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COUNCIL AGENDA SEPTEMBER 6, 2011 Page 100 CITY COUNCIL MEETING TUESDAY, SEPTEMBER 6, 2011 COUNCIL CHAMBER CIVIC ADMINISTRATION COMPLEX 50 Centre Street South, Oshawa 6:30 p.m. AGENDA Notice to Correspondents The personal information contained in your correspondence to Oshawa City Council or its committees is collected under the Municipal Act, 2001. Any personal information you choose to disclose in your correspondence will be used to receive your views on the relevant issue(s) to enable the City to make its decision on the matter. This information will become part of the public record, unless you expressly request, in writing, the removal of your personal contact information from correspondence posted on the Internet. The City of Oshawa is committed to providing services as set out in the Accessibility for Ontarians with Disabilities Act, 2005. If you have accessibility needs and require alternate formats or other accommodations please contact Kim Bressan. Please provide a minimum of one business day notice in advance of the meeting if accommodation is required. Questions regarding City Council meetings may be directed to Kim Bressan, Council Meeting Co-ordinator, at 905-436-5636, ext. 2433 or by email to [email protected]. WEBSITE: www.oshawa.ca COUNCIL COMPOSITION The Council of the City of Oshawa is made up of eleven members - one Mayor, seven Regional Councillors and three City Councillors. MEMBERS OF COUNCIL The members of the Council of the City of Oshawa are: Mayor John Henry Regional Councillor John Neal Regional Councillor John Aker Regional Councillor Nester Pidwerbecki Regional Councillor Bob Chapman City Councillor Roger Bouma Regional Councillor Nancy Diamond City Councillor Doug Sanders Regional Councillor Amy England City Councillor Bruce Wood Regional Councillor Tito-Dante Marimpietri CITY COUNCIL MEETINGS City Council meetings are held on the following Mondays commencing at 6:30 p.m. and the public is welcome to attend: January 10 and 31, February 22 (Tuesday), March 21, April 11, May 3 (Tuesday) and 24 (Tuesday), June 13 and 27, September 6 (Tuesday) and 26, October 17, November 7 and 28 and December 12, 2011. Please note that food and drinks are not permitted in the Council Chamber. City Council will take a 15 minute break at 8:30 p.m. during every regular City Council meeting, or at the next opportunity after 8:30 p.m. upon the completion of the item being discussed at 8:30 p.m. There are four Standing Committees of Council: Development Services Committee, Finance and Administration Committee, Community Services Committee and the Strategic Initiatives Committee. A calendar of all Standing Committee meeting dates is available on the City of Oshawa website at www.oshawa.ca. For inquiries about this agenda please contact Kim Bressan, Council Meeting Co-ordinator, at 905-436-5636 ext. 2433, 905-436-5627 (TTY) or by email at [email protected]. Members of the public may address Council concerning an item on the agenda, provided they have appeared before the appropriate Standing Committee and are in opposition to the Committee’s recommendations, by submitting a written request to the City Clerk before noon on the Thursday preceding the Monday Council meeting. Speakers are generally limited to 5 minutes. PLEASE NOTE: Cellular phones/pagers must be switched to the non-audible function during this meeting. The City of Oshawa maintains a scent free policy. Please refrain from wearing/using perfumes, colognes or other scented products at this meeting. SECTION ONE CITY COUNCIL AGENDA SEPTEMBER 6, 2011 Page 100 City Council’s Closed Meeting is scheduled to begin in the Council Chamber, Civic Administration Complex, 50 Centre Street South at 3:30 p.m. City Council’s Public Meeting is scheduled to begin in the Council Chamber, Civic Administration Complex, 50 Centre Street South at 6:30 p.m. PUBLIC AGENDA ANNOUNCEMENTS FROM COUNCIL MEMBERS (As may be presented by Council members) DECLARATIONS OF PECUNIARY INTEREST (As may be presented by Council members) PRESENTATIONS None. DELEGATIONS/DELEGATION REQUESTS Delegations None. Delegation Requests (requires 2/3 vote) None. CORRESPONDENCE REQUESTS 1. Ministry of the Environment, Doris Dumais, Director – Approvals Program, Environmental Assessment and Approvals Branch forwarding Certificate of Approval #7306-8FDKNX for the Durham-York Energy Centre Certificate of Approval and advising further information and explanation of how public comments were considered is available under EBR Registry Number 011-2709 (www.ebr.gov.on.ca). (At their meeting of July 11, 2011, City Council tabled this item to the September 6, 2011 Council meeting.) City Council Agenda - 101 - September 6, 2011 2. Karen Pavlisko requesting Oshawa Council reconsider its decision of June 27, 2011 to not provide financial support to assist her daughter to travel to British Columbia as a member of Team Ontario for the National Girls Midget Box Lacrosse Tournament, stating other Team Ontario members received financial support from their home centres. 3. Olivia Chow, MP–Trinity-Spadina and Official Opposition Transport Critic to the House of Commons, requesting Oshawa Council pass a motion calling on the Parliament of Canada to create a National Public Transit Strategy; and, forwarding a copy of Private Members Bill C-615 tabled in the House of Commons during the previous session. 4. Durham District School Board, David Visser, Superintendent of Education/Facilities Services, advising the City of the establishment of an Accommodation Review for south central Oshawa elementary schools: Duke of Edinburgh PS, Harmony PS and Ritson PS and advising four public meetings have been scheduled for November 10 and December 15, 2011 and February 2 and March 1, 2012 all from 7:00 p.m. to 9:00 p.m. at the Duke of Edinburgh PS., 610 Taylor Avenue in Oshawa. 5. Regional Municipality of Durham, A.L. Georgieff, Commissioner of Planning and Economic Development, requesting the City nominate a new Oshawa representative for the Durham Environmental Advisory Committee (DEAC) from the summary of the letters of interest received having consideration for the selection criteria; and, once the nomination is received Regional Planning Committee and Council will appoint a new DEAC member. 6. Gertrude Armbrust requesting Oshawa Council enact a Law of Volunteers to provide legal protection and rights to shield volunteers from police warnings, criminal offences and court cases; and, listing the salient features volunteers provide to a community and some significant points to incorporate into the Law of Volunteers to establish conditions for their contributions; and, advising that enacting a Law of Volunteers will empower concerned citizens to assist others. 7. Oak Ridges Moraine Foundation, Kim Gavine, Executive Director, requesting Oshawa Council provide a letter of support to Premier Dalton McGuinty and Minister Jim Bradley for the ongoing work of the Oak Ridges Moraine Foundation through renewed investment from the Province in the amount of $11 million to continue to lead the mission for headwaters recovery on the Oak Ridges Moraine; and, forwarding a draft resolution for Council consideration. City Council Agenda - 102 - September 6, 2011 ADVISORY COMMITTEE REPORTS (Requiring Direction) None. ADDITIONAL AGENDA-RELATED CORRESPONDENCE None. PUBLIC CONSENT AGENDA That all items listed under the heading of Consent Agenda for the September 6, 2011 public meeting agenda be adopted as recommended. ADOPTION OF MINUTES That the minutes of the June 27 and 28, 2011, July 11, 2011 and August 15, 2011 City Council meetings be adopted. CORRESPONDENCE Correspondence – Received and Filed That correspondence listed in Appendix A to the Public Agenda for the September 6, 2011 City Council meeting be received and filed. Correspondence None. Advisory Committee Meeting Minutes None. City Council Agenda - 103 - September 6, 2011 STANDING COMMITTEE REPORTS Report of the Development Services Committee None. Report of the Finance and Administration Committee None. Report of the Community Services Committee None. Report of the Strategic Initiatives Committee None. COMMITTEE OF THE WHOLE REPORTS 1. Ron Foster, Auditor General, submitting Report AG-11-08 concerning review of the proposed relocation of the Municipal Law Enforcement staff to 44 Simcoe Street South (See Pages 800 to 841) Recommendation It is recommended that the following suggestions for improvement which are contained within Report AG-11-08, dated August 31, 2011, be endorsed by Council: 1. Facilities Management Services staff be engaged to manage future requests for facilities and that a systematic review of space available within City facilities be undertaken prior to engaging Development Services staff to identify external facilities that are available for purchase or lease; 2. Facilities Management Services staff be engaged to manage the building condition assessment and cost estimation process for improvements to both owned and leased facilities; City Council Agenda - 104 - September 6, 2011 3. Facilities Management Services staff obtain conceptual drawings and a high-level written cost estimate when preparing budgets for facilities maintenance projects including leasehold improvements with costs over $250,000. A detailed written cost estimate should be obtained prior to tendering these projects or committing the corporation legally to a leasehold agreement; 4. Whenever possible, significant leasehold renewals and acquisitions be planned six months in advance so the competitive purchasing practices within the Purchasing By-law can be
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