as well as an online tool box.
D. THREATS a. Current political factions calling for elimination of THC creates a perceived lack of stability and jeopardizes contributions.
b. Rapidly diminishing state funds to support FTE and existing programs.
c. Publicity of cuts to THC negatively impacts the agency’s ability to support special projects through grants. Will THC exist to implement project? Will staff capacity after reductions be sufficient to produce grant project commitments?
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E. ORGANIZATIONAL READINESS
The Friends of the THC have established a sound financial position and methods of funding their annual operations. They have secured their first endowment, a donor advised fund. Long term commitment exists in the Board of Trustees. The Friends have been highly successful with securing grants for special projects from private foundations and government agencies.
In order to expand the fundraising program beyond special projects, and diversify contribution income, it is recommended that the Friends develop a more compelling case statement including vision, mission, values, and legacy statements. Outlining the goals of the THC that the Friends support will be beneficial in developing a compelling organizational case statement with on- going areas for support. Such documents are more useful if the trustees, staff, commissioners, and key constituents engage in the process together, ideally with a neutral third party facilitator.
Additionally, before moving in a significant way to solicit external audiences, the Friends should focus on securing philanthropic support from the Commissioners. Donors will expect the volunteer leadership to contribute before they should be asked. A focused effort should be spent on securing 100% participation in philanthropic giving from the Trustees and the Commissioners.
Further discussion needs to take place regarding the Friends obligations to support the fundraising efforts of the historic site managers and their Friends groups.
Specific tools should be in place to assist the active pursuit of individual gifts. These tools include a donor database, a website, an annual fund vendor, and print collateral describing giving opportunities and ways to give as well as transactional devices such as response cards. Organizationally, the Friends would be wise to develop a gift acceptance policy and update their investment policy before actively pursuing major gifts. Provided resources are allocated as needed, it should take the existing staff approximately 24 months to accomplish the recommendations.
Specific recommendations are outlined in the Recommendations section of this plan and further developed in the plan itself.
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RECOMMENDATIONS:
A. Acquire the software, and staff, to set up a donor database, including digitizing all paper gift history records. Encourage agency wide use of the database as a contact database to assist with tracking interest and updated contact information. Software should be cloud based so that all agency staff can access the data including historic sites managers. The tool should ideally include features such as email contact management, event registration, survey, volunteer coordination, store sales, relationship management features such as contact tracking and online giving functionality. Ideally, a database manager would be hired to ensure accuracy and provide continued training for all staff. This person would have a development background preferably in prospect research, information architecture, and/or annual giving. (The software was acquired in FY11 with the initial set up and data migration completed in FY12. Ongoing data management and training in progress.)
B. Expand individual giving opportunities. (Completed in FY11)
a. Include annual and recurring gifts for donors with high interest and gift capacity less than $1,000. Provide opportunities through multichannel marketing to engage, cultivate, solicit, and steward this type of donor. Due to capacity limitations, the Friends should contract with an annual fund vendor after a donor database is created and a website developed. An annual fund vendor will have the capacity to increase volume and regularity of annual gift solicitations. Utilizing a vendor will allow staff to focus on stewardship and cultivation, renewals, major gifts, planned gifts, and special projects. (Goal for FY13 is to identify and contract with an annual fund vendor.)
b. Develop expanded annual and recurring gift opportunities for donors who can give $1,000 or more. (Completed in FY11)
c. Provide opportunities to support endowments. Suggest funding an unrestricted endowment first to test donor interest in establishing endowments for the THC. Then move to seeking endowment support for key programs and staff. There will
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likely be competition for major gifts until the La Belle exhibition is funded as the exhibition is a major project with very close ties to the history of the Friends. There is donor confusion about the relationship between the THC, the Friends, and the Bob Bullock State History Museum Foundation. (The Texas Heroes Endowment was launched in FY11. A quasi-endowment for Diversity Internships was established in FY11.)
C. Offer planned gift opportunities. Once the database is set up and a Friends website created, contract with Stelter, a consultancy group specializing in planned giving marketing, to provide planned giving content for the website and other services as needed. The Friends Executive Director should actively participate in the Partnership for Philanthropic Planning and the Planned Giving Council of Central Texas to stay abreast of the changing laws and regulations around planned gifts and develop relationships with other members such as estate planning attorneys, trust officers, and accountants who provide services to donors. (On track to contract with Stelter in August of FY12. The Friends ED is serving on the Board of the Planned Giving Council of Central Texas.)
D. Conduct a wealth screening of the new database to identify interested constituents with high capacity in order to focus personal attention on those individuals with potential to make major gifts. Currently, there is limited data available to inform the staff of their existing top prospects. (Timing depends on resources available.)
E. Continue to seek support from foundations, organizations, and government entities for special projects of the THC. (Ongoing as project managers request assistance. A short list of priority projects for 2012 – 2017 was created in FY12.)
F. Develop necessary communications tools including print, web, and social media to tell the stories to inspire giving in both general and specific areas and provide an actionable giving mechanism. (In progress. Most of print needs were developed in FY11. Still need a general brochure and a planned giving brochure. These can be accomplished in FY13. A new website is in development and should launch in fall 2013. A Facebook page will follow that.)
G. The existing Grant Writing Workshop should be expanded to include more detailed training courses on other aspects of development. A menu of fee based consultation services should be developed. Consider creating an online Development Tool Chest for workshop participants to access resources and share success stories. Research possibility of grant funds for scholarships to assist preservationists with tuition and travel expenses. The Friends should support the ongoing professional development of the development staff in order to maintain the credentials and quality of its teaching staff. (In progress. Development 101
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was developed and offered in FY11. FY 12 included new courses on social media, special events and membership. FY13 will include a menu of fee based consulting and training services and the Development Best Practices intranet website.)
H. Transfer QuickBooks from for-profit accounting model to the nonprofit standard of fund accounting in order to provide greater transparency of endowments and outright use funds. Create accounts for endowment corpus, earnings, and distribution fund in order to readily see how an endowment is performing, the amount of available funds for use, and to produce reports of expenditures to endowment distribution accounts. (Completed FY12.)
I. Continue to maximize fundraising capacity by providing development guidance and tools to historic site managers so they can effectively support the fundraising activities of their Friends groups and proactively seek foundation support for their site’s projects. (Ongoing.)
J. Coordinate prospect management efforts across the agency and affiliated volunteer groups to enable everyone to work more efficiently and effectively. (Ongoing. Effectiveness and efficiency dependent on development of prospect management tools in Neon.)
K. Plan a development retreat with key constituents (DDs, Executive leadership, Trustee, Commissioners) to develop a common language around the case for support: mission, vision, purpose, goals, objectives, and strategies; as well as establish fundraising priorities for a five to seven year campaign timeframe. Engage the services of a neutral third party to facilitate the retreat.
L. Present final case statement language in a general brochure format to share with prospective donors. Use compelling images that feature people as well as images from history.
M. Create a new logo, corporate identity package, and fundraising collateral that coordinates with the THC brand. (Completed FY11. Website design in FY12.)
N. Conduct a feasibility study to determine if THC constituents consider the Friends a viable charitable destination for their major support. (In November 2011, the Friends Trustees indicated they were not inclined to spend the money on a feasibility study at that time.)
O. Research the possibility of a name change to something with Foundation in the name such as Tejas Foundation or Texas Historical Commission Foundation. Research should include feedback from key constituents. Similar organizations utilize “foundation” in their names and have been recipients of major gifts: Nimitz Foundation, Texas Parks and Wildlife Foundation, Texas State History Museum Foundation, and LBJ Foundation to name a few.
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All are also 501c3 nonprofit organizations and are not classified as true foundations. Careful research and review, including survey of constituents, should be completed before changing the name. This process can be addressed during a feasibility study for major gifts/endowment campaign.
P. Adjust staffing as needed. An aggressive campaign will require the addition of regional fundraisers to pursue major gift support across the state. However, major gifts can be pursued with existing staff if processes are automated using technology and the pace of solicitation expectations is adjusted based on staff time allocated to dedicated fundraising.
Q. Nonprofit management best practices indicate the Friends should establish several governance policies including gift acceptance policies and procedures prior to launching a major gift program. Assess and update all governance documents as needed. (In progress.)
R. Staff responsibilities should be adjusted to move program implementation of the internship program to THC program staff so that Friends staff can focus on fundraising related activities. (In progress.)
S. Encourage the participation of the Commissioners in the fundraising process by requesting one to three actively sitting Commissioners attend the meetings of the Board of Trustees. The goal is that they receive information first hand, have an opportunity to participate in discussion, and then share that information with the rest of the Commissioners. Continue to request joint social opportunities to build relationships between the two groups. It is hoped that this approach will create an engaged collaboration between the Trustees and the Commissioners. (FY12)
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DEVELOPMENT PLAN
I. Gift Opportunities and Giving Programs
A. Change Texas Heroes name to a program name and not the name of a gift level. (Completed FY11.)
B. Expand Texas Heroes gift opportunities to include multiple levels. (Completed FY11.)
a. Create the 1836 Campaign for gifts less than $1,000. (Completed FY11.)
i. Donors make gifts in increments of 1836 ($18.36, $183.60, $1,836) to the Texas Heroes Endowment in memory or in honor of historical Texas Heroes or their own personal Texas Hero
ii. Gifts can be one time, monthly, quarterly, annually
iii. Create a pledge management system to ensure recurring gifts and pledges are collected and acknowledged.(FY13.)
b. $1,000 annual unrestricted gift (formerly known as Texas Hero) is now the Texas Heroes Scout level. (Completed FY11.)
c. Add a gift level of $2,000 or more with gifts split 50/50 to outright use and endowment - Texas Heroes Guardian level. (Completed FY11.)
d. Texas Heroes Legend - Create a level to endow the annual Texas Hero Scout level through a lifetime membership - a gift of $25,000 of more to the Texas Heroes Endowment. (Completed FY11.)
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C. Create an unrestricted endowment that can accept multiple gifts from multiple donors. (Completed. Established the Texas Heroes Endowment in 2011.)
D. Treat Texas Heroes as an annual giving recognition society, not a membership program. (Completed FY11.)
E. Create a major gift / planned giving society: The Stetson Society – to recognize individual donors who have given gifts of $25,000 or more through a planned gift. (Planned for FY13.)
a. Recognize cumulative giving from individuals of a least $25,000. This can be done through a single gift, multiple gifts, planned gifts, etc. Create software functionality in Neon to track these donations. Launch when we have at least a dozen qualifying members. (Planned for FY14.)
II. Communications
A. As the timing is not appropriate to consider a name change, table this recommendation for a few years. Revisit in about three years (2014) to determine if timing is appropriate to proceed. Include the question as part of the recommended feasibility study and in focus groups. (Postponed until 2014.)
B. Work with Trustees, Division Directors, THC Executive leadership, Commission representatives and preferably a neutral third party consultant to develop a compelling case for support, examples of gift impact to inform the content of the general brochure and the website, and to create a common language around giving to benefit THC. (Planned for FY13.)
C. Printed representation of the organization provides tangibility to a gift transaction. Create a corporate identity with existing name and using consistent branding so donors can associate the organization’s name with THC and with charitable giving. (Completed FY11. Ensuring compliance is ongoing.)
a. Initiate the logo redesign project that was tabled during the staff transition so the Friends logo coordinates with the new THC identity. (Completed FY11.)
b. Design and print new Friends corporate identity package including stationary, envelopes, notecards, and folders to reflect new logo brand identity. (Completed FY11. Change papers to more closely coordinate with new website at reprinting in FY13.)
c. Update the Texas Heroes logo to compliment the new Friends and THC logos. (Completed FY11.)
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d. Create an 1836 Campaign logo. (Completed FY11.)
e. Design and print fundraising collateral including a Friends general brochure/case statement, Friends branded gift planning/Stetson Society brochure, Texas Heroes brochure, 1836 Campaign collateral, and a general donation card. Update printed materials as needed. (Status: Texas Heroes completed FY11 but needs an update as several gift impact items were cut as a result of the legislative budget cuts; 1836 completed FY11, general gift response device completed FY11. Stetson Society and general brochure originally scheduled for FY12 but will be pushed to FY13 as final content for the website will inform the content of these printed pieces. Allocated Friends budget for these items will roll over.)
D. Create a stronger web presence for contributions to the THC through Friends. (FY12 -13. All features below are in progress.)
a. Design a new Friends website with a separate URL that allows for multimedia storytelling about giving opportunities, stewardship features, and technical gift information.
b. Link to existing THC website under a new heading called Contribute.
c. Add online giving page functionality and customized general giving page. Include online giving pages for special projects, historic sites, and informational requests for planned giving.
d. Design a Donate Now “button” that can be placed on THC webpages and e- newsletter blasts as appropriate to drive visitors to the relevant online giving page.
e. Design a gift thermometer graphic to inform public of progress on overall fundraising goals. Create separate graphics for different campaigns. Ideally the graphic will relate to the campaign. For example: a damaged centennial marker will be “cleaned and repaired” as the fund reaches its goal revealing a restored marker.
f. Promote Development Seminar Series, create online registration functionality, and provide a password protected intranet site for participants to access an online tool kit and learning lab on development best practices.
g. Create a Members Only Texas Heroes intranet site as a benefit of membership.
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i. One stop place to get the latest news on THC projects, programs, and updates.
ii. Calendar of THC programs and events that members are invited to attend.
h. Create a password protected Board intranet to assist in efficiently managing the board of directors. Trustees will have direct access to pertinent materials.
i. Digitize Governance Binder so Trustees have access to these materials without the encumbrance and expense of a binder. Include Articles of Incorporation, By-Laws, policies, and recorded votes.
ii. Archive minutes, audited financial statements, investment statements, meeting agendas and Power Point presentations.
iii. Archive accepted gift agreements.
iv. Post roster for easy access to fellow members.
v. Collect links to useful THC information.
E. Request that a giving message and/or URL to new Friends website is included on THC publications. Request for inclusion after new website is launched.
III. Infrastructure
A. Establish tools to manage constituent relationships, track moves towards major gifts, and manage all aspects of donor communications and solicitation.
a. Acquire Constituent Relationship Management (CRM) software so staff can track interests, gifts, activity, produce reports, and develop appropriate strategies. (Completed FY11.)
i. Merge all contact and relationship data across THC into the new CRM. Input hard file data. Scan and attach documentation. (Completed FY12.)
ii. Request that THC staff use the CRM as the primary contact list to ensure contact information is kept current and code constituents based on their interests and involvement in the agency. (In progress.)
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1. Ensure through training that THC staff is updating contact information in CRM on an ongoing basis. (In progress.)
2. Utilize National Change of Address service. (FY13)
3. Return response requested on all communications (direct mail, email). Project manager updates database accordingly. (Ongoing.)
iii. Ongoing training for THC staff on how to use contact info lookup, interest coding, produce reports, and use other features that may assist them with their work such as email blasts, online event registration, and contact tracking. (Ongoing.)
1. Train agency staff on prospect management methods so that each contact by agency personnel is recorded on the constituent’s record. This usage of the CRM may require additional programming by the software vendor to create this functionality in a user friendly format that addresses the unique needs of THC staff. (Planned for FY13.)
iv. Gather complete contact information. (Ongoing.)
1. Need to develop strategies with THC to gather email addresses and complete mailing addresses (business and home) for all CRM records. Complete information will assist with lowering costs of mass communications. It also must be available and current for accurate wealth management screening. (FY13)
B. Acquire a tool to create customized online giving pages. Online giving functionality will allow the Friends to reach a broader audience at a lower cost than mail, provide a method to give that can be linked to electronic publications, reach an audience that prefers online giving over direct mail, accept gifts online for special campaigns, accept gifts for general support, streamline gift making, deposits and recording, conduct online conference registration, process sales of remote historic sites gift shops. (Acquisition completed in FY11. Creation of separate customized pages are part of the website design project that is in progress.)
a. As part of the website development process, create customized online gift pages for various campaigns and for historic sites. (In progress.)
b. Establish gift receipt procedures for online gifts designated for historic sites. Communicate those to historic sites managers. (Completed FY11.)
C. Establish an Endowments and Investments Committee to create policy and review, accept, or decline gifts. (Completed FY11.)
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a. Develop gift acceptance policies. (In progress.)
b. Complete the migration to fund accounting to properly report endowment funds. (Completed FY11.)
IV. Identification A. Identify and profile THC’s most likely donors based on interest and capacity.
a. Contract with a wealth screening service to identify people already in our database who have interest and capacity to give to Friends for THC. (Planned for FY14.)
i. Quality of report is dependent on developed involvement codes. Need THC program staff to attach involvement codes to records of people they are working with as they learn more about the person.
ii. The screening will provide a short list for major gift cultivation in order to effectively direct staff time.
iii. The screening will identify potential prospects for planned giving marketing based on how closely the donor’s profile matches planned giving donor profiles.
iv. The screening will also identify the most likely prospects for annual giving.
b. The wealth screening service can be set up as an ongoing subscription to keep data fresh and identify new prospects as they become more engaged in THC activities. Or, if budget restrictions prevent an ongoing service, then the wealth screening can also be set up on a stand-alone report basis where the report is refreshed every two to three years, based on the contract. Data is not always current using this method but provides greater information than not engaging in wealth screening.
B. Engage in gathering and qualifying referrals from Trustees once a year. Focus on acquiring these referrals as Texas Heroes members. Move to major gifts as appropriate. (Ongoing.)
C. Engage in gathering referrals from Commissioners periodically. Focus on acquiring these referrals as Texas Heroes members. Move to major gifts as appropriate. Secure a larger percentage of Commissioners as donors before requesting referrals. (FY14)
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D. Follow up with donors who self-identify their interest through response to annual giving (1836 Campaign) solicitations. Seek to upgrade in follow up mailings. Those with capacity should be moved to a major gift portfolio for appropriate personal cultivation. (Ongoing.)
E. Move donors who self-identify through response and/or inquiries from the website to an appropriate campaign for follow-up cultivation and solicitation. (Ongoing.)
V. Awareness and Cultivation
A. Utilize opportunities for promotion of individual giving to benefit THC as they arise. Ideal promotions include gift opportunities. (Ongoing.)
a. Rally to Save Texas History: introduce expanded Texas Heroes program, including the Texas Heroes Endowment and 1836 Campaign to attendees. (Completed FY11.)
b. State Employee Charitable Campaign (SECC) (Ongoing.)
i. Promote 1836 Campaign gift opportunity through this annual campaign. (Completed FY11. Ongoing.)
ii. Provide collateral on bequests benefitting THC. (FY14.)
c. Social Media (Planned for FY13 after completion of website project.)
i. Create a Facebook page for Friends/1836/Texas Heroes. Use Facebook to create a sense of community for Texas Heroes.
1. Post a photo and bio of your favorite Texas Hero: personal or historical figure.
2. Cross promote on Facebook with proposed “Preservation Warrior” Campaign through Preservation Texas
3. Link Facebook page to Donate page at Friends URL to provide gift opportunity for new Facebook community.
d. Reusable Grocery Bag project (Undecided)
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i. Create compelling Texas Heroes images and slogans similar to those for Heritage Trails advertising campaign for placement on reusable grocery bags.
ii. Partner with Whole Foods, HEB, and Randall’s, to sell the grocery bags with a portion of the proceeds contributed to the Texas Heroes endowment.
e. La Belle Wine Project (FY12 – FY14)
i. Portion of sales constitutes major gifts from three individual wineries. Introduces concept of Texas Heroes Endowment to a new group of people with discretionary income through the wineries promotion and sale of the commemorative wine to their wine clubs. See separate full proposal for more information.
VI. Solicitation
A. Annual Giving
a. Renewals, LYBNT, and SYBNT (Ongoing.)
i. Solicit renewals monthly on the anniversary date of the gift. (Ongoing.)
ii. Solicit LYBNT and SYBNT twice a year: March/April and Nov/Dec. (Ongoing.)
iii. Refine case for support to use for renewal letters – feature gift impact messages. (Ongoing.)
iv. Make follow up phone calls approximately 3 – 4 weeks after letter delivery to those that have not yet responded. Ask Trustees to call their referrals as appropriate. (FY12.)
v. Customize acknowledgement letter templates to continue the conversation begun in the solicitation letter. (Ongoing.)
vi. Inform Trustees when their referrals respond so that they can also send a personal note. (Ongoing.)
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vii. Inform THC Executive Leadership of gifts so that they can send a personal note. (Ongoing.)
viii. Copies of personal notes should be sent to the development office for filing. (Ongoing.)
ix. Revise letter templates annually or as needed so there is consistency of language across the organization and a personal message for the donor. (Ongoing.)
b. Acquisition
i. Solicit 1836 Campaign and Texas Heroes acquisition gifts near Texas Independence Day, San Jacinto Day, and/or the anniversaries of Goliad and Gonzalez. (FY13)
ii. Contract with an annual giving vendor to identify and solicit prospective donors on a large scale. (FY13)
1. Outside vendor will have the staff to handle the volume.
2. Development staff will work closely on the message and approving lists.
3. Outside vendor will work with Friends’ database and acquire new prospect lists.
4. Vendor will manage upgrades and refer potential major gift donors to staff.
5. Pursue 100% giving from THC and Friends volunteer leadership in order to inspire other donors to give.
a. Invite current and former Commissioners and Trustees to join Texas heroes or participate in the 1836 Campaign.
b. Secure challenge gift to match leadership gifts for 100% participation in the campaign. (FY13)
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1. Contact all current and former commissioners and current and former trustees to contribute a special gift to the endowment to earn the match. (FY13)
B. Major Gifts (Ongoing.)
a. Establish a Trustee Development Steering Committee to assist with referrals, qualification, and solicitation of major gift donors. (FY13)
i. Development Steering Committee will consist of a Chair, Texas Heroes Co-Chairs, Stetson Society Co-chairs, and co-chairs of special projects such as the wine project, as needed. (FY13)
b. Staff will utilize gift records from annual giving and wealth screening process to identify potential new major donors for personal cultivation and solicitation. (Ongoing.)
i. Friends Executive Director manages a portfolio of 40-45 major gift donors and prospects based on portfolio of other responsibilities. Additional prospects in management require additional development officers. Typically, a fulltime development officer with no management or program responsibilities can manage approximately 100 – 125 donors and prospects and conduct 15 – 18 donor visits per month.
C. Planned Gifts: (Ongoing.)
a. Enhance long term contribution income through planned giving. (Began in FY10)
i. Contract with Stelter to populate the planned giving sections of the new website. Time the contract to begin as the last phase of the new website design. (August/September 2012.)
ii. Contract with Stelter to send 2 – 4 planned giving related messages to targeted list from the Friends database each year. (FY13)
iii. Feature a planned giving donor or planned giving topic 2- 3 times a year in the Medallion. (Began in FY12.)
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iv. Establish The Stetson Society to steward planned giving donors. (FY14)
1. Determine the parameters of The Stetson Society giving society. (FY13)
2. Create a Stetson Society brochure. (FY13)
3. Create a Stetson Society web page to recognize members. (FY13)
4. Recruit a Trustee Committee to plan and implement a Stetson Society recognition event or program every other year. These volunteers also serve on the Friends fundraising steering committee. (FY14)
5. Every few years, host a planned giving seminar for preservationists, or partner with other nonprofits/CHCs/Friends groups to host a similar seminar. Model seminar after the one Laura Hansen Dean puts on at UT. (FY14)
6. Create a Planned Giving Advisory Council of estate planning professionals to serve as a resource. (FY14)
7. Friends ED should participate in the Planned Giving Council of Central Texas and PPP (Partnership for Philanthropic Planning) to develop and maintain relationships with estate and trust officers, accountants, and attorneys involved in planned giving, and stay informed of changing topics in planned giving. The ED should attend the PPP annual conference every year. (Began in FY12.)
VII. Stewardship
A. Acknowledgement letters with tax receipt. (Ongoing.)
a. Timely – two day turnaround is the goal. (Ongoing.)
b. Include gift impact for particular type of gift in message. (Ongoing.)
B. Donor Cultivation and Stewardship Communications (Ongoing.)
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a. Provide ongoing, inside THC updates to donors. Work with PIE to adapt existing THC communications for a donor audience whenever possible rather than creating something new. (Planned for FY13.)
b. Ensure donors are receiving the Medallion by requesting THC use Neon for the Medallion mailing list. Friends will code donors of $500 or more in Neon to receive the Medallion. (Planned for FY13.)
c. Include donors on a monthly THC email newsletter to provide inside scoop of THC happenings. Work with THC to adapt an existing eNews format, for a donor audience. (Planned for FY13.)
d. Work with THC to ensure significant donors and prospects are included on invitation lists for agency events. (Planned for FY13.)
i. Work with Division Directors to develop a process to ensure donors are informed of events and personally invited to attend when appropriate. (Planned for FY13.)
ii. Create a calendar of events with details for the Texas Heroes Members Only section of the website. (Planned for FY13.)
e. Work with PIE to determine a feasible method for branding ongoing communications with a “You are receiving this message in appreciation of your charitable contributions to the Friends of the THC.” message. (Planned for FY13.)
f. 1836 Campaign donors who include a memorial or honoree will have their nominee listed by county on the new website resulting in an online collection of historic and modern “heroes”. (Planned for FY13.)
g. Texas Heroes donors who include a memorial or honoree will have their nominee listed by county with a photo and brief bio of their nominated Texas hero on the new website resulting in an online collection of historic and modern “heroes”. Opportunity to include a photo and brief bio may encourage some donors to increase their giving. (Planned for FY13.)
VIII. Special Projects
A. Request special project priorities from Division Directors for implementation during the 2012-2017 strategic plan years. (Completed FY12.)
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B. Seek final project priority short list from THC Executive Leadership. (Completed.)
C. Migrate foundation, organization, and government grant deadlines and report due dates of existing/former donors to an independent (not a personal one) Outlook calendar that can be shared with THC program staff and historic sites managers. (Planned for FY13.)
a. Plot the approximately 45 current foundation and government agency donors who have supported us in the past on the shared Outlook calendar. Include giving interests and application instructions from Foundation Directory Online in the memo field. Add in their past gift history to THC from Neon. Include a link to their website. For organizations with a rolling deadline, select a time of year to plot an internal deadline so that it arrives during months when other deadlines are not due. (Planned for FY13.)
b. As new prospects are identified, add them to the calendar. (Ongoing.)
c. Set up tickler system to send email notice of impending deadline to development staff and relevant project managers as needed. (Planned for FY12.)
D. Work with THC project managers to develop their special projects for funding including narrative description, budget, and timelines. (Ongoing.)
E. Submit proposals for support according to deadlines. (Ongoing.)
F. Administer grant awards. (Ongoing.)
a. Work with project manager to prepare interim and final reports. (Ongoing.)
b. Work with project managers to submit reimbursement requests as appropriate. (Ongoing.)
c. Document projects photographically and promote via the Friends and THC website. Use video when appropriate. (Ongoing.)
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IX. Timeline
Completion Date Task Database Spring and Summer 2011 Selection and Acquisition Dec-11 Basic set up Ongoing since Sept 2011 User training Ongoing since Sept 2011 Testing FY14 Wealth screening Spring 2011 Develop logo and brand identity Donor collateral Spring and Summer 2011; Fall 2012 Spring 2011 Stationary Spring 2011 Response device Spring - Summer 2011 Create fundraising collateral Sept. 2011 - October 2012 Website Development Summer 2011 Select website vendor Fall - winter 2011 Information architecture Winter/spring 12012 Design Spring/summer/fall 2012 Content development/image acquisition/upload Fall 2012 Stelter planned giving content upload Fall 2012 Online giving pages Fall 2012 Launch of web site Spring - Summer 2012 Governance June 2011 - August 2012 Gift acceptance policies and procedures Nov-11 Endowment gift agreements Feb-12 New MOU with THC February - April 2012 Bylaws revision April - July 2012 New governance policies FY11 - FY13 Development Seminar Series Expand Grant Writing Workshop to include Mar-11 Development 101 March 2011 and 2012 Arrange special session on Social Media Mar-12 Create curriculum on Membership Mar-12 Create curriculum on Special Events FY13 Create curriculum on Annual Fund Develop menu of fee based development training FY13 services
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FY13 Seek scholarship funding Develop intranet site for Development Best Practices Resources FY12 Planned Giving Marketing Dec-11 IRA Rollover online message Contract with Stelter for planned giving website Aug-12 content Medallion articles on planned giving/donor Ongoing profiles Ongoing Special Projects Continue special project funding through grant Ongoing since January 2011 proposals Gather philanthropic wish list from Division May and June 2012 Directors Determine final fundraising priorities special Jun-12 projects list Launch La Belle Wine project for awareness and FY 12 - FY14 fundraising undetermined Grocery Bag Project Ongoing Stewardship Ongoing Timely acknowledgement letters/tax receipts Ongoing Thank you phone calls. Institute fiscal year-end annual stewardship letter FY13 to Texas Heroes FY12 Add annual holiday stewardship mailing Ongoing Cultivation FY13 Launch Facebook campaign Work with Texas Heroes cochairs to develop a bi annual stewardship event/program for Texas FY13 heroes Ongoing Fundraising Expand individual giving opportunities through Spring 2011 1836 campaign and Texas Heroes Gather Texas Heroes referrals from Trustees for FY2011 and FY12 solicitation Ongoing Solicit Renewals, LYBNT, SYBNT March - May 2012 Case statement development March - April 2012 Strategic plan preparation by staff FY13 Selection of annual fund vendor
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FY13 Establish Development Committee Board retreat for case statement refinement with FY13 Debra Eischenbacher FY13 Feasibility Study FY14 Secure lead gift for Texas Heroes Endowment Ongoing Endowments Summer 2011 Internal audit of endowments Develop new procedures for existing donor Summer 2011 advised fund Nov-11 Establish Gift Agreements Summer 2012 Establish Gift Acceptance Policies September 2011 - February 2012 Transfer QuickBooks to Fund Accounting
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APPENDICES
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APPENDICES
1. Development Assessment Sources of Gifts graphs
2. Friends Donor Portfolio and Gift History Statistics
3. Case Statement and Fundraising Priorities
4. Annual Development Calendar
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Development Assessment January 2011 Sources of Gifts Analysis Source: Giving USA Foundation, The Center on Philanthropy at Indiana University and the Friends’ QuickBooks database.
Friends of the THC 2008
Individual 17% Foundations, Organizations Corporations, and Government entities 83%
Friends of the THC 2008
Individual Government 17% Corporate 18% 3%
Organizations 23% Foundations 39%
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Friends of the THC 2009
Foundations Individual Organizatins 39% Corporatios, and Government entities 61%
Friends of THC 2009 Government 1%
Individual Organizatios 39% 43%
Foundations 15% Corporate 2%
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Friends of THC 2010
Individual 12%
Foundations. Organizatios, Corporations, and Government entities 88%
Friends of THC 2010
Corporate Individual 2% 12% Government 30%
Foundation Organizations 38% 18%
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The National Average as compared to Friends Gift Sources
Giving USA: The Numbers 2009 Contributions
Individuals Foundations 88% 8%
Corporations 4%
Friends of the THC Sources of Gifts 2008- 2010
Individuals 28% Foundations, Organization & Government Entities 72%
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Current Friends Mission Statement:
The Friend’s mission is to provide private sector support and assistance to the Texas Historical Commission, a state agency, whose mission is to protect and preserve the state’s historic and prehistoric resources for the use, education, enjoyment, and economic benefit of present and future generations.
The following is a proposed revision to the mission and the creation of additional organizational statements. Needs wordsmithing with Trustees, Division Directors, and THC Executive Leadership to finalize a common language for the Friends:
PURPOSE The Friends of the Texas Historical Commission develops private resources to benefit the Texas Historical Commission so that it can fully pursue the protection, preservation, and promotion of historic resources in Texas for the benefit of present and future generations. VISION: That there exists in each community within Texas, a supportive and knowledgeable culture for historic preservation ensuring that Texans proactively protect, preserve, and enjoy our collective past.
LEGACY: Heritage tourism plays a major role in economic development thus promoting continued preservation for the benefit of present and future generations.
That the technical expertise of the THC staff will manifest itself in the work of individuals who are passionate about the history of Texas, its land, and its people inspiring future generations to also proactively preserve their piece of Texas history.
. That no part of Texas history is unprotected or untold.
MISSION: We believe historic preservation provides an unparalleled opportunity to inform Texans of their collective past for the benefit of present and future generations. To this end, the Friends of the Texas Historical Commission support the Texas Historical Commission’s efforts to identify, research, document, educate, and promote the cultural heritage of Texas. Particular emphasis is
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placed on the power of numbers achieved by empowering community based preservationists through education, training, consultation, and support. VALUES: . Preservation is collaborative.
. Preservation is driven by individuals who seek to save a piece of history that is personally significant.
. The Texas Historical Commission plays a critical role in the preservation of Texas history by providing technical expertise, learning opportunities, and a support network for preservationists to achieve their goals.
. Private dollars to extend tax dollars allocated by the state is essential.
. Philanthropy provides resources for the Texas Historical Commission to pursue important preservation projects not funded through state appropriations.
. Public/private funding partnerships for historic preservation is critical to success.
GOALS:
GOAL 1: EMPOWER THE CURRENT AND FUTURE TEXAS PRESERVATION COMMUNITY BY BUILDING CAPACITY THROUGH TECHNICAL EDUCATION, TRAINING, AND MENTORING BY THC EXPERTS.
a. Objective 1.1: Provide non-professional preservationists opportunities to acquire necessary fundamental knowledge for success in historic preservation activities.
b. Objective 1.2: Provide non-professional preservationists with educational workshops on special topics in preservation to enhance their knowledge in specific disciplines or activities.
c. Objective 1.3: Utilize new technologies to provide learning opportunities, resources, and materials for preservationists.
d. Objective 1.4: Maintain the expertise of the THC staff through regularly scheduled professional development and peer networking opportunities.
a. Objective 1.5: Advance the profession by providing field experiences and mentoring opportunities in Historic Preservation for youth, students, and families.
b. Objective 1.6: Facilitate a communications and support network of and for preservationists.
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c. Objective 1.7: Encourage excellence in preservation through state level recognition.
GOAL 2: ENHANCE THE VISITOR EXPERIENCE AND TELL THE STORY OF TEXAS THROUGH PLACE-BASED EDUCATIONAL OPPORTUNITIES.
a. Objective 2.1: Create place-based educational materials to support the teaching of Texas history to students.
b. Objective 2.2: Use traditional and new technologies to develop and present interpretive material at historic sites.
GOAL 3: PRESERVE, PROTECT, AND PROMOTE HISTORIC RESOURCES FOR THE USE, EDUCATION, AND ENJOYMENT OF PRESENT AND FUTURE GENERATIONS.
a. Objective 3.1: Digitize and archive material created from historic surveys so that it can be accessed by the public through a dynamic digital portal.
b. Objective 3.2: Enhance and maintain a dynamic digital portal documenting historic and prehistoric resources across the state.
c. Objective 3.3: Provide appropriate technological tools to assist in the preservation and protection of historic and prehistoric objects, places, and stories.
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MEETING OF THE BOARD OF TRUSTEES Thursday, October 23, 2014 Austin, Texas 12:45 p.m. – 3:00 p.m.
ATTENDING THC COMMISSIONERS STAFF TRUSTEES Daisy White Mark Wolfe Gay Ratliff August Harris Sunny Howard Lewis Jones John Crain Donna Williams John Mayfield Rebecca Borchers MariBen Ramsey Glenn Reed Sally Anne Schmidt Alison Cowden Dianne Duncan Tucker Alvin Miller Virginia Nicholas Julian Read GUESTS Harriet Latimer Jeremy Blackman - Luther Peggy Bailey (via phone) King Capital Jane Barnhill Lareatha Clay UNABLE TO ATTEND Sarita Armstrong Hixon Killis Almond Bonnie McKee Jan Felts Bullock Lee Spencer White Robert K. Shepard Brian Shivers
Meeting called to order. Gay Ratliff, Chair, called the meeting to order at 12:45 p.m.
Minutes : Lee Spencer White, Secretary, presented the August minutes for approval.
Financial Report John Mayfield John Mayfield, Treasurer, presented the financial report, including an overview of current financial accounts. Rebecca Borchers discussed the recent hiring of the new accountant, and explained new goals regarding profit/loss reporting on restricted and unrestricted funds. Diversity Internship Program funding update:
MOTION TO APPROVE ALLOCATING $4,000 FROM UNRESTRICTED FUNDS TO SUPPORT THE DIVERSITY INTERNSHIP PROGRAM. Approved unanimously.
Endowment: Rebecca Borchers introduced Jeremy Blackman, representing Luther King Capital, who presented an overview of low-risk, short-term investment alternatives. Trends in low interest rates are driving concerns for the current investment structure. More in-depth analysis will be discussed in Finance Committee.
Directors and Officers Liability Insurance: Rebecca Borchers offered a comparison of policies, and coverage options.
MOTION TO ACCEPT RECOMMENDATION TO OBTAIN DIRECTORS AND OFFICERS LIABILITY INSURANCE POLICY FROM TRAVELERS. Approved unanimously.
THC Executive Director Report Mark Wolfe Mark Wolfe thanked everyone for participation at the October 22 VIP La Belle event at the Bullock Texas State History Museum, sponsored by the Friends of THC and the Museum Foundation. He provided the following updates: Old Mission Soccoro: several properties have their antiquities landmark designations pending. A new tax credit is expected to spur architectural activity. An overview of History programs, Community Heritage Development, the new statewide travel guide, Hispanic Heritage Guide, development of smartphone apps, and announced new staff members in the accounting and communication departments.
Legislative Update Vaughn Aldridge Vaughn Aldridge reported on challenges ahead in the future session regarding restoring budget allocations that had been reduced in the past three years. New legislature is expected to be more conservative, but pro-preservation.
Executive Director’s Report Rebecca Borchers Rebecca Borchers welcomed new employee, Alison Cowden, and Diane Bumpas, Commission Appointee. Rebecca summarized restricted gifts that have been received for the quarter, as well as those that are pending and proposed.
End of year 2014: Recent EOY social media/email campaign raised $10,000. Restricted funds updates: onsite events from Fulton Mansion, Alpine, Goliad, and Fort Worth have resulted in a significant percentage of gifts from new donors. Texas Heroes statistics were enumerated.
2015 Objectives Include: Upcoming projects/events: WWII mural, Junior Historian Project, Diversity Internship Program, LaBelle tours, Fulton Mansion grand opening, landmarks in Castroville, and a possible North Texas Red River tour. Corporate sponsorship program Pursuing earned income from development workshops Exploring planned giving/endowed/restricted funds
Old Business Donna Williams updated the board on the status of the San Felipe project. Chairman Kreisle has resigned as commissioner chair, so the approach to the San Felipe project will be adjusted going forward, along with considerations from the upcoming fundraising feasibility study. She is confident that they will be able to work within the current budget for the time being.
Rebecca Borchers reported on feasibility proposals from Bacon & Lee ($40K), and Dini Spheris ($60K), and Sterling & Associates ($30K), based on a $10M campaign. Research on funding prospects already done in-house, which might reduce cost. Harriet Latimer highly recommended Kim Sterling, and offered her support to assist her. The additional travel fee to be determined with Rebecca Borchers input.
MOTION TO ENGAGE STERLING & ASSOCIATES FOR SAN FELIPE DE AUSTIN FEASIBILITY STUDY. Approved unanimously.
Bylaw Amendments: MariBen Ramsey MariBen Ramsey introduced the discussion regarding recommendations and updated draft of the bylaws, including term limits, Texas law, and electronically remote participation in meetings. Rebecca summarized the details that have been discussed: Three-year terms Term limits (due to unlimited number of board members and structure or Friends, not recommended) Board policy: more than 3 consecutive meetings missed resulting in step down from board Succession plan for chair elects Nomination and governance committee combined Audit and finance committee combined Fundraising committee added Recommended annual gift of $1,000 by board members to be included in board policies
MOTION TO APPROVE PROPOSED BY-LAW CHANGES. Approved unanimously.
Election of 2015 Officers and Board Nominees Rebecca Borchers On behalf of Peggy Bailey, Rebecca Borchers reported on next year’s nominations and officers: . Chair – Lareatha Clay . Vice Chair - Peggy Bailey . Secretary - Lee Spencer White . Treasurer – John Mayfield . 2015 nominees: Lynn McBee, Robert Oliver, Roy Pachecano
Discussion followed regarding qualifications of the new nominees. Daisy White complemented the board on the quality of the new trustees.
MOTION TO APPROVE 2015 OFFICERS AND NEW BOARD MEMBERS. Approved unanimously.
Rebecca Borchers and board members thanked Gay Ratcliff, outgoing President, for her many years of outstanding service to the Texas Historical Commission. Gay was presented with a commemorative 1936 plate.
Adjourn There being no further business, the meeting was adjourned at 2:40 p.m.
Respectfully submitted by Alison Cowden, on behalf of Secretary Lee Spencer White.
MEETING OF THE BOARD OF TRUSTEES Tuesday, August 13, 2014 Austin, Texas 12:30 p.m. – 3:00 p.m.
ATTENDING TRUSTEES Lewis Jones STAFF MariBen Ramsey Mark Wolfe Sally Anne Schmidt Sunny Howard Dianne Duncan Tucker Donna Williams Virginia Nicholas Rebecca Borchers Julian Read Glenn Reed Harriet Latimer Janet Roberts UNABLE TO ATTEND Killis Almond Jan Felts Bullock Peggy Bailey (via phone) Sarita Armstrong Hixon Jane Barnhill Bonnie McKee Gay Ratliff Brian Shivers Lee Spencer White August Harris Lareatha Clay COMMISSION LIAISONS John Mayfield Robert K. “Bob” Shepard Ann Lawrence John Crain Diane Bumpas
THC Commissioners Matt Kreisle Daisy White (via phone)
Meeting Called to Order Gay called the meeting to order at 12:35 p.m. She mentioned that the annual board contribution of $100 is due by August 31. The annual meeting will be held in October when officers and new board members will be approved. The board was invited to submit candidates for officers and for the board.
Minutes The January, February and April minutes were approved.
Financial Report Killis Almond presented the financial report in the absence of John Mayfield, Treasurer. Killis summarized the budgets presented for FY 15 and FY 16. Presented an overview of current financial statements. Expenses are under budget; however operating revenues and restricted revenue are under what was estimated primarily due to the San Felipe campaign not being launched. Earned income is also below projected.
Killis reported on the return on the RBC account which is invested in cash and CDs. The finance committee is evaluating our options to increase return on the account.
MOTION TO APPROVE FY 15 and FY 16 BUDGETS. Approved unanimously.
By-Laws
MariBen Ramsey summarized recommended by-law changes developed by August Harris based on best practices for non-profit organizations. These include: board terms limited to two consecutive terms; addition of video conferences for meetings; term limits for officers limited to two terms; establishment of an audit, governance, finance, nominating and fund development committee.
Discussion followed. Lewis Jones asked whether or not the clause about the immediate past president serving on the executive committee be reviewed. It was agreed that it should be.
Gay suggested that we move forward to establish committees. Killis mentioned that the committees should not be established without a review and recommended changes to the by-laws by Friends board members. MariBen was asked to chair a by-laws committee and interested board members were invited to serve on the committee. Killis Almond and Dianne Tucker agreed to serve on the committee. MariBen also suggested that August Harris serve on the committee.
A discussion followed about directors and officers (D&O) general liability insurance. MariBen mentioned that a $1,000,000 or more limits the liability of the organization. With D&O directors have no liability unless they breach fiduciary duties. Rebecca was directed to get estimates on directors and officers insurance.
THC Executive Director Report Mark Wolfe reviewed the motion from the commission and the recommended amendment to the Memorandum of Agreement between THC and the Friends:
Move to approve the amendment to the agreement between the Friends of the THC and the THC to require approval by a vote of the Commission for projects requiring in excess of $50,000 in private support from the Friends. Discussion followed about phased projects which would have to be evaluated on a case by case basis. A list of priority projects under $50,000 will continue to be presented to the Friends for approval on an annual basis.
MOTION TO APPROVE. Approved unanimously.
Mark indicated that the commission approved the LAR which is being finalized on Monday. Includes $40 million for courthouse program; Texas Heritage Trails Program - $4 million; $4.8 million for 30 FTEs; $3 million Nimitz Pacific Combat Zone; $2 million - San Felipe Visitor Center; $4 million - THC buildings; $500,000 million increase for Texas Holocaust and Genocide Commission
Old Business Matt Kreisle updated the board on the status of the San Felipe Visitor Center project and the motion that was passed at the commission meeting. He discussed the importance of the site and its relevance to the Texas Independence story. He suggested that this project coincide with the bicentennial and the anniversary of the founding of San Felipe. The following summarizes Commissioner Kreisle’s presentation: Explanation of the design process and costs relative to changes in the plan
Estimates for project were $12 million. This was revised to $10 million; eliminating some components would bring the cost down to $5.6 million, which would require that approximately $3 million be raised privately, including the contingency. There is a tentative commitment of $500,000. Summarized the proposed design and noted the rationale for selecting the site as well as the floor plan A partnership with Texas Parks and Wildlife for environmental education should be considered as well as partnership with other historic sites associated with the Independence Experience. Three elements are related to the value of the project: economic development through heritage tourism; educational and aspirational learning; celebrating diversity and building Texas pride. Proposed themes: Story, People, Place The building is a combination of a children’s museum and a “high value learning center”, not a museum Bid package to be available in July 2015, with launch of public campaign at that time The following timeline was presented:
July-October Commission Meeting . Finalize SD (schematic design) scope/phasing plan (alternative concept?) . Develop exhibition, technology, interpretation and archeology concepts . Civil engineering/erosion control investigations . Prepare final cost estimate/phasing strategies . Develop feasibility phase vision documents . Conversations with potential partners/letters of support . Preliminary lead donor discussions/honorary chairs . Line up consultant team/proposals (development/marketing package)
October-January Commission Meeting . Kick off fundraising feasibility phase (consultant) . Discussions with legislative leadership . Incorporate feasibility phase input into design . Prepare development collateral materials (consultant)
January – July Commission Meeting . Fundraising silent phase/lead donors . Complete design documents for bidding
Dianne Tucker expressed concerns regarding erosion at the site. Bob Shepard suggested that we consider building Phase I with the $3 million that is available. Commissioner Kreisle indicated that the design team would consider this option. There was further discussion regarding the status of the $3.1 million concept vs. the additional proposed phases and whether or not this would delay the project. Commissioner Kreisle indicated that the timeline has not changed and the bidding would occur in July 2015. John Crain asked about the relationship between the Old 300, the Friends of San Felipe and the Friends of THC. Commissioner Kreisle also clarified the relationship between the Friends of the Old 300 and the Friends of San Felipe, explaining that the Friends of THC would be leading the effort, in partnership with the other organizations.
MOTION TO ENDORSE THE CONCEPT OF THE PROJECT. Motion approved unanimously.
Harriet Latimer stressed the importance of having a complete package to present to prospective donors before moving forward. She also mentioned that it was a rural site and that visitation to comparable sites is
around 30,000. She also mentioned that we had a sponsor for the trails program (Frost) in the past and suggested we consider that. Virginia Nicholas expressed her concerns about the feasibility of the $10 million project. Jane Barnhill mentioned that she felt we would receive support from the other sites in the area. Dianne Tucker expressed the necessity of resolving the questions about erosion before moving forward with the design. Julian Read thanked Commissioner Kreisle for his work on this project.
MOTION THAT PRIOR TO THE FRIENDS MAKING A COMMITMENT TO THE PROJECT THE FOLLOWING CONDITIONS BE MET AND THAT THE EXECUTIVE DIRECTOR BE AUTHORIZED TO SECURE PROPOSALS FOR A FEASIBILITY STUDY TO BE REVIEWED AT THE OCTOBER BOARD MEETING:
. Finalize SD scope/phasing plan (alternative concept?) . Develop exhibition, technology, interpretation and archeology concepts . Civil engineering/erosion control investigations . Prepare final cost estimate/phasing strategies . Develop feasibility phase vision documents . Conversations with potential partners/letters of support . Preliminary lead donor discussions
Motion passed unanimously.
Executive Director’s Report Rebecca mentioned the VIP event at the Bullock on October 22 sponsored by the Friends and the Texas State History Museum Foundation. She also mentioned the Shop for Friends program which Sunny presented prior to the meeting and encouraged board members to participate. Staff is interviewing for the development assistant position and anticipates hiring soon. She also invited board members to make their annual fund contribution for the year if they have not done so. Rebecca summarized restricted gifts that have been received for the quarter, as well as those that are pending and proposed.
Rebecca reported that she had spoken to two of the participating wineries and they both indicated that they understood our position if we did not pursue the project. Their main disappointment was that we were not able to produce the wine in the replica bottles. Janet Roberts, the project chair, indicated that it was a great project but given the length of time and uncertainty involved it has lost momentum and that she felt it best to not pursue it. The board was in agreement.
Lewis Jones asked about the clause in the by-laws indicating that the treasurer sign checks. At one time he was on the signature card but he is no longer.
Adjourn There being no further business, the meeting was adjourned at 2:40 p.m.
MEETING OF THE BOARD OF TRUSTEES Tuesday, April 29, 2014 Courtyard Fort Worth Downtown/Blackstone Fort Worth, Texas 9 a.m. – 11:00 a.m.
STAFF ATTENDING Mark Wolfe TRUSTEES Terry Colley Lewis Jones Vaughn Aldredge Lareatha Clay Sunny Howard John Mayfield Donna Williams Sally Anne Schmidt Rebecca Borchers Dianne Duncan Tucker UNABLE TO ATTEND Virginia Nicholas Harriet Latimer Julian Read Jan Felts Bullock Killis Almond COMMISSION LIAISONS Sarita Armstrong Hixon Robert K. “Bob” Shepard Bonnie McKee August Harris MariBen Ramsey Janet Roberts THC Commissioners Brian Shivers Matthew Kreisle Gay Ratliff Daisy White John Crain
Meeting Called to Order John Mayfield
John called the meeting to order at 9:00 a.m. in the absence of Chairman Gay Ratliff. There was a brief discussion regarding the reception at the W. T. Waggoner Building. All felt that it was a success. Matt indicated that at events such as this we need to showcase who we are and what we do. Rebecca thanked those that provided names for the invitation list. Follow up letters will be sent to all that attended and to those that did not attend.
The board discussed the July meeting in Alpine and whether or not there would be a quorum. The decision was made to have the meeting on Wednesday morning, July 30, in Alpine and have video-conferencing available for those that wish to call in.
Report on San Felipe Matt Kreisle
Matt Kreisle updated the board on the status of the San Felipe Visitor Center project. The architects are scheduled to present at the Commission meeting. He anticipates having a design and business plan at the July Commission meeting and requesting a vote at that time. He indicated that he has four goals for the project: the project scope and how San Felipe is a template for other projects; a mutually supported network of sites, including San Felipe, that tell the Independence Story; developing a management strategy for current and future State Historic Sites; and the fundraising strategy. He proposed that a committee be formed comprised of Friends board members, Commissioners and the public to expand the Friends donor base and develop a fundraising strategy for San Felipe, with MariBen Ramsey as chairman.
He also stressed the need for a strategic plan for the organization which would include expanding the board and mentioned that Sheri Kraus and Lisa Kennedy be nominated for the Friends board.
Rebecca indicated that she did not feel that the Friends needed a consultant to build a major gift or corporate giving program and that we have a written plan. She also indicated that we do need to consider a consultant for the San Felipe project and possibility a feasibility study. Rebecca mentioned that Sunny continues to take more responsibility for fundraising but that there is a limit to what the current staff can accomplish.
August Harris asked if the plan that Lisa Avra did is still valid. Rebecca indicated that it was very thorough and that it was updated last year. He also indicated that there were capacity grants available to pay for hiring temp part-time staff. There was also a discussion about THC hiring a part-time FTE for the Friends. Mark indicated that there might be an FTE through August.
Sally Anne asked if we could re-allocate the $5,000 that was approved to hire Lisa Kennedy to hire staff and made a motion to re-allocate these monies to hire part-time administrative staff. Julian Read amended the motion to request that THC allocate funds to supplement this if necessary. A discussion followed. Diane Tucker amended the motion to approve an allocation of up to $10,000. Julian indicated that he felt that $12,000 should be allocated. Diane amended the motion to approve a total of $16,000 to include $4,000 for the remainder of the fiscal year, which ends in August, and up to $12,000 for FY 15. Due to the lack of a quorum the board recommended that the staff get a vote on the motion via email.
The January and February minutes were not approved due to lack of quorum.
Friends’ Financial Report John Mayfield John Mayfield reported on the current financial status of the Friends. Expenses are well under budget, however revenues are under what was estimated primarily due to the restricted fund goal not being reached, which affects the revenue from the 10%. The Friends checking account was moved from Wells Fargo to Frost. Rebecca and John met with the accountant to develop new reports that better reflect the net operating revenues and expenses of the Friends and to come up with a solution regarding the discrepancy between revenue and expenses for a project that are not incurred in the same fiscal year. There was a discussion regarding evaluating our accountant and accounting needs and seeking proposals from other accountants.
THC Executive Director Report/Legislative Report Mark Wolfe Vaughn Eldridge reported that Mark Wolfe had left for the AAB meeting and he was asked to do the THC report. There is a run off on May 27. The House and Senate will be more conservative than in the past, with small increase in Democrats in the House and increase of Republicans in the Senate. Difficult budget climate due to increase in the last section. Tax relief will be a major issue. The historic tax credit may be expanded to include a credit against the insurance premium tax, in addition to the franchise tax. There is a possibility that the franchise tax will be eliminated. Glorietta Pass monument location is still being determined.
Executive Director’s Report Rebecca Borchers Rebecca presented a development report, including unrestricted, restricted funds received, fund balances and pending grants. She reported that Bank of America manages a number of foundations across the state and that has been a good source of foundation funding. The Bank of America representative attended the event at the Waggoner Building.
Investment alternatives to cash and CDs have been sent to the investment committee and Rebecca anticipates that the committee will have a recommendation at the July board meeting.
Old Business Rebecca Borchers Rebecca reported that staff met with Janet Roberts, the chair of the wine project and that a decision had been made to not move forward with the project. There is still uncertainty about the opening of La Belle and also concern about the ROI on the project, given other projects. Lareatha Clay asked how the wineries felt about not doing the project. Julian Read indicated that it was a good project but that he felt that we should let it go. Diane Tucker asked about serving the participating wineries’ wine at the Bullock event in October. Lewis agreed to contact Richard Becker to see what his thoughts were on the project.
The board also discussed what kind of recognition we would receive for La Belle exhibit, whether it would be a fee- based event, who will pay for it and whether or not the Friends will be a co-sponsor. The board agreed that the Friends should not give its donor list to the Bullock.
Bob Shepard asked if the Alpine event would be underwritten so that the Friends would not incur expenses. Rebecca reported that the planning has just begun and that sponsors would be considered and secured if possible.
Adjourn There being no further business, the meeting was adjourned at 10:25 a.m.
CALLED MEETING OF THE BOARD OF TRUSTEES San Felipe de Austin Project Old Gethsemane Lutheran Church - Austin Thursday, February 27, 2014 12:30 p.m. - 3:00 p.m.
STAFF ATTENDING Mark Wolfe ATTENDING Terry Colley TRUSTEES Vaughn Aldredge Killis Almond Rebecca Borchers Jane Barnhill Sunny Howard Lareatha Clay - by phone Sarita Armstrong Hixon - by phone UNABLE TO ATTEND Lewis Jones Peggy Cope Bailey John Mayfield Jan Felts Bullock John Nau - Sally Anne Schmidt Harriet Latimer Virginia Nicholas Ann Lewis Lawrence MariBen Ramsey Bonnie McKee Gay Ratliff Janet Roberts Julian Read Brian Shivers Dianne Duncan Tucker
COMMISSION LIAISONS John Crain August Harris Robert Shepard
Meeting Called to Order Gay Ratliff Gay called the meeting to order at 12:30 p.m.
Gay requested that the board consider a motion to amend by-laws to allow representatives of trustees to be counted for a quorum and to vote on behalf of the trustee (Article IV, Section 2 (d)).
Motion was approved unanimously.
Overview and Update on Status of Project Donna Williams Donna Williams provided an update and overview of the San Felipe de Austin Visitor Center project. o The opportunity for archeological study is very high at this site as little has been done up to this point. o The interpretation will celebrate the life of Stephen F. Austin. o The business plan developed by Museum Insights suggests specific attributes the site will need to include to be a destination for travelers including: . Interesting building design . Immersive theater . Telling exhibits
. Active outdoor site with interesting interpretation o The report suggested a 10,000 square feet building with a project cost of $9.3 million. Through bond funds and a $1 million legislative appropriation the THC has $3.2 million in hand. o Normal timeline on THC visitor center projects is one year of design and one year of construction.
Consultant Interviews and Campaign Planning Rebecca Borchers
Rebecca Borchers reported on the initial consultant search for the San Felipe project; however questions about the scope and timeline need to be addressed before hiring a consulting firm. Bacon and Lee, from San Antonio, were interviewed and suggested a funding raising feasibility study for $40,000. Bacon and Lee do not have a presence in Houston and this is a concern. Dini Spheris was the second consultant interviewed and they suggested a fundraising feasibility study for $60,000. Dini Spheris does have a presence in Houston but there are concerns that have been raised by those familiar with the firm. Rebecca suggests a quiet phase of at least 12 months where 50-60% of the funds are raised followed by a public phase where the remainder of the 40% will be raised. A campaign committee will also need to be established.
Commission Overview Matthew Kreisle Commissioner Kreisle provided an overview of his thoughts on the project. o San Felipe de Austin will be the transformational piece the THC needs to reshape their role, relevance, and leadership within the historic preservation world. o San Felipe can be the spearhead for a joint partnership between the THC and other entities in Texas, such as the Alamo and Bullock, to help tell a continuous Texas heritage story. o Three phases are tentatively planned for the building of the San Felipe Visitor Center . Phase 1 - Core elements of visitor's center (bathrooms, lobby, parking, etc.) . Phase 2 - Immersive theater . Phase 3 – Additional exhibit space o An endowment for the operational component of the visitor's center needs to be considered. o Possibility of restructuring Friends to accommodate the needs of such a large project. . Discussion with Lisa Kennedy, consultant out of Houston, has taken place to discuss campaign strategies and the development of an “inner circle” giving program.
Discussion and Next Steps Killis Almond suggested some items of concern regarding the project o Timeline will be hard to achieve with only two staff members and the Friends already have a commitment to fundraise for the Fulton Mansion Restoration. o Development of fundraising packets or master plan will need to be made before any fundraising can begin. o Concerns were raised over the cost of the fundraising feasibility study. Other concerns raised by board members included: o The proposed size and scope of the project relative to its location and proximity to other sites, etc. o The proposed $10 million fundraising goal and the feasibility of meeting the goal
Killis Almond made a motion to spend $5,000 to hire consultant Lisa Kennedy to conduct a study of the Friends organization and fundraising capacity relative to the San Felipe project. Motion was seconded and approved unanimously.
Adjourn There being no further business, the meeting was adjourned at 3:00 p.m. Gay Ratliff
MEETING OF THE BOARD OF TRUSTEES Wednesday January 22, 2014 Old Gethsemane Lutheran Church Austin, Texas 12:00 p.m. - 3:00 p.m.
ATTENDING TRUSTEES Peggy Cope Bailey Jane Cook Barnhill Killis Almond Lareatha Clay Sarita Armstrong Hixon John Mayfield Sally Anne Schmidt Dianne Duncan Tucker Harriet Latimer - by phone Bonnie McKee
COMMISSION LIAISONS John Crain
THC Commissioners Matthew Kreisle
STAFF Mark Wolfe Terry Colley Vaughn Aldredge Sunny Howard
UNABLE TO ATTEND Lindalyn Adams Jan Felts Bullock Lewis Jones Ann Lewis Lawrence John Nau Virginia Nicholas MariBen Ramsey Julian Read Janet Roberts Brian Shivers Gay Ratliff Rebecca Borchers
Lunch Presentation - Presentation by William McWhorter, Military Sites Coordinator, History Programs Division William McWhorter discussed the current projects the military history program is currently undertaking. These include: o Texas in the Cold War Oral History Training Workshops o Texas in World War II Oral History Training Workshops o Palmito Ranch Battlefield o Enemy Alien Internment in Crystal City
Meeting Called to Order Peggy Cope Bailey Peggy called the meeting to order at 1:00 p.m. in the absence of Chairman Gay Ratliff.
Nominating Peggy Cope Bailey Peggy Cope Bailey announced the resignation of Trustee Lindalyn Adams. Lindalyn Adams suggested Diane Bumpas of Dallas as a possible new trustee candidate, and discussion ensued as to whether she would be a Commission or Corporate Trustee. Peggy stated that we would have to determine this.
Killis Almond made the motion to accept Lindalyn Adams’ resignation. Motion passed.
Discussion regarding amending the by-laws to allow representatives of trustees to be counted for a quorum and to vote on behalf of the trustee (Article IV, Section 2 (d)) was discussed but not voted on.
Approval of Minutes from April 2013, July 2013 and October 2013 Peggy Cope Bailey
John Mayfield made a motion to approve the minutes from the April 2013, July 2013 and October 2013 meetings. Motion passed.
Friends’ FY 2013 Audit and 990 Report Pete Allman Pete Allman of Allman and Associates completed the Friends FY 2013 audit and Form 990. Mr. Allman stated that the Friends were in good financial standing and no accounts of fraud were detected. He also discussed the allocation of restricted, unrestricted, temporarily restricted and board restricted funds, which has not been done in previous years. This will provide the organization with a more concise accounting of Friends unrestricted and restricted funds.
Sarita Armstrong Hixon made a motion to approve the FY 2013 audit. Motion passed.
Friends’ Financial Report John Mayfield
John Mayfield reported on the current financial status of the Friends. He discussed the new budgeting structure that has been developed to ensure operating budgets are more precise and the consolidation of some THC funds. These steps were taken to reduce the number of THC funds, and to better manage cash flow and Friends’ investments. Killis Almond suggested that some of the THC funds that were consolidated might have been board restricted rather than restricted by a donor.
Killis Almond made a motion to approve the consolidation of THC funds. Motion passed.
John also discussed the importance of setting accurate fundraising goals and concerns were raised about the amount the Friends will need to raise for such projects as San Felipe. It was reiterated that the 10% Friends administrative fee will stay in place. The FY 2014 and FY 2015 budgets were reviewed.
Killis Almond made a motion to approve the FY 2014 and FY 2015 budgets. Motion passed.
Friends Grant to THC Sunny Howard A motion was made by the investment and finance committee to provide the THC with a grant of
$125,000 from the Friends unrestricted funds. Sunny Howard outlined the proposed $125,000 grant: o Archeology . $2,500 Stewards Program, Fort St. Louis Technical Report or Texas Archeology Month o Architecture . $5,000 Courthouse Exhibit at Bullock o Community Heritage Development . $5,000 Main Street slide digitization . $10,000 Economic Development Study o Diversity Internship Program . $3,500 o History Programs Division . $10,000 1936 Centennial Marker restoration o Historic Sites Division . $30,000 Caddo Mounds and Eisenhower videos . $30,000 Fulton Mansion restoration . $1,000 Historic Sites Excellence Fund . $5,000 Starr Family Home Portrait restoration
A suggestion was made by Killis Almond to change the Historic Sites Division Excellence fund from $1,000 to $1,500.
Sarita Armstrong Hixon made a motion to approve $125,000 THC grant with Historic Sites Division Excellence fund change. Motion passed.
THC Executive Director Report Mark Wolfe Mark reported on progress with the THC and Legislature: o Archeology is currently searching for the location of Chantel, which was a community established in Texas to house Napoleon. o Round 8 of courthouse grant program is underway. o Casa Navarro State Historic Site now has new education materials. o Nimitz State Historic Site now has a combat zone addition. o Glorieta Pass is waiting for approval of placement of marker by National Parks Service. o Bankhead Highway survey is complete. o Meridian Highway will be the next survey project. o The THC lost the Fort Crockett covenant case in court.
Legislative Update Vaughn Aldredge Vaughn reported on the legislature and the current governor's race.
Executive Director’s Budget Report Sunny Howard Sunny provided an update on the status of current projects, as well as the first Texas Heroes Annual fund mailing which has raised more than $50,000 during the last 3 months. The board was also notified of the receipt of a $75,000 grant from the AEP Foundation for the Fulton Mansion restoration. Sunny also reported on the Friends' joining the Randall's Good neighbor program.
San Felipe de Austin Visitor's Center Update Donna Williams
Donna reported on the sub-consultant, Museum Insights’ findings of the project feasibility study. The Museum Insights suggestions for the project are: o The program elements should contain core exhibits, an immersive theater, outdoor interpretation, programs for children, special events, and visitor amenities. o Estimated paid visitation is 30,000 and possibly 70,000 with free admission o Total suggested gross area is 10,000 square feet o The total estimated cost of the project is$10 million, including fundraising costs. Donna reported that THC received $1 million from the legislature for the project to supplement the $2 million in state bonds, but additional private funds will be necessary. Possible phasing of the project is being discussed with Friends responsible for raising $3-6 million dollars. The final scope and timeline of the project has not been decided upon.
Pearl Beer Partnership Sunny Howard Sunny discussed the possibility of partnering with Pabst beer on a marketing campaign. A discussion ensued about proper marketing objectives and the worth of THC brand and the need to discuss any alcohol company- related partnerships with Mr. Nau beforehand.
Adjourn There being no further business, the meeting was adjourned at 3:00 p.m. Peggy Cope Bailey
MEETING OF THE BOARD OF TRUSTEES Tuesday October 21, 2013 Goliad County Courthouse Goliad, Texas 8:00 A.M. – 11:45 A.M.
ATTENDING UNABLE TO ATTEND TRUSTEES Lindalyn Adams Killis Almond Peggy Cope Bailey Lareatha Clay Jane Cook Barnhill Sarita Armstrong Hixon Jan Felts Bullock John Mayfield Lewis Jones Gay Ratliff Harriet Latimer Dianne Duncan Tucker Ann Lewis Lawrence Lee Spencer White Bonnie McKee John Nau TRUSTEES EMERITUS Virginia Nicholas Albert Hausser MariBen Ramsey Julian Read COMMISSION LIAISONS Janet Roberts John Crain Brian Shivers August Harris Robert Shepard
STAFF Mark Wolfe Terry Colley Vaughn Aldredge Rebecca Borchers Sunny Howard Meeting Called to Order Gay Ratliff Gay called the meeting to order at 8:15 a. m.
Minutes from April 24, 2013 and July 24, 2013 were not approved due to lack of quorum.
Friends’ Financial Report John Mayfield John Mayfield reported the financial reports were not received from the accountant due to overlap with the accountant's year end reconciliation and the Trustee meeting. The financials will be sent to Trustees via email once completed.
Executive Director’s Budget Report Rebecca Borchers Rebecca gave a detailed explanation of the FY 2014 and FY 2015 budget, highlighting the unrestricted and restricted goals. Rebecca will be conducting a vote via email with the Investments Committee to approve the budget. A discussion was had pertaining to the bank and credit card fees the Friends are incurring. Several alternatives were suggested, such as Frost Bank and PayPal. Budget was not adopted due to lack of quorum. The budget will be adopted by Executive Committee via email.
San Felipe de Austin Visitor's Center Update Donna Williams Donna reported THC has hired an architectural firm and is currently conducting a feasibility study to evaluate the audience and the type of building needed. A sub-consultant, Museum Insights, has been hired to conduct the study. A preliminary report will be available in December 2013 and a final report should be delivered by January 2014. Donna reported that THC received $1 million from the legislature for the project, but additional private funds will be necessary. The Friends 10% admin. fee was discussed in regards to the San Felipe project and other larger projects. A sliding scale was proposed as a possible solution; however with possible need for more Friends staff retaining the full 10% needs to be considered.
THC Executive Director Report Mark Wolfe Mark reported on progress with the THC and Legislature: o 2013 Texas Courthouse Stewardship Workshop was a success o New state tax credit will not go into effect until January 2015 o Archeology continues to work at the Old Mission Socorro site in El Paso o A new policy regarding historical markers is being developed o The Main Street Division is adding new positions with the FTE's that were gained in last biennium o The CHD Hispanic/Tejano travel brochure is currently being developed o PIE is currently conducting a Facebook initiative celebrating THC's 60th anniversary and a drawing for a heritage tourism trip in celebration of the anniversary.
Legislative Update Vaughn Aldredge Vaughn reported on the THC and Legislature: o Discussed the candidates for governor
Executive Director’s Report Rebecca Borchers Rebecca discussed the Friends board makeup and suggested that the board considering adding new members. A board matrix was presented for discussion and the board discussed nominating new members. There was also a board consensus to hold trustee meetings outside of Austin more often to expand our presence, increase awareness and major gift fundraising opportunities. Rebecca discussed the possibility of a major gifts program and the need for the January meeting to be a working meeting. The new Texas Heroes Annual Fund launch was also discussed and the early success of the program was reported. Sunny Howard showed the board the Texas in the Cold War video that was created after the Lawn, Texas oral history workshop.
Adjourn There being no further business, the meeting was adjourned at 11:45 a.m. Gay Ratliff
MEETING OF THE BOARD OF TRUSTEES Wednesday, July 24, 2013 Old Gethsemane Lutheran Church Austin, Texas 12:00 P.M. – 3:00 P.M.
ATTENDING UNABLE TO ATTEND
Lindalyn Adams TRUSTEES Killis Almond Peggy Cope Bailey Jan Felts Bullock Lareatha Clay Harriet Latimer Lewis Jones Ann Lewis Lawrence John Mayfield Bonnie McKee Virginia Nicholas Virginia Nicholas Julian Read MariBen Ramsey Janet Roberts Gay Ratliff Sally Anne Schmidt for John Nau Brian Shivers Dianne Duncan Tucker Lee Spencer White COMMISSION LIASONS Robert Shepard COMMISSION LIAISONS John Crain August Harris
STAFF Mark Wolfe Vaughn Aldredge Rebecca Borchers Sunny Howard
Lunch Presentation Donna Williams Donna Williams discussed the current state of the 20 historic sites. Since acquisition of the sites a curatorial facility, the Fulton Mansion Education and History Center has been completed, and several sites have had some level of restoration. The Historic Sites Division is currently working on several projects including: o Restoration of the Starr Family Home portraits o Development of heritage tourism and interpretive plans for each historic site o Building a visitor's center at Caddo Mounds State Historic site o Development plans for visitor's center at Fort Griffin and San Felipe de Austin o Website enhancements and cell phone tours
Meeting Called to Order Peggy Cope Bailey Peggy called the meeting to order at 1:00 p.m.
Minutes from April 24, 2013 were not approved due to lack of quorum.
Friends’ Financial Report John Mayfield John Mayfield reported that the finances were in good standing and outlined two goals for the budgeting process. These included identifying funds that were remaining from previous projects and their purpose, consolidating funds where possible and developing a budget for each THC division for the next two fiscal years. This is the first time that a budget has been developed for THC expenses that flow through the Friends.
Executive Director’s Budget Report Rebecca Borchers Rebecca gave a detailed explanation of the FY 2014 and FY 2015 budget, highlighting the unrestricted and restricted goals. Rebecca discussed the process in which the FY 2013 budget was developed from previous year's numbers and was not a good gage for actual Friends expenses and revenue, therefore the FY 2014 would be a transition year for the budget. The Friends budget was discussed - Stelter planned giving service was eliminated, postage and printing costs and the first annual fund mailing scheduled for September 2013 are added expenses. In regards to THC, each division director provided Rebecca with a detailed budget for their division allowing Friends to monitor and predict cash flow better. The possibility of directly unrestricted Friends funds at the end of the fiscal year to certain THC projects and how much to keep in reserve will be discussed at the next meeting. Budget was not adopted due to lack of quorum. The budget will be adopted by Executive Committee via email and ratified at next meeting.
THC Executive Director Report Mark Wolfe Mark reported on progress with the THC and Legislature: o The THC was given back 16 of the 47 FTE's that were lost during the last session (2010). o THC is now operating on the general fund and was allowed to stop using Preservation Trust Fund monies to operate. o A state franchise tax credit was passed which will stimulate several preservation projects across the state. The first projects will not be accepted until January 2015. o THC marine archeologist Amy Borgens was on loan to National Geographic to help recover a ship of the coast of Texas. o THC is working with TXDOT to place Old Mission El Socorro in El Paso into the THC land banking program, which will halt development on this important archeological site for the time being. o The Texas Trails program has used all of the TX DOT enhancement money received and will be developing a combined trails brochure. o THC is developing a Hispanic Heritage travel guide which will be similar to the African American Heritage travel guide that was previously produced. o The Bullock received $5 million to develop an application with the intent to take the museum out of Austin and to the world. o THC is working with the Facilities Commission to develop preservation and economic plans for the Capitol area complex.
Legislative Update Vaughn Aldredge Vaughn reported on the THC and Legislature: o $1.2 million was appropriated to the Bullock for the installation of La Belle. o The Legislature took steps to restore some of the cuts to THC from the 2010 session. o The Courthouse Program was cut from $20 million to $4.2 Million.
Executive Director’s Report Rebecca Borchers Rebecca provided a summary about the Gilmore Endowment, which now has more than $200,000 in the fund. A grant was given to the Center for Colonial Studies in the amount of $4,000 to bring scholars to their November 2013 conference at the Bullock.
A Dallas event with foundations was hosted by Commissioner Crain. The foundations who attended have been identified as prospects for the Starr Family Home portraits, 1936 Centennial Marker project., and other projects in the Dallas/Fort Worth metroplex. The Fulton Mansion restoration event hosted by Bobbie and John Nau was a success. 53 people attended as well as staff, commissioners, and former commissioners. A prospect list has been created and the Friends hopes to raise $100,000 from invitees and attendees. The Fulton Mansion restoration is a $ 2.7 million project. The Friends has over $300,000 in proposals pending and received a grant of $25,000 from the Brown Foundation. Over $400,000 in proposals to corporations and foundations will go out in the next couple of weeks. Rebecca recommended that the Texas Heroes program be restructured. A brief discussion was held. This program will be an annual fund program and giving levels will begin at $50. The 1836 endowment program will be eliminated due to confusion about the two programs. All funds raised from Texas Heroes will now be unrestricted. The possibility of having an event for upper level Texas Heroes and what that level will be needs to be determined. The La Belle Wine Project was also discussed. Assuming that the opening will take place at the Bullock in the fall of 2014, the wine project will be launched in conjunction with this.
New business/Action items Rebecca Borchers Rebecca announced that the event at the Bush Library event scheduled for October will not occur and a new location and date will be scheduled for the October Commissioner and Trustee meeting. The date is tentatively set for October 21st in Goliad.
Adjourn There being no further business, the meeting was adjourned at 3:00 p.m. Peggy Cope Bailey
MEETING OF THE BOARD OF TRUSTEES Wednesday, April 24, 2013 Old Gethsemane Lutheran Church Austin, Texas 12:00 P.M. – 3:00 P.M.
TRUSTEES ATTENDING Lareatha Clay UNABLE TO ATTEND Lewis A. Jones Lindalyn Adams John Mayfield Killis Almond Virginia Nicholas Peggy Cope Bailey MariBen Ramsey Jane Cook Barnhill Gay Ratliff Jan Felts Bullock Julian Read Ann Lewis Lawrence Janet Roberts Bonnie McKee Sally Anne Schmidt for John Nau Brian Shivers Dianne Duncan Tucker Lee Spencer White
TRUSTEES ATTENDING COMMISSION LIAISONS ATTENDING VIA TELECONFERENCE August Harris Sarita Armstrong Hixon Robert Shepard Harriet Latimer COMMISSION LIAISONS NOT STAFF ATTENDING ATTENDING Mark Wolfe John Crain Vaughn Aldredge
Rebecca Borchers
Sunny Howard
Meeting Called to Order Gay Ratliff Gay called the meeting to order at 1:00 p.m.
Approval of Minutes from November 28, 2012
Gay Ratliff Julian Read made a motion to approve the minutes. Second by Lewis Jones. The minutes were approved.
Friends’ Financial Reports John Mayfield John Mayfield reported that the finances were in good standing and that endowment income had increased by $15,000 since the last meeting. A discussion followed regarding the Friends’ budgeting process including: o Review of budget process to design a more accurate budget structure o Establishment of performance-based budget for Friends
o Establishment of cash flow management of funds o Timing of revenue vs. project expenses o Establishment of clearer project fundraising goals - current and future o Balance sheet recording of committed restricted monies o Commissioner Harris suggested a multi-year budget approach
Executive Director’s Report Mark Wolfe Mark reported the following: La Belle exhibit has been delayed by 9-12 months. THC is in the process of moving La Belle artifacts from coastal museums to the Bullock I Love Texas Courthouse campaign has been a great success. A television show by the National Trust highlighting Texas courthouses may be produced. Texas Treasure Business award re-launch very successful, with many new applicants First Lady's Tour John L. Nau, III Award of Excellence in Museums was presented to the Southwest Museum of Clocks and Watches. Texas Trails Programs is currently funded out of enhancement funds which are due to expire. Hispanic American Handbook o A committee is being arranged to develop ideas and concepts for the new handbook. THC Social Media has been successful.
Legislative update Vaughn Aldredge Vaughn reported on progress with the THC and Legislature: o Priority #1 -Providing general operating budget for THC programs o Priority # 2 - Courthouse Program . $18.4 million in new general revenue . Senate Bill 29 million in new revenue o Priority #3 - $3 million to hire new FTE's for programs o Priority #4 - $5 million match from Legislature if Friends can raise $5 million in next biennium o Priority #5 - Appropriations for San Felipe visitor's center
Executive Director’s Report Rebecca Borchers Rebecca provided a summary about WealthEngine, including the cost, service provided, rationale and benefits, and recommended to the Board that the Friends purchase the service to conduct a screening of approximately 20,000 records in the Friend’s database and a one year subscription. The cost is $5,400. The Friends will evaluate whether or not to continue the subscription after one year.
Julian Read made a motion to purchase the service for $5,400. The motion was seconded by MariBen Ramsey. The motion was approved.
Development Report Rebecca Borchers Sunny provided a detailed update on the Friends website and the corresponding analytics: o Current analytics numbers since launch - visits, content, and page views o Discuss regarding Join Us button on homepage and special projects page o Board discussion of possible further enhancements
Robert Shepard provided a THC Commissioner Update Robert Shepard o New Commissioners expectations . The THC Commission needs to engage with Friends fundraising efforts and provide lists of prospects. . The THC Commissioners need to give to Texas Heroes. o Reported on Sid Richardson meeting with Pete Geren in regards to Fulton Mansion . Fulton Mansion is not a project the foundation is interested in, but possibility the Bass family as they were instrumental in the initial restoration of the Mansion.
o Discussed meeting with Ray Richey of Fort Worth as possible major donor Fulton Mansion Campaign Update o Rebecca discussed the upcoming Rockport event and grants submitted thus far. Prospect Review o Rebecca provided the Trustees a list of 500 East Texas prospects whom might be possible donors for the 1936 Centennial Markers and Starr Family Home Portraits.
Old business/Action items Gay Ratliff
New business/Action items Gay Ratliff Gay announced possible events dates for: o Rockport Fulton Mansion restoration event o October Trustee/Commissioner reunion event and tour of Bush Presidential Library o November 16 La Belle Vin wine event . Questions were raised as to the viability of this tentative date as that weekend also will host a University of Texas home football game and the Circuit of the Americas event.
Adjourn There being no further business, the meeting was adjourned at 3:00 p.m. Gay Ratliff
MEETING OF THE BOARD OF TRUSTEES Thursday, February 21, 2013 Old Gethsemane Lutheran Church Austin, Texas 12:00 P.M. – 3:00 P.M.
TRUSTEES ATTENDING UNABLE TO ATTEND Killis Almond Lindalyn Adams Jan Bullock Peggy Cope Bailey Lareatha Clay Jane Cook Barnhill Lewis A. Jones Ann Lewis Lawrence Sarita Armstrong Hixon John Mayfield Harriett Latimer John Nau, III Bonnie McKee Virginia Nicholas Julian Read MariBen Ramsey Sally Anne Schmidt for John Nau Gay Ratliff Dianne Duncan Tucker Janet Roberts Lee Spencer White Brian Shivers Mark Wolfe
STAFF ATTENDING COMMISSION LIAISONS ATTENDING Mark Wolfe John Crain Terry Colley Bob Shepard Vaughn Aldredge
Rebecca Borchers Sunny Howard COMMISSION LIAISONS NOT ATTENDING David Gravelle
AGENDA
Commission Chairman Matthew Kreisel gave THC Commission Chairman's report from 12:00 p.m.-1:00 p.m. which focused on 5 possible THC initiatives and Preservation Trust Fund strategy.
Meeting Called to Order Lee Spencer White Lee called the meeting to order at 1:00 p.m. Announcements: Thank you to Chairman Kreisle for his presentation Gay Ratliff is recuperating from hip surgery. A card was circulated for Trustees signature. Flowers will be sent to her home. Rebecca Borchers was introduced as the new executive director
Approval of Minutes from November 28, 2012 Lee Spencer White 1/27/2015
Lee Spencer White made a motion to approve the minutes from the July meeting. Motion passed.
Friends’ Financial Reports Rebecca Borchers Rebecca Borchers presented the financial report and explained our budgeting process. We based this year’s budget on FY12 so it may not reflect actual expenses/income for this year. Income is under budget primarily because we have not had grants this year. THC expenses are over budget because we paid a number of bills related to the GLO grant recently.
Executive Director’s report and Legislative update Mark Wolfe, THC Executive Director Mark discussed the level of funding which has been approved by the Legislature. Mark discussed exceptional items that have also been requested: o $20 million for the courthouse grant program o Removing THC operating budget from the Preservation Trust Fund o Requested 15 FTEs, Senate approved 8, House approved 0 o Capital request: IT investments, repairs on building, historic sites, and vehicle repair o $1.5 million for improvements to Nimitz historic site Mark discussed the bill to reduce the Commission from 17 members to 9
Executive Director’s Report Rebecca Borchers Development PowerPoint presentation. The presentation included: o Year-End Giving Summary o Status of Texas Heroes o Volunteer Leadership Participation o Strengths, challenges, opportunities for unrestricted, restricted and major gifts (see attached PowerPoint), Vin La Belle project update o Fundraising Priorities for 2013-2014 A motion was made and seconded to approve the funding priorities. Motion passed. A discussion followed about the Fulton Mansion project. Trustees discussed possible donors. We would like to host a fundraising event in a private home in Rockport this summer. Sunny Howard presented a report on website analytics. The report included data pertaining to website referral sources, content traffic, and gifts through online giving.
Old business/Action items Lee Spencer White Lee mentioned that we need to appoint a development committee. Anyone that is interested should contact Rebecca.
New business/Action items The dates for Trustee meetings were discussed. Dianne Tucker suggested that we meet on Wednesdays prior to the Commission meeting. Trustees agreed that this would be acceptable. Dates for the 2013 meetings are: o Noon – Wednesday, April 24, 2013 o Noon – Wednesday, July 24, 2013 o Noon – Thursday, November 21, 2013 The La Belle opening is scheduled for November 21 at the Bullock. A discussion was held regarding an event to be held the evening of Wednesday November 20, 2013 where Trustees, former Trustees, THC Commissioners and former Commissioners would be invited. The event will be in a private home.
Adjourn
There being no further business, the meeting was adjourned at 3:00 p.m. Lee Spencer White
1/27/2015
TEXAS HISTORICAL COMMISSION
The Texas Historical Commission (THC) works to save the real places that tell the real stories of Texas. THC staff consults with citizens and organizations to preserve Texas’ architectural, archeological and cultural landmarks. The agency is recognized nationally for its preservation programs.
Who We Are The THC is composed of 12 citizen members appointed by the governor to staggered six-year terms. The agency employs about 175 people who work in various fields, including archeology, architecture, history, economic The THC headquarters is located in the historic Carrington- development, heritage tourism, public administration Covert House in downtown Austin. and urban planning. • Assists Texas cities in the revitalization of their historic The Texas State Legislature established the agency in 1953 downtowns through the Texas Main Street Program. as the Texas State Historical Survey Committee with the task to identify important historic sites across the state. • Works with communities to create a preservation vision The Texas Legislature changed the agency’s name to the and to plan for the future. Texas Historical Commission in 1973. Along with the name change came more protective powers, an expanded • Administers the state’s historical marker program — leadership role and broader educational responsibilities. currently there are approximately 15,000 historical markers across the state.
What We Do • Consults with citizens and groups to nominate The THC: properties as Recorded Texas Historic Landmarks, State • Works with communities and individuals to help Antiquities Landmarks and to the National Register identify important historic resources. of Historic Places.
• Encourages communities to evaluate their historic • Operates 20 state historic sites including house resources and develop a plan to preserve them. museums, military forts and archeological sites.
• Provides leadership and training to county historical • Works with property owners to save archeological sites commissions, heritage organizations and museums in on private land. Texas’ 254 counties. • Ensures archeological sites are protected as land • Helps protect Texas’ diverse architectural heritage, is developed for highways and other public including historic county courthouses. construction projects.
• Partners with communities to stimulate tourism and • Publishes educational materials on a wide range of economic development. preservation topics. Community Assistance La Salle Archeological Project The THC staff provides assistance to communities The 1996–97 excavation of the Belle, French explorer and organizations through activities such as regional La Salle’s 300-year-old shipwreck in Matagorda Bay, workshops, individual and group consultations, worldwide interest and media attention. The project and promoting our Statewide Preservation Plan. THC staff continued with the excavation of La Salle’s colony at Fort members are divided into regional teams to serve Texans St. Louis in 1999–2002. more effectively. Red River War Battle Sites Project Capitalizing on the increasing popularity of learning This project documents the significant battle sites of the vacations and heritage travel, the THC has developed 1874–75 Red River War when the U.S. military removed a nationally recognized heritage tourism program. Native Americans from the Texas Panhandle and Plains The agency works with local communities, preservation regions. The THC initiated the project in 1998 as a organizations and other state agencies to increase collaborative effort with the Panhandle-Plains Historical visitorship to heritage attractions and thereby encourage Museum and the National Park Service. economic development. The Texas Heritage Trails Program creates travel guides, and provides technical, financial and marketing assistance to themed areas How to Find Us across the state. The THC is located in a cluster of buildings in the Capitol Complex in downtown Austin:
Grants • THC Headquarters and Public Information and Certified Local Government (CLG) Program Education Department Cities and counties participating in the CLG Program, Carrington-Covert House, 1511 Colorado St. a local, state and federal partnership, are eligible to received matching grants for local preservation projects. • Architecture Division and Archeology Division Elrose Building, 108 W. 16th St.
Special Projects and Programs • THC Library and Friends of the THC, Inc. Texas Historic Courthouse Preservation Program Gethsemane Lutheran Church, southwest corner of In 1999, the Texas Legislature created the program to 16th & Congress streets provide matching grants to assist county courthouse restoration projects throughout the state. • History Programs Division Luther Hall, 105 W. 16th St. Texas Heritage Trails Program The THC’s Texas Heritage Trails Program is a • Historic Sites Division combination of historic preservation and tourism. This Roy Thomas House, 1510 San Antonio St. economic development initiative encourages communities to partner to promote Texas’ historic and cultural • Community Heritage Development Division resources. These successful local preservation efforts, Christianson-Leberman Building, 1304 Colorado St. combined with statewide marketing of heritage regions as tourism destinations, increase visitation to cultural and historic sites and bring more dollars to Texas communities, especially rural ones.
P.O. BOX 12276 ● AUSTIN, TX 78711-2276 PHONE 512.463.6100 ● FAX 512.475.4872 www.thc.state.tx.us
1/15 AGENCY DIVISIONS
The Texas Historical Commission (THC) Architecture Division works to save the real places that tell the real 512.463.6094 • [email protected] stories of Texas. THC staff consults with The Architecture Division is dedicated to protecting Texas’ diverse architectural heritage. citizens and organizations to preserve Texas’ architectural, archeological and cultural Division staff: landmarks. The agency is recognized nationally • Reviews projects eligible for rehabilitation tax credits. • Monitors the state’s 46 National Historic Landmarks. for its preservation programs. • Manages the Texas Historic Courthouse Preservation Program, Texas Courthouse Stewardship Program and Preservation Tax Incentive program. • Monitors the condition of historic county courthouses and Archeology Division provides matching grants to assist courthouse 512.463.6096 • [email protected] restoration projects throughout the state. The Archeology Division works to identify, protect and • Oversees maintenance of the Texas Governor’s Mansion preserve Texas’ irreplaceable archeological heritage. and the THC’s historic buildings. • Holds preservation agreements for significant cultural land- Division staff: marks to ensure long-term preservation of the property. • Reviews public construction projects that may impact • Reviews public construction projects that impact significant archeological sites. historic properties. • Administers the State Archeological Landmark (SAL) • Assists property owners and developers to qualify for designation program. rehabilitation tax credits. • Serves as support staff for the Texas Antiquities Advisory Board, which evaluates sites for SAL designation and issues state antiquities permits. Community Heritage • Records and evaluates archeological sites. Development Division • Conducts and reports on archeological research 512.463.6092 • [email protected] and investigations. The Community Heritage Development Division acts in • Directs the Texas Archeological Stewardship Network, partnership with communities and regions to revitalize a statewide network of avocational archeologists who historic areas, stimulate tourism and encourage economic assist THC archeologists in preserving significant sites development through the use of preservation strategies. and collections. • Coordinates with public and private partners to observe Division staff: Texas Archeology Month each October. • Administers the Texas Main Street Program, one of the most • Administers an active marine archeology program, successful downtown revitalization programs in the nation. including the acclaimed Belle Archeology Project. • Encourages regional development of heritage tourism • Recognizes Texas landowners who have worked to resources through the Texas Heritage Trails Program by protect important archeological sites through the providing technical, financial and marketing assistance Texas Historic Lands Plaque program. to cities and regions across Texas. • Administers the Curatorial Facility Certification • Evaluates the economic impact of historic preservation Program to ensure Texas’ archeological collections and heritage tourism in Texas. are preserved. • Administers the Certified Local Government Program, Division staff: which provides preservation training and matching • Administers a program to list Texas properties and sites in grants to qualified cities and counties to develop and the National Register of Historic Places. sustain an effective local preservation program based • Coordinates a statewide survey of historic resources on federal guidelines. in Texas and assists local communities with historic sites survey efforts. • Coordinates the agency’s Historic Highway program. Historic Sites Division • Administers the state’s highly successful historical 512.463.7948 • [email protected] marker program. The Historic Sites Division is responsible for operating • Provides consultation to history museums across the state. the agency’s 20 historic properties throughout the state. • Coordinates a historic cemetery designation and These sites tell the real stories of Texas history in authentic volunteer outreach and education. settings. Headquarter’s staff members provide assistance • Provides training and education materials to county to field staff in architecture, archeology, collection historical commissions. management, interpretation and marketing. • Manages a military sites program to document, commemorate, preserve and promote historic sites THC State Historic Sites: involving military personnel in Texas and other states. • Acton, Acton, Hood County • Coordinates agency youth programming efforts. • Caddo Mounds, Alto, Cherokee County • Casa Navarro, San Antonio, Bexar County • Confederate Reunion Grounds, Mexia, Marketing Communications Division Limestone County 512.463.6255 • [email protected] • Eisenhower Birthplace, Denison, Grayson County The Marketing Communications Division promotes • Fannin Battleground, Fannin, Goliad County the agency’s programs and projects and develops outreach • Fort Griffin, Albany, Shackelford County strategies to increase awareness of the agency’s mission • Fort Lancaster, Sheffield, Crockett County and purpose. • Fort McKavett, Fort McKavett, Menard County • Fulton Mansion, Rockport, Aransas County Division staff: • Landmark Inn, Castroville, Medina County • Develops and implements marketing • Levi Jordan Plantation, Brazoria, Brazoria County communications campaigns. (Currently not open to the public) • Coordinates public and media relations and staffs • Magoffin Home, El Paso, El Paso County the public information office. • National Museum of the Pacific War, Fredericksburg, • Designs and produces promotional materials such Gillespie County as brochures, programs, ads, invitations and flyers. • Sabine Pass Battleground, Sabine Pass, • Produces and maintains the agency’s web site Jefferson County www.thc.state.tx.us. • Sam Bell Maxey House, Paris, Lamar County • Develops and implements all heritage tourism • Sam Rayburn House Museum, Bonham, marketing, advertising and promotions. Fannin County • Plans and executes special events, press conferences • San Felipe de Austin, San Felipe, Austin County and the Annual Historic Preservation Conference. • Starr Family Home, Marshall, Harrison County • Publishes the agency’s bimonthly newsletter, • Varner-Hogg Plantation, West Columbia, The Medallion. Brazoria County • Provides photography services.
History Programs Division 512.463.5853 • [email protected] The History Programs Division provides preservation assistance to local governments, state and federal agencies, the state’s 254 county historical commissions, museums, nonprofit preservation organizations, volunteers, students, P.O. BOX 12276 ● AUSTIN, TX 78711-2276 educators, and the general public. PHONE 512.463.6100 ● FAX 512.475.4872 www.thc.state.tx.us 1/15 STAFF SERVICES DIVISION
Located in the Stephen F. Austin Building at Purchasing 1700 North Congress, the Staff Services Division The purchasing staff interprets purchasing laws and regulations; provides staff and management with has a staff of fourteen employees. The division is guidance with regard to purchasing; develops and responsible for accounting, purchasing, manages contracts; prepares invitations for bids; budgeting, financial reporting, fleet, state prepares and evaluates requests for proposals; evaluates bids and awards contracts; purchases on term contracts; property accounting, and payroll. processes spot purchases; issues purchase orders; runs the agency’s Historically Underutilized Business program; notifies staff when purchases are received; and processes Accounting information technology and catalog purchases. The accounting staff interprets policies, procedures, state and federal laws; provides guidance to staff and Fleet and Property Management management; manages the accounting for state and Staff is responsible for maintaining the fleet and state federal grants; reviews monthly budgets; prepares property records; maintains the vehicle check out log; fiscal notes; performs appropriation control; reviews and maintains vehicle packets; coordinates fleet maintenance releases purchase and interagency vouchers; reconciles and scheduling; updates the Fleet Anywhere database; the marker database, courthouse grants, travel advance updates the state property accounting; performs the account, bond funds and the preservation trust fund; annual physical inventory; handles telecommunication prepares the annual financial report, federal report, service changes; opens and distributes agency mail; and legislative appropriation request and federal application; reconciles the agency postage account. reconciles revenue; and prepares monthly budget analysis and detail reports; processes travel advances and travel vouchers; evaluates travel rules and regulations; provides staff and commissioners assistance in preparing travel How to Reach Us Staff members are available to answer questions and vouchers; processes the business travel accounts; processes provide preservation assistance. Please contact us at: the agency procurement card accounts; processes Phone: 512.936.0857 monthly payrolls; and prepares monthly and quarterly Fax: 512.475.4872 payroll reports. Email: [email protected]
04/11 PUBLIC INFORMATION & EDUCATION DEPARTMENT
The Public Information & Education Department is responsible for promoting programs for all agency divisions. Staff members support the 19 historic sites and websites, handle heritage tourism promotions and special events, and manage and produce the agency’s newsletters and website. The staff oversees all agency public, media, and community relations.
What We Do Manage the THC Brand Publicize THC programs and events including heritage tourism and historic sites Manage media and public relations, including writing and distributing press releases Design and manage the agency website, the 19 historic sites websites, and the 10 heritage trails regional websites Produce educational materials such as The Medallion newsletter, brochures, flyers, advertisements, invitations, and direct mail pieces The Public Information & Education Department Manage the three-year advertising campaign for the produces a variety of THC promotional materials. Texas Heritage Trails Program Provide video production support
How to Reach Us Staff members are available to answer questions and provide preservation assistance. Please contact us at: Phone: 512.463.6255 Fax: 512.463.6374 ● Email: [email protected] P.O. BOX 12276 AUSTIN, TX 78711-2276 PHONE 512.463.6100 ● FAX 512.475.4872 www.thc.state.tx.us
02/12 HISTORIC SITES DIVISION
The Texas Historical Commission’s (THC) Historic Sites Division is responsible for operating the agency’s 20 historic properties throughout the state. These sites tell the real stories of Texas history in authentic settings. Headquarters staff members provide assistance to field staff in the following areas: • Archchitecture • Archeology • Collection Management • Interpretation • Marketing
THC State Historic Sites Top: Ft. Lancaster; Acton • Acton, Hood County Right: Eisenhower www.visitactontx.com Birthplace Located in Acton Cemetery, the site memorializes the final resting place of Elizabeth Patton Crockett, second wife of Davy Crockett, with a grand monument.
Caddo Mounds • Alto, Cherokee County Eisenhower Birthplace • Denison, Grayson County www.visitcaddomounds.com www.visiteisenhowerbirthplace.com A village and ceremonial site of Caddo Indians who lived Located in the heart of Denison, the site preserves the first in the region for 500 years beginning circa A.D. 800. The home of 34th U.S. President Dwight D. Eisenhower and site includes earthen ceremonial and burial mounds, a illuminates the working class life of the Eisenhower family. visitors center and an interpretive trail. Fort Griffin • Albany, Shackelford County Casa Navarro • San Antonio, Bexar County www.visitfortgriffin.com www.visitcasanavarro.com One of a line of defensive forts built by the U.S. Army The site showcases the original 1850s home of Tejano from 1867 to 1881, the site includes remnants of historic leader José Antonio Navarro, with exhibits about his role structures, an exhibit center and campgrounds. Fort Griffin as a political leader and advocate for Texas independence. is also headquarters for the official Texas Longhorn Herd.
Confederate Reunion Grounds • Mexia, Limestone County Fort Lancaster • Sheffield, Crockett County www.visitconfederatereuniongrounds.com www.visitfortlancaster.com The site, featuring an 1893 dance pavilion, a Civil War- Spanning 82 acres in remote West Texas, the U.S. Army era cannon and the scenic Navasota River, commemorates established this fort in 1855 to guard the San Antonio- where Civil War veterans gathered from 1889 to 1946 to El Paso Road. The site features fort ruins, an interpretive remember their experiences. center and walking trails. Fort McKavett • Fort McKavett, Menard County Sam Bell Maxey House • Paris, Lamar County www.visitfortmckavett.com www.visitsambellmaxeyhouse.com The 1852 U.S. Army fort housed various infantry and Built in the High Victorian style, the grand structure was cavalry units, including four regiments of Buffalo Soldiers. the home of Confederate Gen. and U.S. Sen. Sam Bell Today, it boasts 19 surviving historic structures, exhibits, Maxey. It houses family furnishings, clothing and walking trails, and interpretive tours. documents, chronicling generations of Maxey family history.
Fulton Mansion • Rockport, Aransas County Sam Rayburn House Museum • Bonham, Fannin County www.visitfultonmansion.com www.visitsamrayburnhouse.com Located in Rockport on the Aransas Bay, the elegant 1877 The site is the home of Sam Rayburn, long-serving Speaker historic home is one of the state’s best surviving examples of of the U.S. House of Representatives and one of the most a grand Victorian villa. powerful and influential politicians of the 20th century.
Landmark Inn • Castroville, Medina County San Felipe de Austin • San Felipe, Austin County www.visitlandmarkinn.com www.visitsanfelipedeaustin.com The 1850s inn provides quaint and comfortable historic It was here that Stephen F. Austin, the “Father of Texas,” lodging in the Alsatian community of Castroville as well as brought the first 300 families to colonize Texas under a interpretive walking tours and special events. contract with the Mexican Government. From 1824 to 1836 this town was the social, economic and political Levi Jordan Plantation • Brazoria, Brazoria County capital of the Anglo-American colonies in Texas. www.visitlevijordanplantation.com Not currently open to the public. The site includes Starr Family Home • Marshall, Harrison County an antebellum plantation house and significant www.visitstarrfamilyhome.com archeological remains, including slave quarters and evidence This site reflects the 150-year history of the noted Starr of African American lifeways and culture. family in Texas. The home, Maplecroft, was built by Frank, son of James Harper Starr, first president of the Board of Magoffin Home • El Paso, El Paso County Land Commissioners and later secretary of the treasury for www.visitmagoffinhome.com the Republic of Texas. A prime example of Territorial-style architecture, the site explores one family’s experience with American Varner-Hogg Plantation • West Columbia, Brazoria County expansion, West Texas settlement, Civil War turmoil www.visitvarnerhoggplantation.com and U.S.-Mexico relations. Settled in 1824, by one of Texas’ first colonizers, the site was originally used as a rum distillery and cotton plantation. National Museum of the Pacific War • Acquired in the late 19th century by Texas Gov. James Fredericksburg, Gillespie County Hogg, it was later developed as a showplace of Texas www.pacificwarmuseum.org history with a collection of period furniture and outdoor The site is the only institution in the continental United interpretation of plantation features. States dedicated exclusively to telling the story of the Pacific Theater battles of World War II. It offers extensive indoor and outdoor exhibits and programs. How to Reach Us Staff members are available to answer questions and Sabine Pass Battleground • Sabine Pass, Jefferson County provide assistance. Please contact us at: www.visitsabinepassbattleground.com Phone: 512.463.7948 The 58-acre site honors the Texas soldiers that defeated Fax: 512.463.7002 Union forces attempting a coastal invasion of the state Email: [email protected] during the Civil War. Features include a bronze statue of Lt. Dick Dowling, an interpretive pavilion, and scale model of the historic fort.
P.O. BOX 12276 ● AUSTIN, TX 78711-2276 ● PHONE 512.463.6100 FAX 512.475.4872 07/11 www.thc.state.tx.us HISTORY PROGRAMS DIVISION
The Texas Historical Commission (THC) History Programs Division works with citizens, county historical commissions, museums, cemetery associations, local governments, state and federal agencies, and other interested parties to identify, evaluate and interpret the historic and cultural resources of Texas.
What We Do State Historical Marker Program Official Texas Historical Markers provide Texans and visitors tangible links to the past. A vital part of the state’s heritage tourism efforts, markers convey stories of local, regional, state, and national history. More than 15,000 historical markers dot the Texas landscape, many with the Recorded Texas Historic Landmark designation, the highest honor the state bestows on historic properties for architectural and historical significance. The other types of The Fort House Museum in Waco is a Recorded Texas available historical markers are Historic Texas Cemetery Historic Landmark and listed in the National Register of markers for historic graveyards and subject markers, which Historic Places. interpret a wide variety of topics throughout Texas. Staff members work with property owners, county historical commissions, and other preservation organizations to place Cemetery Preservation Program historical markers all across the state. Details concerning the The THC offers two services, the Historic Texas Cemetery program can be found on the THC web site. (HTC) designation and the RIP (Record, Investigate, Protect) Guardian network of volunteers, to assist National Register of Historic Places concerned citizens with their cemetery preservation The National Register of Historic Places serves as an efforts. The HTC designation records historic cemeteries honor roll of properties worthy of preservation. Properties in the county deed record in order to alert present and of national, state, or local significance may be listed for future owners of land adjacent to the cemetery of its historical associations and architectural significance once existence. This designation provides a layer of protection the properties reach 50 years of age. Working in and is a critical first step in preservation of a historic partnership with the National Park Service, division staff cemetery. Once a cemetery has been designated, groups members assist citizens and property owners each year in are encouraged to participate in the RIP Guardian researching the history and significance of historic sites to network. Through this growing statewide network of achieve this designation. Listing property in the National cemetery preservation volunteers, participants receive Register often bolsters a community’s economic technical training and tools to assist with researching, development efforts and heritage tourism programs. recording, and planning for historic cemeteries. County Historical Commission Outreach Program County historical commissions are authorized by state law to carry out a preservation program in each of Texas’ 254 counties. Staff members work with counties to promote preservation through education and advocacy. County historical commissions submit annual reports describing ongoing preservation activity, and staff recommends THC programs and services that will address the areas of need.
Museum Assistance Staff members consult with history museums throughout the state on the preservation and interpretation of museum collections. Services include a bimonthly newsletter, email and telephone consultations; dissemination of educational and reference materials; and workshops dealing with such topics as strategic planning for museums, collections management, exhibit development, fundraising, and general museum operations.
Historic Resources Survey Staff members maintain the Historic Sites Inventory which documents more than 100,000 historic and cultural resources in Texas. Access to this information is available through the Texas Historic Sites Atlas on the THC web site. Staff members also coordinate and provide technical Oral histories enhance our understanding of the past by assistance to ongoing survey efforts in local communities. illuminating personal experience.
Public Project (Section 106) and Federal Tax Credit Reviews Publicly funded or licensed projects, such as federal How to Reach Us highway construction, must undergo a review by staff Staff members are available to answer questions and members to determine whether any properties in the provide preservation assistance. Please contact us at: project area meet National Register criteria. If so, the Phone: 512.463.5853 federal agency must consult with the THC on any Fax: 512.475.3122 effect the project will have on those historic properties. Email: [email protected] Applicants for federal investment tax credits for rehabilitation of income-producing historic properties also proceed first with an evaluation of their property by staff.
Military Sites Program This program documents, commemorates, preserves, and promotes historic sites where Texas military personnel served, both inside and outside the state. Projects include P.O. BOX 12276 ● AUSTIN, TX 78711-2276 surveying sites in Texas associated with both military and PHONE 512.463.6100 ● FAX 512.475.4872 www.thc.state.tx.us home front activities. Popular heritage tourism brochures from the Military Sites Program include Texas in the Civil War and Texas in World War II. The Texas in World War II initiative also includes projects such as oral history training workshops and a special series of historical markers.
7/11 ARCHITECTURE DIVISION
The Texas Historical Commission (THC) Architecture Division works to preserve and protect Texas’ diverse architectural heritage. Staff members provide design and rehabilitation advice to assist with preserving properties that span the state’s rich history, from majestic historic county courthouses and commercial buildings to Spanish missions and simple log cabins.
What We Do The division manages the Texas Historic Courthouse Preservation Program, Texas Preservation Trust Fund and Preservation Tax Incentive programs.
Texas Historic Courthouse Preservation Program In 1999 the Texas Legislature created the program through House Bill 1341. The program provides matching grants to assist county courthouse restoration projects throughout 1891 Fayette County the state. To date, the legislature has appropriated $247 Courthouse, rededicated million to the program which has assisted 82 county on June 25, 2005 courthouse restorations.
Texas Courthouse Stewardship Program Beginning in 1999, the Texas Historic Courthouse Preservation Program, and its local partners have made significant financial investments to restore many valuable historic courthouses throughout the state. In order to Governor’s Mansion, Austin protect and preserve these buildings for future generations, the Texas Courthouse Stewardship Program was created monitors projects to ensure compliance with the in 2005 to assist counties by fostering facility planning, investment tax credit program. Since 1981, staff has budgeting and training. The goal is to prevent the facilities reviewed more than 1,100 commercial tax projects, from returning to a state of deferred maintenance and representing more than $1.5 billion in construction costs. disrepair. Specific program activities include site visits and easement monitoring, training workshops, maintenance Texas Governor’s Mansion planning, and technical consultations. Staff architects ensure that the highest preservation standards are observed for the antebellum Greek Revival Preservation Tax Incentives mansion, which carries a National Historic Landmark Staff members assist property owners and developers to designation, the most prestigious historical recognition qualify for federal rehabilitation tax credits. The THC in the United States. Reviews and Assessments • Architects evaluate construction projects that are funded, licensed or permitted by the federal government through the Section 106 process to minimize any impact to historic structures.
• Staff monitors the condition of the state’s 46 National Historic Landmarks, including NASA’s Apollo Mission Control, the Texas State Capitol and the Alamo.
• Staff reviews properties designated as Recorded Texas Historic Landmarks or State Archeological Landmarks, issues permits and provides approvals as necessary when changes are proposed.
• Staff consults with property owners seeking to meet Americans with Disabilities Act (ADA) standards to Early 1900 church in Ruidosa, Presidio County minimize changes to the historic integrity of their sites.
• Staff reviews proposed changes to Texas historic courthouses under authority of special legislation. How to Reach Us Staff members are available to answer questions and Preservation Covenants and Easements provide preservation assistance. Please contact us at: The agency holds protective preservation covenants and Phone: 512.463.6094 easements on over 300 of the state’s most significant cul- Fax: 512.463.6095 tural landmarks. These protections are formal agreements Email: [email protected] between the property owners and the THC to ensure long- term preservation of the property. Division staff members conduct periodic inspections and review proposed structural changes to these properties.
Special Projects Emergency Response P.O. BOX 12276 ● AUSTIN, TX 78711-2276 Staff members work with state and federal agencies PHONE 512.463.6100 ● FAX 512.475.4872 in response to natural disasters that impact www.thc.state.tx.us historic structures.
Historic Building Maintenance The division oversees the care and maintenance of the THC buildings, which include an antebellum home, an 1880s church and a 1940s apartment house. Staff prepares architectural plans and specifications for rehabilitation projects related to the structures.
07/11 ARCHEOLOGY DIVISION
The Texas Historical Commission (THC) Archeology Division works to identify, protect and preserve the state’s irreplaceable archeological heritage.
What We Do The Archeology Division, administers the Texas Archeological Stewardship Network, Texas Archeology Month, Historic Texas Lands Plaque Program, special projects and various forms of public assistance.
Texas Archeological Stewardship Network The Texas Archeological Stewardship Network is composed of more than 100 stewards throughout Texas who work with THC archeologists to assist citizens statewide. The network serves as a model for other similar programs in the United States.
Texas Archeology Month THC staff coordinates the annual observance of
Texas Archeology Month in partnership with other TPWD archeological groups. The month-long October celebration acquaints Texans with their unique archeological Native American dancer at Hueco Tanks Interpretive Fair. heritage through many special events such as archeology fairs, museum exhibits, lectures and demonstrations. cultural resource management reviews for projects that Public Assistance and Education might impact shipwrecks on state-owned submerged lands. Staff responds to public inquiries regarding prehistoric and The state marine archeologist also maintains a database of historic archeological sites in Texas. The office offers shipwrecks in Texas and carries out a program to archeological consultation to state agencies, professional and identify and investigate significant shipwreck sites avocational archeologists, landowners, heritage groups and using volunteer assistance from the Texas Archeological interested individuals. Stewardship Network.
Historic Texas Lands Plaque Cultural Resource Management This program recognizes Texas landowners who have Staff assists federal and state agencies in complying with worked to protect important historic places from frontier state and federal laws to preserve archeological and forts to Ice Age hunting camps. historic sites.
Marine Archeology Program Division staff: The state marine archeologist supports efforts to locate, Reviews public construction projects and recommends investigate and protect hundreds of historic shipwrecks in ways to minimize impact to key sites. As part of the review Texas coastal waters. To accomplish this goal, staff conducts process, the THC staff responds to more than 12,000 public inquiries annually and serves more than 2,600 cities, counties and agencies (both state and federal).
Issues Texas Antiquities Permits for all archeological investigations on public land or within coastal waters, approximately 400 permits each year.
Historical Designations Staff coordinates the nomination of archeological sites as State Archeological Landmarks or for listing in the National Register of Historic Places. Designation is often the most effective way to protect archeological sites threatened by new development or vandalism. The division also provides support to the Antiquities Advisory Board, Panther Cave pictograph citizens appointed by the THC to consider issues related to the Antiquities Code of Texas. Sarahville de Viesca, the headquarters of Robertson’s Texas Archeological Sites Atlas Restricted Database Colony, was founded in 1833 near the Falls of the Brazos The Archeological Atlas is a computerized database of more in Central Texas. In 2006, THC excavations confirmed than 65,000 archeological sites in Texas. Available to quali- the location of this early settlement. Historical research fied researchers, it allows users to easily retrieve associated with this project led to the discovery of the information about historic Texas sites. probable gravesite of Texas Ranger James Coryell. Coryell was stationed at the fort located at Sarahville and died of wounds sustained during an Indian attack in 1837. Special Projects La Salle Archeology Projects Curatorial Facility Certification Program In 1995, the THC discovered 17th-century French explor- The Curatorial Facility Certification Program certifies er La Salle’s ship, the Belle, in Matagorda Bay. The ship curatorial facilities that house state-associated held-in-trust was part of an expedition to establish a colony in the New archeological collections obtained off public lands. The World. The award-winning book, From A Watery Grave, certification program insures that a high quality care and describes the search for and excavation of La Belle. A management of held-in-trust collections is used by consortium of museums, on the Texas coast—the La Salle repositories and museums. Program staff also provides Odyssey Museums—feature various aspects of the general outreach to museums and repositories on ways to discoveries made by the THC archeologists at the Belle and properly care for archeological collections. La Salle’s colony, Fort St. Louis.
Red River War Battle Sites Project How to Reach Us During the 1874–75 Red River War, U.S. military forces Staff members are available to answer questions and engaged in a campaign to remove Native American groups provide preservation assistance. Please contact us at: from the Texas Panhandle and Southern Plains regions. Phone: 512.463.6096 Archeology Division staff made important discoveries Fax: 512.463.8927 about several major battles through field and archival Email: [email protected] research and were able to avoid further loss of historical information by relic collectors. The results of this work are detailed in the book Battles of the Red River War: Archeological Perspectives on the Indian Campaign of 1874.
Pre-Republic Site Investigations Recently, investigations have been conducted at several pre-republic period sites including Texas’ first cotton plantation, Bernardo, established in 1822 on the lower
Brazos River. The Texas Army under Sam Houston’s P.O. BOX 12276 ● AUSTIN, TX 78711-2276 command encamped at the Bernardo Plantation prior to PHONE 512.463.6100 ● FAX 512.475.4872 the Battle of San Jacinto. www.thc.state.tx.us 7/11