THE CORPORATION of the MUNICIPALITY of CHATHAM-KENT CHATHAM-KENT COUNCIL MEETING COUNCIL CHAMBERS, CHATHAM-KENT CIVIC CENTRE Se

THE CORPORATION OF THE MUNICIPALITY OF CHATHAM-KENT

CHATHAM-KENT COUNCIL MEETING

COUNCIL CHAMBERS, CHATHAM-KENT CIVIC CENTRE

September 9, 2013 4:00 P.M.

1. CALL TO ORDER

The Mayor called the meeting to Order.

Present were: Mayor Randy Hope, Councillors Bondy, Brown, Crew, Faas, Fluker, Gilbert, King, Myers, Leclair, Pinsonneault, Robertson, Stirling, Sulman, Vercouteren, and Wesley

Absent: Councillors Herman and Parsons

2. DISCLOSURES OF PECUNIARY INTEREST (DIRECT OR INDIRECT) AND THE GENERAL NATURE THEREOF

3. SUPPLEMENTARY CLOSED SESSION AGENDA ITEMS

4. RECESS TO CLOSED SESSION

5. ADJOURNMENT OF CLOSED SESSION

6. APPROVAL OF SUPPLEMENTARY AGENDA

There was no supplementary agenda.

7. DISCLOSURES OF PECUNIARY INTEREST (DIRECT OR INDIRECT) AND THE GENERAL NATURE THEREOF

There were no disclosures of pecuniary interest.

8. RECOGNITION

a) Ron Cox, Chairman, Kent Agricultural Hall of Fame Committee regarding the Announcement of the 2013 Kent Agricultural Hall of Fame Inductees

Mr. Cox announced the following inductees into the Kent Agricultural Hall of Fame:

· Dave Bradley

Chatham-Kent Council at its meeting held on September 9, 2013 Page 1 of 37

· Tom Henry · Ron Sulivan · Jean Willson · Harold Willson

Mr. Cox invited everyone to attend the induction ceremony on November 12, 2013 at Country View Golf Course.

9. PRESENTATIONS

a) Presentation regarding the Battle of the Thames by Mark Dickerson, President and members of the Battle of the Thames Committee

Mark Dickerson reviewed the activities taking place at the upcoming War of 1812 Commemorative events and Battle of the Thames.

b) Presentation by Val Colasanti, Director, Employment & Social Services regarding Ontario Works Caseload Profile

MUNICIPALITY OF CHATHAM-KENT

HEALTH AND FAMILY SERVICES

EMPLOYMENT AND SOCIAL SERVICES

TO: Mayor and Members of Council

FROM: Polly Smith, Program Manager Employment and Social Services

DATE: August 22, 2013

SUBJECT: Ontario Works Caseload Update

This report is for the information of Council.

BACKGROUND

The average Ontario Works Assistance caseload in Chatham-Kent is presently 3145. The average caseload in 2012 was 3261. These numbers reflect regular Ontario Works Assistance participants, which represents singles, couples, sole support parents with children and couples with children. In 2007 (pre-recession) the caseload average was 2421. Thus, the current caseload is approximately 25% higher than pre-recession. The caseload is not expected to change drastically this year.

Average Ontario Works Caseload 2008 – 2013

Chatham-Kent Council at its meeting held on September 9, 2013 Page 2 of 37

Unemployment Rate in Chatham-Kent vs. Ontario 2008 – 2013 (average to May 2013)

The Chatham-Kent unemployment rate affects Ontario Works (OW) caseloads. This chart shows unemployment rates for the past 6 years comparing Chatham-Kent to Ontario levels.

*Rates from the Centre for Spatial Economics

Total Social Assistance Recipients in Chatham-Kent vs Ontario in 2012

Chatham-Kent has a higher than provincial average of individuals receiving social assistance. · Total percentage of Chatham-Kent population receiving OW = 5.9% · Total percentage of Ontario population receiving OW = 3.7% · Total percentage of Chatham-Kent population receiving OW and Ontario Disability Support Program (ODSP) = 10.86% · Total percentage of Ontario population receiving OW and ODSP = 6.95%

* Numbers are approximate and based on Ministry of Community and Social Services social assistance data from 2012 and 2011 census data re: population size. Population of Chatham-Kent according to 2011 census data is 104,075

Ontario Works Caseload Demographics - A comparison between 2008 and 2012

Demographic 2008 2012 Caseload type: singles 48% 56% sole support parent led families 40% 33% couples with dependents 8% 9% couples without dependents 4% 4%

% of total caseload: Adults 56.6% 60.1% Children 43.4% 39.1%

Age groups of children on OWA: 0-6 yrs. 54% 52% 7-12 yrs. 29% 30% 13-17 yrs. 17% 18%

Age groups of adults on OWA: Under 18 yrs 0.6% 1% 18-30 yrs. 48% 47% 31-50 yrs 41% 38% 50 yrs. + 11% 14%

Education Levels of Adults on OWA: less than Grade 12 55% 46.41% Grade 12 Diploma 32% 34.74% Post-Secondary Diploma / Degree 13% 18.85%

Average months on OWA: less than 3 mos. 20% 14% 4-11mos. 30% 26% 12-23 mos. 20% 22% 24+ mos. 30% 38%

Demographic Highlights:

Chatham-Kent Council at its meeting held on September 9, 2013 Page 3 of 37

· Our largest caseload type is singles without children. · The smallest caseload type remains youth under 18 at only 1% or less of the caseload · The overall caseload shows the sole support led family group has decreased and the percentage of singles requiring assistance has increased in the past six years. · The percentage of children on OWA has decreased in recent years as their basic needs are now covered by the Ontario Child Benefit. · Education levels of recipients are generally lower than the overall local population. Chatham-Kent has an average of 20.9% of the population with less than Grade 12 and 30% with only Grade 12 education. (according to census 2006 data). However, education levels of recipients have improved over recent years from 55% to 46% with less than a Grade 12 diploma. · Average months on assistance has increased in recent years from 50% on OWA for more than 12 months to 60% on OWA for more than 12 months.

Comments

Today’s Employment Programming Picture

Individuals receiving Ontario Works Assistance who are not deferred from participating due to illness or family needs (i.e. new baby) are required to participate in one or more activities to help them find employment and exit social assistance. Many participate in multiple activities and at least two of these activities at any one time are the norm. During the application for assistance, the caseworker shows a video outlining all available employment resources and program requirements. An appointment for an employment assessment is set with the client as follow up. At assessment, an employment plan is formulated with the client outlying their goals and objectives for the next three months and long term. Activities agreed upon are typically monitored monthly. Financial supports (expenses) are provided to allow clients to participate in programs.

· Participants in active independent job search: 871 (usually represents working participants) · Participants in structured job search: 2114 (employment counseling and short-term job search workshops) · Participants in basic education programs: 910 (working on Grade 12, participating in homework clubs, or in literacy programs) · Participants in community placement programs: 134 (volunteer work experience program) · Participants in Employment Placement (EP) program: 109 (working full time through the EP program) · Participants with earnings: 525 (or 15.4% of caseloads, includes odd-jobs, part-time, temporary work or anytime wages are not enough to take individuals or families off Ontario Works assistance) · Other programs that support employment long term include: Job specific high-school credit courses (i.e. landscaping, construction, esthetics), college program in Customer Service Excellence (including call centre work preparation), remote employment (work from home) training, self-employment supports and training, intensive case management for persons with addictions, and older displaced workers, and referrals to Family Services Kent for counseling programs

Outcomes

Chatham-Kent Council at its meeting held on September 9, 2013 Page 4 of 37

The Ministry of Community and Social Services, as our primary funder, requires that employment related targets are set and met or exceeded on an annual basis. Chatham- Kent Employment and Social Services has been able to achieve or exceed targets since this system was put in place and thus able to maximize provincial funding. Here are a few examples:

Recipients of Ontario Works assistance often have other types of income, including Employment Insurance or child support. Many are working and have earnings, but not enough to allow them to exit Ontario Works Assistance. Chatham-Kent has a higher percentage of Ontario Works recipients with earnings compared to many other municipalities.

Changes to Ontario Works Assistance were announced as part of the 2013 Ontario Budget in April of this year to become effective in September and October of 2013. These changes were guided by recommendations from the Commission for the review of Social Assistance in Ontario. Increases will not be cost-shared by the Municipality until January of 2014 when the municipal portion will also decrease from 14.2% to 11.4%.

o A 1% increase of the maximum eligible amount will be applied to basic needs and shelters amounts effective October 1, 2013 for families. Additionally, singles will get a top up of $20 on their basic needs. o Effective September 1, 2013, asset limits will increase to $2,500 for singles and $5,000 for couples with $500 for each additional dependent.

Chatham-Kent Council at its meeting held on September 9, 2013 Page 5 of 37

o Primary vehicles of any value will be exempt and secondary vehicles required for employment will be exempt up to $15,000. o Gifts of up to $6,000 will be exempt for each 12 month period for participants. o 100% earnings exemptions for OWA adults over 18 attending school full- time. Full-time correspondence and educational programs can be included and will be reviewed on a case-by-case basis with supervisors. o Effective Oct 1, 2013, adults who are working and receiving OWA for three months or more will receive a flat rate exemption of $200/month each, plus 50% of the balance of net earnings. These earnings exemptions will also be extended to self-employed clients with business income (after expenses) and those receiving training allowances.

These changes are intended to help individuals qualify for Ontario Works assistance before they lose all of their assets. These asset changes will assist people in poverty to be better able to fund the costs of finding and maintaining employment so that they may leave Ontario Works long-term. Earnings exemptions create an added incentive to work even in part-time or temporary positions to enhance employability. Business income exemptions will enable more people to successfully create their own jobs through self- employment activities.

Implementation of the new computer system (SAMS) to manage Ontario Works caseloads across the Province has been delayed due to a significant amount of policy and program changes and is expected to be implemented late spring 2014.

Chatham-Kent is also exploring the option of a debit card system for Ontario Works participants. Toronto Employment and Social Services has recently adopted this program in an effort to save costs related to cheque production and to better assist participants who do not have bank accounts.

Existing employment programming helps clients re-enter the workforce by preparing them for the increased skills requirements in available entry level positions. Without the programming, clients who were displaced from previous employment would have difficulty competing within the increased and changing demands of today’s local labour market.

CONSULTATION

Discussions took place with the Director of Employment and Social Services and the General Manager of Health and Family Services.

FINANCIAL IMPLICATIONS

There are no financial implications related to this report.

Prepared by: Reviewed by:

______Polly Smith, BA Valerie Colasanti Program Manager Director Employment and Social Services Employment and Social Services

Chatham-Kent Council at its meeting held on September 9, 2013 Page 6 of 37

Reviewed by:

Lucy Brown General Manager Health and Family Services

The Director of Employment and Social Services presented council with and overview of the Ontario Works Caseload Profile.

10. DEPUTATIONS - ITEMS ON CURRENT AGENDA (requests must be received by 3:00 p.m.)

Mr. Tom Heath spoke regarding Item 17(c) – Memorial Arena Dressing Room Facility

11. CONSENT AGENDA

a) Reports to Council

(i) Tile Drainage Loan Debenture By-law and Inspections

b) Information Reports

(a) Short-Term Rent Supplement Program (STRSP) Wrap Up Report (April 2010 to March 2013)

(b) Riverview Terrace: Wrap Up Report for Affordable Housing Program Seniors/Supportive Housing Project in Chatham (RFP #R10-189)

(d) India/China Trade Missions

c) Routine Approvals

(a) Dedication By-law – Gregory Drive East, Chatham

(b) Taxes and Assessment Adjusted to July 31, 2013 d) Committee Reports

(a) Drainage Board Recommendations from its meetings held on August 6, 2013 and September 3, 2013

(b) Committee of Adjustment – Citizen Panel minutes from its meeting held on July 25, 2013 (to be received)

e) Council Meeting Minutes (to be approved)

Chatham-Kent Council at its meeting held on September 9, 2013 Page 7 of 37

(i) Chatham-Kent Council minutes from its meeting held on August 12, 2013

Councillor Vercouteren moved, Councillor Brown seconded:

“That the Items listed on the Consent Agenda be approved as presented and that action be taken as required excluding those items placed aside.”

The Mayor put the Motion Motion Carried

12. NOTICES OF MOTION

a) Presentation of new Notices of Motion

Councillor Stirling presented a Notice of Motion regarding Chinese Sky Lanterns. The matter will be added to the next regular agenda for discussion and voting.

13. CHIEF ADMINISTRATIVE OFFICE (electronic voting)

a) Notice of Motion – Councillor Vercouteren re O.P.P. Costing Process

Councillor Vercouteren moved, Councillor Robertson seconded:

“Whereas O.P.P have assisted Chatham-Kent Police in Chatham-Kent with special services;

And Whereas O.P.P Municipal Policing Bureau staff have offered a free presentation to Chatham-Kent Council to demonstrate the various steps involved in the O.P.P costing process, as well as amalgamation process involving a municipal police service, at no cost to our Municipality;

Therefore Council agree to direct administration to contact O.P.P Superintendent Commander Rick Philbin for this free presentation for a future meeting of Council.”

Councillor Stirling expressed concern about the future motions that would come from receiving this presentation. He outlined the cost in staff time and consultants fees required to get a true comparison of the cost difference between the Chatham-Kent Police Services and the O.P.P. He further noted the high cost of decommissioning the current police service and transferring to O.P.P. would be extremely high, so much so that going back to a municipal police service if not happy with the O.P.P. would be cost prohibitive.

Councillor Stirling expressed concern with losing local input, control, and the efficiency of having a combined police, fire, and ambulance dispatch.

Councillor Wesley noted at the AMO Conference the Minister announced that there would be a new funding model for policing coming out in the fourth quarter of 2014. Therefore he felt it premature to get a cost before knowing what the new funding model will be.

Councillor Sulman moved an Amendment, Councillor Brown seconded:

Chatham-Kent Council at its meeting held on September 9, 2013 Page 8 of 37

“That the presentation not be made until the new funding model is released by the Province.”

Councillor Robertson noted that the motion is not about being unhappy with the level of service or the leadership of our current police services. He felt that Council needs to be responsible and examine every option available which includes receiving a presentation from the O.P.P. to determine the level of service, community outreach, training, and cost. It would then be up to all of Council to determine if additional motions are required at that point.

The Mayor put the Amendment

Councillor Yes No Councillor Yes No Bondy X Parsons Absent Brown X Pinsonneault X Crew X Robertson X Faas X Stirling X Fluker X Sulman X Gilbert X Vercouteren X Herman Absent Wesley X King X Mayor Hope X Leclair X Total 8 8 Myers X

Amendment Defeated

The Mayor put the Motion

Motion Defeated

b) Community Strategic Planning Committee Appointments

MUNICIPALITY OF CHATHAM-KENT

CHIEF ADMINISTRATIVE OFFICE

TO: Mayor and Members of Council

FROM: Deborah Furlan Coordinator, Strategic Planning

DATE: September 01, 2013

Chatham-Kent Council at its meeting held on September 9, 2013 Page 9 of 37

SUBJECT: Community Strategic Planning Committee Appointments

RECOMMENDATION

It is recommended that:

1. Two applicants, Bob Dye and James Snyder, be appointed to the Community Strategic Planning Committee.

BACKGROUND

On August 12, 2013 Council received, and was supportive, of an information report from the interviewing sub-committee of the Community Strategic Planning Committee recommending two applicants, Bob Dye and James Snyder, be appointed to the Community Strategic Planning Committee beginning in September 2013.

COMMENTS

The call for applications via a CK Matters ad was open for a two week period, the last week of January and first week of February, with the CAO’s office receiving the applications up until Monday February 6, 2013. From the standard process, one application was received. After consultation with the CAO, the notice period was extended and several qualified persons were invited to let their names stand.

Two interviews were carried out by the selection committee on May 15. There are currently four vacancies on the committee which are the result of several resignations / completion of terms received over the past year.

COUNCIL STRATEGIC DIRECTIONS

The recommendation in this report supports the following Council Directions:

Healthy, Active Citizens Growth Through Variety of Post-Secondary Institutions High Quality Environment Through Innovation Destination Chatham-Kent! Magnet for Sustainable Growth Prosperous and Thriving Community Has the potential to support all Council Directions Neutral issues (does not support negatively or positively)

CONSULTATION

The following people were consulted on the development and recommendation of this report: · Interviewing sub-committee: Kathy Biondi, Chair; Deborah Furlan (staff member); Marlee Robinson, member; and Patricia Arango, member · Council representatives Leon Leclair and Sheldon Parsons

FINANCIAL IMPLICATIONS

There are no financial implications resulting from this recommendation.

Prepared by: Reviewed by:

______Deb Furlan, Coordinator Don Shropshire Strategic Planning Chief Administrative Officer

Chatham-Kent Council at its meeting held on September 9, 2013 Page 10 of 37

Councillor Leclair moved, Councillor Brown seconded:

“That two applicants, Bob Dye and James Snyder, be appointed to the Community Strategic Planning Committee.”

The Mayor put the Motion

Motion Carried

14. HEALTH AND FAMILY SERVICES

a) Ontario Works Corporate Initiatives Reserve Projects

MUNICIPALITY OF CHATHAM-KENT

HEALTH AND FAMILY SERVICES

EMPLOYMENT AND SOCIAL SERVICES

TO: Mayor and Members of Council

FROM: Valerie Colasanti Director, Employment and Social Services

DATE: August 21, 2013

SUBJECT: Ontario Works Corporate Initiatives Reserve Projects

RECOMMENDATIONS

It is recommended that:

1. Funding in the amount of $238,000 for the Chatham-Kent Workforce Planning Board, for the extension of the contract Program Manager position from October 1, 2013 through to September 31, 2015 be approved, to assist in the establishment of a permanent Chatham-Kent Workforce Planning Board, with full funding from the Ministry of Training, Colleges and Universities by September 31, 2015. In the interim, 50% of the funding would come from the Ministry of Community and Social Services and 50% from the Ontario Works Corporate Initiatives Reserve.

Chatham-Kent Council at its meeting held on September 9, 2013 Page 11 of 37

2. Funding in the amount of $162,708 for the Chatham-Kent Public Library to provide staffing, computers and resources for the purposes of providing Employment Resource Centre Services to all of Chatham-Kent for the period from October 1, 2013 through to December 31, 2014 be approved, to assist in meeting the requirement in the Ontario Works legislation. Fifty percent of the funding would come from the Ministry of Community and Social Services and 50% from the Ontario Works Corporate Initiatives Reserve.

BACKGROUND

In June, 2011 Council received an information report regarding the new Ontario Works funding formula. In that report it was noted that there were significant changes to the way Ontario Works is funded. The program delivery funding allocation has been aligned with the two-year Ontario Works business cycle and is updated at the start of each new cycle. The municipal share of the Provincial-Municipal Fiscal and Service Delivery Review upload will continue to be flowed from the Ministry on an annual basis. The Provincial subsidy per case is $2016, which was a substantial increase in available funding from 2010 of approximately $2 million. However, most of the subsidy increase was subject to 50/50 cost-sharing with a portion subject to the upload cost-shared 81.2%/18.8% (April 2011 to December 2011) and 82.8%/17.2% (January 2012 to March 2012 for 2011/12). The report also noted that the funding was being reviewed by municipal staff in an effort to maximize available subsidy within the context of the existing municipal envelope of funding. We have been able to capitalize on a number of current municipal activities that support Ontario Works initiatives. However, in 2012, $715,073 in Ontario Works provincial funding was returned to the Province.

On January 21, 2013, Council approved the Summary of Reserves – December 2012 Report from Budget and Performance Services. Council will recall the report outlined the Ontario Works Corporate Initiatives Reserve that was established in 2011 from one time funds allocated from departments for service delivery of Ontario Works activities and noted that further recommendations were to come forward at a later date. At that time the reserve balance was $1,658,384.

The 2012/13 Ontario Works funding has been announced and the subsidy per case has remained at $2016. However the total caseload for Chatham-Kent has increased resulting in an increase in available provincial funding, again subject to 50/50 cost sharing. The intent of the funding change is to ensure that municipalities have adequate resources to appropriately manage municipal caseloads and assist clients to exit the program reaching self-sufficiency.

Average Supplementary Average Standard Caseload Total Caseload (includes Rural Factor) 2011/2012 3176 455 3622 (Oct 2008-Sept 2010) 2013/2014 3312.4 396.9 3709.3 (Oct 2012-Sept 2012)

For 2013/14, approximately $900,000 in funding will continue to be allocated to the Ontario Works Corporate Initiatives Reserve in each year.

COMMENTS

The Ontario Works caseload began to increase in 2007 due to the economic downturn and peaked in 2010 at 3353 cases. In the past three years we have seen a slight decline to the caseload however it remains well above the 2007 levels and well above the provincial averages. On average, 300 cases exit Ontario Works each month, yet another 300 become eligible for assistance, keeping the caseload at the same level. The Employment and Social Services Division offers numerous employment and training programs and is considered a leader in the Province in the employment

Chatham-Kent Council at its meeting held on September 9, 2013 Page 12 of 37

programming they offer. Our strong partnership with the Economic Development department is unique and has assisted in keeping the caseload from increasing. Despite that, the caseload is not decreasing and without some additional resources and funding to support those resources it will remain at these very high levels. The Ministry of Community and Social Services has predicted the caseload will increase by 3% over the next year and although the cost of the benefits to Social Assistance Recipients and the cost of the employment programs is being uploaded to the Province over the next five years, the costs to deliver the program will remain at a 50/50 cost share. The only way to reduce the cost of the Ontario Works Program in Chatham-Kent is to reduce the number of people receiving assistance by placing them into paid employment. Also investment in Social Infrastructure is key for the health, well-being and economic prosperity of Chatham-Kent. The Ministry of Community and Social Services has provided additional funding to support enhanced employment programming in the community.

On July 15, Council received an information report on the Chatham-Kent Workforce Planning Board (CKWPB). At this meeting the Chatham-Kent Employment Landscape Report, 2013 was released. Presently the CKWPB does not receive base funding from the Ministry of Training, Colleges and Universities as the other Boards in the Province do. They continue to apply each year for funding under the Local Labour Market Partnership Program. This program only provides funding for one year at a time and there is typically a four month gap between funding projects. This gap makes it very difficult to sustain the work of the Board on the six strategies outlined in Workforce 2020: Cultivating Tomorrow’s Workforce Today! In order to continue to work on the local strategies and provide the resources needed to continue to work with the Province on receiving base funding, it is necessary to provide funding to the Board for a two year period. Under the Ontario Works guidelines, it is also necessary to provide local labour market data and to have a local workforce development plan, so it is recommended that this be funded using Ontario Works available provincial funding and the Ontario Works Corporate Initiatives Reserve. Without this investment, it is possible that we would not be able to complete the work needed to develop the workforce in Chatham-Kent and the Ontario Works caseload will continue to increase.

As a condition of eligibility for Ontario Works basic financial assistance, participants are required to participate in employment assistance activities. Ontario Works employment assistance activities are designed to assist participants in obtaining skills that support progress towards sustainable employment. Under the Ontario Works legislation, delivery agents or municipalities must provide participants with access to the services of an Employment Resource Centre, either through an on-site centre or at locations with strong links to the Ontario Works office, such as a municipally-operated resource centre or a co-located managed resource centre with other partners such as the Ministry of Training, Colleges and Universities and/or local libraries.

While Chatham-Kent does have two municipally operated Employment Resource Centres located in Chatham and Wallaceburg, they are only open Monday to Friday 8:30 a.m. – 4:30 p.m. Many Social Assistance recipients are not able to attend during those hours due to employment and they do not meet the needs of recipients living in the rural areas without transportation. The Employment Resource Centres are also used by many citizens of Chatham-Kent to assist in finding employment therefore they provide a preventative service that assists in keeping citizens from requiring Social Assistance. The Chatham-Kent Public Library (CKPL) is able to fill that gap and meet that need in the community. The library branches are open in the evening and many Saturdays, are easily accessible, and provide many of the services offered at the Employment Resource Centre.

Many people, including low income and struggling families, job seekers, small business owners and entrepreneurs, seniors and older workers, youth who need first time employment and technology skills, and new Canadians, utilize the library’s public access computers and training. In 2012, users of all ages logged on the CKPL

Chatham-Kent Council at its meeting held on September 9, 2013 Page 13 of 37

computers 76,750 times. Through the library’s public computers, community members can learn and practice computer skills needed for employment in today’s working environment, access government services and resources, create resumes and apply for jobs, take education and career certification exams, research new business ideas, work on school projects and take distance education courses. CKPL also provides one-on- one and group training for community members interested in improving their technological literacy skills.

We would like to augment this existing training and provide additional employment supports through the library system. It is recommended that two part-time Computer Trainers be hired for a 15 month period (October 2013- December 2014) to provide these additional services, as well as the replacement of 43 public access computers, per the municipal life cycle policy, and the purchase of additional e-Resource material to be funded through the available Ontario Works funding and the Ontario Works Corporate Initiatives Reserve.

Through the public computers, and with the guidance of computer trainers, Chatham- Kent residents can develop skills needed to thrive in a knowledge economy, learn to communicate and navigate the Internet, to launch online businesses, to take advantage of distance learning for skills upgrading, and to access government services.

Chatham-Kent Workforce Planning Board Program Manager - full-time wages (for 2 years) $ 166,150.00 Labour Burden – 28.1% 46,688.00 Mileage ($200/month) 4,800.00 Rent for Office Space 18,442.00 Cell phone 1,920.00 Sub-total 238,000.00

Chatham-Kent Public Library Computer Trainer – two part-time wages for 15 months $ 65,658.00 Labour Burden – 28.1% 18,450.00 Mileage 10,000.00 Replace computers (1080. x 43) 48,600.00 e-Resource Collections 20,000.00 Sub-total 162,708.00

Total $ 400,708.00

COUNCIL STRATEGIC DIRECTIONS

The recommendation in this report supports the following Council Directions:

CONSULTATION

Consultation took place with the Director of Budget and Performance Services; CEO/Chief Librarian; Program Manager, Chatham-Kent Workforce Planning Board, and the General Manger of Health and Family Services.

FINANCIAL IMPLICATIONS

The recommendations would see the position of Program Manager for the Chatham- Kent Workforce Planning Board funded for two calendar years, and the two part-time

Chatham-Kent Council at its meeting held on September 9, 2013 Page 14 of 37

positions of Computer Trainers, computer costs and the e-Resource collections costs at the Chatham-Kent Public Library be funded for 15 months, for a gross cost of $400,708 with 50% Provincial dollars from the Ministry of Community and Social Services and the remaining 50% from the Ontario Works Corporate Initiatives Reserve, which currently stands at $1,658,384. This report covers licensing for the first 15 months after which a new funding source will have to be determined or the program will cease.

Prepared by: Reviewed by:

Valerie Colasanti, B.A. Lucy Brown, R.N., B.A. Director, Employment and Social Services General Manager, Health and Family Services

Councillor Vercouteren moved, Councillor Crew seconded:

“That

The Mayor put the Motion

Motion Carried

Chatham-Kent Council at its meeting held on September 9, 2013 Page 15 of 37

15. INFRASTRUCTURE AND ENGINEERING SERVICES

a) Railway Crossing Safety Upgrades

MUNICIPALITY OF CHATHAM-KENT

INFRASTRUCTURE AND ENGINEERING SERVICES

PUBLIC WORKS

TO: Mayor and Members of Council

FROM: Wayne Pollock Director, Public Works

DATE: July 24, 2013

SUBJECT: Railway Crossing Safety Upgrades

RECOMMENDATION

It is recommended that:

1. Administration investigate the purchase of property to consolidate the CNR crossing at Fairfield Line and Zone Road 6 in the Community of Zone into one crossing, and report back to Council with a recommendation.

2. Administration investigate the purchase of property to consolidate the CPR crossing at Fairfield Line and Jane Road in the Community of Zone into one crossing, and report back to Council with a recommendation.

3. The Mayor and Clerk be authorized to sign the necessary agreements for the consolidation of the CNR crossing at Fairfield Line and the CPR crossing at Fairfield Line in the Community of Zone when property has been acquired and funding becomes available from Transport Canada and the applicable railroad company.

4. The Mayor and Clerk be authorized to sign the necessary agreement for the installation of flashing warning signals, short arm gates and bells at the CNR crossings on Pitt Road and Zone Road 5 in the Community of Zone when funding becomes available from Transport Canada and CNR.

5. The estimated Municipal portion of the funding in the amount of approximately $140,181 for safety upgrades to the CNR crossings at Pitt Road, Zone Road 5, and Fairfield Line, and the CPR Fairfield Line crossing, be taken from the Railway Crossing Reserve, and that any funding requirements over and above the estimated costs have Council’s approval before finalizing the project.

6. The annual maintenance costs of $8,000 (approximately $4,000 per crossing) for two new signalized crossings on Pitt Road and Zone Road 5 be referred to the applicable budget deliberations.

7. The $40,000 unconditional grant from Transport Canada for permanently closing the CNR and CPR crossings on Fairfield Line be added to the Railway Crossing Safety Upgrade reserve to be used for future upgrades.

8. Administration investigate the realignment or permanent closure of the CNR crossing at Side Line and report back to Council with a recommendation.

Chatham-Kent Council at its meeting held on September 9, 2013 Page 16 of 37

9. Administration investigate the permanent closure of the CNR crossing at Zone Road 10 by holding a public meeting on feasibility and impact on adjoining property owners, and report back to Council with a recommendation.

BACKGROUND

Transport Canada will fund safety enhancements such as installation of crossing warning systems, approach grade improvements, crossing angle improvements and crossing consolidations. Funding is also available for the cost of permanent closure of a crossing to cover guiderails, signage and construction of turnabouts or cul-de-sac is also eligible. They will also provide an additional $20,000 unconditional grant to the Municipality for any crossings that are permanently closed and removed from the system.

Transport Canada provides funding of up to 50% of the total cost for improvements at railway crossings to enhance safety or for permanent closure of the crossing with the remaining 50% being apportioned as 12 ½% to the Municipality and 37 ½% to the railway.

Factors taken into consideration by Transport Canada to evaluate or prioritize funding are accident history, angle of crossing, speed of trains, traffic volumes and existing signage at a particular crossing. The estimated cost to install flashing warning signals, short arm gates and bells for a typical crossing is approximately $400,000. Chatham- Kent’s portion of this Capital cost would be $50,000 and the Municipality would be responsible for 50% of the annual maintenance cost of approximately $4,000 per crossing.

In the 2000 budget deliberations, Council provided $50,000 per year to provide the Municipal portion of the Capital funding to enhance railroad crossing safety, depending on available funding from the railways and Transport Canada. There is presently $507,499 in this reserve. Since 2000, six crossings have been updated to signalized crossings. However, funding from the railways and Transport Canada has not always been available.

COMMENTS

Administration has met with CNR, CPR and Transport Canada officials regarding a number of crossings in the Community of Zone. Various solutions were considered to enhance the safety of the crossings from permanently closing the crossing to upgrading to automatic railway warning devices, which include flashing light signals, bells and short arm gates.

Five of the railway crossings are on the CNR high speed VIA line and one on the CPR line. Applications for funding to Transport Canada would be for the 2014 season. However, it is not expected that all the applications would be approved, and may be delayed to later years. It is recommended that Council approve the funding from the Railway Crossing Reserve at this date with the knowledge the corresponding funding may not be available from Transport Canada for all the crossings in 2014 and may be delayed. Transport Canada has indicated that the two Fairfield Line crossings would be a higher priority for funding consideration than the other crossings because they are on a more extreme skew with higher speed trains and due to a recent accident at the CNR crossing.

Estimates for the installation of the safety enhancements are submitted by the applicable railways that do the installations. The estimate for realigning the Fairfield Line crossings has been completed by Chatham-Kent’s Engineering Department and the project would be tendered once final approvals are completed.

Chatham-Kent Council at its meeting held on September 9, 2013 Page 17 of 37

1. CNR at Fairfield Line (see Appendix A) – This crossing is on a skew, located in a very close proximity to the signalized Zone Road 6 crossing and is a candidate to consolidate into one railway crossing by realigning Fairfield Line. The road realignment would eliminate the Fairfield crossing. This proposal would require the purchase of 2.0 acres of privately-owned property to realign the road. The cost to realign the road including property purchase is estimated at $166,024 with the Municipality’s 12 ½% portion being $20,753. The Municipality would also receive a $20,000 unconditional grant from Transport Canada for permanently closing a railroad crossing. Presently, the Zone Road 6 crossing has flashing warning lights and bells. In order to upgrade to include short arm gates, a separate application would be required; however, it is not being considered at this time by any of the parties.

2. CPR at Fairfield Line (see Appendix B) – This crossing is a very similar configuration as the CNR crossing, and is a candidate for the same consolidation of the crossing by realigning Fairfield Line. It would also require a purchase of 2.2 acres of property. The cost to realign the road including property purchase, road construction, drainage and signage is estimated at $155,425 with the Municipality’s 12 ½% portion being $19,428. The Municipality would also receive a $20,000 unconditional grant for permanently closing a railroad crossing. Presently the Jane Road crossing has flashing warning lights and bells. In order to upgrade to include short arm gates, a separate application would be required; however, it is not being considered at this time by any of the parties.

3. CNR at Pitt Road (see Appendix C) – This crossing is a passive signed crossing with two tracks. The cost to upgrade to flashing light signals, bells and short arm gates is estimated by Transport Canada to be at the upper end approximately $400,000 with Chatham-Kent’s portion being approximately $50,000 plus the Municipal share of the annual signal maintenance cost of $4,000 – 50% of the total.

4. CNR at Zone Road 5 (see Appendix D) – This is a passively signed crossing on the CNR – VIA line. The cost to upgrade to flashing light signals, bells and short arm gates is estimated by Transport Canada at the upper end to be approximately $400,000 with Chatham-Kent’s portion being $50,000 plus an annual signal maintenance cost of $4,000.

5. CNR at Side Line (see Appendix E) – This is a passively signed crossing on a skew that services one property on the edge of the Community of Bothwell. CNR has proposed possibly realigning the crossing to a 90 degree angle with passive signage, or purchasing property to allow for a private access to be constructed to the West Bothwell Road and then eliminating the crossing entirely. Further investigation by administration is required as there would be a need for property purchase and planning approvals to ensure the property has frontage on an improved road. The crossing would be eligible for the $20,000 Transport Canada grant if permanently closed.

6. CNR at Zone Road 10 (see Appendix F) – This is a passively signed railway crossing with low traffic volumes that administration has identified may be a candidate for permanent closure. Administration will need to investigate the feasibility of permanently closing by holding a public meeting and reporting back to Council with a recommendation. By eliminating the crossing, the Municipality would be eligible for the $20,000 unconditional grant from Transport Canada.

When all the railway crossing improvements have been completed, there would be no passive signage crossing left on the CNR line in the Community of Zone where the high speed VIA train travels. There are presently 145 railway crossings in Chatham-Kent, of which 99 crossings have some combination of mechanized signalization, such as:

Chatham-Kent Council at its meeting held on September 9, 2013 Page 18 of 37

flashing light signals, bells and arms, and 46 crossings with passive signage, not including spur lines.

COUNCIL STRATEGIC DIRECTIONS

The recommendations in this report support the following Council Directions:

CONSULTATION

The Coordinator, Emergency Medical Services/Emergency Management was consulted on the recommendations and had no objections with regards to ambulance services.

Fire Services was consulted on the recommendations and has concerns that there will be an increased response time to a number of properties, especially in the Zone Road 10 area, because of the proposed railway closure.

FINANCIAL IMPLICATIONS

There is presently $507,499 in the Railway Crossing Reserve to be used for safety upgrades on railway crossings from passive signage to signalization such as flashing lights, bells and arms. This report recommends using $140,181 leaving a total of $367,318 in the reserve.

Estimated costs to enhance safety at the proposed railway crossings are as follows: Transport Municipal Transport Total Cost Canada Portion Canada Closure (Estimated) CPR/CNR (12.5%) Grant 1. CPR at Fairfield Line and Jane Road $155,425 $135,997 $19,428 $20,000 2. CNR Fairfield Line and Zone Road 6 $166,024 $145,271 $20,753 $20,000 3. *CNR at Pitt Road $400,000 $350,000 $50,000 0 4. *CNR at Zone Road 5 $400,000 $350,000 $50,000 0 5. **CNR at Side Line TBD TBD TBD TBD 6. **CNR at Zone Road 10 TBD TBD TBD TBD Total $1,121,449 $981,268 $140,181 $40,000 * Municipal share is 50% of annual signal maintenance (approx. $4,000 per crossing) **Further investigation is required by administration, with a report to Council with recommendations

Prepared by:

______Wayne Pollock Director, Public Works

Reviewed by:

______Thomas Kelly, P.Eng., MBA General Manager

Chatham-Kent Council at its meeting held on September 9, 2013 Page 19 of 37

Infrastructure and Engineering Services

Councillor Faas moved, Councillor Pinsonneault seconded:

“That

6. The annual maintenance costs of $8,000 (approximately $4,000 per crossing) for two new signalized crossings on Pitt Road and Zone Road 5 be referred to the applicable budget deliberations.

8. Administration investigate the realignment or permanent closure of the CNR crossing at Side Line and report back to Council with a recommendation.

The Mayor put the Motion

Councillor Yes No Councillor Yes No Bondy X Parsons Absent Brown X Pinsonneault X Crew X Robertson X Faas X Stirling X Fluker X Sulman X

Chatham-Kent Council at its meeting held on September 9, 2013 Page 20 of 37

Councillor Yes No Councillor Yes No Gilbert X Vercouteren X Herman Absent Wesley X King X Mayor Hope X Leclair X Total 16 0 Myers X

Motion Carried

16. CORPORATE SERVICES

a) Temporary Full-time Occupational Safety Analyst (12 month contract)

MUNICIPALITY OF CHATHAM-KENT

CORPORATE SERVICES

HUMAN RESOURCES & ORGANIZATIONAL DEVELOPMENT

OCCUPATIONAL SAFETY

TO: Mayor and Members of Council

FROM: Denise Lidster Manager, Occupational Safety

DATE: August 9, 2013

SUBJECT: Temporary Full-time Occupational Safety Analyst (12 month contract)

RECOMMENDATIONS

It is recommended that:

1. The temporary full-time position (12 month contract) of Occupational Safety Analyst be approved. 2. The costs to maintain this position in the amount of $66,468 be funded from Infrastructure and Engineering Services Life Cycle Budget.

BACKGROUND

In February of 2013, the Chatham-Kent Fire Department issued a Fire Order for the Bothwell Municipal Centre, which in part, required the development of a Fire Safety Plan. This led to a more thorough review of what was required of the Municipality.

Under the Ontario Fire Code, all municipally owned facilities and work site locations require fire safety plans that include provisions for on-going training. Fire safety information must also be prepared for facility user groups.

While many plans exist, they need to be revised in order to be in compliance with the Fire Code. Current staffing levels within Occupational Safety do not support the development of and/or revisions to Fire Safety Plans in a timely manner.

In order to gain compliance with the Fire Code and the Occupational Health and Safety Act and to avoid future Fire Orders and potential fines, a temporary position is required

Chatham-Kent Council at its meeting held on September 9, 2013 Page 21 of 37

to assist with the development of and/or revision of fire safety plans and emergency procedures (i.e. bomb threats, suspicious packages and tornado plans) for all municipally owned facilities and work site locations. Appendix A, Occupational Safety Analyst Job Profile further identifies the responsibilities of this role.

There are twenty-four (24) work site locations that require plans to be developed as identified below:

· Park Avenue Business Centre · Wallaceburg Municipal Centre · Offices of Economic Development · Tilbury Municipal Centre · Chatham Police Headquarters · Dresden Municipal Centre · McGeorge Building · Ridgetown Municipal Centre · Offices of Project Delta (RVG) · Bothwell Municipal Centre · Fire Halls throughout Chatham-Kent (14)

The remaining twenty-eight (28) worksite locations have plans implemented, however, these plans need to be modified to meet the requirements under the Ontario Fire Code. Existing plans need to be transferred over to the new template which includes assignment of responsibilities, ensuring updated schematics are identified and once completed submitted to Fire Prevention for approval.

COMMENTS

On April 9, 2013, a presentation was made to the Executive Management Team (EMT) regarding the requirements of the Fire Code and recommendations for compliance. This issue was discussed again at an EMT meeting held on May 7, 2013 at which time it was agreed that a 12 month contract position would be posted internally and that funding for the position would be taken from Infrastructure and Engineering Services Life Cycle budget.

On June 25, 2013, during an EMT meeting, Mayor Hope requested that a report be prepared for Council’s approval before moving forward with the filling of the temporary position of Occupational Safety Analyst.

COUNCIL STRATEGIC DIRECTIONS

The recommendations in this report support the following Council Directions:

CONSULTATION

Consultation has been ongoing with both Municipal Assets and Fire Prevention since February of 2013 regarding compliance issues and fire safety planning requirements.

Recently, direction was provided by EMT regarding participants in the workplace that will be assigned to ensure Fire Code requirements are being met.

Consultation regarding the use of Life Cycle funding was conducted with the General Manager, Infrastructure and Engineering Services.

FINANCIAL IMPLICATIONS

Chatham-Kent Council at its meeting held on September 9, 2013 Page 22 of 37

Following are the financial implications of staffing this position:

Salary (12 months @ Grade 5) $49,112 Labour Burden @ 26.95% 13,236 Car allowance & local mileage 1,000 Lifecycle – Computer & Software 876 Computer Hardware New 1,704 Office supplies 300 Telephone – Cell phone 240 Total $66,468

The above costs will be funded from Infrastructure and Engineering Services Life Cycle budget.

It is important that the Municipality of Chatham-Kent gain compliance as quickly as possible to avoid any potential fines via Fire Orders. Once an Inspection Order has been served, a person who fails to comply can be subject to a penalty of $20,000 for every day during which the defaults continue. Additionally, a director or officer of a corporation who knows that the corporation is violating a provision of the Fire Code could be fined $50,000 and subject to imprisonment.

Prepared by: Reviewed by:

______Denise Lidster Cathy Hoffman, MPA, CHRP Manager, Occupational Safety Director, Human Resources and Organizational Development

Reviewed by:

______Gerry Wolting, B. Math, CPA, CA General Manager, Corporate Services

Councillor Myers moved, Councillor King seconded:

“That

1. The temporary full-time position (12 month contract) of Occupational Safety Analyst be approved. 2. The costs to maintain this position in the amount of $66,468.00 be funded from Infrastructure and Engineering Services Life Cycle Budget.”

The Mayor put the Motion

Councillor Yes No Councillor Yes No Bondy X Parsons Absent Brown X Pinsonneault X Crew X Robertson X Faas X Stirling X

Chatham-Kent Council at its meeting held on September 9, 2013 Page 23 of 37

Councillor Yes No Councillor Yes No Fluker X Sulman X Gilbert X Vercouteren X Herman Absent Wesley Not Present King X Mayor Hope X Leclair X Total 14 1 Myers X

Motion Carried

17. COMMUNITY DEVELOPMENT

a) Naming of the Municipal Park located at 33 Queen Street North, Community of Tilbury

MUNICIPALITY OF CHATHAM-KENT

COMMUNITY DEVELOPMENT

COMMUNITY SERVICES – RECREATION FACILITIES

TO: Mayor and Members of Council

FROM: Robert Veccia, Facilities Supervisor Tilbury/Wheatley, Recreation Facilities

DATE: August 22, 2013

SUBJECT: Naming of the Municipal Park Located at 33 Queen Street North, Community of Tilbury

RECOMMENDATIONS

It is recommended that:

1. The estimated annual cost of $630 for grass cutting of the park be deferred to the 2014 budget deliberations.

2. The municipal park located at 33 Queen Street North in the community of Tilbury be named “Carrick’s Corners”.

BACKGROUND

In April 2010, the Tilbury Business Improvement Association (BIA) approached the Municipality of Chatham-Kent with a plan to jointly acquire and upgrade the property located at 33 Queen Street North in the community of Tilbury from Chuck Carrick Inc. It was the intention of the BIA to convert this property to a parking area with the possibility of a small park area.

Council policy states that the Municipality and the local BIA can partner for this type of improvement on a 50/50 cost share. Council authorized the General Manager of Infrastructure and Engineering Services to negotiate the purchase of the property. The negotiations were successful and the acquisition has been completed. Public Works carried out moderate remediation of the property upon final purchase.

The Tilbury Downtown Revitalization Project (TDRP) was initiated in September 2010 and is scheduled for completion in September 2013. The TDRP was developed through

Chatham-Kent Council at its meeting held on September 9, 2013 Page 24 of 37

a partnership with five funding partners: The Ontario Ministry of Agriculture, Food and Rural Affairs, the Municipality of Chatham-Kent, Tilbury BIA, Tilbury & District Chamber of Commerce and Community Futures Development Corporation of Chatham-Kent. Identified as a priority project for the TDRP, the group planned a beautification project on the municipal lot at the corner of Queen & Prospect Streets known as 33 Queen Street North, Tilbury. The TDRP has taken the lead to develop the site and it is to be maintained by the BIA as TDRP is set to disband this fall. Members of the Tilbury and District Horticultural Society have also become champions of the gardens.

Working closely with the BIA, the TDRP Management Committee is proud of the progress made on site and believes the investment is a benefit to the community. A significant portion of the TDRP budget was used to develop the site to its current condition. The gazebo, flagpole, gardens and sprinkler system have received numerous compliments.

The TDRP was able to access additional funding for specific elements of the beautification project. They received additional funding from Union Gas through the Helping Hands in Action Program. A $2,000 grant was provided to the project to assist with the purchase of plants. The Tilbury & District Horticultural Society graciously donated the bubbling rock, an attractive water feature that enhances the ambiance downtown. All of these enhancements have been carried out without use of tax dollars.

COMMENTS

As this project has been completed, it is time to adopt an official name for the park. The Grand Opening is scheduled for Friday, September 20, 2013 and the TDRP and the Tilbury BIA would like to finalize the name of the park prior to this event. The agreement includes a clause that “The Buyer with permission from the Seller has agreed (whether it is a parking lot or a park like area), to use the “Chuck Carrick” name at the Municipality’s discretion”. The TDRP and the Tilbury BIA have submitted a request that the park be named Carrick’s Corners (Appendices A and B). As per the purchase agreement Chuck Carrick Inc. has been consulted and provided permission to use the Carrick name as requested. (Appendix C)

Although the Tilbury BIA has agreed to cover the cost of utilities for the site, they have requested that the grass cutting for the municipal park be managed and paid for by the Municipality. The park would warrant a Type A cut (total 18 cuts per year) at an estimated cost of $35 per cut, totaling $630 annually. As this would be a base budget increase, it is recommended that this request be deferred to the 2014 budget deliberations for consideration.

COUNCIL STRATEGIC DIRECTIONS

The recommendations in this report support the following Council Directions:

CONSULTATION

Infrastructure and Engineering Services was consulted on the history of purchase and

Chatham-Kent Council at its meeting held on September 9, 2013 Page 25 of 37

intent for use of the property. Legal Services was consulted on the interpretation of the clause included in the agreement of purchase and sale. The Tilbury Downtown Revitalization Committee and the Tilbury BIA were consulted and support the recommendations of this report.

FINANCIAL IMPLICATIONS

There are no financial implications based on the approval of the park name.

It is estimated that the annual grass cutting of the park would be $630 and be deferred to the 2014 budget deliberations.

Prepared by: Reviewed by:

______for Robert Veccia, Facilities Supervisor Scott Mailing, Manager Tilbury/Wheatley, Recreation Facilities Recreation Facilities

Reviewed by: Reviewed by:

______Evelyn Bish, Director Bob Crawford, General Manager Community Services Community Development

Councillor Fluker moved, Councillor King seconded:

“That

1. The estimated annual cost of $630 for grass cutting of the park be deferred to the 2014 budget deliberations.

2. The municipal park located at 33 Queen Street North in the community of Tilbury be named “Carrick’s Corner”.”

The Mayor put the Motion

Motion Carried

b) Blenheim Rotary Club – Splash Pad Operating Costs

Chatham-Kent Council at its meeting held on September 9, 2013 Page 26 of 37

MUNICIPALITY OF CHATHAM-KENT

COMMUNITY DEVELOPMENT

COMMUNITY SERVICES - RECREATION FACILITIES

TO: Mayor and Members of Council

FROM: Scott Mailing, Manager Recreation Facilities

DATE: August 20, 2013

SUBJECT: Blenheim Rotary Club – Splash Pad Operating Costs

RECOMMENDATIONS

It is recommended that:

1. Funding to the Blenheim Rotary Club, in the amount of approximately $17,000 to offset the water/hydro operating costs for the newly constructed splash pad at the Talbot Trail Place Park in the community of Blenheim, funded through utility savings in the 2013 Recreation Facilities budget, be approved.

2. Future annual splash pad utility costs at the Blenheim Rotary splash pad be offset in the Recreation Facilities base budget with utility savings through energy efficient projects. Base budget adjustments would be completed at each annual base budget meeting.

BACKGROUND

At the May 6, 2013 Council meeting, Councillor Stirling presented the following Notice of Motion:

“Given that the Rotary Club of Blenheim plans to have the splash pad in the Talbot Trail Place Park operational for the public by July 1, 2013, Council instruct CK staff to work with the club to determine water and hydro operating costs and bring a report to Council for consideration of support similar to that provided to groups in Bothwell, Tilbury and Merlin.”

The Blenheim Rotary Club has supported the local Blenheim community for many years in various capacities (e.g. Gable Rees Rotary Pool, Scouts/Cubs, student exchange programs, etc.)

In 2007, the Rotary Club undertook plans to develop a parcel of land that housed a vacant grocery store and house into a park complex, which included the construction of a splash pad. With various fundraising projects, donations and partnerships with the Ridge Landfill Community Trust Fund and the Howard J. Rees Foundation, the project became a reality.

The park and splash pad has features that will attract a variety of age groups from seniors to toddlers and teens. This complex supports the Community of Blenheim, as well as smaller communities such as Charing Cross, Ridgetown, Erieau and Morpeth. The park complex encourages tourism in the area. The park is located in Blenheim

Chatham-Kent Council at its meeting held on September 9, 2013 Page 27 of 37

along the Talbot Trail scenic route and was named “Talbot Trail Place Park”. The grand opening was held July 1, 2013.

The Blenheim Rotary Club is requesting municipal assistance with the utility costs of the splash pad. Based on the size and in comparison to other splash pads, it is estimated that the Rotary Club would require $17,000 annually to ensure sufficient funding for the operation of the splash pad.

COMMENTS

The 2010 Parks and Recreation Master Plan identified a splash pad for the community of Blenheim. It is the only splash pad located in the South Kent area at this time. The other splash pads in Chatham-Kent are identified in the chart below.

WARD SPLASH PAD PROPERTY CAPITAL COSTS ANNUAL LOCATION OWNERSHIP FUNDED BY: OPERATING COSTS Merlin & Area Kinsmen Club and CK Merlin Private $ 5,200 Partnership Fund Tilbury Rotary Club Tilbury Municipal (Interest-free loan over a nine-year $17,328 Ward 1 period) (West Kent) Municipality and Community Wheatley Municipal (Swimming Pool Reserve; Playground $ 9,328 Lifecycle) TOTAL $31,856

Bothwell Optimist; CK Recreation Ward 3 Bothwell Municipal Partnership Fund and Playground $ 8,218 (East Lifecycle Kent) TOTAL $ 8,218

Ward 4 Mitchell's Bay Municipal Municipal – through Parkland Reserve $ 7,871 (North Kent) TOTAL $ 7,871

Municipal Kingston Park Municipal/Provincial/Federal $22,164 Ward 6 (Chatham) TOTAL $22,164

There are three splash pads out of the six above that were constructed by funds raised through community groups. Supplementary budget requests have been approved in the past for utility costs of these three splash pads.

Utility savings were realized in the Recreation Facilities budget through energy projects such as, low-e ceilings, energy efficient lighting and ice surface lighting in arenas. Therefore, it is recommended that future annual splash pad utility costs at the Blenheim Rotary splash pad be offset by the energy savings realized in the Recreation Facilities base budget with utility savings through energy efficient projects. Base budget adjustments would be completed at each annual base budget meeting.

Future energy savings in the Recreation Facilities base budget would cover the annual utility costs of the Blenheim Rotary Splash Pad.

COUNCIL STRATEGIC DIRECTIONS

The recommendations in this report support the following Council Directions:

Healthy, Active Citizens Growth Through Variety of Post-Secondary Institutions High Quality Environment Through Innovation Destination Chatham-Kent!

Chatham-Kent Council at its meeting held on September 9, 2013 Page 28 of 37

Magnet for Sustainable Growth Prosperous and Thriving Community Has the potential to support all Council Directions Neutral issues (does not support negatively or positively)

CONSULTATION

Director, Budget and Performance Services verified the utilities funding would come from utility savings in the Recreation Facilities budget.

FINANCIAL IMPLICATIONS

The requested annual splash pad operating costs of $17,000 would be offset in the Recreation Facilities base budget by utility savings through energy efficient projects. Base budget adjustments would be completed at each annual base budget meeting and would cover the costs.

Prepared by: Reviewed by:

______Scott Mailing, Manager Evelyn Bish, Director Recreation Facilities Community Services

Reviewed by:

______Bob Crawford, General Manager Community Development

Councillor Stirling moved, Councillor Vercouteren seconded:

“That

The Mayor put the Motion

Councillor Yes No Councillor Yes No Bondy X Parsons Absent Brown X Pinsonneault X Crew X Robertson X Faas X Stirling X Fluker X Sulman X Gilbert X Vercouteren X Herman Absent Wesley X

Chatham-Kent Council at its meeting held on September 9, 2013 Page 29 of 37

Councillor Yes No Councillor Yes No King X Mayor Hope X Leclair X Total 16 0 Myers X

Motion Carried

c) Memorial Arena Dressing Room Facility , Community of Chatham

MUNICIPALITY OF CHATHAM-KENT

COMMUNITY DEVELOPMENT

COMMUNITY SERVICES – RECREATION FACILITIES

TO: Mayor and Members of Council

FROM: Scott Mailing, Manager, Recreation Facilities

DATE: September 6, 2013

SUBJECT: Memorial Arena Dressing Room Facility, Community of Chatham

RECOMMENDATIONS

It is recommended that:

1. Administration be given the authority to negotiate an agreement and lease, to the satisfaction of the CAO, on the following terms:

(a) The Municipality’s $200,000 contribution towards the $400,000 total construction project for a new dressing room facility at Memorial Arena, funded by (1) the $80,000 approved through the 2013 Capital Budget for the Doug Allen Tennis Courts lighting, which would be deferred to 2014 Capital Budget, and (2) $120,000 funded through the Future Capital Projects Reserve, be approved.

(b) The cost of re-routing the underground storm/sanitary lines to the outside of the addition footprint (maximum of $50,000) be cost shared 50/50 with the Chatham Maroons to be funded by the Arenas Lifecycle Reserve, be approved.

(c) The construction of the new dressing room facility be single sourced to Bill Szekesy, QM Group, Tecumseh and Owner of the Chatham Maroons.

(d) The Mayor and Clerk be authorized to enter into a five-year lease agreement with the Chatham Maroons, with a termination clause for either party of one year’s notice; in which case, the original contribution to be reimbursed on a pro-rated basis.

BACKGROUND

The Parks and Recreation Master Plan recommended that Memorial and W.K. Erickson Arenas in the community of Chatham be decommissioned as ice surfaces if a new twin pad arena was built. However, since at this time there are no plans for a twin pad

Chatham-Kent Council at its meeting held on September 9, 2013 Page 30 of 37

arena, the existing arenas are still operating and booked to almost full capacity during prime time. A Chatham Maroons Junior B Hockey Club has operated since the early 1920’s in Chatham and has called the Chatham Memorial Arena home since it was built in 1949. The Team has played at various Ontario Hockey Association levels including Senior “A”, Tier Two Junior “A” and presently play in the Greater Ontario Hockey League at the Junior “B” level.

The dressing rooms at Memorial Arena are lacking in size and amenities for modern Junior B calibre hockey. Over the past five years, lifecycle dollars in the amount of $95,000 have been invested into Memorial Arena for legislated health and safety, emergency maintenance issues and energy efficiency projects.

In May of 2013, Bill Szekesy, the owner of the Chatham Maroons, expressed interest in making improvements to the existing dressing room facilities in Memorial Arena through a cost-sharing agreement with the Municipality. Mr. Szekesy is also the owner of QM Group, Tecumseh. He operates businesses in Tecumseh, Michigan and South Carolina, as well as a significant amount of direct/in-direct business in Chatham-Kent. He is looking at further investments in the Municipality.

Mr. Szekesy has been approached by another municipality who has interest in moving the Maroons to its location and have offered to build a new dressing room for the team. Mr. Szekesy has said that he would prefer to remain in Chatham-Kent, as he loves the community, as well as the fans and volunteers, but improved facilities are required to operate the Junior B franchise.

COMMENTS

The proposed improvements include a 55’ x 34’ addition to the exterior south-east corner of the building, which would house a dressing room, laundry facility, work-out and coaches area. A copy of the floor plan is shown in Attachment A.

The estimated budget for construction of the addition is $400,000. The concept is that the Municipality would contribute a maximum of $200,000. The Maroons would be responsible for the remaining $200,000.

If approved, the Municipality’s $200,000 contribution towards the $400,000 total construction project would be funded through (1) the $80,000 approved through the 2013 Capital Budget for the Doug Allen Tennis Courts lighting, which would be deferred to 2014 Capital Budget, and (2) $120,000 funded through the Future Capital Projects Reserve.

The Municipality’s Engineering Division was consulted on the proposed design and the Memorial Arena infrastructure lay-out. It was determined that the storm/sanitary lines located under the proposed site, would have to be re-routed to the outside of the addition for future maintenance. Therefore, it is being recommended that cost of re- routing the underground storm/sanitary lines (maximum of $50,000) be cost shared 50/50 with the Chatham Maroons to be funded by the Arenas Lifecycle Reserve.

The Maroon’s owner would be the Project Lead/Designer with Max DeAngelis Construction of Maidstone as the General Contractor/Project Manager. Mr. Szekesy would be able to achieve cost savings through his extensive business contacts. He and his team would work closely with Recreation Facilities staff. Therefore, it is recommended that the new dressing room facility at Memorial Arena be single sourced to Bill Szekesy, QM Group, Tecumseh.

This concept is similar to other partnership projects previously approved by Council whereby the Municipality’s dollars were leveraged for successful completion of the

Chatham-Kent Council at its meeting held on September 9, 2013 Page 31 of 37

projects (e.g. Thamesville Trail, Mitchell’s Bay Trail, the revitalization of Rondeau Bay Shoreline).

As part of the cost-sharing agreement with the Maroons for this project, it is being recommended that the Mayor and Clerk be authorized to enter into a five-year lease agreement with the Chatham Maroons, with a termination clause for either party, with one year’s notice.

The Municipality would have the right to terminate the lease agreement prior to five years, on one year’s notice. If the Municipality terminates the lease early, then the Chatham Maroons would be reimbursed on a pro-rata of their contribution.

CONSULTATION

Purchasing Officer, Corporate Services was consulted on the single sourcing of the project.

Chief Legal Officer, Chief Administrative Office was consulted regarding the pending lease agreement.

Manager, Infrastructure and Engineering was consulted on the proposed design and infrastructure.

Deputy Chief Building Official was consulted on the building permit specifications.

Director of Budget and Performance Services confirmed the financial dollars available.

Bill Szekesy, Owner, Chatham Maroons was consulted on the overall project and pending lease agreement.

FINANCIAL IMPLICATIONS

The Municipality’s $200,000 contribution to the dressing room addition would be funded through (1) the $80,000 approved through the 2013 Capital Budget for the Doug Allen Tennis Courts lighting, which would be deferred to 2014 Capital Budget, and (2) $120,000 funded through the Future Capital Projects Reserve.

The cost of re-routing the underground storm/sanitary lines to the outside of the addition footprint (maximum of $50,000) would be cost shared 50/50 with the Chatham Maroons funded by the Arenas Lifecycle Reserve.

Prepared by: Reviewed by:

______Scott Mailing, Manager Evelyn Bish, Director Recreation Facilities Community Services

Reviewed by:

______Bob Crawford, General Manager Community Development

Chatham-Kent Council at its meeting held on September 9, 2013 Page 32 of 37

The Municipal Clerk noted that administration is requesting that recommendation 1(a) be amended to remove the reference to the Doug Allen Tennis Courts lighting.

Councillor Sulman moved, Councillor Fluker seconded:

“That

1. Administration be given the authority to negotiate an agreement and lease, to the satisfaction of the CAO, on the following terms:

(a) The Municipality’s $200,000 contribution towards the $400,000 total construction project for a new dressing room facility at Memorial Arena, funded by (1) the $80,000 approved through the 2013 Capital Budget, and (2) $120,000 funded through the Future Capital Projects Reserve, be approved.

(c) The construction of the new dressing room facility be single sourced to Bill Szekesy, QM Group, Tecumseh and Owner of the Chatham Maroons.

The Manager of Recreation Facilities noted that the lighting for the Doug Allen Tennis Courts was not bumped for this project, it had already been postponed.

Councillor Sulman moved an Amendment, Councillor Brown seconded:

“That administration audits the construction and report back to Council on the use of the public funds on the completion of the project.”

The Mayor put the Amendment

Amendment Carried

The Mayor put the Motion, as amended

Chatham-Kent Council at its meeting held on September 9, 2013 Page 33 of 37

Motion Carried

18. CLOSED SESSION REPORTS

COUNCIL CLOSED SESSION REPORT

Monday, August 12, 2013

MEMBERS: Chair Herman, Mayor Hope, Councillors Crew, Faas, Fluker, Gilbert, King, Leclair, Myers, Parsons, Pinsonneault, Robertson, Sulman, and Vercouteren.

Not in attendance: Councillors Brown, Bondy, Stirling, and Wesley.

No conflicts of interest were declared.

Council provided direction on:

· Personal matters about an identifiable individual, including municipal or local board employees in regard to the Community Strategic Planning Committee appointments. Section 239.2.(b), Municipal Act

Council received information regarding:

· Personal matters about an identifiable individual, including municipal or local board employees in regard to the Chief Administrative Officer’s performance review. Section 239.2.(b), Municipal Act

COUNCIL CLOSED SESSION REPORT

Monday, September 9, 2013

MEMBERS: Chair Wesley, Mayor Hope, Councillors Bondy, Brown, Crew, Faas, Fluker, Gilbert, King, Myers, Pinsonneault, Robertson, Stirling, Sulman, and Vercouteren.

Not in attendance: Councillors Herman, Leclair, Parsons

No conflicts of interest were declared. Council received information regarding:

Chatham-Kent Council at its meeting held on September 9, 2013 Page 34 of 37

· Personal matters about an identifiable individual, including municipal or local board employees and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Section 239.2.(b) and (f), Municipal Act

Councillor Wesley moved, Councillor Vercouteren seconded:

“That the August 12th and September 9th, 2013 Closed Session Reports be received.”

The Mayor put the Motion

Motion Carried

19. READING OF BY-LAWS

(a) FIRST READING

Councillor King moved, Councillor Brown seconded:

“That the By-laws be taken as read for the first time.”

The Mayor put the Motion Motion Carried

(b) SECOND READING

i. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Dankey Creek Drain – Kelly Culvert (Community of Zone) FIRST AND SECOND READING ONLY

Councillor King moved, Councillor Brown seconded:

“That the By-law be taken as read for the seconded time.”

The Mayor put the Motion Motion Carried

(e) COUNCIL TO GO INTO COMMITTEE, IF REQUIRED, TO DISCUSS BY-LAWS

(f) RESUMPTION OF COUNCIL

Chatham-Kent Council at its meeting held on September 9, 2013 Page 35 of 37

(g) THIRD AND FINAL READING

ii. By-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act

iii. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Gray Drain (Community of Chatham Township) THIRD AND FINAL READING

iv. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Pain Court Creek Drain – Alo Medical & Development Corp. Culvert (Community of Dover) THIRD AND FINAL READING

v. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Rivard Drain – Laprise Farms Culverts (Community of Dover) THIRD AND FINAL READING

vi. By-law to dedicate certain lands for Highway Purposes – Part of Lot “J”, Plan 411, City of Chatham, aka – Gregory Drive between St. Clair Street and Prince Albert Road; Chatham-Kent

vii. By-law to confirm proceedings of the Council of The Corporation of the Municipality of Chatham-Kent at its meeting held on the 9th day of September, 2013

Councillor Brown moved, Councillor Vercouteren seconded:

“That the By-law be taken as read for the third and final time.”

The Mayor put the Motion Motion Carried

20. APPROVAL OF COMMUNICATION ITEMS

(a) Approval of the September 9, 2013 Council Information Package

Staff Reports and Information (a) Letter addressed to Allan Rock, President and Vice-Chancellor, University of Ottawa, from Mayor Randy Hope dated August 16, 2013 re “University of Ottawa Explores Potential Expansion to Southwestern Ontario.”

2. Correspondence From (a) Communication from Rob Bernardi, Facilities and Systems Manager, Chatham- Kent Public Utilities and Tom Montgomery, Consultant Project Manager, CIMA dated August 2, 2013 re South Chatham-Kent Water Supply System Improvements, Notice of Study Commencement. (b) Letter from David Orazietti, Minister of Natural Resources to Mayor Randy Hope dated August 13, 2013 re Three-year Transformation Plan. (c) Letter from Monte McNaughton, MPP, Lambton-Kent-Middlesex to Don Shropshire, Chief Administrative Officer dated August 12, 2013 re Paths to Prosperity: Advanced Manufacturing for a Better Ontario. (Document available in Clerks Office) (d) Letter from Jeff Leal, Minister of Rural Affairs to Head of Council, c/o Judy Smith, Municipal Clerk dated August 16, 2013 re Launch of the Renewed Rural Economic Development (RED) Program.

Chatham-Kent Council at its meeting held on September 9, 2013 Page 36 of 37

(e) Communications from Beverly Fernandez, Spokesperson, Stop The Great Lakes Nuclear Dump to Mayor Hope and Council dated August 29, 2013 re Resolution Against a Nuclear Waste Dump.

3. Routine Approvals Delegated to Administration (a) Corporate Services (i) Letter to the Liquor Control Board of Ontario from Maggie Downey, Municipal Governance dated August 26, 2013 re The Runway Gala.

4. Invitations (a) Invitation to attend the Lower Thames Valley Conservation Foundation Annual Dedication Service at the McKinlay Woodlands on Sunday, September 8, 2013. (b) Invitation to the Thirteenth Annual Dedication Service at the Badder Memorial Forest, September 15, 2013 at 2:00 pm in the Mosa Forest. (c) Invitation to attend War of 1812 Bicentennial Events in Chatham-Kent (Sept. 26 – October 6, 2013)

Councillor Fluker moved, Councillor Faas seconded:

“That the September 9, 2013 Council Information Package be approved.”

The Mayor put the Motion Motion Carried

21. NON AGENDA BUSINESS

Councillor Sulman noted that at the time of approval he had requested quarterly update reports on the budget for the Comprehensive Official Plan Review. He requested that a report come back to Council in October.

Councillor Brown noted that he is starting to receive calls from those community groups that did not receive funding through the core grant process. He felt that Council needs to revisit the core grant process to find ways to support these smaller community groups.

22. RESOLUTION COUNCIL IN CLOSED SESSION & ADJOURNMENT

Councillor Wesley moved, Councillor Robertson seconded:

”That Chatham-Kent Council adjourn to its next Meeting to be held on Monday, September 23, 2013 and that Chatham-Kent Council authorize itself to meet in closed session on that day to discuss any matters permitted by The Municipal Act.”

The meeting adjourned at 8:00 pm

______MAYOR – Randy R. Hope

______CLERK – Judy Smith

Chatham-Kent Council at its meeting held on September 9, 2013 Page 37 of 37