43467-016: Madhya Pradesh Energy Efficiency Improvement Investment Program

Social Monitoring Report

Project Number: 43467-016 May 2018 Period: October 2011 – June 2017

IND: Madhya Pradesh Energy Efficiency Improvement Investment Program - Tranche 2

Submitted by: Madhya Pradesh Paschim Kshetra Vidyut Vitaran Co. Ltd. (DISCOM-W), Indore

This report has been submitted to ADB by Madhya Pradesh Paschim Kshetra Vidyut Vitaran Co. Ltd. (DISCOM-W), Indore and is made publicly available in accordance with ADB’s Public Communications Policy (2011). It does not necessarily reflect the views of ADB. This social monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Social Monitoring Report

Period- October 2011 to June 2017

Madhya Pradesh Paschim Keshtra Vidyut Vitaran Co. Limited- DISCOM-WEST, GPH, Compound, Pologround, INDORE (MP)

Feeder Separation Project (M.P. Energy Efficiency Improvement Investment Program-Trench-2) Under ADB Loan-2830-IND

PREPARED BY:

SMS Envocare Limited Vijay Nagar, Indore

CONTENTS

DESCRIPTION PAGE No.

ABBREVIATIONS 3

1. Introduction 4

1.1 Project Background &Description 4

1.2 Purpose of Report 8

2 Project Resettlement Entitlement, Assistant & Benefits 9

2.1. Introduction 9

2.2. Cutoff Date for Entitlement 9

2.3. Entitlement Matrix 9

3 Project Impact & Implementation Status 14

3.1 Overview of Social Impacts 15

4 Compensation 16

4.1 Land Compensation 16

5 Consultation and Disclosers 17

5.1 Consultation 17

5.2 Disclosures 18

6 Grievance Redress Mechanism 19

7 Institutional Arrangements 21

8 Monitoring and Evaluation 23

8.1 Addition Benefit Under Project 23

8.2 Site Observation 24

8.3 Positive Impacts (internally & Externally) 24

9 Conclusion 26 10 Annexures 27

LIST OF TABLE

Table No. Title of table P. N.

Table 1.1 Updated Scope of Project as Implemented under DISCOM-West 6

Table 1.2 Summary Of Land Acquisition of Project Activities 7

Table 2.1 Entitlement Matrix 10

Substation (Construction And Completed)

Table 3.1 Project Implementation Status under ADB loan-2830 14

Table 5.1 Public Consultation Summary of FSP of ADB Loan-2830- Update 17

Table 7.1 Resettlement Plan Activities 21

LIST OF FIGURE

Figure 1.1 Feeder Separation Project Area Under DISCOM-West 4

Figure 6.1 EA Grievance 19

LIST OF ANNEXURE

Summary of Physical Progress of ADB loan-2830-IND-FSP-Trench-2 of Annexure 1 27 DISCOM-West

Annexure 2 Summary of Quantum Variation of FSP Components 28

Annexure 3 List of 33/11 KV Substation Executed as per Survey 30

Annexure 4 Govt of MP - Letters 31

ABBREVIATIONS:

ADB -Asian Development Bank

AP -Affected People

CSS -Country Safeguard Systems

EARF -Environment Assessment and Review Framework

EIA -Environmental Impact Assessment

EPA -Environment Protection Act

ESMU -Environmental Social Management Unit

GoMP -Government of Madhya Pradesh

GRC -Grievance Redress Committee

IA -Implementing Agency

IEE -Initial Environmental Examination

LAA -Land Acquisition Act

MPPKVVCL -Madhya Pradesh Pashchim Kshetra Vidyut Vitaran Company Limited

N/A -Not Applicable

PMU -Project Management Unit

PAP -Project Affected Person

RP -Resettlement Plan

S/S -Sub Station

SPS -Safeguard Policy Statement

D/L -Distribution Line

1. INTRODUCTION

1.1 Project Background & Description:

1. Govt. of Madhya Pradesh (GoMP) through Govt. of India (GoI) has utilized a financing facility from the Asian Development Bank (ADB) to fund the M.P. Energy Efficiency Improvement Investment Program-MFF- Trench-2 in the State of Madhya Pradesh. The objective of the Project is to increase capacity and operational efficiency in the electricity distribution and distribution system in the State.

1. M. P. Paschim Kshetra Vidyut Vitran Company Limited (MPPKVVCL) Indore, incorporated under the Companies Act, 1956, having its Registered Office at GPH Compound, Polo Ground, Indore, with the concurrence of Government of Madhya Pradesh, has decided to launched Feeder Separation Programme (FSP) (hereinafter referred as FSP Project) to separate domestic load from agricultural load in rural areas in its jurisdiction area as mentioned below:

Figure 1.1 Feeder Separation Project Area Under DISCOM-West

2. The investments to be supported by ADB have following advantages.

 The main objective of the programme were to provide continuous 24 hours power supply to households and continuous 10 hours power supply to agriculture pumps in rural areas and  To reduce the T&D losses of the distribution system from eight per cent to 22 per cent in the rural areas.

3. A part of the fund had utilized for the up- gradation and improvement of the distribution networks for feeder separation under the jurisdiction of MPPKVVCL Indore and successfully implemented under ADB Loan 2830-IND.

4. The project comprises subprojects under the following components: The main scopes of the Project/scheme are:

 Component-1- Feeder Separation comprising construction of new 11 KV lines and rehabilitation and upgrades of existing 11 KV lines, so as to separate power supply to irrigation pumps & households.

 Components-2- Installation of HVDS comprising installation of new distribution transformers and conversion of bare conductor LV lines to aerial bundled cables.

 Component-3- Supply of Quality Improvement & Metering comprising mapping of distribution assets & associated global positioned system (GPS) surveys, installation of meters, network management improvement of systems at 11 KV & below.

 Component-4- Upstream 33 KV Network Strengthening comprising construction of new 33 KV bays at EHV substations, construction of new 33 KV lines, upgrading existing 33/11 KV substations, construction of new 33/11 KV substations and installation of new 33/11 KV transformers.

5. The main project activities includes (i) erection of 11 kV additional bays along with VCB, control relay panel; (ii) Laying of 11 kV lines on PCC poles with (rabbit) AAA conductor; (iii) Installation of 25 KVA 11/0.433 kV distribution transformers; (iv) HVDS System (Conversion of existing LT to HT line);(v) 33 kV bays at EHV substations, 33 kV new substations and 33 kV lines; (vi) Replacement of bare conductor of LT lines by AB cables; (vi) replacement of damaged lines by armored PVC cable; (viii) provision of meters for un- metered consumers; and(vii) GIS based consumer indexing and asset mapping in 18 divisions of 13 districts under DISCOM-West.

Table no-1.1

Updated Scope of Project as Implemented under DISCOM-West

Quantity as Total Updated per ADB Quantity as Extra Sr. Description of Project/ Sub-projects under approved actual Unit Quantity No Feeder Separation Project- MFF-Trench-2 Original RP executed Executed September based on 2011 Survey Component-1- Feeder Separation 1 Extension of 11 kV bay in existing 33/11 kV Nos 328 0 328 substation 2 11 kV line on 140 kg 8 m PCC pole with DP KM 3623 85 3708 3 25 kVA, 11/0.433 kV, 3-phase distribution Nos 4836 0 4836 transformer substation with metering 4 11 kV DP structure on 8 m PCC pole Nos 2788 1010 3798 5 Four pole structure nos 141 0 141 6 Road/river/railway crossings Nos NA NA NA Component 2: HVDS and associated LV lines 7 LV to HV conversion (HVDS) km 1792 0 1792 8 LV line 3-phase 5-wire overhead using AB km 222 0 222 cable XLPE 50 sqmm on PCC pole 140 kg, 8 m 9 Replacement of AAAC/ACSR conductor by AB cable XLPE 50 sqmm on existing 3-phase LV km 1242 0 1242 line. 10 Replacement of AAAC/ACSR conductor by AB cable XLPE 25 sqmm on existing 3-phase LV km 1864 22.12 1886.12 Line Component 3: Quality improvement and metering 11 Cost of providing meters for new & existing Nos 90542 72177 162719 connections with renovation of service lines Component 4: Upstream 33 kV network strengthening 11 33 kV line on H Beam (152x152 mm), 33 kV bay power transformer augmentation & new km 343 0 343 power substation 12 33 kV line with DOG conductor Nos 8 0 8 13 33 kV Bay at EHV substation 0 0

14 33 kV guard for road /river /line crossing km 673 0 673 15 33 kV DP structure on PCC pole Nos 357 0 357 16 New 33/11 kV substations (from temporary to permanent ) 1.6 MVA Nos 1 0 1 3.15 MVA Nos 22 1 23 5 MVA Nos 2 0 2 17 New 3.15 MVA, 33/11 kV substations Nos 21 10 31 18 Augmentation of power transformer From 1.6 to 3.15 MVA Nos 4 0 4 From 3.15 to 5 MVA Nos 76 0 76 19 Additional 3.15 MVA power transformer in Nos 21 0 21 existing substation

6. Originally 21 new substations were proposed & after completion of project 10 nos extra new substation constructed. Land area requirement for 3.15 MVA capacity 33/11 KV new substations are 30 mt x 40 mt each as per standard.There was no requirement of private land acquisition under ADB loan-2830-IND. Summary of Govt land acquisition of project activities are mentioned in Table 1.2

Table no-1.2

Summary of Govt land acquisition of project activities

Quantity ( As per ADB Quantity ( Revised/ S.N. Impacts approved RP) Updated) Total area of private land to 1. Nil Nil be acquired 2.52 Hectare 3.72 Hectare Total area of Government 2. (1200 Sq mt each x 21 (1200 Sq Mt each x 31 land Transferred nos substation) nos substation) Total area for crop 3. compensation for temporary Nil Nil Impact Total number of private fruit 4. Nil Nil trees Total number of affected 5. households for crop Nil Nil compensation

6. Total number of titleholders Nil Nil

Total number of non-title 7. Nil Nil holders Total Number of vulnerable 8 Nil Nil households

7. All the new substation & subprojects components are within existing facilities & also located on government land. Therefore the project has no resettlement impacts due to the

implementation of its components.

8. The feeder separation distribution lines of 11 kV (total KM-3708) & LV to HV conversion (HVDS) line (total KM-2694) was single pole based and feeder separation lines mainly follow the road right of way. Additionally, wherever the distribution lines passes through the agriculture land care has been taken to place the pole on the plot edges to avoid

impacts on the land.

9. All subproject components were located within existing facilities under jurisdiction of MPPKVVCL on MP Govt land. Land for the project does not have any impact on any families/Person. The existing substations are free from encroachments, hence the project

doesn’t impact. Additionally while stringing feeder separation line care has been taken to complete the work in non-cropping season, hence damage to crop has also being avoided

in the project.

10. The local community, and representatives of the local body are usually present in the transact walk. No person is expected to lose their productive resources, and therefore, there is no resettlement impact of the substations. No permanent loss of livelihood is

foreseen.

11. The physical closing date of the project was 30 June-2017. The overall objective of the investment program was for a rural agricultural feeder separation program in the jurisdiction of MPPKVVCL (DISCOM-West).

1.2 Purpose of Report:

12. The report capture overall social safeguards implementation progress in compliance to project's Resettlement Framework and regulatory requirements. The various social safeguard related issues addressed during the reporting period has also been covered, with reference to the progress achieved and current status of reporting period. The current report covers the implementation progress of social safeguard during the October 2011 to June 2017.

2. PROJECT RESETTELMENT ENTITLEMENT, ASSISTANT & BENEFITS

2.1 Introduction: 13. In accordance with the R&R measures suggested for the project, all affected households and persons will be entitled to a combination of compensation packages and assistance depending on the nature of ownership rights on lost assets and scope of the impacts including socio-economic vulnerability of the affected persons and measures to support livelihood restoration if livelihood impacts are envisaged. The affected persons will be entitled to the following five types of compensation and assistance packages:

i. Compensation for crops/ trees at their replacement cost; ii. Compensation for structures (residential/ commercial) and other immovable assets at their replacement cost, if any; iii. Assistance in lieu of the loss of business/ wage income and income restoration assistance; iv. Rebuilding and/ or restoration of community resources/facilities, if affected by the project.

2.2 Cutoff Date for Entitlement: 14. Affected persons meeting the cut-off date requirements will be entitled to a combination of compensation measures and assistance, depending on the nature of ownership rights of lost assets and scope of the impact, including social and economic vulnerability of the affected persons. For title holders, the date of notification vide Section 4(1) of LA Act will be treated as the cut-off date, and for non-titleholders the start date of project census survey will be the cut-off date. Unforeseen impacts will be mitigated in accordance with the principles of this RP

2.3 Entitlement Matrix: 15. The Entitlement Matrix in Table 2.1 summarizes the main types of losses and the corresponding entitlements in accordance with the NRRP and ADB policies

TABLE 2.1- ENTITLEMENT MATRIX

Ref Impact Entitlement Description / Remarks No category I. Loss of Private Property [THIS INFORMATION IS PROVIDED ONLY FOR GUIDANCE. NO LOSS OF PRIVATE PROPERTY IS EXPECTED IN THIS PROJECT] a. Loss of Land (agricultural, homestead, commercial or otherwise) Acquisition of private lands is not In case of land permanent loss for 1 1 required . In case of private land vulnerable households. In lieu of acquisition is required, provisions land acquired, if waste/degraded Land Acquisition Act 1894 will be 2 land is allotted, a onetime assistance used and compensation will be paid 3 based on agreed principles of private of Rs.15,000/- will be given for land negotiation. development; and if agricultural land 2 Rehabilitation grant based on minimum is allotted, a onetime assistance of 5 4 wage for 750 days for agricultural land Rs.10,000/- will be given for where livelihood is affected by the project agricultural production. and the landowner becomes landless or small farmer or marginal farmer In case of private land acquisition, an ex- Compensation will be determined 3 6 gratia payment of Rs.20,000/- to land based on past sale statistics (circle owners who could not be given land for rates / guideline value). However, if land in lieu of land lost. Land Valuation Committee of the No physical displacements due to the EA, finds the compensation so project. In case of any displacement, determined is lower than the 7 4 shifting assistance of Rs.10,000/- for replacement value of the land, the households who require to relocate due to the project EA will provide the difference as assistance b. Loss of residential structure, 1 8 Cash compensation at scheduled rates without depreciation 2 Right to salvage affected materials 3 Shifting assistance of Rs.10,000/- for all those who lose complete house and

require to relocate 9 4 Subsistence allowance based on 25 days minimum agricultural wages per month for a period of 3 months to the residential

owner, who loses complete house and require to relocate c. Loss of Commercial structure 1 Cash Compensation at scheduled rates If more than one third of structure is without depreciation affected, AP has option to offer for 2 Right to salvage affected materials

1 This conclusion is based on sample site visits and information provided by the EAs 2If land is acquired through private negotiation, Safeguard Requirement-2 does not apply in accordance with 'para 25 of Appendix-2 of SPS', Such negotiations and settlement process, if any, will have to be documented by an independent external party. 3 NRRP 2007 provides land development assistance to land owners (para 7.9.1) 4 NRRP 2007 provides agricultural production assistance to land owners (para 7.9.2) 5 NRRP 2007 provides for 750 days minimum agricultural wages (para 7.19 read with 7.14) 6 NRRP 2007 provides ex-gratia payment for linear acquisition (para 7.19) 7 NRRP 2007 provides for a lump sum of INR 10,000 per DH (para 7.11) 8 Schedule rates of Public Works Department, Madhya Pradesh for Building Works, 2009. If latest schedule rates are not available at the time of implementation, the Valuation Committee, EA will update the same. 9 NRRP 2007 provides for monthly subsistence allowance for 12 months for involuntary displacement (para 7.16) 10

Ref Impact Entitlement Description / Remarks No category 3 Shifting assistance of Rs.10,000/- to acquisition of entire structure If after acquisition, the remaining the business owner, who loses the complete structure and require to portion is viable, additional 25% of relocate the compensation for affected Subsistence allowance10 based on 25 portion will be paid as restoration 4 days minimum agricultural wages per grant.

month for a period of 12 months to the

business owner, if he/she has to Alternate constructed shop in lieu of relocate shop lost will be considered, if there or are minimum 20 beneficiaries, and if An option of alternative constructed feasible shop (or) income generation asset (or) financial assistance11 d. Impacts to tenants (residential / commercial) 1 3- months’ notice to vacate or Rental allowance at Rs.3,000/- per month for three months to facilitate taking another place for rental in lieu of 3-month notice 2 Shifting assistance of Rs.10,000/- In case of agricultural tenants advance notice to harvest crops or 3 compensation for lost crop at market value of the yield determined by agricultural department e. Impacts to trees, standing crops, other properties, perennial and Non-perennial crops: Three months (90 days) advance 1 notification for the harvesting of

standing crops (or) lump sum equal to the market value of the yield of the standing crop lost determined by agricultural department Compensation for trees based on 2 timber value at market price to be

determined by the Forest Department for timber trees and for other trees (perennial trees) by the Horticultural Department. Loss of other properties such as 3 irrigation wells will be compensated at scheduled rates of PWD. II. Impacts to squatters / Encroachers (non-title holders) a. Impacts to squatters 1(a) Alternate built house will be provided Loss of House: An alternative built house in line with IAY12 / State Govt. if there are minimum 20

10 NRRP 2007 provides for monthly subsistence allowance for 12 months for involuntary displacement (para 7.16) 11 NRRP 2007 prescribes not less than Rs.25,000/- (par 7.12) 12 NRRP 2007 prescribes financial assistance for house construction in line with GoI scheme - IAY allocation for construction of house in plain area is Rs,70,000/- per unit (par 7.13) 11

Ref Impact Entitlement Description / Remarks No category standards, if feasible or compensation beneficiaries or if there are any at scheduled rates without ongoing IAY/State Govt scheme in depreciation for structure with 2- the project region month notice to demolish the affected

structure 1(b) Right to salvage the affected materials; 1(c) Shifting assistance of Rs.10,000/- Loss of shop: An alternative built shop if feasible or Subsistence 2(a) 13 allowance based on 25 days Only business-owner of the shop will be minimum agricultural wages per eligible for assistance and the owner of the shop, if different and not the month for a period of 6 months to the business owner-squatter, and business-owner will not be entitled for compensation at scheduled rates any assistance. without depreciation for structure with 2-month notice to demolish affected structure Right to salvage the affected 2(b) materials; 2(c) Shifting assistance of Rs.10,000/- Cultivation: 3-month notice to harvest 3 standing crops or market value of compensation for standing crops b. Impacts to encroachers 1 Cultivation: 3-month notice to harvest standing crops or market value of compensation for standing crops, if notice is not given, 2(a) Structure: 2-month notice to demolish

the encroached structure; Compensation at scheduled rates 2(b) without depreciation for the affected portion of the structure to vulnerable households III. Loss of employment To agricultural Subsistence allowance based on and non- monthly minimum wages for 1 month; Economic rehabilitation assistance agricultural consisting of training and preference workers/em in employment in the project ployees IV. Impact to Vulnerable Aps 14 Vulnerable Annuity policies will be arranged that a) If the livelihood is affected, a will pay a monthly pension of APs in all Vulnerable Person such as the minimum Rs.500 for life to the

13 NRRP 2007 provides for monthly subsistence allowance for 12 months for involuntary displacement (para 7.16) and restricted to 6-months in this project 14 NRRP 2007 provides for annuity policies for vulnerable 12

Ref Impact Entitlement Description / Remarks No category impact vulnerable affected persons, if disabled, destitute, orphans, category feasible widows, unmarried girls, abandoned women, or persons Or above fifty years of age, who are

not provided or cannot Training for skill development and immediately be provided with assistance based on 25 days alternative livelihood, and who minimum agricultural wages per are not otherwise covered as month for a period of 6 months per part of a family will be provided Displaced Household pension for life.

b) Vulnerable Households15 who do not qualify under (a) above and if their livelihood is affected then they will be entitled for skill development and assistance for income generating asset. V. Temporary Impacts Temporary loss of land Titleholders will be entitled for and damage compensation for at market rate loss The land owner will have the right to to crops of crops/trees for one season and use the land after civil works are during land will be restored back to its completed without causing damage erection of original condition. to the tower or lines. towers and

drawing Non-title holders will be given 3-

transmissio monthsnotice to harvest standing crops. n/distributio n lines VI. Loss of Community assets Relocation of community / cultural properties impacted or cash compensation in consultation with the community prior to demolition of impacted asset VII. Unidentified Impacts Unforeseen impacts will be documented and mitigated based on provisions of this RP

15 Vulnerable Groups include (i) those below poverty line, (ii) the landless, (iii) the elderly, (iv) female headed households, (v) women and children, (vi) Indigenous Peoples, and (vii) those without legal title to land 13

3. PROJECT IMPACT AND IMPLEMENTATION STATUS

Table-3.1. Project Implementation Status under ADB loan-2830

Planned Original Implemented Project Description of Subprojects Remark Scope of Work as per Survey Status Extension of 11 KV bay in existing 33/11 328 nos 290 nos Completed No Impact KV Sub-Station 11 KV line on 140 KG 8 M PCC Pole 3,623 km 3708 km Completed No Impact with DP 25 KVA, 11/0.433 KV, 3 PH Distribution Completed No Impact Transformer Sub-Station with Metering 4,836 nos 4358 nos 11 KV DP Structure on 8 M PCC Pole 2,788 nos 3798 nos Completed No Impact

Four Pole Structure 141 nos 141 nos Completed No Impact

LV to HV Conversion (HVDS) 1,792 km 267 km Completed No Impact LV Line 3 PH 5 Wire overhead using AB cable XLPE 50 sqmm on PCC Pole 140 222 km 40 km Completed No Impact KG 8 M Replacement of AAAC/ACSR conductor by AB cable XLPE 50 sqmm on existing 1,242 km 501.08 km Completed No Impact 3 PH LV Line Replacement of AAAC/ACSR conductor by AB cable XLPE 25 sqmm on existing 1,864 km 1886.12 km Completed No Impact 3 PH LV Line Cost of providing meters for new & existing connections with renovation of 90,542 no 162719 no Completed No Impact Service Lines 33 KV Line with DOG conductor 343 km 147.3 km Completed No Impact

33 KV Bay at EHV Substation 8 no 0 no Completed No Impact 33 KV Guard for Road/ River/ Line 673 km 11 km Completed No Impact Crossing 33 KV DP Structure on PCC Pole 357 no 151 no Completed No Impact New 33/11 KV Substation (From 1 no 1 no Completed No Impact temporary to permanent)-1.6 MVA New 33/11 KV Substation (From 22 no 23 no Completed No Impact temporary to permanent)-3.15 MVA New 33/11 KV Substation (From 2 no 2 no Completed No Impact temporary to permanent)-5 MVA New 3.15 MVA, 33/11 KV Substation 21 no 31 no Completed No Impact Augmentation of Power Transformer 4 no 4 no Completed No Impact from 1.6 to 3.15 MVA Augmentation of Power Transformer 76 76 no Completed No Impact from 3.5 to 5 MVA Additional 3.15 MVA Power 21 no 21 no Completed No Impact Transformer in existing substation

3.1 Overview of Social Impact:

16. The legal framework and principles adopted for addressing resettlement issues in this project have been guided by the existing legislation and policies of the Government of India, the Government of Madhya Pradesh, and by the involuntary resettlement policy of Asian Development Bank stated in the ADB’s Safeguard Policy Statement (2009).

17. The resettlement plan (RP) prepared in September 2011 for the project under ADB loan- 2830-IND had identified no social impacts due to transfer of Govt land to MPPKVVCL, Indore, i.e. there is no acquisition of private land for substation sites of the project. All 31 nos substations DISCOM-W) were executed on the land transferred from Government i.e Government land

18. The single/four pole for feeder separation distribution lines does not have impact on any land. The distribution line mainly follows the road right of way. Where it passes through agriculture land effort have been made to accommodate the pole on the boundary the field therefore no impact on the land. Additionally while stringing feeder distribution line care has been taken to complete the work in non-cropping season hence damage to crop has also being avoided in the project.

4. COMPENSATION

4.1 Land Compensation:

19. There was no impact in erecting of poles for feeder separation distribution lines by

DISCOM-W .The DISCOM distribution lines mainly follow the right-of-way of roads,

canals and agriculture hedge etc. As a result, poles and distribution lines will have no

impact on land and other assets. Since distribution line are through road right of way.

Further, substation were constructed on government land therefor the payment of

compensation is not trigger in sub project.

5. CONSULTATION & DISCLOUSERS

5.1 Consultation:

20. Public participation and community consultation has been taken up as an integral part of the project social and environmental assessment process. Consultation was used as a tool to inform and educate stakeholders about the project. The participatory process helped in involving the local people in project activities. Initial Public consultation has been carried out in the project areas by project authority through transact walk/walk over survey with the objectives of minimizing probable adverse impacts of the project through alternate design solutions and to achieve speedy implementation of the project through bringing awareness among the community on the benefits of the project. Consultations were held during project preparation stage with project beneficiaries, elected representatives of the local body and officials of the MPPKVVCL (DISCOM-W). The tools used for consultations were individual discussions and Focused Group Discussions (FGD). These consultations provided insights into the present energy situation and needs of the communities, their expectations and cooperation with officials of the energy department in identifying sites for substations.

21. This project does not involve any private land acquisition, payment of compensation.Hence no formal consultation was undertaken during this period. However interim visit & monitoring was undertaken to ensure compliance with social safeguard.

TABLE – 5.1 Public Consultation Summary of FSP of ADB Loan-2830- Update

Date of No. of S. N. Site Location Site Status Feedback Response Consultation Participants No major concerns Best practices are Lohari, 1 Operational 09-01-2018 5 expressed by project incorporated as Dewas surrounding people per EMP People were Construction apprehensive about activities will be construction activities stopped during 2 Karanj, Ujjain Operational 09-01-2018 8 and if they would cause cultivation period nuisance. Assured that to avoid crop best practices are damages incorporated as per EMP No major concerns Local People 3 Ujjaini, Dhar Operational 09-01-2018 3 expressed by project were supportive. sorrounding people Some people wanted to know if construction can be carried out during Best practices are Bori Buzurg, 4 Operational 12-01-2018 5 non- cultivation season. incorporated as Burhanpur Assured that it is per EMP followed by EPC contractor

People are aware of the project. No major concerns were Jadwasa Local People 5 Operational 12-01-2018 4 expressed except Kala, Ratlam were supportive related to compensation for crop damaged during project activity People were apprehensive about Badiya construction activities Best practices are 6 Mandu, Operational 12-01-2018 6 and if they would cause incorporated as Dewas nuisance. Assured that per EMP best practices are incorporated as per EMP Some people wanted to Construction know if construction can activities will be be carried out during Malgaon, stopped during 7 Operational 12-01-2018 3 non-cultivation season. Khandwa cultivation period Assured that it is to avoid crop followed by EPC damages contractor

5.2 Disclosures:

22. The project being carried out under the loan IND-2764, provided by ADB to DISCOM- WEST (MPPKVVCL-Indore for distribution system improvement). (MPPKVVCL- DISCOM-W) provided relevant resettlement information in a timely manner, in an accessible place, and in a form and language (Hindi/English) understandable to affected persons and other stakeholders. Notification as per the Electricity Act, 2003 on project information is also disclosed in the local newspaper.

23. A summary of the approved RP / DDR on social safe guards is made available in local languages at relevant local government offices and at the PMU and site offices. The approved RP is disclosed on ADB website and on the websites of DISCOM-west. Subsequently, the social monitoring report will also be disclosed on ADB website and on the websites of DISCOM-west. Information dissemination and consultation will continue monitor throughout the project preparation, and especially during the implementation of the project. The RP is being updated and same will be submitted to ADB for review and approval. The updated RP will be disclosed

6. GREVIENCE READDRESS MECHANISM

24. A grievance redressal mechanism (GRM) has been established to receive, evaluate and facilitate the resolution of displaced people’s concerns, complaints, and grievances about the social issues arising out of the project and RP implementation. The GRM is aimed to provide a trusted way to voice and resolve concerns linked to the project, and to be an effective way to address displaced people’s concerns without allowing it to escalate resulting in delays in project implementation.

25. The GRC consisting representatives from, EA, the officer in PMU designated for safeguards compliance and elected member of the local body and representative of APs. The GRC has met once in a month or as and when required by EA. Grievance redress procedure is shown below:

Figure 6.1 EA Grievance

26. The Project Grievance Redress Mechanism has been placed and made responsible for handling public complaints regarding Environmental/social related matters. The Project Grievance Redress Committee has been constituted vide order

Attached Annexure: 4 (Letter - 4: CMD/WZ/04-11/ADB - /7961 Dated: 13.04.2011) Attached Annexure: 4 (Letter - 5: CMD/WZ/04-11/ADB - /7962 Dated 13.04.2011)

27. All public complaints are subjected to enter into the Complaints Register. Complaints received will be placed before the Project Grievance Redress Committee and the decision of the committee will be implemented.

 Consultations of local people were done as part of routine monitoring and social assessment. All social concerns are being appropriately addressed.

 Overall, local people are supportive of the project due to the expected long-term benefit of a reliable and stable power supply.

 Public Consultations will continue in varying degrees during operation phase. Local people will be informed of the grievance redress mechanism prior to commence any construction work.

 The projects is implemented in accordance with the country’s legal and institutional framework, consisting of its national, state or sectorial implementing institutions and relevant laws, regulations, rules and procedures that pertains to the policy area of environmental and social safeguards.

28. There was no formal complaint or grievance registered from direct or indirect affected person of this project areas till reporting period.

7. INSTITUTIONAL ARRANGEMENTS

29. The implementation of the Resettlement Plan (RP) requires the involvement of various institution arrangements at different stages of the project. The primary institutions involved in project are

i. M.P. Paschim Keshtra Vidyut Vitaran Co Limited, Indore ii. Project Management Unit (PMU) iii. Environment & Social Management Unit (ESMU) headed by Project Director (ADB)

30. TM.P. Paschim Keshtra Vidyut Vitaran Co. Limited (Discom-west) serves as the executing agencies (EAs) and implementing agencies (IAs) for the project. DISCOM-W has established project management units (PMUs) to implement the ADB loans in Madhya Pradesh Power Sector Program. They are responsible as PMUs of the entire project. The PMUs has responsibility for managing the site activities related to safeguards and work closely with the field level staff. Further details on agencies responsible for RP activities are in Table 7.1

TABLE 7.1 RESETTLEMENT PLAN ACTIVITIES

Activities Responsible Agencies Project Initiation Stage Designating official for safeguards in PMU DISCOM-W Finalization of sites for Sub stations and DISCOM-W / PMU/Field Level distribution lines Engineer/Contractor Disclosure of sub-project details by issuing Notice DISCOM-W /PMU/Field Level Engineer. Meetings at community/household level with APs DISCOM-W /PMU/Field Level Engineer. for crop compensation etc. RP Preparation and Updating Stage Census Survey for distribution line DISCOM-W /PMU/Field Level Engineer/Contractor Conducting FGDs/meetings DISCOM-W /PMU/Field Level Engineer/Contractor Finalizing entitlements DISCOM-W /PMU/Revenue Department Fixing compensation for Crops DISCOM-W /PMU/Revenue Department Disclosure of final entitlements etc. DISCOM-W /PMU/Revenue Department Approval of RP ADB Taking possession of land DISCOM-W RP Implementation Stage Payment of Compensation DISCOM-W /PMU/Revenue Department Consultations with APs during rehabilitation PMU /DISCOM/Field level Engineer activities

Grievance redress DISCOM-W /PMU/Field level Engineer Monitoring DISCOM-W /PMU/Field level Engineer ADB-Asian Development Bank, AP-Affected person, DISCOM- Distribution Company in west, EA-Executing Agency, FGD-focus group discussion, GRC-Grievance Redress Committee, Unit, PMU- Project Management Unit, RP-Resettlement Plan.

Attached Annexure: 3 (Letter - 6: MD/WZ/06/PUR/ADB-III/12018, Dated: 07.07.2015)

31. Field level staff/engineer has deputed at circle level (District head quarter) who is assume primary responsibility for the environmental and social assessment as well as implementation of RPs for their respective components. Keeping in view the capacity of DISCOM-W and its existing PMU, it is ensure that PMU has designate a officer within the PMU along with other engineering units to address the social and resettlement issues of the program,. For RP implementation, PMU do the overall coordination, preparation, planning, implementation, financing & ensuring that key institutions including local governments are involved in RP updating and implementation.

8. MONITORING & EVALUVATIONS

32. Monitoring of RP implementation is the responsibility of DISCOM-West / MPPKVVCL is assigned through its PMU/ESMU. MPPKVVCL is required to implement safeguard measures and relevant safeguard plans, as provided in the legal agreements, and to submit periodic monitoring reports on their implementation performance. MPPKVVCL is assigned though it’s PMU is monitoring to:

i. to monitor the progress of implementation of safeguard plans, ii. compliance with safeguard measures and their progress toward intended outcomes, iii. document and disclose monitoring results and identify necessary corrective and preventive actions in the periodic monitoring reports, iv. follow up on these actions to ensure progress toward the desired outcomes, v. submit periodic monitoring reports (bi-annual) on safeguard measures as agreed with ADB, 33. RP implementation is monitored through internal monitoring arrangements, to assess resettlement progress and identify potential difficulties and problems. Internal monitoring is undertaken by the Project Director (ADB) with assistance from the PMU/ESMU.

34. Monitoring and evaluation reports documenting progress on resettlement implementation and RP completion reports will be provided bi-annually by the PMU to ADB for review.

8.1 Additional Benefit Under Project

35. Additional benefit of the project list as below:

i. Increased security in the area, due to availability of reliable power supply. ii. Introduction of small-scale businesses that depend on power availability. iii. The project would result in general enhancement of the living standards of the residents. iv. Access to cheap and reliable power supply. v. Rise of both direct and indirect skilled and non-skilled employment opportunities in the area. vi. Electricity supply to hospitals and dispensaries in the project area would enhance delivery of services such as laboratory, surgical, immunization, among others. vii. Improved health and education sector.

8.2 Site Observation: 36. Field visit carried out and its observation as below:

i. Field visits to the project areas were conducted in consultation with local villagers/ residents who will construct and operate (and ultimately decommission) the project infrastructure. Subsequent field visits were then undertaken during the period of December 2017 to January 2018 for data collection, identification of environmentally sensitive issues of the project areas, observations, interviews and preparation for public consultation meetings in collaboration with the Local Administrations. ii. Reconnaissance visits to the study areas were undertaken with the accompaniment of influences of project components on surroundings; environmental management, safety, and way leave specialists. iii. During the field visits, the team also made field observations and further took public consultation of the project areas. iv. The principal preoccupations expressed by the participants during these site visit summarized as follows: v. Most of those in charge would like to see their neighborhoods supplied with good quality electrical power, with less or even without power cuts; vi. Moreover, all the project zone managers would like to see the enterprises hired to carry out the work give priority to local labor rather than bringing in workers to carry out the tasks that the local population are capable of doing.

8.3 Positive Impacts (Internally and Externally)

37. The positive impacts associated with the project subcomponents include;

i. Reliable and Secure Electricity Power Supply The project will enhance the reliability and security of electricity supply in the region in addition to increasing the regions power supply. This will help meet the increasing demand for power supply and minimize the frequency of power outages.

ii. Employment Opportunities The construction, operation and commissioning of the executed project subcomponents operation will create employment opportunities for both skilled and unskilled personnel. The proponent has committed to ensure that priority is given to the local community.

iii. Gains in the Local and National Economy Expected gains in the local and national economy from the construction and 24

operation of the proposed project will be in the form of consumption of locally available materials including: timber, glass, metal, and cement among other construction materials; taxes levied from employees; and income from business associated with the project. iv. Informal Sector Benefits The project will require supply of large quantities of building materials most of which will be sourced locally. It will also spur the growth of small business enterprises.

v. Developments of Other Sectors Increase in reliability and security of power supply in the region will enhance efficiency and productivity of other sectors including health, education, water supply, agriculture and livestock production, industry, etc. vi. Security With increased lighting in the area and presence of guards on the project site the security of the area will be enhanced.

9. CONCLUSION

38. Project subcomponents where implemented in existing facilities, including new substations on government land therefore payment of compensation is not triggered under the project. Likewise the distribution lines are mostly erected within road right of way thus avoiding

impact on land and crop.

39. Socio-economic condition of the project villages around the substations is expected to be improved due to an overall increase in power supply in the grid and hence an increased power supply in the villages as well. Increase in power supply to these rural areas will beneficially impact the socio-economic conditions thereby directly/indirectly triggering the growth of agricultural up gradation, health and education facilities, infrastructural development etc. Therefore, the overall impact on socio-economic condition will be positive for this project

40. Executing Agency is closely monitoring and coordinating with respective departments to expedite RP activities implementation and resolving of any social issues and, to complete all social safeguard activities by project implementation closed date i.e. June, 2017.

ANNEXURES

Annexure 1– Summary of Physical Progress of ADB loan-2830-IND-FSP-Trench-2 of DISCOM-West

S. N. Description District / Division Project Status as on June 2017

1 LOT-20 Shajapur 100% Completed

2 LOT-21 Mandsaur 100% Completed

3 LOT-22 Mandsaur 100% Completed

4 LOT-23 Neemuch 100% Completed

5 LOT-24 Indore, Dhar, Jhabua, Alirajpur & Khargone 100% Completed

6 LOT-25 Khandwa, Barwani, Burhanpur & Ujjain 100% Completed

Dewas, Shajapur, Ratlam, Mandsaur & 7 LOT-26 100% Completed Neemuch Indore, Dhar, Jhabua, Alirajpur, Khargone, 8 LOT-29 Dewas, Shajapur, Ratlam, Mandsuar & 100% Completed Neemuch

Annexure -2

Summary of Quantum Variation of FSP Components

Original Difference Variation Sr. IEE Actual from Original Item Unit of Qty in No. Scope Executed IEE Scope of % of Work Work

Component 1: Feeder Separation

Extension of 11 KV bay in 1 existing 33/11 KV Sub- Nos. 328 290 (-)38 (-)11.59 Station 11 KV line on 140 KG 8 2 KM 3,623 3708 (+)85 (+)2.35 M PCC Pole with DP 25 KVA, 11/0.433 KV, 3 PH Distribution 3 Nos. 4,836 4358 (-)478 (-)9.88 Transformer Sub-Station with Metering 11 KV DP Structure on 8 4 Nos. 2,788 3798 (+)1010 (+)36.23 M PCC Pole

5 Four Pole Structure Nos. 141 141 No Variation NA

Road/ River/Railway 6 NA NA NA NA Crossing

Component 2: HVDS and Associated LV Lines

LV to HV Conversion 7 KM 1,792 267 (-)1,525 (-)85.10 (HVDS) LV Line 3 PH 5 Wire overhead using AB cable 8 KM 222 40 (-)182 (-)81.98 XLPE 50 sqmm on PCC Pole 140 KG 8 M Replacement of AAAC/ACSR conductor 9 by AB cable XLPE 50 KM 1,242 501.08 (-)741 (-)59.66 sqmm on existing 3 PH LV Line Replacement of AAAC/ACSR conductor by AB cable XLPE 25 KM 1,864 1886.12 (+)22.12 (+)1.19

sqmm on existing 3 PH LV Line Component 3: Quality improvement and metering Cost of providing meters for new & existing 10 connections with Nos. 90,542 162719 (+)72,177 (+)79.72 renovation of Service Lines

Component 4: Upstream 33 KV Network Strengthening

33 KV Line on H-Beam (152x152mm) 33 KV bay 11 power transformer NA NA NA NA NA augmentation & new power substation 33 KV Line with DOG 12 KM 343 147.3 (-)196 (-)57.06 conductor 33 KV Bay at EHV 13 Nos. 8 0 (-)8 (-)100.00 Substation 33 KV Guard for Road/ 14 KM 673 11 (-)662 (-)98.37 River/ Line Crossing 33 KV DP Structure on 15 Nos. 357 151 (-)206 (-)57.70 PCC Pole New 33/11 KV Substation 16 (From temporary to Nos. -

permanent)

(i) 1.6MVA Nos. 1 1 No Variation NA

(ii) 3.15MVA Nos. 22 23 (+)1 (+)4.55

(iii) 5MVA Nos. 2 2 No Variation NA

New 3.15 MVA, 33/11 KV 17 Nos. 21 31 (+)10 (+)47.62 Substation Augmentation of Power 18 Nos. - Transformer

(i) From 1.6 to 3.15 MVA Nos. 4 4 No Variation NA

(ii) From 3.15 to 5 MVA Nos. 76 76 No Variation NA

Additional 3.15 MVA 19 Power Transformer in Nos. 21 21 No Variation NA existing substation

Annexure -3

New 33/11KV Substation list under Loan No. 2830 Executed as per Survey

Sr. No Lot No. Name of District Name of New S/s 1 Lot No.-29 Dhar Lunhere Buzurg 2 Lot No.-29 Dhar Gumanpura 3 Lot No.-29 Dhar Sawlakhedi 4 Lot No.-29 Dhar Nandlai 5 Lot No.-29 Ratlam Palduna 6 Lot No.-29 Dewas Kumariya 7 Lot No.-29 Dewas Bhandariya 8 Lot No.-29 Dewas Pipalpati 9 Lot No.-29 Indore Runji 10 Lot No.-29 Mandsaur Govardhanpura 11 Lot No.-29 Mandsaur Bhalot 12 Lot No.-24 Indore Ujjaini 13 Lot No.-24 Indore Farkoda 14 Lot No.-24 Khargone Sirali 15 Lot No.-26 Ratlam Sarsi 16 Lot No.-26 Mandsaur Jawasiya 17 Lot No.-26 Neemuch Amed 18 Lot No.-25 Barwani Dondwada 19 Lot No.-25 Barwani Jamil 20 Lot No.-25 Khandwa Ghatakhedi 21 Lot No.-25 Khandwa Diwal 22 Lot No.-25 Khandwa Bamangaon 23 Lot No.-25 Khandwa Dongargaon 24 Lot No.-25 Khandwa Malgaon 25 Lot No.-25 Khandwa Chamati Patti 26 Lot No.-25 Burhanpur Raigaon 27 Lot No.-25 Burhanpur Mihad Baldi 28 Lot No.-25 Burhanpur Bori Buzurg 29 Lot No.-25 Ujjain Kadchha 30 Lot No.-25 Ujjain Karanj 31 Lot No.-25 Ujjain Bisalkhedi

Annexure 4 – Govt. of MP Letters

Letter - 1: F 6-25 /2010/7/Najul –Bhopal Dated 18.08.2010 English Translation)

GOVERNMENT OF MADHYA PRADESH MINISTRY OF REVENUE DEPARTMENT

No. F 6-25/2010/Seven/Nazool Bhopal/Dated: 18.08.2010

To, The Commissioner (All), Madhya Pradesh The Collector (All), Madhya Pradesh

Sub: Allotment of Government Land free of cost to M.P. Electricity Transmission Company, M.P. Electricity Generating Company and M.P. Electricity Distribution Companies.

The Revenue Department, Government of Madhya Pradesh Notification No. F-6-150/ 2003/Seven/Nazool, Dated: 02.08.2007, through which directives were issued that after 01.04.2008 the land allotted to the M.P. Electricity Board and it successor Companies will have to pay 50% of premium on market rate and as per law to pay annual lease rent is hereby cancelled.

The Government of M.P. now decided that for Electricity Generation/Transmission and Distribution related projects, the Revenue Department will allot the land to Energy Department. Energy Department will allot these Govt. Land to M.P. Electricity Transmission Company, M.P. Electricity Generating Company and M.P. Electricity Distribution Companies without premium and @ Rs. 1/- as annual lease rent.

Please ensure to take necessary action as per the above decision. -sd- (N. S. Parmar) Deputy Secretary Govt. of M.P. Revenue Deptt.

Endorsement No.F-6-25/2010/VII/Nazool Bhopal/Dated 18 AUG 2010

Copy to: 1. Honr’ble Chairman, M.P. Electricity Regulatory Commission, Ministry Bhopal. 2. The Principal Secretary Govt. of M.P., Finance Deptt., Bhopal. 3. The Secretary, Govt. of M.P., Energy Deptt., Bhopal. 4. The Accountant General, Madhya Pradesh, Gwalior. 5. The Commissioner, Land-Records and Settlement. M.P. Gwalior. – for information and needful action please. 6. For Guard File

-sd- Deputy Secretary Govt. of M.P. Revenue Deptt.

Letter – 2: F 6-2/2009/13 – Bhopal Dated 26.08.2010

Letter – 2: (English Translation)

GOVERNMENT OF MADHYA PRADESH MINISTRY OF ENERGY DEPARTMENT

No. F 6-2/2009/13 Bhopal/Dated: 28 AUG 2010

To, 1. The Chairman & Managing Director, M.P. East/Central/West Discom Vidyut Vitaran Company Limited, Jabalpur/ Bhopal/ Indore 2. The Chairman & Managing Director M.P. Power Generating/ Transmission Company Limited, Jabalpur 3. The Managing Director M.P. Power Trading Company Limited, Jabalpur 4. The Secretary M.P. State Electricity Board Jabalpur

Sub: Allotment of Government Land free of cost to M.P. Electricity Transmission Company, M.P. Electricity Generating Company and M.P. Electricity Distribution Companies.

For the successor companies of M.P. State Electricity Board, viz. M.P. Power Generating Limited, M.P. Power Transmission Company Limited and all the three Electricity Distribution Companies for their Projects, the Government land will be allotted without premium and @ Rs. 1/- as annual lease rent and related notification of Revenue Department viz. F-6-25/2010/VII/Nazool, Bhopal/Dated 18 AUG 2010 copy enclosed, for information and necessary action please as per the directives given.

-sd- (K. C. Dubey) Upper Secretary Govt. of M.P. Energy Deptt.

Letter – 3: Loc – 3/156/16986 – Indore Dated: 17.09.2010

Letter – 3: (English Translation)

OFFICE OF THE CHAIRMAN & MANAGING DIRECTOR Madhya Pradesh Pashchim Kshetra Vidyut Vitran Company Limited, Indore

No. CMD/WZ/01/Estt-3/156/16956 Indore/Dated: 17 SEP 2010

To, The Chief Engineer (IR/UR) MPPKVVCL Indore/Ujjain

Sub: Allotment of Government Land free of cost to M.P. Electricity Transmission Company, M.P. Electricity Generating Company and M.P. Electricity Distribution Companies.

Ref: Upper Secretary, Government of M.P., Energy Department, Bhopal Letter No. F- 6-2/2009/XIII, Bhopal/Dated 26 AUG 2010.

With reference to above subjected matter, wherein it has been mentioned for the successor companies of M.P. State Electricity Board, viz. M.P. Power Generating Limited, M.P. Power Transmission Company Limited and all the three Electricity Distribution Companies for their Projects, the Government land will be allotted without premium and @ Rs. 1/- as annual lease rent and related notification of Revenue Department viz. F-6-25/2010/VII/Nazool, Bhopal/Dated 18 AUG 2010 copy enclosed, for information and necessary action please as per the directives given.

Encl: As above

-sd- Addl. Secretary OFFICE OF THE CHIEF ENGINEER (IR) Madhya Pradesh Pashchim Kshetra Vidyut Vitran Company Limited, Indore

Endorsement No.13686/CE/IR/Works Indore/Dated 21 SEP 2010

Copy to: SE (City/O&M) Circle MPPKVVCL, Indore/ Khandwa/ Khargone/ Dhar/ Jhabua/ Barwani/ Burhanpur – please ensure necessary action as per above instructions.

Encl: As above

-sd- Superintending Engineer O/o C.E. (I.R.) Indore

Letter - 4: CMD/WZ/04-11/ADB - /7961 Dated: 13.04.2011

Letter – 5: CMD/WZ/04-11/ADB - /7962 Dated 13.04.2011

Letter – 6: MD/WZ/06/PUR/ADB-III/12018 – Indore Dated: 07.07.2015