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Village Caucus Notes Tuesday, January 19, 2021

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Village Caucus Notes Tuesday, January 19, 2021 2021 TMACOG Virtual General Assembly Village Caucus Notes Tuesday, January 19, 2021 Call to Order/Welcome – The Village Caucus met on Tuesday, January 19, 2021 via GoToMeeting video teleconference. Rosanna Hoelzle, administrator for the Village of Swanton and the moderator of the caucus, called the meeting to order and welcomed everyone. Instructions were given to enter name and affiliations into the chat box to help with attendance. Ms. Hoelzle explained the purpose of the caucus for anyone who may be new to TMACOG. Caucus members in attendance included: • Anne Auger – Administrator, Village of Put in Bay • Quinton Babcock – Mayor, Village of Oak Harbor • Carol Bailey – Mayor, Village of Pemberville • Genna Biddix – Administrator, Village of Fayette • Dave Borer, Mayor – Village of Fayette • Michael Brillhart – Administrator, Village of North Baltimore • Dana Dunbar – Council Member, Village of Ottawa Hills • Randy Genzman – Administrator, Village of Oak Harbor • Adam Greenslade – Mayor, Village of Green Springs • Rosanna Hoelzle – Administrator, Village of Swanton • David Hower – Administrator, Village of Elmore • Michelle Ish – Village Council, Village of Oak Harbor • Nancy Perry – Council Member, Village of Haskins • Richard Sauerlender – Mayor, Village of Metamora • John Wenzlick – Administrator, Village of Ottawa Hills Other TMACOG members and guests in attendance included: • Meg Adams, External Affairs, FirstEnergy/Toledo Edison • Sheri Bokros, Vice President, The Mannik & Smith Group, Inc. • Lori Brodie – Northwest Ohio Regional Liaison, Office of Ohio State Auditor Keith Faber • Meghan Gallagher, Regional Business Development Coordinator and Account Manager, Ohio Turnpike & Infrastructure Commission • Theresa Gavarone – State Senator, 2nd District Ohio • Sarah Helbig – Executive Director of Marketing, Jones & Henry Engineers • Erica Krause – Northwest Ohio Regional Representative, Office of U.S. Senator Sherrod Brown • Peter Latta – Principal, Jones & Henry Engineers • Patrick McColley – Deputy Director, ODOT District 2 • Rick McGuckin – Principal, DGL Consulting Engineers, LLC • Lisa Sobecki – State Representative, 45th District, Ohio • Roberta Streiffert – Sr. Rural Development Specialist, Great Lakes Community Action Partnership • Julie Thomas – Sr. Project Manager, CT Consultants, Inc. TMACOG staff members in attendance included: • Jennifer Allen, Executive Assistant • Bill Best, Vice President of Finance and Administration • Tim Brown, President • Jodi Cole, Transportation Administrative Assistant 2021 General Assembly Village Caucus Meeting Notes – Tuesday, January 19, 2021 Page 1 of 3 • Lance Dasher, Transportation Planner • Dave Gedeon, Vice President of Transportation • Kari Gerwin, Director of Water Quality • Sara Guiher, Water Quality Planner • Lisa Householder, Transportation Planner • Matt Kennedy, Water Quality Planner • Mary Pat McCarthy, Public Information and Marketing Manager • Gilda Mitchell, Director of Membership and Outreach • Roger Streiffert, Transportation Planner • Mike Tippett, Digital Communications Manager • Marc VonDeylen, Transportation Technician Election of Representative to the TMACOG Board of Trustees – A motion was made by Genna Biddix and seconded by Randy Genzman to elect the following members to represent the Village Caucus on this year’s Board of Trustees. The motion passed unanimously. Trustees Quinton Babcock, Village of Oak Harbor Genna Biddex, Village of Fayette Dana Dunbar, Village of Ottawa Hills Rosanna Hoelzle, Village of Swanton Jeffery Rae, Village of Berkey Alternates Nancy Perry, Village of Haskins Rick Sauerlender, Village of Metamora VACANCY VACANCY VACANCY Appointment of Water Quality Council Representative – Water Quality Council operating procedures reserve seats for up to three representatives and three alternates from TMACOG member villages. The caucus appointed the following representatives. Representatives Randy Genzman, Administrator, Village of Oak Harbor Craig Everett, Mayor, Village of Wayne VACANCY Alternates Quinton Babcock, Mayor, Village of Oak Harbor VACANCY VACANCY Appointment of Transportation Council Representative – Transportation Council operating procedures reserve a seat for one representative and one alternate from an elected official from a TMACOG member village in Lucas or Wood County. The caucus appointed the following representative. Representative Dana Dunbar, Council Member, Village of Ottawa Hills Alternate VACANCY 2021 General Assembly Village Caucus Meeting Notes – Tuesday, January 19, 2021 Page 2 of 3 Discussion Topics – Caucus members discussed the following topics. • COVID – Operational & HR Preparedness o Remote working and schedules. The general schedule of 9-5 does not have to exist anymore. o Remote working as a recruitment and retention tool. o Sharing roads and water/wastewater staff with neighboring communities to ensure ongoing essential operations. o Remote working has led to attaining quorums for meetings. o TMACOG is seeking permanent permissive authority to have the ability to conduct business via teleconference. Not all meetings will be conducted via teleconference but the participation at meetings has gone up with the ability to hold meetings via teleconference. • Current Legislation of Relevance to Villages o A list of legislative bills was provided to generate discussion. o Members were encouraged to work with local legislators on community-based projects that can be funded in the state Capital Bill. • Open Forum – What are Current Issues of Importance to your Community? – The following topics were covered. o Phasing out CDBG critical infrastructure funds is a huge hit to small communities o Community walkability o Water and sewer infrastructure and funding o Development of the Oak Harbor waterfront o EMS service o Updating codified ordinances o Small community assistance from GLCAP Adjourn – A motion was made by Rosanna Hoelzle to adjourn the meeting. 2021 General Assembly Village Caucus Meeting Notes – Tuesday, January 19, 2021 Page 3 of 3 .
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